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Sharp AR-FX9 All in One Printer User Manual

1. 52 OPTIONAL TRANSMISSION SETTINGS 54 ORIGINAL 517 54 RESOLUTION 55 55 COVER 5 56 MESSAGE 57 TWO SIDED ORIGINAL TRANSMISSION FUNG TION 58 DIALING AND TRANSMITTING 59 DIRECT KEYPAD 59 RAPID KEY 59 SPEED DIALING 59 CHAIN DIALING 60 NORMAL DIALING USING THE SPEAKER aseo apo LA 60 USING THE SEARCH 61 61 IF THE MEMORY BECOMES FULL WHILE SCANNING AN 62 CANCELING DELETING A STORED FAX JOB 62 RECEIVING 63 USING AUTO 63 USING MODE 63 USING MODE 63 OPTIONAL RECEPTION SETTINGS 64 TWO SIDED RECEPTION AR 168D only 64 RECEIVE REDUCE 65 WHEN USING MANUAL SENDING AND RECEIVING i coe E 66 22 uan ida cena aca caua 67 DATA
2. 68 TRANSMISSION RESERVATION 70 BROADCASTING eene rnnn nen 71 POLLINQG ena cocos bna iu rra ea ua Ea oca 73 POLLING unen 73 SERIAL 74 POLLING TRANSMISSION MEMORY POLLING 75 RESTRICTING POLLING MACHINES POLLING 77 TIMER OPERATIONS 79 CANCELING A TIMER TRANSMISSION JOB 80 ANTI JUNK 81 OPERATION IN COPY PRINTER SCANNER AND FAX MODES eene rennen 84 PRINTING OUT REPORTS 85 ACTIVITY REPORT AUTO LISTING 88 PRINTING TRANSACTION REPORTG 89 90 MESSAGES AND SIGNALS 91 DISPLAY 8 91 AUDIBLE 91 SPECIFICATIONS eere 92 INDEX 0 E 93 QUICK REFERENCE GUIDE The following quick reference guide provides brief explanations the operation of the machine Selecting the transmission mode Memory transmission mode Direct transmission mode MEMORY MEMORY p The indicator lights up when Press the The indicator is off when memory transmissio
3. 11 Gonttaste 55 Cover ege ea 56 Dialing Direct keypad 59 Rapid key 59 Hedialing reote tains 61 Search dee eet ceca 61 Speed dialing eese 59 Using the SPEAKER 60 Display annii ore 14 16 Distinctive ringing een 41 Document glass 13 E Entering your name and fax number 21 F F k main MON ice nied iet nt e rte eae 6 Fax setup Date and 22 Daylight saving time setting 25 oDial mode oit terit 31 Distinctive ringing 41 How to enter 20 Index function essen 36 Number of recall times 32 Number of rings for auto reception 28 Number of rings for manual reception 29 Recall interval sess 34 Reception 27 Reception paper size 29 Remote 39 Resolution priority
4. SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST PAUSE C IC RESOLU COVER TION CONTRAST SHEET REPORT 2 SIDEDTX SPEAKER 87 TROUBLESHOOTING ACTIVITY REPORT AUTO LISTING This setting is used to automatically print the Activity Report for transmissions and receptions The Activity Report will automatically print when information on a total of 50 fax transmissions and receptions accumulates Once information on 50 transmissions receptions accumulates the oldest transaction is deleted each time a new transaction takes place 1 Press the MENU key 2 Press the a key or gt key until 4 USER PROGRAM appears and then press the ENTER key Selection 3 Press the a key or gt key until 6 AUTO LISTING appears and then press the ENTER key Selection 6 AUTO LISTING e Press the a key or gt key to select 1 ON and press the ENTER key Selection To disable automatic printing select 2 OFF and press the ENTER key B Press the MENU key Press the MENU key to exit TROUBLESHOOTING PRINTING TRANSACTION REPORTS The machine can be set to print a transaction report after each transmission reception and or error The printing condition can be selected separately for three types of transaction reports TRANSMISSION LIST BROADCAST LIST and RECEPTION LIST For each
5. RESOLU R TION CONTRAST REPORT 2 SIDEDTX LI SPEAKER O Adjust the resolution and contrast settings after the BROADCAST key has been pressed 71 SPECIAL FUNCTIONS Broadcasting using a Group key If the fax machines to which you want to broadcast have all been programmed into one Group key you can perform the broadcasting operation using the following simplified procedure Refer to STORING NUMBERS UNDER GROUP KEYS p 45 1 Place the original face up and push it gently into the document feeder tray Adjust the resolution and or contrast settings if desired Original face up Press the appropriate Group key Transmission will begin 72 POLLING Polling allows you to request another fax machine to send an original to your fax machine In other words the receiving fax machine not the transmitting fax machine activates the transmission You can use your fax to both poll and be polled by others Serial polling can be used to poll multiple fax machines maximum of 100 in a single operation POLLING You can request that another fax machine send you the original that is set in that fax machine You can perform a polling operation at a scheduled time See TIMER OPERATIONS p 79 Select polling Other fax memory polling N pars amy v Original is scanned into memory 1 1 1 1 1
6. sees 37 Transmission 26 Setting the tray selection 30 Your and fax 21 H Handles etre e init 13 1 Index function esee 36 L Line Jack 13 List of fax functions seeeee 6 M 67 Message function 57 Messages and 91 Operation panel essen 13 Optional transmission settings Cover sheet sse 56 Message function sees 57 Two sided original sess 58 usi OA ett eta is necis 50 Original size sese 54 Setting the 52 Size and weight sessssssss 50 Two sided original esses 58 Unsuitable 51 P Paper output tray 13 Paper output tray extension 13 Paper tray e eec oue 13 PC modem eod 38 Power Cord niet cette efr 13 Power SWIEChL siii 13 Quick reference g
7. If the cover sheet function is not selected the message is printed at the top of the first page received VocasSscocssca ae The receiver s name must be programmed in either the Rapid Key or Speed Dial function for it to appear on the Note Cover Sheet The cover sheet function must be selected each time you wish to add a cover sheet to a fax transmission To add a message to a cover sheet the message must be selected using the message function To include a cover sheet with a transmission follow these steps i Press the COVER SHEET key e Press the ENTER key SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST PAUSE 0 RESOLU COVER TION CONTRAST SHEET REPORT 2 SIDEDTX SPEAKER 2 Press the COVER SHEET key until 1 COVER SHEET SET appears and then press the ENTER key 2 SIDED E SORT q Y SPFUN EXPOSURE H Selection 1 COVER SHEET SET Press the a key or gt key to select 1 ON or 2 OFF MENU 2 SIDED E SORT COPY SPFUN E HOW TO USE THE FAX FUNCTION MESSAGE FUNCTION One of the following messages can be selected CONFIDENTIAL PLS DISTRIBUTE URGENT PLS CALL BACK IMPORTANT If a message is selected when the cover sheet function is not used the message will be added to the top of the first page of the fax To add a message to a cover sheet follow these step
8. Dialing cannot be done The telephone line cord is not correctly connected to the machine and the wall telephone jack Make sure the telephone line cord is securely connected 11 No transmission takes place The receiving machine is out of paper Check with the operator of the receiving machine The receiving machine does not support the G3 standard Check with the operator of the receiving machine An error is displayed Check the display of the machine 91 If a blank sheet of paper is output together with a normally ina ie pri received fax the machine s paper size setting may be different ae ie atthe from the size of paper actually loaded in the machine 29 g Make sure that the paper size setting matches the size of paper loaded in the machine Noise on the line may cause a distorted image Try sending the A distorted image is received at ee make on your machine and see if the the other end If the image is still distorted consult the retailer or dealer where you bought the machine The transmitting machine may be using a light contrast setting The received original is faint Ask the operator of the transmitting machine to send the fax using a darker contrast setting Noise on the line may cause a distorted image Ask the operator of the transmitting machine to send the fax again Received images are distorted Operation
9. eee 60 Direct keypad dialing 59 gt Rediallng oie etie tette 61 Speed dialing sees 59 Using the SPEAKER 60 Receiving 63 Manual receiving 66 Optional reception settings 64 Sending originals Dialing and transmitting 59 Manual sending 66 Optional transmission settings 54 Setting the 52 Special functions Anti JUNK Tax oerte t de 81 Broadcasting eoe nets 71 Data transfer annan dene ete reste 68 Memory polling eee 75 Pollifig retten potete 73 Polling security eese 77 Reservation e iesiri nnn 70 Serialpollinig eerie e e png 74 Timer operations eese 79 Storing settings Clear numbers Group Keys neren 47 Rapid key dialing sese 44 Speed dialing sess 44 007a gt OPNO 55 Enter characters nett 20 Original size nap rnea 54 Resolution t iat ceed ae eset entree Sheen 55 Storing numbers Group Key 45 Rapid key 42 Speed dialing
10. 2 Press the 2 SIDED TX key until the desired setting appears If you wish to rotate the iaon 208 889 fae aw back of the original 180 C C C select ON ROTATE fon CONTRAST Steer REPORT 2 SIDED TX IC The selections are as follows OFF ON ROTATE ON NON ROTATE 3 Press the ENTER key 2 SIDED E SORT q OPY SPFUN EXPOSURE H 58 DIALING AND TRANSMITTING Once you have set the original either in the SPF RSPF or on the document glass and have selected the desired transmission settings you are ready to dial the number of the receiving fax machine and transmit the original You can choose from one of the several ways of dialing that best suit your needs DIRECT KEYPAD DIALING If the number of the fax you want to reach is not a Rapid key or Speed Dial number use Direct Keypad Dialing to manually enter it using the following procedure Confirm that you have correctly set H Check the display If the number of the the original in the SPF RSPF or on the receiving machine is shown correctly document glass See SETTING THE press the START key ORIGINAL p 52 E 2 Enter the number of the fax machine 6 you want to send to by pressing the PORS TU wave numeric keys 9 _ NE If it is not correct press 0 8 the CLEAR key c to lo backspace and clear one A 6 digit at a time and then enter the correct number WXY
11. R REPORT 2 SIDEDTX SPEAKER 2 Enter the first letter of the stored name by pressing the appropriate numeric key the key below the marked letter until the letter appears in the display If the name begins with a special character or number press 1 key If you do not remember the first letter go to Step 3 and scroll through the list from the beginning ABC ABC ABC 3 Press the ENTER key MENU A 2 SIDED E SORT q COPY SRFUN EXPOSURE R REDIALING You can send a fax to the number you last dialed you can redialing it using the following procedure 2 Press the START key ABC DEF GHI JKL MNO 4 5 6 i Press the REDIAL PAUSE key SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST MODE PAUSE COVER TION _ CONTRAST SHEET CO C9 C 9 e Press the a key or gt key to scroll through the names Stop when the desired name appears in the display g Press the START key The original will be automatically transmitted once the connection is made ABC DEF PQRS WXYZ DE D PORS WXYZ e 7 8 9 s X 9 61 IF THE MEMORY BECOMES FULL WHILE SCANNING AN ORIGINAL If the memory becomes full while scanning an original MEMORY FULL ERROR will appear in the display and scanning will stop If the memory becomes full while the first page is being scann
12. sess 42 95 NOTICE FOR USERS IN CANADA NOTICE This product meets the applicable Industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five AVIS POUR NOS UTILISATEURS AU CANADA AVIS Le pr sent mat riel est conforme aux sp cifications techniques applicables d Industrie Canada Remarque L indice d quivalence de la sonnerie IES sert indiquer le nombre maximal de terminaux qui peuvent tre raccord s interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 The REN of this equipment is indicated on the copying machine The registration number is indicated on the fax printed circuit board and on the copying machine This Class B digital apparatus complies with Canadian ICES 008 L indice d quivalence de la sonnerie IES de cet quipement est indiqu sur le copieur Le num ro d enregistrement est indiqu sur la carte circuit imprim du t l copieur et sur le copieur Cet appare
13. C 2 Press the a key or gt key g Press the MENU key until 2 ENTRY MODE appears and then press the ENTER key Press the MENU key to exit Selection Press the key or gt key until 5 DAY LIGHT SAVING appears and then press the ENTER key Selection 5 DAY LIGHT SAVING Press the a key or gt key to select 1 or 2 OFF 2 SIDED E SORT COPY SPFUN 25 INITIAL SETTINGS SELECTING THE TRANSMISSION MODE The machine has two modes for sending faxes memory transmission and direct transmission To change modes press the MEMORY key The MEMORY indicator lights up when memory transmission is selected and goes off when direct transmission is selected MEMORY indicator l SPEED BROAD RECEPTION REDIAL WEMORY SEARCH CAST PAUSE j COVER CONTRAST SHEET REPORT 2 SIDEDTX C Transmission takes place as follows in each mode Memory transmission the MEMORY indicator is lit When a fax is sent from the SPF RSPF and there are no previously stored fax jobs and no job in progress the telephone line is not being used dialing and scanning begin at the same time Each page is transmitted after it is scanned This transmission method is called Quick Online transmission If there are previously stored fax jobs or a job in progress or the fax is being sen
14. COPY SPUN E Doo 2 Press the a key or gt key 7 Press the ENTER key until 2 ENTRY MODE appears and then press the ENTER key MENU m gt Selection O GIO ZOV SEFUN EXPOSURE f 0 Press the a key or gt key until 2 DATE amp TIME SET appears Press the MENU key and then press the ENTER key Press the MENU key to Selection exit 2 DATE amp TIME SET e Enter the year month and day with the numeric keys and then press the ENTER key g Enter the time with the numeric keys 22 To change the display format to 12 hour or 24 hour format follow the steps below Press the MENU key g Press the ENTER key Press the key or gt key 2 until 4 USER PROGRAM appears and then press the ENTER key Selection 4 USER PROGRAM 3 Press the a key or gt key until 23 DATE amp TIME FORMAT appears and then press the ENTER key Selection m Press the key or gt key until 1 TIME FORMAT appears and then press the ENTER key Selection 1 TIME FORMAT Press the a key or gt key to select 1 12HOUR or 2 24HOUR MENU mi gt CIOS 2 SIDED E SORT q COPY SPFUN EXPOSURE H INITIAL SETTINGS LT H Press the MENU key exit Press the MENU key to 23 INITIAL SETTINGS To change the order of display of t
15. This lights up when the power save function is activated 15 ABOUT THE LIQUID CRYSTAL DISPLAY The machine is equipped with a two line liquid crystal display LCD on the operation panel for displaying various messages and settings during operation This LCD can display up to 20 characters on each line When the machine is idle the LCD shows the date time reception mode and the stand by memory available Example When an original is placed in the SPF RSPF the second line changes from STAND BY to SEND READY When the MENU key is pressed to configure a setting the display appears as shown below Example The selected setting or entered information appears on the second line USING THE ARROW KEYS To configure settings and program information press the MENU key and then press the key or p gt key to select the item that you wish to configure The arrows keys can also be used while entering characters to move the cursor Example Press the lt a key or p gt key to change the item selection that appears on the second line An item can also be selected after pressing the MENU key by pressing the numeric key for the item ote the key corresponding to the number that appears in front of the item When the numeric key is pressed the item is selected or entered ADJUSTING THE BEEP VOLUME You can adjust the volume of the beep that sounds when a key is pressed
16. to select 1 5 and press the ENTER key H Press the MENU key Selection If you wish to store another fax number 4 SET return to step 5 Press the MENU key to exit 82 SPECIAL FUNCTIONS To clear junk fax numbers use the following procedure Press the MENU key g Press the ENTER key If you wish to store MENU another fax number return to step 5 2 SIDED E SORT q COPY SPFUN EXPOSURE H LT Press the a key or gt key g until 5 ANTI JUNK FAX appears and H Press the MENU key then press the ENTER key Press the MENU key to Selection exit 5 ANTI JUNK FAX H Press the a key or gt key to select 2 JUNK FAX and press the ENTER key Selection 2 JUNK FAX e Press the a key or gt key to select 2 CLEAR and press the ENTER key Selection 2 CLEAR B Press the numeric keys to enter the two digit number 01 to 10 that identifies the fax number you wish to delete ABC DEF JKL MNO 83 OPERATION IN COPY PRINTER SCANNER AND FAX MODES Some operations cannot be performed simultaneously when the machine is being used in printer mode copy mode scanner mode and fax mode Copy Printer Scanner Fax Extension phone Copying Printing Scanning Scanning Transmis Reception froma froma sion machine computer Copy Key entry No Yes
17. 42 Speed dialing eese 42 T TEL jack innen E ertet 13 Transmission mode Direct transmission 26 Memory 26 Troubleshooting eeenenene 90 94 INDEX BY PURPOSE Fax setup Connecting the telephone line 11 Daylight saving time setting 25 Dial mode e e eese pepe 31 Distinctive ringing en 41 Entering your name and fax number 21 How to enter 20 Index 36 Number of recall times 32 Number of rings for auto reception 28 Number of rings for manual reception 29 Recall interval eene 34 Reception mode 27 Reception paper size 29 Remote reception eese 39 Resolution priority ees 37 Setting the date and time 22 Transmission mode eene 26 Tray selection reeni 30 Faxes sending and receiving Dialing Chain dialing
18. O O QO 3 Press the a key or gt key to select 1 SET Selection 1 SET To cancel a timer operation select 2 CLEAR 79 SPECIAL FUNCTIONS g Press the a key or gt key g Enter the fax number of the other to select the day of the week and machine using one of the following press the ENTER key methods e Press a Rapid key Enter a Speed Dial number with the numeric keys Enter the fax number with the numeric keys 10 Press the ENTER key 7 Press the ENTER key CIT SECUN EXPOSURE 8 Press the a key or gt key to select the transmission mode press the ENTER key The selections are as follows 1 SEND MODE 2 BROADCAST MODE 3 POLLING MODE 4 SERIAL POLL MODE CANCELING A TIMER TRANSMISSION JOB After a timer transmission job is set up the job goes on standby until the specified time of transmission If necessary the MEMORY STATUS function can be used to cancel a timer transmission job that is on standby CANCELING DELETING A STORED FAX JOB on page 62 80 ANTI JUNK FAX You can avoid wasting fax paper by using the Anti Junk Fax function This function blocks reception of faxes from up to ten specified parties To turn the Anti Junk Fax feature on and off use the following procedure 1 Press the MENU key 2 Press the a key or gt key until 5 A
19. Selection 2 FAX NUMBER 68 Follow these steps to use the fax transfer function Press the MENU key 2 Press the a key or gt key until 0 RX DATA TRANSFER appears and then press the ENTER key Selection H Press the a key or gt key until 1 DATA TRANSFER appears and then press the ENTER key Selection e Press the a key or gt key until 1 YES appears and then press the ENTER key Selection 1 YES The received fax is transferred To cancel the transfer select 2 NO and press the ENTER key If NOT STORED FW appears The transfer destination number has not been programmed Program the number and then transfer the fax If you set the data transfer mode when data cannot be transferred because the other fax machine was busy or when the error condition on your fax machine is corrected the data does not print out To print the data turn off the power to the fax machine then turn it on again SPECIAL FUNCTIONS 69 TRANSMISSION RESERVATION When your fax is busy receiving an original or transmitting an original from memory you can reserve a transmission by setting the original either in the SPF RSPF or on the document glass reading it into memory and entering the fax number Once the current operation is completed your fax will automatically dial the number and transmit the original saving you from
20. The key beep volume is adjusted with KEY TOUCH SOUND Program number 15 in the user programs of copy mode See User Programs in the Operation Manual for general information ADJUSTING THE RINGING VOLUME Adjust the ringing volume of the machine using the procedure below ET Press the MENU key g Press the ENTER key MENU gt D E SORT 2 SIDED E SORT q q Y SRFUN EXPOSURE RATIO COPY SPFUN EXPOSURE and then press the ENTER key Press the MENU key to exit _ 1 Press the a key or gt key Press the MENU key 2 until 4 USER PROGRAM appears 6 2 Selection 3 Press the a key or gt key until 18 RINGER VOLUME appears and then press the ENTER key Selection 18 RINGER VOLUME B Press the a key or gt key to set the ringer volume The selections are as follows 1 OFF 20 SPFUN E RR 2 LOW 3 MIDDLE 4 HIGH To turn off the ringer select 1 OFF Note extension phone will still ring when the machine ringer is set to 1 OFF 17 SETTING THE LENGTH OF ALARM BEEPS You can select the length in seconds of the alarm beeps emitted at the end of transmission and reception following the procedure below A Press the MENU key g Press the MENU key Press the MENU key to exit 2 Press the a key or gt key until 4 USER PROGRAM app
21. Transparency films tracing paper or other transparencies Originals with plastic or metallic coatings SHARP does not accept any responsibility for the loss or damage of originals tis a good idea to copy valuable originals on a flat bed copier before using them with the machine Scanning an original that is longer than 500 mm will result in a misfeed 51 Chapter 4 HOW TO USE THE FAX FUNCTION The stand alone fax component of your machine offers a range of sophisticated features that allow you to control image quality reception mode broadcasting polling and transmission priorities Functions such as sending original s from memory and substituting reception into memory are possible due to the large memory capacity SENDING ORIGINALS SETTING THE ORIGINAL This section describes setting original s in the SPF RSPF or on the document glass When Using the SPF RSPF 1 Confirm that there are no original s are two ways to send the fax on the document glass and that copying is not in progress then To scan the original into memory then dial and gently close the SPF RSPF transmit continue with the DIALING AND TRANSMITTING section To dial and transmit the original directly without Adjust the original guides to the width first scanning it into memory press the of your original s MEMORY key Continue with the DIALING AND TRANSMITTING section H Place the original s face
22. COVER SHIFT TION CONTRAST SHEET REPORT 2 SIDED TX C LINE STATUS SPEAKER CONTRAST The fax automatically controls the contrast but you can also control it manually To do this press the CONTRAST key one or more times until the desired contrast settings appear in the display and then press the ENTER key The three contrast levels are MEDIUM DARK and LIGHT SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST PAUSE C C RESOLU COVER TION CONTRAST SHEET REPORT 2 SIDEDTX J J 55 HOW TO USE THE FAX FUNCTION COVER SHEET You can have your fax generate a cover sheet and send it as the last page of the transmission The cover sheet includes the date and time the sender s name and number and the receiver s name and number if an automatic dialing number is used The total number of pages sent is indicated on the bottom One of five messages can also be added to the cover sheet Your transmitting machine Automatically prints cover page Select cover sheet If the message function is selected a message is printed and message functions rennin AUTOMATIC COVER SHEET IMPORTANT DATE MAY 11 200X FRI 07 30 PM SERVICE CENTER FAX 0333829161 FROM SHARP FAX PAGES 0666211221 02PAGES WERE SENT INCLUDING THIS PAGE
23. Press the MENU key g Press the MENU key Press the MENU key to exit 2 Press the a key or gt key until 4 USER PROGRAM appears and then press the ENTER key Selection 4 USER PROGRAM H Press the a key or gt key c until 20 DIAL MODE appears and then press the ENTER key Selection e Press the a key or gt key to select the dial mode The selections are as follows 1 2 PULSE MENU 2 SIDED E SORT COPY SPFUN EXPOSURE H 31 INITIAL SETTINGS SETTING THE NUMBER OF RECALL TIMES The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs This setting is used to select the number of recall attempts that will be made If a transmission is still not successful after the set number of recall attempts is made a report will print and the document will be cleared from memory f a communication error occurs because the memory becomes full during transmission no recall attempts will be made Recall attempts for a direct transmission will only be made when the SPF RSPF is used Recall attempts will not be made when the document glass is used When the machine is waiting to make a recall attempt for a direct transmission other operations such as storing a transmission or selecting a function cannot be performed When the line is b
24. appears and then press the ENTER key gt Selection O 28060 EE EXPOSURE 0 4 USER PROGRAM O Press the lt a key or gt key H until 14 REMOTE RECEPTION g Press the MENU key appears and then press the ENTER key Press the MENU key to exit Selection 14 REMOTE RECEPTION 39 INITIAL SETTINGS Setting a Fax Remote Number i Press the MENU key g Press the MENU key Press the MENU key to exit Press the key gt key until 4 USER PROGRAM appears and then press the ENTER key Selection 4 USER PROGRAM 3 Press the key or gt key until 13 FAX REMOTE NUMBER appears and then press the ENTER key Selection 13 FAX REMOTE NUMBER e Press a numeric key to enter the Fax Remote Number ABC DEF Enter the number you would like to use as the Sm x Fax Remote Number 0 to 9 2 SIDED E SORT COPY SPFUN EXPOSURE H 40 INITIAL SETTINGS DISTINCTIVE RINGING Distinctive ringing is a service offered by some telephone companies that allows you to use up to six different telephone numbers each with a distinctive ringing pattern on your regular single line If you subscribe to a distinctive ringing service you can set your fax to automatically answer when it detects one of these ringing patterns and use the number corresponding to that pattern as an exclus
25. or gt key to select the original size The selections are as follows 1 8 5x11 2 SPPON E RATIO 2 8 5x14 3 A4 HOW TO USE THE FAX FUNCTION RESOLUTION To do this press the RESOLUTION key one or more times until the desired resolution settings appear in the display and then press the ENTER key Your fax has five resolution settings STANDARD Use STANDARD for ordinary originals This setting gives you the fastest transmission FINE Use FINE for improved reproduction especially with originals containing small letters or fine drawings SUPER FINE Use SUPER FINE when you need the highest quality of reproduction FINE HALF TONE Use FINE HALF TONE if your original is a photograph or has gradations of color such as a color original This setting will produce a clearer image than Fine used alone S FINE HALF TONE Use S FINE HALF TONE if your original is a photograph or has gradations of color such as a color original This setting will produce a clearer image than Super fine used alone In order to transmit with FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t the next best available setting will be used If you do not change the setting the original will automatically be sent in STANDARD mode SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST PAUSE C C RESOLU
26. recall times 0 or 1 GHI JKL MNO 4 R 8 2 SIDED E SORT q COPY SRFUN EXPOSURE H 33 INITIAL SETTINGS SETTING THE RECALL INTERVAL The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs This setting is used to select the interval between recall attempts f a transmission is still not successful after the set number of recall attempts is made a report will print and the document will be cleared from memory f a communication error occurs because the memory becomes full during transmission no recall attempts will be made Recall attempts for a direct transmission will only be made when the SPF RSPF is used Recall attempts will not be made when the document glass is used When the machine is waiting to make a recall attempt for a direct transmission other operations such as storing a transmission or selecting a function cannot be performed When the line is busy You can select the interval between recall attempts when the line is busy An interval from 1 to 15 minutes can be selected E Press the MENU key g Press the ENTER key 2 SIDED E SORT q COPY SPFUN EXPOSURE f 2 Press the lt a key or key g Press the MENU key until 4 USER PROGRAM appears and then press the ENTER key Press the MENU key to exit Selection 4 USER PROGRAM H Press the ke
27. redialing automatic Timer transmission Yes Automatic document feeding Yes 30 pages Memory capacity 2 Error Correction Mode ECM Yes As part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicated are nominal values of production machines There may be some deviations from these values in individual machines 92 INDEX A Alarm beeps Alarm beep 19 Length of alarm 18 Answering machine eene 48 Answering machine backup 49 Quiet detect time 48 AOW KO eite teet eet ee er Pere EU 15 16 Automatic dialing z Group KEYS ccrte nt 45 Rapid key 42 Speed dialing esses 42 B volume 16 Bypass tray paper 13 C Clear numbers GIrOUD KEYS 4c arn ntt ne i cs 47 Rapid key 44 Speed dialing esses 44 Connecting Other devices ssssseeeee 12 Telephone line cord
28. 1 1 1 1 H Follow these steps to use the polling function ET Press the MENU key H Dial the number of the fax machine you want to poll using one of the following methods Press a Rapid Key If you press a Rapid Key the next step is not necessary Press the SPEED SEARCH key and enter a two digit Speed Dial number Enter the fax number with the numeric keys A k b dt rfi 2 Press the a key or gt key Note is wil uet in until 8 POLLING MODE appears the order that the destinations are stored in and then press the ENTER key the Group Key Selection Press the START key 8 POLLING MODE 73 SPECIAL FUNCTIONS SERIAL POLLING You can poll several fax machines one at a time with a single serial polling operation A maximum of 100 fax machines can be polled in one serial polling operation Original is scanned into memory polling 1 1 1 I x 1 1 ID 1 1 1 I 1 1 1 J J Polling fax Select serial polling 1 Repeated for the next fax machine 1 Original is scanned into memory a nee rg pr 2 1 1 1 I 1 Pa 1 1 i J 1 1 I I J Follow these steps to use the serial polling function HT Press the MENU key a Press the ENTER key Repeat steps 3 and 4 until all numbers have
29. A Rapid Key or Speed Dial number cannot be deleted if it is being used for a transmission that has been stored or is in progress INITIAL SETTINGS STORING NUMBERS UNDER GROUP KEYS Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once They are convenient for the Broadcasting function which is used to transmit an original to a group of fax machines All Rapid keys can be programmed as Group keys To program or clear a group key follow the steps below Note that one key cannot be programmed as both a Rapid key and a Group key at the same time Up to 100 fax numbers can be stored in one Group key Rapid Keys Speed Dial numbers and numbers directly entered with the numeric keys can be stored in Group Keys Storing adding numbers in a Group Key 1 Press the MENU key g Press the Rapid key you wish to use as a Group key To add numbers oo o After pressing the Group pote ee Key press the key O or me key to C OCC select 1 YES and then press the ENTER key 2 Press the a key or gt key H Enter the numbers that you wish to until 2 ENTRY MODE appears and store in the Group Key then press the ENTER key Enter the fax numbers using any of the following methods Selection Press a Rapid Key and then press the ENTER key 2 ENTRY MODE Enter a Speed Dial number with the numeric k
30. MODE appears and then press the ENTER key Selection 2 ENTRY MODE Press the key or gt key until 1 FAX NUMBER appears and then press the ENTER key Selection 1 FAX NUMBER e Press the a key or gt key until 3 GROUP KEY appears and then press the ENTER key Selection 3 GROUP KEY g Press the a key or gt key until 2 CLEAR appears and then press the ENTER key Selection 2 CLEAR To delete a Group press the appropriate Group key g Press the a key or gt key to select 1 FAX and then press the ENTER key Selection 1 FAX To delete all numbers from the Group Key Select 2 GROUP and press the ENTER key INITIAL SETTINGS H Enter the numbers that you wish to delete Enter the fax numbers using any of the following methods Press a Rapid Key Enter a Speed Dial number with the numeric keys Enter a number with the numeric keys Press the ENTER key 2 SIDED E SORT q COPY SRFUN EXPOSURE R To exit press the lt key or gt key to select 2 END Selection To program another Group Key select 1 CONTINUE press the ENTER key and return to step 7 10 Press the ENTER key GIO Q 2 SIDED E SORT COPY q SPFUN EXPOSURE H C Press the MENU key Press the MENU key to exit 47 USING THE MACHINE W
31. Mode indicators Press this key to select the mode The indicator of the selected mode lights copy printer scanner fax mode indicators SPF RSPF indicator This lights up when an original is placed in the SPF RSPF Error indicator This lights steadily or blinks when a paper misfeed or other error occurs Tray location indicator Indicates the selected paper tray The indicator blinks when the tray is out of paper or is not closed MENU key Press this key to configure a user program key gt key ENTER key Press the lt q key or p gt key to select an item in a function setting menu Press the ENTER key to enter a selection x key Press this key to enter symbols during a name storing procedure Press the x key to change from pulse dialing to tone dialing mode Numeric keys Press these keys to dial numbers and enter numbers and letters during number name storing procedures key Press this key to enter symbols during a name storing procedure The key scrolls through symbols in the opposite direction of the x key When dialing press this key after you are finished scanning originals into memory from the document glass START key indicator Used for the following To begin sending a fax Reading an original into memory from the document glass Manually receiving a fax Entering and setting information Power save indicator
32. SIDED E SORT COPY SPFUN EXPOSURE H until 4 USER PROGRAM appears and then press the ENTER key Selection 4 USER PROGRAM g Press the MENU key Press the MENU key to 3 Press the key or key until 21 DISTINCTIVE RING appears exit and then press the ENTER key Selection 21 DISTINCTIVE RING 41 INITIAL SETTINGS STORING NUMBERS FOR AUTOMATIC DIALING Automatic Dialing is a quick and convenient way to dial by using only a Rapid key Rapid Key Dialing or pressing the SPEED SEARCH key and select the SPEED and entering a two digit number Speed Dialing To use Automatic Dialing you must first store the full number The way you store it depends on whether you want to use it for Rapid Key Dialing or Speed Dialing Storing numbers Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing 1 Press the MENU key g Press the Rapid Key or enter the Speed Dial number that you wish to program gt To program a Rapid Key press a Rapid key 01 to 18 To program a Speed Dial number press two numeric keys 00 to 99 and then press the 2 Press the 4 key or gt key ENTER key until 2 ENTRY MODE appears and then press the ENTER key H Enter the fax number with the numeric Selection keys ABC DEF Enter the fax number 2 ENTRY MODE maximum of 40 digits including pauses using A the nu
33. Yes 1 During copying No No Yes 1 Printer Printing Yes Yes Scanner During scanning No No 1 Fax Key entry No Yes Yes transmission During direct No No No transmission During scanning No No During memory transmission Fax reception During manual reception During printing of a received fax During memory reception Extension phone 1 Direct transmission and scanning are not possible 2 Manual reception and printing of a received fax are not possible 3 Only scanning is possible 4 Manual reception is not possible 84 Chapter 6 TROUBLESHOOTING PRINTING OUT REPORTS The machine is capable of printing a range of reports on faxing activities as well as various settings you have made The reports are described below 1 TIMER LIST You can print a list of timer or dual access operations that are currently set 01 TIMER MODE SEP 10 200X FRI 06 30 PM FILE RESERVED TYPE RES MSG BOX PAGES CVR RECEIVER MEMORY TX FILE TYPE RES MSG BOX PAGES CVR RECEIVER REMOTE TX TYPE RES MSG PAGES CVR TIMES 2 ACTIVITY REPORT You can print out a list of faxes sent and received as well as the sender or recipient and the time of the operation etc ACTIVITY REPORT SEND SEP 10 200X FRI 06 30 PM 3 DATE STARTTIME RECE
34. been entered After D E SORT 2 SIDED E SORT SPON EXPOSURE RATIO COPY SPFUN EXPOSURE entering the last number go to step 5 2 Press the a key or gt key g Press the START key until 9 SERIAL POLL MODE appears and then press the ENTER key 1 2 3 Selection 9 SERIAL POLL MODE Dial the number of the fax machine you want to poll using one of the following methods Press a Rapid Key or a Group Key Press the SPEED SEARCH key and enter a two digit Speed Dial number Enter a fax number with the numeric keys 74 SPECIAL FUNCTIONS POLLING TRANSMISSION MEMORY POLLING This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax machine If desired polling fax machines can be restricted to machines whose fax numbers have been programmed in your machine RESTRICTING POLLING MACHINES POLLING SECURITY on page 77 To let other fax machines poll your fax machine the original to be transmitted must be scanned into memory and the reception mode of your machine must be set to Auto You can select whether polling transmission will take place once or repeatedly If once is selected the original that was scanned into memory will be automatically deleted after polling transmission takes place If repeated polling transmission is selected the original will remain in memory until it is deleted More than o
35. ends 1 3 SEC 2 1SEC 3 NO BEEP RINGER VOLUME Set the volume of the ringer 1 OFF 2 LOW 3 MIDDLE 4 HIGH BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed 1 OFF 2 LOW 3 MIDDLE 4 HIGH DIAL MODE Set the dial mode for the type of line you are on 1 TONE 2 PULSE DISTINCTIVE RING Set the ring pattern for distinctive ring OFF STANDARD PATTERN 1 PATTERN 2 PATTERN 3 PATTERN 4 7 PATTERN 5 INDEX PRINT Enable printing of a black mark index at the top of each received fax page 1 2 OFF DATE amp TIME FORMAT 1 TIME FORMAT Select 12 hour or 24 hour format for the time set in the machine 1 12 HOUR 2 24 HOUR DATE FORMAT Set the format of the date in the display and in printouts 1 MMDDYYYY 2 DDMMYYYY 3 YYYYMMDD 24 2 SIDED RX AR 168D only Print on both sides of the paper when a multi page fax is received 1 2 OFF 25 TRAY SELECTION When the 250 sheet paper feed unit is installed 24 TRAY SELECTION when the AR 168S is used Set the tray for printing received faxes 1 AUTO 2 TRAY 1 3 TRAY 2 Menu item Settings factory default setting appears in bold 5 ANTI JUNK FAX 1 ANTI JUNK SELECT Enable the anti junk function to block fax reception from specified fax numbers 1 2 OFF 2 JUNK FAX Program or delete fax
36. job that you wish to cancel appears in the display and press the CLEAR key c The job to be canceled is MENU selected 2 SIDED E SORT COPY SP FUN E Press the a key or gt key l until 3 MEMORY STATUS appears and then press the ENTER key g Press the ENTER key Selection The selected job is deleted 3 MEMORY STATUS g Press the MENU key Press the MENU key to exit 62 RECEIVING FAXES You can set the machine to one of three modes of reception AUTO MAN or A M Answering Machine To select the reception mode press the RECEPTION MODE key until the desired reception mode appears in the display Suon BROAD RECEPTON REDIU SEARCH CAST MODE PAUSE SHARP NOV 05 WED 8 20 AM C CC Cn c9 AR 168D STAD BY AUTO 100 COVER RESOLU TION CONTRAST SHEET RH 2 SIDEDTX MENU ENTER O PRINT O O SCANOSD O FAX 2 SIDED E SORT O COPY SPFUN EXPOSURE RATIO O USING AUTO MODE Select AUTO mode when you only want to receive faxes on your telephone line The machine will automatically answer all calls and receive incoming faxes USING MAN MODE MAN is the most convenient mode for receiving phone calls if you have an extension phone To have true manual mode the machine must be set to not answer while in MANUAL mode See SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION p 29 You can also receive faxes however all ca
37. not set original s in the SPF RSPF a If needed set the original size resolution and contrast See DIALING AND TRANSMITTING 59 g Press the START key to scan the page into memory If you have more than one original to read into memory place the next page and press the START key to read each page g Press the key BROADCASTING This function allows you to send the same original to as many as 100 different locations with just one operation Once the original is loaded it is scanned and stored in memory The fax numbers you have entered are then automatically dialed in succession and the original is transmitted to each location Recipient rnan BROAD CAST A Your fax machine Recipient Select broadcast sending j Original is scanned into memory Recipient Ci HT Place the original face up and push it H Dial the numbers of the receiving gently into the original feeder tray machines using one or more of the following methods Press one or more Rapid keys Enter Speed Dial numbers with the numeric keys Press one or more Group keys Enter a number with the numeric keys N Press the ENTER key 2 Press the BROADCAST key To enter another fax number return to step 3 Original face up Adjust the resolution coon 58 me re goor contrast settings if Press the START key i Transmission will begin
38. pause when entering numbers Display Shows various messages during fax operation and programming 14 LINE STATUS SPEAKER 1 TN Q O SCANC EP lt z ee RI FAX Em RET e PS elu __ _ DO CLEAR key c Press this key to stop an operation before it is completed or to delete the number that was last input When a setting menu appears use this key to move back to the previous menu level CLEAR ALL key This returns all functions to the default settings When pressed in a setting menu this returns the settings and display to the initial state SHIFT key indicator Press this key to switch between upper and lower case RESOLUTION key Press this key to adjust the resolution before sending faxes CONTRAST key Press this key to adjust the contrast before sending faxes COVERSHEET key Press this key to automatically add a cover sheet and message to a fax LINE STATUS indicator Lit when sending receiving faxes blinking when receiving data INITIAL SETTINGS REPORT key Press this key to print out a report of a fax transaction and also when receiving a confidential fax SPEAKER key Press this key to begin manual dialing To close the line press the SPEAKER key again 2 SIDED TX key AR 168D only Press this key to fax a two sided original MODE SELECT key
39. the MENU key Press the MENU key to exit Press the a key or gt key m 8 until 4 USER PROGRAM appears drca a and then press the ENTER key auto reception is set to 0 rings Selection H Press the key or gt key until 4 OF RINGS AUTO appears and then press the ENTER key Selection 4 OF RINGS AUTO e Press a numeric key to select the number of rings ABC Select the number of rings you would like to IN GH JKL MNO use 0 to 9 DAG udi MENU 2 SIDED E SORT q COPY SPFUN EXPOSURE R 28 INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION The number of rings before the machine answers in MANUAL mode can also be set If you do not want the machine to answer at all in MANUAL Mode select 0 in Step 4 below 1 Press the MENU key e Press a numeric key to select the number of rings ABC DEF Select the number of rings you would like to GHI MNO use 0 to 9 2 Press the a key or key g Press the ENTER key until 4 USER PROGRAM appears and then press the ENTER key Selection Press the key or gt key until 5 OF RINGS MANUAL g Press the MENU key appears and then press the ENTER key 2 SIDED E SORT q COPY SPFUN EXPOSURE H Press the MENU key to exit Selection 5 OF RINGS MANUAL SELECTING THE RECEP
40. type of report select one of the following printing conditions ALWAYS PRINTS After each transmission reception or error ERROR ONLY After an error only NEVER PRINTS Never prints Note Part of the transmitted fax can be printed on the transaction report IMAGE MEM PRINT setting To set the machine to print transaction reports follow these steps Press the MENU key g Press the a key or gt key to select the printing condition and press the ENTER key The selections are as follows 1 ALWAYS PRINTS 2 ERROR ONLY 3 NEVER PRINTS D E SORT q Y SP FUN EXPOSURE RATIO 2 Press the a key or gt key until 4 USER PROGRAM appears g Press the MENU key and then press the ENTER key Press the MENU key to Selection exit 4 USER PROGRAM Press the a key or gt key until 7 PRINT SELECTION appears and then press the ENTER key Selection 7 PRINT SELECTION B Press the a key or gt key to select the type of transaction report and press the ENTER key The selections are as MENU gt follows 1 TRANSMISSION 2 SPPON E port 2 BROADCAST O O 3 RECEPTION 4 IMAGE MEM PRINT 4 IMAGE MEM PRINT can be enabled to have part of the transmitted fax printed on the transaction report 89 TROUBLESHOOTING Problem Cause and solution
41. up and push it gently into the document feeder tray The top edge of the original s should enter the fax first Original face up 52 HOW TO USE THE FAX FUNCTION When placing the Original on the document glass Confirm that there are no original s g Press the START key the SPF RSPF and open the SPF RSPF The set original size appears in the display and then scanning 2 Place the original face down on the begins document glass Align the original according to the original scale in the illustration below Line up the center of the edge of the original with the mark Z Note After the START key is pressed the set original size appears in the display EX READING 001 8 5x11 100 Make sure that the displayed size is the same as the actual original size The factory default setting for the original size is 8 5x11 If the displayed size is not correct press the CLEAR ALL key X to stop operation and then change the original size setting See ORIGINAL SIZE p 54 When faxing from the document glass if the size of the original is different from the specified size part of the image may be cut off g If you have more than one original to read into memory place the next page and press the START key 4 When using the document glass do not set original s in the SPF RSPF to read each page Go to step 7 after the last page ha
42. ATUS Check and delete stored fax jobs waiting for transmission and automatic recall jobs 4 USER PROGRAM 1 DOC GLASS SIZE Set the size of an original faxed from the document glass 1 8 5 11 2 8 5x14 3 A4 2 FIXED DOC SIZE Set the default size of originals faxed from the document glass 1 8 5x11 2 8 5x14 3 A4 3 RESO PRIORITY Set the default resolution for fax transmission 1 STANDARD 2 FINE 3 SUPER FINE 4 OF RINGS AUTO Set the number of rings on which the machine answers calls in automatic reception mode 0 9 2 5 amp OF RINGS MANUAL Set the number of rings on which the machine answers calls in manual reception mode 0 9 0 Menu item Settings factory default setting appears in bold Page 6 AUTO LISTING Enable automatic printing of the Activity Report when information on a total of 50 fax transmissions receptions accumulates 1 2 OFF 88 7 PRINT SELECTION 1 TRANSMISSION Select the condition for printing reports on fax transmissions 1 ALWAYS PRINTS 2 ERROR ONLY 3 NEVER PRINTS 89 2 BROADCAST Select the condition for printing reports on broadcast transmissions 1 ALWAYS PRINTS 2 ERROR ONLY 3 NEVER PRINTS 89 3 RECEPTION Select the condition for printing reports on received faxes 1 ALWAYS PRINTS 2 ERROR ONLY 3 NEVER PRINTS 89 4 IMAGE MEM PRINT Enable printing
43. ECEPTION p 29 You can also receive faxes however all calls must first be answered by picking up the receiver on the extension phone A M mode Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls This allows you to receive both voice messages and faxes while you are out If you are using distinctive ringing as described in DISTINCTIVE RINGING on page 41 you must set the reception mode to AUTO This is true as well if you are using an answering machine with distinctive ringing in this case the answering machine must be connected to a separate wall jack not to your machine To select the reception mode press the RECEPTION MODE key until the desired reception mode appears in the display SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST MODE PAUSE SHARP NOV 05 WED 8 20 AM AR 168D a The selected reception mode appears RESOLU COVER TION CONTRAST SHEET R 2 SIDED TX O PRINT c O MENU ENTER 2 SIDED E SORT COPY COPY SPFUN EXPOSURE RATIO O FAX For more information reception modes refer to RECEIVING FAXES 63 27 INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION You can set the number of rings before the machine answers in AUTO mode using the procedure below 1 Press the MENU key g Press
44. G THE DATE AND TIME 22 SELECTING THE TRANSMISSION MODE 26 SELECTING THE RECEPTION MODE 27 SETTING THE NUMBER OF RINGS FOR AUTO 28 SETTING THE NUMBER OF RINGS FOR MANUAL 29 SELECTING THE RECEPTION PAPER SIZE 29 SETTING THE TRAY SELECTION 30 SETTING THE DIAL MODE 31 SETTING THE NUMBER OF RECALL TIMES 32 SETTING THE RECALL INTERVAL 34 SETTING THE INDEX FUNCTION 36 SETTING RESOLUTION PRIORITY 37 SETTING UP THE MACHINE FOR USE WITH A PC MODEM tete 38 USING THE REMOTE RECEPTION FUNCTION m 39 DISTINCTIVE RINGING 41 STORING NUMBERS FOR AUTOMATIC DIALING Siete lease eL 42 STORING NUMBERS UNDER GROUP KEYS 45 USING THE MACHINE WITH AN ANSWERING MACHINE eene rnnt 48 QUIET DETECT 48 ANSWERING MACHINE BACKUP 49 3 CHOOSING SUITABLE MEDIA ORIGINALS SUITABLE FOR FAXING 50 SIZE AND WEIGHT sess 50 UNSUITABLE ORIGINALS 51 4 HOW TO USE THE FAX FUNCTION 5 SPECIAL FUNCTIONS SENDING 1 52 SETTING THE
45. However if the machine is interrupting callers in the middle of messages you should set a longer Quiet Detect Time If there is a pause at the end of your answering machine message make sure that the Quiet Detect Time is longer than this pause Setting Quiet Detect Time to 00 turns the function off However the machine will not be able to receive faxes sent using manual dialing picking up the receiver dialing the number and pressing the START key when the fax tone is heard If your answering machine is set to answer calls after more rings than the machine s number of rings setting the machine will always answer first and thereby prevent callers from leaving messages in the answering machine 48 INITIAL SETTINGS If Quiet Detect Time is not working properly With some answering machines there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages Even in this case however you can set up the machine to receive both phone and fax messages from callers on touch tone lines Follow this procedure 1 Set the Quiet Detect Time to 00 2 Alter your phone message to tell callers that they can send a fax by pressing the Remote Reception Number factory set to 5 followed by the x key twice ANSWERING MACHINE BACKUP There may be times when the tape on your answering machine becomes full or when the answering machine itself malfunctions It is still possible to receive f
46. INE FOR USE WITH A PC MODEM The machine is set to automatically begin reception if you pick up from an extension telephone and the machine detects a fax tone However if you are using a modem on the same line you must deactivate this function otherwise the machine will mistakenly attempt to receive the transmission from your computer To turn off the Fax Signal Receive function follow the procedure below f Note If you turn off the Fax Signal Receive function be sure to activate the Remote Reception function See USING THE REMOTE RECEPTION FUNCTION on page 39 for details on how to do this Press the MENU key g Press the ENTER key gt 2 SIDED E SORT q COPY SRFUN EXPOSURE R 2 Press the key or gt key g Press the MENU key until 4 USER PROGRAM appears and then press the ENTER key Press the MENU key to exit Selection 3 Press the a key or gt key until 15 FAX SIGNAL RCV appears and then press the ENTER key Selection 15 FAX SIGNAL RCV Press the a key or gt key to select 1 ON or 2 OFF 38 INITIAL SETTINGS USING THE REMOTE RECEPTION FUNCTION The machines Remote Reception feature is designed to allow you to activate fax reception from an extension telephone or a telephone directly connected to the machine The Remote Reception function operates even when the FAX Signal Receive function is turned
47. ITH AN ANSWERING MACHINE QUIET DETECT TIME Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both phone messages and faxes After the answering machine has answered any duration of silence longer than a certain threshold time will prompt the machine to take over the line and prepare to receive a fax The Quiet Detect Time can be set from 00 to 10 seconds following the procedure below 1 Press the MENU key Enter the Quiet Detect Time with the numeric keys ABC DEF Enter the Quiet Detect Time in seconds from 00 lt me to 10 setting 00 turns 6 off Quiet Detect Time Press the a key or gt key until 6 A M MODE appears and then press the ENTER key Selection O EXPOSURE Press the MENU key Press the a key or gt key A g Press the MENU key until 1 QUIET DETECT TIME appears and then press the ENTER key Press the MENU key to exit Selection 1 QUIET DETECT TIME The machine has been set at the factory for a Quiet Detect Time of 5 seconds which gives the best performance for most answering machines However you may have to adjust the Quiet Detect Time depending on your answering machine s disconnect time the time before the machine disconnects the line after a period of silence If your machine has a short disconnect time you may have to shorten the Quiet Detect Time
48. IVER COM TIME PAGES TYPE NOTE FILE TOTAL x 3 TELEPHONE LIST You can print out a list of number stored in rapid dialing and speed dialing TELEPHONE LIST SEP 10 200X FRI 06 30 PM RAPID SPEED RECEIVER S FAX INTL TX RECEIVER S NAME 4 GROUP LIST You can print out a list of group dialing numbers GROUP LIST SEP 10 200X FRI 06 30 PM RECEIVER 85 TROUBLESHOOTING 5 PASSCODE LIST You can print a list of your fax information and polling security information PASSCODE LIST SEP 10 200X FRI 06 30 PM 6 JUNK FAX LIST Fax numbers designated as Anti Junk Fax numbers JUNK FAX LIST SEP 10 200X FRI 06 30 PM 86 TROUBLESHOOTING 7 USER PROGRAM LIST Currently activated USER PROGRAM settings USER PROGRAM LIST SEP 10 200X FRI 06 30 PM Use the following procedure to print out reports A Press the REPORT key 3 Press the ENTER key SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST PAUSE 2 SIDED E SORT q RESOLU PY SPFUN EXPOSURE R COVER TION CONTRAST SHEET REPORT 2 SIDEDTX
49. Manual this manual This manual explains the procedures for using the machine as a fax machine This manual only explains the fax functions of the machine For general information on using the machine including safety information installation paper loading removal of paper misfeeds and peripheral equipment see the operation manual for the machine Operation Manual for general information Explains the machine and how to use it as a copier Also explains how to install the software that allows the machine to be used as a printer and scanner for your computer The following information is contained in the operation manual for the machine OPERATION MANUAL contents Page OPERATION MANUAL contents Page CAUTIONS 3 CHANGING A TRAY S PAPER SIZE PART NAMES 9 SETTING POWER ON ASIDE MISFEED REMOVAL 79 THEPIPEBARES TONER CARTRIDGE REPLACEMENT 83 BYPASS FEED including special paper 17 CHECKING THE TOTAL COUNT 87 CLEANING THE MACHINE 88 Online Manual on the CD ROM This manual explains the procedures for using the machine as a printer and a scanner 11 FINAL PREPARATIONS CONNECTING OTHER DEVICES If desired an answering machine or external telephone can be connected to the machine through the telephone jack labeled TEL on the rear of the machine Connecting an answering machine to the machine allows you to receive both voice and fax messages
50. NTI JUNK FAX appears and then press the ENTER key Selection 3 Press the a key or gt key to select 1 ANTI JUNK SELECT and press the ENTER key Selection 1 ANTI JUNK SELECT Press the a key or gt key to select 1 ON or 2 OFF and press the ENTER key 2 SIDED E SORT COPY SPFUN E g Press the MENU key Press the MENU key to exit 81 SPECIAL FUNCTIONS To store junk fax numbers use the following procedure Press the MENU key B Enter a two digit number from 01 to 10 that will identify the anti junk number and press the ENTER key GHI JKL MNO 4 8 gt D E SORT R COPY Y SPFUN EXPOSURE RATIO PQRS C 6 xr N 2 Press the a key or key until 5 ANTI JUNK FAX appears and If you enter a two digit number that already then press the ENTER key has a fax number stored STORED CHANGE will appear To Selection change the fax number that has been stored under that 2 digit number press the 5 ANTI JUNK FAX key Q or p gt key to select YES press the ENTER key and enter the new fax number Press the a key or gt key to select 2 JUNK FAX and press g Enter the fax number with the numeric the ENTER key keys and press the ENTER key ABC DEI Selection 9 JUNK FAX 5 6 9 a Press the a key or gt key
51. PF INTRODUCTION TYPE OF SERVICE This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state s public utility commission public service commission or corporation commission for more information ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should complete the following steps See page 21 of this Operation Manual Important safety information e f any of your telephone equipment is not operating properly you should immediately remove it from your telephone line as it may cause harm to the telephone network The AC power outlet shall be installed near the equipment and shall be easily accessible Never
52. Press the MENU key g Press the ENTER key MENU m gt CTO mM E SORT q OPY SP FUN EXPOSURE H joue Bg Press the key or gt key g Press the MENU key until 4 USER PROGRAM appears and then press the ENTER key Press the MENU key to exit Selection 4 USER PROGRAM Press the a key or gt key until 22 INDEX PRINT appears and then press the ENTER key Selection 22 INDEX PRINT Press the a key or gt key to select 1 or 2 OFF INITIAL SETTINGS SETTING RESOLUTION PRIORITY For most faxing jobs you will most likely want to specify the resolution However you can also set a default resolution when no setting is made using the RESOLUTION key To turn on this function follow the procedure below T Press the MENU key g Press the MENU key Press the MENU key to exit 2 Press the a key or gt key until 4 USER PROGRAM appears and then press the ENTER key Selection H Press the 4 key or gt key until 3 RESO PRIORITY appears and then press the ENTER key Selection S RESO PRIORITY e Press the a key or gt key to select the transmission resolution The selections are as follows T STANDARD 2 FINE 3 SUPER FINE MENU 2 SIDED E SORT COPY SPFUN EXPOSURE H 37 INITIAL SETTINGS SETTING UP THE MACH
53. SHARP FACSIMILE EXPANSION KIT OPERATION MANUAL Page e INSTALLATION 11 INITIAL SETTINGS 13 e CHOOSING SUITABLE MEDIA metes 50 e HOW TO USE THE FAX FUNCTION ree 52 e SPECIAL FUNCTIONS 67 TROUBLESHOOTING 85 APPENDIX 92 lt For users in the USA This device complies with Part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation WARNING FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user s authority to operate this equipment Adddaraarasa Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equ
54. TION PAPER SIZE Set the size of paper to be used to print received faxes A size setting other than A4 8 5x11 or 8 5x14 is regarded as out of paper To set the paper size see LOADING PAPER in the Operation Manual for general information 29 INITIAL SETTINGS SETTING THE TRAY SELECTION when the 250 sheet paper feed unit is installed Follow the steps below to select the output tray for received faxes 1 Press the MENU key g Press the ENTER key MENU gt 2 SIDED E SORT COPY q SPFUN EXPOSURE H U OSSES Press the a key or gt key a until 4 USER PROGRAM appears g Press the MENU key and then press the ENTER key Press the MENU key to Selection exit 4 USER PROGRAM Press the key or gt key until 25 TRAY SELECTION appears and then press the ENTER key Selection 25 TRAY SELECTION Note Select 24 TRAY SELECTION when the AR 168S is used e Press the key or gt key to select the tray selection The selections are as follows T AUTO 2 TRAY 1 3 TRAY 2 30 INITIAL SETTINGS SETTING THE DIAL MODE The machine can be used with both touch tone and pulse telephone lines Touch tone uses tones of different pitches for each numeric key while pulse lines use a series of pulses Your machine must be set to match the kind of telephone line you are using touch tone or pulse T
55. The TD cartridge may be running out of toner Manual Replace the TD cartridge for general information f Note If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above please contact your SHARP dealer 90 MESSAGES AND SIGNALS DISPLAY MESSAGES Message Cause and remedy Page FRONT OR SIDE COVER OPEN CLOSE COVERS The cover is open Close the cover CLOSE THE SPF RSPF COVER The SPF RSPF cover is open Close the SPF RSPF cover CLEAR PAPER JAM SPF RSPF JAM A paper misfeed has occurred Remove the misfeed as explained in MISFEED REMOVAL See the OPERATION MANUAL for general information See the OPERATION MANUAL for general information MEMORY FULL The memory is full 62 NO XXX SIZE TRAY CHANGE TRAY SETTING The setting for the printing paper size is incorrect Set it correctly In the area labeled XXX 8 5x11 8 5x14 or A4 will appear 29 CAN NOT PRINT Toner cartridge is empty Toner cartridge is not inserted See the OPERATION MANUAL for general information NO XXX SIZE TRAY The paper has run out and the data is read into memory Set it correctly In the area labeled XXX 8 5x11 8 5x14 or A4 will appear LOAD DOCUMENT S Set the original s in the machine AUDIBLE SIGNALS Sound Type Duration Meaning Continuous tone 3 seconds Indicates the en
56. UCE HOW TO USE THE FAX FUNCTION You may on occasion receive faxes that are larger than the paper loaded in the machine To ensure that you do not lose any part of the original you should use the Receive Reduce function which scales the fax to the printing paper size f Note In some cases the size or resolution of a received fax may not permit reduction When this happens the fax will be printed at full size and divided onto multiple sheets of paper To use this feature follow this procedure 1 Press the MENU key g Press the ENTER key D E SORT q Y SPFUN EXPOSURE RATIO Press the a key or gt key until 4 USER PROGRAM appears and then press the ENTER key Selection H Press the a key or gt key until 16 RCV REDUCE appears and then press the ENTER key Selection 16 RCV REDUCE Press the a key or gt key to select 1 ON or 2 OFF If you 2 OFF No reduction large faxes will be printed on two sheets of paper 2 SIDED E SORT COP q Y SPFUN EXPOSURE H C g Press the MENU key Press the MENU key to exit 65 WHEN USING MANUAL SENDING AND RECEIVING You need to use the SPEAKER key or an extension telephone to perform manual sending and receiving For information about connecting an extension telephone See CONNECTING OTHER DEVICES p 12 i When the extension telephone rings pic
57. Z RAPID KEY DIALING If the number you want to dial has been stored as a Rapid key number See STORING NUMBERS FOR AUTOMATIC DIALING p 42 you can dial it by pressing the appropriate Rapid key as shown SPEED DIALING If the number you want to dial has been stored as a Speed Dial number you can dial it using the following procedure 1 Press the SPEED SEARCH key and Bg Press the START key and check then enter the two digit number by the name or number that appears in pressing the numeric keys See the display STORING NUMBERS FOR ABC DEF AUTOMATIC DIALING p 42 SPEED BROAD RECEPTION REDIAL If itis not correct press 6 MEMORY SEARCH CAST MODE PAUSI the CLEAR key c to PORS WXYZ Em backspace and clear two 7 9 digit at a time and then Q enter the correct number 0 8 59 HOW TO USE THE FAX FUNCTION CHAIN DIALING The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number See STORING NUMBERS FOR AUTOMATIC DIALING p 42 set for Chain Dialing with another Rapid Key Speed Dial number or number dialed with the numeric keys to dial one fax number up to 50 digits long The following are some examples of how this can be done Press Rapid Keys set for Chain Dialing in the correct order for the fax number that you wish to dial For example press Rapid Key 01 followed by Rapid Key 02 The final Rapid Key
58. add an original to another Follow the steps below to delete originals that have original that has already been scanned into polling been scanned into polling memory memory Place the original in the SPF RSPF or on the document glass and follow the steps below 1 Press the MENU key i Press the MENU key 2 Press the a key or gt key 2 Press the a key or gt key until 7 MEMORY POLL MODE until 7 MEMORY POLL MODE appears and then press the ENTER appears and then press the ENTER key key Selection Selection H Press the a key or gt key H Press the a key or gt key until 1 SET appears and then press until 2 CLEAR appears and then the ENTER key press the ENTER key Selection Selection e Press the a key or gt key g Press the START key to select the number of times polling transmission will take place and press MI DEF the ENTER key 1 1 TIME or 4 2 REPEAT be g selected as the number of polling operations allowed ABC DEF PQRS WXYZ 7 8 8 WOE SPECIAL FUNCTIONS RESTRICTING POLLING MACHINES POLLING SECURITY If you wish to allow only specified fax machines to poll your fax machine enable polling security and program the fax numbers of the machines that are to be allowed to poll your machine When this is done polling will take place when the fax number o
59. axes even under these conditions by turning on the Auto Receive function The machine will automatically answer all calls after five rings To use this function follow the procedure below 1 Press the MENU key Press the a key or gt key to select 1 or 2 OFF D E SORT Y SPFUN EXPOSURE RATIO Press the a key or gt key until 6 A M MODE appears and then press the ENTER key Selection Q 2 SIDED E SORT q COPY SPFUN EXPOSURE H _ Press the key or gt key until 2 AUTO RECEIVE appears and g Press the MENU key then press the ENTER key Press the MENU key to Selection exit 2 AUTO RECEIVE If you are using Auto Receive make sure that your answering machine is set to answer on four rings or less Otherwise the machine will take over all calls preventing callers from leaving voice messages 49 Chapter 3 CHOOSING SUITABLE MEDIA ORIGINALS SUITABLE FOR FAXING Make sure that the originals you want to fax meet specifications and guidelines listed in this section SIZE AND WEIGHT The size and weight of originals that you can load in the SPF RSPF depend on whether you load one sheet at a time or several sheets at once When using the SPF RSPF 19 7 14 165 24165 5 1 2 500 52 g m 90 g m 140 mm 216 mm 8 1 2 216 mm When feeding
60. c keys 2 through 9 To enter a letter press the appropriate key repeatedly until the desired letter appears the number of the key appears first followed by letters in the order marked above the key The keys used for entering characters are shown below ABC DEF The following characters can be entered with the numeric keys 1 2 3 key Characters that can be entered 1 1 Space GHI JKL MNO 2 2 3 DEFS3def 4 5 6 4 GH 1 4 0 i 5 JK L5 j k I PQRS TUV WXYZ 6 MNOG6mnoO 7 8 9 7 POQRS7pqrs 8 TUV 8 tu v 7 9 2 E gt amp s 1 8 gt To enter two characters in succession which require using the same key press the p gt key once after entering the first character and then enter the second character f you enter an incorrect character or number follow these steps to correct the mistake 1 Press the lt a key or p gt key to move the cursor to the character immediately following the incorrect character 2 Press the CLEAR key c The character in front of the cursor is deleted 3 Enter the correct character The character is inserted in front of the cursor INITIAL SETTINGS ENTERING YOUR NAME AND FAX NUMBER You can view all of the items the menu display by pressing the MENU key then using the key C2 or p gt key G to scroll
61. ced in your machine For this to take place the reception mode of your machine must be set to AUTO LIST OF FAX FUNCTIONS The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine The settings in the FAX MAIN MENU are shown below The procedure for configuring settings is explained in SELECTING SETTINGS FOR THE FUNCTION p 10 Menu item Settings factory default setting appears in bold 0 RX DATA TRANSFER 1 DATA TRANSFER Enable transfer of received faxes to another fax machine when printing is not possible 2 FAX NUMBER Program the fax number of the machine to which received faxes will be transferred TIMER MODE 1 SET Set up a transmission or polling job to take place automatically at a specified time 2 CLEAR Cancel a timer transmission job ENTRY MODE 1 FAX NUMBER Store or delete fax numbers in Rapid Keys Speed Dial numbers and Group Keys 1 RAPID KEY 2 SPEED 3 GROUP KEY 2 DATE amp TIME SET Set the date and time in the machine 3 OWN PASSCODE SET Program the name and phone number of the user of the machine 4 PASSCODE MODE Store fax numbers that are allowed to poll the machine when polling security is used 5 DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and end of daylight savings time 3 MEMORY ST
62. d of transmission reception or line error Continuous tone 1 second Warning tone 91 Chapter 7 APPENDIX SPECIFICATIONS Applicable telephone line Public switched telephone network Compression method MH MR MMR JBIG Transmission modes Super G3 G3 the machine can only send faxes to and receive faxes from machines that support G3 or Super G3 Scanning method CCD flatbed scanning Scanning resolution supports ITU T standards 8 x 3 85 lines mm Standard 8 x 7 7 lines mm Fine Fine Halftone 8 x 15 4 lines mm Super Fine Super Fine Halftone Recording method Laser electrostatic charge method Transmission speed 33 6 kbps gt 2 4 kbps Automatic fallback Transmission time Approx 2 seconds Super G3 mode 33 6 kbps JBIG Approx 6 seconds G3 ECM mode 14 4 kbps JBIG Paper size 8 1 2 x 11 Letter 8 1 2 x 14 Legal or A4 Effective recording width 8 1 2 max 8 1 2 x 14 printing Transmittable original size When using the SPF RSPF Maximum 8 1 2 x 19 7 Minimum 8 1 2 x 5 1 2 When using the document glass Maximum 8 1 2 x 14 Effective scanning width 8 1 2 maximum Halftone transmission 256 levels Contrast exposure adjustment Light Medium Dark Extension telephone connection Possible 1 telephone Auto dialing Combined total of 18 One Touch Dial and Group keys 100 Speed Dial numbers
63. e line and fax tones from the other machine through the speaker allowing you to confirm the response of the other machine pen Dialing with a Speed Dial 1 Set the original in the SPF RSPF and SEARCH GAST NODE m i press press the SPEAKER key See ww fl em the ENTER key or 2 a 4 A 6 SETTING THE ORIGINAL p 52 START key G To adjust the volume SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST MODE PAUSE press the left and RESOLU COVER key or gt key TION CONTRAST SHEET REPORT 2 SIDED TX O e 7 When you hear the fax reception tone n of the other machine press the START key 2 Dial the fax number of the receiving T key machine ABC DEF Dialing with the numeric 1 keys e Press the a key or gt key Dialing with a Rapid Key to select 1 SEND and then press WWW x the ENTER key or START key J qH c o o _ 16 17 18 SHIFT 15 USING THE SEARCH KEY HOW TO USE THE FAX FUNCTION If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number you can search for the number by following the steps below 1 Press the SPEED SEARCH key twice SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST MODE PAUSE C
64. ears and then press the ENTER key Selection 4 USER PROGRAM H Press the a key or gt key until 17 BEEP LENGTH appears and then press the ENTER key Selection e Press the key or gt key to set the alarm beeps to the desired length or to turn them off The selections are as follows 1 3SEC SEP SEEN of SHR 21SEC 3 NO BEEP 2 SIDED E SORT COPY SPFUN EXPOSURE H ADJUSTING THE ALARM BEEP VOLUME Adjust the volume of alarm beeps emitted at the end of transmission and reception using the procedure below ET Press the MENU key g Press the MENU key Press the MENU key to exit D E SORT d SPFUN EXPOSURE RATIO 2 Press the lt a key or gt key until 4 USER PROGRAM appears and then press the ENTER key Selection 4 USER PROGRAM H Press the lt a key or gt key until 19 BEEPER VOLUME appears and then press the ENTER key Selection 19 BEEPER VOLUME e Press the a key or gt key to set the alarm volume The selections are as follows 1 OFF 2 SPEUN E RATIO 2 LOW 3 MIDDLE 4 HIGH To turn off the alarm select 1 OFF g Press the ENTER key OTO 2 SIDED E SORT q COPY SPFUN EXPOSURE R 19 FAX SETUP HOW TO ENTER CHARACTERS You can enter letters with the numeric keys Letters are marked above each of the numeri
65. ed scanning will stop and the transmission will be canceled If the memory becomes full while scanning a page after the first page scanning will stop You can transmit the pages that have already been scanned or cancel the transmission and clear the pages from memory Follow the steps below to transmit or clear the pages that have already been scanned 1 The memory becomes full and scanning stops MEMORY FULL ERROR appears in the display 2 To clear the pages that have already been scanned and cancel transmission press the lt a key or p gt key to select 2 CANCEL To transmit the pages that have already been scanned select 1 SEND XX 3 Press the ENTER key The pages are cleared from memory If you selected 1 5 XX in step 2 the pages are automatically transmitted Note f you are using Quick On line transmission p 26 the pages that were scanned are automatically transmitted CANCELING DELETING A STORED FAX JOB This procedure is used to check and cancel a fax job that is waiting for transmission such as an automatic recalling job a stored fax job a remote transmission job or a timer transmission job A stored fax job cannot be canceled while transmission of another job is in progress Wait until transmission is finished and then cancel the stored job Follow the steps below to cancel delete a fax job i Press the MENU key H Press the a key or gt key until the
66. en sent to a different fax machine for printing This function is used when you cannot print received faxes for example when the machine runs out of toner or a misfeed occurs To use this function the fax number of the transfer destination machine must be programmed Your fax machine Receiving fax machine gt C gt want to transfer the data to Transferred faxes are printed 1 1 1 Enter the fax number of FW RX DATA the fax machine your p 1 YES 2 NO mcm 1 1 1 1 1 V Select data transfer mode Preparation 2 Transfer is only possible when a received fax is being held memory because printing was not possible this case 0 RX DATA TRANSFER will appear in the display Follow these steps to program the fax number of the transfer destination machine 1 Press the MENU key Enter the fax number of the transfer destination machine with the numeric keys and press the ENTER key ABC DEF Enter the transferring fax number maximum 40 lt digits by pressing the 6 numeric keys Bg Press the a key or gt key until 0 RX DATA TRANSFER g Enter the name of the transfer appears and then press the ENTER destination with the numeric keys and key press the ENTER key ABC DEF Selection 1 9 H Press the a key or gt key until 2 FAX NUMBER appears and then press the ENTER key
67. eys and then press the ENTER key Enter a number with the numeric keys and then H Press the key or gt key press the ENTER key until 1 FAX NUMBER appears and then press the ENTER key s Bae SM be stored in Selection Amessage will appear if you select a Rapid Key or Speed Dial number that is 4 FAX NUMBER already stored in another Group Key P the ENTER key g Press the a key or key 8 key until 3 GROUP KEY appears and then press the ENTER key en e 2 n 2 SIDED E SORT d Selection COPY SPFUN EXPOSURE f g Press the 4 key or gt key until 1 SET appears and then press the ENTER key Selection 1 SET 45 INITIAL SETTINGS Jg Enter a name for the Group Key with the numeric keys ABO DEF Enter the name of the group by pressing rales numeric keys as described in HOW TO ENTER CHARACTERS on page 20 maximum of 20 characters If you do not want to enter a name skip this step To add numbers The entered name appears Edit the name if you need to make a change Press the ENTER key Return to Step 7 to program another Group key 2 SIDED E SORT q OPY SPFUN EXPOSURE H Press the MENU key Press the MENU key to exit 46 Deleting numbers from Group Keys EE Press the MENU key I DOZU 2 Press the key gt key until 2 ENTRY
68. f the polling machine matches one of the fax numbers that have been programmed in your machine Up to 10 passcode numbers fax numbers of machines that are allowed to poll your machine can be programmed To enable polling security and program passcode numbers see Programming deleting passcode numbers on page 78 Preparation When polling gt Enter the fax number Select polli ial polli for your fax machine elect POlIng Or Serial Paling polling 1 1 1 CAE 1 z numbers Entered fax __ Permitted fax match Enter the fax number of __ gt number number DNE i fax machines you want i MENO to allow to poll your fax l These two numbers are compared I 1 1 A ee 1 1 1 1 1 Fax being i polled 11 DTE Ns ee E ES Preparation Follow these steps to enable polling security A Press the MENU key Press the a key or gt key to select 1 ON Selection To turn off polling security select 2 OFF 5 Press the ENTER key Press the a key or gt key until 4 USER PROGRAM appears and then press the ENTER key 2 SIDED E SORT d Selection COPY SPFUN EXPOSURE H Press the a key or gt key c g Press the MENU key until 12 SECURITY SELECT a
69. having to wait When Using the SPF RSPF 1 Confirm that there are no originals on the document glass and that copying is not in progress then gently close the SPF RSPF 2 Adjust the original guides to the width of your original 3 Place the original face up and push it gently into the SPF RSPF The top edge of the original should enter the fax first Adjust the resolution and or contrast settings if desired Original face up e Enter the number of the receiving machine using one of the following methods Press a Rapid key If you press a Rapid Key the next step is not necessary The number will be dialed once the current operation is completed and transmission will begin once the connection is made Press the SPEED SEARCH key and enter a Speed Dial number Enter a full number with the numeric keys g Press the START key if you entered a Speed Dial number or a full number The number will be dialed once the current operation is completed and transmission will begin once the connection is made 70 When placing the Original on the Table Confirm that there are no original s the SPF RSPF and open the SPF RSPF 2 Place the original face down on the document glass Align the original according to the original scale in the illustration below Line up the center of the edge of the original with the mark When using the document glass do
70. he date follow the steps below Press the MENU key g Press the ENTER key MENU mi gt CIOS 2 SIDED E SORT q COPY SPFUN EXPOSURE H Press the a key or gt key Press the MENU key until 4 USER PROGRAM appears and then press the ENTER key Press the MENU key to exit Selection 4 USER PROGRAM H Press the a key or gt key until 23 DATE amp TIME FORMAT appears and then press the ENTER key Selection m Press the a key or gt key until 2 DATE FORMAT appears and then press the ENTER key Selection g Press the a key or gt key to select the display order The selections are as follows 1 MMDDYYYY 2 DDMMYYYY 3 YYYYMMDD 24 INITIAL SETTINGS Daylight Saving Time Setting Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time The clock will move forward and backward as follows The first Sunday in April 2 00 A M gt 3 00 A M The last Sunday in October 2 00 A M 1 00 A M f Note If a transmission is in progress when the clock adjustment time for daylight savings time arrives the clock will not be adjusted until the transmission ends Follow these steps to enable Daylight Saving Time 4 Press the MENU key g Press the ENTER key MENU m 2 SIDED E SORT COPY 1 q SPFUN EXPOSURE H
71. il num rique de la classe B est conforme la norme NMB 003 du Canada Sharp Electronics of Canada Ltd 335 Britannia Road East Mississauga Ontario L4Z 1W9 Canada SHARP SHARP ELECTRONICS CORPORATION Sharp Plaza Mahwah New Jersey 07430 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 SHARP CORPORATION Printed on 100 post consumer recycled paper PRINTED IN CHINA 2003L KS TINSE1222QSZZ
72. in a long original grasp the original at the edges to guide it into the machine When using the document glass 14 Maximum 864 mm 8 1 2 216 mm When you are using the faxing functions of the machine your originals are in effect being scanned through the machine The area of a original that is scanned by the machine while faxing is slightly smaller than the actual original size Any text or graphics outside this area will not be scanned 0 04 0 16 1 1 4mm Scanning length Max 0 17 4 5 mm Jani width 7 along the ine pue in totals 0 16 or less immor less 2 CHOOSING SUITABLE MEDIA UNSUITABLE ORIGINALS General guidelines All clips staples and pins should be removed from originals before they are used If these are not removed they may damage the machine Ink glue and correction fluid on originals must be completely dry before using the originals with the machine Originals that are in some way dangerous to the internal mechanisms of the machine should not be used When faxing any writing on the originals that is yellow yellowish green or light blue cannot be transmitted The following kinds of originals should not be used Originals with a glossy coating Originals with static electricity Originals with tears folds or curls Originals that have become stuck together and cannot be easily separated Originals with holes windows or perforations
73. install telephone wiring during a lightning storm Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak Do not install or use the machine near water or when you are wet Take care not to spill any liquids on the machine FCC Notice to users This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENS on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN f
74. international transmission mode Press the a key or gt key Press the ENTER key to select a Chain Dial setting Return to Step 5 to store gt ENTER another number If you wish to set the number as a Chain Dial number select 1 2 SIDED E SORT d 2 SIDED SST COPY Otherwise select COPY SP FUN EXPOSURE H 2 CANCEL See CHAIN DIALING p 60 If the number is not set as a chain dial number the communication speed and international 17 Press the MENU key communication mode cannot be selected Press the ENTER key and go to step 17 Press the MENU key to exit u Press the ENTER key If the number is a Rapid key number you can write the name on the label above the appropriate Rapid key Press the a key or gt key to select the communication speed s NI E may need to add a pause between The selections certain digits in the number to allow time for follows connection For example if you are ona 1 33600bps PBX telephone system that requires an 2 14400bps access number such as 9 to be dialed to 3 9600bps access an outside line you will need to 4 4800bps enter a pause between the access number and the fax number of the other party Pauses are entered by pressing the REDIAL PAUSE key 2 seconds per For international dialing if you find that line pause If necessary several pauses can be noise necessitates a sl
75. ipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help p h h h h h h hh h hh hh h h h h Caution Use only the line cable that was provided with the machine To reduce the risk of fire use only UL Listed No 26 AWG or larger telecommunication line cord Note This manual fax function describes the AR 168S AR 168D model with optional facsimile expansion kit AR FX9 installed Depending on the M 6999999999999999999999999999999999999999999999999 E 9999999999999999999999999999999999999999999999 model you have and on the options installed some of the illustrations this manual may be different however the basic operations are the same This manual describes how to use the fax function of the machine Part names and functions shared with the copy function for example the misfeed indicator and add paper indicator are described in the Operation Manual For more information please read the Operation Manual This operation manual refers to the Single Pass Feeder as the SPF and the Reversing Single Pass Feeder as the RS
76. ive fax number Important To use distinctive ringing you must subscribe to your phone company s distinctive ringing service Do not use this setting if you do not subscribe to a distinctive ringing service When using this feature you must set the reception mode of your machine to AUTO See SELECTING THE RECEPTION MODE p 27 When your designated fax number is dialed the machine will automatically answer and begin reception Note that other devices you have connected on the same line will also ring until the machine answers If one of your other numbers is dialed the machine will neither ring nor answer To use distinctive ringing select the ringing pattern to which you want your machine to answer as shown below The selections for ringing are OFF Answers all ringing patterns This turns distinctive ringing off STANDARD Your machine normal ringing pattern PATTERN 1 Two short rings PATTERN 2 One short one long and one short ring PATTERN 3 Three short rings PATTERN 4 Three rings PATTERN 5 Two rings NOaRON gt Use the following procedure to change the ringing pattern 1 Press the MENU key e Press the a key or gt key to select a ringing pattern Select a ringing pattern by scrolling through them with the arrow keys in the order of the above list SBEUN EXPOSURE RATIO Press the ENTER key CUN ESE ES g key Press the key or gt key 2 2
77. k up the handset and converse If the SPEAKER key is used to answer a call you cannot converse You cannot use the SPEAKER key for fax transmission reception while copying is in progress 2 When the handset is off hook or the SPEAKER key is used press the START key MANUAL MODE 1 SEND 2 RECEIVE Press the a key or p gt key to select 1 SEND or 2 RECEIVE and then press the START key 5 SPECIAL FUNCTIONS MEMORY Your machine has a memory area that can be used to store both incoming faxes and outgoing originals Approximately 120 pages of average content can be held in memory for transmission Less can be held if any of the pages were scanned using fine or superfine resolution Substitute Reception into Memory This is a back up function that is automatically activated if your fax runs out of paper the TD cartridge needs replacement See the Operation Manual or the paper jams If you received originals in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously used If not the original print out size may not match the size of the printing paper Note Take care that the remaining memory does not become 7 or you cannot receive any more faxes 67 DATA TRANSFER If there is a problem with the machine you can use the Data Transfer function to have received faxes read into memory and th
78. lls must first be answered by picking up the receiver on the extension phone or telephone connected to the same line USING A M MODE Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls This allows you to receive both voice messages and faxes when you are out 63 OPTIONAL RECEPTION SETTINGS The machine has various optional settings for the reception of faxes TWO SIDED RECEPTION AR 168D only This function is used to print a received fax consisting of two or more pages of the same size on both sides of the paper Even if the pages are in different orientations the pages are rotated appropriately to enable printing on both sides of the paper f Note The two sided reception function cannot be used when printing a transaction report or activity report To use this feature follow this procedure Press the MENU key B Press the ENTER key 2 SIDED E SORT q COPY SP FUN EXPOSURE H 2 Press the a key or gt key g Press the MENU key until 4 USER PROGRAM appears and then press the ENTER key Press the MENU key to exit Selection 4 USER PROGRAM Press the a key or gt key until 24 2 SIDED RX appears and then press the ENTER key Selection 24 2 SIDED RX Press the a key or gt key to select 1 ON or 2 OFF 64 RECEIVE RED
79. meric keys Press the key or gt key until 1 FAX NUMBER appears and then press the ENTER key Selection Press the ENTER key 1 FAX NUMBER gt CIO O 2 SIDED E SORT q Press the lt a key or key es 5 oo i to select the type of auto dial number eee RT COPY Y SPFUN EXPOSURE RATIO A FUN COPY EXPOSURE RATIO that you wish to program and then press the ENTER key To program a Rapid Key a select 1 RAPID KEY O To program a Speed Dial SPPON E number select 2 SPEED B Press the a key or gt key until 1 SET appears and then press the ENTER key Selection 1 42 INITIAL SETTINGS Jg Enter the name of the destination with g Press the ENTER key the numeric keys DEF Enter the name of the location or party by o x e pressing numeric keys as g Press the key or gt key 4 described in HOW TO to select the international ENTER CHARACTERS per on page 20 maximum of communication mode 20 characters If you do The selections are as not want to enter a name ios giis P GR e Gm 2MODE 1 Press the ENTER key On he eee 7 Sometimes when faxing internationally line ODER 4 Note noise can cause the transmission to stop OPY SPFUN EXPOSURE H momentarily To reduce these delays choose the appropriate
80. n Coa EEUN EXPOSURE L 3 Press the lt a key or gt key cx until 3 OWN PASSCODE SET appears K sid your name with the numeric eys and then press the ENTER key ER ABC nter your name Dy Selection pressing the appropriate lt UE Numeric keys as shown 3 0WN PASSCODE SET A 6 on the left Press each 9 s key repeatedly until the desired letter appears in the display maximum of Press the 1 key or fm key 40 characters to select 1 SET and press the To enter a space press the 1 key twice ENTER key Selection 1 SET 21 INITIAL SETTINGS Press the ENTER key g Press the MENU key Press the MENU key to exit 2 SIDED E SORT COPY q SP FUN EXPOSURE H SETTING THE DATE AND TIME The date and time that appear in the display are printed at the top of each page you transmit Set the date and time by pressing the keys on the operation panel as shown below If you enter an incorrect number press the CLEAR key c and re enter the number The time can be displayed in 12 hour or 24 hour format Month Day Year Day Month Year or Year Month Day can be selected for the order of display of the date Use the following procedure to set the date and time n Press the MENU key g Press the a key or gt key to select AM or PM When 24 hour format is selected do not perform this step 2 SIDED E SORT
81. n mode MEMORY key direct transmission mode is selected to change modes is selected Place the original Using the SPF RSPF Using the document glass Place the original face Place the original face down up to 30 pages at once Sending a fax Dialing methods Direct Dialing o N 9 Press the numeric keys to dial SPEED Speed Dialin EARCH 0 9 Enter a two digit i i Speed Dial number Rapid Key e It is not necessary to press the START key Dialing after pressing a Rapid Key Chain Dialing gt 0 u 9 o 18 C Speed Dial number or Rapid Key set for Chain Dialing when stored gt Dial the next part of the number REDIAL a Group Key cannot be used o mae PAUSE C Dial with the numeric keys and then press the REDIAL PAUSE key Enter the first letter of the 9 stored name Search Dialing SPEED Press when the first character of the SEARCH gt name is a special character or number C P Select the destination Search by fax numbers Redialing REDIAL PAUSE Redial the last number dialed Sending a fax Using the SPF RSPF gt gt Adjust the resolution Place the original and contrast Using the document glass RESOLU Specify the TION CONTRAST gt Dial gt If you are faxing gt original size C lal multi page original x change
82. nd the times they will be performed can be specified up to a week in advance You can use this function for example to take advantage of lower night time telephone rates without having to be there when the operation is performed For a timer transmission scan the original into memory when you set the transmission Scanning the original into memory is convenient because you do not have to worry about original mix ups or forgetting to load the original If the memory becomes full while the original is being scanned MEMORY FULL will appear in the display Press the START key to transmit the pages that have been stored up to that point in memory Press the CLEAR ALL key to cancel the entire transmission i c eS Your fax machine Recipient The scheduled Select the recipient time arrives sending method time m Select transmission settings Transmission reception I 1 Transmission begins 1 bs Setting up a timer transmission job 1 Press the MENU key Enter the time at which transmission will take place with the numeric keys ABC Enter two digits for the hour and two digits for GH WNO the minute 2 Press the a key or gt key g Press the a key or gt key until 1 TIMER MODE appears and to select AM or PM and press the then press the ENTER key ENTER key Selection MENU
83. ne original can be scanned into polling memory all originals will transmitted when your machine is polled Only one memory polling operation can be set up and the polling machine must be capable of polling reception The original s in polling memory will be transmitted when a fax machine calls your fax machine and requests polling transmission Automatic fax reception is possible while your machine is on polling transmission standby C N Your fax machine Select memory polling N C a The original is read Polling is a J C into memory jJ PA approved Original is sent MONS P ng 47 E from memory Polling machine ji Select polling Setting up polling transmission Place the original in the SPF RSPF or on the document glass and perform the following steps ET Press the MENU key H Press the a key or gt key to select the number of times polling transmission will take place and press the ENTER key 1 1 TIME or 2 REPEAT can be selected as the number SPFUN E RATIO of polling operations allowed 2 SIDED E SORT COPY SP Press the a key or gt key until 7 MEMORY POLL MODE appears and then press the ENTER a Press the START key key Selection T MEMORY POLL MODE 75 SPECIAL FUNCTIONS Adding a original to polling memory Deleting originals from polling memory Use this procedure to
84. numbers from which fax reception is to be blocked 1 SET 2 CLEAR A M MODE 1 QUIET DETECT TIME Activate fax reception when a period of silence longer than the set time is detected 00 10 05 2 AUTO RECEIVE Enable fax reception when the answering machine is full and cannot receive messages or otherwise fails 1 2 OFF MEMORY POLL MODE 1 1 TIME Perform polling transmission once 2 REPEAT Perform polling transmission repeatedly POLLING MODE Poll another fax machine SERIAL POLL MODE Sequentially poll multiple fax machines SELECTING SETTINGS FOR THE FUNCTION The general procedure for configuring settings for the fax function is explained below Follow this procedure to configure the settings explained on pages 6 through 9 An item can also be selected after pressing the MENU key by pressing the numeric key for the item the key corresponding to the number that appears in front of the item When the numeric key is pressed the item is selected or entered F Press the MODE SELECT key to Select a setting or enter information select fax mode The FAX indicator lights To select a setting up to indicate that fax Press the lt a key or p gt key until the setting is selected To enter information Press the numeric keys to enter characters or numbers 2 Press the MENU key f you mistakenly select the
85. of the original image on transaction reports 1 ALWAYS PRINTS 2 ERROR ONLY 3 NEVER PRINTS 89 8 RECALL TIMES BUSY Set the number of recall attempts that are made when the line is busy 00 14 02 32 9 RECALL TIMES ERR Set the number of recall attempts that are made when a communication error occurs 0 1 1 33 10 RECALL INT BUSY Set the interval between recall attempts when the line is busy 1 to 15 minutes can be selected 01 15 min 03 min 34 11 RECALL INT ERR Set the interval between recall attempts when a communication error occurs 0 to 15 minutes can be selected 00 15 min 01 min 35 12 SECURITY SELECT Enable the polling security function 1 ON 2 OFF 77 13 FAX REMOTE NUMBER Set the 1 digit number used to activate remote fax reception 0 9 5 40 14 REMOTE RECEPTION Enable the remote reception function 1 ON 2 OFF 39 15 FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after answering a call on an extension phone 1 ON 2 OFF 38 Menu item Settings factory default setting appears in bold RCV REDUCE When a fax is received that is larger that the printing paper enable reduction of the fax to the size of the paper to avoid the fax being cut off 1 ON 2 OFF BEEP LENGTH Set the length of the beep that sounds when fax transmission or reception
86. off See SETTING UP THE MACHINE FOR USE WITH A PC MODEM on page 38 When you hear the fax tone simply press the one digit Fax Remote Number Factory setting 5 and x Follow the two procedures below to use this feature f you are not using a PC modem on the same line as your machine and have not turned off the Fax Signal Receive function you do not need to make any changes to the Remote Reception function Simply use the factory settings The machine will automatically take over the line should you answer from the extension phone and a fax tone is detected If you want to receive a fax while you are on an extension telephone when you hear a fax tone press the one digit Fax Remote Number and x To ensure proper fax reception hang up the extension phone only after you have confirmed that fax reception has begun Confirm that fax reception has begun as follows f the extension telephone is connected directly to the fax there is no sound when fax reception begins f the extension telephone shares the telephone line with the fax but is not directly connected you hear a continuous tone when fax reception begins If you cannot hear this tone try pressing the one digit FAX Remote Number and x again Turning on Remote Reception Press the MENU key Press the a key or gt key to select 1 ON or 2 OFF 2 Press the a key or gt key g Press the ENTER key until 4 USER PROGRAM
87. or this product is part of the product identifier that has the format US AAAEQ HH TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network your telephone company may disconnect your service temporarily If possible They will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a compliant with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of your equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If the equipment is causing harm to the telephone network your telephone company may ask you to disconnect the equipment until the problem is resolved If you have any questions or problems which cannot be solved by reading this manual please contact Sharp Electronics Corporation P O Box 650 Mahwah NJ 07430 1163 Telephone 1 800 BE SHARP A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product I
88. ower transmission entered in a row speed set the appropriate transmission speed If you are not sure if a slower speed is required set the speed normally 43 INITIAL SETTINGS Use the following procedure to clear numbers A Press the MENU key 2 Press the key or gt key until 2 ENTRY MODE appears and then press the ENTER key Selection H Press the a key or gt key until 1 FAX NUMBER appears and then press the ENTER key Selection e Press the a key or gt key to select the type of auto dial number that you wish to delete To delete a Rapid Key E select 1 RAPID KEY Q To delete a Speed Dial number select 2 SPEED g Press the key or gt key until 2 CLEAR appears and then press the ENTER key Selection 2 CLEAR 44 g Enter the Rapid Key or Speed Dial number that you wish to delete all To delete a Rapid Key press the appropriate Rapid key To delete a Speed Dial number enter the 2 digit number with the numeric keys and then press the ENTER key H Press the ENTER key Return to Step 5 to clear another number 2 SIDED E SORT q COPY SRFUN EXPOSURE R Press the MENU key Press the MENU key a number of times until you exit A Rapid Key or Speed Dial number cannot be deleted if it has been stored ina Group Key
89. pages and 1 Adjust the resolution press the START Place the original and contrast key Sending a fax to multiple destinations Broadcasting H p UU 00 ome Dia Adjust the resolution Place the original and contrast Storing a fax job while another job is in progress Fax transmission RESOLU or reception in ex TION CONTRAST gt b The tax willbe progress Dial transmitted after previous jobs are Adjust the resolution completed and contrast Place the original Automatically sending a fax at a specified time timer transmission To set up a timer transmission see TIMER OPERATIONS p 79 Receiving a fax Selecting the reception mode Faxes are automatically received RECEPTION MODE C i Select this mode when an extension gt phone is connected to the machine to Press until the desired receive phone calls To receive a fax reception mode appears answer the call on the phone and then in the display press the START key Select this mode when an answering machine is connected to the machine Faxes will be received automatically Calling a fax machine and requesting automatic transmission of an original placed in that machine ENTER Gio Doda Select POLLING MODE Another fax machine can also call your fax machine and request automatic transmission of a original pla
90. ppears and then press the ENTER Press the MENU key to key exit Selection 12 SECURITY SELECT 77 SPECIAL FUNCTIONS Programming deleting passcode numbers Press the MENU key 2 Press the a key or gt key until 2 ENTRY MODE appears then press the ENTER key Selection H Press the a key or gt key until 4 PASSCODE MODE appears and then press the ENTER key Selection 4 PASSCODE MODE e Press the a key or gt key to select 1 5 and press the ENTER key Selection 1 SET To delete a passcode number Select 2 CLEAR and press the ENTER key B Enter a two digit number that will be used to identify the passcode number and then press the ENTER key ABG DEF To delete a passcode GHI JKL MNO JA number Enter the two digit number that identifies the passcode number and press the ENTER key The passcode is deleted 78 g Enter the passcode fax number of the machine to be allowed to poll your machine with the numeric keys and press the ENTER key ABC DEF GHI JKL MN 4 8 H Press the MENU key Press the MENU key to exit TIMER OPERATIONS The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify Up to five transmission operations or polling operations can be set at any one time a
91. pressed for the fax number must not be set for Chain Dialing Transmission will begin automatically when the final Rapid Key is pressed Enter Speed Dial numbers set for Chain Dialing in the correct order for the fax number that you wish to dial For example press the SPEED SEARCH key and 2 2 followed by the SPEED SEARCH key 2 7 The final Speed Dial number entered for the fax number must not be set for Chain Dialing Transmission will begin when the START key is pressed after the final Speed Dial number is entered Enter the fax number that you wish to dial with the numeric keys Press the REDIAL PAUSE key to enter a pause and then enter the next number Transmission will begin when the START key 2 is pressed after the final number is entered Touse a Rapid Key or Speed Dial number for Chain Dialing the Rapid Key or Speed Dial number must be set for Chain Dialing when it is stored See STORING NUMBERS FOR AUTOMATIC DIALING p 42 When using Chain Dialing the international communication setting of the final number entered is effective International communication mode cannot be used if the final number is entered using a Rapid Key or Speed Dial number that does not have the setting enabled or if the final number is entered with the numeric keys NORMAL DIALING USING THE SPEAKER KEY When dialing normally with the SPEAKER key press the SPEAKER key and dial using the numeric keys You can hear th
92. s 1 Press the COVER SHEET key SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST PAUSE NUS SPEAKER DO 2 Press the COVER SHEET key until 2 TX MESSAGE SET appears and then press the ENTER key Selection 2 TX MESSAGE SET 3 Press the a key or gt key to select a message The selections are as follows 1 NO MASSAGE PEN R 2 CONFIDENTIAL O O 3 PLS DISTRIBUTE 4 URGENT 5 PLS CALL BACK 6 IMPORTANT If you do not wish to add a message select 1 NO MESSAGE e Press the ENTER key MENU gt 2 SIDED E SORT COPY SRFUN EXPOSURE H 57 HOW TO USE THE FAX FUNCTION TWO SIDED ORIGINAL TRANSMISSION FUNCTION AR 168D only The RSPF can be used to automatically fax a two sided original If desired the back of the original can be rotated 180 before transmission The original must be placed in the RSPF when using the two sided original transmission function The document glass cannot be used The two sided original transmission function cannot be used in direct transmission mode The two sided original transmission function cannot be selected when direct transmission mode is selected Likewise direct transmission mode cannot be selected when the two sided original transmission function is selected Follow these steps to fax a two sided original 1 Place the original s in the RSPF p 52 Original face up
93. s been scanned If needed set the original size 4 resolution and contrast Continue H Press the key with the DIALING AND TRANSMITTING section 4 5 B Transmission begins PQRS TUV WXYZ e 7 8 8 aaj 53 OPTIONAL TRANSMISSION SETTINGS There are several transmission settings that you can make before dialing and transmitting an original ORIGINAL SIZE The original size can be set to 8 5x11 8 5x14 or A4 The setting is only effective for one transmission If desired you can set a fixed original size that remains in effect for all transmissions 1 Press the MENU key g Press the ENTER key 2 SIDED E SORT q COPY SRFUN EXPOSURE R Press the a key or gt key 2 until 4 USER PROGRAM appears g Press the MENU key and then press the ENTER key Press the MENU key to Selection exit NEC 2 4 USER PROGRAM S SPUN EXPOSURE RATIO OOQ Press the a key or key until 1 DOC GLASS SIZE appears and then press the ENTER key Selection 1 DOC GLASS SIZE To set a fixed original size for all transmissions Press the lt a key or key A to select 2 FIXED DOC SIZE To temporarily change the original size setting when faxing from the document glass use the 1 DOC GLASS SIZE setting To change the permanent original size setting use the 2 FIXED DOC SIZE setting e Press the a key
94. t from the document glass the fax is temporarily scanned into memory before transmission When a fax is sent by transmission reservation p 70 broadcast transmission p 71 broadcasting using a Group key p 72 or timer transmission p 79 the fax is scanned into memory before transmission Direct transmission the MEMORY indicator is off The fax is sent directly after the destination is dialed and the connection established The machine memory is not used for direct transmission and thus direct transmission is possible even when the memory is full Afax job cannot be stored while a direct transmission is in progress f Note Only one page can be sent from the document glass by direct transmission A subsequent function cannot be used while a direct transmission is in progress Transmission reservation p 70 broadcast transmission p 71 broadcasting using a Group key p 72 or timer transmission p 79 26 INITIAL SETTINGS SELECTING THE RECEPTION MODE Your machine has three modes for receiving incoming calls and faxes AUTO mode Select this mode when you only want to receive faxes on your telephone line The machine will automatically answer all calls and receive incoming faxes MAN mode This is the most convenient mode for receiving phone calls if you have an extension phone To have true manual mode the machine must be set to not answer while in MAN mode see SETTING THE NUMBER OF RINGS FOR MANUAL R
95. t is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details This equipment connects to the telephone network through a standard USOC RJ 11C network interface jack If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer TABLE OF CONTENTS TABLE OF QUICK REFERENCE GUIDE LIST OF FAX wsraLLATION CONNECTIONS eeeeer erre nnne nnne 11 CONNECTING THE TELEPHONE LINE CORD 11 FINAL PREPARATIONS 12 CONNECTING OTHER DEVICES 12 2 INITIAL SETTINGS PART 13 A LOOK AT THE FAX OPERATION PANEL 14 ABOUT THE LIQUID CRYSTAL DISPLAY 16 USING THE ARROW KEYS 16 ADJUSTING THE BEEP VOLUME 16 ADJUSTING THE RINGING VOLUME 17 SETTING THE LENGTH OF ALARM BEEPS 18 ADJUSTING THE ALARM BEEP VOLUME 19 FAX SETUP ess 20 HOW TO ENTER CHARACTERS 20 ENTERING YOUR NAME AND FAX NUMBER 21 SETTIN
96. through the function list Pressing the ENTER key chooses the displayed function Procedures for inputting various items name telephone number date etc are given as follows To have your name and fax number printed at the top of every page you transmit program them by pressing the operation panel keys as shown below If you enter an incorrect character or number follow these steps to correct the mistake 1 Press the lt a key or p gt key A to move the cursor to the character immediately following the incorrect character 2 Press the CLEAR key c The character in front of the cursor is deleted 3 Enter the correct character IMPORTANT FCC regulations require that your name telephone fax number and the date and time appear on each fax message you send Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages Use the following procedure to enter your name and fax number HT Press the MENU key g Enter your fax number with the numeric keys ABC DEF Enter your own fax number maximum 20 e pE digits by pressing the 6 Numeric keys To insert a press the key 2 Press the a key or gt key g Press the ENTER key until 2 ENTRY MODE appears and then press the ENTER key ENTER NAME will appear in the display Selectio
97. tration shows the part names of the AR 168D SPF RSPF Reversing tray RSPF only ES Original guides En 4 Le LD Document We feeder cover Exit area Document feeder tray jack 4l LINE jack Document glass Paper output tray Operation panel Paper output tray extension Front cover Power switch Paper tray Handles Bypass tray paper guides Power cord 13 A LOOK AT THE FAX OPERATION PANEL 2 SPEED BROAD RECEPTION REDIAL MEMORY SEARCH CAST J MODE PAUSE SHARP J AR 168D RESOLU COVER TION CONTRAST SHEET REPORT 2 SIDEDTX GJ beca i 0 00209 d OW Rapid keys Press one of these keys to dial a fax or telephone number automatically amp MEMORY key indicator Used for sending faxes in memory indicator is lit or direct sending indicator is not lit SPEED SEARCH key Press this key to dial a two digit Speed Dial number During character inputting use this key to delete an incorrect entry Also press this key twice to search for an automatic dialing number BROADCAST key Press this key to send originals to a group of receiving fax machines RECEPTION MODE key Press this key to select the mode of reception REDIAL PAUSE key Press this key to automatically redial the last number you dialed Also press this key to insert a
98. uide 3 R Receiving 63 Receive 65 Two Sided 64 Reception mode gt AM mode serere ns 27 63 AUTO mode eeeenenne 27 63 MAN 27 63 Remote reception essen 39 Reports roup list scsi etr eere 85 Junk tax flit Riot 86 list 86 Telephone 85 Timer list nahen 85 Transaction 89 Transmissions activity report 85 88 User program 87 R solution tritt bg eed 55 RINGING volume seeenen 17 S Specifications eese 92 SPE RSPE dente pd eee 13 Document feeder 13 Document feeder 13 Exitatea iet ep Eee deis 13 Original guides seee 13 Reversing 13 Storing numbers GIFOUD KOyS htec tet d etu 45 Rapid key
99. usy You can select the number of recall attempts made when the line is busy If 00 is entered the machine will not make any recall attempts 1 Press the MENU key g Press the ENTER key MENU gt 2 SIDED E SORT COPY q SPFUN EXPOSURE H 2 Press the lt a key or key g Press the MENU key until 4 USER PROGRAM appears and then press the ENTER key Press the MENU key to exit Selection H Press the 4 key or gt key until 8 RECALL TIMES BUSY appears and then press the ENTER key Selection 8 RECALL TIMES BUSY B Press the numeric keys to select the number of recall attempts ABC DEF Enter the number of recall times 00 to 14 GHI JKL MNO WXYZ INITIAL SETTINGS When a communication error occurs You can select the number of recall attempts made when a communication error occurs If 0 is entered the machine will not make any recall attempts i Press the MENU key g Press the MENU key Press the MENU key to exit Bg Press the a key or gt key until 4 USER PROGRAM appears and then press the ENTER key Selection 4 USER PROGRAM H Press the a key or gt key until 9 RECALL TIMES ERR appears and then press the ENTER key Selection 9 RECALL TIMES ERR e Press the numeric keys to select the number of recall attempts ABC DEF Enter the number of
100. when you are out To use this feature first change the outgoing message of your answering machine and then set the reception mode of the machine to A M Answering Machine mode when you go out If you are using distinctive ringing with an answering machine you do not need to follow the procedure described below Please note that when distinctive ringing is used the answering machine must be distinctive ring compatible Comments 1 Itis advisable to keep the length of the message under 10 seconds If it is too long you may have difficulty receiving faxes sent by automatic dialing 2 Your callers can even leave a voice message and send a fax message on the same call Modify your outgoing message to explain that this can be done by pressing their START key after leaving their voice message You can connect an extension phone to the machine to make and receive calls like any other extension phone on your line Even if you pick up the extension phone and hear a fax tone the machine will automatically cut in and take over the line Note however if you also have a PC modem on the same line you must turn on the Remote Reception function and deactivate the Fax Signal Receive function See SETTING UP THE MACHINE FOR USE WITH A PC p 38 and USING THE REMOTE RECEPTION FUNCTION p 39 Note The Remote Reception function is initially set to ON Chapter 2 INITIAL SETTINGS PART NAMES The following illus
101. wrong item FAX MAIN will press the CLEAR key and repeat ENTER appear in the display the procedure from step 2 To cancel a setting for a fax function D E SORT COPY press the MENU key Y SPFUN EXPOSURE RATIO g Press the ENTER key The setting or information gt ENTER is entered 3 Press the lt key or key key to select a menu item and press ESOT COSE 4 O O Oy the ENTER key The item is selected Repeat this step until the item that you wish to configure appears g Press the MENU key Press the MENU key to exit 10 Chapter 1 INSTALLATION CONNECTIONS CONNECTING THE TELEPHONE LINE CORD Plug one end of the telephone line cord into the jack on the machine marked LINE Plug the other side into a standard RJ11C single line telephone wall jack Be sure not to plug this telephone line cord into the TEL jack The TEL jack is used to attach an extension telephone or answering machine to the machine See CONNECTING OTHER DEVICES p 12 If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your retailer or at most telephone specialty stores ABOUT THE OPERATION MANUALS The operation manuals for the machine are as follows Facsimile Expansion Kit Operation
102. y or gt key until 10 RECALL INT BUSY appears and then press the ENTER key Selection 10 RECALL INT BUSY B Press the numeric keys to select the recall interval DEF Enter the recall interval 01 15 JKL MNO INITIAL SETTINGS When a communication error occurs You can select the interval between recall attempts when a communication error occurs An interval from 0 to 15 minutes can be selected If the recall interval is set to 0 minutes the machine will immediately call again after breaking the connection due to the communication error 1 Press the MENU key g Press the MENU key Press the MENU key to exit 2 Press the key or gt key until 4 USER PROGRAM appears and then press the ENTER key Selection 4 USER PROGRAM Press the a key or gt key until 11 RECALL INT ERR appears and then press the ENTER key Selection 11 RECALL INT ERR e Press the numeric keys to select the recall interval Enter the recall interval 00 to 15 2 SIDED E SORT COPY SPFUN EXPOSURE H 35 INITIAL SETTINGS SETTING THE INDEX FUNCTION You can print an index mark along the edge of the pages in each job This makes it easy to separate different jobs on the output tray Separate faxes with index marks Use the following procedure to set the index function 1

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