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Ricoh 7500 Fax Machine User Manual

1. ALT005S amp important O Set this machine beforehand using the MX record of the DNS server to enable SMTP reception O Set the reception protocol to SMTP under System Settings Y Note O You can route received e mail to other Internet Fax machines as well O Even if SMTP reception is enabled on the DNS server e mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set Also the SMTP server sends an error notification to the originator O If an error occurs while receiving e mail reception is aborted the e mail is de leted and Error Report is printed Also the SMTP server will send an error notification to the originator O When the SMTP server attempts to route received documents to this machine while the machine is transmitting e mail the machine will respond to the SMTP server with a busy signal Then the SMTP server usually tries re sending the documents until the set timeout Reference p 148 Auto E mail Reception System Settings General Settings Guide Reception Functions Routing e mail received via SMTP E mail received via SMTP can be routed to other fax machines Los Angeles Branch of Company A New York Branch of Company A PC E mail aaaa abc company com FAX No 212 123 5678 ALTOO6S amp important O Before routing e mail received via SMTP you first must set SMTP RX File Delivery S
2. South Pole Office The user name is deleted 3 Enter the new user name and then press OK Press the title word keys to switch between titles To set a non programmed user name press Manual Entry and then enter the name User names entered by pressing Manual Entry are not programmed into the user code 2 Note O Depending on the security settings Change Access Priv might be dis played instead of Change User Name For details about setting Change Ac cess Priv ask the administrator Reference Entering Text About This Machine 229 Storing a Document Changing the file name 1 Press Change File Name File Name Date Page Queue Delete File FAXO00 2 02 Nov 1 London Off ice SAMPLE 02 Nov 1 1 1 Change User Name SAMPLE Change File Narne Change Password 1 1 2 Press Backspace or Delete All and then re enter the file name Change File Name Enter the new file name then press OK SAMPLE 3 Press OK A Reference Entering Text About This Machine Changing the password 1 Press Change Password File Name Date Page Queue Delete File FAXO00 02 Nov 1 London Office SAMPLE 02 Nov 1 1 Change User Name SAMPLE Change File Name Change Password 1 1 230 Sending a Stored File 2 Enter a new password using the number keys and then press OK Change Password Cancel
3. System Status Job List To search by directly entering a user name press Manual Entry and then enter the user name Partial matching is used when searching for a user name 3 Select the file to be sent 223 224 Storing a Document Specifying documents by File Name E select File Name amp ss London Office SAMPLE File List User Name File Narne 2 Enter the name of the document to be sent and then press OK Search by File Name Enter the file name to search then press OK Partial matching is used when searching for a file name 3 Select the file to be sent Displaying a preview 1 Select the document you want to send Press the Thumbnail key to switch the screen to thumbnail display 2 Press Preview Date Page Queue Details v FAX0002 02 Nov 1 Preview SAMPLE 02 Nov 111 Print File Print 1st Page Sending a Stored File 3 Check the preview e ee Switch Page Size A4 Colour Mode Black amp White e Press Zoom Out or Zoom In to reduce or enlarge the preview image e Press lt gt T N to scroll the preview image e Press Switch for Display File to display another selected file e Press Switch for Display Page to change the displayed page C3 Press Exit 5 Press OK P Note O If image files are corrupt or are larger than A3 they are not displaye
4. Screen q Contrast CO Commu nicating Receive File i ALV004S 2 Press Change TX Info Store File Change TX Info Check Modes _ tination 0 99 Recent Select Line Tone Pause On Hook Immed TX 00003 63 00004 G3 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi Wis 3 Press Print Memory Lock If no documents were received while Memory Lock Reception was switched on the message No reception file is shown Press Exit 203 204 Changing Confirming Communication Information 4 Enter a 4 digit Memory Lock ID with the number keys and then press the Start key 1 Printing Memory Lock file Enter Memory Lock ID with the Number keys then press the Start k If the Memory Lock ID does not match the Specified code does not correspond to programmed Memory Lock ID message appears Press Exit and retry after checking the Memory Lock ID E Press Exit The standby display appears 2 Note O If Memory Lock Reception and received document storage are both set to on Memory Lock Reception is unavailable and received documents be come stored documents O Even when Memory Lock Reception is available if free memory is insuffi cient reception is not possible O You can also apply a Memory Lock Reception to documents that come only from certain senders O Documents received by SEP Code Reception are
5. lt D a O D o N CP01AE1N ADF Horizontal size Maximum scanning area 297x1 200 mm 11 x47 ZIS JEIIU A AAG019S Maximum scan area The following shows the maximum scan area e Memory Transmission 297 x 1200 mm 11 x 47 W x L from the ADF e Immediate Transmission 297 x 1200 mm 11 x 47 W x L from the ADF e 297 x 432 mm 11 x 17 W x L from the exposure glass 3 7 Transmission P Note O There may be a difference in the size of the image when it is printed at the destination O Even if an original is correctly placed on the exposure glass or in the ADF a margin of 3 mm 0 1 around each edge of the original may not be sent O If the receiver uses paper of a smaller width than the original the image is re duced to fit that paper O During Immediate Transmission the length of the scanning range can be come narrower than 1200 mm 47 depending on the resolution as well as the settings on the destination machine O The machine detects paper sizes in the following ways e When you place an original in the ADF an original wider than about 263 mm 10 4 is scanned as A3 11 x17 size An original narrower than about 230 mm 9 1 is sent as 8 2 x11 or 8 gt x14 size and an original narrower than about 263 mm 10 4 is scanned as B4 JIS Japanese Industrial Standard Originals up to 1200 mm 47 2 in length can be scanned e See the following table
6. 2 Press Print Journal 3 Select Print per File No Print Journal Select printing mode Print per File No Print per User 4 Enter a 4 digit file number Printing Journal Enter 4 digit file No then press the Start key Cancel If you make a mistake press Clear or the Clear Stop key and then try again H Press the Start key To cancel a file printing press Stop Printing The display returns to that of step g Press Exit twice The standby display appears Print Journal Print per User Prints the results of communications by individual senders 1 Press Change TX Info Store File Change TX Info _Check Modes _ tination 0 100 recent Select Line Tore Pause On Hook Immed TX a o i ow oro Jor ow 0 ler 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Print Journal 3 Select Print per User Print Journal Select printing mode Print per File No Print per User 4 Select a user Print per User Select user to print Journal Registration No Search Frewvent AB cD EF cH 1k LN ora 00001 00002 00003 00004 00005 London Off NewYork Of Berlin Off Project ice fice ice 00008 00009 00010 00011 Rome Off ic Moscow Off Bei jing Of Osaka Offi e ice fice ce Press Cancel if
7. Recent Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Reception File Status 3 Check the reception results Reception File Status Displaying reception file status tion Date Status 14 16 1S OFFIC Completed 1414 Completed 13 07 12 59 12 56 12 55 12 50 12 43 12 41 NEWYORK DIV Comp Com Com Com Com Com emf ef ef d d eet eet AD La Com Reception results are displayed from the latest result in groups of nine When a fax or IP Fax is received Sender shows the Own Fax Number or Fax Header information When an Internet Fax is received the sender s e mail address appears 190 Checking the Reception Result Reception File Status 4 Press Exit twice The standby display appears 2 Note O Only the reception results of the latest communications are displayed For the maximum number of communication results you can check on this ma chine see Maximum Values O You can view received fax documents and their lists using a Web Image Monitor on a network computer For details see the Web Image Monitor s Help O If a document is received while you are using this function the result will not appear To view the latest result exit Reception File Status and then try again O You can program on
8. 7 Press OK 2 Sided Original appears above Original Feed Type 3 Specify a destination and then press the Start key 2 Note O You can confirm whether both sides were properly scanned using the Stamp function O You can set the original feed types that are selected right after the power is turned on or the Clear Modes key is pressed See Registering a priority function using a program pe Reference p 41 Stamp p 264 Registering a priority function using a program 35 36 Transmission Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness number of sheets Exposure glass Up to A3 297 x 420 mm 1 iisi gt x 432 mm ADF one sided docu A5 D to A3 D up to 1200 mm 50 sheets 40 128 g m me long 80 g m2 20 Ib 11 34 Ib 51 5 x 81 2 D to 11 x 17 D ADF two sided docu A5 D to A3 D up to 432mm 50 sheets 52 105 g m ment long 80 g m 20 Ib 14 28 Ib 51 5 x 81 2 P to 11 x 17D 2 Note The weight range for originals in the Mixed Original Sizes mode is 52 81 g m 13 8 21 5 Ib Placing Originals Paper Size and Scanned Area amp important O Ifyou place an original larger than A3 11 x17 on the exposure glass only an A3 11 x17 area is scanned Exposure Glass Positioning AJ mark i Horizontal size Maximum scanning area A3 Ly 297x420 mm 11 x17 Lp 279x432 mm
9. scan Settings 5 Press OK Auto Detect Same Size appears above Scan Settings 6 Specify a destination and press the Start key Regular The placed original is scanned according to specified size regardless of actual size The sizes that can be specified are A4 D D B4 JIS ABD 81 2 x1 D D 81 2 x14 D and 11 x17 D 1 Place the originals 2 Press Scan Settings ae Internet Fax Standard Internet Fax Auto Detect Same Size E an F G3 Scan Settings Reg No Manual Entry Recent mc 4 Auto Density gt Frequent AB CD EF GH per 00001 G3 00002 G3 00003 G3 ROEM i ondon Off NewYork Of iBer Lin Off Original Feed Tyne RIER ice fice ice 00007 63 00008 63 00009 63 Chicago Of Rome Off ic Moscow Off i j 3 Press Scan Size Scan Settings Select Scan Type Text Text Line Art Text Photo 49 50 Transmission 4 Press the size of the originals to be sent Store File _ Change TX Info Check Modes _ Ready Set original and specify destination Scan Settings Scan Type Resolution VI Scan Size N Select Scan Size Auto Detect Mixed Original Sizes SMe D reos aS EE Programmed Size AZE B4 JIS A4Q A4 ue 84x14 amp xia 8x11 System Status 8 gt 5 x11 indicates LT 8 1 2 x14 indicates LG 11 x17 indicates DLT 5
10. Change TX Info Check Modes tination 0 99 recent Select Line Tore Pause On Hook Immed TX o ix om oro Jor ow 0 ler 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi iParis Offi 1 2 2 Press Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File a Transmission File Status Reception File Status 3 Select a file to check Check Stop Transmission File Select file to change or stop transmission momo Files under TX Scanning Date Time Destination Dest Orig 02 Nov 11 39 E 0312345678 02 Nov 11 39 London Off ice 02 Nov 11 39 ia Tokyo Office If multiple destinations were specified only the destination selected first appears If multiple destinations were specified only the number of destinations for unsent documents appears 114 4 Press Check Change Settings Dest Orig No Status Check Change Settings 0021 Standby Print 0020 Standby 0019 Standby Stop Transmission 5 Confirm a transmission and then press Exit 6 Press Exit twice The standby display appears Confirming a Transmission 115 116 Transmission Checking the Storage Result Memory Storage Report This report is printed after an original is stored in memory It helps you review the contents and the destinations o
11. O If you have no programmed destinations or scan settings as programs se lect the program number and then enter the fax number of the destination and select the scan settings you require 26 268 Appendix Optional Equipment This section explains the functions of options Expansion Memory 28MB DIMM This allows you to send fax documents at high resolution Super Fine This also allows you to receive fax documents at high resolution Fine or Super Fine If you require this option consult your service representative Reference p 272 Maximum Values Extra G3 Interface Unit This option provides one extra G3 line connection A maximum of two G3 interface units can be installed Specifications Specifications Fax Transmission and Reception Resolution G3 8 x 3 85 mm 200 x 100 dpi Standard character 8 x 7 7 mm 200 x 200 dpi Detail character 8 x 15 4 mm Fine character optional 16 x 15 4 mm 400 x 400 dpi Super Fine character optional Transmission time G3 3 seconds at 28 800 bps Standard resolution JBIG transmission 2 seconds Data compression method MH MR MMR JBIG Maximum original size Standard size A3L 11 x 17 Custom size 297 x 1200 mm 11 x 47 Maximum scanning size 297 x 1200 mm 11 x 47 Print process Printing on standard paper using a laser Transmission speed G3 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 80
12. tings in the Facsimile Features menu Ask your administrator whether you should select SIP or H 323 as the protocol 5 58 Transmission 1 Press Select Line EE Ste ee ae Reg No Manual Entry Recent Select Line Tone 00001 G3 00004 G3 00005 63 London a e i Project eee Offi ice i i 00007 63 00010 63 1 G3 Chicago Hi UE Of Osaka Offi fice fice ce 2 Select the line you want to use If you select G3 Auto the machine will use any available line This increas es efficiency When one optional extra G3 unit is installed Select Line Select line to use G4 Auto When two optional extra G3 units are installed Store File _ Change TX Info Check Modes _ e Set original and specify destination 0 100 gt Text Select Line OK Standard Auto Detect Same Size Select line to use 3 1 G3 2 3 3 GB Auto Sided Original Wg Original Feed Type R ER Select Stored File System Status When H 323 SIP are set to On Select Line Select line to use G3 eo Changing the Line Port 3 Press OK The standby display appears P Note O When you install the extra G3 interface unit you can specify the line port home position See Registering a priority function using a program O When sending a fax you can select the line port if dialing with the number keys O A m
13. 4 Press Check Change Settings Dest Orig No Status Check Change Settings 0041 Standby Print 0057 Standby Stop Transmission Me E 5 Press Change TX Time File No 0036 Specified Time 23 00 Transmit Now Change TX Time _ Stop Transmission 2 NOY 2005 System Status Job List eae 6 Press Clear re enter the transmission time using the number keys and then press OK Transmission Time Change Change transmission time with the Number keys 24 hr format Start Time If you press Transmit Now the file is transmitted immediately However if there is a file on standby that file is sent first El Press Exit Repeat from step f if you want to change another transmission time 8 Press Exit twice The standby display appears 175 Changing Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server 1 Press Change TX Info i Store File Change TX Info Check Modes Search Dest Memory 0 992 recent Select Line Tone Pause On Hook Immed TX x ow oro rst ow O ler 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offil Paris Offi 172 2 Press Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File a T
14. 5 Press the Start key The machine starts scanning 6 Place the next original on the exposure glass within 60 seconds after the ma chine has finished scanning the first original Scanning Place next original within 6 O sec then press the Start key If none press amp as qs 0312345678_ 7 Repeat steps to Gj for all originals EY Place the last original and then press the key The machine dials the destination and starts transmission Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned Standard Memory Transmission stores the original in memory then dials the destination However Parallel Memory Transmission allows you to confirm the connection status quickly In addition this function scans the original faster than Immediate Transmission This is useful when you are in a hurry and need to use the original for another purpose amp important O Standard Memory Transmission is used instead of Parallel Memory Trans mission in the following cases e When the line is busy and could not be connected to e With Send Later e When you store an original for Memory Transmission while another com munication is in progress e When two or more destinations are specified e When an original is placed on the exposure glass and then sent e When you send documents stored in the Document Server 2 Note O You can turn this function on or off with the User
15. General Settings Guide 133 134 Other Transmission Features Closed Network If you turn this function on transmission will only take place if the destination s Closed Network Code is the same as yours This function can stop you acciden tally sending information to the wrong place amp important You need to register a Closed Network Code beforehand O This function is not available with Internet Fax 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 Ice ca B 00009 63 00010 63 00011 63 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce Ld le Status RX File Status Sender Name TX Mode System Status Job List ae 2005 3 Select Option Setting C Press Closed Network to highlight it Option Setting a Select item Standard Message Auto Reduce Closed Network SUB Code Transmission Fax Header Print To cancel a Closed Network transmission press Closed Network again 5 Press OK twice 6 Specify the destination and then press the Start key 2 Note O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step JJ and step J Refere
16. NewYork Of Berlin Off Project ce Offi ice fice ice 00007 63 00008 G3 00009 63 00010 63 00011 G3 Chicago Of De Off ic Moscow Off ee Of Osaka Offi fice ice fice ce 8 Make sure that SUB Code is selected g Press Transmission SUB Code 101 102 Transmission 10 Enter a SUB Code and then press OK TX SUB Code Enter with the Number 4 and space keys CO Space System Status Job List If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again 11 When a password is required press Password SID enter the password with the number keys and then press OK P Press OK LH Press the Start key If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function a message will appear on the display to inform you of this When this happens press Exit to cancel the transmission 2 Note O Make sure the number of digits in the SUB Code matches the specification of the machine to which you are sending For the maximum number of dig its for the SUB Code of this machine see Maximum Values O You can store SUB Codes as well as names and fax numbers in the destina tion list and Keystroke Programs O When a SUB Code is stored in the destination list the SUB Code can be modified or deleted after selecting a destination using the Destination keys O The SUB Code
17. Select Box to store file Store File Delete Print a 1234 1111 J HR Division Service Division You cannot select a box that has no stored file 5 If a password has been set for the box enter the password and then press OK Enter the password with the Number ke then press OK If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns to that of step GJ 21 212 Changing Confirming Communication Information J Press the Start key If you want two sided printing press Print on 2 Sides before pressing the Start key To stop printing before pressing the Start key press Cancel The display re turns to that of step GJ To stop printing after pressing the Start key press Stop Printing The dis play returns to that of step Repeat from step J to print another stored file in the box 7 Press Exit twice The standby display appears Deleting Information Box Documents Follow these steps to delete a file stored in an Information Box 1 Press Change TX Info Store File Change TX Info Check Modes 00006 G3 Tokyo Offi Paris Offi 2 Press Store Delete Print Information Box File E Press Delete 4 Select the box that contains the stored file you want to delete Store Delete Print Informat
18. Select item Check Stop Transmission File My Transmission File Status Reception File Status 3 Select the file from which you want to delete a destination Check Stop Transmission File Select file to change or stop transmission File List Files under TX Scanning Date Time Destination Dest Orig 02 Nov 13 08 H 0312345678 02 Nov 13 05 London Off ice 02 Nov 13 05 ia Tokyo Office 170 Changing the Settings of Files in Memory 4 Press Check Change Settings Dest Orig No Status Check Change Settings 0041 Standby Print 0037 Standby 0036 Standby Stop Transmission Total Dest 3 ALV002S Pressing the Clear Stop key deletes by single digits the fax number or IP Fax address The Internet Fax address can be entirely deleted at once by pressing the Clear Stop key El Press Exit To delete another destination repeat from step 8 Press Exit twice The standby display appears 171 Changing Confirming Communication Information Adding a Destination You can add a destination for broadcasting 1 Press Change TX Info Store File Change TX Info Check Modes tination 0 99 recent Select Line Tone Pause On Hook Immed TX a o i ow oro rst ow O ler 00003 63 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Pres
19. Standard Message Auto Reduce Closed Network SUB Code Transmission Fax Header Print 129 130 Other Transmission Features 5 Select the standard message to be stamped and then press OK Standard Message Transmitting originals with first page stamped at top left Select standard message to stamp Confidential Please phone The selected standard message is shown above the highlighted Standard Message 6 Press OK twice 7 Specify the destination and then press the Start key The machine cannot stamp multiple standard messages 2 Note O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step H and step E Reference p 132 Label Insertion Facsimile Features General Settings Guide Auto Reduce When this function is turned on if the receiver s paper is smaller than the size of the original you are sending the document is automatically reduced to fit onto the paper available at the other end Transmitter This machine Receiver Reduction ND1X02E0 Transmission Options amp important O If you turn this function off the scale of the original is maintained and some parts of the image may be deleted when printed at the other end A 7 A 1 Place the original and then select the scan settings you require F Press TX Mode ND1X02E1 Select Line Tone
20. T AEE Search Conditions Mame Fax Destination Fax Advanced Search _ 4 Press the key for each condition and then enter a partial string Advanced Search Cancel OK Specify search conditions Narne Beginning Word End Word Exact Match Include one Word Exclude Words User Code Beginning Word End Word _ Exact Match Include one Word Exclude Words Fax Destination _ Beginning Word End Word _ Exact Match Include one Word Exclude Words aera E mail Address Beginning Word End Word Exact Match Include one Word Exclude Words Folder Name Beginning Word End Word Exact Match Include one Word Exclude Words System Status The following conditions can be specified for Address Book searches Name User Code Fax Destination E mail Address and Folder Name The following conditions can be specified for LDAP server searches Name Fax Destination E mail Address Company Name and Department Name 89 90 Transmission 5 Select search criteria for each condition Adva nced Search Cancel OK Specify search conditions Fax Destination Beginning Word End Word Exact ude one Word Exclude Words abcdcompany com E mail Address Beginning Word End Word Exact Match lInclude one Word Exclude Words User Code Beginning Word End Word Exact h Include one Wordi Exclude Words Folde
21. TX failed is displayed for files that could not be sent Check Stop Transmission File Exit Select file to change or stop transmission File List Files under TK Print List Scanning Date Time Destination Dest Orig No Status 02 Nov 12 03 NewYork Office 1 1 10007 TX failed 02 Nov 12 03 mBerlin Office 1 1 0006 TX failed System Status If multiple destinations were specified only the destination you specify first appears If multiple destinations were specified only the number of destinations for unsent documents appears 183 Changing Confirming Communication Information 4 Press Transmit Failed File Dest Orig No Status Check Change Settings 1 1 10007 TX failed Print 1 1 10006 TX failed Stop Transmission Transmit Failed File To add a destination press Add Destination and then specify the destination 5 Press OK Repeat from step H to resend another file To cancel transmissions press Cancel The display returns to that of step GJ 6 Press Exit twice The standby display appears Transmission starts P Note O Files that could not be transmitted are kept for either 24 or 72 hours de pending on the setting you make in User Parameters switch 24 bit 1 in the Facsimile Features menu Reference Facsimile Features General Settings Guide 184 Checking the Transmission Result Transmission File Status Checking
22. The registration number entry display appears 91 Transmission 3 Enter a registration number using the number keys and then press Registration No t Enter the registration number with the Number keys to specify des System Status Job List You do not need to enter the first zeros of a registration number when the dis play prompts you to enter five digits If you make a mistake press Clear and then try again 4 Press OK Change a M blist 2 NOY 2005 System Status Job List 11 20 Internet Fax an 00001 London Office hie 0312345678 Reg Manual Entry Recent Select Line Tone Frement AB J EF GH J IK J LM ora RST 00001 G3 00002 63 00003 63 00004 G3 00005 63 London Off NewYork Of Berlin Off Project ee Off ice fice ice 00007 63 00008 63 00009 63 00010 G3 oo Chicago Of oie Offic Moscow Off Bei jing OF Osa fice ice fice ce 011 63 ka Offi 2 Note O Ifthe cannot find the specified Registration No message ap pears the specified registration number or selected type of transmission is wrong or does not exist Press Exit check the registration number again and then follow the procedure from step F 92 On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker You can send a fax checking the connection 1 amp importan
23. 00011 63 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce y RX File Status TX Mode System Status Job List rie se Transmission Mode 1 Select item Send Later 7 Reception Notice E mail TX Results Subject 4 Press OK The standby display appears To check the settings press TX Mode 5 Specify a destination and then press the Start key 119 120 Other Transmission Features 2 Note g g g g g g If the fax is not received normally Error appears in the Result column Only the last 50 communications appear in the Journal If you do not re ceive a reception notice message before the last 50 communications are fin ished OK might not be printed in the Journal s Result column This may happen even if the mail is received normally at the other end If you specify mailing list addresses do not set for Reception Notice Oth erwise you will receive multiple reception notice messages from e mail re cipients and the Result column will be overwritten each time a new notice message is received However if you receive a reception notice message indicating an error Error appears in the Result column and will not be overwritten even if you subsequently receive a reception notice message as OK following the error message Reception notice results are only shown in the Journal The Result column J in all oth
24. Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications To send a fax simply select Print from the Windows application then select LAN Fax M8 as the printer and then specify a destination in the LAN Fax dialog box Open the application document you want to send or create anew document and then perform the following procedure For details see LAN Fax Driver s Help amp important O When using SmartDeviceMonitor for Client you cannot send documents to this machine using more than one LAN Fax at the same time E on the File menu click Print F select LAN Fax M8 in the Name list Click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M8 for the printer 4 Specify the destination For details about specifying a destination see the LAN Fax Driver s Help When user authentication is used with this machine click User Settings 5 Specify necessary options J click Send When you click Send amp Print the fax is sent to the destination and your ma chine prints a copy of the document you sent Y Note O The machine can retain documents sent from a LAN Fax Driver as files to be sent For the maximum number of documents the machine can retain see Maximum Values O For the maximum number of destinations you can specify pe
25. Follow the instructions under Select Stored File when sending or printing stored documents This machine Document GHPY010E amp important O Data stored in the machine can be lost if there is an error on the machine s hard disk The manufacturer is not responsible for any damage that might re sult from the loss of data 215 216 Storing a Document 2 Note O Stored documents are not deleted even if there is a power failure or the main power switch is turned off O You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days The delete function is preconfigured with the software and automatically deletes any stored doc ument that is more than three days 72 hours old You can change this setting using Auto Delete File in Document Server under System Settings See System Settings General Settings Guide O You cannot check received and stored documents through the Document Server O Documents in the Document Server can be sent printed or deleted and their information can be changed using the Web Image Monitor O Using the DeskTopBinder or Web Image Monitor documents you stored in the Document Server can be downloaded and managed on the computer See Document Server Copy Document Server Reference O For the maximum values of the following items see Maximum Values e Number of documents
26. G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce ee a a 00009 63 00010 63 00011 63 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce y Yv 2 Place the original 18 Transmission 3 Select the scan settings you require Standard Internet Fax Auto Detect Same Size Frequent aB co EF GH Je 00001 G3 00002 G3 00003 63 ECESE ondon Off NewYork Of Berlin Off Original Feed Tyne RIER ice fice ice 00007 63 00008 63 00009 63 Chicago Of Rome Off ic Moscow Off i i GE be Reg No Manual Entry Recent Select Line Tone Frequent _AB CO_ _eF cH 1k J LMN Pa RST 00001 63 00002 63 00003 63 00004 G3 00005 63 London Off Nework Of Berlin Off ProJject Tokyo Offi ice fice ice ce 00007 63 00008 63 00009 63 00010 G3 00011 63 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice e ice fice If you make a mistake press the Clear Stop key and then enter the correct number To select a destination from the Address Book see Using the Address Book to Specify Destinations E Press the Start key The machine dials a destination Note g Documents are not stored in memory Reference p 43 Scan Type p 45 Resolution p 54 Density Contrast p 60 Sending Over
27. NewYork Of iBerlin Off Project Tokyo Offi ice fice ice ce 00007 00008 00009 00010 00011 Chicago Of Rome Offic Moscow Off Beijing Of Osaka Offi fice e ice fice ce To add another destination repeat steps H and J 7 Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts 2 Note g g g Depending on security settings Manual Entry may not appear and you may be unable to enter the e mail address For details about canceling a transmission see Canceling a Transmission To avoid accidentally pressing the wrong Destination key you can set the machine so that each time a destination is added using a Destination key Add must be pressed Make the setting in User Parameters switch 17 bit 2 in the Facsimile Features menu For the maximum number of digits for a destination see Maximum Values If Auto Specify Sender Name is set to On in System Settings the sender is automatically specified and you can omit the procedure for spec ifying a sender If On is selected the specified e mail address is printed at From If no e mail address is specified for the sender or if the speci fied e mail address is not programmed in the destination list Internet Fax documents cannot be sent Specifying a Destination P Referenc
28. To cancel a deletion press No The display returns to that of step 5 Press Exit twice The standby display appears 2 Note O You cannot delete a document while another person is previewing or printing it using a Web Image Monitor or DeskTopBinder O You can specify and delete multiple documents For the maximum number of documents you can specify at one time see Maximum Values re Reference p 272 Maximum Values Printing a File Received with Memory Lock Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents If Memory Lock Reception is switched on all received docu ments are stored in memory and are not automatically printed To print the doc uments you have to enter the Memory Lock ID When your machine has received a document with Memory Lock Reception the Confidential File 3 indicator blinks Before using this function the following preparations are required e Program your Memory Lock ID e Set Memory Lock Reception to On important O If the main power switch is turned off for about an hour all documents pro tected by Memory Lock Reception are deleted When this happens the Power Failure Report is printed so you can confirm which documents have been de leted For details see Troubleshooting When Using the Facsimile Function Troubleshooting 1 Confirm that the Confidential File indicator is blinking
29. again 5 Press OK twice 6 Specify the destination and then press the Start key 135 136 Other Transmission Features 2 Note O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step H and step Reference p 100 Setting SUB Codes for Transmission p 262 Programs Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide SEP Code Reception Enable this function to perform SEP Code Reception amp important O This function is not available with Internet Fax O To perform SEP Code Reception a SEP Code must be set in Adv Features the Address Book or Keystroke Programs in advance Otherwise even if SEP Code Reception is set to on reception is not performed If the other party s fax machine has a polling transmission function the machine performs poll ing reception O When you select a destination that has a registered SEP Code from the Ad dress Book if SEP Code Reception is set to off the SEP Code is not append ed and transmission is in standard fax mode 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 172 ice
30. cccccccsseeeeseeeeeeeeeeeeeeeeeseeseaeeeeeaees 223 Specifying documents by File Name cc cccceceseeeeceeeeeeeeeeeeesseeeeeeeeeeeeeens 224 Displaying a PIG VICW cese cos cacuesutusdamanetuimaccat shel E E s 224 Printing Stored DOCUIMEMS siccsaectwcteidenudhoveccatesndutaan case a aE aa ea 225 Changing Stored Document INformatiOn cccccseeeecseeeeeeeeeeeeeeeeeseeeeeseeeseeeeeens 227 Cha ding a user NANG iraisser E 229 Changing the file NAM C ceesiccecttsscawctedidecadsianeitescdit ecsvanantadd qnuesiieeraadegaxemenddtansness 230 CNANGING ING DWASSW ONO cst ctaisncccecuntanataeanceretateneasivactuvebsiouttevextataaes iaventdasatereteds 230 Deleting a Stored DOCUMENN ccccccccceececceeeeceeseeceaeeeseaeeecssueessueeensuseesaueeeseaees 231 6 Fax via Computer Sending Fax Documents from Computers cccceeseeeeeeeeeeneeeeeseseeneeeeeseeeeneees 233 Bere Se e ctiiai custards Micki a a baancealarnugbedereata ge 234 WI SING TAS SONWANE a 234 LING AX DIVING seactaatecscassluace vec yancasacaauteciaee ec caantadenmpocucvenseoiecaantadeesdeotacesadeekOaacade 234 Address BOOK cerasina E 235 LAN Fax Cover Sheet Editor cccccccccseccceseeceeeceseeceeceecesegeeseueesueeseeesseeeeses 235 AWO ROUNDIOQTAMN sciencie E ciate eesetshoeceeareaciaitateiatees 236 Installing Individual Applications ccccccccceeeceeeeseeceeeeceeseeeeeaeeeeeeseeseeeseeeseeeaes 236 Setting LAN Fax Driver Properti
31. in the Facsimile Features menu O This report is only printed if the Communication Result Report is turned off and a document could not be successfully transmitted with Memory Transmission O You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Facsimile Features menu O You can display a destination with the User Parameters switch 04 bit 4 in the Facsimile Features menu O You can set whether or not to display a sender name with the User Parame ters Switch 04 bit 5 in the Facsimile Features menu O The Pg s column gives the total number of pages The Page Not Sent column gives the number of pages that could not be sent successfully O Unprogrammed indicates that the document could not be sent because the forwarding destination is not programmed O indicates that the Internet Fax document was sent to the mail server pro grammed in this machine However this does not mean the e mail was delivered Reference Facsimile Features General Settings Guide 189 Changing Confirming Communication Information Checking the Reception Result Reception File Status Confirm the reception result on the screen or in a report Confirming on Display Follow these steps to display the reception result 1 Press Change TX Info Store File Change TX Info _ Check Modes _ Search Dest ma tination 0 100
32. or IP Fax destination 1 Click the Specify Destination tab The Specify Destination tab appears 2 Select the type of fax from the Type dropdown menu To send by standard fax or IP Fax select Fax To send by Internet Fax select E mail After you select the fax type the items corresponding to the selected type appear 3 Specify the destination Specify the destination depending on the selected fax type as follows e Ifyou selected Fax enter the fax number To send by IP Fax enter the IP Fax destination e If you selected E mail enter the e mail address To enter a pause in the fax number click Pause If you selected E mail in step A Pause is not available 4 Specify settings according to the type of fax transmission Specify settings according to the type of fax transmission selected in step fA as follows e If you selected Fax select a line or a protocol in the Line list e If you selected E mail select the Do not use SMTP server check box if you want to bypass the SMTP server 5 Click Set as Destination The entered destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List Sending Fax Documents from Computers 6 To specify more destinations repeat steps H through B P Note O For the maximum number of digits for a destination see Maximum Values Reference
33. uw x2 00001 G3 00002 G3 00003 G3 London Office NewYork Offi Berlin Office 00004 G3 00005 G3 00006 G3 System Status Job List ono 1 ALV009S 1 Key Colour Press to change the key colour and in crease the brightness of the display panel P Note J To return to the initial display press the Simplified Display key again O Certain keys do not appear on the simplified display Function List This section explains various items that can be specified in the Facsimile Fea tures menu Press the User Tools Counter key to display the Facsimile Features menu For details about the settings see Facsimile Features General Settings Guide General Settings Function name Description Quick Operation Key Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on Switch Title Select the title to be shown on the destination list Search Destination Select a destination list to be used in Search Destination Communication Page Count Checks the transmission and reception and totals on the display Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmission Box Setting The following functions are for delivery and transfer of documents Personal Box Infor mation Box and Transfer Box Box Setting Print List You can print a list or the Personal Boxes In formatio
34. you can check the number of Transmission Standby File s Memory Lock File s and RX Print Standby File s Others shows the total number of documents registered in Information Boxes and received in Person al Boxes See When the Machine Dose Not Operate As Wanted Troubleshooting 2 Note O If you set the Reception File Setting in the Facsimile Features menu to Store you can check the number of received documents using RX Print Standby File s Reference p 3 Reading the Display Panel and Using Keys p 205 Personal Boxes p 208 Information Boxes Facsimile Features General Settings Guide When the Machine Dose Not Operate As Wanted Troubleshooting 261 262 Appendix Programs If you regularly send documents to a particular destination or transmit using the same functions you can save repetitive number keys operations by registering this information in a Keystroke Program Programs can be recalled by just press ing a programmed key Registering and Changing Keystroke Programs The following procedure can be used to program a new Keystroke Program or overwrite an old one You can register the following items in Keystroke Programs e Memory Transmission Immediate Transmission type of transmission desti nations Scan Type Resolution Scan Size Mixed Original Sizes Auto Densi ty Manual Density Original Orientation Original Settings Sta
35. Documents can be received from facsimiles that have Information Boxes and the SUB Code Transmission function g A SEP Code cannot be used with Internet Fax O To use this function set SEP Code Reception to on E Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan i y Lv fice ce TESS ES Ee System Status Job List foe 2005 103 Transmission 2 Press Option Setting E mail TX Results Subject Option Setting System Status Job List Auto Reduce Label Insertion SUB Code Transmission SEP Code Reception 4 Press OK twice The standby display appears 5 Enter the fax number of a destination or an IP Fax destination 6 Press Adv Features Pen Cc a 0312345678_ Reg No Edit Dest Recent Select Line Adv Features Tore Freauent AB c EF J cH JK Jitin opa L RST 00001 G3 00002 G3 00003 63 00004 G3 00005 63 London Off NewYork Of Berlin Off Project ey Offi ice fice ice 00007 63 00008 G3 00009 63 00010 63 00011 G3 Chicago Of A Off ic Moscow Off ee Of Osaka Offi fice ice fice ce 7 Make sure that SEP Code is selected 8 P
36. Fax Destination 83 Fax Header Print 138 Fax via computer 233 File List 223 File Name 219 First Name 138 Folder Transfer Result Report 6 Forwarding 6 Forwarding destination 153 Forwarding received documents 153 Full mode 29 257 Function list 6 Functions not available by e mail reception 28 Functions not available by e mail transmission 27 Functions not available for IP Fax transmission 24 2 5 2 6 G G3 57 G3 Auto 57 G4 57 Gatekeeper VoIP gatekeeper 23 Gateway VoIP gateway 23 General Settings 6 H H 323 23 H 323 Settings 6 Having incoming documents printed on paper from the bypass tray 165 How to Read This Manual 1 If there is no paper of the correct size 164 Image Rotation 161 Immediate Reception 141 Immediate Transmission 9 17 Immediate TX Result Report 188 Information Box 208 Initial display 3 Initial Settings 6 Installing individual applications 236 Internet Fax 10 Internet Fax functions 25 Internet Fax Settings 6 IP Fax functions 21 J JBIG reception 156 JBIG transmission 45 Journal 191 197 Journal by e mail 199 Just size printing 165 K Key Colour 5 Keystroke Programs 262 L Label Insertion 132 LAN Fax Cover Sheet Editor 235 251 LAN Fax Driver 233 234 LAN Fax operation messages 254 LAN Fax Result Report 247 LDAP server 80 Louder 93 Lower 93 M Making settings for option configuration 239
37. Fax destinations and e mail addresses are programmed in separate memory dialing fax numbers using the number keys does not change the percentage on the display Sending Over a Fax Line Enter numbers directly using the number keys on the right side of the control panel 1 Make sure that Fax is selected 2 Enter the fax number using the number keys lt 7 Fax Internet Fax a U Ad gs 0312345678 Reg No Edit Dest Recent Select Line Tone 00001 63 00002 63 00003 63 00004 63 00005 63 London Off NewYork Of Berlin Off Project Tokyo Offi ice fice ice ce 00007 63 00008 63 00009 63 00010 63 00011 63 Chicago Of Rome Offic Moscow Off Beijing Of Osaka Offi fice e ice fice ce re If you make a mistake press the Clear Stop key and then enter again If the optional extra G3 interface unit is installed select G3 before pressing the Start key To select a destination from the Address Book see Using the Address Book to Specify Destinations 3 Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts P Note O You can insert pauses and tones in a fax number O Press Prg Dest after entering the fax number to store the fax number in the destination list O For the maximum number of digits for a destina
38. Follow these steps to delete an unnecessary program 1 Make sure that the machine is in facsimile mode and the standby display is shown If the standby display is not shown press the Facsimile key 2 Press the Program key egn ALV006S E Press Delete Program as Defaults 4 Select the program number you want to delete Select program No to delete Recall Program 2001 Send Later Festa Site abs ict E Press Yes Press No not to delete the program The display returns to that of step GJ J Press Exit The standby display appears Programs Using a Program Follow these steps to recall and use a registered program 1 Make sure that the machine is in facsimile mode and the standby display is shown If the standby display is not shown press the Facsimile key 2 Place the original 3 Press the Program key O a ALV006S 4 Confirm that Recall is selected and press the registered program number rogram Fax xi Select program No to recall elete rogram as Defaults gt Recall gt Program 001 Send Late System Status Job List The standby display appears The programmed fax number appears and the registered settings are recalled E Press the Start key The machine starts to scan the original Then transmission starts with the recalled transmission settings Y Note O Using the program causes the previous settings to be cleared
39. Manage Delete File 227 231 Managing facsimile functions using SmartDeviceMonitor for Admin 254 Manual Density 54 Manual Dial 95 Manual e mail reception 149 Manual E mail RX 149 Manual Entry 63 66 218 223 Manual Reception 146 Manuals for This Machine i Max E mail Size 6 Maximum values 272 MDN 119 Memory 261 Memory Lock Reception 6 Memory Reception 142 Memory Storage Report 116 Memory Transmission 9 11 Memory Transmission sequence 16 Menu Protect 6 Mixed Original Sizes 52 Mixing scan settings for a multiple page original 56 Multi copy reception 160 Multi port 57 N Name 81 Names 79 Names of major functions 1 Notes on using Internet Fax 26 Notes on using IP Fax 24 O On Hook 93 On Hook Dial 93 On Hook Mode Release Time 6 Operation switch 156 Optional equipment 268 Option Setting 129 Original Feed Type 32 33 Original size 30 36 Original sizes detected automatically 39 Original sizes difficult to detect 39 Original Stored File 220 P Page reduction 163 Page separation and length reduction 162 Paper size and scanned area 37 Paper Tray 6 Parallel Memory Transmission 9 15 Parameter Setting 6 Parameter Setting Print List 6 Password 219 Password PWD 106 Password SID 103 Pause 61 Personal Box 151 205 Photo 43 Placing into the ADF 30 Placing on the exposure glass 30 Placing originals 30 Preview 224 244 Prg Dest 79 Print 179 201
40. OF DISDIAY raii E 185 CONTIFMING DY REDO asise ne aE ss iedsqcouneterad dM EES 186 COMINO DYE Miall ia suaactsonenuvamendehnaimd daub a a uanisendhaptnaelt 187 Confirming by Report and E mail ccccccseccesseeeeseeeeeneeeeeseeeeeseeeesseeesseeeesaeeeeeas 187 Communication Result Report Memory Transmission c scccseeeeeseeeeseeeeees 188 Immediate TX Result Report Immediate Transmission cccssseeeeseeeeeeeeseees 188 Communication Failure Report ccccccccseececeeeceeceeeeeeseeeeseeeeseeeeseeeseeeseeessaeesaes 189 Checking the Reception Result Reception File Status csssssseees 190 Confirming ON DISDIAY x6 ikosicuits ce satuss eens dtc tinny a Duiieutiubenteedoons 190 Confirming DY REPOM suisicescidwascinlwsiedanicdadcaecahnsealaiabonencaiaediiedniensstshalintediiencmans 191 TO Ne eae tiara dace caeee E eng equeaumnaiee uae 191 PIC Journa biisien opnaa a a a 192 PANUNG TAC JOUNING ean a a e 192 PAN Maa E E E EEA ana E EE EE E E E E T 193 Panter Fle NOnssrersnn a a a T E 194 PE DON UsSerausssaaea aar den dextadantbannd wre ensesecuvidoiason 195 JOUNVA cisne a S 197 Transmitting Journal Dy E Malesise aa a 199 JOURMal DY emal ssrin E de adaneteesi tie 199 Printing Deleting Received and Stored Documents Print Delete Stored Reception File sccessecesseceeeeeseeceseseseseesesenseneees 200 Printing Received and Stored DOCUMENTS ccseeccceeeeeeeeee
41. Of IBer Lin Off Original Feed Type RIB Lice fice ice 00007 G3 00008 63 00009 63 Chicago Of Rome Offic Moscow Off A a Select Stored File 2 Select Manage Delete File and then press the document to be changed Cancel Stored file Original Manage Delete File File Narne Date Page FAXO002 02 Nov 1 SAMPLE O2 Nov 1 22 Storing a Document 3 If you select a document for which a password is set enter the password and then press OK l Enter the password with the Number ke then press OK Cancel When a selected file does not have a password proceed to step B 4 Change the desired information of the stored document Press the keys for the items you want to change File Name Date Page Queue Delete File FAXO002 O2 Nov 1 London Off ice SAMPLE 02 Nov 111 Change User Narne SAMPLE Change File Name Change Password 1 1 E Press Exit The standby display appears 228 Sending a Stored File Changing a user name 1 Press Change User Name Date Page Queue Delete File FAXOO02 02 Nov 1 London Off ice l SAMPLE 02 Nov 7 1 Change User Name SAMPLE Change File Name Change Password 1 1 2 Press Clear Cancel OK Clear Manual Entry Berlin Office Project Chicago Office Rome Office Osaka Office OFFICE GROUP
42. SAVING saiacsisies orc sthdesbinit a a O 248 Editing Address DOO Ke axcuscec saree stadt eit cheaetounle e a cea deeke 248 Programming NEW destinations cccccsececeeeeeeeeeseeeeeeeeeneeeseeeeseeeeseeeeseessneeesens 249 Editing programmed destinations cceeccceececeeeeseeeeeeeeeseeeeneeeeseeeeseeeseeeeaeeesaes 250 Deleting programmed CeStiNAatIONS ccccceeeceeeeeeeeeeeeseeeeeeeesseeeseeeseeeeesaeesaes 250 Using the Machine s Address Book Data in the Destination List of the LAN Fax 251 Editing Fax Cover Sheets seeni a a a a aa 251 Creating a cover sheet cccccecccceeccceeeceececceeeceuceseeeeeaueeseueesaueeseeesueesaeeesaeesseeess 252 Attaching a created cover SNeEC cccccsccssececseecseeeesseeeseeeseeeenseeeseeeenseeseeessas 253 Managing Facsimile Functions Using SmartDeviceMonitor for Admin 254 LAN Fax Operation M SSaQES cccccccccescecceseeceeseecseecceusecseeecesaucessueeessueeensages 254 Viewing Fax Information Using a Web Browser cccssseeseeseeeeseeeeenseeeeneees 255 Viewing Printing and Deleting Received Fax Documents Using a Web Image Monitor 255 Viewing received fax documents using a Web browSe Lr cccsseeeeeeeeeeeeeeens 255 Printing fax information using a Web DrOWSEL cccccceceeeeeseeeeeseeeesaeeeeseeeeens 256 Deleting fax information using a Web browser cccssecceseeeeeeeeeeeeeeeaeeesnaeeeens 257 Progra
43. Store or Store Only Select Send amp Store to send documents after they are stored Select Store Only to store documents Store File Select item Store Only Send amp Store File Information User Name File Narne Store File Select item Store Only Send amp Store File Information User Name File Narne System Status Job List If you are not setting a user name file name or password proceed to step You cannot change multiple documents at once 5 Press OK The file name appears to the left of Store File 217 Storing a Document 6 If you have selected Send amp Store specify the receiver If you have selected Store Only proceed to step f El Press the Start key P Note O You can change file names and user names Reference p 32 Setting the Original Orientation System Settings General Settings Guide Programming a user name 1 Press User Name Store File Select item Store Only Send amp Store File Information User Name File Name System Status Job List 2 Press the user name to be programmed User Name Cancel OK Enter the user name then press OK Manual Entry Frequent AB c EF GH IJ LMN OPQ RST UVW XYZ London Office NewYork Office Berlin Office Project Tokyo Office Paris Office Chicago Office Rome Office Moscow Office Beijing Office Osaka Office OFFICE GROUP ABC Company FACTORY GROUP South
44. The standby display appears Y Note O Only the transmission results of the latest communications are displayed For the maximum number of communication results you can check on this machine see Maximum Values O You can view sent fax documents and their lists using a Web Image Monitor on a network computer For details see the Web Image Monitor s Help O Ifa transmission is completed while you are using this function the result will not appear To view the latest result exit Transmission File Status and then try again O You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit step J O When documents are transmitted from the computer to the machine LAN Fax gt appears To check if the documents are sent to the receiver confirm the same File No Be Reference p 272 Maximum Values Facsimile Features General Settings Guide Confirming by Report Print reports for confirmation gt Memory Transmission Ifa document cannot be sent a Communication Failure Report is automatically printed Or you can use the Communication Result Report to check each transmission result regardless of status This report is printed each time a Memory Transmission is completed if turned on with User Parameters switch 03 bit 0 in the Facsimile Features menu You can also print the report by programming the TX Status Report to a Quick Ope
45. Then press Manual Entry and enter the e mail address You can also program a SUB Code or SEP Code by pressing Adv Features El Press Exit Repeat from step f if you want to add another destination 8 Press Exit twice The standby display appears 173 Changing Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later You can also delete the transmission time If the transmission time is deleted the file is transmitted immediately 1 Press Change TX Info Store File Change TX Info __ Check Modes _ Search Dest ol coal tination 0 99 recent Select Line Tone Pause On Hook Immed TX E on in un ro rst Love Jee 00003 G3 00004 G3 00005 G3 00006 G3 Ber Lin Off Project Tokyo Offi iParis Offi 1 2 2 Press Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File i Transmission File Status Reception File Status 3 Select the file for which you want to change or cancel the transmission time Check Stop Transmission File Select file to change or stop transmission File List Files under TX Scanning Date Time Destination Dest Orig 02 Noy 13 08 tea 9312345678 02 Nov 13 05 London Off ice 02 Nov 13 05 ia Tokyo Office 174 Changing the Settings of Files in Memory
46. e mail address press lt gt Backspace or Delete All and then enter the e mail address again 6 Confirm the entered characters and then press Start Search Narne E mail Address Advanced Search _ _Stat Seach A search in progress message appears When the search is finished a result appears 8 88 Transmission H Select a destination Results 1 K000017 London Office London abedcompany If the desired destination does not appear use 4 or Y to scroll through the list Press Details to display the detailed information of the selected destination Search Using Advanced Search Follow these steps to search for a destination registered in the Address Book by specifying search criteria DD Press Search Dest Search Dest Molioo tination 0 100 recent Select Line Tone Pause On Hook Immed TX e a Om ha st ow 02 J ce re 00003 63 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Select a search destination To search through the Address Book select Address Book To search through an LDAP server select the relevant LDAP server Search Destination Enter the search conditions and press Start Search Address Book Sales Division Trading Divis Search Conditions GRE Mame Fax Destination Searching for a Destination in the Address Book 3 Press Advanced Search
47. fax Internet Fax and IP Fax amp important O If there is a power failure the main power switch is turned off or the machine is unplugged for about one hour all the documents stored in memory are de leted As soon as the main power switch is turned on the Power Failure Re port is printed to help you identify deleted files Simply turning off the power by pressing the operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting O If memory is full 0 appears in Memory at the upper right of the screen Memory Transmission is disabled Use Immediate Transmission instead E Make sure Immed TX is not highlighted Normally Memory Transmission mode is selected Select Line Tone Pause On Hook Immed TX r cn x um cro rot um e 00003 63 00004 G3 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce y 2 Place the original Transmission 3 Make the scan settings you require Text Standard Auto Detect Same Size a pes G3 e Reg No _ Manual Entry Recent a y Auto Density 5 Freauent AB AB cp a roe Cooooidc3 Cooo02 G3 Coon0z c3 1 Sided Original M London Off pli Of Berlin Off Original Feed i ice f
48. or turn it off completely using Adjust Sound Volume in the Facsimile Features menu set the volume to the mini mum level Reference Facsimile Features General Settings Guide Checkered Mark When this function is turned on a Checkered Mark is printed on the first page of fax documents to help you separate them ND1X00E5 2 Note O You can turn this function on or off using Checkered Mark in the Facsimile Features menu Reference Facsimile Features General Settings Guide 15 7 158 Reception Centre Mark When this function is enabled marks are printed halfway down the left side and at the top centre of each page received This makes it easy for you to position a hole puncher correctly when you file re ceived documents ND1X00E6 P Note O The Centre Mark may deviate a little from the exact centre of the edge O You can enable or disable this function using Centre Mark in the Facsimile Features menu Reference Facsimile Features General Settings Guide Reception Time You can have the date time and file number printed at the bottom of the docu ment when it is received 2 Note O You can turn this function on or off using Print Reception Time in the Facsim ile Features menu O When a received document is printed on two or more sheets the reception time is printed on the last page O The time when the document was printed can also be recorded on
49. search through the Address Book select Address Book To search through an LDAP server select the relevant LDAP server Search Destination Enter the search conditions and press Start Search Address Book Sales Division Trading Divis Search Conditions mEnE Name Fax Destination 3 Press Fax Destination a tee Ee Search Conditions koeng Name Fax Destination Advanced Search _ 4 Enter the number you want to search for and then press OK To search for an IP Fax destination enter the IP Fax destination that you want to find Fax Destination Enter the word to search then press OK If you enter a wrong number press lt gt Backspace or Delete All and then enter the number again 84 Searching for a Destination in the Address Book 5 Confirm the entered fax numbers and then press Start Search Name Fax Destination Advanced Search _ A search in progress message appears When the search is finished a result appears 6 Select a destination Results 12 000013 63 London Office 0312345678 000023c3 NewYork Office 0312345670 000033c3 Berlin Office 0312545679 000043 3 Project 031254567 00005363 Tokyo Office 0312345672 00006363 Paris Office 0312345673 If the desired destination does not appear use 4 or Y to scroll through the list Press Details to display the detailed info
50. set in the gate way IPv4 address conversion table to avoid transmission error Sending to an E mail Address This section explains how to specify an e mail address as a destination When using Internet Fax transmission specify the e mail address in place of the fax number amp important O In the destination list register senders specify their e mail addresses and set the User Name as Sender in advance O Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you switch the type of transmission to Internet Fax while the machine is in the Immediate Trans mission mode the transmission mode is automatically switched to the Mem ory Transmission mode Specifying a Destination 1 Press Internet Fax to switch the type of transmission to Internet Fax Internet Fax eee Reg No Manual Entry Recent Select Line Tone Freauent _AB D J EF GH J 13K tvN oPa RST ice fice ice ce 00007 63 00008 G3 00009 63 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice e j 00001 63 00002 63 00003 63 00004 G3 00005 63 London Off NewYork Of Berlin Off Project Tokyo Offi 2 Specify the sender For details about specifying senders see Sender Settings 3 Press Manual Entry Internet Fax To Reg No Manual Entry Recent
51. step where you press Change TX Info O Depending on security settings the destination may not appear O For the maximum number of communication results printed in the Journal see Maximum Values Be Reference p 272 Maximum Values Facsimile Features General Settings Guide Print Journal All Prints the results of communications in the order made 1 Press Change TX Info Store File Change TX Info_ Check Modes _ tination 0 100 recent Select Line Tore Pause On Hook Immed TX e o i ow oro rst ow 0 ler 00003163 00004 c3 0000s G3_ L00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Print Journal select All Print Journal Select printing mode Print per File No Print per User C Press the Start key To cancel a file printing press Stop Printing The display returns to that of step J 5 Press Exit twice The standby display appears 193 194 Changing Confirming Communication Information Print per File No Prints only the results of communications specified by file number 1 Press Change TX Info Store File Change TX Info _Check Modes _ tination 0 100 recent Select Line Tone Pause On Hook Immed 1X a x ow oro rst ow O ler 00003 G3 00004 G3 00005 G3 00008 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2
52. that conform to a certain format For more information see Help Sending Fax Documents from Computers Programming new destinations 1 On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book 2 Click New Browse and then select the CSV file containing the address list to be edited 3 Enter the destination and name You can enter a contact name company name department name fax number e mail address and IP Fax address The name and destination Fax Number E mail address or IP Fax address cannot be omitted OG click Add The destination is added to the destination list FY click Close 6 If you made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book P Note O To program the contents of the destination list of this machine to the Ad dress Book select the Use device address check box then enter the Desti nation key s registration number in the Device Address field O For Line under Fax Number the following line types are selectable G3 G3 2 G3 3 G4 G3 Dir Auto G3 PABX Aut
53. the user is not registered The display returns to that of step 5 Press OK after checking the user name shown on the display Press Cancel if a wrong user name is selected The display returns to that of step J 195 Changing Confirming Communication Information 6 Press the Start key To cancel a file printing press Stop Printing The display returns to that of step 7 Press Exit twice The standby display appears 196 Print Journal Journal This section explains the items printed in the Journal 1 P 1 Journal 2 Nov 2005 18 38 7 5 1 oe 2 4 2 DESIGN lt TX gt Manual print 3 Date Time Destination Mode TXtime Page Result User Name File 11 gt 40 2 Nov 14 35 NEW YORK OFFICE G3TESM 031 Pl OK 0528 9 14 36 LONDON OFFICE G3TESM 0 07 P2 OK 0529 14 40 SHARE FOLDER COTSM 001 Pl OK 0530 18 27 LAN Fax gt DM 002 P 1 DESIGN 0536 18 28 NEW YORK OFFICE G3TEDM 053 PP OK DESIGN 0536 18 35 aaa abc company com 3 TS ool Pl 0537 lt RX gt Date Time Sender Mode RXtime Page Result User Name File No 2 Nov 14 45 PARIS OFFICE G3RES 004 P1 OK 0531 14 49 NEW YORK OFFICE G3RESC 011 P2 OK 0532 15 00 LONDON OFFICE G3RED 003 P 1 OK 0533 15 30 LA FACTORY G3RES 002 P1 OK 0534 15 32 BERLIN OFFICE G3REF 003 P1 OK 0535 TX Count 00021 RX Count 00020 Batch C Confidential Transfer P SEP Code M Mem
54. you can set the machine so that each time a destination is added using a Destination key Add must be pressed Make the setting in User Parameters switch 17 bit 2 in the Facsimile Features menu O For the maximum number of digits for a destination see Maximum Values Specifying a Destination ye Reference p 21 IP Fax Functions p o7 Changing the Line Port p 65 Regarding IP Fax destinations p 72 Using the Address Book to Specify Destinations p 79 Registering Entered Destinations to the Address Book p 272 Maximum Values Entering Text About This Machine Facsimile Features General Settings Guide Regarding IP Fax destinations Depending on the network to which this machine is connected or this machine s configuration enter the IP Fax destination as follows When not using a gatekeeper SIP server e From IP Fax to IP Fax Specify the IPv4 address or host name of the receiving machine Example 192 168 1 10 IPv4 address Example IPFAX1 host name e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a gatekeeper server e From IP Fax to IP Fax Specify the alias telephone number of the receiving machine Example 0311119999 alias telephone number e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a SIP server e From IP F
55. you can store in the Document Server using the fac simile function e Number of pages per document you can store in the Document Server e Number of pages you can store in the Document Server in total copy function facsimile function printer function and scanner function Reference p 272 Maximum Values Utilizing Stored Documents About This Machine System Settings General Settings Guide Document Server Copy Document Server Reference Storing a Document You can store and send a document at the same time You can also just store a document File names Scanned documents are automatically assigned names like FAX0001 or FAX0002 User Names You can set this function if necessary to know who and what departments stored documents in the machine Password You can set this function so as not to send to unspecified people Sending a Stored File 1 Place the original and then select the scan settings you require Set Original Orientation correctly If you do not the top bottom orienta tion of the original will not be displayed correctly in the preview 2 Press Store File Store File Change TX Info Ready Set original and specify destination Internet Fax ese Frequent 4B co EF GH K LWW Po RST 00002 63 00003 63 00004 G3 00005 63 London Off NewYork Of Berlin Off Project Tokyo Offi 3 Select Send amp
56. you would like the machine to forward received documents to a particular destination according to the sender specify the Forwarding destination for each sender under Facsimile Features Reception Settings Program Special Sender Documents from other senders are forwarded to the default Forward ing destination specified for this function You can select whether the machine prints out the documents it forwards with User Parameters switch 11 bit 6 in the Facsimile Features menu You can set whether or not the Folder Transfer Result Report is transmitted to the specified e mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders For details see Facsimile Features General Settings Guide For the maximum number of destinations you can program in a group see Maximum Values 153 154 Reception P Reference p 272 Maximum Values Facsimile Features General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent Internet Fax using SMTP reception With SMTP reception e mail is received as soon as it is sent to the e mail address set by the machine Server Server Receives message immediately after the SMTP server receives e mail N n Ne Router Router PC L Sending to ms aaaa abc company com macr Ine E mail aaaa abc company com
57. your machine at Detail resolution This may differ from the sender s intended resolution 141 142 Reception ye Reference p 45 Resolution p 142 Memory Reception p 143 Substitute Reception p 157 Printing Options Memory Reception The machine waits until all pages of the document have been received into mem ory before printing it Receiver this machine Sender L 4 aa ND1X00E3 amp important O About one hour after the machine is turned off all fax documents stored in memory are lost If any documents are lost in this way a Power Failure Re port is automatically printed when the operation switch is turned on Use this report to identify lost documents See Troubleshooting When Using the Fac simile Function Troubleshooting O The machine may not be able to receive large numbers of documents or doc uments with high data content In such cases it is recommended that you switch off multi copy and 2 sided printing or install the optional expansion memory O The machine may not be able to receive fax documents when free memory space is low O If free memory reaches 0 during Memory Reception any further reception becomes impossible and the current communication is terminated 2 Note O Normally this machine receives documents by Immediate Reception But Memory Reception is used when Multi copy Reception or 2 Sided Print is set to on O If you have sele
58. 0 2 400bps auto shift down system Power Consumption Immediate Transmission approx 260 W Memory Transmission approx 230 W Memory Reception approx 225 W Reception approx 520 W IP Fax Transmission and Reception Network LAN Local Area Network Ethernet 10base T 100base TX IEEE1394 IPv4 over 1394 IEEE802 11b wireless LAN Scan line density 8 x 3 85 mm 200 x 100 dpi Standard character 8 x 7 7 mm 200 x 200 dpi Detail character 8 x 15 4 mm Fine character optional 16 x 15 4 mm 400 x 400 dpi Super Fine character optional Maximum original size Standard size A3L 11 x 17 Custom size 297 x 1200 mm 11 x 47 Maximum scanning size 297 mm x 1200 mm Transmission protocol Recommendation T 38 TCP UDP IP communication SIP RFC 3261 compliant H 323 v2 269 Appendix Compatible machines IP Fax compatible machines IP Fax transmission function Specify an IPv4 address and send faxes to an IP Fax compati ble fax through a network Also capable of sending faxes to a G3 fax connected to a tele phone line via a VoIP gateway IP Fax reception function Receive faxes sent from an IP Fax compatible fax through a network Also capable of receiving faxes from a G3 fax connected to a telephone line via a VoIP gateway Internet Fax Transmission and Reception Network LAN Local Area Network Ethernet 10Base T 100Base TX IEEE1394 I Pv4 over 1394 TEEE802 11b wireless LAN S
59. 00 lot Programmed 09 X Not Programmed t Programmed 1 X Not Programmed t Programmed 013 X Not Programmed t Programmed O o O O 5 X Not Programmed Programme System Status Job List If you make a mistake press Cancel and select a program number again When you change a Keystroke Program press Yes after pressing the program number you want to change If you make a mistake press No and return to step 6 Enter the program name and then press OK If you make a mistake press Backspace or Delete All and then try again You should register the program name To cancel a program press Cancel The display returns to that of step B E Press Exit The standby display appears 2 Note O Use the same procedure to register and change programs In step select the program number you want to change O For the maximum number of Keystroke Programs you can register see Maximum Values O For the maximum number of characters you can enter for a program name see Maximum Values O For the maximum number of destinations you can register to a Keystroke Program see Maximum Values O The method of registering or changing programs for the copy function is different from that of the fax function 263 264 Appendix I Reference p 117 Sending at a Specific Time Send Later p 272 Maximum Values Entering Text Abo
60. 002 00003 00004 London Off NewYork Of Berlin Off Project ice fice ice 00007 00008 00009 00010 00011 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka 0 fice e ice fice ce If you make a mistake before pressing OK press Clear or press the selected Destination key again to turn the highlight off E mail TX Results gets highlighted and the destination of notification selected appears 5 Press OK To check the settings press TX Mode The standby display appears 6 Specify a destination and then press the Start key 2 Note O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step J Reference Facsimile Features General Settings Guide 123 124 Other Transmission Features Entering the Subject Allows you to enter a subject for the document you want to send 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook immed TX F JLo ux um J oo J rot J uve 02 J omre mie 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce y Y le Status RX File Status TX Mode x 2 NOY 2005 System Status Job List 12
61. 15 3 Press Subject Transmission Mode Select item Send Later A Reception Notice E mail TX Results Subject Subject Enter Subject then press OK Entering the Subject 5 To enter the character strings programmed in the machine press User Text and then select the character strings you want to enter The entered subject appears in the Subject field 7 Press OK The standby display appears g Specify a destination and then press the Start key 2 Note O For convenience program frequently used subjects in advance in Pro gram Change Delete User Text in System Settings O If you send e mail without setting a subject a subject is automatically in serted For details about how the subject is automatically inserted see E mail Subject and Received Images O You cannot send a subject only as e mail without an original O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step J O For the maximum number of characters for an e mail subject see Maxi mum Values 125 Other Transmission Features Reference p 28 E mail Subject p 149 Received Images p 272 Maximum Values Entering Text About This Machine System Settings General Settings Guide Facsimile Features General Settings Gu
62. 169 1 10 or host or SIP user name ABC name IPFAX1 Internet Intranet Telephone network IP address 192 169 1 10 Host name IPFAX1 l d N Gatekeeper SIP server Registered alias telephone number I IP address 192 168 1 20 i 0311119999 192 168 1 20 Alias telephone number 0311119999 Registered SIP user name SIP user name ABC ABC 192 168 1 20 G3 facsimile 03 1234 5678 Gatekeeper SIP server is used Gateway is registered ALTO01S important O To use IP Fax functions this machine must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu O The facsimile function of this machine cannot be used with IPv6 O Before using this function configure the network in the System Settings menu P Note O IP Fax supported by this machine is ITU T Recommendation T 38 compliant 22 IP Fax Functions ye Reference p 141 Types of Reception Connecting the Machine General Settings Guide System Settings General Settings Guide Facsimile Features General Settings Guide Terminology The following are words you should know when using IP Fax eSa eS gt H 323 A multimedia communication protocol that sends or receives files via one to one communication over a LAN or the Internet SIP A communication control protocol for Internet telephone that utilizes VoIP which converts voice info
63. 23 NOTES ON WSING IEF aXe a sa eat sanded aediea tal atestdamdk eee ee 24 Functions Not Available for IP Fax Transmission cccccssceceeeeeeeeseeeeseeeeseeeeaes 24 INTERNEL Fax PUNCCIONS ciiccsccsii ch eeshec ties neces case a aaa a a a aa 25 NOTES on USINGHINTSKMGT aX wasetedci it ree cvetes cay a a remade a 26 Functions Not Available by E mail Transmission cccccsecseeeeeeeeseeeeseneeseeeenees 27 Functions Not Available by E mail Reception cccccsecccssceseeeeseeeeeeseeneeesaeeeesaaes 28 E iall SUD OC bec wig oss ace see scatiastcce a a a 28 TSF UNIMOG rity accses ants Uievearahh tonsil tonnes a O anni 29 Placing Originals uoaa aaa aa AAS 30 Setting the Original Orientation cccccseeeccceeseeceeeeeeeeaeeeeeeceeeceeseeeeeessuaeeesssaeeeseas 32 Scanning Two Sided Originals cccccessceeceseececceeeeeceseeeeseeeeeeeseseeesseeeeesseeeeeseas 33 Acceptable Original Sizes cccccccccseeeecsseecceeeeceeuceeceuseeseeeeeesessaueessuseesseeeessagess 36 Paper Size and Scanned Ase a cccccccssececesecceeeceeeecaeeeesueccsucecsueeseeessusessueessueesags 37 Original Sizes Difficult to DeteCt ce ccccecccccssecceceeeeeeeseeseeeseeeceeseaeseessaeseesssgeeeeas 39 Transmission with Image Rotation ccccccccssccsssececssesseceseseeseueesseseseeeeeseeeeseeeees 40 AA Oretachi E EA E E cen sttoeeaaneseeeeee 41 Sal SENINGS secico re rccce a see skit a a 43 SCAM YD
64. 57 Selecting destinations from Recent Destinations 75 Selecting type of transmission 10 Select Line 57 Select Stored File 220 225 227 Sender Name 97 Sender settings 97 Sending a stored file 215 Sending at a specific time 117 Sending at specific time 243 Sending by Internet Fax 66 Sending by IP Fax 63 Sending fax documents from computers 233 Sending multiple originals using the exposure glass 14 19 Sending over a fax line 60 Sending stored documents 220 Sending to an e mail address 66 Send Later 117 Send Settings 6 Send amp Store 216 SEP Code 103 136 SEP Code Reception 103 136 SEP Code RX Reserve Report 106 SEP Code RX Result Report 107 SEP Code Transfer Report 152 Setting an e mail destination asa BCC 121 Setting LAN Fax Driver properties 237 Setting print properties 238 Setting priority trays 164 Setting the Original Orientation 32 SID Code 103 Simplified display 5 Simplified Display key 5 Simultaneous Broadcast 16 Simultaneous Broadcast using multiple line ports 59 SIP 23 SIP server 23 SIP Settings 6 SMTP 69 176 SMTP reception using Internet Fax 154 SMTP RX File Delivery Settings 6 Specifications 269 Specifying a destination 60 Specifying a destination by directly entering 242 Specifying a destination using Address Book 241 Specifying a destination using a destination list 241 Specifying a host name 65 Specifying an alias telephone number 65 Specifying an Pv4 addre
65. B Code Own Name or Own Fax Number are saved in the delivery server inbox You can also set it so that the received documents are stored in the specified delivery server inbox according to the line used for reception e You can check or download received documents stored in the delivery server inbox using DeskTopBinder P Note O Documents received in Personal Boxes are also forwarded to the delivery server O To view or download documents stored in the delivery server inbox you need to install DeskTopBinder on your computer O To send received documents to your computer as e mail attachments your computer must have an e mail application that is compatible with the Scan Router delivery software O To create a network using the delivery server settings must be specified in the User Tools of the machine Settings must also be specified on the delivery server O For details about the delivery server ScanRouter delivery software see the ScanRouter delivery software s Help or instructions O For information about DeskTopBinder see DeskTopBinder s manual and Help Reference System Settings General Settings Guide DeskTopBinder s manual and Help This section explains features and specifications of the facsimile function Checking the Memory Status Use this function to display a summary of current memory usage On the standby display you can check the percentage of free memory space In addition in System Status
66. CSV files are not left on the fax machine 2 Note O If the administrator s address is wrong you may not be able to acquire the Journal O If the Journal fails to be transmitted in e mail format the Journal is printed out O The name of an attached CSV file is JOURNAL Fyear month date hours minutes For example the file name transmitted in 14 40 on 20th December 2005 is JOURNAL200512201440 csv O The subject of a Journal sent by e mail begins with Journal Reference Facsimile Features General Settings Guide Journal by e mail If the setting is made so that the Journal is transmitted as e mail it is transmitted to the e mail address of an administrator 2 Note O To transmit the Journal it is necessary to make settings with the User Param eters switch 21 bit 4 in the Facsimile Features menu O You can set whether or not to display a sender name with the User Parame ters switch 04 bit 5 in the Facsimile Features menu O To set the administrator e mail address see System Settings General Set tings Guide O Depending on security settings the Destination Sender name may not appear Reference p 119 Requesting a Reception Notice System Settings General Settings Guide Facsimile Features General Settings Guide 199 200 Changing Confirming Communication Information Printing Deleting Received and Stored Documents Print Delete Stored Rec
67. Change Title o0001 63 00002 63 0003 63 Covo04 G3 00005 G3 L00006 63 1 Sided Original Ea London OFf NewYork Of Berlin Off Project Tokyo Offi Paris Offi Original Feed Type R CE 00007163 To0008 c3 00009 63 ee 3 ar 11163 00012 ase Chicago Of none Offic Posco Off P Of aa Offi S Conan fice Select Stored File TX File Status RX File Status Sender Name _ TX Mode 2 NOY 2005 Internet Fax GZ Reg No Manual Entry Recent Select Line Tone H enere o e Gt k OW oo 00001 63 00009 63 00002 63 London Off Moscow Off New ork Of ice ice fice If the desired Destination key is not shown press 4 and Y to look through the list To cancel the selection press the selected Destination key again You can also press the Clear Stop key to cancel the selection To select more destinations repeat steps H and The destination is set and the Destination key is highlighted Specifying a Destination OG Press the Start key P Note O To check the contents of Destination keys print the destination list ye Reference 1 System Settings General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Switching the titles in the Address Book There are three types of titles for destination lists Title 1 Title 2 and Title 3 The above displ
68. Copy Document Server Reference Non compatible originals for the Auto Document Feeder Copy Docu ment Server Reference Note that Special Original of the copy function cannot be used with the facsimile function Place the originals according to their paper size Placing on the exposure glass Placing into the ADF A4 B4 JIS A3 8 2 x11 8 1 3 x14 11317 A4 B4 JIS A3 8 2 x11 8 1 3 x14 11 x17 Jikimportant O If you place A5 size originals on the exposure glass they are not detected Place A5 size originals into the ADF O Do not lift the ADF while using it to scan originals Placing Originals 2 Note g g To scan multiple originals using the Auto Document Feeder ADF set origi nals in a stack When sending a fax the image output at the other end depends on the size and orientation of paper used in the receiver s machine If the receiver does not use paper of the same size and orientation as that of the original the fax image may be reduced in size trimmed at both edges or divided across two or more sheets When sending an important original ask the receiver about the size and orientation of the paper in their machine When sending an original of irregular i e custom size or part of a large orig inal you can specify the scan area precisely Custom size originals are scanned as regular size originals so the receiver may find extra blank margins or edges of images missing If you s
69. Division 206 Personal Boxes 5 If a password has been set for the box enter the password and then press OK Enter the password with the Number ke then press OK If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns to that of 4 step GJ 6 Press the Start key To stop printing press Stop Printing The display returns to that of step B To print a document in another Personal Box repeat from step B 7 Press Exit twice The standby display appears P Note O If you print a Personal Box document it is deleted O The passwords for Personal Boxes can be programmed under General Settings in the Facsimile Features menu Reference Facsimile Features General Settings Guide Confidential File Report You can check whether a document was received to a Personal Box 2 Note O You can turn this function on or off with the User Parameters switch 04 bit 0 in the Facsimile Features menu Reference Facsimile Features General Settings Guide 207 208 Changing Confirming Communication Information Information Boxes This section describes how to use Information Boxes amp important Before using this function set the Information Box in advance Information Boxes Use the Information Box function to set up the machine as a document server Pr
70. E eres ct ca ares ee eros tate deaege O maniac ante E 43 JBG Trans missio e ee ee eee ee eee oer eae 45 RESONON seateoucntatutnt nua saiemaoane a a en oat 45 OC ANNO reste Nee A EE TEAS E ads ates a contatat A E ETTE E 47 PUNO DOIE E anen a a secant teatan nein a babdaiem ee ineaed 48 FR HUNAN sare cual weuivnas vantacietiia nos uaa susan tszenematsestsnsaagesccdeseacamnCsandiauaaaess acveesezanacssecomecenes eae 49 PGS Oa shahasreet acca dane ats maeatonat aes icant cas ema honetane dee eee saueees saa uald aeeees name sen eet 50 Mixed Original SIZES sidre e a a tienda ea seatenesies 52 Density ICONAS aeaa N eateuiacee cease 54 Mixing Scan Settings for a Multiple Page Original ccceececsseeeeeseeeeeeeeeeseeeeees 56 Changing the Line POTE sisii a ai 57 Simultaneous Broadcast Using Multiple Line Ports ccccccsseeeeeeseeeeeeeeseeeeenees 59 Specifying a Destination ocvaceececesiceccivetedeeatie ces teestilindtenvitianeeietitice eviews 60 sending OVER a Fax LENG ret icuehesstncgdacetenvs ei aa a R 60 Entenng 4 DAUSS eei a a a a 61 ENTCMING A TOMC srs a aA 62 DEMING OY IP F aX a a a A cede tens 63 Regarding IP Fac destination Senn a a cstdlaamieeeias 65 Sending to an E mail Address a a a EET 66 Bypassing the SMTP SCV sssr a a a ER 69 Using the Address Book to Specify Destinations cccccecccceeecceeeeseeeceeeeseeeeeees 72 Switching the titles in the Address BOok ccccccseeeceeeeeeseeeeeeeeeeeseeeess
71. Failed File 183 Transmit Stored File only 220 Transmitting Journal by e mail 199 Tray Shift 167 TSI gt Transmitting Subscriber Identification 163 TSI Print Transmitting Subscriber Identification Print 163 Two Sided Printing 159 TX File List 181 TX Mode 117 119 121 122 124 127 Types of reception 141 U User Name 218 User Text 124 User Tools Counter key 6 Using a program 267 Using the Address Book to specify destinations 72 Using the Document Server 215 Using the machine s Address Book data in the destination list of the LAN Fax 251 Using the software 234 V Viewing fax information using a Web browser 255 Viewing received fax documents using a Web browser 255 Vol 93 W Web Image Monitor 255 Where incoming documents are delivered output tray 166 2 9 280 GB B819 8600 CE Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the Eu ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compat ibility is dependent on software switch settings Please contact your service representative if relocating this product to anoth
72. IP Fax and Internet Fax When Internet Fax Settings is set to On in the Facsimile Features menu Internet aN appears e When Fax is selected you can specify fax numbers or IP Fax destinations e When Internet Fax is selected you can specify e mail addresses 00007 63 00008 G3 00009 G3 00010 G3 00011 G3 00012 at Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi ABC Corjpan fice e ice fice ce y Y 19 ALV008S 6 Displays the entered number of a destination 7 Allows you to store documents in the Document Server 8 Press to display various informa tion about communication 9 Allows you to confirm the trans mission settings 10 Displays the percentage of free memory space 11 Allows you to search for a desti nation by destination name fax number e mail address or registra tion number 12 Switches transmission mode to Immediate Transmission When Immed TX is not highlighted the machine is in the Memory Transmission mode 13 Allows you to set various fea tures for transmission 14 Allows you to set a sender 15 Allows you to check the number of Transmission Standby File s Memory Lock File s and RX Print Standby File s 16 Displays Quick Operation keys set for frequently used functions TX File Status and RX File Status are pre set 2 Note 17 Title word keys appear Allows you to switch from
73. LAN Fax M8 in the Name list and then click OK The LAN Fax dialog box appears 3 Click Edit Cover Sheet The Cover Sheet dialog box appears 4 Select a cover sheet file from the drop down list or after clicking Browse in Select Cover Sheet The selection made in Select Cover Sheet is not canceled unless you select an other file If you want to change only destination information omit this step and proceed to step fj 5 Select the type of information from To You can select Use Address Book To Whom It May Concern Edit Names or None Selecting Edit Names allows you to enter company department and person names 6 To print the date select the With a Date check box 7 Enter the sender information You can enter company department and contact names and telephone and fax numbers To add a message select the With a Message check box and then enter a message EJ click OK 9 Specify a destination 10 Click the Send Options tab and then select the Attach a Cover Sheet check box E Click Send or Send amp Print 253 204 Fax via Computer Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check information about this machine s fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin 2 Note For details about SmartDeviceMonitor for Admin and its installation see Monitoring and Configuri
74. Lock on or off Initial Settings Parameter Setting User Parameters allow you to customize var ious settings to suit your needs Parameter Setting Print List Prints a list to see the current User Parameter settings Program Closed Network Code Register an ID required for Closed Network communication Program Memory Lock ID Program a Memory Lock ID to be entered be fore printing documents when the Memory Lock Reception function is activated Internet Fax Settings You can select to display the Internet Fax icon or not Select Dial Push Phone Use this function to select a line type when the machine is connected to a G3 analog line Program Fax Information Program information to be shown on the display of the other machine and printed as a report Enable H 323 Specify whether or not H 323 is used for IP Fax transmission Enable SIP Specify whether or not SIP is used for IP Fax transmission H 323 Settings Set the IPv4 address or host name and alias telephone number of the gatekeeper SIP Settings Set the SIP server s IPv4 address or host name and SIP user name Program Change Delete Gateway Register change or delete the gateway used for transmission to P Fax Menu Protect Using Menu Protect you can prevent unau thenticated users from changing the user tools Reference Facsimile Features General Settings Guide 1 Transmission This section explains basic transmission operations such as specify
75. MIME Base64 Content Type Image tiff Multipart mixed text plain Image tiff attached file forms Data format Profile TIFF Profile S Coding MH Original size A4 Resolution dpi 200x100 200x200 204x98 204x196 Reference p 269 Specifications 2 1 Appendix Maximum Values The following list contains the maximum value for each item Item Standard Expansion memory Optional Number of documents you can store in memory 400 400 for Memory Transmission Number of pages you can store in memory using Approx 320 Approx 2 240 A4 Standard lt ITU T 1 Chart gt Number of destinations you can register inthe 2000 2000 destination list Number Number of groups you can register groups you can Number of groups you can register Number of destinations you can register in a group Number of destinations you can specify per file C E Number of destinations you can specify for all files including files in memory Number of destinations you can search at a time 100 using Search Dest Number of recent destinations the machine can store Number of Number of digits for a destination for a destination Number ee digits fora SEP SUB PWD SID Code Number of characters you can enter in the e mail 128 subject line Number of communication results you can check 200 200 on this machine Number of communication results printed in the 50 50 Journal Number of special senders y
76. Name is set to Off the LAN Fax result notification e mail is not transmitted and the LAN Fax Result Report is printed See System Settings General Settings Guide for the e mail set tings and see LAN Fax Result Report for the LAN Fax Result Report Reference p 188 Communication Result Report Memory Transmission p 247 LAN Fax Result Report p 272 Maximum Values Facsimile Features General Settings Guide LAN Fax Result Report This section explains the LAN Fax Result Report If E mail TX results is set to Notify if there be any insufficient configura tions in the e mail menu on this machine or if Auto Specify Sender Name is set to Off the LAN Fax result notification e mail is not transmitted and the LAN Fax Result Report is printed If the E mail TX Results of Sender Name has not been set to on the LAN Fax Result Report is printed 2 Note O Whether or not the LAN Fax Result Report is printed can be configured with User Parameters Switch 20 bit 0 in the Facsimile Features menu O When executing Send or Send amp Print with the LAN Fax Driver and when the E mail TX Result Report has not arrived the Communication Result Re port is printed Reference p 188 Communication Result Report Memory Transmission Facsimile Features General Settings Guide 247 248 Fax via Computer Printing and Saving You ca
77. O For details see SmartDeviceMonitor for Admin Help Editing Fax Cover Sheets LAN Fax Cover Sheet Editor allows you to edit the format for fax cover sheets amp important O It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN Fax Driver 295 Fax via Computer Creating a cover sheet Use the following procedure to create a fax cover sheet You can edit the following items using LAN Fax Cover Sheet Editor Company name as destination information Department name as destination information Person name as destination information Company name as sender information Department name as sender information Person name as sender information Telephone number as sender information Fax number as sender information Date Message 1 On the Start menu point to Programs LAN Fax Utilities and then click LAN Fax Cover Sheet Editor The LAN Fax Cover Sheet Editor dialog box appears 2 Edit the cover sheet For details about operations see Help 3 Click Save as on the File menu 4 Select a folder and then enter a file name FY click Save 252 P Note O Cover sheet data is stored in its own format using fcp as its extension Sending Fax Documents from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document E on the File menu click Print F select
78. OK Enter new password with the Number keys then press OK 3 Enter the password again and then press OK Confirm Password Cancel OK Re enter the password with the Number keys for confirmation then press OK Deleting a Stored Document Use this function to delete stored documents 1 Press Select Stored File Frequent 4B cD EF GH Ta x 00001 G3 00002 G3 00003 G3 ROR i ondon Off NewYork Of IBer Lin Off Original Feed Tyne RIER ice fice ice 00007 63 00008 G3 00009 G3 Chicago Of Rome Offic Moscow Off fice e ice Select Stored File _ TX File Status 23 232 Storing a Document 2 Press Manage Delete File Cancel Stored file Original Manage Delete File File Narne Date Page v FAx0002 02 Nov 1 SAMPLE 02 Nov 1 3 Select the document you want to delete Type User Name File Name Date Page T Sales Div FAXO002 O2 Nov 1 TES London Office SAMPLE 02 Nov 1 You can also delete multiple documents at once 4 Enter a password using the number keys and then press OK Enter the password with the Number ke then press OK Cancel F Press Delete File J Press Yes If you do not want to delete the document press No El Press Exit The standby display appears rrr 6 Fax via Computer This section explains how to use this machine s fac
79. Parameters switch 07 bit 2 in the Facsimile Features menu O Standard Memory Transmission may be used instead of Parallel Memory Transmission depending on the optional equipment installed if there is not enough free memory left O If you use this function the Memory Storage Report will not be printed O If the Clear Stop key is pressed the original will jam or memory will run out while Parallel Memory Transmission stops The Communication Result Re port is printed and files are deleted O When using Parallel Memory Transmission only the page number is printed on the header of the fax the total number of originals is not automatically printed Reference Facsimile Features General Settings Guide 16 Transmission Automatic Redial If a fax document could not be sent because the line was busy or an error oc curred during transmission the line is switched to another at five minute inter vals and redial is attempted up to five times If redialing fails after four redials the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report 2 Note O If there are a large number of files stored in memory documents might not be sent in the order they were scanned Dual Access The machine can scan other documents into memory even while sending a fax document from memory receiving a document into memory or automatically printing a report Since the machine starts
80. Pause On Hook Immed TX Gt J k uw oro rst uw ove ere Te 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce 00009 63 00010 63 00011 63 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce h ice y RX File Status TX Mode System Status Job List recy 2005 3 Select Option Setting C Make sure that Auto Reduce is highlighted Option Setting A Select item Standard Message Auto Reduce i Closed Network SUB Code Transmission Fax Header Print To cancel an Auto Reduce press Auto Reduce to turn the highlight off 5 Press OK twice 6 Specify the destination and then press the Start key 13 132 Other Transmission Features Label Insertion With this function you can have the receiver s name printed on the document that is received at the other end amp important O To use this function set Label Insertion to On when registering fax destina tions in the Address Book and also set Label Insertion to on when sending fax documents O When there is an image around the area where the Label is to be printed that image is deleted The receiver s name is printed as follows e Receiver s name printed at the top of the page and preceded by To e Standard message the programmed message is printed within the next two lines Set this fun
81. Pole Office System Status Job List Press the title key to switch between titles To set a non programmed user name press Manual Entry and then enter the name User names entered by pressing Manual Entry are not programmed into the user code 3 Press OK 2 Note O Depending on the security settings Access Privileges might be displayed instead of User Name For details about setting Access Privileges ask the administrator 218 Sending a Stored File Reference Entering Text About This Machine Setting a file name E Press File Name Store File Select item Store Only Send amp Store File Information User Name File Name File Narne Enter the file ae then press OK 3 Press OK Reference Entering Text About This Machine Setting a password 1 Press Password Send amp Store File Name Password 2 NOY 2005 System Status Job List 14 55 219 220 Storing a Document 2 Enter a password using the number keys and then press OK Cancel i OK Enter the password with the Number keys then press 0K Password If you make a mistake press Clear or the Clear Stop key before pressing OK and then reenter your password You can enter up to four to eight digits 3 Enter the password again and then press OK Sending Stored Documents The machine sends documents stored in th
82. Press OK The selected size appears above Scan Settings 6 Specify a destination and press the Start key Note O To cancel the selected scan size select Auto Detect Area Program the sizes of the originals to be scanned in advance Only the area in the specified size is scanned regardless of the actual size of a placed original 1 Place the originals 2 Press Scan Settings ue Internet Fax Standard Internet Fax Auto Detect Same Size Auto Density P Frequent AB CD EF GH nar 00001 G3 00002 G3 00003 G3 i ondon Off INewYork Of BerLin Off Original Feed Tyne RIER ice fice ice 00007 63 00008 63 00009 63 Chicago Of Rome Offic Moscow Off fice i 3 Press Scan Size Scan Settings Scan Type Resolution Scan Size Select Scan Type Text Text Line Art Text Photo C Press Area 1 or Area 2 ii xhies The specified size appears above Scan Settings 6 Specify a destination and press the Start key Y Note 1 To cancel the selected scan size select Auto Detect scan Settings 5l Transmission Mixed Original Sizes Select this to individually scan the size of originals loaded into the ADF For ex ample when A3L and A4 size originals are sent together usually all are sent using the size of the first original By selecting Mixed Original Sizes the machine sc
83. Print 1st Page 225 Print completion beep 157 Print Delete Stored Reception File 201 202 Print Fax Header 243 Print File 225 Printing a file from memory 179 Printing a file received with Memory Lock 203 Printing a list of files in memory 181 Printing and saving 248 Printing fax information using a Web browser 256 Printing Information Box documents 211 Printing on both sides 159 Printing options 157 Printing Personal Box documents 206 Printing received and stored documents 200 201 Printing stored documents 225 Printing the Journal 192 Print Journal 192 Print List 181 Print Memory Lock 203 Print per File No 194 Print Personal Box File 206 Print per User 195 Print Reception Time 6 Program 262 Program as Defaults 264 Program Change Delete Gateway 6 Program Change Delete Scan Size 6 Program Change Delete Standard Message 6 Program Closed Network Code 6 Program Dest 75 Program Fax Information 6 Program key 262 Program Memory Lock ID 6 Programming a user name 218 Programming destination information from Web browser 257 Programming destinations in the Address Book 77 Programming new destinations 249 Programs 262 Program Special Sender 6 Program Special Sender Print List 6 Properties 237 PWD Code 106 Q Quick Operation Key 6 R Reading the display 2 Reading the display panel and using keys 3 Recall 267 Received images 149 Receive File indic
84. Reg No Edit Dest Recent Select Line Tone Pause immed W 12 Auto Density gt Frequent aB co e cH 1K Lm opa pst uva xz Change Title re 00001 G3 00002 G3 00003 G3 00004 G3 00005 G3 00006 G3 Fee London Off NewYork Of Berlin OFF Project Tokyo Offi Paris OFFi 1 2 Original Feed Tyne RIE ice ice ice ce ce 00007 G3 is G3 00009 G3 00010 G3 00011 G3 00012 att Chicago Of Rome Offic Moscow Off Beijing Of Osaka Offi ABC Compan fice e ice fice ce y Y 2 TE Syster Status Job List hfe Select Stored File TX File Status RX File Status a Name 15 14 13 TX Mode _ 17 _ Fam s o e ot un ora J ast uw z ie ie 18 00001 63 00002 63 00003 G3 L00004 G3 00005 63 00006 G3 London Off NewYork Of Berlin Off Project Tokyo Offi Paris Offi 1 2 ice fice ice ce ce 1 Displays the date time and ma chine status Displays the name fac simile number of the destination and the size of the original when transmitting When user authentication is set a login user name appears 2 Allows you to send or print the documents stored in the Document Server 3 Allows you to set scan settings and original feed types 4 Displays messages and the ma chine status 5 Press this tab to switch the type of transmission between fax
85. Requesting a Reception Notice p 121 Setting an E mail Destination as a BCC p 124 Entering the Subject p 127 Entering the Text p 149 Received Images p 185 Checking the Transmission Result Transmission File Status Connecting the Machine General Settings Guide System Settings General Settings Guide Facsimile Features General Settings Guide Notes on Using Internet Fax The following are notes about using Internet Fax e When using the Internet Fax function originals are sent at A4 size Originals larger than A4 are reduced to A4 size If the receiver is in compliance with the T 37 full mode originals are sent at the size specified in the Address Book e When using Internet Fax transmission documents are sent at Detail resolu tion even if you specify Super Fine To send documents at Super Fine specify this resolution when registering the destination in the Address Book e Ifa transmission is not successful this machine usually receives an e mail er ror notification However e mail error notifications may not be transmitted for various reasons It is recommended that you confirm receipt of important document by calling the other party Internet Fax Functions The level of security for Internet communications is low It is recommended that you use the telephone network for confidential communications Voice communication is not supported over a LAN I
86. SMTP Frequent AB CD EF GH IJK LMN OPQ RST 00001 00002 00003 00004 00005 London Off NewYork Of Berlin Off Project Tokyo Offi ice fice ice ce 00007 00008 00009 00010 00011 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice e Internet Fax Address Enter Internet Fax address then press OK If you enter an incorrect character press Backspace or Delete All Then re enter the characters correctly To change the e mail address after pressing OK press Edit Dest re enter an e mail address and then press OK To select a destination from the Address Book see Using the Address Book to Specify Destinations 6 68 Transmission 5 To add a destination press Add Add To abc abcdcompany com Reg No Edit Dest Recent SMTP 00001 00002 00003 0000A 00005 London Off iNewYork Of iBerlin Off Project Tokyo Offi ice fice ice ce 00007 00008 00009 00010 00011 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice e ice fice ce When you press Prg Dest you can register an entered destination in the des tination list 6 Specify the next destination lt 7 Internet Fax To Reg No Manual Entry Recent SMTP maet e co E e ux uw oro esr 00001 00002 00003 00004 00005 London Off
87. Settings O The facsimile function of this machine cannot be used with IPv6 O To send Internet Fax documents in the Facsimile Features menu under Ini tial Settings set Internet Fax Settings to On However documents can still be forwarded or delivered to Internet Fax destinations even if Off is selected O To receive Internet Fax documents in the System Settings menu in File Transfer under Fax E mail Account set Account to Receive 25 26 Transmission 2 Note O The Internet Fax function supported by this machine is compliant with ITU T Recommendation T 37 O You can receive e mail messages with an attached TIFF F image from computers O Though Internet Fax documents are normally sent via an SMTP server you can also send Internet Fax documents directly to their destinations without going through an SMTP server To do this set whether or not to bypass the SMTP server on the standby display O When sending Internet Fax documents Subject Text Reception No tice and BCC Transmission can be selected in TX Mode O You can limit the size of transmitted e mail messages in Send Settings of Facsimile Features O See Received Images for how e mail is actually received by the computer O For details about how to confirm the transmission result see Checking the Transmission Result TX File Status Reference p 69 Bypassing the SMTP server p 119
88. Super Fine System Status scan Settings Y Note O If you install the optional expansion memory Super Fine appears in the Resolution box O If the other party s machine does not support the resolution at which you are sending this machine automatically switches to a resolution that is supported You can check the resolution at which you actually sent by printing the Journal O Sending with Super Fine resolution requires that the machine has the op tional expansion memory and the other party s machine has the capability to receive fax documents at Super Fine resolution O The machine supports Standard Detail with the optional expansion mem ory and Super Fine with the optional expansion memory resolutions O You can set the resolution type that is selected right after the machine is turned on or the Clear Modes key is pressed See Registering a priority function using a program O When using Internet Fax transmission documents are sent at Detail res olution even if you have specified Super Fine To send a document at Super Fine configure the Full Mode when registering the destinations in the Address Book Reference p 29 T 37 Full Mode p 192 Print Journal p 264 Registering a priority function using a program Scan Size Normally a placed original is scanned according to the automatically detected size If a scan area is specifie
89. There are two ways you can set up the machine to handle incoming calls e Manual Reception an external telephone required e Auto Reception You can change the reception mode only if a standard G3 line is used You cannot change the reception mode when a line other than the standard G3 line G3 2 or G3 3 is used P Note O An external telephone is required to use this machine as a telephone Manual Reception When a telephone call comes in the machine rings If the call is a fax document you must switch manually to facsimile mode 1 When the machine rings pick up the handset of the external telephone Bis you hear beeps press the Start key or hold the Facsimile key down for a few seconds The Start key is only available in facsimile mode when an original is not placed 3 Replace the handset of the external telephone The machine will start receiving Y Note O When the operation switch is off even if the main power switch is on you cannot operate this machine using only the handset of the external tele phone You must first press the operation switch to turn on the machine Auto Reception When a telephone call comes in the machine automatically receives it as a fax document Use this setting on a dedicated fax line Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Fea tures menu If you program a Quick Operation key with Swi
90. Y Note O It is recommended that you use a Web Image Monitor running under the Same network environment as this machine Otherwise the Web browser may not open and an error may occur Before Use To use these features a LAN Fax Driver must be installed on your computer Use the LAN Fax Driver included on the scanner CD ROM You must also make the required computer to fax network settings on the machine according to the type of connection Y Note O When a personal computer and the machine are connected in parallel See Preparing the Machine Printer Reference O When using Ethernet IEEE 1394 IPv4 over 1394 or IEEE 802 11b wireless LAN See Connecting the Machine General Settings Guide P Reference Connecting the Machine General Settings Guide System Settings General Settings Guide Preparing the Machine Printer Reference Using the Software This section provides information about LAN Fax Driver Address Book and LAN Fax Cover Sheet Editor LAN Fax Driver This driver allows you to use LAN Fax functions amp important O All operations cannot be guaranteed depending on the system environment O When you use Windows NT LAN Fax Driver will not work in an RISC base processor MIPS R series Alpha AXP PowerPC environment Location of the file The following folders are on the CD ROM e LAN Fax Driver for Windows 98 Me DRIVERS LAN FAX WIN9X_ME e LAN Fax Driver for Window
91. a Fax Line p 63 Sending by IP Fax p 72 Using the Address Book to Specify Destinations p 74 Specifying Group Destinations p 75 Selecting Destinations from Recent Destinations Transmission Modes Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass E Press Immed TX 2 Place the first page face down on the exposure glass 3 Specify a destination 4 Make the scan settings you require 5 Press the Start key 6 Place the next original on the exposure glass within 10 seconds after the ma chine has finished scanning the first original Transmitting Place next original within 1 O sec then press the Start key If none press a az 0312345678_ 7 Repeat steps to Gj for all originals EJ Place the last original and then press the H key 20 Transmission Displaying Confirmation of Transmission On this screen you can check the destination transmission mode and other transmission settings before transmitting 1 Press Check Modes and then check the transmission settings Store File Change Tx 7 Info __ Check Modes _ Search Dest tination 3 100 i 5678_ Prg Dest recent Select Line Tone Pause 00003 63 00004 63 00005 63 00006 63 Ber Lin Off Project Tokyo Offi Paris Offi 1 2 A The following display appears Check Modes et O
92. acsimile Fea tures menu O You can also check and manage the documents using DeskTopBinder P Reference Monitoring and Configuring the Printer Network Guide Facsimile Features General Settings Guide DeskTopBinder s manual and Help Viewing Printing and Deleting Received Fax Documents Using a Web Image Monitor Use the following procedure to view and or print received fax documents using a Web Image Monitor Viewing received fax documents using a Web browser 41 Start a Web browser F Enter the machine s IPv4 address in the Address field Click Fax Received File in the left pane 4 If you have programmed a user code for the stored reception file enter the code and then press OK A list of the received fax documents appears If the programmed user code was deleted using the Address Book Manage ment function under System Settings a message indicating incorrect user code entry appears If this is the case reprogram a user code 5 Click E of the desired fax document To view a list of the fax a E select the thumbnail display icon display or detail display Click 8 or 255 256 Fax via Computer 6 View the content of the fax document To enlarge the preview image click Enlarge Image Enlargement cannot be performed without Acrobat Reader installed For more information see Help on the Web Image Monitor 7 To download the received fax document click PDF or Multi pa
93. administrator can be specified for man aging documents stored on the machine after fax documents are received SMTP RX File Delivery Settings This function is available on systems that al low routing of e mail received via SMTP 2 Sided Print Specify whether or not received fax docu ments are to be printed on both sides of the paper Checkered Mark Specify whether or not a checkered mark is to be saved on the hard to be printed on the first page of received fax documents Centre Mark Specify whether or not a centre mark is to be printed halfway down the left side and at the top centre of each page received Print Reception Time Specify whether or not the received date time and file number are printed at the bot tom of received fax documents Reception File Print Quantity Specify the number of copies to be printed for each fax document received Function name Description Paper Tray Use this function to print fax documents re ceived from programmed senders and fax documents from other senders using differ ent paper trays Specify Tray for Lines Specify a paper tray for each line telephone Internet Fax IP Fax Folder Transfer Result Report You can set whether the Folder Transfer Re sult Report is transmitted to the specified e mail address when folders are programmed as the forwarding destinations to which doc uments are sent from all senders or Special Senders Memory Lock Reception Switches the Memory
94. aka Off i fice e ice fice ce When you press Prg Dest you can register an entered destination in the des tination list 5 Specify the next destination H 323 _ Reg No Manual Entry Recent Select Line Tone maet ee co E ch ux uw oo esr 00001 G3 00002 63 00003 63 00004 G3 00005 63 London Off NewYork Of Berlin Off ProJject Tokyo Offi ice fice ice ce 00007 G3 00008 G3 00009 G3 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Off i fice e ice fice ce To add another destination repeat steps J and fj J Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts 2 Note O Depending on security settings Manual Entry may not appear and you may be unable to enter the P Fax destination O Fora list of gateways T 38 compliant gatekeepers or SIP servers that are certified as operable with this machine contact your local reseller or serv ice representative O Methods of entering a destination vary depending on the network settings made by the administrator Ask the machine administrator for details For details about entering the IP Fax destination see Regarding IP Fax destinations O To avoid accidentally pressing the wrong Destination key
95. ality may not be as good as usual Reference p 162 Page Separation and Length Reduction Facsimile Features General Settings Guide TSI Print Transmitting Subscriber Identification Print Usually the sender s Fax Header is printed on received documents When you receive an Internet Fax document the e mail address of the sender is printed If the sender has not programmed their Fax Header you will not be able to iden tify them However if you turn this function on the sender s Own Name or Own Fax Number is printed instead so you can find out where the document came from 2 Note O You can turn this function on or off in the User Parameters switch 02 bit 3 in the Facsimile Features menu Reference Facsimile Features General Settings Guide 163 164 Reception lf There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document the machine will choose a paper size based on the paper available Page reduction Disabled Reduction in Sub scan Direction Enabled Page Separation Threshold 20 mm 0 79 Width or Length Priority P Note O The document is split over two sheets of paper depending on the paper size Paper placed in the bypass tray is not usually selected for printing a received document However you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders Wi
96. an set the Internet Fax data format after entering the e mail address 6 7 Click Full Mode under Internet Fax Data Format and set the properties ac cording to the receiver s properties If you change the mode to Simple Mode you cannot set machine properties g Click OK in the upper left of the screen To cancel the setting click Cancel in the upper left of the screen The Address Book is displayed 9 Close the Web browser 259 260 Fax via Computer Delivering Files Received by Fax Documents received by the machine can be viewed on or downloaded to a com puter using the network delivery server ScanRouter delivery software This is a useful function enabling you to view and store documents on your computer without printing them amp important O The ScanRouter delivery software is required as a delivery server DeskTop Binder must be installed on your computer Using the delivery server you can eliminate the task of retrieving and delivering documents Functions Delivery server provides the following functions e Use the delivery server to associate incoming documents SUB Code Own Name and Own Fax Number with receivers so documents are delivered to the intended receivers e You can select the delivery method for incoming documents Save in the delivery server inbox Send as an e mail attachment or Save in the designated folder on the computer Incoming documents with no SU
97. ans and sends each original according to its size 1 Place the originals 2 Press Scan Settings Standard Internet Fax Auto Detect Same Size IT z z GS _Scan Settings f r Reg No Manual Entry Recent Frequent a co EF GH Sea Aa 00001 63 00002 63 00003 63 1 Sided Original Me London Off Nework Of Berlin Off Original Feed Tyne RIER ice fice ice 00007 63 00008 63 00009 63 Chicago Of Rome Off ic Moscow Off i 1i 3 Press Scan Size Scan Settings Scan Type Resolution Scan Size Select Scan Type Text Text Line Art Text Photo 4 Press Mixed Original Sizes Scan Settings Select Scan Size Auto Detect Mixed Original Sizes PAA Programmed Size ASE B4 JISE A4EI 84x14 8 xX 114 84X11 scan Settings 5 Press OK Auto Detect Mixed Sizes appears above Scan Settings 6 Specify a destination and press the Start key P Note O To cancel Mixed Original Sizes press Mixed Original Sizes again J You can combine the original sizes as follows A3D and A4L B4D and B5L A4D and ASL O When using Mixed Original Sizes the machine sends the originals by Memory Transmission O When using Mixed Original Sizes rotation transmission is disabled O You can have the machine select Mixed Original Sizes right after the power is turned on or the Clear Modes key is pressed See Regi
98. ation and then press the Start key P Note O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step J I Reference Facsimile Features General Settings Guide 121 Other Transmission Features Confirming Transmission Results by E mail Use this function to confirm the transmission results by sending an e mail noti fication to the specified destination amp important 2 O Register the e mail address of the destination for e mail notification in the destination list in advance 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX H 1 of ra rer 0 et 00003 G3 00004 G3 00005 G3 00006 63 Berlin Off Project Tokyo Offi iParis Offi 1 2 ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Bei jing Of Osaka Offi ABC Compan y y ice fice ce le Status i RX File Status TX Mode System Status Job List mk ig Transmission Mode Select item Send Later M Reception Notice E mail TX Results Subject 122 Confirming Transmission Results by E mail 4 Select the destination of notification and then press OK E mail Transmission Results Select E mail address Registration No _ Search E 4B co e ch T Iu ora A 00001 00
99. ator 143 Receiving documents according to parameter specified settings 144 Receiving documents unconditionally 144 Receiving Internet Fax documents 148 Recent 75 Reception File Print Quantity 6 Reception File Setting 6 Reception File Status 190 Reception functions 151 Reception modes 146 Reception Notice 119 Reception notice message 119 Reception SEP Code 103 Reception Settings 6 Reception time 158 Regarding IP Fax destinations 65 Registering a priority function using a program 264 Registering entered destinations to the Address Book 79 Registering Keystroke Programs 262 Reg No 91 Regular 49 Report 106 107 116 152 181 188 189 197 207 247 Resending a file 183 Resolution 45 277 2 8 Returning the machine to the standby mode 2 Routing e mail received viaSMTP 155 Routing received documents 151 Routing received documents with SUB Code 151 RTI gt Own Name 144 S Saving as files 244 Scanning Two Sided Originals 33 Scan Settings 6 43 Scan Size 47 Scan Type 43 Search by destination name 81 Search by e mail address 86 Search by fax number 83 Search by IP Fax destination 83 Search by registration number 91 Search criteria 88 Search Dest 80 Search Destination 6 Searching for a destination in the Address Book 80 Searching through an LDAP server 80 Search using Advanced Search 88 Second Name 138 Select Dial Push Phone 6 Selecting a protocol
100. automatically printed even if this function is switched on O You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit step F ye Reference p 200 Printing Deleting Received and Stored Documents Print Delete Stored Reception File Facsimile Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting Personal Boxes Personal Boxes You can receive confidential documents to Personal Boxes amp important Before using this function set the Personal Box in advance Personal Boxes Storing your documents in a Personal Box prevents unauthorized users reading them When you specify a receiver for the Personal Box incoming documents are for warded directly to the destination you specify You can specify a fax number e mail address or IP Fax destination as the receiver To be able to receive documents into a Personal Box you must inform the sender of the SUB Code programmed for that Personal Box and ask them to send the document using SUB Code Transmission with that SUB Code When your ma chine has received a confidential document the Confidential File 4 indicator lights important If the main power switch is turned off for about an hour all documents received into Personal Boxes are deleted When this happens the Power Failure Report is printed so you can confirm which documents have been delete
101. ax Cover Sheet Editor at one time amp important O Before installing the above applications install SmartDeviceMonitor for Client Sending Fax Documents from Computers 1 Quit all applications currently running 2 Insert the CD ROM included with this machine into the CD ROM drive of your computer The installer launches automatically and the language selection window appears Depending on your operating system settings the installer may not launch automatically If it does not double click Setup exe in the CD ROM root di rectory to launch the installer 3 Select the interface language of the software and then click OK D Click LAN Fax Driver The software license agreement window appears 5 Read all of the terms and if you agree select I accept the agreement and then click Next If you select I don t accept the agreement you cannot complete the installation J Select the LAN Fax Driver check box and then click Next E Confirm that the Printer Name lt LAN Fax M8 gt check box is selected and then click Continue Select the desired port EY Click Finish The installation completion dialog box appears E Click Finish M Click Exit Setting LAN Fax Driver Properties This section explains how to set properties required for using the LAN Fax Driver 2 Note O If your operating system is Windows NT 4 0 Windows 2000 XP or Windows Server 2003 log on using an accoun
102. ax to IP Fax Specify the SIP user name of the receiving machine Example ABC SIP user name e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 65 Transmission 2 Note O To send to a G3 fax via a gateway connected to a public telephone line you must specify it s the receiver s machine telephone number For example if the receiver s fax number is 0312345678 specify 5678 To send from an IP Fax to G3 fax without using gatekeeper or SIP server you must register the gateway also O When you specify a destination with IP Fax depending on the receiver s net work configuration you may need to specify the IPv4 address and port number of the receiving machine For example if the receiver s IPv4 address is 192 168 1 10 and the port number is 2100 specify 192 168 1 10 2100 Ask the network administrator for details O When you specify a host name depending on the receiver s network config uration you may need to specify the host name and port number of the re ceiving machine For example if the receiver s host name is IPFAX1 and the port number is 2100 specify IPFAX1 2100 Ask the network administra tor for details O An alias telephone number is a number that is registered in the gatekeeper and is available only in the network to which the gatekeeper is connected O Pay attention to the number of telephone number digits
103. aximum of three simultaneous communications are possible You can not perform three Immediate Transmissions simultaneously O If three communications are in progress the display shows the first com munication that was initiated Reference p 264 Registering a priority function using a program Facsimile Features General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destina tions in the order of specified destinations However the Simultaneous Broadcast function can simultaneously send faxes to multiple destinations using different lines This results in a shorter overall transmission time amp important O The optional extra G3 interface unit is required Receiver Transmitter This machine Lal Receiver I Se 1 E Il Tga l l a l S Receiver a GFDOHO1E P Note O A maximum of three simultaneous transmissions including LAN are possible O When using the optional extra G3 interface unit if you set the line selection as G3 Auto beforehand the machine will use whichever G3 line is not busy This increases efficiency 59 60 specifying a Destination This section explains how to specify a destination Fax numbers P Fax destinations and e mail addresses can be specified 2 Note O The display shows the percentage of free memory space for storing originals Since fax numbers IP
104. ay not be selected as the destination ap pears as 4 depending on the security settings 4 Press Stop Transmission Dest Orig No Status Check Change Settings 1 110018 Standby Pine 1 0017 Standby Stop Transmission 1 1 0016 Standby 5 Press OK 2 NOV 2005 11 3 System Status Job List To cancel another file repeat steps f and fj To cancel stopping transmission press Cancel 112 Canceling a Transmission 6 Press Exit twice Exit Print List Dest Orig No Status 1 1 10017 Standby 1 1 0016 Standby The standby display appears 2 Note O To cancel transmission to some destinations that a fax is sent to see De leting a Destination from a Simultaneous Broadcast O Ifyou cancel a transmission while the file is being sent some pages of your file may have already been sent and is received at the other end O If the transmission finishes while you are carrying out this procedure transmission cannot be canceled O If multiple destinations were specified only the number of destinations for unsent documents appears O If multiple destinations were specified only one destination number ap pears To display all destinations press Check Change Settings Reference p 170 Deleting a Destination from a Simultaneous Broadcast 113 Transmission Confirming a Transmission 1 Press Change TX Info Store File
105. ay shows Title 1 1 Press Change Title 2 Select the type of the title and then press OK 73 Transmission Specifying Group Destinations If you program multiple destinations into a Group you can send documents to 1 all destinations in that Group using just a few keystrokes Destinations pro grammed in a group are indicated by dit amp important O In the destination list program an individual fax number IP Fax destination e mail address and or groups of destinations O Group destination can be used only for Memory Transmission it cannot be used for Immediate Transmission The machine automatically changes to Memory Transmission when you use group destination O The total number of destinations programmed in multiple groups should not exceed the maximum number of destinations you can specify for one file For details see Maximum Values 1 Press Fax or Internet Fax to switch the transmission type to fax IP Fax or Internet Fax 2 Press the Destination key programmed with the desired group Select Line Tone Pause On Hook Immed TX 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi iParis Offi 1 2 ice ce ce 00009 63 00010 G3 00011 G3 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce y The destination is set and the Destination key is highlighted To select more groups rep
106. be received O If Require Secure Password Authentication SPA for all client connections is select ed in Windows Server 2003 reception is not possible 2 Note O When Reception Protocol is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in System Settings O With User Parameters switch 21 bit 1 in the Facsimile Features menu you can have the machine send the return receipt in response to the reception no tice request attached to the sent e mail Reference System Settings General Settings Guide Facsimile Features General Settings Guide Auto E mail Reception When this function is turned on the machine periodically checks the e mail server for incoming e mail and downloads it as necessary 2 Note O If memory runs out e mail will not be received at the specified intervals Re ception will resume when sufficient memory becomes available O E mail auto reception should be set in System Settings When you select auto reception set the reception interval in minutes O E mail can be received manually Reference p 149 Manual E mail Reception System Settings General Settings Guide Receiving Internet Fax Documents Manual E mail Reception Follow these steps to receive a fax by accessing the e mail server manually Jikimpo rtant O Program the Manual E mail RX function to a Quick Operation key beforehand E Press Ma
107. bit 4 in the Facsimile Features menu O To view the report without text disruption select a font of even character width in your e mail application s settings O You can display a destination with the User Parameters switch 04 bit 4 in the Facsimile Features menu O You can display a sender name with the User Parameters switch 04 bit 5 in the Facsimile Features menu ye Reference p 197 Journal Facsimile Features General Settings Guide 107 108 Transmission Canceling a Transmission This section explains how to cancel a fax transmission amp important O Remember that the Communicating indicator turns off almost immediately when an Internet fax is being sent Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the Start key E Press the Clear Modes key O a ALV001S 2 Note O When originals are placed into the ADF you can cancel transmission sim ply by removing them While the Original Is Being Scanned Use this procedure to cancel a transmission while the originals are being scanned after the Start key has been pressed E Press the Clear Stop key ALV002S The machine stops scanning Canceling a Transmission P Note O Scanning may be completed while you are performing the cancel operation While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indica
108. ble in some countries O Press Vol to display the Adjust Sound Volume screen and then press Louder or Lower to adjust the volume of the on hook sound The volume can also be preprogrammed in the Facsimile Features menu O If you have an external telephone on the fax machine you can speak with the other party when you hear a voice If you hear a voice before pressing the Start key pick up the external telephone and tell the receiver you want to send a fax document ask them to switch to facsimile mode O For details about On Hook Mode Release Time see Facsimile Features General Settings Guide Reference p 72 Using the Address Book to Specify Destinations Facsimile Features General Settings Guide Manual Dial Manual Dial Pick up the handset of the external telephone and dial When the line is connect ed and you hear a high pitched tone press the Start key to send your fax doc ument If on the other hand you hear a voice at the other end continue conversation as normal amp important O The external telephone is required O This function is not available for the optional extra G3 interface unit Internet Fax and IP Fax O If Immediate TX Result Report Immediate Transmission is printed the re sult of a transmission with Manual Dial is not mentioned in the report 1 Place the original and then select the scan settings you require 2 Pick up the handset You will hear a dial ton
109. can line density 200 x 100 dpi Standard character 200 x 200 dpi Detail char acter 200 x 400 dpi Fine character optional 400 x 400 dpi Super Fine character optional Original size Scanning width A3 B4 A4 Communication Protocols e Transmission SMTP TCP IP e Reception POP3 SMTP IMAP4 TCP IP E mail format Single Multi part MIME Conversion Attached file forms TIFF F MH MR MMR compression Authentication method SMTP AUTH POP before SMTP A POP Internet communication Send and receive e mail with a computer that has an e mail address E mail send functions Automatic conversion of sent documents to e mail format and e mail transmission Memory transmission only E mail receive functions Automatic detection and printing of appended TIFF F MH files and ASCII text Memory reception only i Full mode 2 0 Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol lowing specification requirements When communicating with full mode compatible machines you can take ad vantage of higher specifications for coding original size and resolution For de tails about the specifications available in full mode see Intenet Fax Transmission and Reception in Specifications Communication protocols Transmission SMTP Reception POP3 SMTP IMAP4 E mail format Format
110. ccsssccccceeececceeeeeceeueeeceseseeeseeeceesseueesssseeeeesseeeees 129 AUO PECOU CO aere e T E 130 EAD ON MVS CMI OM aae E A T TA A 132 COS ING TW OF a a a a da 134 SUB COdE Tran SMISSIOM snra E E R 135 SEP COdJSRECEDUOM sse E E E T 136 Fax Header PINI Se ene re re ne en ee E NEA 138 3 Reception Types of FRECCDUON ois sires ce esetiecdecncss evaciveteaestacecilaveneneieaten eicducaateewahinesbieatacesieias 141 immediate FR SCCDTONM saming a 141 WIGIMOLYTRECC DUO eats cc ctct us nia ae ae aS arae A a 142 SUDSTIIUTE RECS DON soiter ale naigeloauticeg wes na ubeeokeaneteees 143 Receiving documents unconditionally ccc cecceceeeceeeeeeeeeeeeeeeeeeeeeeeeseeeeseeeeneneens 144 Receiving documents according to parameter specified settings 6600 144 PIOCEDTON MOGCS osaan aa a a aA 146 Manual Receptionissa ar ide eearedatateee 146 Auto RECS DTOM ia tctineweitaiu scans iar a aaa 146 Switching the Reception MOde cccccccccsseccceseeceeeceeseeeceeseessuseessaeeesseeeeseeeeess 147 Receiving Internet Fax Documents cccceeeeeeeeeeeeeeeeneeeeeeeenseeeaeeeeneneeneneaeenenes 148 AUO Emal FCCC ON sosirii E E 148 Manual E Mail RECEDUON uesia e bees 149 Received IMage Sera a a A a 149 Reception FUNCHONS siisii a a a a a a a a ees 151 Routing Received DOCUMENIS cccccsscecssseccsseccnenerecoserensserensnecensesensnerssoetenauens 151 Routing received documents with SUB Coqde sssssssssssserr
111. ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Bei jing Of Osaka Offi ABC Compan fice ce y v Ru File Status J Serve Nano TX Move System Status Job List mae 2005 3 Select Option Setting Transmission Options 4 Press SEP Code Reception to highlight it Auto Reduce Label Insertion SUB Code Transmission SEP Code Reception To cancel SEP Code Reception press SEP Code Reception again 5 Press OK twice 6 Specify the destination and then press the Start key P Note O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step H and step E Reference p 103 Setting SEP Codes for Reception p 262 Programs Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide 137 138 Other Transmission Features Fax Header Print When the Fax Header is set to on the stored name is printed on the receiver s paper In some cases you may want the other party to receive an unmarked copy of your original To do this switch Fax Header off You can store two Fax Headers First Name and Second Name For example if you store your department name in one and your organization name in the other you could use the first when sending internal faxes and the s
112. ch is turned on Use this re port to identify lost documents For details see Troubleshooting When Us ing the Facsimile Function Troubleshooting O This function is unavailable with Immediate Transmission Use Memory Transmission 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi IES cS Ee 00009 63 00010 63 00011 63 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce y RX File Status TX Mode System Status Job List rie S 3 Press Send Later Transmission Mode 1 Select item Send Later B Reception Notice E mail TX Results Subject 117 Other Transmission Features 4 Enter the time 24 hour format using the number keys and then press OK Send Later Stores and sends file at a specified time Enter time with the Number keys 24 hr format Start Time When entering numbers smaller than 10 add a zero at the beginning If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel Send Later press Cancel The display returns to that of step J The specified time is shown above the highlighted Send Later 5 Press OK The standby display appears To check the s
113. ck ly Select the setting that matches your needs based upon this trade off between speed and image clarity Standard 8 x 3 85 lines mm 200 x 100 dpi Select for originals containing normal size characters Detail 8 x 7 7 lines mm 200 x 200 dpi Select for originals containing small characters or when you require greater clarity This resolution is twice as fine as Standard Super Fine optional expansion memory required 16 x 15 4 lines mm 400 x 400 dpi Select for originals with very fine details or when you require the best possi ble image clarity This resolution is eight times finer than Standard 45 46 Transmission 1 Press Scan Settings Text Internet Fax Standard Same Si S Auto Detect Same Size E Scan Settinas f i p aes Reg No Manual Entry Recent Frequent aB co c cH Coooo1 3 Coo0002 3 Co0003 G3 PE London Off NewYork Of Berlin Off Original Feed Type alem ice fice ice 00007 63 00008 63 00009 63 Chicago Of Cs Off ic Moscow Off fice ice i 2 Press Resolution Scan Settings Select Scan Type Text Text Line Art Text Photo 3 Select the resolution you require and then press OK Store File Change TX Info Check Modes Ready Set original and specify destination Scan Settings Scan Type Resolution N Scan Size N Select Resolution Standard Detail
114. com Specify the other party s IPv4 address Specify a destination s e mail address by changing the domain part of the e mail address to the other party s Pv4 address xxxx the other party s IPv4 address Example The other party s e mail address is abc defcompany com and the IPv4 address is 192 168 1 10 abc 192 168 1 10 Follow these steps to bypass the SMTP server 1 Press SMTP Internet Fax mi To abc 192 168 0 10 Reg No Edit Dest Recent SMTP peame e Lo e ot ik om o mr 00001 00002 00003 00004 00005 London Off NewYork Of Berlin Off Project Tokyo Offi ice fice ice ce Oo 00007 00008 00009 00010 00011 Add Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi ice e ice fice SMTP Do you want to send via SMTP server System Status Job List Specifying a Destination 3 Press OK 2 NOV 2005 System Status Job List re i 2 Note O When you specify destinations directly using the number keys you can specify whether or not to use the SMTP server for each destination O When you select destinations in the destination list the SMTP server set ting specified in the Address Book is enabled O To send Internet Fax documents from a computer use the LAN Fax Driver to specify whether or not to bypass the SMTP server When sending with the Use device address check box selec
115. cted Store for Reception File Setting received document is saved on the hard disk and will not be printed You can print those docu ments by operating the machine or a connected computer as necessary Types of Reception Reference Facsimile Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents In Substitute Reception a received fax document is stored in memory instead of being printed Fax documents received using Substitute Reception are automat ically printed when the condition which caused the machine to use Substitute Reception is rectified Depending on why the machine cannot print Substitute Reception might be used for all fax documents received or for only those documents that match a condition specified in the User Parameters in the Facsimile Features menu The Receive File indicator lights to let you know when fax documents have been received using Substitute Reception Screen g Contrast Commu nicating CO Receive File w4 ALV005S JkImportant O Reception may not take place if there is not enough free memory O If free memory reaches 0 during Substitute Reception any further reception becomes impossible and the current communication is terminated 2 Note O When a fax document is received after Store is selected for Recepti
116. ction as follows e Set Label Insertion to On when programming fax destinations e Set Label Insertion to on when sending fax documents e On the Standard Message screen select the standard message you want to print 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce _ 00009 63 00010 63 00011 63 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan i fice ce y v RX File Status Sender Name _ TX Mode _ System Status Job List ae 2005 3 Select Option Setting Transmission Options l Press Label Insertion to highlight it OK Auto Reduce Label Insertion SUB Code Transmission SEP Code Reception To cancel Label Insertion press Label Insertion again 5 Press OK twice 6 Specify the destination and then press the Start key P Note O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step H and step E O To print a standard message that is not programmed as a default program it in advance in Program Change Delete Standard Message in the Facsimile Features menu Reference p 129 Standard Message Stamp Facsimile Features
117. d For details see Troubleshooting When Using the Facsimile Function Troubleshooting O Documents delivered to registered destinations are deleted from Personal Boxes This machine Sender Personal Box Receiver SUBCode 1111 A Receiver A Sh SUB Code 2222 Receiver B SUB Code 3333 Receiver m GFSINBON 2 Note O Ifa receiver is not assigned you can print the received documents on this ma chine See Printing Personal Box Documents Reference p 206 Printing Personal Box Documents p 207 Confidential File Report Troubleshooting When Using the Facsimile Function Troubleshooting 205 Changing Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box 1 Make sure that the Confidential File indicator is lit Screen q Contrast Commu nicating o Receive File m4 ALV004S 2 Press Change TX Info Store File Change TX Info Check Modes _ Search Dest ol coal tination 0 99 Recent Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 3 Press Print Personal Box File 4 Select the box with the document you want to print Print Personal Box File Select Box to print file of 9 1234 J Sales
118. d the original is scanned accordingly Thus origi nals can be sent without extra space or blank margins 2 Note O When placing different size originals into the ADF adjust the document guide to the largest original O Small size originals may be sent at a slight slant since they do not match the document guide P Reference p 39 Original Sizes Difficult to Detect 4 Transmission Auto Detect Detects the size of the first page and scans all pages using that size If the machine cannot detect the original size a confirmation message appears Place the original again 1 Place the originals 2 Press Scan Settings Standard Internet Fax Auto Detect Same Size ica z G53 Sc ansettings Reg No Manual Entry Recent mane A fato oesi gt Fremen aB co e cH vs 00001 G3 00002 G3 00003 63 Sided Original Ms London Off NewYork Of Berlin Off Original Feed Tyne RIER ice fice ice 00007 G3 00008 G3 00009 G3 Chicago Of Rome Offic Moscow Off 3 Press Scan Size Scan Settings Scan Type Resolution Scan Size Select Scan Type Text Text Line Art Text Photo 4 Make sure that Auto Detect is selected Scan Settings Select Scan Size Auto Detect Mixed Original Sizes BAT beie a eer Programmed Size ASE B4 JISE A4EI 84x14 8 X11 84 X 1140 If it is not press Auto Detect
119. d on the preview window O If the image file is corrupt store it again O If you stored originals that had multiple mixed size pages without using the Mixed Original Sizes function the displayed size might differ from the actual size for pages after the first page Printing Stored Documents Use this function to print documents stored in the Document Server amp important O When Print 1st Page is selected originals larger than A4 size are printed after they are reduced to A4 size Frewent AB CD EF GH 1 Sided Original Wag Original Feed Type R CR Select Stored File 00001 G3 London Off ice 00002 G3 NewYork Of fice 00003 G3 Berlin Off ice _ _ 00007 G3 Chicago Of fice 00008 G3 Rome Offic e 00009 63 Moscow Off 225 226 Storing a Document 2 Select the document to be printed Type User Name File Name Date Page gA Sales Div FAXO002 02 Nov 1 TE London Office SAMPLE 02 Nov 1 Press the Thumbnail key to switch the screen to thumbnail display 3 If you select a document with a password enter the password and then press OK Enter the password with the Number ke then press OK If the document does not have a password proceed to step L Press Print File or Print 1st Page When Print File is pressed the machine prints all the pages When Print 1
120. de is an international standard for Internet Fax transmission ITU T Recommendation RFC2532 When an Internet Fax communication is made between T 37 full mode compat ible machines the receiver side sends the return receipt dispatched in response to the reception notice request attached to the sent e mail This return receipt in cludes the receiver s reception capability information compression type paper size and resolution When the receiver is programmed in the Address Book as the full mode destination the sender side automatically registers the received in formation in the Address Book This allows you to send a subsequent Internet Fax document to that receiver based on this information Returning a Return Receipt When e mail is received if the sender requests reception notice the receiver sends a return receipt that includes the receiving machine s capability com pression type paper size and resolution Registering the Received Reception Confirmation Contents When the sender receives the return receipt that includes the receiver s recep tion capability the sender checks that the final recipient address sent is pro grammed in the Address Book If it is programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to
121. digits for the PWD Code see Maximum Values You can enter numbers f and spaces O You can store PWD Codes as well as names and fax numbers in the destina tion list and Keystroke Programs O The PWD Code is printed on lists and reports Reference p 262 Registering and Changing Keystroke Programs p 272 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up You can use this report to check the reservations for SEP Code Reception 2 Note O You can turn this function on or off with the User Parameters switch 03 bit 3 in the Facsimile Features menu O You can have a destination displayed with the User Parameters switch 04 bit 4 in the Facsimile Features menu O You can display a sender name with the User Parameters switch 04 bit 5 in the Facsimile Features menu Reference Facsimile Features General Settings Guide Advanced Features SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result If E mail TX Results is programmed in a Quick Operation key you can select whether a report e mail is sent after reception P Note O You can also check the result of a SEP Code Reception with the Journal O You can turn this function on or off with the User Parameters switch 03
122. documents in order of programmed date To view details about stored documents press Details Press the Thumbnails key to switch the screen to thumbnail display 3 If you select a document with a password enter the password and then press OK Enter the password with the Number ke then press OK Cancel If the document does not have a password proceed to step B 22 Storing a Document 4 When you want to add your originals to stored documents and send them all at once press Original Stored File or Stored file Original y Original Stored File Stored file Original Type User Narne File Narne Date Page os Sales Div FAXO002 O2 Nov 1 TA London Office SAMPLE 02 Nov 1 1 When sending only stored documents proceed to step J When Original Stored File is pressed the machine sends the originals and then stored files When Stored file Original is pressed the machine sends the stored files and then originals E 5 Press OK 222 6 Specify the destination and then press the Start key To add an original to stored documents place the original and then select any scan settings you require The added originals are not stored 2 Note O You can send only documents saved with the facsimile function in the Doc ument Server You cannot send documents stored in the Document Server using the copy printer or scanner functions O The specified documen
123. dths that this machine can receive are A4 B4 JIS LT 8 2 x11 and A3 Any documents narrower than A4 or LT 8 2 x11 are received at A4 or LT 8 5 x11 width The length of documents depends on the document O The paper size used to print a received document may be different from the size of the sent original Reference p 161 Image Rotation p 162 Page Separation and Length Reduction p 163 Page Reduction Facsimile Features General Settings Guide Setting priority trays With the same size of paper loaded into multiple trays you can make the ma chine use one tray for one function and another tray for another function For example you may load white A4 paper into tray 1 to use when making cop ies and yellow A4 paper into tray 2 to use when printing received faxes You can then easily identify for which purpose paper has been output You can perform this setting in Paper Tray Priority Facsimile in System Settings P Note O When a different size of document from the priority tray is received the tray containing the same size of paper as the received document is used Reference System Settings General Settings Guide Printing Options Just size printing If you enable this function received documents are printed on the sheet that has the highest priority This function is enabled with User Parameters switch 05 bit 5 in the Facsimile Features menu If the paper tray
124. e 3 Dial Using handset L Dest Start fax transmission after you hear high pitched tone 00005 63 Tokyo Offi The machine immediately dials the destination If you make a mistake replace the handset and then try again from step P To select a destination from the Address Book see Using the Address Book to Specify Destinations 4 When the line is connected and you hear a high pitched tone press the Start key to send your fax document If you hear a voice tell the receiver that you want to send them a fax docu ment ask them to switch to facsimile mode The transmission starts 95 96 Transmission 5 Replace the handset If you want to cancel a transmission press the Clear Stop key and then re move the originals After transmission the standby display appears P Note O When the operation switch is off even if the main power switch is on you cannot operate this machine using only the handset of the external tele phone You must first press the operation switch to turn on the machine Reference p 72 Using the Address Book to Specify Destinations sender Settings sender Seitings Use this function to set sender information If the sender s e mail address is registered in the destination list the sender can receive transmission results by e mail Also if you enable the Stamp Sender Name the registered sender s name user name appears on the receiver s s
125. e Acceptable Original Sizes Paper Size and Scanned Area and Original Sizes Difficult to Detect You can set the original feed types that are selected right after the power is turned on or the Clear Modes key is pressed See Registering a priority func tion using a program 3 32 Transmission Reference p 14 Sending multiple originals using the exposure glass p 19 Sending multiple originals using the exposure glass p 29 T 37 Full Mode p 36 Acceptable Original Sizes p 37 Paper Size and Scanned Area p 39 Original Sizes Difficult to Detect p 40 Transmission with Image Rotation p 47 Scan Size p 264 Registering a priority function using a program Facsimile Features General Settings Guide Placing Originals Copy Document Server Reference Setting the Original Orientation When you store documents in the Document Server set Original Orientation 1 Place the original and then select the scan settings you require 2 Press Original Feed Type A DR Internet Fax Auto Detect Same Size peg ails Reg No Manual Entry Recent zl Auto Density g Frequent aB co A EF c soe 00001 G3 00002 G3 00003 G3 ROP i ondon Off NewYork Of iBer Lin Off Original Feed Type RIEBI Lice fice ice 00007 G3 00008 G3 00009 G3 Chicago Of Rome Offic Moscow Off 3 Speci
126. e O If you select Text Line Art Text Photo or Photo the transmission will take longer than when Text is selected O If you send a fax document with Text Line Art Text Photo or Photo and the background of the received image is dirty reduce the density setting and resend the fax O You can set the scan type that is selected right after the machine is turned on or the Clear Modes key is pressed See Registering a priority function using a program Reference p 54 Density Contrast p 264 Registering a priority function using a program scan Settings JBIG Transmission If you use JBIG Joint Bi level Image experts Group compression you can send originals scanned using Photo faster than with other compression methods amp important O This function is not available with Internet Fax function O This function requires that the other party s fax machine has both the JBIG function and ECM function G3 communication only Resolution This section explains how to set the resolution of the original Images and text are scanned into the machine by converting them to a sequence of dots The density of the dots determines the quality of the image and how long it takes to transmit Therefore images scanned at high resolution Super Fine have high quality but transmission takes longer Conversely low resolution Standard scanning results in lower quality but the original is sent more qui
127. e p 25 Internet Fax Functions p 72 Using the Address Book to Specify Destinations p 97 Sender Settings p 108 Canceling a Transmission p 272 Maximum Values Entering Text About This Machine System Settings General Settings Guide Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without go ing through the SMTP server amp important O To use this function the following settings must be made For details about these settings System Settings General Settings Guide and Special Oper ations under Windows Network Guide e In System Settings SMTP in E mail Communication Port set the port number to 25 e To specify the host name of the other party as the domain part of the e mail address program the host name of the other party on the DNS server O If the other party s IPv4 address is not registered on the DNS server specify the Pv4 address at the domain part of the e mail address To use this function the other party s fax machine must be e compatible with Internet Fax e connected to the same LAN as this machine e have its reception protocol set to SMTP O SMTP authentication set on the other party s fax machine is disabled when In ternet Fax is trans
128. e Document Server The documents stored in the Document Server can be sent again and again until they are deleted Once sent documents are stored in the Document Server Therefore you can send them in just one operation without having to set your originals again amp important O Store the documents to be sent in advance You can program a password for this function You can change the user names file names and passwords of stored documents O You cannot use the following transmission methods e Immediate Transmission e Parallel Memory Transmission e On Hook Dial e Manual Dial d Auto Density gt Frequent AB cD EF GH 1 Sided Original Wa Original Feed Type R Select Stored File 00001 G3 London Off ice 00002 63 NewYork Of fice 00003 G3 Berlin Off ice 00007 G3 Chicago Of fice 00008 G3 Rome Offic e 00009 63 Moscow Off n Sending a Stored File 2 Select the documents to be sent Type User Name File Name Date Page Gis Sales Div FAXO002 02 Nov 1 T London Office SAMPLE 02 Nov 1 When multiple documents are selected they are sent in the order of selection e Press Queue to arrange the order of the documents to be sent e Press File Name to place the documents in alphabetical order e Press User Name to place the documents in order by programmed user name e Press Date to place the
129. e destination you want to delete so it is highlighted in the list D click Delete FY click Yes J click Close Sending Fax Documents from Computers 7 If you made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Using the Machine s Address Book Data in the Destination List of the LAN Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using Address Management Tool in Smart DeviceMonitor for Admin Saved CSV files can be inserted into the destination table of the LAN Fax Driver by selecting New Browse in Address Book Save the file again for the LAN Fax Driver Y Note O When destinations registered in groups by this machine are inserted into Ad dress Book each person s destination is determined according to the follow ing order of priority check before inserting and changing the order of priority if necessary P Fax destination gt Fax number Mail address O Depending on the machine type you may not be able to use the machine when it is updating the Address Book using CSV files retrieved using Smart DeviceMonitor for Admin that contain user codes
130. e machine to output Internet Fax documents and ordinary faxes onto different trays amp important O The optional extra G3 interface unit is required 2 Note O To use this function specify the port and destination using Specify Tray for Lines in the Facsimile Features menu O Available output tray depends on the type of finisher Reference Facsimile Features General Settings Guide Printing Options Tray Shift Use this function to shift the output position for each document so you can sep arate received documents easily important O The optional finisher or shift sort tray unit is required When the optional finisher unit is selected for fax output you can use the Tray Shift function whenever a fax or report is printed This is useful for separating faxes stacked in the finisher output tray For exam ple if the previous incoming fax was output to the left the next incoming fax will be output to the right and vice versa 2 Note O You can turn this function on or off with the User Parameters switch 19 bit 0 in the Facsimile Features menu Reference Facsimile Features General Settings Guide 167 Reception 168 rrr 4 Changing Confirming Communication Information This section explains the features of Change TX Info which you can use to con firm communication results on the screen or printed reports Changing the Settings of Files in Memory After you have pres
131. e mail transmission The e mail address of the recipient Note O The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions O The display format of the subject varies according to Stamp Sender Name and other settings Reference p 28 E mail Subject 150 Reception Functions Reception Functions This section explains useful functions for receiving fax documents Routing Received Documents This section describes how to route received documents using SUB Codes amp important O Documents cannot be routed to folders using this function Routing received documents with SUB Code This machine can route received documents using SUB Codes When a document is received its SUB Code is compared to SUB Codes pro grammed in Personal Boxes and if a match is found the document is routed to the destination whose SUB Code is specified EECA design abc company com SUB Code 1111 Server Los Angeles Branch of Customer B Telephone Network FAX FAX No 310 567 1234 E Mail aaaa abc company com FAX No 212 123 5678 ALTO03S amp important O You must set the Personal Box and register a delivery destination beforehand Personal Boxes can be programmed in Box Setting in the Facsimile Features menu O This function is not available when you set received documents to be deliv ered to the network delivery server Delivery o
132. e of the Quick Operation keys with operations for this function Using the key allows you to omit step J Reference p 272 Maximum Values Facsimile Features General Settings Guide Confirming by Report Print a report to confirm reception results Journal Print the Journal to confirm the latest reception results For details see Journal ye Reference p 197 Journal 19 192 Changing Confirming Communication Information Print Journal You can print the Journal manually amp important O The contents of a Journal printed automatically are deleted after printing Keep the journal if you require a record of transmissions and receptions Printing the Journal To print the Journal manually select the printing method All Print per File No or Print per User Y Note O You can set whether the Journal is automatically printed after every 50 com munications in User Parameters switch 03 bit 7 in the Facsimile Features menu O You can display a sender name with the User Parameters switch 04 bit 5 in the Facsimile Features menu O Depending on security settings the Journal is not automatically printed O You can set whether the Journal is printed by line type with the User Param eters switch 19 bit 1 in the Facsimile Features menu O You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit the
133. e original contains text and photographs gt Text Line Art Select Text Line Art to send high contrast black and white graphic originals at improved resolution The Text mode gives priority to scanning speed Text Line Art mode gives priority to scanning quality Text Photo Select Text Photo to send an original containing both a high contrast black and white image such as text and a halftone image such as a photograph Photo Select Photo to send an original containing a halftone image such as a pho tograph or a colour original 43 44 Transmission 1 Press Scan Settings o Auto Detect Same Size ee Reg No Manual Entry Recent 4 Auto Density O Frequent A o EF GH qe 00001 63 00002 G3 00003 G3 I L ondon Offl NewYork Of Berlin Off Original Feed Tyne RIER ice fice ice 00007 63 00008 63 00009 63 Chicago Of Rome Offic Moscow Off 2 Make sure that Scan Type is selected Scan Settings Scan Type Resolution Scan Size Select Scan Type Text Text Line Art Text Photo E Select the scan type you require and then press OK Store File Change Tx 7 Info Check Modes _ Sa Set original and specify destination 0 100 Scan Settings Scan Type NI Resolution Scan Size Select Scan Type Text Text Line Art Text Photo Photo System Status Not
134. e original is scanned This function is useful to cancel a transmission when you notice a mistake in des tination or with the originals after storing To cancel Memory Transmission search for the file to be canceled among the files stored in memory and then de lete it You can cancel transmission of a file while the file is being sent stored in mem ory or fails to transmit All the scanned data is deleted from memory amp important O This function is unavailable with Immediate Transmission 1 Press Change TX Info Store File Change TX Info _ Check Modes _ Mernory 0 992 00005 63 00006 63 Tokyo Offi Paris Offi 2 Press Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File Transmission File Status Reception File Status The list of stored files being transmitted or waiting for transmission appears To display only the files being sent press Files under TX 111 Transmission 3 Select the file you want to cancel Check Stop Transmission File Select file to change or stop transmission nt File List Files under TX Scanning Date Time Destination Dest Orig 02 Nov 11 36 H 0312345678 02 Nov 11 35 London Off ice 02 Nov 11 35 ia Tokyo Office If the desired file is not shown press 4 or Y to find it There are cases when a destination m
135. eat step P EJ Press the Start key 74 Specifying a Destination 2 Note g g Destinations programmed in groups can be checked using Print Group Dial List in System Settings If a destination where a fax number e mail address or IP Fax destination is not programmed is included in the specified group the confirmation message appears Press Select to specify destinations where the fax number the e mail address or IP Fax destination is programmed Press Cancel to change the destination You can select the priority order used to specify an alternative destination if there is no destination of the specified type Make this setting with User Parameters switch 32 bit 0 in the Fac simile Features menu To cancel any destination s among the group press Expand Group Dest in Check Modes Then on the standby display press 4 and Y to display the desired destination and then press the Clear Stop key You can also cancel a transmission by pressing the highlighted Destination key to dese lect it e Reference p 272 Maximum Values System Settings General Settings Guide Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Selecting Destinations from Recent Destinations The machine stores the latest destinations specified for each transmission meth od This function saves time when you are s
136. econd for external faxes 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi ice ce ce 00009 63 00010 63 00011 G3 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce System Status Job List awe 3 Select Option Setting D Make sure that Fax Header Print is highlighted Option Setting A Select item Standard Message Auto Reduce Closed Network SUB Code Transmission Fax Header Print To cancel Fax Header Print press Fax Header Print to turn the highlight off 5 Press OK twice 6 Specify the destination and then press the Start key Transmission Options P Note O You can program fax header names using the Program Fax Information function in the Facsimile Features menu O You can select whether or not dates fax header names file numbers or page numbers are printed by changing their respective User Parameters switch 18 bit 3 2 1 0 in the Facsimile Features menu O If you used the number keys to specify the receiver the first header name is printed on the receiver s paper To print the second header name contact your service representative O You can program one of the Quick Operation keys with operations for this function Using the Quick O
137. ect whether a report e mail is sent after transmission O If two or more destinations are specified this report is printed after the fax document is sent to all the destinations O If the machine is set up not to print this report and the fax document could not be successfully transmitted a Communication Failure Report is printed O You can turn this function on or off with the User Parameters switch 03 bit 0 in the Facsimile Features menu O You can display a sender name with the User Parameters switch 04 bit 5 in the Facsimile Features menu O You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Facsimile Features menu O To view the report without text disruption select a font of even character width in your e mail application s settings O You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Facsimile Features menu O The Pg s column gives the total number of pages The Page Not Sent column gives the number of pages that could not be sent successfully O indicates that the Internet Fax document was sent to the mail server pro grammed in this machine However this does not mean the e mail was delivered Reference p 189 Communication Failure Report Facsimile Features General Settings Guide Immediate TX Result Report Immediate Transmission If you turn this repor
138. ed Type Text Standard Auto Detect Same Size ees Reg No Manual Entry Recent A Auto Density gt Frequent aB co EF GH vas 00001 G3 00002 G3 00003 G3 London Off INewYork Of Ber lin Off Original Feed Type flem ice fice ice f 00007 63 00008 00009 63 Chicago Of Rome Moscow Of a lt _ lt ee 163 Offic 3 Specify the original orientation Check the orientation of the placed document and then press B or k Original Feed Type Select item Original Orientation ele Original Settings 1 Sided Original 2 Sided Original HE Make sure that the specified original orientation matches the orientation of originals loaded in the ADF 3 Press 2 Sided Original Original Feed Type Select item Original Settings 1 Sided Original 2 Sided Original JE Placing Originals 5 Select Top to Top or Top to Bottom gia 2 Sided Original Page Opening Orientation Top to Top Top to Bottom Start 2 Sided Scanning from 1st Sheet 2nd Sheet J select 1st Sheet or 2nd Sheet To cancel two sided transmission press 1 Sided Original The display returns to that of step Select 2nd Sheet if you want to send a cover sheet as the first page aia 2 Sided Original Page Opening Orientation Top to Top Top to Bottom Start 2 Sided Scanning from 1st Sheet 2nd Sheet
139. ee 106 SEP Code RX Reserve REDON iki erie eee eee ele 106 SEP Code RX Result REDOM soraia a ea tee eer 107 Canceling a Transmission ii pet si entere recs aeveiserctateaicti re aaivtislediorevessatucaesbetaaeviersyens 108 Before the Original lS Scanned siscsssrsenmwerurasedadavansteaebuavatenuvardbevseaestuaduntuenupumenteNs 108 While the Original Is Being SCANNed ccccceeccceeeeeceeeecneeeeeceseeseneeseeseesneeeeees 108 While the Original Is Being Transmitted ccccceccecseeeeseeeeeeeeeeseeeeeseeeeeseeeeesaes 109 Before the Transmission IS Started ccccccccssccceececceeeceeeeseeseeeeeeseuseseeeeeeeeesaeeens 111 Confirming a Transmission ssssecusscccsspesiencsacedecceseennsbesnecsetseceenescecssneciedscusscwernenee 114 Checking the Storage Result Memory Storage Report ccscscsssseseeseees 116 2 Other Transmission Features Sending at a Specific Time Send Later cccccesseseeseeeeeseeeeneeeeeeeeeenees 117 Requesting a Reception Notice cccsccccsccsseceeecesecnseeeseonseeeseeessenseseneeeaeeoaes 119 Setting an E mail Destination aS a BCC 2 ceeecctteeeeeeeeeeeeneeseeeeeneeeseeneeeeennees 121 Confirming Transmission Results by E mail ccccssecesseceeeeeeeeeeeeeseeeees 122 Entering the SuUbjeC taisiin aaa a aA rE EaR 124 Entering the TEXT irri a a a sews itete centavos 127 INFANSMISSION ODUN S siinses a a aa ioa 129 Standard Message StaM cccc
140. eeeeeecneeeeseeeeesaaneessaes 201 Deleting Received and Stored Documents ccccseeeeeeeeeeeeeeeceeeeeeseeeesaneeeaaaees 202 Printing a File Received with Memory LOCK ccccssseeeseeeeseeseeeeeseeeeeeseaneneaes 203 Personal BOXES erie a i i a a a a a aE aaa aN 205 POISON Al BOXES ana ani savas inwasentasnlsaensiaadausouaedsetaawen vedas 205 Printing Personal Box DOCUMENTS cccceeceneeeeeeeeeseeeeeeeeseueesseeeesueesaaeesseeeneneess 206 Confidential Pile Reposen cl aw bsdce oes E EE 207 INTOFIMAUONIBOXCS scissa a E 208 NWATOKIMAUON BOXE Sironen a a seas couse arunaiencedeeoeec cute aeec sone 208 Storing Documents in Information BOXES cccccsseeeeceeeeeeeeeeeeeeeeeseeeesseeeesseeeeeas 209 Printing Information Box DOCUMENNGS cccccseeecceeeeeneeeeeseeeeeeeeeecsaeeessaeeesaaeeesenes 211 Deleting Information Box DOCUMENIS cccccsseeeeseeeeeeeeeeeseeeeeeseeesaeeeeseueeenaees 212 5 Storing a Document SENCING a Stored File craindre aeaa aa aa Na Aaaa E aAA 215 ONN aA DOCUMEN os a a a a Maid Muautduciedl 216 Programming a username cereis a aE 218 S ting afle MAING rosi aa a a a aai 219 Setting A pass Wordissa aE E E 219 Sending Stored Documents ccccssecccccseceecceeececcaeueeceseueeeeeeuseessegeeesseeeeesaaeees 220 Specifying documents from File List ccccssscceseseeeseeeeeeeeeeseeeeeseeeeeseeeessees 223 Specifying documents by User Name
141. eeeesseeeeeas 73 Specifying Group Destination Seain e a a 74 Selecting Destinations from Recent Destinations ccccceccceeeeeeeeeeeeeeeeeeeeaeeens 75 Programming Destinations in the Address Book ccscccsssseeeseeneeeeeeeeeeeeneeees 77 Registering Entered Destinations to the Address Book ccceceeeeneeeeeeeeeeeesees 79 Searching for a Destination in the Address BOOK csssccessesssseesenenseseees 80 Search by Destination Name ccccccsccccseceecsececceseeceeueeceaueeeceeceseeeesaueesseesessass 81 Search by Fax Number IP Fax Destination cccccccccccsseeeeseeeeeeseeeeeesseeseeeseaeeeeeas 83 Search Dy E mail AdGneSS 3325 2cenccw tae nsatene a a a a elton 86 Search Using Advanced Search cccccccecccceeeeceeeeeceeececeeceeseueessucessuseessueeesaneeesaes 88 Search by Registration Number cccccccceeeceececeeeeeseeeceueeceueeseueesueeseueeseeeeseeeeas 91 ON HOOK Dialniciar aR 93 Manual 8 F RM eseeren ene ner ere serene ir a ren nms tr nr nae se reer ree ania 95 Sender SUNOS siss a a d 97 Advanced Features na a R 100 Setting SUB Codes for TraNSMISSION ccccsescccceeeeceeeeeeceeeeeeeeeesseeeesseeeesaneeeees 100 Setn a pass Word ninian N ete 103 Setting SEP Codes for RECEDUON cccccccccccseeceeeeeeeceeeeeseeeeeeseesesseeeesseeeesaeeeeeas 103 Entenng AD ASS WON Oa sintce sean edge teed n laced dnb ti ma dial cd eiceaaoadee Catteni edn aciea
142. eeseeeeesaaees 162 Fage RedUCUON eroras Aa T TE E 163 TSI Print Transmitting Subscriber Identification Print ccceeeeeeeeeeeeeeeeeeeeees 163 If There Is No Paper of the Correct Size ccccccccceceeseeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeens 164 Seng MONLY WAY Sousse a a 164 JUSESIZE DINING aroos E EE NE a 165 Having incoming documents printed on paper from the bypass tray 165 Where Incoming Documents Are Delivered Output Tray ccccesseeeeeeeeeeeeees 166 SPECIYING Way TOF NINES deanai a r a a 166 Trav UNE ona E E EN 167 4 Changing Confirming Communication Information Changing the Settings of Files in Memory sssssnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 169 Deleting a Destination from a Simultaneous Broadcast cccccseeeseeeeeeeeeeeeeees 170 FAOGING as DS SUMATIOM seser a a a e vin euith 172 Changing the Transmission Time cccccssccccssceccesseeceseeceeeeeeceueeeseeeeseeeesseneeees 174 Changing the SMTP Server Setting cccccccsseecceeeeeceseeeceeseeceeeeseesesseeeeeseeeeess 176 Printing a File from Memory cccccccseseeeseneeeeseeeensseeeseeeeaseeeaseeeenseoeaseeneneesoanes 179 Printing a List of Files in Memory Print TX File List cssssesseseeeees 181 Rese nding a Fl dacaseseustnssode tetera st suacactee aa ea a a apne aaa 183 Checking the Transmission Result Transmission File Status 185 COnMMMING
143. eference p 272 Maximum Values Facsimile Features General Settings Guide JBIG Reception If you use JBIG Joint Bi level Image Experts Group compression you can send photographic originals faster than with other methods of compression It allows you to receive documents sent in the JBIG format through JBIG Transmission Jikimportant O You can only use this function with telephone line Auto Fax Reception Power Up This machine can be set to shut down automatically if no one has used it for a while In these situations even though the operation switch is off the machine can still receive incoming documents as long as the main power switch is on Jikimportant O Reception is not possible if both the operation switch and main power switch are turned off 2 Note O You can set whether documents are printed as soon as they are received Im mediate Reception with the User Parameters switch 14 bit 0 in the Facsim ile Features menu O You can also have fax documents received by Memory Reception Substitute Reception printed after the machine is turned on Reference Facsimile Features General Settings Guide Printing Options Printing Options This section explains useful functions for printing received documents Print Completion Beep When this function is turned on the machine beeps to let you know when a re ceived document is printed 2 Note O You can alter the volume of the beep
144. elect Control Panel on the Start menu Next select Printers and Other Hardware and then Printers and Faxes 2 Select to highlight LAN Fax M8 then click Properties on the File menu 3 Click the Accessories tab and then make the settings for the option configuration 4 When the machine is connected to a network option configuration is auto matically performed If the settings do not match the installed optional units click Load from Device 5 When this machine is connected locally to your computer select the check boxes for the installed optional units 9 click Apply Option configuration settings are complete FJ click 0k Accessories tab The Accessories tab contains the following items besides option configura tion items e Prohibit manual destination entry Check this option to inhibit direct destination specification e Enable E mail Check this when using Internet Fax with the LAN Fax function e I P Fax Check this option when using IP Fax After checking this option select a protocol by clicking an appropriate ra dio button 2 Note O If the options on this machine are not configured as instructed LAN Fax functions may fail O When this machine is connected to a network and the port is set via the SmartDeviceMonitor for Client port option configuration is automati cally performed For details about automatic option configuration see LAN Fax Deriver s Help 239 240
145. ending to the same destination re peatedly as you do not have to enter the destination again JkImportant O The following kinds of destinations are not stored Destinations specified using the destination list Destinations specified as a group destination Destinations dialed using the external telephone Destinations selected from Recent Destinations regarded as already stored in memory Second and later destinations broadcasted to Destinations specified in the LAN Fax Driver on the computer 79 76 Transmission 1 Place the original and then select the scan settings you require 2 Press Recent GEO ue Reg No Manual Entry Recent Select Line Tore peame Lo Le ot ox um J oo mr 00001 G3 00002 G3 00003 G3 00004 G3 00005 63 London Off NewYork Of BerLlin Off Project Tokyo Offi ice fice ice ce 00007 G3 00008 G3 00009 G3 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice e ice fice ce Recent Destinations Select destination from the last 10 dest 11702 10398765555 11 03 11 02 0311111234 WW 03 11 02 10312345678 10 51 System Status Job List 4 Press the Start key Note OJ You can select Internet Fax and IP Fax destinations from Recent Destina tions as well O When you press Program Dest you can register a selected recipient in the destination l
146. eoeeqeeneeed000 ZAREZ i Whe FAX Option Type 7500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing Confirming Communication Information 5 Storing a Document 6 Fax via Computer Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Depending on which country you are in certain units may be optional For details please contact your local dealer Two kinds of size notation are employed in this manual With this machine refer to the metric version Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Trademarks Microsoft Windows WindowsNT and Outl
147. eption File You can print documents that are received and stored on the hard disk You can also delete unwanted documents Transmitting station GFJYUS5E amp important O Make the settings for received and stored documents in Reception File Set ting in the Facsimile Features menu before using this function 2 Note O If you have selected to store received documents and specified an e mail ad dress for notification of receipt fax reception notification can be sent to that e mail address O For the maximum number of received documents you can store on the ma chine s hard disk see Maximum Values O You can view and print received and stored documents using a Web Image Monitor or DeskTopBinder Reference p 255 Viewing Fax Information Using a Web Browser p 272 Maximum Values Facsimile Features General Settings Guide DeskTopBinder s manuals and Help Printing Deleting Received and Stored Documents Print Delete Stored Reception File Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk 1 Press Change TX Info Store File Change TX Info _ Check Modes Search Dest ol coal tination 0 99 recent Select Line Tone Pause On Hook Immed TX 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Print Delete Stored Reception Fi
148. er Functions General Settings Guide 3 Press OK 2 Note O Depending on security settings Prg Dest may not appear and you may be unable to register the destination J When you press the Facsimile key after changing the contents of the Ad dress Book the Destination list machine settings are updat ed message appears Press Exit The standby display appears Reference p 75 Selecting Destinations from Recent Destinations Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide 19 80 Transmission searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server important To search for a destination from an LDAP server the LDAP server must be registered in advance For details about registering LDAP servers see Sys tem Settings General Settings Guide P Note O Press Fax or Internet Fax on the Search Destination screen to switch the transmission type between fax IP Fax and Internet Fax O The search returns only destinations that partially match the entered name O A warning message appears if the search returns more than the maximum number of destinations you can search for at a time Press Exit and change the destination name to view fewer destinations O Although one user can program multiple e mail addresses only one address can be r
149. er country In the event of problems please contact your service representative in the first instance The CE Declaration of Conformity is available by accessing the URL http www ricoh co jp fax ce_doc and selecting the product applicable Copyright 2006 FAX Option Type 7500 Operating Instructions Facsimile Reference GB B819 8600
150. er files lists and transmission reports show Reception notice messages themselves are not recorded in the Journal You can select whether or not to print the Reception Notice This can be set with User Parameters switch 21 bit 0 in the Facsimile Features menu You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step J You cannot broadcast e mail using Reception Notice The documents are sent to the destinations in the order in which they were specified ye Reference Facsimile Features General Settings Guide Setting an E mail Destination as a BCC Setting an E mail Destination as a BCC E mail is sent to all specified destinations as bcc 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX et x uw oro J esT uw 2 e Tt 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi iParis Offi ice ce 00009 63 00010 G3 00011 G3 00012 att Moscow Off Bei jing Of Osaka Offi ABC Compan ice fice ce y RX File Status TX Mode System Status Job List 1213 ai E Press BCC Transmission to highlight it Lo p Reception Notice BCC Transmission 4 Press OK The standby display appears To check the settings press TX Mode 5 Specify a destin
151. es ccccsccccseeecceeeeeceeeeeeeeecseaseeseeeeseueeeseeeeess 237 Seting Pnt PFOPSISS esseiste aerea Eaa a ERRER deen 238 Making settings for option configuration ccseececceeeeeeeeeeeseeeeeseeeeeseeeessaeeessees 239 Basic Transmissi h mearsinpipser epe ea a Er a a 240 Specifying a destination using a destination list c ccc ceeccsseeceeeeseeeeeeeeeeaeees 241 Specifying a destination using Address BOok cccccssseeccseeeeeeeeeeeeeeeeseneeenaees 241 Specifying a destination by directly entering a fax number Internet Fax Destination or IP Fax destination cece eceeceseeeeeeseeeeeeeeeeeeeeens 242 VII viii SDECHVNO OPON S surera EE nahh E eases aan 243 To send a fax document at a specific time ee eeccceeccceeeeseeeeeeeeeseeeseeesaeeesees 243 TOpinta sender stampi eroroire e a 243 Toatach a Cover ShoC tesan a a aaa 244 TO Specity tWO SIde DriNlINGiisistecnmndeniWarniidienieatlancnwieiaeeen 244 NOGISDIAY PDTC VIC Woneisai a ieee 244 DAV INGHAS TES rece vole vances iimniiesaene valstnasaeedntanaliueciesn a 244 To store the fax document on the Document Servel ccceceeeeeeeeeeeeeeeeeeeeees 245 Checking Transmission Using LAN Fax DIiver ccccccsseeesseeeeeeeeeeseeeeeseeeeeaeaees 246 Confirming Transmission Results by E mail cccccccsseeeeseeeeeeeeeeeeeeeeeneeeeeaeaees 246 LAN FaX RESU ODOM annn a tee Caleta lactdaul teed a anemia 247 PANINO ANA
152. ess the Start key 2 Note O If the combined total number of programmed destinations exceeds the maximum value only Immediate Transmission is possible O For the maximum number of destinations you can specify per file see Maximum Values O For the maximum number of destinations you can specify for all files in cluding files in memory see Maximum Values O For the maximum number of documents you can store in memory for Memory Transmission see Maximum Values O For the maximum number of pages you can store in memory using A4 Standard lt ITU T 11 Chart gt see Maximum Values ye Reference p 43 Scan Type p 45 Resolution p 54 Density Contrast p 60 Sending Over a Fax Line p 63 Sending by IP Fax p 66 Sending to an E mail Address p 72 Using the Address Book to Specify Destinations p 74 Specifying Group Destinations p 75 Selecting Destinations from Recent Destinations p 272 Maximum Values Facsimile Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting 14 Transmission Sending multiple originals using the exposure glass Follow these steps to send multiple originals using the exposure glass E Make sure Immed TX is not highlighted 2 Place the first page of the original face down on the exposure glass 3 Specify a destination 4 Make the scan settings you require
153. essage Help po amp S Fl K te B E New Mail Reply Reply All Forward Print Delete Send Hecy Addresses Find Folders x te el Fon Subect s S C C C CSdCSY I Outlook Express G EALONDON OFFICE From LONDON OFFICE Fax Message NO 0219 Local Folders Donald From 012345678 Fax Message NO 0235 1 Ta Inbox a Donald Urgent Minutes 2 g Outbox From 012345678 Fax Message NO 0235 Fie Edit View Tools Message Help rll en ee Bo ee a a Reply Reply All Forward Print Delete Previous Next Addresses From ee 3 Date Wednesday November 30 2005 7 42 PM i 4 To London Office 5 Subject From 012345678 Fax Message N0 0239 6 Attach B 20051130119542357 tif 20 5 KB m 8 This E mail was sent from InternetFaxB XXXXXXXXXX Queries to miller abcdcompany com ALV011S 1 E mail transmitted without speci 6 Subject fying a subject in TX Mode Shows the subject specified in TX 2 E mail transmitted with a subject Mode at the time of transmission If no E subject is specified one is automaticall specified in TX Mode J SP f i y assigned in the format shown in 1 above 3 From ang l address of th a 7 The message is inserted in all e e name e mall a ress o e sender mail xxxx is the machine name 4 Date 8 Attachment File Any document included by the sender is 5 To displayed as an attached document The date and time of
154. etrieved by the search The address retrieved by the search depends on the searching method supported by the LDAP server However the ad dress programmed first is normally retrieved Reference p 272 Maximum Values System Settings General Settings Guide Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name 1 Press Search Dest StoreFile Change TX Info nana Check Modes tination r looz recent Select Line Tone Pause On Hook Immed TX E o i ow oro rst ow O ler 00003 63 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Select a search destination To search through the Address Book select Address Book To search through an LDAP server select the relevant LDAP server Search Destination Enter the search conditions wa press Start adi Address Book Address Book Sales Division Trading Divis Search Conditions eee ee Name Fax Destination 3 Press Fax or Internet Fax to switch the transmission type to fax IP Fax or Internet Fax Search Destination Enter the search conditions and press Start Search Address Book Sales Division Trading Divis Search Conditions Fax Narne Fax Destination 8 82 Transmission 4 Press Name S Search C
155. ettings to On in the Facsimile Features menu O Depending on security settings this function may not be available The originator can request transfer of e mail sent to another fax machine by spec ifying the e mail address as follows Fax Number fax destination fax number host name of this machine domain name Example to transfer to fax number 212 123 4567 fax 2121234567 abc company com Single destination programmed in the destination list fax Hregistration number of 5 digits or less host name of this machine do main name Example to transfer to the destination number 00001 fax 00001 abc company com Group destination programmed in the destination list fax XX registration number of 5 digits or less host name of this ma chine domain name Example to transfer to the destination programmed under Group number 00004 fax Hf 00004 abc company com 159 156 Reception 2 Note O If an e mail transfer request is received when the SMTP RX File Delivery Set tings is Off this machine responds with an error message to the SMTP server O You can make settings that limit transfer to specified originators O Using this function you can also send documents from your e mail applica tion to e mail addresses and G3 fax machines destinations through this ma chine simultaneously O For the maximum number of destinations you can program in a group see Maximum Values P R
156. ettings press TX Mode 6 Specify a destination and then press the Start key P Note O You can specify a time within 24 hours of the current time O If the current time shown is not correct change it O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step J O You can cancel the transmission setup for Send Later See Canceling a Transmission Reference p 108 Canceling a Transmission System Settings General Settings Guide Facsimile Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting Requesting a Reception Notice Requesting a Reception Notice You can confirm sent documents were properly received using e mail or the Journal The receiver sends back a reception notice message Once the reception notice message is received OK appears in the Result column of the Journal allowing the originator to verify the transmission was received amp important O The Reception Notice feature is only available if the receiver supports MDN Message Disposition Notification 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 G3 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi iParis Offi ice ce ce 00009 G3 00010 63
157. f received documents can be set in System Settings 2 Note O If the destination specified is an e mail address the received document is routed to that destination as e mail O You can route documents received from any fax machine regardless of manufacturer Reference System Settings General Settings Guide Facsimile Features General Settings Guide 15 152 Reception Transferring Received Documents The machine can transfer received documents by using SUB Codes Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver amp important O Transfer Boxes and Receiving Stations must be set up in order to transfer re ceived documents Transfer Boxes can be programmed in Box Setting in the Facsimile Features menu Note O When e mail addresses are programmed as receivers received documents are sent in an e mail format to the receivers Transfer results are not sent back to the requesting party O You can transfer data received from any fax machine regardless of manufacturer Reference Facsimile Features General Settings Guide SEP Code Transfer Report You can check the results of transmission to Receiving Stations The machine prints this report when it has finished transmitting to Receiving Stations 2 Note O You can select whether the SEP Code Transfer Report be automatically print ed
158. f stored originals amp important O If you use Parallel Memory Transmission the Memory Storage Report is not printed 2 Note O You can turn this report on and off with the User Parameters switch 03 bit 2 in the Facsimile Features menu O Even if the machine is set up not to print this report it is still printed if an orig inal could not be stored O You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Facsimile Features menu O You can select whether to display a destination with the User Parameters switch 04 bit 4 in the Facsimile Features menu O You can display a sender name with the User Parameters switch 04 bit 5 in the Facsimile Features menu Reference Facsimile Features General Settings Guide 2 Other Transmission Features This section explains the features of TX Mode which you can use to apply trans mission functions sending at a Specific Time Send Later Using this function you can instruct the machine to delay transmission of your fax document until a specified later time This allows you to take advantage of off peak telephone charges without having to be by the machine at the time amp important O If the machine is switched off for about one hour all fax documents stored in memory are lost If documents are lost for this reason a Power Failure Report is automatically printed when the operation swit
159. f you press the Facsimile or Clear Modes key during operation the standby display appears P Note O This machine automatically returns to standby mode if you do not use the machine for a certain period of time You can select the period using the Fac simile Auto Reset Timer in System Settings O You can have the machine return to standby mode after each transmission us ing User Parameters switch 17 bit 3 in the Facsimile Features menu O To manually return to the standby display do one of the following e If you have placed the original in the Auto Document Feeder ADF and have not pressed the Start key remove the original e If you have not placed an original press the Clear Modes key e If you are in User Tools mode press the User Tools Counter key Reference System Settings General Settings Guide Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide Reading the Display Panel and Using Keys This section explains key functions and messages that appear on the control panel Initial Display 5 6 gt Store File Change IX Info Check Modes Read Search Dest 4 Set orignal and specify defftination 1 100 1 0 ee Standard fia 7 8 9 Auto Detect Same Size Z Scan Settings 11 aai CD fares MAJ 0312345678_ Pra Dest
160. for sizes the machine can detect when you place an original on the exposure glass Because the machine scans custom size doc uments in a standard size part of the image may be truncated depending on the length of the document For details about how to set custom size documents see Setting a Scan Size Metric Version Length 243 mm mm B5 BJD mm B5 JIS E B4 E B4 T B4 as 268 mm pee eee e Inch Version Length 1 9 8 10 8 10 8 12 4 9 6 10 6 11 x8 11 x17 D 11 x17 D 11 x17 D 11 x81 D 11 x17 D 11 x17 D 11 x17 D x Unable to auto detect 1 Normally a length of about 420 mm 16 5 can be scanned however it is only possible to specify a scanning size up to 432 mm 17 38 Placing Originals ye Reference p 47 Scan Size Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals When this happens the receiving machine may not select print paper of the cor rect size e documents placed on the exposure glass of sizes other than those listed in the following table e originals with index tabs tags or protruding parts e transparent originals such as OHP transparencies or translucent paper e dark originals with dense text or drawings e originals that contain areas of solid print e originals that have solid print around their edges e originals with glossy surfaces e bound originals of
161. fy the original orientation Check the orientation of the placed document and then press tlm or he Original Feed Type Select item Original Orientation Ife ga P Original Settings sided Orieinaiee 2 Sided Original PF Placing Originals 4 Press OK The selected original orientation appears in Original Feed Type 5 Specify a destination and then press the Start key Reference p 215 Storing a Document Scanning Two Sided Originals Use this function to send two sided originals The front and back of the scanned original will be printed in order on separate sheets at the other end The orientation of alternate sheets may be reversed at the other end If you want to print the original with the same orientation at the other end specify the Original position and Page opening orientation Original gt Original position gt Page opening orinentation Output at the other end Top to Top kimportant O The ADF is required to use this function Two sided originals cannot be sent by using just the exposure glass x lt aS y x lt aS KN LE x lt T lt 2 n t oa oD lt B5 JIS A5 81 2 x 51 2 GHPY020E O Two sided originals are only sent with Memory Transmission Immediate Transmission is not possible 33 Transmission 1 Place the original and then select the scan settings you require 2 Press Original Fe
162. ge TIFF and then click Download A downloading confirmation dialog box appears When you select PDF make the necessary PDF File Security Settings be fore clicking Download Acrobat Reader starts and the selected document is displayed P Note O If your computer cannot be connected to Web Image Monitor see Network Guide To download the document data on the list of received fax documents click TIFF or PDF For details about downloading see the Web Image Monitor Help O The method for downloading differs depending on the selected format For more information see Help on the Web Image Monitor ye Reference Network Guide Printing fax information using a Web browser 1 Start a Web browser F Enter the machine s IPv4 address in the Address field click Fax Received File in the left pane The list of received fax documents appears 4 Select the check box of the fax document to be printed To view a list of the fax documents select the thumbnail display icon display or detail display Click 5 8 or EF Click Print 9 Click Print To cancel printing press Cancel before clicking Print You can change the printing order of selected multiple documents You can also have documents printed on both sides of the paper For more informa tion see Help on the Web Image Monitor E click oK The display returns to that of step fj Viewing Fax Information Using a Web Browser Delet
163. have the Personal Box function O A SUB Code cannot be used with Internet Fax O To use this function set SUB Code Transmission to on O Obtain the SUB Code of the other party in advance O When sending a confidential document inform the other party of the SUB Code in advance 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Bei jing Of Osaka Offi ABC Compan i fice ce y v TES ES Go System Status Job List soe 2005 Advanced Features 3 Press Option Setting Send Later B Reception Notice E mail TX Results Subject Option Setting System Status Job List 4 Press SUB Code Transmission Option Setting Select item Standard Message Auto Reduce Closed Network SUB Code Transmission Fax Header Print 5 Press OK twice The standby display appears 6 Enter the fax number of a destination or an IP Fax destination 7 Press Adv Features a N cl imi 0312345678_ Reg No Edit Dest Recent Select Line Adv Features Tore Freauent _AB cD EF J cH JK Jitin opa L RST 00001 G3 00002 G3 00003 63 00004 G3 00005 63 London Off
164. he message This All trays are out of action Call your service representative tray 1s out of or der appears Types of Reception You can specify the following conditions with the User Parameters switch 05 bit 2 1 in the Facsimile Features menu When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro grammed their Own Name or Own Fax Number If the power is switched off for more than an hour all the documents stored in memory are deleted In this case the Journal can be used to identify the senders of the deleted docu ments so you can ask them to resend If a sender has not programmed their Own Name or Own Fax Number the machine may fail to receive an important fax document It is recommended that you ask important senders to program an Own Name or Own Fax Number in advance Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number Closed Network Code match The machine switches to Substitute Reception only when the programmed Closed Network Code of the other end matches the Closed Network Code of this machine Disable The machine does not receive any documents ye Reference Facsimile Features General Settings Guide Adding paper Toner and Staples Troubleshooting Clearing Misfeeds Troubleshooting 145 146 Reception Reception Modes
165. heet lists and report amp important O In the destination list register senders specify their e mail addresses and set the User Name as Sender in advance O If user authentication is set the user logged in is set as sender The transmis sion result is sent to the logged in user s e mail address 1 Place the original and then select the scan settings you require 2 Press Sender Name Select Line Tone Pause On Hook Immed TX ee o J r ow ceo rst v 20 e Te 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 Ice ce a 00009 G3 00010 63 00011 G3 00012 att Moscow Off BeiJjing Of Osaka Offi ABC Compan ice fice ce y Y System Status Job List re 2005 3 Select a sender Sender Name Select name to be attached Registration Mo Search rame o E e JL 0 00001 00002 00003 00004 London Off NewYork Of Berlin Off ProJject ice fice ice 00008 00009 00010 00011 Rome Off ic Moscow Off Bei jing Of Osaka Offi e ice fice ce To select a sender by specifying the registration number registered in the Ad dress Book press Registration No To search for a sender from the Address Book press Search If a destination protection code is set the entry screen appears Enter the pro tection code for destination using the number key
166. hooting Information Boxes Storing Documents in Information Boxes Follow these steps to store a document in an Information Box 1 Press Change TX Info Store File Change Tx 7 Info __ Check Modes _ Search Dest Molioo tination 0 100 recent Select Line Tone Pause On Hook Immed TX eat x um ce rot Cum O met 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Store Delete Print Information Box File 3 Select the box in which you want to store the file Store Delete Print Information Box File Select Box to store file Store File Delete Print a 1234 1111 HR Division Service Division When there are pre programmed files a file mark appears to the left of the box name A message is displayed if you select a box with a file stored in it Press Yes when changing the file The stored original file is overwritten 4 If a password has been set for the box enter the password and then press OK Enter the password with the Number ke then press OK If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns to that of step 209 Changing Confirming Communication Information 5 Place the original and then select the scan settings you require Text S
167. i 1 2 2 Note O You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the Clear Modes key is pressed See Registering a priority function using a program Reference p 15 Parallel Memory Transmission p 16 Simultaneous Broadcast p 264 Registering a priority function using a program Selecting Type of Transmission You can select the transmission type standard fax IP Fax or Internet Fax Press the tab in the standby display to select the transmission type When sending to a standard fax or IP Fax destination Make sure that Fax is selected Ready Set original and specify destination So Da Reg No Manual Entry Recent Select Line Tone p Frequent _AB co EF cH 1K Lin oPa 00005 63 Tokyo Offi Transmission Modes When sending to an Internet Fax destination Press Internet Fax to switch the type of transmission to Internet Fax Store File Change TX Inf Ready Search Dest Set original and specify destination Internet Fax l m Reg No Manual Entry Recent SMTP _ Fenere e co J eE ot k on oo rsr 00001 00005 London Off NewYork Of Berlin Off Project Tokyo Offi Reference p 21 IP Fax Functions p 25 Internet Fax Functions Memory Transmission Memory transmission mode has standard
168. ice 00002 G3 NewYork Of fice 00003 G3 Berlin Off ice 00007 G3 Chicago Of fice 00008 63 Rome Offic 00009 63 Moscow Off scan Settings Combined Auto and Manual Density You can only adjust density for photographs illustrations or diagrams if the original has a dark background You can select one of seven density levels Make sure that Auto Density is selected Press lt 4 or gt to adjust the density The cursor moves Text Standard Auto Detect Same Size _Seansettnas J Anis gt Frequent 4B co EF GH T 00001 G3 00002 63 00003 G3 aided Orioina BS London Off NewYork Of Berlin Off Original Feed Type RIB ice fice ice 00007 G3 00008 63 00009 63 Chicago Of Rome Offic Moscow Off P Note O Selecting Text Text Line Art or Text Photo for the scan type causes Auto Density to be selected O You can set the density that is selected right after the machine is turned on or the Clear Modes key is pressed See Registering a priority function using a program I Reference p 264 Registering a priority function using a program 55 Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages you can select a different density resolution and scan type setting for each page It is recommended that originals be placed
169. ice The standby display appears 178 Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent use this procedure to print it out 1 Press Change TX Info Store File Change TX Info Check Modes tination 0 99 recent Select Line Tone Pause On Hook Immed TX E o o ow oro rst ow O ler 00003 63 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File a Transmission File Status Reception File Status 3 Select the file you want to print Check Stop Transmission File Select file to change or stop transmission seme Files uncer TX Scanning Date Time Destination Dest Orig 02 Nov 13 08 E 0312345678 02 Nov 13 05 ta London Off ice 02 Nov 13 05 ia Tokyo Office If multiple destinations were specified only the number of destinations for unsent documents appears 179 Changing Confirming Communication Information O Press Print Dest Orig No Status Check Change Settings 0041 Standby Print 0037 Standby Stop Transmission 0036 Standby If you want two sided printing press Print on 2 Sides To cancel printing press Cancel The dis
170. ice ice 00007 63 00008 63 00009 63 Chicago Of bebe Off ic Moscow Off fice ice fj 00001 63 00005 63 London iii i j Big Offi ice i i 00007 G3 Chicago E fice If you make a mistake press the CleartSt0p key and then enter the correct number To select a destination from the Address Book see Using the Address Book to Specify Destinations H when sending the same original to several destinations broadcasting press Add to specify the destinations Internet Fax a U i 0312345678_ Reg No Edit Dest Recent Select Line Tone 00001 G3 00005 63 London OEN i j ese Offi ice 00007 G3 Chicago a fice You do not have to press Add when adding a destination using the destina tion list 12 Transmission Modes 6 Specify the next destination Internet Fax 2 oan Reg No Manual Entry Recent Select Line Tone H 00001 63 00002 63 00003 63 00004 63 00005 63 London Off NewYork Of iBerlin Off Project Tokyo Offi ice fice ice ce 00007 G3 00008 63 00009 63 00010 63 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Off i fice e ice fice ce Press Fax or Internet Fax to switch the transmission type between fax IP Fax and Internet Fax A fax number e mail address and IP Fax destination can be specified simul taneously El Pr
171. ide 126 Entering the Text Entering the Text Allows you to enter the text to be transmitted amp important O Program text strings in advance in Program Change Delete E mail Mes sage in System Settings 2 1 Place the original and then select the scan settings you require F Press TX Mode Select Line Tone Pause On Hook Immed TX on J k ww cro rst ww O re T 00003 63 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi VE ice ce ce 00009 63 00010 63 00011 63 00012 ats Moscow Off Beijing Of Osaka Offi ABC Compan ice fice ce y Y le Status RX File Status TX Mode System Status Job List ried agi E Press Text Transmission Mode Select item Send Later 7 Reception Notice E mail TX Results Subject 4 Select a text and then press OK Text Select E mail text CONFIRMATION Please confirm the attached repor 5 Press OK The standby display appears 127 128 Other Transmission Features 6 Specify a destination and then press the Start key P Note O You cannot send text only without an original O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step f Reference System Settings General Settings Guide Facsimile Features General Settings Gu
172. ide Transmission Options Transmission Options This section describes various functions that you can switch on and off for any particular transmission following the procedures given here Standard Message Stamp Use this function to stamp a standard message at the top of the first original sent There are four types of standard messages Confidential Urgent Please phone and Copy to corres section You can also program other messages Jikimportant O While this function is in use the third line of the Label Insertion is not printed O When there is an image around the area where the standard message is to be stamped that image is deleted O Program a standard message in Program Change Delete Standard Mes sage in the Facsimile Features menu See Facsimile Features General Set tings Guide 1 Place the originals and then select the scan settings you require F Press TX Mode i Select Line Tone Pause On Hook Immed TX 00003 63 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi ia ice ce ce ee M 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Bei jing Of Osaka Offi ABC Compan y hd Ice laz eiz e E Sender Name TXMode System Status Job List hoes 2005 3 Press Option Setting 4 Press Standard Message Option Setting A Select item
173. il After communicating in the LAN Fax mode this function transmits the commu nication results with the computer by e mail When you have done Send or Send amp Print using the LAN Fax and when the communication was successful it transmits e mail of the transmission result Result notification e mail is sent when printing is complete or if an error occurs during communication between this machine and a computer E Click the E mail Settings tab F select the Notify check box under E mail TX results 3 Enter the destination When entering the e mail address directly click the Specify destinations radio button and then enter the e mail address in the Specify destinations field When entering the machine s programmed address click the Device Address radio button and then enter the registration number of the Destination key in the Device Address box The Device Address box is unavailable when the Specify destinations is select ed and you cannot enter anything in the text box Sending Fax Documents from Computers 3 click Send or Send amp Print P Note O You can confirm transmission results using the E mail TX Results function and the Communication Result Report You can set whether to use both of these together in User Parameters switch 10 bit 6 in the Facsimile Fea tures menu O If there be any insufficient configurations in the e mail menu on this ma chine or if Auto Specify Sender
174. in the destination list The fax destination details appear on the reception report e For Folder destinations Shows the name programmed in the destination list 6 Communication mode e For fax transmissions and receptions After the line type and T for outgo ing faxes or R for incoming faxes the communication mode appears in alphabetical letters or symbols If the optional extra G3 interface unit is in stalled G3 1 G3 2 or G3 3 ap pears e For Internet Fax transmissions and re ceptions After amp and T for outgoing e mail or R for incoming e mail the communication mode appears in al phabetical letters or symbols A Q indicates outgoing e mail for which a Reception Notice is set in TX Mode whereas an A indicates reception notice e mail 2 Note e For IP Fax transmissions and recep tions After lt gt and T for outgoing faxes or R for incoming faxes the com munication mode appears in alpha betical letters or symbols e For forwarding to the folder destina tions After gt folder mark and T for outgoing faxes the communication mode appears in alphabetical letters or symbols 7 Communication time Shows time taken for transmissions or re ceptions 8 Number of pages Shows the number of pages transmitted or received 9 Communication result Shows the result of transmissions or re ceptions OK All pages
175. ing a trans mission mode or destination Transmission Modes There are two types of transmission e Memory Transmission e Immediate Transmission amp important O Itis recommended that you call the receiver and confirm with them when sending important documents Memory Transmission Transmission starts automatically after the original is stored in memory This is convenient when you are in a hurry and want to take the document away with you You can also send the same original to several destinations Transmitter This machine Receiver LE Receiver LE Receiver LE GFDOHO2E Immediate Transmission Immediately dials the destination number and while scanning the original sends it It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to When using this type of transmission the original is not stored in memory You can only spec ify one address Transmitter This machine Receiver GDRH240E 10 Transmission Normally the machine is in the Memory Transmission mode To switch the mode to Immediate Transmission press Immed TX Store File Change TX Info Check Modes _ Search Dest Molioo tination 0 100 Recent Select Line Tone Pause On Hook Immed TX a o on oro ror o 07 e Te 00003 63 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Off
176. ing fax information using a Web browser 1 Start a Web browser F Enter the machine s IPv4 address in the Address field Click Fax Received File in the left pane The list of received fax documents appears 4 Select the check box of the fax document to be deleted To view a list of the fax documents select the thumbnail display icon display or detail display Click 5 8 or FY Click Delete J Click Delete File s To cancel deletion press Cancel before clicking Delete File s After selecting multiple documents you can also cancel deletion of some of the selected documents For more information see Help on the Web Image Monitor E cick pox The display returns to that of step B Programming Destination Information from Web Browser If the receiving machine is compliant with T 37 full mode Internet Fax you can program the receiver s properties from Web Image Monitor You can program the following properties e Compression Type e Paper size e Resolution P Note O For a detailed description see Help for Web Image Monitor O When a receiver that is programmed as full mode in the Address Book re turns a Reception Notice e mail the contents of the newly received e mail overwrite the existing information ye Reference p 29 T 37 Full Mode 25 258 Fax via Computer To edit machine properties already programmed Follow these steps to use Web Image Monitor to edit informati
177. ion Box File Select a Box to delete file from Store File Delete Print a 1254 J HR Division Information Boxes 5 If a password has been set for the box enter the password and then press OK Enter the password with the Number ke then press OK If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns to that of step GJ J Press Yes To stop deleting press No The display returns to that of step Q Repeat from step H to delete another stored file in another box 7 Press Exit twice The standby display appears 213 Changing Confirming Communication Information 214 eS 9 Storing a Document This section explains storing and managing documents in the Document Server sending a Stored File This section describes how to store and manage fax documents in the Document Server The Document Server can store documents from various applications The documents that are stored using the facsimile function are available to trans mit by facsimile Storing in the Document Server enables the following e Once stored a document can be sent out as many times as you want just by selecting it e Storing a document does not use facsimile memory You can send and print multiple stored documents as a single document and also send them with scanned originals at the same time
178. is not stocked with paper of a suitable size to print a received document a message appears on the display prompting you to load paper of the required size When you have loaded new paper press Exit to print the document No paper Load following paper Y Note O After pressing Exit procedure varies depending on machine status when the message occurred e Ifany received documents or reports were being printed automatically the printer automatically continues printing from where it left off e Ifany documents or reports were being printed manually the printer does not resume printing Perform the operation from the beginning again Reference Facsimile Features General Settings Guide Having incoming documents printed on paper from the bypass tray You can print documents sent from Specified Senders on paper from the bypass tray Set as follows e Program a special sender and select the Bypass Tray for the paper tray type e In Program Special Sender in the Facsimile Features menu turn on the Special Reception Function in Initial Set Up important O When using this function printed sheets cannot be delivered to the finisher output tray Even if you specify the finisher output tray sheets are delivered to the Internal Tray 1 165 166 Reception P Note O You can load a maximum of 100 sheets of standard paper in the bypass tray O You can use a size of paper n
179. is printed on lists and reports Reference p 135 SUB Code Transmission p 152 Transferring Received Documents p 262 Registering and Changing Keystroke Programs p 272 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Advanced Features Setting a password There are times when you may want to use an SID Sender ID when sending confidential faxes with the SUB Code function When you use a Personal Box that has a password enter the SID Code as the password P Note O For the maximum number of digits for the SID Code see Maximum Values J You can enter numbers and spaces Og You can store SID Codes as well as names and fax numbers in the destination list and Keystroke Programs O The SID Code is printed on lists and reports Reference p 262 Registering and Changing Keystroke Programs p 272 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide Setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document You can receive a document stored in the destination s memory if the document has the same SEP Code as the SEP Code you entered This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations amp important O
180. ist For the maximum number of recent destinations the machine can store see Maximum Values Reference p 79 Registering Entered Destinations to the Address Book p 272 Maximum Values Programming Destinations in the Address Book Programming Destinations in the Address Book You can program fax numbers e mail addresses IP Fax destinations and folder destinations using Address Book Management in Administrator Tools in the System Settings menu E Press the User Tools Counter key ALV007S 3 Press Administrator Tools 4 Press Address Book Management 5 Press New Program For a description of the subsequent procedure see System Settings General Settings Guide 7 78 Transmission P Note O You can also register programmed fax numbers e mail addresses IP Fax destinations and folder destinations in a Group J When you press the Facsimile key to show the facsimile initial display af ter changing the contents of the Address Book the Destination list machine settings are updated message appears Press Exit to bring up the facsimile s initial display O You can register in the Address Book using Web Image Monitor or Smart DeviceMonitor for Admin For details about installation see Monitoring and Configuring the Printer Network Guide or for information about the Address Book see the relevant Help Reference System Settings General Setting
181. le 3 Select a file to be printed and then press Print Exit Orig File No 1 0064 Print 2 0063 Delete To cancel printing press Cancel To delete the document after printing press Delete File after Printing To perform two sided printing press Print on 2 Sides before pressing the Start key C Press the Start key 5 Press Exit twice The standby display appears Y Note O This function allows you to print only received and stored documents O You cannot print and delete received documents using the Document Server function O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step J O You can specify and print multiple documents For the maximum number of documents you can specify at a time see Maximum Values 201 202 Changing Confirming Communication Information P Reference p 272 Maximum Values Facsimile Features General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk 1 Press Change TX Info Store File Change TX Info _ Check Modes 00006 G3 Tokyo Offi Paris Offi 2 Press Print Delete Stored Reception File 3 Select a file to be deleted and then press Delete Orig File No 1 0064 Print 2 0063 Delete C3 Press Yes
182. machine s memory are deleted If any document is deleted the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting Reference Troubleshooting When Using the Facsimile Function Troubleshooting Functions Not Available for IP Fax Transmission You can use the following functions with standard fax transmission but not IP Fax transmission e On hook dial e Manual dial Internet Fax Functions Internet Fax Functions This machine converts scanned document images to e mail format and transmits the data over the Internet The e mail sent by this machine can be received by another Internet Fax ma chine Instead of dialing the telephone number of the destination you want to send to you enter the relevant e mail address You can also print or forward received e mail messages Los Angeles Branch of Company A New York Branch of Company A design abc company com PC Server E Mail bbbb abc company com FAX No 212 123 5678 E Mail aaaa abc company com gs FAX No 310 876 4321 Telephone Network FAX No 310 567 1234 ALT002S JkImportant To use Internet Fax functions this machine must be connected to a LAN and set up correctly in System
183. mitted using this function O If an Internet Fax is transmitted from the other party using this function even if reception is not successful an Error Mail Notification is not sent to the sender O When an Internet Fax is transmitted using this function even if transmission is not successful the error e mail is not sent from the server O When using this function you cannot send Internet Fax documents to the ad ministrator s e mail address programmed on this machine 69 70 Transmission You can send Internet Fax documents directly to their destinations without go ing through the SMTP server Internet Faxes are normally transmitted via the SMTP server However with this feature the domain part of the destination s e mail address is read as the SMTP server s address and transmissions bypass the SMTP server Since this reduces load on the server you can send faxes without having to take server to destination transfer time into account There are two ways of specifying a destination as follows Specify the other party s host name eS Specify a destination s e mail address by adding the other party s host name to the domain part of the e mail address Specify the address to the right of as follows host name dot and domain name xxxx host name of the other party domain name Example The other party s e mail address is abc defcompany com and the host name is HOST abc HOST defcompany
184. mming Destination Information from Web BrowSet cccssseeeseeeeneeees 257 To edit machine properties already prograMMed cccsececseeeeeeeeneeeeeeeeeneeeenes 258 TOadd NEW TOCCIV CL eranan a a e e ts uadae aeweauteuees 259 Delivering Files Received Dy Fax cssscsssssssscssscesecseseecseeceseeeeeoeseenensenaeeneaes 260 7 Appendix Checking the Memory StatuS cccccccseseesseseeeeseeeeeseeeeseeeeeseeeeseeeeseeoeseeneeseees 261 Program S droio a AE a a dee nanaeconeceanuaasy 262 Registering and Changing Keystroke Programs cccssscecseeeeeseeeeeceeeeeneeeeesaaees 262 Registering a priority function USING a PFOQrAMM ccseececcseeeeeeeeeeeeeeeeeeeeeseeeeeees 264 Changing a program Name sass iccrsenvotectinct an a a gaia 265 Delsting a Program essernida E o e a a e a EE 266 JDO A FOOT AN esn E siioleatetond ceuaeinaast iene 267 Opti nal Eg ipment sinian akana aaan aaa aaa aian aiaa a aa aiaa aaa 268 Expansion Memory 28MB DIMM cercaan a a 268 Extra G3 Interface UNIE rcason A E a R S 268 SPECIHCANONS yaa e a a 269 Specifications Required for the Internet Fax Destination Machines 0 271 MaximuM Valle Sss n eaaa N aAa 272 INDEX iesi ces secsces eine cea vmcdanee warieeaneissdonasee weniced cecaeedseueiwew teens 274 How to Read This Manual Symbols This manual uses the following symbols Z WARNING Indicates important safety notes Ignoring these notes could re
185. more than 10 mm 0 3 in thickness such as books The following paper sizes are automatically detected in facsimile mode Metric Version Paper size 81 x13 B4JIS OD A4DDO B5jISsJO A5DD where F4 original is placed Auto detect x Unable to auto detect Inch Version Paper size where 11 x17 D 8 1 2 x14 D 8 1 2 x11 DD 51 2 x8 1 2 D original is placed Exposuregiss O O O a Lf O O O Auto detect x Unable to auto detect 2 Note J You can select from 81 2 x 13 81 4 x 13 8 x 13 with User Tools System Settings See System Settings General Settings Guide 39 40 Transmission Reference System Settings General Settings Guide Transmission with Image Rotation Generally place A4 8 2 x11 originals in the landscape orientation D If you place an A4 8 2 x11 original in the portrait orientation LJ the image is sent rotated by 90 Providing the receiver has A4 8 2 x11 landscape paper D the document is printed the same size as the original 2 Note O This function is unavailable with Immediate Transmission O When Image Rotation is used all documents are sent by normal Memory Transmission O This function is unavailable when using Mixed Original Sizes Placing Originals Stamp When sending a fax document using the ADF the machine can stamp a circle mark at the bottom of the original When sending a two sided doc
186. mp Select Line SUB SID SEP PWD Code entry Send Later Reception Notice BCC Transmission E mail TX Results Text Standard Message Auto Reduce La bel Insertion Closed Network SUB Code Transmission SEP Code Reception Fax Header Print TX Status Report Store File Program name 1 Make the settings you want to register in the program The procedure for programming differs depending on the items you want to register Press the Clear Modes key to cancel programming To register a program using Send Later with the fax number 0123456789 press 0 1 2 3 4 5 6 7 8 9 using the number keys and then continue doing the Send Later setting until the standby display appears when you press OK 2 Make sure that the machine is in facsimile mode and the standby display is shown If the standby display is not shown press the Facsimile key EJ Press the Program key D a ALV006S Programs 4 Press Program When no programs are registered proceed to step fj Program Fax Select program No to recall gt Recall Program Change Name 001 Send Later 5 Select a program number in which Not Programmed is shown Program Fax Exit Select No to program Recall gt Program Change Name Delete Program as Defaults 001 Send Later lot Prograrnme 003 X Not Programmed 00 lot Programmed 5 X Not Programmed 0 t Programme 007 XX Not Programmed
187. n Boxes and Transfer Boxes cur rently programmed On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing Scan Settings Function name Description Program Change Delete Scan Size You can program change or cancel fre quently used scan sizes Send Settings Function name Description Max E mail Size Specify to limit the size of e mail messages that are transmitted if receivers limit e mail size or you cannot send large size e mail for some reason Program Change Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission Reception Settings Switch Reception Mode Specify the method for receiving fax documents Program Special Sender By programming particular receivers as Spe cial Sender in advance you can have Special Senders treated differently Program Special Sender Print List You can print the Special Sender List Forwarding Specify whether or not received fax docu ments are to be forwarded to a programmed receiver Reception File Settin Selects whether received documents are p 8 saved on the hard disk to be printed later or printed immediately without being saved Stored Reception File User Setting The
188. n na 1 SIMOIS een a a E Maduunaoles 1 Names oi Major FUNCION Soneira a aes 1 Reading ING DIS DIAY sersa a a a 2 Reading the Display Panel and Using KeYS ccccceceeeeceeeeeeeeeeeeeeeseeeeneeeseneesaeees 3 OMMPNMCO DIS Play scm 5cienieretecGehe sadredeedieveectandaein es ete nssiednvuacdaeieg eis aed sistnedeadeeiadees eis 5 CC OT LIS Tuan a E A A nine 6 1 Transmission Transmission Modes asnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm 9 Selecting Type of Transmission ccccccccceececceeeecceececceeeeeseuseeeseeeesaseeeseueessseesaaes 10 Memory Transmis SION c2etcoiokewecserarnatetesoctetegatecdeaseuaceaemiuanteiancdsecaueutdteaeaasdceuenesene 11 Sending multiple originals using the exposure GIASS cccceeceeeeeceeeeeeeeeseeeeeees 14 Parallel Memory Transmission cccccccceeeeceeeeeeeeeeeeeeceeeeeaeeseueeseeeeseeeesaeesaeeeesneens 15 PRUTOMIAUIC TR SGI AN esisi N e e E O aeeladeumiues 16 DUA ACCOSS rinia aoe a a Sonne e N e ee a aeaiee 16 Sim tancous Broadcast sesiis A a a aea 16 Immediate Transmission a ccscctiadeciatoeieueaiecadaseaddalwnssnarebununent hind bogdnsesandenmnanbiaontSoceaed 17 Sending multiple originals using the exposure GlASS csccceeseseeeeeeeeeeeeeeneeeeens 19 Displaying Confirmation Of Transmission c ccccceececeeeeceeeceeeeseeeeeeeeseeesaeessaees 20 MP FaXCr UNCUOINS ornina a a a a a e aE 21 TEMNO Y saroia a a a E taeteteeeceus
189. n print documents created using Windows applications Open the application document you want to print or create a new document and then perform the following procedure For details about printing the fax image see the LAN Fax Driver s Help EJ on the File menu click Print F select LAN Fax M8 in the Name list and then click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M8 for the printer Click Print or Send amp Print You can save the fax image ina file See Specifying Options 2 Note O You can also save documents in TIFF format For details about saving in TIFF format see Saving as files O You can select the length of time the machine keeps document data in memory if print fails due to problems such as a paper shortage or paper jams Make this setting with User Parameters switch 20 bit 2 3 4 5 in the Facsimile Features menu Date is deleted when the specified length of time elapses Reference p 243 Specifying Options p 244 Saving as files Facsimile Features General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book For details about the Address Book see the LAN Fax Driver s Help P Note O You can use files created in CSV format as Address Book data For this pur pose create CSV files
190. nce Facsimile Features General Settings Guide Transmission Options SUB Code Transmission Enable this function to perform SUB Code Transmission amp important O This function is not available with Internet Fax O To perform SUB Code Transmission a SUB Code must be set in Adv Features the Address Book or Keystroke Programs in advance Even though SUB Code Transmission is set to on if the SUB Code is not appended to the spec ified destination transmission is in standard fax mode O When you select a destination that has a registered SUB Code from the Ad dress Book if SUB Code Transmission is set to off the SUB Code is not ap pended and transmission is in standard fax mode 1 Place the original and then select the scan settings you require F Press TX Mode i Select Line Tone Pause On Hook Immed TX 00003 63 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 ice ce ce 00009 63 00010 63 00011 G3 00012 att Moscow Off Bei jing Of Osaka Offi ABC Compan i fice ce y System Status Job List raped 2005 3 Select Option Setting l Press SUB Code Transmission to highlight it Option Setting A Select item Standard Message Auto Reduce Closed Network SUB Code Transmission Fax Header Print To cancel a SUB Code Transmission press SUB Code Transmission
191. ne the machine dials the number using tonal signals This section explains how to use the tone function with On Hook Dial as an example 1 Press On Hook Select Line Tone Pause On Hook Immed TX e Gt J k ww oro rst ow ove ere re 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi qe ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Beijing Of Osaka Offi ABC Compan ice f ice ce y 2 Enter the fax number using the number keys 3 Press Tone A Tone Pause On Hook 4 Vol e Lux om oo ot ow 2 ue 00003 G3 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi iParis Offi 1 2 ice ce ce 00009 G3 00010 G3 00011 G3 Moscow Off Bei jing Of Osaka Off i ice fice ce 4 Enter the number you want to tone dial using the number keys 5 Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts P Note O Certain services may be unavailable even when using Tone function O A tone is shown as a T on the display and the next numbers are dialed using tonal signals Specifying a Destination Sending by IP Fax This section explains how to specify a destination using P Fax transmission When using IP Fax transmis
192. nfirming by report and e mail 187 Confirming on display 185 190 Confirming the reservations for SEP Code Reception 106 Confirming the result of a SEP Code Reception 107 Confirming the results of transfer 152 Confirming transmission results by e mail 122 246 Creating a cover sheet 252 CSI gt Own Fax Number 144 D Delete 202 212 266 Delete File 231 Deleting a destination from a Simultaneous Broadcast 170 Deleting a program 266 Deleting a stored document 231 Deleting fax information using a Web browser 257 Deleting Information Box documents 212 Deleting programmed destinations 250 Deleting received and stored documents 200 202 Delivering files received by fax 260 Density contrast 54 Destination key 72 74 Detail 45 Displaying a preview 224 Displaying confirmation of transmission 20 Document Server 245 Dual Access 16 E Edit Cover Sheet 253 Edit Dest 63 66 Editing Address Book 248 Editing fax cover sheets 251 Editing programmed destinations 250 E mail Address 86 E mail subject 28 E mail text 149 E mail TX Results 97 122 187 E mail TX results 246 Enable H 323 6 Enable SIP 6 Entering an e mail address 66 Entering an IP Fax destination 63 Entering a pause 61 Entering atone 62 Entering numbers using the number keys 60 Expansion memory 268 External telephone 95 Extra G3 interface unit 268 F Facsimile Features 6 Facsimile key 2 146 Fax 10
193. ng option Reference Facsimile Features General Settings Guide 180 degree rotation printing When printing on both sides of the paper this machine rotates images as shown in the diagram CP2B02E0 Multi Copy Reception If you switch this function on multiple copies of each incoming fax document is printed You can also select to have multiple copies made of documents from particular senders gt ND1X00E7 160 Printing Options P Note O The maximum number of copies that can be made for each document is 10 O When using the Multi copy function with specified senders the maximum number of copies is 10 O You can turn this function on or off using Reception File Print Quantity in the Facsimile Features menu O The machine will use Memory Reception for Multi copy Reception Reference Facsimile Features General Settings Guide Image Rotation If you have set paper in the standard tray L incoming fax documents are auto matically rotated to fit onto the paper This machine ND1X00E9 2 Note O If you specified a tray for Paper Tray in the Facsimile Features menu the paper loaded in the specified tray is selected 161 162 Reception Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine each page of the document can be split and printed on several sheets or reduced and printed on a
194. ng scanned 108 Canceling a transmission while the original is being transmitted 109 Centre Mark 6 158 Change File Name 230 Change Name 265 Change Password 230 Change Stop Transmission File 114 Change Title 73 Change TX Info 169 179 181 Change User Name 229 Changing a program name 265 Changing Keystroke Programs 262 Changing Stored Document Information 227 Changing the line port 57 Changing the settings of files in memory 169 Changing the SMTP server setting 176 Changing the transmission time 174 Check Change Settings 114 170 172 174 176 Checkered Mark 6 157 Checking a transmission file 169 Checking files stored in memory 181 Checking the memory status 261 Checking the reception result 190 Checking the result of the communication 188 Checking the result of the Immediate Transmission 188 Checking the storage result 116 Checking the transmission result 185 Checking transmission using LAN Fax Driver 246 Check Modes 20 Check Stop Transmission File 111 169 Clear Modes key 2 108 Clear Stop key 108 109 Closed Network 134 Closed Network Code 134 144 Combined Auto and Manual Density 54 Communicating indicator 109 Communication Failure Report 189 Communication Page Count 6 Communication Result Report 188 Compatible machines 271 Confidential File indicator 203 Confidential File Report 207 Confirming a transmission 114 Confirming by e mail 187 Confirming by report 186 191 Co
195. ng the Printer Network Guide O For details see Network Guide and SmartDeviceMonitor for Admin Help Reference Monitoring and Configuring the Printer Network Guide LAN Fax Operation Messages This section explains typical operation error messages displayed on the compu ter when using the LAN Fax Driver and solutions to those messages Cannot connect to the de Check the network connection vice Check that the power is turned on The number of entries in The number of destinations specified exceeds the Destinations exceed the maximum possible The maximum number of desti limits Up to 500 entries nations that can be specified at one time is 500 can be entered LAN Fax has already been The LAN Fax dialog box is already open Quit LAN launched Cannot launch it Fax once and then start it up again again Failed to allocate memory Available memory on the computer is insufficient Quit applications currently not in use Viewing Fax Information Using a Web Browser Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer Y Note O It is recommended that you use a Web Image Monitor running under the Same network environment as this machine Otherwise the Web browser may not open and an error may occur O You need to select Store as the Reception File Setting in the F
196. ns Scanner functions and operations Network Guide Explains how to configure and operate the machine in a network environ ment and use the software provided This manual covers all models and includes descriptions of functions and settings that might not be available on this machine Images illustrations and information about operating systems that are supported might also differ slightly from those of this machine Other manuals Manuals for This Machine Safety Information Quick Reference Copy Guide Quick Reference Fax Guide Quick Reference Printer Guide Quick Reference Scanner Guide PostScript3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite e DeskTopBinder Lite Setup Guide e DeskTopBinder Introduction Guide e Auto Document Link Guide Y Note O Manuals provided are specific to machine types O Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF files O The following software products are referred to using general names Product name General name O name DeskTopBinder Lite and DeskTopBinder Profes n sional ScanRouter EX Professional and ScanRouter EX En the ScanRouter delivery software terprise 1 Optional TABLE OF CONTENTS Manuals for This Machine cessceseecneeeneecnseenseensecnseonsecnsennsecnseeeseonsecnsenaneeas i How to Read This Manual annnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnn
197. nternet Fax delivery might be delayed due to network congestion Use Inter net Fax transmission that bypasses the SMTP server a public telephone line fax or IP Fax whenever communication time is a concern If a power outage lasts about an hour or the machine is disconnected from the power outlet for about an hour documents stored in the fax machine s memory are deleted If any document is deleted the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting You may not be able to send large files as e mail depending on e mail envi ronment conditions When available memory is low you may not be able to send Internet Fax documents Because the machine sends documents as e mail messages with an attached TIFF F image viewer applications are required in order to view documents when they are received on a computer With a large volume of document it may take some time before transmission starts This is due to the time the machine requires to convert the data in memory ye Reference p 29 T 37 Full Mode p 37 Paper Size and Scanned Area p 69 Bypassing the SMTP server Troubleshooting When Using the Facsimile Function Troubleshooting Functions Not A
198. nual E mail RX G5 oes Reg No Manual Entry Recent Select Line Tone Feat 6 _ ot on a esr 00001 G3 00002 63 00003 63 00004 G3 00005 G3 London Off NewYork Of Berlin Off Project Tokyo Offi ice fice ice ce 00007 63 00008 G3 00009 63 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice e ice fice ce Manual E mail RX _TX File Status RX File Status System Status Job List 2 Check the message and then press Exit 1 message s The machine accesses the server to check for e mail and receives any new e mail The standby display appears Reference Facsimile Features General Settings Guide Received Images Here is an example of an Internet Fax document sent from this machine and re ceived on a computer using the Outlook Express e mail application The received image varies according to the e mail application amp important O When Internet Fax e mail is sent to computer the following information is al ways inserted in the e mail text This E mail was sent from Host Name product name Queries to Administrator s e mail ad dress To check the host name and e mail address see System Settings General Settings Guide 149 Reception File Edit View Tools M
199. o or I G3 However this ma chine does not support G4 and G3 PABX Auto O For Protocol under IP Fax address select H 323 or SIP O To bypass the SMTP server under the E mail address box select the Do not use SMTP server check box 249 250 Fax via Computer Editing programmed destinations 1 On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book 2 Click New Browse and then select the CSV file containing the address list to be edited 3 Select the destination you want to edit so it is highlighted in the list 4 Edit the data F click Update J click Close 7 If you made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Deleting programmed destinations 1 On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book 2 Click New Browse and then select the CSV file containing the address list to be edited 3 Select th
200. o the manuals that are relevant to what you want to do with the machine eSa About This Machine Be sure to read the Safety Information in this manual before using the ma chine This manual provides an introduction to the functions of the machine It also explains the control panel preparation procedures for using the machine how to enter text and how to install the CD ROMs provided General Settings Guide Explains User Tools settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner staples and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and administrator authentication Copy Document Server Reference Explains Copier and Document Server functions and operations Also refer to this manual for explanations on how to place originals Facsimile Reference Explains Facsimile functions and operations Printer Reference Explains Printer functions and operations Scanner Reference Explai
201. ogram a document into an Information Box for others to pick up When a request is made by another party the SEP Code they specify is matched against the SEP Codes programmed in that Information Box If a code matches the document stored in the Information Box the document is sent to the other party automatically Other parties can receive these documents whenever they request them amp important O Ifthe main power switch is turned off for about an hour all documents stored in Information Boxes are deleted When this happens the Power Failure Report is printed so you can confirm which documents have been deleted For details see Troubleshooting When Using the Facsimile Function Troubleshooting O For other parties to be able to retrieve a document programmed in an Information Box you need to inform the of the SEP Code assigned to that Information Box This machine Information Boxes l Register Receiver Documents SEP 2222 f Transmission Jf Request GFKEIBON 2 Note O For details about storing documents in the Information Boxes see Storing Documents in Information Boxes O You can set a password for Information Boxes in advance A password can be set in General Settings in the Facsimile Features menu Reference p 211 Printing Information Box Documents Facsimile Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubles
202. on File Set ting in the Facsimile Features menu the Receive File indicator lights O The Receive File indicator may light even when receiving documents using Immediate Reception Reference Facsimile Features General Settings Guide 143 144 Reception Receiving documents unconditionally If one of the conditions in the following list occurs the machine receives all fax documents using Substitute Reception The machine is printing The machine is busy print The document is automatically with a different function ing witha different func printed after the current job finishes tion The message Output The output tray is full Remove paper from the output tray Tray is full Re move paper appears Receiving documents according to parameter specified settings If one of the conditions in the following list occurs the machine receives only those documents that match the conditions specified in the User Parameters in the Facsimile Features menu 4 is lit Paper is jammed Remove the jammed paper For details about removing the pa per see Clearing Misfeeds Trou bleshooting All trays are out of paper Add paper For details about adding paper see Adding paper Toner and Staples Troubleshooting 4 is lit Toner is empty Replace the toner cartridge For details about replacing the toner cartridge see Adding paper Toner and Staples Troubleshooting T
203. on about the des tination machine registered in the Address Book 1 Start the Web browser 2 Enter the IPv4 address of the machine you want to monitor after http in the address field The top screen is displayed 3 Click Login and then enter the Administrator s name and password click Address Book in the left pane The Address Book is displayed 5 Click the radio button to the left of the machine you want to modify and then click Change The Change User page appears g Set the properties for Internet Fax data format other than the mode selection If you change the mode to Simple Mode you cannot set machine properties 7 Click OK at the upper left of the screen To cancel the setting click Cancel in the upper left of the screen The Address Book is displayed 8 Close the Web browser Viewing Fax Information Using a Web Browser To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book 1 Start the Web browser 2 Enter the IPv4 address of the machine you want to monitor after http in the address field The top screen is displayed 3 Click Login and then enter the Administrator s name and password Click Address Book in the left pane The Address Book is displayed FY click Add User The Add User page appears 6 Enter the registration number name and e mail address then set the nec essary properties You c
204. on the exposure glass when mixing scan settings for a multiple page original When placing originals on the exposure glass Check which pages you want to scan with different settings Remove the previous page and place the next page that you checked on the exposure glass Select the density resolution and scan type You have about 60 seconds 10 seconds for Immediate Transmission to se lect density resolution and scan type The time remaining is shown on the display Scanning Place next original within 58 sec then press the St Text Standard Auto Detect Same Size az 0312345678_ 1 Sided Original Wa Adjust the settings for each page before you press the Start key es When placing originals in the Auto Document Feeder ADF Check which pages you want to scan with different settings Select the density resolution and scan type before the page you want to change the settings for starts being scanned Text Standard z Auto Detect Same Size Scanning Original 2 page s Transmitting scanned o 1 Sided Original Wa Depending on what time the scan settings are adjusted the settings may not be reflected in the resulting operation 56 Changing the Line Port Changing the Line Port Select a line port or protocol to be used for standard fax or IP Fax transmission When the extra G3 interface unit is installed you can connect to a maximum of three port
205. onditions j cg Name Fax Destination Internet Fax Advanced Search _ 5 Enter the destination name you want to search for and then press OK Name Enter the word to search then press 0K If you enter a wrong destination name press lt 4 gt Backspace and Delete All and then enter the destination name again 6 Confirm the characters you entered and then press Start Search Name aes Fax Destination Advanced Search _ _Start Seach _ A search in progress message appears When the search is finished a result appears Searching for a Destination in the Address Book 7 Select a destination Internet Fax Results 1 00014363 South Pole Office 0312345555 If the desired destination does not appear use 4 or Y to scroll through the list Press Details to display the detailed information of the selected destination Reference Entering Text About This Machine Search by Fax Number IP Fax Destination Follow these steps to search for a destination registered in the Address Book by fax number or IP Fax destination 1 Press Search Dest Store File Change TX 7 Info _ Check Modes Select Line Tone Pause On Hook Immed TX r on i uw oro J esT ow 2 ce Tt 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 83 Transmission 2 Select a search destination To
206. one page dis play to another on the destination list 18 Switches the title word keys 19 Appears on Destination keys programmed as a group destination O The display will differ depending on installed optional units O You can change Internet Fax Settings under Initial Settings in the Facsim ile Features menu O Information about documents sent using the facsimile function cannot be checked in Job List Use Change TX Info P Reference p 9 Transmission Modes p 73 Switching the titles in the Address Book p 80 Searching for a Destination in the Address Book p 117 Other Transmission Features p 169 Changing Confirming Communication Information p 215 Storing a Document p 261 Checking the Memory Status Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide Simplified Display This section explains how to switch to the simplified display When you press the Simplified Display key the screen changes from the initial display to the simplified display Letters and keys are displayed at a larger size making operations easier Example of a simplified display Ready Ttl Dest 0 Memory 100 Set original and specify destination Standard Fax Internet Fax Scan Settings ISided 2Sided Freq as co EF cH 14K Lun opa RST
207. ook are registered trademarks or trademarks of Micro soft Corporation in the United States and or other countries PowerPC is a trademark of International Business Machines Corporation in the United States other countries or both Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks Note The proper names of the Windows operating systems are as follows e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e The product names of Windows 2000 are as follows Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional e The product names of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition e The product names of the Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition e The product names of Windows NT 4 0 are as follows Microsoft Windows NT Server 4 0 Microsoft Windows NT Workstation 4 0 Manuals for This Machine Refer t
208. ory L Send later Forwarding E ECM S Standard D Detail F Fine U Super Fine gt Reduction H Stored D Server LAN Fax Delivery Q RX Notice Req A RX Notice lt Mail lt gt IP FAX C Folder ALV010S 1 Printing date 5 Other end Shows the date and time the report was e For fax destinations printed Shows the name for display pro grammed by the other end 2 Programmed Fax Header Shows the programmed fax number if Shows the sender name programmed for the name for display was not pro printing grammed 3 Dat If neither name nor fax number was E programmed by the other end an entered Shows the transmission Or reception fax number or a name programmed in a date destination list is shown for transmissions 4 Time Shows the transmission or reception start time 197 198 Changing Confirming Communication Information e For Internet Fax destinations At time of transmission it shows the e mail address or name programmed in the destination list At time of re ception it shows the e mail address of the sender At time of broadcasting transmission it shows the number of destinations after the e mail addresses or names of destination When documents are transmitted from the computer to the machine LAN Fax gt appears To check if the documents are sent to the receiver confirm the same File No e For P Fax destinations Shows the IP Fax destination or name programmed
209. ot loaded in the paper tray s in the bypass tray J The machine can detect A6D A5D A4D A3D 5t 2 x81 D 81 2 x11 D 11 x17 D paper sizes When you load any other size specify the paper size However if the specified paper size and size of paper set in the bypass tray do not match paper jams may occur or the image may be shortened O When using tray 1 of the optional 1000 sheet finisher paper is output to the tray even with custom sizes selected O Documents printed on paper smaller than A4 may be shortened or split across sheets O Paper longer than 600 mm may be creased not sent or jam O Print area depends on optional expansion memory resolution and vertical length of originals O If you use this function Image Rotation and 180 degree rotating printing are not possible Reference Facsimile Features General Settings Guide Where Incoming Documents Are Delivered Output Tray You can specify the output tray or output position to facilitate separation of re ceived documents Specifying tray for lines Use this function to specify the output tray for each line port You can specify the document feeding tray for each port telephone Internet Fax IP Fax For example you can specify documents received through the G3 1 port to be fed to the Internal Tray 1 and documents received through the G3 2 port to be fed to the Internal Tray 2 facilitating separation of files You can also set th
210. ou can register Number of LAN Fax Driver transmission results 70 70 you can check from a network computer Smart DeviceMonitor for Admin DeskTopBinder or Web Image Monitor Number of documents sent from a LAN Fax 400 400 Driver that the machine can retain as files to be sent Number of destinations you can register intoa 500 500 Keystroke Program Number of Keystroke Programs you can register 2 2 Maximum Values Item Standard Expansion memory Optional Number of characters you can enter for a pro 20 20 gram name Number of received documents you can store on 400 400 the machine s hard disk Number of documents you can print at a time in 30 30 Print Delete Stored Reception File Number of documents you can delete at a time in 30 30 Print Delete Stored Reception File Number of stored documents you can specify at 30 30 a time in Select Stored File Number of stored pages you can send in one op 1 000 1 000 eration in Select Stored File Number of stored documents you can print ata _ 30 30 time using Print 1st Page Number of stored documents you can print ata _ 30 30 time using Print File Number of documents you can store in the Doc 2 000 2 000 ument Server using the facsimile function Number of pages per document you can store in 1 000 1 000 the Document Server Number of pages you can store in the Document Approx 9 000 Approx 9 000 Server in total co
211. p 60 Sending Over a Fax Line p 63 Sending by IP Fax p 66 Sending to an E mail Address p 272 Maximum Values Specifying Options You can specify the following transmission options when sending a fax For details about transmission options see the LAN Fax Driver s Help e Sending at specific time e Print Fax Header e Attach a Cover Sheet e 2 sided printing e Preview e Save as file e Document Server To send a fax document at a specific time E click Send Options The Send Options tab appears 2 Select the Sending at specific time check box and then specify a transmission time To print a sender stamp E Click Send Options The Send Options tab appears F select the Print Fax Header check box 243 244 Fax via Computer To attach a cover sheet E Click Send Options The Send Options tab appears 2 Select the Attach a Cover Sheet check box A cover sheet is added to the first page of a transmission file Click Edit Cover Sheet to edit the cover sheet Reference p 251 Editing Fax Cover Sheets To specify two sided printing E Click Send Options The Send Options tab appears F select the 2 sided printing check box To display preview Selecting the Preview check box allows you to check how the fax document will be output at the destination E Click Send Options The Send Options tab appears F select the Preview check bo
212. pecify a scan area only that area is scanned regardless of the actual size of the original Documents longer than 800 mm 32 must be sent by Memory Transmission Immediate Transmission may not be possible If an original jams press the Clear Stop key and then carefully remove the original Make sure that all ink correcting fluid etc has completely dried before plac ing your original If it is still wet the exposure glass will become marked and those marks will appear on the received image Generally place A4 8 2 x11 originals in the landscape orientation D If you place an A4 8 gt x11 original in the portrait orientation L the image is sent rotated by 90 You can send the first page from the exposure glass then the remaining pages from the ADF You cannot change from the ADF to the exposure glass When using the Internet Fax function originals are sent at A4 size Originals larger than A4 are reduced to A4 size If the receiver s machine is compliant with the T 37 full mode originals are sent at the size specified in the Address Book Information about this machine is printed at the destination This information is printed on the side of the paper that is to your left when placing the docu ments on the exposure glass or the ADF However the information is also printed rotated by 90 degrees if an A4 8 2 x11 original is placed in the por trait orientation L For acceptable types of originals se
213. peration key allows you to omit step H and step Reference Facsimile Features General Settings Guide 139 Other Transmission Features 140 re 3 Reception This section explains reception and reception functions such as printing received documents or routing received documents to other fax machines Types of Reception This section explains different ways of receiving fax documents Immediate Reception Each page of a fax document is printed as soon as it is received This method is used for standard fax documents Receiver this machine Sender El E ND1X00E2 Jikimportant O When receiving important fax documents it is recommended that you con firm the contents of the received documents with the senders O The machine may not be able to receive fax documents when free memory space is low O If free memory reaches 0 during Immediate Reception any further recep tion becomes impossible and the current communication is terminated 2 Note O Normally this machine receives documents by Immediate Reception But Memory Reception is used when Multi copy Reception or 2 Sided Print is set to on O If the Substitute Reception is used a fax document is not printed it is stored in memory O This machine supports Standard Detail Fine and Super Fine resolutions for reception If you do not have the optional expansion memory faxes sent at Super Fine resolution is printed on
214. play it Press Details to display the detailed information of the selected destination 2 Note O You can add one additional search condition for LDAP servers by specify ing the Search Options under Program Change Delete LDAP Server under System Settings For details about setting Search Options see Sys tem Settings General Settings Guide O The string you enter in the Name condition field is read as the first or last name depending on the administrator s setting For example to search for the name John Smith ask the system administrator whether you should enter John or Smith P Reference Entering Text About This Machine System Settings General Settings Guide Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list 1 Press Fax or Internet Fax to switch the transmission type to fax IP Fax or Internet Fax Internet Fax i G amp G Reg No Manual Entry Recent Select Line Tone A Frequent AB CD EF GH IJK LMN OPQ RST 00001 G3 00002 G3 00003 G3 00004 G3 00005 63 London Off Nework Of BerLin Off Project Tokyo Offi ice fice ice ce 00007 G3 00008 G3 00009 G3 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Off i fice e ice fice ce 2 Press Reg No
215. play returns to that of step E Press the Start key To cancel printing after pressing the Start key press Stop Printing The dis play returns to that of step Repeat from step f if you want to print another file g Press Exit twice The standby display appears Y Note O You can also print files that have not been successfully transmitted 180 Printing a List of Files in Memory Print TX File List Printing a List of Files in Memory Print TX File List Print this list if you want to find out which files are stored in memory and what their file numbers are Knowing the file number can be useful for example when erasing files 1 Press Change TX Info Store File i Change TX Info Check Modes Search Dest mm tination 0 99 recent Select Line Tone Pause On Hook Immed TX ot 1 om 0 rst ow 02 J oe re 00003 G3 00004 G3 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File a Transmission File Status Reception File Status E Press Print List Print List Dest Orig No Status 0041 Standby 0037 Standby 0036 Standby To cancel printing before pressing the Start key press Cancel The screen returns to that displayed before pressing Print Li
216. py function facsimile func tion printer function and scanner function Us ing ITU T 4 Chart 2 Note O The maximum number of pages that can be stored or transmitted may de crease depending on the contents of documents 2 3 2 4 INDEX 180 degree rotation printing 160 Ist Sheet 33 2nd Sheet 33 2 Sided Original 33 2 Sided Print 6 2 sided printing 244 A Acceptable original sizes 36 Add 16 Add Destination 172 Adding a destination 172 Address Book 235 248 Add User 259 Adjust Sound Volume 6 Advanced Features 100 Advanced Search 88 All 193 Area 50 Areal 50 Area 2 50 Attach a Cover Sheet 244 Attaching a created cover sheet 253 Authorized Reception per Sender 6 Auto Density 54 Auto Detect 48 Auto e mail reception 148 Auto fax reception power up 156 Automatic Redial 16 Auto Reception 146 Auto Reduce 130 Auto Run program 236 B Backup File TX Setting 6 Basic Transmission 240 BCC Transmission 121 Before use 234 Box Setting 6 Box Setting Print List 6 Broadcasting sequence 16 Bypassing the SMTP server 69 C Canceling a Memory Transmission 108 Canceling an Immediate Transmission 108 Canceling a transmission 108 Canceling a transmission before the original is scanned 108 Canceling a transmission before the transmission is started 111 Canceling a transmission of an Internet Fax 108 Canceling a transmission while the original is bei
217. r Name Beginning Word End Word Exact le one Word Exclude Words Beginning Word End Word Exact Match Include one Word Exclude Words System Status Job List The meanings of the search criteria are as follows Beginning Word Search for strings that start with the specified character Example When searching for ABC enter A End Word Search for strings that end with the specified character Example When searching for ABC enter C Exact Match Search for strings that fully match the specified character Example When searching for ABC enter ABC Include one Word Search for strings that include the specified character Example When searching for ABC enter A B or C Exclude Words Search for strings that do not include the specified charac ter Example When searching for ABC enter D Fuzzy Search Perform a fuzzy search This item appears when selecting an LDAP server in step H The perform ance of fuzzy search depends on the search method supported by the LDAP server g Press OK 7 Press Start Search Name Fax Destination abcdcompany com Advanced Search _ Start Search When the search is finished the search result appears Searching for a Destination in the Address Book 3 Select a destination If the required destination does not appear press 4 or Y to dis
218. r file see Maximum Values Reference p 241 Specifying a destination using a destination list p 241 Specifying a destination using Address Book p 242 Specifying a destination by directly entering a fax number Internet Fax Destination or IP Fax destination p 243 Specifying Options p 246 Confirming Transmission Results by E mail p 248 Editing Address Book p 272 Maximum Values Sending Fax Documents from Computers Specifying a destination using a destination list 1 Click the Address Book or Specify Destination tab The Address Book or Specify Destination tab appears 2 Select the Device Address or Use device address check box 3 The machine s address is displayed in the Device Address field on the Ad dress Book tab On the Specify Destination tab enter the registration number of the Destination key in the Device Address box 4 Click Set as Destination The entered destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List 5 To specify more destinations repeat steps fj and f Specifying a destination using Address Book JkImportant O In order to use this method you need to register destinations in the address list using Address Book E Click the Address Book tab The Address Book tab appears 2 Select a CSV file containing the de
219. ransmission File Status Reception File Status 3 Select a file whose SMTP server setting you want to change Check Stop Transmission File Select file to change or stop transmission meme Files wer Ti Scanning Date Time Destination Dest Orig 02 Nov 13 19 tei Chicago Office 02 Nov 13 19 Ei NewYork Office 176 Changing the Settings of Files in Memory 4 Press Check Change Settings Dest Orig No Status Check Change Settings 1 1 10043 Standby Print 1 10042 Standby Stop Transmission 5 Press Change gs ission time can be changed pmpany com Total Dest 1 Charoe company com 6 Press SMTP Change Destination Settings Destination settings can be changed TE 00007 Chicago Office To chicago abcdcompany com Edit Dest SP ED select Yes or No and then press OK SMTP Do you want to send via SMTP server System Status Job List 177 Changing Confirming Communication Information 8 Press OK ination Settings Cancel OK settings can be changed 0007 Chicago Office icago abcdcompany com E Press Exit Exit Print File Total Dest 1 Scanning Date Time 13 19 02 Nov Change i Add Destination Originals 1 File No 0043 Repeat from step to change the SMTP server settings of other recipients 10 Press Exit tw
220. ration key and pressing this when specifying a destination If you turn the Communication Result Report on the Communication Failure Report is not printed Immediate Transmission You can confirm the result with an Immediate TX Result Report Select to print this report in User Parameters switch 03 bit 5 in the Facsimile Features menu A report is printed after every Immediate Transmission is completed You can also print the report by programming the TX Status Report to a Quick Operation key and pressing this when specifying a destination ye Reference p 188 Communication Result Report Memory Transmission p 188 Immediate TX Result Report Immediate Transmission p 189 Communication Failure Report Facsimile Features General Settings Guide Checking the Transmission Result Transmission File Status Confirming by E mail Use the E mail TX Results function to send reports by e mail to a computer and then confirm them on the computer The available reports are e Communication Result Report e Immediate TX Result Report e Polling with SEP Rx Result amp important O You must first register the e mail addresses of the destinations the report is to be sent to on the destination list 2 Note O By programming the E mail TX Results to a Quick Operation key in advance you can send transmission results by e mail after each transmission is com pleted Select the destination for notification from
221. ress Reception SEP Code 104 Advanced Features 9 Enter a SEP Code and then press OK RX SEP Code Enter with the Number and space keys p Space System Status Job List If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again 10 When a password is required press Password PWD enter the password using the number keys and then press OK 11 Press OK P Press the Start key 2 Note O Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving For the maximum number of digits for the SEP Code of this machine see Maximum Values You can enter numbers f and spaces O You can store SEP Codes as well as names and fax numbers in the destina tion list and Keystroke Programs O When a SEP Code is stored in the destination list the SEP Code can be modified or deleted after selecting a destination using the Destination keys O The SEP Code is printed on lists and reports Reference p 136 SEP Code Reception p 262 Registering and Changing Keystroke Programs p 272 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide 105 106 Transmission Entering a password There are times you may want to use a password when receiving faxes by SEP Code Reception P Note O For the maximum number of
222. riginal Send Text Send Later Standard E Auto Detect Same Size 0311112345 1 Sided Original E 63 0333334567 lew w 0312345678 Auto Reduce Total Destination 3 Fax Header Print System Status Job List 2 After checking the settings on the display press Exit IP Fax Functions IP Fax Functions The IP Fax function sends or receives documents between two facsimiles direct ly via a TCP IP network This function has the following advantages and is suitable for communication within the same LAN e Reducing communication costs e Communicating between IP Faxes at higher speed than by standard fax IP Fax uses SIP and H 323 as the network protocol Specify an IPv4 address or host name instead of a fax number for sending When using a gatekeeper specify its alias telephone number Specify addresses of the gatekeeper or SIP server proxy server register server redirect server as appro priate in Initial Settings in the Facsimile Features menu When using a SIP server you can send by specifying SIP user name You can also transmit to a G3 facsimile connected to the public switched tele phone network PSTN via a gateway T 38 compliant You can receive IP Faxes in the same manner as standard faxes 2 Transmission Transmit by specifying Transmit by specifying Transmit by specifying the receiver s fax the receiver s alias the receiver s IP address number 03 1234 5678 number 0311119999 192
223. rmation of the selected destination 85 Transmission Search by E mail Address Follow these steps to use an e mail address to search for a destination registered in the destination list 1 Press Search Dest l Store File Change TX Info EA Check Modes tination Ol to0z recent Select Line Tone Pause On Hook Immed TX E o i ow oro Jor ow 07 ler 00003 63 00004 63 00005 63 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Select a search destination To search through the Address Book select Address Book To search through an LDAP server select the relevant LDAP server Search Destination cee the search conditiens ach press Start Chachi Address Book Address Book Sales Division Trading Divis Search Conditions eee Name Fax Destination 3 Press Internet Fax to switch the type of transmission to Internet Fax Search Destination Enter the search conditions and press Start Search Address Book Sales Division Trading Divis Search Conditions PENERE Name Fax Destination Searching for a Destination in the Address Book 4 Press E mail Address Search Conditions Name E mail Address Internet Fax Advanced Search _ 5 Enter the e mail address you want to search for and then press OK E mail Address Enter the word to search then ae OK If you enter a wrong
224. rmation to IP packets and is equipped with func tions such as creating modifying and terminating sessions with one or more participants Gatekeeper VoIP gatekeeper A gatekeeper manages devices connected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions In addition a gatekeeper governs band transmission rate assignment and access control SIP server A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions e Proxy server Receives SIP requests and forwards them on behalf of the requestor e Register server Receives information about a device s address within an IP network and registers them in the database e Redirect server Used to inquire the destination address Gateway VoIP gateway A gateway connecting a telephone network and IP network it has functions such as protocol conversion for connecting these different networks and also connects communication devices telephones facsimiles etc to a LAN or other network 23 24 Transmission Notes on Using IP Fax The following are notes about using IP Fax e You may not be able to send to a firewall protected network e You cannot use telephones on a LAN e If a power outage lasts about an hour or the machine is disconnected from the power outlet for about an hour documents stored in the fax
225. rssserrrresrrrrrresrrrrene 151 Transferring Received DOCUMENS ccccseccecseceeseeeeeseeeeeseeeeaeeeesaeeessaeeeeseeeeesess 152 SEP Code Transfer REDO rasa eats 152 Forwarding Received Documents cccssseccsseeeseseteccsetecsserensnecesseeensnersnoaetensuens 153 SMTP Reception Using Internet Fax cccccccccsececeseeeeeseeeeeeseeeeeeseeeeeesseaeeeessaneees 154 Routing e mail received via SMTP cccccccssseceecssseeeessseeeeessseeeeeaaeeesseaseeessaaeees 155 JBIC Recepti se ccuceceentaementatevecutes cmeansetenteniel ade Qunkeastwetiienwnansdon duu senties lt beeldemennievensiaae 156 Auto Fax Reception Powelr UD cccccccssccssececeeecseeeeseesesseesaeeecseessseeenseeseeessaess 156 VI Printing ODUONS sinni a a N aaea Eaa ia 157 PAGE GOMDIStoN BEED resorna A A ERA 157 MOG KNOG MAK a ain aeeatt aude canna cnerteucenaraaee 157 Cene Mak aires cto tucttantiiane cen a aia umbundnnrximandiun dete isduiuh eaten thdmadnnaae 158 RECS DOM TIMING iextacatinusrt cater dorsnastnane tied a A A a ae aen 158 TWO Sided PINUNO s2itivex eiatcses cues na ra eeaspiuasuncet iat naednsoes Aadece 159 180 degree rotation printing ccccccecsececeeeeseeeeeeeeeneeeeseeseaeeseueeseeeeeeeeneeeesneens 160 Multi Copy RECCDTOM siccinevetab seers teantcerctnearacadiatntyeinmeacidiatniaak en aateeneiin 160 image Rotator aa a N A A Aa 161 Page Separation and Length Reduction cccscccecsseecceeeeeeeeeeeseeeeseee
226. s amp important O To add more fax lines the optional extra G3 interface unit is required G3 G3 is selected after power up or when the machine is reset If you install the extra G3 interface unit you can select G3 1 G3 2 G3 3 or G3 Au to depending on the number of the installed unit Internet Fax ae Reg No Manual Entry Recent Select Line Frequent AB CD EF GH IJK LMN OPQ RST 00001 G3 London Off ice 00002 G3 NewYork Of fice 00003 G3 Berlin Off ice _ 00004 G3 Project 00005 63 Tokyo Offi ce 00007 63 Chicago Of fice 00008 63 Rome Offic e 00009 63 Moscow Off ice 00010 63 Beijing Of fice 00011 63 Osaka Offi ce _ lt Multi port When the extra G3 interface unit is installed communications can take place simultaneously through three lines at once The following list shows protocol combinations available for each line type Available line types Available protocol combinations Without option Extra G3 interface unit Extra G3 interface unit Extra G3 interface unit gt IP Fax PSTN PSTN PSTN PSTN PSTN PSTN G3 G3 G3 G3 G3 G3 When sending an IP Fax select either SIP or H 323 as the protocol To display SIP and H 323 on the screen make the settings in Initial Set
227. s 2 Select the Send to Document Server check box and then enter a user name file name and password 245 246 Fax via Computer Checking Transmission Using LAN Fax Driver From SmartDeviceMonitor for Admin SmartDeviceMonitor for Client or Web Image Monitor you can check information about files sent using LAN Fax Driver For the maximum number of transmission results you can check see Maximum Values Also you can save the contents of the Journal in a personal computer as a CSV file using Load Fax Journal in SmartDeviceMonitor for Admin 2 Note O When data is transmitted from the LAN Fax Driver via the SmartDeviceMonitor for Client port the Data transmission complete message appears on the computer s display so you can easily ascertain the communication progress However if the volume of communication data from the LAN Fax to this machine increases the message may appear during the operation due to the differences in memory capacity between this machine and SmartDeviceMonitor for Cli ent For more accurate fax transmission results use E mail TX results O The job history may differ from the machine s transmission results In that case refer to the machine s transmission results O See the relevant Help for details P Reference p 188 Communication Result Report Memory Transmission p 272 Maximum Values Confirming Transmission Results by E ma
228. s Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File a Transmission File Status Reception File Status 3 Select the file to which you want to add a destination Check Stop Transmission File Select file to change or stop transmission mmm Files indr Ti Scanning Date Time Destination Dest Orig 02 Nov 13 08 E 0312345678 02 Nov 13 05 ta London Off ice 02 Nov 13 05 ia Tokyo Office 172 Changing the Settings of Files in Memory 4 Press Check Change Settings Dest Orig No Status Check Change Settings 3 1 0041 Standby Print 1 1 0037 Standby 1 1 0036 Standby Stop Transmission P Press Add Destination Exit Print File Total Dest 1 Scanning Date Time 02 Nov 13 05 Change _ Add Destination Glaine 1 File No 003 6 Specify the destination using the number keys or Destination keys and then press OK Add Destination Specify destination to add You can add only one destination Reg No Te Entry Recent Select Line Tone Pa 00003 G3 00005 G3 When the file has some Internet Fax destinations you can switch the transmission type between fax IP Fax and Internet Fax by pressing Fax or Internet Fax To add an e mail address switch the type of transmission to Internet Fax by pressing Internet Fax
229. s and then press OK 97 Transmission 4 Confirm the selected sender and then press OK Cancel OK Clear LMN OPO RST Uvw X Z_ change Title 00005 00006 Tokyo Offi Paris Offi ce ce 5 To print the sender s name on the receiver s sheet press Stamp Sender Name to highlight it If you enable this function the sender s name user name appears on the re ceiver s sheet lists and report Sender Name Select item Sender Name m O00071 London Office E mail TX Results Stamp Sender Narne 6 To confirm the transmission results by e mail notification press E mail TX Results to highlight it If the sender s e mail address is registered you can send the transmission re sult to the registered e mail address Sender Name Select item Sender Narne 00001 London Office E mail TX Results Stamp Sender Narne 7 Press OK The standby display appears To check the settings press Sender Name 98 sender Settings 3 Specify the destination and then press the Start key P Note O You can confirm transmission results by using both the E mail TX Results function which sends the results by e mail and the Communication Re sult Report printed by the machine You can set whether to use both of these together in User Parameters switch 10 bit 6 in the Facsimile Fea tures menu O You can use Communication Result Report etc to check usage
230. s Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Monitoring and Configuring the Printer Network Guide Programming Destinations in the Address Book Registering Entered Destinations to the Address Book This section explains how to register a directly entered fax number e mail ad dress or IP Fax destination to the Address Book When registering a destination directly entered or displayed on the Recent Des tination screen in the Address Book Prg Dest appears in the destination field 1 Press Prg Dest x Prg Dest Select Line Tone Pause Immed TX en oe ee 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi Paris Offi Ele ice GS ce 00009 63 Moscow Off ice 00010 63 Beijing Of fice 00011 63 Osaka Offi ce 00012 att ABC Compan y 1 2 EA 2 Press Names and enter any necessary information Program Change Address Book Cancel OK Names Auth Info Protection Fax Dest E mail Folder Fax Destination 0312345678 Change International TX Mode Change Fax Header and Label Insertion are available di chera when sending E mail and IP Fax from Fax function Label Insertion Change System Status Job List For details about registering destinations see Registering Addresses and Users for Facsimile Scann
231. s NT 4 0 DRIVERS LAN FAX NT4 e LAN Fax Driver for Windows 2000 XP and Windows Server 2003 DRIVERS LAN FAX WIN2K_XP Sending Fax Documents from Computers Operating environment e Computer PC AT compatible e Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 e Display VGA 640x480 pixels or more P Note O Before beginning installation exit all other applications Address Book Address Book helps you edit LAN Fax transmission destinations Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 LAN Fax Cover Sheet Editor LAN Fax Cover Sheet Editor helps you edit LAN Fax cover sheets Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 235 236 Fax via Computer Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD ROM LAN Fax Driver Address Book and LAN Fax Cover Sheet Editor can be in stalled by Auto Run amp important O If the plug and play function starts click Cancel in the New Hardware Found Device Driver Wizard or Found New Hardware Wizard dialog box and then in sert the CD ROM The New Hardware Found Device Driver Wizard or Found New Hardware Wizard dialog box appears depending on
232. sed the Start key after scanning originals you can check and edit the destination or settings of Memory Transmission You can also can cel a transmission change the settings of a transmission print a stored file print a list of stored files and resend a file which the machine failed to transmit 2 Note O Ifthe No transmission files found message appears on the screen af ter you press Check Stop Transmission File no files are being stored or sent by Memory Transmission O You cannot check or edit a file being sent Also a SUB Code Transmission file or stored file to be printed as a report cannot be checked or edited O There are cases when a destination may not be selected as the destination ap pears as 4 depending on the security settings 169 Changing Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations amp important O If you delete a destination that is the only destination for a transmission the transmission is canceled 1 Press Change TX Info Store File Change TX Info Check Modes tination 0 99 recent Select Line Tone Pause On Hook Immed TX ot tx um J cro sr ow o r 00003 63 00004 G3 00005 63 00006 63 Berlin Off Project Tokyo Offi i Paris Offi Iz 2 Press Check Stop Transmission File Change or Stop TX Communication Info
233. sending the second document imme diately after the current transmission ends the line is used efficiently 2 Note O During Immediate Transmission or when in User Tools mode the machine cannot scan an original Simultaneous Broadcast Use this function to send the same original to multiple destinations simultaneously To specify multiple destinations specify the first destination and then specify the next destination by pressing Add If you dial several destinations for the same document broadcasting the docu ments are sent in the order in which they were dialed If the fax document could not be transmitted the machine redials that destination after the last destination specified for broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D A and C To check the transmission progress print the TX file list If the optional extra G3 interface unit is installed you can use the Simultaneous Broadcast function to send faxes simultaneously on different phone lines If you specify a second transmission while broadcasting to several destinations faxes are transmitted alternately to each remaining destination in the current and second broadcast For example if you specify a broadcast to destinations A and B and then specify a broadcast to destinations C and D while transmis
234. simile function from a com puter via a network sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine Connect computers to the machine via parallel port LAN IEEE 802 11b wire less LAN IEEE 1394 IPv4 over 1394 or USB 2 0 e To send a fax simply select Print from the Windows application then select LAN Fax as the printer and then specify a destination LAN Fax enables pa perless faxing from your computer to the other destinations e In addition to sending faxes the LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking e To use the LAN Fax Driver connect this machine to a LAN and make the nec essary network settings and then install the LAN Fax Driver and the related utilities on your computer London Branch of Company A FAX No 0212 123 5678 Telephone Network Print with the Specify Print button FAX No 01 56 78 12 34 Computer FAX No 01 56 78 12 34 ALT007S amp important O Errors occurring when the machine is used as a LAN Fax will not be dis played on the computer Check for errors by using a Web Image Monitor See Web Image Monitor help O USB connection is not available when using the LAN Fax function on Win dows 98 O The facsimile function of this machine cannot be used with IPv6 233 234 Fax via Computer
235. single sheet ABC gt Document ND1X01E1 For example this function splits the document if the document length is 20 mm 0 79 or longer than the paper used The document is reduced if it is less than 20 mm 0 79 When a document is split an asterisk 9 is inserted at the split position and about 10 mm 0 39 of the split area is duplicated on the top of the second sheet P Note O Your service representative can customize this function with the following settings e Reduction e Print split mark e Overprinting e Overprinting length e Guideline for split O You can adjust the overprinting and reduction lengths within the following ranges e Overprinting length 4 mm 0 16 10 mm 0 39 15 mm 0 59 e Guideline for split 5 155 mm 5 mm steps 0 2 6 1 0 2 steps Printing Options Page Reduction If you receive a document that is longer than the paper in the tray the machine usually prints it on two pages This machine Reduction B4 JIS size A4 size ND1X01E3 If you turn this function on the machine reduces the width and length of the re ceived image so that it will fit on one page If A4D paper is loaded and a docu ment of B4 JISLY size is received the machine will reduce the document to a single A40 sheet 2 Note O You can turn this function on or off with the User Parameters switch 10 bit 3 in the Facsimile Features menu O When this function is used the printing qu
236. sion specify the IP Fax destination IPv4 address host name or alias telephone number in place of the fax number amp important O Specify the protocol to be used in Select Line in advance 1 Make sure that Fax is selected 2 Press Manual Entry o Reg No Manual Entry Recent Select Line Tone H Fenere e co EE ot k on oo et 00001 63 00002 63 00003 63 00004 G3 00005 63 London Off NewYork Of Berlin Off Project Tokyo Offi ice fice ice ce 00007 G3 00008 G3 00009 G3 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice i Fax Destination Enter Fax Destination then press OK If you enter an incorrect character press Backspace or Delete All Then re enter the characters correctly To change the IP Fax destination after pressing OK press Edit Dest re enter an IP Fax destination and then press OK To select a destination from the Address Book see Using the Address Book to Specify Destinations 63 64 Transmission 4 To add a destination press Add E e Reg No Edit Dest Recent Select Line Tone 00001 G3 00002 G3 00003 G3 00004 G3 00005 G3 London Off NewYork Of Berlin Off Project Tokyo Offi ice fice ice ce 00007 G3 00008 G3 00009 G3 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Os
237. sion to destination A is in progress the machine sends the faxes in the following order A C B and then D If the previous file and next file are both on standby these are also sent in the same order Transmission Modes 2 Note O To avoid accidentally pressing the wrong Destination key you can set the machine so that each time a destination is added using a Destination key Add must be pressed Make the setting in User Parameters switch 17 bit 2 in the Facsimile Features menu ye Reference p 59 Simultaneous Broadcast Using Multiple Line Ports p 181 Printing a List of Files in Memory Print TX File List Immediate Transmission Immediate Transmission is possible with standard fax transmission and IP Fax transmission Jikimportant O Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you switch the type of transmission to Internet Fax while the machine is in the Immediate Trans mission mode the transmission mode is automatically switched to the Mem ory Transmission mode O Group cannot be used for Immediate Transmission You cannot send the same document to multiple destinations broadcasting If you specify broad cast or transmission for a group the machine changes automatically to Mem ory Transmission E Press Immed TX Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005
238. sired destination list from the Address Book drop down menu Up to the three most recently used files appear in the dropdown menu To use a destination list that did not appear click Browse and then select the file 3 Select Contact or Group in the Name dropdown menu as the display format Destination list contents change as follows depending on the option selected e Contact Individual name company name department name fax number e Group Group name If you selected Group proceed to step B 4 If you selected Contact in step E select the type of fax from the Type dropdown menu To send by standard fax or IP Fax select Fax To send by Internet Fax select E mail 241 242 Fax via Computer 5 Click the destination in the destination list to highlight it and then click Set as Destination The selected destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List In the Address Book list box directly enter the name you want to search for You can then jump to the name you entered 6 To specify more destinations repeat steps H through B P Note Destination list contents can be narrowed down by selecting the first letter of acontact name company name or group name in the Search dropdown menu Specifying a destination by directly entering a fax number Internet Fax Destination
239. ss 63 Specifying a SIP user name 65 Specifying documents by File Name 224 Specifying documents by User Name 223 Specifying documents from File List 223 Specifying group destinations 74 Specifying options 243 Specifying tray for lines 166 Specify Tray for Lines 6 Stamp Sender Name 97 Standard 45 Standard Message Stamp 129 Stop Transmission 109 111 Store Delete Print Information Box File 209 211 212 Stored file Original 220 Stored Reception File User Setting 6 Store File 216 Store Only 216 Storing a document 215 216 Storing documents in Information Boxes 209 SUB Code 100 135 151 152 205 SUB Code Transmission 100 135 Subject 124 Substitute Reception 143 Super Fine 45 Switching between Memory and Immediate Transmission 9 Switching the reception mode 147 Switching the titles in the Address Book 73 Switch Reception Mode 6 Switch RX Mode 146 147 Switch Title 6 Symbols 1 System Status 261 T T 37 full mode 29 257 Terminology 23 Text 43 127 Text Line Art 43 Text Photo 43 TIFF F format 25 Title 1 73 Title 2 73 Title 3 73 Title word key 3 To add new receiver 259 To edit machine properties already programmed 258 Tone 62 Top to Bottom 33 Top to Top 33 Transfer Box 152 Transferring received documents 152 Transmission 11 17 Transmission File Status 185 Transmission modes 9 Transmission SUB Code 100 Transmission with Image Rotation 40 Transmit
240. st 181 Changing Confirming Communication Information 4 Press the Start key To cancel printing after pressing the Start key press Stop Printing The dis play returns to that of step E 5 Press Exit twice The standby display appears P Note O The contents of a file stored in memory can also be printed O You can set whether or not to display a sender name with the User Param eters switch 04 bit 5 in the Facsimile Features menu Reference 4 Facsimile Features General Settings Guide 182 Resending a File Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission Use this procedure to resend these documents amp important O Set Store documents in memory that could not be transmitted to On in User Parameters switch 24 bit 0 in the Facsimile Features menu 1 Press Change TX Info Store File Change TX Info Check Modes Search Dest tination 0 99 recent Select Line Tone Pause On Hook Immed TX ee ot x un cr rot Cum O wet 00003 G3 00004 63 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 172 2 Press Check Stop Transmission File Change or Stop TX Communication Info Select item Check Stop Transmission File T Transmission File Status Reception File Status 3 Select the file you want to resend
241. st Page is pressed the machine prints only the first page To print both sides press Print 2 Sides When multiple files are specified they are printed per file To cancel printing press Cancel 5 Press the Start key When only the first page is printed the file name is printed at the top of the paper To cancel printing after pressing the Start key press Stop Printing g Press Cancel The standby display appears Sending a Stored File P Note O Only documents stored using the facsimile function can be printed O When printing originals that were not stored using the Mixed Original Siz es function paper sizes might differ according to whether printing is through the facsimile function or the Document Server O You can also print the first page only to check the content of the original O You can specify and print multiple documents at one time O For the maximum number of stored documents you can print at a time us ing Print 1st Page see Maximum Values O For the maximum number of stored pages you can print at a time see Maximum Values ye Reference p 272 Maximum Values Changing Stored Document Information You can change the file name user name and password of stored documents To change a stored document delete the document you no longer need and then reprogram the new document Frequent AB CD EF GH nan 00001 G3 00002 G3 00003 G3 ROP ondon offl NewYork
242. status by specified users If user authentication is set you can check usage by logged in users If User Code is set to sender you can count the number of uses by each user O To cancel the Sender Name cancel the transmission See Canceling a Transmission Reference p 108 Canceling a Transmission Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide 99 100 Transmission Advanced Features This section describes how to specify a destination using advanced features Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission A SUB Code is an ID consisting of numbers H and spaces Document trans mitted with a SUB Code is stored in the other party s memory and not printed automatically The other party inputs the SUB Code to print the received docu ment Privacy can be mutually protected when transmitting a confidential doc ument intended for a particular receiver since only a person who knows the SUB Code can print the document Documents can also be sent via facsimiles that have the Transfer Station function This function helps you save costs when you send the same document to more than one place in a distant area and saves time since many documents can be sent in a single operation JkImportant O Documents can be sent to facsimiles that
243. stering a priority function using a program Reference p 40 Transmission with Image Rotation p 264 Registering a priority function using a program 53 54 Transmission Density Contrast The text and diagrams on originals should stand out clearly from the paper they are on If the original has a darker background than normal for example a newspaper clipping or if the writing is faint adjust the density Auto Density The appropriate density setting for the original is automatically selected Make sure that Auto Density is selected Internet Fax Text Standard Auto Detect Same Size 1 Sided Original Wa Original Feed Type R ERI Frequent 4B cD EF GH 00001 G3 London Off ice 00002 G3 NewYork Of fice 00003 G3 Berlin Off ice 00007 G3 Chicago Of fice Manual Density Use manual density to set density manually You can select one of seven density levels If Auto Density is selected press Auto Density to turn it off Press lt 4 or gt to adjust the density The cursor moves Internet Fax Text Standard Auto Detect Same Size Scan Settings Auto Density D gt 1 Sided Original Wg Original Feed Type oia 00008 63 Rome Offic e 00009 G3 Moscow Off i j EE Reg No Manual Entry Recent Select Ling Frequent 4B cD EF GH I Jk 00001 63 London Off
244. sult in serious injury or death Be sure to read these notes They can be found in the Safety Information section of About This Ma chine N CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety Information section of About This Machine Jik important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Y Note Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors Reference This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names of keys on the machine s control panel Names of Major Functions This machine s major functions are referred to in this manual as follows e Internet Fax by specifying an e mail address Internet Fax e Internet Fax by specifying an IPv4 address IP Fax Reading the Display This section explains how to use control panel and screen displayed keys The display guides you through operations shows messages machine status and destinations registered in the destination lists I
245. t O This function is not available for the optional extra G3 interface unit Internet Fax and IP Fax 1 Place the original and then select the scan settings you require 2 Press On Hook Select Line Tone Pause On Hook Immed TX e Gt J k ww oro rst uw ove ere re 00003 G3 00004 G3 00005 G3 00006 G3 Berlin Off Project Tokyo Offi iParis Offi 1 2 ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Bei jing Of Osaka Offi ABC Compan y You will hear a low tone from the internal speaker If you want to cancel this operation press On Hook again 3 Dial Ready Dest Start fax transmission after you hear high pitched tone Reg No Recent Foame ee Joo Ler J o im om oa esr 00001 63 00005 63 London Off NewYork Of Berlin Off Project Tokyo Offi The machine immediately dials the destination If you make a mistake press On Hook or the Clear Modes key and then try again To select a destination from the Address Book see Using the Address Book to Specify Destinations 93 94 Transmission 4 When the line is connected and you hear a high pitched tone press the Start key The transmission starts If you want to cancel a transmission press the Clear Stop key and then re move the originals After transmission the standby display appears Y Note O This function is unavaila
246. t on a report is printed after every Immediate Transmission so you have a record of whether the transmission was successful or not If the machine is set up not to print this report and the fax document could not be successfully transmitted the Error Report is printed instead Checking the Transmission Result Transmission File Status 2 Note O If E mail TX Results is programmed in a Quick Operation key you can select whether a report e mail is sent after transmission O You can switch this report on or off in the User Parameters switch 03 bit 5 in the Facsimile Features menu O To view the report without text disruption select a font of even character width in your e mail application s settings O You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Facsimile Features menu O It the page was sent successfully the Page column gives the total number of pages sent successfully Reference Facsimile Features General Settings Guide Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission If the machine is set up to print a Communication Result Report this report is not printed Use it to keep a record of failed transmissions so you can send them again 2 Note O You can select whether the Communication Failure Report is automatically printed using the User Parameters switch 04 bit 1
247. t that has Administrator rights 23 238 Fax via Computer Setting print properties This section explains how to make settings such as paper size or resolution 1 On the Start menu point to Settings and then click Printers With Windows XP Professional or Windows Server 2003 select Printers and Faxes on the Start menu With Windows XP Home Edition select Control Panel on the Start menu Next select Printers and Other Hardware and then Printers and Faxes 2 Select to highlight LAN Fax M8 then click Properties on the File menu With Windows NT click Document Defaults on the File menu 3 When using Windows 98 Me click the Paper tab to set the following properties e Paper Size e Orientation e Tray e Resolution e Gray Scale e Print as Graphics 4 When using Windows NT 4 0 set the following properties e Paper Size e Orientation e Tray e Resolution g When using Windows 2000 XP or Windows Server 2003 click the Printing Preferences button to set the following properties e Paper Size e Orientation e Tray e Resolution A click 0K Sending Fax Documents from Computers Making settings for option configuration Make settings for optional units installed in this machine 1 On the Start menu point to Settings and then click Printers With Windows XP Professional or Windows Server 2003 select Printers and Faxes on the Start menu With Windows XP Home Edition s
248. tandard z Auto Detect Same Size SEP Code 1234 z Box Name HR Division 7 gt Information Box Auto Density 1 Sided Original Wg Original Feed Type R ERI Stop Storing You can also select the following settings e Original Orientation 4 e Original Settings e Stamp 6 Press the Start key The machine starts to scan the original To stop scanning press Stop The display returns to that of step J To store a document in another Information Box repeat from step 7 Press Exit twice The standby display appears Y Note O One Information Box stores one file O The stored file is not deleted automatically If you want to delete a stored file see Deleting Information Box Documents Reference p 212 Deleting Information Box Documents 210 Information Boxes Printing Information Box Documents Follow these steps to print a document stored in an Information Box 1 Press Change TX Info Store File Change Tx 7 Info __ Check Modes _ Search Dest ol goal tination 0 99 recent Select Line Tone Pause On Hook Immed TX eat x un cr rot um O wet 00003 63 00004 G3 00005 63 00006 G3 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Press Store Delete Print Information Box File E Press Print 4 Select the box that contains the stored file you want to print Store Delete Print Information Box File
249. tch Reception Mode you can switch the reception mode quickly E Press Switch RX Mode ie E Reg No Manual Entry Recent Select Line Tone 00001 63 00002 63 00003 63 00004 G3 00005 63 London Off iNewYork Of Berlin Off Project Tokyo Offi ce ice ice ice 00007 G3 00008 G3 00009 G3 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Off i fice e ice fice ce rs Switch RX Mode TX File Status RX File Status System Status Job List 2 Select the reception mode and then press OK Reception Mode Switch Cancel OK Select item then press OK Manual Reception Auto Reception System Status To cancel the selection press Cancel The standby display appears Reference Facsimile Features General Settings Guide 147 148 Reception Receiving Internet Fax Documents You can receive e mail documents by Internet Fax There are two methods of receiving e mail Auto E mail Reception and Manual E mail Reception amp important O E mail with attachments other than TIFF F format files cannot be received Senders receive an Error Mail Notification if their e mail contains attach ments You can select whether or not the machine sends this message with User Parameters switch 21 bit 7 in the Facsimile Features menu However TIFF F documents created by the Saving function of DeskTopBinder can
250. ted the SMTP server setting speci fied on this machine is enabled Reference p 233 Sending Fax Documents from Computers System Settings General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Special Operations under Windows Network Guide 7 72 Transmission Using the Address Book to Specify Destinations When destinations are programmed in a destination list you can specify a des tination by selecting a Destination key from the destination list The programmed name appears on Destination key Press Fax or Internet Fax to switch the transmission type between fax IP Fax and Internet Fax amp important O In the destination list program an individual fax number IP Fax destination e mail address and or groups of destinations 1 Press Fax or Internet Fax to switch the transmission type to fax IP Fax or Internet Fax 2 Press the title word key where the desired destination is programmed For example if you want to specify NEW YORK OFFICE programmed in LMN press LMN Store File Change Tx 7 Info Check Modes _ he Be l ofico Set original and specify destination 0 100 Text Standard i Fax Internet Fax Auto Detect Same Size z Z _ m eal E Reg No Manual Entry Recent Select Line Tone Pause llOn Hook Immed TX q J Auto Density f P Frequent P ae ole oe Sa
251. the receiver based on this information If the receiver is programmed as the simple mode machine or not pro grammed in the Address Book the receiver s reception capability cannot be registered If you know the receiver s reception capability you can set it manually Requesting a Reception Notice When the receiver s machine supports T 37 full mode and is programmed as a full mode machine in the Address Book the machine requests the reception notice from the receiver Then the machine will receive the return receipt sent that includes the receiver s reception capability 2 Note O Use Web Image Monitor to manually program a receiver s reception capabil ity information O If you use Internet Fax transmission you can send documents to multiple destinations at once However if you specify full mode destinations since each destination may have a different reception capability transmission is done one by one in the specified transmission order Reference p 119 Requesting a Reception Notice p 257 Programming Destination Information from Web Browser 29 30 Transmission Placing Originals Place the original on the exposure glass or the ADF For details about how to place originals see the following e Placing originals on the exposure glass Placing Originals on the Exposure Glass Copy Document Server Reference e Placing originals into the ADF Placing Originals in the Auto Document Feeder
252. the Internet Fax destina tions in the destination list O When using the Sender Name function to select the sender the transmission results are sent to senders e mail addresses that have been registered Select the sender from the Internet Fax destinations in the destination list O If you send fax documents from a computer use LAN Fax Driver to specify whether or not the LAN Fax Result Report is sent to the computer Reference p 97 Sender Settings p 103 Setting SEP Codes for Reception p 188 Immediate TX Result Report Immediate Transmission p 192 Print Journal Facsimile Features General Settings Guide Registering Addresses and Users for Facsimile Scanner General Settings Guide Confirming by Report and E mail You can confirm transmission results using both the E mail TX Results function which sends the results by e mail and the Communication Result Report print ed by the machine You can set whether to use both of these together in User Parameters switch 10 bit 6 in the Facsimile Features menu Reference Facsimile Features General Settings Guide 187 188 Changing Confirming Communication Information Communication Result Report Memory Transmission This report is printed when a Memory Transmission is completed so you can check the result of the transmission 2 Note O If E mail TX Results is programmed in a Quick Operation key you can sel
253. the Transmission Result Transmission File Status You can confirm transmission by the display report or e mail Confirming on Display Follow these steps to display the transmission results 1 Press Change TX Info Store File Change TX Info Check Modes Search Dest ma tination 0 100 recent Select Line Tone Pause On Hook Immed TX 00003 G3 00004 G3 00005 G3 00006 63 Berlin Off Project Tokyo Offi Paris Offi 1 2 2 Select Transmission File Status 3 Check the transmission results Transmission File Status Exit aying transmission file status Destination Dest Sender Name Status PARIS OFFICE 1 PARIS OFFICE tay 1111234567 a NEWYORK DIV ta PARIS OFFICE ta TORONTO OFFICE ta TORONTO OFFICE Ei InternetFaxG abcdcomp London Off ice ta NEWYORK DIV ee d d d ee at System Status Job List Transmission results are displayed from the latest result down in groups of nine When a fax is sent Destination shows the Own Fax Number or Fax Header information of the receiver When an Internet Fax is sent the e mail address and name programmed in the destination list appears For a transmission from a computer LAN Fax gt is shown Depending on security settings the destination may appear as 185 186 Changing Confirming Communication Information 4 Press Exit twice
254. the docu ment If you need this function contact your service representative Reference Facsimile Features General Settings Guide Printing Options Two Sided Printing You can have a received document printed on both sides of a sheet Lp important O To use this function all pages of the received document must be of the same size inform the sending party of this beforehand if necessary You must also have paper set in the machine of the same size as that sent by the sending par ty In Two Sided Printing this machine will correctly receive in A3L B4 JIS Japanese Industrial Standard A4D D B5 sD D A5JO 11 x17 D 81 2 x14 D 81 2 x11 D D 81 2 x51 2 D The following table shows the re sults that can be achieved when receiving with this machine Originals Top binding Side binding D gt JABC A4 B5 JIS A5 81 2 x 11 81 2 x 51 2 x 2 co x w a oD lt NDOX03N3 O This function works only when all pages are of the same width and received into memory 159 Reception P Note O You can turn this function on or off using 2 Sided Print in the Facsimile Fea tures menu O Printouts may vary depending on how the sender sets the originals O You can select to have documents only from selected senders printed in this way O Stored documents of the same size are printed on the same paper Some stored documents may be unavailable for this printi
255. the system version of Windows 98 Me Windows 2000 XP Windows Server 2003 or Windows NT 4 0 O Auto Run might not work automatically with certain OS settings If this is the case double click Setup exe located on the CD ROM root directory O If you want to cancel Auto Run hold down the SHIFT key when your sys tem is Windows 2000 Windows XP or Windows Server 2003 hold down the left SHIFT key while inserting the CD ROM Keep the SHIFT key held down until the computer stops reading the CD ROM O Clicking Cancel during installation aborts the installation If you cancel the installation restart your computer and install the rest of the software or print er driver P Note O If your operating system is Windows 2000 XP Windows Server 2003 or Win dows NT 4 0 installing a printer driver using Auto Run requires Administra tor permissions When you install LAN Fax Driver using Auto Run log on using an account that has Administrator permissions Installing Individual Applications You need to install a LAN Fax Driver on your computer before using the LAN Fax functions The LAN Fax Driver is on the CD ROM included with this machine Address Book and LAN Fax Cover Sheet Editor are installed with the LAN Fax Driver Address Book helps you edit LAN Fax transmission destinations LAN Fax Cover Sheet Editor helps you edit LAN Fax cover sheets Use the following procedure to install LAN Fax Driver Address Book and LAN F
256. tion see Maximum Values Specifying a Destination I Reference p 57 Changing the Line Port p 61 Entering a pause p 62 Entering a tone p 72 Using the Address Book to Specify Destinations p 79 Registering Entered Destinations to the Address Book p 272 Maximum Values Entering a pause Press Pause when dialing or storing a number to insert a pause of about two seconds Select Line Tone Pause On Hook lImmed TX a en i ee Je fe Tit 00003 63 00004 G3 00005 G3 00006 63 Berlin Off Project Tokyo Offi Paris Offi dea ice ce ce 00009 G3 00010 G3 00011 G3 00012 att Moscow Off Beijing Of Osaka Off i ABC Compan y P Note O A pause is shown as a L 1 on the display Add asus Reg No Edit Dest Recent Select Line Tone 00001 G3 00002 G3 00003 63 00004 63 00005 63 London Off NewYork Of Berlin Off Project Tokyo Offi ice fice ice ce 00007 63 00008 G3 00009 63 00010 G3 00011 G3 Chicago Of Rome Offic Moscow Off Bei jing Of Osaka Offi fice i O You can also program numbers including pauses in the destination list l 62 Transmission Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dialing line When you press To
257. tor is lit E Press the a z ALV002S You can also cancel a Memory Transmission by pressing Change TX Info 2 Select the file you want to cancel Check Stop Transmission File Select file to change or stop transmission File List Files under TX Scanning Date Time Destination Dest Orig 02 Nov 11 31 0312345678 1 1 If the desired file is not shown press 4 or Y to find it There are cases when a destination may not be selected as the destination ap pears as depending on the security settings 3 Press Stop Transmission Dest Orig No Status 1 1 0012 Trnsmtg Stop Transmission 109 110 Transmission 4 Press OK 2 NOY 2005 To cancel another file repeat steps J and f To cancel stopping transmission press Cancel E Press Exit Exit Print List Dest Orig No Status The standby display appears 2 Note O If you cancel a document while it is being sent the transmission is halted as soon as you finish the cancellation procedure However some pages of the document may already have been sent and received at the other end O If the transmission finishes while you are carrying out this procedure it will not be canceled O If multiple destinations were specified only one destination number appears Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after th
258. ts are sent with the scan settings made when they were stored O To see details of the selected document press Details To return to the dis play in step A press Exit O For the maximum number of stored documents you can specify at a time see Maximum Values O For the maximum number of stored pages you can send in one operation see Maximum Values pe Reference p 272 Maximum Values Sending a Stored File Specifying documents from File List 1 Press A or Y to display the documents to be sent 2 Select the file Select Stored File Cancel Transmit Stored File only Original Stored File Stored file Original Manage Delete File LT Type User Name File Name Date Page a v gS Sales Div FAXO002 02 Nov 1 File List GQ ek London Office SAMPLE O2 Nov 1 User Name File Name System Status Job List Specifying documents by User Name 1 Select User Name ACH TES London Office SAMPLE File List User Name 2 Select the user name of the programmed document and then press OK Search by User Name Cancel OK Enter the user narne to search then press OK Manual Entry Frequent AB cD ER GH J LMN OPQ RST UVW XYZ London Office NewYork Office Berlin Office Project Tokyo Office Paris Office Chicago Office Rome Office Moscow Off ice Beijing Office Osaka Off ice OFFICE GROUP ABC Company FACTORY GROUP South Pole Office
259. ument the document is marked at the bottom of the front page and top of the rear page lt _ __ Scan FSTAM49E amp important O Stamp only works when scanning from the ADF 1 Place the original and then select the scan settings you require H Press Original Feed Type Stat Auto Detect Same Size TE z EE Sc ansettings Reg No Manual Entry Recent Select Ling Auto Density gt Frequent AB co EF GH oe 00001 G3 00002 G3 00003 G3 I i ondon Off NewYork Of Berlin Off Original Feed Tyne RIER ice fice ice 00007 63 00008 63 00009 63 Chicago Of Rome Offic Moscow Off e M ala ava Cila iLa E 3 Press Stamp Stamp To cancel the stamp press Stamp again before pressing OK 4 Press OK 4 Transmission 5 Specify the destination and then press the Start key 2 Note O This stamp indicates that the original has been successfully stored in memory for Memory Transmission or successfully sent by Immediate Transmission O When the stamp starts getting lighter replace the cartridge O Ifa multi page feed or paper jam occurs the originals are not sent properly and not stamped If you find a page that is not stamped send only that page again O You can have the machine select the Stamp function right after the power is turned on or the Clear Modes key is pressed See Registering a priorit
260. using the User Parameters switch 04 bit 1 in the Facsimile Features menu O You can set whether a portion of the original image is printed on the report with the User Parameters switch 04 bit 7 in the Facsimile Features menu O Unprogrammed indicates the document could not be sent because the end receiver is not programmed O indicates that the Internet Fax document was sent to the mail server pro grammed in this machine O For the maximum number of destinations you can program in a group see Maximum Values P Reference p 272 Maximum Values Facsimile Features General Settings Guide Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations pro grammed in this machine Los Angeles Branch New York Branch of Company A of Customer B design abc company com Fax Header COMPANY B Server FAX No 310 567 1234 Fax Header COMPANY B Internet Fax ie E Mail bbbb b company com E Mail aaaa abc company com FAX No 212 123 5678 ALT004S 2 Note g g g g A fax number Internet Fax address IP Fax destination or folder address can be set as a forwarding destination If an e mail address is programmed as the destination documents received are forwarded as e mail You need to specify the forwarding destination in advance Forwarding can be set under Reception Settings in the Facsimile Features menu If
261. ut This Machine Registering a priority function using a program Set the functions registered in a program as priority functions so you can have the machine select these functions right after the power is turned on or the Clear Modes key is pressed To set the priority functions register the desired settings to a program Then re call the registered program and then press Program as Defaults on the Program screen The recalled settings are registered as priority functions Exit Delete Program as Defaults amp important O Destinations and SUB SID SEP PWD Code entries cannot be registered as priority functions Reference Facsimile Features General Settings Guide Programs Changing a program name Follow these steps to change a program name 1 Make sure that the machine is in facsimile mode and the standby display is shown If the standby display is not shown press the Facsimile key 2 Press the Program key com ALV006S 3 Press Change Name Program Change Name Delete 4 Select the program number of the name you want to change Program Fax Select program No to change the name of Recall gt Prosram 001 Send Later 5 Job List 5 Enter a new program name and then press OK Press Cancel to cancel the change and proceed to step J J Press Exit The standby display appears 269 266 Appendix Deleting a Program
262. vailable by E mail Transmission The following functions are supported with standard fax transmission but not with Internet Faxing Immediate Transmission ID Transmission Transmission by SUB Code On Hook Dial Manual Dial JBIG Transmission ECM Error Correction Mode 2 28 Transmission Functions Not Available by E mail Reception The following functions are supported with standard fax reception but not with Internet Faxing e Memory Lock Reception e SEP Code Reception e Authorized Reception per Sender e Reception File Print Quantity per Sender E mail Subject If you send e mail without specifying a subject a subject is automatically insert ed Subjects differ depending on Stamp Sender Name settings When Stamp Sender Name is set to on From Sender Name Fax Message NO xxxx When Stamp Sender Name is set to off e If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Message NO xxxx e If only Own Fax Number is programmed From Own Fax Number Fax Message NO xxxx e If only Own Name is programmed From Own Name Fax Message NO xxxx e If neither Own Fax Number nor Own Name are programmed Fax Message NO xxxx P Note O xxxx is the document number that appears in the Journal P Reference p 117 Other Transmission Features Internet Fax Functions T 37 Full Mode This machine is T 37 full mode compatible T 37 full mo
263. were properly transmitted or received When Reception Notice is ac tivated using TX Mode receipt of Re ception Notice is shown The results of received documents that were routed are preceded by F The Internet Fax document was sent to the mail server programmed in this ma chine However this does not mean the e mail was delivered When using LAN Fax the results of communication from a computer to this machine are shown Error A communication error occurred D Power was disconnected during com munication Not all fax documents were transmitted 10 User name Shows the sender s name 11 File number Shows file management numbers O To prioritize a fax number or name programmed in the destination list con tact your service representative Print Journal Transmitting Journal by E mail Use this function to send the Journal to the administrator s e mail address The Journal is sent automatically after every 50 communications A CSV format Journal is attached to the e mail amp important O To transmit the Journal by e mail it is necessary to make settings with User Parameters switch 21 bit 4 in the Facsimile Features menu O This machine does not store sent CSV files It is recommended that you dou ble check the e mail address of an administrator before the Journal is trans mitted If the e mail address of the administrator is not correct your important Journal may be lost Sent
264. x Click Send or Send amp Print The Preview window appears click Next or Previous to check the image To close the Preview window click Cancel Saving as files You can save the fax document in TIFF format TIFF F EJ Click Send Options The Send Options tab appears 2 Select the Save as file check box 3 Click Save to 4 Select a folder on the folder tree Sending Fax Documents from Computers 5 Select a method of file naming To enter a file name manually select the Specify file name when saving check box To have the file assigned a name and saved automatically select the Au tomatically create a new file check box O click 0K E Click Save or Save amp Send If you select Automatically create a new file the image file is assigned a name and saved under the specified folder The file name will be RicHHMMSS tif HH hours MM minutes SS seconds 3 Enter a file name You can also change the folder in this step E click Save The image file is saved in the specified folder 2 Note O Single page documents are saved as single TIFF files and multiple page documents are saved as multiple TIFF files To store the fax document on the Document Server amp important O If Hard Disk Unit is not selected in Accessories on the printer properties dia log box you cannot select Document Server E Click Send Options The Send Options tab appear
265. y function using a program O You can program one of the Quick Operation keys with operations for this function Using the Quick Operation key allows you to omit step f O A paper jam during Parallel Memory Transmission may cause the trans mission to fail even if stamping is performed O You cannot turn the Stamp function on or off while an original is being scanned Reference p 264 Registering a priority function using a program Facsimile Features General Settings Guide Adding paper Toner and Staples Troubleshooting scan Settings scan Seftings You may want to send many different types of fax documents Some of these may be difficult to reproduce at the receiver s end However the machine has three settings that you can adjust to help you transmit the document with the best possible image quality Scan Type Text Text Line Art Text Photo Photo Resolution Standard Detail Super Fine optional Scan Size Auto Detect Regular Area Mixed Original Sizes Density Contrast Auto Density Manual Density seven levels Combined Auto and Manual Density Scan Type If the original contains photographs illustrations or diagrams with complex shading patterns or grays select the appropriate scan type to optimize image clarity Text Select Text to send high contrast black and white image originals Use this setting when you only want to send clearer text even if th

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