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Ricoh 2000 Fax Machine User Manual

Contents

1. ND1X00E3 JkImportant O About twelve hours after the machine is turned off all fax documents stored in memory are lost If any documents are lost in this way a Power Failure Re port is automatically printed when the operation switch is turned on Use this report to identify lost documents See Troubleshooting When Using the Fac simile Function Troubleshooting O The machine may not be able to receive fax documents when free memory space is low O If free memory reaches 0 during Memory Reception any further reception becomes impossible and the current communication is terminated P Reference Troubleshooting When Using the Facsimile Function Troubleshooting Types of Reception Substitute Reception Substitute Reception is used when the machine cannot print any fax documents In Substitute Reception a received fax document is stored in memory instead of being printed Fax documents received using Substitute Reception are automat ically printed when the condition which caused the machine to use Substitute Reception is rectified Depending on why the machine cannot print Substitute Reception might be used for all fax documents received or for only those documents that match a condition specified in the User Parameters in the Fax Features menu The Receive File indicator lights to let you know when fax documents have been received using Substitute Reception OO Search Check On Hook Dial Pause Redial e
2. scccecsseeeeeseeceseeeeneeeeeneesennenes 91 Sender SOUING S scrii aa aAa TENEAN 93 PIN Gode Tran SIMISSION semean A a EE 96 E mail OPUONS ieroci aaa aa a a AAAA aa 98 Entering the SuD OCE ia A aa 98 Requesting a Reception Notice ccccccccccsceceeeceeeceeeceeeecueceeeeseseseeeseeesaueeseeeseness 99 Fax Header PriNt ceiccecaasenss a a arabe evens audaceseeccueedniaeeeaanen 102 E DelNnsSerOM senaren aa a EAE 104 Setting SUB Codes for Transmission cc cscseeseeseeseeeseeseeeseeeeesseeseesseneennees 106 Senno aA PASSWOM e e a i 108 Setting SEP Codes for Reception sssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 109 Entenng a PassWord sredin E uated 111 SEP Code RX Reserve Repor eaen arae N a 111 SEP Code RX Result REPOM aissas aie R 112 Two Sided Transmission Double Sided Transmission c00sssesseees 113 3 Reception TY BES of FECCDUON mssp a aia a e aa iaaii 117 immediate RECEPTION sasaista e ae a 117 Memory REcepPON erse Na a aE a E r O e aoai 118 DUDSTIGTS RECEPTION erea seni ghacaieries cdocam cesses ddakes ected dacete a ettsnteeee tas 119 Receiving documents unconditionally ccceececeeceeeeeeeeeeeeeeeseeeeceeeeseeeeneeeeneneens 119 Receiving documents according to parameter specified settings 060008 120 PIECE DTON MOGCS caai a aa a a a E a 121 Manual Reception sssrini aa EEE 121 Auto Recepti nnsssstorme a E a 121 Switching the Recep
3. O Switch RX Mode O Standard ees ODetail ransmission O Stamp OFine 6 C a J J ARX030S F Press the Start key Receive E mail message Press Start key The machine accesses the server to check for e mail and receives any new e mail The standby display appears P Note O Alternatively press the Job Information key and then select Manual E mail Reception to receive e mail Reference Fax Features General Settings Guide Receiving Internet Fax Documents Received Images Here is an example of an Internet Fax document sent from this machine and re ceived on a computer using the Outlook Express e mail application The received image varies according to the e mail application amp important O When Internet Fax e mail is sent to computer the following information is al ways inserted in the e mail text This E mail was sent from Host Name product name Queries to Administrator s e mail address To check the host name and e mail address see System Settings General Set tings Guide File Edit View Tools Message Help ep amp amp amp XK tf BP amp New Mail Reply Reply All Forward Print Delete Send Hecy Addresses Find Folders x rele rom Subject ooo fq Outlook Express 8 LONDON OFFICE From LONDON OFFICE Fax Message NO 0219 Local Folders Donald From 012345678 Fax Message NO
4. 1 Place the original and then select the scan settings you require 2 Specify the fax number of a destination OReady 100 Set original specify dest mode od Tt Add Dest TH Mode 3 Press the User Function key F1 to F3 programmed with PIN Code TX SS muuu On Hook Dial Pause Redial Pcl haere O Ae OReceive File Immediate o Start Manual O Trans Reception Memory ns ARX030S sender Settings 4 Enter the PIN Code and then press the OK key PIN Code Transmission Enter PIN Code and press UK Po The standby display appears 20 If you make a mistake press the Clear Stop key before pressing the OK key and then try again E Press the Start key P Note O For the maximum number of digits you can use in a PIN Code see Max imum Values You can enter numbers f and pauses O PIN Codes are not printed in lists and reports O You can set the machine so that a PIN Code must be entered after the fax num ber before you can send a fax For details contact your service representative re Reference p 186 Maximum Values Fax Features General Settings Guide 97 98 Send Settings E mail Options This section explains the settings required for using the Internet Fax function Fkimpo rtant O To use Internet Fax functions the optional printer scanner unit must be installed Entering the Subject Allows you to enter a subject for the e mail document
5. 2 Note O The display shows the percentage of free memory space for storing originals Since fax numbers IP Fax destinations and e mail addresses are programmed in separate memory dialing fax numbers using the number keys does not change the percentage on the display Sending Over a Fax Line Enter numbers directly using the number keys on the right side of the control panel 1 Press 42 B to switch the destination to fax number Ready 100 Set original specify dest a Tt amp He TX Mode 2 Enter the fax number using the number keys OReady 100 Set original specify dest mode yo Tt Add Dest TR Mode To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter again 3 Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts Y Note O You can insert pauses and tones in a fax number O For the maximum number of digits for a destination see Maximum Values A Reference p 48 Entering a pause p 48 Entering a tone p 08 Using the Quick Dial Keys p 186 Maximum Values 4 48 Transmission Entering a pause Press the Pause Redial key when dialing or storing a number to insert a pause of about two seconds Coo m a a aua a aaam i Search C
6. Select Server 4 If more than one server is programmed select the server you want to search using or VY and then press the OK key SIselect Server 171 OE Server 2 SePrVER j The screen returns to that of step 19 80 Transmission F select Advanced Search using 4 or Y and then press the OK key search LOAP 171 OE Advanced Search Select Server 6 Select a search condition using 4 or Y and then press the OK key Slsearch Conditn 172 LOK E mail Address Fax Dest inat ion Conditions Name E mail Address Fax Destination Company Name and Department Name are those programmed in the LDAP server E Enter a partial string and then press the OK key Enter characters to search abe fa I Depending on the type of characters you need to enter press the Shift key to switch between modes To search for an IP Fax destination press IP on the Fax Destination screen Searching for a Destination in the Address Book EF select the search criteria using the scroll keys and then press the OK key search Criteria 1 7 4eLOE Exc lude First Word Last Word Exact Match Fuzzy search The meanings of the search criteria are as follows e Include Search for strings that include the specified character Example When searching for ABC enter A B or C e Exclude Search for strings that do not include the specified cha
7. search Fax Dest ination Press OK to search When the search is finished the results appear 8 Select a destination using 4 or Y and then press gt to specify it put a tick against it MBB 3IBERLIN OFFICE O OABC COMPANY Multiple destinations can be selected Press 4 to deselect a destination E Press the OK key P Note O If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step Q O You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen Press Add Dest to specify other destinations Searching for a Destination in the Address Book Search by LDAP Server Follow these steps to search for a destination registered in the Address Book us ing the LDAP server amp important O This function is not available if LDAP Search is set to Off under Administra tor Tools in the System Settings menu 1 Press the Search Destination key Search Check Job Destination Destination Information Facsimile ARX034S 2 Select Search LDAP using 4 or Y and then press the OK key search Fax Dest 171 LOK search ddress Book search LOAP 3 Select Select Server using 4 or Y and then press the OK key search LOAP 171 OE Advanced search
8. 134 Reception Image Rotation If you have set paper in the standard tray L incoming fax documents are auto matically rotated to fit onto the paper This machine ND1X00E9 Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine each page of the document can be split and printed on several sheets or reduced and printed on a single sheet ABC gt Document ND1X01E1 For example this function splits the document if the document length is 20 mm 0 79 or longer than the paper used The document is reduced if it is less than 20 mm 0 79 When a document is split an asterisk is inserted at the split position and about 10 mm 0 39 of the split area is duplicated on the top of the second sheet Printing Options 2 Note O Your service representative can customize this function with the following settings e Reduction e Print split mark e Overprinting e Overprinting length e Guideline for split O You can adjust the overprinting and reduction lengths within the following ranges e Overprinting length 4 mm 0 16 10 mm 0 39 15 mm 0 59 e Guideline for split 5 155 mm 5 mm steps 0 2 6 1 0 2 steps Page Reduction If you receive a document that is longer than the paper in the tray the machine usually prints it on two pages If you turn this function on the machine reduces the width and length of the receive
9. 46 Transmission Mixing Scan Settings for a Multiple Page Original When sending an original of several pages you can select a different image den sity resolution and original type setting for each page It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original When placing originals on the exposure glass Check which pages you want to scan with different settings Remove the previous page and place the next page that you checked on the exposure glass Select the image density resolution and original type You have about 60 seconds 10 seconds for Immediate Transmission to se lect density resolution and original type The time remaining is shown on the display Set next page within 45 secondts then press start key Press key to finish Adjust the settings for each page before you press the Start key When placing originals in the optional ADF or ARDF Check which pages you want to scan with different settings Select the image density resolution and scan type before the page you want to change the settings for starts being scanned Depending on what time the scan settings are adjusted the settings may not be reflected in the resulting operation Specifying a Destination specifying a Destination This section explains how to specify a destination Fax numbers P Fax destinations and e mail addresses can be specified
10. Maximum Values Printing the Journal re Reference p 186 Maximum Values Fax Features General Settings Guide Journal This section explains the items printed in the Journal 1 7 5 Fax Header ABC COMPANY 2 4 lt TX gt Manual print 3 Date Time Destination Mode TXtime Page Result User Name File 1 1 No 0 Nov 2 2 35PM NEW YORK OFFICE G3TESM 0 31 P 1 OK 0528 9 2 36PM LONDON OFFICE G3TESM 007 P 2 OK 0529 2 40PM SHARE FOLDER OTSM 001 P 1 OK 0530 6 27PM LAN Fax gt DM 002 P 1 DESIGN 0536 6 28PM NEW YORK OFFICE G3TEDM 053 P 1 OK DESIGN 0536 6 36PM aaa abc company com 3 TS 001 P 1 0537 lt RX gt Date Time Sender Mode RXtime Page Result User Name File No Nov 2 2 45PM PARIS OFFICE G3RES 0 04 P 1 OK 0531 2 49PM NEW YORK OFFICE G3RES 011 P 2 OK 0532 2 00PM LONDON OFFICE G3RED 003 P 1 OK 0533 2 30PM LA FACTORY G3RES 002 P 1 OK 0534 2 32PM BERLIN OFFICE G3RED 003 P 1 OK 0535 TX Count 00021 RX Count 00020 P SEP Code M Memory L Send later Forwarding E ECM S Standard D Detail F Fine gt Reduction LAN Fax Delivery Q RX Notice Req A RX Notice lt gt Mail lt gt IP FAX 4 Folder ARX046S 1 Printing date 5 Other end Shows the date and time the report was e For fax destinations printed Shows the name for display pro grammed by the other end 2 Programmed Fax Header Sh
11. Optional equipment 182 Original size 35 Original sizes detected automatically 39 Original sizes difficult to detect 39 Original Type 43 P Page reduction 135 Page separation and length reduction 134 Paper size and scanned area 36 Parallel Memory Transmission 13 19 Parameter Setting 9 Password PWD 111 Password SID 108 Pause Redial key 48 62 Photo 43 PIN Code Transmission 96 PIN Code TX 96 Placing into the ADF 33 Placing on the exposure glass 33 Placing originals 33 Preview 168 Print 141 Print completion beep 132 Print Fax Header 102 168 Printing a file from memory 141 Printing a file received with Memory Lock 154 Printing a list of files in memory 139 Printing and saving 171 Printing the Journal 150 Print Journal 9 150 Print Memory Lock File 154 Print Reception Time 9 Print TX Standby File 141 Print TX Standby File List 9 139 Program 61 62 65 66 Program Fax Information 9 Programmed Name 104 Program Memory Lock ID 9 Programming destination information from Web browser 178 Programming destinations from Check Destination screen 65 Programming destinations from Redial screen 66 Programming destinations in the Address Book 64 Programming frequently used functions to User Function keys 181 Programming new destinations 172 Program Special Sender 9 Properties 162 PWD Code 111 189 190 Q Quick Dial Flip Plate 58 Quick
12. Sending Fax Documents from Computers System Settings General Settings Guide Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Special Operations under Windows Network Guide 5 58 Transmission Using the Quick Dial Keys You can specify a destination simply by pressing the Quick Dial key to which the destination s number is registered When a Quick Dial key is pressed the destination it is registered to appears on the screen Pressing E20 B switches the destination list between fax number e mail ad dress and IP Fax destination JkImportant O In the destination list program an individual fax number IP Fax destination e mail address and or groups of destinations Specifying a destination using the Quick Dial key 1 Press 2 B to switch the destination between fax number e mail ad dress and IP Fax destination 2 Press the Quick Dial key in which the destination s number is programmed 1 asc foer cH KL JKL Tl Wx vz Jle Jle Shift Space Symbols ARX031S Flip the Quick Dial Flip Plate down to access Quick Dial keys 01 through 16 flip up to access keys 17 through 32 The destination s name is shown on the display Ready 100 Set original specify dest 4S NEWYORK BRAN Ttl Add Dest TH Mode If you make a mistake press the Clear Stop key and try again To s
13. 4 or Y and then press the OK key SIsearch Fax Dest 171 LOK search Address Book search LOAF 4 Select Search by Name using 4 or Y and then press the OK key search by Name Display List search by Registration No 5 Enter the destination name you want to search for and then press the OK key search by Name Enter characters to search abo lak Depending on the type of characters to enter press the Shift key to switch the mode If you enter the wrong destination name before pressing the OK key press the Clear Stop key and then enter the destination name again J confirm the characters you entered and then press the OK key search by Name Press OK to search abe fa Co When the search is finished the results appear Searching for a Destination in the Address Book 7 Select a destination using 4 or Y and then press gt to specify it put a tick against it Oe Cea OE Multiple destinations can be selected Press 4 to deselect a destination 8 Press the OK key 2 Note O If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step Q O You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen Press Add Dest to specify other de
14. 501234567697123 TX Mode E Press the Start key The transmission starts If you want to cancel a transmission press the Clear Stop key and then re move the originals After transmission the standby display appears P Note O Certain services may be unavailable even when using the Tone function O A tone is shown as a T on the display and the next numbers are dialed using tonal signals Sending by IP Fax This section explains how to specify a destination using IP Fax transmission When using IP Fax transmission specify the IP Fax destination IPv4 address host name or alias telephone number in place of the fax number amp important O To use IP Fax functions the optional printer scanner unit must be installed 49 Transmission 1 Press B 20 B to switch the destination to IP Fax destination When using a gatekeeper server select i When using a SIP server select Ready 100 Set original specify dest D _ Tti D 5 TX Mode F Press Manual Ready 100 Set original specify dest Hi Tt ld amp He TX Mode To specify a destination using a Quick Dial key see Using the Quick Dial Keys EJ Enter the IP Fax destination and then press the OK key IP Fax Dest inat ion Enter destination 192 168 0 11_ If you enter an incorrect character press the Clear Stop key Then re enter the characters correctly To change the IP Fax destination after pressi
15. Maximum Values The following list contains the maximum value for each item Number of documents you can store in memory for Memory Transmission Number of pages you can store in memory using A4 Standard lt ITU T 11 Approx 320 Chart gt 300 Number of destinations you can register in a group Number of destinations you can specify per file Number of redials the machine can store Number of characters you can enter in the e mail subject line Number of special senders you can register Number of LAN Fax Driver transmission results you can check from a net 70 work computer SmartDeviceMonitor for Admin DeskTopBinder or Web Image Monitor Number of documents sent from a LAN Fax Driver that the machine can re 200 tain as files to be sent 2 Note O The maximum number of pages that can be stored or transmitted may de crease depending on the contents of documents INDEX 1 Sided for 1st Page 113 2 Sided from 1st Page 113 2 Sided TX 113 A Acceptable original sizes 35 Add Dest 20 Address Book 159 172 Address Book Management 64 Add User 179 Adjust Sound Volume 9 Administrator Tools 9 Advanced Search 79 Attach a Cover Sheet 168 Attaching a created cover sheet 175 Attach Subject 98 Authorized Reception 9 Authorized Reception per Sender 9 Auto e mail reception 123 Auto fax reception power up 131 Automatic Redial 19 Auto Reception 121 Auto Run program 160 B B
16. O When Reception Protocol is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in System Settings O With User Parameters switch 21 bit 1 in the Fax Features menu you can have the machine send the return receipt in response to the reception notice request attached to the sent e mail Reference System Settings General Settings Guide Fax Features General Settings Guide Auto E mail Reception When this function is turned on the machine periodically checks the e mail server for incoming e mail and downloads it as necessary 2 Note O If memory runs out e mail will not be received at the specified intervals Re ception will resume when sufficient memory becomes available O E mail auto reception should be set in System Settings When you select auto reception set the reception interval in minutes O E mail can be received manually I Reference System Settings General Settings Guide 123 124 Reception Manual E mail Reception Follow these steps to receive a fax by accessing the e mail server manually ziki mportant O Program the Manual E mail Reception function to a User Function key beforehand 1 Press the User Function key F1 to F3 programmed with Manual E mail Reception T On Hook Dial Pause Redial aoa a Commu O nicating O Receive File Immediate o Start Manual O Trans Reception Memory Trans
17. Sender Settings p 125 Received Images p 186 Maximum Values Entering Text About This Machine Requesting a Reception Notice You can confirm sent documents were properly received using e mail or the Journal When Reception Notice is set under E mail Options the receiver sends back a reception notice message Once the reception notice message is received OK appears in the Result column of the Journal allowing the originator to verify the transmission was received important O The Reception Notice feature is only available if the receiver supports MDN Message Disposition Notification 1 Place the original and then select the scan settings you require F Press TX Mode Ready 100 Set original specify dest TEIA E TX Mode 99 100 Send Settings 3 Select E mail Options using 4 or Y and then press the OK key E mail Opt tons Print Fax Header Label Insertion 4 Select Return Receipt using 4 or Y and then press the OK key S E mail Options 171 LOK Attach subject Return Receipt 5 Select On or Off using 4 or Y and then press the OK key Return Receipt 1 71 0E t f The screen returns to that of step J Press the Escape key twice The standby screen returns To check the settings press TX Mode 7 Specify a destination 3 Specify the sender For details about specifying senders see Sender Sett
18. click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M10 for the printer 4 Specify the destination For details about specifying a destination see the LAN Fax Driver s Help When user authentication is used with this machine click User Settings 5 Specify necessary options J click Send When you click Send amp Print the fax is sent to the destination and your ma chine prints a copy of the document you sent Y Note O The machine can retain documents sent from a LAN Fax Driver as files to be sent For the maximum number of documents the machine can retain see Maximum Values O For the maximum number of destinations you can specify per file see Maximum Values Sending Fax Documents from Computers Reference p 165 Specifying a destination using a destination list p 165 Specifying a destination using Address Book p 166 Specifying a destination by directly entering a fax number Internet Fax destination or IP Fax destination p 167 Specifying Options p 170 Confirming Transmission Results by E mail p 172 Editing Address Book p 186 Maximum Values Specifying a destination using a destination list 1 Click the Address Book or Specify Destination tab The Address Book or Specify Destination tab appears 2 Select the Device Address or Use devi
19. 000 21 600 19 200 16 800 14 400 12 000 9 600 7 200 4 800 2 400bps auto shift down system Power Consumption Memory Reception approx 120 W 183 184 Appendix IP Fax Transmission and Reception Network LAN Local Area Network Ethernet 10base T 100base TX IEEE802 11b wireless LAN 8 x 3 85 mm 200 x 100 dpi Standard character 8 x 7 7 mm 200 x 200 dpi Detail character Scan line density 8 x 15 4 mm Fine character Standard size A3 11 x 17 Custom size 297 x 1200 mm 11 x 47 297 x 1200 mm 11 x 47 RFC 3261 compliant H 323 v2 Compatible machines IP Fax compatible machines IP Fax transmission function Specify an IPv4 address and send faxes to an IP Fax compati ble fax through a network Also capable of sending faxes to a G3 fax connected to a tele phone line via a VoIP gateway IP Fax reception function Receive faxes sent from an IP Fax compatible fax through a network Also capable of receiving faxes from a G3 fax connected to a telephone line via a VoIP gateway Internet Fax Transmission and Reception Network LAN Local Area Network Ethernet 10Base T 100Base TX IEEE802 11b wireless LAN Transmit function E mail Scan line density 200 x 100 dpi Standard character 200 x 200 dpi Detail char acter 200 x 400 dpi Fine character Original size Scanning width A3 B4 JIS A4 Communication Protocols e Transmission SMTP TCP IP R
20. 0235 1 Ta Inbox Donald Urgent Minutes 2 Outbox From 012345678 Fax Message NO 0235 File Edit View Tools Message Help amp A a x a F Ei a Reply Reply All Forward Print Delete Previous Next Addresses From Donald 3 Date Wednesday November 30 2005 7 42 PM 4 To London Office IIi 5 Subject From 012345678 Fas Message NO 0235 lll 6 Attach E 20051130119542357 tif 20 5 KB G 8 This E mail was sent from InternetFaxB XXXXXXXXXX Queries to miller abcdcompany com ALV011S 1 E mail transmitted without speci 6 Subject gt gt gt 44 ba gt WV ore fying a subject in E mail Options Shows the subject specified in E mail Options at the time of transmission If no subject is specified one is automati cally assigned in the format shown in 1 3 From above The name e mail address of the sender 2 E mail transmitted with a subject specified in E mail Options 7 The message is inserted in all e 4 Date mail xxxx is the machine name The date and time of e mail transmission 8 Attachment File 5 To Any document included by the sender is The e mail address of the recipient displayed as an attached document 125 Reception P Note O The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions O The display format of the subject varies according to Stamp Sender Name and other settings Referen
21. 04 bit 5 in the Fax Features menu ye Reference p 149 Journal Fax Features General Settings Guide Two Sided Transmission Double Sided Transmission Two Sided Transmission Double Sided Transmission Use this function to send two sided originals amp important O The optional ARDF is required 20 1 Place the original in the ARDF and then select the scan settings you require F Press TX Mode Ready 100 Set original specify dest TEIA E TX Mode 3 Select 2 Sided TX using 4 or Y and then press the OK key send Later Sender sett ings Sided TH 4 Select the transmission mode using 4 or V and then press the OK key 2 sided TX 1x t sided from lat Page 1 Sided for lst Page Ot f Select 2 Sided from 1st Page to send a two sided original from the first page Select 1 Sided for 1st Page if you want to send a cover letter as the first page 113 114 Send Settings H select the position of the placed document using 4 or Y and then press the OK key Uriz Urientation 171 LOE f To cancel Two Sided Transmission press the Escape key The display re turns to that of step 6 Select the page opening orientation using or V and then press the OK key Urientat ion Top to TopEIF Top to Bot tomFlly The screen returns to that of step 7 Press the Escape key The screen returns to the standby screen 3 Spe
22. Connecting the Machine General Settings Guide Reference Connecting the Machine General Settings Guide System Settings General Settings Guide Preparing the Machine Printer Reference Using the Software This section provides information about LAN Fax Driver Address Book and LAN Fax Cover Sheet Editor Sending Fax Documents from Computers LAN Fax Driver This driver allows you to use LAN Fax functions amp important O All operations cannot be guaranteed depending on the system environment O If your operating system is Windows NT 4 0 download LAN Fax Driver for Windows NT 4 0 from the supplier s Web site O When you use Windows NT LAN Fax Driver will not work in an RISC base processor MIPS R series Alpha AXP PowerPC environment Location of the file The following folders are on the CD ROM e LAN Fax Driver for Windows 98 Me DRIVERS LAN FAX WIN9X_ME e LAN Fax Driver for Windows 2000 XP and Windows Server 2003 DRIVERS LAN FAX WIN2K_XP Operating environment e Computer PC AT compatible e Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 e Display VGA 640x480 pixels or more P Note O Before beginning installation exit all other applications Address Book Address Book helps you edit LAN Fax transmission destinations Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Micr
23. Enabled Page Separation Threshold 20 mm 0 79 P Note O The document is split over two sheets of paper depending on the paper size O Paper placed in the bypass tray is not usually selected for printing a received document Widths that this machine can receive are A4 B4 JIS LT 8 2 x11 and A3 Any documents narrower than A4 or LT 8 2 x11 are received at A4 or LT 8 9 x11 width The length of documents depends on the document O The paper size used to print a received document may be different from the size of the sent original Reference p 134 Image Rotation p 134 Page Separation and Length Reduction p 135 Page Reduction Printing Options Setting priority trays With the same size of paper loaded into multiple trays you can make the ma chine use one tray for one function and another tray for another function For example you may load white A4 paper into tray 1 to use when making cop ies and yellow A4 paper into tray 2 to use when printing received faxes You can then easily identify for which purpose paper has been output You can perform this setting in Ppr Tray Priority Fax in System Settings P Note O When a different size of document from the priority tray is received the tray containing the same size of paper as the received document is used Reference System Settings General Settings Guide Just size printing If you enable this function received
24. Gener al Settings Guide Setting SEP Codes for Reception setting SEP Codes for Reception Follow these steps to enter a SEP Code to request the destination to transmit a document You can receive a document stored in the destination s memory if the document has the same SEP Code as the SEP Code you entered This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations amp important O Documents can be received from facsimiles that have Information Boxes and the polling transmission function O A SEP Code cannot be used with Internet Fax O To use this function set SEP Code RX to On O Program this function to one of the User Function keys in advance E Press TX Mode Ready 100 Set original specify dest Tt E TX Mode 2 Select SEP Code RX using or Y and then press the OK key SUB Code T SEP Code Rs 3 Select On using 4 or Y and then press the OK key SEP Code Ra 171 OK t f The screen returns to that of step F 4 Press the Escape key The screen returns to that of step J 5 Enter the fax number of a destination or an IP Fax destination 109 110 Send Settings 6 Press the User Function key F1 to F3 programmed with SUB SEP Code MN a IIIa 8 Search Check On Hook Dial Pause Redial Decea ton De Aon Commu O nicating O Receive File Immediate o
25. Immediate Trans mission p 32 T 37 Full Mode p 35 Acceptable Original Sizes p 36 Paper Size and Scanned Area p 38 If the Machine Cannot Detect the Size of Your Original p 39 Original Sizes Difficult to Detect p 40 Transmission with Image Rotation p 42 Detecting Blank Sheet System Settings General Settings Guide Placing Originals Copy Reference Acceptable Original Sizes Where original is set Acceptable original size Maximum Paper thickness number of sheets Exposure glass Up to A3 297 x 420 mm 1 11 x 17 279 x 432 mm ADF or ARDF A5 to A3 D 30 sheets or 50 52 105 g m one sided document up to 1200 mm long sheets for 14 28 Ib 81 2 x 51 2 to 11 x 17 D ANDE 80 g m 20 Ib ARDF two sided A5 to A3 D up to 432 mm long 50 sheets 52 105 g m document 81 2 x 51 3 to d i by x 17 D 80 g m 20 lb 14 28 lb 35 36 Transmission Paper Size and Scanned Area amp important O Ifyou place an original larger than A3 11 x17 on the exposure glass only an A3 11 x17 area is scanned Exposure Glass Positioning AJ mark i Horizontal size Maximum scanning area A3 Ly 297x420 mm 11 x17 Lp 279x432 mm lt D a O D o N CP01AE1N ADF or ARDF Horizontal size Maximum scanning area 297x1 200mm 11 x47 ALT010S Maximum scan area The following shows the maximu
26. Information 2fsa RX File status Print TH Standby File Print Memory Lock File 3 Check the reception results using 4 or Y RX status fel 4 14 05 59PM Fibrewd W MEWYORE DIY Mo 1z When a fax or IP Fax is received the sender s fax number or Fax Header in formation appears When an Internet Fax is received the sender s e mail ad dress appears 4 Press the Escape key twice The standby display appears Checking the Reception Result RX File Status 2 Note O Only the reception results of the latest communications are displayed For the maximum number of communication results you can check on this ma chine see Maximum Values O You can view received fax documents and their lists using a network com puter Web Image Monitor For details see the Web Image Monitor s Help O If a document is received while you are using this function the result will not appear To view the latest result exit RX File Status and then try again O You can program one of the User Function keys with operations for this function Using the key allows you to omit steps JJ and A ye Reference p 186 Maximum Values Fax Features General Settings Guide Confirming by Report Print a report to confirm reception results Journal Print the Journal to confirm the latest reception results For details see Journal ye Reference p 151 Journal 149 150 Changing Confirming Communi
27. Joint Bi level Image Experts Group compression you can send photographic originals faster than with other methods of compression It allows you to receive documents sent in the JBIG format through JBIG Transmission Jikimportant O This function is not available with Internet Fax function Reception Functions Auto Fax Reception Power Up This machine can be set to shut down automatically if no one has used it for a while In these situations even though the operation switch is off the machine can still receive incoming documents as long as the main power switch is on important O Reception is not possible if both the operation switch and main power switch are turned off 2 Note O You can set whether documents are printed as soon as they are received Im mediate Reception with the User Parameters switch 14 bit 0 in the Fax Fea tures menu O You can also have fax documents received by Memory Reception Substitute Reception printed after the machine is turned on Reference Fax Features General Settings Guide 13 Reception Printing Options This section explains useful functions for printing received documents Print Completion Beep When this function is turned on the machine beeps to let you know when a re ceived document is printed P Note O You can alter the volume of the beep or turn it off completely set the volume to the minimum level using Adjust Sound Volume in the Fax Features
28. Options under Prog Chnge Del LDAP Server under Sys tem Settings For details about setting Search Options see System Settings General Settings Guide O The string you enter in the Name condition field in step Jj is read as the first or last name depending on the administrator s setting For example to search for the name John Smith ask the system administrator whether you should enter John or Smith Reference Entering Text About This Machine System Settings General Settings Guide On Hook Dial On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal speaker You can send a fax checking the connection amp important O This function is not available for Internet Fax and IP Fax 1 Place the original and then select the scan settings you require F Press the On Hook Dial key ee Search Check On Hook Dial Pause Redial Deca to Derion SA OReceive File Immediate o Start Manual O Trans Reception OM my E O Switch RX Mode O Standard ae ODetail ransmission O Stamp OFine 3 C ARX029S You will hear a low tone from the internal speaker If you want to cancel this operation press the On Hook Dial key again 3 Dial Ready 100 Specify dest On Hk di gt 0123456789 _ Tone TX Mode To specify a destination using a Quick Dial key see Using the Quick Dial Keys The machine immediately
29. Y Note O To program the contents of the destination list of this machine to the Ad dress Book select the Use device address check box then enter the destina tion list s registration number in the Device Address field O For Line under Fax Number the following line types are selectable G3 G3 2 G3 3 G4 G3 Dir Auto G3 PABX Auto or I G3 However this ma chine supports G3 only O For Protocol under IP Fax address select H 323 or SIP O To bypass the SMTP server under the E mail address box select the Do not use SMTP server check box Editing programmed destinations 1 On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book 2 Click New Browse and then select the CSV file containing the address list to be edited 3 Select the destination you want to edit so it is highlighted in the list 4 Edit the data FY click Update J click Close 7 If you made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Deleting programmed destinations 1 On the Start me
30. ccccscccsseccesscceeeeseesensececseeesseeseeesseeesees 173 Using the Machine s Address Book Data in the Destination List of the LAN Fax 174 Editing Fax Cover SNCGClS savesnsiceeioicscteem taste Madrasa naannscteeenatdes 174 Oreating a cover SNEGCL ainen a a a A 175 Attaching a created cover SNEG cccccsccescecssecsecesseeeseeeneeeecseeeseeeenseeseaeesnes 175 Managing Facsimile Functions Using SmartDeviceMonitor for Admin 176 LAN Fax Operation Message Sisness a a a a 177 Programming Destination Information from Web Browse c0sssss008 178 To Edit Machine Properties Already ProgrammMed2 cccccseseecseeeeeeeeseeeneeeenaees 178 TLOAGGIINGWAINCCCIVE creed ecatarossnacectisncnircieliottcare E 179 6 Appendix Programming Frequently Used Functions to User Function Keys 181 Optional Eq ipmeN tsss a a Ea 182 ACI SO acces esa a a a 182 SPE CITICAU ONS sei esi recess sap suteccescesad a a 183 Specifications Required for the Internet Fax Destination Machines 185 MaxiMUM Vale Seisun aana aaa 186 INDE A ncn A 187 VII viii NOTICE USA FCC Requirements This equipment complies with Part 68 of the FCC rules and require ments adopted by the ACTA On the cover of this equipment is a label that contains among other information a product identifier in the for mat US AAAEQ TXXXXX If requested this number must be provid ed to the telephone co
31. deleted When this happens the Power Failure Report is printed so you can confirm which documents have been deleted For details see Troubleshooting When Using the Facsimile Function Troubleshooting 1 Confirm that the Receive File indicator is blinking C On Hook Dial Pause Redial eo a O Commu nicating O Receive File Immediate o start Manual O Trans Reception O Memory Trans O Switch RX Mode O Standard Ta O Detail ransmission O Stamp OFine Sp ae J J ARX038S 2 Press the Job Information key ARX037S 154 Printing a File Received with Memory Lock 3 Select Print Memory Lock File using 4 or V and then press the OK key Job Information 273 LOK Rs File status Print TH Standby File Print Memory Lock File If no documents were received while Memory Lock was switched on the message There are no memory lock files is shown and then the dis play returns to that of step E 4 Enter a 4 digit Memory Lock ID with the number keys and then press the Start key Print Memory Lock Enter Mem Lock ID start taMtaMtaital If the Memory Lock ID does not match the Specified code does not match the programmed Memory Lock ID message appears and then the display returns to the previous screen Retry after checking the Memory Lock ID 5 Press the Escape key The standby display appears Y Note O Even when Memory Lock is available if fre
32. destination press Add Dest Ready 100 Set original specify dest abcbabed com Itl Add Dest JEditDest TX Mode 5 Specify the next destination OReady 100 Set original specify dest tdef abcd com Ttl Add Dest EditDest TX Mode To add another destination repeat steps J and fj 6 Specify the sender For details about specifying senders see Sender Settings Specifying a Destination E Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts 2 Note g g g Depending on security settings Manual may not appear and you may be unable to enter the e mail address For details about canceling a transmission see Canceling a Transmission To avoid accidentally pressing the wrong Quick Dial key you can set the machine so that each time a destination is added using a Quick Dial key Add Dest must be pressed Make the setting in User Parameters switch 17 bit 2 in the Fax Features menu For the maximum number of digits for a destination see Maximum Values If Auto Specify Sender Name is set to On the sender is automatically specified and you can omit the procedure for specifying a sender If On is selected the specified e mail address is printed at From If no e mail address is specified for the sender or if the specified e mail
33. dials the destination If you make a mistake press the On Hook Dial or Clear Modes key and then try again 4 When the line is connected and you hear a high pitched tone press the Start key The transmission starts If you want to cancel a transmission press the Clear Stop key and then re move the originals After transmission the standby display appears 83 84 Transmission 2 Note O This function is unavailable in some countries O Press or Y to adjust the volume of the on hook sound in eight incre ments At the maximum volume level 4 changes to 4 Similarly at the minimum level changes to V The volume can also be preprogrammed in the Fax Features menu O If you have the optional handset or an external telephone on the fax ma chine you can speak with the other party when you hear a voice If you hear a voice before pressing the Start key pick up the optional handset or the handset of the external telephone and tell the receiver you want to send a fax document ask them to switch to facsimile mode O For details about On Hook Release Time see Fax Features General Set tings Guide Reference p 08 Using the Quick Dial Keys Fax Features General Settings Guide Manual Dial Manual Dial Pick up the optional handset or the handset of the external telephone and dial When the line is connected and you hear a high pitched tone press the Start 1 key to send your f
34. document into memory or automatically printing a report Since the machine starts sending the second document imme diately after the current transmission ends the line is used efficiently 2 Note O During Immediate Transmission or when in User Tools mode the machine cannot scan an original Simultaneous Broadcast Use this function to send the same original to multiple destinations simultaneously To specify multiple destinations specify the first destination and then specify the next destination by pressing Add Dest If you dial several destinations for the same document broadcasting the docu ments are sent in the order in which they were dialed If the fax document could not be transmitted the machine redials that destination after the last destination specified for broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D A and C To check the transmission progress print the TX file list If you specify a second transmission while broadcasting to several destinations faxes are transmitted alternately to each remaining destination in the current and second broadcast For example if you specify a broadcast to destinations A and B and then specify a broadcast to destinations C and D while transmission to destination A is in progress the machine sends the faxes in t
35. menu Reference Fax Features General Settings Guide Checkered Mark When this function is turned on a Checkered Mark is printed on the first page of fax documents to help you separate them ND1X00E5 P Note O You can turn this function on or off using Checkered Mark in the Fax Features menu Reference Fax Features General Settings Guide 132 Printing Options Center Mark When this function is enabled marks are printed halfway down the left side and at the top center of each page received This makes it easy for you to position a hole puncher correctly when you file re ceived documents ND1X00E6 2 Note O You can enable or disable this function using Center Mark in the Fax Features menu O The Center Mark may deviate a little from the exact center of the edge I Reference Fax Features General Settings Guide Reception Time You can have the date time and file number printed at the bottom of the docu ment when it is received 2 Note O You can turn this function on or off using Print Reception Time in the Fax Fea tures menu O When a received document is split and printed on two or more sheets the re ception time is printed on the last sheet O The time when the document was printed can also be recorded on the docu ment If you need this function contact your service representative Reference Fax Features General Settings Guide 133
36. not available Sending Fax Documents from Computers 4 Specify settings according to the type of fax transmission Specify settings according to the type of fax transmission selected in step P as follows e If you selected Fax select a line or a protocol in the Line list e If you selected E mail select the Do not use SMTP server check box if you want to bypass the SMTP server 5 Click Set as Destination The entered destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List 6 To specify more destinations repeat steps f through f Y Note O For the maximum number of digits for a destination see Maximum Values Reference p 47 Sending Over a Fax Line p 49 Sending by IP Fax p 53 Sending to an E mail Address p 186 Maximum Values Specifying Options You can specify the options in the following list For details about transmission options see the LAN Fax Driver s Help e Sending at specific time e Print Fax Header e Attach a Cover Sheet e Preview e Save as file To send a fax document at a specific time E Click Send Options The Send Options tab appears 2 Select the Sending at specific time check box and then specify a transmission time 167 168 Fax via Computer To print a sender stamp E Click Send Options The Send Options tab a
37. of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Advanced Server Microsoft Windows 2000 Server Microsoft Windows 2000 Professional The product names of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition The product names of Windows NT are as follows Microsoft Windows NT Server 4 0 Microsoft Windows NT Workstation 4 0 Copyright 2006 FAX Option Type 2000 Operating Instructions Facsimile Reference EN B843 7623
38. original is scanned This function is useful to cancel a transmission when you notice a mistake in des tination or with the originals after storing To cancel Memory Transmission search for the file to be canceled among the files stored in memory and then de lete it You can cancel transmission of a file while the file is being sent stored in mem ory or fails to transmit All the scanned data is deleted from memory amp important O This function is unavailable with Immediate Transmission E Press the Job Information key Search Check Job aa Destination Destination Information Facsimile 01 02 05 04 asc Joer Jle JU o 05 06 07 ARX037S 2 Select Stop Communication using 4 or Y and then press the OK key Stop Communicat ion Print TH Standby File List TH File Status 3 Select the file you want to cancel using or Y and then press Stop TX TH Standby File 175 4 14 05 33PM Pibstandby 4s 016 TORONTO OFFICE Mo 115 stop TX 89 90 Transmission C3 Press Delete bre you sure vou want to delete the document To cancel another file repeat from step f To cancel stopping transmission press No 5 Press the Escape key The standby display appears 2 Note O If you cancel a transmission while the file is being sent some pages of your file may have already been sent and is received at the other end O If the transmission finishes while you are c
39. s name user name appears on the re ceiver s sheet lists and report stamp sndr Name 171 0E Ho Stamp 7 To confirm transmission results by e mail using Internet Fax select E mail using or Y and then press the OK key E mail TX Result 171 OE E mail Do not E mail If the sender s e mail address is registered you can specify whether or not to send the transmission result by e mail to the sender If you enable this func tion the transmission result is sent to the registered mail address The display returns to that of step J 8 Press the Escape key The standby display appears To check the settings press TX Mode g Specify the destination and then press the Start key Sender Settings 2 Note g You can confirm transmission results by using both the E mail TX Result function which sends the results by e mail and the Communication Re sult Report printed by the machine You can set whether to use both of these together in User Parameters switch 10 bit 6 in the Fax Features menu O You can program one of the User Function keys with operations for Sender Settings User Function keys allow you to omit steps 9 and amp j O You can use Communication Result Report etc to check usage status by specified users If user authentication is set you can check usage by logged in users If User Code is set to sender you can count the number of uses by each user O To cancel the Se
40. standby screen Press Add Dest to specify other destinations Searching for a Destination in the Address Book Search by Registration Number Follow these steps to search for a destination by specifying a registration number stored in the destination list amp important O If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear 1 Press BA 0 B to switch the destination to fax number e mail address or IP Fax destination OReady 100 Set original specify dest Tti 0 E TX Mode ARX034S E select Search Address Book using or Y and then press the OK key 4 Select Search by Registration No using 4 or Y and then press the OK key Slsearch Fax Dest 1 2 LOK search by Name Display List search by Registration Ho 7 72 Transmission 5 Enter the three digit registration number using the number keys and then press the OK key search by No Enter No to search If you enter the wrong registration number before pressing the OK key press the Clear Stop key and then enter the registration number again When the search is finished the results appear A Press gt to select a destination and press the OK key SS ONEW ORE BRANCH To deselect a destination before pressing the OK key press 4 P Note O If no dest
41. the facsimile function Programming Frequently Used Functions to User Function Keys For time saving and convenience register frequently used functions to User Function keys F1 F2 and F3 You can register the following functions to User Function keys e Print Journal e TX File Status e RX File Status e 2 Sided TX option e Print Fax Header e Forwarding e Switch Reception Mode e Start Manual Reception e Sender Settings e Transmission Stamp e E mail Options option e Print TX Status Report e Manual E mail Reception option e Use SMTP Server option e SUB SEP Code e PIN Code TX e Not programmed Reference Fax Features General Settings Guide 18 Appendix Optional Equipment This section explains the functions of options Handset You can make or receive calls by installing the optional handset and dialing manually ye Reference p 83 On Hook Dial p 85 Manual Dial 182 Specifications Specifications Fax Transmission and Reception Resolution G3 8 x 3 85 mm 200 x 100 dpi Standard character 8 x 7 7 mm 200 x 200 dpi Detail character 8 x 15 4 mm Fine character Transmission time G3 3 seconds at 28 800 bps Standard resolution Bee foomo aa a Data compression method MH MR MMR JBIG Standard size A3D 11 x 17 Custom size 297 x 1200 mm 11 x 47 297 x 1200 mm 11 x 47 G3 Transmission speed 33 600 31 200 28 800 26 400 24
42. when you are sending to the same destination re peatedly as you do not have to enter the destination again amp important O The following kinds of destinations are not stored e Destinations specified using the destination list e Destinations specified as a group destination e Destinations dialed using the external telephone e Destinations dialed by Redial regarded as already stored in memory e Second and later destinations broadcasted to e Destinations specified in the LAN Fax Driver on the computer O To redial a fax number do not dial any numbers before you press the Pause Redial key If you press the Pause Redial key after entering numbers using the number keys a pause is entered instead 1 Place the original and then select the scan settings you require F Press the Pause Redial key ae On Hook Dial Pause Redial Destination Destination Search Check O e OReceive File Immediate o Start Manual O Trans Reception Memory ode O Standard O Detail a ARX028S 3 Select the destination you want to redial to using 4 or Y and then press the OK key Redial DE 20E 12345670907123 2 s456 sso C Press the Start key OFeady 1002 Set original specify dest 12345678907123 Tt Add Dest EditDest TX Mode Specifying a Destination 2 Note O You can specify Internet Fax and IP Fax destinations using the Redial func tion Select this function before press
43. 0 Printing the Journal p 93 Sender Settings Fax Features General Settings Guide 101 102 Send Settings Fax Header Print When the Fax Header is set to On the stored name is printed on the receiver s paper important O In the USA the Fax Header must contain the telephone number of the line your machine is connected to It will be printed on the header of every page you send Required in the USA 1 Place the original and then select the scan settings you require F Press TX Mode Ready 100 Set original specify dest TEIA E TX Mode 3 Select Print Fax Header using or Y and then press the OK key E mail Opt tons Print Fax Header Label Insertion 4 Select On using aie or ai and then press the OK key Fax Header n t f The screen returns to that of step 5 Press the Escape key The standby screen returns To check the settings press TX Mode 6 Specify a destination and then press the Start key Fax Header Print Note J You can program fax header names using the Program Fax Information function in the Fax Features menu O You can select whether or not dates fax header names file numbers or page numbers are printed by changing their respective User Parameters switch 18 bit 3 2 1 0 in the Fax Features menu O You can program one of the User Function keys with operations for this function Using the User Function ke
44. 02 03 04 asc Jyo Jem KL 05 06 07 08 MNO pi STU Vw ARX037S 2 Select Print TX Standby File List using 4 or Y and then press the OK key Sob Information 173 0E stop Communicat ion Print TX standby File List TH File status To cancel printing before pressing the Start key press the Escape key The standby display appears EJ Press the Start key Print TH standby file list Press Start key To cancel printing after pressing the Start key press the Clear Stop key The display returns to that of step F The display returns to that of step H after printing a TX Standby File List 139 Changing Confirming Communication Information 4 Press the Escape key The standby display appears P Note O The contents of a file stored in memory can also be printed O You can set whether or not to display a sender name with the User Param eters switch 04 bit 5 in the Fax Features menu Reference Fax Features General Settings Guide 140 Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent use this procedure to print it out E Press the Job Information key Search Check Job i Destination Destination Information Facsimile 01 02 03 04 asc Jlor flem KL 06 07 Shift Space Symbols ARX037S 2 Select Print TX Standby File using 4 o
45. 65 Specifying a destination using Address BOok cccccssseecsseeeeeeeeeeeeeeeeseeeeeaaaees 165 Specifying a destination by directly entering a fax number Internet Fax destination or IP Fax GeEStiNAtION cece ececceseeeeeeseveeeeeeeeeeeeeeens 166 SDSCIIV ING OPIONS satves tin ceo tal bocasuhciuaaadeaeiad e r a E ae 167 To send a fax document at a SPECIFIC time ce eececeeecceeeeseeeeeeeeeeeeeseeeeseeeesaes 167 TO print a sender STAMP ccccececseeceeecesecceeecueceaeecececseeseeceueeeseesaeecaeeseeenseesanes 168 TorattaCn a cover SNC teiscc a atm ees 168 TOGISDIAY DICVICW westeresccaetioveacasetean tance ceaduckadeesnsat leary a E 168 SAVING AS WSS iinc25 iataieo recat ane tcu santa dsiatecvatassedavenan male aiend nde tatuanassnamauantodneeitss 168 Checking Transmission Using LAN Fax DTiver cccccssecccseeeeeeeeeeeseeeeseeeeeaaaees 169 Confirming Transmission Results by E mail cceccesseeeeseeeeeeeeeeeeseeeeseeeeeaeaees 170 LAN Fax Result Report swevsacetatountacdsdavmanentabenipaautentmunncd cwacumdre tus esetonsiuies evenwuldawesivbedvmasns 171 PHM GANG Saving seisi ea i abides 171 Ediung AddieSS BOOK sisian ren a a E r aea 172 Programming new destinations cccccsececeeeeceeeeceeeeceeeeseeeenaeeeseeeeseeeeseeesaaeesans 172 Editing programmed destinations ccccccceeeeceeeeeeeeceeeeseeeeneeeeseeesaeeeseeeeneeesaes 173 Deleting programmed CeStiNAatIONS
46. 9 To edit machine properties already programmed 178 Tone 48 Top to Bottom 113 Top to Top 113 Transmission 15 21 Transmission modes 13 Transmission with Image Rotation 40 Transmitting Journal by e mail 153 TSI Print Transmitting Subscriber Identification Print 136 TSI Transmitting Subscriber Identification 136 Two Sided Transmission 113 TX File Status 143 TX Mode 91 98 99 102 104 106 109 TX Standby File List 139 Types of reception 117 U User Function keys 181 User Tools Counter key 9 64 Using the machine s Address Book data in the destination list of the LAN Fax 174 Using the Quick Dial keys 58 Using the software 158 19 192 EN B843 7623 Trademarks Microsoft Windows WindowsNT and Outlook are registered trademarks or trademarks of Mi crosoft Corporation in the United States and or other countries PowerPC is a trademark of International Business Machines Corporation in the United States other countries or both Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper names of the Windows operating systems are as follows The product name of Windows 95 is Microsoft Windows 95 The product name
47. Dial key 58 59 R RDS On Off 9 Reading the display 6 Reading the display panel and using keys 7 Received images 125 Receive File indicator 119 154 Receiving documents according to parameter specified settings 120 Receiving documents unconditionally 119 Receiving Internet Fax documents 123 Reception functions 127 Reception modes 121 Reception Notice 99 Reception notice message 99 Reception Settings 9 Reception time 133 Redial 62 Regarding IP Fax destinations 52 Report 86 111 112 139 146 147 151 171 Resolution 44 Returning the machine to the standby mode 6 Return Receipt 99 Routing e mail received via SMTP 129 RTI Own Name 120 RX File Status 148 S Saving as files 168 Scan Settings 43 Scroll keys 7 Search Address Book 67 Search by destination list 69 Search by E mail Address 75 Search by fax number 73 Search by IP Fax destination 77 Search by LDAP server 79 Search by Name 67 Search by Registration No 71 Search Destination key 67 Search Fax Destination 73 77 Searching for a destination in the Address Book 67 Search LDAP 67 79 Select Dial Push Phone 9 Selecting type of transmission 14 Selection keys 7 Select Server 79 Send at Specified Time 91 Sender Settings 93 Sending at a specific time 91 Sending at specific time 167 Sending by Internet Fax 53 Sending by IP Fax 49 Sending fax documents from computers 157 Send
48. Machine cescccseecsseeneecnseensecnsecnsecnseonseenseeaseceseonseonsesenenas i NOTICE cran E A 1 Important Safety Instructions sssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmn 4 Eee EEA T EEEE E EEEE A A EEE A A EEE AEA EE A EERE 4 HOW to R640 TAIS Man alsranniniiiniominon nnn n a 5 oVMDOS euna a a a a ceeneeten 5 Names of Major ODtONS scxcetscss tee teed erected ee he ee aS 5 Names of Major FUNCIONS sarsie aa a a a aaa 5 Reading the DISDIAY rsr a a al 6 Reading the Display Panel and Using KeYS ccceeceseeeeeeeeeeeeeeseeeesaeeeneeesaneesaaeess 7 FUNCOM LISU ankirin a ai 9 1 Transmission Transmission Modes sorrisi a aaa aaa 13 Selecting Type of Transmission cccccccccsscecceeeecceececeeeeecseueeenseeeesaseessueesseeeessass 14 Memory TrANSMISSION cccccccsesecceececsseceeucesseeeeeeeeeuececseceeseeteueesaeeessetenseeseaeesnaees 15 Sending multiple originals using the exposure glass Memory Transmission 18 Parallel Memory TRANSMISSION viseiedesevnuedceudssserenntodiadewensttatl saveaasdeutedeuwumnaadvedason 19 Automatic TROCIAN yssuseee cninss adie si dutaastiviteswnhed stra a e Rae aN 19 DUAN PAGS SSS es spees irnar raa 20 SIMUMANEOUS Broadcast pstnts sh eoced cee orgies dase u cette a a eea 20 If memory runs out while storing AN OFIGiNAl ccccseeeceeeeeeeceeeeeseeeeeseeeeeeaeeeenees 21 ECM Error Correction MOde cccccccsscecceeeecee
49. Searching for a Destination in the Address Book searching for a Destination in the Address Book Use this function to search for a destination registered in the destination list or on the LDAP server important To search for a destination from an LDAP server the LDAP server must be registered in advance For details about registering LDAP servers see Sys tem Settings General Settings Guide 2 Note Ol The search returns destinations whose first characters match the entered characters O A warning message appears if the search returns more than the maximum number of destinations you can search for at a time Press Exit and change the destination name to view fewer destinations Reference p 186 Maximum Values System Settings General Settings Guide search by Name Follow these steps to search for a destination registered in the Address Book by name Jikimportant O If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear 1 Press B20 B to switch the destination to fax number e mail address or IP Fax destination CoReady 100 Set original specify dest Tti E TX Mode 6 68 Transmission 2 Press the Search Destination key Search Check Job aoe Destination Destination Information Facsimile es ARX034S 3 Select Search Address Book using
50. Start Manual O Trans Reception O Memory Trans Switch ORX Mode ARX030S El Enter a SEP Code and then press the OK key SEP Code Use No keys Space If you make a mistake press the Clear Stop key before pressing the OK key and then try again 3 When a password is required enter the PWD Code using the number keys and then press the OK key Fasswordi FWD Use No keys Space When a PWD Code is not required just press the OK key The standby screen returns E Press the Start key 2 Note O Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving For the maximum number of digits for the SEP Code of this machine see Maximum Values You can enter numbers and spaces OM You can store SEP Codes as well as names and fax numbers in the destination list O The SEP Code is printed on lists and reports P Reference p 186 Maximum Values Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Setting SEP Codes for Reception Entering a Password There are times you may want to use a password when receiving faxes by SEP Code Reception using the SEP Code function 2 Note O You can store PWD Codes as well as names and fax numbers in the destina tion list You can enter numbers and spaces O
51. The PWD Code is printed on lists and reports O For the maximum number of digits for the PWD Code see Maximum Values P Reference p 186 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up You can use this report to check the reservations for SEP Code Reception 2 Note O You can turn this function on or off with the User Parameters switch 03 bit 3 in the Fax Features menu O You can have a destination displayed with the User Parameters switch 04 bit 4 in the Fax Features menu O You can display a sender name with the User Parameters switch 04 bit 5 in the Fax Features menu Reference Fax Features General Settings Guide 111 112 Send Settings SEP Code RX Result Report This report is printed after each SEP Code Reception is completed and shows its result P Note O You can also check the result of a SEP Code Reception with the Journal O You can turn this function on or off with the User Parameters switch 03 bit 4 in the Fax Features menu O To view the report without text disruption select a font of even character width in your e mail application s settings O You can display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu O You can display a sender name with the User Parameters switch
52. a S 43 JBIG TRAIMSIMIS SION ra a a tea dncu lai seaniatesecduelcectetes 44 FRE SOMO N asss ge R E e a a 44 Image Density Contrast sarseccuvssnenisedctasin wcuunatdeuustinan weakest neat duacuidensnnduateuduastibdadestare 45 Mixing Scan Settings for a Multiple Page Original ccccsecesseeeeseeeeeeeeeeeseeeenes 46 Specifying a Destination sssini eniai a aa aaa dahana aaa Ea aai 47 Sending OVEN a FAX LNE esep R E T A 47 EREINA PAWS o E teaiaacsemnduanersnon 48 EMEN ATONG Gusas o a adenine 48 SendM DY IP F AN riiui a a e E E EE AE 49 Regarding P Fax GeStinallonS wiiciuiesertoxetousad tun nanieiuetiatuacunir i a 52 Sending to an E mail ACCIreSs ccccssecccseceecececceeeeeceueeceeeeeeseueeeseeeessaneesseseesaass 53 Bypassing the SMTP S rvel cccccsscccceseeceeeeecseeeeceeseeceeeececesceeeesseaeessaeeessaeees 56 Using the Quick Dial K YS ccccccseececeeeeeceeceeceseesseeeecsaeeeseaeeessueeeseneeesseeesseneenes 58 Specifying a destination using the Quick Dial key ccccsseeeeeeeeeeeeeseeeeeeeeaeees 58 Specifying a group of destinations using the Quick Dial key cceeeeeeeeeee es 59 Checking the Specified Destination ccccccccceeeeeseeeeeseeeeeeeeeeeseeeeseaeeeseeeeeaneesaees 61 FROGIAN tuneunntehecsdaseuneuaviandteuiusedsnseavtoebncaumuendubaday Someta ere aer dius ia Eo 62 Programming Destinations in the Address Book ccscccsssseeeseeeeeee
53. a fax document using the ADF or ARDF the machine can stamp a circle mark at the bottom of the original When sending a two sided document the document is marked at the bottom of the front page and top of the rear page lt _ __ Scan rel FSTAM49E al amp important O The optional ADF or ARDF is required O Stamp only works when scanning from the ADF or ARDF O This function must be registered to a User Function key in advance It is reg istered to the User Function key F3 by default 1 Place the original and then select the scan settings you require 2 Press the User Function key F3 to light the indicator h heck On Hook Dial Pause Redial a cen O ae OReceive File Immediate o Start Manual O Trans Reception Memory Trans Switch ORX Mode O Standard reos O Detail ransmission O Stamp OFine 3 Cd a Jl ARX024S To cancel the stamp press the User Function key F3 again to turn off the indicator Placing Originals 3 Specify the destination and then press the Start key The Stamp indicator goes out when transmission has been finished for Immedi ate Transmission or when scanning has been finished for Memory Transmission 2 Note O This stamp indicates that the original has been successfully stored in memory for Memory Transmission or successfully sent by Immediate Transmission O When the stamp starts getting lighter replace the cartridge O Ifa multi page feed or paper ja
54. a is stored in its own format using fcp as its extension Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document E on the File menu click Print F select LAN Fax M10 in the Name list and then click OK The LAN Fax dialog box appears 3 Click Edit Cover Sheet The Cover Sheet dialog box appears 175 176 Fax via Computer 4 Select a cover sheet file from the dropdown list or after clicking Browse in Select Cover Sheet The selection made in Select Cover Sheet is not canceled unless you select an other file If you want to change only destination information omit this step and proceed to step fj 5 Select the type of information from To You can select Use Address Book To Whom It May Concern Edit Names or None Selecting Edit Names allows you to enter company department and contact names 6 To print the date select the With a Date check box 7 Enter the sender information You can enter company department and contact names and telephone and fax numbers To add a message select the With a Message check box and then enter a message EJ click OK 9 Specify a destination 10 Click the Send Options tab and then select the Attach a Cover Sheet check box E Click Send or Send amp Print Managing Facsimile Functions Using SmartDeviceMonitor for Admin You can check informa
55. able for IP Fax Transmission You can use the following functions with standard fax transmission but not IP Fax transmission e On hook dial e Manual dial 2 28 Transmission Internet Fax Functions This machine converts scanned document images to e mail format and transmits the data over the Internet The e mail sent by this machine can be received by another Internet Fax machine Instead of dialing the telephone number of the destination you want to send to you enter the relevant e mail address You can also print or forward received e mail messages Los Angeles Branch of Company A New York Branch of Company A design abc company com PC Server E Mail bbbb abc company com E Mail aaaa abc company com 5 FAX No 212 123 5678 FAX No 310 876 4321 Telephone Network FAX FAX No 310 567 1234 ALT002S JikImpo rtant O To use Internet Fax functions the optional printer scanner unit must be installed O To use Internet Fax functions this machine must be connected to a LAN and set up correctly under Internet Fax Settings in Fax Features O The facsimile function of this machine cannot be used with IP v6 O To send Internet Fax documents in the Fax Features menu under E mail Set tings set Internet Fax Settings to On However documents can still be for warded or delivered to Internet Fax destinations even if Off is selected O To receive Internet Fax documents in the System Setti
56. address is not programmed in the destination list Internet Fax documents cannot be sent ye Reference p 28 Internet Fax Functions p 08 Using the Quick Dial Keys p 87 Canceling a Transmission p 93 Sender Settings p 186 Maximum Values Entering Text About This Machine System Settings General Settings Guide Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide 55 56 Transmission Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without go ing through the SMTP server JkImportant O This function must be registered to a User Function key in advance O To use this function the following settings must be made For details about these settings see System Settings General Settings Guide and Using a Host Name Instead of an IPv4 Address Network Guide e In System Settings SMTP in E mail Communication Port set the port number to 25 e To specify the host name of the other party as the domain part of the e mail address program the host name of the other party on the DNS server O Ifthe other party s IPv4 address is not registered on the DNS server specify the IPv4 address at the domain part of the e mail address To use this function the other party s fax machine must be e compatible with Internet Fax e c
57. after an original is stored in memory It helps you review the contents and the destinations of stored originals amp important O If you use Parallel Memory Transmission the Memory Storage Report is not printed 2 Note O You can turn this report on and off with the User Parameters switch 03 bit 2 in the Fax Features menu O Even if the machine is set up not to print this report it is still printed if an orig inal could not be stored O You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu O You can select whether to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu O You can select whether to display a sender name with the User Parameters switch 04 bit 5 in the Fax Features menu Reference Fax Features General Settings Guide Canceling a Transmission Canceling a Transmission This section explains how to cancel a fax transmission important O Remember that the Communicating indicator turns off almost immediately when an Internet Fax is being sent Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the Start key E Press the Clear Modes key User Tools Counter Clear Modes Clear Stop C Q Start ARX035S P Note O When originals are placed into the ADF or ARDF you can cancel transmis sion simply by
58. ake changes in its facilities equipment operations or procedures that could affect the operation of the equip ment If this happens the telephone company will provide advance no tice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment for repair or warranty in formation please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved In the event of operation problems document jam copy jam commu nication error indication refer to the solving problems section in this manual Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corpora tion commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not dis able your alarm equipment If you have questions about what will dis able alarm equipment consult your telephone company or a qualified installer WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform such activities in the off peak hours such as early morning hou
59. ake sure that Memory Trans indicator lights 2 Place the first page of the original face down on the exposure glass 3 Specify a destination OReady 1003 Set original specify dest 4S H0UNEWVORE ERAN Ttl Add Dest TH Mode 4 Make the scan settings you require 5 Press the Start key The machine starts scanning 6 Place the next original on the exposure glass within 60 seconds after the ma chine has finished scanning the first original Sel next page within E0 second s then press start key Press key to finish 7 Repeat steps to J for all originals EY Place the last original and then press the key The machine dials the destination and starts transmission Transmission Modes Parallel Memory Transmission This function dials while the original is being scanned Standard Memory Transmission stores the original in memory then dials the destination However Parallel Memory Transmission allows you to confirm the connection status quickly In addition this function scans the original faster than Immediate Transmission This is useful when you are in a hurry and need to use the original for another purpose amp important O Standard Memory Transmission is used instead of Parallel Memory Trans mission in the following cases e When the line is busy and could not be connected to e With Send Later e When you store an original for Memory Transmission while another com munication is in pr
60. al in the portrait orientation L the image is sent rotated by 90 O You can send the first page from the exposure glass then the remaining pages from the ADF or ARDF You cannot change from the ADF or ARDF to the ex posure glass When transmitting from memory see Sending multiple origi nals using the exposure glass Memory Transmission When sending immediately see Sending multiple originals using the exposure glass Im mediate Transmission O When using the Internet Fax function originals are sent at A4 size Originals larger than A4 are reduced to A4 size If the receiver s machine is compliant with the T 37 full mode originals are sent at the size specified in the Address Book O Information about this machine is printed at the destination This information is printed on the side of the paper that is to your left when placing the docu ments on the exposure glass or the ADF or ARDF However the information is also printed rotated by 90 degrees if an A4 8 2 x11 original is placed in the portrait orientation D O For acceptable types of originals see Acceptable Original Sizes Paper Size and Scanned Area If the Machine Cannot Detect the Size of Your Original and Original Sizes Difficult to Detect Placing Originals ye Reference p 18 Sending multiple originals using the exposure glass Memory Trans mission p 23 Sending multiple originals using the exposure glass
61. and IP Fax destination 2 Press the Quick Dial key in which the Group is programmed Ready BE Set original specify dest 014 28 London Ttl 3 Add Dest TH Mode If you make a mistake press the Clear Stop key and try again To select more groups repeat steps J and A EJ Press the Start key 59 60 Transmission Note g g g Destinations programmed in groups can be checked using Group Desti nation List in Administrator Tools in System Settings If a destination where a fax number e mail address or IP Fax destination is not programmed is included in the specified group the confirmation message appears Press Select to specify destinations where the fax num ber the e mail address or IP Fax destination is programmed Press Can cel to change the destination You can select the priority order used to specify an alternative destination if there is no destination of the specified type Make this setting with User Parameters switch 32 bit 0 in the Fax Features menu To cancel any destination s among the group display the desired destina tion using 4 or Y and then press the Clear Stop key ye Reference p 61 Checking the Specified Destination p 186 Maximum Values System Settings General Settings Guide Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Sp
62. arameter switch 11 bit 2 in the Fax Features menu O To cancel scanning if a blank sheet is detected press the Clear Stop key Reference Fax Features General Settings Guide scan Settings scan Seftings You may want to send many different types of fax documents Some of these may be difficult to reproduce at the receiver s end However the machine has three settings that you can adjust to help you transmit the document with the best possible image quality Original Type Text Photo Resolution Standard Detail Fine Image Density Contrast Manual Image Density five levels Original Type To optimize image clarity select the appropriate original type The following settings for original types are available Text Select Text to send high contrast black and white image originals Use this setting when you only want to send clearer text even if the original contains text and photographs Photo Select Photo to send an original containing a halftone image such as a photo graph or a color original E Press the Original Type key for the type you require Original O Text O Photo Lighter 1 1 1 1 D Darker CL JL Press the Original Type key to switch between Text and Photo P Note O If you select Photo the transmission will take longer than when Text is selected O Ifyou send a fax document with Photo and the background of the received image is dirty reduc
63. are relevant to what you want to do with the machine amp important g g g g gt Sd eSa eSa Media differ according to manual The printed and electronic versions of a manual have the same contents Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF files Depending on which country you are in there may also be html manuals To view these manuals a Web browser must be installed About This Machine Be sure to read the Safety Information in this manual before using the machine This manual provides an introduction to the functions of the machine It also explains the control panel preparation procedures for using the machine how to enter text and how to install the CD ROMs provided General Settings Guide Explains User Tools settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that the administrators can use to protect data from being tampered with or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administ
64. arrying out this procedure transmission cannot be canceled O If multiple destinations were specified only the number of the destina tions that have not received the document you sent is shown O If multiple destinations were specified only one destination number appears S 2 Send Settings This section explains the features of TX Mode which you can use to apply vari ous transmission functions Sending at a Specific Time Send Later Using this function you can instruct the machine to delay transmission of your fax document until a specified later time This allows you to take advantage of off peak telephone charges without having to be by the machine at the time Jikimportant O If the machine is switched off for about twelve hours all fax documents stored in memory are lost If documents are lost for this reason a Power Fail ure Report is automatically printed when the operation switch is turned on Use this report to identify lost documents For details see Troubleshooting When Using the Facsimile Function Troubleshooting O This function is unavailable with Immediate Transmission If you specify Im mediate Transmission for this function the Dest and functions that could not be specified on immediate transmission is already se lected message appears When this happens press Exit and then switch to Memory Transmission 1 Place the original and then select the scan settings you require F P
65. asic Transmission 164 Before use 158 Broadcasting sequence 20 Bypassing the SMTP server 56 C Canceling a Memory Transmission 87 Canceling an Immediate Transmission 87 Canceling a transmission 87 Canceling a transmission before the original is scanned 87 Canceling a transmission before the transmission is started 89 Canceling a transmission of an Internet Fax 87 Canceling a transmission while the original is being scanned 87 Canceling a transmission while the original is being transmitted 88 Caution 4 Center Mark 9 133 Check Destination key 61 Checkered Mark 9 132 Checking files stored in memory 139 Checking the reception result 148 Checking the result of the communication 146 Checking the result of the Immediate Transmission 146 Checking the specified destination 61 Checking the transmission result 143 Checking transmission using LAN Fax Driver 169 Clear Modes key 6 87 Clear Stop key 87 88 Communicating indicator 88 Communication Failure Report 147 Communication Page Count 9 Communication Result Report 146 Confirming by e mail 145 Confirming by report 144 149 Confirming by report and e mail 145 Confirming on display 143 148 Confirming the reservations for SEP Code Reception 111 Confirming the result of a SEP Code Reception 112 Confirming transmission results by e mail 170 Creating a cover sheet 175 CSI Own Fax Number 120 D Darker key 45 Deleting program
66. ation between fax number e mail address and IP Fax destination 5 Selectable items 2 Destination entry 3 Selection keys P Note O The display will differ depending on installed optional units O You can change Internet Fax setting under E mail Settings in the Fax Features menu O You can change IP Fax settings under IP Fax Settings in the Fax Features menu Reference p 13 Transmission Modes p 58 Specifying a destination using the Quick Dial key p 67 Searching for a Destination in the Address Book Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide Function List This section explains various items that can be specified in the Fax Features menu Click the User Tools Counter key to display the Fax Features menu For details about the settings see Fax Features General Settings Guide General Settings Adjust Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmission Program Fax Information Register the sender details that appear on the recipient s fax machine and faxed document On Hook Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing Set User Function Key Frequently used functions programmed as User Function keys are shown on the menu immediately after the power is turned on Reception Set
67. ax document If on the other hand you hear a voice at the oth er end continue conversation as normal amp important O The optional handset or an external telephone is required O This function is not available for Internet Fax and IP Fax 1 Place the original and then select the scan settings you require 2 Pick up the handset You will hear a dial tone 3 Dial Ready 100 Using handset TX Mode To specify a destination using a Quick Dial key see Using the Quick Dial Keys The machine immediately dials the destination If you make a mistake replace the handset and then try again from step P 4 When the line is connected and you hear a high pitched tone press the Start key to send your fax document If you hear a voice tell the receiver that you want to send them a fax docu ment ask them to switch to facsimile mode The transmission starts 5 Replace the handset If you want to cancel a transmission press the Clear Stop key and then re move the originals After transmission the standby display appears P Note O When the operation switch is off even if the main power switch is on you cannot operate this machine using only the optional handset or the hand set of the external telephone You must first press the operation switch to turn on the machine Reference p 08 Using the Quick Dial Keys 85 86 Transmission Memory Storage Report This report is printed
68. bleshooting Reception Modes Reception Modes There are two ways you can set up the machine to handle incoming calls e Manual Reception the optional handset or an external telephone required e Auto Reception P Note O The optional handset or an external telephone is required to use this machine as a telephone Manual Reception When a telephone call comes in the machine rings If the call is a fax document you must switch manually to facsimile mode 1 When the machine rings pick up the optional handset or the handset of the external telephone Bis you hear beeps press the Start key or the User Function key pro grammed with Start Manual Reception The Start key is only available in facsimile mode when an original is not placed 3 Replace the optional handset or the handset of the external telephone The machine will start receiving P Note O When the operation switch is off even if the main power switch is on you cannot operate this machine using only the optional handset or the hand set of the external telephone You must first press the operation switch to turn on the machine Auto Reception When a telephone call comes in the machine automatically receives it as a fax document Use this setting on a dedicated fax line 121 122 Reception Switching the Reception Mode You can switch reception modes using Reception Settings in the Fax Features menu If you program a User Function k
69. cated at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names of keys on the machine s control panel Names of Major Options Major options of this machine are referred to as follows in this manual e Auto Document Feeder gt ADF e Auto Document Feeder capable of scanning both side of a sheet ARDF Names of Major Functions This machine s major functions are referred to in this manual as follows e Internet Fax by specifying an e mail address Internet Fax e Internet Fax by specifying an IPv4 address IP Fax Reading the Display This section explains how to use the keys on the control panel and screen items The display guides you through operations shows messages machine status and destinations registered in the destination lists If you press the Facsimile or Clear Modes key during operation the standby screen appears Press the OK key to complete the settings Press the Escape key to return to the previous screen 2 Note O This machine automatically returns to standby mode if you do not use the machine for a certain period of time You can select the period using the Fac simile Auto Reset Timer in System Settings O To return to the standby screen manually do one of the following e If you have placed the original in the optional ADF or ARDF and have not
70. cation Not all fax documents were transmitted 10 User name Shows the sender s name 11 File number Shows file management numbers O To prioritize a fax number or name programmed in the destination list con tact your service representative Printing the Journal Transmitting Journal by E mail Use this function to send the Journal to the administrator s e mail address The Journal is sent automatically after every 50 communications A CSV format Journal is attached to the e mail Pg mportant O To transmit the Journal by e mail the optional printer scanner unit must be installed O To transmit the Journal by e mail it is necessary to make settings with User Parameters switch 21 bit 4 in the Fax Features menu O This machine does not store sent CSV files It is recommended that you dou ble check the e mail address of an administrator before the Journal is trans mitted If the e mail address of the administrator is not correct your important Journal may be lost Sent CSV files are not left on the fax machine 2 Note O If the administrator s address is wrong you may not be able to acquire the Journal O If the Journal fails to be transmitted in e mail format the Journal is printed out O The name of an attached CSV file is JOURNAL Fyear month date hours minutes For example the file name transmitted in 14 40 on 20th December 2006 is JOURNAL200612201440 csv O The subject of a Jour
71. cation Information Printing the Journal You can print the Journal manually amp important O The contents of a Journal printed automatically are deleted after printing Keep the journal if you require a record of transmissions and receptions E Press the Job Information key Search Check Job Destination Destination Information Facsimile 04 ARX037S 2 Select Print Journal using 4 or Y and then press the OK key Job Information 373 LOK Print Journa l Manual E mail Recept ion E Press the Start key To cancel printing after pressing the Start key press the Clear Stop key The display returns to that of step f The display returns to that of step J after printing the Journal 4 Press the Escape key The standby display appears P Note O You can set whether the Journal is automatically printed after every 50 communications in User Parameters switch 03 bit 7 in the Fax Features menu O Depending on security settings the Journal is not automatically printed O You can set whether or not to display a sender name with the User Param eters switch 04 bit 5 in the Fax Features menu O You can program one of the User Function keys with operations for this function Using the key allows you to omit steps J and f O Depending on security settings the Destination Sender name may not appear O For the maximum number of communication results printed in the Jour nal see
72. ce p 31 E mail Subject System Settings General Settings Guide 126 Reception Functions Reception Functions This section explains useful functions for receiving fax documents amp important O To use Internet Fax and IP Fax functions the optional printer scanner unit must be installed Forwarding Received Documents This machine can forward received documents to other destinations pro 3 grammed in this machine Los Angeles Branch New York Branch of Company A of Customer B design abc company com Fax Header COMPANY B Server fre Telephone Network FAX No 310 567 1234 Fax Header COMPANY B New York Branch of Customer B a machine Internet Fax J J E Mail bbbb b company com E Mail aaaa abc company com FAX No 212 123 5678 ALT004S 127 Reception 2 Note g A fax number Internet Fax address IP Fax destination or folder address can be set as a forwarding destination O If an e mail address is programmed as the destination documents received are forwarded as e mail O You need to specify the Forwarding destination in advance Forwarding can be set under Administrator Tools in Fax Features O If you would like the machine to forward received documents to a particular destination according to the sender specify the Forwarding destination for each sender under Fax Features Administrator Tools Program Special Send er Documents from other senders are forwarded to th
73. ce address check box 3 The machine s address is displayed in the Device Address field on the Ad dress Book tab On the Specify Destination tab enter the registration number of the destination list in the Device Address box 4 Click Set as Destination The entered destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List 5 To specify more destinations repeat steps fj and f Specifying a destination using Address Book Jikimportant O In order to use this method you need to register destinations in the address list using Address Book E click the Address Book tab The Address Book tab appears 2 Select a CSV file containing the desired destination list from the Address Book dropdown menu Up to the three most recently used files appear in the dropdown menu To use a destination list that did not appear click Browse and then select the file 165 166 Fax via Computer 3 Select Contact or Group in the Name dropdown menu as the display format Destination list contents change as follows depending on the option selected e Contact Individual name company name department name fax number e Group Group name If you selected Group proceed to step 4 If you selected Contact in step f select the type of fax from the Type dropdown menu To send by standard fax or IP Fax se
74. ceeeeseeeeeeeeeeeees 136 If There Is No Paper of the Correct Size cc cecccccecceceeeceeeeeeeceeeeseaeeesseeeeesaneeeeaes 136 Settna PHONY MAY S rinena a 137 JUSt SIZE DINN ereen a E 137 4 Changing Confirming Communication Information Printing a List of Files in Memory Print TX Standby File List 139 Printing Fil from M mory scrret nanninannan aa aE aa 141 Checking the Transmission Result TX File Status csecssseessseseeeees 143 CONnTIFMING ON DIS Play sarne E a assure iuaxt 143 COnirming PYRE DON aoran Uden e nad lsdeits 144 COntinMiIng DVE Mall jess sexta scseiewsletnsestulatinee e I icone 145 Contirming by Report and E Mail c cesnccinieivieseiciatenisestteteletsiyininieisizessdeeiteicledsieiads 145 Communication Result Report Memory Transmission c scccseeeeeeeeeeseeeeees 146 Immediate TX Result Report Immediate Transmission cccssscceeeeeeeeeeeseees 146 Communication Faure ReDOMm scssi E aa 147 Checking the Reception Result RX File Status c csscsssesseseeeeeeeeeeees 148 ConirmNg ON DISD AY sis scan sea cecar sevaasete de e a 148 COnTIEMING DY FE DOM sasisueds ante curisliends uiatavaeeiuinednatetsuicededceeteewdetecaede aout 149 1 CIMA Gl aces var ctc es a tie ta eatice cia duaenee E cae ddatmanese sen aauctencewetdeareGanesevect 149 VI Printing the J OURAN is ceccsdectsvectsncuede ree testecceiwacsacdieastesascuate esa nccensvesn
75. cify a destination and then press the Start key Two Sided Transmission Double Sided Transmission Note O When using this function two sided originals cannot be sent by using just the exposure glass O The front and back of the scanned original will be printed in order on sep arate sheets at the other end The orientation of alternate sheets may be re versed at the other end If you want to print the original with the same orientation at the other end specify the original position and page opening orientation Original gt Original position gt Page opening orinentation Output at the other end Top to Top O This function is only available with Memory Transmission O This function is only available with the ARDF O You can confirm whether both sides were properly scanned using the Stamp function rT x 2 e qe x 2 e N p ad x A lt KA g st aa cy lt B5 JIS A5 81 2 x 51 2 GHPY020E O You can program one of the User Function keys with operations for this function Using the User Function keys allows you to omit steps f and j O Make sure that the specified original position matches the orientation of originals loaded in the ARDF Reference p 33 Placing Originals p 40 Transmission with Image Rotation p 40 Stamp p 43 Scan Settings Fax Features General Settings Guide 115 116 Send Settings re 3 Reception This secti
76. d image so that it will fit on one page This machine Reduction B4 JIS size A4 size ND1X01E3 If A4L paper is loaded and a document of B4 JISD size is received the machine will reduce the document to a single A4Ly sheet 2 Note O You can turn this function on or off with the User Parameters switch 10 bit 3 in the Fax Features menu O When this function is used the printing quality may not be as good as usual P Reference p 134 Page Separation and Length Reduction Fax Features General Settings Guide 135 136 Reception TSI Print Transmitting Subscriber Identification Print Usually the sender s Fax Header is printed on received documents When you receive an Internet Fax document the e mail address of the sender is printed If the sender has not programmed their Fax Header you will not be able to iden tify them However if you turn this function on the sender s Own Name or Own Fax Number is printed instead so you can find out where the document came from 2 Note O You can turn this function on or off in the User Parameters switch 02 bit 3 in the Fax Features menu Reference Fax Features General Settings Guide lf There Is No Paper of the Correct Size If there is no paper in the machine that matches the size of a received document the machine will choose a paper size based on the paper available Page reduction Disabled Reduction in Sub scan Direction
77. documents are printed on the sheet that has the highest priority This function is enabled with User Parameters switch 05 bit 5 in the Fax Fea tures menu If the paper tray is not stocked with paper of a suitable size to print a received document a message appears on the display prompting you to load paper of the required size When you have loaded new paper press Exit to print the document Out of paper Load following paper and press Exit i4 P Note O After pressing Exit procedure varies depending on machine status when the message occurred e Ifany received documents or reports were being printed automatically the printer automatically continues printing from where it left off e Ifany documents or reports were being printed manually the printer does not resume printing Perform the operation from the beginning again Reference Fax Features General Settings Guide 137 Reception 138 4 Changing Confirming Communication Information This section explains the features of the Job Information key which you can use to confirm communication results on the screen or printed reports Printing a List of Files in Memory Print TX Standby File List Print this list if you want to find out which files are stored in memory and what their file numbers are Knowing the file number can be useful for example when erasing files E Press the Job Information key Search Check Job ae _
78. e ADF or ARDF while using it to scan originals s How to place A4 B4 JIS Japanese Industrial Standard A3 8 2 x11 81 2 x14 and 11 x17 size originals Where to place originals Original Exposure glass The ADF or ARDF ALT012S How to place A5 and B5 JIS size originals Where to place originals Original Exposure glass The ADF or ARDF ALT013S 33 34 Transmission P Note O To scan multiple originals using the ADF or ARDF set originals in a stack O When sending a fax the image output at the other end depends on the size and orientation of paper used in the receiver s machine If the receiver does not use paper of the same size and orientation as that of the original the fax image may be reduced in size trimmed at both edges or divided across two or more sheets When sending an important original ask the receiver about the size and orientation of the paper in their machine O Documents longer than 800 mm 32 must be sent by memory transmission immediate transmission may not be possible O If an original jams press the Clear Stop key and then carefully remove the original O Make sure that all ink correcting fluid etc has completely dried before plac ing your original If it is still wet the exposure glass will become marked and those marks will appear on the received image J Generally place A4 8 2 x11 originals in the landscape orientation D If you place an A4 8 2 x11 origin
79. e Memory Lock function is activated Select Dial Push Phone Use this function to select a line type G3 Analog Line You need to make the following settings for the G3 Analog Line before you connect the machine to a standard G3 analog line RDS On Off If your machine has a problem a service rep resentative can perform various diagnostic tasks over the telephone line from the service station to try to find out what is wrong with your machine Menu Protect Using Menu Protect you can prevent unau thenticated users from changing the user tools I Reference Fax Features General Settings Guide 1 Transmission This section explains basic transmission operations such as specifying a trans mission mode or a destination Transmission Modes There are two types of transmission e Memory Transmission e Immediate Transmission amp important O Itis recommended that you call the receiver and confirm with them when sending important documents Memory Transmission Transmission starts automatically after the original is stored in memory This is convenient when you are in a hurry and want to take the document away with you You can also send the same original to several destinations Transmitter This machine Receiver LE Receiver LE Receiver LE GFDOHO2E Immediate Transmission Immediately dials the destination number and while scanning the original sends it It is very convenient whe
80. e Transmission e Transmission by SUB Code e On Hook Dial e Manual Dial e JBIG Transmission e ECM Error Correction Mode Functions Not Available for E mail Reception The following functions are supported with standard fax reception but not with Internet Faxing e Memory Lock Reception e SEP Code reception e Authorized Reception E mail Subject If you send e mail without specifying a subject a subject is automatically insert ed Subjects differ depending on Stamp Sender Name settings When Stamp Sender Name is set to on From Sender Name Fax Message NO xxxx When Stamp Sender Name is set to off e If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Message NO xxxx e If only Own Fax Number is programmed From Own Fax Number Fax Message NO xxxx e If only Own Name is programmed From Own Name Fax Message NO xxxx e If neither Own Fax Number nor Own Name are programmed Fax Message NO xxxx P Note O xxxx is the document number that appears in the Journal Reference p 93 Sender Settings 3 32 Transmission T 37 Full Mode This machine is T 37 full mode compatible T 37 full mode is an international standard for Internet Fax transmission ITU T Recommendation RFC2532 When an Internet Fax communication is made between T 37 full mode compat ible machines the receiver side sends the return receipt dispatched in respo
81. e default Forwarding destination specified for this function O You can select whether the machine prints out the documents it forwards with User Parameters switch 11 bit 6 in the Fax Features menu O You can set whether or not the Folder Transfer Result Report is transmitted to the specified e mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders For details see Fax Features General Settings Guide O For the maximum number of destinations you can program in a group see Maximum Values P Reference p 186 Maximum Values Fax Features General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent by Internet Fax using SMTP reception With SMTP reception e mail is received as soon as it is sent to the e mail address set by the machine Server Server Receives message immediately after the SMTP server receives e mail N Nr Router Router This Sending to aaaa abc company com amp machine see ran aaaa abc company com ALTO05S amp important O Set this machine beforehand using the MX record of the DNS server to enable SMTP reception 128 H Set the reception protocol to SMTP under System Settings Reception Functions Y Note Og You can route received e mail to other Internet Fax machines as
82. e mail address as follows Fax Number fax destination fax number host name of this machine domain name Example to transfer to fax number 212 123 4567 specify fax 2121234567 abc company com Single destination programmed in the Quick Dial Keys fax Hregistration number of 3 digits or less host name of this machine do main name Example to transfer to the destination number 001 fax 001 abc company com Group destination programmed in the destination list fax XX registration number of 3 digits or less host name of this ma chine domain name Example to transfer to the destination programmed under Group number 004 fax XX 004 abc company com P Note O E mail received via SMTP can also be routed to single or group destinations programmed in the destination list O If an e mail transfer request is received when the SMTP RX File Delivery is Off in the Fax Features menu this machine responds with an error message to the SMTP server O You can make settings that limit transfer to specified originators O Using this function you can also send documents from your e mail applica tion to e mail addresses and G3 fax machines destinations through this ma chine simultaneously O For the maximum number of destinations you can program in a group see Maximum Values P Reference p 186 Maximum Values Fax Features General Settings Guide JBIG Reception If you use JBIG
83. e memory is insufficient recep tion is not possible O You can also apply a Memory Lock to documents that come only from cer tain senders O Documents received by SEP Code Reception are automatically printed even if this function is switched on O If you print a Memory Lock File it is deleted Reference Fax Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting 159 Changing Confirming Communication Information 156 rrr 5 Fax via Computer This section explains how to use this machine s facsimile function from a com puter via a network sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax machine Connect computers to the machine via parallel port LAN IEEE 802 11b wire less LAN or USB 2 0 e To send a fax simply select Print from the Windows application then select LAN Fax as the printer and then specify a destination LAN Fax enables pa perless faxing from your computer to the other destinations e In addition to sending faxes the LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking e To use the LAN Fax Driver connect this machine to a LAN and make the nec essary network settings and then install the LAN Fax Driver and the related utilities on your computer London B
84. e the density setting and resend the fax 43 Transmission Reference p 45 Image Density Contrast JBIG Transmission If you use JBIG Joint Bi level Image experts Group compression you can send originals scanned using Photo faster than with other compression methods important O This function is not available with the Internet Fax function O This function requires that the other party s fax machine has both the JBIG function and ECM function Resolution This section explains how to set the resolution of the original Images and text are scanned into the machine by converting them to a sequence of dots The density of the dots determines the quality of the image and how long it takes to transmit Therefore images scanned at high resolution have high quality but transmission takes longer Conversely low resolution scanning re sults in lower quality but the original is sent more quickly Select the setting that matches your needs based upon this trade off between speed and image clarity Standard 8 x 3 85 lines mm 200 x 100 dpi Select for originals containing normal size characters Detail 8 x 7 7 lines mm 200 x 200 dpi Select for originals containing small characters or when you require greater clarity This resolution is twice as fine as Standard Fine 8 x 15 4 lines mm 200 x 400 dpi Select for originals with fine details or when you require the best possible im age clarity This res
85. eception POP3 SMTP IMAP4 TCP IP E mail format Single Multi part MIME Conversion Attached file forms TIFF F MH MR MMR compression Authentication method SMTP AUTH POP before SMTP A POP Internet communication Send and receive e mail with a computer that has an e mail address E mail send functions Automatic conversion of sent documents to e mail format and e mail transmission Memory transmission only E mail receive functions Automatic detection and printing of appended TIFF F MH files and ASCII text Memory reception only 1 Full mode Specifications Specifications Required for the Internet Fax Destination Machines This machine can communicate with Internet Fax machines that satisfy the fol lowing specification requirements When communicating with full mode compatible machines you can take ad vantage of higher specifications for coding original size and resolution For de tails about the specifications available in full mode see Internet Fax Transmission and Reception in Specifications Communication protocols Transmission SMTP Reception POP3 SMTP IMAP4 E mail format Format MIME Base64 Content Type Image tiff Multipart mixed text plain Image tiff attached file forms Data format Profile TIFF Profile S Coding MH Original size A4 Resolution dpi 200 x 100 200 x 200 or 204 x 98 204 x 196 Reference p 183 Specifications 185 186 Appendix
86. eceuceceueeseecseeeeseeeeseeeesaeesaneessueens 21 mMmedate Trans missio aironi ae a a adeno 21 Sending multiple originals using the exposure glass Immediate Transmission 23 IP Fa X FUNCUONS receecssncce tout rate vsesiecaseansecesmernewsnecusescausacwubvencvecshedaenatsieneeweneeuseesseataet 24 OTA OLOGY oa e E E E 26 INOTES Of USING i AX yro a a a 2a ean cade teas 27 Functions Not Available for IP Fax Transmission ccccssceeeeeeseeeeeeeeeceeeeseeeeaes 27 nternet Fax FUNCUONS caris eE A 28 Notes On USING nternet Fax sesini a a 30 Functions Not Available for E mail TranSmMiSSiOn ccccsececeeeeseeeeseeeeseeeeseeeeaes 31 Functions Not Available for E mail ReECeption ccccccccceeceeeeeeceeeeseeeeseeeeseeeeaes 31 E Mail SUD CCl icseccoss seth eettice eee ecttetied cn Si janes ea oe ae Beets eee a 31 TSF PUI MOGS innra a ded ce eed 32 Placing OrngiNhalSicnspen cect ied ees tes sccetecalessecet ies tosc cesses seteecteeeaveneaatees 33 AcCeplabie OniGiiial SIZCS ero nacdeaendede E O 35 Paper oizeand scanned Area sooner e aad ease neta nencacee 36 If the Machine Cannot Detect the Size of Your Original cccssccessseeeseeeeeeeeees 38 Original Sizes Dinicu to Dele hnne a E 39 Transmission with Image Rotation cccccccccccseeeeseeeeeeeeeeeeeseeeseeeeseeeeneeeseeeeaeeeenes 40 SAD area a E A 40 Delecting Blank SNGChuain a a a 42 Scam Seting S sssciooskoids a a a aaa 43 TOI AN TYG sese
87. ecifying a Destination Checking the Specified Destination This section explains how to check the specified destinations If you specified a destination from the destination list you can display names fax numbers e mail addresses or IP Fax destinations If a group is specified as the destination you can display the fax numbers e mail addresses or P Fax destinations of the group 1 Make sure the destination name appears on the display OReady 1003 Set original specify dest msde od Itl d Add Dest TH Mode 2 Press the Check Destination key rw 10 1 12 vz Je Jls JU 14 15 16 ARX032S 3 If you specified more than one destination display them one by one using 4 or v Check Dest afd Me 2o4hb fod 4 Press the OK key when confirmation is complete The display returns to that of step P Note O If you specified a group using the Quick Dial keys s the group icon appears to the right of the destination name by pressing the Check Destination key O When you specify a destination using the number keys Program appears on the screen by pressing the Check Destination key Press Program to register a selected destination in the destination list Reference p 65 Programming Destinations from Check Destination Screen 6 62 Transmission Redial The machine stores the latest destinations specified for each transmission meth od This function saves time
88. ected e Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment gt Notice about the Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX ma chines to send any message unless such message clearly contains in a mar gin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the busi ness or other entity or other individual sending the message and the tele phone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance trans mission charges In order to program this information into your FAX machine you should complete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to en ter the business identification and telephone number of the terminal or business This information is transmitted with your document by the FAX HEADER feature In addition to the information be sure to program the date and time into your machine Note to
89. elect more destinations repeat steps J and A EJ Press the Start key 2 Note O Destinations programmed can be checked using Destination List in Ad ministrator Tools in System Settings O You do not have to press Add Dest when adding a destination using the Quick Dial keys Reference System Settings General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Specifying a group of destinations using the Quick Dial key If you program multiple destinations into a Group you can send documents to all destinations in that Group using just a few keystrokes Destinations pro grammed in a group are indicated by g amp important O In the destination list program an individual fax number IP Fax destination e mail address and or groups of destinations O Group destination can be used only for Memory Transmission it cannot be used for Immediate Transmission If you specify Immediate Transmission for a Group destination the Try again after switching to memory trans mission message appears When this happens press Exit and then switch to Memory Transmission O The total number of destinations programmed in multiple groups should not exceed the maximum number of destinations you can specify for one file For details see Maximum Values 1 Press B0 B to switch the destination between fax number e mail ad dress
90. eneneeeeeeeeens 64 Programming Destinations from Check Destination Screen cccscceccseeeeeeeeeeees 65 Programming Destinations from Redial Screen cccccceeeeeeceeeeeeeeeeeeeseaeeeeesaaeees 66 Searching for a Destination in the Address BOOK c ssccessessseeeeseneneeseaes 67 Search DY NAME rensie a a 67 Search bY DESHNMATONMIST ia tisasecpe detest a a 69 search by Registration NUMDET serma eee 71 Search by Fax NUMDG i ncertonndi a a Ariel orsanti a 73 Search by E mail AdGless aera nice ai ended neat etree 75 Search by IP Fax Destination austere Mteternclonrienioenlewneie ees ees 77 search by LDAP SEVE onii a a a adicedahaaeueawcorniniawant 79 ON HOOK Dia lorrin a a a A 83 Manual Dial siaa a a 85 Memory Storage Report ssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm 86 Canceling a Transmission sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 87 Before the Original IS Scanned cccccssececeeececeeeeeceesecceueecseeecsseeeseeeesseeeeseeeeess 87 While the Original Is Being SCANNE cccccseeceeseeeeeeeeeeceeeeeseeeeesaueeseeneesaeeeenaaees 87 While the Original Is Being Transmitted ccccceeeccceeeeceeeeeseeeecseeeesseeeesenseesaaees 88 Before the Transmission IS Started cccccsccccseceececeecescecseeeseeeeeseaeeeeseneeeseneenes 89 2 Send Settings Sending at a Specific Time Send Later
91. eoeeqeeneeed000 ZAREK O ae FAX Option Type 2000 Operating Instructions Facsimile Reference 1 Transmission 2 Send Settings 3 Reception 4 Changing Confirming Communication Information 5 Fax via Computer 6 Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Caution Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the inch version Manuals for This Machine Refer to the manuals that
92. eport Print reports for confirmation Memory Transmission If a document cannot be sent a Communication Failure Report is automati cally printed Or you can use the Communication Result Report to check each transmission result regardless of status This report is printed each time a Memory Transmission is completed if turned on with User Parameters switch 03 bit 0 in the Fax Features menu You can also print the report by programming the Print TX Status Report to a User Function key and pressing this when specifying a destination If you turn the Communication Result Report on the Communication Failure Report is not printed Immediate Transmission You can confirm the result with an Immediate TX Result Report Select to print this report in User Parameters switch 03 bit 5 in the Fax Features menu A report is printed after every Immediate Transmission is completed You can also print the report by programming the Print TX Status Report to a User Function key and pressing this when specifying a destination P Reference p 146 Communication Result Report Memory Transmission p 146 Immediate TX Result Report Immediate Transmission p 147 Communication Failure Report Fax Features General Settings Guide Checking the Transmission Result TX File Status Confirming by E mail Use the E mail TX Result function to send reports by e mail to a computer and then confirm them on the com
93. er party domain name Example The other party s e mail address is abc defcompany com and the host name is HOST abc HOST defcompany com Specifying a Destination Specify the other party s IPv4 address Specify a destination s e mail address by changing the domain part of the e mail address to the other party s Pv4 address xxxx the other party s IPv4 address Example The other party s e mail address is abc defcompany com and the IPv4 address is 192 168 1 10 abc 192 168 1 10 CoReady 100 Set original specify dest abcoOl19 168 1 tl Add Dest EditDest TX Mode Follow these steps to bypass the SMTP server 1 Press the User Function key registered to this function to turn off the indicator oo o i iy Oe O On Hook Dial Pause Redial poa e ae O A OReceive File Immediate o Start Manual O Trans Reception Memory Trans aa ARX030S 2 Note O When you specify destinations directly using the number keys you can specify whether or not to use the SMTP server for each destination O When you select destinations in the destination list the SMTP server set ting specified in the Address Book is enabled O To send Internet Fax documents from a computer use the LAN Fax Driver to specify whether or not to bypass the SMTP server When sending with the Use device address check box selected the SMTP server setting speci fied on this machine is enabled Reference p 157
94. es p 143 Checking the Transmission Result TX File Status Connecting the Machine General Settings Guide System Settings General Settings Guide Fax Features General Settings Guide 29 30 Transmission Notes on Using Internet Fax The following are notes about using Internet Fax When using the Internet Fax function originals are sent at A4 size Originals larger than A4 are reduced to A4 size If the receiver s machine is compliant with the T 37 full mode originals are sent at the size specified in the Address Book When using Internet Fax transmission documents are sent at Detail resolu tion even if you have specified Fine To send a document at Fine config ure the Full Mode when registering the destinations in the Address Book If a transmission is not successful this machine usually receives an e mail er ror notification However e mail error notifications may not be transmitted for various reasons It is recommended that you confirm receipt of important document by calling the other party The level of security for Internet communications is low It is recommended that you use the telephone network for confidential communications Voice communication is not supported over a LAN Internet Fax delivery might be delayed due to network congestion Use Inter net Fax transmission that bypasses the SMTP server a public telephone line fax or IP Fax whenever communicat
95. ettings are complete FJ click 0k Accessories tab The Accessories tab contains the following items besides option configura tion items e Prohibit manual destination entry Check this option to inhibit direct destination specification e Enable E mail Check this when using Internet Fax with the LAN Fax function e I P Fax Check this option when using IP Fax After checking this option select a protocol by clicking an appropriate ra dio button 2 Note O If the options on this machine are not configured as instructed LAN Fax functions may fail O When this machine is connected to a network via the SmartDeviceMoni tor for Client port option configuration is automatically performed For details see LAN Fax Driver s Help 163 164 Fax via Computer Basic Transmission This section explains how to send fax documents created using Windows applications To send a fax simply select Print from the Windows application then select LAN Fax M10 as the printer and then specify a destination in the LAN Fax dialog box Open the application document you want to send or create anew document and then perform the following procedure For details see Help amp important O When using SmartDeviceMonitor for Client you cannot send documents to this machine using more than one LAN Fax at the same time E on the File menu click Print F select LAN Fax M10 in the Name list
96. ey with Switch Reception Mode you can switch the reception mode quickly ED Press the Switch RX Mode key T On Hook Dial Pause Redial a alea O eng OReceive File Immediate o Start Manual O Trans Reception Memor Tans O Switch RX Mode A F2 andar ee _ ODetail ransmission O Stamp OFine ae J J ARX039S 2 Select the reception mode using or VY and then press the OK key switch Ra Mode 1 1 Manual Recept ion tuto Recept ion To cancel the selection press the Escape key The standby display appears Reference Fax Features General Settings Guide Receiving Internet Fax Documents Receiving Internet Fax Documents You can receive e mail documents by Internet Fax There are two methods of receiving e mail Auto E mail Reception and Manual E mail Reception Jikimpo rtant O To use Internet Fax functions the optional printer scanner unit must be installed O E mail with attachments other than TIFF F format files cannot be received Senders receive an Error Mail Notification if their e mail contains attach ments You can select whether or not the machine sends this message with User Parameters switch 21 bit 7 in the Fax Features menu However TIFF F documents created by the Saving function of DeskTopBinder can be received O If Require Secure Password Authentication SPA for all client connections is select ed in Windows Server 2003 reception is not possible 2 Note
97. ging the order of priority if necessary IP Fax destination Fax number Mail address O You may not be able to use the machine when it is updating the Address Book using CSV files retrieved using SmartDeviceMonitor for Admin that contain user codes O For details see SmartDeviceMonitor for Admin Help Editing Fax Cover Sheets LAN Fax Cover Sheet Editor allows you to edit the format for fax cover sheets important O It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN Fax Driver Sending Fax Documents from Computers Creating a cover sheet Use the following procedure to create a fax cover sheet You can edit the following items using LAN Fax Cover Sheet Editor e Company name as destination information e Department name as destination information e Contact name as destination information e Company name as sender information e Department name as sender information e Contact name as sender information e Telephone number as sender information e Fax number as sender information e Date e Message 5 1 On the Start menu point to Programs LAN Fax Utilities and then click LAN Fax Cover Sheet Editor The LAN Fax Cover Sheet Editor dialog box appears 2 Edit the cover sheet For details about operations see Help 3 Click Save as on the File menu 4 Select a folder and then enter a file name H click Save Y Note O Cover sheet dat
98. gs Guide Y Note O You can also register programmed fax numbers e mail addresses IP Fax destinations and folder destinations in a Group O When the facsimile initial display is shown after changing the contents of the Address Book the Settings have been updated The selected dest functions have been cancelled message appears Press Exit to bring up the facsimile s initial display O You can register in the Address Book using Web Image Monitor or Smart DeviceMonitor for Admin For details about installation see Monitoring and Configuring the Printer Network Guide or for information about the Address Book see the relevant Help Reference System Settings General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Monitoring and Configuring the Printer Network Guide Programming Destinations from Check Destination Screen This section explains how to register a directly entered fax number e mail ad dress or IP Fax destination to the Address Book using the Check Destination screen If Program appears on the screen it is possible to register a destination dis played on the check destination screen to the Address Book 1 On the check destination screen select the destination you want to register to the Address Book Check Dest mo 2o458 fod 2 Press Program For details about registering destinations see Registe
99. h 17 bit 2 in the Fax Features menu O For the maximum number of digits for a destination see Maximum Values ye Reference p 24 IP Fax Functions p 52 Regarding IP Fax destinations p 08 Using the Quick Dial Keys p 186 Maximum Values Entering Text About This Machine Fax Features General Settings Guide 5l 52 Transmission Regarding IP Fax destinations Depending on the network to which this machine is connected or this machine s configuration enter the IP Fax destination as follows When not using a gatekeeper SIP server e From IP Fax to IP Fax Specify the IPv4 address or host name of the receiving machine Example 192 168 1 10 IPv4 address Example IPFAX1 host name e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a gatekeeper server e From IP Fax to P Fax Specify the alias telephone number of the receiving machine Example 0311119999 alias telephone number e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 When using a SIP server e From IP Fax to IP Fax Specify the SIP user name of the receiving machine Example ABC SIP user name e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving machine Example 0312345678 Specifying a Destination 2 Note O To send to a G3 fax via a gateway connected to a p
100. he File menu 3 When using Windows 98 Me click the Paper tab to set the following properties e Paper Size e Orientation e Tray e Resolution e Gray Scale e Print as Graphics 4 When using Windows NT 4 0 set the following properties e Paper Size e Orientation e Tray e Resolution 5 When using Windows 2000 XP or Windows Server 2003 click the Printing Preferences button to set the following properties e Paper Size e Orientation e Tray e Resolution A click OK Sending Fax Documents from Computers Making settings for option configuration Make settings for optional units installed in this machine 1 On the Start menu point to Settings and then click Printers With Windows XP Professional or Windows Server 2003 select Printers and Faxes on the Start menu With Windows XP Home Edition select Control Panel on the Start menu Next select Printers and Other Hardware and then Printers and Faxes 2 Select to highlight LAN Fax M10 then click Properties on the File menu 3 Click the Accessories tab and then make the settings for the option configuration 4 When the machine is connected to a network option configuration is auto matically performed If the settings do not match the installed optional units click Load from Device 5 When the machine is connected locally to your computer select the check boxes for the installed optional units 9 click Apply Option configuration s
101. he following order A C B and then D If the previous file and next file are both on standby these are also sent in the same order Y Note O To avoid accidentally pressing the wrong Quick Dial key you can set the ma chine so that each time a destination is added using a Quick Dial key Add Dest must be pressed Make the setting in User Parameters switch 17 bit 2 in the Fax Features menu I Reference p 139 Printing a List of Files in Memory Print TX Standby File List Fax Features General Settings Guide Transmission Modes If memory runs out while storing an original If you run out of memory while storing an original free space reaches 0 the Memory is full Scanning will be stopped and only scanned page s will be stored message appears Press Exit to transmit stored pages only 2 Note O When this happens only the scanned pages are sent If you want to delete the scanned pages and cancel transmission in this case contact your service rep resentative ECM Error Correction Mode If part of a transmission fails because of a line problem the lost data is automat ically resent amp important O For this function to work the other machine must have ECM O This function is not available with Internet Fax Immediate Transmission Immediate Transmission is possible with standard fax transmission and IP Fax transmission important O Internet Fax is executed in only Memory Tra
102. heck On Hook Dial Pause Redial Decanter Destro O a OReceive File Immediate o Start Manual O Trans Reception Memor Orns de O Standard EE ODetail ransmission O Stamp OFine ss Shift Space ARX028S P Note O If you press the Pause Redial key at the first digit the Redial screen appears TT 1 O A pause is shown as a on the display Ready 100 Set original specify dest TU Ttl Add Dest TR Mode O You can also program numbers including pauses in the destination list Entering a tone This function allows a machine connected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dialing line When you press Tone the machine dials the number using tonal signals This section explains how to use the tone function with On Hook Dial as an example ED Press the On Hook Dial key T On Hook Dial Pause Redial R a O rat OReceive File Immediate o Start Manual O Tans Reception Memory O Switch RX Mode O Standard TERE ODetail ransmission O Stamp OFine 6 C ad ARX029S Specifying a Destination 2 Enter the fax number using the number keys OReady 1003 Specify dest On Hk di gt 0123456789 _ TX Mode 3 Press Tone Ready 100 Specify dest On Hk di gt 501234567897 TX Mode 4 Enter the number you want to tone dial using the number keys OReady 1003 Specify dest On Hk di gt
103. iate TX Result Report Immediate Transmission If you turn this report on a report is printed after every Immediate Transmission so you have a record of whether the transmission was successful or not If the machine is set up not to print this report and the fax document could not be successfully transmitted the Error Report is printed instead Checking the Transmission Result TX File Status 2 Note O You can switch this report on or off in the User Parameters switch 03 bit 5 in the Fax Features menu O To view the report without text disruption select a font of even character width in your e mail application s settings O You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu O If the page was sent successfully the Page column gives the total number of pages sent successfully Reference Fax Features General Settings Guide Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission If the machine is set up to print a Communication Result Report this report is not printed Use it to keep a record of failed transmissions so you can send them again P Note O You can select whether the Communication Failure Report is automatically printed using the User Parameters switch 04 bit 1 in the Fax Features menu O This report is only printed if the Communication Result Re
104. in the destination display column Ready 100 Set original specify dest amp Tt lO F JHJE TH Hode Transmission Modes When sending by IP Fax When using a gatekeeper server press B 0 S to display MJ in the destina tion display column Ready 100 Set original specify dest D _ Tti D TX Mode ae fal E When using a SIP server press p20 B to display in the destination dis play column CoReady 1002 Set original specify dest a Tli amp Hhe TX Mode Y Note O If either Enable H 323 when using a gatekeeper or Enable SIP when using a SIP server is selected in the Fax Features menu 3 is displayed in place of 40 Press gt to display in the destination display column ye Reference p 24 IP Fax Functions p 28 Internet Fax Functions Fax Features General Settings Guide Memory Transmission Memory transmission mode has standard fax Internet Fax and IP Fax amp important O If there is a power failure the main power switch is turned off or the machine is unplugged for about twelve hours all the documents stored in memory are deleted As soon as the main power switch is turned on the Power Failure Re port is printed to help you identify deleted files Simply turning off the power by pressing the Operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshoot
105. ination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step Q O You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen O Press Add Dest to specify other destinations Searching for a Destination in the Address Book Search by Fax Number Follow these steps to search for a destination registered in the Address Book by fax number amp important O If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear 1 Press 2 B to switch the destination to fax number Ready 100 Set original specify dest Tti D 5 TX Mode ARX034S E select Search Address Book using 4 or Y and then press the OK key 4 Select Search Fax Destination using 4 or Y J and then press the OK key Slsearch Fax Dest 27 7 OE search Fax Dest inat ion If Search Fax Destination does not appear press the Escape key to return to step fJ and then switch the destination to fax number 73 Transmission A Enter the number you want to search for and then press the OK key search Fax Dest ination Enter No chara to search i23_ Tone i If you enter the wrong number bef
106. ine may not select print paper of the cor rect size e documents placed on the exposure glass of sizes other than those listed in the following table e originals with index tabs tags or protruding parts e transparent originals such as OHP transparencies or translucent paper e dark originals with dense text or drawings e originals that contain areas of solid print e originals that have solid print around their edges e originals with glossy surfaces e bound originals of more than 10 mm 0 3 in thickness such as books The following paper sizes are automatically detected in facsimile mode Metric Version Size Location of A3L B4 A4 B5 B5 A5 the original JISD LD JISO sU DE x 13 ES Auto detect x Unable to auto detect Inch Version Size Location of 11 x17 8 1 8 x13 11 x15 10 x14 10 x8 the original x Ly Ly D 14 D x Beare OT O Ol emmer oe ae ae ae ee eS Auto detect x Unable to auto detect 39 40 Transmission Transmission with Image Rotation Generally place A4 8 2 x11 originals in the landscape orientation D If you place an A4 8 gt x11 original in the portrait orientation LJ the image is sent rotated by 90 Providing the receiver has A4 8 2 x11 landscape paper D the document is printed the same size as the original 2 Note O This function is unavailable with Immediate Transmission Stamp When sending
107. ing O If memory is full 0 appears on the top right corner of the display Memory Transmission is disabled Use Immediate Transmission instead 16 Transmission 1 Make sure that Memory Trans indicator lights a Search Check On Hook Dial Pause Redial Decanston Destnatian Commu O nicating O Receive File Immediate o start Manual O Trans Reception T nory ae Switch ORX Mode O Standard TFE O Detail ransmission A pi O Stamp OFine ARX022S Normally Memory Transmission mode is selected If Immediate Trans indicator is lit press the Transmission Mode key to select Memory Transmission mode 2 Place the original 3 Make the scan settings you require 4 Using the number keys or a Quick Dial key specify a destination Ready 100 Add Dest To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter the correct number 5 When sending the same original to several destinations broadcasting press Add Dest to specify the destinations OFeady 1002 Set original specify dest SS OUNEWVORK BRAN Ttl Add Dest La TH Mode You do not have to press Add Dest when adding a destination using the des tination list Transmission Modes 6 Specify the next destination OReady 100 Set original specify dest msde od o Itl ss ee Add Dest TH Mode Pressing B 0 B switches the t
108. ing Manual O When you press Program you can register a selected recipient in the des tination list g For the maximum number of redials the machine can store see Maximum Values Reference p 66 Programming Destinations from Redial Screen p 186 Maximum Values 63 64 Transmission Programming Destinations in the Address Book You can program fax numbers e mail addresses IP Fax destinations and folder destinations using Address Book Management in Administrator Tools in the System Settings menu E Press the User Tools Counter key User Tools Counter Clear Modes OJO Start Enter ARX033S 2 Select System Settings using or V and then press the OK key User Tools 14 oe LOK Counter System sett ings 3 Select Administrator Tools using 4 or Y and then press the OK key SIsyetem settings 2 2 LOK Interface settings File Transfer Administrator Tools 4 Select Address Book Management using or Y and then press the OK key Sl4dmin Tools 175 OK Address Book Manazement Prerm Chanze Delete Group hddress Book Print List Programming Destinations in the Address Book 5 Select Program Change using 4 or Y and then press the OK key l4ddress Book ll Program Change Delete For the procedure to follow see Registering Addresses and Users for Fac simile Scanner Functions General Settin
109. ing communication costs e Communicating between IP Faxes at higher speed than by standard fax IP Fax uses SIP and H 323 as the network protocol Specify an IPv4 address or host name instead of a fax number for sending When using a gatekeeper specify its alias telephone number When using a SIP server you can send by specifying SIP user name Specify addresses of the gatekeeper or SIP server proxy server register server redirect server as appropriate in IP Fax Settings in the Fax Features menu You can also transmit to a G3 facsimile connected to the public switched tele phone network PSTN via a gateway T 38 compliant You can receive IP Faxes in the same manner as standard faxes IP Fax Functions Transmit by specifying Transmit by specifying Transmit by specifying the receiver s fax the receiver s alias the receiver s IP address number 03 1234 5678 number 0311119999 192 169 1 10 or host or SIP user name ABC name IPFAX1 Internet Intranet Telephone network IP address 192 169 1 10 Host name IPFAX1 l d N Gatekeeper SIP server Registered alias telephone number I IP address 192 168 1 20 i 0311119999 192 168 1 20 Alias telephone number 0311119999 Registered SIP user name SIP user name ABC ABC 192 168 1 20 G3 facsimile 03 1234 5678 Gatekeeper SIP server is used Gateway is registered ALTO01S important O To use IP Fax functions the optional p
110. ing multiple originals using the exposure glass 18 23 Sending over a fax line 47 Sending to an e mail address 53 Send Later 91 SEP Code RX 109 SEP Code RX Reserve Report 111 SEP Code RX Result Report 112 Setting LAN Fax Driver properties 162 Setting print properties 162 Setting priority trays 137 Set User Function Key 9 SID Code 108 Simultaneous Broadcast 20 SIP 26 SIP server 26 SIP Settings 9 SMTP reception using Internet Fax 128 SMTP RX File Delivery 9 Specifications 183 Specifying a destination 47 Specifying a destination by directly entering 166 Specifying a destination using Address Book 165 Specifying a destination using a destination list 165 Specifying a destination using the Quick Dial keys 58 Specifying a group of destinations using the Quick Dial keys 59 Specifying a host name 52 Specifying an alias telephone number 52 Specifying an IPv4 address 49 Specifying a SIP username 52 Specifying options 167 Stamp 40 93 Standard 44 Start Manual Reception 121 Stop Communication 89 Stop TX 88 89 SUB Code TX 106 Subject 98 SUB SEP Code 106 109 Substitute Reception 119 Switching between Memory and Immediate Transmission 13 Switching the reception mode 122 Switch Reception Mode 9 Switch RX Mode key 121 122 Symbols 5 System Settings 64 T T 37 full mode 32 178 Terminology 26 Text 43 TIFF F format 28 To add new receiver 17
111. ings E Press the Start key E mail Options 2 Note g g g g g If the fax is not received normally Error appears in the Result column Only the last 50 communications appear in the Journal If you do not re ceive a reception notice message before the last 50 communications are fin ished OK might not be printed in the Journal s Result column This may happen even if the mail is received normally at the other end If you specify mailing list addresses do not set for Reception Notice Oth erwise you will receive multiple reception notice messages from e mail re cipients and the Result column will be overwritten each time a new notice message is received However if you receive a reception notice message indicating an error Error appears in the Result column and will not be overwritten even if you subsequently receive a reception notice message as OK following the error message Reception notice results are only shown in the Journal The Result column J in all other files lists and transmission reports show Reception notice messages themselves are not recorded in the Journal You can select whether or not to print the Reception Notice This can be set with User Parameters switch 21 bit 0 in the Fax Features menu You cannot broadcast e mail using Reception Notice The documents are sent to the destinations in the order in which they were specified P Reference p 15
112. ion results by e mail Also if you enable the Stamp Sender Name the registered sender s name user name appears on the receiver s sheet lists and report amp important O To receive transmission results by e mail the optional printer scanner unit must be installed O In the destination list register senders specify their e mail addresses and register as Sender Only or Dest amp Sender in advance using Address Book Management in System Settings O If user authentication is set the user logged in is set as sender The transmis sion result is sent to the logged in user s e mail address 1 Place the original and then select the scan settings you require F Press TX Mode Ready 100 Set original specify dest TEIA 5 TX Mode 3 Select Sender Settings using 4 or Y and then press the OK key send Later Sender sett ings 2 sided TA 4 Select a sender sender Name Use Quick Dial Search Dest If a destination protection code is set the entry screen appears Enter the pro tection code for destination using the number keys and then press the OK key 93 94 Send Settings E confirm the selected sender and then press the OK key sender Name OK to set Clear to deselect WOUINEWYORE BRANCH g To print the sender s name on the receiver s sheet select Stamp using 4 or Y and then press the OK key If you enable this function the sender
113. ion time is a concern If a power outage lasts about twelve hours or the machine is disconnected from the power outlet for about twelve hours documents stored in the fax machine s memory are deleted If any document is deleted the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting You may not be able to send large files as e mail depending on e mail envi ronment conditions When available memory is low you may not be able to send Internet Fax documents Because the machine sends documents as e mail messages with an attached TIFF F image viewer applications are required in order to view documents when they are received on a computer With a large volume of document it may take some time before transmission starts This is due to the time the machine requires to convert the data in memory ye Reference p 32 T 37 Full Mode p 36 Paper Size and Scanned Area p 56 Bypassing the SMTP server Troubleshooting When Using the Facsimile Function Troubleshooting Internet Fax Functions Functions Not Available for E mail Transmission The following functions are supported with standard fax transmission but not with Internet Faxing ia e Immediat
114. key Label Insertion 1 71 0E Programmed Name The screen returns to that of step 5 Press the Escape key The standby screen returns To check the settings press TX Mode Label Insertion 6 Specify a destination and then press the Start key P Note O Programmed Name is selected by default 105 106 Send Settings setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission A SUB Code is an ID consisting of numbers H and spaces Document trans mitted with a SUB Code is stored in the other party s memory and not printed automatically The other party inputs the SUB Code to print the received docu ment Privacy can be mutually protected when transmitting a confidential doc ument intended for a particular receiver since only a person who knows the SUB Code can print the document Documents can also be sent via facsimiles that have the Transfer Station function This function helps you save costs when you send the same document to more than one place in a distant area and saves time since many documents can be sent in a single operation Jikimportant O Documents can be sent to facsimiles that have the Personal Box function O A SUB Code cannot be used with Internet Fax O To use this function set SUB Code TX to On O Program this function to one of the User Function keys in advance O Obtain the SUB Code of the other part
115. kimpo rtant O To use Internet Fax functions the optional printer scanner unit must be installed O In the destination list register senders specify their e mail addresses and register as Sender Only or Dest amp Sender in advance using Address Book Management in System Settings O Internet Fax is executed in only Memory Transmission that starts transmis sion automatically after storing documents in memory If you specify Imme diate Transmission in Internet Fax the Try again after switching to memory transmission message appears When this happens press Exit and then switch to Memory Transmission 1 Press 42 B to switch the destination to e mail address Ready 100 Set original specify dest g Tti D AWE TX Mode 53 54 Transmission F Press Manual Ready 100 Set original specify dest g Tti D AWE TX Mode To specify a destination using a Quick Dial key see Using the Quick Dial Keys EJ Enter the e mail address destination and then press the OK key E mail Address Enter E mail address abcBabeod com If you enter an incorrect character press the Clear Stop key Then re enter the characters correctly To change the e mail address after pressing the OK key press EditDestl re enter an e mail address and then press the OK key OReady 1008 set original specity dest abclabed com THI Add Dest fEditDest Ta Mode 4 To add a
116. lect Fax To send by Internet Fax select E mail 5 Click the destination in the destination list to highlight it and then click Set as Destination The selected destination is added and appears in the List of Destination box If you add a destination by mistake click the wrong destination and then click Delete from List In the Address Book list box directly enter the name you want to search for You can then jump to the name you entered 6 To specify more destinations repeat steps H through B 2 Note O Destination list contents can be narrowed down by selecting the first letter of acontact name company name or group name in the Search dropdown menu Specifying a destination by directly entering a fax number Internet Fax destination or IP Fax destination 1 Click the Specify Destination tab The Specify Destination tab appears 2 Select the type of fax from the Type dropdown menu To send by standard fax or IP Fax select Fax To send by Internet Fax select E mail After you select the fax type the items corresponding to the selected type appear 3 Specify the destination Specify the destination depending on the selected fax type as follows e If you selected Fax enter the fax number To send by IP Fax enter the IP Fax destination e If you selected E mail enter the e mail address To enter a pause in the fax number click Pause If you selected E mail in step A Pause is
117. lephone number Set the SIP server s IPv4 address and SIP user name Register change or delete the gateway used for transmission to IP Fax Register to use the gateway without using the gatekeeper SIP server Administrator Tools Function name Description Print Journal Prints a Journal Up to 50 of the latest results of transmission delivery results can be checked on this machine Print TX Standby File List Use this function to print the transmission standby file list Communication Page Count Checks the transmission and reception and totals on the display Memory Lock When you switch Memory Lock on received documents are stored in memory and not printed automatically Forwarding Specify whether or not received fax messages are to be forwarded to a programmed receiver Folder TX Result Report When a folder is included in the forwarding destination or the forwarding destination by special sender the specified destination will be notified of the results of forwarding Parameter Setting Parameter Setting allow you to customize various settings to suit your needs To change function settings set the Parameter Switches Program Special Sender Program Change Delete Special Senders perform initial setup and print the Special Sender List You can set functions for each sender if Special Senders are preprogrammed Program Memory Lock ID Program a Memory Lock ID to be entered be fore printing documents when th
118. lts O See the relevant Help for details Reference p 146 Communication Result Report Memory Transmission p 186 Maximum Values 169 170 Fax via Computer Confirming Transmission Results by E mail After communicating in the LAN Fax mode this function transmits the commu nication results with the computer by e mail amp important O To confirm transmission results by e mail the optional printer scanner unit must be installed When you have done Send or Send amp Print using the LAN Fax and when the communication was successful it transmits e mail of the transmission result Result notification e mail is sent when printing is complete or if an error occurs during communication between this machine and a computer E Click the E mail Settings tab F select the Notify check box under E mail TX results 3 Enter the destination When entering the e mail address directly click the Specify destinations radio button and then enter the e mail address in the Specify destinations field When entering the machine s programmed address click the Device Address radio button and then enter the registration number of the destination list in the Device Address box The Device Address box is unavailable when Specify destinations is selected and you cannot enter anything in the text box 3 click Send or Send amp Print P Note O You can confirm transmission results
119. m occurs the originals are not sent properly and not stamped If you find a page that is not stamped send only that page again O A paper jam during Parallel Memory Transmission may cause the trans mission to fail even if stamping is performed O You cannot turn the Stamp function on or off while an original is being scanned Reference Fax Features General Settings Guide Adding Paper and Replacing Toner Troubleshooting 4 42 Transmission Detecting Blank Sheet Upon completion of the first page scanning an alarm sounds if the page is nearly blank important O The blank sheet detecting function works only when an original is scanned using the ADF or ARDF O The blank sheet detecting function is ineffective for second and subsequent pages This function notifies you if an original is placed wrong side down on the scan ner When this happens a message appears for a few seconds The message dif fers depending on number of pages to be scanned and transmission mode e When sending a document using Immediate Transmission or when all pages have been scanned in Memory Transmission Some pazes are near blank e When some pages are left unscanned in Parallel Memory Transmission or Memory Transmission Some pazes are near blank To cancel press Stop Y Note O Even if a near blank sheet is detected it is transmitted as normal O You can turn this function on or off with the User P
120. m scan area e Memory Transmission 297 x 1200 mm 11 x 47 W x L from the ADF or ARDF e Immediate Transmission 297 x 1200 mm 11 x 47 W x L from the ADF or ARDF e 297 x 432 mm 11 x 17 W x L from the exposure glass Placing Originals P Note O There may be a difference in the size of the image when it is printed at the destination O Even if an original is correctly placed on the exposure glass or in the ADF or ARDEF a margin of 3 mm 0 1 around each edge of the original may not be sent O If the receiver uses paper of a smaller width than the original the image is re duced to fit that paper O During Immediate Transmission the length of the scanning range can be come narrower than 1200 mm 47 depending on the resolution as well as the settings on the destination machine O The machine detects paper sizes in the following ways e When you place an original in the ADF or ARDF an original wider than about 264 mm 10 4 is scanned as A3 11 x17 size An original narrower than about 230 mm 9 1 is sent as 8 2 x11 or 8 gt x14 size and an original narrower than about 264 mm 10 4 is scanned as B4 JIS Originals up to 1200 mm 47 2 in length can be scanned e See the following table for sizes the machine can detect when you place an original on the exposure glass Because the machine scans custom size doc uments in a standard size part of the image may be truncated depending on the length of the d
121. me will be RicHHMMSS tif HH hours MM minutes SS seconds 3 Enter a file name You can also change the folder in this step E click Save The image file is saved in the specified folder 2 Note O Single page documents are saved as single TIFF files and multiple page documents are saved as multiple TIFF files Checking Transmission Using LAN Fax Driver From SmartDeviceMonitor for Admin SmartDeviceMonitor for Client or Web Image Monitor you can check information about files sent using LAN Fax Driver For the maximum number of transmission results you can check see Maximum Values Also you can save the contents of the Journal in a personal computer as a CSV file using Load Fax Journal in SmartDeviceMonitor for Admin P Note O When data is transmitted from the LAN Fax Driver via the SmartDevice Monitor for Client port the Data transmission complete message ap pears on the computer s display so you can easily ascertain the communication progress However if the volume of communication data from the LAN Fax to this machine increases the message may appear during the operation due to the differences in memory capacity between this ma chine and SmartDeviceMonitor for Client For more accurate fax transmis sion results use E mail TX results O The job history may differ from the machine s transmission results In that case refer to the machine s transmission resu
122. med destinations 173 Detail 44 Detecting blank sheet 42 Display List 69 Double Sided Transmission 113 Dual Access 20 E ECM Error Correction Mode 21 Edit Cover Sheet 175 EditDest 49 53 Editing Address Book 172 Editing fax cover sheets 174 Editing programmed destinations 173 E mail 93 E mail Options 98 E mail Settings 9 E mail subject 31 E mail text 125 E mail TX Result 145 E mail TX results 170 187 Enable H 323 9 Enable SIP 9 Entering an e mail address 53 Entering an IP Fax destination 49 Entering a pause 48 Entering atone 48 Entering numbers using the number keys 47 Escape key 7 External telephone 85 121 F Facsimile key 6 Fax Features 9 Fax Header Print 102 Fax via computer 157 Fine 44 Folder TX Result Report 9 Forwarding 9 Forwarding destination 127 Forwarding received documents 127 Full mode 32 178 Function list 9 Functions not available for e mail reception 31 Functions not available for e mail transmission 31 Functions not available for IP Fax transmission 27 G G3 Analog Line 9 Gatekeeper VoIP gatekeeper 26 Gateway Settings 9 Gateway VoIP gateway 26 General Settings Adjust 9 H H 323 26 H 323 Settings 9 Handset 85 121 182 How to Read This Manual 5 If memory runs out while storing an original 21 If the machine cannot detect the size of your original 38 If there is no paper of the correct size 136 Image densit
123. mpany This equipment uses the RJ11C USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See in stallation instructions for detail The REN is used to determine the number of devices that may be con nected to a telephone line Excessive RENs on a telephone line may re sult in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be cer tain of the number of devices that may be connected to a line as deter mined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEO TXXXXX The digits represented by are the REN with out a decimal point e g 03 is a REN of 0 3 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the tele phone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you be lieve it is necessary The telephone company may m
124. n you want to send an original quickly or when you want to check the destination you are sending to When using this type of transmission the original is not stored in memory You can only spec ify one address Transmitter This machine Receiver GDRH240E 14 Transmission You can change transmission mode by pressing the Transmission Mode key Coo m a a a aeaea Search Check On Hook Dial Pause Redial a DEAN O vA O Receive File Immediate o Start Manual O Trans Reception Memory Tans O Standard E ODetail ransmission O Stamp OFine 6 C Shift Space ARX021S Check the indicator on the operation panel to see which mode is currently active Reference p 19 Parallel Memory Transmission p 20 Simultaneous Broadcast Selecting Type of Transmission You can select the transmission type standard fax IP Fax or Internet Fax Switch between types of transmission by pressing the selection key displayed on the standby screen amp important O To select IP Fax destinations or Internet Fax destinations the optional print er scanner unit must be installed The display differs depending on whether or not the optional printer scanner unit is installed When sending over a fax line Press 4 B to display amp in the destination display column Ready 100 Set original specify dest TEIA 5 TX Mode When sending to an e mail address Press 4 B to display
125. nal sent by e mail begins with Journal Reference Fax Features General Settings Guide Journal by e mail If the setting is made so that the Journal is transmitted as e mail it is transmitted to the e mail address of an administrator 2 Note O You can set whether or not to display a sender name with the User Parame ters switch 04 bit 5 in the Fax Features menu O To set the administrator e mail address see System Settings General Set tings Guide O Depending on security settings the Destination Sender name may not appear Reference p 99 Requesting a Reception Notice System Settings General Settings Guide Fax Features General Settings Guide 153 Changing Confirming Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your documents If Memory Lock is switched on all received documents are stored in memory and are not automatically printed To print the documents you have to enter the Memory Lock ID When your ma chine has received a document with Memory Lock the Receive File indicator blinks Before using this function the following preparations are required in the Fax Features menu e Program your Memory Lock ID e Set Memory Lock to On amp important O Ifthe main power switch is turned off for about twelve hours all documents protected by Memory Lock are
126. nation in the Address Book Search by IP Fax Destination Follow these steps to search for a destination registered in the Address Book by IP Fax destination amp important O If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear 1 Press B 20 B to switch the destination to IP Fax destination Ready 100 Set original specify dest Tti D 5 TX Mode ARX034S E select Search Address Book using 4 or Y and then press the 0K key Slsearch Fax Dest 171 0E search dddress Book search LOAP 4 Select Search Fax Destination using 4 or Y J and then press the OK key Slsearch Fax Dest 27 7 OE search Fax Dest inat ion If Search Fax Destination does not appear press the Escape key to return to step fJ and then switch the destination to IP Fax destination 7 78 Transmission EF Press IP search Fax Dest ination Enter No chara to search Tore P The Search IP Fax Destination screen appears 6 Enter the IP Fax destination you want to search for and then press the OK key search P Fax Dest Enter characters to search If you enter the wrong destination before pressing the OK key press the Clear Stop key and then enter the destination again El confirm the IP Fax destination you entered and then press the OK key
127. nder Settings cancel the transmission See Canceling a Transmission Reference p 87 Canceling a Transmission System Settings General Settings Guide Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide 95 96 Send Settings PIN Code Transmission A PIN Personal Identification Number Code is a number used for identifying the sender PIN Code Transmission uses the PABX Private Automatic Branch eXchange system to prevent unauthorized users sending faxes and to manage charges ac cording to user A PIN Code is added to the end of the fax number and this is identified by the PABX The PIN Code cannot be revealed or leaked over public telephone lines To utilize PIN Codes your PABX must be equipped with the PIN Code function Depending on the PABX system you are using you might have to enter a PIN Code every time you want to send a fax If you want to use PIN Code Transmission ask the PABX administrator the PABX you are connected to supports the PIN Code function and if it does con tact your service representative for information about setting up amp important O Program the PIN Code TX function to a User Function key beforehand O This function is not available with IP Fax and Internet Fax O When you specify a group destination a PIN Code is added only to those fax destinations included in the group
128. ng the OK key press EditDestl re enter an IP Fax destination and then press the OK key Ready 100 Set original specify dest Oig2 168 0 11 Itl l dd Dest EditDest TX Mode 4 To add a destination press Add Dest CoReady 100 Set original specify dest Mig2 168 0 11 gt tTtl l Add Dest JEditDest TX Mode 5 Specify the next destination OReady 100 Set original specify dest Mig2 ibs 0 22 gt Ttl a Add Dest JEditDest TX Mode To add another destination repeat steps J and fj 6 Press the Start key The machine starts to scan the original and stores it in memory When scan ning ends the Communicating indicator lights and transmission starts 2 Note O Depending on security settings Manual may not appear and you may be unable to enter the IP Fax destination O For a list of gateways T 38 compliant gatekeepers or SIP servers that are certified as operable with this machine contact your local reseller or ser vice representative O Methods of entering a destination vary depending on the network settings made by the administrator Ask the machine administrator for details For details about entering the IP Fax destination see Regarding IP Fax destinations O To avoid accidentally pressing the wrong Quick Dial key you can set the machine so that each time a destination is added using a Quick Dial key Add Dest must be pressed Make the setting in User Parameters switc
129. ngs menu under File Transfer set Fax E mail Account to Receive Internet Fax Functions 2 Note g g g g g The Internet Fax function supported by this machine is compliant with ITU T Recommendation T 37 You can receive e mail messages with an attached TIFF F image from computers Though Internet Fax documents are normally sent via an SMTP server you can also send Internet Fax documents directly to their destinations without going through an SMTP server To do this program Use SMTP Server to a User Function key in advance When sending Internet Fax documents you can specify Attach Subject and Return Receipt in TX Mode You can limit the size of transmitted e mail messages in E mail Settings of Fax Features See Received Images for how e mail is actually received by the computer For details about how to confirm the transmission result see Checking the Transmission Result TX File Status When you transmit an Internet Fax specifying a user code and the email ad dress is set as the routing destination of the specified user code a Communi cation Result Report is sent after the transmission is completed This makes it possible to verify the result of a transmission You cannot send e mails to a destination as cc ye Reference p 56 Bypassing the SMTP server p 98 Entering the Subject p 99 Requesting a Reception Notice p 125 Received Imag
130. nse to the reception notice request attached to the sent e mail This return receipt in cludes the receiver s reception capability information compression type paper size and resolution When the receiver is programmed in the Address Book as the full mode destination the sender side automatically registers the received in formation in the Address Book This allows you to send a subsequent Internet Fax document to that receiver based on this information Returning a Return Receipt When e mail is received if the sender requests reception notice the receiver sends a return receipt that includes the receiving machine s capability com pression type paper size and resolution Registering the Received Reception Confirmation Contents When the sender receives the return receipt that includes the receiver s recep tion capability the sender checks that the final recipient address sent is pro grammed in the Address Book If it is programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to the receiver based on this information If the receiver is programmed as the simple mode machine or not pro grammed in the Address Book the receiver s reception capability cannot be registered If you know the receiver s reception capability y
131. nsmission that starts transmis sion automatically after storing documents in memory If you specify Imme diate Transmission in Internet Fax the Try again after switching to memory transmission message appears When this happens press Exit and then switch to Memory Transmission O Group cannot be used for Immediate Transmission You cannot send the same document to multiple destinations broadcasting If you specify a eroup the Try again after switching to memory transmission message appears When this happens press Exit and then switch to Memo ry Transmission 2 22 Transmission 1 Make sure that Immediate Trans indicator is lit a 8 Search Check On Hook Dial Pause Redial Decea ton De Aon Commu O nicating O Receive File Immediate o Start Manual O Trans Reception Memory Tan Switch ORX Mode O Standard F2 O Detail Transmission O Stamp OFine ARX023S If Memory Trans indicator is lit press the Transmission Mode key to select Immediate Transmission mode 2 Place the original 3 Select the scan settings you require 4 Using the number keys or a Quick Dial key specify a destination OReady 1003 Set original specify dest w0 1 3456789_ Ttl ES SSS SS SSS Add Dest TH Mode To specify a destination using a Quick Dial key see Using the Quick Dial Keys If you make a mistake press the Clear Stop key and then enter the correct number 5 Pres
132. nu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book 2 Click New Browse and then select the CSV file containing the address list to be edited 173 174 Fax via Computer 3 Select the destination you want to delete so it is highlighted in the list D click Delete FY click Yes J click Close 7 If you made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Using the Machine s Address Book Data in the Destination List of the LAN Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using Address Management Tool in Smart DeviceMonitor for Admin Saved CSV files can be inserted into the destination table of the LAN Fax Driver by selecting New Browse in Address Book Save the file again for the LAN Fax Driver 2 Note O When destinations registered in groups by this machine are inserted into Ad dress Book each person s destination is determined according to the follow ing order of priority check before inserting and chan
133. o an IP network and is composed mainly of servers that have the following three functions e Proxy server Receives SIP requests and forwards them on behalf of the re questor e Register server Receives information about a device s address within an IP network and registers them in the database e Redirect server Used to inquire the destination address Gateway VoIP gateway A gateway connecting a telephone network and IP network it has functions such as protocol conversion for connecting these different networks and also connects communication devices telephones facsimiles etc to a LAN or other network IP Fax Functions Notes on Using IP Fax The following are notes about using IP Fax e You may not be able to send to a firewall protected network e You cannot use telephones on a LAN e If a power outage lasts about twelve hours or the machine is disconnected from the power outlet for about twelve hours documents stored in the fax machine s memory are deleted If any document is deleted the Power Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Operation switch does not delete stored documents See Troubleshooting When Using the Facsimile Function Troubleshooting Reference Troubleshooting When Using the Facsimile Function Troubleshooting Functions Not Avail
134. ocument Metric Version Length 243 mm mm B5 BJD mm B5 JIS E B4 E B4 T B4 as 268 mm pee eee e Inch Version Length 1 9 8 10 8 10 8 12 4 9 6 10 6 11 x8 11 x17 D 11 x17 D 11 x17 D 11 x81 D 11 x17 D 11 x17 D 11 x17 D x Unable to auto detect 1 Normally a length of about 420 mm 16 5 can be scanned however it is only possi ble to specify a scanning size up to 432 mm 17 3 7 38 Transmission lf the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size the Cannot detect original size Place original again then press Start key message appears Cannot detect original size Place original again then press start key If this happens do the following E Press Exit The previous display returns OReady 100 set original specify dest 4S H0UNEWORE ERAN TtI Add Dest TH Mode 2 Remove the original and replace it EJ Press the Start key 2 Note O If you repeat steps J to j twice and the original size is still not detected the screen for specifying the original size appears Select the original size and then press the OK key Urizinal Size 1 2 m 0K a B42 eT aii ie 38 12 Placing Originals Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals When this happens the receiving mach
135. ogress e When two or more destinations are specified e When an original is placed on the exposure glass and then sent 2 Note O You can turn this function on or off with the User Parameters switch 07 bit 2 in the Fax Features menu O Standard Memory Transmission may be used instead of Parallel Memory Transmission if there is not enough free memory left O If you use this function the Memory Storage Report will not be printed O If the Clear Stop key is pressed the original jams or memory runs out Par allel Memory Transmission will stop The Communication Result Report is printed and files are deleted O When using Parallel Memory Transmission only the page number is printed on the header of the fax the total number of originals is not automatically printed Reference Fax Features General Settings Guide Automatic Redial If a fax document could not be sent because the line was busy or an error oc curred during transmission redial is attempted at five minute intervals up to five times If redialing fails after four redials the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report 2 Note O If there are a large number of files stored in memory documents might not be sent in the order they were scanned 20 Transmission Dual Access The machine can scan other documents into memory even while sending a fax document from memory receiving a
136. olution is four times finer than Standard 1 Press the Resolution key to switch between resolutions Coo maamaa r Search Check On Hook Dial Pause Redial Pecan Hon Deaan O Te O Receive File Immediate o start Manual O Trans Reception Memory O Switch RX Mode O Standard a ODetail ransmission O Stamp OFine J C_ ad ARX026S The indicators above the key show the current selection scan Settings P Note O If the other party s machine does not support the resolution at which you are sending this machine automatically switches to a resolution that is supported You can check the resolution at which you actually sent by printing the Journal O The machine supports reception at both Standard and Detail resolution O When using Internet Fax transmission documents are sent at Detail res olution even if you have specified Fine To send a document at Fine configure the Full Mode when registering the destinations in the Address Book ye Reference p 32 T 37 Full Mode p 150 Printing the Journal Image Density Contrast Adjust the image density for scanning originals Use the Image Density key to vary the image density within 5 levels 1 Press the Lighter or Darker key to change the density from five density level Original O Text O Photo oeMee Lighter 1 1 1 1 D Darker ARX027S Each key press moves the indicator one place 45
137. on Destination O Sa OReceive File Immediate o Start Manual O Trans Reception O Memory Trans O Switch RX Mode O Standard ere ODetail ransmission O Stamp OFine 6 C a J J ARX038S amp important O Reception may not take place if there is not enough free memory O If free memory reaches 0 during Substitute Reception any further reception becomes impossible and the current communication is terminated 2 Note O The Receive File indicator may light even when receiving documents using Immediate Reception Reference Fax Features General Settings Guide Receiving documents unconditionally If one of the conditions in the following list occurs the machine receives all fax documents using Substitute Reception The machine is printing The machine is busy printing The document is automatically print with a different function with a different function ed after the current job finishes 4 is lit Close the cover shown in the display 119 120 Reception Receiving documents according to parameter specified settings If one of the conditions in the following list occurs the machine receives only those documents that match the conditions specified in the User Parameters switch 05 bit 2 1 in the Fax Features menu 4 is lit Paper is jammed Remove the jammed paper For details about removing the paper see Clearing Misfeeds Troubleshooting All trays are out of
138. on explains reception and reception functions such as printing received documents or routing received documents to other fax machines Types of Reception This section explains different ways of receiving fax documents Immediate Reception Each page of a fax document is printed as soon as it is received This method is used for standard fax documents Receiver this machine Sender El E ND1X00E2 Jikimportant O When receiving important fax documents it is recommended that you con firm the contents of the received documents with the senders O The machine may notbe able to receive fax documents when free memory space is low O If free memory reaches 0 during Immediate Reception any further recep tion becomes impossible and the current communication is terminated 2 Note O If the Substitute Reception is used a fax document is not printed it is stored in memory O This machine supports Standard and Detail resolutions for reception Faxes sent at Fine or Super Fine resolution is printed on your machine at Detail res olution This may differ from the sender s intended resolution ye Reference p 44 Resolution p 118 Memory Reception p 119 Substitute Reception p 132 Printing Options 117 118 Reception Memory Reception The machine waits until all pages of the document have been received into mem ory before printing it Receiver this machine Sender 4 wa
139. onnected to the same LAN as this machine e have its reception protocol set to SMTP O SMTP authentication set on the other party s fax machine is disabled when In ternet Fax is transmitted using this function O If an Internet Fax is transmitted from the other party using this function even if reception is not successful an Error Mail Notification is not sent to the sender O When an Internet Fax is transmitted using this function even if transmission is not successful the error e mail is not sent from the server O When using this function you cannot send Internet Fax documents to the ad ministrator s e mail address programmed on this machine You can send Internet Fax documents directly to their destinations without go ing through the SMTP server Internet Faxes are normally transmitted via the SMTP server However with this feature the domain part of the destination s e mail address is read as the SMTP server s address and transmissions bypass the SMTP server Since this reduces load on the server you can send faxes without having to take server to destination transfer time into account There are two ways of specifying a destination as follows Specify the other party s host name Specify a destination s e mail address by adding the other party s host name to the domain part of the e mail address Specify the address to the right of as follows host name dot and domain name xxxx host name of the oth
140. or Y and then press the OK key 4 Select Search by E mail Address using 4 or Y and then press the OK key Slsearch Dest fie ow OE search by E mail Address If Search by E mail Address does not appear press the Escape key to return to step f and then switch the destination to e mail address 79 76 Transmission 5 Enter the e mail address you want to search for and then press the OK key search by E mail dd Enter characters to search abe es If you enter the wrong e mail address before pressing the OK key press the Clear Stop key and then enter the e mail address again J confirm the e mail address you entered and then press the OK key search by E mail dd Press OK to search When the search is finished the results appear 7 Select a destination using 4 or Y and then press gt to specify it put a tick against it O kmha Multiple destinations can be selected Press 4 to deselect a destination EJ Press the OK key P Note O If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step O You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen O Press Add Dest to specify other destinations Searching for a Desti
141. ore pressing the OK key press the Clear Stop key and then enter the number again J Confirm the numbers you entered and then press the OK key search Fax Dest ination Press OK to search i lea When the search is finished the results appear 7 Select a destination using 4 or Y and then press gt to specify it put a tick against it Pe OE Multiple destinations can be selected Press 4 to deselect a destination E Press the OK key P Note O If no destination matches the specified text the Specified destination is not programmed message appears Press Exit to return to the dis play of step O You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the standby screen O Press Add Dest to specify other destinations 74 Searching for a Destination in the Address Book Search by E mail Address Follow these steps to search for a destination registered in the destination list by e mail address amp important O If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear 1 Press 42 B to switch the destination to e mail address Ready 100 Set original specify dest Tti D 5 TX Mode ARX034S E select Search Address Book using 4
142. osoft Windows Server 2003 Microsoft Windows NT 4 0 159 Fax via Computer LAN Fax Cover Sheet Editor LAN Fax Cover Sheet Editor helps you edit LAN Fax cover sheets Operating systems Microsoft Windows 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD ROM LAN Fax Driver Address Book and LAN Fax Cover Sheet Editor can be in stalled by Auto Run amp important O If the plug and play function starts click Cancel in the New Hardware Found Device Driver Wizard or Found New Hardware Wizard dialog box and then in sert the CD ROM The New Hardware Found Device Driver Wizard or Found New Hardware Wizard dialog box appears depending on the system version of Windows 98 Me Windows 2000 XP Windows Server 2003 or Windows NT 4 0 O Auto Run might not work automatically with certain OS settings If this is the case double click Setup exe located on the CD ROM root directory O If you want to cancel Auto Run hold down the SHIFT key when your sys tem is Windows 2000 Windows XP or Windows Server 2003 hold down the left SHIFT key while inserting the CD ROM Keep the SHIFT key held down until the computer stops reading the CD ROM O Clicking Cancel during installation aborts the installation If you cancel the installation re
143. ou can set it manually Requesting a Reception Notice When the receiver s machine supports T 37 full mode and is programmed as a full mode machine in the Address Book the machine requests the reception notice from the receiver Then the machine will receive the return receipt sent that includes the receiver s reception capability 2 Note O Use Web Image Monitor to manually program a receiver s reception capabil ity information O If you use Internet Fax transmission you can send documents to multiple destinations at once However if you specify full mode destinations since each destination may have a different reception capability transmission is done one by one in the specified transmission order Reference p 99 Requesting a Reception Notice p 178 Programming Destination Information from Web Browser Placing Originals Placing Originals Place the original either on the exposure glass or in the optional ADF or ARDF For details about how to place originals see the following e Placing originals on the exposure glass Placing Originals on the Exposure Glass Copy Reference e Placing originals in the optional ADF or ARDF Placing Originals in the ADF or ARDF Copy Reference Non compatible originals for the ADF or ARDF Copy Reference important O If you place A5 size originals on the exposure glass they are not detected Place A5 size originals into the ADF or ARDF O Do not lift th
144. ows the programmed fax number if the Shows the sender name programmed for name for display was not programmed printing If neither name nor fax number was 3 Dat programmed by the other end an entered eas fax number or a name programmed in a Shows the transmission or reception destination list is shown for transmissions date 4 Time Shows the transmission or reception start time 151 152 Changing Confirming Communication Information e For Internet Fax destinations At time of transmission it shows the e mail address or name programmed in the destination list At time of re ception it shows the e mail address of the sender At time of broadcasting transmission it shows the number of destinations after the e mail addresses or names of destination When documents are transmitted from the computer to the machine LAN Fax gt appears To check if the documents are sent to the receiver confirm the same File No e For P Fax destinations Shows the IP Fax destination or name programmed in the destination list The fax destination details appear on the reception report e For Folder destinations Shows the name programmed in the destination list 6 Communication mode e For fax transmissions and receptions After G3 T for outgoing faxes or R for incoming faxes and the com munication mode appear in alphabet ical letters or symbols e For Internet Fax transmissions and recep
145. paper Add paper For details about adding paper see Adding Paper and Re placing Toner Troubleshooting Toner is empty Replace the toner bottle For details about replacing the toner bottle see Adding Paper and Replacing Ton er Troubleshooting The message Problem All trays are out of action Call your service representative with this tray ap pears You can specify the following conditions with the User Parameters switch 05 bit 2 1 in the Fax Features menu e When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro grammed their Own Name or Own Fax Number If the power is switched off for more than twelve hours all the documents stored in memory are deleted In this case the Journal can be used to identify the senders of the deleted doc uments so you can ask them to resend If a sender has not programmed their Own Name or Own Fax Number the machine may fail to receive an important fax document It is recommended that you ask important senders to program an Own Name or Own Fax Num ber in advance e Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number e Disable The machine does not receive any documents Reference Fax Features General Settings Guide Adding Paper and Replacing Toner Troubleshooting Clearing Misfeeds Trou
146. port is turned off and a document could not be successfully transmitted with Memory Transmission O You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu O You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu O You can set whether or not to display a sender name with the User Parame ters switch 04 bit 5 in the Fax Features menu O The Pg s column gives the total number of pages The Page Not Sent column gives the number of pages that could not be sent successfully O Unprogrammed indicates that the document could not be sent because the forwarding destination is not programmed O indicates that the Internet Fax document was sent to the mail server pro grammed in this machine However this does not mean the e mail was delivered Reference Fax Features General Settings Guide 147 148 Changing Confirming Communication Information Checking the Reception Result RX File Status Confirm the reception result on the screen or in a report Confirming on Display Follow these steps to display the reception result 1 Press the Job Information key ooo EA a aa Es Facsimile ABc DEF GHI oe SS 3 Shift Space Symbols an ARX037S 2 Select RX File Status using 4 or Y and then press the OK key S Job
147. ppears F select the Print Fax Header check box To attach a cover sheet EJ Click Send Options The Send Options tab appears 2 Select the Attach a Cover Sheet check box A cover sheet is attached to the document you are sending Click Edit Cover Sheet to edit the cover sheet Reference p 174 Editing Fax Cover Sheets To display preview Selecting the Preview check box allows you to check how the fax document will be output at the destination E Click Send Options The Send Options tab appears F select the Preview check box J Click Print Send or Send amp Print The Preview window appears click Next or Previous to check the image To close the Preview window click Cancel Saving as files You can save the fax document in TIFF format TIFF F EJ Click Send Options The Send Options tab appears 2 Select the Save as file check box 3 Click Save to 4 Select a folder on the folder tree Sending Fax Documents from Computers 5 Select a method of file naming To enter a file name manually select the Specify file name when saving check box To have the file assigned a name and saved automatically select the Au tomatically create a new file check box O click 0K E Click Save or Save amp Send If you select Automatically create a new file the image file is assigned a name and saved under the specified folder The file na
148. pressed the Start key remove the original e If you have not placed an original press the Clear Modes key e If you are in User Tools mode press the User Tools Counter key Reference System Settings General Settings Guide Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide Reading the Display Panel and Using Keys This section explains screen items and their corresponding keys Ready 100 set original specify dest 1 Selection keys Correspond to items at the bottom line on the display Example The standby display e When the instruction Press R 2 0 B appears in this manual press the left selection key e When the instruction Press Tone appears in this manual press the mid dle selection key e When the instruction Press TX Mode appears in this manual press the right selection key 2 3 ARX045S 2 Escape key Press to cancel an operation or return to the previous display 3 OK key Press this to set numeric values make settings or select an entered item 4 Scroll keys Press to move the cursor to each direction one by one When 4 Y gt or 4 appears in this manual press the scroll key of the same direction Ready Reneral Sett ings Aadiust Reception sett ings E mail sett ings ALTO09S 1 Machine status and message 4 Switches the destin
149. puter The available reports are e Communication Result Report e Immediate TX Result Report e Polling with SEP RX Result amp important O To confirm transmission results by e mail the optional printer scanner unit must be installed O You must first register the e mail addresses of the destinations the report is to be sent to on the destination list 2 Note O When using the Sender Settings function to select the sender the transmis sion results are sent to senders e mail addresses that have been registered Se lect the sender from the Internet Fax destinations in the destination list O If you send fax documents from a computer use LAN Fax Driver to specify whether or not the LAN Fax Result Report is sent to the computer Reference p 93 Sender Settings p 146 Immediate TX Result Report Immediate Transmission Registering Addresses and Users for Facsimile Scanner Functions Gener al Settings Guide Confirming by Report and E mail You can confirm transmission results using both the E mail TX Result function which sends the results by e mail and the Communication Result Report print ed by the machine You can set whether to use both of these together in User Parameters switch 10 bit 6 in the Fax Features menu Reference Fax Features General Settings Guide 145 146 Changing Confirming Communication Information Communication Result Report Memory Tran
150. r Y and then press the OK key Job Information 273 OE Rs File status Print TH Standby File Print Memory Lock File 3 Select the file you want to print using 4 or Y standby File 1 3 a 4 14 06 03PM Pibkstandby Hs TORONTO OFFICE No 122 To cancel printing press the Escape key The display returns to that of step J O Press Print standby File 1 3 4 14 O6 03PH Pibstandby WL TORONTO OFFICE No 122 To cancel printing after pressing Print press the Clear Stop key The display returns to that of step J The display returns to that of step J after printing a TX Standby File Repeat from step J if you want to print another file 5 Press the Escape key The standby display appears 14 Changing Confirming Communication Information P Note O You can also print files that have not been successfully transmitted 142 Checking the Transmission Result TX File Status Checking the Transmission Result TX File Status You can confirm transmission by the display report or e mail Confirming on Display Follow these steps to display the transmission results 1 Press the Job Information key ooo EA a aa Es Facsimile ABc DEF GHI oe SS 3 Shift Space Symbols an ARX037S 2 Select TX File Status using 4 or Y and then press the OK key Job Information 173 LOK otop Communicat ion Print TH standby File List TH File
151. racter Example When searching for ABC enter D e First Word Search for strings that start with the specified character Example When searching for ABC enter A e Last Word Search for strings that end with the specified character Example When searching for ABC enter C e Exact Match Search for strings that fully match the specified character Example When searching for ABC enter ABC e Fuzzy Search Perform a fuzzy search according to the searching method supported by the LDAP server 9 Press the Escape key The screen returns to that of step 10 Press Search S lsearch LDAP Li Advanced Search Selecl Server When the search is finished the search result appears 11 Select a destination using 4 or VJ and then press gt to specify it put a tick against it Multiple destinations can be selected Press the Check Destination key to display details about the selected destination Press 4 to deselect a destination 12 Press the OK key 8 82 Transmission 2 Note O Although one user can program multiple e mail addresses only one ad dress can be retrieved by the search The address retrieved by the search depends on the searching method supported by the LDAP server Howev er the address programmed first is normally retrieved O You can add one additional search condition for LDAP servers by specify ing the Search
152. ram the receiver s properties from Web Image Monitor You can program the following properties e Compression type e Paper size e Resolution 2 Note O It is recommended that you use a Web Image Monitor running under the Same network environment as this machine Otherwise the Web browser may not open and an error may occur O You can also check and manage the documents using DeskTopBinder O For a detailed description see Help for Web Image Monitor O When a receiver that is programmed as full mode in the Address Book re turns a Reception Notice e mail the contents of the newly received e mail overwrite the existing information Reference p 32 T 37 Full Mode System Settings General Settings Guide Monitoring and Configuring the Printer Network Guide To Edit Machine Properties Already Programmed Follow these steps to use Web Image Monitor to edit information about the des tination machine registered in the Address Book 41 Start the Web browser 2 Enter the IPv4 address of the machine you want to monitor after http in the address field The top screen is displayed 3 Click Login and then enter the Administrator s name and password Click Address Book in the left pane The Address Book is displayed 5 Click the radio button to the left of the machine you want to modify and then click Change The Change User page appears Programming Destination Information from Web Brow
153. ranch of Company A FAX No 0212 123 5678 Telephone Network Paris Branch of Customer B Print with the Specify Print button FAX No 01 56 78 12 34 Computer FAX No 01 56 78 12 34 ALT007S 157 158 Fax via Computer amp important O To specify IP Fax destinations or Internet Fax destinations the optional print er scanner unit must be installed O Errors occurring when the machine is used as a LAN Fax will not be dis played on the computer Check for errors by using a Web Image Monitor See Web Image Monitor help O USB connection is not available when using the LAN Fax function on Windows 98 O If your operating system is Windows Me download USB Printing Support for Windows Me from the supplier s Web site O The facsimile function of this machine cannot be used with IPv6 Y Note O It is recommended that you use a Web Image Monitor running under the Same network environment as this machine Otherwise the Web browser may not open and an error may occur Before Use To use these features a LAN Fax Driver must be installed on your computer Use the LAN Fax Driver included on the printer CD ROM You must also make the required computer to fax network settings on the machine according to the type of connection 2 Note O When a personal computer and the machine are connected in parallel See Preparing the Machine Printer Reference O When using Ethernet or IEEE 802 11b wireless LAN See
154. rators as well as setting user and administrator authentication Copy Reference Explains Copier functions and operations Also refer to this manual for expla nations on how to place originals Facsimile Reference Explains Facsimile functions and operations Printer Reference Explains Printer functions and operations Scanner Reference Explains Scanner functions and operations Network Guide Explains how to configure and operate the machine in a network environ ment and use the software provided This manual covers all models and includes descriptions of functions and settings that might not be available on this machine Images illustrations and information about operating systems that are supported might also differ slightly from those of this machine Other manuals e PostScript3 Supplement e UNIX Supplement e Manuals for DeskTopBinder Lite e DeskTopBinder Lite Setup Guide e DeskTopBinder Introduction Guide e Auto Document Link Guide Y Note O Manuals provided are specific to machine types O For UNIX Supplement please visit our Web site or consult an authorized dealer O PostScript3 Supplement and UNIX Supplement include descriptions of functions and settings that might not be available on this machine O The following software products are referred to using general names DeskTopBinder Lite and DeskTopBinder Professional DeskTopBinder 1 Optional TABLE OF CONTENTS Manuals for This
155. re and then click OK D Click LAN Fax Driver The software license agreement window appears 5 Read all of the terms and if you agree select I accept the agreement and then click Next If you select I don t accept the agreement you cannot complete the installation J select the LAN Fax Driver check box and then click Next 7 Confirm that the Printer Name lt LAN Fax M10 gt check box is selected and then click Continue Select the desired port EY Click Finish The installation completion dialog box appears E Click Finish M Click Exit 161 162 Fax via Computer Setting LAN Fax Driver Properties This section explains how to set properties required for using the LAN Fax Driver Y Note O If your operating system is Windows NT 4 0 Windows 2000 XP or Windows Server 2003 log on using an account that has Administrator rights Setting print properties This section explains how to make settings such as paper size or resolution 1 On the Start menu point to Settings and then click Printers With Windows XP Professional or Windows Server 2003 select Printers and Faxes on the Start menu With Windows XP Home Edition select Control Panel on the Start menu Next select Printers and Other Hardware and then Printers and Faxes 2 Select to highlight LAN Fax M10 then click Properties on the File menu With Windows NT click Document Defaults on t
156. removing them While the Original Is Being Scanned Use this procedure to cancel a transmission after pressing the Start key E Press the Clear Stop key User Tools Counter Clear Modes Clear Stop ARX036S The machine stops scanning Y Note O Scanning may be completed while you are performing the cancel operation 87 88 Transmission While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit E Press the Clear Stop key User Tools Counter Clear Modes Clear Stop C Q Start ARX036S 2 Select the file you want to cancel using or Y and then press Stop TX TH Standby File 1 1 414 05 29PM Pibtrnsmte i 25456709 Mo 113 stop TA E Press Delete re you sure you want to delete the document To cancel stopping transmission press No The standby display appears 2 Note O If you cancel a document while it is being sent the transmission is halted as soon as you finish the cancellation procedure However some pages of the document may already have been sent and received at the other end O If the transmission finishes while you are carrying out this procedure it will not be canceled O If multiple destinations were specified only one destination number appears Canceling a Transmission Before the Transmission Is Started Use this procedure to cancel a transmission after the
157. ress TX Mode Ready 100 Set original specify dest Ttl w E TX Mode send Late ender settings Sided TX 91 92 Send Settings 4 Select Send at Specified Time using 4 or V and then press the OK key send Later send at specified Time To cancel the setting select Off and then press the OK key The display re turns to that of step 5 Enter the time using the number keys and press AM PM to switch between AM and PM Then press the OK key start Time Enter time 12 OO PH Current ih 345FM When entering numbers smaller than 10 add a zero at the beginning If you make a mistake press the Clear Stop key before pressing the OK key and then try again To cancel Send Later press the Escape key The display returns to that of step j 6 Press the Escape key The standby display appears To check the settings press TX Mode 7 Specify a destination and then press the Start key Y Note O You can specify a time within 24 hours of the current time O If the current time shown is not correct change it Reference p 87 Canceling a Transmission System Settings General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting sender Settings sender Settings Use this function to set sender information If the sender s e mail address is registered in the destination list the sender can receive transmiss
158. ring Addresses and Users for Facsimile Scanner Functions General Settings Guide 65 66 Transmission 3 Make the settings and then press the OK key The screen returns to that of step J P Note O Depending on security settings Program may not appear and you may be unable to register the destination Reference p 61 Checking the Specified Destination Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Programming Destinations from Redial Screen This section explains how to register a directly entered fax number e mail ad dress or IP Fax destination to the Address Book using the Redial screen If Program appears on the screen it is possible to register a destination dis played on the Redial screen to the Address Book F On the Redial screen select the destination you want to register to the Ad dress Book lf 123456 78907123 l234567010 2 Press Program For details about registering destinations see Registering Addresses and Users for Facsimile Scanner Functions General Settings Guide E Make the settings and then press the OK key The screen returns to that of step f 2 Note O Depending on security settings Program may not appear and you may be unable to register the destination ye Reference p 62 Redial Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide
159. rinter scanner unit must be installed O To use IP Fax functions this machine must be connected to a LAN and set up correctly under IP Fax Settings in Fax Features O Before using this function configure the network in the System Settings menu O The facsimile function of this machine cannot be used with IPv6 P Note O IP Fax supported by this machine is ITU T Recommendation T 38 compliant 25 26 Transmission ye Reference p 117 Types of Reception Connecting the Machine General Settings Guide System Settings General Settings Guide Fax Features General Settings Guide Terminology The following are words you should know when using IP Fax eSa eS gt H 323 A multimedia communication protocol that sends or receives files via one to one communication over a LAN or the Internet SIP A communication control protocol for Internet telephone that utilizes VoIP which converts voice information to IP packets and is equipped with func tions such as creating modifying and terminating sessions with one or more participants Gatekeeper VoIP gatekeeper A gatekeeper manages devices connected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions In addition a gatekeeper governs band transmission rate assignment and access control SIP server A SIP server mediates connection requests between devices connected t
160. rs or late evenings CANADA This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the re quirement that the sum of the RENs of all the devices does not exceed five Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interfer ence in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communi cations However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interfer ence by one more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is conn
161. s files Fax Features General Settings Guide Editing Address Book You can program and edit destinations in the address list using the Address Book For details about the Address Book see the LAN Fax Driver s Help P Note O You can use files created in CSV format as Address Book data For this pur pose create CSV files that conform to a certain format For more information see Help Programming new destinations 1 On the Start menu point to Programs LAN Fax Utilities and then click Ad dress Book The Address Book dialog box appears If LAN Fax Driver has already started up click Edit Address Book 2 Click New Browse and then select the CSV file containing the address list to be edited 3 Enter the destination and name You can enter a contact name company name department name fax num ber e mail address and IP Fax address The name and destination Fax Num ber E mail address or IP Fax address cannot be omitted D click Add The destination is added to the destination list FY click Close 6 If you made changes to a destination a confirmation message appears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel The confirmation dialog box does not appear when you have not made any changes after starting Address Book Sending Fax Documents from Computers
162. s the Start key The machine dials a destination 2 Note O Documents are not stored in memory Reference p 43 Original Type p 44 Resolution p 45 Image Density Contrast p 47 Sending Over a Fax Line p 49 Sending by IP Fax p 08 Specifying a destination using the Quick Dial key p 59 Specifying a group of destinations using the Quick Dial key p 62 Redial Transmission Modes Sending multiple originals using the exposure glass Immediate Transmission Follow these steps to send multiple originals using the exposure glass 1 Make sure that Immediate Trans indicator is lit 2 Place the first page face down on the exposure glass 3 Specify a destination OReady 1003 Set original specify dest 4S NENYORE ERAN Ttl 1 Add Dest TH Mode 4 Make the scan settings you require 5 Press the Start key 6 Place the next original on the exposure glass within 10 seconds after the ma chine has finished scanning the first original Set next page within 10 second s then press start key Press key to finish 7 Repeat steps to Gj for all originals EJ Place the last original and then press the key 23 24 Transmission IP Fax Functions The IP Fax function sends or receives documents between two facsimiles direct ly via a TCP IP network This function has the following advantages and is suitable for communication within the same LAN e Reduc
163. ser g Set the properties for Internet Fax data format other than the mode selection If you change the mode to Simple Mode you cannot set machine properties 7 Click OK at the upper left of the screen To cancel the setting click Cancel in the upper left of the screen The Address Book is displayed 8 Close the Web browser To Add New Receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book 1 Start the Web browser 2 Enter the IPv4 address of the machine you want to monitor after http in the address field The top screen is displayed 3 Click Login and then enter the Administrator s name and password Click Address Book in the left pane The Address Book is displayed FY click Add User The Add User page appears 6 Enter the registration number name and e mail address then set the nec essary properties You can set the Internet Fax data format after entering the e mail address 7 Click Full Mode under Internet Fax Data Format and set the properties ac cording to the receiver s properties If you change the mode to Simple Mode you cannot set machine properties g Click OK in the upper left of the screen To cancel the setting click Cancel in the upper left of the screen The Address Book is displayed 9 Close the Web browser 179 Fax via Computer 180 This section explains features and specifications of
164. smission This report is printed when a Memory Transmission is completed so you can check the result of the transmission Y Note O If two or more destinations are specified this report is printed after the fax document is sent to all the destinations O If the machine is set up not to print this report and the fax document could not be successfully transmitted a Communication Failure Report is printed O You can turn this function on or off with the User Parameters switch 03 bit 0 in the Fax Features menu O You can set whether or not to display a sender name with the User Parame ters switch 04 bit 5 in the Fax Features menu O You can select whether to include part of the original image on the report with the User Parameters switch 04 bit 7 in the Fax Features menu O To view the report without text disruption select a font of even character width in your e mail application s settings O You can set whether or not to display a destination with the User Parameters switch 04 bit 4 in the Fax Features menu O The Pg s column gives the total number of pages The Page Not Sent column gives the number of pages that could not be sent successfully O indicates that the Internet Fax document was sent to the mail server pro grammed in this machine However this does not mean the e mail was delivered Reference p 147 Communication Failure Report Fax Features General Settings Guide Immed
165. ss the OK key The standby screen returns M Press the Start key If you use Immediate Transmission and the fax machine at the destination does not support the SUB Code function a message will appear on the display to inform you of this When this happens press Exit to cancel the transmission 2 Note O Make sure the number of digits in the SUB Code matches the specification of the machine to which you are sending For the maximum number of dig its for the SUB Code of this machine see Maximum Values You can store SUB Codes as well as names and fax numbers in the destination list O The SUB Code is printed on lists and reports pe Reference p 186 Maximum Values Fax Features General Settings Guide Registering Addresses and Users for Facsimile Scanner Functions Gen eral Settings Guide Setting a Password There are times when you may want to use an SID Sender ID when sending confidential faxes with the SUB Code function When you use a Transfer Box that has a password enter the SID Code as the password 2 Note O You can store SID Codes as well as names and fax numbers in the destination list You can enter numbers f and spaces O The SID Code is printed on lists and reports O For the maximum number of digits for the SID Code see Maximum Values re Reference p 186 Maximum Values Registering Addresses and Users for Facsimile Scanner Functions
166. start your computer and install the rest of the software or print er driver P Note O If your operating system is Windows 2000 XP or Windows Server 2003 in stalling a printer driver using Auto Run requires Administrator permissions When you install LAN Fax Driver using Auto Run log on using an account that has Administrator permissions 160 Sending Fax Documents from Computers Installing Individual Applications You need to install a LAN Fax Driver on your computer before using the LAN Fax functions The LAN Fax Driver is on the CD ROM included with the machine Address Book and LAN Fax Cover Sheet Editor are installed with the LAN Fax Driver Address Book helps you edit LAN Fax transmission destinations LAN Fax Cover Sheet Editor helps you edit LAN Fax cover sheets Use the following procedure to install LAN Fax Driver Address Book and LAN Fax Cover Sheet Editor at one time amp important O Before installing the above applications install SmartDeviceMonitor for Client 1 Quit all applications currently running 2 Insert the CD ROM included with this machine into the CD ROM drive of your computer The installer launches automatically and the language selection window appears Depending on your operating system settings the installer may not launch automatically If it does not double click Setup exe in the CD ROM root di rectory to launch the installer 3 Select the interface language of the softwa
167. status 3 Check the transmission results using 4 or V TH status 1 65 4 14 05 31PM Plbtrnemtd MO MEWTORK DIY No 114 When a fax is sent the Own Fax Number or Own Name information of the receiver appears When an Internet Fax is sent the e mail address you entered or the name programmed in the machine s destination list appears For a transmission from a computer LAN Fax gt is shown GF Press the Escape key twice The standby display appears 143 144 Changing Confirming Communication Information 2 Note O Only the transmission results of the latest communications are displayed For the maximum number of communication results you can check on this machine see Maximum Values O You can view sent fax documents and their lists using a network computer Web Image Monitor For details see the Web Image Monitor s Help O If a transmission is completed while you are using this function the result will not appear To view the latest result exit TX File Status and then try again O You can program one of the User Function keys with operations for this function Using the key allows you to omit steps JJ and A O When documents are transmitted from the computer to the machine LAN Fax gt appears To check if the documents are sent to the receiver confirm the same File No re Reference p 186 Maximum Values Fax Features General Settings Guide Confirming by R
168. steuasaewessuectaaes 150 Joumal tis asic ate atiee tate tea Mo cava eanddenesose lela sees aentededine ss cece teense ta Gadedat oe Seateieateecemec ee 151 Transmitting Journal by E Mall ccccccccccsseecescessseesesesseeeseseeneeeesseeeeseeenseesnaees 153 JOU MAID YC AM allllicnstec eins atete ieee A rsa orca see tesa ecet aa 153 Printing a File Received with Memory LOCK ccccsssesssseseseeeeseeeseeeeseeeanenees 154 5 Fax via Computer Sending Fax Documents from Computers 0cccceeseeeeeeeeeeneeeeeseseeneeeeeseeeeneees 157 BOOG USC ennen e a EN 158 Using the SOMW ANG sescisi a a toi iatuaiec ane 158 LAN Fax DV sisi imainicniediasinantetl aamaunadaicneuwanhyviasitnenedeneraame E Ee 159 Address BOOK saorsa E a tuoaativenss 159 LAN Fax Cover Sheet Eqitor ccccccccccssececeeeecsseeceseeseseecseeeesseeeessaeeeseaeeess 160 PAULO RUN DT OG A e a E E A 160 Installing Individual Applications cccccceccceecceeeeeeeceeeeceeeeeeeeaeeeeeeeseeeseeeseeeeseeeaes 161 Setting LAN Fax Driver Properties cccccccccsseecceeeeeceeeeeceeeesseueeeseueesseaeeeneeeeees 162 Seting pint PFOPSMICS 2 125 ctet ee sed cxneesiace vices E ia teu ndarerdteaets 162 Making Settings for option configuration cccseecccceseeeeeeeeeseeeeesseeesaeeesaaeeeenees 163 Basic I FanSMISSION Gircus ccnhlsautva iee E a A 164 Specifying a destination using a destination list ccccecccsseeeeesseeeeeeeeeseeeeeenees 1
169. stinations Reference Entering Text About This Machine Search by Destination List Follow these steps to search for a destination registered in the Address Book us ing the destination list amp important O If LDAP Search is set to Off in Administrator Tools in the System Settings menu the display for selecting either Search Address Book or Search LDAP does not appear 1 Press 4 B to switch the destination to fax number e mail address or IP Fax destination Ready 100 Set original specify dest Tt E TX Mode 69 70 Transmission 2 Press the Search Destination key Search Check Job Destination Destination Information Facsimile ARX034S 3 Select Search Address Book using 4 or V and then press the OK key 4 Select Display List using or Y and then press the OK key Slsearch Fax Dest 172 LOK search by Name Display List search by Registration Wo Destinations appear in registration number order 5 Select a destination using or Y and then press gt to specify it put a tick against it Or ea OE O FS aS O sed Al len O s0slBranch amp Multiple destinations can be selected Press 4 to deselect a destination J Press the OK key 2 Note O You cannot specify destinations twice If you try the This destination has already been programmed message appears Press Exit to return to the
170. tings Switch Reception Mode Specify the method for receiving fax messages Authorized Reception Specify whether or not unwanted fax mes sages are to be screened out Checkered Mark Specify whether or not a checkered mark is to be printed on the first page of received fax documents Center Mark Specify whether or not a center mark is to be printed halfway down the left side and at the top center of each page received Print Reception Time Specify whether or not received date and time are to be printed at the bottom of re ceived fax messages 10 E mail Settings Function name Description Internet Fax Settings Maximum E mail Size You can select to display W 4 PLI or not When you want to send an Internet Fax set On to display the icon Use this setting to limit the size of sent e mail so that destinations that refuse e mail over a certain size can still receive your e mail When this function is set to on you cannot send e mail that is larger than the specified limit SMTP RX File Delivery This function is available on systems that al low routing of e mail received via SMTP IP Fax Settings Function name Description Enable H 323 Enable SIP H 323 Settings SIP Settings Gateway Settings Specify whether or not H 323 is used for IP Fax transmission Specify whether or not SIP is used for IP Fax transmission Set the IPv4 address or host name of the gate keeper and alias te
171. tion MOEe cccccescccsececseecceeeeceueeceeeceeeceueessaeessueesaueesaaes 122 Receiving Internet Fax Documents ssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 123 AUO Emal RECODUON enaena coucde Sate erstiauus ie teieantteardracdtentetril ease eRteexseeanees 123 Manual E Mail RECS ptlon a asis a a aE 124 Received IMagE S eeen A pean tecsadeleniee 125 Reception FUNCHONS sisiane a a a a 127 Forwarding Received Documents ccccccseeceseeeeeeeeeeeeeceeeeseueeseeeseaeeseneeseeeenseeens 127 SMTP Reception Using Internet Fax ccccccessecccssseeeeseeseeeseeecesseeaeeessseueeeseaneees 128 Routing e mail received Vid SMTP cccseccccsseeeceeeeeceeeeeeeseeceuseecenseessaeeeseeeeees 129 JBIG Recepto esseen aa e ENa abodes aauudvecetanmsant a 130 Auto Fax Reception Power UP ccccccccseeceseeceeeceeceeceseeeceeeecuseeeeesseeseeesseesaeeesas 131 Printing DU ONS iesces cates seco cscdeas coc sricanecsedentdenecatedenescenssncnceseacsseccusteassetenewesscaveucnane 132 PAL Completion Be EDren e a cach E A E EET 132 CREEK ERE Mark scce TEER 132 Gemer MarK neri a E EE 133 FRECSOUOM TIMO ercororsi mpina T a a a einieee 133 image Rotationen a E R aae e a nas 134 Page Separation and Length Reduction cccceccecsseecceeeeeeeeeeeseueeseeeeseseessaees 134 Page REdUCHON scarier e e E aa S E O AEA EA EESE 135 TSI Print Transmitting Subscriber Identification Print cccece
172. tion about this machine s fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin 2 Note For details about SmartDeviceMonitor for Admin and its installation see Monitoring and Configuring the Printer Network Guide O For details see Network Guide and SmartDeviceMonitor for Admin Help P Reference Monitoring and Configuring the Printer Network Guide Sending Fax Documents from Computers LAN Fax Operation Messages This section explains typical operation error messages displayed on the comput er when using the LAN Fax Driver and solutions to those messages Message Causes and Solutions Cannot connect to the de Check the network connection vice Check that the power is turned on The number of entries in The number of destinations specified exceeds the maxi Destinations exceed the mum possible The maximum number of destinations limits Up to 300 entries that can be specified at one time is 300 can be entered LAN Fax has already The LAN Fax dialog box is already open Quit LAN Fax been launched Cannot once and then start it up again launch it again Failed to allocate memo Available memory on the computer is insufficient Quit Ly applications currently not in use 177 178 Fax via Computer Programming Destination Information from Web Browser If the receiving machine is compliant with T 37 full mode Internet Fax you can prog
173. tions After 7 T for outgoing e mail or R for incoming e mail and the com munication mode appear in alphabet ical letters or symbols Outgoing e mail set for Reception Notice of E mail Options is indicated by a Q where as A appears with reception notice e mail 2 Note e For IP Fax transmissions and receptions After lt gt T for outgoing faxes or R for incoming faxes and the com munication mode appear in alphabet ical letters or symbols e For forwarding to the folder destinations After and T for outgoing faxes or e mail the communication mode appears in alphabetical letters or symbols 7 Communication time Shows time taken for transmissions or re ceptions 8 Number of pages Shows the number of pages transmitted or received 9 Communication result Shows the result of transmissions or re ceptions OK All pages were properly transmitted or received When Reception Notice is ac tivated using the Internet Fax E mail Op tions receipt of Reception Notice is shown The results of received docu ments that were routed are preceded by i ll The Internet Fax document was sent to the mail server programmed in this ma chine However this does not mean the e mail was delivered When using LAN Fax the results of communication from a computer to this machine are shown Error A communication error occurred D Power was disconnected during com muni
174. ublic telephone line you must specify it s the receiver s machine telephone number For example if the receiver s fax number is 0312345678 specify 5678 To send from an IP Fax to G3 fax without using gatekeeper or SIP server you must register the gate way also O When you specify a destination with IP Fax depending on the receiver s net work configuration you may need to specify the IPv4 address and port num ber of the receiving machine For example if the receiver s IPv4 address is 192 168 1 10 and the port number is 2100 specify 192 168 1 10 2100 Ask the network administrator for details O When you specify a host name depending on the receiver s network config uration you may need to specify the host name and port number of the re ceiving machine For example if the receiver s host name is IPFAX1 and the port number is 2100 specify IPFAX1 2100 Ask the network administra tor for details O An alias telephone number is a number that is registered in the gatekeeper and is available only in the network to which the gatekeeper is connected O Pay attention to the number of telephone number digits set in the gate way IPv4 address conversion table to avoid transmission error Sending to an E mail Address This section explains how to specify an e mail address as a destination When using Internet Fax transmission specify the e mail address in place of the fax number
175. users in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada Important Safety Instructions Caution When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons includ ing the following Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Use only the power cord and batteries indicated in this manual Do not dis pose of batteries in a fire They may explode Check with local codes for pos sible special disposal instructions Save these instructions IMPORTANTES MESURES DE SECURITE Certalnes mesures de s curit doivent tre prises pendant l utilisation de mat ri al t l phonique afin de r duire les risques d incendle de choc lectrique et de blessures En voici quelquesunes Ne pas utiliser l appareil pr s de l eau p ex pr s d une balgnoire d un lava bo d un vier de cuisine d un bac laver dans un sous sol humide ou pr s d une piscine
176. using the E mail TX Result function and the Communication Result Report You can set whether to use both of these together in User Parameters switch 10 bit 6 in the Fax Features menu O If there be any insufficient configurations in the e mail menu on this ma chine or if Auto Specify Sender Name is set to Off the LAN Fax result notification e mail is not transmitted and the LAN Fax Result Report is printed See System Settings General Settings Guide for the e mail set tings and see LAN Fax Result Report for the LAN Fax Result Report I Reference p 146 Communication Result Report Memory Transmission p 171 LAN Fax Result Report System Settings General Settings Guide Fax Features General Settings Guide Sending Fax Documents from Computers LAN Fax Result Report This section explains the LAN Fax Result Report If E mail TX results is set to Notify if there be any insufficient configura tions in the e mail menu on this machine or if Auto Specify Sender Name is set to Off the LAN Fax result notification e mail is not transmitted and the LAN Fax Result Report is printed If the E mail TX Result of Sender Settings has not been set at E mail the LAN Fax Result Report is printed 2 Note O Whether or not the LAN Fax Result Report is printed can be configured with User Parameters Switch 20 bit 0 in the Fax Features menu O When e
177. viter d utiliser le t l phone sauf s il s agit d un apparell sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre Ne pas utiliser l appareil t l phonique pour signaler une fulte de gaz s il est situ pr s de la fuite Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manual Ne pas jeter les piles dans le feu elles peuvent exploser Se con former aux grlements pertinents quant l limination des piles Conserver ces instructions How to Read This Manual Symbols This manual uses the following symbols Z WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety Information section of About This Machine Z CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety Information section of About This Machine Jik important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Y Note Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors Reference This symbol is lo
178. well O Even if SMTP reception is enabled on the DNS server e mail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set in System Settings Also the SMTP server sends an error notification to the originator O If an error occurs while receiving e mail reception is aborted the e mail is de leted and Error Report is printed Also the SMTP server will send an error notification to the originator O When the SMTP server attempts to route received documents to this machine while the machine is transmitting e mail the machine will respond to the SMTP server with a busy signal Then the SMTP server usually tries re sending the documents until the set timeout ye Reference p 123 Auto E mail Reception System Settings General Settings Guide Routing e mail received via SMTP E mail received via SMTP can be routed to other fax machines Los Angeles Branch of Company A PC New York Branch of Company A Telephone Network E mail aaaa abc company com FAX No 212 123 5678 FAX No 212 567 1234 ALTOO6S amp important O Before routing e mail received via SMTP you first must set SMTP RX File Delivery to On in the Fax Features menu O Depending on security settings this function may not be available 129 130 Reception The originator can request transfer of e mail sent to another fax machine by spec ifying the
179. xecuting Send or Send amp Print with the LAN Fax Driver and when the E mail TX Result Report has not arrived the Communication Result Re port is printed Reference p 146 Communication Result Report Memory Transmission Fax Features General Settings Guide Printing and Saving You can print documents created using Windows applications Open the application document you want to print or create a new document and then perform the following procedure For details about printing the fax image see the LAN Fax Driver s Help E on the File menu click Print B select LAN Fax M10 in the Name list and then click OK The LAN Fax dialog box appears The setting method may differ depending on the application you are using In all cases select LAN Fax M10 for the printer Click Print or Send amp Print You can save the fax image in a file See Specifying Options 2 Note O You can also save documents in TIFF format For details about saving in TIFF format see Saving as files O You can select the length of time the machine keeps document data in memory if print failed due to problems such as paper shortage or paper jams Make this setting with User Parameters switch 20 bit 2 3 4 5 in the Fax Features menu Data is deleted when the specified length of time elapses 171 172 Fax via Computer Reference p 167 Specifying Options p 168 Saving a
180. y contrast 45 Image Density key 45 Image Rotation 134 Immediate Reception 117 Immediate Transmission 13 21 Immediate TX Result Report 146 Important Safety Instructions 4 Installing individual applications 161 Internet fax destination machines 185 Internet Fax functions 28 Internet Fax Settings 9 IP 77 IP Fax functions 24 IP Fax Settings 9 J JBIG reception 130 JBIG transmission 44 Job Information key 89 139 143 148 150 Journal 149 151 Journal by e mail 153 Just size printing 137 L Label Insertion 104 LAN Fax Cover Sheet Editor 160 174 LAN Fax Driver 157 159 LAN Fax operation messages 177 LAN Fax Result Report 171 LDAP Search 67 LDAP server 67 Lighter key 45 M Making settings for option configuration 163 Managing facsimile functions using SmartDeviceMonitor for Admin 176 Manual 49 53 Manual Dial 85 Manual E mail Reception 124 Manual Reception 121 Manuals for This Machine i Maximum E mail Size 9 Maximum values 186 MDN 99 Memory Lock 9 Memory Reception 118 Memory Storage Report 86 Memory Transmission 13 15 Memory Transmission sequence 20 Menu Protect 9 Mixing scan settings for a multiple page original 46 N Names of major functions 5 Names of major options 5 Notes on using Internet Fax 30 Notes on using IP Fax 27 NOTICE 1 O OK key 7 On Hook Dial 83 On Hook Dial key 83 On Hook Release Time 9 Operation switch 131
181. y allows you to omit steps f through B O In the USA law requires that your fax number be included in the Fax Header Register the fax number and switch on Fax Header Print with User Parameters switch 18 bit 1 in the Fax Features menu See Fax Features General Settings Guide Reference Fax Features General Settings Guide 103 104 Send Settings Label Insertion With this function you can have the receiver s name printed on the document that is received at the other end amp important O To use this function set Label Insertion to On when registering fax destina tions in the Address Book and also select Programmed Name when sending fax documents O When there is an image around the area where the Label is to be printed that image is deleted The receiver s name is printed as follows e Receiver s name printed at the top of the page and preceded by To Set this function as follows e Set Label Insertion to On when programming fax destinations e Select Programmed Name for Label Insertion when sending fax documents 1 Place the original and then select the scan settings you require F Press TX Mode Ready 100 Set original specify dest TIA 5 TX Mode 3 Select Label Insertion using 4 or Y and then press the OK key E mail Opt tons Print Fax Header Label Insertion 4 Select Programmed Name or Off using 4 or Y and then press the OK
182. y in advance O When sending a confidential document inform the other party of the SUB Code in advance O This machine cannot receive documents that are transmitted with a SUB Code 1 Place the original and then select the scan settings you require F Press TX Mode Ready 100 Set original specify dest Tti D Setting SUB Codes for Transmission 4 Select On using 4 or Y and then press the OK key SUB Code TH 1 1 LOK t f The screen returns to that of step H Press the Escape key The standby screen returns 6 Enter the fax number of a destination or an IP Fax destination OFeady 100 Set original specify dest mu fo46b ed Ttl 1 Add Dest TH Mode E Press the User Function key F1 to F3 programmed with SUB SEP Code a Search Check On Hook Dial Pause Redial Decent en Commu O nicating OReceive File Immediate o Start Manual O Trans Reception Memory ee O Standard TER O Detail ransmission O Stamp OFine ARX030S E Enter a SUB Code and then press the OK key SUB Code Use No keys Space If you make a mistake press the Clear Stop key before pressing the OK key and then try again 107 108 Send Settings 9 When a password is required enter the SID Code using the number keys and then press the OK key Fasswordis ID Use No keys Spacek When a SID Code is not required just pre
183. you want to send Jikimpo rtant O To use Internet Fax functions the optional printer scanner unit must be installed 1 Place the original and then select the scan settings you require F Press TX Mode Ready 100 Set original specify dest Tti 5 TX Mode 3 Select E mail Options using 4 or Y and then press the OK key E mail Opt tons Print Fax Header Label Insertion C select Attach Subject using 4 or Y and then press the OK key SE mail Options 171 0E Attach subject Return Receipt E Enter the subject line and then press the OK key Attach Subject Enter subject abe J es Depending on the type of characters to enter press the Shift key to switch the mode The screen returns to that of step E mail Options 6 Press the Escape key twice The standby screen returns To check the settings press TX Mode 7 Specify a destination 3 Specify the sender For details about specifying senders see Sender Settings E Press the Start key 2 Note O If you send e mail without setting a subject a subject is automatically in serted For details about how the subject is automatically inserted see E mail Subject and Received Images O You cannot send a subject only as e mail without an original O For the maximum number of characters for an e mail subject see Maxi mum Values Reference p 31 E mail Subject p 93
184. ype of transmission between fax number e mail address and IP Fax destination A fax number e mail address and IP Fax destination can be specified simul taneously El Press the Start key P Note O If the combined total number of programmed destinations exceeds the maximum value only Immediate Transmission is possible O For the maximum number of destinations you can specify per file see Maximum Values O For the maximum number of destinations you can specify for all files in cluding files in memory see Maximum Values O For the maximum number of documents you can store in memory for Memory Transmission see Maximum Values O For the maximum number of pages you can store in memory using A4 Standard lt ITU T 11 Chart gt see Maximum Values Reference p 43 Original Type p 44 Resolution p 45 Image Density Contrast p 47 Sending Over a Fax Line p 49 Sending by IP Fax p 53 Sending to an E mail Address p 58 Specifying a destination using the Quick Dial key p 59 Specifying a group of destinations using the Quick Dial key p 62 Redial p 186 Maximum Values Fax Features General Settings Guide Troubleshooting When Using the Facsimile Function Troubleshooting Transmission Sending multiple originals using the exposure glass Memory Transmission Follow these steps to send multiple originals using the exposure glass 1 M

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