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Hotpoint 9534 Washer User Manual

1. Output ieee Please enter your password Quality Collated using the keypad to your right Uncollated 2 use Photo J Co Cord ote 2 D gt ae gt 2 gt 1 Sided BY xx Other Le Other NOTE The factory default password is 22222 This password is used initially prior to new PINs being assigned To prevent unauthorized access a user with Owner privileges can change this PIN or change the Access Rights to it se a Setups Machine Setups Copy Setups Fax Setups C Print Setups Scan to File Setups C Auditron Setups Page 7 4 Access Rights gt Touch the Access Rights button Add Pin G Access Rights Setups Additional Setups gt Touch Add Pin gt Using the pop up keypad enter a number between 4 and 16 digits gt Touch Save Set User Privileges User PIN T J 4 Y System T Key Operator Administrator Auditron J Owner J Add PIN Administrator J Delete PIN gt Use the search facility or scroll buttons to select the user pin number for the user whose privileges are to be set or modified gt Touch the desired button s to add or remove privileges see Page 7 2 fora description of each gt Touch Confirm User PIN Search J 4 Y System T Key Operator Administrator Auditron J Owner LJ Add PIN Administrator J Delete PIN
2. gt Touch the scroll buttons to select the preferred display format for example the mm da yy format would Curent Date 12 21 98 display 06 10 01 for a current Date Fomai Month Ea Day Year date of 10th June 2001 4 m 4 m 4 4 gt Use the scroll buttons to Y Y Y v select the current month mm day dd and year yy NOTE The current date is displayed on fax documents confirmation pages and activity reports It is also displayed when users select Annotation and Date for their copies gt Touch Save to continue Page 3 4 Machine Setup Time gt Touch the Time Setup button De Setup Qe Setup gt Select the preferred display format 12 or 24 Hour for example eleven o clock at night would either be displayed as 11 or 23 hours Le Hour Hours a Minutes a gt Use the scroll buttons to us 58 select the current time in BE baa Y Y hours and minutes gt Touch Save and Close to continue NOTE The current time is displayed on fax documents confirmation pages and activity reports It is also displayed when users select Annotation and Time for their copies Walkup Screen gt Access Machine Setups as described on Page 3 1 gt Touch the Walkup Screen button Q S T 7 S S Xerox Document Centre 220 230 332 340 Setup Guide Page 3 5 To change the default display for the Touch Screen gt
3. one caes sen Pe Co CI Cd CC I ie xerox Q 3 T 7 gt T U JJJ JAJAJJA HINT Touch Change Keyboard for access to additional characters T A i JN si te gt Access Fax Terminal Setups as described on Page 5 3 gt Touch the Fax File Management button Xerox Document Centre 220 230 332 340 Setup Guide Page 5 21 gt Touch any button to change the setting a description of each follows gt Make changes as required gt Touch Save to continue Mailbox Files Failed Fax Files Displays a list of fax jobs that were unsuccessful after attempting to send the job a specified number of times depending on the current settings gt Touch the Mailbox Files or Failed Fax Files button gt Select the required default setting a description of each Tite Files F awe Delete follows Auto Delete automatically deletes all failed fax documents Delete in 24 hours DC220 230 automatically deletes all failed fax documents after 24 hours Keep keeps all failed fax documents until they are manually deleted Files for Polling Files Stored for Polling Contains data for documents scanned and stored in memory in order to send them to a remote terminal when polled Page 5 22 Fax Setups gt Touch the Files Stored for Polling button gt Select the required default setting a description of each follows gt Touch Save To
4. Xerox Document Centre 220 230 332 340 Setup Guide Page 7 5 2 lt D x 7 7 Q O 3 lt Delete PIN gt Use the search facility or scroll buttons to select the User PIN number to be deleted gt Touch Delete PIN gt Touch Confirm canm om Je OjUser PIN Press Confirm to delete this user from the User List dd PIN Page 7 6 Access Rights 8 Index Numerics 2 sided printing 5 11 2 sided sides imaged 4 7 A A3 to 11 x 17 5 13 about this guide 1 1 access button 2 6 3 1 5 2 access rights 7 1 access setups 2 5 account setup DC220 230 account setup DC332 340 1 6 1 6 4 account delete DC220 230 6 13 account delete DC332 340 6 6 accounts delete all DC332 340 6 7 activity report 5 14 add accounts DC220 230 6 12 add accounts DC332 340 6 5 adding a user 7 5 Additional Setups Report Languages 3 11 additional setups 3 10 localization 3 10 auditron administrator privileges DC332 340 7 5 auditron administrator tools 2 3 auditron enable 6 10 auditron enable DC332 340 6 3 auditron setups 6 1 auto answer delay 5 29 auto clear 3 6 auto off mode 3 8 auto tray switching 3 3 Auto paper tray 3 3 B batch send 5 28 Border Erase DC332 340 4 10 broadcast and multi poll reports 5 14 buttons access 2 6 3 1 5 2 interrupt 3 9 C calling for service 1 2 change keypad 5 7 communication mode forced 4800 5 19 G
5. Image Output ply 4 Please enter your password Quality Collated using the keypad to your right Uncollated 2s zanna e b otay Gs fr en ES NOTE The default password 22222 may be used if PINs have not been assigned Xerox Document Centre 220 230 332 340 Setup Guide Page 3 1 Q S T a Y S S gt Touch the Machine Setups button gt The Machine Setups screen is displayed HINT The Additional Setups button accesses more Machine Setup features Touch this button if the feature you require is not displayed on the initial Machine Setups screen Machine Setups Copy Setups O Fax Setups Q Print Setups C Scan to File Setups Q Auditron Setups NOTE The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332 340 The appearance of these interface screens may differ slightly on other models or configurations However feature descriptions and functionality remain the same as described Page 3 2 Machine Setup Paper Tray Setups gt Touch any button to change the setting a description of each follows gt Make changes as required gt Touch Save to continue Default Tray Tray Priority Auto Tray Switching gt Access Machine Setups as described on Page 3 1 gt Touch the Paper Trays button Default Warning Setting both C
6. 2 About Setups The Document Centre 220 230 332 340 is designed to enable machine and feature default settings to be customized to meet local requirements This chapter contains an explanation of Setups and general information regarding the Setup procedures NOTE The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration However feature descriptions and functionality remain the same as described Q S T 9 ks 5 g lt Xerox Document Centre 220 230 332 340 Setup Guide Page 2 1 Setup Procedures Machine Setups Fault Override During manufacture certain settings for features and functions of the Document Centre 220 230 332 340 are programmed into the machine Once the machine is installed the Setup Tools can be used to change these settings to the most suitable settings for the users environment To change the settings a user enters a PIN Personal Identification Number Depending on the access rights assigned to the PIN any or all of the following tools can be accessed to allow the various settings to be changed For further information about assigning PINs refer to Access Rights on Page 7 1 Key Operator Tools If a PIN is entered that has been assigned Key Operator access rights the user can set up or change the machine and feature settings These include some or all of the following dependent on machin
7. gt Touch Save to continue Page 3 8 Machine Setup gt Touch nterrupt Button gt Select Enabled or Disabled gt Touch the Priority or Print Queue Priority button gt Select a priority for either the Print or Fax Queue gt Touch Save to continue Interrupt Button The Interrupt feature enables the current job to be stopped and held in memory while another job is executed When the Interrupt job is complete programming for the first job is retrieved by pressing the Interrupt button again m Interrupt Button Interrupt Button B Print Queue Priority Priority or Print Queue Priority Program the machine to complete Print or Fax jobs in a specified order Number 3 is the highest priority and number 5 is the lowest priority Copy jobs are always priority 3 they have job priority over all other jobs When print or fax is set as priority 4 the machine automatically sets the other feature as priority 5 Priority can only be changed for print and fax jobs Print Queue Priority Copy and Reports Interrupt Button Print Queue Priority BL Q S T 9 i S S Xerox Document Centre 220 230 332 340 Setup Guide Page 3 9 Localization gt Touch the Localization button gt Select the preferred measurement display format Inches or Millimeters Je gt Touch Save to continue P ree Page 3 10 Machine Setup Additional Setups gt Acc
8. to change the settings a Go description of each follows or touch Offto turn this feature Oje Erase off a Edge Erase gt Make changes as required gt Touch Save to continue Border Erase DC332 340 gt Touch the Border Erase button gt Use the scroll buttons to set the default measurement for Border Erase between 0 and 2 inches m Edge Erase v gt Touch Save to continue gt Select another Setup or touch Exit to exit the setup screens Page 4 10 Copy Setups Edge Erase DC332 340 gt Use the scroll buttons to set the default Edge Erase settings Copy Setups gt Touch Save Jo ryt 0 gt Touch Close to exit Copy je Erase 4 4 Setups mE i 7 Y Xerox Document Centre 220 230 332 340 Setup Guide Page 4 11 Page 4 12 Copy Setups 5 Fax Setups Fax Setups are divided into two areas Quick Pathway Fax Terminal Setups to set and change the defaults Press the Access for the available fax options such as paper size and a on the Control type resolution and mailbox options ane Fax Communication Setups to set options that affect incoming and outgoing fax documents such as redialing and preventing the receipt of junk fax documents gt Enter Key Operator PIN see NOTE gt Touch Fax Setups NOTE These changes can only be made when a PIN Personal Identific
9. 1 5 Receive Header Print DC332 340 5 31 receive reduction 5 9 redial count 5 26 redial intervals 5 26 redial management 5 26 reduce enlarge defaults 4 3 reduction incoming fax 5 9 related documentation 1 1 Report Languages 3 11 reports activity report 5 14 broadcast 5 14 fax options 5 14 languages 3 11 mailbox report 5 16 multi poll 5 14 paper sizes 3 13 transmission report 5 15 resend count 5 28 resolution 5 16 ring volume 5 30 S screen display setup 3 5 Secure Fax Receive DC332 340 5 31 serial number 1 2 3 13 service 1 2 service telephone number 1 3 Set User Privileges 7 5 setting defaults 2 5 setup procedures 2 1 sharpness 4 8 short edge feed SEF 1 4 sides imaged 4 7 stapling 5 12 super G3 5 18 switch on off 2 5 Xerox Document Centre 220 230 332 340 Setup Guide Page 8 3 system administrator privileges 7 5 system administrator tools 2 3 system serial number 1 2 3 13 T telephone numbers 1 3 terminate immediately 6 8 6 14 Terminate on Job Boundary 6 8 time setup 3 4 timers 3 6 tone 5 25 tools auditron administrator 2 3 key operator 2 2 owner 2 3 system administrator 2 3 touch screen contrast 3 12 transmission report 5 15 U User Privileges 7 5 V volume line monitoring 5 27 volume ring 5 30 W walkup screen display setup 3 5 Welcome Centre 1 3 Welcome Centre telephone number 1 3 X Xerox telephone number 1 3 Xerox Welcome Centre 1 2 telephoning 1 3 Page
10. 16 digits Xerox Document Centre 220 230 332 340 Setup Guide Page 6 11 Q S T 9 S 3 S lt gt Access Auditron Setups as described on Page 6 2 gt Touch the nternal Auditron Internal Auditron External Control Device button Oo 3s gt Touch the Account Setup button Accounts gt Make selections as required Count Limit Count Limit gs Copy F see below for a description of L Qi aw a l 20000 each Account Number A Clear at ai lui A i ee O Modify Account gt Touch Save to continue m g O Search Delete Account Add Account Add Accounts gt Touch the Add Account button gt Enter the new account number between 4 and 16 digits long using the pop up Account Number 4 16 Digits Limit 0 20000 00 Copy Save D0 ee keypad ae Number 4 gt Touch Save to continue J yo fc he Page 6 12 Auditron Setups gt Select the services required for this account gt Make other selections as required see below gt Touch Save and Close to continue C Copy Count Setup C Fax Send Count Setup Scroll buttons a new limit can be entered to restrict the number of prints which can be assigned to this account Unlimited there is no limit on the number of prints that can be assigned to this account Reset Count the counters for this account will be reset to zero Delete Account t
11. 8 4 Index
12. Dialing Digits Reporting Xerox Document Centre 220 230 332 340 Setup Guide Page 5 7 gt Touch the second Delayed Start Time button on the right of the screen gt Use the scroll buttons on the screen to select the default transmission start time gt Touch Save to continue gt Touch the Long Document button gt Select 600 mm or 3600 mm to enable scanning of long documents up to these lengths gt Touch Save Cancel A A Y 00 20 00 58 Q z 00 59 Am Pm Long Document DC332 340 LJ D LJ Delayed Start i The Jo mee LJ Local Name GG Long Document a 141 inches E Company Logo L Dialing Digits Reporting L Local Name Long Document Company Logo biating Digits Reporting e Jp Iei Start z an BE mm Dialing Digits Reporting DC332 340 This default selects whether the first or last 20 digits of a telephone number are displayed on reports and headers Page 5 8 Fax Setups gt Touch the Dialing Digits Reporting button gt Select the preferred option gt Touch Save Fax Printing Options fone se __Jtocarniame ong document Qe Ose a First 20 digits LJ Company Logo Dialing Digits Reporting J Last 20 digits AE Q T O x v U J ES Tewes Start E First 20 digits T Local Name J Long Document Last 20 digits J Company Logo o Dialing Digits Reporting gt Access F
13. Press the Access Fax Terminal Options button on the Control Panel gt Enter Key Operator PIN Fax Report Options Fax Printing Options see NOTE gt Touch Fax Setups gt Touch Fax Terminal Fax Mailboxes Setups Fax Panel Defaults Fax File Management Q S T 7 x lt n U NOTE The default password is 22222 which may be used if PINs have not yet been assigned Access Fax Terminal Setups gt Access Fax Setups as described on Page 5 2 gt Touch the Fax Terminal Set ups button C Fax Terminal Options C Fax Printing Options O Fax Report Options C Fax Panel Defaults Fax Mailboxes G Fax File Management NOTE Only those selections relevant to the machine configuration will be available Xerox Document Centre 220 230 332 340 Setup Guide Page 5 3 Fax Terminal Options gt Touch any button to change the setting a description of each follows gt Make changes as required gt Touch Save to continue gt Access Fax Terminal Setups as described on Page 5 3 gt Touch the Fax Terminal Options button Delayed Start ae a Local ID Time Cea T Local Name J Long Document L ac LID Line 2 _ Jowa Logo J Dialing Digits Reporting Local ID According to the Federal Law the Document Centre 220 230 332 340 must be programmed with an identification number The identification number or Local ID is the telephone number for the Document Cent
14. Select the preferred default screen ai Queue Copy gt Touch Save to continue The screen selected will be displayed when the machine is switched ON when programming or job time out occurs or when AC is pressed NOTE The buttons available will depend on the machine configuration Timers gt Access Machine Setups as described on Page 3 1 gt Touch the Timers button gt Touch any button to change the setting a description of each follows gt Make changes as required gt Touch Save to continue Auto Clear With the Auto Clear feature enabled the machine returns to the default settings after the specified time Page 3 6 Machine Setup gt Touch the Auto Clear button gt Select On or Off gt If Onis selected use the scroll buttons to set the timeout period gt Touch the Low Power button Low Power programs the machine to default to Low Power Mode after a specified time gt Use the scroll buttons to set the timeout period Auto Clear J off 15 300 seconds a J Low Power J Auto Off Low Power Low Power Mode becomes active after the specified time of machine non use When activated the Touch Screen is blank and the Power Saver light is on When the Control Panel or Touch Screen is touched or the Platen cover lifted the machine responds within 1 second All features are available within 30 seconds cams 5 Auto Cl
15. Setup Disabled Service Disabled Component Feature Feature Result Paper Tray 2 In Machine The machine will Setups not print Copy or Paper Trays Fax jobs if the Default Tray disabled tray is the default tray The Paper Supply button will not be displayed on the Copy screen Paper Tray 3 In Machine The machine will Setups not print Copy or Paper Trays Fax jobs if the Default Tray disabled tray is the default tray The Paper Supply button will not be displayed on the Copy screen Paper Tray 4 In Machine The machine will Setups not print Copy or Paper Trays Default Tray Fax jobs if the disabled tray is the default tray The Paper Supply button will not be displayed on the Copy screen Xerox Document Centre 220 230 332 340 Setup Guide Page 3 25 Q 3 T O v S S Page 3 26 Machine Setup 4 Copy Setups 7 This section contains the procedures for Copy Setups which Quick Pathway includes programming the default settings for the following gt Press the Access features button on the Control Reduce Enlarge Panel Q S T 7 a Q gt Enter Key Operator PIN Image Quality see NOTE Output gt Touch Copy Setups Sides Imaged Expert Image Quality Margin Shift DC332 340 Erase DC332 340 NOTE These changes can only be made when a PIN Personal Identification Number which has been assigned Key Operator access right
16. Use Fault Override only if all other attempts to clear the fault have failed Entering Fault Override Mode might require action to disable the faulted component delete the faulted job or both depending on the type of job and fault The Key Operator can call the Xerox Welcome Centre if the fault cannot be cleared NOTE Use caution when deleting a remote job it may not be possible to re create or resubmit the job Xerox Document Centre 220 230 332 340 Setup Guide Page 3 15 Q 3 T O v S S Accessing Fault Override To access Fault Override Mode a fault screen must currently be displayed on the Touch Screen gt Press the Access button on the Control Panel gt Touch the and enter a PIN Personal identification Number with Key Operator access rights see NOTE below gt Select confirm to delete the current job and or disable the faulty component NOTE The default password 22222 may be used if PINs have not been assigned Refer to Access Rights on Page 7 1 for more information Page 3 16 Machine Setup Unavailable Features Some types of jobs will not print if the disabled component is required for a default setup In this case the machine displays a prompt to check the setups The following table contains details about specific features that are unavailable when a component is disabled Disabled Service Disabled Component Feature Feature Result
17. print Fax Terminal jobs if the Setups Fax Finisher is Printing disabled and the Options default is Output Stapled Selection Left Stapled Finisher In Fax The machine will Setups Fax not print Fax Terminal jobs if the Setups Fax Finisher is Printing disabled and the Options defaultis the Left Output Tray Selection Left Tray Finisher In Fax The machine will Setups not print Print Printer jobs if the Setups Tray Finisher is Settings disabled and the Destination defaultis the Left Tray Left Tray Tray Xerox Document Centre 220 230 332 340 Setup Guide Page 3 19 Q 3 T O v S S Disabled Service Disabled Component Feature Feature Result Finisher In Copy The machine will Setups not print Copy Output jobs if the Stapled Stapler is disabled and also is the default The Output button will not be displayed on the Copy screen Finisher In Fax The machine will Setups Fax not print Fax Terminal jobs if the Setups Fax Finisher is Printing disabled and the Options default output is Output the Left Tray Selection Left Tray Finisher In Print The machine will Setups not print Print Printer jobs if the Setups Tray Finisher is Settings disabled and the Destination defaultis the Left Tray Left Tray Tray Page 3 20 Machine Setup Disabled Service Disabled Component Feature Feature Result Finishe
18. required Normal Darker T Original Type J Communication Mode Q 0 x v U Original Type gt Touch the Original Type button Conce save gt Select the default option J required see below for a _J reson _Jateroaer 5 description B m Original Type J Communication Mode Jre Auto separates images into text and photo areas automatically and implements image processing for each area Text optimizes image processing for text lines and solid areas Photo optimizes image processing for photographs Xerox Document Centre 220 230 332 340 Setup Guide Page 5 17 Forced 4800 Document Centre 220 230 Used when fax communications are susceptible to errors This mode is slower but it is less susceptible to errors gt Touch the Forced 4800 button gt Select On or Off as the default g j g E Resolution Lighter Darker off gt Touch Save T Original Type E Forced 4800 m On Communication Mode DC332 340 This feature sets the default communication mode used for transmission to a remote fax machine gt Touch the Communications Mode button gt Select the default option Super G3 33 6 Kbps required see below for a __ reson _Jher oar LJ description e 14 4 Kbps gt Touch Save to continue Jowa Di be Sa _ Jorn sts Super G3 automatically determines the communication mode to be used based on the maximum capabilities of the remot
19. setting programs a tone or pulse dialing NOTE This feature might be restricted in some areas Tone 10 PPS pulse per second for a rotary dial 20 PPS pulse per second for a rotary dial gt Touch the Dialing Type button gt If necessary touch the Line 1 or Line 2 button gt Select the desired option A Dialing Type J Line Monitor Ej Pause Time J Batch Send J Redial Management E Resend Count gt Touch Save to continue Xerox Document Centre 220 230 332 340 Setup Guide Page 5 25 Pause Time This feature sets the amount of time for dial pauses gt Touch the Pause Time button gt Touch the scroll buttons to select a pause time in __J oa Type Jm Monitor seconds 4 eal Pause Time _ Josten Send seconds 0 255 Redial Management Redial Count sets the number of times the machine will automatically attempt a redial if a connection cannot be made Redial Interval sets the time intervals in minutes between redials NOTE This feature might be restricted in some areas gt Touch the Redial Management button J Dialing Type J Line Monitor Og Count 5 J Pause Time J Batch Send Redial Interval 3 Minute s a Redial Management L Resend Count Q Page 5 26 Fax Setups gt Touch the Redial Count button gt Touch the scroll buttons to select the number of redial attempts gt Touch Save to continue gt Touch t
20. 3 5 19 super G3 5 18 Communication Mode DC332 340 5 18 company logo 5 6 contention 3 8 conventions 1 4 copy setups 4 1 customer support number 3 12 D date setup 3 4 date time setup 3 4 default paper tray 3 3 default password 7 1 7 4 default screen 3 5 delay auto answer 5 29 delayed start time 5 7 delete account DC220 230 6 13 delete account DC332 340 6 6 delete all accounts DC332 340 6 7 Dialing Digits Reporting 5 8 dialing type 5 25 Xerox Document Centre 220 230 332 340 Setup Guide Page 8 1 double sided printing 5 11 duplex printing 5 11 duplex sides imaged 4 7 E Edge Erase DC332 340 4 11 Erase DC332 340 4 9 expert image quality 4 8 Failed Fax Files 5 22 fault override 3 15 fax communication setups 5 24 fax file management 5 21 fax mailboxes 5 19 fax options incoming fax 5 29 fax panel defaults 5 16 fax printing options 5 9 fax report options 5 14 fax setups 5 1 fax stapling 5 12 fax terminal options 5 4 files stored for polling 5 22 forced 4800 5 19 foreign interface device 6 10 G G3 5 19 H head to head 4 7 head to toe 4 7 image quality defaults 4 5 inches setting 3 10 incoming fax options 5 29 Internal Auditron 6 1 internal auditron DC220 230 internal auditron DC332 340 interrupt button 3 9 J job limit policy DC220 230 6 13 0 6 1 6 3 job limit policy DC332 340 6 8 junk fax prevention 5 30 key operator privileges 7 5 key ope
21. 40 Setup Guide Page 5 5 gt Touch the second Local Name button on the right of the screen gt Use the keypad on the screen to enter the Local Name of the Document Centre 220 230 332 340 up to 20 characters including spaces gt Touch Save to continue gt Touch the Company Logo button PS a JF Cra i ra fea as ca ra pes YES ES a ca ca es a re ra PE fee Es fr at icc re uaa Company Logo Company Logo is used in the header of the transmission report and in the cover letter for fax documents to identify the organization sending the fax Jao ggs a m Q wl Company Logo m Dialing Digits Reporting Page 5 6 Fax Setups gt Touch the second Company iia ey es the screen soreen to erver the Company O Sa SS 5 ach CS SS ea a CJ CC CG Logo up to 30 characters including spaces GJJ Qe a a EA ea gt Touch Save to continue l __ HINT Touch Change Keyboard to display W 7 additional characters p Q S T a x lt n U Delayed Start Time Users can scan a document and delay its transmission start time If they do not specify the delayed start time the machine uses the default delayed start time that is entered here gt Touch the Delayed Start Time button Cance save Delayed Start Local ID im Delayed Start Time J We C 2100 J Local Name ig Long Document T Company Logo E
22. C332 340 models covers Quick Pathway the following topics gt Press the Access 1 Auditron Enable Setups io set up the Auditron for button on the Control one or more services Panel 2 Account Setups to set up the Auditron accounts gt Press the button on delete accounts and to set counter limits for each the Control Panel account Paier ABONIOH 3 Job Limit Policy to set up how the machine should Administrator PIN see i Da NOTE behave when an account reaches its account limit gt Touch Auditron Setups 4 Account Summary reviews all the auditron accounts gt Touch nternal Auditron NOTE The default password is 22222 which may be used if PINs have not yet been assigned Auditron Enable Setups DC332 340 This setup enables the Auditron services to be enabled or disabled as required One or more services can be selected gt Access Auditron Setups as described on Page 6 2 Q S T a S v lt NOTE The screen may show Internal Auditron more options dependent on Q configuration gt Touch the nternal Auditron button Xerox Document Centre 220 230 332 340 Setup Guide Page 6 3 gt Touch the Auditron Enable Setups button gt Select the services to be enabled or disabled for the Auditron see below gt Touch Save to continue Copy Fax Scan Print Reports Auditron Enable Setups G Account Setups Job Limit Policy Account Summ
23. Document Feeder Copy 2 Up Booklet Creation Sides Imaged 2 gt 1 or 2 gt 2 or Mixed Size Originals in the DADF Document Feeder Fax Sides Scanned Document Feeder Scan to File Sides Imaged Duplex Module Copy Booklet Creation Sides Imaged 1 gt 2 or 252 Q 3 T O v S S Xerox Document Centre 220 230 332 340 Setup Guide Page 3 17 Disabled Service Disabled Component Feature Feature Result Duplex Module Copy Setups The machine will Sides not print copy Imaged 1 gt 2 jobs if Duplex is Sided or disabled and 2 gt 2 Sided Sides Imaged 1 gt 2 or 2 gt 2 are the default settings The Sides Imaged button will not be displayed on the Touch Screen Duplex Module In Fax The machine will Setups Fax not print fax jobs Terminal if the Duplex Setups Fax Module is Printing disabled and if Options the default Duplex settings are Printing All 2 Duplex Printing Sided and All 2 Sided or 1 2 2 1 2 2 Duplex Module In Print The machine will Setups not print jobs if Printer the Duplex Setups Job Module is Settings disabled and the Sides default is Sides Printed Printed Duplex Duplex Duplex Module Network Double sided printing Page 3 18 Machine Setup Disabled Service Disabled Component Feature Feature Result Editing Kit Copy Editing Finisher In Fax The machine will Setups Fax not
24. J Normal Junk Fax Prevention j Junk Fax Prevention This feature programs the machine to only accept incoming fax documents from remote machines whose Local ID numbers are programmed into the Dial Directory All other fax documents are rejected thereby ensuring junk fax documents such as advertisements and circulars are not received _ a voume __ secure Fa receive g Junk Fax Prevention Page 5 30 Fax Setups Receive Header Print DC332 340 gt Touch the Receive Header Print button gt Select On or Off J Ring Volume L Junk Fax Prevention Secure Fax Receive DC332 340 gt Touch the Secure Fax Receive button gt Select On or Off T Auto Answer Delay _ Je Header Print J Ring Volume fai Secure Fax Receive L Junk Fax Prevention Je Line Use Restriction DC332 340 Where more than one line is connected to the Document Centre 332 340 this feature enables one line to be reserved for incoming fax documents Xerox Document Centre 220 230 332 340 Setup Guide Page 5 31 Q 3 T O x T U gt Touch the Line Use Restriction button gt Touch the Line 7 or Line 2 button g gt Select Receive only to reserve this line for incoming g Transmit and Receive fax documents i P Line 2 gt Alternatively select Transmit E vis B cue and Receive to enable the chosen line to accept incoming and outgo
25. Page 5 15 gt Touch the Mailbox Report button gt Select the default option required gt Touch Save to continue Fax Panel Defaults Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each time a fax is received to his or her mailbox Broadcast and LJ Activity Report Multi Poll Reports J Auto Print Ei Transmission Report ai Mailbox Report a Off gt Touch the Resolution button gt Select the default option required see description below gt Access Fax Terminal Setups as described on Page 5 3 gt Touch the Fax Panel Defaults button Resolution Sets one of three resolutions as the default setting for outgoing fax documents The default selected depends on the types of documents users send most often Standard J J Super Fine Resolution im Original Type LJ Lighter Darker LJ Communication Mode Page 5 16 Fax Setups Standard 200 x 100 reduces communication time use for text documents Fine 200 x 200 combines features of standard and super fine resolution use for most fax documents and for black and white graphics Super Fine 400 x 400 improves image quality and rendition use for photos halftones and images with grey tones Lighter Darker gt Touch the Lighter Darker button gt Use the scroll buttons to select the default option _ reson A Lighter Darker a E Lighter
26. Xerox Document Centre 220 230 332 340 Setup Guide July 1999 602035412 Xerox Corporation 800 Phillips Road Webster New York 14580 Prepared by Xerox Europe Technical Centre Multinational Professional Services Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND 1999 by Xerox Limited All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programmesprograms that are displayed on the screen such as icons screen display looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged Changes are periodically made to this document Changes technical inaccuracies and typographical errors will be corrected in subsequent editions This document was created on a PC using Adobe Framemaker software Table of Contents ABOUT THIS GUIDE scasitevstecdedentverandunsscesseeatasduadduneissduiwtraravaaiaceseeaaeens 1 1 Related Documentation ccceccceeeeeeeeeeeeeceeeeeeeeseeeeeeeeeeees 1 1 RO GU IONA a a E 1 2 Xerox Welcome Center Telephone Number ceeeeeeees 1 3 10 oNYAE1A iLe a E E E T E 1 4 Orientation op ccigrtepeiertsdadeardvteteused etudsiudvivan cbehedsbebadasvieh
27. a Finisher is installed the options will include Finisher Stapled Page 5 12 Fax Setups gt Touch the A3 gt 11 x 17 button gt Select the default option required Trim A3 is the factory default gt Touch Save to continue A3 gt 11 x 17 Programs incoming fax documents to be printed on a different size paper For example an incoming A3 size European standard fax can be trimmed to print on 11 x 17 paper Alternatively choose to have the machine reduce the image to fit cs LJ Receive Reduction J Paper Attributes i Trim A3 T Page Margin J Output Selection J Reduce A3 to Fit E Duplex Printing fai A3 gt Nx Xerox Document Centre 220 230 332 340 Setup Guide Page 5 13 Q T O x v U Fax Report Options gt Touch the Activity Report button gt Select the default option required see description below Auto Print is the factory default Auto Print On Demand gt Access Fax Terminal Setups as described on Page 5 3 gt Touch the Fax Report Options button Activity Report Programs the machine to automatically print a report of phone line activity ae Broadcast and m Activity Report Multi Poll Reports J Auto Print __ tension Report __ sits Report a On Demand prints an Activity Report when the number of outgoing and incoming calls reaches 50 and includes only calls that were not printed on the last report prints an Activity Repo
28. and System Administrator of the machine It contains step by step instructions for customizing the various product defaults This chapter contains an introduction to the machine and an orientation to the conventions used in this Guide NOTE The graphic representations of the user interface screens are based on a fully configured Document Centre 332 340 and the appearance of these interface screens may differ slightly on other models or configurations However feature descriptions and functionality remain the same as described Related Documentation In addition to this Setup Guide the following documentation is available for the Document Centre 220 230 332 340 Document Centre 220 230 332 340 User Guide provides an in depth understanding of each feature Document Centre 220 230 332 340 On Line Help provides context sensitive help about the settings being modified or the features being used Document Centre 220 230 332 340 System Administration Guide provides information and instructions for network installation Xerox Document Centre 220 230 332 340 Setup Guide Page 1 1 iY xs S O Q Ee ks 5 amp lt Introduction Welcome to the Xerox family of Document Centre products As the Owner or Key Operator the first step is to locate and record the product serial number The serial number is located inside the Left Front Cover under the Copy Print Cartridge Record the serial number in
29. arenoebabelees 1 4 Italic typeface tania arcticsatntten iecckt se at td edna hset tee Ube Ue iadids 1 5 Quick Pathway Sascicng oxide ans Lata cekreetcapuceas uabraiecis aan ae ana 1 5 INOUE S earo r a ven nite rsnctes aaa rareo e e 1 5 HINIS sae a E a ET 1 6 OSTEO MEAE R EEE at oes nas ve ees ees ae toe EE E SE 1 6 alec all ae caer ee are te Cerne a EEEE rete ere Rene ree pec oy 1 6 ABOUT SETUPS ssssiasscctaveiieniescciesasnsssseecunevinstdaustuvenseunsenwasduvndavasieusiedies 2 1 Setup PIOCCOUIGS sachet eects ends co arere E EAEE EAE eE EANA EARNE SREE ENEA TAAA 2 2 Key Operator Tools secs ccecevecest Suet xg teceectacteseradeanede eae 2 2 System Administrator Tools cceeeeeeeeeeeeeeeeeeeeeeteeeeeee 2 3 Auditron Administrator Tools ccccaint dun knieakeunaad 2 3 COWIE TO GIS deci cotecnveccteceutens taacredea cous utlcaddecevoene tua meiaueees 2 4 Changing the Settings c csscclecenededpesehadetidecdeecesdeneeeesbslecpedetesees 2 5 OWI NODID cee view cient apse Bea tec abel or bi a a i 2 5 ACCESS the Setup OOS secs bie ie Vesa ttc rE EE vanced recedes 2 5 MACHINE SETUPS sssssiss ais civensnsesnesaacetiecuseesuetanaadieuiennvewnmectiwunsenanunnewndse 3 1 Access the Machine Setups ccceeeeeseecceeeeeeeseeeeeeeeeeees 3 1 Paper Tray Setups si fake ake ae ete hehe at ed 3 3 Date Time Set p snertrin eats cite eee orca vet a a 3 4 DE E E EAA E E EE AAE EEEE 3 4 TE a cued a eE e a R 3 5 Xerox Document C
30. ary O Q enables disables Auditron for Copy jobs enables disables Auditron for Fax jobs enables disables Auditron for Scan jobs enables disables Auditron for Network print jobs enables disables Auditron for printing reports NOTE The choice available will depend on what the machine configuration is for example if the machine does not have Fax capability then the Fax option will not be displayed Account Setups DC332 340 This setup is used to create delete or modify the accounts Depending on local requirements for tracking usage one account number can be assigned to each department or one account number assigned to each individual A maximum of 2000 accounts can be programmed into the machine Account numbers can contain between 4 and 16 digits gt Access Auditron Setups as described on Page 6 2 gt Touch the nternal Auditron button Page 6 4 Auditron Setups gt Touch the Account Setups button gt Make selections as required see below for a description of each gt Touch Save to continue To add an account gt Touch the Add Account button gt Enter the account number between 4 and 16 digits long using the screen keypad To modify an account gt Select the account number and touch the Modify Account button gt Select the services and copy limits for the selected account see below gt Touch Save to continue Add Account Account Num
31. ation Number PIN and it is limited on the DC332 340 to users who have Auditron Administrator privileges and on the DC220 230 to users who have Owner privileges For further information about privileges please refer to Access Rights on Page 7 1 Xerox Document Centre 220 230 332 340 Setup Guide Page 6 1 Q S T 9 S 3 S lt Access Auditron Setups gt Press the Access button on the Control Panel Ep ory pT Output ply Image Please enter your password Quality Collated J using the keypad to your right Uncollated 89s a e ise Cer Com Goo 83 45 Sa Ges ea A pop up window will be displayed on the Touch Screen gt Press the button on the Control Panel and use the number keypad to enter an Auditron Administrator PIN see NOTE NOTE The default password is 22222 which may be used if PINs have not yet been assigned gt Touch Enter in the pop up window gt Touch the Auditron Setups button gt Proceed according to machine model C Machine Setups C Copy Setups Q Fax Setups For DC332 340 refer to Internal Auditron C Print Setups C Scan to File Setups Auditron Setups DC332 340 on Page 6 3 For DC220 230 refer to Internal Auditron DC220 230 on Page 6 10 Page 6 2 Auditron Setups Internal Auditron DC332 340 Internal Auditron setups on the D
32. ation Number which has been assigned Key Operator access rights is entered The default password is 22222 which may be used if PINs have not yet been assigned Q 5 7 x v U Xerox Document Centre 220 230 332 340 Setup Guide Page 5 1 Access the Fax Setups gt Press the Access button on the Control Panel A pop up window will be displayed on the Touch Screen Please enter your password using the keypad to your right Collated Uncollated i D 2 gt 1 Sided 84x13 1x17 Nx 7 Good Cs E peress gt Press the button on the Control Panel and use the number keypad to enter a Key Operator PIN see NOTE NOTE The default password 22222 may be used if PINs have not been assigned gt Touch Enter in the pop up window gt Touch the Fax Setups button E Machine Setups Q Copy Setups S Fax Setups Q Print Setups C Scan to File Setups C Auditron Setups NOTE The graphic representations of the user interface screens in this chapter are based on a fully configured Document Centre 332 340 The appearance of these interface screens may differ slightly on other models or configurations However feature descriptions and functionality remain the same as described Page 5 2 Fax Setups Fax Terminal Setups This section contains the procedures for the following Fax Quick Pathway Terminal Setups gt
33. ax Terminal Setups as described on Page 5 3 gt Touch the Fax Printing Options button Receive Reduction With this feature enabled the Document Centre 220 230 332 340 automatically determines the required reduce enlarge ratio for printing on the selected paper Xerox Document Centre 220 230 332 340 Setup Guide Page 5 9 gt Touch the Receive Reduction button gt Select Auto or Off as required gt Touch the Page Margin button gt Use the scroll buttons to select the required margin i Receive Reduction m Paper Attributes Jm J Page Margin J Output Selection Ge J Duplex Printing _j gt x Page Margin This feature defines the maximum amount of space between the length of an incoming fax and the length of the paper on which the fax is to be printed The Page Margin setting affects the bottom of the page It avoids image loss if users are printing onto a smaller size paper J Receive Reduction J Paper Attributes i Page Margin _ Joo Selection C 4 Joon Printing j 21x oooz71 Y Page 5 10 Fax Setups gt Touch the Duplex Printing button gt Make selections as required see below All 1 Sided is the factory default For DC220 230 duplex options also select either Portrait or Landscape output and whether printing should be Head to Head or Head to Toe All 1 Sided All 2 Sided 1 2 2 Duplex Printing This feature sets the default duplex print
34. ber A C E Search A C Delete Account Modify Account Add Modify Accounts Dagse Delete All g Add Account C Delete Account 4 16 Digits Modify Account e J Change Limit Counter Limit 100 2 000 000 2000000 No Limit J Not Allowed Xerox Document Centre 220 230 332 340 Setup Guide Page 6 5 Q S T h S 3 S lt All Limits the same Change Limit No Limit Not Allowed gt Select the account number to be deleted gt Touch the Delete Account button gt Touch Confirm gt Touch Close to continue use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for all the services selected use the popup keypad to enter a limit in units of 100 to restrict the number of prints which can be assigned to this account for each service selected select this button to assign no restriction on the number of prints for this account for each service selected a value of 0 will be displayed No prints can be allocated to this account for the service selected HINT Users can check the status of their accounts by pressing the Machine Status button on the Control Panel Auditron is on the Reports amp Counters tab Delete Account Account Number 1234 Press Confirm to delete this account pelete Account lodify Account Page 6 6 Aud
35. dd Modify ACCOUNTS a rr eea aaan nadtiet eee tteeies Delet ACcount aee aee r EEEE ET Reset All Counters e esonnnoonnannnaanannnnnnnnnnnnnnnnnnnnnnnnnnnnna Reset Tins aana aaea i aa A T Delete ANAC CCOUNTS sid oiea a aaa eaaa ese aaa Job Limit Policy DC332 340 0 ccccccceceesssssseeeeeeesssseesseees Account Summary DC332 340 cccceeeeeeeeeeeeeeeeeeeeeeteeeees Internal Auditron DC220 280 oo cccccccccsecsssseseecseeeeeeeeeeeeeeeseeeeeaa Service Access Setup DC 220 230 oo ccccccceeeeeeeeeeeeeeeeeees Account Setup DC220 230 cceeeeeeeeeeeeeeeeeneeeeeeeeeeeeeneeeeees ACC ACCOUNTS Avis ota eleven oh eternal dad Job Completion Setup DC220 230 0 0 ceeecccccccceeeeeeeeeeeeees Page iv Table of Contents Foreign Interface Device anit cated vednnenenvonielemhimabnnteus 6 15 ACCESS RIGHTS er e aeai aa araa a aa pea Aaner E Aere a ba eaii Naiara sarana 7 1 Assign Privileges i eissuda nra aeiaaeeo iaia e 7 4 POO RUM EA E E E A E 7 5 Set User Privileges 2 svssrevssececure cost San ptetesuectGeescaatysaeae heaters 7 5 Delete PIN cccistcre erate decd dete rtnehuretuat atcha hares nanne arer nRa uence dette 7 6 INDEX sisssinsiecie T E cueetvddadannaecsdesvinaadewuiveanansecwsasis 8 1 Xerox Document Centre 220 230 332 340 Setup Guide Page v 2 S S QO hpn o Q S m Page vi Table of Contents 1 About This Guide This document is a Setup Guide for the Owner Key Operator
36. e Portrait or Landscape gt Access Copy Setups as described on Page 4 2 gt Touch the Sides Imaged button a V Q Sides Imaged Ere Je gt zsa i gt zsa Je gt isu single sided copies from single sided originals single sided copies from double sided originals double sided copies from single sided originals double sided copies from double sided originals For double sided options also select the orientation the top of the document on each side is at the top of the page This is the factory default setting the image on the second side of each page is rotated 180 therefore the top of the document on the second side is at the bottom of the page If available select either Portrait or Landscape The following illustration depicts the results for Head to Head or Head to Toe selections for Portrait and Landscape images Xerox Document Centre 220 230 332 340 Setup Guide Page 4 7 Portrait Images Landscape Images Head to Head for binding on the short edge for binding on the short edge A N a SEE Head to Toe Head to Toe for binding on the short edge for binding on the long edge A A B B Expert Image Quality gt Access Copy Setups as described at the beginning of this chapter gt Touch the Expert Image Quality button gt Select the default required a description of each follows gt Touc
37. e 220 230 332 340 Setup Guide Page 4 3 gt Touch the Normal button gt Use the arrow buttons to select a value for each magnification preset gt Touch the Custom button gt Use the scroll buttons to select a value for X and Y gt Touch Save to continue Normal When users touch Normal in the Reduce Enlarge column on the Touch Screen a selection of preset sizes is displayed The default value of these presets can be customized to meet local requirements The factory default presets are 1 100 8 1 2 x 5 1 2 through 8 1 2 x 14 8 1 2 x 11 through 11 x 17 8 1 2 x 14 through 8 1 2 x 11 11 x 17 through 8 1 2 x 11 inches ap wp J Defaults Preset Value a o_O 4 T Custom Custom The Custom settings are used to reduce or enlarge non standard document sizes onto standard paper X and Y values are selected from a range of 25 through 400 i Defaults Je Ti Custom LH cis cic Page 4 4 Copy Setups Image Quality gt Access Copy Setups as described on Page 4 2 gt Touch the Image Quality button gt Use the scroll buttons to select the Original Type according to the document type used most frequently Original T Lighter Darker ee Sil for an explanation 4 a a V Q gt Set the default level of darkness or lightness required for each original type gt Touch Save to continue Tex
38. e 3 22 Machine Setup Disabled Service Disabled Component Feature Feature Result High Capacity Copy High Capacity Feeder Tray High Capacity The High The machine will Feeder Capacity not print Copy or Feeder Fax jobs if the disabled tray is the default tray The Paper Supply button will not be displayed on the Copy screen Print Engine In Scan Proof Before Setups Filing Sending might Setups Proof Before Send be enabled in some Scan to File templates The Proof Before Send job will be pending in the Print Queue until the print engine fault is cleared and printing is resumed Xerox Document Centre 220 230 332 340 Setup Guide Page 3 23 Q 3 T O v S S Disabled Service Disabled Component Feature Feature Result Print Queue Print Network Print Controller jobs are temporarily removed from the Print Queue When the fault is cleared the machine attempts to recover the jobs Tower Mailbox In Print The machine will Setups not print Print Printer jobs if the Tower Setups Tray Mailbox is Seitings disabled and the Destination defaultis any Bin Tray Tower 1 10 Mailbox Bins 1 10 Paper Tray 1 In Machine setups Paper Trays Default Tray The machine will not print Copy or Fax jobs if the disabled tray is the default tray The Paper Supply button will not be displayed on the Copy screen Page 3 24 Machine
39. e configuration enable machine specific default settings to be changed or set up including paper tray defaults machine date and time settings the touch screen display machine timers and reports For further information refer to Machine Setups on Page 3 1 used to disable a faulty component so that other components and features may still be used For further information refer to Fault Override on Page 3 15 Page 2 2 About Setups Copy Setups Fax Setups The Internal Auditron Foreign Interface Device enables the Copy specific default settings to be changed or set up including Reduce Enlarge Image Quality Output Sides Imaged Expert Image Quality Margin Shift and Erase Refer to Copy Setups on Page 4 1 for further information enable the Fax specific default settings to be changed or set up including Fax Terminal Options Fax Printing Options Fax Report Options Fax Panel Defaults Fax Mailboxes and Fax File Management Refer to Fax Setups on Page 5 1 for further information System Administrator Tools If a PIN is entered that has been assigned System Administrator access rights the user can set up or change the settings for the Scan to File and Print features Refer to the System Administration Guide for further information Auditron Administrator Tools If a PIN is entered that has been assigned Auditron Administrator access rights on the DC332 340 o
40. e fax machine This mode minimizes the data transmission errors by using Error Correction Mode ECM Initial communication speed is 33 600 Bits Per Second bps Page 5 18 Fax Setups The speed can also be selected manually The lower the speed the less chance errors will occur during transmission The Kilo Bits Per Second Kbps speeds available are 33 6 31 2 28 8 24 0 21 6 19 2 and 16 8 G3 like Super G3 this setting automatically determines the communication mode to be used based on the maximum capabilities of the remote fax machine but initial communication speed is 14 400 bps ECM is also used with this option The speed can also be selected manually The lower the speed the less chance errors will occur during transmission The speeds available are 14 4Kbps 12 0Kbps 9600 bps and 7200 bps Forced 4800 bps used when fax communications are susceptible to errors This mode is slower but it is less susceptible to errors Q 0 x T U NOTE In some regional areas the use of the Communication Mode feature is restricted Fax Mailboxes Fax Mailboxes are used to electronically store confidential incoming fax documents for users to retrieve and print at a convenient time Use this option to create assign modify and delete electronic fax mailboxes A maximum of 200 mailboxes are available on the DC332 340 and 30 on the DC220 230 gt Access Fax Terminal Setups as described on Page 5 3
41. ear 5 240 minutes i Low Power 4 E Auto Off NOTE If the Low Power timeout is set higher than the timeout for Power Save or Auto Off depending on system configuration the machine displays a message that Low Power cannot exceed Power Save or Auto Off Q S T 7 S S Xerox Document Centre 220 230 332 340 Setup Guide Page 3 7 Auto Off Mode Sleep Mode Power Save gt Touch the Auto Off or Power Save button gt Touch the scroll buttons to select the desired timeout period gt Touch Save to continue Contention Power Save or Auto Off The Power Save or Auto Off feature function is dependent on machine configuration 60 minutes after the last copy print out the machine will automatically switch into Auto Off Sleep Power Save Mode The copier version of the Document Centre 220 230 switches the Power ON OFF switch to the off position Any stored jobs remain in the memory and the Document Centre 220 230 returns to an operational condition when powered on Auto Clear 5 240 minutes Jt roe 4 E Auto Off 7 NOTE If Low Power is set higher than Power Save Auto Off the machine displays a message that Low Power cannot exceed Power Save Auto Off gt Access Machine Setups as described on Page 3 1 gt Touch the Contention button gt Touch any button to change the setting a description of each follows gt Make changes as required
42. eeeeeeeeeeeeees 5 22 Xerox Document Centre 220 230 332 340 Setup Guide Page iii 2 S S QO hpn o Q S m Files for Polling Files Stored for Polling ceeeeee Fax Communication Setups sexta cttes thet cee ee stite tact tontuttietetiieste Access Fax Communication Setup ceeeeeeeeeeeeeeeeeeees Outgoing Fax Options 45s ieee eae Ae ee tenths Dialing TY PG i42 5 siaeeiedecleortenteiensdhieiedesedad eileen Pause MM a n a araea rara E i eee eee Redial Management cet vceic ds che Veneieecg eneacec uh ved cuaees tecaueet inet EWG IVIONILOE reiese aea ara a eater sm ered eens Bateh DOUG eiia elt eth a a eaaa PeSCAG COUNT aka a a a ea aed Incoming Fax Options hci e tate tet hated hat eel heehee AUIO Answer Delay ones npea ear eeicer nei ete ciate E AAO IE La n ea E A AENEA AEEA Junk Fax Peyton sssrini aieea aiae ae aaia ERE Receive Header Print DC332 340 00 eeeeeeeeeeeeeeeeeeeeees Secure Fax Receive DC332 340 o eeeeeeeeeeeeeeeeeeeeeeeeeeees Line Use Restriction DC332 340 ceeeeeeeeeeeeeteeeeeeeeeeeeees AUDITRON SETUPS sissscicetcassisnncnatcnatseatsetvechunniueastune send svesvabncntoesssebseeteeus ACCESS Auditron Setups coc teniin writes tirade anna Internal Auditron DO332 340 00 cccccccsscsssssssssssssseeeeeeeeeeeeeeseeaes Auditron Enable Setups DC332 340 00 0 eeeeccscceeseeeeeeeeeees Account Setups DC332 340 cccceeeeeeeeeeeeeneeeeeeeeeeeeeneeeeees A
43. eeeeeeeseeeeeeeeeeeeenaeeeeeeeeeeees 4 2 Reduce Enlarge saitccniseceahcesiprek tccdcnesvisushd dcecctheseceabsestindhdddecnbe che 4 3 STAN E E tetas a heeae uae ee ete E 4 3 Normal ordne r a a a a suetuc tigate 4 4 G sStomMi tas a a a bie a aa 4 4 Image Quality oraaa a ate lalate ace a aia 4 5 OUPO aeee s erent toa PEER a ere Senne RTE E er eee ee 4 6 Sides Imaged 27 oheat pats tte art esale ret aR ciosen she ehee Aouad 4 7 Expert Image Quality x cicccce iis in ance ect aad akehl eae 4 8 Margin Shift DC332 340 vesccits cet cesar vacant detectascncetacsewsdanbenetiens 4 9 Erase OC 332 340 eatp a eaa E EAE 4 9 Border Erase DC332 340 ssssssssssssssssrrressssrrrrnresssrrnn 4 10 Edge Erase DC332 340 e ecccecceeesseeeeeeeeeeeeeneeeeeeeeeeeees 4 11 Page ii Table of Contents PAX SETUPS E E AEA EEEE eeedecuatesdeesccusacustredeaveesseeve 5 1 Access the Fax Setups accede celts ede ree 5 2 Fax Terminal Setups cic 3cccck eetadsasoceeeversccterenedee rereteianyaeeshdedeecsabers 5 3 Access Fax Terminal Setups cccceeeesecceeeeeeeeeeeeeeeeeeeees 5 3 Fax Terminal Options sieved ee creac ete ceewetentencwnt ianei enan eana 5 4 Eeer D E E A kas aalesgee ee a se 5 4 Local NaMe mariera aan aeae ere the eile lee oe Gee he 5 5 Company Logo esnea a aak 5 6 Delayed Start Time cccceecssccceeeeeeeeseeeeeeeeeeeeeaeeeeeeeeeeeaees 5 7 Long Document DC332 340 ooo eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 5 8 Dialing Digi
44. entre 220 230 332 340 Setup Guide Page i 2 S S QO hpn o Q S m Walkup SCreensaxec s5 8tugeatyccaccie dee tetgadeetenaeaxsces tandeeceveaiecetde 3 5 AN cats toner tree meer rerereter terrtrer tere ara 3 6 Auto Clealis cca his i le at ih ai abe aes holed 3 6 KONAL ELENE EEE E EE ankankantieten E austere 3 7 Power Save or Auto Off ceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 3 8 Contentor reae merran cenp Bite de EEan oats eb ae racemes 3 8 TERE T BUOM ccc E ved eiyel E ET 3 9 Priority or Print Queue Priority 0 0 0 0 ceeceeceeeeeeeeeeeeeeeeeeeeeees 3 9 LOCAIIZATION euteiches et a aer aaae 3 10 Additional Setups 45 oii kes Nae a ee da 3 11 Report Languages a tiediae ie ited the h ae tesa Ati hale hie tilted 3 11 Touch Screen Contrast ices sheeeealecti etree ele ase 3 12 Customer Support NUMbe r 00 eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 3 12 Paper SIZE Saa tate estes Se ea ra AE EAA SE S EARE EREE 3 13 Machine Serial Number c cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 3 13 Xerox Supplies Number Supplies Tel Number 3 14 Fa lt OV GIMOG amihanan a le eh a ene 3 15 Accessing Fault Override ccccccsecccceeeeeseseeeeeeeeeeeneeeeeees 3 16 Unavailable Features lt 2rcccrtieiatccstiesneeciacciniete tosticct inte tincs 3 17 COPY SETUPS ssescniississsssecdessanssacnsineasseteandduaderaensdtccdssuaunvaansanndesseneuasaues 4 1 Access the Copy Setups eccccsccc
45. ernative keypad gt Touch Save to continue m ki gt Touch the Xerox Supplies Number or Supplies Tel Number button gt Use the numeric keypad on the screen to enter the Xerox Supplies telephone number gt Touch Save and Close gt Select another Setup or touch Exit to exit the setup screens More Garces Ceneo sove FEN YES IT em YE Jem Jo J J Je J FIT ea ees focn feces cs on cs cn Tes fea Veen foes Yen Yc mmm Ves ics Vers Yes Tora Yer HINT The Machine serial number is located inside the Left Front Cover of the machine under the Copy Print Cartridge Xerox Supplies Number Supplies Tel Number The machine displays the Xerox supplies telephone number when the Machine Status button is pressed Ey Enter Xerox Supplies Number aE Ube COLL WELL LECE Page 3 14 Machine Setup Fault Override When a fault occurs on the Document Center 220 230 332 340 the Touch Screen displays step by step instructions for the walkup user to clear the fault The instructions include contacting the Key Operator if the fault cannot be cleared The Key Operator can then enter their PIN to access the Fault Override screen to disable the faulty component After the component is disabled all features will be available except those that require the disabled component This then enables other machine features to be used until the disabled component is enabled
46. ers associated with that account The scroll list displays all accounts in numerical order with the lowest account number appearing at the top of the list to access a particular account touch the Search button enter the account number and touch Save this display provides the current value and limit of the counters for each service associated with the selected account touch this tool bar button to reset the counters for the selected account to zero Touch Confirm in the pop up window and Close to continue touch this button to reset all the counters for ALL OF THE ACCOUNTS to zero Select Confirm in the pop up window and Close to continue Xerox Document Centre 220 230 332 340 Setup Guide Page 6 9 Q S T 9 S 5 S lt Internal Auditron DC220 230 Quick Pathway gt Press the Access button on the Control Panel gt Enter Owner PIN see NOTE gt Touch Auditron Setups gt Touch Internal Auditron gt Touch a button gt Make changes as required Internal Auditron setups on the DC220 230 models cover the following topics T Service Access Setup to set up the Auditron for one or more services Account Setup to set up the Auditron accounts delete accounts and to set counter limits for each account Job Completion Setup to set up how the machine should behave when an account reaches its account limit NOTE The default password is 22222 which may be used if PINs have not
47. ess Machine Setups as described on Page 3 1 gt If necessary touch the Additional Setups button gt Touch any button to change the setting a description of each follows gt Make changes as required gt Touch Save to continue os leh F Fra ESS Setups 5 Walkup Screen Localization om Sante NOTE The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration However feature descriptions and functionality remain the same as described Additional Report Lanquages Touch Screen Contrast Customer Support Number On Oo oO a Paper Size Machine Serial Number Xerox Supplies Number CRIES O HINT This screen may have a different appearance depending on machine configuration Report Languages Various language options can be made available for printed reports Please contact your Xerox representative for further information Xerox Document Centre 220 230 332 340 Setup Guide Page 3 11 Q S T 7 S S gt Touch the Report Languages button gt Select the language to use for printed reports gt Touch Close to continue Touch Screen Contrast gt Touch the Touch Screen Contrast button gt Use the up down arrows to select a contrast level between 1 and 254 Alternatively touch the display window to change the setting using the pop up key
48. ges on the page When the image is upright the paper or other media can be one of two ways Long Edge Feed LEF When paper is loaded LEF into the Document Feeder or a Portrait paper tray place the paper with one of the long edges on the left side and one of the short edges toward the front of the tray Short Edge Feed SEF When paper is loaded SEF into the Document Feeder or a Landscape paper tray place the paper with one of the short edges on the left side and one of the long edges toward the front of the tray LEF Orientation Portrait SEF Orientation Landscape A cs lt _ Paper feed direction lt a Paper feed direction Page 1 4 About This Guide Italic typeface Quick Pathway The talic typeface is used to emphasize a word or phrase In addition references to other chapters and publications are displayed in Italic typeface For example Always follow safety procedures when operating equipment Refer to Chapter 10 Maintenance for information about cleaning the Document Glass Quick Pathway gt Press the Access button on the Control Panel gt Enter Owner PIN gt Touch Enter in the pop up window gt Touch Auditron Setups Notes This book contains step by step instructions for programming setups In addition a summary of the steps is contained in the Quick Pathway at the beginning of a chapter or section Af
49. gt Touch the Fax Mailboxes button Xerox Document Centre 220 230 332 340 Setup Guide Page 5 19 gt Touch a mailbox in the list to select it Touch the scroll buttons to move up and down the list gt Follow the instructions below to delete edit or add a mailbox gt Touch the Delete Mailbox button gt Touch Confirm to delete the selected mailbox and its contents gt In the Mailbox List touch a mailbox to select it To adda new mailbox touch an empty mailbox gt Touch the Edit Mailbox button 4 z Edit Mailbox List 001 reports 1234 J 002 A A Y 006 To Delete a Mailbox fxn om aL Press Confirm to delete this mailbox and any documents it contains gt To Add or Edit a Mailbox Previous Next Mailbox j Mailbox Mailbox 01 C Mailbox Password C Mailbox Name Page 5 20 Fax Setups gt Touch the Mailbox Password button gt Use the keypad on the Control Panel to enter a four digit password 0000 9999 gt Touch Save to continue gt Touch the Mailbox Name button gt Use the keypad on the Touch Screen to enter a name of up to 10 characters gt Touch Save gt Touch Next Mailbox to program another mailbox Touch Previous Mailbox to return to a previous mailbox gt Touch Save and then Close Fax File Management Mailbox 01 4444 0000 9999
50. h Save to continue EEEE Auto Exposure J Soft E Sharp T Off f S Sharpness adjusts the sharpness of the image select the preferred setting Grayscale Copying provides improved reproduction of gray levels select On or DC220 230 Off Page 4 8 Copy Setups Auto Exposure gt select a default setting of On to enhance documents with colored backgrounds or Off to disable this feature Margin Shift DC332 340 Programs the default amount of Margin Shift to move the image up down or side to side on one or both sides of a page Margin Shift can be applied to side one and side two of a page gt Access Copy Setups as described at the beginning of this chapter gt Touch the Margin Shift button gt Select the Side 1 or Side 2 button to change the setting or Offto disable this feature gt If Side 2 shift is selected select Independent and the settings or Mirror to mirror side 1 settings gt Touch Save to continue Erase DC332 340 Programs the default settings for the Edge Erase and Border Erase features The factory default is set for all the erase features switched off and the erase values set to 0 inches gt Access Copy Setups as described at the beginning of this chapter gt If necessary touch the Additional Setups button Xerox Document Centre 220 230 332 340 Setup Guide Page 4 9 a V Q gt Touch the Erase button gt Touch Border or Edge Erase
51. he Redial Interval button gt Touch the scroll buttons to select the elapsed time in minutes gt Touch Save to continue redials 0 9 QP 1 255 minutes Y Line Monitor Line Monitor audibly monitors a transmission through the internal speaker gt Touch the Line Monitor button gt Select On to enable this feature or Off to switch this feature off gt Touch Save to continue until a connection is made After connection the line monitor is removed Je f Line Monitor Volume sets a default volume for line monitoring as High Normal or Low Xerox Document Centre 220 230 332 340 Setup Guide Page 5 27 Q D Wy x v U gt If the Line Monitor feature is set to On touch the Line Monitor Volume button gt Select the volume setting required gt Touch Save to continue gt Touch the Batch Send button gt Select On to enable this feature or Off to switch this feature off gt Touch the Resend Count button gt Select the number of attempts the machine should make to send a failed page gt Touch Save to continue T High a Batch Send Transmits several pending documents to one destination during a single phone call Conca sove J f E Dialing Type Lj Line Monitor __ Jens Time E Batch Send Redial Management L Resend Count Resend Count Automatical
52. he power ON again The first time the machine is switched ON a message is displayed Follow the instructions in the pop up window to enable the machine to synchronize its components This message will not be displayed again When the Document Centre 220 230 332 340 is delivered it contains a default password 22222 which can be used to provide access to the Setup Tools prior to PINs and Access Rights being assigned To change the default password refer to Access Rights on Page 7 1 Q S T 9 ks 5 g lt Xerox Document Centre 220 230 332 340 Setup Guide Page 2 5 gt Press the Access button on the Control Panel gt A pop up window will be displayed on the Touch Screen gt Press the button on the Control Panel and use the number keypad to enter the default password 22222 gt Touch Enter in the pop up window gt Select the button for the setups to be changed Refer to the appropriate chapter for further instructions Ep Ory Output Collated chodlste ase i Please enter your password using the keypad to your right ee DB rote 22 gt 1Sided J C ennonn J Oor TEZER Other Other Other Qa gt The following Screen is displayed and contains buttons for the types of setups available NOTE The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configurati
53. he selected account will be deleted Modify Account displays the services and copy limits for the selected Clear Counters resets counters for the selected account to zero Reset All Accounts resets counters for ALL ACCOUNTS to zero HINT Users can check the status of their accounts by pressing the Machine Status button on the Control Panel Auditron is on the Reports amp Counters tab account Q S T 9 S 3 S lt Job Completion Setup DC220 230 This feature sets machine behaviour when the user s account limit has been reached When the limit is reached the machine will either stop the current job immediately or let the job finish and go over the limit Xerox Document Centre 220 230 332 340 Setup Guide Page 6 13 gt Access Auditron Setups as described on Page 6 2 gt Touch the Internal Auditron button External Control Device gt Touch the Job Completion Setup button gt Make selections as required Oat SR see below for a description of each On J Terminate Job if set to On the machine will stop the job as soon as the account limit has been reached any pages committed to print will be allowed to print Delete Pending Jobs if setto On when an account limit is reached all pending jobs assigned to this account will be deleted Page 6 14 Auditron Setups Foreign Interface Device Quick Pathway gt Press the Access button on the Contr
54. ing fax documents gt Touch Save Touch Close Page 5 32 Fax Setups 6 Auditron Setups Quick Pathway gt Touch the Access button on the Control Panel gt Press the button on the control panel gt Enter Auditron Administrator PIN see NOTE gt Touch Enter in the pop up window gt Touch Auditron Setups The Auditron feature enables machine usage to be tracked and or controlled preventing unauthorized access to the machine and enabling recharges for prints to be applied The options available are described below the chosen option must initially be enabled by your Xerox Service representative The Internal Auditron is a built in electronic accounting system that enables system usage to be tracked in machine memory by account number When enabled the user enters an account number prior to using the machine The numbers of prints made using the Account are tracked by internal counters which can be viewed on the User Interface screen by a user with Auditron Administrator privileges The Foreign Interface feature enables an external control device such as a coin operated device a bill acceptor acard reader or a network controlled tracking system The Auditron Setups are used initially to set up the Auditron accounts feature and job limits job completion procedures and periodically to gain access to account usage information Access to the Auditron Setups is controlled by a Personal Identific
55. ing setting for incoming fax documents and reports m Receive Reduction m Paper Attributes E Page Margin E Output Selection E Duplex Printing J A3 gt 1x 17 Q T 0 x v U prints fax documents and reports single sided prints fax documents and reports double sided prints fax documents with the first page single sided and the rest of the pages double sided Reports are printed all double sided Paper Attributes Programs the default types colors and sizes of paper on which fax documents and reports can be printed Xerox Document Centre 220 230 332 340 Setup Guide Page 5 11 gt Touch the Paper Attributes button gt Touch the buttons on the right of the screen to select the types colors and sizes of paper on which incoming fax documents and reports will be printed more than one type can be selected _ recive Reduction a Paper Attributes m Page Margin E Output Selection __ Jone Printing J A3 gt 1x 17 gt Touch Save to continue Output Selection Programs the output tray for incoming fax documents gt Touch the Output Selection button gt Select the default output i option required the available Je iss J Flag E ce ay options are dependent on je Margin F ont Selection e Tray machine configuration __ Jone Printing J Nx J sre G Yh HINT Typically the Left Tray is the default fax tray the Center Tray is the default copy tray If
56. itron Setups Reset All Counters gt To reset the counters for ALL ACCOUNTS to zero touch the Reset All Counters button at the top of the screen gt Touch Confirm gt Touch Close to continue All Accounts Press Confirm to reset all counters associated with all accounts gt To reset the limits for ALL ACCOUNTS to zero touch the Reset All Limits button at the top of the screen gt Touch Confirm gt Touch Close to continue gt To delete ALL ACCOUNTS touch the Delete All Accounts button at the top of the screen gt Touch Confirm gt Touch Close to continue Reset All Limits All Accounts Delete Account Press confirm to reset all Account Limits in all accounts lodify Account Delete All Accounts hdd Account Press Confirm to delete all Account numbers elete Account lodify Account Xerox Document Centre 220 230 332 340 Setup Guide Page 6 7 Q S T 7 S v lt Job Limit Policy DC332 340 gt Touch the Job Limit Policy button gt Select the preferred option see below for a description of each gt Touch Save to continue Terminate Immediately Terminate on Job Boundary This feature sets machine behavior when the user s account limit has been reached When the limit is reached the machine will either stop the current job immediately or let the job finish and go
57. ly re transmits a failed page if a page error occurs Lj Dialing Type T Line Monitor w Pause Time J Batch Send a Redial Management a Resend Count ar Y a Page 5 28 Fax Setups Incoming Fax Options gt Access Fax Communication Setups as described on Page 5 24 gt Touch the Incoming Fax Options button gt Touch any button to change the setting a description of each follows gt Make changes as required O O O Outgoing Fax Options Incoming Fax Options Line Use Restriction gt Touch Save to continue Q T O x v U Auto Answer Delay Sets the delay in seconds before incoming calls are automatically answered NOTE This feature might be restricted in some areas gt Touch the Auto Answer Delay button E gt Touch the scroll buttons to set the time delay before F e Answer Delay _ Je Header Print calls are answered J Ring Volume __ secure Fax Receive L Junk Fax Prevention D F b seconds 0 15 Xerox Document Centre 220 230 332 340 Setup Guide Page 5 29 gt Touch the Ring Volume button gt Select High Normal or Low as the default ring volume gt Touch the Junk Fax Prevention button gt Select On to enable this feature and Offto switch this feature off gt Touch Save to continue Ring Volume ia Auto Answer Delay J Receive Header Print C High o Ring Volume E Secure Fax Receive
58. ol Panel gt Touch the button on the Control Panel gt Enter Auditron Administrator PIN see NOTE gt Touch Auditron Setups gt Touch Foreign Interface Per Page Conirol Monitor A Foreign Interface Device might be a coin operated device a bill acceptor a card reader or a network controlled tracking system installed on the system The device must initially be enabled by the Xerox representative NOTE This device controls only Copier print services and has no bearing on the Fax services gt Access Auditron Setups as described on Page 6 2 gt Touch the Foreign Interface button Make selections as required a description of each follows to specify that a Foreign Interface Device is not connected to set the device for tracking each page in each job separately For example for a coin operated device set External Auditron to Per Page Control Otherwise more than the current page will be printed even though only one coin was inserted to set the device to track the usage of the machine but not to limit users to a number of copies or prints Xerox Document Centre 220 230 332 340 Setup Guide Page 6 15 Q S T h S E S lt Page 6 16 Auditron Setups 7 Access Rights Quick Pathway gt Press the Access button on the Control Panel gt Press the button on the Control Panel gt Enter Owner PIN see NOTE below gt Touch Additional Setups if necessa
59. on However feature descriptions and functionality remain the same as described Setups C Machine Setups G Print Setups Copy Setups amp Fax Setups C Scan to File Setups C Auditron Setups For Scan to File and Print Setup instructions and information please refer to the Document Centre 220 230 332 340 System Administrator Guide Page 2 6 About Setups 3 Machine Setups Quick Pathway Press the Access button on the Control Panel gt Enter Key Operator PIN see NOTE gt Touch Machine Setups This chapter contains the procedures for changing the default settings for the Paper Trays Date Time Walkup Screen Timers Contention Localisation Report Languages Touch Screen Contrast Customer Support Number Document Feeder Machine Serial Number and Xerox Supplies Number Fault Override instructions are also included NOTE These changes can only be made when a PIN Personal Identification Number which has been assigned Key Operator access rights is entered The default password is 22222 which may be used if PINs have not yet been assigned Access the Machine Setups gt Press the Access button on the Control Panel A pop up window will be displayed on the Touch Screen gt Press the button on the Control Panel and use the number keypad to enter a Key Operator PIN see NOTE gt Touch Enter in the pop up window Copy om Tt ee En
60. opy Tray Setups Reduce Enlarge and 4 Machine Setups Paper Supply to Tra Auto will cause improper machine m behavior Check those eating y before Exiting Setups Auto Tray Switching Touch the scroll buttons to select the paper supply default setting the list contains only the paper trays available with the machine configuration The chosen setting will be displayed prior to other selections made by the user If Auto is selected as the default setting the paper tray is selected automatically to match the size and orientation of the originals Select the order in which the machine searches the trays for available media To change the settings assign a priority to each tray Number 1 is the highest priority and depending on how many trays are available 4 5 or 6 will represent the lowest priority Each number can only be assigned once Use the scroll buttons to select or de select this feature On sets the machine to automatically switch to another paper tray when the selected tray is out of paper Another tray must contain paper of the same size type and orientation for automatic switching to occur To de select this feature select Off Xerox Document Centre 220 230 332 340 Setup Guide Page 3 3 Q S T 9 S S Date Time Setup gt Access Machine Setups as described on Page 3 1 gt Touch the Date Time button Date gt Touch the Date Setup button Or Setup Qe Setup
61. over the limit gt Access Auditron Setups as described on Page 6 2 gt Touch the nternal Auditron button cw sen m Terminate Immediately i Terminate on Job Boundary the machine will stop the job as soon as the account limit has been reached For the Copy feature any pages committed to print will be allowed to print Therefore the account limit may be exceeded The maximum number of pages allowed after the limit has been reached is three pages For Scan and Fax jobs no extra pages are allowed beyond the account limit the machine allows the current job to be completed No further jobs are allowed until the limit is increased or the counter reset Account Summary DC332 340 This feature provides access to all of the Auditron accounts and their associated counters It also enables an individual counter or all account counters to be cleared Page 6 8 Auditron Setups gt Touch the Account Summary button gt Select a feature button and make changes as required a description of each follows Scroll List Search Counters and Limits Display Clear Counters Button Clear All Counters Button gt Access Auditron Setups as described on Page 6 2 gt Touch the nternal Auditron button Clear Clear All Counter Limit Account Number Copy 0 2000000 1234 A Fax 0 2000000 J y use the scroll buttons to access each account to review the count
62. pad The factory default is 127 gt Touch Save to continue Customer Support Number The machine displays the Xerox customer support telephone number when the Machine Status button is pressed Typically the correct number is entered by a Xerox representative when the machine is first installed If itis not on the screen or if it is incorrect follow the instructions below to enter the correct number Page 3 12 Machine Setup gt Touch the Customer Support Number button EN gt Use the numeric keypad on oa the screen to enter the Xerox EE Customer Support telephone Support Number number TE OCEL auan WELL LECE gt Touch Save to continue Paper Sizes gt Touch the Paper Sizes button gt Select the preferred selection aire Platen of paper sizes J o aa ASD By xBYD ABD 450 814X50 ASD gt Touch Save to continue Mo yx A5D J il J A A4 D 8X10 AD A3D 81X140 A4 D 81X140 KT AIR Machine Serial Number The machine displays this machine serial number when the Machine Status button is pressed This number is required when calling for customer support Xerox Document Centre 220 230 332 340 Setup Guide Page 3 13 Q S T 7 S S gt Touch the Machine Serial Number button gt Use the keypad on the screen to enter the Machine Serial number if necessary touch the More Characters button on the screen to display an alt
63. r Owner access rights on the DC220 230 the user can set up or change the Auditron settings Q S T 9 ks 5 g lt is a feature which records machine usage by account and restricts usage and or access Refer to Internal Auditron DC332 340 on Page 6 3 or Internal Auditron DC220 230 on Page 6 10 for further information external control devices such as a coin operated device a bill acceptor a card reader or a network controlled tracking system installed on the system are also covered in this chapter Refer to Foreign Interface Device on Page 6 15 for further information Xerox Document Centre 220 230 332 340 Setup Guide Page 2 3 Owner Tools If a PIN is entered that has been assigned Owner access rights the user can set up or change Access Rights the allocation of Key Operator System Administrator Auditron Administrator DC332 340 and Owner Access Rights Refer to Access Rights on Page 7 1 for further information Page 2 4 About Setups Changing the Settings Switch On Access the Setup Tools CAUTION To switch ON the power to the Document Centre 220 230 332 340 press the Power ON OFF button which is located on the upper right side near the front of the machine It takes approximately 3 minutes for the machine to warm up and perform a self test To avoid damage to the machine after switching OFF allow at least 10 seconds before switching t
64. r In Copy The machine will Setups not print Copy Output jobs if the Collated Left Finisher is Tray and disabled and the Copy Setups default output is Output the Left Tray Uncollated The Output Left Tray button will not be displayed on the Copy screen Finisher and In Copy The machine will Stapler Setups not print Copy Output jobs if Stapled is Stapled disabled and also is the default output The Output button will not be displayed on the Copy screen Foreign Interface In the Copy The Copy Device feature with feature is Foreign disabled Interface Device Xerox Document Centre 220 230 332 340 Setup Guide Page 3 21 Q 3 T O v S S Disabled Service Disabled Component Feature Feature Result Foreign Interface In the Copy The Copy Device feature with feature is Foreign enabled only for Interface Internal Auditron Device and Control Internal Auditron Control Foreign Interface In Setups For Copy with a Device Auditron Foreign Setups Interface Device External the machine will Control not copy if Device Foreign Per Page Interface Device Control or is disabled and Monitor with External Control or without Device is limits selected For Copy with Foreign Interface Device and nternal Auditron Control Copy is enabled only for Internal Auditron Control Foreign Interface In the Copy The Copy Device feature with feature is Foreign disabled Interface Device Pag
65. rator tools 2 2 L Languages reports 3 11 lighter darker 5 17 lighter darker settings 4 6 line monitor 5 27 line monitor volume 5 27 line use restriction 5 31 local ID 5 4 local name 5 5 localization 3 10 Long Document DC332 340 5 8 long edge feed LEF 1 4 low power mode 3 7 machine serial number 1 2 3 13 machine setups 3 1 Mailbox delete 5 20 mailbox add 5 20 edit 5 20 list 5 20 name 5 21 password 5 21 report 5 16 mailbox files 5 22 mailboxes fax 5 19 margin shift DC332 340 4 9 millimetres setting 3 10 N name mailbox 5 21 O OFF 2 5 Page 8 2 Index ON 2 5 orientation 1 4 original type 5 17 output defaults 4 6 output selection 5 12 owner privileges 7 5 owner tools 2 3 P page margin 5 10 panel defaults fax 5 16 paper attributes 5 11 paper sizes 3 13 paper tray priority 3 3 paper trays auto tray switching 3 3 default paper tray 3 3 setting defaults 3 3 paper trays setting up 3 3 password 7 1 7 4 password mailbox 5 21 pause time 5 26 phone number 1 3 polling stored files 5 22 power save mode 3 8 printing options fax 5 9 printing duplex 5 11 Privileges setting 7 5 pulse 5 25 Q quick pathway access rights 7 1 auditron setups DC332 340 6 1 copy setups 4 1 fax communications setups 5 24 fax setups 5 1 fax terminal setups 5 3 foreign interface DC332 340 6 15 internal auditron DC220 230 6 10 internal auditron DC332 340 6 3 Machine Setups 3 1 quick pathway using
66. re 220 230 332 340 If the identification number has not been programmed the Document Centre 220 230 332 340 displays a pop up message instructing users to enter the ID number before completing their jobs To ensure that this law is adhered to the Document Centre 220 230 332 340 will not continue until the number is entered Entering the Local ID number is required only the first time the machine is used Page 5 4 Fax Setups gt Touch the Local ID button on the right of the screen gt If more than 1 line is connected touch the line number button gt Enter the telephone number of the Document Centre 220 230 332 340 using the keypad on the screen up to 20 characters including spaces gt Touch Save to continue gt Touch the Local Name button so Delayed Start Bite o Local ID Time Ciga J Local Name J Long Document y T Company Logo Lj Dialing Digits Reporting Q D D x v U 4 5 Ls Enter the telephone number for the telephone line connected to Line 1 of this machine then press Save Local Name The Local Name is the name allocated to this particular machine For example it could indicate the location of the machine for example Copier West or be the Company name ca smn Cees Name B ERR Lj feat Start ime E Local Name LJ Long Document L Company Logo Lj Dialing Digits Reporting Xerox Document Centre 220 230 332 3
67. rt only when it is manually selected and includes only calls that were not printed on the last report Broadcast and Multi Poll Reports Programs the machine to print a report of each broadcast send and multi polling operation to multiple remote machines When a fax is sent to one fax number the machine prints a Transmission Report When a fax is sent to or polled from a group of numbers the machine prints one Broadcast and Multi Poll Report which lists all of the numbers in the group Page 5 14 Fax Setups gt Touch the Broadcast and Multi Poll Reports button gt Select Auto Print to have this eee report print automatically or P activity Report P mtr este Off to turn the feature off Auto Print is the facto ry Transmission Report Mailbox Report default Ei i j Auto Print BO off Transmission Report Q S T a x lt n U Programs the machine to print the status of each transmission and displays a reduced image of the first page of the original document after each transmission is completed gt Touch the Transmission Report button gt Select the option required Broadcast and Always Print automatically Jew Report __ Jon Reports prints a report for each outgoing fax P teanssson Report _ ats Report Print on Error Only prints a report only when a transmission error occurs Off turns this feature off Xerox Document Centre 220 230 332 340 Setup Guide
68. ry gt Touch Access Rights Setups Personal Identification Numbers PINs and privileges are assigned to users who need to access the Setup Tools Up to 100 PINs each between 4 and 16 digits long may be assigned There are different levels of privileges depending on machine configuration Key Operator System Administrator Auditron Administrator DC332 340 Owner NOTE The factory default password is 22222 This password is used initially prior to new PINs being assigned To prevent unauthorized a user with Owner privileges can change this PIN or change the Access Rights to it 2 lt D x 7 7 Q Q 3 lt Xerox Document Centre 220 230 332 340 Setup Guide Page 7 1 Each privilege determines the right to set up the default settings for a specified set of functions as shown in the table below Key System Auditron Owner Operator Administrator Administrator Machine Yes No No No Setups Copy Yes No No No Setups Fax Yes No No No Setups Print No Yes No No Setups Scan to No Yes No No File Setups Auditron No No N A Yes Setups DC220 230 Auditron No No Yes No Setups DC332 340 Access No No No Yes Rights More than one privilege can be assigned to an individual user Customer preference determines whether individual privileges are assigned to various users or all privileges assigned to only ONE user Page 7 2 Acces
69. s Rights The following table illustrates a situation where various privileges are assigned to five users PIN Sri ESE Anine nAo Owner 1234 y if 2345 s 3456 of 5678 v v SoC Nl gp v v v PIN 1234 enables its assigned user to enter the Setup Tools and access only the Auditron and Access Setup features This user cannot access any other Setups PIN 2345 enables its assigned user to enter the Setup Tools and access the Machine Setups Copy Setups and Fax Setups This user cannot access any other Setups PIN 3456 enables its assigned user to enter the Setup Tools and access the Print Setups and the Scan to File Setups This user cannot access any other Setup buttons PIN 5678 enables its assigned user to access Machine Setups Copy Setups Fax Setups Access Rights setups and Auditron Setups on the DC220 230 PIN 4567 enables its assigned user to enter the Setup Tools and access ALL of the Setups Xerox Document Centre 220 230 332 340 Setup Guide Page 7 3 2 D x 4 2 Q O 3 lt Assign Privileges gt Touch the Access button on the Control Panel A pop up window will be displayed on the Touch Screen gt Press the button on the Control Panel and enter a PIN with Owner Privileges see NOTE below gt Touch Enter in the pop up window gt If necessary touch the Additional Setups button on the Touch Screen ERR CoPY
70. s is entered The default password is 22222 which may be used if PINs have not yet been assigned Xerox Document Centre 220 230 332 340 Setup Guide Page 4 1 Access the Copy Setups gt Press the Access button on the Control Panel A pop up window will be displayed on the Touch Screen Please enter your password using the keypad to your right gt Press the button on the Sonia 2 a0s ava Use INS number keypad to enter a other Other Key Operator PIN see NOTE NOTE The default password 22222 may be used if PINs gt Touch Enter in the pop up have not yet been assigned window gt Touch the Copy Setups button C Machine Setups Copy Setups Fax Setups Q Print Setups G Scan to File Setups Auditron Setups NOTE The graphic representations of the user interface screens in this chapter may differ slightly dependent on model or configuration However feature descriptions and functionality remain the same as described Page 4 2 Copy Setups Reduce Enlarge gt Touch the Reduce Enlarge button Copy Setups Defaults gt Touch the Defaults button gt Use the arrow buttons to select the default DES magnification setting Je ae The default magnification will be selected when the machine is Jost switched ON when programming or job timeout occurs or when AC is pressed Xerox Document Centr
71. t for documents that contain line art and low quality halftones Colored backgrounds are automatically suppressed This is the factory default Auto for documents that contain text photo and graphic combinations Colored backgrounds are automatically suppressed and line edges and text sharpened Photo for documents that contain photographs This setting identifies the use of black white and halftones to focus on the photo image and make a clear copy Xerox Document Centre 220 230 332 340 Setup Guide Page 4 5 Output gt Access Copy Setups as described on Page 4 2 gt Touch the Output button gt Use the scroll buttons to select the default output option required Stapled Uncollated Left Tray Collated Left Tray Uncollated Center Collated Center Tray 4 Tray or Collated Center Tray v The factory default is Collated Center Tray gt Touch Save to continue NOTE Only those selections relevant to the machine configuration will be available HINT Typically the Center Tray is used for copy output and the Left Tray is used for fax output key Page 4 6 Copy Setups Sides Imaged gt Select the preferred default options see below for an explanation Touch Save to continue NOTE The screen display may differ slightly dependent on machine configuration 1 gt 1 Sided 2 gt 1 Sided 1 gt 2 Sided 2 gt 2 Sided Head to Head Head to To
72. ter becoming familiar with the setup procedures for a particular feature the Quick Pathway is a useful reminder of the steps required to access the setup required Notes are statements that provide additional information An example of a note is shown below NOTE Use caution when deleting a remote job It may not be possible to re create or resubmit the job Xerox Document Centre 220 230 332 340 Setup Guide Page 1 5 iY xs S O Q Ee ks 5 amp lt Hints Cautions Hints help to perform a task An example of a hint is shown below HINT The Machine serial number is located inside the Left Front Cover of the machine under the Copy Print Cartridge CAUTION Warnings Cautions are statements that suggest mechanical damage as a result of an action An example of a caution is shown below When cleaning the Document Centre 220 230 332 340 do not use organic solvents or aerosol cleaners Do not pour fluids directly onto any area Avoid supplies that are not specifically listed as approved in this documentation WARNING Warnings are statements that provide an alert to the possibility of personal damage An example of a warning is shown below When the machine is in use the cover should be properly closed In cases where the cover cannot be closed avoid eye contact with the light from the machine The brightness might cause discomfort Page 1 6 About This Guide
73. the space below and in the front of the User Guide Serial number If difficulty is experienced when operating the Document Centre 220 230 332 340 check the suggestions in Chapter 11 Problem Solving in the Document Centre 220 230 332 340 User Guide to see if the problem can be resolved quickly If the difficulty persists contact the Xerox Welcome Center Page 1 2 About This Guide Xerox Welcome Center Telephone Number The telephone number of the Xerox Welcome Center is provided at the time of product installation For future reference record the telephone number in the space below Welcome Center Telephone Number OF Tal 0 lt r eea 800 939 3769 United States cccccccsseeeeseteeeee 800 821 2797 When telephoning the Xerox Welcome Center please have the serial number of the Document Centre 220 230 332 340 readily available and a note of any error messages This information can help to resolve the problem quickly iY xs S O Q Ee ks S amp lt Xerox Document Centre 220 230 332 340 Setup Guide Page 1 3 Conventions Throughout this Setup Guide some terms are used interchangeably Paper is synonymous with media Document is synonymous with original Page is synonymous with sheet Document Centre 220 230 332 340 is synonymous with the machine DC is synonymous with Document Centre Orientation Orientation is used to mean the direction of ima
74. ts Reporting DC332 340 00 eeeeeeeeee eee 5 8 Fax PRIMING OPONSE EEEn 5 9 Receive Reduction 0 ceescccceceeeeeeeeeceeeeeeeeseeceeeeeesseneeeeeees 5 9 Page Mangini 23 fcrtte calcttcn tani ecartlm caesar edt tees ahead 5 10 Duplex Printing toate enh ek ea a eas 5 11 Paper Attributes esris sae teeceseceneceecencssaveseedemsesgeaecaveee 5 11 Output Selection simaa i a eit 5 12 PROT A r e E Hate sett cdva uneessertaebeteh nian 5 13 Fax Report Options ieee tte tet She ee ea eh 5 14 Activity Report 3 Sei ccete nner tear heaate rere epee cer eee nee ehs 5 14 Broadcast and Multi Poll Reports ceeeeeeesseeeeeeeeeees 5 14 Transmission Report e sctetcci x ceeds cecies caves dasat iania 5 15 Mailbox Report seime paa aa aaa a laakea 5 16 Fax Panel Defa lls scinctccacescctstteceathetetieeteie a E 5 16 PeSOIMNOM senegre aa idaan 5 16 Lighter Darker cs intel cakes Ai aie eet eae ie al eet 5 17 Original Type eae mee eee ere ne a ie ee eet er a eee 5 17 Forced 4800 Document Centre 220 230 e eeeeeeeeeee 5 18 Communication Mode DC332 340 ccceeeeeeeeeeeeeteeeees 5 18 Pax MallbOX OS aa a No so eae ara a eaaa aa a KAA eaan diania 5 19 To Delete a Mailbox o ee eeeeeeceeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeees 5 20 To Add or Edit a Mailbox to 4n aie aA aa st 5 20 Fax File Management s ssssssssseeessseserneesserrrrnnnsserrnnnnnnrnrnnnnee 5 21 Mailbox Files Failed Fax Files cccceceeeess
75. uch Close Auto Delete automatically deletes stored fax files after they have been transmitted Keep keeps stored fax files after they have been transmitted until they are manually deleted Q 0 x v U Xerox Document Centre 220 230 332 340 Setup Guide Page 5 23 Fax Communication Setups Quick Pathway gt Press the Access button on the Control Panel Incoming Fax Options gt Enter Key Operator PIN This section contains the procedures to set the following Outgoing Fax Options see NOTE Line Use Restriction gt Touch Fax Setups gt Touch Fax Communication Setups NOTE The default password is 22222 which may be used if PINs have not yet been assigned Access Fax Communication Setups gt Access Fax Setups as described on Page 5 2 gt Touch the Fax Communication Setups button Fax Terminal Fax Communication Setups Setups NOTE Only those selections relevant to the machine configuration will be available Page 5 24 Fax Setups Outgoing Fax Options gt Access Fax Communication Setups as described on Page 5 24 gt Touch the Outgoing Fax Options button gt Touch any button to change the setting a description of each follows gt Make changes as required Outgoing Fax Options Incoming Fax Options Line Use Restriction gt Touch Save to continue Q 5 7 x v U Dialing Type This
76. yet been assigned Service Access Setup DC220 230 gt Access Auditron Setups as described on Page 6 2 gt Touch the Internal Auditron button This setup enables the Auditron services to be enabled or disabled as required One or more services can be selected O Internal Auditron External Control Device O Page 6 10 Auditron Setups gt Touch the Service Access Setup button gt Make selections as required for each Service see below for a description of each gt Touch Save to continue Off No Auditron Auditron Without Account Limits Auditron With Account Limits nae ct S Off No Auditron m Auditron without Lj Account limits J Auditron with Account limits enables disables Auditron enables Auditron and allows unlimited usage for each account enables Auditron and allows usage limits to be set for each account NOTE The choice available will depend on what the machine configuration is for example if the machine does not have Fax capability then the Fax option will not be displayed Account Setup DC220 230 This setup is used to create delete or modify the accounts Depending on local requirements for tracking usage one account number can be assigned to each department or one account number assigned to each individual A maximum of 2000 accounts can be programmed into the machine Account numbers can contain between 4 and

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