Fujitsu DL6400 Pro All in One Printer User Manual
Contents
1. Bel L799 DD Rages How to use ScandAll PRO 19 2 SILN3WNJOGd NYOS OL MOH 20 Chapter 3 SCANNING VARIOUS TYPES OF DOCUMENTS This chapter describes how to scan various types of documents using the combination of ScandAll PRO and FUJITSU TWAIN 32 Scanner Driver as an example For the scanning methods other than described in this chapter refer to the Operator s Guide of the scanner If the Operator s Guide explains the scanning using ScandAll 21 replace the word ScandAll 21 with ScandAll PRO In this chapter Windows XP screenshots are illustrated The screens and operations may differ slightly depending on the operating system OS or the scanner model used Also when the FUJITSU TWAIN32 or FUJITSU ISIS scanner driver is updated the screens and operations noted in this chapter will differ slightly In such case refer to the relevant manuals or materials which are to be supplied when updating the driver 3 1 Saving Scanned Images in PDF Format ssswssuaznmanaanzanznanzanzaanuaunaanaaunzana 22 3 2 Scanning by Pressing the Scan Button on the Scannet sccesseeeeeeeeees 26 3 3 Splitting Documents by Patch Code sssmumanzanzannanzaazununaanuaunaazaanuanazanua 29 3 4 Scanning Using Barcodes Aaaa sahizi 32 How to use ScandAll PRO 21 3 1 Saving Scanned Images in PDF Format You can create PDF files from the scanned document images by either of the following two ways The metho2. Add a Document Open Password to created PDF files Checkbox You can set a Document Open password to PDF files Up to 16 characters sin gle width can be used for a password This checkbox is available only for Adobe PDF files For PDF A files passwords cannot be set If this checkbox is marked the Password dialog box appears immediately after scanning Password protected PDF files cannot be opened with ScandAll PRO Open pass word protected PDF files with Adobe Acrobat Use a fixed password Checkbox If this checkbox is marked all PDF files are protected with the fixed password you type in in this dialog box so that the Password dialog box does not appear after scanning 5 From the ScandAll PRO window perform a scan For the scanning procedure refer to Chapter2 HOW TO SCAN DOCUMENTS in this manual gt Scanned document images are displayed in the ScandAll PRO window not offer the function to open PDF files You can open PDF files with ScandAll PRO anyway but the displayed images may not be satisfactory or the operation of ScandAll PRO may become unstable To view PDF files it is recommended an application that can open PDF files such as Adobe Acrobat be used acon scandAll PRO creates PDF files from scanned document images but does S How to use ScandAll PRO 25 3 SLNAWNOOT do SAdAL SNOIHYA DNINNVOS 3 2 Scanning by Pressing the Scan Button on the Scanner With ScandAll PRO you can perfor
3. Device Driver Do not output w Temporary Directory DA Documents and SettingssscannersLocal Settings Temp 3 Click the OK button to close the Setup dialog box How to use ScandAll PRO 3 1 3 Selecting a Scanner To scan documents with a scanner you have to select its name from the list beforehand The following explains how to select a scanner to use 1 From the Scan menu select Select Scanner _ ScandAll PRO Untitled File ately Edit View Page Zoom Tool Help Scan Scan Settings Ctrl M LARS YA Batch Scan Batch Scan Settings Ctrl 5 Setting Select Scanner 2 Select a scanner you want to use Select a scanner you want to use and click the Select button Select Scanner val Select Scanner Device Device mia Fujitsu fi 5530C2 FUJITSU fi 6240dj Fujitsu fi 5650C Fujitsu fi 5750C Fujitsu fi 5900C Fujitsu fi B0F Fujitsu fi b240 ulesu MU Settings FUJITSU TWAIN 32 FUJITSU ISIS 1 4 How to Display the Scanner Driver Setup Dialog Box 1 4 How to Display the Scanner Driver Setup Dialog Box You can configure settings for scanning documents with the selected scanner in the setup dialog box of a scanner driver Select the Scan menu and then select Setting to display the setup dialog box ScandAllPRO Untitled Edt Wew Page Zoom Tool Help E Scan Scan Sethings Ctrl N Batch Scan b i Batch Scan Settings Ctrl B Setting
4. 2 Batch Scan Profile Editor General Sean File format and Name scheme Document separator Filter Linking Job Profile Marne Description Profile Type All User Curent User Only 2 Image Property Description Windows Bitmap bmp Monochrome File compression format No Compression Pinel Type Use Detail Scanner Settings Paper Size Use Detail Scanner Settings Resolution Use Detail Scanner Settings General Tab You can type in a profile name and description and select a profile type Scan Tab You can configure settings for a scanner to use Clicking the Detail Scanner Settings button displays the setup dialog box of the scanner driver File format and Name scheme Tab You can specify various parameters for saving scanned document images Document separator Tab You can select how to separate documents Each separated document is counted according to the set Name Rule Filter Tab You can select a filter to use for scanning Linking Tab You can select what to do with scanned document images after scanning send by e mail SLNIJIWNSOd NYOS OL MOH upload to the FTP server or Microsoft SharePoint Server print with a printer or open with an application Note For details about the above settings refer to ScandAll PRO Help 4 Click the OK button You are returned to the Batch Scan Settings dialog box Added or copied profiles by using the Add or Copy button ap
5. T TWAN Dhar 12 K Progeatiqe fer Fuji 6040 an Heno broje fiore HE Ben Lape ime Piong Papa Heig Garma Cole Dapoi aaa kupini disat Geteg La T ea Conia lage Mode Bats pag inchs raon Cores xe Sean Epes i Ea z E oe eae Feat Esi Bi C UA Mane Faza Sige D Ekk inge FI SOT P pa El Birth beeps BE Corona Ja aaa Fined Moet PT E E E S E 7 p olivines tai AA MA kuki A h i T Meiro Donio mirry hpa Aaro regi Tevel pueia Aty Dho nee Ohare S z E a E I Fame EE Configure parameters For scanning with ascanner For information about setting items you can configure refer to the section on the scanner driver settings in the Operator s Guide provided with the scanner How to use ScandAll PRO 5 l SUNILLAS ANY DNIHONNV 1 Chapter 2 HOW TO SCAN DOCUMENTS This section describes how to scan documents with ScandAll PRO In this chapter Windows XP screenshots are illustrated The screens and operations may differ slightly depending on the operating system OS or the scanner model used Also when the FUJITSU TWAIN32 or FUJITSU ISIS scanner driver is updated the screens and operations noted in this chapter will differ slightly In such case refer to the relevant manuals or materials which are to be supplied when updating the driver With ScandAll PRO you can scan documents with a scanner in either of two ways Scan You have to configure
6. 001 jpg sia on si imageQOO jpg oon 0002 i mage0001 JPE L magze0001 ipg 0002 mage0002 jpg imageQOO jpg z 0003 0003 i mage0001 ipe E imageOO01 jpg aad aia ii imageQOo jpg How to use ScandAll PRO 31 3 SLNAWNOOT do SAdAL SNOIHYA DNINNVOS 3 4 32 Scanning Using Barcodes ScandAll PRO supports a job separation function with barcode printed sheets hereinafter referred to as the barcode The barcode based job separation function can divide multiple pages of scanned images into pre determined unit and save them to different folders separately without interruption A PDF or TIFF multipage file can be separated and stored as multiple files in pre determined document unit Not only the document counter but the barcode recognition result strings can be used for the folder names ScandAll PRO is capable of detecting the following types of barcodes C re set E en number UPC EAN JAN Numb Ni S 12 UPC A only includes check digit EAN JAN 8 or 13 includes check digit CODE39 Numbers Alphabets 7 symbols 1 to 32 excludes start stop codes CODABAR 4 start stop character numbers 1 to 32 10 alphabets and symbols excludes start stop codes CODE128 Full ASCII 1 to 32 excludes check characters The following lists the barcode detection conditions Barcode base color White This may not be recognized correctly depending on the hue of white color of the paper scanned Barcode angle Horizontal a
7. 13 2 SLNAWNOOd NYOS OL MOH Batch Scan Settings Profile Profile shared Searchable POF Template Archived documents Template Scan color documents at one tine Template Output color monochrome simultaneously Template Profile lists 2 Do the following as necessary e To create a new profile Click the Add button A new profile appears in the Profile Editor dialog box Go to step 3 e To create a new profile based on an existing profile Select a profile you want to use as the basis from the profile list and then click the Copy button A new profile based on the selected profile appears in the Profile Editor dialog box Go to step 3 e To change the settings of an existing profile Select a profile you want to change settings from the profile list and click the Edit button gt The selected profile appears in the Profile Editor dialog box Go to step 3 e To delete an existing profile from the profile list Select a profile you want to delete and then click the Delete button When you see a con firmation message click the Yes button The selected profile is deleted inn we If the Type of a profile in the profile list is Template it is a sample profile It cannot be used for scanning documents Use sample profiles as the basis for you to create new profiles 3 Inthe Profile Editor dialog box configure settings for scanning and saving scanned document images 2
8. P2WW 2410 01ENZO How to use ScandAll PRO CONTENTS Chapter 1 LAUNCHING AND SETTINGS ce eeeeeeeeeeeeees 1 1 1 Launching ScandAll PRO ssussmanznnznaananznanzanznanzaaanaa 2 1 2 Selecting a Scanner Driver ccccscssssceeseeeeseeeseeeesenenees 3 t3 S lecting a Scanhe Wi 4 1 4 How to Display the Scanner Driver Setup Dialog Box 5 Chapter 2 HOW TO SCAN DOCUMENTS susnasunzanunuanumua 7 DA SCAN AA 8 22 BCh in IAA 13 2 2 1 Creating Editing Profiles sssmsmsmsmumsn nanu nananununua 13 2 2 2 Scanning Documents ccccesecceeseeseseeseseeeeeeeeeeseeseeeeenes 16 Chapter3 SCANNING VARIOUS TYPES OF DOCUMENTS 21 3 1 Saving Scanned Images in PDF Format 2 05 22 3 2 Scanning by Pressing the Scan Button on the Scanner bere bee AA eacanhes saat etnesceeads asta swessboeoreencaueraenemeies 26 3 3 Splitting Documents by Patch Code csssceeseeee 29 3 4 Scanning Using Barcode cccccssceeeeeseeneeseeseeneeees 32 INDE X eeceecessnessessicecceastceccansavansectacnteneewceusiecisceesentenvesesnssiscsespanctnninaticcaen IN 1 How to use ScandAll PRO INTRODUCTION Thank you for using ScandAll PRO ScandAll PRO is application software to show the list of images scanned with the FUJITSU fi series image scanner and edit those images ScandAll PRO has the follow
9. SAdAL SNOIHYA DNINNVOS 6 Specify the created batch profile and then perform the batch scan For how to perform the batch scan refer to 2 2 Batch Scan How to use ScandAll PRO 35 ete When storing each of the scanned documents separated with barcode p e printed sheets in separate folders and naming the folders with barcode recognition result strings change the settings in the Name Rule dialog box opened by clicking the Name Rule button on the File format and Name scheme tab Select the Use Barcode Characters radio button and mark the Create Directories Separately checkbox in the Name Rule dialog box Name Rule File Name BARCODE SimnageDO0 Document separator Use document counter Update initial values automatically 9 Use Barcode Characters mz ets C Date wy hd Midd Time FE Ime erf ragt if f Ua aa HE a pAg a Fage Counter Separator Po Start with Update initial values automatically Minimum number of digits The created folder is named with the barcode recognition character string and is used to store the scanned data Example of storing data in folders When marking the Create Directories When unmarking the Create Directories Separately checkbox Separately checkbox January January imageQ001 jpg image0001 re vanuary imagellye ipg imagzeQQO jpg February February imageQ001 jpg image0001 jpg February image0002 jpe imazeQ00 jpg March Marchima
10. configure various settings for saving scanned document images 2 1 Scan Scan Settings Save to file Folder Name O SDocurments and Settings scannern My Doc File Hame imaget Use the Name Rule File Format Windows Bitmap bmp w Document 5 File Overste Warming 2 Display confirmation dialog on file overwrite O Do not display confirmation dialog on file overwrite Number of pages to scan 2 Scan all O Scan the specified number of pages SB Show confirmation when there is na paper on ADF Display the scanned document image immediately after the scan C Show TWAIN dialog before each batch scan process Scanner Setting Save to file Checkbox To save scanned document images immediately after scanning mark this checkbox If you want to verify scans before saving them to file clear this checkbox Folder Name You can specify a folder to save scanned document images Type in a full path in the box or click the Browse button to select a desired folder File Name A file name used to save scanned document image files is displayed When you want to use the name rule for file names mark the Use the Name Rule check box click the Name Rule button to display the Name Rule dialog box and change the naming rule When creating multiple image files at a scan you can specify how to name those files Clear this checkbox when you want to specify a file name on this dialog box File Forma
11. cuted according to the selected profile s settings a we Use the Send to button following the procedure below e 1 Press the Function button and change a number displayed on the Function Number Display 2 When the displayed number and the event number you have selected in step 5 Send to 1 9 matches stop pressing the Func tion button 3 Press the Send to button Example of the operator panel E W M Sm w a 1 Function Number Display 2 Function Button 3 Send to Button 4 Scan Button 28 3 3 Splitting Documents by Patch Code 3 3 Splitting Documents by Patch Code ScandAll PRO supports a job separation function with patch code sheets The patchcode based job separation function can divide multiple pages of scanned images into pre determined unit and save them to different folder separately without interruption A PDF or TIFF multipage file can be separated and stored as multiple files in pre determined document unit The procedure is described below 1 Prepare patch code sheets Two sizes A4 and Letter of PDF files are provided as patch code sheets Before using the job separation function with patch code sheets select Start gt Al Programs gt Fujitsu ScandAll PRO Patch Code A4 or Patch Code Letter and then print a PDF file of either Patch Code A4 or Patch Code Letter as many as you need Patch Code A4 Image data of a patch code sheet with A4 size Patc
12. d by ScandAll PRO is described below e From ScandAll PRO Recommended for scanning in color or grayscale mode You can e Reduce the size of PDF files e Create PDF files with facility e From Adobe Acrobat Recommended when you want to create PDF files quickly and when you scan documents in black and white mode You can e Create PDF files at an original resolution in a short time e Create PDF files compressed to a desired size by changing compression rates 1 Place the document on the scanner 2 Launch ScandAll PRO From the Start menu select All Programs gt Fujitsu ScandAll PRO gt Fujitsu Scan dAll PRO in the order presented Then ScandAll PRO starts up 3 In ScandAll PRO select PDF File SinglePage PDF File PDF A File or SingleP age PDF A File to save scanned document images When you want to perform Scan In the File Format drop down list select one of the above settings Scan Settings Save to file Folder Name O Documents and SettingssscannersMy Doc File Marne imageUOl Use the Name Rule File Format Windows Bitmap bmp wt Windows Bitmap bmp Color Format Tagged Image File Format tif MultiPage Tagged Image File Format tif Compression PEG2000 File j2k Document SingleP age PDFS File pdf When you want to perform Batch Scan Select a profile you want to use for scanning to display it in the Profile Editor dialog box Select the File fo
13. d to file How to use ScandAll PRO 11 12 ZA ScandAll PRO My ScanSnapleamplepdiOot jpe 141 Fie Scam Edit waw Page Zoom Tool Help 68865 8m 28 Si ES a Sa 5 LUE Lee re OE Bia Bel L799 DD Rages n e f you do not mark the Save to file checkbox in the Scan Settings dialog p e box scanned document images are not saved To save the files from the File menu select Save As e To scan the next document with the same settings from the Scan menu select Scan Or click the Scan button 3 on the toolbar For the scanning operations other than described above refer to 2 2 Batch Scan and Chapter3 SCANNING VARIOUS TYPES OF DOCUMENTS For information about the features of ScandAIl PRO refer to ScandAll PRO Help 2 2 Batch Scan 2 2 Batch Scan You can save various settings as profiles beforehand Batch Scan allows you to scan documents by using those profiles 2 2 1 Creating Editing Profiles Creating editing and deleting profiles are described as follows 1 From the Scan menu select Batch Scan Settings ScandAll PRO Untitled Scan Scan Settings Ctrl M za Batch Scan et Batch Scan Settings Ctri B Setting Select Scanner Or click the Batch Scan Settings button sl on the toolbar te For launching ScandAll PRO refer to 1 1 Launching ScandAll PRO The Batch Scan Setting dialog box appears How to use ScandAll PRO
14. ent image immediately after the scan Checkbox Specify whether to preview a scanned document image or not By default this checkbox is marked If memory becomes insufficient because the file size of a scanned document image is too large to display clear this checkbox Only when the Save to file checkbox is marked this checkbox can be cleared Show TWAIN dialog before each batch scan process Checkbox Marking this checkbox displays the setup dialog box at a scan when the TWAIN driver is used for scanning When the FUJITSU ISIS Scanner Driver is used this checkbox is not available 4 Click the Scanner Setting button Display the scanned document image immediately after the scan C Show TWAIN dialog before each batch scan process Z Scanner Setting The scanner driver setup dialog box appears 5 Configure various settings for scanning documents For information about setting items you can configure refer to the section on the scanner driver settings in the Operator s Guide provided with the scanner 2 1 Scan ti TA beer 324 Propartles for Fuliteu T 6140 on Mone sohiiodiod antes k HME Bowe tan Lagcut Drage Processing Pace Handing Mama Coie Dapat Gemgeepion imprinter tone Lacon te ic uies z cone mtata iir Mods Dii pi reh Perder Dran Typi Draak E TEE SE O Fici kasga 8 me ap PCH E fot irge mi am IEF Later 2 Sele E Bosk irg EF bs M niih
15. geQ00 jpe 5 image0001 jpg Marchimage0002 jpg imageQO02 jpe s 36 INDEX A Add a Document Open Password to created PDF files Checkbox w wemamamana 20 B IBASIC VAD ii ia r naa 23 Batch SCAN ui 7 13 C COIF FOMMAL siro 9 Color High Compression Checkbox 24 COMPIESSION israse 10 Compression Rate ccceceeceeeeeeeeeeees 24 Convert into Searchable PDF Checkbox 24 D Display the scanned document image imme diately after the scan Checkbox 10 DOCUMENT acses 10 Document separator Tab 15 F File Format ia 9 File format and Name scheme Tab 15 FileName sier 9 File Overwrite Warning 10 Fiter TaD EIA 15 Folder Name EA 9 G General TaD aaa 15 L LANGUAGE ai 24 Launching ScandAll PRO 2 WIKI TaD vacceivdectucavseieecviaseeedscaous 15 M Make only the first page searchable Checkbox asasen 25 N Number of pages to scan 10 O OCR TaD sano AAA 24 S Save to file Checkbox w manwanwanaa 9 Saving Scanned Images in PDF Format 22 SOCAN eoa 7 8 SCAN TAD sterea 15 Scanner Driver Setup Dialog BOX 5 Scanning by Pressing the Scan Button on the SCANNER oeron aa 26 Scanning Using Barcodes 32 SECURITY Tab ai 25 Selecting a Scanner w wmmamanamamamwa 4 Selecting a Scanner Driver 3 How to u
16. h Code Letter Image data of a patch code sheet with Letter size ene e Use white paper to print out patch code sheets Ww e Do NOT change the scale of patch code sheets when printing e To make photocopies of the printed patch code sheet make the same size and same density of photocopies as the original patch code sheets e Using the same patch code sheets repeatedly may decrease the recognition accuracy due to the dirt contaminated on the document If the patch code sheets are not recognized correctly or get smudged make new prints of the patch code sheets 3 2 Create a new batch profile on ScandAll PRO and open the Profile Editor window For information about how to create profiles refer to 2 2 Batch Scan 3 Click on the Document separator tab 4 Mark the Use Patchcode Based Job Separation Sheet checkbox SLNAWNOOT J0 SAdAL SNOIHYA DNINNVOS How to use ScandAll PRO 29 Profile Editor General Scan File format and Name scheme Document separator C Number of Pages pages per document Use Patchcode Based Job Separation Sheet C Use Barcode Based Job Separation Sheet Use Hardware Based Job Separation Sheet Depend on Hardware Job Separator Sheet Handling Remove separation sheet Stop scanning For Hardware B ased Job Separation sheet Only Delete the next page of a separation sheet For Duplex Only ete e To suppress scanning the patch code sheet images check the Remove p e separa
17. h FUJITSU fi series Image Scanner by using ScandAll PRO For information about the features of ScandAll PRO refer to ScandAll PRO Help Use in High safety Applications This product has been designed and manufactured on the assumption that it will be used in office personal domestic regular industrial and general purpose applications It has not been designed and manufactured for use in applications simply called high safety applications from here on that directly involve danger to life and health when a high degree of safety is required for example in the control of nuclear reactions at nuclear power facilities automatic flight control of aircraft air traffic control operation control in mass transport systems medical equipment for sustaining life and missile firing control in weapons systems and when provisionally the safety in question is not ensured The user should use this product with adopting measures for ensuring safety in such high safety applications PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high safety applications and for any claims or compensation for damages by the user or a third party Trademarks Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and or other countries ISIS and QuickScan are trademarks or registered trademarks of EMC Corporation in the United States Adobe the Adobe logo and Acrobat are e
18. i eee u a ISI pager Moet i fe Slack t ith ia Habar oo sie UA Nia 1 Fog Detect L5 Doci a T dato Detach T bevel Diyo Su Tireki i E Foto Detect Hbi Coie D a 7 E i Ss Pout il 3 ji 7 i g He F nE a TH dieser Fesp F i key io ea hei 2 Cere Cema FUJITSU TWAIN 32 FUJITSU ISIS 6 When you finished setting click the OK button in the dialog box FUJITSU TWAIN 32 Scanner Driver FUJITSU ISIS Scanner Driver You are returned to the Scan Setting dialog box 7 Click the Scan button Display the scanned document image immediately after the scan C Show TWAIN dialog before each batch scan process Z Seamer Seta scan Come SLNAWNOOd NYOS OL MOH ete When you use the FUJITSU TWAIN 32 Scanner Driver clicking the Scan p e button may display the scanner driver s setup dialog box If so you can also change settings in the dialog box displayed Click the Scan button to scan documents Click the Close button when you finish scanning Reset Option TWAIN driver Press F1 kev to show help If you do not want to display the scanner driver s dialog box clear the Show TWAIN dialog before each batch scan process checkbox in the Scan Settings dialog box A document is scanned with the scanner and the scanned document image is displayed on the ScandAll PRO window and then the image is save
19. ing features Both TWAIN ISIS standards are supported Scanning condition file format and destination to save the file can be specified before scanning by batch process The settings can be saved as profiles Scanned image data can be edited by such as rotation reversion deskewing sorting page insertion page deletion Multiple files can be displayed side by side and browsed for comparison Both color and binary monochrome images can be output simultaneously by one time scan The scanner must support the multi image output function Files can be input output in Bitmap JPEG or Tiff format Scanned images can be directly output to PDF files or PDF A files Searchable PDF files and high compression PDF files can be created as well Linked with FTP server or Microsoft SharePoint Server ScandAIl PRO can store image data auto matically Linked with e mail program ScandAll PRO can send scanned images as attached files Batch scan operation is available with a Hot Key on the Keyboard Batch scan operation is available with the Scan Send to button on the scanner by setting the event With patch code or barcode a document can be divided and stored in several folders separately Where there is no distinction between Microsoft Office SharePoint Portal Server 2003 and Microsoft Office SharePoint Server 2007 the general term Microsoft SharePoint Server is used This manual explains how to scan documents wit
20. ither registered trademarks of Adobe Systems Incorporated in the United States and or other countries Other product names are the trademarks or registered trademarks of the respective companies How Trademarks Are Indicated in This Manual Operating systems OS are indicated as follows Windows 2000 Microsoft Windows 2000 Professional operating system Windows XP Microsoft Windows XP Professional operating system 32 64 bit Microsoft Windows XP Home Edition operating system Windows Server 2003 Microsoft Windows Server 2003 R2 Standard Edition operating system 32 64 bit Windows Vista Microsoft Windows Vista Home Basic operating system 32 64 bit Microsoft Windows Vista Home Premium operating system 32 64 bit Microsoft Windows Vista Business operating system 32 64 bit Microsoft Windows Vista Enterprise operating system 32 64 bit Microsoft Windows Vista Ultimate operating system 32 64 bit Where there is no distinction between the different versions of the above operating system the general term Windows is used Adobe Acrobat Adobe Acrobat Where there is no distinction between the different versions of the above application the general term Adobe Acrobat is used The version of Adobe Acrobat provided with this product may change without notice If the instructions described in this manual differ from the actual displayed screen refer to Acrobat s Help How to use ScandA
21. ll PRO III Regulatory Information Symbols Used In This Manual MWINA This symbol alerts operators to particularly important information Be N sure to read this information ne This symbol alerts operators to helpful advice regarding operation Screen Examples In This Manual The screen examples in this manual are subject to change without notice in the interest of product improvement If the actual displayed screen differs from the screen examples in this manual operate by following the actual displayed screen while referring to the User s Manual of the scanner application you are using The screenshots in this manual were captured from the FUJITSU TWAIN32 scanner driver ScandAll PRO Image Capturing Utility Software FUJITSU ISIS scanner driver and Adobe Acrobat Chapter 1 LAUNCHING AND SETTINGS This chapter describes how to launch and set ScandAll PRO In this chapter Windows XP screenshots are illustrated The screens and operations may differ slightly depending on the operating system OS or the scanner model used Also when the FUJITSU TWAIN32 or FUJITSU ISIS scanner driver is updated the screens and operations noted in this chapter will differ slightly In such case refer to the relevant manuals or materials which are to be supplied when updating the driver 11 LaUNGHING ScandAll PRO iia 2 1 2 Selecting a Scanner Driver iia 3 T3 Selecting a SCANNE ests a a a a aa aaea 4 1 4 How to Display the Scanner Driver Se
22. m batch scan at a press of the button by assigning a Batch Scan profile to the Scan or Send to button The following shows the procedure to do so 1 From the Start menu select Control Panel 2 Select Scanners and Cameras 3 Display the scanner driver properties of the scanner in use For Windows XP and Windows Server 2003 right click the icon of the scanner driver For Windows 2000 and Windows Vista double click the icon of the scanner driver 4 Select the Events tab 5 Select a button to use for an event fi 6740dj Properties Diagnosis Device Info Device Set About General Ben Color Management Choose an event below then select the action to take when that i event OCCUTS Select an event Actions O Start this proone le send to 2 ai Send to 3 Prompt for which O Take no action The following events can be selected e Scan Button Press the Scan button e Send to to 9 With a number from 1 to 9 displayed on the Function Number Display press the Send to button 6 Select ScandAll PRO as the application to launch when an event occurs In Windows XP select Start this program under Actions and select an application from the drop down list on the right 26 3 2 Scanning by Pressing the Scan Button on the Scanner fi 6740dj Properties Diagnosis Device Info Device Set General Events Color Management Wa Choose an event below then select the acti
23. nd vertical 3 4 Scanning Using Barcodes could separate the image data wrongly This may even delete some of the scanned images depending on how the scan settings are made Check the document carefully in advance to see if it has extra barcodes outside the barcode scanning area It is recommended that you reduce the number of barcode types to sense and narrow the barcode area to detect e Using the same patch code sheets repeatedly may decrease the recognition accuracy due to the dirt contaminated on the document If the patch code sheets are not recognized correctly or get smudged make new prints of the patch code sheets e Any control characters and any unusable characters such as lt gt in a file name are replaced with _ underbar e The barcode may not be recognized correctly depending on the document skewed driver setting and or printed conditions of barcodes Operate after ensuring the barcode is correctly recognized WO e Scanning documents having barcode types not defined for this function S 3 The procedure is described below 1 Create a new batch profile on ScandAll PRO and open the Profile Editor window For information about how to create profiles refer to 2 2 Batch Scan 2 Click on the Document separator tab 3 Mark the Use Barcode Based Job Separation Sheet checkbox SLNAWNOOT SO SAdAL SNOIHYA DNINNVOS How to use ScandAll PRO 33 Profile Editor General Scan File forma
24. on to take when that o event OCCUIE Select an event ebb Scan Button he Actions Start this program Fai Scand4ll PAO Ww l aa aea O Prompt for which prog S Not Used Take no action OT ED CarndMinder 3 7 Click the OK button ve To link another button perform steps 3 to 7 again 8 Launch ScandAll PRO From the Start menu select All Programs gt Fujitsu ScandAll PRO gt Fujitsu ScandAll PRO and then ScandAIl PRO starts up 9 From the Tool menu select Preferences 2 ScandAll PRO Untitled File Scan Edit View Page Zoom Ac Setup Filters The Setup dialog box appears SLNAWNOOT SO SAdAL SNOIHYA DNINNVOS 10 Select the Event tab 11 Click the action of the Event you selected in step 5 and then select a profile from the list you want to use for scanning How to use ScandAll PRO 27 Print Scan View Hot kes Evert Event lists Event Scar Send to Function Send to Function Send to Function Send to Function Send to FurnctionS Send to Function6 Send to Function ease ae Send to Functions Do nothing Send to Functions Do nothing re alo You have to create profiles beforehand S For information about how to create profiles refer to 2 2 Batch Scan 12 Click the OK button 13 Exit ScandAll PRO When you press the linked button ScandAll PRO starts up and batch scan is exe
25. pear in the profile list How to use ScandAll PRO 15 2 2 2 Scanning Documents There are three methods to scan documents Each method is explained below 1 Scanning by selecting a profile from the toolbar 1 Place the document on the scanner 2 From the Select the Batch File drop down list on the toolbar select a profile to use 2 ScandAll PRO Untitled File Scan Edit View Page Zoom Tool Help F pos e Protile1 Profile Profiles Profiles ProfileS 3 Click the Start Batch Scan button gt zi on the toolbar A document is scanned with the scanner and the scanned document image is displayed on the ScandAll PRO window and then the image is saved to file Depending on the settings of ScandAll PRO images may not be displayed on the Scan dAll PRO window ScandAll PRO My ScanSnapleamplepdiOdd jpe 1 1 DE Fie Scan Edit view Page Zoom Tool Help e E f a rl ail ea a fl Bt oe mL T Aaa AI Aua mel L799 AA 2 Scanning by selecting a profile from the menu bar 1 Place the document on the scanner 2 From the Scan menu select Batch Scan and then select a profile name you want to use 16 2 2 Batch Scan ScandAll PRO Untitled File Sates Edit View Page Zoom Tool Help Scan i F CE Scan Settings Ctrl M Algo i n E i Mp ud coe a E ee Batch Scan Fi Profiel c Batch Scan Settings Ctril 6 j Setting Selec
26. rmat and Name scheme tab and then select one of the above settings from the File Format drop down list 22 3 1 Saving Scanned Images in PDF Format Profile Editor General Scan File format and Hame scheme Document separator Filter Linking Parameter to save C Output color and monochrome simultaneously Automatic Color Monochrome Detection Folder Name Documents and SetingescannernMy Documents JPEG File jpal Windows Bitmap bmp Tagged Image File Format tif MultiPage Tagged Image File Format tif Color Format JPEG2000 File 2k File Format Compression POF File of SinglePage PDF File pdf PO FA File pdt SinglePage PDF A File pal File Name 3 Use the Name Aule 3 ete PDF File and SinglePage PDF File are saved in format compatible with p e Adobe Acrobat 4 0 PDF 1 3 PDF A File and SinglePage PDF A File are saved in PDF A Ib format format for an archive of digital documents based on PDF 1 4 SinglePage PDF File and SinglePage PDF A File create one file per image PDF File and PDF A File create one file containing multiple images 4 To configure PDF related settings click the PDF Option button j The Output PDF file dialog box appears In this dialog box you can change the compression rate turn on the OCR function to make searchable PDF files and enhance the security of created PDF files by adding a password to Ba
27. se ScandAll PRO IN 1 IN 2 Show TWAIN dialog before each batch scan process Checkbox nea naira cadets neha 10 Splitting Documents by Patch Code 29 U Use a fixed password Checkbox 25 How to use ScandAll PRO P2WW 2410 01ENZO Issue Date October 2007 Issued by PFU LIMITED e The contents of this manual are subject to change without notice e PFU LIMITED is not liable whatsoever for any damages resulting from the use of this scanner and procedures described in this manual profit loss due to defects and any claims by a third party e Copying of the contents of this manual in whole or in part and copying of the scanner application is prohibited under the copy right law
28. settings such as the file format destination and scanning parameters every time you scan a document Use Scan when you want to scan a small amount of documents as necessary Batch Scan You may want to use the same settings repeatedly You can configure settings such as the file format destination and scanning parameters image related properties and an application to link with and create a profile with these settings saved You can create more than one profile beforehand so you do not have to configure settings every time you scan documents You only switch between profiles Use Batch Scan when you want to scan a large volume of documents using various profiles Each scanning procedure is described as follows 2A GEN AA WA AA KA AA AA AA AA a E R 8 BUI AU AA AAA 13 How to use ScandAll PRO A 2 1 Scan In this section the scanning condition such as file format save in folder or other scanning option is specified before each scanning 1 Place the document on the scanner 2 From the Scan menu select Scan Settings ScandAll PRO Untitled File Sates Edit View Page Zoom Tool Help Scan Settings Ctrl M Batch Scan Batch Scan Settings Ctrl B Setting Select Scanner Or select the Scan Settings button a on the toolbar nn gt For launching ScandAll PRO refer to 1 1 Launching ScandAll PRO The Scan Settings dialog box appears 3 Inthe Scan Settings dialog box
29. sic Tab Change the compression rate for creating PDF files from scanned document images Output PDF file Basic OCR Security Image Compression SLNAWNOOT do SAdAL SNOIHYA DNINNVOS Compression Compression File size C Color High Compression How to use ScandAll PRO 23 24 Compression Rate Move the slider bar to change the compression rate The compression rate can be changed in five levels from 1 to 5 By default the compression rate is set to 3 Moving the slider bar to right increases the compression rate The higher the com pression rate the smaller the file size but the image quality is degraded This setting takes effect on color images only When images are saved as mono chrome images this setting is ignored Color High Compression Checkbox When this checkbox is marked image portions in a color image are compressed at a higher rate separately from text Therefore when a document containing mostly text is scanned the file size can be made smaller without causing text to become blurred This setting is not suitable for scanning photographs and figures because the image quality of highly compressed photographs and figures is degraded Marking this checkbox increases the system load which may cause the scanner to take a very long time to scan OCR Tab You can configure settings so that PDF files are converted into searchable text when they are created from scanned document images Unle
30. ss OCR optical character recognition is turned on scanned document images are saved as PDF files in a format that computers cannot recognize or in other words they are not made searchable Through OCR text on the image is recognized and text information 1s embedded into the image making the image file searchable Note that if you turn on OCR scanning takes time longer than if you do not Output PDF file Basic OCR Security OCR Language English Wt Make only the first page searchable Convert into Searchable PDF Checkbox The scanned document images are converted into searchable PDF files and saved Language You can select a language to use for text recognition from the following English French German Italian Japanese Korean Spanish and Traditional Sim plified Chinese 3 1 Saving Scanned Images in PDF Format Make only the first page searchable Checkbox When scanning a document containing multiple pages you can make only the first page searchable If this checkbox is marked the time required is shorter than the time required for the conversion of all pages Security Tab You can enhance security by setting a password for PDF files Once a password is added you cannot open the PDF files unless you enter a correct password which you type in in this dialog box Output PDF file Basic OCR Security Security Add a Document Open Password to created PDF files Use a fined password
31. t You can select a file format to save image files Bitmap bmp TIFF tif JPEG jpg j2k PDF pdf or PDF A pdf can be selected When you select a multi page format such as MultiPage TIFF PDF and PDF A multiple images can be saved in a file Color Format You can specify color mode the number of colors to be used to display image data When Color Format is not specified you cannot select the item Compression below In this case document is scanned by the setting specified by the driver dialog box in Section 1 4 How to use ScandAll PRO 9 2 SLNAWNOOd NYOS OL MOH Compression You can select how to compress files to save Document When scanning a document containing more than one page you can specify whether to create one file containing all pages or to divide into files each containing the specified number of pages This becomes selectable only when a multi page format is selected File Overwrite Warning You can select whether to receive a confirmation message when scanned document image files with the same names already exist in the destination folder If you select Do not dis play confirmation dialog those files are replaced with new ones Number of pages to scan You can specify the number of pages to be scanned at a scan To make a confirmation message when no paper remains in the ADF paper chute mark the Show confirmation when there is no paper on ADF checkbox Display the scanned docum
32. t Scanner A document is scanned with the scanner and the scanned document image is displayed on the ScandAll PRO window and then the image is saved to file Depending on the settings of ScandAll PRO images may not be displayed on the Scan dAll PRO window ZA ScandAll PRO My ScanSnapleamplepdi0ot jpe 141 Fie Scam Edit view Page Zoom Tool Help 26868 Seek 26 Beso jow oy i a aneno njia seer Hel L79 DS Rages 3 Scanning by selecting a profile from the drop down list 1 Place the document on the scanner 2 From the Scan menu select Batch Scan Settings The Batch Scan Settings dialog box appears How to use ScandAll PRO 17 2 SILN3WNJOGd NYOS OL MOH Batch Scan Settings Profile Profile shared Searchable POF Template Archived documents Template Scan color documents at one tine Template Output color monochrome simultaneously Template Profile lists 3 Select a profile you want to use for scanning 4 Click the Scan button C Coe re A document is scanned with the scanner and the scanned document image is displayed on the ScandAll PRO window and then the image is saved to file Depending on the settings of ScandAll PRO images may not be displayed on the Scan dAll PRO window 2 2 Batch Scan ZA ScandAll PRO My ScanSnapleamplepdiOot jpe 141 Fie Scam Edit waw Page Zoom Tool Help ef FB Sd Hae 2S 8 a laoc map sa Jo 484 82 S eer Jeo
33. t and Name schema Document separator Filter Linking C Number of Pages pages per document C Use Patchcode Based Job Separation Sheet Use Barcode Based Job Separation Sheet Use Hardware t Based Job Separation Sheet Depend on Hardware Job Separator Sheet Handling Remove separation sheet Stop scanning For Hardware B ased Job Separation sheet Only Delete the next page of a separation sheet For Duplex Only ete e To suppress scanning the patch code sheet images check the Remove p e separation sheet checkbox e In duplex scan mode you can disable scanning of the rear side of the patch code sheet by selecting the Delete the next page of a separation sheet checkbox 4 Click the Setup button The Barcode Setting dialog box appears 3 4 Scanning Using Barcodes detected barcode types or narrow the barcode area to improve the scanning performance e lf there are multiple barcodes in the barcode detecting area the one recognized first will be enabled poner e f scanning performance deteriorates when barcode is used reduce the D Barcode Setting Type of barcode to detect UPC EAN 7 JAN CODE39 CUBE Codabar 3 Barcode Detecting Area Enable the area to detect barcode Left Right 4o 5 Insert the barcode printed sheets to wherever you want the file folder to separate BMarch4 BFebruary BJanuarys Sheets with barcode printed SLNAWNOOT SO
34. tion sheet checkbox e In duplex scan mode you can disable scanning of the rear side of the patch code sheet by selecting the Delete the next page of a separation sheet checkbox 5 Insert patch code sheets to wherever you want the file folder to separate gt Patch Code Sheet 6 Specify the created batch profile and then perform the batch scan For how to perform the batch scan refer to 2 2 Batch Scan 30 3 3 Splitting Documents by Patch Code ete When storing each of the scanned documents which are separated with p e patch code sheets in separate folders change the settings in the Name C Rule dialog box opened by clicking the Name Rule button on the File format and Name scheme tab in the Profile Editor dialog box Mark the Create Directories Separately checkbox in the Name Rule dialog box Name Rule File Name QO01SirnageDO01 Document separator Use document counter Start with _ Update initial values automatically Minimum number of digits Prefis Date Page Counter Separator Stark with Update initial values automatically Minimum number of digits Suffix The created folder is named with the title of the document counter and is used to store the scanned data Example of storing data in folders When marking the Create Directories When unmarking the Create Directories Separately checkbox Separately checkbox 0001 0001 i mage0001 JPE 2 imageO
35. tup Dialog BOX s sassnnnsnnnnnnnnnnnnnnnnnnnnnnnnnn 5 How to use ScandAll PRO 1 1 1 Launching ScandAll PRO This section describes how to launch ScandAll PRO 1 From the Start menu select All Programs gt Fujitsu ScandAll PRO gt Fujitsu ScandAll PRO ScandAll PRO starts up A Scand APRO Unibike 1 2 Selecting a Scanner Driver 1 2 Selecting a Scanner Driver ScandAll PRO supports both TWAIN and ISIS standards and allows you to invoke either the TWAIN driver or the ISIS driver for scanning images with the scanner This scanner comes with two drivers FUJITSU TWAIN 32 Scanner Driver and FUJITSU ISIS Scanner Driver which you can use with this scanner The following explains how to select a scanner driver with ScandAll PRO how to switch between the FUJITSU TWAIN and ISIS scanner drivers l ete e In ScandAll PRO the default Device Driver is TWAIN p e e There is no functional difference between the FUJITSU TWAIN 32 and FUJITSU ISIS scanner drivers You can use one of them according to your preferences 1 From the Tool menu select Preferences ScandAll PRO Untitled File Scan Edit View Page Zoom Phi Help SUNILLAS ANY DNIHONNV 1 The Setup dialog box appears 2 On the Scan tab under Device Driver select either of drivers To use FUJITSU TWAIN 32 Scanner Driver select TWAIN To use FUJITSU ISIS Scanner Driver select ISIS Print seen view Hot Key Event
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