DeWalt 1140 IP Phone User Manual
Contents
1. C Press COMMUNICATIONS IP Phone 1140 User Guide Copyright 2007 Cypress Communications Inc All rights reserved The information in this document is subject to change without notice The statements configurations technical data and recommendations in this document are believed to be accurate and reliable but are presented without express or implied warranty Users must take full responsibility for their applications of any products specified in this document The information in this document is proprietary to Cypress Communications Inc Trademarks e Nortel Nortel Logo and the Globemark are trademarks of Nortel Networks e The Cypress Communications logo is a service mark of Cypress Communications Inc e Cypress Communications is a trademark of Cypress Communications Inc IP Phone 1140 User Guide Contents Overview 2 0ececcecceceeceececcecceceeceececcecceceececceceeseeseeeeees Key Features at taeeey tetttend dc surtta ben nganeetalcottehap tea oacaaatanteets Physical POAUIICS ckcccesnttadsicustceentddeeesewsiaelerctedcubvsesdtantats DISpla Yeun Oee theta ines vude measure e iaro llot ito E sas sicnccledencidetasigetshd cease vencacdetes dates AT Connecting the IP Phone to the LAN Prerequisites eirs inerea pE Eea EEP NE Connecting the IP Phone to the LAN nsee IP Phone connectors and other back panel features Getting Started enn no Logging OM ccisassicrarivverdvcandsxad2. Follow this procedure to change the default volume of the handset headset handsfree speaker ringer or buzzer Steps to Take 1 2 From the main menu select and open Audio The Audio menu opens Navigate through the menu and select Default Volumes A list of devices appears Handset Headset etc Select the device for which you want to change the default volume Press the Ok key A volume adjustment screen appears Change the volume by using the right left navigation keys e Use the right navigation key to increase the volume e Use the left navigation key to decrease the volume Press the Ok key to confirm the change The selected volume is applied the next time the audio device is used Resetting a default volume Follow this procedure to reset the default volume of the handset headset handsfree speaker ringer or buzzer Steps to Take 1 2 W From the main menu select and open Audio The Audio menu opens Navigate through the menu and select Default Volumes Select the device that you want to reset to the default volume Press the Ok key or the Enter key The volume adjustment screen opens Press the Reset key The volume is reset to the default level Press the Ok key to confirm the action The default volume is applied the next time the device is used IP Phone 1140 User Guide Modifying Feature key settings Changing Your IP Phone Settings Selecting a ring tone Steps to Take 1 From the m
3. An Authorization Code is a numeric code that you enter to obtain access to long distance or international telephone numbers Steps to Take 1 Press the line key 2 Press the Auth Code key or star code 96 and then enter the Authorization Code assigned You will hear a normal dial tone 3 Dial the number to place the call Automatic Dial Automatic Dial is a feature that allows you to store a frequently used telephone number on a soft key You can then press the key to dial the number Copyright 2007 Cypress Communications Inc All Rights Reserved 19 Using Phone Features Busy Lamp Field BLF 20 If you use an Auto Dial key while you are on a call your current call is placed on hold and your autodial call uses your secondary line Storing a number at an Automatic Dial key Steps to Take 1 While the phone is on hook press the Auto Dial key 2 Enter the desired number 3 Press the Auto Dial key again Using an Automatic Dial key Steps to Take 1 Press the line key If you are already on a call press your secondary line key The current call is placed on hold 2 Press the Auto Dial key to dial the number stored for the key Busy Lamp Field BLF A Busy Lamp Field BLF is a soft key that displays the status of another telephone line ringing on hook off hook It is commonly used by receptionists who are responsible for transferring incoming calls from a single incoming line to multiple persons in a
4. Daylight Saving Time is disabled The word Off appears in the display with a check mark beside it You return to the previous screen Setting the time format Follow this procedure to set the time format displayed on your IP Phone The time format choices are 12 hour clock French and 24 hour clock Steps to Take 1 From the Main menu open the Time menu 2 From the Time menu select and open Time Format The Time Format screen appears 3 Scroll through the Time Format options to select the format you want A check mark appears beside the format currently in use 4 To enable a format select it and press the Ok key A check mark appears beside the option to indicate that it is enabled The time is displayed in the selected format You return to the previous screen IP Phone 1140 User Guide Modifying User settings Changing Your IP Phone Settings Setting the date format Follow this procedure to set the date format displayed on your IP Phone When month mmm is selected the display shows an abbreviated name Oct for example and not a number The date format choices are e mmmdd e ddmmm e mm dd e dd mm Steps to Take 1 From the main menu open the Time menu 2 From the Time menu select and open Date Format 3 Press the Ok key The Date Format screen appears 4 Scroll through the Date Format options to select the format you want A check mark appears beside the format currently in use 5 To enable a format
5. select it and press the Ok key A check mark appears beside the option to indicate that it is enabled The date is displayed in the selected format You return to the previous screen Resetting the default time Steps to Take 1 From the main menu open the Time menu 2 Form the Time menu select and open Reset A confirmation screen appears 3 Confirm the action The terminal reverts to the default time settings You return to the previous screen Modifying User settings Follow procedures in this section to view and edit your User profile Navigating the User menu Steps to Take 1 2 From the main menu select and open User The User menu opens Perform one of these actions Copyright 2007 Cypress Communications Inc All Rights Reserved 39 Changing Your IP Phone Settings Modifying User settings 40 e Select and open Username See Viewing your user name on page 40 e Select and open Login Type See Viewing your login type on page 40 e Select and open Auto Login See Enabling or disabling the auto login feature on page 40 e Select and open Password See Changing your password on page 41 Viewing your user name Steps to Take 1 From the main menu open the User menu 2 From the Time menu select Username The Username screen appears showing your user name Viewing your login type You can operate your IP Phone 1140 in one of two ways as determined by the login type e Unique t
6. If the firmware level is between the minimum and maximum level set by the administrator Yes and No options appear on the soft keys If the terminal is below the minimum level the only option is yes You cannot log on until you perform the upgrade While an upgrade is in progress the terminal reboots and becomes temporarily unavailable Steps to Take 1 From the main menu select and open Upgrade The Upgrade confirmation screen appears 2 Confirm the action A second confirmation screen appears 3 Press Yes The firmware is downloaded IP Phone 1140 User Guide Performing a firmware upgrade Access Code Summary Access Code Summary Contact your system administrator for a list of features available on your IP Phone and the corresponding Access Codes Use this table to keep track of the feature Access Codes Feature Access Code Feature Access Code Copyright 2007 Cypress Communications Inc All Rights Reserved 43
7. Tip Do not pair more than one headset of the same model they have identical names in the Paired list Prerequisites Before you can use a Bluetooth headset with your IP Phone 1140 the Bluetooth transmitter in the phone must be enabled See Enabling the Bluetooth transmitter on page 41 for instructions Pairing a wireless headset with your phone 1 Double press the Headset key to open the Bluetooth Setup dialog box The Enable Bluetooth check box is highlighted If the Bluetooth Setup menu fails to open when you double press the Headset key the Bluetooth wireless feature is not enabled Contact your system administrator 2 Press the Enter key to activate Bluetooth wireless technology A check appears to indicate that the feature is activated The message BT Enabled appears at the bottom of the display 3 Put your Bluetooth headset in its pairing or search mode The procedure for doing this can be different for each headset please refer to the documentation that accompanied your headset for more information 4 Search devices Ensure that your headset is in Pairing or Search Mode b Press the Right navigation key twice and highlight the Search button displayed next to the Search Devices item c Press the Enter key The message Searching appears It can take up to two minutes for the search to complete If the search is successful the message Search Completed Found Device s appears and a list of devices tha
8. information eeeesssseeeeeeeeeeeeeiirierrteseerrennrrrnssnsrnnnnnnnsssseena 31 Storing a number from the Outbox ccc eeeeeeecceeeeeeeeeeeseeeeneneeeeeneensneeneeees 31 Using the Outbox to make ase soa aa iciot Le ecieesheci da gtestdinecdeauddedsddueetotecacunesaee 31 Resetting the OULDOX scicccescctatcicatsucantcccennudanariaunicenekiannayanasbaosameoantecanaetouniconmmenates 31 Speed Dial cdinectssd cascnsstewssSawteasacushawtvendsts sewidadesdasus iesasajantadsuesstiahiaveliabulaadeteanaslatets 32 Storing a Speed Dial MUMDET ccceeeee ee eeeeeeeneeeeeeeeeeeeseeneaeeneeseneneneeeenenee 32 Calling a Speed Dial MUMbe le cccciciscsscscssecttccss chdasalecetseesesenssusidecsadtantessveassauenace 32 Voicemail ereire arinik tS eee ee eee 32 Changing Your IP Phone SettingS cccsccseeeeeeeeeeeeeeeeeeneeeeeeeeeeeeneeeeeeeees 33 Using the Settings menu cosce cade isenks ceutlnodssnhedindaer ated podunudlesetdematedeass deca laced edaihsyasse 33 Using the navigation keys cercsesasecsecseceteccesctash aie eRiteeedieamescae se tecian cious aaeewieees 33 Modifying Audio settings ssiau at occencseass scacatos cedee deanadeast never entatateiecacaads Kecgeceadienasennoieue 34 Changing the default volume wcicici cdc ters ssatiatedeeieaietic teenies cat oeeenateiede 34 Resetting a default volume cceceseecene cere eeeeeeseeeneeeeeeeeeeeeenaeeeneeeeeeeenees 34 Selecting a ring tone setnsh satan ccudcrdal lands cet
9. ona call press the Mute key to activate Mute and disable your telephone s microphone A red light on the Mute key flashes e To turn off Mute press the Mute key again The Mute light is turned off and your telephone s microphone is activated again Outbox Outbound Call Record The Outbox is a record of the last ten calls that you have made Outbox records include the phone number called the time and the date A call record is saved in the Outbox only for calls that last for more than two seconds The IP Phone 1140 has a dedicated fixed key for the Outbox The Outbox can store a maximum of 10 calls When the maximum is reached the oldest call is dropped Calls appear in the list in order in which they were made with the most recent call at the top of the list The Outbox call display consists of a time or date stamp and a name or number A time stamp appears beside calls you make on the same day on which you view the Outbox A date stamp appears beside calls that were made prior to the day of viewing If no name or number was extracted from the display of the outgoing call the number dialed appears Use the navigation keys to scroll through the list The list does not wrap around Accessing the Outbox Steps to Take 1 Press the Shift Outbox key The Outbox screen appears showing a list of the 10 most recent outgoing calls 2 Select an item from the list and press the Ok key 3 Perform one of these actions e Select D
10. page 8 for the location of the Directory key Steps to Take 1 Press the directory key to access the directory menu The directory opens 2 From the directory list select the name you want to delete 93 Press Ok The Directory menu opens 4 Press the down navigation key until the Delete option appears 5 Press Ok A confirmation screen appears 6 Press Ok and then press Yes to confirm the action Making a call using the directory Follow this procedure to make a call from within the directory See Physical Features on page 8 for the location of the Directory key Steps to Take 1 Press the directory key to access the directory menu 2 From the Directory list select the name or number that you want to call 3 Press Ok The Dial screen appears 4 Press Ok The number is dialed Do Not Disturb Make Set Busy Use the Do Not Disturb feature to send calls directly to your voicemail box e Press the Make Busy key Any incoming calls will be routed to your voicemail Fast Transfer You can use the Fast Transfer feature to quickly transfer a call to another party You can announce the call before completing the transfer or transfer without an announcement Steps to Take 1 During a call press the Fast Xfer key The call is put on hold and you will hear a dial tone On the display an indicator flashes beside the line on which the call is held Copyright 2007 Cypress Communications Inc All Rights Reserve
11. the correct power option Warning Risk of equipment damage Do not plug the IP Phone 1140 into a regular telephone jack This causes severe damage to the terminal Consult your system administrator to ensure that you plug your telephone into a 10 100BaseT Ethernet jack Connecting the IP Phone to the LAN 1 Connect one end of the CAT S line cable to the LAN Ethernet port identified with a LAN icon located on the back of the terminal 2 Connect the other end of the CAT 5 line cable to the IP network jack For a terminal sharing LAN access with a PC connect a second CAT 5 line cable to the PC Ethernet port located on the back of the terminal identified by the PC icon Connect the other end of the cable to the Ethernet port on the computer 3 For a secure power connection thread the cord around the strain relief retaining hook and channel on the back of the terminal 4 Secure the terminal footstand to the terminal base 10 IP Phone 1140 User Guide Connecting the IP Phone to the LAN Connecting the IP Phone to the LAN IP Phone connectors and other back panel features Expansion Module Connector a ae a eE PC Ethernet port LAN Ethernet port Tilt lever Link lamp USB Connector AC Adapter jack Headset jack Handset jack Figure 3 IP Phone connectors Copyright 2007 Cypress Communications Inc All Rights Reserved 11 Getting Started Logging on Getting Started Logging on Before
12. 4 For privacy lift the handset 5 To return to handsfree mode press the handsfree key and place the handset in the cradle The handsfree feature is active Making a call using predial Follow this procedure to use the predial feature to make a call 1 Before you press a line key or lift the handset use the dialpad to enter the number The number is entered into the terminal 2 When you want to make the call press Ok The number is dialed 3 When the call is answered begin speaking Copyright 2007 Cypress Communications Inc All Rights Reserved 17 Making Answering and Ending a Call Editing a predialed number Editing a predialed number Follow this procedure to edit a number held in the predialed state Prerequisites A number must be predialed 1 Perform one of these steps e To delete numbers that appear to the left of the cursor press Bkspe e To delete numbers that appear to the right of the cursor press Delete 2 Use the dialpad to enter the new number Answering a call e Perform one of these actions to answer a call e Lift the handset e To answer a call using the handsfree feature press the handsfree key e To answer a call while wearing a headset press the headset key Answering a second call Follow this procedure to answer a call when you are engaged in a call If another call comes in while the primary line is engaged the phone sounds and a message indicator icon on the display flashe
13. 4 Press Clear if necessary to delete the current label 5 Use the dialpad to enter the new label You can press Bkspc to erase characters 6 Press the Ok key or the Enter key The new label is applied Copyright 2007 Cypress Communications Inc All Rights Reserved 35 Changing Your IP Phone Settings Adjusting the contrast level of the display Restoring default settings for a feature key Steps to Take 1 2 From the main menu select and open the Feature menu Select the feature that you want to relabel by navigating to the item in the list and then pressing the Enter key or the Ok key Select the Reset option and then press the Ok key A message appears asking you to confirm that you want to apply the default settings to the feature key Press Yes The key is reset Press the Ok key or the Enter key Enabling or disabling autoscroll If autoscroll is enabled the IP Phone automatically displays the screen for the active feature For example the line key for your secondary Directory Number DN is on screen one You receive a call at that number while the IP Phone is displaying screen two The IP Phone scrolls to screen one so you can answer the call immediately Steps to Take 1 From the main menu open the Feature menu 2 From the Feature menu select and open Assign The Assign menu opens 3 From the Assign menu select AutoScroll 4 Press the Ok key The AutoScroll screen appears 5 Perform one of these a
14. Seren dercandandabehRedinceataatiahenaneetiuatdnmateenene 35 Modifying Feature key SQUUII GS istic i ciieeiscisce cacdesiainebiaidacuecebaciiaidoecsebetaceaniveeblivastinetcs 35 Relabeling a feature KEY vc csciss sdaatstecestedsuebarsdnansSccesberarsiadeesseeecteamepiesmesedantsbancenade 35 Restoring default settings for a feature Key 0 ee eee ceeeeeeeeeeeeeeeeeeentaeeeeeeeeeeeeees 36 Enabling or disabling AUtOSCTIOI 0 0 0 2 ee eect eter eee e eee eee e tere eee eeeaaaeeeeeeeeeeeeeee 36 Copyright 2007 Cypress Communications Inc All Rights Reserved 5 Contents Adjusting the contrast level of the display eeeeeeeeeeeeeeeeeeeeeeeeeentaaeeeeeeeeeeeeeeaea 36 Selecting a ATG S ia saiec tere asheeaieaves device es eeedin ain oeteee didn ees eee 37 Modifying Time settings aa veal cases tecacicnat heaton dling detaddd btaidsieatetasneniaubietretitielaiatacd 37 Navigating the Time Menu oes scis tou as cnccadebed ec uctes Bien etasiensdoncn eee teseet aia 37 Selecting the time ZONE vecseccscnccssescscerescserss vera yaccendecestecadadebodseudeemebiavaseuetennecerss 37 Enabling Daylight Saving TiMe e ee ceeeeeeeeee cette eeeeeeeeeeeeeeeeeeeeeeaaaeeeeeeeeeeeneas 38 Disabling Daylight Saving IMGs scsceccictccccet ie eeietntmeeaedentesediet 38 Setting the time format siccdcvcsesesicaanssedecctatenneiensas uacrethscecscadey choc ucacebeansyecenuccotnecents 38 Setting the date format gucttccanicsseracharisaaticscsiinabinncteda
15. a shortcut key The shortcut key is the number on the dialpad that corresponds to the number of the menu item Only items numbered 0 through 9 can be opened by a shortcut key Use the navigation keys to scroll through menus and screens Follow this procedure to open the main menu 1 Press Menu or press the Services key The main menu opens 2 To select an item in a menu perform one of these actions e Select the item and then press the Ok key e Select the item and then press the Enter key located at the center of the navigation keys e Press the shortcut key corresponding to the menu item The selected menu opens Using the navigation keys The IP Phone terminal has five keys that you use to navigate the menus and to help you to enter text in the display See Physical Features on page 8 for the location of these keys Up key Enter key Right key Down key e Up key Return to the previous menu item e Down key Go to the next menu item e Left Right key Move the cursor to the left or right when entering text e Enter key Select the menu item or save the current setting Copyright 2007 Cypress Communications Inc All Rights Reserved 33 34 Changing Your IP Phone Settings Modifying Audio settings Modifying Audio settings You can change the following audio settings for your IP Phone e Default volumes or resetting volumes to preset default levels Ring tone Changing the default volume
16. ain menu select and open Audio The Audio menu opens 2 Scroll through the menu and select Play Ring Patterns The list of ring tones opens 3 Scroll through the ring tones list to find the tone that you want Press the Ok key to select a tone 4 To hear a ring tone before you select it select a ring tone from the list and then e Press the Ok key for the Play option to hear the tone e To stop the tone press Cancel or scroll to the Stop option and press the Ok key e Press Cancel to stop the ring tone from playing 5 To select a ring tone navigate to Apply in the menu for the ring tone and then press the Ok key Modifying Feature key settings Follow these procedures to use the Feature menu When you access the Feature menu a numbered list of the feature provisioned on each key is displayed The number displayed indicates the key to which the feature is assigned to your line on the Communications Server 2000 CS2K Features are assigned by your system administrator but you can e change the label for a feature e restore the default settings for a feature e enable or disable autoscroll for any feature Relabeling a feature key Steps to Take 1 From the main menu select and open the Feature menu 2 Select the feature that you want to relabel by navigating to the item in the list and then pressing the Enter key or the Ok key 3 Select the Label option and then press the Ok key The Enter Label prompt appears
17. box The Inbox can store a maximum of 10 calls When the maximum is reached the oldest call is dropped Calls appear in the list in the order in which they were received with the most recent call at the top of the list The Inbox call display consists of a time or date stamp and a name or number A time stamp appears beside calls you receive on the same day on which you view the Inbox A date stamp appears beside calls that arrive prior to the day of viewing If no name or number was extracted from the display of the incoming call a No Details message appears If you have a message waiting or you have missed a call the message waiting lamp is turned on The lamp turns off after you check your Inbox or retrieve the waiting message Accessing the Inbox Follow this procedure to access and use the Inbox If you have a message waiting the message waiting indicator lamp on the top right corner of the terminal is turned on The light is turned off after you access the Inbox Steps to Take 1 Press the Msg Inbox key The Inbox screen appears showing a list of the 10 most recent incoming calls IP Phone 1140 User Guide Inbox Inbound Call Record Using Phone Features 2 Select an item from the list and press Ok 3 Perform one of these actions e Select Dial to call the number e Select Display to view caller information e Select Store to store the number in the directory Viewing Inbox call information Follow this procedu
18. calls in one phone conversation The Three Way Call 3WC feature allows you to add three calls to a conference If you have been provided with the 30 way Conferencing feature you can include up to 30 calls in one conversation Steps to Take 1 During a call press the Conference key The call is put on hold and you will hear a dial tone On the display an indicator flashes beside the line on which the call is held 2 Dial the number of the person you want to add to the call At this time you can talk privately to the person you are adding to announce the conference 3 Press the Conference key again to merge the calls 4 Repeat steps 2 and 3 to add additional parties to the call if appropriate If you make a mistake dialing or a party does not want to be included in the conference press the line key of the conference call to reconnect to the conference Directed Call Park You can use Directed Call Park to park a call at another number within your organization Another person can then use Directed Call Park to retrieve the call by referring to this number When a call is parked the caller hears music or a message or silence if these have not been configured A recall timer starts If the call is not retrieved before the timer expires the call rings back to the station that parked the call If this station is busy the timer restarts Copyright 2007 Cypress Communications Inc All Rights Reserved 21 22 Using Phone F
19. ctenaienmilbatateel iiacsuaiomnanoenaivedus 39 Resetting the default time 0000snssssssesrrorrrrrrrnrrrrrnrnrnnuunsunnnnnnnnnensaeeeerneseeseeeoo 39 Modifying User settings cx2caceaincccseentesceteienresuneareeceiaustassa dee cieebautineapesnsnees deep esaante 39 Navigating the User TCIM ecrs saidias onicdgcxccnsatertaeteaiea digests amanieeee 39 VIEWING your user NaMe wissiscasicccsencsdeuvcateuscecievarks se sdedentecanteeradeeaninbeeedeeesteadawaccetie 40 Viewing your login type 2dsusciertecactenes Weaicoteedartidaneindactedamoneth cite dnautandbisncbe ceeded 40 Enabling or disabling the auto login feature cc eeeeceeeeeeeeeeeeenntteeeeeeeeeeeeeeeee 40 Changing your DASSWOIE sccccicccradsccoc tance varxavis dawiscaneteleiciadaecdeexetetmeanvernonuccatdexedes 41 Enabling the Bluetooth transmitter cccecceeeeeeseceeeeeeeeeeeeeeeeeeeeeeneneeeseseeees 41 Performing a firmware UPQrade ceseeeeesecnceeeeeeeeneneeeeceeeeeeeneenseeeeneneneenneneeees 42 Access Code SUMAN Y sceiectccverecticcecaetezeccieiazeicieiazeasieiazessiaisteisietezeesiezazesaate 43 6 IP Phone 1140 User Guide Key Features Overview Overview The IP Phone 1140 is a professional level desktop phone that provides a full range of features with a high resolution backlit display and fixed and programmable keys The IP Phone 1140 brings voice and data to the desktop by connecting directly to a Local Area Network LAN through an Ethe
20. ctions e To enable AutoScroll select Enable e To disable AutoScroll select Disable 6 Press the Ok key A check mark appears beside the item to indicate your choice You return to the Assign menu Adjusting the contrast level of the display Steps to Take 1 2 36 From the main menu select and open Display The Contrast screen appears Perform one of these actions e To decrease the contrast press the left navigation key e To increase the contrast press the right navigation key IP Phone 1140 User Guide Selecting a language Changing Your IP Phone Settings The percentage scale on the screen shows the degree of change The level decreases or increases each time you press the key Stop pressing the key when you find the contrast you like Press the Ok key The current contrast level is saved and you return to the previous screen Selecting a language Steps to Take 1 From the main menu select and open Language A list of available languages appears 2 Scroll through the list and select your preferred language 3 Press the Ok key The terminal now displays text in the selected language 4 Press Cancel You return to the main menu Modifying Time settings Navigating the Time menu Steps to Take 1 2 From the main menu select and open Time The Time menu opens Perform one of these actions e Select and open Hours from GMT See Selecting the time zone on page 37 e Select and open Daylig
21. d 23 Using Phone Features Group Call Pickup 24 2 Use the dialpad to enter the number to which to transfer the call If your IP Phone includes a BLF key for the number that you wish to transfer to you can press the BLF key instead of dialing 3 When the number rings or is answered press the Fast Xfer key again The call is transferred 4 If the call is not answered press the line key to resume and terminate the call Group Call Pickup If you are a member of a call pickup group use Group Call Pickup to answer a call ringing at any extension in the group Picking up a call Steps to Take 1 While a phone is ringing in your call pickup group press the line key 2 Press the Pickup key 3 Dial the extension that is ringing Picking up a call while on a call Steps to Take e While a phone is ringing in your call pickup group press the Pickup key Your current call is placed on hold and you retrieve the incoming call Group Intercom You can use Group Intercom to call or page individual members of your intercom group using a short intercom number assigned to each member of the group You can also page all intercom group members simultaneously or establish a conference call with up to 30 members of your intercom group Intercom numbers may be one two or three digits in length depending upon the size of your intercom group Contact your administrator to learn which intercom numbers have been assigned to your gro
22. eadset named is now the active headset and is used when you press the headset key 3 Press the Exit soft key to exit to the main display How wired and wireless headsets interact If you connect a Bluetooth wireless headset and a wired headset to the same IP Phone 1140 the two interact as follows e Ifno wireless headset is paired the wired headset works as normal Likewise if a wireless headset is paired with the set but is not in range the wired headset works as normal e Ifthe Use BT headset checkbox is selected the wireless headset is used as the phone headset The Bluetooth wireless headset can work only if it is within range of the phone as the wireless headset approaches the edge of its radio range the audio quality degrades and radio interference noise increases When the wireless headset is in connecting range the Headset key controls the wireless headset even if a wired headset is attached If a wireless headset moves out of connecting range a special beep sounds in the headset indicating the connection was lost Switching between a wired and a wireless headset If a Bluetooth wireless headset is connected and you want to use the wired headset you can switch between the two It is not necessary to unpair or disable the wireless headset You can switch between a wired and wireless headset and back again either when the phone is idle or during an active call 1 Double press the Headset key to open the Bluetooth Se
23. eatures Directed Call Pickup Parking a call against a phone number Steps to Take 1 While on a call press the Dir Park key 2 Dial a number within your organization The call is parked at that number Retrieving a call parked against a phone number Steps to Take 1 Press the line key 2 Press the Dir Park key 3 Dial the number at which the call was parked Directed Call Pickup Directed Call Pickup is a feature that allows you to answer a call ringing on another extension when you are both assigned to the same Call Pickup group Answering a call with Directed Call Pickup Steps to Take 1 Press the Pickup key 2 Dial the extension of the ringing phone Directory You can use your IP Phone s Directory to build a contact list containing your important telephone numbers Each Directory entry consists of a name and a number You can make a call directly from the Directory or you can assign a Directory entry to an Autodial soft key Adding or editing a directory entry Follow this procedure to add an entry to the directory See Physical Features on page 8 for the location of the directory key If you are unfamiliar with how to use the dialpad to enter text see Using the dialpad to enter text on page 13 IP Phone 1140 User Guide Do Not Disturb Make Set Busy Using Phone Features Deleting an entry from the directory Follow this procedure to delete an entry from the directory See Physical Features on
24. econdary group member and is provided with an MDN key for each manager employee Another application for this feature is to form a simple call group in which a call to a selected number primary can be answered by others designated as secondary group members Making a Call on an MDN MCA or MDN SCA Key Steps to Take 1 Press the MDN MCA or MDN SCA key 2 Dial the number that you want to call Answering an MDN MCA or MDN SCA Call e When the MDN MCA or SCA key flashes and if provisioned to ring your phone rings press the MDN MCA or MDN SCA key If more than one line is ringing in the MDN group you will answer the first incoming call Transferring a MDN SCA Call to Another MDN SCA Group Member While you are on a call on the MDN SCA line 1 Place the MDN SCA call on hold by pressing the Hold key 2 Any available member of your MDN SCA group can now obtain the call by pressing their MDN SCA key Copyright 2007 Cypress Communications Inc All Rights Reserved 29 Using Phone Features Mute 30 Conferencing with a MDN SCA Line and Privacy Release When you answer a call using an MDN SCA key you can allow another join the call by using the Privacy Release key e While in an MDN SCA call press the PRL Privacy Release key Another MDN SCA group member can now press their MDN SCA key to join the call Mute You can apply Mute on your phone during a call to prevent the other party or parties from hearing you e While
25. eeetiamaatseste 19 Authorization COU G raccuccctticcanictaiascontecates tastententcderabien ulacsuctoniauatagnetanmoniicotanienieaie 19 Automatic Dialisis ienai e air a aaa a a A a EES 19 Storing a number at an Automatic Dial key eee eecceeeeeeeeeeeeeeeeeneeeeeeeeeees 20 Using an Automatic Dial key sinc ncricvnccassentssnccteensiatantaientatnuuatennceatvadetiedethatsanitiacd 20 Busy Lamp Field BLF scccscisiccanneiatccesnckcatextestyatontedeucteatuadantudtateneatananeueetiicenaeaiee 20 Call Forward Mawenreen rete ater inn ree Cn aa daaa aaan Ren ere eT eee eee ete Te 20 Call Hold sinoni a e EER N 21 Conferencing 3 way or 30 Way ccceceseeeseeeneeeeneeeeeseseeeeeeseeeeenesseeeenseneeeeenee 21 Directed Call Park ccsissstccschccteicaansdenscicinentenexstanwaconceeateedaasigaatideadtbeanunaneumeiemaniearee 21 Parking a call against a phone NUMDET eee eect eee e eee ee eeenaaeeeeeeeeeeeeeaee 22 Retrieving a call parked against a phone number eect e eee eeeeeeeeee 22 Directed Call PiCkUp ccceccceecceeceeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeseeeseeeseeeneeeeeeess 22 Answering a call with Directed Call PiCkup cceeeeeeeeeeeeeeeeeeeeeeeeeeennaaeees 22 EUS ION mineira Bate t red et iaa OM aa aE a aa Aaaa A Te Aa 22 Adding or editing a directory entry eeeeeeeeeieeeeteeeeriiirtrresssrrrinrrnnssssrrrrennnee 22 Deleting an entry from the directory eect cece eeeeeete eter ee eeee
26. empty the contents of the Inbox 1 From the main menu select and open the History menu 2 From the History menu select Reset Inbox A confirmation screen appears 3 Press Yes The calls in the Inbox are deleted You return to the previous menu Inspect With Inspect you can display information about feature keys such as Speed Dial or Auto Dial You can also use Inspect to see caller ID information for incoming calls such as calls on your secondary line e To use Inspect press the Inspect key and then press a feature key or line key e Ifacall is ringing on the line key caller ID information is displayed for the call e If Inspect is applied to a Speed Dial or Auto Dial key the number programmed for that key is displayed Intercom Intercom provides a way for you to call a person in your organization with a single key press If that person is not already on a call you can immediately begin speaking through their phone speaker Making an Intercom call e Press the Intercom key The phone number assigned to key is dialed Answering an Intercom call e When you receive an Intercom call through the speaker of your IP Phone you can respond to the caller by picking up your phone handset e Ifyou receive an Intercom call while you are on a call you will hear a tone To answer the call and place your current call on hold press the Intercom key Last Number Redial To redial the last number that you called press the k
27. enaaeeeeeeeeeeeeeeea 23 Making a call using the directory 22 2 ccccceceeeeeseeeeneceeeeeeeeeeeeeeeeeeseneeeeenetaes 23 Do Not Disturb Make Set Busy sisesscaccicccctctesstatesstcetstieasietitenigneasienmatei 23 Fasti VAM SNS l scocicta saaecucees Acad a e a E E 23 Group Call PICKUP oeir a a e ea divest aunts 24 Picking upa callar a a e E ai ie pai 24 Picking up a call while on a Call aiccsscsesetsenactctmntedeasaretbaractehetnebisiseteticnedeanduesen 24 Group INterC OM sssi ee a E e e aa a e aa E EE 24 Calling a member of your intercom group essessesesseeiseessrerrrrnssssrrnrrrrnresssrereena 24 Answering a Group Intercom Call cceccceeeeeeeeeeeeeeeeeeeeeeeeeeneaeeeeeeeeeeeneeeaaaees 25 Paging a member of your intercom group ssssssessesssesssssrerirrssssrrrrrrrrssssrrrrrrrnen 25 Paging all members of your intercom QrOUD ceeeeeeeeeeeeeeeeentnneeeeeeeeeeeeeees 25 Making a Conference call with your intercom QrOUP ceeeeeeeeeteeeeeeeeeeeeeeeee 26 Inbox Inbound Call Record foccstectadersicmsiaeldcutiaieeedttSieadusceadenesdeubsadeidccsletaabedate 26 Accessing the INDO eers eineooeitaik idani ia a EAE E aaa EEE nE 26 Viewing Inbox call information 2 2 cccce ce eescsececeeeeeeeeeesneeeeceeseneeeeeeenteneeneneee 27 4 IP Phone 1140 User Guide Contents Storing a number from the IMDOX ccccceesseceeeneceeeeeneeneneeneeeeeeeeenessesneeeeeees 27 Using the Inbox to make a call ga
28. ey twice 28 IP Phone 1140 User Guide Multiple Appearance Directory Number MDN Using Phone Features Multiple Appearance Directory Number MDN Multiple Appearance Directory Number MDN is a feature that allows one phone number to appear on more than one IP Phone In each MDN group one number is designated as the primary and one or more other users are designated as secondary group members When a call is made to the primary number the call rings on the primary phone and flashes and rings unless set to non ringing on each secondary group member s phone If you are a secondary group member you can then answer the call or place the call on hold You can also make outbound calls using an MDN key MDN is available in two forms Multiple Call Appearance MDN MCA and Single Call Appearance MDN SCA e MDN SCA keys display the status on hook off hook of the MDN SCA primary line MDN MCA keys do not e Whena MDN SCA line is off hook no one else can make or receive calls on that line When you use a MDN MCA line others can still use that line up to the number of available MDN MCA lines assigned to the MDN MCA group A common application of this is to provide a way for an administrator to monitor and manage phone calls to their manager or for a receptionist to manage calls to employees In this situation the manager or employee is designated as the primary MDN member and the administrator or receptionist is designated as the s
29. he phone cannot join a session with an m6350 Soft client e Joint the phone can operate in a joint session with an m6350 Soft client Steps to Take 1 From the main menu open the User menu 2 From the User menu select and open Login Type The login type Unique or Joint appears in the lower left of the display Enabling or disabling the auto login feature Any maintenance activity for example a firmware upgrade forces a log off from the network If you enable auto login you are automatically logged on to the network when the terminal is available again Prerequisites You must have permission to edit the auto login feature If you have permission a check mark appears next to Enabled when the screen appears Steps to Take 1 From the main menu open the User menu 2 From the User menu select and open Auto Login 3 Perform one of these steps e To enable Auto Login select Enable e To disable Auto Login select Disable IP Phone 1140 User Guide Enabling the Bluetooth transmitter Changing Your IP Phone Settings 4 Press the Ok key A check mark appears beside the item you selected You return to the Auto Login screen Changing your password Follow this procedure to change the password that you use to log on to the network The default password is the last four digits of your telephone number 99 Passwords must be between four and six digits in length Steps to Take 1 From the main menu open the User
30. ht Saving See Enabling Daylight Saving Time on page 38 e Select and open Time Format See Setting the time format on page 38 e Select and open Date Format See Setting the date format on page 39 e Select and open Reset See Resetting the default time on page 39 Selecting the time zone Steps to Take 1 From the Main menu open the Time menu 2 From the Time menu select and open Hours from GMT The Hours from GMT screen appears 3 Scroll through the list and select the time zone 4 Press the Ok key The time displayed changes to that of the selected zone Copyright 2007 Cypress Communications Inc All Rights Reserved 37 38 Changing Your IP Phone Settings Modifying Time settings Enabling Daylight Saving Time Steps to Take 1 From the main menu open the Time menu 2 From the Time menu select and open Daylight Saving The Daylight Saving screen appears The word Off appears with a check mark beside it to indicate that the feature is disabled 3 Select On 4 Press the Ok key Daylight Savings Time is enabled The word On appears with a check mark beside it to indicate the feature is enabled You return to the previous screen Disabling Daylight Saving Time Steps to Take 1 From the main menu open the Time menu 2 From the Time menu select and open Daylight Saving The Daylight Saving screen appears The word On appears with a check mark beside it if the feature is enabled 3 Select Off
31. ial to call the number e Select Display to view caller information e Select Store to store the number in the directory IP Phone 1140 User Guide Outbox Outbound Call Record Using Phone Features Viewing Outbox call information Follow this procedure to view the information about a call in the Outbox Steps to Take 1 Press the Shift Outbox key The Outbox screen appears showing a list of the 10 most recent outgoing calls 2 Select a number from the list 3 Press the Ok key The Dial screen appears 4 Press the down navigation key 5 Select Display The Display screen appears 6 Press the down navigation key to view the information Storing a number from the Outbox Follow this procedure to select a number from the Outbox and store it in the directory 1 Press the Shift Outbox key The Outbox screen appears showing a list of the 10 most recent outgoing calls Select a number from the list Press the Ok key A list of options appears Press the down navigation key to select Store The directory submenu appears See Adding or editing a directory entry on page 22 Using the Outbox to make a call Follow this procedure to make a call from within the Outbox 1 Press the Shift Outbox key The Outbox screen appears showing a list of the 10 most recent outgoing calls Select the number you want to dial Press the Ok key Select Dial The number is dialed Resetting the Outbox Follow this procedu
32. m key flashes She must press the Grp Intrem key to answer your call Speak your announcement During the page any group member can lift the phone handset to respond The member s voice will be heard through all speakers in the intercom group To end the call press the Goodbye key and replace the handset Copyright 2007 Cypress Communications Inc All Rights Reserved 25 Using Phone Features Inbox Inbound Call Record 26 Making a Conference call with your intercom group Follow these steps to create a conference call with up to 30 members of your intercom group Steps to Take 1 Lift the handset 2 Press the Grp Intrem key 3 Press This calls each member of your intercom group ringing their phone and flashing the Grp Intrem key As each person answers the call to enter the conference you hear a short ring tone When any member terminates the call to leave the conference you hear the ring tone again 4 To end the call press the Goodbye key and replace the handset The conference call ends for all members of your intercom group Inbox Inbound Call Record The Inbox is a record of the last ten calls that you have received Inbox records include the incoming phone number time and date as well as the display shown on the IP Phone at the time of the incoming call A call record is saved in the Inbox only for calls that last for more than two seconds The IP Phone 1140 has a dedicated fixed key for the In
33. menu 2 From the User menu select and open Password The Old Password screen appears 3 Use the dialpad to enter the old password and then press the Ok key 4 Use the dialpad to enter the new password and then press the Ok key 5 Use the dialpad to enter the new password again and then press the Ok key The message Password changed appears 6 Press the Ok key Enabling the Bluetooth transmitter Before you can use a Bluetooth headset with your IP Phone 1140 the Bluetooth transmitter must be enabled in the IP Phone Steps to Take 1 Double press the Services button The configurations menu appears 2 Use the Down navigation key to select 3 Network Configuration For help with the Navigation keys see Using the navigation keys on page 33 3 Press the Enter key located in the center of the navigation keys 4 Use the Right navigation key to scroll to the Enable Bluetooth item at the bottom of the settings list 5 Ifthe Enable Bluetooth setting is Auto or No press the Enter key to edit the setting 6 Use the Up or Down button to select Yes 7 Press the Enter key to save the change 8 Press the Apply amp Reset soft key 9 At the prompt log in to your phone Copyright 2007 Cypress Communications Inc All Rights Reserved 41 Changing Your IP Phone Settings 42 Performing a firmware upgrade If a firmware upgrade for the IP Phone is available the system prompts you to upgrade when you log on
34. n organization BLF keys also provide for one touch dialing and fast call transfer It is not possible to answer an incoming call on a BLF key A BLF key is a visual indicator only A BLF key does not ring To use a BLF key when transferring a call see Fast Transfer on page 23 To use a BLF Key to fast dial a number 1 Press the line key to obtain a dial tone 2 Press the BLF key representing the number that you want to dial Call Forward Follow this procedure to forward calls to another IP Phone when you are away from your desk Steps to Take 1 To activate call forward without lifting the handset press the Forward key IP Phone 1140 User Guide Call Hold Using Phone Features 2 Use the dialpad to enter the extension to which you want to forward your incoming calls 3 Press the Forward key again An icon appears in the display next to the Forward key label Calls will now be forwarded to the number that you entered 4 To turn off call forward press the Forward key The feature is deactivated and the icon disappears from the display Call Hold The Hold feature allows you to suspend a call without ending it e To puta call on hold press the Hold key On the display an indicator flashes next to the line on which the call is held e To resume a call that is on hold press the line key displaying the flashing hold indicator Conferencing 3 way or 30 way You can use Conferencing to include three or more
35. not successfully paired with your phone an error message appears at the bottom of the screen If an error message appears e Confirm that the wireless headset is still in search pair mode If the headset timed out and exited search pairing mode put the headset in pairing mode as discussed in step 3 and repeat step 6 e Check that you are using the correct PIN Repeat step 6 Dual Pairing headsets Take special care when using a dual pairing type of Bluetooth wireless headset which can be paired to its base as well as to the IP Phone 1140 If it is paired to both the IP Phone 1140 is the second device and the following applies Press the headset telephone key e Ifa single tone sounds the headset is connected to the base e Ifa double beep sounds the headset is connected to the IP Phone 1140 If the base is powered off the headset is only paired to the IP Phone 1140 and pressing the telephone key connects you to the IP Phone 1140 If more than one wireless headset is paired the first headset paired is automatically made the active device To make a different headset active do the following 1 Press the Right navigation key to highlight the Set button next to the Set Active Device item 2 Press the Enter soft key Copyright 2007 Cypress Communications Inc All Rights Reserved 15 Getting Started Using a Bluetooth wireless headset 16 The message Set active device name appears This means the h
36. of the terminal The following table describes each color and its associated state A steady indicator means that the extension or feature beside it is active A flashing indicator means the line is on hold or the feature is in the process of being programmed Indicator LED color Meaning Message waiting Red located at the top of Lit when a message is waiting or a call the set is missed The light turns off after you retrieve your message Data waiting Blue located at the top of Lit when the terminal is on an active the set call Handsfree Red located on the front Lit when the handsfree feature is near the handsfree key active Headset Red located on the front Lit when the headset is in use near the headset key Mute Red located on the front Lit when the mute feature is active The near the mute key system administrator can configure the mute lamp to be steady on or blinking Link Data Green located on the back Lit when the link is alive and flashes to cover near the network indicate activity Ethernet jack Copyright 2007 Cypress Communications Inc All Rights Reserved 9 Connecting the IP Phone to the LAN Prerequisites Connecting the IP Phone to the LAN Follow this procedure to connect the terminal to the Local Area Network LAN and to a power source Prerequisites IP Phones can be powered by an AC adapter or over a LAN Contact your installation technician to identify
37. pad to enter text Getting Started Using the dialpad to enter text Steps to Take 1 To enter text find the number key associated with the letter you want to enter and perform one of these actions e To enter the first letter press the key once e To enter the second letter press the key twice e To enter the third letter press the key three times The letter appears on the display 2 To enter special characters perform theses actions See Figure 4 Special Characters for the list of special characters that are available a Press the Symbol soft key A list of symbols opens b Scroll through the list and select the symbol c Press Ok to enter the symbol Key 1 Nothing Key2 AAAAAAAABCCaaaddddedcs Key3 DEEEEEFde f3 Key4 GHIiiighiiiii4 Key5 JKLjkI5 Key 6 MNNOOOOOOOmn i0666666 Key7 PQRSpgqrs7 Key8 TUUUUUVtututivs Key 9 WXYYPBZwxyybyz9 Key amp 0123456 Figure 4 Special Characters Copyright 2007 Cypress Communications Inc All Rights Reserved 13 Getting Started Using a Bluetooth wireless headset 14 Using a Bluetooth wireless headset Your IP Phone 1140 is equipped with a radio system to support Bluetooth wireless enabled technology enabled headsets This section describes how to configure your phone to work with a Bluetooth headset and how to use Bluetooth and wired headsets interchangeably Configuring your phone to work with a Bluetooth headset is called pairing
38. re to empty the contents of the Outbox 1 2 3 From the main menu select and open History From the History menu select Reset Outbox A confirmation screen appears Press Yes The calls in the Outbox are deleted You return to the previous menu Copyright 2007 Cypress Communications Inc All Rights Reserved 31 Using Phone Features Speed Dial 32 Speed Dial If you have a list of phone numbers that you dial frequently you can use the Speed Dial feature to store each telephone number You can then dial any of these persons quickly by using their Speed Dial code instead of the full telephone number Speed dialed numbers can be internal or external Speed Dial codes can be between 20 and 39 Storing a Speed Dial number 1 2 3 4 Press the SpeedDial key Enter a Speed Dial call position from 20 to 39 Enter the telephone number Press the SpeedDial key again Calling a Speed Dial number 1 Press a line key or lift the handset of your phone 2 Press the SpeedDial key 3 Dial the Speed Dial position 20 39 for the telephone number Voicemail To access your voicemail box press the Voicemail key For instructions see your voicemail reference guide IP Phone 1140 User Guide Using the Settings menu Changing Your IP Phone Settings Changing Your IP Phone Settings Using the Settings menu Follow these procedures to navigate and select items from the main menu Menu items can be selected with
39. re to view the information about a call in the Inbox 1 Press the Msg Inbox key The Inbox screen appears showing a list of the 10 most recent incoming calls Select a number from the list Press Ok The Dial screen appears Press the down navigation key Select Display The Display screen appears Press the down navigation key to view the information Storing a number from the Inbox Follow this procedure to select a number from the Inbox and save it to the directory 1 Press the Msg Inbox key The Inbox screen appears showing a list of the 10 most recent incoming calls Select a number from the list Press Ok The Dial screen appears Press the down navigation key to select Store The directory submenu opens See Adding or editing a directory entry on page 22 Using the Inbox to make a call Follow this procedure to make a call from within the Inbox 1 Press the Msg Inbox key The Inbox screen appears showing a list of the 10 most recent incoming calls Select the number you want to dial Press Ok Select Dial Press Ok The Predial screen appears with the number entered in the display Copyright 2007 Cypress Communications Inc All Rights Reserved 27 Using Phone Features Inspect 6 Perform one of these steps e To edit the number see Editing a predialed number on page 18 e To make the call see Making a call using predial on page 17 Resetting the Inbox Follow this procedure to
40. rnet connection You can use the handset and keypad of the IP Phone 140 as you would use a standard telephone You can access additional services through the soft keys positioned next to the display The label beside each soft key identifies the feature associated with that key Key Features Up to four user defined line programmable feature keys and four soft label keys High resolution fully backlit graphical monochrome eight level grey scale pixel based 240x80 display Five position 5 to 55 degrees adjustable foot stand Four way navigation cluster with new Enter key Integrated auto sensing 10 100 1000 Base T Ethernet switch with shared PC access one LAN and one PC port Secure local settings menu for access to user preferences configuration tools diagnostics and network statistics Visual Alerting Message Waiting Indication and Feature Status Indicator LEDs IEEE 802 3af Power over Ethernet pre standard vendor power schemes and local AC power options Icon and English text based keycaps Field upgradeable firmware via Trivial File Transfer Protocol TFTP or Unistem File Transfer Protocol UFTP adds convenience and reduces costs in administration Desk or Wall mountable Graphite color with silver metallic bezel The diagram on the next page shows the location of the IP Phone 1140 keys and other components Copyright 2007 Cypress Communications Inc All Rights Reserved 7 Overview Physical Features Ph
41. s While the indicator is flashing you have the opportunity to put the first call on hold and answer the second call 1 Press the hold key to put the active call on hold 2 Press the line key for the second call The call is answered Ending a call e Perform one of these actions e Return the handset to the cradle e Press the Goodbye key The call is ended Tip The Goodbye key is useful for dropping out of a conference call or exiting voicemail 18 IP Phone 1140 User Guide Overview Using Phone Features Using Phone Features Follow these procedures to use the features provided with your IP Phone 1140 Some of the features described may not be available to all users Please see your system administrator if you require more information Overview The IP Phone 1140 is operated using the fixed keys located on either side of the number dial pad and feature line keys that appear on display screen To select a feature line key find the feature on the display and then press the button next to it If necessary use the navigation button in the center of the phone to find the feature Account Code Account Codes are codes that you can assign to a call for billing purposes Steps to Take 1 Press the line key 2 Press the Acct Code key or star code 95 You will hear a stutter tone 3 Enter your 13 digit account code 4 When you hear the normal dial tone dial your number to place your call Authorization Code
42. s cea es vcativinaleeiiras Gate Se tis eorayesacceicccageanepatetesaedelsuestics 27 Resetting the IND OK siaacncccticetanex tance scctrninsnerateucectiondteeataecdunncnstareanevaanaccoedceaneennnis 28 WAS OGGCE vices ctstiv tesscetenesfacaudeanststacrsstetteansticayctnacciesaiatanctathergstceatecsatevasaninisiieetlaqsdaneeeet 28 MALE COIN cascade rincecicdavacasicteaburceamecndenu E sarkastista pikcentaceharena daucdoeeehientearecceseccnteaxeldes 28 Making an Intercom Gall se cc ss ccse scncrseecantenrateansaetenbdedsGauinedeaansteeteuearstungceueetbactias 28 Answering an Intercom call sccsseses cccescdsen tiene detanedeesedeciag are tieretsereaaeededideeseaage 28 Last Number PROC x ccecr cesecuecatnactnastiesatancacednesedgpadeetesbicentanadeascduenncteesscensueasincceen 28 Multiple Appearance Directory Number MDN ceeeeeeeeeeereeeeeeeeeeeeeeeneeeeeeeees 29 Making a Call on an MDN MCA or MDN SCA Ke ccccecceceeeeeeeeeeeereeeeeeeees 29 Answering an MDN MCA or MDN SCA Call oe ee cece eeeeceeeeeeeeeeeeeennaeeeeeeeteeeeee 29 Transferring a MDN SCA Call to Another MDN SCA Group Member 29 Conferencing with a MDN SCA Line and Privacy Release eeeeeeeeees 30 OMS aa ts ii rata hele pen A eet eda ede ein E E Ea 30 Outbox Outbound Call RECOM iccccscissactsissccssiecaduadasudesobiaeredemnenstdeassctihgehsbeeaghibente 30 Accessing the CU ates ecases aden ce cers ce enikeni eka i aa P EEE Eea 30 Viewing Outbox call
43. s ceundixnduceacemuseenminerkcxentiieadnnes Logging Off anisa Using the dialpad to enter text ce eeeeereeeeees Using a Bluetooth wireless headset ceeeee PrereqQuiSiteS ccccccseceessecececeeecesesseeceeeeseseasaneeeees Pairing a wireless headset with your phone Dual Pairing headsets ccse sssccceeeeeeeeseseeeeee How wired and wireless headsets interact Switching between a wired and a wireless headset Unpairing a wireless headset esseeeeeeees Making Answering and Ending a Call Making a call using off hook dialing eeeee Making a call using handsfree dialing 00 Making a call using predial cceeceeeeeeeeeeeeeeeeeees Editing a predialed number ccceeeeeeeeeeeeneeeeeeees Answering a call cccczessasotseralencisedcisestuianteinaieaeedberatiadea Answering a SECON Calll eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees Ending a call ssisses imnapi ny erate er esa Copyright 2007 Cypress Communications Inc All Rights Reserved Contents Using Phone Feature S cisiccicscisccececttidereteiedeietttibeietiiedeeiteieiedeiedeeiedeieeeea 19 OV EIVIGW cateriiatscntnicctteandn taadentccndaitannsienns lt tdwanetewban naan nitwe Seesnadmaddeband dea dueunlauacntnatarss 19 Account COO Cen stag fe acai chu stnneneteaaneuiemea eaten te caathaauatatetatestae ainacomeaete
44. t support Bluetooth wireless technology appear in the Found list If the search is not successful the message Search Completed No device found appears If this happens or if the headset times out and exits search pairing mode power off the headset and repeat Search Mode steps 5 When the name of your headset appears in the Found box press the Stop soft key or wait for the search to finish When the search is complete the message Search Completed Found Device s appears IP Phone 1140 User Guide Using a Bluetooth wireless headset Getting Started Tip Note If your headset is not displayed in the Found box select your headset from the list as follows a Press the Right navigation key one or more times to highlight the Found box Press the Enter key to start the edit mode b Press the Down navigation key to open the Found list Press the Up Down navigation keys to scroll and highlight your headset c Press the Enter key to select the headset and close the list Press the Enter key to exit edit mode 6 Press the Right navigation key to highlight the Pair button next to the Pair Device item and press the Enter key At the prompt Enter PIN enter the PIN using the phone dialpad and press the Enter key If pairing is successful the message Pair completed displays Tip Check your headset documentation to find its PIN sometimes called a passkey Typically this value is 0000 If the headset is
45. tup dialog 2 Press the Left Right navigation key to select the Use BT Headset item 3 Press the Enter key to toggle this option on or off A check mark indicates that the wireless headset is used Clear the check mark to use a wired headset This option is on checked by default Unpairing a wireless headset 1 Double press the Headset key to open the Bluetooth Setup dialog box 2 Press the Right navigation key to select the Paired setting 3 Ensure that the headset you want to unpair is selected in the Paired list 4 Press the Right navigation key to select the Unpair Device item and then press the Enter key Your Bluetooth wireless headset is unpaired and removed from the Paired item list IP Phone 1140 User Guide Making a call using off hook dialing Making Answering and Ending a Call Making Answering and Ending a Call Making a call using off hook dialing Follow this procedure to make a call using off hook dialing 1 Lift the handset from the cradle The primary line is active and you hear a dial tone 2 Use the dialpad to enter the number 3 When the call is answered begin speaking Making a call using handsfree dialing Follow this procedure to make a call using handsfree dialing See Physical Features on page 8 for the location of the handsfree key 1 Press a line key A line is selected and you hear a dial tone 2 Use the dialpad to enter the number 3 When the call is answered begin speaking
46. up Calling a member of your intercom group Steps to Take 1 Lift the handset IP Phone 1140 User Guide Group Intercom Using Phone Features 2 3 Press the Grp Intrem key Dial the desired intercom number Ifyou are on a call the call is placed on hold Answering a Group Intercom call When you receive a Group Intercom call your phone rings or a tone sounds if you are already on a call Your Grp Intrem key display flashes 1 2 Lift the handset Press the Grp Intrem key to answer the call If you are on a call your current call is placed on hold Paging a member of your intercom group 1 2 3 Lift the handset Press the Grp Intrem key Dial the desired intercom number When you hear ringing press the Grp Intrem key again This activates a one way speaker in the telephone of the person you called If the person you called is already on the phone her phone speaker is not activated but the Grp Intrem key flashes She must press the Grp Intrem key to answer your call Speak your announcement To end the call press the Goodbye key and replace the handset Paging all members of your intercom group 1 2 3 Lift the handset Press the Grp Intrem key Press When you hear ringing press the Grp Intrem key again This activates a one way speaker in the each telephone in your intercom group If any group member is on the phone her phone speaker is not activated but the Grp Intre
47. you can use your IP Phone 1140 you must log on to obtain the features provided to you on the Cypress Communications network You do not need to log on to your IP Phone 1140 every day Your phone remains logged in unless you log out or your IP Phone loses power You may be prompted to upgrade the IP Phone 1140 firmware before you log on If this occurs you must perform the upgrade before you can log on For instructions see Performing a firmware upgrade on page 42 Steps to take 1 At the Username screen enter your user name This is typically your complete 10 digit telephone number If you make a mistake press Clear to clear the field and then enter the user name again If your user name is too long for the display longer than 15 characters the digits scroll to the left and an ellipsis appears to the left of the user name Press the Ok key The Password screen appears Enter your password Your password is typically your four digit extension 99 For security the password characters are displayed as asterisks If you make a mistake press Clear to clear the field and then enter the password again Press Ok You are logged on and the Menu screen appears Logging off Follow this procedure to log off from the network 1 2 3 12 From the main menu select Logoff Press Ok A confirmation screen appears Confirm the action You are logged off from the network IP Phone 1140 User Guide Using the dial
48. ysical Features Line Feature keys Visual Alerter Message Waiting indicator Feature Status Lamp High resolution graphical display screen Navigation keys Message Inbox key Shift Outbox key Directory key Services key Stop Quit key goer Goodbye key Volume control Expand to PC key Mute key Headset key Hold key Handsfree key Dialpad Figure 1 Physical features Display The display on the IP Phone 1140 terminal has blue LED backlighting which you can turn on and off The backlight turns off automatically after a period of inactivity Nortel IP Phone 1140 display has three distinct areas e The upper area shows line and feature key status e The middle area shows single line information for items such as caller number caller name feature prompt strings user entered digits date and time information and telephone information e The lower area displays the labels for the soft keys The diagram on the next page identifies each section of the IP Phone 1140 display showing the user defined feature keys and the soft keys 8 IP Phone 1140 User Guide Indicators Overview NORTEL l AutoDial AutoDial _ AutoDial AutoDial AutoDial Line and feature keys Line key 08 29 8 00am One new caller Soft keys Figure 2 Display area features Indicators The IP Phone terminal uses light emitting diodes LEDs of different colors to indicate the current state
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