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Dell 7d1 All in One Printer User Manual

1. Set the fax footer Faxing 83 From here You can 2 Sided Faxes e Set the printer to print incoming faxes on both sides of the paper Dialing and Sending Set your fax name and fax number e Adjust the dialing volume e Set the dial method redial time number of redial attempts dialing prefix and fax sending speed Convert sent faxes into modes that receiving fax machines recognize Otherwise such faxes are aborted Enable error correction during transmission Fax Blocking Block unwanted incoming faxes Configuring fax settings using the fax software Before you begin make sure that The printer is properly connected to the telephone line The printer is turned on and connected to the computer The printer is not in Sleep mode If the printer is in Sleep mode then press l to wake up the printer Using the Fax Setup Wizard in Windows 1 Click or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Click Printer Home gt Fax gt Set up the printer to fax The Fax Setup Wizard opens 4 Run the Fax Setup Wizard Make sure you select the correct telephone service and connection The wizard configures optimal fax settings based on your connection Note If you want to configure the advanced fax settings then from the Printer Home click Fax gt Configure the advanced fax settings This launches the Printer Setup Utili
2. 2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem The port labeled Phone Line 2 or Fax Port is not always active You may need to pay extra to your cable provider if you want to activate the second phone port 3 Remove the protective plug from the ay port of the printer and then connect the telephone to the port Tips for this setup e To make sure that the phone port on the cable modem is active plug an analog telephone into the phone port and then listen for a dial tone If you hear a dial tone then the port is active e If you need two phone ports for your devices but do not want to pay extra then do not plug the printer into the second phone port You can use a phone splitter Plug the phone splitter into the Phone Line 1 or Phone Port and then plug the printer and telephone into the splitter Make sure you use a phone splitter not a line splitter To make sure that you are using the correct splitter plug an analog telephone into the splitter and then listen for a dial tone Faxing 77 Setup 2 Printer is connected to a wall jack cable modem is installed elsewhere in the house Follow this setup if your cable provider activated the wall jacks in your house so that you do not have to plug your devices into the cable modem Your cable telephone service comes from the wall jacks Ta cr ee E EXT LINE To connect 1 Connect the cable from the wall
3. EXT LINE To connect 1 Connect one end of a telephone cable to the port of the printer 2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter The port labeled Phone Line 2 or Fax Port is not always active You may need to pay extra to your VoIP provider if you want to activate the second phone port 3 Remove the protective plug from the a port of the printer and then connect the telephone to the port Tips for this setup e To make sure that the phone port on the VoIP adapter is active plug an analog telephone into the phone port and then listen for a dial tone If you hear a dial tone then the port is active e If you need two phone ports for your devices but do not want to pay extra then do not plug the printer into the second phone port You can use a phone splitter Plug the phone splitter into the Phone Line 1 or Phone Port and then plug the printer and telephone into the splitter Make sure you use a phone splitter not a line splitter To make sure that you are using the correct splitter plug an analog telephone into the splitter and then listen for a dial tone Faxing 76 Scenario 4 Digital telephone service through a cable provider Setup 1 Printer is connected directly to a cable modem Follow this setup if you normally connect your telephone to a cable modem EXT UIN To connect 1 Connect one end of a telephone cable to the port of the printer
4. S Notes Hexadecimal characters are A F a f and 0 9 ASCII characters are letters numbers and symbols found on a keyboard ASCII characters in a WPA WPA2 preshared key passphrase are case sensitive e View the security settings on the access point 1 Open a Web browser Type the IP address of the access point in the address field and then press Enter Notes To obtain the IP address of the access point see the documentation that came with it or contact your system support person Networking 113 If you are using a proxy server then temporarily disable it to load the Web page correctly 2 Enter the user name and password for the access point when prompted Note The WEP key or WPA WPA2 preshared key passphrase is not the same as the password for the access point The password lets you access the access point settings The WEP key or WPA WPA2 preshared key passphrase allows printers and computers to join your wireless network 3 Look for the WEP key or WPA WPA2 preshared key passphrase How are home networks configured For desktop computers laptops and printers to communicate with each other over a network they must be connected by cables and or have wireless network adapters built in or installed in them There are many different ways a network can be set up Four common examples appear below Note The printers in the following diagrams represent printers with internal print servers built into
5. The printer restarts automatically after resetting to factory default settings 4 When prompted to set the initial settings of your printer make your selections using the printer control panel buttons Initial Setup Complete appears on the display 20 Using shortcuts 21 Using shortcuts What are shortcuts A shortcut is a way to quickly accomplish printing copying scanning e mailing or faxing tasks with the printer You can configure and save a set of frequently used printer settings available for a given task and then assign a shortcut number and shortcut name to it The shortcut number and shortcut name serve as the identification for a particular task and its printer settings When you want to perform a task with those settings you do not need to go through the usual process of adjusting the settings and options Simply enter the shortcut number or select the shortcut name and number on the printer control panel and the task will launch automatically Configure the shortcut settings for a task in the printer Web page Choose To Copy Copy a document or photo Eco Copy Copy a document or photo using two sided or draft setting ID Card Copy Copy both sides of an ID card onto a single page Scan to Fax Scan a document or photo and send it through fax Scan to E mail Scan a document or photo and send it through e mail Note Make sure the printer is connected to the network and the Internet through an Ether
6. You can copy multiple pages on one sheet by printing smaller images of each page For example you can condense a 20 page document into five pages if you use this setting to print four page images per sheet 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt QJ gt Pages per Side 4 Press the left or right arrow button to select the paper orientation and the number of pages that you want to copy on a sheet of paper You may print up to four page images on one sheet 5 Press lt gt Placing an overlay message on each page 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt E gt Overlay 4 Press the left or right arrow button to select an overlay setting Note For select printer models with a keypad use the keypad to enter a custom text overlay and then press To change a character press the left arrow button To add a space press the number 0 5 Press lt gt Copying 59 Removing the background of a copy The Background Removal feature adjusts the amount of background visible on a copy 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt J gt Background Removal 4 Press the left or right arrow
7. and numeric numbers 0 to 9 characters Where do I find my SSID e View the settings on the access point wireless router Most access points have a built in Web server that can be accessed using a Web browser Check your computer to see if a program was installed with your wireless network adapter Many network adapters provide a software application that allows you to view the wireless settings of your computer including your SSID If you are unable to locate your SSID using either of these methods then contact your system support person What is a network A network is a collection of devices such as computers printers Ethernet hubs access points and routers connected together for communication through cables or through a wireless connection A network can be wired wireless or designed to have both wired and wireless devices How do I find out what type of security my network is using e Contact your system support person The person who set up your network usually keeps your wireless information e See the documentation that came with your access point wireless router e Check the characters of the password that you use to access your wireless network If you are not using a password then choose None or No Security Characters Security type Exactly 10 or 26 hexadecimal characters WEP or Exactly 5 or 13 ASCII characters Exactly 64 hexadecimal characters WPA or WPA2 or From 8 to 63 ASCII characters
8. and then click Properties Preferences Options or Setup Click the Fax tab and then make sure Enable Fax is selected Enter the recipient fax number or numbers in the Fax number s field You can enter fax numbers manually or by using the Phone Book feature If necessary enter a prefix in the Dialing Prefix dialog Select the appropriate paper size and page orientation Faxing 87 7 Select Include Cover Page with Fax and enter the appropriate information if you want to include a cover page with the fax 8 Click OK For Macintosh users 1 With a document open choose File gt Print 2 From the Printer pop up menu select the fax version of your printer Note In order to see the fax options on the Print dialog you must use the fax driver for your printer If the fax version of the printer is not on the list then choose Add a printer and then choose the fax version of the printer 3 Enter the name and number of the recipient 4 Click Fax Receiving faxes Tips for receiving faxes When receiving faxes e Make sure that the printer is on and connected to a working telephone DSL or VoIP line The line is working if you hear a dial tone e If you set the printer to receive faxes manually Auto Answer Off then make sure that the ringer volume is not set to Off e If you have set the printer to receive faxes automatically Auto Answer On then load paper in the printer Receiving faxes automatically 1 Mak
9. computer Networking 120 For Macintosh users with an AirPort base station In Mac OS X version 10 5 or later 1 From the Apple menu navigate to System Preferences gt Network gt AirPort The SSID of the network that the computer is connected to is displayed in the Network Name menu 2 Write down the SSID In Mac OS X version 10 4 or earlier 1 From the Finder navigate to Applications gt Internet Connect gt AirPort The SSID of the network that the computer is connected to is displayed in the Network menu 2 Write down the SSID For Macintosh users with an access point 1 Type the IP address of the access point in the address field of your Web browser and continue to step 2 If you do not know the IP address of the access point then do the following a From the Apple menu navigate to System Preferences gt Network gt AirPort b Click Advanced or Configure c Click TCP IP The Router entry is typically the access point 2 Type your user name and password when prompted and then click OK 3 In the Wireless settings section look for the SSID 4 Write down the SSID security type and the WEP key WPA passphrase if shown Notes e Make sure you copy the network information down exactly including any capital letters Store the SSID and the WEP key or WPA passphrase in a safe place for future reference Can I use my printer on a USB and a network connection at the same time Yes the printer supports a
10. gt TCP IP gt J gt IP Address gt If the printer or the laptop does not have an IP address or if either has an address of 169 254 x y where x and y are any two numbers between 0 and 255 then do the following 1 Turn off the device that does not have a valid IP address the laptop the printer or both 2 Turn on the device and then check the IP addresses again If the printer or the laptop still does not receive a valid IP address then there is a problem with your wireless network Try the following e Make sure your access point wireless router is turned on and is working e Remove any objects that could be blocking the signal Temporarily turn off any unnecessary wireless devices on your network and pause any network intensive activities like large file transfers or network games If the network is too busy then it is possible that the printer is not receiving the IP address within the allowed time e Make sure your DHCP server which may also be your wireless router is working and is configured to assign IP addresses If you are not sure how to do this then refer to the manual that came with your wireless router If the printer and computer have valid IP addresses and the network is operating correctly then continue troubleshooting Troubleshooting 165 MAKE SURE THE WIRELESS PORT IS SELECTED u F amp F U N e 7 Click o or click Start and then click Run In the Start Search or Run box type control pr
11. 10 paper jam in the printer 141 Paper Tray x Detected 136 Paper Tray x Removed 136 partial document or photo scans 151 password 112 pausing print job 53 PDF creating from scan 65 PEAP 103 104 Personal Identification Number method using 103 phone book setting up 84 phone plug 77 phone splitter 75 photo paper loading 32 35 37 photos making borderless copies 56 printing from a flash drive 47 scanning for editing 63 PictBridge and USB port location 10 PictBridge enabled camera connecting 47 poor quality at the edges of page 148 poor scanned image quality 151 Index postcards loading 37 power supply port location 11 Print dialog launching 26 print job canceling 54 pausing 53 resuming 53 print order changing 41 print queue creating 51 finding 51 print speed is slow 149 print troubleshooting cannot delete documents from print queue 132 computer slows down when printing 150 poor quality at the edges of page 148 slow print speed 149 streaks or lines on printed image 149 printer moving 126 sharing 109 sharing in Windows 109 printer control panel buttons 17 location 10 using 17 printer does not respond 131 printer memory fax 94 Printer Memory Full 136 printer messages Alignment Problem 133 Cannot Collate Job 133 Change Paper Source to Size Type Paper 133 Change Paper Source to Size Paper 133 Close Printer 133 Communication Error 134 Duplex Unit Missing 134 Ink Cartridge Error 134 Ink
12. 5 Click OK or Print For Macintosh users 1 With a document open choose File gt Page Setup From the Page Setup dialog set the printer paper size and orientation Click OK 2 3 4 From the menu bar choose File gt Print 5 From the Printer pop up menu choose your printer 6 From the print options menu choose the print quality the number of copies to print the type of paper to use and how the pages should print 7 Click Print Collating printed copies When printing multiple copies of a document you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Printing 41 Collated Not collated 2 2 2 33 Notes e The collate option is available only when you are printing multiple copies e To prevent smudging when printing photos remove each photo as it exits the printer and then let it dry before stacking For Windows users 1 With a document open click File gt Print 2 Click Properties Preferences Options or Setup 3 Navigate to Layout tab gt Copies area 4 Enter the number of copies that you want to print and then select Collate 5 Click OK to close any printer software dialogs 6 Click OK or Print For Macintosh users 1 With a document open choose File gt Page Setup 2 From the Page Setup dialog set the printer paper size and orientation 3 Click OK 4 From the menu bar choose File gt Print 5 From the Printer pop up menu
13. Click Por Start b Click All Programs or Programs and then select the printer program folder from the list Click Printer Home gt Fax gt Set up the printer to fax The Printer Setup Wizard opens d Run the wizard Make sure you select the correct telephone service and connection The wizard configures optimal fax settings based on your connection Faxing 89 For Macintosh users a From the Applications folder in the Finder or from the Finder desktop double click the printer folder b Double click Printer Settings and then configure the fax settings What is a splitter and what type of splitter should I use If there are limited wall jacks in your home or limited ports on your adapter then you can use a phone splitter A splitter splits the telephone signal and allows you to connect multiple devices to the wall jack It has two or more ports where you can plug the devices Do not use a line splitter To make sure that you are using the correct splitter plug an analog telephone into the splitter and then listen for a dial tone What is my fax number In most cases your telephone number is also your fax number If you subscribe to the Distinctive Ring Pattern Detection DRPD service offered by telephone companies then your fax number is the number that you assigned to the printer Make sure that you enter the correct distinctive ring pattern for that number in the fax software or in the Fax Setup menu of the printer control p
14. Finishing tab gt select a borderless setting gt OK 4 Click Print For Macintosh users 1 With a photo open choose File gt Page Setup 2 From the Format for pop up menu choose your printer 3 From the Paper Size pop up menu choose a paper size that has Borderless in its name For example if you loaded a 4 x 6 photo paper then choose US 4 x 6 in Borderless Click OK From the menu bar choose File gt Print From the Printer pop up menu choose your printer From the print options pop up menu choose Quality amp Media on DO UU A From the Paper Type pop up menu choose a paper type 148 Troubleshooting 149 9 From the Print Quality pop up menu choose Best or Photo 10 Click Print Streaks or lines on printed image If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CHECK THE INK LEVELS Replace low or empty ink cartridges SELECT A HIGHER PRINT QUALITY FROM THE PRINTER SOFTWARE MAKE SURE THE INK CARTRIDGES ARE PROPERLY INSTALLED ALIGN THE PRINTHEAD CLEAN oR Deep CLEAN THE PRINTHEAD NOZZLES Note If these solutions do not remove the streaks or lines on the printed image then contact technical support Print speed is slow If the Before you troubleshoot checklist does not solve the problem then try one or more of the following SELECT A LOWER PRINT QUALITY FROM THE PRINTER SOFTWARE MANUALLY SELECT A PAPER TYPE THAT MATCHES
15. IP Networks are able to function when computers printers and other devices are able to send data to each other either through cables or wireless signals This transfer of data is made possible by sets of data transmission rules called protocols A protocol can be thought of as a language that has rules so that participants can effectively communicate with each other Different types of networks use different protocols but Transmission Control Protocol Internet Protocol TCP IP is the most popular TCP IP is used to send data over the Internet as well as over most corporate and home networks Every device on a network that uses TCP IP must have an IP address IP addresses are essentially unique computer names ina numeric format used to transfer data around a network IP addresses allow TCP IP to confirm requests for and receipt of data by various devices on the network How do I locate IP addresses For Windows users 1 Click O or click Start and then click Run 2 In the Start Search or Run box type cmd 3 Press Enter or click OK 4 Type ipconfig and then press Enter The IP address appears as four sets of numbers separated by periods such as 192 168 0 100 For Macintosh users 1 From the Apple menu navigate to About This Mac gt More Info 2 From the Contents pane choose Network 3 If you are connected over a wireless network then choose AirPort from the Active Services list Networking 123 Locating the printer IP
16. If the printer cannot connect to the Internet then contact your system support person The printer supports only one active network connection Ethernet or wireless at a time Add contacts to your address book When sending an e mail you can just select contacts from your address book instead of typing their e mail addresses repeatedly Use the scanner glass when scanning two sided pages if your printer does not support duplex scanning or the ADF does not support the original document size When using the ADF adjust the paper guide on the ADF to the width of the original document To easily retrieve a document after copying or scanning through the ADF lift the ADF input tray When using the scanner glass close the scanner cover if possible to avoid dark edges on the scanned image Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass When the document to be e mailed is in place with the settings you want press to start scanning Canceling an e mail Do one or more of the following From the printer control panel press J and then press g If you are sending the e mail using the printer software then cancel the e mail from the software dialog Faxing 71 Faxing A CAUTION POTENTIAL INJURY To reduce risk of fire use only the telecommunications RJ 11 cord provided with this product or a UL Listed 26 AWG or
17. If this product has an off mode which still consumes a small amount of power then to completely stop product power consumption disconnect the power supply cord from the wall outlet Total energy usage It is sometimes helpful to calculate the total product energy usage Since power consumption claims are provided in power units of Watts the power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage The total product energy usage is the sum of each mode s energy usage Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Standard ICES 003 Notices 172 Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de classe B est conforme aux exigences de la norme canadienne relative aux quipements pouvant causer des interf rences NMB 003 European Community EC directives conformity This product is in conformity with the protection requirements of EC Council directives 2004 108 EC 2006 95 EC 1999 5 EC and 2005 32 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits radio equipment and telecommunications terminal equipment and on the ecodesign of energy using products The manufacturer of this product is Lexmark International In
18. Initial Setup Complete appears on the display Cannot print over wireless network If you encountered problems while installing or if your printer does not appear in the printers folder or as a printer option when sending a print job then try uninstalling and reinstalling the software Before you reinstall the software check the troubleshooting checklist and then do the following TURN THE ACCESS POINT WIRELESS ROUTER OFF AND THEN BACK ON Wait one minute for the printer and computer to reestablish the connection This can sometimes refresh network connections and resolve connectivity issues Disconnect FROM VPN session When you are connected to another network through a VPN connection you will not be able to access the printer over your wireless network End your VPN session and then try printing again Maxe sure Demo MobE IS TURNED OFF Select printer features are not available when Demo Mode is turned on From the printer control panel navigate to gt Setup gt J gt Demo Mode gt J gt Off gt G Troubleshooting 162 CuHeck your WEP key or WPA PASSPHRASE If your access point is using WEP security then the WEP key should be Exactly 10 or 26 hexadecimal characters Hexadecimal characters are A F a f and 0 9 or Exactly 5 or 13 ASCII characters ASCII characters are letters numbers and symbols found on a keyboard ASCII characters in a WEP key are case sensitive If your access point is using WPA or WPA2
19. PBX system then make sure that the printer is connected to an analog port on the PBX You may need a digital line converter that converts digital signals into analog signals MAKE SURE THAT THE PRINTER MEMORY IS NOT FULL The printer saves an incoming fax to the printer memory before it prints the fax If the printer runs out of ink or runs out of paper while receiving the fax then the printer saves the fax so you can print it later However if the printer memory is full then the printer may not be able to receive more incoming faxes An error message appears on the display when the printer memory is full Resolve the error to free up space in the printer memory MAKE SURE THAT FAX FORWARDING IS DISABLED 1 From the printer control panel navigate to gt Setup gt Q gt Fax Setup gt J gt Ringing and Answering gt J gt Fax Forward gt 2 Press the arrow buttons to scroll to O and then press INCREASE THE RINGER VOLUME If you set the printer to receive faxes manually Auto Answer Off then increase the ringer volume MAKE SURE THAT YOU HAVE THE CORRECT MANUAL ANSWER CODE If you set the printer to receive faxes manually Auto Answer Off then you need to press the correct code when a fax comes in so that the printer can receive it 1 From the printer control panel navigate to A gt Setup gt Q gt Fax Setup gt J gt Ringing and Answering gt J gt Manual Pickup Code gt 2 Copy the manual answer cod
20. Press the up or down arrow button to scroll to Clean Printheador Deep Clean Printhead and then press GJ A cleaning page prints Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet A CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding 2 Remove all paper from the printer 3 Dampen a clean lint free cloth with water Warning Potential Damage Do not use household cleaners or detergents as they may damage the finish of the printer 4 Wipe only the outside of the printer making sure to remove any ink residue that has accumulated on the paper exit tray Warning Potential Damage Using a damp cloth to clean the interior may cause damage to your printer 5 Make sure the printer is dry before beginning a new print job Maintaining the printer 126 Cleaning the scanner glass Clean the scanner glass and other related parts when vertical streaks appear on your printed pages or when you see marks or smudges on such parts 1 Dampen a clean lint free cloth with water 2 Gently wipe clean the scanner glass and other related parts ra N Backing material Scanner glass ADF scanner glass Bl _ Win amp ADF press plate X Note Make sure all ink or corrective fluid on the docum
21. THE TYPE OF PAPER YOU ARE USING REMOVE AND REINSTALL THE PRINTER SOFTWARE MAXIMIZE COMPUTER PROCESSING SPEED e Close all applications not in use e Minimize the number and size of graphics and images in the document ADD MEMORY TO THE COMPUTER Consider upgrading the RAM Troubleshooting 150 Computer slows down when printing If the Before you troubleshoot checklist does not solve the problem then try one or more of the following Check THE USB CONNECTION BETWEEN THE PRINTER AND COMPUTER If your computer is connected to the printer through a USB cable then try using a different USB cable REFRESH YOUR NETWORK CONNECTIONS 1 If your computer is connected to an Ethernet or wireless network then turn off the access point wireless router and turn it back on 2 Wait one minute for the printer and computer to reestablish the connection CLOSE ALL APPLICATIONS NOT IN USE Temporarily close unused applications or end processes that are taking too much memory from your computer CHECK YOUR COMPUTER PERFORMANCE You may need to change how your computer manages resources and processes For more information on improving computer performance see the documentation that came with your operating system Copy and scan troubleshooting e Copier or scanner does not respond on page 150 e Scanner unit does not close on page 151 e Poor copy or scanned image quality on page 151 e Partial copies or scans of docume
22. a number to block a Press the arrow buttons to scroll to Add and then press GJ b Use the keypad to enter the name of the person you want to block c Press the down arrow button to move the cursor to the Number field Faxing 94 d Use the keypad to enter the fax number and then press QJ e Repeat steps 2b through 2d until you have added all the numbers that you want to block You can block up to 50 numbers 3 Block unidentified faxes faxes without a Caller ID number a Press the arrow buttons to scroll to Block No ID and then press GJ b Press the arrow buttons to scroll to On and then press fto save the setting Can I retrieve failed faxes The printer saves an incoming fax to the printer memory before it prints the fax If the printer runs out of ink or runs out of paper then you can print the fax later after the error is resolved However you cannot retrieve a failed fax if the failure is due to power loss In this case the printer automatically prints an error report the next time it is turned on For incoming faxes the error report lets you know who sent the fax and how many pages were not printed For outgoing faxes it lets you know how many pages were not sent Networking 95 Networking Installing the printer on a wireless network Wireless network compatibility Your printer may contain an IEEE 802 11b IEEE 802 11 or IEEE 802 11n wireless print server Your printer is compatible with IEEE 802 11 b g n route
23. address From the printer print a network setup page In the TCP IP section look for Address View the printer settings From the printer control panel navigate to gt Setup gt EJ gt Network Setup gt RJ gt Wireless 802 11 b g n gt J gt Network Connection Setup gt J gt TCP IP gt Gj gt IP Address gt How are IP addresses assigned An IP address may be assigned automatically by the network using DHCP Once the printer is set up on a computer the computer sends all print jobs across the network to the printer using this address If the IP address is not automatically assigned you will be asked during wireless setup to manually enter an address and other network information after selecting your printer from the available list What is a key index Anaccess point wireless router can be configured with as many as four WEP keys Only one key is used on the network at a time however The keys are numbered and the number of a key is referred to as its key index All devices on the wireless network must be configured to use the same key index when multiple WEP keys are configured on the access point Select the same key index on your printer as you are using on your access point What is the difference between Guided and Advanced setup Use Guided setup if e The printer and the computer communicate on the same wireless network e You want the Wireless Setup Utility to automatically detect the network for y
24. address of the access point in the address field Press Enter Notes To obtain the IP address of the access point see the documentation that came with it or contact your system support person If you are using a proxy server then temporarily disable it to load the Web page correctly 2 Enter the user name and password for the access point when prompted Note The WEP key or WPA WPA2 preshared key passphrase is not the same as the password for the access point The password lets you access the access point settings The WEP key or WPA WPA2 preshared key passphrase allows printers and computers to join your wireless network 3 Look for the WEP key or WPA WPA2 preshared key passphrase What is an SSID A Service Set Identifier SSID is the name that identifies a wireless network All devices on the network must know the SSID of the wireless network or they will not be able to communicate with each other Usually the wireless network broadcasts the SSID to allow wireless devices in the area to connect to it Sometimes the SSID is not broadcast for security reasons If the SSID of your wireless network is not broadcast then it cannot be detected automatically and will not show up in the list of available wireless networks You must enter the network information manually in this situation Networking 112 AnSSID can contain up to 32 alphanumeric characters Alphanumeric characters are a combination of alphabetic letters A to Z
25. adjusting the access point e Ad hoc networks have a much shorter range than infrastructure networks Try moving the printer closer to the computer if they seem to have trouble communicating CHECK THE WIRELESS SIGNAL QUALITY To determine if the printer is receiving a strong signal from the access point print a network setup page The Quality field indicates the relative strength of the wireless signal the printer is receiving Drops in signal strength can be intermittent however and although the signal quality appears high it may drop during certain conditions If the signal quality is listed as good or excellent then another factor is causing the problem For more information on printing a network setup page see the User s Guide MOVE THE PRINTER CLOSER TO THE ACCESS POINT If the printer is too far away from the access point then it will not be able to communicate with other devices on the network For most indoor wireless networks the maximum distance between the access point and the printer is approximately 100 feet 30 meters This distance could be longer or shorter depending upon the layout of the network and the limitations of the access point REMOVE OBSTACLES BETWEEN THE ACCESS POINT AND THE PRINTER The wireless signal from your access point will pass through most objects Most walls floors furniture and other objects will not block the wireless signal However there are materials that are too dense for the signal to pa
26. and then press Scanning stops and the printer returns to the previous menu Scanning 61 Scanning Scanner glass Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Use the ADF for multiple page documents Note The ADF is available only in select printer models If you purchased a printer without an ADF then load original documents or photos on the scanner glass Tips for scanning e Use the scanner glass when scanning two sided pages if your printer does not support duplex scanning or the ADF does not support the original document size e When using the ADF adjust the paper guide on the ADF to the width of the original document e When using the scanner glass close the scanner cover if possible to avoid dark edges on the scanned image Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass e When the document to be scanned is in place with the settings you want press lt gt to start scanning Scanning to a local computer 1 Load the original document faceup into the ADF or facedown on the scanner glass 2 From the printer control panel navigate to A gt Scan gt QJ gt Computer gt USB Connected Computer gt The USB connected computer will receive the scan by default Note Ma
27. button to select the amount of background removal 5 Press lt gt Making a two sided duplex copy Making a two sided duplex copy automatically The automatic duplex unit supports A4 and letter size paper If you need to make two sided copies using other paper sizes then see the instructions for making a two sided copy manually Note You cannot make two sided copies on envelopes card stock or photo paper 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt J gt 2 Sided Copies 4 Press the left or right arrow button to select a two sided copying option e If you are copying a one sided document then press the arrow buttons to scroll to 1 sided to 2 sided e f you are copying a two sided document and using the scanner glass then press the arrow buttons to scroll to 2 sided to 2 sided e f you want to specify the page orientation and layout of the original document and the copy then press the arrow buttons to scroll to Advanced Press GJ every time you make a selection and then press until you reach the Copy menu screen Notes e For long edged binding pages are bound along the long edge of the page left edge for portrait orientation and top edge for landscape orientation e For short edged binding pages are bound along the short edge of the page top edge for portrait orientation and left edge for lands
28. choose your printer 6 From the Copies area enter the number of copies that you want to print and then select Collated 7 Click Print Changing the print order of pages For Windows users 1 With a document open click File gt Print 2 Click Properties Preferences Options or Setup 3 Navigate to Layout tab gt Copies area 4 To change the current page order select the Reverse page order check box Printing 5 6 Click OK to close any printer software dialogs Click OK or Print For Macintosh users 8 With a document open choose File gt Page Setup From the Page Setup dialog set the printer paper size and orientation Click OK From the menu bar choose File gt Print From the Printer pop up menu choose your printer From the print options pop up menu choose Paper Handling From the Page Order pop up menu choose a page order To print the first page first choose Normal e To print the last page first choose Reverse Click Print Printing multiple pages on one sheet For Windows users 1 2 3 4 5 6 7 With a document open click File gt Print Click Properties Preferences Options or Setup Navigate to Layout tab gt Page Layouts area gt select Multiple pages per side N Up Select the number of page images to print on each side Adjust other settings as needed Click OK to close any printer software dialogs Click OK or Print For Macintosh users Wi
29. computer 152 scheduled fax sending 92 security configuring 103 wireless network 95 security information wireless network 112 security key 112 selecting the wireless port 164 sender information registering 81 sending a scheduled fax 92 sending faxes tips 86 sent history report 93 setting Auto Answer 89 Caller ID 81 fax header and footer 81 fax quality 91 maximum sending speed 82 sender information 81 Transmit Terminal Identification TTI 81 setting the duplex printing dry time 50 setting up fax country or region specific 77 digital telephone service 76 DSL connection 74 standard telephone line connection 71 VolP connection 75 setting up printer faxing 88 on wired network Macintosh 105 on wired network Windows 105 on wireless network Macintosh 98 on wireless network Windows 98 setup troubleshooting cannot print through USB 132 incorrect language appears on display 128 installation screen did not appear automatically 129 page does not print 130 printer does not respond 131 printer printing blank pages 131 printhead error 137 software did not install 129 shared printing 110 sharing printer in Windows 109 Short Paper 140 shortcut creating 22 deleting 23 modifying 23 shortcuts 21 22 using shortcuts on printer 23 shortcuts page launching 22 184 signal strength finding 117 Sleep timeout changing 19 software did not install 129 software optional finding installing 27 speaker volume adjusting
30. currently set up for Ethernet 1 Unplug the Ethernet cable from the printer 2 Place the printer close to the computer you want to use to configure the printer for wireless access Note You will need to connect the printer to the computer with a USB cable Make sure the printer is close enough to the computer for your USB cable to reach both 3 Close all open applications 4 Insert the installation software CD If the installation dialog does not appear after a minute then click the CD icon on the desktop 5 Double click Dell Extras gt Dell Setup Assistant 6 Follow the instructions on the computer screen 7 A second print queue will be created Remove the Ethernet queue if you do not want to switch back to accessing the printer over an Ethernet connection Using the printer locally USB Select the connection type that describes how you currently access your printer If the printer is currently set up for Ethernet 1 Firmly plug the square end of the USB cable into the back of the printer 2 Firmly plug the rectangular end of the USB cable into the USB port of the computer 3 Add the printer See Adding the printer on page 109 4 Asecond print queue will be created Remove the Ethernet queue if you do not want to switch back to accessing the printer over an Ethernet connection If the printer is currently set up for wireless 1 Attach a USB cable to the computer and to the printer 2 Add the printer See Adding the print
31. following is a list of supported types of wireless network security and their requirements WEP e WEP key up to four keys may be required e Default WEP Transmit Key if more than one WEP key is configured this specifies which one to use WPA Personal WPA2 Personal or WPA2 Enterprise e Preshared key Encryption AES or TKIP EAP MD5 MSCHAPv2 or LEAP e RADIUS user name e RADIUS password PEAP e RADIUS user name e RADIUS password Networking 104 e CA certificate EAP TLS e RADIUS user name e CA certificate e Signed certificate EAP TTLS e Appropriate inner authentication RADIUS user name e RADIUS password e CA certificate Configuring 802 1X Authentication The information to complete is dependent on the 802 1X security mechanism you select Some require user names passwords and or certificates If your network contains multiple access points with different modes of authentication then you can select and configure more than one authentication mechanism 1 From the Configure 802 1X Authentication dialog select an authentication mechanism If you have selected Dothis EAP MDS5 LEAP or Proceed to the next step MSCHAPv2 PEAP or EAP TTLS Click Install CA Certificate and then type the path to the CA certificate or click Browse to locate the certificate file EAP TLS a Click Install Signed Certificate and then type the path to the signed certificate or click Browse to locate the certificate f
32. from the transparencies before loading e Ifthe transparencies have a removable strip then each strip faces down e The paper guides rest against the left right and bottom edges of the transparencies Note Transparencies require more drying time Remove each transparency as it exits and allow it to dry to avoid ink smudging 10 iron on transfers e You follow the loading instructions that came with the iron on transfers e The print side of the transfers faces down e The paper guides rest against the edges of the transfers Note For best results load transfers one at a time 25 index cards photo papers or postcards e The thickness does not exceed 0 025 inches 0 635 mm e The print side of the photo paper faces down e You load the photo paper in the center of the tray as indicated by the 4 x 6 inch photo paper outline e The paper guides rest against the left right and bottom edges of the paper Note For best results allow photos to dry at least 24 hours before stacking displaying or storing Loading paper and original documents 38 Saving paper settings You can adjust the settings for your print and copy jobs to match the paper size and type you have loaded in the printer 1 From the printer control panel press amp 2 Adjust the settings as needed e If you want to set the paper size then navigate to Setup gt QJ gt Paper Setup gt jJ gt Paper Size gt gt select the default
33. ink cartridges e Depending on your country or region you may get the ink cartridges individually or in packs e You can order a mix of standard ink cartridges and high yield ink cartridges depending on your needs e The cartridges used for printing documents can also be used for printing photos e When storing new ink cartridges make sure they are unopened and placed on their flat side e Remove ink cartridges from their packaging only upon installation Ordering and replacing supplies 13 Replacing ink cartridges Make sure you have a new ink cartridge or cartridges before you begin You must install new cartridges immediately after removing the old ones or the ink remaining in the printhead nozzles may dry out Removing ink cartridges 1 Turn on your printer 2 Open the printer Note The printhead moves to the cartridge installation position 3 Press the release tab and then remove the used ink cartridge or cartridges Installing ink cartridges 1 Remove the ink cartridge from the pack and then remove the protective cap from the ink cartridge Ordering and replacing supplies 14 If your ink cartridge comes with a twist cap then remove the cap t Gay P Q 2 2 Insert each ink cartridge Slide your finger along the ink cartridge until the cartridge clicks into place Notes e Insert the color cartridges first and then the black cartridge Insert the new ink cartridges immediately after remov
34. jack to the port of the printer 2 Remove the protective plug from the ay port of the printer and then connect the telephone to the port Scenario 5 Country or region specific setup Different countries or regions have different types of telephone wall jacks The standard wall jack adopted by most countries or regions is the Registered Jack 11 RJ 11 You need to have an RJ 11 plug or a telephone cable that has an RJ 11 connector so you can connect a device to an RJ 11 wall jack The fax ports on the back of the printer and the telephone cable that comes with the printer have RJ 11 connectors If you have a different type of connector in your country or region then you may need to use an RJ 11 adapter Faxing 78 Connecting the printer to a non RJ 11 wall jack To connect 1 Connect one end of a telephone cable to the port of the printer 2 Connect the other end of the cable to the RJ 11 adapter and then connect the adapter to the wall jack 3 If you want to connect another device telephone or answering machine to the same wall jack and if the device has anon RJ 11 connector then connect it directly to the wall jack Notes Do not remove the wrap plug from the a port of the printer e The printer may not come with an RJ 11 adapter in your country or region Faxing 79 If the additional device telephone or answering machine has an RJ 11 connector then you can remove the wrap plug and connect the devic
35. larger replacement when connecting this product to the public switched telephone network A CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the power supply cord or telephone during a lightning storm Setting up the printer to fax Scenario 1 Standard telephone line Setup 1 Printer is connected to a dedicated fax line To connect Connect the cable from the wall jack to the port of the printer Tips for this setup e You can set the printer to receive faxes automatically Auto Answer On or manually Auto Answer Off e If you want to receive faxes automatically Auto Answer On then set the printer to pick up on any number of rings that you want Faxing 72 Setup 2 Printer is sharing the line with an answering machine Connected to the same telephone wall jack To connect 1 Connect the cable from the wall jack to the port of the printer 2 Remove the protective plug from the Yay port of the printer and then connect the answering machine to the port Connected to different wall jacks To connect Connect the cable from the wall jack to the port of the printer Faxing 73 Tips for this setup Ifyou have only one telephone number on your line then you need to set the printer to receive faxes automatically Auto Answer On Set the printer to pick up calls two rings after the answerin
36. light is on Troubleshooting 164 Communication not available message appears when printing wirelessly Try one or more of the following MAKE SURE YOUR COMPUTER AND PRINTER HAVE VALID IP ADDRESSES FOR THE NETWORK If you are using a laptop and have power saving settings enabled then you may see the Communication not available message on your computer screen when you attempt to print wirelessly This can occur if the laptop hard drive has powered down If you see this message then wait a few seconds and then try to print again The laptop and printer require a few seconds to power up again and reattach to the wireless network If you see this message again after you have waited long enough for the printer and the laptop to attach to the network then there may be a problem with your wireless network Make sure that the laptop and printer have both received IP addresses 1 Click Ls or click Start and then click Run 2 Inthe Start Search or Run box type cmd 3 Press Enter or click OK 4 Type ipconfig and then press Enter The IP address appears as four sets of numbers separated by periods such as 192 168 0 100 Locating the printer IP address From the printer print a network setup page In the TCP IP section look for Address e View the printer settings From the printer control panel navigate to A gt Setup gt J gt Network Setup gt J gt Wireless 802 11 b g n gt GJ gt Network Connection Setup gt Qf
37. line 2 Enter the calling card information and then when you are connected to the telephone carrier follow the prompts 3 When prompted enter the fax number of the recipient and then press lt gt How do I know that the fax was sent successfully You can set the printer to print a confirmation page or transmission report every time you send a fax This report includes the date and time that the fax was sent If the fax job is unsuccessful then the report also includes the cause of the error 1 From the printer control panel navigate to A gt Setup gt Q gt Fax Setup gt GJ gt Fax Reports gt HJ gt Transmission Log Printing gt 2 Press the arrow buttons to select a report printing option e If you want to print a report every time you send a fax then select Print Log e If you do not want to print the report then select Do not print log e Ifyou want to save on ink and print a report only when a fax job is unsuccessful then select Print only for error 3 Press GJ Faxing 93 How do print the fax history of the printer You can print reports of sent or received faxes or both 1 From the printer control panel navigate to A gt Setup gt J gt Fax Setup gt J gt Fax Reports gt 2 Press the arrow buttons to select a report printing option e If you want to print the log of all sent or received fax activity then select Print Job Log e If you want to print the log of all calls to and from your printer then sel
38. number unless you have a dedicated fax telephone line and the time and date on your fax machine when a transmission is made This information appears in the header and footer of the faxes that you send In some countries you cannot send a fax without this information Some fax machines block faxes without sender information so make sure that you enter this information in your printer Setting the fax header 1 From the printer control panel navigate to A gt Setup gt Q gt Fax Setup gt J gt Dialing and Sending gt GJ gt Fax Name gt 2 Enter your name or your company name and then press GJ To change a character press the left arrow button e To add a space press the number 0 3 Press the arrow buttons to scroll to Fax Number and then press JJ 4 Enter your fax number or your telephone number and then press GJ Faxing 82 Setting the fax footer From the printer control panel navigate to A gt Setup gt Q gt Fax Setup gt J gt Ringing and Answering gt J gt Fax Footer gt J gt On gt Setting the date and time 1 From the printer control panel navigate to A gt Setup gt Q gt Device Setup gt GJ gt Date Time gt 2 Enter the date and then press J 3 Enter the time and then press GJ Configuring the fax settings You can configure the fax settings through the printer control panel or the fax software If you configure the fax settings in the printer control panel then the fax soft
39. or A gt gt enter the shortcut number gt Note If you configured the shortcut to show the settings before running then the settings will appear on the printer display Adjust the settings if necessary Modifying or deleting a shortcut 1 Launch the shortcuts page and then select a shortcut 2 Do either of the following e Make the necessary changes and then click Save Changes e Click Delete Using the printer software Using the printer software Minimum system requirements The printer software requires up to 500MB of free disk space Supported operating systems The printer driver for this operating system is available only at http support dell com Using the Windows printer software Software installed during printer installation Microsoft Windows 7 SP1 Microsoft Windows Server 2008 R2 SP1 Microsoft Windows Server 2008 SP1 Microsoft Windows Server 2003 SP2 Microsoft Windows Vista SP1 Microsoft Windows XP SP3 Macintosh Intel OS X version 10 7 0 or later Macintosh Intel OS X version 10 6 0 or later Macintosh Intel OS X version 10 5 0 or later Macintosh Intel OS X version 10 4 4 or later Macintosh PowerPC OS X version 10 5 0 or later Macintosh PowerPC OS X version 10 4 0 or later Ubuntu Linux 11 10 11 04 10 10 and 10 04 Red Hat Enterprise Linux WS 6 WS 5 and WS 4 Red Flag Linux Desktop 6 0 SUSE Linux Enterprise Server 11 and 10 SUSE Linux Enterprise Desktop 11 and 10 Linu
40. paper size gt e If you want to set the paper type then navigate to Setup gt Q J gt Paper Setup gt QJ gt Paper Type gt QJ gt select the default paper type gt Loading original documents on the scanner glass 1 Open the scanner lid and place the document facedown on the scanner glass 2 Close the scanner lid Loading paper and original documents 39 Loading original documents into the ADF You can load up to 35 sheets of an original document into the ADF for scanning copying and faxing You can load A4 letter or legal size paper into the ADF 1 Adjust the paper guide on the ADF tray to the width of the original document 2 Load the original document faceup and top edge first into the ADF until you hear a sound from the ADF Printing 40 Printing Tips for printing e Use the appropriate paper for your print job e Select a higher print quality for better prints e Make sure there is enough ink in the ink cartridges e Remove each sheet as it is printed when printing photos or when working with specialty media e Do not touch the duplex latch or latches while actively printing Printing basic documents Printing a document For Windows users 1 With a document open click File gt Print 2 Click Properties Preferences Options or Setup 3 Select the print quality the number of copies to print the type of paper to use and how the pages should print 4 Click OK to close any printer software dialogs
41. printers to reduce their environmental impact By selecting certain printer settings or tasks you may be able to reduce your printer s environmental impact even further Conserving energy Activate Eco Mode This feature sets the screen brightness to low and sets the printer to change to Sleep mode after the printer is left idle for 10 minutes e Select the lowest Sleep timeout The Sleep feature puts the printer in a minimum power standby mode after the printer has been idle for a set amount of time the Sleep timeout Share your printer Wireless network printers allow you to share a single printer among multiple computers thus conserving energy and other resources Conserving paper Print more than one page image on one side of the paper The Pages per Sheet feature allows you to print multiple pages on one sheet You can print up to 16 page images on one side of a sheet of paper e Print on both sides of the paper Duplexing lets you print on both sides of the paper manually or automatically depending on your printer model e Preview print jobs before printing Use the preview features found in the Print Preview dialog or the printer display depending on your printer model e Use recycled paper e Reduce the margins of documents to be printed e Scan and save To avoid printing multiple copies you can scan documents or photographs and save them to a computer program application or flash drive for presentation A
42. prompted to select the type of security your network uses WEP WEP Wired Equivalent Privacy is the most basic and the weakest type of wireless security WEP security relies ona series of characters called the WEP key Every device on the wireless network must use the same WEP key WEP security can be used on both ad hoc and infrastructure networks Networking 96 A valid WEP key has e Exactly 10 or 26 hexadecimal characters Hexadecimal characters are A F a f and 0 9 or e Exactly 5 or 13 ASCII characters ASCII characters are letters numbers punctuation and symbols found on a keyboard No Security It is not recommended to use no security at all on a home wireless network Using no security means that anyone within range of your wireless network can use your network resources including Internet access if your wireless network is connected to the Internet The range of your wireless network may extend far beyond the walls of your home allowing access to your network from the street or from your neighbors homes Printing a network setup page A network setup page lists the configuration settings of the printer including the IP address and MAC address of the printer 1 Load plain paper 2 From the printer control panel navigate to A gt Setup gt GJ gt Network Setup gt J gt Print Network Setup Page gt Information you will need during wireless setup To set up the printer for wireless printing y
43. quality of the documents that you send may affect fax transmission The receiving fax machine may not support high resolutions and may not be able to receive your fax You can fix this by enabling Auto Fax Conversion but the automatic conversion may result in an unreadable fax especially if the original document is already blurred Choose a fax quality that best suits the capacity of the receiving fax machine and the quality of the original document Faxing 92 Quality Black resolution Color resolution Standard 200 x 100 200 x 200 Fine 200 x 200 200 x 200 Superfine 300 x 300 200 x 200 Ultrafine 300 x 300 half toned 200 x 200 J When sending a fax after entering the fax number press the arrow buttons to select a fax quality and then press How do I send a fax at a scheduled time 1 From the printer control panel navigate to A gt Fax 2 Enter the fax number of the recipient or press Address Book to select a number from the Speed Dial or Group Dial list 3 Press the arrow buttons to scroll to Schedule Fax 4 Enter the time you want to send the fax and then press GJ 5 Press lt gt to start scanning the document and to save the scheduled fax The printer sends the fax at the designated time Do not turn off the printer or unplug it from the telephone line before the scheduled time How do I send a fax using a phone calling card 1 Press Dial tone You should hear the dial tone of the telephone
44. region Note Remove the plug to access the port 18 Power supply with port Connect the printer to a power source using the power cord 19 Duplex unit e Print on both sides of a sheet of paper Remove paper jams 20 Printhead access area Install the printhead Note The carrier moves to the printhead access area when no printhead is installed in the printer 21 Jam clearance cover Remove jammed pages Ordering and replacing supplies 12 Ordering and replacing supplies Ordering ink cartridges Page yields are available at www dell com supplies For best results use only Dell ink cartridges Item Licensed cartridge Regular cartridge Black cartridge Series 31 Not available Yellow color cartridge Series 31 Not available Cyan color cartridge Series 31 Not available Magenta color cartridge Series 31 Not available High yield black cartridge Series 33 Series 34 Series 33R High yield yellow color cartridge Series 32 Series 33 Series 33R High yield cyan color cartridge Series 32 Series 33 Series 33R High yield magenta color cartridge Series 32 Series 33 Series 33R 1 Licensed for a single use only After use return this cartridge to Dell for remanufacturing refilling or recycling For more information on recycling Dell products visit www dell com recycle 2 Available only on the Dell Web site at www dell com supplies lt Notes e To get more ink order high yield
45. resetting to factory defaults 161 wireless setup advanced 97 123 guided 123 information needed for 96 wireless signal strength 117 wireless signal absorption 118 wireless signal quality 118 wireless troubleshooting cannot print over wireless network 161 changing wireless settings after installation Macintosh 101 changing wireless settings after installation Windows 101 lost connection to printer 160 printer and computer on different networks 119 printer works intermittently on wireless network 165 Wi Fi Protected Setup configuring manually 103 using 110 Wi Fi Protected Setup logo identifying 110 WPA 95 103 WPA WPAZ2 preshared passphrase locating 111 WPA2 95 186
46. se z kladn mi po adavky a dal mi p slu n mi ustanoven mi sm rnice 1999 5 ES Dansk Lexmark International Inc erkl rer herved at dette produkt overholder de v sentlige krav og vrige relevante krav i direktiv 1999 5 EF Deutsch Hiermit erkl rt Lexmark International Inc dass sich das Ger t dieses Ger t in bereinstimmung mit den grundlegenden Anforderungen und den brigen einschl gigen Bestimmungen der Richtlinie 1999 5 EG befindet EAMnvik ME THN MAPOYZA H LEXMARK INTERNATIONAL INC AHAQNEI OTI AYTO TO MPO ON ZYMMOPOONETAI MNPOZ TIX OYZIOAEIZ ANAITHZEI2Z KAI TI AOINE ZXETIKE2 AIATAZEI TH OAHMA2Z 1999 5 EK English Hereby Lexmark International Inc declares that this type of equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC J Notices 178 r Espa ol Por medio de la presente Lexmark International Inc declara que este producto cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE Eesti K esolevaga kinnitab Lexmark International Inc et seade see toode vastab direktiivi 1999 5 EU p hin uetele ja nimetatud direktiivist tulenevatele muudele asjakohastele s tetele Suomi Lexmark International Inc vakuuttaa t ten ett t m tuote on direktiivin 1999 5 EY oleellisten vaatimusten ja muiden sit koskevien d
47. security then the WPA passphrase should be e Exactly 64 hexadecimal characters Hexadecimal characters are A F a f and 0 9 or e From 8 to 63 ASCII characters ASCII characters are letters numbers and symbols found on a keyboard ASCII characters in a WPA passphrase are case sensitive Note If you do not know this information then see the documentation that came with the access point or contact your system support person CHECK IF YOUR ACCESS POINT HAS AN ASSOCIATION REGISTRATION BUTTON Wireless broadband boxes in Europe the Middle East and Africa such as LiveBox AliceBox N9UF Box FreeBox or Club Internet may require you to press an association registration button when adding the printer to your wireless network If you are using one of these boxes and need more information then see the documentation that came with your box or contact your Internet Service Provider ISP MVE YOUR ACCESS POINT AWAY FROM OTHER ELECTRONIC DEVICES There may be temporary interference from electronic devices such as microwave ovens or other appliances cordless phones baby monitors and security system cameras Make sure your access point is not positioned too closely to these devices Move THE COMPUTER AND OR PRINTER CLOSER TO THE ACCESS POINT The range of your wireless network depends on many factors including the abilities of your access point and network adapters If you are having trouble printing then try placing the computer and pri
48. simultaneous USB and network connection The printer can be configured in the following ways e Locally attached connected to a computer using a USB cable e Wireless network e Ethernet network e Wireless network and locally attached simultaneously Ethernet network and locally attached simultaneously Networking 121 What is a MAC address A Media Access Control MAC address is a 48 bit identifier associated with the hardware of network equipment The MAC address may also be called the physical address because it is connected to the hardware of a device instead of its software The MAC address is displayed as a hexadecimal number in this format 01 23 45 67 89 AB While it is possible to change the MAC address of a network device it is not common practice to do so For this reason MAC addresses are considered permanent IP addresses are easily changed so MAC addresses are a more reliable method of identifying a specific device on a network Routers with security capabilities may allow filtering of MAC addresses on networks This allows a managed list of devices to access the network identified by their MAC addresses as well as prevent access from unwanted devices If your network uses MAC address filtering then be sure to add the MAC address of the printer to the list of allowed devices How do I find the MAC address Network devices have a unique hardware identification number to distinguish them from other devices on the net
49. the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQHHTXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for repair or warranty information contact your point of purchase If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is reso
50. them so that they can communicate over a network Wireless network examples Scenario 1 Mixed wired and wireless connections on a network with Internet access e All computers and printers connect to the network through a router with Ethernet and wireless capabilities Some computers and printers connect wirelessly to the router others connect over a wired connection e The network is connected to the Internet through a DSL or cable modem a a ae f gt x r A Internet C y a el Networking 114 Scenario 2 Wireless network with Internet access e All computers and printers connect to the network using a wireless access point or wireless router The wireless access point connects the network to the Internet through a DSL or cable modem L2 Gee gt a a ee CT Scenario 3 Wireless network with no Internet access Computers and printers connect to the network using a wireless access point e The network has no connection to the Internet a nee Scenario 4 Computer connected wirelessly to a printer without Internet access A computer is directly connected to a printer without going through a wireless router e This configuration is referred to as an ad hoc network e The network has no connection to the Internet CECE LEA PVPPDPDDIDDI DYDD IVD PDD PIPDDIDIIIDIIIDD Note Most computers can connect to only one wireless network at a time If you access the Internet over a
51. to a digital line you must use a digital line converter or a filter For more information see the Setting up the printer to fax section Pi Troubleshooting Error Message Failed to Connect Phone Line Error Phone Line Not Connected 157 What it indicates Possible solutions The printer cannot detect a dial tone See the Fax troubleshooting checklist Phone Line Busy Your telephone line or the telephone line of the receiving fax machine is busy This happens especially if the printer is sharing the line with other devices telephone answering machine Set the printer to redial Increase the time between the redial attempts e Place a test call to the number to which you want to send a fax to make sure that it is working correctly e If the telephone line is being used by another device then wait until the other device is finished before sending the fax e Schedule to resend the fax at a later time e Set the printer to scan before dialing The scanned document is saved in the printer memory The printer can then retrieve it and automatically redial the number No Answer Auto Answer may have been turned off on the receiving fax machine e Verify the number and then resend the fax Set the printer to redial Note Depending on your country or region there may be a limit on the number of redial attempts regardless of the redial settings
52. to allow split tunneling Be aware that some organizations will not allow split tunneling due to security or technical concerns Troubleshooting 161 If you want to connect only to a VPN then the documents you want to print will not be printed until you have ended the VPN session If you want to continue printing while connected to a VPN then connect the printer to the computer using a USB cable For more information see the User s Guide Wireless troubleshooting e Resetting the wireless settings to factory defaults on page 161 e Cannot print over wireless network on page 161 e Wireless print server not installed on page 163 e Communication not available message appears when printing wirelessly on page 164 e Communication with printer lost when connected to Virtual Private Network VPN on page 160 e Resolving intermittent wireless communications issues on page 165 Resetting the wireless settings to factory defaults 1 From the printer control panel navigate to A gt Setup gt Q gt Restore Factory Defaults gt 2 Press the up or down arrow button to scroll to Restore Network Settings and then press 3 Press the left or right arrow button to scroll to Yes and then press GJ The printer restarts automatically after resetting the wireless settings to factory defaults 4 When prompted to set the initial settings of your printer make your selections using the printer control panel buttons
53. wireless connection you will lose Internet access if you are connected to an ad hoc network Networking 115 What is a USB cable A Universal Serial Bus USB cable is primarily used to connect a USB device to a host Common hosts include computers and video game consoles Through the USB port and cable it is possible to connect computer peripherals such as mouse devices keyboards digital cameras printers personal media players flash drives and external hard drives For many of those devices USB has become the standard connection method Why do I need a USB cable When setting up the printer on your wireless network the printer will need to temporarily connect to a computer using the USB cable This temporary connection may be used to set up the wireless settings of the printer Note A USB cable is not necessary when connecting to a wireless network through Wi Fi Protected Setup WPS How do attach the USB cable The USB cable attaches to a USB port on the computer and to the square connector on the back of the printer This connection allows you to configure the printer for a network or local USB installation The USB port on the computer and on the printer are each marked with e Note Do not connect the USB cable until prompted to do 1 Ifthe USB port at the back of the printer is covered by a sticker then make sure to remove it Networking 116 2 Firmly plug the square end of the USB cable into the back of the p
54. with a supported device USB Hub Not Supported Remove the unrecognized USB hub Clearing paper jams Paper jam in the printer on page 141 Paper jam in the duplex unit on page 144 Paper jam in the ADF select models only on page 145 Paper or specialty media misfeeds on page 147 Paper jam in the printer Note The parts inside the printer are sensitive Avoid unnecessarily touching these parts while clearing jams Check the jam clearance area 1 Lift the scanner unit 141 Troubleshooting 142 2 Remove the jam clearance cover k Notes Squeeze the snap to lift the jam clearance cover e Make sure that the printhead is moved to the side and away from the jammed paper 3 Firmly grasp the paper on both sides and then gently pull it out Note Make sure all paper fragments are removed 4 Reattach the jam clearance cover until it clicks into place 5 Close the printer 6 Touch OK or press depending on your printer model Check the paper tray Note If the tray is removed then make sure to clear all jams before inserting the tray Troubleshooting 143 1 Pull the tray completely out of the printer 2 Firmly grasp the paper on both sides and then gently pull it out Note Make sure all paper fragments are removed 3 Insert the tray 4 Touch OK or press depending on your printer model Troubleshooting 144 Paper jam in the exit tray 1 Firmly g
55. you want to configure it using WPS then push the WPS button on the wireless router Wait for the printer control panel to display a message to begin WPS configuration There might be a short delay before the message appears If nothing happens after 30 seconds then do one of the following Use THE PusH Button Conricuration PBC metHoD 1 From the printer control panel navigate to A gt Setup gt gt Network Setup gt GJ gt Wireless 802 11b g n gt J gt Network Connection Setup gt Q gt Wireless gt GJ gt Wi Fi Protected Setup gt J gt WPS PBC Mode gt 2 Follow the instructions on the printer display Use THE PERSONAL IDENTIFICATION Numer PIN METHOD 1 From the printer control panel navigate to gt Setup gt E gt Network Setup gt J gt Wireless 802 11b g n gt J gt Network Connection Setup gt g gt Wireless gt Gj gt Wi Fi Protected Setup gt QJ gt WPS PIN Mode gt 2 Follow the instructions on the printer display Configuring security Simple wireless networks require WEP keys or a WPA WPA2 preshared key passphrase or may not have any security at all More advanced wireless network security can require one or more certificates and an authentication server If the network requires a certificate and you do not have it then fill out the certificate request form provided within the Wireless Setup Utility and follow the procedure of your organization in requesting a certificate for network access The
56. your original documents are in good condition e Make sure the application that receives the scanned document is appropriate For example if you are scanning a photo to edit it then make sure you choose a photo editing application to receive the scan If you are scanning a document to edit the text then make sure you choose an OCR application e Use a high resolution How do I scan in black and white Color is the default for all scans To scan in black and white press on the printer control panel Why am being asked for a PIN PINs are a security measure used to restrict the scanned information from going into certain locations or to keep what is being scanned from being seen or used by others You may be prompted to enter a PIN if the network computer you are scanning to requires one To learn how PINs get assigned to network computers see the Help for the printer software associated with your operating system Scanning Canceling scan jobs Do one or more of the following From the printer control panel press 60 and then press GJ Scanning stops and the printer returns to the previous menu e f you are sending the scan job using the printer software then cancel the scan job from the software dialog 67 E mailing 68 E mailing Setting up the printer to e mail Setting up the e mail function For Windows users 1 Click w or Start 2 Click All Programs or Programs and then select the printer program fold
57. 3 Press Enter or click OK 4 Click Install and then follow the instructions on the computer screen For Macintosh users 1 From the Finder desktop click the CD icon 2 Double click the software installer package and then follow the instructions on the computer screen Software did not install If you encountered problems while installing or if your printer does not appear in the list in the printers folder or as a printer option when sending a print job then try uninstalling and reinstalling the software Before you reinstall the software do the following MAKE SURE THAT YOUR COMPUTER MEETS THE MINIMUM SYSTEM REQUIREMENTS TEMPORARILY DISABLE SECURITY PROGRAMS IN WINDOWS BEFORE INSTALLING THE SOFTWARE CHEcK THE USB CONNECTION 1 Check the USB cable for any obvious damage If the cable is damaged then use a new one 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with e lt Note If you continue to have problems then try another USB port on the computer You may have connected to a defective port RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer Note Make sure the printer is not in Sleep mode Press and hold ly for three seconds to turn off the printer 2 Unplug the power cord from the wall outlet and then pull out the power cord from the power supply Troubleshooting 130 3 Af
58. 43 printing 43 error correction fax setting 82 Ethernet 120 network indicator light 99 Ethernet network information needed for setting up Ethernet printing 104 Ethernet port location 11 Ethernet setup information needed for 104 EXT port location 11 extending the duplex printing dry time 50 exterior of the printer cleaning 125 e mail canceling 70 e mail function setting up 68 e mailing Address Book 68 configuring e mail settings 68 scanned documents 65 setting up e mail function 68 tips 70 F factory default settings restoring 19 failed faxes retrieving 94 fax confirmation page 92 printer memory 94 transmission report 92 fax activity report 93 fax blocking setting 82 fax error messages Digital Line Detected 156 Failed To Connect 157 Fax Mode Unsupported 156 Fax Modem Error 156 No Answer 157 No Caller ID 157 Index Phone Line Busy 157 Phone Line Error 157 Phone Line is connected to the incorrect jack on the back of the machine 156 Phone Line Not Connected 157 Remote Fax Error 156 Unrecoverable Fax Error 156 Unsupported Compression 156 Unsupported Resolution 156 fax footer setting 82 fax forwarding 93 fax header setting 82 fax header and footer setting 81 fax number 89 fax quality setting 91 fax resolution setting 91 fax sending speed setting 82 fax settings configuring 82 83 for answering machine 91 for voice mail 91 fax setup country or region specific 77 digital telephone service 76
59. 91 Speed Dial setting up 84 splitter choosing 89 SSID finding 119 locating 112 wireless network 111 Standard Network Software Error 140 streaks or lines on printed image 149 supported file types 46 supported operating systems 24 switching from Ethernet to USB using Windows 105 to wireless using Windows 105 switching from USB to Ethernet using Windows 105 to wireless using Mac OS X 107 to wireless using Windows 105 switching from wireless to Ethernet using Windows 105 to USB using Mac OS X 107 to USB using Windows 105 T TCP IP 122 telecommunication notices 172 173 174 175 tips for copying 55 e mailing 70 printing 40 receiving faxes 87 scanning 61 sending faxes 86 transmission report fax 92 transmit key WEP 103 transparencies loading 37 tray loading paper 29 Index troubleshooting checking an unresponsive printer 128 contacting customer support 128 Continue button is unavailable 159 fax checklist 153 solving basic printer problems 128 wireless network 158 troubleshooting copy scanner unit does not close 151 troubleshooting copy and scan cannot scan to computer over a network 152 copier or scanner does not respond 150 partial document or photo scans 151 poor scanned image quality 151 scan not successful 151 scanning takes too long or freezes the computer 152 troubleshooting fax cannot receive faxes 154 cannot run fax software 155 cannot send faxes 153 error messages printer c
60. 999 5 EG Norsk Lexmark International Inc erkl rer herved at dette produktet er i samsvar med de grunnleggende krav og vrige relevante krav i direktiv 1999 5 EF Polski Niniejszym Lexmark International Inc o wiadcza e niniejszy produkt jest zgodny z zasadniczymi wymogami oraz pozosta ymi stosownymi postanowieniami Dyrektywy 1999 5 EC Portugu s A Lexmark International Inc declara que este este produto est conforme com os requisitos essenciais e outras disposi es da Diretiva 1999 5 CE Slovensky Lexmark International Inc t mto vyhlasuje e tento produkt sp a z kladn po iadavky a v etky pr slu n ustanovenia smernice 1999 5 ES Slovensko Lexmark International Inc izjavlja da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi relevantnimi dolo ili direktive 1999 5 ES Svenska H rmed intygar Lexmark International Inc att denna produkt star i verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Index Index Numerics 2 sided fax setting 82 802 1X authentication 104 A ad hoc network 116 ad hoc wireless network adding a printer 102 additional computers installing wireless printer 99 Address Book setting up 84 Address Book fax setting 82 ADF output tray location 10 ADF paper guide location 10 ADF press plate cleaning 126 ADF scanner glass cleaning 126 ADF tray location 10 adjusting dialing and ring
61. Cartridge Missing 135 Ink Low 135 Load Paper Source with Size Type Paper 135 Load Paper Source with Size Paper 135 Memory Device Access Error 135 Out of Paper in Tray x 136 Paper Tray x Detected 136 Paper Tray x Removed 136 Printer Memory Full 136 Printhead Cannot Move 136 Printhead Missing 138 Printhead Unsupported 138 Printhead Warning 139 Replace Ink Cartridge 140 Scanned Document Too Long 140 Scanner ADF Cover Open 140 Scanner Disabled 140 Short Paper 140 Unrecoverable Scan Error 141 Unsupported Cartridge 135 USB Device Not Supported 141 USB Hub Not Supported 141 printer parts diagram 10 printer printing blank pages 131 printer problems basic solutions 128 Printer Settings 83 printer software installing 28 uninstalling 27 printer status determining 99 printer setting as default 52 printhead aligning 124 printhead access area location 11 Printhead Cannot Move 136 printhead error 137 Printhead Missing 138 printhead nozzles cleaning 125 Printhead Unsupported 138 Printhead Warning 139 printing collate 40 custom size paper 45 documents 40 documents from a flash drive 43 envelopes 43 first page first 41 183 from a PictBridge enabled camera 47 labels 44 multiple pages on one sheet 42 network setup page 96 on both sides of the paper 48 photos from a flash drive 47 tips 40 two sided 48 printing a confirmation page 92 printing a transmission report 92 protocol 122 publications finding 8 Pus
62. Consistent with 48 C F R 12 212 or 48 C F R 227 7202 1 through 227 7207 4 as applicable the Commercial Computer Software and Commercial Software Documentation are licensed to the U S Government end users a only as Commerical Items and b with only those rights as are granted to all other end users pursuant to the terms and conditions herein Federal Communications Commission FCC compliance information statement This product has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause Notices 169 harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the followin
63. DSL connection 74 standard telephone line connection 71 VoIP 75 Fax Setup Wizard 83 fax troubleshooting cannot receive faxes 154 cannot run fax software 155 cannot send faxes 153 error messages printer control panel 156 fax troubleshooting checklist 153 faxing Address Book 84 blocking 93 calling card using 92 dial prefix 89 distinctive ring 90 duplex 93 fax history 93 pick up on 90 receiving automatically 87 receiving manually 88 rings 90 scheduling 92 sending a broadcast fax immediately 86 sending using the control panel 86 setup 88 tips receiving 87 tips sending 86 two sided 93 using the computer 86 using the control panel 86 faxing tips receiving faxes automatically 87 FCC notices 168 172 175 file types supported 46 finding information 8 MAC address 121 print queue 51 publications 8 Web site 8 firewall on computer 160 flash drive inserting 46 printing documents from 43 scanning to 62 forwarding faxes 93 France special wireless setup instructions 100 Freebox 100 frequently asked questions USB cable 115 G glossy paper loading 35 Group Dial setting up 84 l ID cards copying 56 improving scan quality 66 incorrect language appears on display 128 181 index cards loading 37 information finding 8 information needed for setting up printer on Ethernet network 104 information you will need during wireless setup 96 infrastructure network 116 ink conserving 7 ink cartridge acc
64. Dell V725w User s Guide January 2012 www dell com support dell com Machine type s 4449 Model s 7d1 7dE Contents 2 Contents Safety INFOMATION scsissccsnosavavsssavanavasevseunssnessevedanencseenensvcoussavessaneatvenesnnsenenere About your printer sssssssessecssssesossosecsecsessesssssssossoseosesseesssssssssssssossoseesee Thank you for choosing this Printer ccccccsscsssssssssseceecescssesnsnsaeeaeeceeceeeesceseesesseusaeeseeeeseeeeeseesseseesenea 7 Minimizing your printer s environmental iMPact cccccssssssseccceceecsssessssseseeceeecessessesseueceescessesnenseseases 7 Finding information about the Printer ccccccccsccsccceceecessssessssnssseececeesssesessusaeeeeeseeeeesessesessenenesesseseenes 8 Understanding the parts of the printer ccc ccccccccccscssssssseseeceecesscesesssnseseeseeceessesessseusaeeseesesseesseeseeeees 10 Ordering and replacing SUPPplies csscccssccssccssccsscssccesccssscssccssssssscssesese L2 Ordering ink cartridg S s oostre aeania ea aaea aaae aara r cacvnsselvesaadeueetehaceeeens 12 Replacing ink cartridgeSs sinnene eaan aaa E A AE EE ENa a E a EEEE iaa 13 Recycling Dell PrOGAUCES eese E E a s 14 Using the printer control panel buttons and MeNUG cccsccssscseeeseeesees LO Replacing the language SHECt cccccccssssssssssceeceecessessseeeeceeseseessaeeeeeesecseesseaueseescesesesusensesseaseeeeeeseseses 16 Using the pr
65. Double click Printer Setup Utility or Print Center 3 From the Printer List dialog choose the printer you want to use and then click Add 4 From the Printer Browser select your printer and then click Add Sharing a printer in a Windows environment 1 Prepare the computers to share the printer a Make all computers printing to the printer accessible through Network Neighborhood by enabling File and Print Sharing See the Windows documentation for instructions on enabling File and Print Sharing b Install the printer software on all computers that will print to the printer 2 Identify the printer a On the computer that is attached to the printer open the printers folder 1 Click Ls or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK Right click the name of your printer Click Sharing or Printer Properties From the Sharing tab select Share this printer or Shared as aoa oS Assign a distinctive name and then click OK Networking 110 3 Locate the printer from the remote computer Note The remote computer is the one that is not attached to the printer a Open the printers folder 1 Click L or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK Right click the name of your printer Click Properties or Printer properties Click Ports gt Add Port gt Local Port gt New Port a
66. Enter or click OK The printers folder opens 4 Right click the printer and then select Open or See what s printing 5 Cancel the print job e If you want to cancel a particular print job then right click the document name and then select Cancel e f you want to cancel all print jobs in the queue then click Printer gt Cancel All Documents For Macintosh users 1 Click the printer icon on the Dock The print queue dialog appears 2 Choose the job you want to cancel and then click Delete Copying 55 Copying Scanner glass Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Use the ADF for multiple page documents Note The ADF is available only in select printer models If you purchased a printer without an ADF then load original documents or photos on the scanner glass Tips for copying e Make sure you load the original document faceup into the ADF or facedown at the placement corner of the scanner glass e When using the ADF adjust the paper guide on the ADF to the width of the original document e When using the scanner glass close the scanner cover if possible to avoid dark edges on the scanned image Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass e Make sure the
67. PAaNnel cssssssssssscccceeceecececescesesussssessnsaeaeseeseceeeeeeeeseeeseeens 57 Placing separator sheets between COPIES scssessssccececececeecesssneseeceeceseessesuseesesaeaeaeeseesesesesesseeeeeeeeees 58 Copying multiple pages ON ONE SHEEL ccccccecessseccseeceeceececescesessssnensnsseeseeceeeecessususesesnsnsaseseeeeeeeseseeeess 58 Placing an overlay message ON each PAaBeC scssesesssseeccececescesceeesessesesesnsnsaeaeeeeeeeeeeeeeeeeeseessessesneneneeees 58 Removing the background Of a COPY sssesssssceceeceeceesssnsnsaeececscesesesesaueeeeecesessseessseusaeeseeseesseseseseeeees 59 Making a two sided duplex COPY ccssscccecssssseceecessseceececesseseeceseesaeseeceseaseesesceseaseeseecseseeeesseeeeeenaes 59 Canceling copy jO DS siszsesen Senn sdaceserelecssintatvesetivevenn a oe Galateesatinauad hed abe laa ic aeikoe Sava R ee Sawada 60 SAIN cia va cieain secu danas oc ve viv shoei ta duces levels veaseuese vives E E E sien OL TIPS OFS CANMING 35 esas hie Sess EEE sie Sex Ser bel sal al E E ucdahedesas A E EAE 61 SCANNING tO a lOCAal computer soea eae aaae E oa e aee a EEA Aae aeaa iak Eaa En aAA A Enia ESKER 61 Scanning to a network COMPUTEL ccccesessessnsceceeceecescescsseseeceecescessususeeessueaeeseeseseescssuseeensaseeeeeseseeeeeens 62 Scanning to a flash drive or memory CAr cccesesesssssssceceescssesnsauecececeecescesssensueaeeeceeeessessaseseeeeseseeeeeeess 62 Scanni
68. SB cable to the computer and to the printer 2 Wait a moment for Windows to locate the driver and finish setting up the printer 3 Select the USB printer See Selecting a printer on page 107 Note You can continue to use the printer through Ethernet or wireless connection Using the printer over an Ethernet network Select the connection type that describes how you currently access your printer Networking 107 If the printer is currently set up for wireless 1 Plug an Ethernet cable into the printer and into an available port on a switch or wall jack 2 Wait one minute for the Ethernet network adapter to become active and acquire an IP address from the network 3 Select the Network printer See Selecting a printer on page 107 Note The wireless adapter of the printer is disabled while it is connected to an Ethernet network If the printer is currently set up locally using USB connection 1 Plug an Ethernet cable into the printer and into an available port on a switch or wall jack 2 Insert the Software and Documentation CD into the computer you want to use to configure the printer 3 Follow the instructions on the computer screen for configuring a printer on an Ethernet network 4 Select the Network printer See Selecting a printer on page 107 Note You will need a USB cable to complete the configuration Selecting a printer 1 Open the printers folder a Click OP or Start b Inthe Start Search or Run box typ
69. The printer automatically converts color faxes to black and lowers the scan resolution of the document Lower the fax quality Reformat the document on Letter size paper Unsupported Compression The fax modem of the receiving fax machine does not support data compression Fax modems compress data to speed up transmission but the receiving fax modem needs to have the same compression code e Lower thetransmission speed of the fax modem and then resend the fax e Enable Auto Fax Conversion Unsupported Resolution The receiving fax machine does not support the scan resolution of the document that you are sending e Lower the fax quality e Enable Auto Fax Conversion Unrecoverable Fax Error The fax modem encountered critical errors Turn off the printer turn it back on and then resend the fax Fax Modem Error The fax modem of the printer may be busy or the fax modem may have encountered problems during transmission Turn off the printer turn it back on and then resend the fax Phone Line is connected to the incorrect jack on the back of the machine The telephone cable is connected to the wrong port on the back of the printer Connect the phone cable to the port on the back of the printer Digital line detected The printer is connected to a digital line The printer is an analog device and must be connected to an analog line To connect the printer
70. VD drive c Press Enter or click OK 3 Follow the instructions on the computer screen Note Select Wireless connection when prompted to select a connection type For Macintosh users 1 Close all open applications 2 Insert the installation software CD If the installation dialog does not appear after a minute then click the CD icon on the desktop 98 Networking 99 3 Double click the software installer package and then follow the instructions on the computer screen Note Select Wireless connection when prompted to select a connection type Installing the printer on other computers Once the printer is set up on the wireless network it can be accessed wirelessly by any other computer on the network However you will need to install the printer driver on every computer that will access it You do not need to configure the printer again although you will need to run the setup software on each computer to install the driver For Windows users 1 Close all open software programs 2 Insert the installation software CD If the installation dialog does not appear after a minute then launch the CD manually a Click o or click Start and then click Run b Inthe Start Search or Run box type D setup exe where Dis the letter of your CD or DVD drive c Press Enter or click OK 3 Follow the instructions on the computer screen for installing a configured printer on a new computer For Macintosh users 1 Close all open applic
71. a Click o or click Start and then click Run b Inthe Start Search or Run box type D setup exe where Dis the letter of your CD or DVD drive c Press Enter or click OK 3 Follow the instructions on the computer screen Note Select Ethernet connection when prompted to select a connection type For Macintosh users 1 Close all open applications 2 Download the latest installer from the printer Web site and then launch the printer installation software 3 Follow the instructions on the computer screen Note Select Ethernet connection when prompted to select a connection type Performing network management tasks Switching between USB Ethernet and wireless connections Windows only You can change the way you access your printer depending on your needs The following procedures assume that you have configured your printer for one type of connection and that the printer drivers are installed on the computer See related topics on troubleshooting specific connection types if you encounter difficulties during configuration Note The printer supports one active local USB connection and one active network connection Ethernet or wireless at a time It is not possible to connect the printer to both Ethernet and wireless networks at the same time Using the printer wirelessly Select the connection type that describes how you currently access your printer Networking 106 If the printer is currently set up locally using USB connecti
72. able of the PictBridge enabled camera while the printer is performing another job then wait for the job to finish before printing from the camera Printing on both sides of the paper duplexing Printing on both sides of the paper duplexing automatically Notes e The automatic duplex unit supports A4 and letter size paper It also supports plain premium plain ColorLok certified plain heavy plain and letterhead paper types e Do not remove the page until printing is finished Warning Potential Damage Do not touch the duplex latch or latches while actively printing For Windows users 1 With a document open click File gt Print 2 Click Properties Preferences Options or Setup 3 Navigate to Layout tab gt Print on Both Sides Duplex area gt Print on both sides e Click Long edge for print jobs with pages that are bound along the long edge of the page e Click Short edge for print jobs with pages that are bound along the short edge of the page 4 Click the Paper Finishing tab and then select a supported paper type Printing 49 5 Click OK to close any printer software dialogs 6 Click OK or Print To return to single sided printing repeat steps 1 and 2 and then navigate to Layout tab gt Print on Both Sides Duplex area gt Print on one side only For Macintosh users 1 With a document open choose File gt Page Setup From the Page Setup dialog set the printer paper size and orientation Click OK Fro
73. age unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See your user documentation in order to program this information into your fax machine Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of terminals allowed to be connected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC s
74. alled the printer software on this computer before but need to reinstall the software then uninstall the current software first For Windows users 1 Close all open software programs 2 Insert the installation software CD If the installation dialog screen does not appear after a minute then launch the CD manually a Click O or click Start and then click Run b Inthe Start Search or Run box type D setup exe where Dis the letter of your CD or DVD drive c Press Enter or click OK 3 Click Install and then follow the instructions on the computer screen For Macintosh users Note To take advantage of the full features of your printer select the custom install option and then select all packages listed 1 Close all open applications 2 Insert the installation software CD If the installation dialog does not appear after a minute then click the CD icon on the desktop 3 Double click the software installer package and then follow the instructions on the computer screen Using the Internet Updated printer software may be available at http support dell com Loading paper and original documents 29 Loading paper and original documents Loading the paper tray Make sure You use paper designed for inkjet printers The paper is not used or damaged e If you are using specialty paper you follow the instructions that came with it The paper does not buckle when you adjust the paper guides to avoid jams 1 Pull th
75. and blurs may appear in the faxed document if there is too much noise on the line This option enables the printer to transmit the bad blocks of data again and correct the errors When a fax has too many errors the fax may be rejected by the receiving fax machine 1 From the printer control panel navigate to A gt Setup gt Q gt Fax Setup gt GJ gt Dialing and Sending gt GJ gt Error Correction gt 2 Check to see if error correction is set to On If it is not set to On then press the arrow buttons to select On and then press GJ ENABLE AUTOMATIC FAX CONVERSION If the receiving fax machine does not support color fax then this option automatically converts the outgoing color fax to black and white It also automatically reduces the resolution of the fax to a resolution that the receiving machine can support 1 From the printer control panel navigate to A gt Setup gt GJ gt Fax Setup gt GJ gt Dialing and Sending gt GJ gt Auto Fax Convert gt 2 Check to see if automatic fax conversion is set to On If it is not set to On then press the arrow buttons to select On and then press GJ MAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECT The dialing prefix is the number or series of numbers that you press before you can dial the actual fax number or telephone number If the printer is in an office setting or in a private branch exchange this can be a specific number that you need to press so you can make a call outside the
76. and tasks see the following e Setting up the printer to fax on page 71 e Faxing FAQ on page 88 Troubleshooting 153 Fax troubleshooting checklist If you encounter problems sending and receiving faxes then check the connection first 1 Check for a dial tone on the telephone line by plugging an analog telephone into the wall jack DSL filter VoIP device or cable modem where you connected the printer Make sure you plug the telephone into the same port If you do not hear a dial tone then contact your line provider While the printer is connected to the telephone line check for a dial tone by plugging an analog telephone into the Yay port of the printer If you do not hear a dial tone then use the checklist below Listen for a dial tone after checking each item If you hear a dial tone but still have problems sending and receiving faxes then see the other topics in this section Connection checklist Make sure that the printer and other devices on the line if applicable are set up and configured correctly according to your setup scenario Make sure that the cables are connected to the correct ports Make sure that the cables are securely plugged in Check the cable connections for the following hardware if applicable Power supply Answering machine Cable modem Splitter Telephone VoIP adapter DSL filter RJ 11 adapter If the printer is connected to a Digital Subscriber Line th
77. anel If you have more than one telephone line then make sure that you enter the number for the line on which the printer is connected What is my dialing prefix The dialing prefix is the number or series of numbers that you press before you can dial the actual fax number or telephone number If the printer is in an office setting or in a private branch exchange then this can be a specific number that you need to press so you can make a call outside the office This can also be a country code or an area code that you need to enter if you are sending faxes outside of town This can be very useful if you frequently send faxes to the same country or area When you set the dialing prefix in the utility the printer automatically inputs the prefix when you dial the fax number or telephone number You can enter up to 8 characters as your dialing prefix The valid characters are the numbers 0 9 the letters P and W uppercase and lowercase and the characters pound and star If you are using the fax software to enter the dial prefix then you may also include the characters minus and comma Notes Some of these characters may not be available depending on the printer you purchased e Characters may vary depending on whether you are using the printer control panel or the computer keyboard When do I need to set Auto Answer to On Auto Answer is set to On by default which lets the printer receive faxes automatically If the printe
78. anning directly to e mail using the printer software Make sure you have set up your e mail settings before proceeding For more information see the section on e mailing in the User s Guide For Windows users 1 Load an original document faceup into the ADF or facedown on the scanner glass 2 Click i or Start 3 Click All Programs or Programs and then select the printer program folder from the list 4 Navigate to Printer Home gt select your printer gt Scan 5 Select Email photo Email document or Email PDF Note You can select Email document only if an OCR application is stored on your computer Scanning starts and the scan progress dialog appears When the scan is finished a new e mail message is created with the scanned document automatically attached 6 Compose your e mail message Note If your e mail program does not open automatically then you can scan the document to the computer and then send it through e mail as an attachment For Macintosh users 1 Load an original document faceup into the ADF or facedown on the scanner glass 2 From the Applications folder in the Finder launch the application you want to use Note Use any application that supports both your printer and an e mailing option such as Image Capture 3 From the list of devices select your printer Note For information on finding the list of devices check the documentation that came with the application or search for Scanning an image in t
79. ation Determine if you have an infrastructure or ad hoc setup and then check the corresponding authentication type Note Some authentication types may be available only in select printer models or operating systems am Weta Infrastructure e Open Mode Shared Mode e WPA Personal e WPA2 Personal e WPA2 Enterprise e 802 1X RADIUS Ad hoc Open Mode Networking Encryption Check the encryption method used on your network Note Some authentication types may be available only in select printer models or operating systems Authentication type Encryption method Open Mode None e WEP Shared Mode WEP WPA Personal TKIP WPA2 Personal e TKIP e AES WPA2 Enterprise e TKIP e AES 802 1X RADIUS e None WEP DynamicKeys WEP StaticKeys e WPA TKIP e WPA AES Installing the printer on a wireless network Before you install the printer on a wireless network make sure that e Your wireless network is set up and working properly The computer you are using is connected to the same wireless network where you want to set up the printer For Windows users 1 Close all open software programs 2 Insert the installation software CD If the installation dialog does not appear after a minute then launch the CD manually a Click O or click Start and then click Run b Inthe Start Search or Run box type D setup exe where Dis the letter of your CD or D
80. ations 2 Insert the installation software CD If the installation dialog does not appear after a minute then click the CD icon on the desktop 3 Double click the software installer package 4 Select My printer is already set up am installing it on a new computer 5 Click Continue and then follow the instructions on the computer screen for installing a configured printer on a new computer Determining the printer status using the network indicator light The Wi Fi or Ethernet indicator light shows the network status of the printer Notes e The network indicator light is located on the printer control panel The printer may have an Ethernet or a wireless indicator light or both depending on your printer model To find out if your printer has Ethernet or wireless capability see the Quick Reference Guide or contact your system support person e The printer supports one local USB connection and one network connection Ethernet or wireless at a time It is not possible to use both Ethernet and wireless at the same time Networking 100 Indicator light Printer status Off The printer is turned off or is powering up e The printer is not connected to an Ethernet or a wireless network and is in Sleep mode e The printer has not been configured for an Ethernet or a wireless network e The printer is configured for an ad hoc connection but it is not currently communicating with another ad hoc device Blinking green e Th
81. atus For Macintosh users 1 From the Apple menu navigate to System Preferences gt Print amp Fax gt select your printer 2 Click Options amp Supplies or Print Queue 3 Click Supply Levels Aligning the printhead If the characters or lines on your printed image appear jagged or wavy then you may need to align the printhead 1 Load plain paper 2 From the printer control panel navigate to amp gt Setup gt GJ gt Maintenance gt J gt Align Printer gt GY An alignment page prints Note Do not remove the alignment page until printing is finished If you aligned the cartridges to improve print quality then print your document again If print quality has not improved then clean the printhead nozzles Maintaining the printer 125 Cleaning the printhead nozzles If you have not been using the printer for a long period then you may need to clean the printhead nozzles to improve the quality of your prints Keep your printer plugged to a properly grounded working electrical outlet to allow it to perform automatic maintenance cycles Notes e Cleaning the printhead nozzles uses ink so clean them only when necessary e Deep cleaning uses more ink so try the Clean Printhead option first to save ink e If the ink levels are too low you must replace the ink cartridges before you can clean the printhead nozzles 1 Load paper 2 From the printer control panel navigate to A gt Setup gt J gt Maintenance gt 3
82. available upon request from the Authorized Representative This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950 Products equipped with 2 4GHz Wireless LAN option are in conformity with the protection requirements of EC Council directives 2004 108 EC 2006 95 EC 1999 5 EC and 2005 32 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment CE Operation is allowed in all EU and EFTA countries but is restricted to indoor use only Compliance is indicated by the CE marking The manufacturer of this product is Lexmark International Inc 740 West New Circle Road Lexington KY 40550 USA The authorized representative is Lexmark International Technology Hungaria Kft 8 Lechner d n fasor Millennium Tower Ill 1095 Budapest HUNGARY A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative This product may be used in the countries indicated in the table below AT BE BG CH CY CZ DE DK EE EL ES FI FR HR HU IE IS IT LI LT LU LV MT NL NO PL PT RO SE SI SK TR UK esky Spole nost Lexmark International Inc t mto prohla uje e v robek tento v robek je ve shod
83. blem with your computer and its USB support The computer must recognize the USB connection in order for installation to work Computer firewall is blocking communication with the printer Firewall settings may have stopped the printer from connecting to your computer If a firewall is installed on your computer then do one of the following Turn off your computer firewall e Update your computer firewall to the most recent version and then allow the printer software to communicate over the network For more information on turning off and updating the firewall see the help pages of your operating system Communication with printer lost when connected to Virtual Private Network VPN You will lose your connection to a wireless printer on your local network when connected to most Virtual Private Networks VPNs Most Virtual Private Networks allow computers to communicate with only the VPN and no other network at the same time Disconnect from the VPN before installing the driver on the computer or before running the wireless setup on the computer To check if the computer is currently connected to a VPN open your VPN Client software and then check your VPN connections If you do not have a VPN Client software installed then check the connections manually using the Windows VPN Client If you would like to have the ability to connect to your local network and to a VPN at the same time then request the system support person for the VPN
84. bout your printer 8 Conserving ink e Use Quick Print or Draft Mode These modes can be used to print documents using less ink than normal and are ideal for printing documents that are mostly text e Use font types and font settings that require less ink Most programs or applications let you adjust the darkness of the colors e Use high yield cartridges These cartridges let you print more pages Recycling Recycle the product packaging Recycle your old printer instead of throwing it away e Recycle paper from discarded print jobs e Use recycled paper Note Your printer may not come with some of these programs or some of the functions of these programs depending on the features of the printer that you purchased Finding information about the printer Publications What are you looking for Find it here Initial setup instructions Setup documentation e Connecting the printer The setup documentation came with the printer e Installing the printer software G 1 lt lt 2 wR 2s 4 Ta 23 P Additional setup and instructions for using the printer User s Guide e Selecting and storing paper and specialty media The User s Guide is available on the installation software CD e Loading paper e Performing printing copying scanning and faxing tasks depending on your printer model Configuring printer settings Viewing and printing documents and photos Setting up and using printer software Setting up and configu
85. c 740 West New Circle Road Lexington KY 40550 USA The authorized representative is Lexmark International Technology Hungaria Kft 8 Lechner d n fasor Millennium Tower III 1095 Budapest HUNGARY A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950 Notice to users of the US telephone network FCC requirements This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQHHTXXXX If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See your setup documentation for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected toa telephone line Excessive RENs on a telephone line may result in
86. canner glass and then press lt gt Enlarging or reducing images 1 Load paper 2 Load the original document facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt Q gt Scale 4 Press the left or right arrow button to scroll to the Scale setting you want Notes e If you select Custom then press and then press the left or right arrow button to select a custom percent value Press gf to save the setting e If you select Borderless then the printer will reduce or enlarge the document or photo as necessary to print a borderless copy on the paper size that you selected For best results with this setting use photo paper and set the paper type to Photo e If you select Fit to Page then the printer scales the document or photo proportionately to fit a single page 5 Press lt gt Copying 57 Adjusting copy quality 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to gt Copy gt QJ gt Quality 4 Press the left or right arrow button to set the copy quality 5 Press lt gt Making a copy lighter or darker 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt J gt Darkness 4 Press the left or right arrow button to adjust the darkness of your prints e Pressing the left ar
87. cape orientation 5 Press lt J gt and then follow the instructions on the display Making a two sided duplex copy manually 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass Copying 60 3 From the printer control panel navigate to gt Copy gt QJ gt Copies 4 Press the left or right arrow button to select the number of copies 5 From the Copy menu screen press the up or down arrow button to scroll to the option you want to set and then press the left or right arrow button to scroll to the setting you want If necessary press Qf to make a selection 6 Select the copy mode e Press sato switch to color mode e Press to switch to black and white mode When you select color or black only printing the light that corresponds to your choice comes on 7 Press lt gt to print on one side of the paper 8 Load the next page of the document e If you are copying a one sided document then load the next page faceup into the ADF or facedown on the scanner glass e If you are copying a two sided document then flip the original document and then reload it faceup into the ADF or facedown on the scanner glass 9 Remove the paper from the paper exit tray and then reload the paper with the top edge first to print the other side of the document Make sure the printable side of the paper is faceup 10 Press lt gt Canceling copy jobs To cancel a copy job press 3
88. ck OK For Macintosh users 1 From the Applications folder in the Finder or from the Finder desktop double click the printer folder 2 Double click Printer Settings 3 Click the Contacts tab e To add contacts click the Individuals tab e To add fax groups click the Groups tab 4 Click to open the Address Book Note To add contacts you need to import contacts from the Address Book on your Macintosh computer If the contact is not in the Mac Address Book then first add the contact to the address book and then import it 5 From the Address Book click and drag the contacts that you want to add to the Contacts list For more information on the fax software click Help or Sending faxes ADF Scanner Scanner glass Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Use the ADF for multiple page documents Note The ADF is available only in select printer models If you purchased a printer without an ADF then load original documents or photos on the scanner glass Faxing 86 Tips for sending faxes Make sure the printer is on and connected to a working telephone DSL or VoIP line The line is working if you hear a dial tone Make sure the paper exit tray is fully extended and the tray extension is flipped out Depending on your printer model use the ADF when scanning two sided duplex pag
89. d by missing labels may cause labels to peel off during printing resulting in a paper jam For Windows users 1 With a document open click File gt Print 2 Click Properties Preferences Options or Setup 3 Navigate to Paper Finishing tab gt Manage Custom Sizes gt New 4 Type a name and adjust the settings as needed to create a custom size and then click OK 5 Navigate to Paper type list gt select the created custom type 6 Click OK to close any printer software dialogs 7 Click OK or Print For Macintosh users 1 With a document open choose File gt Page Setup 2 From the Format for pop up menu choose your printer 44 Printing 45 O on DU A 10 From the Paper Size pop up menu choose your paper size If no paper size matches the label sheet size then set a custom size Select an orientation and then click OK From the menu bar choose File gt Print From the Printer pop up menu choose your printer From the print options pop up menu choose Quality amp Media From the Paper Type pop up menu choose Labels From the Print Quality menu choose a print quality other than Quick Print or Draft Click Print Printing on custom size paper For Windows users 1 2 3 With a document open click File gt Print Click Properties Preferences Options or Setup Navigate to Paper Finishing tab gt Manage Custom Sizes gt New Type a name and adjust the settings as needed to crea
90. document name and then click Hold e If you want to pause all print jobs in the queue then click Pause Printer or Stop Jobs Resuming print jobs For Windows users 1 Click o or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK The printers folder opens 4 Right click the printer and then select Open or See what s printing 5 Resume the print job e If you want to resume a particular print job then right click the document name and then select Resume or Restart e f you want to resume all print jobs in the queue then click Printer and then clear the selection for Pause Printing For Macintosh users 1 From the Apple menu navigate to System Preferences gt Print amp Fax gt select your printer 2 Click Open Print Queue or Set Up Printers The print queue dialog appears Printing 54 3 Resume the print job e If you want to resume a particular print job then choose the document name and then click Resume If you want to resume all print jobs in the queue then click Resume Printer or Start Jobs Canceling print jobs To cancel a print job from the printer control panel press and then press J Printing stops and the printer returns to the home screen To cancel a print job from the computer do the following For Windows users 1 Click o or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press
91. e WPS supports only networks that communicate through access points wireless routers Networking 111 The printer supports the following methods in connecting to a wireless network e Personal Identification Number PIN A PIN on the printer is entered into the wireless settings of the access point e Push Button Configuration PBC Buttons on both the printer and the access point are pushed within a given period of time Look for any of these identifier marks to check if your access point is WPS certified M WHF PROTECTED You can find these WPS logos on the side back or top of your access point For more information on accessing the wireless settings and determining the WPS capability of your access point see the documentation that came with the access point or contact your system support person Where do find my WEP key or WPA WPAZ2 preshared key passphrase e Contact your system support person The person who set up your network usually keeps the WEP key or WPA WPA2 preshared key passphrase If your wireless network was set up by your Internet Service Provider ISP then you might find the information in the documentation they provided e See the documentation that came with your access point wireless router If your access point is using the default settings then you can find the information in the documentation e View the security settings on the access point 1 Open a Web browser and then type the IP
92. e camera Note Use only the USB cable that came with the camera 2 Insert the other end of the cable into the PictBridge port on the front of the printer Notes e Make sure that the digital camera is set to the correct USB mode If the camera USB selection is incorrect then the camera is detected as a flash drive or an error message is displayed on the printer control panel For more information see the documentation that came with the camera The printer reads only one memory device at a time Printing 48 Warning Potential Damage Do not touch any open connector the memory device or the printer in the areas shown while actively printing reading or writing from the memory device A loss of data can occur J 3 If the PictBridge connection is successful then the following message appears on the display Use PictBridge Device to choose and print photos Press OK to select printer default settings 4 Ifyou want to change the default print settings a Press Jto access the PictBridge menu b Press the arrow buttons to select the paper source paper setup photo size number of photos per page and print quality You can also enhance the quality of graphics Press Q each time you make a selection Note The printer will use the default print settings unless you change the print settings from the camera 5 See the documentation that came with the camera to begin printing Note If you insert the USB c
93. e control printers c Press Enter or click OK 2 Right click the printer you want to use Network or USB 3 Select Set as Default Printer from the menu 4 Close the Printers or Printers and Faxes window Switching between USB Ethernet and wireless connections Macintosh only You can change the way you access your printer depending on your needs The following procedures assume that you have configured your printer for one type of connection and that the drivers are installed on the computer See related topics on troubleshooting specific connection types if you encounter difficulties during configuration Note The printer supports one active local connection USB and one active network connection Ethernet or wireless at a time It is not possible to connect the printer to both Ethernet and wireless networks at the same time Using the printer wirelessly Select the connection type that describes how you currently access your printer If the printer is currently set up locally using USB connection 1 Close all open applications 2 Insert the installation software CD If the installation dialog does not appear after a minute then click the CD icon on the desktop Networking 108 3 Double click Dell Extras gt Dell Setup Assistant 4 Follow the instructions on the computer screen Note There is no need to remove the USB cable connecting the printer to the computer during wireless configuration If the printer is
94. e installation car ces impulsions existent sur toutes les lignes t l phoniques suisses Notices 175 Verwendung dieses Produkts in der Schweiz F r dieses Produkt muss ein schweizerischer Billing Tone Filter zur ZahlzeichenUbertragung Lexmark Teilenummer 14B5109 oder 80D1877 fiir jede Leitung installiert werden Uber die in der Schweiz Zeitsteuertakte bertragen werden Die Verwendung des Lexmark Filters ist obligatorisch da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni Billing svizzero codice Lexmark 14B5109 o 80D1877 da installare su tutte le linee che ricevono impulsi remoti in Svizzera E necessario utilizzare il filtro Lexmark poich gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera Notice to Users in the European Union Products bearing the CE mark are in conformity with the protection requirements of EC Council directives 2004 108 EC 2006 95 EC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment Compliance is indicated by the CE marking The manufacturer of this product is Lexmark International Inc 740 West New Circle Road Lexington KY 40550 USA The authorized representat
95. e list 4 Navigate to Printer Home gt select your printer gt Scan gt Document Scanning starts and the scan progress dialog appears 5 When the scan is finished save the document The file will be converted into a format that can be edited 6 Open the document in the appropriate application to edit it For Macintosh users 1 Load the original document faceup into the ADF or facedown on the scanner glass 2 From the Applications folder in the Finder launch the application you want to use Notes e Use any application that supports your printer and lets you work with the OCR software ABBYY FineReader e ifthe OCR software is missing then insert the installation software CD Reinstall the printer software using the custom install option so you can manually select all of the packages listed 3 From the list of devices select your printer Note For information on finding the list of devices check the documentation that came with the application or search for Scanning an image in the Search field of the Help menu 4 Adjust the scan settings as needed If applicable click Dion the preview dialog for more information 5 Set the OCR software as the scan destination and then start the scan job 6 If necessary select the format to which you want to convert the file 7 Save the file Note Depending on your settings the file may open immediately in the appropriate application so you can start editing Scanning 65 Sc
96. e printer has been configured for an Ethernet network but it cannot establish a connection with the network e The printer is out of the range of the access point wireless router e The printer is trying to communicate with the access point but the access point is turned off or is not working properly e The access point has been turned off and then turned back on and the printer is trying to establish a connection with the network The wireless settings of the printer may no longer be valid Check if the SSID WEP key or WPA WPA2 preshared key passphrase security type and IP address that the printer uses are still correct Solid green e The printer is connected to an Ethernet or a wireless network and is ready for use e The printer is connected to your computer or mobile device through an ad hoc connection Special wireless installation instructions The following instructions apply to customers outside of North America who are using a wireless broadband box Some examples of these boxes include LiveBox AliceBox N9UF Box Freebox and Club Internet Before you begin e Make sure your box is wireless enabled and activated to work on a wireless network For more information about configuring the box to work wirelessly see the documentation that came with your box e Make sure your box is turned on and that your computer is on and connected to your wireless network Adding the printer to your wireless networ
97. e sure that Auto Answer is on From the printer control panel navigate to gt Setup gt Q gt Fax Setup gt J gt Ringing and Answering gt J gt Auto Answer gt J gt On gt 2 Set the number of rings before the printer picks up incoming faxes a Press the arrow buttons to scroll to Pick Up On and then press b Press the arrow buttons to scroll to the number of rings that you want and then press gJ to save the setting When the number of rings you set is detected the printer automatically receives the incoming fax Warning Potential Damage Do not touch the cables or the and Yay ports while actively receiving a fax Faxing 88 Tips e Ifthe printer is sharing the line with other analog devices telephone answering machine then set the printer to pick up calls two rings after the answering machine For example if the answering machine picks up calls after four rings then set the printer to pick up after six rings This way the answering machine picks up calls first and your voice calls are received If the call is a fax then the printer detects the fax signal on the line and takes over the call If the printer is on a dedicated fax line then you may set the printer to pick up on any number of rings e f you have multiple numbers on a single line or if you subscribe to a distinctive ring service provided by your telephone company then make sure that you set the correct ring pattern for the printer Otherwise the p
98. e that appears on the display Note To increase the security you can change your manual pickup code to a number that only you know You can enter up to 7 characters for your code The valid characters are the digits 0 9 and the characters and Cannot run the fax software The printer must be connected to a telephone DSL VoIP or cable service before you can configure the fax settings in the fax software MAKE SURE THE PRINTER IS CONNECTED TO A TELEPHONE LINE You need to connect the printer to your telephone line through a standard wall jack a DSL filter a VoIP adapter or a cable modem before you can open the fax software and configure the fax settings Troubleshooting Fax error messages on the printer control panel Error Message Remote Fax Error What it indicates The receiving fax machine cannot receive the fax The error on the receiving end could be due to several factors 156 Possible solutions Resend the fax There may have been a problem with the quality of the connection Decrease the transmission speed of your fax modem Register your user information In some countries you cannot send a fax without registering your fax name and fax number Some fax machines also block faxes without sender information Fax Mode Unsupported The receiving fax machine does not support color fax or the scan resolution of the document that you are sending e Enable Auto Fax Conversion
99. e to the Yay port of the printer Connecting the printer in countries or regions that use serial connection In some countries or regions you need to plug all devices into the wall jack You cannot plug a telephone or answering machine into the ay port of the printer This is called serial connection Austria Germany Portugal Belgium Ireland Spain Denmark Italy Sweden France Netherlands Switzerland Finland Norway United Kingdom Warning Potential Damage If your country or region is on the list then do not remove the wrap plug from the fay port of the printer It is necessary for the proper functioning of the devices on the telephone line Faxing 80 LINE To connect Connect the cable from the wall jack to the port of the printer Connecting the printer to a wall jack in Germany The German wall jack has two kinds of ports The N ports are for fax machines modems and answering machines The F port is for telephones N F N Faxing 81 Connect the printer to any of the N ports To connect 1 Connect one end of a telephone cable to the port of the printer 2 Connect the other end of the cable to the RJ 11 adapter and then connect the adapter to an N port 3 If you want to connect a telephone and answering machine to the same wall jack then connect the devices as shown Entering your user information Your user information includes your name or your company name your fax number which is your telephone
100. e tray completely out of the printer 2 Move the paper guides to the sides of the tray Loading paper and original documents 30 3 If you are loading A4 or legal size paper then squeeze the tab and pull to extend the tray B N Note When you pull the extension out the first stop accommodates A4 size paper When the extension is fully out it accommodates legal size paper 4 Load the paper facedown Loading paper and original documents 31 5 Adjust the paper guides to rest gently against the left right and bottom edges of the paper 6 Insert the tray Note If you extended the tray to accommodate A4 or legal size paper then the tray sticks out from the front of the printer when inserted 7 Flip up the paper stop to catch the paper as it exits Note If you loaded A4 or legal size paper then extend the paper stop Loading paper and original documents Loading envelopes or photo paper 1 Pull tray completely out of the printer 2 Move the paper guides to the sides of tray 32 Loading paper and original documents 33 3 Use the envelope icon and the photo paper outline on the bottom of the tray to help you position envelopes or photo paper Note Do not mix paper types in the tray You can load either envelopes or photo paper but not both 4 Load envelopes or photo paper Note Load envelopes or photo paper with the printable side facedown If you are not sure which side is the
101. ect Print Call Log How do I print a fax on both sides of the paper 1 From the printer control panel navigate to gt Setup gt gt Fax Setup gt GJ gt 2 Sided Faxes gt 2 Press the arrow buttons to select a setting e Never Incoming faxes are never printed on both sides of the paper regardless of the 2 sided button setting e Always Incoming faxes are always printed on both sides of the paper regardless of the 2 sided button setting 3 Press GJ How do I forward a fax 1 From the printer control panel navigate to A gt Setup gt J gt Fax Setup gt GJ gt Ringing and Answering gt J gt Fax Forward gt 2 Press the arrow buttons to scroll to Forward or Print amp Forward and then press JJ 3 Using the keypad enter the number to which you want to forward the fax and then press GJ When you enable this option all the faxes that you receive are automatically forwarded until you disable it To disable fax forwarding return to the Fax Forward menu and then select Off Can block faxes You can block faxes from specific numbers You can also block junk faxes and faxes from unidentified senders senders without a Caller ID This feature is helpful if you want to receive faxes automatically but want to filter the faxes that you receive 1 Turn on fax blocking From the printer control panel navigate to A gt Setup gt J gt Fax Setup gt GJ gt Fax Blocking gt GJ gt Turn On Off gt J gt On gt 2 Add
102. ected to a Type the IP address of your access point into the address field of your Web browser If you do not know the IP address of the access point 1 Click O or click Start and then click Run 2 Inthe Start Search or Run box type cmd 3 Press Enter or click OK 4 Type ipconfig and then press Enter Check the Wireless Network Connection section e The Default Gateway entry is typically the access point The IP address appears as four sets of numbers separated by periods such as 192 168 2 134 b Type the user name and password of the access point when prompted c Click OK d Inthe Wireless settings section look for the SSID e Write down the SSID Note Make sure you copy it exactly including any capital letters 2 Obtain the SSID of the network that the printer is connected to a From the printer print a network setup page b Inthe Wireless section look for SSID 3 Compare the SSID of the computer and SSID of the printer If the SSIDs are the same then the computer and the printer are connected to the same wireless network If the SSIDs are not the same then run the utility again to set up the printer on the wireless network used by the computer Wireless print server not installed You may see a message during installation indicating that the printer does not have a wireless print server installed If you are sure the printer is capable of wireless printing try the following CHECK POWER Make sure the j
103. eeder ADF 39 documents on scanner glass 38 envelopes 43 envelopes or photo paper 32 paper tray 29 various paper types 35 locating SSID 112 WEP key 111 WPA WPAZ2 preshared key passphrase 111 M MAC address 121 finding 121 MAC address filtering 121 Macintosh installing printer on wireless network 98 USB 107 wireless 107 Macintosh printer software using 26 memory card scanning to 62 Memory Device Access Error 135 minimum system requirements 24 moving the printer 126 MSCHAPv2 104 multiple pages per sheet printing 42 multiple WEP keys 123 N N9UF Box 100 Network x Software Error 136 network connection with USB 120 network indicator light 99 network overview 112 network printer installing 123 network security 112 network setup page printing 96 networking sharing the printer with a Macintosh computer 110 sharing the printer with a Windows computer 110 noise emission levels 169 notices 168 169 170 171 172 173 174 175 176 177 O on hook faxing 92 Out of Paper in Tray x 136 P page does not print 130 page order changing 41 182 Pages per Side copies 58 paper conserving 7 loading 29 35 paper default settings saving 38 paper exit tray location 10 paper jam in the ADF 145 paper jam in the duplex unit 144 paper jam in the exit tray 144 paper jam in the printer 141 paper or specialty media misfeeds 147 paper stop location 10 paper tray loading envelopes or photo cards 32 location
104. en make sure you are using a DSL filter for the printer If the printer is connected to a VolP adapter or cable modem then make sure that the printer is plugged into the first phone port If you are using a splitter then make sure that you are using a phone splitter Do not use a line splitter Cannot send faxes If the Fax troubleshooting checklist does not solve the problem then try one or more of the following MAKE SURE THAT YOU HAVE REGISTERED YOUR USER INFORMATION IN THE PRINTER If you did not enter your user information during initial setup then enter your fax name and fax number In some countries you cannot send a fax without entering your fax name or company name Some fax machines also block unknown faxes or faxes without sender information DECREASE THE TRANSMISSION SPEED OF THE FAX MODEM The modem of the printer can transmit data at 33 600 bps This is the maximum speed at which the printer can send and receive faxes It is not necessary however to set the modem to its fastest transmission capability The speed of the modem of the receiving fax machine must match or be greater than the speed at which you are sending your fax Otherwise your fax will not be received 1 From the printer control panel navigate to A gt Setup gt J gt Fax Setup gt J gt Dialing and Sending gt J gt Max Send Speed gt 2 Select a sending speed and then press GJ Troubleshooting 154 ENABLE ERROR CORRECTION Errors
105. ent is dry before placing the document on the scanner glass Moving the printer to another location When moving the printer to another location follow these precautions e Make sure the printer is turned off e Any cart used to move the printer must have a surface able to support the full footprint of the printer and the dimensions of the paper trays Remove all paper from the trays e Make sure the paper stop and paper trays are in their original positions Maintaining the printer 127 Keep the printer in an upright position to prevent the ink from leaking TN A a Ds AN e Avoid severe jarring movements Troubleshooting 128 Troubleshooting Before you troubleshoot Use this checklist to solve most printer problems e Make sure the power cord is plugged into the printer and into a properly grounded working electrical outlet e Make sure the printer is turned on e Make sure the printer is securely connected to the computer print server or network access point Check the printer for error messages and resolve any errors Check for paper jam messages and clear any jams e Check the ink cartridges and install new cartridges if necessary Turn the printer off wait about 10 seconds and then turn the printer back on Note Make sure the printer is not in Sleep mode Press and hold ly for three seconds to turn off the printer If Troubleshooting does not solve your problem Visit our Web site at
106. envelopes faces down with the flap to the left as shown e You load the envelopes in the center of the tray as indicated by the icon Load them all the way to the back of the tray e You print the envelopes in landscape orientation The paper guides rest against the left right and bottom edges of the envelopes Youselect the correct envelope size If the exact envelope size is not listed then select the next larger size Set the left and right margins so that the envelope text will be correctly positioned on the envelope Warning Potential Damage Do not use envelopes that have metal clasps string ties or metal folding bars Notes e Do not load envelopes with holes perforations cutouts or deep embossing Do not use envelopes that have exposed flap adhesive 25 sheets of labels e You use full label sheets Partial sheets with areas exposed by missing labels may cause labels to peel off during printing resulting in a paper jam e You load letter or A4 size label sheets e The print side of the labels faces down e The top of the labels feeds into the printer first e The paper guides rest against the left right and bottom edges of the label sheets JS Loading paper and original documents KET UT oh ce 50 transparencies 37 Make sure The rough side of the transparencies faces down e You load letter or A4 size transparencies e You remove any paper backing sheets
107. er on page 109 3 A second print queue will be created Remove the wireless queue if you do not want to switch back to accessing the printer over a wireless connection Using the printer over an Ethernet network Select the connection type that describes how you currently access your printer If the printer is currently set up for wireless 1 Plug an Ethernet cable into the printer and to an available port on a switch or wall jack 2 Wait a minute for the Ethernet network adapter to become active and acquire an IP address from the network Networking 109 3 Add the printer See Adding the printer on page 109 4 Asecond print queue will be created Remove the wireless queue if you do not want to switch back to accessing the printer over a wireless network If the printer is currently set up locally using USB connection 1 Plug an Ethernet cable into the printer and to an available port on a switch or wall jack 2 Insert the installation software CD into the computer you want to use to configure the printer 3 Follow the instructions on the computer screen Note You will need a USB cable to complete the configuration Adding the printer In Mac OS X version 10 5 or later 1 From the Apple menu navigate to System Preferences gt Print amp Fax 2 Click 3 Click the Default or Default Browser tab and then select your printer 4 Click Add In Mac OS X version 10 4 or earlier 1 From the Finder choose Utilities 2
108. er volume 91 adjusting speaker volume 91 advanced wireless setup 97 AliceBox 100 aligning the printhead 124 Alignment Problem 133 answering machine best settings for fax 91 setting up 71 appliances wireless network 118 assigning IP address 123 authentication 802 1X 104 Auto Answer when to turn on 89 Automatic Document Feeder ADF clearing a paper jamin 145 loading documents 39 location 10 paper capacity 39 automatic fax conversion setting 82 B background removing 59 backing material cleaning 126 bidirectional communication enabling 164 black and white scanning 66 blocking faxes 93 broadcast fax sending immediately 86 buttons printer control panel 17 C cable installation 115 USB 115 Caller ID 81 Caller ID pattern fax setting 82 camera connecting 47 canceling copy job 60 e mail 70 print job 54 scan job 67 Cannot Collate Job 133 cannot delete documents from print queue 132 cannot print over wireless network 161 cannot print through USB 132 cannot receive faxes 154 cannot run fax software 155 cannot scan to computer over a network 152 cannot send faxes 153 certificate requests 104 Change Paper Source to Size Type Paper 133 Change Paper Source to Size Paper 133 changing default printing mode 52 changing page order 41 179 changing print order 41 changing Sleep timeout 19 changing wireless settings after installation Macintosh 101 changing wireless settings after installat
109. er from the list 3 Navigate to Printer Home gt select your printer gt Settings gt Set up the printer to e mail The E mail Setup Wizard opens 4 Follow the instructions on the computer screen For Macintosh users 1 From the Finder navigate to Applications gt select your printer folder gt Printer Settings gt Email 2 Follow the instructions on the computer screen and then click Save Settings Configuring e mail settings 1 Type the printer IP address into the address field of your Web browser If you do not know the IP address of the printer you can e View the IP address on the printer control panel in the TCP IP section under the Networks Ports menu e Print a network setup page or the menu settings pages and locate the IP address in the TCP IP section 2 Click Settings gt E mail FTP Settings gt E mail Settings 3 Fill in the fields with the appropriate information 4 Click Submit Creating an e mail contact list using the computer For Windows users 1 Click Lis or Start 2 Click All Programs or Programs and then select the printer program folder from the list E mailing 69 3 Navigate to Printer Home gt select your printer gt Fax gt Edit contact list gt Select from Phone Book 4 From the Phone Book field choose a phone book You can choose any mail client phone book where you store e mail addresses 5 Select the contact that you want to add and then click Add to or change list to imp
110. ererrssssssssssssesrereneesesssssssreeereeeeeesesse 128 Setup tro bleshootih g n mani a e a a E e aa S aaa aRar 128 Understanding printer messages hoeren ea E A T E E E A A R RR 133 Cl ring PAPER JAMS sintan ioone EEE EEr ENNEA E E EEE E arai e 141 Printtroubleshootingnastsancnnnse nha ai ot a E ee Re hen hae aa ea 148 Copy and Scan troubleShOOting ccccessssscceceescesesssseceeeceecescessesenseseecescessssaseesescesesesesnuaueseessauaasaaees 150 Fax troubDlESNOOtING ais sees E EE chev E ounce uaneaaveveescdedeasuiuh aude beeddadeossdvteaavenecuslavavecusdataaavdeadegdocsbaneves ns 152 Contents 5 NetWork trOUDIESNOOLING serrera i eiaa aae cada daad nde anaa ani deusViedatunl LAERE e Ren 157 Ded E A EEEE EET E OE E EEEE EEEN EEE EAEE A668 Productintormatio Nissenin n a eens ete a Bact aa an a a i eea 168 Edition NOTICE neies n n a a a a a aa ai e a T a 168 POWEF consumpti Ones esecccavecuvegsscscaesandeececaveedeodescacectsieaedededeJcevueedsscasvehdedevs favdevavageesacy waged E 171 WAG D OSEE E E A EE E E A EE LPO Safety information 6 Safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible Do not place or use this product near water or wet locations CAUTION POTENTIAL INJURY The lithium battery in this product is not intended to be replaced There is a danger of explosion if a lithium battery is incorrectly replaced Do not recharge disassemb
111. es Alllicensing notices associated with this product can be viewed from the CD LEGAL directory of the installation software CD Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 Note Some modes may not apply to your product 1 meter average sound pressure dBA Printing 52 dBA Scanning 47 dBA Copying 52 dBA Ready 16 dBA Notices 170 Waste from Electrical and Electronic Equipment WEEE directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products Product disposal Do not dispose of the printer or supplies in the same manner as normal household waste Consult your local authorities for disposal and recycling options Battery notice This product contains Perchlorate material Special handling may apply For more information go to http www dtsc ca gov hazardouswaste perchlorate Static sensitivity notice This symbol identifies static sensitive parts Do not touch in the areas near these symbols without first touching the metal frame of the printer Temperature information Ambient temperature 15 32 C 60 90 F Shipping and storage temperature 40 60 C 40 140 F Notices 171 Power consumption Product power consumption The following table documents the powe
112. es To easily retrieve a document after copying or scanning lift the ADF input tray When using the ADF adjust the paper guide on the ADF to the width of the original document When using the scanner glass close the scanner cover if possible to avoid dark edges on the scanned image Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass When the document to be faxed is in place with the settings you want press lto send the fax Sending faxes using the printer control panel 1 4 5 From the printer control panel navigate to gt Fax Enter a fax number or press Address Book to select a number from the Speed Dial or Group Dial list If you want to send a fax to a single recipient then press JJ If you want to send a fax to a group of numbers broadcast fax then press the left or right arrow button to enter another number and then press GJ Repeat this step to add more numbers Press the Color Black button to select a color or black and white fax Press lto start the fax job Warning Potential Damage Do not touch the cables or the and ay ports while actively sending a fax Tip You can send a broadcast fax to up to 30 recipients Sending faxes using the computer For Windows users 1 2 3 4 ul With a document open click File gt Print Make sure the appropriate printer is selected
113. ess 5 Inthe Address field type the IP address you want to assign to the printer and then click Submit Confirm that the IP address is updated by typing the static IP address in the browser address field and checking to see if the printer Web page reloads For more information on assigning static IP addresses see the documentation that came with your router and operating system CHECK FOR KNOWN ISSUES WITH THE ACCESS POINT Some wireless routers have documented defects that were identified and resolved by the manufacturers Visit the company Web site of the router manufacturer Check for firmware updates and other advice from the manufacturer See the documentation that came with your wireless router if you are not sure how to reach the manufacturer Web site CHECK FOR WIRELESS NETWORK ADAPTER UPDATES If you are having trouble printing from one particular computer then check the Web site of the manufacturer of the wireless network adapter card in that computer It is possible that there is an updated driver available that could resolve the issue CHANGE ALL NETWORK DEVICES TO THE SAME TYPE While it is possible to successfully mix 802 11b 802 11g and 802 11n devices on the same wireless network the faster devices will sometimes prevent the slower devices from communicating Try turning on only the network devices of the same type and see if network communications improve If this solves the problem then you may want to upgrade your olde
114. ess area location 11 Ink Cartridge Error 134 Ink Cartridge Missing 135 ink cartridges installing 13 ordering 12 removing 13 replacing 13 ink levels checking 124 Ink Low 135 inserting a flash drive 46 installation cable 115 installation screen did not appear automatically 129 installing network printer 123 installing optional software 27 installing printer on wired network Macintosh 105 on wired network Windows 105 on wireless network Macintosh 98 on wireless network Windows 98 installing printer on wired network Macintosh 105 installing printer on wired network Windows 105 installing printer software 28 installing wireless printer additional computers 99 interference wireless network 118 IP address 122 configuring 101 IP address of computer finding 122 Index IP address of printer finding 122 IP address assigning 123 iron on transfers loading 37 J jam clearance cover location 10 jams and misfeeds troubleshooting paper jam in the ADF 145 paper jam in the duplex unit 144 paper jam in the exit tray 144 paper jam in the printer 141 paper or specialty media 147 junk faxes blocking 93 K key index 123 L labels loading 36 printing 44 language changing 128 language sheet replacing 16 LEAP 103 104 line filter 74 LINE port location 11 LiveBox 100 Load Paper Source with Size Type Paper 135 Load Paper Source with Size Paper 135 loading documents into the Automatic Document F
115. ess network as the computer then you will not be able to print wirelessly The SSID of the printer must match the SSID of the computer if the computer is already connected to the wireless network For Windows users 1 Obtain the SSID of the network that the computer is connected to a Type the IP address of your access point wireless router in the address field of your Web browser If you do not know the IP address of the access point 1 Click o or click Start and then click Run 2 Inthe Start Search or Run box type cmd 3 Press Enter or click OK 4 Type ipconfig and then press Enter Check the Wireless Network Connection section e The Default Gateway entry is typically the access point e The IP address appears as four sets of numbers separated by periods such as 192 168 2 134 b Type the user name and password of the router when prompted c Click OK d Inthe Wireless settings section look for the SSID e Write down the SSID Note Make sure you copy it exactly including any capital letters 2 Obtain the SSID of the network that the printer is connected to a From the printer print a network setup page b Inthe Wireless section look for SSID 3 Compare the SSID of the computer and SSID of the printer If the SSIDs are the same then the computer and the printer are connected to the same wireless network If the SSIDs are not the same then run the utility again to set up the printer on the wireless network used by the
116. f you were not able to create your shortcuts during installation then you may create the shortcuts through your printer software Launching the shortcuts page using the printer software Before you begin make sure e Your printer and computer are each connected to the network through an Ethernet or wireless connection e Your printer is turned on For Windows users 1 Click or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Navigate to Printer Home gt select your printer gt Settings gt Configure Shortcuts For Macintosh users 1 From the Finder navigate to Applications gt select your printer folder gt Shortcuts 2 Select your printer from the list and then click Launch Creating a shortcut 1 Launch the shortcuts page and then navigate to Add New Shortcut gt select a task 2 Assign a shortcut number and shortcut name and then specify the settings Notes e A shortcut number is the number you assign to a particular task and its printer settings You can assign shortcut numbers from 1 to 999 e f you configured the shortcut to show the settings before running then the settings will appear on the printer display Adjust the settings if necessary 3 Click Add Using shortcuts 23 Using shortcuts on the printer Make sure you have created a shortcut From the printer control panel navigate to gt Shortcuts gt J gt select a shortcut gt
117. fax p 11 Address Book Access fax numbers from a saved list of numbers e 12 Color Switch to color mode 13 Black Switch to black and white mode e 14 Start Start a job depending on which mode is selected 15 Cancel e Cancel a print copy scan or fax job in progress G e Exit from a menu level of the Copy Scan Fax Photo or File Print menu to the top level of a menu e Exit from a menu level of the Setup menu to the top level of the previous mode e Clear current settings or error messages and return to default settings 16 Network indicator Check the network connection status of your printer and access the network settings 17 Wi Fi indicator Check the wireless connection of your printer Using the printer control panel buttons and menus 19 18 Eco Mode Change to Sleep mode after the printer is left idle for 10 minutes WZ Set screen brightness to low Changing the Sleep timeout The Sleep timeout is the time it takes for the printer to switch to Sleep mode when the printer is left idle The Sleep feature optimizes energy efficiency by reducing the printer power consumption To save the most energy select the lowest Sleep timeout 1 From the printer control panel navigate to A gt Setup gt J gt Device Setup gt Q gt Sleep gt 2 Press the up or down arrow button to select or use the keypad to enter the value of the Sleep timeout and then press GJ Saving paper and energ
118. g machine For example if the answering machine picks up calls after four rings then set the printer to pick up after six rings This way the answering machine picks up calls first and your voice calls are received If the call is a fax then the printer detects the fax signal on the line and takes over the call e If you subscribe to a distinctive ring service provided by your telephone company then make sure that you set the correct ring pattern for the printer Otherwise the printer will not receive faxes even if you have set it to receive faxes automatically Setup 3 Printer is sharing the line with a telephone subscribed to voice mail service AONA A EXT LINE To connect 1 Connect the cable from the wall jack to the port of the printer 2 Remove the protective plug from the ay port of the printer and then connect the telephone to the port Faxing 74 Tips for this setup e This setup works best if you subscribe to a distinctive ring service If you have distinctive ring service then make sure that you set the correct ring pattern for the printer Otherwise the printer will not receive faxes even if you have set it to receive faxes automatically If you have only one telephone number on your line then you need to set the printer to receive faxes manually Auto Answer Off When you answer the telephone and you hear fax tones press 9 or the manual answer code on the telephone to receive the fax You can als
119. g measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult your point of purchase or service representative for additional suggestions The manufacturer is not responsible for radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Any questions regarding this compliance information statement should be directed to Director of Lexmark Technology amp Services Lexmark International Inc 740 West New Circle Road Lexington KY 40550 859 232 3000 Modular component notice This product may contain the following modular component s Lexmark regulatory type model LEX M03 002 FCC ID US 2G2CNOOBM03002 Industry Canada IC 2376A M03002 Lexmark regulatory type model LEX M01 004 FCC ID IYLM01004 Industry Canada IC 2376A M01004 Licensing notic
120. ge prints 5 Load plain unmarked paper 6 From the Maintenance menu screen press the up or down arrow button to scrollto Align Printer and then press GJ An alignment page prints Note Do not remove the alignment page until printing is finished Printer is busy or does not respond If the Before you troubleshoot checklist does not solve the problem then try one or more of the following MAKE SURE THE PRINTER IS NOT IN SLEEP MODE If the power light is blinking on and off slowly then the printer is in Sleep mode Press jto wake up the printer If the printer will not come out of Sleep mode then reset the power 1 Unplug the power cord from the wall outlet and then wait 10 seconds 2 Insert the power cord into the wall outlet and then turn on the printer Troubleshooting 132 If this problem persists then check our Web site for updates for your printer software or firmware RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer Note Make sure the printer is not in Sleep mode Press and hold ly for three seconds to turn off the printer 2 Unplug the power cord from the wall outlet and then pull out the power cord from the power supply 3 After one minute reconnect the power cord into the power supply and then plug the power cord into the wall outlet 4 Turn on the printer Cannot delete documents from the print queue If you have jobs stuck in the print queue and cannot delete them to get other jobs to print
121. gs of the printer Note This program is installed automatically with the printer software if the printer has wireless capability Dell Tools for Office Access your favorite settings in Microsoft Office 2007 Printer Setup Utility Configure the fax and e mail settings of your printer Status Messenger Learn more about the printing problems encountered Status Monitor Center Check the supplies status of your printer e Order supplies online K Product Update Receive automatic notifications of updates to your printer software when new updates are available Using the printer software 26 Use the Ke Printing Preferences When you click File gt Print gt Properties with a document open a Printing Preferences dialog appears The dialog lets you select options for the print job such as the following Select the number of copies to print e Print two sided copies e Select the paper type e Adda watermark Enhance images e Save settings Note Printing Preferences is installed automatically with the printer software J pa Note Your printer may not come with some of these programs or some of the functions of these programs depending on the features of the printer that you purchased Using the Macintosh printer software Launching the Print dialog Use the Print dialog to adjust the print settings and schedule print jobs With a document or photo o
122. h Button Configuration method using 103 R received history report 93 receiving faxes Auto Answer setting 87 88 automatically 87 manually 88 tips 87 88 recycling 7 Dell products 14 WEEE statement 170 redial attempts fax setting 82 redial time fax setting 82 reducing an image 56 registering fax user information 81 Transmit Terminal Identification TTI 81 Replace Ink Cartridge 140 replacing ink cartridges 13 replacing the language sheet 16 reports fax history 93 reports fax setting 82 resetting wireless settings to factory defaults 161 resetting to factory defaults 19 resuming print job 53 retrieving failed faxes 94 ringer volume adjusting 91 Index RJ 11 adapter 77 S safety information 6 saving energy 19 saving paper 19 saving paper default settings 38 scan improving quality 66 PIN 66 scan job canceling 67 scan was not successful 151 Scanned Document Too Long 140 Scanner ADF Cover Open 140 scanner cover location 10 Scanner Disabled 140 scanner glass cleaning 126 location 10 scanner unit location 11 scanner unit does not close 151 scanning creating a PDF from scan 65 documents for editing 64 documents for e mailing 65 in black and white 66 photos for editing 63 tips 61 to a flash drive 62 to a local computer 61 to a memory card 62 to a network 62 to a network computer 62 using the printer control panel 62 using the touch screen 61 scanning takes too long or freezes the
123. he Search field of the Help menu 4 Adjust the scan settings as needed If applicable click Don the preview dialog for more information 5 Set the e mail application as the scan destination and then start the scan job 6 Compose your e mail message Scanning to a PDF For Windows users 1 Load an original document faceup into the ADF or facedown on the scanner glass 2 Click Lia or Start Scanning 66 3 Click All Programs or Programs and then select the printer program folder from the list 4 Navigate to Printer Home gt select your printer gt Scan gt PDF Scanning starts and the scan progress dialog appears 5 Save the document as a PDF For Macintosh users 1 Load an original document faceup into the ADF or facedown on the scanner glass 2 From the Applications folder in the Finder launch the application you want to use Note Use any application that supports your printer 3 From the list of devices select your printer Note For information on finding the list of devices check the documentation that came with the application or search for Scanning an image in the Search field of the Help menu 4 Adjust the scan settings as needed If applicable click Don the preview dialog for more information 5 Set the application that supports the PDF format as the scan destination and then start the scan job 6 Save the document as a PDF Scanning FAQ How can improve the quality of a scan e Make sure
124. he licensed service this device is intended to be operated indoors and away from windows to provide maximum shielding Equipment or its transmit antenna that is installed outdoors is subject to licensing The installer of this radio equipment must ensure that the antenna is located or pointed such that it does not emit RF fields in excess of Health Canada limits for the general population consult Safety Code 6 obtainable from Health Canada s Web site www hc sc gc ca rpb The term IC before the certification registration number only signifies that the Industry Canada technical specifications were met Industry Canada Canada Cet appareil est conforme a la norme RSS 210 d Industry Canada Son fonctionnement est soumis aux deux conditions suivantes 1 cet appareil ne doit pas provoquer d interf rences et 2 il doit accepter toute interf rence recue y compris celles risquant d alt rer son fonctionnement Cet appareil a t con u pour fonctionner uniquement avec l antenne fournie L utilisation de toute autre antenne est strictement interdite par la r glementation d Industry Canada En application des r glementations d Industry Canada l utilisation d une antenne de gain sup rieur est strictement interdite Pour emp cher toute interf rence radio au service faisant l objet d une licence cet appareil doit tre utilis l int rieur et loin des fen tres afin de garantir une protection optimale Si le mat riel ou so
125. he numbers should either match exactly or be within the same series If unsure look for an updated version of the printer software on our Web site For more information see the printer User s Guide RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer Note Make sure the printer is not in Sleep mode Press and hold ly for three seconds to turn off the printer 2 Unplug the power cord from the wall outlet and then pull out the power cord from the power supply 3 After one minute reconnect the power cord into the power supply and then plug the power cord into the wall outlet 4 Turn on the printer Troubleshooting 160 RUN THE INSTALLER AGAIN 1 Close the installer 2 Remove the CD and then restart the computer 3 Insert the CD and then run the installer again MAKE SURE YOUR COMPUTER IS ABLE TO ACKNOWLEDGE USB activity ON THE USB PORT Open the Device Manager to check if it has activity whenever a USB device is connected to a USB port 1 Click o or click Start and then click Run 2 Inthe Start Search or Run box type devmgmt msc 3 Press Enter or click OK 4 Watch the Device Manager window while connecting a USB cable or another device to the USB port The window refreshes when the Device Manager recognizes the USB connection e If there is activity on the Device Manager but none of the previous solutions worked then call customer support e f there is no activity on the Device Manager then there may be a pro
126. he printer 2 Unplug the power cord from the wall outlet and then pull out the power cord from the power supply 3 After one minute reconnect the power cord into the power supply and then plug the power cord into the wall outlet 4 Turn on the printer REMOVE AND RECONNECT THE USB CABLE CONNECTED TO YOUR PRINTER Troubleshooting 131 Check THE USB CONNECTION 1 Check the USB cable for any obvious damage If the cable is damaged then use a new one 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with e lt Note If you continue to have problems then try another USB port on the computer You may have connected to a defective port REMOVE AND REINSTALL THE PRINTER SOFTWARE Printer is printing blank pages Blank pages may be caused by improperly installed ink cartridges REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD 1 Reinstall the ink cartridges see Replacing ink cartridges on page 13 for more information If the cartridges do not seem to fit then make sure the printhead is properly seated and then try installing the cartridges again 2 Load plain unmarked paper 3 From the printer control panel navigate to A gt Setup gt Q gt Maintenance gt 4 Press the up or down arrow button to scroll to Deep Clean Printhead and then press QJ A cleaning pa
127. he printer is on press to switch to Sleep mode Press and hold for three seconds to turn off the printer Display View Note The display is turned off in Sleep mode e Printer status e Messages e Menus Arrow buttons Navigate to menu or submenu items that appear on the display Home Navigate from any level in the menu back to the home screen nr Keypad In Copy mode or Photo mode Enter the number of copies or prints you want to make In Fax mode Enter fax numbers Operate an automated answering system e Select letters when creating a Speed Dial list e Type numbers to enter or edit the date and time shown on the display Back Return to the previous screen 5 e Exit from one menu level to a higher one Select e Select menu options Save settings Feed or eject paper Press and hold the button for three seconds to feed or eject paper from the printer A Using the printer control panel buttons and menus 18 18 15 17 16 8 Redial Display the last number dialed Press the left or right arrow button to view the last five numbers C dialed 9 Pause Insert a three second pause in a fax number to wait for an outside line or get through an automated answering system Enter a pause only when you have already begun entering the number 10 Dialtone Dial the telephone number manually using the keypad before sending the
128. he specified paper tray into the printer e Press Jto clear the message Printer Memory Full Try one or more of the following Depending on your printer model touch OK or press GJ to clear the message and then try printing again From the computer adjust the printer settings to reduce the quality of the print job and then try printing again Printhead Cannot Move Try one or more of the following e Open the printer to remove any obstructions to the printhead and then close the printer Press jto clear the message Troubleshooting 137 Printhead Error Remove and reinsert the printhead Warning Potential Damage Do not touch the cartridge contacts with bare hands to avoid damage and print quality problems 1 Open the printer and then lift the latch 2 Remove the printhead 3 Wipe the printhead contacts and the contacts inside the printhead carrier using a clean lint free cloth sa 4 Reinsert the printhead and then close the latch until it clicks into place 5 Close the printer Note If removing and reinserting the printhead does not resolve the error then turn off the printer and then turn it back on If the problem persists then contact customer support Troubleshooting 138 Printhead Missing Try one or more of the following e Install the printhead 1 Open the printer and then lift the carrier latch Note Make sure to install the ink cartridges into the print
129. head For more information see Replacing ink cartridges in the User s Guide 3 Close the printer e Press to clear the message e If the message appears even if the printhead is already installed then see Printhead Error in the User s Guide Printhead Unsupported Try one or more of the following Turn the printer off and then turn it back on Install a supported printhead 1 Open the printer 2 Press the release tab and then remove the cartridges Troubleshooting 139 3 Lift the carrier latch 4 Remove the unsupported printhead Note Make sure to install the ink cartridges into the printhead For more information see Replacing ink cartridges in the User s Guide 6 Close the printer Printhead Warning One or more cartridges may have been missing for more than two hours since the printer was turned on Clean or Deep Clean the printhead to restore print quality A cleaning page prints Notes e Cleaning the printhead nozzles uses ink so clean them only when necessary e Deep cleaning uses more ink so try the Clean Printhead option first to save ink Troubleshooting 140 e ifthe ink levels are too low then you must replace the ink cartridges before you can clean the printhead nozzles e See the User s Guide for more information on how to clean the printhead nozzles Replace Ink Cartridge Try one or more of the following Replace the ink cartridge with one that
130. http support dell com to find the following e Live online customer support Contact numbers for telephone customer support e Firmware and software updates Setup troubleshooting e Incorrect language appears on the display on page 128 e Software did not install on page 129 e Print job does not print or is missing pages on page 130 e Printer is printing blank pages on page 131 e Printer is busy or does not respond on page 131 e Cannot delete documents from the print queue on page 132 e Cannot print through USB on page 132 Incorrect language appears on the display If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CHANGE THE LANGUAGE USING THE PRINTER MENUS 1 From the printer control panel navigate to gt Setup gt GJ gt Device Setup gt GJ gt Language gt 2 Press the up or down arrow button to scroll to the language you want and then press GJ Troubleshooting 129 3 To confirm the setting press the left or right arrow button to scroll to Yes and then press GJ Installation screen did not appear during installation If the Before you troubleshoot checklist does not solve the problem then try the following LAUNCH THE PRINTER CD MANUALLY For Windows users 1 Click o or click Start and then click Run 2 Inthe Start Search or Run box type D setup exe where D is the letter of your CD or DVD drive
131. ilable options on the printer display Note If the printer does not recognize the memory device then remove and reinsert it Printing 47 Printing photos from a flash drive 1 2 Load photo paper Insert a flash drive or digital camera set to mass storage mode If image files and document files are stored in the memory device then press the left or right arrow button to select Photos and then press GJ Note Only files with supported file types will be shown Use the up or down arrow button to select a photo printing option and then press GJ e Select and Print allows you to choose a layout the number of photos per page paper settings photo size photo quality and to sharpen the quality of graphics e Print Photos allows you to print all photos selected photos by photo range and print photos using predefined photo size templates To adjust the print settings press the up or down arrow button to scroll to the option you want to set and then press the left or right arrow button to scroll to the setting you want If necessary press Rf to make a selection Press lt gt Note For best results allow the prints to dry at least 24 hours before stacking displaying or storing Printing photos from a PictBridge enabled digital camera PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without using a computer 1 Insert one end of the USB cable into th
132. ile b Click Install CA Certificate and then type the path to the CA certificate or click Browse to locate the certificate file K J 2 Type the necessary information that the authentication server requires 3 Click OK and then follow the instructions on the computer screen Installing the printer on an Ethernet network Information you will need to set up the printer on an Ethernet network Make sure you have the following information before you begin e A valid unique IP address for the printer to use e The gateway for the network e The network mask of the network where the printer will be used e The name of the domain where the printer will reside Networking 105 e The hostname of the printer e Any security information required for authentication to the network Note Make sure you have an Ethernet cable to connect the printer to the network and an available port either on a networking device or a wall jack that physically connects the printer to the network Installing the printer on an Ethernet network Before you install the printer on an Ethernet network make sure that e You have completed the initial setup of the printer e Your network is set up and working properly e Your computer is connected to your network For Windows users 1 Close all open software programs 2 Insert the installation software CD If the installation dialog does not appear after a minute then launch the CD manually
133. inding and installing Optional SOfFtWALEC cccccccsccccecceceecesessssnensnseceseeceeceecessesesesaesaeseeseeeeeeeseeseseeeees 27 Downloading PCL and PS drivers Windows ONIyY ccscccessssceceessssseecesceseseecesessaeeeceseeseeeesesseeeeeesessaees 27 Reinstalling the printer SOFtWALEC c ccccccccccsssssssssnseceeecescessessseeceeecesesesesessusseeeceescesusesauseseesseseeeeseeeees 27 Loading paper and original CLOCUMENIGS cccccccccccccccccccccccccccccccccccceccccesccceee O Loading the paper tay innscssccdeccassiavdcanceensaaceceeceverancsnduccdssaes sheseassueeabanecaceceas sausooseseaniuneadevensevedessderesineedscs 29 Loading Envelopes or photo PAPEL ccccccccccccccecsscscssesesseseeececeececescesesesseseusussueseseeeeceeeeeseseseieasaeseseesees 32 Contents 3 Loading various Paper tY PSs csssss vsea caieeca denies esd a diet edredae nes a aed ea AS aaro Saa R TLEAN 35 Saving paper SOU BS risurco oartsen iE ARATE AARTE A ARTINE AAF ARETE a TEA KE aA 38 Loading original documents on the scanner GlAaSS ccccccccessssssseceecceeceecessesnsnseceeceescesssseseeeeeeesssesssssaees 38 Loading original documents into the ADF c essssccscccscecssessesssnsseeceececeeeeesescesesesesaeeaeeseseeeeeeesseseeeseeees 39 THOS TOR POUL EL Be weed ssa ees edevadezuaded Scie das AOS nd Saar ds BN Sa ea ea ac se te A tee 40 Printing basic COCUMENTS seccc cceccccssvecavaeeutsiesasecescussacdacsscestsedsceuevuaau
134. information fax setting 82 V Virtual Private Network 160 voice mail setting up 71 voice mail fax settings 91 185 Voice over Internet Protocol VoIP fax setup 75 VoIP adapter 75 volume adjusting ringer and dial tone 91 speaker 91 VPN lost connection to printer 160 printing locally 160 W Web site finding 8 WEP 95 103 WEP key key index 123 locating 111 WEP transmit key 103 Windows installing printer on wireless network 98 Windows software Abbyy Sprint OCR 24 Ink Management System 24 Phone Book 24 Printer Home 24 Printer Setup Utility 24 Printing Preferences 24 Status Messenger 24 Status Monitor Center 24 Tools for Office 24 Wireless Setup Utility 24 wired Ethernet networking for Macintosh 105 wired Ethernet networking for Windows 105 wireless 120 Macintosh 107 network indicator light 99 wireless network adding a printer to existing ad hoc network 102 advanced setup 97 common home configurations 113 information you will need for setting up wireless printing 96 installing printer on Macintosh 98 installing printer on Windows 98 interference 118 Index resolving communication problems 165 security 95 security information 112 signal strength 117 SSID 111 troubleshooting 158 types of wireless networks 116 wireless network compatibility 95 wireless print server not installed 163 wireless settings changing after installation Macintosh 101 changing after installation Windows 101
135. ing the protective cap to avoid exposing the ink to air 3 Close the printer Recycling Dell products To return Dell products to Dell for recycling 1 Click Lis or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Select Printer Home 4 Choose your printer from the printer drop down list 5 Click Order supplies in the Maintenance tab Ordering and replacing supplies 6 Click ESI 7 Follow the instructions on the computer screen 15 Using the printer control panel buttons and menus 16 Using the printer control panel buttons and menus Replacing the language sheet A language sheet is used to label buttons on the printer control panel Language sheets can be replaced anytime depending on which language you want to use Some languages may not be available depending on your printer model Note Your printer comes with a preinstalled English language sheet 1 Open the printer 2 Remove the language sheet from the documentation folder that came with the printer 3 Remove the language sheet holder from the printer control panel 4 Insert the preferred language sheet into the language sheet holder and then attach the language sheet holder to the printer control panel 5 Close the printer Using the printer control panel buttons and menus 17 Using the printer control panel Use Power Turn the printer on and off e Switch to Sleep mode O Note When t
136. inter control PANESlicsssescsesocsevevacscecdsosvewstenedeacdgeavheseesstwaetwladenccdessuessvavaweateladshasdasedacedasssivaederse 17 Changing the Sleep timeout riscs nie saussenseasaateaicoes soagalidi shatecseetesadhsutedaagetlaussaniaagdevecsd 19 SAVING paper AN ESMENBY scc2ccassarsescccscnsitivedeccsssiciasavdececsstsiauuesadeccdshabucdedssalansanecseseceedyasandacedecsacdcmbatadececess 19 Restoring factory default Settings cccccecssssssssssnsseeceeceececeecessnssueaeeseeceecesseseseeessusaeeeeeseseeeseseseesseseenees 19 Using STIGOFECUES viciiescccscsceccscccsessngcectecadeannedescceneccacecacccocssecdedececeacseceseesessceteced UL W hata GeSMOrte tse ccicettecdecedeansdenedencceasabehgeedeccnndeenadegievhcc cuatachiladed ecoduwbuzodaWecaenceuscac adebdecenivedaveenseelewcaass 21 G tting started oee oait donde thavec shana dew tines dawarsalvncs dpa bapiadenadsuadabladeacessasasbunstscareanedatssadvatcdessteAalaacdeests 22 Using the printer SOftWALEC ccccscssccssccsccssccsccsccsscssccsccnccssccsscsscsscsscssss 24 Minimum SYSTEM FEQUIFEMENTS ccccccccecsssscescceceeesssssseeeceecesaasaeeeceeceesaaaeeeceeceseasaeeesesseseaeaeeseesseaeesses 24 Using the Windows printer SOftWALE ccssssssssseceeceeceecessssesaueseeseeceeceeessessensessusaeaeeseesesesssesseseseeetenes 24 Using the Macintosh printer SOftWALEC c ccccccccccccccsssssssssnsaeseeceececeecescescessseseasaesuesesessesseeeseessaneeseeeees 26 F
137. inters Press Enter or click OK Right click the printer and then select Properties or Printer properties from the menu Click the Ports tab and then locate the selected port The selected port has a check mark beside it in the Port column If the Description column of the selected port indicates that it is a USB port then scroll through the list and select the port with Printer Port in the Description column Check the printer model in the Printer column to make sure you select the right printer port Click OK and then try to print again MAKE SURE BIDIRECTIONAL COMMUNICATION IS ENABLED 1 2 3 4 5 6 7 Click O or click Start and then click Run In the Start Search or Run box type control printers Press Enter or click OK Right click the printer and then select Properties or Printer properties from the menu Click the Ports tab Click the box next to Enable bidirectional support if it is not already checked Click Apply gt OK and then try to print again Resolving intermittent wireless communications issues You may notice that your printer works for a short time and then stops working although apparently nothing has changed on your wireless network Many different issues can interrupt network communications and sometimes more than one problem exists at the same time Try one or more of the following DISCONNECT FROM ALL VPNs WHEN ATTEMPTING TO USE THE WIRELESS NETWORK Most Virtual Private Networks VPN
138. ion Windows 101 checking ink levels 124 checking an unresponsive printer 128 checking the dial tone 90 checklist before you troubleshoot 128 fax troubleshooting 153 choosing a splitter faxing 89 cleaning exterior of the printer 125 cleaning printhead nozzles 125 Close Printer 133 Club Internet 100 coated paper loading 35 collating copies 57 Communication Error 134 Communication not available message 164 computer slows down when printing 150 configuring fax settings 82 83 IP address 101 configuring e mail settings 68 configuring security settings 103 configuring Wi Fi Protected Setup PBC Push Button Configuration method 103 PIN Personal Identification Number method 103 confirmation page fax 92 connection configurations 120 conserving energy 19 conserving energy ink and paper 7 conserving paper 19 contact list setting up 84 contact list e mail creating 68 setting up 68 Index Continue button unavailable 159 copier or scanner does not respond 150 copies making 55 copy and scan troubleshooting cannot scan to computer over a network 152 copier or scanner does not respond 150 partial document or photo scans 151 poor scanned image quality 151 scan not successful 151 scanning takes too long or freezes the computer 152 copy job canceling 60 copy quality adjusting 57 copy troubleshooting scanner unit does not close 151 copying 55 adding an overlay message 58 adjusting quality 57 collating co
139. ions if paper or specialty media misfeeds or skews or if multiple sheets feed or stick together Try one or more of the following CHECK PAPER CONDITION Use only new unwrinkled paper CHECK PAPER LOADING Load a smaller amount of paper into the printer e Load paper with the print side facedown If you are not sure which side is the printable side see the instructions that came with the paper e Check the loading instructions for your paper or specialty media REMOVE EACH PAGE AS IT IS PRINTED ADJUST THE PAPER GUIDES TO FIT THE LOADED PAPER Troubleshooting Print troubleshooting e Poor quality at the edges of the page on page 148 e Streaks or lines on printed image on page 149 e Print speed is slow on page 149 e Computer slows down when printing on page 150 Poor quality at the edges of the page If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CHECK MINIMUM PRINT SETTINGS Unless you are using the borderless feature use these minimum print margin settings e Left and right margins 6 35 mm 0 25 in for letter size paper 3 37 mm 0 133 in for all paper sizes except letter e Top margin 1 7 mm 0 067 in Bottom margin 12 7 mm 0 5 in SELECT THE BORDERLESS PRINT FEATURE For Windows users 1 With a photo open click File gt Print 2 Click Properties Preferences Options or Setup 3 Navigate to Paper
140. irektiivin ehtojen mukainen Fran ais Par la pr sente Lexmark International Inc d clare que l appareil ce produit est conforme aux exigences fondamentales et autres dispositions pertinentes de la directive 1999 5 CE Magyar Alul rott Lexmark International Inc nyilatkozom hogy a term k megfelel a vonatkoz alapvet k vetelm nyeknek s az 1999 5 EC ir nyelv egy b el r sainak slenska H r me l sir Lexmark International Inc yfir pvi a essi vara er samr mi vi grunnkr fur og a rar kr fur sem ger ar eru tilskipun 1999 5 EC Italiano Con la presente Lexmark International Inc dichiara che questo questo prodotto conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Latviski Ar o Lexmark International Inc deklar ka is izstr d jums atbilst Direkt vas 1999 5 EK b tiskaj m pras b m un citiem ar to saist tajiem noteikumiem Lietuvi iuo Lexmark International Inc deklaruoja kad is produktas atitinka esminius reikalavimus ir kitas 1999 5 EB direktyvos nuostatas Malti Bil pre enti Lexmark International Inc jiddikjara li dan il prodott huwa konformi mal ti ijiet essenzjali u ma dispo izzjonijiet o rajn relevanti li jinsabu fid Direttiva 1999 5 KE Nederlands Hierbij verklaart Lexmark International Inc dat het toestel dit product in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1
141. is supported by your printer e Press Jto clear the message e See the User s Guide for a list of supported ink cartridges Scanned Document Too Long The scan job exceeds the maximum number of pages Press to clear the message and cancel the current scan job Scanner ADF Cover Open Try one or more of the following e Close the ADF cover to clear the message Press to cancel the current scan job Scanner Disabled Try one or more of the following e Check the printer software settings or the Administration settings from the printer to enable the scanner For more information contact customer support e Press Jto clear the message Short Paper Try one or more of the following Touch OK or press depending on your printer model e Make sure the paper size is correctly set Load paper with the correct size in the tray or on the paper support e Check the paper guides and then make sure the paper is properly loaded in the tray or on the paper support e Cancel the current print job Standard Network Software Error Try one or more of the following Press jto clear the message e Turn the printer off and then back on to reset the printer Troubleshooting Unrecoverable Scan Error Try one or more of the following e Restart your printer Update your printer firmware For more information visit http support dell com USB Device Not Supported Remove the unrecognized USB device and replace it
142. ive is Lexmark International Technology Hungaria Kft 8 Lechner d n fasor Millennium Tower III 1095 Budapest HUNGARY A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative Refer to the table at the end of the Notices section for further compliance information Regulatory notices for wireless products This section contains the following regulatory information pertaining to wireless products that contain transmitters for example but not limited to wireless network cards or proximity card readers Exposure to radio frequency radiation The radiated output power of this device is far below the radio frequency exposure limits of the FCC and other regulatory agencies A minimum separation of 20 cm 8 inches must be maintained between the antenna and any persons for this device to satisfy the RF exposure requirements of the FCC and other regulatory agencies Notices 176 Industry Canada Canada This device complies with Industry Canada specification RSS 210 Operation is subject to the following two conditions 1 this device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operation of the device This device has been designed to operate only with the antenna provided Use of any other antenna is strictly prohibited per regulations of Industry Canada To prevent radio interference to t
143. k 1 Set up your printer for wireless networking using the setup instructions provided Stop when you are prompted to select a network 2 If there is an association registration button on the back of your box then press it before selecting a network Note After pressing the association registration button you have five minutes to complete the printer installation 3 Return to the computer screen From the wireless networks list that appears select your network and then click Continue If your wireless network does not appear in the list then a Connect to another wireless network Click Unlisted Network Networking 101 b Enter the details about your wireless network Note Your WEP WPA or WPA2 key may be obtained from the bottom of the box the documentation that came with the box or from the box Web page If you have already changed the key for your wireless network then use the key you created 4 Follow the instructions on the computer screen to complete the installation Assigning a static IP address The printer is automatically assigned an IP address through DHCP on most networks 1 Complete the wireless or Ethernet setup allowing the printer to receive a DHCP address from a DHCP server on the network 2 Print a network setup page to see the IP address currently assigned to the printer 3 Open a Web browser and then type the printer IP address in the address field Press Enter Note If you are using a proxy server
144. k is not working Make sure the printer is connected properly to the telephone line 1 While the printer is connected to a telephone line through the port on the back of the printer plug an analog telephone into the ay port of the printer 2 Listen for a dial tone If you hear a dial tone then the telephone line is working and properly connected to the printer If you do not hear a dial tone through both the wall jack and the printer then see the Fax troubleshooting checklist on page 153 Faxing 91 How do adjust the speaker volume on the printer Listen to the dial tone to check if the telephone line is working and to check if the cables and devices are connected properly in your telephone network If you set the printer to receive faxes manually then make sure that you set the ringer volume loud enough for you to hear it Adjusting the dialing volume 1 From the printer control panel navigate to A gt Setup gt J gt Fax Setup gt J gt Dialing and Sending gt GJ gt Speaker Volume gt 2 Press the up or down arrow buttons to select a dial volume setting and then press GJ Adjusting the ringer volume 1 From the printer control panel navigate to gt Setup gt J gt Fax Setup gt GJ gt Ringing and Answering gt gt Ringer Volume gt 2 Press the up or down arrow buttons to select a ringer volume setting and then press GJ How can I make sure that fax calls go to the printer and voice calls go
145. ke sure the scan software is installed on the destination computer Scanning 62 3 Press the up or down arrow button to scroll to the scan option you want to set and then press the left or right arrow button to scroll to the setting you want Set the color quality original image size and other scan options If necessary press Geach time you make a selection 4 Press lt gt Scanning to a network computer 1 Load the original document faceup into the ADF or facedown on the scanner glass 2 From the printer control panel navigate to A gt Scan gt QJ gt Computer 3 Press the left or right arrow button to manually select the name of the destination computer and then press GJ Notes e You may be prompted to enter a PIN if the computer requires it e To assign a computer name and a PIN to the computer see the Help for the printer software associated with your operating system 4 Press the up or down arrow button to scroll to the scan option you want to set and then press the left or right arrow button to scroll to the setting you want Set the color quality original image size and other scan options If necessary press Qf each time you make a selection 5 Press lt gt Note For Macintosh users you may need to enable scanning to your computer through Image Capture to scan documents using a network printer and save the scan output Scanning to a flash drive or memory card Notes e Some features are avai
146. lable only in select printer models e Make sure your flash drive or memory card is not write protected 1 Load the original document faceup into the ADF or facedown on the scanner glass 2 From the printer control panel navigate to A gt Scan gt QJ gt Memory Device 3 Insert the flash drive or memory card and then press GJ Note The printer reads only one memory device at a time Scanning 63 4 Press the up or down arrow button to scroll to the scan option you want to set and then press the left or right arrow button to scroll to the setting you want Set the color quality original image size and other scan options If necessary press Geach time you make a selection 5 Press lt gt Follow the instructions on the printer display Scanning photos for editing For Windows users 1 Load photo or photos facedown on the scanner glass 2 Click w or Start 3 Click All Programs or Programs and then select the printer program folder from the list 4 Navigate to Printer Home gt select your printer gt Scan e If you want to scan a single photo or multiple photos as a single image then select Single photo e If you want to scan multiple photos at once and save them as separate images then select Multiple photos Note Allow at least 1 4 inch of space between photos if you want to scan multiple photos at once and save them as separate images Scanning starts and the scan progress dialog appears 5 Save
147. le or incinerate a lithium battery Discard used lithium batteries according to the manufacturer s instructions and local regulations Use only the power supply and power cord provided with this product or the manufacturer s authorized replacements A CAUTION POTENTIAL INJURY To reduce risk of fire use only the telecommunications RJ 11 cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network A CAUTION SHOCK HAZARD Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports This product is designed tested and approved to meet strict global safety standards with the use of specific manufacturer s components The safety features of some parts may not always be obvious The manufacturer is not responsible for the use of other replacement parts CAUTION POTENTIAL INJURY Do not cut twist bind crush or place heavy objects on the power cord Do not subject the power cord to abrasion or stress Do not pinch the power cord between objects such as furniture and walls If any of these things happen a risk of fire or electrical shock results Inspect the power cord regularly for signs of such problems Remove the power cord from the electrical outlet before inspecting it Refer service or repairs other than those described in the user documentation to a professional
148. lved This equipment contains no user serviceable parts For repair and warranty information contact your point of purchase Notices 173 Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any mess
149. ly select Extended 4 Click OK For Macintosh users 1 From the Apple menu navigate to System Preferences gt Print amp Fax gt select your printer 2 Navigate to Open Print Queue gt Printer Setup gt Driver tab or Printer Setup gt Installable Options 3 From the Two Sided Printing Dry Time pop up menu choose a dry time setting Note Under conditions of high humidity or if the normal drying time does not allow the ink to dry completely choose Extended 4 Click OK or Apply Changes Printing 51 Managing print jobs Finding the print queue for your printer A print queue represents the printer that is connected to your computer The print queue name is usually the printer model or the printer nickname assigned when installing or adding the printer Note Several print queues may appear in the list depending on how the printer is connected USB Ethernet wireless Make sure you know how your printer is connected to the computer to be able to select the correct print queue For Windows users 1 Open the printers folder a Click o or click Start and then click Run b Inthe Start Search or Run box type control printers c Press Enter or click OK 2 Find the print queue for your printer Network or USB 3 If the print queue is not in the list then create a new print queue For Macintosh users 1 From the Apple menu navigate to System Preferences gt Print amp Fax gt the print queue for your prin
150. m the menu bar choose File gt Print From the Printer pop up menu choose your printer 2 3 4 5 6 From the print options pop up menu choose Quality amp Media 7 From the Paper Type pop up menu choose a supported paper type 8 From the print options pop up menu choose Layout 9 From the Two Sided pop up menu choose Long Edge binding or Short Edge binding For Long Edge binding pages are bound along the long edge of the page left edge for portrait top edge for landscape Portrait Landscape For Short Edge binding pages are bound along the short edge of the page top edge for portrait left edge for landscape Portrait Landscape 10 Click Print Printing 50 Setting the duplex printing dry time Using the control panel 1 From the printer control panel navigate to A gt Setup gt J gt Print Mode Setup gt EJ gt Page Dry Time gt 2 Press the up or down arrow button to scroll to the dry time setting you want and then press GJ Note The dry time varies depending on the print quality selected for the print job Select Extended to extend the dry time for your prints Using the printer software For Windows users 1 Click File gt Print 2 Click Properties Preferences Options or Setup 3 Navigate to Layout tab gt Print on Both Sides Duplex area gt select a dry time setting Note Under conditions of high humidity or if the normal drying time does not allow the ink to dry complete
151. n antenne d mission est install a l ext rieur il doit faire l objet d une licence L installateur de cet quipement radio doit veiller a ce que l antenne soit implant e et dirig e de mani re a n mettre aucun champ HF d passant les limites fix es pour l ensemble de la population par Sant Canada Reportez vous au Code de s curit 6 que vous pouvez consulter sur le site Web de Sant Canada www hc sc gc ca rpb Le terme IC pr c dant le num ro de d accr ditation inscription signifie simplement que le produit est conforme aux sp cifications techniques d Industry Canada Notice to users in the European Union This product is in conformity with the protection requirements of EC Council directives 2004 108 EC 2006 95 EC 1999 5 EC and 2005 32 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits radio equipment and telecommunications terminal equipment and on the ecodesign of energy using products Notices 177 Compliance is indicated by the CE marking The manufacturer of this product is Lexmark International Inc 740 West New Circle Road Lexington KY 40550 USA The authorized representative is Lexmark International Technology Hungaria Kft 8 Lechner d n fasor Millennium Tower III 1095 Budapest HUNGARY A declaration of conformity to the requirements of the Directives is
152. net or wireless connection Scan to Computer Scan a document or photo and send it to your computer Notes e Make sure the printer driver is installed with a network printer connection e Make sure the printer is connected to the computer either locally USB or through the same Ethernet or wireless network Scan to Network Scan a document or photo and save it to a network folder Note Make sure the printer is connected to the Internet through an Ethernet or wireless connection Scan to Memory Device Scan a document or photo and save it to a memory card or flash drive depending on your printer model Print a File Print a document from your computer Note Make sure the printer is connected to the computer through the same Ethernet or wireless network X J Example A lawyer who uses his printer to send e mails to clients normally navigates through the printer control panel to select the feature and its available options Instead of doing that he can configure the printer settings such as the message title and recipient from the printer Web page and then assign a shortcut number and shortcut name to the task Every time he enters the shortcut number or selects the shortcut name on the printer control panel the printer automatically sends the documents according to the selected settings Using shortcuts 22 Getting started During installation a link will be provided for you to create shortcuts I
153. ng photos for CCiting cccccccccsssssssssnececeeceececeecesceceseseeensusaeseeeesceceseseesesssusaeeseceeeeeeesseaeeseseeeesens 63 Scanning AOCUMENTS for editiNg a srren ai anaie o daleaceaeTacuecnd aa aia anda adensdadtadebee 64 Scanning directly to e mail using the printer software ssesssssnsssssssssssrrrestssssssssersrerererensesssssssrsrsre 65 Scanning to a PDfcsarucinnnnaein riait ENAN EENE EAE danse OAE AAE EEO EE 65 Contents 4 SCANMING FA QE 5 tssvckeccstauesd abe a a aa aaa e lad S aaa cs beac Wace a aids tecenc aun 66 Canceling scan jobs s cigcces eee sd ete eedeatsic a a tay secokecssdh siubens cob acc a Seauaevel E Ns 67 EM ANI G ae assiciccsassacncesscaacodesawsavncevactarootventevdaniwasivoussersiavbulelvvaaeoaran Oo Setting up the printer to e mails ienser annain naaa AAE E nE aeniei E E Ea a 68 Se N EAE E TEE E T A E sess 69 Canceling an C Miall excesses eean its che a aaa eaaa eea ee ana aereoa 70 Ea EE a E A E E T TA S tting UP the printer LO faksams eaa a a she Tle E a os Be ae bed AE R T aia arai ae 71 Configuring the fax Settihg Sn an n Weiss cc a a e a Ea aaae TE es 82 Creating a contactlist oein ee era E AON aurea as EE Are TO AE ea E AEE Aana Eai Raina eir i Enit 84 Sending Taxes aiani ct vivesd cus cadsias eer aa e TER ee E e ne a La t federa e a EE E aLe NaS 85 RECEIVING ED A E T E A T O E E 87 Faxing FAU uvis iia aaa iE Oa NEEE EE NA A NENE A EA EAE AA 88 Networking sssiiscscsrciise
154. ngle or Triple Rings Only Double or Triple Rings Only The different ring patterns let you know what telephone number was dialed and what device you should use to answer the call Assign one of your telephone numbers to the printer as the fax number and then set the printer to answer the ring pattern of that number If the pattern is set incorrectly then the printer rings but it never receives the fax Distinctive Ring is also called Ident a Call Smart Ring Teen Ring RingMaster or IdentaRing 1 From the printer control panel navigate to gt Setup gt J gt Fax Setup gt J gt Ringing and Answering gt J gt Ring Pattern gt 2 Press the arrow buttons to scroll to the ring pattern you want and then press How can I check the dial tone A dial tone lets you know if the telephone line is working or if the printer is properly connected to the telephone line If you encounter problems sending and receiving faxes then make sure you can hear a dial tone on the line and through the printer Make sure the telephone line and the wall jack are working 1 Plug an analog telephone into the wall jack 2 Listen for a dial tone through the telephone handset If you hear a dial tone then the telephone line and the wall jack are working If you do not hear a dial tone plug the analog telephone into a second wall jack and then listen for a dial tone If you hear a dial tone then the telephone line is working but the first wall jac
155. nications Cordless phones but not cellular phones microwave ovens baby monitors almost any kitchen appliance wireless surveillance equipment nearby wireless networks and any appliance containing a motor can disrupt wireless network communications Try turning on any potential sources of interference and see if it causes the problem If it does then separate your wireless network from the device CHANGE THE CHANNEL THE ACCESS POINT USES You can sometimes eliminate interference from unknown sources by changing the channel your access point uses to broadcast There are three distinct channels on a router See the documentation that came with your router to determine which three apply Other channels are offered as options but these overlap If the router is configured to use the default settings then change the channel setting to use a different distinct channel If you are not sure how to change the channel then see the documentation that came with your access point CONFIGURE THE ACCESS POINT WITH A UNIQUE SSID Many wireless networks use the SSID that the router was originally configured by the manufacturer to use Using the default SSID can cause problems when more than one network is operating in the same area with the same SSID The printer or computer may attempt to attach to the wrong network although it will appear to be trying to connect to the correct network To avoid this type of interference change the SSID on your access p
156. nter no more than 100 feet apart CHECK THE WIRELESS SIGNAL QUALITY Print a network setup page and check the signal quality If the signal quality is listed as good or excellent then another factor is causing the problem CHECK YOUR ADVANCED SECURITY SETTINGS e if you are using MAC Media Access Control address filtering to limit access to your wireless network then you must add the printer MAC address to the list of addresses allowed to connect to the access point Ifyou set the access point to issue a limited number of IP addresses then you must change this so that the printer can be added Note If you do not know how to make these changes then see the documentation that came with the access point or contact the person who set up your wireless network Troubleshooting 163 MAKE SURE YOUR COMPUTER IS CONNECTED TO YOUR ACCESS POINT e See if you have access to the Internet by opening your Web browser and accessing any site e f there are other computers or resources on your wireless network then check to see if you can access them from your computer MAKE SURE THAT YOUR COMPUTER AND PRINTER ARE CONNECTED TO THE SAME WIRELESS NETWORK If the printer is not on the same wireless network as the computer then you will not be able to print wirelessly The SSID of the printer must match the SSID of the computer if the computer is already connected to the wireless network 1 Obtain the SSID of the network that the computer is conn
157. nter software to communicate over the network Troubleshooting 159 The Continue button is unavailable Try the following solutions in the order they appear until the Continue button becomes active and available CHECK IF THE USB CABLE IS SECURELY PLUGGED INTO THE USB PORTS ON BOTH THE COMPUTER AND THE PRINTER USB ports are marked with A MAKE SURE THE PRINTER IS PLUGGED IN AND TURNED ON Make sure the lybutton is lit If you have just turned on the printer then you might need to disconnect the USB cable and then reconnect it Make sure THE USB port ON THE COMPUTER IS WORKING Test the USB port by connecting other devices to it If you can successfully use other devices from the port then the port is working Notes e Your port may be working fine but certain conflicts can occur with multiple USB devices Try disconnecting one of your other USB devices e f the USB port on the computer is not working then try using the other USB ports on the computer Make sure THE USB CABLE IS WORKING Try using a different USB cable If you are using a cable longer than 10 feet then try using a shorter cable Note USB hubs extension cables port replicators and docking stations may cause connection issues Try disconnecting these devices so that your printer is directly connected to your computer MAKE SURE YOU ARE USING THE CORRECT CD FOR YOUR PRINTER MODEL Compare the printer model on the CD to the printer model on the printer T
158. nting mode for all print jobs to Draft or Quick Print It uses less ink and is recommended for printing text only documents If you need to change to a different print mode to print photos or other high quality documents then you can select a different mode from the Print dialog before sending the print job For Windows users 1 With a document open click File gt Print 2 Click Properties Preferences Options or Setup 3 Navigate to Quality tab gt select a print quality gt OK For Macintosh users 1 With a document open choose File gt Print 2 From the printer pop up menu choose your printer 3 From the print options pop up menu choose Quality amp Media 4 From the Print Quality pop up menu choose a print quality 5 Click OK Printing 53 Pausing print jobs For Windows users 1 Click o or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK The printers folder opens 4 Right click the printer and then select Open or See what s printing 5 Pause the print job e If you want to pause a particular print job then right click the document name and then select Pause e If you want to pause all print jobs in the queue then click Printer and then select Pause Printing For Macintosh users 1 Click the printer icon on the Dock The print queue dialog appears 2 Pause the print job e If you want to pause a particular print job then choose the
159. nts or photos on page 151 e Scan was not successful on page 151 e Scanning takes too long or freezes the computer on page 152 e Cannot scan to a computer over a network on page 152 Copier or scanner does not respond If the Before you troubleshoot checklist does not solve the problem then try one or more of the following SET YOUR PRINTER AS THE DEFAULT PRINTER REMOVE AND REINSTALL THE PRINTER SOFTWARE Troubleshooting 151 Scanner unit does not close 1 Lift the scanner unit 2 Remove any obstruction keeping the scanner unit open 3 Lower the scanner unit Poor copy or scanned image quality If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CLEAN THE SCANNER GLASS ADJUST THE SCAN QUALITY FROM THE PRINTER SOFTWARE REVIEW THE TIPS FOR COPYING SCANNING AND IMPROVING PRINT QUALITY USE A CLEARER VERSION OF THE ORIGINAL DOCUMENT OR IMAGE MAKE SURE THE DOCUMENT OR PHOTO IS LOADED FACEDOWN ON THE SCANNER GLASS AND IN THE CORRECT CORNER Partial copies or scans of documents or photos If the Before you troubleshoot checklist does not solve the problem then try one or more of the following MAKE SURE THE DOCUMENT OR PHOTO IS LOADED FACEDOWN ON THE SCANNER GLASS AND IN THE PLACEMENT CORNER SELECT A PAPER SIZE THAT MATCHES THE LOADED PAPER MAKE SURE THE ORIGINAL SIZE SETTING MATCHES THE SIZE OF THE DOCUMENT YOU ARE SCANNING Scan was not successf
160. o set the printer to receive faxes automatically Auto Answer On but you need to turn off the voice mail service when you are expecting a fax This setting works best if you are using voice mail more often than fax Scenario 2 Digital Subscriber Line DSL A Digital Subscriber Line splits your regular telephone line into two channels voice and Internet Telephone and fax signals travel through the voice channel and Internet signals pass through the other channel This way you can use the same line for analog voice calls including faxes and digital Internet access To minimize interference between the two channels and ensure a quality connection you need to install a DSL filter for the analog devices fax machine telephone answering machine in your network Interference causes noise and static on the telephone failed and poor quality faxes for the printer and slow Internet connection on your computer To install a filter for the printer 1 Connect the line port of the DSL filter to the wall jack 2 Connect a telephone cable from the port on the back of the printer to the phone port on the DSL filter Faxing 75 3 To continue using a computer for Internet access connect the computer to the DSL HPN port on the DSL filter 4 To connect a telephone to the printer remove the protective plug from the Yay port of the printer and then connect the telephone to the port Scenario 3 VoIP telephone service 3 Ay e
161. oa oS Type the Universal Naming Convention UNC Port Name which consists of the server name and the distinctive printer name that was specified in step 2 on page 109 The name should be in the form server printer Click OK Click Close on the Printer Ports dialog Jz nQ Make sure the new port is selected on the Ports tab and then click Apply i Click OK Sharing a printer in a Macintosh environment 1 From the Finder choose Help gt Mac Help 2 Inthe Search field type sharing the printer on a network and then press return 3 Select only one of the following Sharing your printer with Mac OS X users Let other Macintosh computers on the network that use Mac OS X version 10 4 or later use any printer connected to your Macintosh computer Sharing your printer with Windows users Let Windows computers on the network use any printer connected to your Macintosh computer 4 Follow the instructions on the computer screen Note Windows users should see the Windows documentation for information on adding a network printer connected to a Macintosh computer Networking FAQ What is Wi Fi Protected Setup Wi Fi Protected Setup WPS is a simple and secure configuration that allows you to establish a wireless home network and enable network security without requiring prior knowledge of Wi Fi technology It is no longer necessary to configure the network name SSID and WEP key or WPA passphrase for network devices Not
162. office Make sure that the dial prefix entered in the printer is correct for your network 1 From the printer control panel navigate to A gt Setup gt Q gt Fax Setup gt J gt Dialing and Sending gt GJ gt Dial Prefix gt 2 Press the arrow buttons to create or modify the prefix 3 If the prefix is not correct enter the correct prefix and then press GJ Cannot receive faxes If the Fax troubleshooting checklist does not solve the problem then try one or more of the following MIAKE SURE THAT YOU HAVE CONFIGURED THE CORRECT SETTINGS FOR YOUR SETUP The fax settings depend on whether the printer is connected to its own fax line or shares the line with other devices If the printer is sharing the telephone line with an answering machine then make sure that the following are set e Auto Answer is On The printer picks up on a greater number of rings than the answering machine The printer picks up on the correct distinctive ring if you subscribe to a distinctive ring service Troubleshooting 155 Ifthe printer is sharing the telephone line with a telephone subscribed to voice mail then make sure that the following are set e Auto Answer is Off if you have only one number on the telephone line The printer picks up on the correct distinctive ring if you subscribe to a distinctive ring service MAKE SURE THAT THE PRINTER IS CONNECTED TO AN ANALOG PORT The printer is an analog device If you are using a
163. oint from the default If you are not sure how to change the SSID then see the documentation that came with your access point Note You must change the SSID on all of the other devices that access your wireless network if you change the SSID on the access point ASSIGN STATIC IP ADDRESSES TO ALL DEVICES IN THE NETWORK Most wireless networks use a DHCP server Dynamic Host Configuration Protocol built in to the wireless router to assign IP addresses to clients on the wireless network DHCP addresses are assigned when they are needed as when a new device is added to the wireless network or when it is powered on Wireless devices must send a request to the router and receive an IP address in response so they can function on the network Because the wireless router performs many other tasks besides assigning addresses it sometimes does not respond quickly enough with an address The requesting device sometimes gives up before it receives an address Troubleshooting 167 Try assigning static IP addresses to the devices in your network to resolve this issue To assign a static IP address to the printer 1 Complete the wireless setup allowing the printer to receive a DHCP address from a DHCP server on the network 2 Print a network setup page to see what IP address is currently assigned to the printer 3 Open a Web browser and then type the printer IP address in the address field Press Enter 4 Click Configuration gt TCP IP gt Set static IP addr
164. on 1 Click w or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Select your printer and then navigate to Printer Home gt Settings gt Wireless setup utility 4 Follow the instructions on the computer screen Note There is no need to remove the USB cable connecting the printer to the computer during wireless configuration If the printer is currently set up for Ethernet 1 Unplug the Ethernet cable from the printer 2 Place the printer close to the computer you want to use to configure the printer for wireless access Note You will need to connect the printer to the computer with a USB cable Make sure the printer is close enough to the computer for your USB cable to reach both 3 Click or Start 4 Click All Programs or Programs and then select the printer program folder from the list 5 Select your printer and then navigate to Printer Home gt Settings gt Wireless setup utility 6 Follow the instructions on the computer screen Using the printer locally USB Select the connection type that describes how you currently access your printer If the printer is currently set up for Ethernet 1 Attach a USB cable to the computer and to the printer 2 Wait a moment for Windows to locate the driver and finish setting up the printer 3 Select the USB printer See Selecting a printer on page 107 If the printer is currently set up for wireless 1 Attach a U
165. ontrol panel 156 troubleshooting jams and misfeeds paper jam in the ADF 145 paper jam in the duplex unit 144 paper jam in the exit tray 144 paper jam in the printer 141 paper or specialty media 147 troubleshooting print cannot delete documents from print queue 132 computer slows down when printing 150 poor quality at the edges of page 148 slow print speed 149 streaks or lines on printed image 149 troubleshooting setup cannot print through USB 132 incorrect language appears on display 128 installation screen did not appear automatically 129 page does not print 130 printer does not respond 131 printer printing blank pages 131 printhead error 137 software did not install 129 troubleshooting wireless cannot print over wireless network 161 changing wireless settings after installation Macintosh 101 changing wireless settings after installation Windows 101 resolving communication problems 165 two sided copying automatic 59 copying manual 59 two sided printing 48 two sided printing dry time setting 50 TX report fax 92 U UK special wireless setup instructions 100 uninstalling printer software 27 Universal Print Driver downloading 27 Unrecoverable Scan Error 141 Unsupported Cartridge 135 Unsupported printhead 138 USB 120 cable 115 Macintosh 107 USB cable 115 definition 115 USB connection with network connection 120 USB Device Not Supported 141 USB Hub Not Supported 141 USB port location 11 user
166. ork access point e Touch OK to clear the message Duplex Unit Missing Try one or more of the following e Make sure the duplex unit is properly installed at the back of the printer to clear the message e Cancel the current job Ink Cartridge Error The printer is unable to authenticate one or more of the installed ink cartridges Try one or more of the following e Press to cancel the current job Install the specified ink cartridges properly e Turn the printer off then wait about 10 seconds and then turn the printer back on Note Make sure the printer is not in Sleep mode Press and hold for three seconds to turn off the printer e See the User s Guide for more information Troubleshooting 135 Ink Cartridge Missing Try one or more of the following e Install the specified missing ink cartridge or cartridges Reinsert the specified ink cartridge or cartridges Press Jor Oto clear the message e See the User s Guide for a list of supported ink cartridges Ink Cartridge Unsupported Try one or more of the following Replace the unrecognized ink cartridge with one that is supported by your printer Press Mor X to clear the message e See the User s Guide for a list of supported ink cartridges Ink Low You may need to replace the specified ink cartridge soon Try one or more of the following Press Mor X to clear the message and continue printing Note Depending on your printer setting
167. ort the contact 6 Click OK For Macintosh users 1 From the Finder navigate to Applications gt select your printer folder 2 Double click Printer Settings 3 Navigate to Contacts tab gt Individuals tab 4 Click to open the Address Book Note To add contacts you need to import contacts from the Address Book on your Macintosh computer If the contact is not in the Mac Address Book then first add the contact to the address book and then import it 5 From the Address Book click and drag the contacts that you want to add to the Contacts list For more information click Help or Dro view the help information for the fax software Sending e mail ADF Scanner Scanner glass Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Use the ADF for multiple page documents E mailing 70 Scanner glass Note The ADF is available only in select printer models If you purchased a printer without an ADF then load original documents or photos on the scanner glass Tips for e mailing Make sure to enter your e mail account information and set up the SMTP server before sending an e mail Make sure the printer is connected to an Ethernet or wireless network before sending an e mail If necessary make sure the network is connected to the Internet for the printer to communicate with the SMTP server
168. ou e You want to connect your printer to the wireless network using Wi Fi Protected Setup WPS Use Advanced setup if The printer and the installing computer are not on the same wireless network or if the computer does not have wireless access The wireless network requires certificates Enterprise level security is employed on the wireless network e You know the network SSID and security information and want to enter the information on a single screen The printer will be configured for a remote network e You know your network information and want to enter it quickly e You are configuring a printer for a wireless network that uses 802 1X authentication Maintaining the printer 124 Maintaining the printer Maintaining ink cartridges In addition to the following tasks that you can perform your printer performs automatic maintenance cycles if it is plugged into a properly grounded working electrical outlet It will briefly come out of Sleep mode or will temporarily turn on if it is turned off Checking ink levels Using the printer control panel From the printer control panel navigate to A gt Setup gt GJ gt Maintenance gt GJ gt Check Ink Levels gt E Using the printer software For Windows users 1 Click w or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Navigate to Printer Home gt select your printer gt Maintenance tab gt Supplies St
169. ou need to know the following e The name of your wireless network which is also known as the SSID Service Set Identifier e f encryption was used to secure your network e The security key either a WEP key or WPA WPA2 preshared key passphrase To find the WPA WPA2 preshared key passphrase for the wireless network see the documentation that came with the access point wireless router see the Web page associated with the access point or consult your system support person If your access point is using WEP security then the WEP key should be Exactly 10 or 26 hexadecimal characters or e Exactly 5 or 13 ASCII characters If your access point is using WPA or WPA2 security then the WPA WPAZ2 preshared key passphrase should be e Exactly 64 hexadecimal characters or e From 8 to 63 ASCII characters Notes e Hexadecimal characters are A F a f and 0 9 e ASCII characters are letters numbers and symbols found on a keyboard ASCII characters in a WPA WPA2 preshared key passphrase are case sensitive Networking 97 If your wireless network is not using security then you will not have a security key Note If you do not know the SSID of the network that your computer is connected to then launch the wireless utility of the computer network adapter and look for the network name If you cannot find the SSID or the security information for your network then see the documentation that came with the access point or contact your system
170. ough d 3 To add a fax group a Press the arrow buttons to scroll to Add Group and then press g3 b Use the keypad to enter a group name and then press e To change a character press the left arrow button e To add a space press the number 0 c Press the arrow buttons to select whether you want to add a contact manually or import a contact Press when you make a selection e f you want to add a contact manually then use the keypad to enter the fax number and then press e If you want to import a contact then press the arrow buttons to select a contact from the Address Book Press when you make a selection d When you are finished adding contacts to the group select Done Creating a contact list using the fax software For Windows users 1 Click u or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Click Printer Home gt Fax gt Edit contact list The Contacts tab of the Fax Setup Utility opens 4 Click Select from phonebook Faxing 85 5 From the Phonebook field choose a phone book 6 Select the contact that you want to add and then click Add to or change list to import the contact Note To add contacts you need to import contacts from the phone books on your computer that are supported by the fax software In addition to the software Address Book you may also have phone books of the mail clients installed on your computer such as Microsoft Outlook 7 Cli
171. paper exit tray is fully extended e When the document to be copied is in place with the settings you want press lt gt to start copying Making copies 1 Load paper 2 Load an original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt EJ gt Copies 4 Press the left or right arrow button to select the number of copies Copying 56 5 From the Copy menu screen press the up or down arrow button to scroll to the option you want to set and then press the left or right arrow button to scroll to the setting you want If necessary press Qf to make a selection 6 Select the copy mode e Press gato switch to color mode e Press to switch to black and white mode When you select color or black only printing the light that corresponds to your choice comes on 7 Press Note The selected copy settings are reset to the factory default after two minutes of printer inactivity Copying an ID card 1 Load plain A4 or letter size paper 2 From the printer control panel navigate to A gt Copy gt EJ gt ID Card Copy 3 Press lt gt and then load the front side of the ID card facedown at the placement corner of the scanner glass 4 Press lt gt 5 When prompted to copy the back side of the ID card press the left or right arrow button to scroll to Yes and then press Gy 6 Load the back side of the ID card facedown at the placement corner of the s
172. pen choose File gt Print Launching an application 1 From the Finder navigate to Applications gt select your printer folder 2 Double click the application that you want to use Use the We Printer Settings Customize settings for fax jobs Create and edit the Contacts list e Configure e mail connectivity settings e Configure the language country date and time Shortcuts Speed up usual tasks with your printer Wireless Setup Set up the printer on a wireless network Assistant Note This application is automatically installed with the printer software if the printer has wireless capability Uninstaller Remove the printer software from your computer X Notes e Your printer may not come with these applications depending on the features of the printer that you purchased or the installation type standard or custom chosen when you installed the printer Using the printer software 27 e To take advantage of the full features of your printer select the custom install option during installation and then select all packages listed Finding and installing optional software For Windows users 1 Click u or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Navigate to Printer Home gt select your printer gt Support gt Online support 4 From the Web site select your printer and then download the driver 5 Install additional o
173. pies 57 enlarging an image 56 ID cards 56 making a copy lighter or darker 57 multiple page images on one sheet 58 on both sides of the paper 59 Pages per Side 58 placing separator sheets between copies 58 reducing an image 56 removing background 59 tips 55 customer support 128 custom size paper printing on 45 D date and time setting 81 default printer setting 52 default printing mode changing 52 defaults restoring factory defaults 19 dial method fax setting 82 dial tone checking 90 dial tone volume adjusting 91 dialing prefix 89 Digital Subscriber Line DSL fax setup 74 digital telephone service fax setup 76 distinctive ring 90 documents faxing using the computer 86 faxing using the control panel 86 loading into the Automatic Document Feeder ADF 39 loading on scanner glass 38 printing 40 scanning for editing 64 scanning using the printer control panel 62 scanning using the touch screen 61 downloading PCL drivers 27 downloading PS drivers 27 downloading Universal Print Driver 27 drivers downloading 27 DSL filter 74 duplex copying automatic 59 copying manual 59 faxing 93 printing automatic 48 duplex printing dry time setting 50 duplex unit location 11 Duplex Unit Missing 134 E EAP 103 EAP MD5 104 EAP TLS 104 EAP TTLS 104 emission notices 168 169 171 172 175 176 energy conserving 7 enlarging an image 56 180 entering fax user information 81 envelopes loading 32 36
174. printable side then see the instructions that came with the envelopes or photo paper Loading paper and original documents 34 5 Adjust the paper guides to rest gently against the left right and bottom edges of the envelopes or photo paper 6 Insert the tray 7 Flip up the paper stop to catch the envelopes or photos as they exit Note For best results allow photos to dry at least 24 hours before stacking displaying or storing Loading paper and original documents 35 Loading various paper types Load up to 150 sheets of plain paper Make sure The paper is designed for use with inkjet printers e The paper guides rest against the left right and bottom edges of the paper 100 sheets of coated paper 25 sheets of photo paper 25 sheets of glossy paper e The glossy or printable side of the paper faces down If you are not sure which side is the printable side then see the instructions that came with the paper e The paper guides rest against the left right and bottom edges of the paper Notes For best results allow photos to dry at least 24 hours before stacking displaying or storing e For best results load more photo paper than needed but do not exceed the maximum amount for your paper type Loading paper and original documents KET RUT oh xe 10 envelopes 36 Make sure e The envelopes are designed for use with inkjet printers e The print side of the
175. printer software Readme files Last minute technical changes or advanced technical reference material for experienced users or technicians Installation software CD Note If you purchased your Dell computer and printer at the same time then documentation and drivers for your printer are already installed on your computer Supplies and accessories for your printer Replacement cartridges Dell Printer Supplies Web site http dell com supplies You can purchase printer supplies online by telephone or in select retail stores X Safety information for preparing to operate your printer Regulatory information Warranty information Product Information Guide Product Information Guide Note The Product Information Guide may not be available in your country or region Note Your printer may not come with some of these programs or some of the functions of these programs depending on the features of the printer that you purchased About your printer 10 Understanding the parts of the printer 1 2 10 Use the Ke 1 Scanner cover Access the scanner glass 2 Scanner glass Scan copy or fax photos and documents 3 Automatic Document Feeder Scan copy or fax multiple page letter legal and A4 size documents ADF 4 _ ADF paper guide Keep paper straight when feeding into the ADF 5 ADF tray Load original documents into the ADF Thi
176. r consumption characteristics of the product Note Some modes may not apply to your product Watts Printing The product is generating hard copy output from electronic inputs 32 Copy The product is generating hard copy output from hard copy original documents 17 Scan The product is scanning hard copy documents 11 Ready The product is waiting for a print job 7 5 Sleep Mode The product is in a high level energy saving mode 4 5 Off The product is plugged into a wall outlet but the power switch is turned off 0 4 J The power consumption levels listed in the previous table represent time averaged measurements Instantaneous power draws may be substantially higher than the average Sleep Mode This product is designed with an energy saving mode called Sleep Mode The Sleep Mode saves energy by lowering power consumption during extended periods of inactivity The Sleep Mode is automatically engaged after this product is not used for a specified period of time called the Sleep Mode Timeout Factory default Sleep Mode Timeout for this product in minutes 60 By using the configuration menus the Sleep Mode Timeout can be modified between 1 minute and 240 minutes Setting the Sleep Mode Timeout to a low value reduces energy consumption but may increase the response time of the product Setting the Sleep Mode Timeout to a high value maintains a fast response but uses more energy Off mode
177. r devices with newer wireless network adapters PURCHASE A NEW ROUTER If your router is several years old then it may not be fully compatible with the newer wireless devices on your network Consider purchasing a newer router that is fully compliant with the 802 11 IEEE specifications Notices 168 Notices Product information Product name Dell V725w Machine type 4449 Model s 7d1 7dE Edition notice January 2012 The following paragraph does not apply to any country where such provisions are inconsistent with local law THIS PUBLICATION IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time GOVERNMENT END USERS The Software Program and any related documentation are Commercial Items as that term is defined in 48 C F R 2 101 Computer Software and Commercial Computer Software Documentation as such terms are used in 48 C F R 12 212 or 48 C F R 227 7202 as applicable
178. r is connected to the same telephone line with an answering machine then you must set Auto Answer to On so that you can receive both your voice calls and your faxes Make sure that the answering machine is set to pick up on fewer rings than the rings set in the printer This lets the other devices pick up the voice calls first If an incoming call is a fax the printer can detect fax signals on the line and takes the call Faxing 90 How many rings should I set If the printer is sharing a line with an answering machine then set the printer to pick up after a greater number of rings than the answering machine For example if the answering machine picks up calls after four rings then set the printer to pick up after six rings This way the answering machine picks up calls first and your voice calls are received If the call is a fax then the printer detects the fax signal on the line and takes over the call If the printer is on a dedicated fax line then you may set the printer to pick up on any number of rings that you want How do I set the distinctive ring for the printer Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection DRPD feature offered by telephone companies This feature allows you to have multiple telephone numbers on one telephone line Each telephone number has a designated ring pattern All Rings Single Ring Only Double Ring Only Triple Ring Only Single or Double Rings Only Si
179. r optional software For Macintosh users 1 From the Finder navigate to Applications gt select your printer folder gt Web Links gt Software Updates 2 From the Web site select your printer and then download the driver 3 Install additional or optional software Downloading PCL and PS drivers Windows only Universal Print Drivers PCL 5 emulation PCL XL emulation and PS emulation can be downloaded from our Web site You need to search for your printer model to view compatible drivers Reinstalling the printer software When you set up the printer using the installation software CD all the necessary software was installed If you encountered problems while installing or if your printer does not appear in the Printers folder or as a printer option when you send a print job then try removing and reinstalling the printer Uninstalling the printer software For Windows users 1 Click u or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Click the uninstaller 4 Follow the instructions on the computer screen 5 Once the uninstall process is complete restart your computer Using the printer software 28 For Macintosh users 1 Close all open applications 2 From the Finder navigate to Applications gt select your printer folder 3 Double click Uninstaller 4 Follow the instructions on the computer screen Installing the printer software Note If you inst
180. rasp the paper and then gently pull it out Note Make sure all paper fragments are removed 2 Touch OK or press depending on your printer model Paper jam in the duplex unit Note The parts inside the printer are sensitive Avoid unnecessarily touching these parts while clearing jams 1 Push down the duplex latches and then remove the duplex unit 2 Firmly grasp the paper and then gently pull it out Note Make sure all paper fragments are removed 145 Troubleshooting 3 Reinsert the duplex unit 4 Touch OK or press depending on your printer model Paper jam in the ADF select models only Note The parts inside the printer are sensitive Avoid unnecessarily touching these parts while clearing jams Check the ADF 1 Press the ADF button and then open the ADF cover Scenario 1 Scenario 2 2 Firmly grasp the paper on both sides and then gently pull it out Troubleshooting 146 Scenario 1 Scenario 2 Note Make sure all paper fragments are removed 3 Close the ADF cover 4 Touch OK or press depending on your printer model Check under the ADF tray 1 Remove the ADF tray Troubleshooting 147 2 Firmly grasp the paper on both sides and then gently pull it out Note Make sure all paper fragments are removed 3 Reattach the ADF tray until it snaps into place 4 Touch OK or press depending on your printer model Paper or specialty media misfeeds These are possible solut
181. read any markings on used paper which could cause the alignment error message to reappear 3 Close the printer 4 Touch OK or press to retry depending on your printer model e Press Xjto clear the message Cannot Collate Job Try one or more of the following e Press Jto continue printing the pages that were saved in the printer memory and then collate the remainder of the print job Press lt to cancel the current print job Change Paper Source to Size Paper Try one or more of the following Select the paper tray with the correct paper size or type Press Jto continue printing after loading the correct paper size and paper type in the default paper tray e Press to cancel the current job Change Paper Source to Size Type Paper Try one or more of the following Select the paper tray with the correct paper size or type Press Jto continue printing after loading the correct paper size and paper type in the default paper tray e Press to cancel the current job Close Printer The printer is open Close the printer to clear the message Troubleshooting 134 Communication Error The printer cannot communicate with the requested destination Try one or more of the following e Make sure your printer and computer are each connected to the Internet through an Ethernet or wireless connection e Make sure your printer is securely connected to the host computer print server or other netw
182. ring the printer on a network For updates check our Web site at depending on your printer model http support dell com Caring for and maintaining the printer Troubleshooting and solving problems About your printer What are you looking for Help using the printer software Find it here Windows Help Open a printer software program or application and then click Help Click Q to view context sensitive information Notes e The Help installs automatically with the printer software e The printer software is located in the printer program folder or on the desktop depending on your operating system The latest supplemental information updates and online technical support Troubleshooting hints and tips Frequently asked questions Documentation Driver downloads Live chat support E mail support Telephone support Dell Support Web site http support dell com Note Select your region and then select your product to view the appropriate support site Support telephone numbers and hours of operation for your region or country can be found on the Support Web site Have the following information ready when you contact support so that they may serve you faster e Service Tag Express Service Code Note The Service Tag and Express Service Code appear on labels located on your printer Software and Drivers Certified drivers for your printer and installers for Dell
183. rinter _ Pa 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer 4 Follow the instructions on the computer screen How are infrastructure and ad hoc networks different Wireless networks can operate in one of two modes infrastructure or ad hoc In infrastructure mode all devices on a wireless network communicate with each other through an access point wireless router In ad hoc mode a computer with a wireless network adapter communicates directly with a printer equipped with a wireless print server Infrastructure Ad hoc Characteristics Communication Through an access point Directly between devices Security More security options WEP or no security Range Determined by the range and number Restricted to the range of individual L of access points devices on the network J Networking 117 Infrastructure Ad hoc Speed Usually faster Usually slower Requirements for all devices Unique IP address for each device Yes Yes Mode set to Infrastructure mode Ad hoc mode Same SSID Yes including the access point Yes Same channel Yes including the access point Yes J We recommend setting up a network in infrastructure mode using the installation software CD Infrastructure mode provides Increased network security Increased reliability e Faster performance e Easier setup Finding the signal strength The signal
184. rinter will not receive faxes even if you have set it to receive faxes automatically Receiving faxes manually 1 Turn off Auto Answer From the printer control panel navigate to gt Setup gt J gt Fax Setup gt QJ gt Ringing and Answering gt QJ gt Auto Answer gt J gt Off gt 2 When the telephone rings and you hear fax tones when you pick up the handset press I on the printer or 9 on the telephone attached to the printer Warning Potential Damage Do not touch the cables or the and aj ports while actively receiving a fax Tips e The default code for answering faxes manually is 9 but for increased security you can change it to a number that only you know You can enter up to 7 characters for your code The valid characters are the digits 0 9 and the characters and e Make sure that the telephone is plugged into the f port on the back of the printer and that the printer is connected to the wall jack through the port Faxing FAQ If skipped the fax setup initially do need to run the installer again to set up the fax You do not need to run the installer again You can set up and configure the fax through the fax software that was installed with the printer software 1 Connect the printer to the telephone line For more information see Setting up the printer to fax on page 71 2 Configure the fax settings using the fax software To access the fax software For Windows users a
185. row button makes the copy lighter Pressing the right arrow button makes the copy darker 5 Press lt p Collating copies using the printer control panel If you print multiple copies of a document then you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Collated Not collated 3 2 3 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt J gt Copies 4 Press the left or right arrow button to select the number of copies 5 Press the up or down arrow button until Collate appears 6 Press the left or right arrow button to scroll to On and then press lt gt Copying 58 Placing separator sheets between copies A separator sheet is a sheet of paper placed between pages copies or jobs based on the setting selected This feature is useful when printing transparencies 1 Load paper 2 Load the original document faceup into the ADF or facedown on the scanner glass 3 From the printer control panel navigate to A gt Copy gt E gt Separator Sheets Note Collate must be set to On for the separator sheets to be placed between copies If Collate is set to Off then the separator sheets are added at the end of the print job 4 Press the left or right arrow button to select a separator sheet setting and then press lt gt Copying multiple pages on one sheet
186. rs that are Wi Fi certified Note If your printer has an IEEE 802 11g wireless print server and you are having issues with an n router then verify with your router manufacturer that the current mode setting is compatible with g devices as this setting varies depending on the router brand or model Supported network security options The printer supports three wireless security options WPA2 WPA WEP and no security WPA2 WPA WPA Wi Fi Protected Access and WPA2 Wi Fi Protected Access 2 offer stronger wireless network security than WEP WPA2 and WPA are similar types of security WPA2 uses a more complex encryption method and is more secure than WPA Both WPA2 and WPA use a series of characters called the WPA pre shared key or passphrase to protect wireless networks from unauthorized access WPA2 WPA passphrases must be e Exactly 64 hexadecimal characters Hexadecimal characters are A F a f and 0 9 or e From 8 to 63 ASCII characters ASCII characters are letters numbers punctuation and symbols found on a keyboard ASCII characters in a WPA passphrase are case sensitive Every device on the wireless network must use the same WPA passphrase WPA security is an option only on infrastructure networks with access points wireless routers and network cards that support WPA Most newer wireless network equipment also offer WPA2 security as an option Note If your network uses WPA2 or WPA security then select WPA Personal when you are
187. rsisecriisicesriveserdidersissseseeiierssseasi seen sa striai ree reses risen D Installing the printer on a wireless NETWOFK ccccsssssssceceeceesesseneseeeeeecescessesneseceeeeeeceesessenssseeseseseceess 95 Advanced Wireless SetUDirnssici niine er a E E A E T A N Nan 102 Installing the printer on an Ethernet NCtWOFk c ccccccccccccccecsssesesesesnsnsnnseeceseesececeeceseeseseeeesesesesee tees 104 Performing network management taskS csesscsccccccssesssssseeccecceecesessesnsseeseeeeeecesseseeseseeeeeeeeseseeenenees 105 Networking FAQ stesccoesssuente cimani n E T R a a a aR Ta 110 Maintaining the printer sessesesseessssssessosecseosessecsssoseossoseessosessesossessosse L24 Maintaining ink cartridges immensi a aE aa N EEA A EAR N ra E EA EE NEURE 124 Cleaning the exterior Of the Printer cccccccssssccccecceeceececesesseesnsnsseeceseeeeececeesesseesesauaueaeaeesseaeeaeeees 125 Cleaning the scanner glass c t csccictudisivazicccnccheggacses et tadeiea dacs ob eta ade cosbaieddadeeen daddedieedsasaantadacdenaatecnteeseetes 126 Moving the printer to another lOCatiOn cccccccccccesssssesssesnsnsseeceseeceececeeeeeseseseseseeeeeseseeeessusessesseneeeeees 126 Troubleshooting isesssssisocsrissessrvessssrsriirossosisssosrsocsosivescsis esessis sosroscssssisis sie ko Before you troubleshooten a EEEE TEE E TEE Eea Te ATEUS 128 If Troubleshooting does not solve your proble m sssssssssssssssssss
188. s allow computers to communicate with only the VPN and no other network at the same time Disconnect from the VPN before installing the driver on the computer or before running the wireless setup on the computer To check if the computer is currently connected to a VPN open your VPN Client software and check your VPN connections If you do not have a VPN Client software installed then check the connections manually using the Windows VPN Client If you would like to have the ability to connect to your local network and to a VPN at the same time then request the system support person for the VPN to allow split tunneling Be aware that some organizations will not allow split tunneling due to security or technical concerns Troubleshooting 166 TURN OFF THE ACCESS POINT WIRELESS ROUTER AND TURN IT BACK ON Wait one minute for the printer and computer to reestablish the connection This can sometimes refresh network connections and resolve connectivity issues ELIMINATE NETWORK CONGESTION If a wireless network is too busy then the computer and printer may have difficulty communicating with each other Some causes of wireless network congestion can include Transferring large files across the network Networked games e Peer to peer file swapping applications e Streaming video e Too many computers on the wireless network at once ELIMINATE SOURCES OF INTERFERENCE Common household items can potentially disrupt wireless network commu
189. s nominales satisfaisantes et certifi par le laboratoire d assureurs UL Underwriter s Laboratories un autre laboratoire Notices 174 agr de type NRTL Nationally Recognized Testing Laboratory ou un organisme de certification agr dans votre r gion ou pays Ceci pr vient tout endommagement de quipement caus par les orages et autres surtensions lectriques Cet quipement utilise des prises de t l phone CA11A Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance
190. s you may not be allowed to continue printing until you replace the specified cartridge e See the User s Guide for a list of supported ink cartridges Load Paper Source with Size Paper Try one or more of the following Load the specified paper in the tray Press jto clear the message and continue printing e Press to cancel the current job Load Paper Source with Size Type Paper Try one or more of the following Load the specified paper in the tray Press Jto clear the message and continue printing Press to cancel the current job Memory Device Error Try one or more of the following Remove the memory device and then reinsert it into the card slot or USB port e Touch OK or press to clear the message Troubleshooting Network x Software Error x is the number of the network connection Try one or more of the following Press gto clear the message e Turn the printer off and then back on to reset the printer Out of Paper in Tray x Try one or more of the following e Load the specified paper in the tray Press to cancel the current job Paper Tray x Detected Try one or more of the following e Press Jto clear the message 136 e Use the arrow buttons to select Change Settings and then select the paper size and paper type of the media loaded Press QJ for each selection Paper Tray x Removed Do one or more of the following Insert t
191. s is recommended for scanning copying or faxing multiple page documents Note Do not load postcards photos small items or thin media such as magazine clippings into the ADF Place these items on the scanner glass 6 ADF output tray Hold documents as they exit from the ADF 7 PictBridge and USB port Connect a PictBridge enabled digital camera or a flash drive to the printer 8 Printer control panel Operate the printer 9 Paper tray Load paper 10 Paper stop Catch the paper as it exits 11 Paper exit tray Hold paper as it exits About your printer 11 Use the ae 12 Scanner unit Access the ink cartridges 13 Ink cartridge access area Install replace or remove the ink cartridges 14 Ethernet port Connect your printer to a computer a local network an external DSL or a cable modem 15 USB port Connect the printer to a computer using a USB cable Warning Potential Damage Do not touch the USB port except when plugging in or removing a USB cable or installation cable 16 LINE port Connect the printer to an active telephone line through a standard wall jack DSL filter i or VolP adapter to send and receive faxes 17 EXT port Connect additional devices telephone or answering machine to the printer and the telephone line Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or
192. service person CAUTION SHOCK HAZARD To avoid the risk of electric shock when cleaning the exterior of the printer unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding A CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the fax feature power cord or telephone during a lightning storm SAVE THESE INSTRUCTIONS About your printer 7 About your printer Thank you for choosing this printer We ve worked hard to make sure it will meet your needs To start using your new printer right away use the setup materials that came with the printer and then skim the User s Guide to learn how to perform basic tasks To get the most out of your printer read the User s Guide carefully and make sure you check the latest updates on our Web site We re committed to delivering performance and value with our printers and we want to make sure you re satisfied If you do encounter any problems along the way one of our knowledgeable support representatives will be delighted to help you get back on track fast And if you find something we could do better please let us know After all you are the reason we do what we do and your suggestions help us do it better Minimizing your printer s environmental impact We are committed to protecting the environment and are continually improving our
193. specialty documents Printing on envelopes For Windows users 1 2 With a document open click File gt Print Click Properties Preferences Options or Setup Navigate to Paper Finishing tab gt Manage Custom Sizes gt New Type a name and adjust the settings as needed to create a custom size and then click OK Navigate to Paper type list gt select the created custom type Navigate to Layout tab gt Page Orientation area gt select an orientation Click OK to close any printer software dialogs Click OK or Print Printing For Macintosh users 1 With a document open choose File gt Page Setup 2 From the Format for pop up menu choose your printer 3 From the Paper Size pop up menu choose your envelope size If no size matches the envelope size then set a custom size Select an orientation and then click OK 4 5 From the menu bar choose File gt Print 6 From the Printer pop up menu choose your printer 7 Click Print Notes Most envelopes use landscape orientation e Make sure the same orientation is also selected in the application Printing on labels Notes e Make sure the top of the label sheet feeds into the printer first e Make sure the adhesive on the labels does not extend to within 1 mm of the edge of the label sheet e Make sure the paper guide or paper guides rest against the edges of the label sheet e Use full label sheets Partial sheets with areas expose
194. ss through such as objects containing metal and concrete Arrange your printer and access point so that the signal is not blocked by such objects REMOVE SOURCES OF INTERFERENCE Other types of radio frequencies can cause problems with the wireless signal on your network resulting to printing issues that seem to come and go Turn off potential sources of interference where possible e Avoid using microwave ovens cordless phones but not cellular phones baby monitors almost any kitchen appliance wireless surveillance equipment or any appliance containing a motor when printing over your wireless network e f another wireless network is operating in the vicinity then change the wireless channel on the access point e Do not place your access point on a printer or other electronic device Such devices can also interfere with the wireless signal Networking 119 ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTION Even when the wireless signal is able to pass through an object it is slightly weakened If it passes through too many objects then it can be significantly weakened All objects absorb part of the wireless signal when it passes through them and certain types of objects absorb enough to cause communications problems Place your access point as high in the room as possible to avoid signal absorption How can I make sure my computer and printer are connected to the same wireless network If the printer is not on the same wirel
195. strength tells you how strongly the computer or printer is receiving the wireless signal from the wireless network Poor signal quality could affect connectivity during configuration Checking computer connectivity 1 From your computer system tray click the wireless icon that corresponds to the software managing your wireless network adapter 2 Check the signal quality Checking printer connectivity From the printer print a network setup page In the Wireless section look for Quality e View the signal strength from the printer control panel Navigate to A gt Setup gt J gt Network Setup gt J gt Wireless 802 11 b g n gt J gt Network Connection Setup gt J gt Wireless gt gt View Signal Quality gt g To improve signal quality remove sources of interference or move wireless devices closer to the access point wireless router Networking 118 How can improve wireless signal strength A common reason wireless printers fail to communicate over a network is poor wireless signal quality If the signal is too weak too distorted or blocked by an object then it cannot carry information between the access point wireless router and the printer If you think signal strength is a problem between your access point and the printer then try one or more of the following Notes The solutions below are for infrastructure networks If you are using an ad hoc network then adjust the computer when the solution suggests
196. support person Information you will need during advanced wireless setup The Wireless Setup Utility does not detect the wireless network SSID for you during advanced wireless setup You must know the following information before configuring the wireless printer settings manually Wireless Mode Check your wireless network type Infrastructure All devices on a wireless network communicate with each other through an access point wireless router Ad Hoc Network devices communicate directly with each other without the use of centralized security or access point Ad hoc mode may be available only in select printer models or operating systems Note Infrastructure is the recommended network configuration because of its faster transfer speeds better security options and ease of configuration Network Name SSID This is the identifying name that distinguishes a network from other networks in the area Channel Auto is selected by default and cannot be changed if the network is configured in infrastructure mode Notes e ifthe network is set up in ad hoc mode then select the channel that other devices in the network are using All devices in an ad hoc network must use the same channel to communicate with each other e The printer can communicate on only one wireless network at a time Configuring the printer for an ad hoc wireless network will keep it from working on any other wireless network either ad hoc or infrastructure Authentic
197. system Notes e The recommended way to set up your wireless network is to use an access point This network setup is called infrastructure network f your computer has My WiFi or Wi Fi Direct then you can create direct connections to your wireless printer For more information see the documentation that came with your computer e The printer can communicate on only one wireless network at a time Configuring the printer for an ad hoc wireless network will remove it from any other wireless network either ad hoc or infrastructure for which it is configured For Windows users 1 Click OP or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Select your printer and then navigate to Printer Home gt Settings gt Wireless setup utility 4 Follow the instructions on the computer screen Note Windows Vista computers may need to be reconnected to the ad hoc network after restarting For Macintosh users 1 From the Applications folder in the Finder or from the Finder desktop double click the printer folder 2 Double click Wireless Setup Assistant 3 Follow the instructions on the computer screen Networking 103 Configuring Wi Fi Protected Setup manually Note Make sure your access point wireless router is Wi Fi Protected Setup WPS certified For more information see the User s Guide If your printer or device has not yet been configured for wireless connection and
198. tatdacscesssaievevuvevatsvanssseveudeiecvsedeossased 40 Printing specialty COCUMENIMS sssssecccceceeccssssssnsnsaeeeceeceecesseseeesessueseeeeeeeeeessususeausasaeeesesens i aaia 43 Working WIth PHOCOSs inssin ea a a Mesvecwles alo ebedicdusavcstalosaeedssivedveddevansdoeveatees eked 46 Printing on both sides of the paper AUPIEXING ccccccceessssccecesesseceecessseeeeecessseeseeceseseeeesesseseeeeseeaaes 48 Managing print ODS a c cc ssiccndescaatccekesibslaceeecducetinsdocccecosvadeceasaulun ddd ce bade tedadccundaedeceadedgongsivndetshaatavsesastaedaets 51 COPYING sevens se E sacs vacav aad waceveauvaveencagsavesaseveussessevenovastevsrovesecsaasonssesaen D TIPS FOR COPYING esis sstecelenssuacecdeagiiesdetavceeadeds cavsdedeoles Sinn dade deh dateasdstasauaasanadacgehesnucawstediclncdiabeesSieadahateatersaetends 55 Making Copies ni a a A E A Sun NGae Ws ed ode is Ge eT eI eT 55 Copying an D Cards goe eaer e aaa e ka ala venga de asain eA Us i aes Maddalena Tinan Eas 56 Enlarging Or reducing iMaBeS cscsscscsscceessesssesnsnseeceeceecescesseseseeessusseeecesesssesseaeeseseeeeeeseseesseseeeseseeees 56 Adjusting Copy Quality s2 coteciseihseesereteacdncehecbdievedeesGadteeedettecesniedeWaebhteeces iuvueeaseand sacs Gaba cene inca A nde 57 Making a copy lighter or Carker ccccccccesesssssesssnsnsececeecescesesnsessaeseeeeeeeeeecessusesseeseaeaeeeeeseseseeesesseseeseeees 57 Collating copies using the printer control
199. te a custom size and then click OK 5 Click Close and then click OK to close any printer software dialogs 6 Click OK or Print For Macintosh users 1 on oOo UU A WwW N With a document open choose File gt Page Setup From the Format for pop up menu choose your printer From the Paper Size pop up menu choose Manage Custom Sizes Adjust the settings as needed to create a custom size and then click OK Click OK From the menu bar choose File gt Print From the printer pop up menu choose your printer Click Print Printing 46 Working with photos Supported file types Documents e pdf Adobe Portable Document Format Images e jpg jpeg jpe Joint Photographic Experts Group e tiff tif Tagged Image File Format Using a flash drive with the printer Make sure the flash drive contains files that are supported by the printer For more information see Supported file types on page 46 1 Insert a flash drive into the USB port Notes e The flash drive uses the same port that is used for a PictBridge camera cable e An adapter may be necessary if your flash drive does not fit directly into the port Warning Potential Damage Do not touch any cables any network adapter any connector the memory device or the printer in the areas shown while actively printing reading or writing from the memory device A loss of data can occur 2 Follow the instructions or select from ava
200. ter 2 If the print queue is not in the list then create a new print queue Creating a print queue For Windows users 1 From the Printer Tasks area click Add a Printer 2 Follow the instructions on the computer screen For more information see the documentation that came with your operating system For Macintosh users 1 From the Print amp Fax area click 2 If necessary click the Default or Default Browser tab 3 Select your printer from the list Note Printers connected to the network or locally through a USB cable may have the same default printer name If necessary use the Name field to rename the printer 4 Click Add Printing 52 Setting your printer as the default printer Your printer should be selected automatically from the Print dialog when you send a print job If you have to manually select your printer then it is not the default printer To set the default printer For Windows users 1 Click Ls or click Start and then click Run 2 In the Start Search or Run box type control printers 3 Press Enter or click OK The printers folder opens 4 Right click the printer and then select Set as Default Printer For Macintosh users 1 From the Apple menu navigate to System Preferences gt Print amp Fax 2 Select the printer from the Default Printer pop up menu or select the printer and click Make Default Changing the default printing mode To conserve ink you can change the default pri
201. ter one minute reconnect the power cord into the power supply and then plug the power cord into the wall outlet 4 Turn on the printer Print job does not print or is missing pages If the Before you troubleshoot checklist does not solve the problem then try one or more of the following MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLY 1 Turn the printer on and then open the printer 2 Make sure the cartridges are inserted correctly The cartridges should click firmly into the matching color slot of the printhead 3 Close the printer SELECT YOUR PRINTER FROM THE PRINT DIALOG BEFORE SENDING THE PRINT JOB Note This solution applies to Macintosh users only 1 With a document open choose File gt Print 2 From the printer pop up menu choose your printer and then click Print If your printer does not appear in the Printer list then choose Add Printer From the list of printers in the Default tab select your printer and then click Add If your printer does not appear in the list then try either of the following e For a USB connected printer remove and then reconnect the USB cable e Fora printer that is wirelessly connected see the Wireless troubleshooting section MAKE SURE THE PRINT JOB IS NOT PAUSED MAKE SURE YOUR PRINTER IS SET AS THE DEFAULT PRINTER RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer Note Make sure the printer is not in Sleep mode Press and hold ly for three seconds to turn off t
202. th a document open choose File gt Page Setup From the Page Setup dialog set the printer paper size and orientation Click OK From the menu bar choose File gt Print From the Printer pop up menu choose your printer From the print options pop up menu choose Layout From the Pages per Sheet pop up menu choose the number of page images to print on each page 42 8 9 Printing 43 Adjust other settings as needed Click Print Printing documents from a flash drive Make sure the flash drive contains document files that are supported by the printer For more information see Supported file types on page 46 1 Insert a flash drive When the printer detects the memory device Storage Device Detected appears on the display If document files are stored on the memory device then the printer automatically switches to File Print mode If document files and image files are stored on the memory device then press the left or right arrow button to scroll to Documents and then press GJ Press the up or down arrow button to scroll to the document and then press gto select the document for printing From the Print Options menu screen use the arrow buttons to select your printing options and then press Qj if necessary Note You may select the number of copies color mode print quality paper source and paper saving options You can also enhance sharpness and use separator sheets Press lt gt Printing
203. that you set in your printer e Schedule to resend the fax at a later time No Caller ID Call Stopped X Your printer stopped the call because the incoming fax has no sender information You may have chosen to block faxes with no Caller ID or faxes without Caller IDs are not allowed in your country or region Disable Block No ID To troubleshoot error messages in the fax software click Help to view the help information for the fax software Network troubleshooting e Network troubleshooting checklist on page 158 e The Continue button is unavailable on page 159 e Computer firewall is blocking communication with the printer on page 160 e Communication with printer lost when connected to Virtual Private Network VPN on page 160 Troubleshooting 158 Network troubleshooting checklist Before beginning to troubleshoot the wireless printer verify the following General Networking Make sure The printer the computer and the access point wireless router are all plugged in and turned on e The wireless network is working properly Try accessing other computers on your wireless network If your network has Internet access try connecting to the Internet over a wireless connection e The printer driver is installed on the computer from which you are performing a task The correct printer port is selected The IP address gateway and network mask are correct for your ne
204. the photo or photos and open them in a photo editing application to edit For Macintosh users 1 Load photo or photos facedown on the scanner glass 2 From the Applications folder in the Finder launch the application you want to use Note Use any application that supports your printer and lets you work with photos such as Image Capture 3 From the list of devices select your printer Note For information on finding the list of devices check the documentation that came with the application or search for Scanning an image in the Search field of the Help menu 4 Adjust the scan settings as needed If applicable click Dion the preview dialog for more information 5 Start the scan job 6 Save the scanned image and then edit it using a photo editing application Scanning 64 Scanning documents for editing An Optical Character Recognition OCR application allows you to edit an original text document that has been scanned In order for this to work you must have an OCR application stored on a local or network computer and you must be able to select it from the list of applications when you set up the scan When selecting settings for the scan select to scan to the local computer or network computer where the OCR is installed For Windows users 1 Load the original document faceup into the ADF or facedown on the scanner glass 2 Click OP or Start 3 Click All Programs or Programs and then select the printer program folder from th
205. then temporarily disable it to load the printer Web page correctly 4 Click Configuration gt TCP IP gt Set static IP address 5 In the Address field type the IP address you want to assign to the printer and then click Submit To verify type the static IP address in the Web browser address field and then press Enter For more information contact your system support person Changing wireless settings after installation To change the wireless settings on the printer such as the configured network and the security key do the following For Windows users 1 Click Por Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Select your printer and then navigate to Printer Home gt Settings gt Wireless setup utility 4 Follow the instructions on the computer screen For Macintosh users 1 From the Applications folder in the Finder or from the Finder desktop double click the printer folder 2 Double click Wireless Setup Assistant 3 Follow the instructions on the computer screen Networking 102 Advanced wireless setup Adding a printer to an existing ad hoc wireless network Before you begin make sure e Your wireless network adapter is properly attached to your computer and is working The ad hoc wireless network that the printer will connect to is available For more information on creating an ad hoc wireless network see the documentation that came with your operating
206. then the computer and printer may not be communicating RESTART THE COMPUTER AND TRY AGAIN REMOVE AND RECONNECT THE USB CABLE CONNECTED TO YOUR PRINTER Cannot print through USB If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CHECK THE USB CONNECTION 1 Check the USB cable for any obvious damage If the cable is damaged then use a new one 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with e lt Note If you continue to have problems then try another USB port on the computer You may have connected to a defective port Make sure THE USB port Is ENABLED IN WINDOWS 1 Click o or click Start and then click Run 2 Inthe Start Search or Run box type devmgmt msc 3 Press Enter or click OK The Device Manager opens 4 Click the plus sign beside Universal Serial Bus controllers If USB Host Controller and USB Root Hub are listed then the USB port is enabled For more information see the computer documentation Troubleshooting 133 REMOVE AND REINSTALL THE PRINTER SOFTWARE Understanding printer messages Alignment Problem Try any of the following e Check the ink cartridges 1 Open the printer and then remove and reinstall the ink cartridges 2 Load a plain and unmarked A4 or letter size paper The printer will
207. to the answering machine To make sure the printer picks up incoming faxes set Auto Answer to On and then set the printer to pick up after a greater number of rings than the answering machine For example if the answering machine picks up calls after four rings then set the printer to pick up after six rings This way the answering machine picks up calls first and your voice calls are received If the call is a fax then the printer detects the fax signal on the line and takes over the call What settings work best with voice mail service Voice mail and fax can share the same telephone line if you subscribe to a distinctive ring service offered by your telephone company This feature allows you to have multiple telephone numbers on one telephone line Each telephone number has a designated ring pattern All Rings Single Ring Only Double Ring Only Triple Ring Only Single or Double Rings Only Single or Triple Rings Only Double or Triple Rings Only The different ring patterns let you know which telephone number was dialed and which device you should use to answer the call If you do not have distinctive ring service then set the printer to receive faxes manually Auto Answer Off This setting lets you receive both voice calls and fax calls but works best if you use voice mail more often You need to turn off voice mail whenever you are expecting a fax How do I change the resolution of the documents that I fax The resolution or fax
208. twork Print a network setup page from the printer to check the network settings All switches hubs and other connecting devices are turned on Ethernet Networking Make sure e The Ethernet cable and connectors are not damaged Check the connectors at both ends for any obvious damage If possible use a new cable The Ethernet cable is firmly plugged in to the printer and to the network hub or wall connection Wireless Networking Make sure The SSID is correct Print a network setup page from the printer to check the network settings e Your wireless security settings are correct Log in to the access point and check the security settings If you are not sure if your security information is correct run the wireless setup again The printer and the computer are within the range of the wireless network The computer and printer are both connected to the same wireless network e The printer is located away from obstacles or electronic devices that could interfere with the wireless signal Make sure the printer and wireless access point are not separated by poles walls or support columns containing metal or concrete Many devices can interfere with the wireless signal including baby monitors motors cordless phones security system cameras other wireless networks and some Bluetooth devices The computer is not connected to a VPN e Your computer firewall is updated to the most recent version and allows the pri
209. ty Using the Printer Settings in Macintosh 1 From the Applications folder in the Finder or from the Finder desktop double click the printer folder 2 Double click Printer Settings 3 Configure the fax settings using the printer software To view the help information for the fax software click Help or o Faxing 84 Creating a contact list You can create a contact list using the Address Book in the printer control panel or the phone book in the fax software If you create a contact list in the printer control panel then the fax software automatically saves those contacts as Phonebook entries Likewise when you add contacts to the fax software the printer automatically saves them to the printer Address Book You can save up to 89 contacts and 10 fax groups in the contact list Creating a contact list using the printer control panel 1 From the printer control panel navigate to A gt Setup gt J gt Fax Setup gt HJ gt Address Book gt 2 To add a fax number to your Address Book a Press the arrow buttons to scroll to Add Entry and then press JJ b Use the keypad to enter the contact name in the Name field e To change a character press the left arrow button e To add a space press the number 0 c Press the up or down arrow button to move the cursor to the Number field d Use the keypad to enter the fax number in the Number field and then press to save the entry e Ifyou want to add another entry then repeat steps a thr
210. ul If the Before you troubleshoot checklist does not solve the problem then try one or more of the following Check THE USB CONNECTION 1 Check the USB cable for any obvious damage If the cable is damaged then use a new one 2 Firmly plug the square end of the USB cable into the back of the printer Troubleshooting 152 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with e lt Note If you continue to have problems then try another USB port on the computer You may have connected to a defective port RESTART THE COMPUTER Scanning takes too long or freezes the computer If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CLOSE OTHER SOFTWARE PROGRAMS THAT ARE NOT BEING USED RESTART THE COMPUTER Cannot scan to a computer over a network If the Before you troubleshoot checklist does not solve the problem then try one or more of the following MIAKE SURE THE PRINTER AND THE DESTINATION COMPUTER ARE CONNECTED TO THE SAME NETWORK MAKE SURE THE PRINTER SOFTWARE IS INSTALLED ON THE DESTINATION COMPUTER Fax troubleshooting e Fax troubleshooting checklist on page 153 e Cannot send faxes on page 153 e Cannot receive faxes on page 154 e Cannot run the fax software on page 155 e Fax error messages on the printer control panel on page 156 For detailed descriptions of common terms
211. urge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Avis r serv aux utilisateurs du r seau t l phonique du Canada Ce produit est conforme aux sp cifications techniques d Industrie Canada Le num ro REN ringer equivalence number num ro d quivalence de sonnerie fournit une indication du nombre maximum de terminaux pouvant tre connect s l interface t l phonique En bout de ligne le nombre d appareils qui peuvent tre connect s n est pas directement limit mais la somme des REN de ces appareils ne doit pas d passer cing Le num ro REN du modem est indiqu sur l tiquette produit situ e l arri re de l quipement Les compagnies de t l phone constatent que les surtensions lectriques en particulier celles dues la foudre entra nent d importants d g ts sur les terminaux priv s connect s des sources d alimentation CA Il s agit la d un probl me majeur d chelle nationale En cons quence il vous est recommand de brancher un parasurtenseur dans la prise de courant laquelle l quipement est connect Utilisez un parasurtenseur r pondant des caract ristique
212. ware imports those settings The changes appear the next time you launch the fax software The printer also saves the settings that you choose in the fax software unless you set the printer to block changes made from the computer Configuring fax settings using the printer control panel 1 From the printer control panel navigate to gt Setup gt QJ gt Fax Setup gt 2 Configure the fax settings using the selections in the menu From here You can Address Book Set up view or print the Address Book Fax Reports e Print activity logs Activity logs let you view the sent and received fax history of your printer e Print confirmation pages or transmission reports These reports let you know if the faxes that you send are sent successfully Ringing and Answering e Set the printer to receive faxes automatically or manually Turn Auto Answer to On or Off e Adjust the ringing volume Set the number of rings This isimportant if you choose to receive faxes automatically Auto Answer On e Set the distinctive ring If you subscribe to the distinctive ring feature on your telephone line then set the correct pattern for the printer in this menu e Enable fax forwarding e Set a manual answer code This is the code you press to receive faxes manually Set the Caller ID pattern that you want Some countries or regions have multiple patterns e Set the printer to fit incoming faxes into a page when printing
213. with Telecom s telepermit requirements are dependent on the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 14B5109 or 80D1877 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland Utilisation de ce produit en Suisse Cet appareil n cessite l utilisation d un filtre de tonalit de facturation suisse n2 de r f rence Lexmark 14B5109 ou 80D1877 devant tre install sur toute ligne recevant des impulsions de comptage en Suisse Ce filtre doit tre utilis pour tout
214. work This is called the MAC Media Access Control address Other devices sometimes use a type of MAC address called Universally Administered Address UAA When installing the printer on a network make sure you select the printer with the correct MAC address The MAC address of the internal print server is a series of letters and numbers MAC XX XX XX XX XX XX Networking 122 Notes e A list of MAC addresses can be set on an access point wireless router so that only devices with matching MAC addresses are allowed to operate on the network This is called MAC filtering If MAC filtering is enabled in your access point and you want to add a printer to your network then the MAC address of the printer must be included in the MAC filter list e If you are using an AirPort base station then the MAC address may be referred to as AirPort ID and MAC address filtering may be accessed through MAC Address Access Control What is an IP address An IP address is a unique number used by devices such as a wireless printer computer or access point wireless router on an IP network to locate and communicate with each other Devices on an IP network can communicate with each other only if they have unique and valid IP addresses A unique IP address means no two devices on the same network have the same IP address An IP address is a group of four numbers separated by periods An example of an IP address is 123 123 123 123 What is TCP
215. x openSUSE 11 4 11 3 and 11 2 Linpus Linux Desktop 9 6 Fedora 14 Debian GNU Linux 6 0 and 5 0 Mint 10 and 9 PCLinux OS 2010 12 and 2010 10 24 When you set up the printer using the installation software CD all the necessary software was installed You may have chosen to install some additional programs The following table provides an overview of various software programs and what they can help you do Using the printer software 25 If you did not install these additional programs during initial installation then reinsert the installation software CD run the installation software and then click Advanced Options gt Install Additional Software Printer software Use the Dell Printer Home referred to as Printer Home raaa e Launch applications or programs e Scan or e mail a photo or document Edit scanned documents e Scan documents to PDF Adjust settings for the printer Order supplies e Maintain ink cartridges Register the printer e Contact technical support e Access the User s Guide Dell Ink Management System Order ink Dell Phone Book referred to as Phone Book Manage your fax contacts Abbyy Sprint OCR Scan a document and produce text that you can edit with a word processing program Dell Wireless Setup Utility referred to as Wireless Setup Utility Set up the wireless printer on a wireless network Change the wireless settin
216. y To significantly cut paper usage and reduce paper waste activate duplex printing 1 From the printer control panel navigate to A gt Setup gt GJ gt Print Mode Setup gt J gt 2 Sided Copy Standalone gt 2 Press the up or down arrow button to scroll to On and then press GJ To optimize energy efficiency reduce the Sleep timeout and Screen Brightness 1 From the printer control panel navigate to gt Setup gt J gt Device Setup gt GJ gt Sleep gt 2 Press the up or down arrow button to select or use the keypad to enter the Sleep timeout value and then press g 3 From the printer control panel navigate to gt Setup gt Q gt Device Setup gt J gt Screen Brightness gt 4 Press the up or down arrow button to scroll to Dim and then press QJ Note If you select 2 Sided Copy Standalone then the printer prints on both sides of the paper duplex for copy and fax jobs and for printing in Windows and Macintosh depending on your printer model Restoring factory default settings Resetting to factory default settings will delete all the printer settings you have previously selected 1 From the printer control panel navigate to A gt Setup gt QJ gt Restore Factory Defaults gt 2 Press the up or down arrow button to scroll to Restore All Printer Settings and then press Using the printer control panel buttons and menus 3 Press the left or right arrow button to scroll to Yes and then press GJ

Dell 7d1 All in One Printer User Manual

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