Home

Brother MFC-9700 All in One Printer User Manual

1. to open it SIS eS Be eR asas M7189 Ae7 19881 R Health Care g E i ft 2 E Benefits 2 ae Se g a x 1 en 8 a ug eo ements x E3 poe mnre an ates a a E p ee a rae Seynoors ae Claim Fom max PapePor Document 2000P1 Bleck amp White 25 6K bytes Z Claim Fom max PepePor Document 2000PT Bleck White Toft Tm 4 Destop View displays items Page View displays each item as thumbnails as a full page Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item e Folders are arranged in a tree structure in the Folder View You use this pane to select folders and view their items in Desktop View e You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder Folders can be nested that is stored in other folders e When you double click a folder its items both PaperPort MAX files and other files appear on the Desktop e You can also use Windows Explorer to manage the folders and items shown in Desktop View 16 2 USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT TEXTBRIDGE FOR WINDOWS ONLY
2. The factory setting option is shown in bold ON SCREEN PROGRAMMING 3 4 Main Menu Menu 2 FAX continued Submenu Selections Options Descriptions Page 3 SET 1 ONE TOUCH Store One Touch AUTO DIAL DIAL numbers so you can dial by pressing 7 1 only one key and Fax Start 2 SPEED DIAL Store Speed Dial numbers so you can dial by pressing 7 2 only four keys and Fax Start 3 SETUP Sets up a Group GROUPS number for 7 3 broadcasting 4 SETUP 1 TRANSMISSION ON Initial setup for REPORTS ON IMAGE Transmission OFF Verification Report 10 1 OFF IMAGE and Fax Activity Report 2 ACT 6 12 24 Hours INTERVAL 2 4 7 Days 10 1 OFF 5 REMOTE 1 FAX FWD OFF Sets the MFC to FAX OPT PAGING AX forward fax messages OR to 9 1 FORWARD call your pager PAGING 2 FAX ON Stores incoming STORAGE faxes in memory 9 2 for remote OFF retrieval 3 REMOTE Personalizes code ACCESS me for retrieving faxes 28 4 PRINT FAX Prints backup copy 3 of incoming faxes 5 5 stored in the memory Now The factory setting option is shown in bold 3 5 ON SCREEN PROGRAMMING Menu Selections 2 FAX 6 REMAINING Check which jobs continued JOBS are in memory 5 6 gt OR cancel a 6 5 delayed fax or 6 6 polling job Options Descriptions Page Main Menu Submenu 0 MISCELLA 1 DISTINCTIVE ON Uses the telephone NEOUS company D
3. 21 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times Return the tab and snap it into the Home position v i Corona Wire Tab A 9 Home Position v Caution If the tab is not at Home position v printed pages may have vertical stripes Reinstall the drum unit into the MFC See Replacing the Drum Unit page 21 21 Close the front cover Plug in the power cord first then the telephone cord Replacing the Toner Cartridge The MFC can print up to 6 000 pages using a high yield toner cartridge When the toner cartridge is running low the LCD shows TONER LOW The MFC is supplied with a standard toner cartridge that must be replaced after approximately 3 000 pages Actual page count will vary depending on your average document type i e standard letter detailed graphics ote It is a good idea to keep a new toner cartridge ready for use when you see the TONER LOW warning Discard the used toner cartridge according to local regulations If you are not sure of them your local Sanitation Department Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge When disca
4. Image Scanning Area Resolution 200x 200 dpi o bh _ _ __ TY Color Type Black amp White bd Scanning Area Letter 8 5x 11in Width 8 5 Length 11 Unit mm inch Adjust Custom Colorsync Intent Perceptual Images Scanner Profile Brother MFC 92 Use Photo Paper o gt i j j j j l j j j j api I I I I i I i I I L 85 Cancel PreScan Scanning a Document into Your Macintosh G3 G4 or iMac Place the original in the ADF Adjust the following settings if needed in the scanner setup dialog box Resolution Color Type Brightness Contrast Scanning Area Click Start When scanning is finished the image will appear in your graphics application USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 19 8 Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but can achieve a finer scanned image Each model has different resolutions See Specification Brother MFLPro Scanner 100 x 100 dpi Image 150 x 150 dpi Scanning Area _ Resolution 200x 200 dpi i 300 x 300 dpi 400 x 400 dpi Color Type Scanning Are 600x 600 dpi X 1200 x 1200 dpi i Width 8 5 up Lengt
5. E Alt Character Menu F1 Help ESC Exit If bi directional communication is enabled between your computer and MFC when it starts the RPC gets the current settings information from your MFC Otherwise RPC shows its default settings If you want to change settings move the cursor to the item you want and select it using the Enter and Cursor keys Then press the Enter key to make the selected settings valid There are four sub menus See table below Select the sub menu you want by clicking on it with the mouse using the cursor keys and the Enter key or by pressing the hot key commands for that sub menu Menu Press the keys Functions Direct Alt D You can directly control the Brother MFC with Access Print Form Printer Alt P Setup You can enter the setting mode to change other printer settings such as margin settings continue mode font and sleep mode Console Config You can change the environment settings for the RPC program color etc Guide You can go to the Guide mode Help You can get Online Help If you press F1 you can get information on a highlighted item FOR DOS USERS 12 3 Remote Printer Console Current Printer Status Information Item Default What This Item Does Media Type Regular Selects the media type Regular Thin Paper Thick Paper Thicker Paper Bond Paper or Transparency Paper Feed Paper S
6. MEC 9700 brother version A ea iy a hs Rania rae ae a If You Need to Call Customer Service Please complete the following information for future reference Model Number MFC 9700 Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this manual with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Ss XZ 1996 2001 Brother Industries Ltd Brother Numbers BREE RRR ERR RRB RRR ERE RR RPE REE RRR REE REESE SS IMPORTANT For technical and operational assistance you must call the country where you purchased the MFC Calls must be made from within that country Brother fax back system Brother Customer Service has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to send faxes to any MFC not just the one from which you are calling Call and follow the voice prompts to receive faxed instructions on how to use the system and your index of fax back subjects If you can t resolve a difficulty with your Brother MFC using this manual call our fax back system and follow the voice prompts to receive faxed instructions about using the system and an index of fax back subjects
7. MFC Connect Failure If the MFC is not connected to your PC and you have loaded the Brother software the PC will show MFC Connect Failure each time you restart Windows You can ignore this message or you can turn it off by deselecting the AutoLoad PopUp check box in the Brother Control Center See How to Turn Off AutoLoad page 15 2 in On Line Documentation on the CD ROM DOS Setup Printing Difficulties I cannot print from my application software Check that the DOS application software interface settings match those of your printer for example if you are using a parallel printer cable you would probably set your DOS software printer port to LPT 1 Check for an error message on the LCD The MFC prints but it prints incorrect information Sometimes it prints a couple of characters and then ejects the pages etc The MFC prints the part of my document but does not print the last page The LCD shows REMAINE A This is an indication that your application printer emulation Prints setting and the MFC s printer emulation do not match Check your application software to make sure you selected the correct printer driver The MFC emulates HP LaserJet IIP Try setting the MFC to HP emulation in Remote Printer Console and then select the HP LaserJet IIP printer in your application software This is common problem first with database software and part of spreadsheet software when they are not cor
8. DIALIHGHGH1 Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking the Jobs Status page 6 5 Press Menu 2 6 Jobs waiting to be sent from memory appear on the display If there are no jobs the LCD shows NO JOB WAITING amp REMATHING wt If you have more than two jobs waiting press lt or to select the job you want to cancel and then press Set Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop Exit PC FAX Receive Mode You can switch PC FAX Receive Mode on and off as needed If you want your fax messages to go directly into your PC make sure the MFL Link Pro suite setting is ON If you want faxes to print on your MFC when they arrive you can switch MFL Link Pro suite mode to OFF See On Line Documentation on the Brother CD ROM Press Menu 2 1 7 Pres amp or to select ON or OFF and then press Set Press Stop Exit SETUP RECEIVE 5 6 Setup Send Before You Begin 6 1 You can send a fax from the ADF Automatic Document Feeder or from the scanner glass Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings add a cover page and select a comment set the contrast or resolution send using overseas mode or delayed fax timer polling transmission or real time transmission After each
9. cc eeeeeceeseeeseeeeeeseeeeeaeeseeeseeeeees 15 10 Formati sesessccsdeceistsvenesedsesiasedetecosesebstdetsgvedensteapacsuapeioes 15 10 Show QuickSend Menu ccscccsssseesesteeessteeesees 15 10 Q ickSend Listrinenn 15 10 Scan to Word Processor ssssseseeseseeseesreerereereerereeresreresrrersees 15 11 xvi Scanner Settings 5 6 sssccsssscegesesccessesasoessessonepsoseseeses ovsesater 15 11 Word Processor simsii naciai 15 12 User Defined Button eee cseceeeeseceeeeseeeeeeseeeaeeneees 15 13 Scanner Settings irora neen E EA 15 13 Target Application cee ceeeseeeeeseeeeeeeceeeeneeeseearenes 15 13 COPY evsnessahescssceeidaisbaieadbedysslosaa peawscansbededesena cheese peebdacbatea tapes sais 15 14 SCanMer Set gs cee c c ces sesscsaccesessesscvnesessitecaeseceseeveesects 15 14 Copy Seting S i EE 15 14 Senda Fax porpura n EN A R N ENERE 15 15 Scanner Settings sissien i E EER 15 15 Fax Setting S enes des cede sseyassaesbsvnbevivvesiany 15 15 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge For Windows Onlly sssscssssssseee 16 1 Using ScanSoft PaperPort and TextBridge 0 0006 16 1 Viewing Items in ScanSoft PaperPort for Brother 16 2 Organizing Your Items in Folders eee eee 16 2 Links to Many Other Applications 00 0 eee 16 3 Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit 16 3 Importing Items from Other Appli
10. Checking the Drum Life oo eeeeeeseereeeeeees 21 22 Important Information e esessesossossesossessesossessesossosossossessesossesosses 22 1 Standard Telephone and FCC Notices 0 ecesceesceeeseeeeeeares 22 1 Laser Safety fess ssckediet aca nni aiee a aE E eiS 22 2 FDA Regulations ceseceesceeseeeesceeeeeeescecseceneeeeeees 22 2 Federal Communications Commission FCC Declaration of Conformity For USA Only eee eee eeseeseeeeeereeees 22 3 Importatori enna eae ccc et 22 4 Industry Canada Compliance Statement For Canada Only ceceesceeesceseeeseceseeeeeeceneeeeneeeeeres 22 4 Important About the Interface Cable ee 22 4 Warranty prepne on ae E E E ORES 22 4 International ENERGY STAR Compliance Statement 22 4 Important Safety Instructions eseseeeeeeeeeeeeeeeererrersrerereesereree 22 5 TradematkS eroic iernare rE E E E E E 22 7 EST T t I E ET A A E EE G 1 Specifications sscsccciscccsscecsesseseccssessciesesseessossesassessenasustescsssssdsouaseonsnaae S 1 Product Description i5 cssccsisisesieeessessteed cancdesvageesousstesasagniweeeaes S 1 TAK PR ETA E ET ETE E T S 1 Printet osie iienaa oeeie e r eaa EA R EE EE EEEa S 2 Computer Requirements 00 cece es seeesseseeeseeeeeeneeeeeeateees S 3 Parallel Interface nseni E ES S 4 USB Universal Serial Bus Interface cceeeceeesreees S 4 Resident FOMts c csicise candcasspseessverasdocebenedvanescsesboatanceusnanesavs S 5 Symbol Sets Chara
11. canceling fax forwarding 9 4 fax jobs in memory 5 6 jobs awaiting redial 6 6 paging 9 4 cleaning routine maintenance drum unit 21 18 printer 21 17 scanner 21 16 connecting 2 8 copy 11 1 contrast 11 4 enlarging 11 3 photographs 11 9 quality 21 7 scannable area 11 1 single 11 1 using ADF 11 1 using scanner glass 11 2 cover page composing 6 7 custom comments 6 8 for all faxes 6 9 for next fax only 6 8 printed form 6 9 credit card numbers storing 7 4 custom telephone features 2 13 21 7 Customer Service i Date and Time 4 2 dialing a pause 7 6 access codes 7 4 automatic fax redial 6 4 credit card numbers 7 4 fax redial 7 6 Groups 7 5 One Touch numbers 7 4 search 7 3 Speed Dial numbers 7 4 drivers Macintosh printer 19 1 scanner 19 1 19 8 INDEX l 1 Windows PC FAX 17 15 printer 13 1 14 1 scanner 16 4 drum unit checking remaining life 21 22 installing 2 4 replacing 21 21 dual access 6 4 Easy Receive 5 3 ECM Error Correction Mode 1 6 emergency numbers 22 1 envelopes sizes 2 5 error messages on LCD 21 1 CHECK PAPER 21 1 NOT REGISTERED 21 2 OUT OF MEMORY 11 2 extension telephone using 5 4 external telephone 2 9 fax codes changing 5 4 Fax Receive Code 5 4 Remote Retrieval Access Code 9 3 Fax Forwarding changing remotely 9 4 9 5 programming a number 9 1 setting up at machine 9 1 Fax Storage printing from 5 5 setting 9 2 fax stand alone receiving 5 1 difficulties 21 6
12. cursor after the last correct letter Then press Stop Exit all letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating Letters If you need to enter a character that is assigned to the same key as the previous character press gt to move the cursor to the right Special Characters and Symbols Press gt for space amp 4 Press for 3 lt gt 4_ Press 0 for EAEEICEOO INITIAL SETUP 4 4 4 5 Setting the Ring Volume Press Menu 1 4 1 1 RIHG Press or to select OFF LOW MED or HIGH and then press Set Press Stop Exit Setting the Beeper Volume You can set the beeper to LOW HIGH or OFF The default setting is LOW When the beeper is set to LOW or HIGH the MFC beeps every time you press a key or make an error and when fax sending or receiving has finished Press Menu 1 4 2 Press amp or to select your option When the LCD shows the option you want press Set Press Stop Exit Setting the Speaker Volume You can set the volume of the MFC s one way speaker Press Menu 1 4 3 Press amp or to select OFF LOW MED or HIGH and then press Set Press Stop Exit Memory Storage In the event of a power failure all menu settings are stored permanently GENERAL SETUP SETUP RECEIVE SET AUTO DIAL REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE
13. high temperature and high humidity may cause this condition to occur ANGE DRI The whole page is printed black Black Page Clean the MFC s interior and the primary corona wire of the drum unit See page 21 18 Also do not use heat sensitive paper as it will cause this problem After cleaning if the printed pages are still black or the LCD shows CHANGE DRUM SOON replace the drum unit with a new one The drum unit may be damaged 21 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE Print Quality Difficulties Cont Nothing printed on the page White Page Make sure that the toner cartridge is not empty Wipe electric terminals referring to Routine Maintenance and Cleaning the Drum Unit on pages 21 16 and 21 18 Make sure that a torn piece of paper does not remain on the scanner window Printed pages are marked at regular intervals Example of Regular Marking Markings may disappear by themselves Try copying multiple pages to clear this problem Markings may occur if the MFC has not been used for a long time A possible cause is that the surface of the drum is scratched You must then replace the drum unit with a new one If the markings do not disappear it may be that the drum was marked or damaged by excessive exposure to light In this case replace the drum unit with a new one Printed pages are blurred at the center or at either edge Blurr
14. it may create a problem in the operation of your MFC If you have Voice Mail on you phone line please read the following carefully Distinctive Ring The term Distinctive Ring is used by Brother to identify a phone company service that is given many names depending on the telephone company you are using For example this service may be called SmartRing RingMaster Teen Ring Indent a Call or Indent a Ring What Does Your Telephone Company s Distinctive Ring Do Your telephone company s Distinctive Ring service allows more than one number to be on the same phone line If you need more than one phone number it is an inexpensive alternative to paying for an additional line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your MFC e Please consult your telephone company for availability and rates Mote What Does Brother s Distinctive Ring Do The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service You can dedicate the new phone number on your line to receiving only faxes You must purchase your telephone company s Distinctive Ring service before you program the Brother MFC to work with it TELEPHONE SERVICES 8 1 Note Do You Have Voice Mail If you have Voice Mail on the p
15. It will wait until the time you have entered to send the fax The number of pages you can scan into memory varies with the data they contain Delayed Batch Transmission Before sending the delayed faxes your Brother MFC will economize by sorting all the messages in memory by destination and scheduled time All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission Press Menu 2 2 5 Press amp or to select ON or OFF and then press Set Press Stop Exit to exit Setting Up for Polling Transmit Polling Transmit is when you set up your MFC to wait with an original in the ADF so another fax machine can retrieve it Place the original face up in the ADF or face down on the scanner glass Press Menu 2 2 7 Press amp or to choose ON or OFF and then press Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Press Fax Start and wait for the fax to be polled If you pressed 1 in Step 4 the original remains in the ADF until your MFC is polled If you must use your MFC before the polled transmit occurs you must cancel this job SETUP SEND Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your MFC to do three types of easy dialing One Touch Speed Dial and Groups for Broadcasting of faxes You can store names with t
16. Potsvile NJ 08888 0 Cancel Enter the required User information This information is required to create the Fax Header and Cover Page To save the User Information click OK 17 3 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Setting Up Sending To access the Sending tab from the Brother PC FAX Setup dialog box by clicking the Sending tab Brother PC FAX Setup 2 x User Information Sending Speed Dial Facsimile style only Dial Setting Outside line access Header Network PC FAX IV Include header T Enable Addressbook file feAWINDOWS SYSTEM32 address ba2 Browse User interface C Simple style Facsimile style Cancel Outside Line Access Enter the number needed to access an outside line This is sometimes required by the local PBX telephone system Include Header To add header information to the top of the fax pages being sent check the Header box Address Book File You can select different database files for use with the Address Book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file Internet PC FAX You can use the Internet PC FAX if you have the optional NC 8100h network board When you use it check the Enable box See Chapter 14 in NC 8100h User s Guide SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 4 User interface To select User Interface for the sending
17. driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or very thick paper is not recommended 13 2 USING THE BROTHER MFC AS A PRINTER Caution When you use manual duplexing it is possible that a paper jam may occur or the print quality might not be satisfactory See Paper is Jammed in the Paper Cassette page 21 4 Front Output Bin The MFC ejects paper with printed surfaces face down into the output bin in the front of the MFC Unfold the output bin extension to support the printed pages To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits Manual Feed Slot Your MFC has a manual feed slot above the paper cassette You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper cassette For information about Acceptable Paper see page 2 5 Insert the sheet of paper with the side you wish to print on face up in the manual feed slot Use the manual feed slot to print or copy on envelopes labels card stock or thicker paper USING THE BROTHER MFC AS A PRINTER 13 3 Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you
18. software application manual What paper can I use You can use plain paper envelopes transparencies and labels that are made for laser machines For information on paper you can use see Acceptable Paper page 2 5 How can I clear paper jams See Paper Jam page 21 4 Print Quality Difficulties Printed pages are curled Thin Paper 17Ib 18 41b can cause this problem Make sure you select the Paper Type that suits the paper in your multi purpose sheet feeder See Paper Type page 11 8 and 11 9 and Media Type page 14 4 Printed pages are smeared Rough surfaces or thick media can cause smeared pages OR the toner to smear Make sure you select the correct Paper Type that suits the paper in your multi purpose sheet feeder See Paper Type page 11 8 and 11 9 and Media Type page 14 4 Printouts are too dark or light Adjust the print conditions in the Print Density setting It has been factory set to the middle position See Setting the Print Density on page 5 4 Printed pages contain white stripes White Stripes or Faint Images You may fix this by wiping the scanner windows with a clean soft cloth See Routine Maintenance and Cleaning the Drum Unit on pages 21 16 and 21 18 If you still see white stripes or faint images and the LCD shows CHANGE DRI replace the drum unit with a new one Check the MFC s environment Conditions such as humidity high
19. value from 0 to 500 dots These values except Yoffset and Xoffset are overidden by settings within your application software 2 These values depend on the paper size settings Font Configuration Item Default What This Item Does Font Source Internal Font name Pitch 10 Symbol Set Brogham10 Internal Selects a font from any of the printer s internal fonts Brougham 10 12 and Letter Gothic16 66 Selects the font size of the selected font If you selected the Brougham or LetterGothic font Pitch is shown in the selection box Selects the symbol set FOR DOS USERS 12 5 Other Configuration Item Default What This Item Does Auto LF Off Selects Auto LF On or Off Auto CR Off Selects Auto CR On or Off Auto Wrap Off Selects Auto Wrap On or Off Auto Skip On Selects Auto Skip On or Off Console Configuration Category File Function Environment Sets the Buzzer on off Color for Remote Print Console For more information on RPC see the Help Information in the program 12 6 FOR DOS USERS Using the Brother MFC as a Printer Special Printing Features Windows Printing The dedicated printer driver and TrueType compatible fonts for Microsoft Windows 95 98 98SE and NT4 0 2000 Professional are available on the CD ROM supplied with your MFC You can install them easily into your Windows system using our installer program The driver supports
20. 4 also personalize ORE these codes 4 AUTO ON Reduces size of REDUCTION image 5 3 OFF 5 PRINT Makes prints DENSITY WEDS darker or lighter Fa 6 POLLING RX ON Sets up your MFC to poll another 5 5 fax machine OFF 7 PC FAX ON Turn ON if PC is RECEIVE connected to MFC 5 6 for PC receiving of OFF messages Mot The factory setting option is shown in bold 3 3 ON SCREEN PROGRAMMING Menu Main Menu Submenu Selections Options Descriptions Page 2 FAX 2 SETUP 1 CONTRAST AUTO Changes lightness continued SEND or darkness of a fax S LIGHT you are sending 6 6 S DARK 2 FAX STANDARD Changes the default RESOLUTION one H setting of fax 6 7 PHOTO resolution 3 DELAYED Sets the time of day TIMER that delayed faxes 00 00 will be sent 6 10 4 DELAYED ne Sends documents 6 10 FAX later 5 BATCH TX Sends all delayed ON faxes that are to the same fax number and at the same OFF time as one transmission 6 11 6 REAL TIME NEXT FAX ONLY You can send a fax TX ON without using 6 5 OFF memory 7 POLLED TX Sets up your ON MFC with a document to be retrieved by OFF another fax machine 8 COVERPG NEXT FAX ONLY Automatically SETUP ON sends a cover page 6 8 6 9 OFF you program PRINT SAMPLE 9 COVERPAGE Programs MSG customized 6 8 message for fax cover page 0 OVERSEAS ON Adjusts for MODE sometimes difficult 6 10 overseas OFF transmissions
21. 9 3 Using Remote Retrieval Access Code eee eects 9 3 Remote Commands 0 00 0 eee eeceseeseeseceseeseeeseeeeeseeeeeeaeeaes 9 4 Retrieving Fax Messages ceseeseseeseesseeseeseeeseeseeeseeaes 9 5 Changing Fax Forwarding Number 9 5 Printing Reports scsccsscsscssscsssscssccssssessscescsscsssesssssessssesserees 10 1 MFC Settings and Activity eseeseeseeeeeeeeeeeeneeeaeeees 10 1 Customizing the Transmission Verification Repott 10 1 Setting the Fax Activity Report Interval oe 10 1 Using the Reports Key eee ceeeseceeeeeeeeeeseeeseeseees 10 2 Making Copies sccccscscsscssscsssccccssscsccscscccsscssscsscccscessccscssscesesees 11 1 Basic Copy Operations ceeceeeeeseeesceeeeseceeeseeeeseseeeeseeaees 11 1 Making a Single Copy Using the ADP 11 1 Making Multiple Copies Using the ADP 11 1 Single or Multiple Copies Using the Scanner Glass 11 2 Out of Memory Message eee eeeeeeseseeeeeeeeeseeeeeseees 11 2 Temporary Copy Settings eee eee eeecseceeeseeeseseeeeeesees 11 3 Copying Using Multiple Settings eee 11 3 Using Enlarge Reduce Key 0 cece eeeeceeseeeeeseeeeeeees 11 3 Copy Contrasts sscisciicssiesnctisci ada dass sap cla i si Using the Options Key Copy Mode Type of Original 11 5 Sorting Multiple Copies Using the ADF ee 11 5 Special Copy Options Using the ADP ee 11 6 Special Copy Options Using the Scanner Glass 11 6 DMD EE EE EE ci
22. Book dialog box will appear E3 Brother Address Book iof x File Edit Help c ai 908 555 1234 908 704 2312 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add edit and delete stored information for members and groups In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear Name E Joe Smith Title M Company Borther Intemationl Cop 0000 Department Sales Job Title Sales Ree o Street Address 100 SomeSteet 0 City LOO sis State Province N Zip Code Post Code fossoz o Country Region USA Business Phone 908 555 1234 Home Phone E d Fax 908 555 1234 Mobile Phone o E Mail joe smith com MFC E mail Address cet If you use the optional NC 8100h network board see Chapter 14 in NC 8100h User s Guide In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click the OK button to save the member s information SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 8 Setting Up a Group for Broadcasting If you repeatedly send the same PC FAX to multiple recipients you can combine members into a Group In the Brother Address Book dialog box click the icon to create a group The Brother Address Book Group Setup dialog box appears Brother Address B
23. ID has already been programmed the LCD prompts 1 to make a change or 2 to exit without changing NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to program this information into your MFC you should complete the steps described on pages 4 2 and 4 3 4 3 INITIAL SETUP Entering Text When you are setting certain menu selections such as the Station ID you may need to type text into the MFC Most number keys have three or four letters printed above them The keys for 0 and don t have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Key once twice three times four times 2 A B C 3 D E F 4 G H I 5 J K L 6 M N O 7 P Q R S 8 T U V 9 WwW X Y Z Inserting Spaces If you want to enter a blank space press twice Making Corrections If you entered a letter incorrectly and want to change it press lt to move the
24. L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the MFC Triplex Adapter Two Line Phone L1 L2 L1 L2 Two Line MFC External TAD You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the MFC s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD 2 12 ASSEMBLY AND CONNECTIONS Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the MFC to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you It is advisable to have a separate line for the MFC You can then leave the MFC in FAX mode to receive faxes any time of day or night If the MFC is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received As with all fax units this MFC must be connected to a two wire system If your line has more than two wires proper connection of the MFC cannot be made If You are Installing the MFC to Work with a PBX It is not gu
25. MSG from SETUP SEND You may have to reset the date and time Turning On Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and back one hour in the Fall Press Menu 1 6 Press amp or to select ON or OFF and then press Set Press Stop Exit INITIAL SETUP Toner Save You can conserve toner using this feature When you set Toner Save to ON print appears somewhat lighter The default setting is OFF Press Menu 1 7 Press lt amp or to select ON or OFF and then press Set Press Stop Exit Sleep Mode Setting the Sleep Mode reduces power consumption while the MFC is idle You can choose how long the MFC is idle from 00 to 99 minutes before it drops into sleep mode The timer automatically resets itself after the MFC receives a fax or PC data or makes a copy The default setting is 5 minutes Press Menu 1 8 Use the Dial pad to enter the length of time the MFC is idle before it drops into sleep mode 00 to 99 minutes and then press Set Press Stop Exit If you make copies frequently make the idle time long enough so you won t always be waiting for the MFC to warm up Setting Tone Pulse Dialing Mode For Canada Only Your MFC comes set to accommodate tone multi frequency dialing service If you have pulse rotary dialing service you need to change the dialing mode
26. Page check box When you are ready to send your fax click the Send l icon If you wish to cancel the fax click the Ke icon SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 14 Sending a File as a PC FAX Using the Facsimile Style Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear brother Ei Cover Page On P Speed Dial 1 ft 2 ft 3 Pi O20 s0l40isc pgg mss A Pause m Redial R ES Ej fal Clear L E Address Book M BOB x0 Gem 17 15 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Enter the fax number using any of the following methods a Enter the number using the dial pad b Click any of the 10 Speed Dial buttons c Click the Address Book button and then select a Member or Group from the Address Book Mote If you make a mistake you can use the click the Clear button to clear all the entries To include a cover page check the Cover Page option You can also click the Cover Page button i _ to create or edit an existing cover page Click Start to send the fax 9 If you wish to cancel the fax click Stop Redial If you want to redial a number click Redial button to scroll through the last five fax numbers and then click Start Setting Up PC FAX Receiving For Windows Only You ca
27. SETUP SEND menu selections are temporary settings that allow you to make adjustments for each fax you send However you can set up your cover page and cover page comments in advance The Cover Page Setup and Cover Page Message menu selections change the default settings SETUP SEND Composing Your Own Comments You can set up two custom comments Press Menu 2 2 9 Press or to choose position 5 or 6 for your customized comment and then press Set Use the dial pad to enter your customized comment and then press Set See Entering Text page 4 4 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Cover Page for the Next Fax Only Make sure the Station ID is set up see page 4 3 This feature does not work without the Station ID You can set the fax to send a cover page with a particular fax This cover page will include the number of pages in your original Place the original face up in the ADF or face down on the scanner glass Press Menu 2 2 8 When the LCD shows NEXT FAX ONLY press Set Press amp or to select ON or OFF and then press Set Press lt amp or to select one of the standard or custom comments and then press Set Enter two digits to indicate the number of pages you are sending and then press Set For example press 0 2 for 2 Enter 0 0 to leave the number of pages blank If
28. Step 1 Adjust the settings for Resolution Color Type Scan Type Brightness Contrast and Size in the Scanner Setup window as needed Select the Start button This time only the selected area of the document will appear in the PaperPort window In the PaperPort window use the options available in the Markups pull down menu and the Crop option in the Options pull down menu to refine the image USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT TEXTBRIDGE FOR WINDOWS ONLY 16 7 Setting Up and Using PC FAX For Windows Only Introduction BEE HE BRE BRR RR RR RRP RRP RR RPP RRR RRR RRP RRP ee 2 g This chapter outlines the basics of the Brother software so you can get started using the Multi Function Link Pro software Detailed installation and setup instructions are in the On Line Documentation section of the Brother CD ROM that is included with your MFC Check the online README WRI file in the root directory of the CD ROM for last minute important information and troubleshooting tips that were not included in the On Line Documentation Multi Function Link Pro software for your MFC includes ScanSoft PaperPort for Brother and ScanSoft TextBridge See Chapter 16 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge For Windows Only Brother Resource Manager The Brother Resource Manager application must be running for you to use your MFC with your Windows
29. Super Fine and Photo Ring Delay The number of rings before the MFC answers in FAX mode Ring Volume Volume setting for the MFC s ring scanning The process of sending an electronic image of an original paper document into your computer ScanSoft PaperPort for Brother Document management application where you can view received faxes and scanned originals ScanSoft TextBridge Optional Character Recognition OCR software that converts a scanned image of text into text you can edit in your word processing application Search You can scroll through an alphabetical listing on the LCD of the One Touch and Speed Dial numbers you stored Speed Dial A preprogrammed number for easy dialing You must press the Speed dial button and then two digit code to start the dialing process GLOSSARY G 3 Standard resolution 203 Xx 98 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 203 x 392 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack for EXT TEL TAD mode temporary settings You can select certain options for each fax transmission or copy you make without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones transmission The process of sendin
30. To C Resolution 300 dpi 600 dpi Paper Source Auto Select v Media Type Econon M Gray Scale Save Settings If you are ready to send your fax click Send Fax Follow the steps on page 19 3 for sending a fax USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 19 6 Using Brother TWAIN Scanner Driver with Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN Scanner driver can be used with application that supports the TWAIN specification You can use PaperPort for scanning PaperPort Desktop B E Sample Fies 7 PaperPort Items in Sample Files 8 Total Items Favorite Folders RY arcicies RG snk Statements IS sample Fites Beit RY saved Faxes RL Saved Photocopies RY exes Letter Welsh Cow 19 7 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Accessing the Scanner Run your PaperPort software You will see the PaperPort icon in the upper right corner of your screen The first time you use the Brother TWAIN driver set it as the default by choosing the Select Source and then click the PaperPort icon Afterward for each original you scan choose Acquire Image by clicking the PaperPort icon The Scanner setup dialog box will appear Brother MFLPro Scanner
31. and operational assistance you must call the country where you purchased the printer Calls must be made from within that country Error Messages As with any sophisticated office product errors may sometimes occur If this happens your MFC often identifies the problem and displays an error message The table below explains the most common error messages You can correct most problems by yourself If you need additional help call the Brother fax back system In USA In Canada 1 800 521 2846 1 800 681 9838 1 514 685 5381 In Montreal Error Message Cause Action CHANGE DRUM The drum unit is near the end of its Use the drum unit until you have a SOON life print quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and then press Stop Exit 2 Press 1 to reset CHECK PAPER The MFC is out of paper or paper is Refill the cassette or remove the paper CHECK PAPER not properly loaded in the paper and load it again 1 cassette CHECK PAPER 2 CHECK PAPER When you see this error the paper in Either load the appropriate size paper SIZE the cassette does not match the paper or change the default setting See size you set in Menu 1 1 page 4 1 CHECK SCAN The scanner lock is locked Release the scanner lock lever and LOCK then press Stop Exit COMM ERROR Poor phone line quality caused Try the call again If problem c
32. directly to a file E mail word processor or graphic application of choice Copy operations PC Faxing using the Brother PC Fax software MFC 9700 AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center Y icon will appear in the task bar If you don t want the Control Center to load automatically you can turn off AutoLoad If the Control Center E icon does not appear in your task bar you will have to install this software From the Start menu select Programs Paper Port and then double click Brother SmartUI PopUp 15 1 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER How to Turn Off AutoLoad Left click the Control Center ie icon and then click Show When the Control Center icon appears left click the Smart Click ie Control Center button A dialogue box with a check box labeled AutoLoad Pop up will appear r Pop Up Setting AutoLoad Pop Up r Global Scanner Settings Resolution hono Color Made Black amp white Scan Size fleter85xt1in OO a Contrast sama aaa Tana a Save Settings Restore Defaults Uncheck the AutoLoad Pop Up option Using the Scan Keys You can use the Scan keys on the control Pa PaPe F gt anel to scan originals into your word Emal mage OR A p S y O a processing graphics or E mail applicati
33. e ISO61 Norwegian 2 e ISO10 Swedish e ISO4 UK e ISO16 Portuguese e ISO25 French e ISO84 Portuguese e ISO69 French e ISO85 Spanish e HP German e PC 8 e ISO21 German e PC 8 D N e ISO15 Italian e PC 8 Turkish e ISO6 ASCII e PC 850 e Legal e PC 852 e ISO2 IRV e PC 860 e PC 863 e PC 865 If you want to know which characters are in each symbol character set print the CHARSETS PRN file from The Print Form option in the Direct Access Menu of the Remote Printer Console Program SPECIFICATIONS 5 2 HP LaserJet IIP w iC 090 0 10 10 BD tS Hh ee ETE E E ee er O a ZOOO010O X BOOOD gt am oer eee ee er one H ee iet I to tii std ete 2 G mt bt t M m omm eee O10 VID OD mod ws O10 is a Me Hasar Aw 7 a R ee v eee ee r 2s i r E E eee ale E 10 0 0 UO BAT OOK a A SK N G M Ome IMO B tO arth wmv 3B gt FK NN Mm wr SHVYDON DEH neA BE O ac a EA i ARa E E EE E a E E a a wn OMNHEO gt FEM HN HH mt l lt t t t TeOKMVOMHLUODHHKYEZO s Drt a foes eS we 38 MOF NM TMNOP AHH eV HAM m ma me aea A O wD WM ede UNIO OD w N gt AAPG al Ll e ISO Latini A A 10 0 LUL LUIZ O UH OB LOZO i Or NmMewrnNwVrFroamnemuowW amp tiie ig ee OS A ee it Ket IMM 23 24 40 SB 5C 5D 5E 60 7B 7C 7D 7E character set The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set For other characters The followi
34. erasing from memory 9 4 forwarding 9 1 9 4 polling 5 5 printing from memory 5 5 reducing to fit on paper 5 3 retrieving from a remote site 9 5 1 2 INDEX sending automatic fax redial 6 4 automatic transmission 6 4 broadcasting 7 5 canceling from memory 6 6 contrast 6 6 delayed 6 10 from memory dual access 6 4 in real time 6 5 manual transmission 6 4 overseas 6 10 polling 6 11 resolution 6 7 timer for delayed sending 6 10 using multiple settings 6 1 using scanner glass 6 3 FCC notices 22 1 Groups dialing 7 5 jacks converting telephone wall outlets 2 11 EXT jack on MFC TAD answering machine 2 9 EXT jack on MFC external telephone 2 9 triplex adapter 2 11 jams 21 3 original 21 3 paper 21 3 21 5 LCD Liquid Crystal Display 3 1 Macintosh G3 G4 or iMac 19 1 maintenance routine 21 1 manual feed slot 2 5 2 7 manual transmission 6 4 multi purpose sheet feeder 2 5 2 6 OCR ScanSoft TextBridge 16 1 One Touch numbers accessing with Shift key 7 1 changing 7 2 dialing 7 4 listing 10 2 storing 7 1 packing list 2 1 Pasing programming your pager number paper jams 21 4 loading 2 6 size 2 5 4 1 specifications S 1 phone line connection 2 8 difficulties 21 6 21 7 multi line PBX 2 13 roll over lines 2 11 two line system 2 11 2 12 Polling 5 5 receiving 5 5 sending 6 11 sequential receiving 5 6 power cord 2 8 electrical outlet 2 8 failure 4 5 print 13 1 density 5 4 difficu
35. file in the root directory of the CD ROM for last minute important information and troubleshooting tips not included in the On Line Documentation J Before You Use this Software To Access the On Line Documentation Note After you have installed the Brother driver s for your model and operating system click View On Line Documentation for operating instructions To Install Automatic E mail Printing Optional Application Insert MFL Pro CD ROM into your CD ROM drive Click on Install Software from the main CD ROM screen Click Automatic E mail Printing This is optional software and will not be required for printing faxing and scanning operations The Automatic E mail Print option is NOT available for Windows NT 4 0 and Windows 2000 Professional USING AUTOMATIC E MAIL PRINTING 18 1 Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook Set up Your USB Equipped Apple Macintosh G3 G4 iMac or iBook with Mac OS 8 5 8 51 8 6 9 0 9 0 4 9 1 ote Before you can connect the MFC to your Machintosh you must purchase a USB cable that is no longer than 6 feet 1 8 meters To work with your MFC your USB Equipped Apple Macintosh must be set up with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 The Brother Scanner Driver works only with Mac OS 8 6 9 0 9 0 4 9 1 Using Brother Printer Driver with Your Apple Macintosh To select the Printer From the Apple menu open the Choose
36. is not jammed Lift the ADF cover Pull the jammed original out to the left Close the ADF cover Press Stop Exit Original is Jammed inside the ADF Unit Lift the document cover Remove any paper from the ADF that is not jammed Lift the ADF unit Pull the jammed original out to the right Close the ADF unit Press Stop Exit 21 3 ADF Unit TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper Jam Before you can clear a paper jam error you must find out where the paper is stuck See the following three types of paper jams A WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the MFC and cause toner to scatter on the next printed pages After you use the MFC some internal parts are extremely HOT When you open the front never touch the shaded parts shown in the following diagram Front view Rear view Paper is Jammed in the Paper Cassette Pull the paper cassette out of the MFC Remove any crinkled sheets Adjust the guides to fit Press down the paper to flatten it in the paper cassette Reinstall the paper cassette TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 4 Paper is Jammed near the Drum Unit Open the front cover Remove the drum unit but do not force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper cassette Gently pull out the jammed p
37. materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication NOTICE DISCLAIMER OF WARRANTIES iii BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only This warranty gives you certain rights and you may also have other rights that may vary from state to state This warranty is given only to the first end use purchaser of the accompanying product referred to in this warranty as this Product What is covered Brother warrants to you for the Warranty Period that there are no defects in the materials workmanship or Year 2000 compliance of this Product The Warranty Period is 1 year from the date you purchased this product The Warranty Period for consumable items such as Print Heads Toner Drums Ink Cartridges Print Cartridges Refill Ribbons Therma PLUS Paper and Thermal Paper etc is 90 days from the date of purchase or the rated life of the Consumable item whichever is shorter What is NOT covered This warranty is VOID that is this Product has no warranty if 1 you did not purchase this Product from an authorized Brother reseller within the United States 2 this Product has been serviced modified or tampered with by anyone other than an Authorized Service Representative of Brother 3 the serial num
38. menu selection is accepted the LCD will ask if you want to enter other settings OTHER SETTINGS Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to the next step Faxing from the ADF Automatic Document Feeder The ADF can hold up to 50 pages feeding each one individually through the MFC Use standard 20 Ib 75g m paper when using the ADF Always fan the pages well before placing them in the ADF DO NOT use curled wrinkled folded ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric To fax this kind of original see Faxing from the Scanner Glass page 6 3 Make sure originals written with ink are completely dry Before you send a fax press Fax Resolution to select the resolution for the type of original you are sending See Fax Resolution page 6 7 SETUP SEND Originals to be faxed must be from 5 8 to 8 5 inches wide and between 5 to 14 inches long lt 7 i oe Originals are Insert originals face up top edge a Face Up first Oss Z gt inthe ADF Adjust the paper guides to fit the Document lt Stopper width of your original Stagger the pages Then place them in the ADF until you feel the first page lightly touch the feed roller a D Document A Stopper Pull up the document stopper
39. near or over a radiator or heater or in a built in wall unit or cabinet without ventilation This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your dealer or local power company Use only the power cord supplied with this machine This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug by using an adapter Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating The total of all products plugged into the wall outlet must not exceed 15 amperes USA only Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product This product has no ON OFF switch In case the main power to the machine must be disconnected quickly it is very important that you have easy
40. our unique compression mode to enhance printing speed in Windows applications and allows you to set various printer settings including economy printing mode and custom paper size Popular Printer Emulation Support The MFC supports HP LaserJet IIP printer emulation mode If you use DOS application software you can use HP LaserJet IIP emulation mode for printer operations Use the Remote Printer Console program to set the printer emulation Remote Printer Console Program for DOS The MFL Pro Suite CD ROM supplied with your MFC includes the utility program Remote Printer Console RPC When you operate your computer in the Disk Operating System DOS environment RPC lets you easily change the Brother MFC s default settings such as fonts page setup emulations etc RPC also provides a status monitor Terminate and Stay Resident TSR program It runs in the background and monitors the printer status as it reports the current status or errors on your PC screen Bi directional Parallel Interface The Brother MFC s parallel interface enables it to send memory and printer setup information to the computer Enhanced Memory Management The Brother MFC has its own Data Compression Technology which automatically compresses graphic data and downloads font data efficiently into the MFC s memory With the MFC s standard memory you can avoid memory errors and print most full page 600 dpi graphic and text data including larger f
41. rest Selecting OFF means yov ll have to activate the MFC yourself by lifting the handset of an external or extension phone and then pressing Fax Start on the MFC or by pressing 5 1 if you are not at your MFC See Operation from Extension Telephone page 5 4 If Easy Receive is OFF and an original is in the ADF lift the handset of an external or extension phone press Fax Start and 2 to activate the MFC If you ve set the feature to ON but your MFC doesn t automatically connect a fax call when you lift a handset press the Fax Receive code 5 1 on the external or extension phone If you send faxes from a computer on the same phone line and the MFC intercepts them set Easy Receive to OFF Press Menu 2 1 2 Use amp or to select ON or OFF and then press Set Press Stop Exit Printing a Reduced Incoming Document Auto Reduction Your MFC can reduce the size of an incoming fax to fit the size of the paper you loaded Select ON to turn on this feature After you connect Cassette 2 you can turn on Automatic Reduction for each cassette See Turning on Cassette 2 Option page 4 1 Press Menu 2 1 4 If you have the optional Cassette 2 press amp or to select CASSETTE 1 or CASSETTE 2 and then press Set Use amp or to select ON or OFF and then press Set Press Stop Exit SETUP RECEIVE Setting the Print Density You can adjust print density making your printed page
42. select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting Select the OK button to save your file or Cancel to return to the PaperPort without saving it Accessing the Scanner To choose the Brother MFL Pro Color as your scanner driver select it under the Select scanner OR Select source option in your software From the PaperPort window select Acquire from the File drop down menu or select the TWAIN or Scan button The Multi Function Link Pro Scanner Setup dialog box will appear TWAIN_32 Brother MFLPro Color Setup xi Image Resolution 200 x 200 dpi ees se pis so 7 Sean Type True Gray 50 0 50 i Brightness _ y Hp Contrast Hp zi Custom Size Letter 81 2 x11 in Width p Unit 2 ee a fear regia ees Length a 35 i I Business Card Size Heb Defaut Cancel Begin scanning the document PreScan USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT TEXTBRIDGE FOR WINDOWS ONLY Scanning an Image into Your PC Insert document s face up in the ADF or face down on the scanner glass Adjust the following settings if needed in the Scanner Setup window Resolution e Scan Type Black amp White Gray Error Diffusion True Gray 256 color 24 bit color 24 bit color Fast e Brightness e Contrast e Size Select
43. sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the MFC pulls it into position After the MFC ejects the printed page return to Step 5 to insert the next sheet of paper The MFC will wait until you insert the next sheet of paper Repeat Steps 5 and 6 for each page to be printed When you have finished printing close the rear cover of the MFC To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits USING THE BROTHER MFC AS A PRINTER 13 5 Simultaneous Printing Faxing Your MFC can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the MFC is copying or receiving a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending and receiving continues during PC printing copying See Acceptable Paper page 2 5 Choosing Acceptable Paper 13 6 We recommend that you test paper especially special sizes and types of paper on the MFC before purchasing large quantities Avoid feeding labels with carrier sheets exposed or your MFC will be damaged Avoid using coated paper such as vinyl coated paper Avoid using preprinted or highly textured paper For optimum printing use a recommend type of paper especially plain paper and transparencies For more information
44. size for printing on page on multiple sheets of paper Letter Letter 8 x11 in 8 xii in 3 4 Ex 4in1 Ex 1 in 2 x 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border dash border or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Letter Letter 8 x11 in 8 x11 in Portrait Landscape Copies The copies selection sets the number of copies that will be printed 14 3 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Collate The collate selection is active if more than one copy is selected With the collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed Letter Letter 8 x11 in 8 x11 in 1 2 2 2 1 2 11 Collate box checked Collate box not checked Media Type You can use the following types of media in your printer For the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper select Plain Paper When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For bo
45. temperatures etc may cause this print defect to occur TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 10 Printed pages are stained corona with toner or have vertical stripes Dark Stripes or Toner Stains Clean the MFC s interior and the primary wire of the drum unit See Routine Maintenance and Cleaning the Drum Unit on pages 21 16 and 21 18 Make sure that the tab of the corona wire is at the Home position If after cleaning you sul see ae ee or toner stains and the LCD shows CHA replace the drum unit with a new one Printed pages have white spots in black text and graphic areas B White Spots Make sure that you use paper that meets the specifications Rough surface or thick media can cause the problem If you still see white spots and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Check the MFC s environment conditions such as high humidity may cause this situation to occur Toner scatters and stains the printed page Scattering Toner Adjust the print conditions in the Print Density setting Remove the drum unit and clean the MFC s interior See Routine Maintenance and Cleaning the Drum Unit on pages 21 16 and 21 18 Make sure that you use paper that meets specifications See page 2 5 If you still nave scattered toner and the LCD shows CH M SOON replace the drum unit with a new one Check the MFC s environment
46. the Start button from the Scanner window When scanning is completed close the scanner window The PaperPort screen will appear showing the image you scanned highlighted in red Settings in the Scanner Window Image Resolution Resolution Select the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer scanned image 9 When the setting is True Gray 200 x 100 dpi and 200 x 400 dpi is not available Scan Type Black amp White Set the image Type to Black amp White for text or line art For photographic images set the image type to Gray Error Diffusion or True Gray Gray Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots Colors Choose either 256 Color which scans up to 256 colors 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately three times larger than a file created with 256 Color Brightness Brightness Adjusting the brightness settings to obtain the best image The Brother Multi Function Link Pro offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slideb
47. to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near appliances that use water in a wet basement or near a swimming pool Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Release the Scanner Lock Push the blue Scanner Lock Lever up to unlock the scanner This lever is located on the rear left underside of the scanner cover Lock Unlock Caution If the message CHECK SCAN LOCK appears on the LCD unlock the scanner immediately and then press Stop Exit ASSEMBLY AND CONNECTIONS 2 3 Assembly Installing the Drum Unit Assembly with Toner Cartridge Unpack the drum unit assembly including the toner cartridge and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge To prevent damage to the drum do not expose it to light for longer than a few minutes Open the front cover of the MFC Insert the drum unit assembly into the MFC Close the front cover 2 4 ASSEMBLY AND CONNECTIONS Paper Acceptable Paper Paper Type Paper Size Paper Cassette 1 cut sheet Manual Feed cut sheet Letter Legal A4 A5 ISO B5 Executive A6 Letter Legal A4 A5 B5 JIS ISO Executive A6 Slot envelopes post cards labels and transparencies 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm COM 10 Monarch
48. used when selecting Auto Select in the Basic Tab Default Source The Default Source allows you to choose the paper source that will be used when the paper size of the document being sent does not match the Paper Source settings Brother MFC9700 Properties BEI General Details Basic Advanced Accessories Support Available Options hstale Add Remove Paper Source Setting Source Paper Size Tray undefined Manual undefined Paper Size undefined 7 Update Default Source Auto Select hd Default Cancel Apply Help Available Options In order to access the optional 2nd paper tray the option must be installed in the driver Highlight the model number from the Available Options list and click Add The optional tray will then be listed in the Installed box Paper Source Setting list and the screen illustration will display the 2nd tray General Deiak Base Advanced Accessotes Support Update 14 13 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Support The Support Tab provides driver version information and setting information In addition there are links to the Brother Solution Center and Driver Update Web sites Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ s User Guides Driver updates and Tips for using your machine Web Update Web Update checks the brother web site for u
49. your MFC See Setting Fax Storage page 9 2 Press Menu 2 5 4 Press Fax Start After printing is finished and then press Stop Exit Polling Polling is the process of retrieving faxes from another fax machine You can use your MFC to poll other machines or you can have someone poll your MFC All parties involved in polling must set up their fax machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Some fax machines do not respond to the polling feature Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it Press Menu 2 1 6 Press lt amp or to choose ON and then press Set Enter the fax number you re polling Press Fax Start The LCD shows DIALING SETUP RECEIVE Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed Press Menu 2 1 6 amp FOLLING Res Press 3 or to select Polling ON or OFF and then press Set Specify the destination fax machines you wish to poll using One Touch Speed Dial Groups or the dial pad You must press Set between each location ENTER FAX Press Fax Start The LCD shows DIALING Your MFC will poll each number or Group member in turn for a document
50. 14 13 Paper Source Setting ee eeceeseeeeeeseceeeeeeeseeaeenes 14 13 Detault Source s 22 202 teak ohh eich tue 14 13 Available Options 3x ccs2spisiaeesessessasesevteusastneeaadssiaseteseseats 14 13 SUPPOLb e ien e E ces deedevtoedta disses dvashapbeeegtib sabes ceadees td 14 14 Brother Solutions Center cccccccsssccesseeeseneeeesneeeseees 14 14 Web Updates a E E AREA A 14 14 Check Setting sinire oi E E E E T 14 14 Features in the Printer Driver For Windows 2000 14 15 General TaD h e e a r ea aai 14 15 Printing Preferences acina a 14 15 Layout Tabire eae E E ER 14 16 Orientation se nr eane edain a a i 14 16 2 Pag s Per Sheet fc ccecssksteet conse suesesse EE 14 17 TABLE OF CONTENTS XV 1 Paper SQUICE cisisciee spats sesteavel iee sani eis 14 17 2 Media jccscessicuassres vases a E N NES 14 18 Advanced OptionS sseseeeesseeeeereeerrestesesresrereeresreeeses 14 18 1 Paper Qutput serr vere seszie3ey sos seeednessaysonersssgeczoesive 14 18 2 Graphies sisii iiaa nage ees e ir ais 14 19 3 Document Options sssesssssseeseererrsrerrsresrrsesrreresese 14 19 Device Settings Tabiisnniinississenneninsses 14 20 Installable Options sssssssssseseeesseeessesresesresrerrsresreeeses 14 20 Using the Windows Based Brother MFL Pro Control Center 15 1 Brother Control Center eee eeeeeeeeeeeseesseeseeeeeeeeneeeaeeees 15 1 AutoLoad the Brother Control Center 0 00 eee 15 1 How to Turn Off Autol
51. 95 Click on Do not install a driver Windows will not prompt you again and click OK You see the Update Device Driver Wizard or Add New Hardware Wizard message on your PC screen although you have already installed the drivers in Windows 95 or 98 Follow the instructions from the installer then click Next Click Finish when it appears on the screen TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 8 Unable to write to LPT1 or LPT 1 already in use Error Message appears MFC is Busy or MFC Connect Failure Error Message appears 1 Make sure the MFC is on plugged into the AC outlet and that it is connected directly to the computer using the bundled IEEE 1284 bi directional parallel cable The cable must not go through another peripheral device such as a Zip Drive External CD ROM Drive or Switch box 2 Make sure the MFC is not displaying an error message on the LCD Display 3 Make sure no other device drivers which also communicate through the parallel port are running automatically when you boot up the computer such as drivers for Zip Drives External CD ROM Drive etc Suggested areas to check Load Run command lines in the win ini file or the Statup Group 4 Check with you computer manufacturer to confirm that the computer s parallel port settings in the BIOS are set to support a bi directional machine i e Parallel Port Mode ECP
52. ADF or on the scanner glass you can use the Fax Resolution key to temporarily change the setting Press Fax Resolution repeatedly until the LCD shows the setting you want OR You can change the default setting for all faxes Press Menu 2 2 2 5 Se OLUT OTOH Press or to select the resolution you want and then press Set Press Stop Exit STANDARD Suitable for most typed documents FINE Good for small print transmits a little slower than Standard resolution SUPER FINE Good for small print or artwork transmits slower than Fine resolution PHOTO Use when original has varying shades of gray slowest transmission time Composing Electronic Cover Page The cover page is generated at the receiving party s MFC Your cover page includes the name stored in the One Touch or Speed Dial memory If you are dialing manually the name is left blank See One Touch Dialing and Speed Dialing page 7 4 The cover page indicates your Station ID and the number of pages you re sending If you have Coverpage Setup set to ON Menu 2 2 8 the number of pages remains blank See Setting Station ID page 4 3 You can include a comment on your cover page Instead of using one of the pre programmed comments above you can enter one of two customized messages Up to 27 characters long Use the chart on page 4 2 to help enter characters See Composing Your Own Comments page 6 8 DEF IHED Ss Most of the
53. C5 DL Letter A4 We Recommend Cut sheet Labels Transparencies Xerox 4200DP 20 lb Champion Paper One 20 lb Hammermill Laser Paper 24 Ib Avery laser label 5160 3M CG3300 for laser printers or equivalent Paper Capacity of Paper Cassette Paper Cassette 1 Max paper height is 1 06 inches 27 mm use the guides or approx 250 sheets of 20 Ib 75 g m Letter A4 paper 10 transparencies Front Output Bin Approx 150 sheets of 20 Ib 75 g m Paper Specification Letter A4 paper for the Cassette Cut Sheet Basis Weight 16 to 28 Ib 60 to 105 g m Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight ASS EMBLY AND CONNECTIONS 2 5 Manual Feed Slot Cut Sheet Envelopes Basis Weight 16 to 43 lb 20 to 24 Ib 60 to 161 g m 75 to 90 g m Caliper 0 003 to 0 008 inches 0 003 to 0 005 inches 0 08 to 0 2 mm 0 084 to 0 14 mm Moisture Content 4 to 6 by weight 4 to 6 by weight Fax messages can be received on Letter Legal and A4 size paper If you use legal or A4 change the Paper Size setting Menu 1 1 Loading Paper in the Paper Cassette Pull the paper cassette completely out of the MFC Slide the paper width and length adjusters to the position for the paper size you are using 2 6 ASSEMBLY AND CONNECTIONS Fan the paper well Load paper in the paper cassette Press down on the paper to flatten
54. CD shows your current selection Continue to press Receive Mode until your new selection appears After two seconds the LCD returns to the date and time display along with your new Receive Mode setting If you are changing the Receive Mode while in another operation the LCD returns to that operation FAS FAX ONLY ExT EXTERNAL TEL TAD MHL MANUAL Fax Printer Copier Scanne Current Receive Mode Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers If you have extension phones on the same line as the MFC or are using the telephone company s Distinctive Ring service keep the Ring Delay default setting of 4 You can try increasing the Ring Delay to 5 rings however if you do not receive all your faxes you must reset it to 4 rings Press Menu 2 1 1 Press or to select how many times the line rings before the MFC answers 00 05 and then press Set If you select 00 the line doesn t ring at all Press Stop Exit SETUP RECEIVE 5 2 T 5 3 Easy Receive When you use this feature you don t have to press Fax Start when you answer a fax call Selecting ON allows the MFC to receive fax calls automatically even if you lift the handset of an extension or external phone When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone just replace the handset and let your MFC do the
55. Check this checkbox if you want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 12 User Defined Button Scanner Setting Photos High Quality Modify Settings 5 Target Application Application Microsoft Pat Custom Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application 15 13 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Copy BRE ERE EB RE RRB RB BRB R ERR RRR ERE RRR EERE ERE REESE SS r Scanner Setting Drat Copy 7 Modify Settings r Copy Settings Brother MFL Pro Printer II Copies n Copy Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copyi
56. Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC For Canada only The key lets you switch the dialing type during a telephone call from PULSE to TONE Receive and Dialing Keys Receive mode Use to select how the MFC will handle incoming calls Redial Pause Redials the last number that was called Also inserts a pause in auto dial numbers Search Speed Dial Lets you look up numbers stored in the dialing memory Also lets you dial stored phone numbers by pressing a plus a two digit number Shift To access memory locations 5 through 8 in the One Touch keys hold down the Shift key One Touch Keys These 4 keys give you instant access to 8 previously stored auto dial numbers Fax Start Starts an operation such as sending a fax Fax Resolution Sets the resolution when you send a fax Programming Keys Menu Lets you access the menu and programing mode lt Left Arrow Right Arrow Moves the LCD cursor through text and options Set Stores a menu setting in the MFC Also used for sending one fax to multiple numbers For details see Broadcasting page 7 5 Copy Keys Temporary Settings Enlarge Reduce Lets you reduce or enlarge copies depending upon the ratio you select Contrast Lets you make a copy that is lighter or darker than the original INTRODUCTION 1 3 Options You can quickly and easily change your tem
57. E Me 2000 Professional or Windows NT Workstation Version 4 0 with the supplied printer driver see the Windows Setup Printing Difficulties section Try to reduce the complexity of your document or reduce print resolution The MFC prints first couple of pages correctly then some pages have text missing Your computer is not recognizing the printer s input buffer full signal Please make sure to connect the printer cable correctly The MFC cannot print full pages of a document OUT OF MEMORY message occurs Reduce the printer resolution Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software My headers or footers appear when I view my document on the screen but do not up when I print them Most laser printers have a restricted area that will not accept print Usually these are the first two lines and last two lines leaves 62 printable lines Adjust the top and bottom margins in your document to allow for this Scanning Difficulties TWAIN Errors appear while scanning Make sure the Brother TWAIN Driver is selected as the primary source In PaperPort from the File menu select File select Source and then highlight the Brother TWAIN Driver and click Select Software Difficulties You see the New Hardware Found message on your PC screen although you have already installed the drivers in Windows
58. ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate line with no custom features is recommended Copy Quality Difficulties Vertical streaks appear in copies Sometimes you may see vertical streaks on your copies Either the scanner or the primary corona wire for printing is dirty Clean them both See pages 21 16 and 21 18 General Printing Difficulties The MFC does not print Check the following The MFC is plugged in See page 2 8 The toner cartridge and drum unit are installed properly See page 2 4 e The interface cable is securely connected between the MFC and computer See Quick Setup Guide e Check to see if LCD is showing an error message See page 21 1 to 21 3 The MFC prints unexpectedely or it prints garbage Reset the MFC or unplug the electrical cord and plug it back in Check the primary settings in your application software to make sure it is set up to work with your MFC TROUBLESHOO TING AND ROUTINE MAINTENANCE The MFC cannot print full pages of a document The MFC received a very complex print job and could not process part of the page This print may be solved in several ways If you are using Windows 95 98 98S
59. EL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Product Support Toll free customer service and technical support is available for hardware operational assistance at 1 800 284 4329 At any time free technical support in the form of Frequently Asked Questions troubleshooting tips and service center locator is available through our fax back system at 1 800 521 2846 or Brother s Internet Web Site www brother com Now you can visit us on line www brothermall com your complete source for genuine Brother Accessories and Supplies BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD BRIDGEWATER NEW JERSEY 08807 0911 Please record your model and serial number and your date and location of Purchase below for your record
60. Each time you start to receive a PC FAX the Blue and Red icons will blink on the PC Task Bar The Red icon will remain Run PaperPort Open the Fax Received folder Double click any of the new faxes to open and view them The title example of your unread PC message Fax 2 20 2002 16 40 21 max 17 17 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Using Automatic E Mail E Printing For Windows 95 98 98SE Me Only Main Features You can use Automatic E Mail Printing with other E mail software Brother Automatic E Mail Printing has some extra functions that other E mail software such as Netscape Navigator or MS Internet Mail do not support Automatic E Mail Printing can be configured for a multiple user account In Brother Automatic E Mail Printing you can set up more than one e mail account on a single PC so you can print e mail in each account automatically Automatic access to your specifed POP3 server at the specifed time You can specify the time when the Brother Automatic E Mail Printing automatically accesses the server to check for new mail Provides an In Memory printer driver You can receive and print e mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content a Please read Using Automatic E Mail Printing in the On Line Documentation on the CD ROM Check the online README WRI
61. ILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and
62. In USA 1 800 521 2846 In Canada 1 800 681 9838 1 514 685 5381 In Montreal The Brother fax back system number USA only has been preprogrammed on One Touch key 01 Frequently Asked Questions FAQs The Brother Solutions Center is our one step resource for all your Fax Machine Multifunction Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product http solutions brother com i 9 You can check here for Brother Printer Driver updates For Customer Service In USA 1 800 284 4329 voice 1 908 575 8790 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 800 853 6660 voice 1 514 685 4898 fax 1 514 685 6464 voice In Montreal Dealers Service Centers USA Only For the name of a Brother authorized dealer or service center call 1 800 284 4357 Service Centers Canada Only For service center address in Canada call 1 800 853 6660 BROTHER NUMBERS i Ordering Accessories and Supplies IMPORTANT For technical and operational assistance you must call the country where you purchased the MFC Calls must be made from within that country For best quality results use only genuine Brother accessories available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American E
63. Install Automatic E mail Printing Optional Application 00 0 0 eee eeeeseeeeereeeeees 18 1 Using the Brother MFC with a New Power Macintosh G3 G4 or IMac Book sccccsssccsssscsessssccessccssssesesssccssssceeeess 19 1 Set up Your USB Equipped Apple Macintosh G3 G4 iMac or iBook with Mac OS 8 5 8 5 1 8 6 9 0 9 0 4 9 1 oseese 19 1 xviii Using Brother Printer Driver with Your Apple Macintosh 19 1 Sending a Fax from Your Macintosh Application 60 19 3 Setting Up Your Address Book eee eeeeeeeeseeereeeeee 19 5 Adding a New Membet c ec eeeesesseesseeseeeeeeeeseeees 19 5 Adding a New Group ceceeeeseseeseesseeeesseeseeseeeaeeaes 19 6 Using Brother TWAIN Scanner Driver with Your Apple Macintosh ccp cascivinenctsariassarnesientetcenopaniesterdtanderiden 19 7 Accessing the Scanner ce eceeceesseeeeseceeetseeeeeeseseseeaees 19 8 Scanning a Document into Your Macintosh G3 G4 Or IMAG sisisi srecen e E eaan iA 19 8 Settings in the Scanner WindoW ssesssseeseeeereersereererereeee 19 9 Mape eii asrnane SE Ra 19 9 Scanning ALA es cceccsiveessastesescesassntdbecasd aip AE 19 9 Business Card SiZe ssicseeecsrsiesinirssiringi 19 10 MiascellameOus ui ieissccstoscceuteasidscevciasasaenatinuedscevensteesty 19 10 COMMAS Es erosie souczgeavoesedoadetaeseans 19 10 PreScanning an Image 0 eee eeeeseeeeeeneeeeeeneeeseeatenes 19 11 Optional AcCeSSOTIES ssssssesssssssssesssssc
64. Links to Many Other Applications PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon A typical use of the Link Bar is to select an item and then fax it This sample Link Bar shows several applications with links to PaperPort PAB BeSYavyyyd If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Create New Link command See PaperPort Help for more information about creating new links Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit Soft by A onware 9Y seansott H ScanSoft TextBridge OCR is automatically installed with PaperPort when you install Multi Function Link Pro on your computer PaperPort can quickly convert the text on a PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy As Text command you can select only a portion of the text to conv
65. OS8 5 8 5 1 Only Printer OS8 6 9 0 9 0 4 9 1 Printer amp Scanner SPECIFICATIONS 3 Parallel Interface Interface Connector Printer Side Amphenol FCN 685J036 L X or equivalent A shielded cable should be used Pin Assignment Pin No Signal Direction Pin No Signal Direction 1 DATA STROBE Input 19 OV S G 2 DATA 1 Input 20 OV S G 3 DATA 2 Input 21 OV S G 4 DATA 3 Input 22 OV S G 5 DATA 4 Input 23 OV S G 6 DATA 5 Input 24 OV S G 7 DATA 6 Input 25 OV S G 8 DATA 7 Input 26 OV S G 9 DATA 8 Input 27 OV S G 10 ACKNLG Output 28 OV S G 11 BUSY Output 29 OV S G 12 PE Output 30 OV S G 13 SLCT Output 31 INPUT PRIME Input 14 AUTO FEED Input 32 FAULT Output 15 N C 33 N C 16 OV S G 34 N C 17 OV S G 35 N C 18 5V 36 SLCT IN Input USB Universal Serial Bus Interface Pin Assignment Pin No Signal 1 Vol 4 5V 2 Data Serial Data 3 Data Serial Data 4 Ground SPECIFICATIONS Resident Fonts The following bitmapped fonts are resident in the MFC Brougham 10 12 point upright normal Brougham 12 10 point upright normal Letter Gothic 16 66 8 5 point _ upright normal Portrait and Landscape are available for the above Symbol Sets Character Sets HP mode e ISO14 JIS ASCII e Roman 8 e ISO57 Chinese e ISO Latin 1 e ISO11 Swedish e ECMA 94 e HP Spanish e ISO60 Norwegian 1 e ISO17 Spanish
66. One Touch Dial Numbers Press Menu 2 3 1 Press the One Touch key where you want to store the number Enter a number up to 20 digits and then press Set Enter a name or leave it blank and then press Set Press Stop Exit Storing Speed Dial Numbers Press Menu 2 3 2 Enter a two digit Speed Dial number and then press Set Enter a number up to 20 digits and then press Set Enter a name or leave it blank and then press Set Press Stop Exit Dialing Operations One Touch Dialing Speed Dialing Place the original face up in the ADF or face down on the scanner glass Press the One Touch key of the number you want to call _OR Press Search Speed Dial press and then press the two digit Speed Dial number Press Fax Start QUICK REFERENCE GUIDE Search Speed Dial Place the original face up in the ADF or face down on the scanner glass Press Search Speed Dial and then enter the first letter of the name you re looking for Press lt amp or to search the memory Press Fax Start when the LCD shows the name you want to call Making Copies Single Copy Place the original face up in the ADF or face down on the scanner glass Press Copy Sorting Multiple Copies Using the ADF Place the original face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options press or to select OPT STACK SORT and then press Se
67. PIES 11 8 Copy Mode Type of Original You can select the Copy Mode for your type of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs Press Menu 3 1 Press amp or to choose the type of original AUTO TEXT or PHOTO and then press Set Press Stop Exit Copy Contrast You can adjust copy contrast to make copies darker or lighter Press Menu 3 2 Press lt amp to make a copy lighter OR Press to make a copy darker and then press Set Press Stop Exit Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you are most often THIN 16lb 18 41b For thin paper PLAIN 18 71b 25 31b For ordinary plain paper THICK 25 6lb 321b For heavy weight paper or rough paper THICKER 32 3 b 431b For heavier weight paper rough paper or bond paper Press Menu 3 3 Press amp or to select your type of paper and then press Set Press Stop Exit After you connect the optional Cassette 2 you can select the paper size for each cassette See page 4 1 11 9 MAKING COPIES For DOS Users How to Use the Brother MFC with Your DOS Application Software Before working with your application software that runs on DOS check that the Brother MFC s name appears in the p
68. Press Menu 1 9 Press amp or to select TONE or PULSE dialing mode and then press Set Press Stop Exit INITIAL SETUP 4 6 Setup Receive Receive Mode Settings 5 1 Select Your Receive Mode There are three different receive modes for your MFC You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use LCD How it works When to use it FAX ONLY The MFC automotically For dedicated fax lines automatic receive answers every call as a fax EXT TEL TAD If an external telephone is Use this mode if you External telephone connected to the EXT receive very few faxes External Telephone Answering Device jack you control the phone line and must answer every call yourself If an external TAD telephone answering device is connected to the EXT jack the TAD automatically answers every call Voice messages are stored in the external TAD Fax messages are printed Use this mode if you have an external answering machine on your phone line MANUAL manual receive You control the phone line and must answer every call yourself by using an external phone Use this mode when you are using a computer modem on the same line or if you receive very few fax messages You can use this mode with Distinctive Ring SETUP RECEIVE To Select or Change Your Receive Mode Press Receive Mode The L
69. R MACINTOSH G3 G4 OR IMAC IBOOK 19 2 Sending a Fax from Your Macin tosh Application You can send a fax directly from your Macintosh application using the following steps Create a document in a Macintosh application To begin the fax transmission select Print from the File menu The Printer dialog box appears brother MFc 9700 1 6 0 Output Printer v Cancel Copies 1 Pages All Q From To O ETETE Resolution 300dpi 600 dpi Paper Source Auto Select v Media Type Regular v O Economy M Gray Scale Save Settings When Printer is selected the top button shows Print and the Address button is grayed From the Output pop up menu select Facsimile brother MFc 9700 1 6 0 Output Copies Option Pages All Q From L To Resolution dpi 600 dpi Paper Source Auto Select vj Media Type Regular v m Gray Scale Save Settings When Facsimile is selected the top button shows Send Fax and the Address button is available 19 3 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Click Send Fax The Send Fax dialog box appears Send Fax Input Fax Number Destination Fax Numbers Stored Fax Numbers Barble 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 New Edit Delete Save J Cancel The Send Fax dialog bo
70. RINTER 13 7 Printer Driver Settings For Windows Only Using the Brother MFC 9700 Printer Driver Note 14 1 A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer using a printer command language or page description language The printer drivers are on the supplied CD ROM The latest printer driver can also be downloaded from the Brother Solutions Center at http solutions brother com Features in the Printer Driver For Windows 95 98 Me and Windows NT 4 0 Users The screens shown in this section are from Windows 98 The screens on your PC may vary depending on your Windows Operating System For more detailed information please see the on line Help in the printer driver You can also change settings by clicking the illustration on the left side of the tab screen PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Basic Tab Brother MFC9700 Properties a No e Ece lee 3 a 3 r a 1 Select the Paper size Multiple Page and Orientation 2 Select number of Copies and Media Type 3 Select Paper Source First Page and Other Pages PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 2 Paper Size From the drop down box select the Paper Size you are using Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image
71. SETUP SEND 6 2 0 0 O 6 3 Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book Originals can be Letter or A4 size 8 5 inches to 11 7 inches To use the scanner glass the ADF must be empty Originals are Face Down on the Scanner Lift the document cover Using the document guidelines on the left center the original face down on the scanner glass Close the document cover If the original is a book or is thick do not slam down the cover or press on it Dial the fax number then press Fax Start The MFC starts scanning the first page To send a single page go to Step 7 OR To send multiple pages go to Step 6 Place the next page on the scanner glass and then press Set The MFC starts scanning Repeat Step 6 for each additional page Press Fax Start to begin dialing Press Stop Exit to cancel If the original was scanned into memory press 1 to CLEAR it OR 2 to EXIT If memory is full and you are faxing a single page it will be sent in real time You cannot fax from the scanner glass when the MFC is sending receiving or printing a fax SETUP SEND Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones while sending a fax Place the original face up in the ADF or face down on the scanner glass Pick up the handset of the external telephone and listen for a dial tone Dial t
72. SING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 8 Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button E mail Application E mail Package From the pull down list select your E mail application E mail Settings Click the EMail Settings button to set up links The Links Preferences window will appear Link Preferences x Links Categoy p File Attachments os Do not convert files Convert MAX files only Convert all files when possible en possib E i IV Show QuickSend Menu QuickSend List Oeskovic Dave a Parets Linda x Dee Display Link Icon File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files only Click this checkbox if you want to convert only attachments that are PaperPort files Convert all files when possible Click this checkbox if you want to change the file type of all attachments 15 9 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Conversion Options Format Combine all files into one file when possible Click this checkbox
73. Setting the Ring Volume ssssssesesesseesseeerrsrerrsrsererrereerrrese 4 5 Setting the Beeper Volume ssseesseeseesresrsresrrererrereerrsesee 4 5 Setting the Speaker Volume sssessseeseereresreresrrererrsresrrsesee 4 5 Memory Storage cesccsscessescsecessesseesssessbecssteveedeneeseesens 4 5 Turning On Automatic Daylight Savings Time 0000 4 5 Toper SAVE nene n er oasis cyossseediadssevees sess EEE 4 6 Sleep Mode ess vsiates cick apd a eisa aee 4 6 Setting Tone Pulse Dialing Mode For Canada Only 4 6 Setup Receive scscccccscscsssccecsssccscsssscsscecssscssssessecssescessscsssesseees 5 1 Receive Mode Settings cai cesisccaesitscscopisserebscessassesseatespactondeapeseays 5 1 Select Your Receive Mode eee eeeeseseeeeseseeeseeeees 5 1 To Select or Change Your Receive Mode ee 5 2 Setting Ring Delay oo eee cee eee enson 5 2 Easy RECEIVE criin naaar aE TEES 5 3 Printing a Reduced Incoming Document Auto Reduction sssessesssesessssessessrsssessrsssrssrssrsseeseessres 5 3 Setting the Print Density eee eee eeeeseeeeeeeeeeeneees 5 4 Advanced Receiving Operations cece eeeeeeeseeeeereeeeeeaeees 5 4 Operation from Extension Telephone ceeeeeeeeeees 5 4 Changing the Fax Receive Code ee eeeeeeeeeereee 5 4 Printing a Fax in Memory eee eeeeeeseeseeeeeeseeeseteeeeeeeaes 5 5 Polling sestetecsee sieeve tin eit Gas el oer Rae ene 5 5 Setting Up Polling Re
74. T OF MEMORY message appears while you are scanning the first page of your original press Stop Exit to cancel You will need to clear some faxes from memory before you can continue To gain extra memory you can turn off Fax Storage see page 9 2 OR Print fax messages in memory see page 5 5 MAKING COPIES 11 2 Temporary Copy Settings You can improve your copies by gg eae goa 3 Options O using the Copy keys Enlarge i O S COPY Reduce Contrast and Opg Keys temporary and the MFC returns to its default settings 30 seconds after it finishes copying If you want to use these temporary settings again place the next original in the ADF or on the scanner glass before the 30 seconds expire Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Enlarge Reduce or Options keys the LCD shows Press amp or if you want to select additional settings OR Press Copy if you are finished choosing settings Using Enlarge Reduce Key AUTO sets the MFC to calculate the ratio that fits the size of your paper ZOOM allows you to enter a ratio from 25 to 400 in 1 increments 25 50 78 LGL gt LTR 94 A4 gt LTR Press AUTO Enlarge Reduce 100 and or 104 EXE gt LTR 150 200 400 ZOOM 11 3 MAKING COPIES Note Place the original fa
75. Wall Outlets oe 2 11 Installing MFC External Two Line TAD and Two Line Telephone ceceeeceeeseceseeeeeeeeeeeeeeenes 2 12 Multi Line Connections PBX cccc ccccsseeessseeeeesteeeeeees 2 13 If You are Installing the MFC to Work with a PBX 2 13 Custom Features on Your Phone Line eee 2 13 On Screen PrograMMing cccccscscssssssssesscsccescesssssessssssssesseees 3 1 User Friendly Programming ee eeeeeeeseeseeeeeeeeeeeeeeeeseenees 3 1 Alternating Displays eee eeeeseeeeeeseeseeeeeseeeseeeeeeaeenes 3 1 Men Mode sccsisnsceccssieniscelarintee anigtsisesieercascvastsversernsurenneset 3 1 Menu Selection Table eee eeeeseeseeereeseeeeeseeeneenes 3 2 Initial Setup sessscssocvecssiesecsssecsecssnssssscesscoacssssascscsensessscesoenssesssassesseessens 4 1 i Getting Started insni na R 4 1 Setting Paper SiZe ccciscesiscctavsesepeasvecsduvesseviossuavendeseeeeas ded 4 1 Turning on Cassette 2 Option s eseseeesseerssrerrsrsrrereereresrs 4 1 Setting Cassette Usage sseesseesesesseeerrerrsrsresrrererrererrsresree 4 2 Setting Date and Time 0 ee eeeeeeeecseceeecoerseeeneeeeeners 4 2 Setting Station ID senicisiseicirenier iiite 4 3 Entering T xteis aE e aeaii 4 4 Inserting Spaces ic c c cesccccgeseegsetieed covesseveastavesducaeeeas ds 4 4 Making CorfectionS sireisas seriinin 4 4 Repeating Letters ineniusisreserrirorirosiriisirsiinii iis 4 4 Special Characters and Symbols ssssesesereeeeesererereeeeeee 4 4
76. Windows 95 98 98SE Me Users Only Print Date amp Time Brother MFC9700 Properties PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 10 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings To view setting simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options section v Normal Multiple Page lt Normal gt 2in1 Manual Duplex lt OFF gt 4in1 Toner Save Mode lt OFF gt 9in1 Paper Source lt OFF gt 16in1 Media Type lt Plain Paper gt An Default 1in2x2 f 1 in 3x3 Printer Property Tin 4x4 Display Toolbar 1 in 5x5 About Exit Administrator For Windows 95 98 98SE Me Users Only The administrator selection permits the Copy Scaling and Watermark features to be locked and password protected Brother MFC9700 Properties 21 x General Details Basic Advanced Accessories Support es LA all Printer Function Quick Print Setul m Administrator Print Date amp Time Setting Jo Copy lock gs J Watermark Lock aling Lock Password we Record your password and keep it in a safe place for future reference If you forget your password these settings can not be accessed 14 11 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Print Date amp Time When enabled the Print Date and Time feature will automatically print the date and time from your c
77. Word 2000 x Link Settings Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment Scan to Word Processor enables you to scan a text document run ScanSoft TextBridge OCR and insert the text original not graphic image into a word processing file with just two mouse clicks You have the option of selecting the destination word processing program such as Word Pad MS Word Word Perfect etc Scan to Graphic Application allows you to scan an image directly into any graphic viewer editor application You can select the destination application such as MS Paint or Corel PhotoPaint USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 4 15 5 Copy Operations Copy allows you to use the PC and any Windows printer driver for enhanced copy functions You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC PC Fax Operation Send a Fax allows you to scan a picture or text original and automa
78. a E cal aden gees 11 6 e a DA O reduce inks Shastra nels eek glaee ede 11 6 POSTET tei sceccatsecis senses cpanespdsesiassnsaieteuds EE 11 7 Paper PY pe sivecstisstcaus Susan cesaeedacetogeecessesdieeues huang i 11 8 Changing Default Copy Settings eee eeeeeereeeeretees 11 8 Copy Mode Type of Original eee eeeeseeereeeeees 11 9 Copy Contrast ceas isea eiia n Ee waysueens 11 9 Paper Typ mesice pisno aeia n i shes cteeis 11 9 For DOS USGS vcssssssscsiscoscsacsassensssssesssnsseassosssescssssscsusssassaseasessooesies 12 1 How to Use the Brother MFC with Your DOS Application Software ssesssessseesssrerrsrsrrerrsreresresrssrsreses 12 1 What Does the Remote Printer Console Do i 12 1 TABLE OF CONTENTS xiii Remote Printer Console Main Program s s s 12 1 Installing the Remote Printer Console eee 12 2 Using the Remote Printer Console Main Program 12 3 Remote Printer Console eee ec eeeeseeseceseeeeeeeeeeeeeenees 12 4 Current Printer Status Information 12 4 Printer Setup Category 0 0 cece eseeseeseceseeseeeseeeeeeeeees 12 4 Print Setup Section ee eeseseeseescerseeeeesseeesereneereres 12 4 Page Setup SCCtioms serisinin in 12 5 Font Configuration 0 0 ec eeceeeeeeeeceseseeeeeeeseeeeeneees 12 5 Other Configuration eee eeeeeseeeseeseeeeeeneeeeeeaeeees 12 6 Console Configuration Category ececeeeeeeseeneees 12 6 Using the Brother MFC as a Printer scscscssssccsscsscceece
79. a help message giving brief instructions about how to proceed The LCD you ll probably see most often is shown below When you place an original in the ADF it appears to tell you that you can dial a number and send a fax or you can make a copy Menu Mode You can access the Menu mode by pressing Menu The LCD shows Then Press 1 for General Setup OR Press 2 for Fax Operations OR Press 3 for Copy Operations OR Press 4 for Print Operations OR When you enter Menu mode your MFC scrolls a list of Main menu options from which you can choose These menu options appear one after the other on the LCD Select a menu by pressing Set when that option appears on the LCD The LCD will scroll the options within that next menu You can scroll more quickly through options by pressing gt Use amp to scroll backward if you passed your choice or to see options in the opposite order When the LCD shows your selection press Set When you finish a setting the LCD shows ACCEPTED If you want to exit the Menu mode press Stop Exit ON SCREEN PROGRAMMING Menu Selection Table You can probably perform most of these programming settings without the Owner s Manual To help you understand the menu selections options and settings that are found in the MFC programs use the Menu Selection Table below Main Menu Submenu Meny Options Descriptions Page Selections 1 GENERAL 1 PAPER SIZE LETTER Selec
80. access to the main plug and the main socket where the plug is connected IMPORTANT INFORMATION Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center A list of Brother Authorized Service Centers has been included for your convenience or you may contact Brother Customer Service numbers for your nearest Brother Authorized Service Center See Brother Numbers page 1 To protect your product against power surges we recommend the use of a power protection device Surge Protector When using your telephone equipment basic saf
81. acintosh QuickDraw Driver for OS 8 5 8 51 8 6 9 0 9 0 4 9 1 Bi directional parallel IEEE 1284 USB Universal Serial Bus 1 1 8 MB Electrophotography by semiconductor laser beam scanning 600 dots inch Print Quality Normal printing mode Economy printing mode saves up to 50 of the normal toner usage Print Speed Up to 15 pages minute when loading letter size paper from paper cassette Consumable Items Toner cartridge Life Expectancy Up to 6 000 pages high yield toner cartridges Up to 3 000 pages standard toner cartridges when printing letter size or A4 paper at 5 print coverage Toner life expectancy will vary depending upon the type of average print job Drum Unit Life Expectancy up to 20 000 pages 9 There are many factors that determine the actual drum life such as temperature humidity type of paper toner you use and number of pages per print job True Type Fonts on CD 35 TrueType compatible soft fonts for ROM Windows on the bundled CD ROM Computer Requirements For Windows Operating System Benian RAM iert 95 98 98SE 75MHz 24MB 32MB recommended 50MB NT Workstation4 0 75MHz 32MB 64MB recommended 2000 Professional 133MHz 64MB 128MB recommended Me 150MHz 32MB 64MB recommended For Macintosh Hard Disk Operating System CPU RAM Space Apple All base models meet minimum 50MB Macintosh requirements QuickDraw G3 G4 iMac or iBook with
82. ada Compliance Statement For Canada Only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada Important About the Interface Cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device Warranty You must use the IEEE 1284 shielded parallel cable provided by Brother Industries Ltd See Ordering Accessories and Supplies page ii International Enercy Star Compliance Statement LD As an ENERGY STAR Partner Brother Industries rerh Ltd has determined that product meets the ENERGY STAR guidelines for energy efficiency IMPORTANT INFORMATION 22 4 Important Safety Instructions 22 5 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface
83. ademarks of International Business Machines Corporation Hammermill copyplus white is a registered trademark of International Paper All other terms and brand and product names mentioned in this manual are registered trademarks of their respective companies IMPORTANT INFORMATION Glossary ADF Automatic Document Feeder Originals can be placed in the ADF and scanned one at a time automatically Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Automatic E Mail Printing Software application that automatically prints incoming e mail messages on the MFC Instructions are on CD ROM 1 Automatic Redial If the fax did not go through because the line was busy or there was no answer the MFC redials the number auto reduction Reduces the size of incoming faxes Backup Print Sets your MFC to print a copy of faxes that are received and stored in memory Batch Transmission As a cost savings feature all delayed faxes to the same fax number will be sent as one transmission Beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted beeper volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Brother Control Center A window that enables you to click on a button to choose the type of scanning operation you want to perform I
84. al Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTICE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combin
85. an broadcast faxes automatically to up to 158 different locations from the MFC However available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and the timer See Setting Up Groups for Broadcasting page 7 2 You must press Set between each of these locations Use the Search Speed Dial to help you choose the numbers easily After the broadcast is finished a Broadcast Report will be printed automatically to let you know the results To stop the broadcasting in progress press Stop Exit The LCD asks if you want to cancel all locations or only the location that is being sent Enter the long dialing sequence numbers as you normally would Keep in mind that each key counts as one location so the number of locations you can call becomes limited If the line is busy or for other reasons a connection could not be made while broadcasting the MFC will redial the number automatically If the memory is full press Stop Exit to abort the job or if more than one page has been scanned press Fax Start to send the portion that is in the memory Place the original face up in the ADF or face down on the scanner glass Enter a number using One Touch Speed Dial Group number Search or the dial pad Example Group number Press Set You will be prompted to press th
86. an save paper by copying either two or four pages onto one page Place the originals face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options and or to select OPT SPECIAL and then press Set Press lt or to select 2 IN 1 4 IN 1 or OFF and then press Set Press Copy Special Copy Options Using the Scanner Glass You can save paper by copying either two or four pages onto one page or you can create poster size copy Place the original face down on the scanner glass Use the dial pad to enter the number of copies you want Press Options and lt amp or to select OPT SPECIAL and then press Set Press amp or to select 2 IN 1 4 IN 1 POSTER or OFF and then press Set Press Copy If you selected 2 IN 1 or 4 IN 1 in step 4 place the next original on the scanner glass and then press Set After all originals have been scanned press Copy 2in1 I b 4in1 123o a Special Copy Options 2 in 1 4 in 1 or Poster are not available with Enlarge Reduce Incoming faxes cannot be received on paper or into memory while the MFC is making 2 IN 1 or 4 IN 1 copies MAKING COPIES 11 6 Poster You can create a poster size copy of a photograph Special Copy Options 2in1 4in1 or Poster are not available with Enlarge Reduce 9 Poster is
87. anner glass Press Menu 2 2 0 Press lt amp or to select ON or OFF and then press Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Enter the fax number you re calling Press Fax Start Delayed Timer You can set up the time of day that delayed faxes will be sent This time will be displayed for acceptance or you can override it in Delayed Fax See Advanced Sending Operations page above Press Menu 2 2 3 Enter the time in 24 hour format that you want delayed faxes to be sent and then press Set Press Stop Exit Delayed Fax During the day you can store up to 50 faxes in memory for delayed sending Transmission of these messages will begin at the time of day you enter in Step 3 If you have set up a time of day in Delayed Timer on page 6 10 you can accept it or enter another time for this fax Place the original face up in the ADF or face down on the scanner glass Press Menu 2 2 4 Accept the displayed time or enter another time for this fax and then press Set For example enter 19 45 for 7 45 PM Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings a DELAYED Enter the fax number Press Fax Start SETUP SEND 6 10 Note 6 11 The MFC starts scanning the original into memory
88. another number OR Press Stop Exit When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the nember you ve stored AUTO DIAL NUMBERS AND DIALING OPTIONS 7 1 7 2 Storing Speed Dial Numbers You can store Speed Dial numbers so you can dial by pressing only four keys Search Speed Dial the two digit location and Fax Start The MFC has 100 Speed Dial locations See Speed Dialing page 7 4 Press Menu 2 3 2 Use the dial pad to enter a two digit location 00 99 and then press Set Enter the number up to 20 digits and then press Set Use the dial pad to enter the name up to 15 characters and then press Set You can use the chart on page 4 2 to help you enter letters OR Press Set to store the number without a name Return to Step 2 to store another Speed Dial number OR Press Stop Exit Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the LCD shows the current name stored there then prompts you to either Press 1 to change the number or press 2 to exit without changing it Enter a new number and then press Set e Ifyou want to erase the number press Stop Exit when the cursor is to the left of the digits e If you want to change a digit use amp or to position the cursor under the digit you want to change then type over it Follo
89. ans Transmit RX means Receive Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Storage You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval commands fax tones The signals sent by sending and receiving fax machines while communicating information Fine Mode Resolution is 203 X 196 dpi It is used for small print and graphs gray scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key for Broadcasting Help List By pressing the Reports key and 1 you can get a printout of the complete Menu so you can use it to program your MFC when you do not have the Owner s Manual with you interval The preprogrammed time period between automatically printed Fax Activity Reports You can print Activity Reports on demand without interrupting this cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and defaults to the date and time when the MFC is idle Menu mode Programming mode for changing the settings of your MFC G 2 GLOSSARY Multi Function Link Pro Suite software Turns your MFC into a printer and a scanner and enables PC faxing using the MFC OCR optical character recognition The bundled ScanSoft TextBridge software application converts an i
90. any The MFC will answer only calls to its registered number The first two rings are silent on the MFC This is because the fax must listen to the ring pattern compare it to the pattern that was registered If you program the MFC correctly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then automatically answer with a fax tone When the voice number is called the MFC will not interrupt the call TELEPHONE SERVICES Very Important If you have Voice Mail or a TAD Telephone Answering Device and want to keep one of your phone numbers dedicated only to fax calls you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature Here s why Manual mode will never pick up a call by itself since it is Neutral When the MFC is in this neutral mode the Distinctive Ring Feature can be activated The Distinctive Ring Feature is actually an answering mode So do not activate FAX ONLY mode while using distinctive ring otherwise the MFC will answer calls for all the numbers Registering the Distinctive Ring Pattern Set the MFC to MANUAL mode Press Menu 2 0 1 Press amp or to select DISTINCTIVE SET and then press Set Press amp or to select the prestored ring pattern you want to assign and then press Set You will hear each pattern as you scoll through the four patterns Be sure to choose the pattern assig
91. aper Reinstall the drum unit Close the front cover Paper is Jammed in the Fuser Unit Open the rear cover Pull out jammed paper When you have to pull paper out the back of the MFC the fuser may get dirty with toner powder causing the next few printed page s to look messy Print a few copies of the test page until the pages print clearly Close the rear cover 21 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC make a copy first If the copy looks good the problem is probably not your MFC Check the chart below and follow the troubleshooting tips Pri nting or Receiving Faxes Condensed Print and Horizontal Streaks Top and Bottom of Sentences Are Cut Off If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad call Brother Customer Service at 1 800 284 4329 In USA 1 800 853 6660 In Canada or 1 514 685 6464 In Montreal Vertical Black Lines When Receiving Sometimes you may see vertical streaks black lines on the faxes you receive Either your MFC s primary corona wire for printing may be dirty or the sending party s fax scanner may be dirty Clean your primary corona wire see page 21 18 or ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem con
92. ar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the settings USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT TEXTBRIDGE FOR WINDOWS ONLY 16 5 If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black amp White is selected as the gray Scale Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left ravels more detail in gray areas Instead of using the slidebar you can type a value in the box to set the contrast Custom Size Set the Size to one of the following e Letter 8 1 2 x 11 in e A4 210 x 297 mm e Legal 8 1 2 x 14 in e AS 148 x 210 mm e B5 182 x 257 mm e Executive 7 1 4 x 10 1 2 in e Business Card 60 x 90 mm e Custom User adjustable from 0 35 x 0 35 in to 8 5 x 14 in After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when you want to crop an image when scanning Business Card Size To scan business cards se
93. aranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX If all incoming calls will be answered by a switchboard operator it is recommended that the Receive mode be set to MANUAL All incoming calls should initially be regarded as telephone calls The MFC may be used with either pulse or tone dialing telephone service Custom Features on Your Phone Line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your MFC See I have difficulty with custom features on a single line page 21 7 ASSEMBLY AND CONNECTIONS 2 13 On Screen Programming User Friendly Programming 3 1 We have designed your Multi Function Center with on screen programming and a Reports key User friendly programming helps you take full advantage of all the menu selections your MFC has to offer Since your programming is done on the LCD we created step by step on screen prompts to help you program your MFC All you need to do is follow the prompts as they guide you through the menu selections and programming options Additionally you can program settings more quickly by pressing Menu and the menu numbers using the dial pad Alternating Displays Sometimes the LCD alternates between the active setting and
94. ation in each box Comment Type the comment you want to add to the cover page Select Cover Page Form Select the cover page form you want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the browse button and then select the alignment style Count Cover Page When this box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included 17 13 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Sending a File as a PC FAX Using the Simple Style Create a file in Word Excel Paint Draw or any other application on your PC From the File menu select Print The Print dialog box will appear Print 1 1x Printer Properties Name Brother PC FAX Status Ready Type Brother PC FAX where LPT1 Comment J Print to file r Print range Copies All Number of copies fi f Pages from 1 to al 3 l Selection rl oI A Colis Cancel Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear Brother PC FAX mm E Gp a M Cover page On 2 In the To field type the fax number of the receiving party You can also use the Address Book to select destination fax numbers If you made a mistake entering a number click the Clear button to clear all entries To send a Cover Page and note click the Cover
95. ation of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 REN 0 2B brother Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty
96. ber has been modified defaced or removed from this Product 4 this Product has been abused or damaged or the recommended monthly volume has been exceeded 5 non Brother brand or non Brother approved parts supplies power supplies or other accessories have been used with this Product or 6 this Product has been transported without the proper preparation and packaging What to do if you think your Product is defective Call our Customer Service Hotline at 1 800 284 4329 or if you suspect a defect in materials or workmanship in this Product you can report it to a Brother Authorized Service Center During the Warranty Period supply Brothers representative with a copy of your dated bill of sale showing that this Product was purchased within the United States For the name of your Brother Authorized Service Center call__ 1 800 521 2846 After contacting the Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whether a defect exists and if it does exist Brother or its Authorized Service Center will repair or at Brother s option replace the Product with a product that performs the same functions and performs as well as the original Produc
97. cations 16 3 Exporting Items in Other Formats eects 16 4 Exporting an Image File eee eeeeeeeeeeeeeeeeeees 16 4 Accessing the Scanner eceeeeseeeeeseceeeeseeeseeseeeseesees 16 4 Scanning an Image into Your PC eee eee eeeeeeeeee 16 5 Settings in the Scanner WindoW ec eeeeeeeeeseeeeeeeees 16 5 ma e ee ereen e e R ROE orev onsets 16 5 Contrast apeiro ioa o a e aE aE aS 16 6 CUSO gaen n enans er aa E P Ea E 16 6 PreScanning an Image seeesseeseesseessreresreresrrsrsresrerrsresree 16 7 Setting Up and Using PC FAX For Windows Only s ss 17 1 Introduction visene nsei aniei AET 17 1 Brother Resource Managet cesccesceeesseeneeeeeeeeneeeseeeaes 17 1 MFC Remote Setup ninnisin an in 17 2 PC FAX Sending For Windows Only c scsscssesseseeeeeeees 17 3 Setting Up User Information 00 ee eeeeeeeeeeeees 17 3 Setting Up Sending cece eeeeeseseeeeseeeeeeseeeaeeseees 17 4 Outside Lime ACCESS sisenes esnia nii 17 4 Include Headers seinri onna 17 4 TABLE OF CONTENTS xvii Address Book File cccccccccccccsccccscccesecesecseeesesssessseneneeees 17 4 Internet PC BAX iiris estis eieiei eiai isea 17 4 User IterhaCesss5 sees hes ssced ee swcvansas e ET E 17 5 DUM PLS Style unr n AS 17 5 Facsimile Style cernere irere eiss ii 17 5 Setting Up Speed Dial senesnsseeseesssesseesrereserresessersesessrnsesseses 17 6 The Address Book c scc c ce stestessssstasceeessectdsvaesdssbedenssoc
98. ce up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Enlarge Reduce Enlargement or reduction ratios appear Press S or to select 25 50 78 94 AUTO 100 104 150 200 400 or ZOOM and then press Set Enlargement or reduction ratios appear OR For more choices select ZOOM and the press Set Use the dial pad to enter any percentage between 25 and 400 Press Copy OR Press lt amp or for additional settings Special Copy Options 2 in 1 4 in 1 Poster or OFF are not available with Enlarge Reduce Poster copies require using the scanner glass When selecting an enlargement or reduction ratio you will need to know the size of the paper you registered in Menu 1 1 Selecting a Fixed Ratio Original is Paper Recommended the size of size is ratio is LETTER LEGAL 100 A4 LETTER 94 LEGAL LETTER 78 Copy Contrast You can adjust copy contrast to make copies darker or lighter Place the original face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Contrast Press lt amp to make a copy lighter or to make a copy darker and then press Set Press Copy OR Press amp or for additional settings MAKING COPIES 11 4 Using the Options Key Use the Options key to temporarily change the
99. ceive eee eeeeeeeeeeeneeee 5 5 Setting Up Sequential Polling Receive ee 5 6 Canceling a Scheduled Job eee eee eeeeeesseeereeseeeeeeees 5 6 PC FAX Receive Mode eee eeeeseeseeeeeseeesesseeeseeaes 5 6 SUP Send sseccssssesscsscssssscsssscssscosessccesdesssentcacscascoasessoesseaestssucssesesescates 6 1 Before You Begin ccecceeccescessceseeeceeeeceeeeeeeeeeeeeeseeeeeeaeeneeeaeees 6 1 Sending Faxes Using Multiple Settings ee 6 1 Faxing from the ADF Automatic Document Feeder 6 1 Faxing from the Scanner Glas8 ccecseesseesseseeseteeeee 6 3 Manual Transmission 0 0 cceceseeseeseceeeseceeeeseeeaeeeneneeeaes 6 4 Automatic Transmission cccseeseeseeseesseeeeneeeseeseeeseeees 6 4 Manual and Automatic Fax Redial eee eeeeeeeeee 6 4 Dial ACCESS aurias masr ee E tevin Satin ade E 6 4 Real Time Transmission sseeseseeseereresreresrrsrsresreereresresrs 6 5 Checking the Jobs Status essesesesseeesseesssesrrsrssrerrsreresresre 6 5 Canceling a Job While Scanning the Original 6 5 Canceling a Job in Memory eee ee eee eee eseeereeseeeeeeeees 6 6 Basic Sending Operations cee eeeeeeseeeeeeseeeseeeeeeseeseeeneees 6 6 Contrasta ninian E EA A R E tastes 6 6 Fax RESOMUOOD cesna 6 7 Composing Electronic Cover Page esseeeeesereerereerrre 6 7 Composing Your Own Comment ccccesseseeeeeees 6 8 Cover Page for the Next Fax Only 6 8 Always Send Cover Page eceeeces
100. computer Multi Function Link Pro Suite software and the MFL Pro Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directional Parallel port on the MFC to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing 17 1 SETTING UP AND USING PC FAX FOR WINDOWS ONLY MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your machine by taking advantage of the ease and speed of programming on your PC When you access this application the settings on your machine will be downloaded automatically to your PC and displayed on your computer screen If you change the settings you can upload them directly to the machine MFC 9700 GENERAL SETUP1 GENERAL SETUP GENERAL SETUP2 DATE TIME I from PC Clock Brak STATION ID SETUP RECEIVE SETUP SEND FAX ST SET AUTO DIAL SETUP REPORTS TEL oS REMOTE FAX OPT copy NAME VOLUME RING low BEEPER Low z SPEAKER Low HANDSET HIGH z VOLUME AMPLIFY C ON C OFF PERMANENT zi AUTO DAYLIGHT C ON OFF TONER SAVE OFF SLEEP MODE fo Export Import Print OK This starts the process of uploading the data to the machine and exiting the remote setup program If an error message is displayed enter the correct data again then click OK Cancel This exits the remote setup application without uploading the data to the machine Apply This u
101. copy mode resolution contrast and special copy options See the explanations below the table ne Menu Selections Options Factory Setting OPT OF COPIES NO OF COPIES XX 01 OPT COPY MODE AUTO TEXT PHOTO AUTO options OPT STACK SORT STACK SORT STACK F OPT SPECIAL 2 IN 1 4 IN 1 POSTER OFF OFF OPT PAPER TYPE THIN PLAIN THICK PLAIN THICKER TRANSPARENCY Copy Mode Type of Original You can select the Copy Mode for your type of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs Place the original face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Options and amp or to select OPT COPY MODE and then press Set Press amp or to choose the type of original AUTO TEXT or PHOTO and then press Set Press Copy OR Press lt amp or for additional settings Sorting Multiple Copies Using the ADF Place the original face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options and or to select OPT STACK SORT and then press Set Press or to select SORT and then press Set Press Copy OR Press or for additional settings 11 5 MAKING COPIES Special Copy Options Using the ADF You c
102. cter Sets ce eeeeeeseeeeeseeeeeeseeseees S 5 IeX scesssesecssccscsscsersecsecsersesssssssassassscscsscssssscsessessessensensessessasenees I 1 Remote Retrieval Access Card cscccccsscsssccsessscscesescssssessecesees R 1 XX Introduction Using This Manual Thank you for purchasing a Brother Multi Function Center MFC This MFC has been designed to be simple to use with LCD screen prompts to guide you through programming your MFC However you can use your MFC to its fullest potential by taking a few minutes to read this manual Additionally your MFC has a Reports key Press Reports 1 to print a list of basic step instructions and explanations Finding Information All chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index in the back of this manual Conventions Used in this Manual Throughout this manual you ll see special symbols alerting you to important information warnings and actions to perform For clarification and to help you choose the correct key presses we ve added illustrations of some of the LCD messages boldface Bold typeface identifies a specific key on the MFC control panel italics Italics typeface emphasize an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messages on the LCD of the MFC A Warnings detail precautions y
103. d party Toner Cartridge or 3rd party Drum unit Gently rock the toner cartidge from side to side five or six times to distribute the toner evenly inside the cartridge Remove the protective cover Insert the new toner cartridge in the drum unit until it clicks into place Drum Unit Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the Home position v before reinstalling the drum unit assembly TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 20 Reinstall the drum unit and close the front cover Replacing the Drum Unit The MFC uses a drum unit to create print images on paper If the LCD shows CHANGE DRUM SOON the drum unit is near the end of its life and it is time to purchase a new one Even if the LCD shows CHANGE DRUM SOON you may be able to continue printing without having to replace the drum unit for a while However if there is a noticeable deterioration in the output print quality even before CHANGE DRUM SOON appears then the drum unit should be replaced You should clean the MFC when you replace the drum unit See page 21 18 Caution When removing the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water The drum unit is a consumable item and it is necessary to replace it peri
104. de the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To Access the Scanner Configuration Screen Place the original in the ADF Right click the appropriate Control Center button to display Configurations then click it The configuration screen for that Control Center button will appear To save your settings press the OK button OR To return to the factory default settings press the Restore Defaults button Perform an Operation from the Control Center Screen If you see this screen it means you left clicked a button in the Control Center window without first placing an original in the ADF Brother MFL Pro Control Center i Please insert paper in the scanner before pressing Brother MFL Pro Control Center ttons OK Place the original in the Brother machine s ADF and then click OK to return to the Control Center screen Mote If you want to scan the document from the scanner glass please use Scan keys on the control panel USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 6 Scan to File Scan To File r Scanner Setting Text for OCR x Modify Settings m Destination Folder PaperPort Folder Other Folder Scanner Settings From the pull down list
105. delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your Operation Manual for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary
106. dialog box You have a choice of the Simple Style or the Facsimile Style Simple Style Brother PC FAX aana m Facsimile Style brother S Cover Page On P O Speed Dial OB s tedecetece pgg I pause GH redial R 8 E3 W ciear L B address Book M EJ EJ EE 17 5 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Setting Up Speed Dial Access the Speed Dial tab from the Brother PC Fax Setup dialog box by clicking the Speed Dial tab To use the feature you must select the Facsimile Style user interface Brother PC FAX Setup 2 x User Information Sending Speed Dial Facsimile style only Address Book Speed Dial Name _ _Fax _ Name Fax 2 Sales Joe Smith 908 555 F Joe Smith 908 555 123 John Roller 908 704 2 3 John Roller 908 704 231 You can register any address or group on one of the ten Speed Dial buttons To register an address on a Speed Dial location Click the Speed Dial location you want to program Click the address or group you wish to assign to the Speed Dial location Click the Add gt gt button to program the Speed Dial location To clear a Speed Dial location Click the Speed Dial location you want to clear Click the Clear button SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 6 17 7 The Address Book From the Start menu select Programs Brother Brother MFL Pro Suite and then click Address Book The Brother Address
107. ditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones A WARNING 2 2 Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack Never install telephone wiring during a lightning storm Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm For PLUG CABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord ASSEMBLY AND CONNECTIONS Important Safety Instructions When using your telephone equipment basic safety precautions should always be followed
108. e If you hear one long beep you can erase fax message s memory from the memory 97 Check the Receiving Status 1 Fax You can check whether your MFC has received any fax message s If yes you will hear one long beep If no you will hear three short beeps 98 Change Receive Mode 1 EXT TEL TAD 2 FAX If you hear one long beep you can change the Receive Mode If you hear three short beeps you cannot change it 90 Exit After a long beep you can exit remote control REMOTE FAX OPTIONS Retrieving Fax Messages Dial your fax number When your MFC answers immediately enter your Remote Retrieval Access Code 15 9 As soon as you hear two short beeps use the dial pad to press 9 6 2 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded followed by You cannot use and as dial numbers However if you want to store a pause press After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine Dial your fax number When your MFC answers immediately enter your Remote Retrieval Access Code 15 9 When you hear two short beeps use the dial pad to press 9 5 4 Enter the new number up to 20 digi
109. e during any phase of user operation FDA Regulations U S Food and Drug Administration FDA has implemented regulations for laser products manufactured on and after August 2 1976 Compliance is mandatory for products marketed in the United States The following label on the back of the machine indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States Manufactured BROTHER CORP ASIA LTD BROTHER BUJI NAN LING FACTORY Gold Garden Industry Nan Ling Village Buji Rong Gang Shenzhen China This product complies with FDA radiation performance standards 21 CFR Subchapter J IMPORTANT INFORMATION 22 2 A WARNING Use of controls adjustments or performance of procedures other than those specified in this maanual may result in hazardous invisible radiation exposure Caution Changes or modifications not expressly approved by Brother Industries Ltd may void the user s authority to operate the equipment Internal laser radiation Max Radiation Power 5 mW Wave Length 760 810 nm Laser Class Class IIIb Accordance with 21 CFR Part 1040 10 Federal Communications Commission FCC Declaration of Conformity For USA Only Responsible Party Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MEFC 9700 comply with Part 15 of the FCC Rules Operation is
110. e next number Enter the next number Example Speed Dial number Press Set Enter the fax number Example Manual dialing using the dial pad Press Fax Start Your MFC will read the original into memory and then start sending faxes to the numbers you entered AUTO DIAL NUMBERS AND DIALING OPTIONS 7 5 7 6 Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time Tone Pulse For Canada Only If you have pulse dialing service but need to send tone signals for example telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals Lift the handset of an external phone Press Digits dialed after will send tone signals When you hang up the MFC returns to pulse dialing service AUTO DIAL NUMBERS AND DIALING OPTIONS Telephone Services Custom Feature Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service or on alarm system custom feature on your telephone line
111. eaning the Scanner Unplug the MFC and lift the document cover Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth Lift the ADF unit Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint free cloth r4 7 Os Re eee If the screen still displays a scanner error call Brother Customer Service for assistance at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 16 Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel It may crack the panel Do not use isopropyl alcohol to clean the scanner window or toner sensor Do not touch the scanner window with your finger The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water Open the front cover Remove the drum unit assembly A WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT When you open the front cover of the MFC never touch the shaded parts as shown in the diagram below Front view Gently clean the scanner window by wiping with a clean soft dry cloth Do not use isoproply alcohol i fp 5 ge TAA F Lo ponnn rrr a
112. ed Page Ghost images appear on printed pages B B gt Ghost Images Certain environmental conditions such as humidity high temperatures etc may cause this condition to occur Make sure the MFC is placed on a flat horizontal surface Remove the drum unit with the toner cartridge installed Try rocking them from side to side You may clear a blurred page by wiping the scanner windows with a clean soft cloth See Routine Maintenance and Cleaning the Drum Unit on pages 21 16 and 21 18 If a blurred page occurs after cleaning and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Adjust the print conditions by changing the Print Density setting page 5 4 OR Rough surfaces or thick media can cause a ghost image Make sure you select the Paper Type that suits the paper in your multi purpose sheet feeder See Paper Type page 11 8 and 11 9 and Media Type page 14 4 9 The drum unit is a consumable item and it is necessary to replace it periodically TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 12 Packing and Shipping the MFC Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you could void your warranty Unplug the MFC from the telephone wall jack Unplug the MFC from the AC outlet A WARNING Do not unplug the MFC after a print job until you hear the final click Plug the MFC into the AC outlet again And leave it f
113. ed damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale iv MFC LIMITED WARRANTY USA BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service with return instructions and prepaid return air bill Follow the return instructions You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase bill of sale Retain your original accessory items and a copy of the return air bill signed by the courier Limitations Repair or replacement as described above is your sole and exclusive that is your only remedy if this Product is defective Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MOD
114. ed image click and drag the mouse to crop it Scanning Area au Insert original in the ADF of the Brother MFC again Adjust the settings for Resolution Color Type Gray Scale Brightness Contrast and Size in the Scanner Setup dialog box as needed Click Start This time only the selected area of the original will appear in the Scanning Area Use your application software for editing and refining the image as usual 19 11 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Optional Accessories Paper Cassette 2 Option You can purchase the Paper Cassette 2 accessory LT400 to use as a third paper source Cassette 2 holds up to 250 sheets of 20 Ib 75 g m paper Paper Cassette 2 Holds approx 250 sheets of 20 Ib 75 g m Letter A4 paper Basis Weight 16 to 28 Ib 60 to 105 g m Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight Smoothness 100 to 250 Sheffield We Recommend Xerox 4200DP 20 Ib Champion Paper One 20 Ib Cut sheet Hammermill Laser Paper 24 1b Network LAN Board Option When you add the Optional Network LAN Board NC 8100h you can connect your MFC into the network to use the Internet FAX Network Scanner Network Printer and Network Management operations OPTIONAL ACCESSORIES 20 1 Troubleshooting and Routine Maintenance Troubleshooting ee ee TEER EEEE E g IMPORTANT For technical
115. eeseseeseeeeeseeseeeees 6 9 Using a Printed Cover Page ceecesseseeseceeeseeensees 6 9 Advanced Sending Operations 0 c eee eeeeeeeseeeeeeseseeeeeesees 6 10 Overseas MOG i ocs cadecteses ivesguvesgercoatee accuutaeeds a saute 6 10 Delayed TiIMef enenge ennn naa 6 10 Delayed Pax cisicsssicds isscessesteciesiagea anai a s 6 10 TABLE OF CONTENTS xi Delayed Batch Transmission 0 eee eeeeeeeeeeees 6 11 Setting Up for Polling Transmit 0 ce eeeeeeeeeeeteeteees 6 11 Auto Dial Numbers and Dialing Options ssssssssssssssssssssssseseess 7 1 Storing Numbers for Easy Dialing 0 eee ee eeeeeeeeeeee eee 7 1 Storing One Touch Dial Numbers 0 eee eee eeeeeeeeeees 7 1 Storing Speed Dial Numbers 0 0 0 e eee eeeeeeteeeeeeeees 7 2 Changing One Touch and Speed Dial Numbers 7 2 Setting Up Groups for Broadcasting 0 eee eee eee 7 2 Dialing Optons sii cecssssscees segs cactesvivsesstetensutcoech onsen iE EKN 7 3 DOALCH ciigcossaccsauesssagelsagedeissivessaegs asia se saucbacseees pawweseyeanapareedeaee 7 3 Speed Dialing enprenu i ais cootesteoacedeses estes E 7 4 One Touch Dialing cccssciccissesssessssessesctesossishcosensestecebanussesisis 7 4 Access Codes and Credit Card NumberS 0 eee 7 4 Broadcasting osses scadgelssesskbs cides cases tiautsduciddoa bagels a 7 5 AUS oero aeae EEEE RNR TERA 7 6 Fax Rediall vi sccisi css cscetasessiesedsassgehveesshenshouscsceaedvastavbedestat
116. eld when it is Exported Select the OK button to save the data Select Items x amana neaei items in the order you want to list You can select the amana neaei character to be inserted between items Available Items Selected Items Add gt gt Street Address City State Province Zip Code Post Code _ lt Bemove_ _ lt Bemove_ Country Region Business Phone x m Divide Character Tab C Comma Cancel SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 10 Type the name of the file and then select Save Save As RES Save in S My Documents al cl Save as type Text file csv 7 Cancel ZA Importing to the Address Book You can import ASCII text files csv or Vcards into your Address Book To import an ASCII text file From the Address Book select File point to Import and then click Text OR Click Vcard and go to Step 5 Se xl Select the fields from the Available Items list in the same order they are listed in the Import text file You must select the separator character used in the Import text file Available Items Selected Items Name Title Company Department Add gt gt Job Title Street Address City State Province lt lt __ lt lt Remove Zip Code Post Code _c lt Bemove Country Region Business Phone zi Divide Character Tab Comma Cancel Select the data fields you wish to Import from the Available Items column and then cl
117. elects the paper feed mode either Paper Cassette Cassette or Manual Emulation 1 Laser Jet IP Selects Laser Jet IP Paper Size 1 Letter Selects the paper size either Letter Legal A4 Executive Monarch COM10 DL C5 B5 A5 A6 or JIS BS Orientation 1 Portrait Selects the paper direction either Portrait or Landscape Quality 1 Normal Selects the print quality either Normal or Economy Copies 1 Sets the number of print copies from 1 to 999 pages The items can be set in the current printer status information dialog box Printer Setup Category Print Setup Section Item Default What This Item Does Copies 1 Sets the number of print copies from 1 to 999 pages Quality Normal Selects the print quality to either Normal and Economy Emulation Laser Jet IP Selects Laser Jet IP 12 4 FOR DOS USERS Page Setup Section Item Default What This Item Does Left Margin 2 Right Margin 2 Top Margin Bottom Margin Line Page Xoffset Yoffset Sets the Left Margin value 0 145 columns Sets the Right Margin value 10 155 columns Sets the Top Margin 0 0 33 0 5 1 1 5 or QF Sets the Bottom Margin 0 0 33 0 5 1 1 5 or 2 Sets the lines pages 5 128 Sets the Xoffset vertical value from 0 to 500 dots Sets the Yoffset horizontal
118. epasiens 7 6 Tone Pulse For Canada Only eescessecsseeeseeeseeeeseeeeeees 7 6 Telephone Services sccsccscsssssssssssssessssssssessssscescesssesessessesserseees 8 1 CUSTOM Feature essari rsr i r si sou rian Erinn reka 8 1 Distinctive Ring sosis aa aiaia a 8 1 What Does Your Telephone Company s Distinctive Ring DO0 sessessseesssrereerererrrsrrresrseesree 8 1 What Does Brother s Distinctive Ring Do 8 1 Do You Have Voice Mail ieee ec eeeeeeceeeseeereeneeeees 8 2 Before You Choose the Ring Pattern to Register 8 2 Very Importants siisii ae sp eie a reiia 8 3 Registering the Distinctive Ring Pattern 8 3 Caller ID niani aa ie a A aE E 8 3 Viewing Caller ID List seesseeeeeesseeseeseresresrsresresresesee 8 4 Clearing a Caller ID Stored in Memory 8 4 Printing Caller ID List eee eeeeeeeeeneteeeeeeees 8 4 Remote Fax OptionS sessesessesossossesossesossossessesossossesossesossessesossesse 9 1 Fax Forwarding Paging ce eceeceseeeeeeseeeceeeeeeeeseeeeeeeeeeaeeeees 9 1 Programming a Fax Forwarding Numbet 0 eee 9 1 Programming Your Pager Numbet 0 ceeeeeeeeeeeeeeeees 9 1 Setting Fax Storage pio Ui deesderanevaees riaa nE Sareri i 9 2 Backup Print vsvvssont sevsacescsessvessestsiesesevadassossd a 9 2 Changing Remote Retrieval Access Code 9 3 xii Remote RetrevVallls s ssssevacecsseessscaecndesdoverseccsassssosavacecnsesesedeves
119. eps No messages The MFC then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the MFC hangs up If you enter an invalid command the MFC beeps three times Press 9 0 to reset the MFC when you re finished Hang up If your MFC is set to MANUAL mode you can access it by waiting about 2 minutes and then entering the Remote Retrieval Access Code within 30 seconds REMOTE FAX OPTIONS 9 3 9 4 Remote Commands Follow the commands below to access features remotely When you call the MFC and enter your Remote Retrieval Access Code 1 5 9 the system will signal you with two short beeps to enter a remote command Remote Commands Operation Details 95 Changing Fax Forwarding Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No If you hear one long beep the change is accepted If you hear three short beeps you cannot change it because the conditions have not been met Example registering paging number You can register your fax forwarding number by using 4 FAX FWD NO See page 9 5 Once you have registered the number your MFC will change automatically to FAX FWD ON mode 6 Fax Storage ON 7 Fax Storage OFF You can turn FAX STORAGE to ON or OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 9 5 3 Erase fax from th
120. er Driver e eee 14 1 Features in the Printer Driver For Windows 95 98 Me and Windows NT 4 0 Users c cccscsesssesssssessssssessssesssseseees 14 1 Basie Lab sseccsccssesssssacisecsenethannseaesdapee supe a aE 14 2 Paper S126 05025555 cenisctsnsivetcesve an basil a ea A Ea i 14 3 xiv Milltiple Pa feider a ER a 14 3 Border Lifessa a a aa nian de 14 3 Orientatie ented E 14 3 COPIES iri a eas EE Se TS 14 3 Collate scot sinh eae Ree See US 14 4 Media Ty pei casssie a aE EA ROTTA REESS 14 4 Advanced Tabie enn E EE th e NETESE 14 5 Print Quality l pnsronna ni a E A 14 5 R sol tion reenn a A es 14 5 FONEr Save E E E ee a 14 5 Print Setting For Windows 95 98 98SE Me Users Only 14 6 Duplex Printing 2 enerne isisisi 14 6 Manual Duplex siirsin orense teasers iis 14 6 Binding Offset meseriasi ier eruo 14 6 Watermark Fea pe r E R aa 14 7 Print Watermark cccccecescceeeseceesseeeesseeeesseeesseeess 14 7 Ti Dack SPOUNG perserne nai i 14 7 Watermark Text 0 ccc ed eieitecsiedaseeeiiesetaeheent 14 8 Watermark Bitmap eee eeeeseeseeeseeeseeseeneeeatenes 14 8 Position ess sc sctnee ale hesvesien A e 14 8 Page Setting A an nenene a aaa a E E AE 14 9 Device Options 5 angnunsnin ina aa e 14 10 Quick Print Setup ceee E 14 11 Administrator For Windows 95 98 98SE Me Users Only 14 11 Print Dat amp Tim seisne i 14 12 Accessories Fab cse tnann e E EO a Sek SS
121. er two digits to indicate the number of pages being sent and then press Set Press 1 to select additional settings OR Press 2 if you are ready to fax Enter the fax number Press Fax Start Real Time Transmission You can send faxes in real time Place the original face up in the ADF or face down on the scanner glass Press Menu 2 2 6 BEE EERE RE BER ERE Press or to select ON or OFF and then press Set OR For the next transmission only press or to select NEXT FAX ONLY and then press Set For the next fax only press amp or to select ON or OFF and then press Set Press 1 to select additional settings OR Press 2 to fax Enter the fax number Press Fax Start Receiving Faxes Select Receive Mode There are three Receive modes FAX ONLY EXT TEL TAD and MANUAL Press Receive Mode until the LCD shows your selection After two seconds the LCD returns to the Data and Time prompt and shows the new Receive mode Brother fax back system In USA 1 800 521 2846 In Canada 1 800 681 9838 1 514 685 5381 in Montreal Brother Global Web Site http www brother com Frequently Asked Questions FAQs and Product Support http solutions brother com Brother Accessories amp Supplies In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 800 668 2768 voice QUICK REFERENCE GUIDE vii Storing Numbers Storing
122. erase faxes from memory and to turn off Fax Storage OR Press 2 to exit without deleting faxes or changing this setting See Printing a Fax in Memory page 5 5 Backup Print If you have set FAX STORAGE to ON your MFC automatically prints faxes as they are received into memory This is a safety feature in case the power goes out so you won t lose your message REMOTE FAX OPTIONS Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the MFC picks up your call so you can access features remotely The access code is preset to 1 5 9 however you can change your access code See Operation from Extension Telephone page 5 4 Press Menu 2 5 3 Enter a three digit number from 000 to 999 and then press Set The cannot be changed Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code Press Stop Exit Remote Retrieval You can call your MFC from any fax machine using touch tone then use the Remote Retrieval Access Code and other button presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code Dial your MFC phone number from a fax machine using touch tone When your MFC answers immediately enter your Remote Retrieval Access Code 15 9 The MFC signals the kinds of messages received 1 long beep Fax message s No be
123. erse I Binding Offset Offset 0 lt fo aS Default Cancel Apply Help Manual Duplex Check the Manual Duplex box and there are six types of duplex directions available for each orientation In this mode the MFC prints all the even numbered pages first Then the printer driver stops and shows the instructions required to re install the paper When you click OK the odd numbered pages are printed Binding Offset Check the Binding Offset option you can specify the offset value of the binding side in inches or millimeters 0 8 inches 0 203 2 mm PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 6 Watermark 3 You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks Brother MFC9700 Properties 21x General Details Basic Advanced Accessories Support I Use Watermark J IA backoround Select Watermark cor DRAFT Custom Page Setting Page Title Delete Print Watermark 0 ele On all pages Page Title Zn Default Cancel Apply Help Print Watermark The Print Watermark feature offers printing choices of On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print behind your document on the page If this feature is not checked then the Watermark will print on top of y
124. ert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application Importing Items from Other Applications In addition to scanning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel e Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT TEXTBRIDGE FOR WINDOWS ONLY 16 3 16 4 Exporting Items in Other Formats You can export or save PaperPort items in several popular file formats For Windows 95 98 98SE and Windows NT Workstation Version 4 0 Windows 2000 Professional and Windows ME you can export formats BMP PCX DCX JPG TIF PDF PNG FPX HFX or self viewing For Windows 3 1x you can export file formats BMP PCX DCX JPG TIF PDF HFX and GIF For example you could create a file for an Internet Web site and export it as a JPEG file Web pages often use JPEG files for displaying images Exporting an Image File Select the Export command from the File pull down menu in the PaperPort window The Export XXXXX As dialog box will be displayed Select the drive and directory where you want to store the file Enter the new file name and choose the file type or
125. es may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order you entered it as soon as you press Fax Start See Storing One Touch Dial Numbers page 7 1 You store 555 on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch 03 02 and Fax Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you can press One Touch 03 and then press 7 0 0 1 using the dial pad Mone If you must wait for another dial tone at any point in the dialing sequence store a pause at that point in the number by pressing Redial Pause Each key press adds a 3 5 second delay 7 4 AUTO DIAL NUMBERS AND DIALING OPTIONS Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Set key you can include Groups One Touch locations Speed Dial locations and up to 50 manually dialed numbers The easiest way to Broadcast is to press Group keys If you did not use up any locations for Groups access codes or credit card numbers you c
126. ety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near appliances that use water a swimming pool or in a wet basement Do not use the machine s telephone during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak Use only the power cord indicated in this manual IMPORTANT INFORMATION 22 6 Trademarks 22 7 Brother is a registered trademark of Brother Industries Ltd The Brother logo is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother Industries Ltd Copyright 1996 2001 Brother Industries Ltd All rights reserved TextBridge and PaperPort are registered trademarks of ScanSoft Inc Windows and Windows NT Microsoft MS DOS Excel and Word are registered trademarks of Microsoft in the U S and other countries NT is a trademark of Northern Telecom Limited Macintosh and Quick Draw are registered trademarks and iMac iBook and TrueType are trademarks of Apple Computer Inc Centronics is a trademark of Genicom Corporation Epson is a registered trademark and FX 80 and FX 850 are trademarks of Seiko Epson Corporation Hewlett Packard is a registered trademark and HP LaserJet II IHP and IID are trademarks of Hewlett Packard Company IBM IBM PC and Proprinter are registered tr
127. f you set up the Control Center window to load each time you boot your PC this window will appear each time you place a original in the ADF Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Your MFC stores the latest callers so you can print a Log view caller information register selected callers as auto dial numbers Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving MFC that a MFC is calling communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static coding method Method of coding the information contained in an original All fax machines must use a minimum standard of Modified Huffman MH Your MFC is capable of greater compression methods Modified Read MR Modified Modified Read MMR and Joint Bi level Image export working Group JBIG if the receiving MFC has the same capability compatibility group The ability of one fax unit to communicate with another Compatibilty is assured between ITU T Groups Contrast A setting that compensates for dark or light originals by lightening dark documents or darkening light originals GLOSSARY G 1 Cover Page Prints a page at the other party s MFC that contains the sender and recipient s name and fax number number of pages and comme
128. fication Number PIN this activates your pager so you know you have a fax message in the memory Press Menu 2 5 1 i FAS FUOePAG TAG Press amp or until the LCD shows PAGING and then press Set Enter your pager phone number up to 20 digits followed by and then press Set Do not include the area code if it is the same as that of your MFC For example 18005551234 PAGE REMOTE FAX OPTIONS 9 1 If your pager requires a PIN enter the PIN and then press press Redial Pause enter your fax number followed by and then press Set For example 1 2 3 4 5 Redial Pause 18005212846 OR If you do not need a PIN press Redial Pause enter your fax number followed by and then press Set For example Redial Pause 18005212846 Press Stop Exit You cannot change a Paging number or PIN remotely Press Redial Pause for each 3 5 second delay as needed Setting Fax Storage 9 2 If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding Paging or Remote Retrieval operations The LCD will indicate when you have a fax stored in memory The LCD prompts you to choose a fax setting Press Menu 2 5 2 Press or to select ON or OFF and then press Set Press Stop Exit If there are faxes in memory when you turn Fax Storage OFF you must choose to delete them or exit without turning Fax Storage on Press 1 to
129. g documents over the phone lines from your MFC to the receiving MFC Transmission Verification Report A listing of each transmission showing caller ID date time and number of pages True Type fonts The fonts that are used in the Windows operating systems If you install the Brother True Type fonts more types of fonts will be available for Windows applications User Settings List Printed report of your MFC s settings G 4 GLOSSARY Specifications Product Description Six performance modes are available for the 5in1 model MFC 9700 Fax Printer Copier Scanner and PC Fax Fax Compatibility Coding System Modem Speed Document Size Automatic Document Feader ADF Scanning Printing Width Paper Cassette Gray Scale Display Polling Types Contrast Control Resolution Memory Capacity One Touch Dial Speed Dial Automatic Redial Auto Answer ITU T Group 3 MH MR MMR JBIG 14400 12000 9600 7200 4800 2400 Automatic Fallback ADF Width 5 8 to 8 5 148 mm to 216 mm ADF Length 5 0 to 14 0 127 mm to 356 mm Scanner Width Max 8 5 216 mm Scanner Length Max 11 7 297 mm Up to 50 pages 8 2 inches 208 mm 250 Sheets 20 Ibs 64 levels LCD 16 characters Standard Sequential Automatic Super Light Super Dark manual setting e Horizontal 203 dot inch 8 dot mm e Vertical Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo 392 li
130. gs r Word Processor Word Processor Mictosot WordPad Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button 15 11 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that you want to use Links Category OCR Package TentBridgeClassicOCR OO OCR Settings Document Format Word 7 0 rtf a Display Link Icon Cancel Help OCR Package From the pull down list select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear TextBridge Preferences x I Auto Orientation I Decolumnized Output Cancel Select your setting and click OK e Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up e Decolumnized Output
131. h 11 Unit mm inch 1 Scanning Area Set the Size to one of the following e Letter 8 5 x 11 inches e A4 210 x 297 mm e Legal 8 5 x 14 inches e A5 148 x 210 mm BS 182 x 257 mm e Executive 7 25 x 10 5 inches e Business Card 90 x 60 mm e Custom User adjustable from 0 35 x 0 35 inches to 8 5 x 14 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Length Enter the length of the custom size 19 9 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Business Card Size To scan business cards select the Business Card size setting 90 x 60 mm and place the business card at the top center of a carrier sheet 9 Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the contrast mode and resolution to determine which settings look best Miscellaneous Brightness Adjust the brightness settings to obtain the best image The Brother TWAIN Scanner driver offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a val
132. he Address Book dialog box appears Address Book Stored Fax Numbers 908 477 8888 908 869 8888 908 236 8888 908 569 8888 att Core eae erate Click New The following dialog box appears Type the name and fax number If you want to you can store a comment in the Memo field if you wish up to 15 characters Click OK to return to the Address Book dialog box 19 5 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Adding a New Group You can set up a group of multiple recipients Click Group The Group Setting dialog box appears Group Setting Group Name Stored Fax Numbers Team1 908 477 8888 908 869 8888 908 236 8888 908 569 8888 Barbie Bob Frank Tony In the Group Name field type a name for your Group From the Stored Fax Numbers box select the recipients for your Group and then click gt Your selection will appear in the box under the Group Name field Click OK The Address Book dialog box reappears Address Book Stored Fax Numbers Cx Team1 GROUP a Barbie 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 New __Eait Derete Click OK The Print Facsimile dialog box reappears brother mFc 9700 1 6 0 Output Copies Option Pages All O From L
133. he number you want to call you can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number When you hear the fax tone press Fax Start OR If you are using the scanner glass go to Step 5 Press 1 Automatic Transmission This is the easiest way to send a fax Place the original face up in the ADF or face down on the scanner glass Enter the fax number using One Touch Speed Dial Search or the dial pad See Speed Dialing page 7 4 Press Fax Start Manual and Automatic Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to retry the number If you re sending a fax automatically and the line is busy the MFC will automatically redial up to three times at 5 minute intervals Dual Access If the ADF is empty you can place an original in the ADF and set temporary settings dial a number and begin scanning the fax into memory even when the MFC is receiving a fax sending a fax or printing a fax from memory The LCD shows the new job number and available memory You cannot fax from the scanner glass while the MFC is sending receiving or printing a fax If you get an OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel the scan If you get an OUT OF MEMORY message while scanning a subsequent page you ll have the option to press Fax Start to transmit the pages scanned so far or to press Stop Exit to cancel the opera
134. he phone line You II soon learn to listen for these soft beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message INTRODUCTION 1 5 1 6 The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 60 seconds over the phone line and the LCD shows RECEIVING If your MFC is set to the FAX mode it will answer every call automatically with fax receiving tones Even if the other party hangs up your MFC continues to send the chirps for about 60 seconds and the screen continues to show RECEIVING The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones last for only about 60 seconds after the number is dialed Therefore it s important for the receiving MFC to answer the call in as few rings as possible When you have an external telephone answering device TAD on your fax line your TAD will determine the number of rings before the call is answered Pay special attention to the directions for connecting a TAD to your MFC in Chapter 2 Assembly and Connections ECM Error Correction Mode ECM is a way for the MFC to check the integrity of a fax transmission while it is in prog
135. hese numbers for easy identification If you must wait for another dial tone at any point in the dialing sequence store a pause at that point in the number by pressing Redial Pause Each key press adds a 3 5 second delay If you lose electrical power auto dial numbers stored in memory will not be lost Storing One Touch Dial Numbers You can store 8 fax phone numbers that you can dial by pressing one key and Fax Start To access numbers 5 to 8 hold down the Shift key When you press a One Touch dial location the LCD shows the name or number as the call is dialed See One Touch Dialing page 7 4 One Touch keys are the 4 keys numbers 01 08 located on the left side of the control panel 9 For USA only One Touch key 1 has been pre programmed for the Brother fax back system Press Menu 2 3 1 Press the One Touch key where you want to store a number Enter a number up to 20 digits and then press Set See Changing One Touch and Speed Dial Numbers page 7 2 9 If you want to enter a pause in the dialing sequence for example to access an outside line press Redial Pause as yov re entering digits Each key press of Redial Pause enters a 3 5 second pause when the number is dialed and a dash appears on the screen Use the dial pad to enter the name up to 15 characters and then press Set OR Press Set to store the number without a name See Entering Text page 4 4 Return to Step 2 to store
136. hone line you on which will install your new MFC on there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls However this Distinctive Ring feature allows the use of more than one number on your line so both Voice Mail and the MFC can coexist peacefully If each one has a separate phone number neither will interfere with the other s work If you decide to get the Distinctive Ring Service from the telephone company you will need to follow the directions below to register the new Distinctive Ring pattern they provided so your MFC can recognize its incoming calls You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and later turn it back on When you get a new fax number make sure you reset this setting Before You Choose the Ring Pattern to Register You can register only one Distinctive Ring pattern with the MFC Some ring patterns cannot be registered Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below 1 long long 2 short long short 3 short short long 4 very long normal pattern oe If the ring pattern the phone company provided cannot be registered by the fax 8 2 please check for other available ring pattern choices from the phone comp
137. hone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your MFC can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the MFC on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug ina two line phone and see if it can access both lines If it can you must separate the line for your MFC Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outle
138. ialing Options When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored Search You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 Place the original face up in the ADF or face down on the scanner glass Press Search Speed Dial and then enter the first letter of the name you re looking for Press or to search the name that are stored alphabetically When the LCD shows the name you want to call press Fax Start to begin dialing If you use the scanner glass press Fax Start again AUTO DIAL NUMBERS AND DIALING OPTIONS 7 3 Speed Dialing Place the original face up in the ADF or face down on the scanner glass Press Search Speed Dial and then press the two digit Speed Dial number Press Fax Start One Touch Dialing Place the original face up in the ADF or face down on the scanner glass Press the One Touch key of the location you want to call Press Fax Start 9 If you try to use a One Touch or Speed Dial location with no number stored in it you hear a warning sound and LCD shows NOT REGISTERED The LCD returns to normal after 2 seconds Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call Rat
139. ick Add gt gt Je Select the fields from the Available Items list in the same order they are listed in the Import text file Select Divide Character Tab or Comma based on what file format you are importing Select the OK button to import the data 17 11 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Type the name of the file and then select Open Look in E My Documents El faj Ferm ooo Files of type fYcard vcf hd Cancel 4 Setting Up Cover Page Access the Brother PC FAX Cover Page Setting from the FAX Sending dialog box by clicking EH The Brother PC FAX Cover Page Setup dialog box will appear Brother PC FAX Cover Page Setup x M Cover page On To Comment Clear Name loe Smith Department Saes Company Borther Intemation Corp From gt Form Name Taro Nagoya no o 2 TEL 0123 456 7890 EAX 0123 456 7890 I Import BMP file Browse E Mail fabed efgd co jp File name CVRPAGE BMP Department Sales Alignment Left Center Company Borther Intemation Corp C Right Address Kawagisi 9 9 9 Wallpaper Address2 MIZUHO NAGOYA M Count cover page Preview Default Cancel SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 12 To You can enter information in each box ote If you are sending a fax to multiple recipients the recipient information will not be printed on the Cover Page From You can enter inform
140. ion on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Link Pro ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are installed with it automatically 9 To Uninstall PaperPort and ScanSoft TextBridge For Windows 95 98 98SE and Windows NT Workstation 4 0 Windows ME and Windows 2000 Professional Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select PaperPort from the list and click the Add Remove button USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT TEXTBRIDGE FOR WINDOWS ONLY 16 1 Viewing Items in ScanSoft PaperPort for Brother PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it you can also double click a non PaperPort item
141. istinctive Ring OFF subscriber service 8 3 to register the ring pattern with the SET MFC 2 CALLER ID View or print a list DISPLAY of the last 30 Caller PRINT REPORT Ds stored in memory 3 DRUM LIFE You can check the Ee percentage of drum 7 life that remains 2122 available 3 COPY 1 COPY MODE AUTO Selects the Copy resolution for your type of original 8 4 TEXT PHOTO 2 CONTRAST Adjusts the MEDS contrast 3 PAPER THIN Identify the type of TYPE PLAIN paper in the multi aa THICK purpose sheet i THICKER feeder 4 PRINTER 1 PRINT 1 INTERNAL You can print OPTIONS FONT resident fonts to check and confirm font types 2 CONFIGU Printer settings and RATION status are listed 13 7 here 2 RESET 1 FACTORY You can restore the PRINTER SET printer back to the factory default settings Ao The factory setting option is shown in bold A ON SCREEN PROGRAMMING 3 6 Initial Setup Getting Started 4 1 Setting Paper Size You can use three sizes of paper for printing your faxes letter legal and A4 When you change the size of paper you have loaded in the MFC you will need to change the setting for the paper size so your MFC will know how to fit the incoming fax on the page After you connect the optional Cassette 2 you can select the paper size for each cassette See Turning on Cassette 2 Press Menu 1 1 If
142. it in all four corners keeping the paper level below the guide The cassette can hold up to 250 sheets of 20 lb 75g m paper Maximum Paper Height Guide Slide the paper cassette into the MFC until it locks into place Manual Feed Slot Use the manual feed slot to print or copy on envelopes labels transparencies card stock or thicker paper The manual feed slot is above the paper cassette Load paper or envelopes one at atime You do not have to remove paper from the paper cassette You do not have to choose Manual Feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you wish to print on face up in the manual feed slot Align the paper at the center of the manual feed slot and insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller Adjust the paper guides to the width of the paper Manual Feed Slot ASSEMBLY AND CONNECTIONS 2 7 Connecting the MFC Connect the power cord Connect the telephone line cord Connect one end of the telephone line cord to the line jack on the MFC and the other end to a modular wall jack Telephone Line Cord A WARNING 2 8 The MFC must be grounded using a 3 prong plug Since the MFC is grounded through the power outlet protect yourself from potentially hazardous electrical conditions on the telephone line by keeping
143. ity Device Settings Brother MFC9700 Device Settings E Form To Tray Assignment Upper Paper Tray Letter Lower Paper Tray Not Available Manual Paper Feed Letter E EA Installable Options Printer Memory 8MB Lower Paper Tray Off Cancel pp Form To Tray Assignment This selection assigns the paper size to each paper source For auto paper selection Automatically Select to work properly the paper size set for each source must match the actual size of paper loaded The available options are A4 AS B5 JIS Executive Legal Letter Installable Options Printer Memory If you installed optional memory into your MFC you must select the correct size of total memory in the MFC for the driver to access the additional memory Lower Tray If an optional lower tray is installed this selection must be set to ON to enable access to the lower tray PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 20 Using the Windows Based Brother MFL Pro Control Center Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder ADF This allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Control Center eliminates the need to manually launch the specific applications The Brother Control Center provides three categories of functions Scanning
144. l regulations Reinstall the toner cartridge into the new drum unit See Replacing the Toner Cartridge page 21 18 Reinstall the new drum unit keeping the front cover open Press Press 1 and when the LCD shows ACCEPTED and close the front cover REPLACE ORUM Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water Checking the Drum Life You can see the percentage of the drum s life that remains available Press Menu 2 0 3 For five seconds the LCD shows the available percentage of drum life S 0RUM LIFE 9 Even if the remaining drum life is 0 you may continue to use the drum unit until you have a print quality problem TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 22 Important Information Standard Telephone and FCC Notices 22 1 These notices are in effect on models sold and used in the United States only When programming emergency numbers and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of FCC Rules On the rear panel of this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment You must upon request provide this informa
145. lease the Scanner LOcCK eeeeseesceeeneceneeeeeeeeneeeeneeeners 2 3 ANSSEMID Y o eree eers i ear aeaee ar E A A AEE EA 2 4 Installing the Drum Unit Assembly with Toner Cartridge 2 4 PAPO i vessasssescivaves sc td scesdhestepassopantosctadbases pauevaesabebsneasdeasceuebscdasrabeneee 2 5 Acceptable Paper si 2cccciisccgciestl sievessestep ietdaccutsieiee couse casinos 2 5 Paper Capacity of Paper Cassette eee eeeeeeeeeereeeee 2 5 Paper Specification for the Cassette 0 0 ce eeeeeseteeeeeneeees 2 5 Manual Feed Slot cece eesccsseeseneceseeeeeeeeseeeeeeeeneeesneeeaeers 2 6 Loading Paper in the Paper Cassette eee ee eeeeeeeeee 2 6 Manual Feed Slot cece eesceseeseneeeseeeeeeceseeeeeeeeneeenneeeaeers 2 7 Connecting the MFC wvc ci cccescscseeseccooes cosseesensontscsorecsteusapessaodauss 2 8 CONMECULOMS isis sevesstussGeustacsesatiesceds ceacdecestensscdversads E Anie EEE EESE 2 9 Connecting an External Telephone eee 2 9 Connecting an External TAD Telephone Answering Device 0 0 00 eceseeseeseeeeeereeee 2 9 SEQUENCE herois aeiae ene oe aI etia i EEEE aE E 2 9 COnnectonS esseen eiis ae A EA EEEE RA 2 9 TABLE OF CONTENTS ix Recording Outgoing Message OGM on External TAD 2 10 Special Line Considerations 0 ee eceeeeseeeeeseeeeeeseeenees 2 11 Roll Over Phone Lines eee ee eeeeeeeseeereeseeeseeeeees 2 11 Two Line Phone System eee eee eeeeeseeeseeseeereeeeees 2 11 Converting Telephone
146. lect the Business Card 60 x 90 mm size setting and place the business card at the top center of a carrier sheet Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs 16 6 USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT TEXTBRIDGE FOR WINDOWS ONLY PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version of the image will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview select the Start button to scan the image Insert document face up in the ADF or face down on the scanner glass Click the PreScan button The entire document will be scanned into the PC and will appear in the Scanning Area of the Scanner window Scanning Ares You can crop the prescanned image To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the document you wish to scan Place the original face up in the ADF again if you used the ADF in
147. ll jack into the left side of the MFC in the jack labeled LINE Plug the telephone line cord from your TAD into the left side of the MFC in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack Set your external TAD to four rings or less The MFC s Ring Delay setting does not apply Record the outgoing message See below Set the Receive mode to EXT TEL TAD page 5 1 Recording Outgoing Message OGM on External TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds See Easy Receive page 5 3 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 5 1 and Start We recommend beginning your OGM with an initial 5 second silence because the MFC cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your MFC has trouble receiving then you must rerecord the OGM to include it ASSEMBLY AND CONNECTIONS Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telep
148. ll not be displayed Press amp or to scroll through the Caller ID memory to select the Caller ID you want to view and then press Set The next LCD shows the caller s telephone number and the date and time of the call Press or to return to the Caller ID listing OR Press Stop Exit Clearing a Caller ID Stored in Memory For effective use of the memory we recommend that you clear the Caller IDs stored in memory by pressing Stop Exit when the LCD shows each caller ID number or name Printing Caller ID List Press Menu 2 0 2 Press or to select PRINT REPORT and then press Set Press Fax Start to exit TELEPHONE SERVICES Remote Fax Options Fax Forwarding Paging You cannot use Paging and Fax Forwarding at the same time To use Paging or Fax Forwarding you must set Fax Storage to ON Programming a Fax Forwarding Number When Fax Forwarding is set to ON your MFC stores the received fax in memory Then it dials the fax number you ve programmed and forwards the fax message Press Menu 2 5 1 Press amp or until the LCD shows FAX FORWARD and then press Set The LCD prompts you to enter the number of the fax machine where faxes will be forwarded Enter the forwarding number up to 20 digits and then press Set Press Stop Exit Programming Your Pager Number When Paging is selected your MFC dials the pager number you ve programmed and dials your Personal Identi
149. lties 21 6 driver 13 1 emulation Macintosh 19 1 Windows 13 1 Reset key clear printer memory 13 7 resolution 6 7 S 2 speed S 3 two sided manual duplexing 13 2 programming at a glance 3 2 Real Time Transmission 6 5 Receive mode EXT TEL TAD 5 1 FAX ONLY 5 1 MANUAL 5 1 redial 6 4 remote printer console 13 1 Remote Retrieval 9 3 access code using 9 3 commands 9 4 getting your faxes 9 5 reports 10 1 HELP programming at a glance 10 2 how to print 10 2 list of your stored numbers 10 2 Transmission Verification 10 2 resolution fax Standard Fine Superfine Photo 6 7 S 1 print S 2 scan 16 5 Ring Delay setting 5 2 Safety Instructions 22 5 Scan Macintosh 19 7 Windows 16 1 Scanner Lock 2 3 21 13 Setup Date and Time 4 2 Station ID fax header 4 3 shipping the machine 21 13 simultaneous printing faxing 13 6 software Macintosh faxing 19 3 Prescanning into Macintosh 19 11 scanner settings 19 9 INDEX l 3 Printing with Brother driver 19 1 Scanning with Brother TWAIN driver 19 7 software Windows Brother Control Center 15 1 for DOS users 12 1 PaperPort for Brother 16 1 exporting an image file 16 4 PC FAX 17 3 prescanning an image 16 7 scanning into PC 16 4 16 5 uninstall 16 1 ScanSoft TextBridge OCR 16 1 viewing faxes and files 16 2 Speed Dial changing 7 2 dialing 7 4 listing 10 2 storing 7 2 TAD telephone answering device connecting 2 9 Receive mode 5 1 recording outgoing me
150. mage of text to text that you can edit One Touch Keys on the MFC control panel where you can store numbers for easy dialing You must use a separate key for each number Out of Paper Reception Receives faxes into the MFC s memory when the MFC is out of paper Overseas mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your fax unit to call your pager when a fax message is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored on One Touch and Speed Dial numbers Photo mode A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse for Canada only A form of dialing on a telephone line Real Time Transmission When memory is full send documents in real time Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone Remote Retrieval Access Code The four digit code 159 that allows you to call your MFC to retrieve fax messages or change fax storage settings Remote Activation Allows you to transfer a fax call answered at an external or extension phone to the MFC Resolution The number of vertical and horizontal lines per inch See Standard
151. media you are using Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper select Regular When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For OHP transparencies select Transparency Advanced Options Click the Advanced button in the Paper Quality tab to access the screen below Brother MFC9700 Advanced Options BE P lt 2 z3 aiy Document pits Advanced TEA Features Enabled 1 Paper Output Paper Size Select the paper size of the document you are printing This size should be the same as the paper size that is set in your application software Copy Count Type the number of copies you want PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 18 2 Graphic Print Quality You can change the resolution as follows 600 x 600 dots per inch 300 x 300 dots per inch 3 Document Options Advanced Printing Features You can Enable or Disable Advanced Printing Features from this selection If you disable it Page Order Pages Per Sheet Copy and Collate will be disabled Halftoning This selection is for changing the dither pattern to achieve the best print results when printing graphics The choices are as follows Auto Select Super Cell Dither 6 x 6 Dither 8 x 8 14 19 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Device Settings Tab Brother MFC9700 Properties 21 x General Sharing Ports Advanced Secur
152. n set up your PC to receive incoming faxes into your PC Setting Up Your MFC Press Menu 2 1 8 Press S or to select ON or OFF and then press Set Press Stop Exit Running PC FAX Receiving Form the Start menu select Program File Brother Brother MFL Pro Suite and then select PC FAX Receiving The PC FAX O amp ia 1040 icon will appear on your PC Task tray for this Windows session SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 16 Setting Up Your PC Right click the PC FAX O amp A 10 40 icon on your PC Task Bar and then click PC Fax RX Setup The PC Fax RX Setup dialog box will appear x Ring Delay 1 gt Savefileto f ScanSoft Documents Fax Receiv Browse File Format max Default Required for use with PaperPort C tif IV Play wave file when receiving FAX Wave File C AWIN2K Media Windows Logon Browse I Add to Startup folder Cancel In Ring Delay select the number of rings before your PC answers incoming calls In Save file to use the Browse button if you want to change the path where PC FAX files will be saved Make sure File Format is checked for max Default Required to use with PaperPort If you want to you can check the Play wave file when receiving FAX check box and then enter the path To load PC FAX receiving automatically when you statup Windows select the Add to Startup folder check box Viewing New PC FAX Messages
153. nd paper select Bond Paper and for OHP transparencies select Transparencies PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 4 Advanced Tab BEEBE ERR B RB R BRR REE RRR RRR RRR ERE ERE R EERE ES 2 3 4 5 Brother MFC9700 Properties Change the tab settings by selecting one of the following icons 1 Print Quality 2 Duplex Printing 3 Watermark 4 Page Setting 5 Device Option Print Quality 1 Resolution You can change the resolution as follows e 300 dpi e 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode which reduces the print density 14 5 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Print Setting For Windows 95 98 98SE Me Users Only Print Setting is used for optimizing your print quality for the type of document being printed Photos Graphics or Scanned Images When you choose Auto Recommended the printer automatically prints with the most suitable print settings With the Print Setting set to Manual you can change the Brightness Contrast and Graphics Quality options manually Duplex Printing 2 Choosing the Duplex Printing icon displays the Manual Duplex features available Brother MFC9700 Properties 71x General Details Basic Advanced Accessories Support THARE Duplex Type Flip on Left Edge Flip on Right Edge c Flip on Top Edge Flip on Bottom Edge Flip on Top Edge No Reverse Flip on Bottom Edge No Rev
154. ne inch 15 4 line mm 8 MB up to 600 pages 4x2 100 stations 3 times at 5 minute intervals 0 1 2 3 4 or 5 rings pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution Specifications and printed materials are subject to change without prior notice SPECIFICATIONS S 1 Fax Continued Communication Source Temperature Warm Up First Print Power Source Power Consumption Noise Humidity Dimensions Weight Printer 2 Emulation Printer Driver Interface Memory Capacity Print Method Resolution SPECIFICATIONS Public switched telephone network Allowable 50 90 5 F 10 32 5 C Storage 32 104 F 0 40 C Max 37 seconds at 73 4 F 23 C Up to 15 seconds using Letter size paper in paper cassette 120V AC 50 60Hz Canadian Version Only Average Operating Copying 350 W 25 C Peak 940 W Sleep 15 W or less Standby 75 W or less 25 C Operating 53 dB A or less Stand by 30 dB A or less Operating 20 to 80 without condensation Storage 20 to 80 without condensation 19 4 x 18 0 x 16 8 inches 492 x 456 x 429 mm 35 2 lbs 17 kg Brother Printing System for Windows and emulation mode of HP LaserJet IIP PCL level 4 Windows 95 98 98SE Me 2000 and Windows NT Workstation Version 4 0 driver supporting Brother Native Compression mode and bi directional capability Apple M
155. ned by the Telephone Company Press Stop Exit Caller ID The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by many local phone companies This service provides the LCD the name or telephone number of your caller on the LCD as the line rings See Printing Caller ID List page 8 4 After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name OUT OF AREA means call originates outside your Caller ID service area PRIVATE CALL means the caller has intentionally blocked transmission of information If both the name and number are received the LCD shows only the name You can print a list of Caller ID information received by your MFC TELEPHONE SERVICES 8 3 8 4 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls when the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your MFC Press Menu 2 0 2 Press or to select DISPLAY and then press Set If the name was not received it wi
156. ng Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC 9700 Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 14 Send a Fax Scanner Setting Faxing Filing and Copying x Modify Settings FAX Settings Brother PC FAX FAX Resolution Fine 200x200 X FAX Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Fax Settings Brother MFL Pro Fax FAX Resolution Fine 200 x 200 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings The Brother PC FAX Properties screen appears Brother PC FAX on BRMFC Properties 2 x Device Options Letter 8 x 11 in Paper Size Letter 8 x 11 in a Orientation Bota C Landscape Resolution 200200 dpi C 200x100 dpi Restore Defaults About Cancel Help Select the Paper Si
157. ng table shows characters available only in the corresponding BAR Aw i aww ow YR v vU Vn V NNNMNN wV wN mw Bab eG g OH 0 O IO 10 00 WD 1 iD Ded 4 Q Ao A Hie HOD al ta DO oe oewOoOonoKR NHN HH BH HH YY YH U 66 OO 3 1G W013 8 OO Ss E 20 g MI oas O OZ E wow w A U g w a R a k Ua a w w hau Be w k Gl Gem 6 6 tot DDw 3 H a v n D cc eceSe Q d S a w a i 2 oO 2 Aon ww S gt RK mN Fs 9 GUNS oGce Roos Be we AVYON OLA HKH BELO 3 u A A qoggee vad lh gs om H aiid gg cw lt Ah OE me Es gt RM io ee Se ene O w a 2 Par ae Be ee ae ee aa FeKCMVUAMKROTHHKAEZO u gt PE EE E r O MOK NMS HOR ON HV HAM suff NUNUH iu U Beane amp CETE a a 2 Q orwrwnwnrerwnnrorawwne a Zo FRARRRABRARARARRRS po Gen nwanw Keo 2 80 OM te OHH HHH HH HH WHA AAA OO OH SPECIFICATIONS S 6 Index access codes storing and dialing 7 4 accessories and Supplies ii ADF Automatic Document Feeder size of original 6 1 assembly and connections 2 4 drum unit 2 4 grounded 3 prong plug 2 8 loading paper 2 6 telephone line cord 2 8 toner cartridge 2 4 automatic dialing 7 3 fax receive 5 1 fax redial 6 4 transmission 6 4 Broadcasting 7 5 setting up Groups for 7 2 Brother accessories and Supplies ii Customer Service i fax back system i Frequently Asked Questions FAQs i product support i test sheet sending 1 2 warranties Canada vi Notice Disclaimer of Warranties iii USA iv Brother Control Center using and configurating 15 1 to 15 15
158. ng when you call your MFC call your Telephone Company to check the line Sending Faxes Poor Transmitting Quality Try changing your resolution to FINE or S FINE Make a copy to verify your MFC s scanner operation TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 6 Transmission Verification Report says Result NG There is probably temporary noise or static on the line Try sending the fax again If the problem continues call the Telephone Company to check your phone line Vertical Black Lines When Sending If the copy you made shows the same problem your scanner is dirty See Cleaning the Scanner page 21 16 Handling Incoming Calls Transferring a Fax Call to the MFC If you answered at an extension phone press your Fax Receive Code default setting is 51 When your MFC answers hang up I have difficulty with custom features on a single line If you have Call Waiting Call Waiting Caller ID RingMaster Voice Mail an answering machine an alarm system or other custom feature on a single phone line with your MFC it may create a problem sending or receiving fax data For Example Your Brother machine handles the Caller ID subscriber services However if you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the fax data Brother s
159. not available for multiple copies Poster copies require using the scanner glass 11 7 MAKING COPIES Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you are using THIN 16lb 18 41b For thin paper or transparency PLAIN 18 71b 25 31b For ordinary plain paper THICK 25 6lb 321b For heavy weight paper or rough paper THICKER 32 3lb 431b For heavier weight paper rough paper or bond paper TRANSPARENCY For transparency OHP Press Options and or to select OPT PAPER TYPE and then press Set Press or to select your type of paper and then press Set Press Copy OR Press lt amp or for additional settings Changing Default Copy Settings Press Menu 3 to change default settings for Copy mode These settings will remain until you change them again by pressing Menu Adjust the Copy Mode and Contrast settings By pressing a number you can adjust copy settings as shown in the following chart Press lt amp or to scroll through the options for each setting Press Set to save your selection Press Stop Exit OR Press gt to select the next setting you want to change Press Menu and 3 1 COPY MODE AUTO H TEXT PHOTO 2 CONTRAST EEEOCO 3 PAPER SIZE THIN PLAIN THICK THICKER is default MAKING CO
160. nt You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your original Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Sends your fax at a later time that day Delayed Timer You can program a certain time each day that all delayed faxes will be sent on a first come first served basis Distinctive Ring A service purchased from your telephone company that provides another phone number on an existing phone line The Brother MFC uses the new number to simulate a dedicated fax line Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and automatically resends the page s that had an error Electronic Cover Page A preprogrammed cover page that is transmitted from the MFC s memory eliminating the need for making up cover pages manually extension phone A telephone on the fax number that is plugged into a separate wall jack external phone A TAD telephone answering device or telephone that is plugged into the EXT jack of your MFC Fax Activity Report Lists information about the last 200 incoming and outgoing faxes TX me
161. nterrupted telephone service If you experience trouble with MFC 9700 please contact a Brother Authorized Service Center for information on service or repair The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning If you are not able to solve a problem with your multi function center contact Brother Customer Service See Brother Numbers page i A WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document Laser Safety This equipment is certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined within protective housings and external covers the laser beam cannot escape from the machin
162. oad ee eceeeeeeeceeeneeneeeenees 15 2 Using the Scan Key sic isisscisssstdiceiis dadetenestanisceceenagurnnsevarasvnnnes 15 2 Using the Control Panel Keys oo eee ee eeeeseeneceseeseeeseeseeees 15 2 Scan Image kecir a aiai 15 3 Sca OCR orrasan a a e a E E EA 15 3 Scan to Email esisin eir e Rai 15 3 Brother Control Center Features sesseeseeeeesreeeereererrerreresese 15 4 Auto Configuration essceeeseceseesseeseeeeeeseeees 15 4 Scanning Operations ee eee ee eeeeseeeseseeeeeeeseeeaeeeeees 15 4 Copy Operations si cccscsiesesvescoesdestcsevetecsespsestactsunsiseeseeessescies 15 5 PC Fax Operation cc cccisteccecteveeed wssticseusvestaes waniecbascenetes 15 5 Scanner Settings for Scan Copy and PC Fax Buttons 15 5 Global Settings seseciccsisise ioes 15 5 Setting Up the Scanner Configurations 0 eee 15 6 To Access the Scanner Configuration Screen 15 6 Perform an Operation from the Control Center Screen 15 6 SCAM TO cai le tissts ve daves dis E E vgielieienes 15 7 Scanner Settings sceccseresvesscsesosecossessseseestevsedeneesevee 15 7 Destination Folder s esesseesseeesseeseeeresreresreresesrrsesrreresreres 15 8 Scan f E mail ei oseta eara ar Eaa EEr EES 15 8 Scanner Settings sisirin ara 15 9 E mail Application sssesesseesseeesesrsrresssreresrerrsresrerrsresrssreres 15 9 File Attachments s e i c0 c5issepcsedestesesecneessreantaetsencssnesterscepetes 15 9 Conversion Options 0
163. odically There are many factors that determine the actual drum life such as temperature humidity type of paper and how much toner you use for the number of pages per print job The estimated drum life is up to 20 000 pages The actual number of pages your drum will print may be significantly less than these estimates Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum A WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT So please be careful 21 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE Follow these steps to replace the drum unit Open the front cover Remove the old drum unit Place the drum unit on a drop cloth or disposable paper to avoid scattering toner Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly See Replacing the Toner Cartridge page 21 18 9 Discard the used drum unit according to local regulations If you are not sure of them call your local Sanitation Department Be sure to seal the drum unit tightly so toner powder does not spill out of the unit When discarding used drum units keep them separate from domestic garbage Wait to unpack the new drum unit until immediately before installing it Place the old drum unit into the aluminium bag and discard it according to loca
164. ommunication error continues call Telephone Company to check your phone line CONNECTION You tried to poll a MFC that is not in Verify the other party s polling setup FAIL Polled Waiting mode 21 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE Error Message Cause Action COOLING The temperature of the drum unit or You must wait 20 minutes for it to DOWN toner cartridge is too hot The MFC cool WAIT FORA will pause its current print job and go WHILE into cooling down mode During the cooling down mode you will hear the cooling fan running while the display on the MFC shows COOLING DOWN and WAIT FOR A WHILE COVER OPEN The front cover was not completely Close the front cover for the drum PLS CLOSE closed unit COVER DISCONNECTED The other party or other party s fax Try to transmit or receive again machine terminated the call CHECK Originals were not inserted or fed See Original Jams and Paper ORIGINAL properly or original scanned from Jams page 21 3 ADF was longer than about 40 inches 90cm MACHINE MEC has a mechanical problem Call Brother Customer Service ERROR XX In USA 1 800 284 4329 In Canada 1 800 853 6660 In Montreal 1 514 685 6464 OUT OF You can t store data in the memory See page 11 2 MEMORY May occur when the MFC is used as a printer NO RESPONSE The number you dialed does not Verify the number and try again BUSY answer or is busy NOT You tried to acce
165. omputers system clock on your document Brother MFC9700 Properties 71x General Details Basic Advanced Accessories Support CORE Printer Function Quick Print Setup Administrator Date amp Time I Enable Setna Date amp Time x Format Date Mon 10 Apr 2000 Time 19 49 43 z Font Date amp Time Position Background Left Center f Bight Darkness J lend Top Bottom Opaque Transparent Cancel Default Click the Setting button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage J The Date and Time indicated in the selection box represents the format the will be printed The actual Date and Time printed on your document is automatically retrieved from the settings of your computer PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 12 Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source This tab also installs any additional options into the driver settings Paper Source Setting To configure the paper size for each paper source highlight the source from the Paper Source Setting list Select the Paper Size from the pull down box and click Update The Paper Source Setting is
166. on paper specifications consult your nearest authorized sales representative or the place where you purchased your MFC Use label or transparencies that are designed for use in laser printers For the best print quality we recommend using long grained paper If you are using special paper and the paper has problems feeding from the paper cassette try again using the manual feed slot You can use recycled paper in this MFC USING THE BROTHER MFC AS A PRINTER Printer Operation Keys Reset Key You can clear data from the memory a l Print Reset Reports fo Printing the Internal Font List You can print a list of the MFC s internal or resident fonts to see how each font looks before you select it Press Menu 4 1 1 Press Fax Start The MFC prints the list Press Stop Exit FONT Printing the Print Configuration List You can print a list of current printer settings Press Menu 4 1 2 Press Fax Start The MFC prints the settings Press Stop Exit 2 COME DGURAT ION Restoring Factory Default Settings You can return the MFC to original factory settings Permanent fonts are restored macros in the temporary settings are cleared You can change user settings using the Remote Printer Console program See page 12 1 Press Menu 4 2 1 Press 1 to restore the factory settings OR Press 2 to exit without making a change Press Stop Exit USING THE BROTHER MFC AS A P
167. ons The advantage of using the Scan keys is that you avoid the mouse clicks required to scan from your PC Using the Control Panel Keys If you have connected a Macintosh the control panel keys will not work with your computer Before you can use the Scan keys on the control panel you must have connected the MFC to your Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan keys make sure the Brother Control Center application is running on your PC For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys see Brother Control Center Features Page 15 4 to15 6 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 2 Scan Image You can scan a picture into your graphics application for viewing and editing Place your original face up in the ADF or face down on the scanner glass Press Scan Image The MFC will scan the original and send a color image to your graphics application Scan OCR If your original is text you can have it automatically converted by ScanSoft TextBridge to an editable text file and then displayed in your word processing application for further editing Place your original face up in the ADF or face down on the scanner glass Press Scan OCR The MFC will scan the original perform OCR in ScanSoft TextBridge and then display the result in
168. onsole Before you install the program make sure you have the following hardware and software to install the program DOS Version 3 3 or later Monitor EGA VGA or compatible Option Mouse the mouse driver must be installed You can also operate the program with the keyboard Follow these steps to install the remote printer console program Make sure your Brother MFC is connected to your computer and is set to Online Start your computer and go to the DOS prompt If you are in Windows exit and return to the DOS prompt Insert the Brother CD ROM into your CD ROM drive At the DOS prompt C gt type x Substitute the drive letter of your CD ROM drive for x and then press Enter C gt x Type CD RPCX and then press Enter x gt CD RPCX Type RPCSETUP and then press Enter x RPCX gt RPCSETUP Follow the instructions in the installer 12 2 FOR DOS USERS Using the Remote Printer Console Main Program Type C RPCX gt RPCxX and then press the Enter key to start the Remote Printer Console main program The Main Screen will appear on your computer screen as shown below Remote Printer Console Direct_Access Printer_Setup Console_Config Guide Current Status Status Ready Media Type Regular Paper feed Paper Cassette Emulation Laser Jet IIP Paper Size Letter Orientation Portrait Quality Normal Copies 1 Memory size 2138112 Byte L__ 5 select Enter Setting
169. onts USING THE BROTHER MFC AS A PRINTER 13 1 Printing From Your PC Multi purpose Paper Cassette The MFC s multi purpose paper cassette can be adjusted to feed many sizes of paper letter legal A4 B5 and A5 plain paper When the MFC receives print data from your computer it loads paper from the paper cassette Insert the sheet of paper with the side you wish to print on face down in the paper cassette Select the print command from your PC Your PC sends a print command and data to the MFC The MFC displays the date and time and RECEIVING DATA If there are more pages the MFC begins to print the next page automatically When printing is finished it returns to online status You may select the proper paper source paper size and page orientation in your application software If your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software See Acceptable Paper page 2 5 9 Use the manual feed slot for envelopes labels transparencies card stock or thicker paper Two Sided Printing Manual Duplexing The supplied printer drivers for Windows 95 98 Me and Windows NT Workstation Version 4 0 enable manual duplex printing For more information see the Help screen for the printer driver The MFC prints all the even numbered pages on one side of the paper first Then the Windows
170. ook Group Setup Group Name 2 fs ales Available Names Group Members Add gt gt lt lt Remove Cancel Type the name of the new group in the Group Name field In the Available Names box select each member to be included in the Group and then click Add gt gt Members you add to the group will be listed in the Group Members box After all the members have been added click OK Editing Member Information To edit a Member or Group Select the Member or Group you want to edit i A Click the edit ES icon Edit the Member or Group information Click OK to save your changes 17 9 SETTING UP AND USING PC FAX FOR WINDOWS ONLY Deleting a Member or Group To delete a Member or Group Select the Member of Group you want to delete Click the delete MY icon Click OK when the Delete OK Dialog appears Exporting the Address Book You can export the address book to an ASCH text file csv To export the current telephone book Mote If you are creating a Vcard you must first select the member From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 Select the data fields you wish to Export from the Available Items column and then click Add gt gt Mote Select items in the order you want them listed If you are exporting to an ASCII file select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data fi
171. or 5 seconds Lock the Scanner Lock Push the blue Scanner Lock Lever up to lock the scanner This lever is located on the rear left underside of the scanner cover Lock Unlock Caution If the message CHECK SCAN LOCK appears on the LCD unlock the scanner immediately and then press Stop Exit A WARNING Damage caused to your MFC by failure to lock the scanner before moving and shipping will void your warranty 21 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE Open the front cover Remove the drum unit Caution Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag Close the front cover Fold down the front output bin extension Remove the telephone line cord Wrap the MFC in the plastic bag and place it in the original carton box with the original packing material TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 14 Pack the drum unit toner cartridge assembly parallel cable telephone line cord AC cord and printed materials in the original carton as shown below Mote If you are returning the MFC to Brother as part of the Exchange Service pack only the MFC Keep all separate parts to use with your Exchange machine Close the carton and tape it shut 21 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine Maintenance BRE BBR BEB RB BERR EER eee Cl
172. or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 800 853 6660 Within Montreal please call 685 6464 Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd At your side 1 Rue Hotel de Ville Dollard Des Ormeaux QC H9B 3H6 vi LIMITED WARRANTY CANADA X Quick Reference Guide BREE EERE BERBER RRR Sending Faxes Automatic Transmission Place the original face up in the ADF or face down on the scanner glass Enter the fax number using One Touch Speed Dial Search or the dial pad Press Fax Start Sending a Cover Page Place the original face up in the ADF or face down on the scanner glass Press Menu 2 2 8 When NEXT FAX ONLY appears press Set Press or to select ON or OFF and then press Set Press or to select a comment and then press Set Ent
173. ou must take to avoid possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC Notes tell you the proper response for a situation that may occur FYI tips provide details about how the current operation interacts with other features Improper Setup alerts you to devices and procedures that are not compatible with the MFC INTRODUCTION 1 1 Test Sheet Procedure and Product Registration For USA Only 1 2 After programming your Station ID please fill out the TEST SHEET included with your MFC and then fax it to Brother s Automated Fax Response System as your first transmission This will verify that your MFC is properly installed To receive a response you must set up your Station ID See Setting Station ID page 4 3 When this document is received a confirmation sheet and Product Registration form will be sent back to your MFC Please fill out the form and return to complete your registration In USA 1 877 268 9575 fax To Complete Your MFC 9700 Registration On Line For USA Only Insert the MFL Pro CD ROM into your CD ROM drive Click On Line Registration to register your product on line from the main menu INTRODUCTION MFC 9700 Control Panel Overview LCD Liquid Crystal Display The LCD displays messages to help you set up and operate your MFC Stop Exit Stops a fax cancels an operation or exits from menu mode
174. our document 14 7 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and select Text or Bitmap from the Watermark Style Watermark Text Enter your Watermark text into the Text Box and select the Font Size Darkness and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Watermark Setting 1 1 1 1 1 1 i 1 1 4 1 1 1 1 Position The position settings offer controls on where the Watermark can be positioned on the page PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 8 Page Setting 4 You can change the print size of your document with the Scaling feature Brother MFC9700 Properties 2 xi ey aol Check Off if you want to print the document as it appears on your screen N Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper 3 Check the Free box if you want to reduce or enlarge the output You can also use the Mirror or Reverse Print feature for your page setting 14 9 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Device Options 5 Set one of the following Printer Functions Quick Print Setup E Administrator For
175. pdated drivers and automatically downloads and updates the driver on your computer Check Setting The Check Setting selection displays a list of your current drivers settings Brother MFC9700 Properties 21x General Details Basic Advanced Accessories Support Printer Driver a brother Brother Solutions Center MFC9700 Connect directly to the Brother Solutions Center Web solutions brother com site for up to date information on device drivers user guides white Version 1 32ME for Windows 9x Me Papers and other documentation available for your i Brother product 06 Apr 2001 Web Update Brother Industries Ltd 1993 2001 All rights Reserved Check Setting Cancel Apply Help PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 14 Features in the Printer Driver For Windows 2000 The Windows 2000 printer driver utilizes Microsoft s uni driver architecture The following section describes the driver features and selections available for Windows 2000 General Tab Brother MFC9700 Properties 21x General Sharing Ports Advanced Security Device Settings CP Brother MFCS700 Location Comment Model Brother MFC9700 m Features Color No Paper available Double sided No Letter a Staple No Speed 14 ppm Maximum resolution 600 dpi z Printing Preferences Print Test Page Cancel Printing Preferences In
176. ploads the data to the machine but does not exit the remote setup application Print This command prints the selected items on the machine You can not print the data until it is uploaded to the machine Click Apply to upload the new data to the machine and click Print Export This command saves the current configuration settings to a file Import This command reads the settings from a file SETTING UP AND USING PC FAX FOR WINDOWS ONLY 17 2 PC FAX Sending For Windows Only The Brother PC FAX feature allows you to use your PC to send a file You can create a file in any application on your PC and then send it as a PC FAX You can even attach a cover page note All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information Access the User Information from the FAX Sending dialog box by clicking P OR From the Start menu select Programs Brother Brother MFL Pro Suite and then select PC FAX Setting The Brother PC FAX Setup dialog box will appear Brother PC FAX Setup 2 x User Information Sending Speed Dial Facsimile style only Name ohnDoe Company Intemational Spring Board Assoc Department U56 Phone Number 908 5551212 00 Fax Number 908 5554212 OOO ic iDoe spingboardog SCS Address 1 fi23RoseHillDrver 0000 Address 2
177. porary settings for each copy Copy Makes a copy Scanner Keys Scan to E mail Press this key to start scanning an original into your E mail application setting it up automatically as an attachment Scan Image Press this key to scan a color picture into your graphics application for viewing and editing Scan OCR Press this key to start scanning a text document ScanSoft TextBridge will convert it to editable text and display it in your word processor application for further editing Printer Keys Reset Clears data from the printer memory Reports Access the Reports menu so you can select reports to print Help List Auto Dial Fax Activity Transmission Verification and User Settings 1 4 INTRODUCTION About Your Machines If you re a first time MFC user fax operation might seem a little mysterious Soon you ll recognize the unusual fax tones on your phone line and be able to send and receive faxes easily Custom Features Do You Have Voice Mail on the Phone Line If you have Voice Mail on the phone line on which you will install your new MFC there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls Why Should There Be Trouble Since both machines and Voice Mail pick up the line at the number of rings you have set each of them has the ability to keep the other from receiving calls For example if your Voice Mail is set to ans
178. r Chooser Connect to Background Printing On Off Active Inactive AppleTalk Click HL 1200 MFL Pro icon On the right side of the Chooser click the printer to which you want to print Close the Chooser 19 1 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK To print the document From your Macintosh scanning application software such as Simple Text click File menu and select Page Setup You can change the settings for Paper Size Orientation and Scaling and then click OK brother mrc 9700 1 6 0 Paper Size Letter OA Q Legal O Executive Cancel Com 10 Ops Paper Scaling Orientation Heel From your Macintosh scanning application software such as Simple Text click File menu and select Print Click Print to start printing brother wrc 700 its Output Printer Copies m Pages All Q From C To C IRTE Resolution 300dpi 600 dpi Paper Source Auto Select v O Economy M Gray Scale Save Settings Note If you want to change Copies Pages Resolution Paper Source and Media Type select your settings before clicking Print Option Setup allows you to select Duplex Option Setup Duplex Duplex Use Duplex Unit Manual Duplex ie Long Edge Binding Short Edge Binding El Binding Offset j inch D mm USING THE BROTHER MFC WITH A NEW POWE
179. rding used toner cartridges keep them separate from domestic garbage We recommend that you clean the MFC when you replace the toner cartridge TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 18 How to Replace the Toner Cartridge A WARNING Just after you use the MFC some internal parts of the MFC will be extremely HOT So never touch the shaded parts shown in the illustration Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly Caution Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water Unpack the new toner cartridge Place the used toner cartridge into the 21 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE aluminum bag and discard it according to local regulations Caution Wait to unpack the toner cartridge until immediately before you install it in the MFC If a toner cartridge is left unpacked for a long period of time the toner life is shortened You can use only a genuine Brother toner cartridge TN 430 or TN 460 which is specially formulated to ensure top print quality Using another brand of toner cartridge may void your MFC s warranty Warranty coverage does not apply to problems caused by the use of 3rd party Toner 3r
180. rectly set up The data has been sent to the printer but the printer did not receive the Page Eject command Press Reset to eject the page Then ask your software supplier how to add a Page Eject or Form Feed command to the end of your print job How can I change the user settings or default settings on the MFC Use the Remote Printer Console RPC program TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper Handling Difficulties The MFC does not load paper The LCD shows CHECK PAPER or PAPER JAM Check to see if the CHECK PAPER or PAPER JAM message appears on the LCD If it is empty load a new stack of paper into the paper cassette If there is paper in the paper cassette make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper cassette Reduce the amount of paper in the paper cassette then try again Check the manual feed mode is not selected in the printer driver The MFC does not feed paper from the manual feed slot Reinsert the paper firmly load one sheet at a time Make sure that manual feed mode is selected in the printer driver How can I load envelopes You can load envelopes from the manual feed slot Your application software must be set up to print the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your software Refer to your
181. res Simply cut out the card and fold it to fit of your machine s forwarding paging and remote retrieval features 0 6 SSolg NOILWHadQ SLOWSY LXJ z ssaid XV ssad AVL TAL LXA 40f vay 8 6 882d ACO 2419994 FONVHD Sasessaul ON sdaaq j 10Ys s asessout xe g d aq Suoy T LZ 6 Sold SNLVLS ONIAIZOSY X93H9 R 1 REMOTE RETRIEVAL ACCESS CARD Fold x Me Changing Remote Retrieval Access Code Program Fax Forwarding Number press 4 Enter the new fax number where you want your fax messages forwarded 1 Press Menu 2 5 X 3 followed by 2 Enter a three digit number from 000 to 999 Turn Fax Storage on press 6 The cannot be changed Turn Fax Storage off press 7 3 Press Set RETRIEVE A Fax 4 Press Stop Exit Press 9 6 thento Retrieve all faxes press 2 and then enter the number of the remote fax machine Remote Commands followed by After the beep hang up and wait CHANGE PacinG Fax FORWARDING SETTING Erase all fax messages press 3 Press 9 5 thento Turn feature off press 1 Select Fax Forwarding press 2 Select Paging press 3 A re 3 REMOTE RETRIEVAL ACCESS CARD R 2 EQUIPMENT ATTACHMENT LIMITATIONS For Canada Only NOTICE The industry Canada label identifies certified equipment This certification means that the equipment meets telecommunications network protective operational and safety requirements as prescribed in the appropriate Termin
182. ress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your MFC for this feature to work INTRODUCTION Assembly and Connections Packing List Make sure you have the following items Drum Unit Assembly With free Standard Toner Cartridge up to 3 000 pages Telephone Line Cord Filter Core For USB Cable a ble Tie N Software License Agreement Owner s SQ Quick Setu Manual NN SA Guide g S N Accessory Order Form N Test Sheet For USA only note If an item is missing call Brother Customer Service at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal See Ordering Accessories and Supplies page ii for the correct item numbers Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you may void your warranty ASSEMBLY AND CONNECTIONS 2 1 Choosing a Location Place your MFC on a flat stable surface such as a desk Select a place that is free of vibration and shocks Place the MFC near a telephone jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 90 5 F 10 32 5 C Avoid placing your MFC in a high traffic area Do not place near heaters air con
183. rinter selection of your application software If the MFC is not listed you must install the printer driver that corresponds to HP LaserJet IIP s emulations The following table shows combinations of printer drivers and emulation mode To get the most out of this MFC you should install an HP printer driver in your application software Printer driver supported in Emulation mode to be selected with the remote your application software printer console program HP LaserJet IP HP LaserJet IIP emulation mode TM Auto emulation selection HP LaserJet II The best or recommended printer driver is indicated in bold Be sure to choose the proper printer driver in your application software Be sure the printing resolution is set to 300 dpi in your DOS application software What Does the Remote Printer Console Do The Remote Printer Console RPC is a utility program that can run in the DOS environment and comprises the following program Remote Printer Console Main Program This program allows you to change various printer settings such as emulation print quality fonts and page setup from your computer screen Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC you may not have to use this utility program This utility program is useful for application software that does not control the printer s settings and features FOR DOS USERS 12 1 Installing the Remote Printer C
184. s Keep this information with your proof of purchase bill of sale in case your Product is lost stolen or requires service Model Serial Date of purchase Store where purchased Location of store Important We recommend that you keep all original packing materials in the event that you ship this product MFC LIMITED WARRANTY USA v BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY For Canada Only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be
185. s darker or lighter than the original Press Menu 2 1 5 Press lt to make print lighter or to make print darker Press Stop Exit Ja PRIHT DENSITY Advanced Receiving Operations Operation from Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT jack you can make your MFC take over by using the Fax Receive Code When you press the Fax Receive Code 5 1 the MFC starts to receive a fax See Easy Receive page 5 3 If you answer a call at an extension or external phone and no one is on the line assume you re receiving a fax At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 5 1 and wait for the phone to be disconnected the LCD shows RECEIVING before you hang up Your caller will have to press Fax Start to send the fax Changing the Fax Receive Code The preset Fax Receive Code 5 1 may not work with some telephone systems If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code from 5 1 to Press Menu 2 1 3 Press or to select ON or OFF and then press Set If you want to enter a new Fax Receive Code and then press Set Press Stop Exit SETUP RECEIVE 5 4 5 5 Printing a Fax in Memory If you have Fax Storage ON for remote retrieval you can still print a fax from memory when you are at
186. seceee 13 1 Special Printing Features eee esesseeseceeeeseeeeeeeeeeeeeeeeees 13 1 Windows Pritam pi oi5 costs coe ii bales sda we cate eadead 13 1 Popular Printer Emulation Support 0 0 0 0 eects 13 1 Remote Printer Console Program for DOS ee 13 1 Bi directional Parallel Interface eee eeeeeeeeeee 13 1 Enhanced Memory Management cece eeeeeeeeeeeeeeees 13 1 Printing From Your PC ssoseroseierisis ssassn 13 2 Multi purpose Paper Cassette 00 eee eee eeeeseeeeeseeeees 13 2 Two Sided Printing Manual Duplexing 00 ee 13 2 Front Outp t BIMssedscccssessescoeszessccesecoecssyeestaeeseqessdeceeescesates 13 3 Manual Feed Slot ccc coc sees ecsevesestcasces siesnsasvaepsvaniecbavceneted 13 3 Loading One Sheet of Paper oo eee eee eeeeeeeeereeeeee 13 4 Loading More than One Sheet of Paper 13 4 Printing on Thicker Paper and Card Stock 13 5 Simultaneous Printing Faxing 0 eee eeeeeeceeeeeeeeeeeseeeees 13 6 Choosing Acceptable Paper eccececceseesseeceseseeeteseeeeseeeees 13 6 Printer Operation Keys cece eee cseeeseeseeseeeseesseeseeeseeaeeneeeaeeens 13 7 Reset ROY scssccsies scnthesucgateesacedeueaviosssssvers cienionsaness ES 13 7 Printing the Internal Font List eee ee eeeeeeeee eens 13 7 Printing the Print Configuration List eee 13 7 Restoring Factory Default Settings oes 13 7 Printer Driver Settings For Windows Onlly ssssssssssesseseees 14 1 Using the Brother MFC 9700 Print
187. select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button 15 7 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Destination Folder PaperPort Folder Select this checkbox to scan the original into your PaperPort folder Other Folder Select this checkbox to scan the original as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush P CX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Network Graphics PNG FlashPix FPX HFX Fax Files HFX To Search your system for the directory and folder you want click the Browse button Click OK to save your settings Scan to E mail r Scanner Setting Faxing Fiing and Copying Modify Settings z EMail Application EMail Application JMS Outlook EMail Settings U
188. senes 17 7 Setting Up a Member in the Address Book 17 8 Setting Up a Group for Broadcasting 0 0 0 eeeeeeeeeeeees 17 9 Editing Member Information eee eeseeeeeeeeeeeeeees 17 9 Deleting a Member or Group eeeeeeeeeeeeseeseereeeeeens 17 10 Exporting the Address Book 0 i eieeeeeeeeseeseeteeeeeees 17 10 Importing to the Address Book eceeseeseeeeeeeeseeeeeeees 17 11 Setting Up Cover Page 0 eee eeeeseeseessceeeeseeeseeseeeaes 17 12 TO vise EE cate iiaisidanigniydininda eases 17 13 TOM A ae A E A 17 13 C mment isiin e ER een 17 13 Select Cover Page Form esseesserseeereererrereerrreereerres 17 13 Import BMP fil ssion iiiu iesiesi asinsi 17 13 Count Cover Page sassoni nn i riis 17 13 Sending a File as a PC FAX Using the Simple Style 17 14 Sending a File as a PC FAX Using the Facsimile Style 17 15 Redial osonni eginen aplaiana et ae 17 16 Setting Up PC FAX Receiving For Windows Only 17 16 Setting Up Your MFC oo ceeeeeseceeeeseeneeeseeeaes 17 16 Running PC FAX Receiving 0 eee eeeeceseeeeeeeeeeeees 17 16 Setting Up Vout PC wscsscscccesccsssessensscepessssaueyeesaneasenaniodsssbes 17 17 Viewing New PC FAX Message ceeeesseeeeeseeeeeees 17 17 Using Automatic E Mail Printing ccsccssssssccsssssesesseseres 18 1 For Windows 95 98 98SE Me Only sateen 18 1 Main Featuresiss csiscissecseicidivscesecetaisasel ee 18 1 To Access the On Line Documentation 18 1 To
189. ss a One Touch or Set up the One Touch or Speed Dial REGISTERED Speed Dial number that is not number See pages 7 1 7 2 programmed PLS OPEN A page piece of paper or paper clip Open the front cover If you see any COVER etc may be jammed inside the MFC jammed paper or other item gently pull it out then close the front cover If the error message remains open and close the front cover again If the MFC cannot reset itself and return to the date and time prompt it will display MACHINE ERROR XX Please call Brother Customer Service and tell them the MFC Error number at In USA 1 800 284 4329 In Canada 1 800 853 6660 In Montreal 1 514 685 6464 PAPER JAM The paper is jammed in the MFC See page 21 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 2 Error Message Cause Action you can still print But the toner is depleted and the MFC is telling you that the toner will soon run out TONER EMPTY Toner cartridge is not installed Reinstall the toner cartridge OR OR Toner is used up and printing is not Replace the toner cartridge with anew possible one See page 21 19 TONER LOW If the LCD shows TONER LOW Order a new toner cartridge now Original Jams and Paper Jams Based upon where the original or printed sheet is jammed follow the appropriate set of instructions to remove it Original is Jammed in the top of the ADF Unit Remove any paper from the ADF that
190. ssage 2 10 telephone external 2 9 text entering 4 4 corrections 4 4 special characters 4 4 toner cartridge installing 2 4 replacing 21 18 21 19 toner saver 4 6 transparencies 2 7 troubleshooting 21 1 error messages on LCD 21 1 if you are having difficulty 21 6 copy quality 21 7 DOS setup 21 9 incoming calls 21 7 paper handling 21 10 phone line or connection 21 6 printer 21 7 printing or receiving faxes 21 6 l 4 INDEX scanning 21 8 sending faxes 21 6 software 21 8 two line phone system 2 11 2 12 User Settings 10 2 volume setting beeper 4 5 ring 4 5 speaker 4 5 warranties Canada vi Notice of Disclaimer iii USA iv World Wide Web i Remote Retrieval Access Card Fold lt a dn Suey 9 POYSIUL a1 NOA USYM JAW BY 19891 0 Q G SSA G puewuos e 194u3 sdoaq Noys 7 IV Y sagessa ON sdaaq ON s asessout xe g daaq suo q PoAlodal Sasessau JO SPULY I s eUsIS DFW AL a K 6ST IP09 ssaooy RAINY NOWY INoA Jaqua jaerpowur sdoaq pue slomsue DAA INOA Uy A g QU0 yono Sursn suryoeu xey e woy Jaquinu xez NOK VIG p po5 ss 29y jea n y a oWsY Huish quVvg ENEON AELE JLOWAY If you plan to receive fax messages while away from your machine carrying the Fold gt Remote Retrieval Access Card printed below will serve as a convenient your wallet or organizer Keeping it handy will help you derive the full benefit reminder of the retrieval procedu
191. sscssssssessessessesscesesseres 20 1 Paper Cassette 2 Option eee ee eeeeseeeeceseseeetseeeeeeaeesees 20 1 Network LAN Board Option 00 eceeseeseeeeteceneeeeeeeneeeeaees 20 1 Troubleshooting and Routine Maintenance csecccssesseees 21 1 Troubleshooung os 2cd iscissaissschisscspecasvedascenecvasocvedsveedeegenedenseanehs 21 1 Error Messages ai sisckscsssicncivececacsceacisactesceesteanercatotansagevantennes 21 1 Original Jams and Paper Jams eee ee eeeeseceeceseeeeeeeeees 21 3 Original is Jammed in the top of the ADF Unit 21 3 Original is Jammed inside the ADF Unit 21 3 Paper Jasini ossoa odes tvea veneers coshehtetuesmnavoses aan es casseates 21 4 Paper is Jammed in the Paper Cassette 21 4 Paper is Jammed near the Drum Unit 21 5 Paper is Jammed in the Fuser Unit eee 21 5 If You Are Having Difficulty with Your MFC 21 6 Packing and Shipping the MFC oo eeeeeseeeeeee eee 21 13 Lock the Scanner LOCK eee eeseeseeeeeeseeeeeeeeeeeeaeenes 21 13 Routine Maintenance ec eeeeeeeeseseeeeeeeeeesseeeseeseeeaeeaeee 21 16 Cleaning the Scanner eee ee eeceseeeeeeeeeeeesseteneeeeeees 21 16 Cleaning the Primtetsisccsss csscsssccsepsastestavesencsevescouscepeeespesvans 21 17 Cleaning the Drum Unit 0 eee ceeeeeeeeeneeees 21 18 Replacing the Toner Cartridge 0 eee eee eeeeeeeeees 21 18 How to Replace the Toner Cartridge eee 21 19 TABLE OF CONTENTS xix Replacing the Drum Unit eeeeeeeeereeeeeees 21 21
192. subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help 22 3 IMPORTANT INFORMATION Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Can
193. t Press or to select SORT and then press Set Press Copy X Table of Contents itr OUiCti OM ises sssssiessssncessnscssesensivssescesesenssanessiecsssssescssensseseesenassecesees 1 1 Using This Mamntial s 2 5 csccssscesscessoscsssasbssevnesssssseoseo sess sosaees 1 1 Finding Information ee eesesenseeseesececeeeeeeeeseteeeeneeeeers 1 1 Conventions Used in this Manual ccccccccccesssseeeeeees 1 1 Test Sheet Procedure and Product Registration For USA Only 1 2 To Complete Your MFC 9700 Registration On Line FOr USA ONIY ic sisisectvecessticsanidscegsscestsansddeepecosacatsdcannetep 1 2 MFC 9700 Control Panel Overview ssessessseeeeereererrereersreee 1 3 About Your Machines siccissscosvsssstecssscavaseegusdensseetececscascevssasversvees 1 5 CUStOM Featire Sosnin ne ani ERE iE 1 5 Do You Have Voice Mail on the Phone Line 1 5 Why Should There Be Trouble 0 eee eee eeeeeeee 1 5 How Can You Avoid Possible Problems 0 1 5 Fax Tones and Handshake ceceesceeeseeeseeeeeeneeeeeeennees 1 5 ECM Error Correction Mode c cccsscceessteeeesseeeeseeeees 1 6 Assembly and Connections sccscssscscsssccssscsscseccscessscesesessssesess 2 1 Packing ist cccsstessczs seed iessen ea sei aE EEE EE 2 1 Choosing a Location eee ceeeceeseceeesseeesesseeeseeseeeseeseeeaeees 2 2 Important Safety Instructions 00 0 eeeeeeteeeeeteees 2 3 Re
194. t Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturers specifications for new products The repaired or replacement product will be returned to you at no cost Exchange Service When an exchange is authorized Brother will exchange of your non working Product with a refurbished or remanufactured product that conforms to the manufacturer s specifications for new products The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Product that is sent to you and must return or be billed up to the cost of a new product your original non working product which shall become the property of Brother You must call Brother Customer Service and if the representative cannot correct the product s malfunction over the telephone and you elect the exchange service you must provide information pertaining to this Product and you must also provide a valid major credit card number Your credit card will be charged up to the cost of a new Product if i you do not return your original Product to Brother within five 5 business days ii the malfunctions of your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caus
195. t It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of the triplex adapter Triplex Adapter L1 L2 L1 L2 Te D a RJ11 RJ14 ASSEMBLY AND CONNECTIONS 2 11 Installing MFC External Two Line TAD and Two Line Telephone When you are installing an external two line telephone answering device TAD and a two line telephone your MFC must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the MFC on Line 2 which is our assumption in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your MFC and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Place the two line TAD and the two line telephone next to your MFC Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the MFC Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD Plug one end of the second telephone line cord for your TAD into the
196. t a time O oO a COPY The MFC can stack the copies or Opg i Keys The scannable area of your MFC begins at approximately one sixth inch 4mm from the edge of the paper 1 6 4mm Not Scannable area 1 6 4mm Incoming faxes cannot be received on paper or into memory while the MFC is copying Making a Single Copy Using the ADF Place the original face up in the ADF Press Copy Do NOT pull on the paper while copying is in progress To stop copying and eject the original press Stop Exit To release the original document press Stop Exit Making Multiple Copies Using the ADF Insert the original face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Copy 9 To sort the copies use the Options key See Using the Options Key page 11 5 11 1 MAKING COPIES Single or Multiple Copies Using the Scanner Glass If you want to sort multiple copies use the ADF See Sorting Multiple Copies Using the ADF page 11 5 Lift the Document Cover White Film _i __ Document Cover Scanner Glass Using the document guide on the left center the original face down on the scanner glass and close the Document cover Using the dial pad enter the number of copies you want up to 99 Press Copy Out of Memory Message If the memory becomes full while you are making copies the LCD shows a message PIETRI I If the OU
197. t the report by following the Steps on the next page Press Menu 2 4 2 Za A Ia Press or to choose an interval THTEPIIG D NEE and then press Set If you choose 7 days the LCD prompts you to choose a day on which to begin the 7 day countdown 10 1 PRINTING REPORTS Enter the time to begin printing in 24 hour format and then press Set For example enter 19 45 for 7 45 PM Press Stop Exit Using the Reports Key Press Reports Press amp or to select the report you want and then press Set OR Enter the number of the report you want to print For example press 1 to print the Help List Five reports are available Prints the Help List so you can see at a glance how to quickly program every menu selection Lists names and numbers stored in One Touch and Speed Dial memory in numerical order z AUTO OTAL Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive ACTIVITY Prints a transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS REMOTE FAX OPT and MISCELLANEOUS no Don t forget to set up the Fax Activity Report and Transmission Verification Report as explained on page 10 1 PRINTING REPORTS 10 2 Making Copies Basic Copy Operations You can use your MFC as a copier pU eias 3 3 ptions o opy making up to 99 copies a
198. the power to your MFC on when you connect it to a telephone line When you want to move your MFC protect yourself by disconnecting the telephone line first and then the power cord Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug the lines during a lightning storm Do not touch the rollers at the paper exit ASSEMBLY AND CONNECTIONS Connections Connecting an External Telephone Although your MFC does not have a handset you can connect a separate telephone or telephone answering device directly to the MFC Connect the modular plug on the telephone s line cord to the jack labeled EXT on the left side of the MFC Whenever this phone or TAD is in use the LCD shows TELEPHONE Connecting an External TAD Telephone Answering Device Sequence You might choose to connect an answering system However when you have an external TAD on the same telephone line as the MFC the TAD answers all calls The MFC listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it doesn t hear CNG tones the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within five rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with fi
199. the General tab click the Printing Preferences button to access the Layout tab 14 15 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Layout Tab 4 2 Brother MFC9700 Printing Preferences 1 Orientation Select the Orientation which is how your document will be positioned on the paper Portrait or Landscape Portrait Landscape PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 16 2 Pages Per Sheet You can select 1 2 4 6 9 or 16 pages to be printed on one sheet of paper The image of each page will be reduced as needed to fit on the paper 2in1 4in1 Paper Quality Tab Brother MFC9700 Printing Preferences 2 x Layout Paper Quality r Tray Selection a a Advanced Cancel Apply 1 Paper Source Possible paper sources are Automatically Select Auto Upper Paper Tray Lower Paper Tray optional cassette 2 and Manual Feed Slot When Automatically Select is chosen the MFC automatically will choose the cassette with the appropriate size of paper te The paper size for each paper source must be set in the Device Settings tab for the Automatically Select feature to work properly The Auto option is for machines that can automatically detect the size of paper that is loaded in the paper source Auto is not active for your MFC 14 17 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 2 Media For the best print quality select the type of
200. tically send the image as a fax from the PC using the Brother MFL Pro fax software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up screen is displayed you can access the Scanner Settings window Click the Smart Click pa icon at the top right of the Brother Control Center screen OR Click the Modify Settings button on any of the Configuration screens Pop Up Setting M AutoLoad Pop Up r Global Scanner Settings Faxing Filing and Copying fs Resolution 100100 zl Color Mode eiackewhte O Scan Size Letter 8 5x11in DO eS oa ar nT N Ce Save Settings Restore Defaults Global Settings AutoLoad Pop Up Click this checkbox if you want Brother MFL Control Center to load when you boot your computer USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Setting Up the Scanner Configurations The Pop Up application stores eight different scanning modes Each time you scan an original you will choose the most appropriate scanning mode from the following Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy Fine Copy Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution Select the scanning resolution you most frequently use Color Mode From the pull down list select Scan Size From the pull down list select Brightness Sli
201. tinues call Brother Customer Service at 1 800 284 4329 In USA 1 800 853 6660 In Canada or 1 514 685 6464 In Montreal Fax Machine Hears Voice as CNG Tone If your fax machine is set to Easy Receive ON it is more sensitive to sounds Your fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing 51 if you are at an extension phone or press Stop if you are at the fax machine or an external phone Try avoiding this problem by turning Easy Receive to OFF See Easy Receive page 5 3 Horizontal streaks lines are missing You may get a fax with horizontal streaks or with missing lines Usually this is caused by a poor telephone connection Ask the other party to send the fax again Received faxes appear as split or blank pages If the received data is divided and printed on two pages or if you get an additional blank page your Paper Size setting may not be correct for the paper you are using see pages 4 1 If you are using the fixed reduction feature check to see if the reduction ratio is suitable for the real paper See page 11 4 Ph one Line or Connections MFC Does Not Answer When Called Make sure the MFC is not in MANUAL mode Check for dial tone If possible call your MFC to hear it answer If there is still no answer check the telephone line cord connection If there is no ringi
202. tion The number of pages you can scan into memory varies with the data they contain SETUP SEND 6 4 6 5 Real Time Transmission When you are sending a fax the MFC will scan originals into memory before sending Then as soon as the phone line is free the MFC will start dialing and sending the fax If memory becomes full the MFC will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without waiting for memory transmission You can set REAL TIME TX to ON Place the original face up in the ADF or face down on the scanner glass Press Menu 2 2 6 To change the default setting press lt amp or to select ON or OFF and then press Set Go to Step 5 OR For the next fax transmission only press amp or to select NEXT FAX ONLY and then press Set For the next fax only press amp or to select ON or OFF and then press Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 Enter fax number Press Fax Start Checking the Jobs Status Check memory for unsent jobs If no memory is clear the LCD shows NO JOB WAITING See Canceling a Job in Memory page 6 6 If the MFC is idle press Menu 2 6 OR If the MFC is busy press Stop Exit If you have multiple jobs waiting use amp or
203. tion to your telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C An FCC compliant telephone cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premise s wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful in determining the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your calling area If MFC 9700 damages the telephone line the telephone company may discontinue your service temporarily If possible they will notify you in advance If advanced notice is not practical you will be notified as soon as possible You will be informed of your right to file a complaint with the FCC IMPORTANT INFORMATION Your telephone company may make changes to its facilities equipment operations or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uni
204. to combine all files of the same type into one file For Brother Color Models Only Convert non image files to color Click this checkbox to convert all files that have been processed through OCR to color Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection To add a name s to your QuickSend list click the New button Your Email phone book listing will be displayed so you can select stored names or create new ones Select One User 2 x Type name or select from list Find Contacts tt tst i iY Message Recipients Ipare ipere ipres reube brect ES Reuben Brecher EE Roger Nakagawa make Ea Rogowsky Jean jogo Ea Sacco Henry Legal hsac iw New Contact Properties 4 gt OK Cancel Highlight the name s you want to add to your list and then click the User button Click OK to return to the Link Preference window To remove a name from the QuickSend list in the Link Preference window highlight the name and click the Delete button USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 10 Scan to Word Processor Microsoft WordPad m Scanner Setting Modify Settin
205. to scroll through the list Press Stop Exit Canceling a Job While Scanning the Original You can cancel a job while you are scanning it into memory by pressing Stop Exit Eject the document by pressing Stop Exit again SETUP SEND Canceling a Job in Memory You can cancel tasks you ve scheduled such as Polling Transmit and faxes waiting in memory If jobs are waiting they will appear on the LCD otherwise the LCD will show NO JOB WAITING Press Menu 2 6 If you have more than two jobs waiting use amp or to select the job you want to cancel and then press Set OR If you have only one job waiting go to Step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop Exit Basic Sending Operations Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document Place the original face up in the ADF or face down on the scanner glass Press Menu 2 2 1 Use amp or to select AUTO S LIGHT or S DARK and then press Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 5 Enter a fax number and then press Fax Start to send a fax SETUP SEND 6 6 6 7 Fax Resolution When you have an original in the
206. ts of the remote fax machine where you want your fax messages forwarded followed by You cannot use and as dial numbers However if you want to store a pause press After you hear your MFC beep hang up REMOTE FAX OPTIONS 9 5 Printing Reports MFC Settings and Activity Two reports require initial setup in the Menu Transmission Verification Report and Fax Activity Report Interval For initial setup Press Menu 2 4 1 OR Press Menu 2 4 2 Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax This report lists the job number time and date of transmission and whether the transmission was successful OK If you select ON or ON IMAGE the report will print for every fax you send Mote When the feature is OFF the report prints only if a transmission error prevented delivery NG If you typically send multiple faxes to the same destinations you may need more than the job numbers to know the faxes you must send again Selecting OFF IMAGE will print a portion of the fax s first page on the report to help you remember Press Menu 2 4 1 Press amp or to select OFF OFF IMAGE ON or ON IMAGE and then press Set Press Stop Exit Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific interval 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can prin
207. ts size of SETUP paper for received LEGAL faxes 4 1 A4 2 DATE TIME Enter date and time for the LCD display 4 2 and heading on fax transmissions 3 STATION ID Program your name fax number _ T and telephone 43 number to appear on each transmitted page 4 VOLUME 1 RING OFF Adjusts ring LOW volume 4 5 MED HIGH 2 BEEPER OFF Adjusts beeper volume LOW 4 5 HIGH 3 SPEAKER OFF Adjusts speaker LOW volume 4 5 MED HIGH io The factory setting option is shown in bold ON SCREEN PROGRAMMING 3 2 Menu Main Menu Submenu Selections Options Descriptions Page 1 GENERAL 5 CASSETTE ON Turn CASSETTE 2 SETUP 2 ON if you purchased the 4 1 continued OFF optional Cassette 2 6 AUTO ON Changes for DAYLIGHT Daylight Savings 4 5 ma Time OFF automatically 7 TONER ON Increases life of SAVE toner cartridge 4 6 OFF 8 SLEEP MODE Conserves power 4 6 9 TONE TONE Selects dialing PULSE mode 4 6 Canada Only PULSE 0 LOCAL ENGLISH Allows you to See LANGUAGE change the LCD French Canada Only aa Language to Manual FRENCH French 2 FAX 1 SETUP 1 RING DELAY 00 Number of rings RECEIVE 01 before the MFC 02 answers in FAX 52 03 EXTERNAL TEL 04 TAD or MANUAL 05 mode 2 EASY ON Receive fax RECEIVE messages without 5 3 pressing the OFF Fax Start key 3 REMOTE Activate the MFC CODE ON 51 from a remote location You can 5
208. ue in the box to set the setting Click OK If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and Brightness scan the document again y b Contrast e Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black amp White is selected as the Gray Scale Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in gray areas Instead of using the slidebar you can type a value in the box to set the contrast Click OK USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 19 10 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image Insert the original face up in the ADF Click PreScan The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Scanner dialog box To scan a portion of the prescann
209. ve rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes you must reset the setting on your external TAD to four rings Connections The external TAD must be plugged into the left side of the MFC in the jack labeled EXT Your MFC cannot work properly if you plug the TAD into a wall jack 9 If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your MFC use that number as a fax number and have set your MFC s Receive mode to MANUAL The recommended setting is three or four rings on the external TAD when you have the telephone company s Distinctive Ring service 9 If You Do NOT Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your MFC If your TAD is plugged into a wall jack both your MFC and the TAD will try to control the phone line See illustration on page 2 10 ASSEMBLY AND CONNECTIONS 2 9 2 10 Do not connect a TAD elsewhere on the same phone line Plug the telephone line cord from the wa
210. vent of a power failure you may have to reset the date and time All other settings remain unaffected Press Menu 1 2 2 ORATE TIMNE Enter the last two digits of the year and then press Set For example enter 02 for the year 2002 Enter two digits for the month and then press Set For example enter 09 for September or 10 for October MOM THE AA Enter two digits for the day and then press Set For example 06 Enter the time in 24 hour format and then press Set For example enter 15 25 for 3 25 PM Press Stop Exit The LCD now shows the date and time you set whenever the MFC is standing by INITIAL SETUP 4 2 Setting Station ID You should store your name or company name and fax number to be printed on all fax pages you send The telephone number you enter will be printed only on your cover pages and call back messages See Composing Electronic Cover Page page 6 7 Press Menu 1 3 Enter your fax number up to 20 digits and then press Set You must enter a fax number to proceed Enter your telephone number up to 20 digits and then press Set If your telephone number and fax number are the same enter the same number again This number appears on Cover pages Use the dial pad to enter your name or your company name up to 20 characters and then press Set See Entering Text page 4 4 Press Stop Exit The LCD returns to the date and time If your Station
211. w the directions from Step 4 for Storing One Touch Numbers or Storing Speed Dial Numbers Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and Fax Start First you 1l need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key or a Speed Dial location Finally you can have up to six small Groups or you can assign up to 107 numbers to one large Group See Broadcasting page 7 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Press Menu 2 3 3 Select a One Touch key where you wish to store the Group number For example press One Touch key 02 for Group 1 QE ONE TOUCH KEY Use the dial pad to enter the Group number and then press Set For example press 1 for Group 1 GROUP GO To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One Touch key 05 and then press One Touch key 05 For Speed Dial location 09 press Search Speed Dial and then press 0 9 on the dial pad The LCD shows 05 09 When you re finished adding numbers press Set Use the dial pad and the chart on page 4 4 to enter a name for the Group and then press Set For example NEW CLIENTS Press Stop Exit You can print a list of all One Touch and Speed Dial numbers See Chapter 10 Printing Reports D
212. wer after two rings and your MFC is set to answer after four your Voice Mail will keep your MFC from receiving faxes If you set Voice Mail and the Brother MFC to answer at the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Distinctive Ring and they are very satisfied with it For details about this type of custom service please See Distinctive Ring page 8 1 Another way to avoid possible problem is to replace your Voice Mail with an answering MFC Your Brother MFC is designed to work in tandem with an answering MFC or TAD telephone answering device See Connecting an External TAD Telephone Answering Device page 2 9 Fax Tones and Handshake When someone is sending a fax the MFC sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You ll hear them after you dial and press Fax Start they continue for about 60 seconds after dialing During that time the sending MFC must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over t
213. wish to print on face up in the manual feed slot Align the paper at the center of the manual feed slot and insert it all the way Adjust the paper guides to the width of the paper Manual Feed Slot Loading More than One Sheet of Paper Open the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper Source section Follow Steps 1 and 2 above to load the first page The MFC starts printing automatically After the first page is printed the LCD displays E Insert the next sheet of paper to resume printing Repeat Steps 1 and 2 until you have finished printing To stop or clear the manual feed turn the MFC offline by pressing the Reset key OR Stop it with a PC command If you do not select Manual Feed and insert a page in the manual feed slot the MFC will load the first page from the manual feed slot and subsequent pages from the paper cassette 13 4 USING THE BROTHER MFC AS A PRINTER Printing on Thicker Paper and Card Stock When the rear cover is lifted up the MFC has a straight paper path from the manual feed slot to the rear of the printer Use this paper feed and output method when you want to print on envelope thicker paper or card stock Select manual feed mode in the printer driver Send the print data as usual Lift up the rear cover at the rear of the MFC Adjust the manual feed paper guides to the width of the paper you are using Insert a single
214. x has two list boxes The left box shows all the previously Stored Fax Numbers the right box will show the Destination Fax Numbers as you select them To address the fax type a fax number in the Input Fax Number box OR Select a name number from the Stored Fax Numbers box and then click C Your recipient will appear in the Destination Fax Numbers box Note You can select several stored numbers at once by using the Shift and Ctrl keys If you want to you can add your new recipients to the Stored Fax Number at this time by clicking New See Adding a New Member page 19 5 OR You can add a new group by clicking Group See Adding a New Group page 19 6 If you are finished addressing your fax click Send Fax e To select and send only certain pages of the document enter the page numbers in the From and To boxes in the Facsimile dialog box Note If you click Send Fax without addressing your fax the following error message appears No fax number is selected AN Click OK to continue and then select the Destination Fax Numbers Click OK to return to the Send Fax dialog box USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 19 4 Setting Up Your Address Book You can add new members and groups to your Address Book even while you are addressing a fax Adding a New Member To add a new member to the Address Book in the Facsimile dialog box click Address T
215. xpress credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of Brother accessories and supplies available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 800 668 2768 voice Description Item Laser Fax Toner TN 430 Able to print 3000 pages TN 460 Able to print 6000 pages Laser Fax Drum DR 400 Telephone Line Cord LG3077001 TEEE 1284 Bi directional Cable F2A046 10 Power Protector for A C Power Phone QPD120 Line Surges and Voltage Spikes 2 outlets Power Protector for A C Power Phone FX120 Line Surges and Voltage Spikes 8 outlets Paper Cassette 2 Option LT 400 Network LAN Board Option NC 8100h Brother Print Fax Server 10 100 Base TX Ethernet Network Owner s Manual LE7056001 ii ORDERING ACCESSORIES AND SUPPLIES Notice Disclaimer of Warranties For USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIAB
216. you have the Cassette 2 press amp or to select CASSETTE 1 or CASSETTE 2 and then press Set Press amp or to select LETTER LEGAL or A4 for the cassette you selected in Step 2 and then press Set Press Stop Exit Turning on Cassette 2 Option When the optional CASSETTE 2 is set to ON you can set paper size and the cassette usage See Printing a Reduced Incoming Document Auto Reduction page 5 3 and Setting Paper Size above Press Menu 1 5 Use amp or to select ON or OFF and then press Set Press Stop Exit INITIAL SETUP Setting Cassette Usage The default setting of AUTO allows your MFC to choose the optional Cassette 2 if paper is out in Cassette 1 or if incoming faxes will fit best on the paper in Cassette 2 Choose CASSETTE 1 ONLY CASSETTE 2 ONLY or CASSETTE USAGE if you want to keep special paper in the other cassette and control when it is used Press Menu 1 1 Press or to select CASSETTE USAGE and then press Set To set cassette usage for faxes press or to select FOR FAX and then press Set OR To set cassette usage for copies press S or to select FOR COPY and then press Set OR TIf you are finished go to Step 5 Press or to select AUTO CASSETTE 1 ONLY or CASSETTE 2 ONLY and then press Set Press Stop Exit Setting Date and Time Your MFC displays the date and time and prints it on every fax you send In the e
217. you make a mistake press lt to back up and reenter the number of pages Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Enter the fax number you re calling Press Fax Start SETUP SEND 6 8 6 9 Always Send Cover Page Make sure the Station ID is set up This feature does not work without the Station ID See Setting Station ID page 4 3 You can set the MFC to send a cover page whenever you send a fax The number of fax pages is not included when you use this setting Press Menu 2 2 8 Press or to select COVERPAGE ON and then press Set If you selected ON press amp or to select one of the standard or custom comments and then press Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax Press Menu 2 2 8 Press amp or to select PRINT SAMPLE and then press Set Press Fax Start Your MFC prints a copy of your cover page PAGECS TO FOLLOW COMMENT SETUP SEND Advanced Sending Operations Overseas Mode After you send a fax using this feature the feature turns itself off Place the original face up in the ADF or face down on the sc
218. your word processing application for viewing and editing Scan to E mail You can scan an original into your E mail application as a file attachment Although the Brother Control Center can be configured to send only black and white or color file attachments at one time you can easily change this setting For details see Scan to E mail Page 15 8 to 15 10 Place the original face up in the ADF or face down on the scanner glass Press Scan to E mail The MFC will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed 15 3 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change a default application by right clicking any of the scan buttons in the Control Center and selecting a different application For example A to Ms Word Pad j by changing the application that is listed for the Word Processor Scanner Setting Text for OCR Ba Modify Settings m Word Processor you can change a scan button from MS Word m Word Processor Microsoft
219. ze and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restore Defaults button 15 15 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Using ScanSoft PaperPort for Brother and ScanSoft TextBridge ror Windows Only Using ScanSoft PaperPort and TextBridge ScanSoft Paper Port for Brother is a document management application You will use PaperPort to view incoming faxes and scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your documents It allows you to combine or stack documents of different formats for printing faxing or filing PaperPort can be accessed through the PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM Visioneer PaperPort BE File Edt Search View Desktop Page Intemet Help g 9D DO F CA7 E i Find Rotate Duplioate Stack Unst Arrange lt I Articles E Bank Statements April 1999 April 7 1999 April 7 1999 2 Contacts es a FES C Investments Hj i A E Photographs SP I Receipts C Saved Faxes E Saved Photocopies E Tares mE Claim Form max PaperPort Document 200 DPI Black amp White 25 6K bytes The complete ScanSoft PaperPort Owner s Manual including ScanSoft TextBridge OCR is in the On Line Documentat

Brother MFC-9700 All in One Printer User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents