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Brother MFC-680CN All in One Printer User Manual

1. O Press Stop Exit 21 Chapter 3 On Off Receive setting mode Available operations Fax Fax Only Fax Receive cea Fax Tel Fax Detect i On 3 Delayed Fax factory Manual Fax Forward 4 setting Fax Storage 4 Fax Preview 4 PC Fax Receive Remote Retrieval 4 4 TAD Fax Receive Recording Incoming Message Fax Detect Delayed Fax Fax Forward Fax Storage 3 4 4 Fax Preview PC Fax Receive Remote Retrieval 4 4 Fax No machine Receive operations will be off available other than cleaning the print head You cannot receive a fax with Mono Start or Colour Start You can receive telephone calls by lifting the handset MFC 680CN or using the cordless handset MFC 885CW When an external TAD is connected and Fax Detect is turned on Set before you switch off the machine 22 Mode Timer The machine has four temporary mode keys on the control panel Fax Scan Copy and PhotoCapture You can change the amount of time the machine takes after the last Scan Copy or PhotoCapture operation before it returns to Fax mode If you choose off the machine stays in the mode you used last Photo Capture Press Menu Press A or to choose General Setup Press OK Press A or to choose Mode Timer Press lt 4 or gt to choose 0Sec 30Secs 1Min 2Mins 5Mins or Off Press OK Press Stop Exit Paper settings Paper Type To get the best print
2. Cleaning the paper pick up roller Pull the paper tray completely out of the machine Qe Unplug the machine from the electrical socket and remove the Jam Clear Cover 1 CAUTION DO NOT place the jam clear cover face down as shown in the illustration Doing this may damage the cover and cause paper jams 140 Clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab O Put the Jam Clear Cover back on Make sure the cover is set properly O Put the paper tray firmly back in the machine QO Re connect the power cord Cleaning the print head To maintain print quality the machine will automatically clean the print head You can start the cleaning process manually if there is a print quality problem Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only three colours at a time Cyan Yellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily caution DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty Troubleshooting and Routine Maintenance Do one of the following Press Aor Y to choose Test Print m MFC 680CN Press OK Press Ink Management and go to O Press A or Y to choose Print Quality step Press OK m MFC 885CW Press Colour St
3. E Press Mono Start or Colour Start to start scanning without changing additional settings Press A or to choose Color 150 dpi Color 300 dpi Color 600 dpi B W 200x100 dpi Or B W 200 dpi Press OK Printing photos from a memory card or USB Flash memory drive Do one of the following E To change the file type go to step Press Mono Start or Colour Start to start scanning without changing additional settings Press A or to choose JPEG PDF or TIFF Press OK EA Note e If you chose colour in the resolution setting you cannot choose TIFF e If you chose monochrome in the resolution setting you cannot choose JPEG Do one of the following E To change the file name go to step E Press Mono Start or Colour Start to start scanning without changing additional settings The file name is set automatically however you can set a name of your choice using the dial pad You can only change the first 6 digits Press OK FY Note Press Clear Back to delete the current name Press Mono Start or Colour Start Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using PhotoCapture Center you can easily identify and troubleshoot any problems E Hub is Unusable This message will appear if a Hub or USB Flash memory drive with a Hub has been put into the USB direct interface E Med
4. Fax messages E 2 long beeps Voice messages E 3 long beeps Fax amp Voice messages E No beeps No messages 4 When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command O Press 9 0 to stop Remote Access when you have finished QO Hang up F Note If your machine is set to Manual mode and you want to use the remote retrieval features wait about 2 minutes after it starts ringing and then enter the remote access code within 30 seconds 71 Chapter 10 Remote Fax commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by x the system will give two short beeps and you must enter a remote command Remote commands Operation details 91 Playing Voice messages After one long beep the machine plays the ICM 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it If you press 1 before a message you will hear the previous message 2 Skip Forward While playing the ICM you can skip to the next message 9 STOP Playing Stop Playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all
5. O Wipe the paper tray with a soft cloth to remove dust O Put the paper tray firmly back in the machine Troubleshooting and Routine Maintenance Cleaning the scanner Cleaning the machine printer platen Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with a soft lint free cloth moistened fo WARNING wih a noriammeble glass claanar Be sure to unplug the machine from the electrical socket before cleaning the printer platen 1 If ink is scattered on or around the printer platen wipe it off with a soft dry lint free cloth Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Clean the machine printer platen 1 In the ADF unit clean the white bar 1 and the glass strip 2 with a lint free cloth moistened with a non flammable glass cleaner Note In addition to cleaning the glass strip with 1 a non flammable glass cleaner run your finger tip over the glass strip to see if you can feel anything on it If you feel dirt or debris clean the glass strip again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning 139
6. Scan Lets you access Scan mode amp J Copy Lets you access Copy mode PhotoCapture Lets you access PhotoCapture Center mode 4 Menu keys E Volume keys Kl lt gt In Fax mode you can press these keys to adjust the ring volume E A Speed Dial Lets you look up and dial numbers that are stored in the memory E dorp gt Press to scroll backward or forward to a menu selection Also press to choose options Maorv Press to scroll through the menus and options E Menu Access the main menu E OK Choose a setting m Clear Back Press to cancel the current setting 5 10 11 12 Chapter 1 Start keys E Colour Start Lets you start sending faxes or making copies in full colour Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter software m lt Mono Start Lets you start sending faxes or making copies in monochrome Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter software Stop Exit Stops an operation or exits from a menu LCD liquid crystal display Displays messages on the screen to help you set up and use your machine Also you can adjust the angle of the LCD display by lifting it Ink Management MFC 680CN only Lets you clean the print head check the print quality and check the available ink volume Fax P
7. Press A or to choose Trimming Press OK Press lt 4 or gt to choose your photo Press OK O Adjust the red frame on your photo The part inside of the red frame will be printed E Press or to enlarge or reduce the frame size E Press each arrow key to move the position of the frame E Press 0 to rotate the frame E Press OK when you have finished the frame setting Press A or Y to increase or decrease the number of copies QO Do one of the following E Press OK and change the print settings See page 98 E f you do not want to change any settings press Colour Start to print DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash Memory Stick Memory Stick Pro SecureDigital with DPOF information is put into your machine you can print the chosen image easily ap Make sure you have put a memory card in the correct slot Press PhotoCapture The machine will ask you if you want to use DPOF setting Press 1 to choose Yes Do one of
8. 3 Install the yellow protective part lift each lock release lever and push it until it clicks and then close the ink cartridge cover 145 Q CAUTION If you are not able to find the yellow protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty 4 Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine O Unplug the machine from the electrical socket and from the machine QO Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected Lift the scanner cover 1 to release the lock Gently push the scanner cover support down 2 and close the scanner cover 3 3 If your machine has a handset remove it and the handset curled cord 146 MFC 885CW Rotate the machine s antenna to the down position 10 Wrap the machine in the bag and put it in the original carton with the original packing material Xe ETD 147 Troubleshooting and Routine Maintenance MFC 885CW D Pack the printed materials in the original carton as shown in the illustration Do ILAT ALYY
9. If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter Legal size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting See Paper Size on page 23 Press Menu Press A or Y to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or to choose Auto Reduction Press lt 4 or gt to choose On or Off Press OK 0 00 Press Stop Exit Receiving a Fax Receiving faxes into memory Monochrome only As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed putsome paper in the paper tray See Loading paper and other media on page 15 If you are unable to put paper in the paper tray the following will happen If Memory Receive is On The machine will carry on receving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored into memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put paper in the tray If Memory Receive is Off The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available The machine will then stop automatically answering calls until paper is put in the paper tray To print the last fax you recei
10. 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 meal 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS Static i configuration mode WINS Server Primary Specifies the IP 000 000 000 000 Secondary 000 000 000 000 address of the primary or secondary server See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk g 153 Level1 Level2 Level3 Level4 Options Descriptions LAN TCP IP DNS Server Primary Specifies the IP MFC 680CN Continued 000 000 000 000 address of the primary or only Secondary secondary Continued 000 000 000 000 oor APIPA On Automatically one allocates the IP address from the link local address range Setup Misc Ethernet Auto Chooses the Ethernet link 100B FD mode 100B HD 10B FD 10B HD Factory Reset Yes Restores all network settings s to the factory default LAN Wired LAN TCP IP BOOT Method Auto Chooses the MFC 885CW Static BOOT method only that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 mask 000 255 000 255 Gateway 000 255
11. 78 Setup for polled transmit with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Secure Polling only works with Brother fax machines If another person wants to retrieve a fax from your machine they will have to enter the secure code Press Fax Load your document Press A or to choose Polled TX Press lt 4 or gt to choose Secure Press OK Enter a four digit number Press OK 60086 Press A or Y to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings Press Mono Start Copy Making copies 80 How to copy Entering Copy mode When you want to make a copy press Copy to illuminate it in green Copy cdo 7 N l The LCD shows 1 B 01 lt Quality ooo d4 Normal ooo gt Enlarge Reduce 1 100 Ratio 1 100 Paper Type Plain Paper i Copy Start gt Press QQ 1 No of Copies You can enter the number of copies you want by using the dial pad Press A or to scroll through the Copy key options E Quality See page 81 E Enlarge Reduce See page 81 Paper Type See page 84 Paper Size See page 84 Brightness See page 83 Contrast See page 84 RI D Adjust See page 84 G1 GREEN Adjust See page 84 BLUI GW Adjust See page 84 Stack Sort See page 83 Page Layout See page 82 Set
12. Check to see if the LCD is showing an error message See Error messages on page 127 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Poor print quality Check the print quality See Checking the print quality on page 141 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM and Paper Type on page 23 Make sure that your ink cartridges are fresh The following may cause ink to clog The expiration date written on the cartridge package has passed Cartridges stay usable for up to two years if kept in their original packaging m The ink cartridge was in your machine over six months m The ink cartridge may not have been stored properly before use Try using the recommended types of paper See Acceptable paper and other media on page 12 The recommended environment for your machine is between 20 C to 33 C White horizontal lines appear in text or graphics Clean the print head See Cleaning the print head on page 140 Try using the recommended types of pap
13. If no you will hear three short beeps 72 Advanced fax operations Monochrome only Remote commands Operation details 98 Change the Receive Mode 1 TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the long beep then replace the handset Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine Before you use this feature you have to turn on Fax Storage 1 Dial your fax number 2 When your machine answers enter your remote access code 3 digits followed by at once If you hear one long beep you have messages amp When you hear two short beeps press 962 4 Wait for the long beep enter the number up to 20 digits of the remote fax machine you want your fax messages sent to using the dial pad then enter E4 Note You cannot use and as dial numbers However press if you want to create a pause O Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine Dial your fax number When your machine answers enter your remote access code 3 di
14. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds i Press Menu Press A or to choose General Setup General Setup Fax LAN Print Reports Machine Info Initial Setup MENU JE Select amp Press OOK Press OK amp Press A or to choose Mode Timer IGeneral Setup Mode Timer 4 2Mins Paper Type Plain Paper Paper Size I A4 Volume Auto Daylight I On MENU Select amp Press OOK Press lt 4 or gt to choose 30Secs IGeneral Setup amp Mode Timer 4 30Secs Paper Type Plain Paper Paper Size I A4 Volume Auto Daylight I On MENU Select amp Press OOK Press OK You can see the current setting on the LCD IGeneral Setup Mode Timer 4 30Secs Paper Type 1 Plain Paper Paper Size A4 Volume Auto Daylight I On 6 Press Stop Exit General Information Loading documents You can send a fax make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF The ADF can hold up to 10 pages and feeds each sheet individually Use standard 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Loading documents and paper Temperature 20 C to 30 C Humidity 50 to 70 Paper 80 g m A4 Document Sizes Supported Length 148 to 355 6 mm Width 148 to 215 9 mm Weight 64 to 90 g m 10 How to load docum
15. TAD ICM Recording Time Toll Saver Recording Conversation MFC 680CN only OGM OGM Recording Time Yes Max 29 minutes Max 99 messages Max 180 secs 1 message Yes Yes Yes 20 secs Specifications 171 Digital Cordless Handset MFC 885CW only Cordless handset BCL D20 Frequency 1 9 GHz Standard DECT Multi Handset Capability Up to 4 handsets Dimensions j 154 mm Weight including battery 149g 49 6 mm LCD liquid crystal display 16 Digit 3 Line 1 Line for Pict Backlit Orange Charge Indicator Yes LED Full Charge Time 12 hours While in Use TALK 10 hours While Not in Use Standby 200 hours Battery Type BCL BT20 Rating Ni MH 3 6 V 730 mAh 172 Copy Colour Monochrome Document Size Copy Speed Multiple Copies Enlarge Reduce Resolution 1 Specifications Yes Yes ADF Width 148 mm to 215 9 mm ADF Height 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Height Max 297 mm Copy Width Max 210 mm Monochrome Up to 22 pages minute A4 paper 1 Colour Up to 20 pages minute A4 paper 1 Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Monochrome E Scans up to 600x1200 dpi E Prints up to 1200x1200 dpi Colour E Scans up to 600x1200 dpi E Prints up to 600x1200 dpi Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document 173
16. f you want to change other settings press A or Y to choose Exit and then press OK QO If you do not want to change additional settings press Colour Start to print ER Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other colour By using this setting you can correct that effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness Colour Density This setting adjusts the total amount of colour in the image You can increase or decrease the amount of colour in an image to improve a washed out or weak picture Printing photos from a memory card or USB Flash memory drive Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On If you want to print the whole image turn this setting to Off Press A or Y to choose Cropping Press lt 4 or gt to choose off or On Press OK If you do not want to change additional settings press Colour Start to print Cropping O Bor
17. lt 4 or gt to choose On On Image Off or Of f Image Press OK 6860 6 O06 Press Stop Exit Printing Reports Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to of you can still print the report by following the steps on How to print a report on page 75 The factory setting is Every 50 Faxes Press Menu e Press A or Y to choose Fax Press OK 3 Press A or to choose Report Setting Press OK O Press A or to choose Journal Period 5 Press lt 4 or gt to choose an interval Press OK If you choose 7 days the LCD will ask you to choose the first day for the 7 day countdown E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs 6 Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM Press Stop Exit Reports The following reports are available E XMIT Verify Prints
18. new default You can save the fax settings for Fax Resolution Contrast Real Time TX and Scan Size you use most often by setting them as default These settings will stay until you change them again amp Press Fax 2 Press A or Y to choose your new setting Press OK Repeat this step for each setting you want to change After changing the last setting press A or Y to choose Set New Default Press OK O Press 1 to choose Yes O Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Fax Press A or to choose Factory Reset Press OK 3 Press 1 to choose Yes O Press Stop Exit Sending a fax manually Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax Press Fax Load your document 38 To listen for a dial tone press Speaker Phone or pick up the handset E MFC 885CW Press Speaker Phone on the machine or press 7 on the cordless handset O Dial the fax number 5 When you hear the fax tone press Mono Start or Colour Start If you are using the scanner glass press 1 on the machine to send a fax O If you picked up the handset replace it Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party bef
19. please also refer to the DECT Handset BCL D20 User s Guide Making a telephone call To start a voice call do one of the following E Pick up the handset MFC 680CN only E Press Speaker Phone 2 When you hear the dial tone enter a number using the dial pad Speed Dial or Search If you pressed Speaker Phone speak clearly toward the microphone To hang up do one of the following E Replace the handset MFC 680CN only E Press Speaker Phone Answering calls with the Speaker Phone When the machine rings instead of lifting the handset press Speaker Phone on the machine Speak clearly toward the microphone To end the call press Speaker Phone Telephone and External devices E Note If you have a bad connection your caller might hear your voice echoed during the call If you experience this problem pick up the handset or hang up and try the call again Mute For MFC 680CN amp Press Erase Mute to put a call on Hold You can replace the handset without disconnecting the call Pick up the machine s handset or press Speaker Phone to release the call from Hold fZ Note You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine For MFC 885CW amp If you answered by pressing Speaker Phone on the machine press Mute Intercom on the machine to put a call on Hold To release the call from Hold press Speak
20. return to step Press Menu mFc 885CW Press A or to choose Ink Press OK 141 11 Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged colour After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call your Brother dealer rt CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone 142 Checking the print alignment You may need to adjust the print alignment after transporting the machine if your printed text becomes blurred or images become faded amp Do one of the following m MFC 680CN Press Ink Management and go to step Em MFC 885CW Press Menu then press A or Y to choose Ink Press OK 2 Press A or to choose Test Print Press OK Press A or to choose Alignment Press OK Press Mono Start or Colour Start The machine starts printing the Alignment Check Sheet prints to see if number 5 most closely O Check the 600 dpi and 1200 dpi test matches number 0 Do one of the following E f the number 5
21. the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Action BT Call Sign On BT Call Sign is set to ON You cannot change the Receive Mode FOr UK oniy from Manual to another mode Set BT Call Sign to OFF See BT Call Sign For U K only on page 48 Comm Error Poor telephone line quality caused a communication error If the problem continues call the telephone company and ask them to check your telephone line Check the other fax machine s polling setup Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again The ink cartridge cover is not completely closed Firmly close the ink cartridge cover until it clicks fed properly or the document scanned from the ADF was too Data Remaining Print data is left in the machine s Press Stop Exit The machine will cancel memory the job and clear it from the memory Try to print again Disconnected The other person or other Try to send or receive again person s fax machine stopped the call Document Jam The document was not inserted or See Using the ADF on page 10 See Document jam on page 132 drive with Hub has been connected to the USB direct long High Temperature The print head is too warm
22. 0 e cece eeeeeeeeeeeee 130 Unable to Print 0 seeeeeeeeeeeeees 130 Unable to Scan ooo cceceeetettteeeeeeeteees 130 Unable to use Phone eeeee 130 Extension telephone using 51 52 External telephone connecting 51 F FAX CODCS sossun arunan randarea a 52 CHANGING sissisota 53 71 Remote Access Code 71 Remote Activation Code 42 51 52 Remote Deactivation Code 51 52 SINO airiai iena a e SN 52 Fax Detel orige ededeea tanto 42 Fax Forwarding changing remotely oo ee 72 73 programming a number ecce 65 Fax Storag soare daona a 66 printing from Memory n se 44 tuming O aroc 70 UING ON siruina aia 66 Fax from PC See Software User s Guide on the CDROM aae a EE Fax stand alone FECCIVING ssrin ona oane eects 39 at end of conversation 40 44 difficulties oo eeeeeeeeeeeeeeeee 121 123 F T Ring Time setting o 41 Fax Detect aniooni 42 Fax Forwarding eeen 72 Fax Preview cccccseseeeeeeeeeneeeeees 66 67 from extension telephone 51 52 WTO PCO eon eaa eae aa 68 into the MEMOTY seesrerreseeseereees 43 printing from Memory nsss 44 Receive Mode choosing eec 39 reducing to fit on paper seses 43 retrieving from a remote site 72 73 Ring Delay setting ee 41 telephone line interference 135 SONGING ndai aita aaaea 32 76 at end of conversation i e 38 B
23. Activation Code is 51 The preset Remote Deactivation Code is 5 1 If you want to you can replace them with your own codes Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Setup Receive Press OK Press Aor to choose Remote Codes Press lt or gt to choose On Press OK OO O 00 Do one of the following E f you want to change the Remote Activation Code press A or to choose Act Code Enter a new Remote Activation Code Press OK E If you want to change the remote Deactivation Code press A or Y to choose Deact Code Enter a new Remote Deactivation Code Press OK Press Stop Exit f Note e If you are always disconnected when accessing your external TAD remotely try changing the Remote Activation Code and Remote Deactivation Code to another three digit code using the numbers 0 9 x e Remote Codes might not work with some telephone systems 53 How to Dial Manual dialling Press all of the digits of the fax or telephone number E a nm Speed Dialling amp Press Speed Dial Speed Dial You can also choose Speed Dial by pressing Fax Press A or Y to choose Search Press OK Press the two digit Speed Dial number See Storing Speed Dial numbers on page 56 4 If you have two numbers in the location press A or Y to choose the number you want to call Press OK E4 Note Ifthe LCD shows Not Registered when you ent
24. Duo Memory Stick Duo and MagicGate are trademarks of Sony Corporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registerd trademarks of Broadcom Corporation in the United States and or other countries AOSS is a trademark of Buffalo Inc FaceFilter Studio is a trademark of Reallusion Inc DECT is a trademark of ETSI Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide the Software User s Guide and the Network User s Guide are registered trademarks of their respective companies 120 Troubleshooting and Routine Maintenance Troubleshooting If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable or wireless connection MFC 885CW only on both the machine and your computer See the Quick Setup Guide Make sure the machine is plugged in and not in Power Save mode One or more ink cartridges are empty See Replacing the ink cartridges on page 136
25. JPEG file format Search An electronic numerical or alphabetical listing of stored Speed Dial and Group numbers Glossary Speed Dial A pre programmed number for easy dialling You must press Speed Dial the two digit code and Mono Start or Colour Start to start the dialling process Standard resolution 203 x 97 dpi Itis used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution Mono only 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine User Settings A printed report that shows the current settings of the machine Xmit Report Transmission Verification Report A listing for each fax sent that shows its date time and number 185 A Access codes storing and dialling 60 ADF automatic document feeder 10 32 Answering machine TAD naese 49 COMMECUING aeron iin icici 50 Apple Macintosh See Software User s Guide on the CD ROM siss
26. LAN Active for 2 seconds If you are using a wireless connection MFC 885CW only or are having Network problems see the Network User s Guide for more information The network scanning feature does not work The network PC Fax Receive feature does not work For Windows users only Firewall settings on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using personal Firewall software see the User s Guide for your software or contact the software manufacturer For Windows XP SP2 and Windows Vista users see Firewall settings in the Software User s Guide on the CD ROM For Windows XP SP1 user s please visit the Brother Solutions Center Your computer cannot find your machine lt Windows users gt Firewall settings on you PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the DeviceSelector application located in Macintosh HD Library Printers Brother Utilities or from the model list in ControlCenter2 126 Troubleshooting and Routine Maintenance Error messages As with any sophisticated office product errors may occur If this happens your machine identifies the error and shows an error message The most common error messages are shown below You can correct most errors by yourself If you need more help
27. New Default See page 85 Factory Reset See page 85 Making copies When the option you want is highlighted press OK E Note The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 22 Making a single copy Press Copy B Load your document See Loading documents on page 10 Press Mono Start or Colour Start Making multiple copies You can make up to 99 copies Press Copy Load your document See Loading documents on page 10 Enter the number of copies you want O Press Mono Start or Colour Start E Note To sort the copies press A or to choose Stack Sort See Sorting copies using the ADF on page 83 Stop copying To stop copying press Stop Exit Copy settings You can change the copy settings temporarily for the next copy The machine returns to its default settings after 1 minute or if the Mode Timer returns the machine to Fax mode See Mode Timer on page 22 If you have finished choosing settings press Mono Start or Colour Start If you want to choose more settings press A or Y E Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your changes as a new default on page 85 Changing copy speed and quality You can choose
28. Note If there is an error message on the machine s LCD after the faxes have been transferred disconnect the machine from the power source for several minutes and then reconnect it Transferring faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Setting Your Station ID in the Quick Setup Guide 1 Press Stop Exit to interrupt the error temporarily 2 Press Menu 3 Press A or to choose Service Press OK O Press A or to choose Data Transfer Press OK 6 Press A or to choose Fax Transfer Press OK QO Do one of the following E If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit E Enter the fax number to which faxes will be forwarded 7 Press Mono Start 131 Transferring faxes to your PC You can transfer the faxes from your machine s memory to your PC amp Press Stop Exit to interrupt the error temporarily Make sure you have installed MFL Pro Suite on your PC and then turn on PC FAX Receiving on the PC For details see PC FAX receiving for Windows in the Software User s Guide on the CD ROM 3 Make sure you have set PC Fax Receive on the machine See PC Fax Receive on page 68 If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your PC O Do one of the following E To trans
29. PhotoCapture Center Compatible Media 1 CompactFlash Type only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick Pro Memory Stick Duo with adapter MultiMediaCard SecureDigital miniSD with adapter xD Picture Card 3 USB Flash memory drive 4 Resolution Up to 1200 x 2400 dpi File Extension Media Format DPOF EXIF DCF Image Format Photo Print JPEG Scan to Media JPEG PDF Colour TIFF PDF Black Number of Files Up to 999 files The folder inside memory cards or USB Flash memory drive is also counted Folder File must be stored in the 4th folder level of the memory card or USB Flash memory drive Borderless Letter A4 Photo 10x15 cm Photo 2L 13x18 cm Memory cards adapters and USB Flash memory drive are not included 2 SecureDigital SD amp MMC 16MB to 2GB SecureDigital High Capacity SDHC 4GB to 8GB 3 xD Picture Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 2GB xD Picture Card Type H from 256MB to 2GB 4 USB 2 0 Standard USB Mass Storage standard from 16 MB to 8 GB Support format FAT12 FAT16 FAT32 Progressive JPEG format is not supported See Paper type and size for each operation on page 13 174 PictBridge Compatibility Interface Specifications Supports the Camera amp Imaging Products Association
30. PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information USB direct interface 175 Scanner Colour Monochrome TWAIN Compliant WIA Compliant Colour Depth Resolution Scanning Speed Document Size Scanning Width Greyscale Yes Yes Yes Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Yes Windows XP Windows Vista 36 bit colour Processing Input 24 bit colour Processing Output Actual Input 30 bit colour Actual Output 24 bit colour Up to 19200 x 19200 dpi interpolated 2 Up to 600 x 2400 dpi optical Colour up to 6 02 sec Monochrome up to 3 82 sec A4 size at 100 x 100 dpi ADF Width 148 mm to 215 9 mm ADF Height 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Height Max 297 mm 210 mm 256 levels 1 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 176 Printer Printer Driver Resolution Print Speed Printing Width Disk Based Fonts Borderless Based on Brother standard pattern A4 size in draft mode When you set the Borderless feature to On Specifications Windows
31. Press Menu Press A or to choose Fax Press OK Press A or to choose Setup TAD Press OK Press A or to choose OGM Press OK Press A or to choose TAD Message or F T Message Press OK 0 6 Press A or to choose Playing OGM Press OK Adjust the volume by pressing Volume K lt 4 or gt d Q Press Stop Exit Erasing your OGM Press Menu Press A or to choose Fax Press OK Press A or to choose Setup TAD Press OK Press A or to choose OGM Press OK Press A or Y to choose either TAD Message Or F T Message Press OK Press A or Y to choose Erase MSG Press OK 0 O00000 Do one of the following E Press 1 to erase the OGM E Press 2 to exit without erasing Press Stop Exit Fax Tel OGM Announcement If your machine is set to Fax Tel receive mode this message will be played by your Brother machine to a caller Unlike the TAD OGM the caller will not be able to leave a message To record your Fax Tel OGM follow the instructions on Outgoing message OGM on page 61 If you need to review the steps for setting up the Fax Tel receive mode see Receive modes on page 39 Activating TAD mode When the Qi light glows TAD mode is active Press to enter TAD mode Managing your messages Message indicator The light flashes if there are any new messages waiting for you The LCD displays the total number of voice and fax mes
32. Print Off Press OK GY Note If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine The machine can store faxes approximately 24 hours if there is a power failure When Fax Forwarding is turned on your machine will only receive monochrome faxes into memory Colour faxes will not be received unless the sending machine converts them to monochrome before sending Press Stop Exit 65 Chapter 10 Fax Storage If you choose Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the remote retrieval commands If you have set Fax Storage a backup copy will automatically be printed at the machine Ci Press Menu Press A or to choose Fax Press OK 3 Press A or to choose Advanced Fax Operation Press OK O Press A or to choose Forward sStore Press OK 6 Press A or to choose Fax Storage Press OK Press Stop Exit E Note If Fax Storage is turned on your machine cannot receive a colour fax unless the sending machine converts it to monochrome 66 Fax Preview How to preview a received fax If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key When the machine is in Re
33. XMIT Verify Prints these lists and 75 reports Help List Quick Dial Fax Journal User Settings Network Config Machine Info Serial No Lets you check the serial 145 number of your machine Initial Setup Receive Mode Fax Only Choose the receive mode 39 MFC 680CN Tate that best suits your needs only Manual Receive Mode Fax Only Choose the receive mode 39 MFC 885CW Fax Tel that best suits your needs only Manual Date amp Time Puts the date and time on See Quick the LCD and in headings Setup of faxes you send Guide Station ID Station ID Fax Set your name and fax number to appear on each Station ID Name page you fax Tone Pulse Tone Choose the dialling mode Pulse Dial Tone Detection Turns Dial Tone Detection 135 __ onor off No Detection Phone Line Set Normal Choose the telephone line 48 DEX type ISDN Register Handset Sets the machine to See register the cordless DECT Si handset Handset 1 BCL D20 User s Guide Ei The factory settings are shown in Bold with an asterisk 157 Fax Level1 Level2 Level3 Options Descriptions Page Fax Resolution Standard Sets the resolution for 36 nie outgoing faxes S Fine Photo Contrast Auto Changes the lightness or 35 s darkness of faxes you send Light Dark Spe
34. a Transmission Verification Report for your last transmission E Help List A help list about how to quickly program your machine E Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Network settings Printing Reports How to print a report Press Menu Press A or to choose Print Reports Press OK Press A or to choose the report you want Press OK Press Mono Start Press Stop Exit 75 Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling 76 Polling receive Polling receive lets you call another fax machine to receive a fax Setup to receive polling Press Fax Press Aor to choose Polling RX Press lt 4 or gt to choose Standard Press OK Enter the fax number you are polling Press Mono Start or Colour Start Setup to receive polling with secure code Secure Polling lets you restrict who can get the documents you set up to be polled Se
35. directly from a digital camera without PictBridge on page 106 PictBridge requirements To avoid errors remember the following points E The machine and the digital camera must be connected using a suitable USB cable E The image file extension must be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized E PhotoCapture Center operations are not available when using the PictBridge feature Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available 104 Printing photos from a camera Camera Menu Options Selections Paper Size Letter A4 10x15cm Printer Settings Default setting 7 Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting 2 Layout Borderless On Borderless Off Printer Settings Default setting 2 DPOF setting 1 Print Quality Normal Fine Printer Settings Default setting 2 Color On Off Printer Settings Enhancement Default setting 1 2 See DPOF printing on page 105 for more details If your camera is set to use the Printer Settings Default setting the machine will print your photo using the following settings Settings Options Paper Size 10x15cm Pa
36. fax machine to retrieve waiting fax messages Pulse A form of rotary dialling on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually 184 Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Remote Activation Code Press this code 5 1 when you answer a fax call on an extension or external telephone Remote Deactivation Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Scan to Media You can scan a monochrome or colour document into a memory card or USB Flash memory drive Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or
37. foreign object such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following E Disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 131 129 Error Message Cause Action Unable to Init XX The machine has a mechanical problem A foreign object such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following Disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 131 Unable to Print XX The machine has a mechanical problem A foreign object such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following E Disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the m
38. from a range of quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recommended mode for ordinary print outs This produces good copy quality with good copy speed E Best Use best mode to copy precise images such as photographs This provides the highest resolution and slowest speed Making copies Press Copy Load your document Enter the number of copies you want Press A or Y to choose Quality Press or gt to choose Fast Normal or Best Press OK 00000 If you do not want to change additional settings press Mono Start or Colour Start Enlarging or reducing the image copied You can choose an enlargement or reduction ratio Press _ amp _ Copy 2 Load your document 3 Enter the number of copies you want O Press Aor to choose Enlarge Reduce 81 Chapter 13 O Do one of the following E Press lt 4 or gt to choose the enlargement or reduction ratio you want Press OK E Press lt 4 or gt to choose Custom 25 400 Press OK and then enter an enlargement or reduction ratio from 25 to 400 Press OK For example press 5 3 to enter 53 50 69 A4 gt 7A5 78 LGL gt LTR 83 LGL A4 93 A4 gt LTR 97 LTR A4 100 104 EXE LTR 142 A57A
39. margin to fit the paper size QEF A or print size Turn this feature off if you want to print whole images or prevent unwanted cropping Borderless On Expands the printable area 101 Off to fit the edges of the paper Set New Default Yes You can save your print 101 settings No Factory Reset Yes You can restore all the 101 N6 settings to factory settings FY The factory settings are shown in Bold with an asterisk 164 Menu and Features Entering Text Special characters and symbols Press x or 0 repeatedly until you see the When you are setting certain menu special character or symbol you want selections such as the Station ID you may need to enter text into the machine Most dial pad keys have three or four letters printed on keys The keys for 0 and do not have printed letters because they are used for Press for special characters Press0 for Press for By pressing the correct dial pad key repeatedly you can access the character you want Press one two three four Key time times times times 2 A B C 2 3 D E F 3 4 G H l 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W xX Y Z Putting spaces To enter a space in a fax number press gt once between numbers To enter a space in a name press gt twice between characters Making corrections If you entered an incorrect letter and want to change it press 4 to
40. or gt to make a darker or lighter copy Press OK If you do not want to change additional settings press Mono Start or Colour Start 660086 83 Chapter 13 Contrast You can adjust the copy contrast to help an image look sharper and more vivid Press Copy Load your document Enter the number of copies you want Press A or to choose Contrast Press lt 4 or gt to change the contrast Press OK 00000 If you do not want to change additional settings press Mono Start or Colour Start Colour Saturation Press _ Copy Load your document Enter the number of copies you want Press A or to choose RED Adjust GREEN Adjust Or BLUE Adjust Press lt 4 or gt to change the colour saturation Press OK 6 660 Do one of the following E f you want to change the saturation for another colour go to step E If you do not want to change additional settings press Mono Start or Colour Start 84 Paper Options Paper Type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality Press Copy Load your document Enter the number of copies you want Press A or Y to choose Paper Type Press lt 4 or gt to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK If you do not want to change additional settings press Mono Start or Colo
41. receive modes 1 0 0 ceeeee eee e eee eeeenceae eee ee eter eee teeeenaeaaeeeeeeeeeeteeseenneneaeeees 40 FaxcOnly issies seen diveiaitnecnihhiocetl ae ivi dened eee antec ed ad ae hea 40 AX E E E E E E E E E E E EE 40 Manual senice iei E L E E R aS 40 TAD e E ET O O EA S 40 Receive mode settings 2c cccesccccecteeteeceseeecenecnceneceeeeseendeccecenseeseeeetenenseensenecees 41 Ring Delay aneii a aa retreat Saar te E AE aa E Ea TNE aE eae 41 F T Ring Time Fax Tel mode Only Ja necciicniiiccanrniieeiiiiii 41 Fax DOteCt prionsa iaae a a O a aAA EAS 42 Additional receiving operations eee eeeeccsseeeeceeeee eee eeeteenneaaeeeeeeeeeeeeeteesneneaeeees 43 Printing a reduced incoming faX eeeeeeeeceeeneeteeeeeneeeeeeeeaaeeeeeeenaeeeeeneaaes 43 Receiving faxes into memory Monochrome only cceeeeeeeesteeeeeeenaaes 43 Receiving a fax at the end of a conversation ccccceeeeeeeceeeeeeeetteeeeeeenaaes 44 Printing a fax from the MEMOTSY cceeceeeceeeeeeeeeeeeeeeneeeeeeenaeeeseeenaeeeeeeeaaes 44 7 Telephone and External devices 45 V ice Operations aian e sath sun dedanusannevana E E aR 45 Making a telephone Call eecececececcenteneeeeeeeeetsessecusosededeesesestessenseeseceseees 45 Answering calls with the Speaker Phone ssssssssssesiissserrrsseerrrssrrrrssrrerresee 45 ALD EA E A A IE T A ET E AET E A E Desay 45 Toneor PUISG iiion a A e a a A a ENESE 46 Fax Telimode osise tr
42. samples of both the 600 dpi and 1200 dpi test prints are the best matches press 1 Yes to finish the Alignment Check and go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to choose it For 600 dpi press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 dpi press the number of the test print that most closely matches the number 0 sample 1 8 Press Stop Exit Checking the ink volume Although an ink volume icon appears on the LCD you can use the Ink Management key or Menu or Y keys to see a large graph showing the ink that is left in each cartridge i Do one of the following m MFC 680CN Press Ink Management and go to step E MFC 885CW Press Menu mFc 885CW Press A or Y to choose Ink Press OK Press A or to choose Ink Volume Press OK The LCD shows the ink volume O Press Stop Exit EA Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Uninstalling and installing the handset and handset cradle MFC 680CN only If you do not use the handset you can remove the handset and handset cradle Troubleshooting and Routine Maintenance Uninstalling the handset and handset cradle Unplug the curled handset cord from the machine Pull the
43. sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings resolution contrast overseas mode delayed fax timer polling transmission and real time transmission D Press Fax The LCD shows x Fax Resolution 4 Standard Contrast I Auto Speed Dial l Outgoing Call FAX TEL Fax Start gt Press OO Press A or Y to choose a setting you want to change 3 Press lt 4 or gt to choose an option Go back to to change more settings E4 Note e Most settings are temporary and the machine returns to its default settings after you send a fax You can save some of the settings you use most often by setting them as default These settings will stay until you change them again See Setting your changes as a new default on page 38 Sending a fax Contrast If your documentis very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses the suitable contrast for your document Use Light when sending a light document Use Dark when sending a dark document Press LG Fax Press A or to choose Contrast Press lt 4 or gt to choose Auto Light or Dark E Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a colour fax e When yo
44. software on you PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide on the CD ROM In the event of a power failure the machine will store your faxes in the memory for approximately 24 hours However if you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error messages on page 127 When PC Fax Receive is turned on only monochrome faxes can be received into the memory and sent to the PC Colour faxes will be received in real time and printed in colour Advanced fax operations Monochrome only 8 0O O 6 Changing the destination PC Press Menu Press A or to choose Fax Press OK Press A or to choose Advanced Fax Operation Press OK Press A or to choose Forward Store Press OK Press A or to choose PC Fax Receive Press OK Press A or Y to choose Change Press OK Press A or Y to choose lt USB gt or the PC you want to receive Press OK Press A or Y to choose Backup Print Onor Backup Print Off Press OK Press Stop Exit 69 Chapter 10 Turning off Advanced Fax Operations i Press Menu Press A or to choose Fax Press OK Press A or to cho
45. tab 1 back and hold it in position as you push the cradle 2 to the back of the machine 143 Installing the handset and handset Connect the curled handset cord to the cradle machine Remove the side cover E Note If you cannot open the cover with your hand use a coin to open it Align the recessed arrows on the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place 144 Machine Information Checking the serial number You can see the machine s serial number on the LCD Press Menu Press A or Y to choose Machine Info Press OK Press OK Press A orY to choose Serial No 4 Press Stop Exit Troubleshooting and Routine Maintenance Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty caution It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head amp Open the ink cartridge cover Pull the lock release levers down and take out all the ink cartridges See Replacing the ink cartridges on page 136
46. telephone number 7 Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK Press A or to choose Complete Press OK Press Stop Exit Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID For U K and Ireland only on page 46 Press Fax Press A or to choose Caller ID hist Press OK 3 Press A or to choose the number you want to store Press OK O Press A or to choose Add to Speed Dial Press OK 57 Chapter 8 O Press A or to choose the 2 digit Speed Dial location you want to store the number in Press OK QO Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 165 E To store the number without a name press OK Press OK to confirm the fax or telephone number Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E If you do not want to store a second number press OK Press A or to choose Complete Press OK 10 Press Stop Exit Changing Speed Dial names or numbers You can change a Speed Dial name or nu
47. the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press Press Menu Press A or to choose General Setup Press OK Press OK Press Aor Y to choose Dim Timer Press lt 4 or gt to choose 10Secs 20Secs 30Secs or Of f Press OK 00 O00 Press Stop Exit 26 Press A or to choose LCD Settings Setting the Off Timer You can set how long the LCD stays on after the last key press This is a power saving feature The machine can print and scan from your computer and receive faxes and voice calls when the LCD is off Press Menu Press A or to choose General Setup Press OK Press A or Y to choose LCD Settings Press OK O Press A or to choose Off Timer O Press lt 4 or gt to choose 1Min 2Mins 3Mins 5Mins 10Mins 30Mins or Off Press OK QO Press Stop Exit E Note When the display is off you can press any key to turn it back on Setting the Wallpaper You can change the wallpaper Press Menu Press A or to choose General Setup Press OK Press OK Press A or Y to choose Wallpaper Press OK Press A or Y to choose a wallpaper Press OK 6 6 amp 6 O86 Press Stop Exit Press Aor tochoose LCD Settings General setup 27 Memory Security Memory Security lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed
48. the following E Change the print settings See page 98 E f you do not want to change any settings press Colour Start to print 97 Chapter 14 PhotoCapture Center print settings You can change the print settings temporarily for the next print The machine returns to its default settings after 3 minutes or if the Mode Timer returns the machine to Fax mode See Mode Timer on page 22 E Note You can save the print settings you use most often by setting them as default See Setting your changes as a new default on page 101 Print Settings 1 gt Print Quality 4 Photo Paper Type 1 Other Photo Paper Size 1 10x15cm Brightness 1 No of prints For View Photo s Search by Date Slide Show You can see the total number of photos that will be printed For Print All Photos Print Photos Photo Effects Trimming You can see the number of copies of each photo that will be printed For DPOF printing This does not appear Menu Selections Options 1 Options 2 Page Print Quality Normal Photo 99 Does not appear for DPOF printing Paper Type Plain Paper Inkjet Paper 99 Brother Photo Other Photo Paper Size Letter A4 10x15cm 13x18cm When A4 or Letter is chosen 99 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm Max Size Brightness Aii me lt 0 Dark Does not appear when Photo Effects is chosen 100 Contrast Horo ori lt 0 gt p D
49. voice messages have not been played or there are no voice messages to erase This code erases all recorded messages not one at a time 94 Play and Record OGM in Memory 1 Play 1 TAD Message The machine plays the selected OGM You can stop playing 2 F T Message OGMs by pressing 9 2 Record 1 TAD Message After one long beep you can record the selected OGM You 2 F T Message will hear the message played once You can stop recording the message by pressing 9 95 Change the Fax Forwarding or Fax Storage settings 1 OFF You can choose off after you have retrieved or erased all your messages 2 Fax Forwarding One long beep means the change is accepted If you hear 4 Fax Forwarding number three short beeps you cannot change because something has not been set up for example a Fax Forwarding number 6 Fax Storage has not been registered You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 73 Once you have registered the number Fax Forwarding will work 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 73 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status 1 Fax 2 Voice You can check whether your machine has received any faxes or voice messages If yes you will hear one long beep
50. work when using the scanner glass Outgoing Call The last 30 numbers you telephoned or sent a fax to will be stored in the outgoing call history You can choose one of these numbers to telephone fax to add to Speed Dial or delete from the history Press Redial Pause You can also choose Outgoing Call by pressing Fax Press A or to choose the number you want to call Press OK Dialling and storing numbers Do one of the following E To make a telephone call press A or VY to choose Make a phone call Press OK E To send a fax press A or to choose Send a fax Press OK Press Mono Start or Colour Start E If you want to store the number press A or Y to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 57 E Press Aor Y to choose Delete Press OK Press 1 to confirm O Press Stop Exit Caller ID history For U K and Ireland only This feature requires the Caller ID subscriber service offered by many local telephone companies See Caller ID For U K and Ireland only on page 46 The last 30 numbers of telephone calls or faxes you received will be stored in the Caller ID history You can choose one of these numbers to telephone fax to add to Speed Dial or delete from the history Press Fax Press A or to choose Caller ID hist Press OK Press A or to choose the number you want to call Pr
51. 125 telephone line or connections 123 paper JAM oo eee eee eeeeeeeeeeeeeeeeeeeeeeeeeeees 133 190 V Volume setting 01 110 A 24 NAG aiioe E EE 24 speaker 0 0 cee cecccceeeeeeeeeeeceaeeeeeeeeeseaaeaeees 24 W Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM brother Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchsed in their own countries UK IRE GEN SAF
52. 20 x 15cm Max Size 4 If you do not want to change additional settings press Colour Start to print 99 Chapter 14 Adjusting Brightness Contrast and Colour Brightness amp Press A or to choose Brightness 2 Press lt or gt to make a darker or lighter print Press OK If you do not want to change additional settings press Colour Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid Press A or to choose Contrast 2 Press lt 4 or gt to change the contrast Press OK 3 If you do not want to change additional settings press Colour Start to print Colour Enhancement You can turn on the colour enhancement feature to print more vivid images Printing time will be slower Press A or to choose Color Enhance Press OK e Do one of the following E If you want to customize the White Balance Sharpness or Colour Density press lt 4 or gt to choose On and then go to step E f you do not want to customize press lt or gt to choose Off Press OK and then go to step 100 Press A or Y to choose White Balance Sharpness or Color Density O Press lt 4 or gt to adjust the degree of the setting Press OK O Do one of the following E f you want to customize another colour enhancement press A or to choose another option E
53. 2000 Professional XP XP Professional x64 Edition Windows Vista driver supporting Brother Native Compression mode Mac OS X 10 2 4 or greater Brother Ink Driver Up to 1200 x 6000 dpi 1200 x 2400 dpi 1200 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Up to 30 pages minute Mono 1 Up to 25 pages minute Colour f 204 mm 210 mm 2 35 TrueType Windows only Letter A4 A6 Photo 10x15 cm Index Card Photo L 89x127 cm Photo 2L 13x18 cm Post Card See Paper type and size for each operation on page 13 177 Interfaces USB A USB 2 0 interface cable that is no longer than 2 0 m 1 LAN cable 3 Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11b g wireless communication pp g MFC 885CW only with your wireless LAN using Infrastructure mode or a wireless 178 Peer to Peer connection in Ad hoc Mode Your machine has a full speed USB 2 0 interface This interface is compatible with Hi Speed USB 2 0 however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported for Macintosh See the Network User s Guide for detailed network specifications Computer requirements Specifications SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS whe Required Operating Systems Supported Interface Min eames
54. 24 hour format you want to begin polling and press OK go to step 6 Press A or to choose Broadcasting Press OK Do one of the following E Press Aor Y to choose Add Number and enter a number using a dial pad Press OK E Press Aor Y to choose Speed Dial and OK Press A or Y to choose Alphabetical Order or Numerical Order and OK Press Aor Y to select a number and OK Repeat steps for all the fax numbers you want to poll and then press A or to choose Complete Press OK Press Mono Start The machine polls each number or group in turn for a document Press Stop Exit while the machine is dialling to cancel the polling process To cancel all sequential polling receive jobs see Checking and cancelling waiting jobs on page 37 77 Chapter 12 Polled transmit Monochrome only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory See Checking and cancelling waiting jobs on page 37 Setup for polled transmit Press GG Fax Load your document Press A or to choose Polled TX 4 Press lt 4 or gt to choose Standard Press OK 6 Press A or Y to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings QO Press Mono Start
55. 4 186 10x15cm gt LTR 198 10x15cm gt A4 200 Custom 25 400 QO If you do not want to change additional settings press Mono Start or Colour Start GY Note Page Layout Options are not available with Enlarge Reduce Making N in 1 copies ora poster page layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass 82 Important E Please make sure paper size is set to Letter or A4 m You cannot use the Enlarge Reduce setting with the N in 1 and Poster features E If you are producing multiple colour copies N in 1 copy is not available E P means Portrait and L means Landscape E You can only make one poster copy ata time Press Copy 2 Load your document Enter the number of copies you want O Press A or V to choose Page Layout 5 Press lt 4 or gt to choose Off 1 in 1 2 in 1 P 2 in 1 LJ 4 in 1 P 4 in 1 L or Poster 3 x 3 Press OK QO If you do not want to change additional settings press Mono Start or Colour Start to scan the page If you are making a poster or placed the document in the ADF the machine scans the pages and starts printing If yo
56. A ET E E T A E T 54 Fax Redial nicisietoninnnniee taen a a i eaaa i 55 Outgoing Call eeeceeeeeeeeeeeeeeeeeeeeeeeeeseeeeaeeeeeeeaaaeeeeeeeaeeeeeeeaeeeeeeeenaeeeeeeeaaes 55 Caller ID history For U K and Ireland only cceeseeeeeeeeeteeeeeeeenteeeeeeenaes 55 Storing NUMDESS cee eee eeeeee ee enneeeeee eee eaaeeeeeeeaaeeeeeesaaaeeeeeeeaeeeeeeeaeeeeeeeenaeeeeeeeaaes 56 SIOMNG A PAUSE einiino a ceveeaaii Sede hdiagedeessdiseeesshanaedeestedlieestevanads 56 Storing Speed Dial NUMbESS ccc eceeeeeeeeeeneeeeeeeeaaeeeeeeenaeeeeeeeeeenaeeeeeeeaaes 56 Changing Speed Dial names or NUMDETS ccceeeeeeeeteceeeeeeteeeeeeeenneeeteeaaes 58 Setting up groups for broadcasting cc cccceceeseeeeeeeeeneeeeeeeeceeeeeeeeneeeeeeeaes 59 Combining Quick Dial numbers eee eeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeaeeeeeeeaaes 60 9 Digital TAD TAD Mode for internal TAD c cece ce eecce eee eesseeeeeeeeeeeeneeeeeeaee 10 Setting UP thE TAD vscviccisiiecseisslecereisdeadevebiesdesertessddaszenseidetsnvast Outgoing message OGM cceeeeeeeeeeeteeeeeetteeeeeetnaeeeetes Fax Tel OGM Announcement cecceccceeeeseneeeeeeeneeeeeeeaas Activating TAD MOde ec cccceceeeeeeeeeeeennecneeeeeeeereeeeeeneenanaeees Managing your MESSAGES cece eet eteeennene cette teen etetneenneaeeaeeeeeees Message indicator ordenssans a a Playing voice messages ec ce cence eee eeeeeeeeencceeeeeeeneeee
57. Allow the machine to cool down Hub is Unusable A Hub or USB Flash memory A Hub or USB Flash memory drive with Hub are not supported Unplug the device from the USB direct interface interface Image Too Long The proportions of your photo are Choose a regularly proportioned image irregular so effects could not be added Image Too Small The size of your photo is too small Choose a larger image to trim 127 Error Message Cause Action Ink Empty One or more of the ink cartridges is empty The machine will stop all print operations While memory is available black and white faxes will be stored in the memory Ifa sending machine has a colour fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be stored in the memory as a black and white fax Replace the empty ink cartridges See Replacing the ink cartridges on page 136 Low Temperature The print head is too cold Allow the machine to warm up Media Error The memory card is either corrupted improperly formatted or there is a problem with the memory card Put the card firmly into the slot again to make sure it is in the correct position If the error remains check the media drive slot of the machine by putting in another memory card that you know is working Media is Full The memory ca
58. Bold with an asterisk EA 155 Level1 Level2 Level3 Level4 Options Descriptions LAN WLAN TCP IP WINS Server Primary Specifies the IP MFC 885CW Continued Continued ee E only Secondary se server 000 000 000 000 y Continued DNS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address of the primary or secondary server APIPA On off Automatically allocates the IP address from the link local address range Setup Wizard You can configure your print server SecureEasySetup You can configure the wireless network easily AOSS You can configure the wireless network easily WLAN Status Status You can see the current wireless network status Signal You can see the current wireless network signal strength SSID You can see the current SSID Comm Mode You can see the current Communication Mode Network I F Wired LAN WLAN You can choose the network connection type Factory Reset Yes No Restores all wired and wireless network settings to the factory default See Network User s Guide on the CD ROM 2 The factory settings are shown in Bold with an asterisk 156 Menu jam continued Menu and Features Level1 Level2 Level3 Options Descriptions Page Print Reports
59. Broadcasting Automatic Redial Specifications ITU T Group 3 MH MR MMR JPEG Automatic Fallback 14400 bps ADF Width 148 mm to 215 9 mm ADF Height 148 mm to 355 6 mm Scanner Glass Width Max 215 9 mm Scanner Glass Height Max 297 mm 208 mm 204 mm 256 levels Standard Secure Timer Sequential Monochrome only Automatic Light Dark manual setting Em Horizontal 8 dot mm E Vertical Standard 3 85 line mm Mono 7 7 line mm Colour Fine 7 7 line mm Mono Colour Photo 7 7 line mm Mono Superfine 15 4 line mm Mono MFC 680CN 80 stations x 2 numbers MFC 885CW 100 stations x 2 numbers Up to 6 MFC 680CN 210 stations MFC 885CW 250 stations 3 times at 5 minute intervals 169 Ring Delay Communication Source Memory Transmission Out of Paper Reception 1 Black amp White only 0 1 2 3 4 5 6 7 or 8 rings 2 3 4 5 6 7 or 8 rings South Africa only 0 1 2 3 4 or 5 rings Nordic countries only Public switched telephone network Up to 480 2 400 3 pages Up to 480 2 400 3 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 170 Digital TAD
60. DF The factory settings are shown in Bold with an asterisk 2 159 Copy Level1 Level2 Level3 Options Descriptions Page Quality Fast Choose the Copy resolution 81 for your type of document Normal y YP Best Enlarge Reduce 50 You can choose the 81 enlargement or reduction 69 A4 A5 arg esas ratio for your type of 78 LGL LTR document 83 LGL7 A4 93 A4 LTR 97 LTR gt A4 100 104 EXE LTR 142 A5 A4 186 10x15cm LTR 198 10x1l5cm7A4 200 Custom 25 4003 Paper Type Plain Paper Choose the paper type that 84 matches the paper in the Inkjet Paper tray Brother Photo Other Photo Transparency Paper Size Letter Choose the paper size that 84 matches the paper in the Legal pap tray A4 A5 10x15cm Brightness Light Adjusts the brightness of 83 2 copies q i i pii Pe To o a Dark Contrast gp es Adjusts the contrast of 84 p copies o 4 bea 2 oa oa Z The factory settings are shown in Bold with an asterisk x 160 Menu and Features Level1 Level2 Level3 Options Descriptions Page RED Adjust pie ss Adjusts the amount of Red 84 aa Ps in copies ott qi oaoa 2 o a GREEN Adjust piii Adjusts the amount of agi Green in copies ot rot oo to k oa BLUE Adjust Pe a Adjusts the amount of Blue a in cop
61. Enter the 000 255 Gateway address 000 255 000 255 Node Name BRNXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS configuration mode Static See Network User s Guide on the CD ROM The factory settings are shown in Bold with an asterisk 2 154 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions LAN Wired LAN TCP IP WINS Server Primary Specifies the IP MFC 885CW Continued Continued ache Toes only Secondary P H 000 000 000 000 50000942Y server Continued DNS Server Primary Specifies the IP 000 000 000 000 address of the secondary Prata server 000 000 000 000 y APIPA On Automatically Off allocates the IP address from the link local address range Ethernet Auto Chooses the Ethernet link 100B FD mode 100B HD 10B FD 10B HD WLAN TCP IP BOOT Method Auto Chooses the Stats BOOT method rE that best suits RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address 000 255 000 255 Subnet Mask 000 255 Enter the Subnet 000 255 mask 000 255 000 255 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 Node Name BRWXXXXXXXXXXXX Enter the Node name WINS Config Auto Chooses the WINS configuration mode Static See Network User s Guide on the CD ROM 7 The factory settings are shown in
62. Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on Memory Security so they will not be lost While Memory Security is On the following operations are available Receiving faxes into memory limited by memory capacity E Fax Forwarding If Fax Forwarding was already On E Remote retrieval If Fax Storage was already On E Cordless handset MFC 885CW only e Making a call e Receiving a call e Viewing Caller ID with subscriber service While Memory Security is on the following operations are NOT available E Printing received faxes E Sending faxes E Copying E PC printing E Scanning E PhotoCapture E PC Fax Receive E Cordless handset MFC 885CW only e Intercom e Transfer a call e Register cordless handset Operation from control panel 28 Security features E Note e To print the faxes in memory turn off Memory Security e You must turn off PC Fax Receive before you can turn on Memory Security See Turning off Advanced Fax Operations on page 70 e If you forget the Memory Security password please call your Brother dealer for service Setting and changing the memory security password If you have already set the password you will not need to set it again Setting a password for the first time Press Menu Press A or to choose Fax Press OK 3 Press A or Y to choose Miscellaneous Press OK Press A or Y to choose Mem Secur
63. Hard Disk Functions Processor RAM Space Windows 1 5 2000 Printing USB Intel 256MB 480MB Professional PC FAX 4 vee Pentium II or XP Home Scanning AMD equivalent XP Professional Removable Wireless 13 802 11 b g XP Professional Disk MFC AMD Opteron 512MB x64 Edition 885CW AMD Athlon 64 onl y Intel Xeon with Intel EM64T Intel Pentium 4 with Intel EM64T Windows 1 GHz 32 bit 1GB 1 1GB Vista x86 or 64 bit x64 processor Mac OS X 10 2 4 Printing USB 2 PowerPC 256MB 480MB or greater PC FAX 140 100 G4 G5 Intel Send 4 BASE TX Core Solo Duo Scanning Wireless PowerPC G3 Removable 802 11 b g 350MHz Disk 3 MFC 885CW only Conditions Center Microsoft Internet Explorer 5 5 or greater Third party USB ports are not supported Removable disk is a function of PhotoCapture PC Fax supports black and white faxing only s PaperPort 11SE supports Microsoft SP4 or higher for Windows 2000 and SP2 or higher for XP 8 Presto PageManager on the CD ROM supports Mac OS X 10 3 9 or higher For Mac OS X 10 2 4 10 3 8 Presto PageManager is available as a download from the Brother Solutions Center For the latest driver updates visit www brother com All trademarks brand and product names are property of their respective companies 179 Consumable items Ink Service Life of Ink Cartridge Replacement Consuma
64. OK Press lt 4 or gt to choose your photo Press OK Press A or Y to choose Sepia Press OK Press OK and A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 98 E If you do not want to change any settings press Colour Start to print Search by Date You can find your photos based on date Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture Press A or to choose Search by Date Press OK 3 Press A or Y to choose the date that you want to search from Press OK 4 Press lt or gt to choose your photo EA Note You can view photos with other dates by pressing lt 4 or gt continuously Press lt 4 to view an older photo and gt to view a newer photo 6 Press A or Y to increase or decrease the number of copies QO Repeat step and step until you have chosen all your photos After you have chosen all your photos do one of the following E Press OK and change the print settings See page 98 E f you do not want to change any settings press Colour Start to print 95 Chapter 14 Print All Photos You can print all the photos on your memory card Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture 2 Press A or to choose Print All Photos Press OK 3 Ente
65. Press lt or gt to choose On Press OK Enter the time you want the fax to be sent in 24 hour format For example enter 19 45 for 7 45 PM Press OK f Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page Sending a fax Delayed Batch Transmission Monochrome only Before sending the delayed faxes your machine will help you economize by sorting allthe faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press Fax 2 Press A or to choose Batch TX 3 Press lt 4 or gt to choose On Press OK O Press Stop Exit Checking and cancelling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting 1 Press Menu Press A or to choose Fax Press OK 3 Press A or to choose Remaining Jobs Press OK Any waiting jobs appear on the LCD O Press A or to scroll through the jobs and choose the job you want to cancel Press OK Do one of the following E To cancel press 1 to choose Yes If you want to cancel another job go to step E To exit without cancelling press 2 to choose No QO When you have finished press Stop Exit 37 Chapter 5 Setting your changes as a
66. Speed Dial oY Note You can preview a fax message before sending it by pressing Fax Preview See How to preview an outgoing fax on page 68 O Press Mono Start or Colour Start The machine starts scanning the document OY Note To cancel press Stop Exit e If you send a black amp white fax when the memory is full it will be sent in real time Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time The documents can be up to letter or A4 size You cannot send multiple pages for colour faxes E Note Since you can only scan one page at a time it is easier to use the ADF if you are sending a multiple page document Press Fax Load your document face down on the scanner glass See Using the scanner glass on page 11 3 Enter the fax number using the dial pad or Speed Dial f Note You can preview a fax message before sending it by pressing Fax Preview For details see How to preview an outgoing fax on page 68 O Press Mono Start or Colour Start E f you press Mono Start the machine starts scanning the first page Go to step E f you press Colour Start the machine starts sending the document Do one of the following E To send a single page press 2 to choose No or press Mono Start again The machine starts sending the document E To send more than one page press 1 to choose Yes and go to step O Put the next pa
67. The LCD shows the caller s number or name if available and the date and time of the call To finish viewing press Stop Exit You can also view the Caller ID list by pressing Fax See Caller ID history For U K and Ireland only on page 55 Printing the Caller ID List aD Press Menu 2 Press A or to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press Aor Y to choose Caller ID 0 Press OK Press A or to choose Print Report Press OK If no ID is stored the beeper will sound and No Caller ID will appear on the LCD Press Mono Start or Colour Start O After printing has finished press Stop Exit 47 Chapter 7 Setting the Telephone Line Type If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes it is necessary to change the Telephone Line Type accordingly by completing the following steps 0 Press Menu Press A or Y to choose Initial Setup Press OK Press A or Y to choose Phone Line Set O Press lt 4 or gt to choose PBX ISDN or Normal Press OK O Press Stop Exit PBX and TRANSFER The machine is initially set to Norma1 which lets the machine connect to a standard PSTN Public Switched Telephone Network line However many offices use a central telephone system or Private Branch Exchange PBX Your machine can be connected to most types of PBX The mac
68. Title to motor vehicles may not be copied under certain state provincial laws 119 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2007 Brother Industries Ltd All rights reserved Microsoft and Windows are registered trademarks of Microsoft corporation in the U S and other countries Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and or other countries Macintosh and TrueType are registered trademarks of Apple Inc Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademark Memory Stick Pro Memory Stick Pro
69. USER S GUIDE MFC 680CN MFC 885CW CEO If you need to call Customer Service Please complete the following information for future reference Model Number MFC 680CN and MFC 885CW Circle your model number Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt and E may support an insurance claim by you in the event of product loss covered by insurance 2007 Brother Industries Ltd Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual ha
70. WK Roe Ny N not pack the used ink cartridges in the carton MFC 680CN 5 D o a w ao c c e 2 o o n O On screen programming Your machine is designed to be easy to use with LCD on screen programming using the menu keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine by using the Menu table that begins on page 149 These pages list the menu selections and options Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time EA Note During a power failure the machine will retain messages that are in the memory for approximately 24 hours 148 Menu and Features Mode and menu keys z D 5 E Access the main menu 7 x a gt Q 0 lt 3 Photo Capture g Access its menu of temporary settings Scroll
71. ady mode a popup message will appear on the LCD to alert you of new faxes You can continue all operations Setting Fax Preview amp Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Advanced Fax Operation Press OK O Press A or to choose Forward Store Press OK O Press A or to choose Fax Preview Press OK O Press Stop Exit OH Note When Fax Preview is turned on your machine can only print the colour faxes it receives It cannot store them in memory Using a fax preview When you receive a fax you will see the pop up message on the LCD For example New Fax es 02 D Press Fax Preview You can see the new fax list E4 Note You can also see your old fax list by pressing Press to go back to your new fax list B Press A or Y to choose the fax you want to see Press OK E Note e If your fax is large there may be a delay before it is displayed on the LCD e The LCD will show the current page number and total pages of the fax message When your fax message is over 99 pages the total number of pages will be shown as Xx Advanced fax operations Monochrome only 3 Press Stop Exit When a fax is open the control panel keys will perform the operations shown below Key Description Enlarge the fax Reduce the fax AorY Scroll vertically dor gt Scroll horizontally Rotate the fax clockwise Del
72. ageten Digital Cordless Handset MFC 885CW only Cordless handset BCL D20 0 ececeeeeeeeeeteeeeeeettneeeeeeeneeeeees B tran aa e estes ect eens tal aden nei COPY sec denne hee bend caelivend Ses te cota ied ancien det Gane ndee aches Palanan en een S PhotoCapture Center Missit iienaa aeaa a aa PictBridge siae ene a E REE TERE SCAMMOT eaan ea a ae anar an e aaea a ae rE e Printe snena a nee Meee dated ie id eee as NALS ACES eee dus aeea aaae a e ea e aee ie a Computer requirements ccccccecceceeeeeeceeenneeeeceeeeeeseseesecsicsaeeeeeeeess Consumable ites cccccceeceeeeeeeeeeceeeeeceeeeeeeeeseeseseaeaaeeeeeseeetenenees Network LAN s i8 tients ones e ands REE E Glossary Index General General Information 2 Loading documents and paper 10 General setup 21 Security features 28 General Information Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in the Courier New font New identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible perso
73. ake sure you are using the paper support flap See Loading paper and other media on page 15 The machine prints dense lines on the page Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Basic tab click Settings and uncheck Bi Directional Printing Cannot perform 2 in 1 or 4 in 1 printing Check that the paper size setting in the application and in the printer driver are the same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click Settings and make sure you uncheck Colour Enhancement Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Colour Enhancement is not working properly If the image data is not full colour in your application such as 256 colour Colour Enhancement will not work Use at least 24 bit colour data with the Colour Enhancement feature Photo paper does not feed properly When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the photo paper on top of the instruction sheet Clean the paper pick up roller See Clea
74. ake the call by using the Remote Activation Code When you press the Remote Activation Code 5 1 the machine starts to receive the fax If the machine answers a voice call and pseudo double rings for you to take over use the Remote Deactivation Code 5 1 to take the call at an extension telephone See F T Ring Time Fax Tel mode only on page 41 Telephone and External devices If you answer a call and no one is on the line You should assume that you re receiving a manual fax Press 5 1 and wait for the chirp or until the LCD shows Receiving and then hang up E Note You can also use the Fax Detect feature to make your machine automatically take the call See Fax Detect on page 42 Using extension telephones For U K only Your premises may already be wired with parallel extension telephones or you may plan to add extension telephones to your line as well as your machine While the simplest arrangement is a straightforward parallel connection there are some problems with this arrangement the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call Also remote activation code may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension hands
75. al 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys Press Speed Dial 2 Press A or to choose Search Press OK Enter 03 Note If you stored 2 numbers in one Speed Dial location you will be asked which number you want to send to Press A or V to choose Speed Dial Press OK Press A or Y to choose Search Press OK Enter 02 Press Mono Start or Colour Start You will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press Speed Dial choose Search press 03 and then press 7001 using the dial pad Note If you must wait for another dial tone or signal at any point in the dialling sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay oo 6 Digital TAD TAD Mode for internal TAD The TAD feature will store up to 99 incoming messages Messages are stored in the order in which they are received Voice messages can be up to 3 minutes in length and can also be picked up remotely see Using your Remote Access Code on page 71 The number of messages you can store will depend on how much memory is being used by other features for example delayed and stored faxes In the event of a power failure your machine will retain messages that
76. all line cord connections Make sure the machine is in the correct receiving mode for your setup See Receive mode settings on page 41 If you often have interference on the telephone line try changing the menu setting of Compatibility to Basic See Telephone line interference on page 135 If you connect your machine to PBX or ISDN set the menu setting of Telephone Line Type to your telephone type See Setting the Telephone Line Type on page 48 123 Sending Faxes Difficulty Suggestions Cannot send a fax Check all line cord connections Make sure that the Fax key is illuminated See Entering Fax mode on page 32 Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Reports on page 75 Transmission Verification Report says Result ERROR There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result ERROR on the Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Advanced Fax Operation see Turning off Advanced Fax Operations on page 70 print fax messages in memory see Printing a fax from the memory on page 44 or cancel a Delayed Fax or Polling Job see Cancelling a fax in progress on page 33 or Checking and cancelling waiting jobs on page 37 If the p
77. alls that use your new fax number When you set the BT Call Sign feature to ON the receive mode is set to Manual automatically Manual mode will not respond to incoming telephone calls since the number you use for telephone calls will use the normal ring pattern To enable the machine to work with BT Call Sign With your external telephone only Press Menu Press A or to choose Fax Press OK 3 Press A or to choose Miscellaneous Press OK Press A or Y to choose BT Call Sign Press OK The LCD shows the current setting of this feature 6 Press lt 4 or gt to choose On or Off Press OK QO Press Stop Exit f Note If you turn offBT Call Sign the receive mode stays in Manual You will need to set receive mode again See Choosing the Receive Mode on page 39 Telephone and External devices Connecting an external TAD telephone answering device You may choose to connect an external answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG to
78. are in the memory for approximately 24 hours Setting up the TAD Recording the TAD outgoing message TAD Message is the first step you need to follow before you can use the TAD feature To enter TAD mode follow the steps below te Record your TAD OGM TAD Message Press to activate the TAD Outgoing message OGM Recording your OGM You can record the following two different types of OGM E TAD Message This message will be played when a call is received The caller will be able to leave a voice or fax message E F T Message This message is played when a call is received and your machine is set to Fax Tel mode The caller will not be able to leave a message See Fax Tel OGM Announcement on page 62 Your OGM must be less than 20 seconds long 0 Press Menu Press A or to choose Fax Press OK 6 Press A or to choose Setup TAD Press OK O Press A or to choose OGM Press OK The LCD prompts you to choose an OGM Press Aor Y to choose either TAD Message or F T Message then press OK Press Aor Y to choose Record MSG Press OK Record your message using one of the options below m MFC 680CN only Pickup the handset record your message and replace the handset when finished m MFC 885CW only Use the integrated microphone to record your message Press Stop Exit when finished Press Stop Exit 61 Chapter 9 Listening to your OGM
79. art The machine begins printing the Print Quality Check Sheet Press Menu mFc 885CW Press A or Y to choose Ink QO Check the quality of the four colour Press OK blocks on the sheet Press A or to choose Cleaning The LCD asks you if the print quality is Press OK OK Do one of the following 4 Press A or to choose Black Color or a E f all lines are clear and visible press All Press OK 1 Yes to finish the Print Quality The machine cleans the print head When check and go to step cleaning is finished the machine will go E If you can see missing short lines as back to standby mode automatically shown below press 2 to choose No If you clean the print head at least five times and the print has not improved call your Brother dealer Checking the print quality The LCD asks you if the print quality is pe OK for black and three colours If faded or streaked colours and text appear Press 1 Yes or 2 No on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern The LCD asks you if you want to start cleaning Press 1 Yes The machine starts cleaning the print Do one of the following head m MFC 680CN 10 After cleaning is finished press Press Ink Management and go to Colour Start step The machine starts printing the Print Quality Check Sheet again and then E MFC 885CW
80. ature is only available for colour fax sending 135 Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the machine tells you that an ink cartridge is empty there will be a small amount of ink left in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows nk Empty and Black 2 Pull the lock release lever down and take out the ink cartridge for the colour 136 3 Open the new ink cartridge bag for the colour shown on the LCD and then take out the ink cartridge O Remove the protective yellow cap 1 S Improper Setup DO NOT touch the area shown in the illustration below oY Note If the protective yellow caps come off when you open the bag the cartridge will not be damaged Each colour has its own correct position Insert the ink cartridge in the direction of the ar
81. be sent and then erased when you press Mono Start Y 68 PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or at the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you choose Backup Print On the machine will also print the fax Press Menu 2 Press A or to choose Fax Press OK Press A or Y to choose Advanced Fax Operation Press OK Press A or to choose Forward Store Press OK Press A or Y to choose PC Fax Receive Press OK Press A or Y to choose lt USB gt or the PC you want to receive Press OK O 86 Press A or to choose Backup Print On or Backup Print Off Press OK Press Stop Exit E Note PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite
82. bles What is Innobella Innobella is a range of genuine consumables offered by Brother The name Innobella derives from the words Innovation and Bella meaning Beautiful in Italian and is a representation of the innovative technology providing you with beautiful and long lasting print results The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Replacement Ink Cartridges The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes This is a one time process that enables high quality printing Afterward replacement ink cartridges will print the specified number of pages Black Approximately 500 pages at 5 coverage Yellow Cyan and Magenta Approximately 400 pages at 5 coverage The above figures assume continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge E The number of pages a cartridge will print may change depending on how often you use the machine and how many pages you print with each use E The machine will automatically and periodically clean the print head assembly a process that uses a small amount of ink E When the machine identifies a cartridge as empty there may be a small amount of ink left in it This is necessary to prevent air from drying out and damaging the print head assembly lt Black gt LC1000BK lt Cyan g
83. ccrcisenieccriiiriernesrassa 105 Power failure ccccccceeeeeeeeeeeeeeteeees 148 Presto PageManager See Help in Presto PageManager application ee Print difficulties oo ccc ceceeeeeeeaeees 121 123 OMIVOMS srinarendra aai 177 fax from MEMOTry sssseseeeeeseeeeereseeerensn 44 paper JAMS sosciniiciiiisiiiiniriiiiidsises 133 FQPDOME e ieee 75 FESOIULION ce csececteecs teas seesistieeceecviean 177 Specifications cecececeeeeeeeeeeeeeeteees 177 Printing on small paper eceeeeeeeeeeeeeeeeeeeeeees 19 See Software User s Guide on the CDROM ciicincede Mesieaweereceitvecs tevataneAioeetcess Programming your machine 148 Q Quick Dial Broadcasting eeren 34 USING GrOUPS ceeeeeeeeeeeeeeesteeeeeeeeaes 34 Group Dial ssie 57 CHANGING issidein iinit 58 setting up Groups for Broadcasting 59 Search ai aa aa ea 54 Speed Dial Changing oieee iiiieironidieda niii 57 58 setting up by 2 digit location 56 setting up from Caller ID history 57 setting up from outgoing calls 57 USING tie EAT EAEE 54 R Receive Mode oun cc ceeecceeeeecceeecceaeeeeeeaeees 39 External TAD sisirain niist 39 Fax Only csccccitetesdastecteen ccna 39 FAX TSN inenen a aE 39 Mamuak siccccicctevsecactilescdiesitewecdeossacddoeserice 39 Redial Pause cccccceecececeeceeeeeeeeeeenees 55 Reducing COp eS ee 81 INCOMING FAXES eee eeeeeeeee
84. cecccciuzsdohcudessssociveasscacetenss golecas Automatic fax receive oo cece ceeeeeeeeeeeeeeeeeceeeeeeeeeess 39 Fax Detect sccciccdcensieccidtendinides ieenaiediask 42 B Broadcasting siccieeveaceccdesssacenersbibeccdavee 34 setting up Groups for cccceeeeeeees 59 C Caller JD nre ei nnana eai aen 46 print list 0 cece eeeeeeeeeeeeeeeeeeeeeeeeeeeeees 47 VIEW VISE ccccesseacduedeen saved netini ieii 47 Cancelling Fax Forwarding ceceeeeeeeeesesneeneees 72 jobs awaiting redial oo ee 37 Cleaning paper pick up roller ceeeeeeees 140 Print head cciecccceccseterseeststvaeeeiedeeesseiee 140 printer platen seeeeeeeeeeeeeeeeees 139 SCANME tecissedisecesterasayaceetianersesiaeieesiaue 139 Connecting extemal TAD 000 cccceeececeeeeeeeeeeeeneee 49 external telephone ccceeeeeeeeeees 51 Consumable items 0 ceceeeeeeeees 180 Control panel overview seeeeeeees 6 ControlCenter See Software User s Guide on the CDROM siidine iiia 186 Copy brightN SS occ ensa nee ede eeeriiocere 83 Colour Saturation eeen 84 CONMASE ci eit eee dea eshienedeeetsalecedee 84 enlarge reduce asasen 81 enter Copy mode ccceceesteeeeeeeneees 80 multiple re 80 OUt Of MEMOSY oo eeeeeeeeeeetteeeeeeeneaes 85 page layout N in 1 eeeeeeeeeeeee eee 82 paper SIZO iirin nidii 84 paper type ooo cece eceeeeeeeeeeeeeeeeeeeeeeeeeaes 84
85. com 181 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Black and white faxes only As a cost saving feature all delayed faxes to the same fax number can be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you 182 CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is callin
86. cure Polling only works with Brother fax machines If you want to get a fax from a secured Brother machine you have to enter the secure code Press Fax Press Aor to choose Polling RX Press lt 4 or gt to choose Secure Press OK Enter a four digit secure code This is the same as the security code of the fax machine you are polling Press OK Enter the fax number you are polling Press Mono Start or Colour Start Setup to receive delayed polling Delayed polling lets you set the machine to begin polling receive at a later time You can only set up one delayed polling operation Press Fax e Press A or to choose Polling RX Press lt 4 or gt to choose Timer Press OK 4 Enter the time in 24 hour format you want to start polling For example enter 21 45 for 9 45 PM Press OK Enter the fax number you are polling QO Press Mono Start or Colour Start The machine makes the polling call at the time you entered Polling Sequential polling Monochrome only Sequential polling lets you request documents from several fax machines in one operation amp Press Fax 2 Press A or to choose Polling RX 3 Press lt 4 or gt to choose Standard Secure or Timer Press OK O Do one of the following E f you chose Standard go to step E f you chose Secure enter a four digit number press OK go to step E f you chose Timer enter the time
87. d cause feed problems Always make sure that the paper is not curled Loading documents and paper 4 When you have finished printing photos return the photo paper tray to the normal printing position Press the photo paper tray release button with your left thumb and pull the photo paper tray forward until it clicks Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine 19 Chapter 2 Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Cut Sheet Paper Envelopes 3 4 3 4 1 i g t2 2 Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 3 mm 3mm 3mm 3mm Envelopes 12 mm 24 mm 3mm 3mm E Note The Borderless feature is not available for envelopes 20 Power Save mode When the machine is idle you can put the machine into Power Save mode by pressing the Power Save key You can still receive telephone calls in Power Save mode For further information on receiving faxes in the power save condition please see the table on page 22 The delayed faxes that have be
88. d the setting will be unchanged Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you have to set up your own code The factory default code is inactive code x Press Menu Press A or Y to choose Fax Press OK 3 Press A or to choose Advanced Fax Operation Press OK Press A or Y to choose Remote Access Enter a three digit code using numbers 0 9 x or Press OK The preset cannot be changed f Note Do not use the same code as your Remote Activation Code 51 or Remote Deactivation Code 5 1 See Operation from extension telephones on page 51 QO Press Stop Exit fZ Note You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in step to restore the inactive setting and press OK Advanced fax operations Monochrome only Using your Remote Access Code Dial your fax number from a touch tone telephone or another fax machine When your machine answers enter your remote access code 3 digits followed by at once The machine signals if it has received messages E 1 long beep
89. derless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower Press A or to choose Borderless Press 4 or gt to choose off or On Press OK If you do not want to change additional settings press Colour Start to print Setting your changes as a new default You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again Press A or to choose your new setting Press OK Repeat this step for each setting you want to change 2 After changing the last setting press A or Y to choose Set New Default Press OK 3 Press 1 to choose Yes O Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press A or to choose Factory Reset Press OK 2 Press 1 to choose Yes Press Stop Exit 101 Chapter 14 Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive press Scan The LCD shows Scan a document into your E mail application Scan to File as a file Scan to Media attachment Select amp Press OK Press A or Y to choose Scan to Media Press OK If you are not connected to your computer onl
90. do not push the paper in too far it may lift at the back of the tray and cause feed problems QO Close the output paper tray cover i Slowly push the paper tray completely into the machine While holding the paper tray in place pull out the paper support 1 until it clicks and unfold the paper support flap 2 E Note Do not use the paper support flap for Legal paper Loading documents and paper Loading envelopes and post cards About envelopes E Use envelopes that weigh from 75 to 95 g m 20 to 25 Ib E Some envelopes need margin settings to be set in the application Make sure you do a test print first caution DO NOT use any of the following types of envelopes as they will cause paper feed problems That are of a baggy construction That are embossed have raised writing on them That have clasps or staples e That are pre printed on the inside Glue Double flap Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using 17 Chapter 2 How to load envelopes and post cards 4 Before loading press the corners and sides of the envelopes or post cards to make them as flat as possible Note If the envelopes or post cards are double feeding put one envelope or post card in the paper tray at a time J i 2 Put the envelopes or
91. e page 98 E If you do not want to change any settings press Colour Start to print 93 Chapter 14 Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs It highlights green and blue areas in your photo so that the landscape looks more sharp and vivid amp Make sure you have put the memory card or USB Flash memory drive in the correct slot Press PhotoCapture Press A or to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press A or to choose Enhance Scenery Press OK Do one of the following Press OK if you do not want to change any settings E Press A or Y to adjust the effect level manually Press OK when you have finished QO Press A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 98 E f you do not want to change any settings press Colour Start to print 94 Remove Red Eye The machine detects eyes in your photos and will remove red eye from your photo Gf Note There are some cases when red eye may not be removed e When the face is too small in the image e When the face is turning too far up down left or right Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture 2 Press A or Y to choose Photo Effects Press OK 3 Press lt 4 or gt to choos
92. e supports USB Flash memory drives that have been formatted by Windows 89 Chapter 14 Getting started Firmly put a memory card or USB Flash memory drive into the correct slot 1 USB Flash memory drive CompactFlash SecureDigital MultiMediaCard Memory Stick Memory Stick Pro xD Picture Card a Aa WOW N caution The USB direct interface supports only a USB Flash memory drive a PictBridge compatible camera or a digital camera that uses the USB mass storage standard Any other USB devices are not supported 90 PhotoCapture key indications E PhotoCapture light is on the memory card or USB Flash memory drive is properly inserted E PhotoCapture light is off the memory card or USB Flash memory drive is not properly inserted E PhotoCapture light is blinking memory card or USB Flash memory drive is being read or written to caution DO NOT unplug the power cord or remove the media from the media drive slot or USB direct interface while the machine is reading or writing to the media the PhotoCapture key is blinking You will lose your data or damage the card The machine can only read one device at a time so do not put more than one media in the slot Printing photos from a memory card or USB Flash memory drive Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive press the PhotoCapture key to illumina
93. e to know the image number Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture Print the Index See Print Index Thumbnails on page 92 Press Aor Y to choose Print Photos Press OK Enter the image number that you want to print from the Index page Thumbnails Press OK 5 Repeat step until you have entered the image numbers that you want to print Note e You can enter the numbers at one time by using the key fora comma or the key for a hyphen For example Enter 1 x 3 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 e You can enter up to 12 characters including commas for the image numbers you want to print QO After you have chosen the image numbers press OK again 7 Enter the number of copies you want using the dial pad Printing photos from a memory card or USB Flash memory drive Do one of the following E Change the print settings See page 98 E f you do not want to change any settings press Colour Start to print Photo Effects You can edit and add effects to your photos and view them on the LCD before printing e After adding each effect you can enlarge the view of the image by pressing To go back to the original size press again The Photo Effects feature is supported by technology from Reallusion Inc REALLUSION Auto Correct Auto Correc
94. e your photo Press OK O Press A or Y to choose Remove Red Eye Press OK E When Remove Red Eye iS successful the photo after effect is shown The adjusted partis shown in a red frame E When Remove Red Eye is unsuccessful Unable to Detect is shown Press OK to go back to the previous level Press to try Remove Red Eye once again O Press OK and A or Y to increase or decrease the number of copies QO Do one of the following E Press OK and change the print settings See page 98 E f you do not want to change any settings press Colour Start to print Printing photos from a memory card or USB Flash memory drive Monochrome You can convert your photo to monochrome Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture Press A or Y to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press OK Press OK and A or Y to increase or decrease the number of copies O Press A or to choose Monochrome Do one of the following E Press OK and change the print settings See page 98 E If you do not want to change any settings press Colour Start to print Sepia You can convert the colour of your photo to sepia Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture Press A or Y to choose Photo Effects Press
95. ed E PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the machine E The machine can read up to 999 files ona memory card or USB Flash memory drive CompactFlash Type II is not supported E This product supports xD Picture Card Type M Type H This product supports Secure Digital High Capacity E The DPOF file on the memory cards must be in a valid format See DPOF printing on page 97 Please be aware of the following E When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted The corrupted image will not be printed E memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you need to modify the image data stored on a memory card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image E USB Flash memory drive users This machin
96. ed Dial Search Alphabetical You can dial by pressing only 54 Order a few keys and Start Numerical Order Set Speed Dial Stores Speed Dial numbers 56 so you can dial by pressing only a few keys and Start Setup Groups Sets up a Group number for 59 Broadcasting Outgoing Call Make a phone You can choose a number 55 call from the Outgoing Call Jend a fak history and then make a telephone call to it send a Add to Speed fax to it add it to Speed Dial Dial or delete it Delete Caller ID hist Make a phone You can choose a number 55 For U K and call from the Caller ID history and Ireland only Hand then make a telephone call M ce SER to it send a fax to it add it to Add to Speed Speed Dial or delete it Dial Delete Broadcasting Add Number You can send the same fax 34 y message to more than one Speed Dial fax number Complete Delayed Fax On Sets the time of day in 37 off 24 hour format that the delayed faxes will be sent Batch TX On Combines delayed faxes to 37 x the same fax number at the off same time of day into one transmission Real Time TX On You can send a fax without 36 ofg using the memory FY The factory settings are shown in Bold with an asterisk 158 Menu and Features Level1 Level2 Level3 O
97. eeeeeeeesaeaeaesaaaeaeeeeeeeeenetes 12 Handling and using Media eee eee een ee eee eter terete eaaaeeaeeeeeeeeeneeeeeaa 12 Choosing the right Media ee ceeeeceeeneeeeeeeeeeeeeeeeeeaeeeeeeeaeeeeseeenaeeeeeeeaaes 13 Loading paper and other Media ccccceececeeeece eee aeaeaeaeeeaeaeeeeeeeeeeseeeeeeeeeeeeees 15 Loading envelopes and post Cards ccececceeeeeeceeeeeeeeeeeaeaeaesaeaeeeeeeeeeeeteees 17 Loading photo Paper siisii a ai 18 Removing small printouts from the machine ceeeeeeeeeteeeeeeeeneeeeeeenaes 19 Printable area sc iscccctcehcctesnte des henid Heneeen elit ig eeedecnesedetotar ed daa a dade enc iee 20 3 General setup 21 Pow r Save Mode ese cess senecon ie e enin eae iaeei aaie 21 Putting your machine in Power Save mode eseseeeseeereseeerresererressrrr 21 Bringing your machine out of Power Save mode ccecesseeeeeeeesteeeeteeaes 21 Power Save setih cerei EE dant theedeta tees 21 Mode Tite liaise vtattedticesesceacdavenctde i E a O adaa 22 Papar SSting Sorire aaa na a i AEE aa AE E E 23 Paper Type eeina ea a e fies aa a a a ea a eE AEE uns tates 23 Paper Size ei a a a aa aaa a ea on 23 Volume SOCUINGS rreren ii EE E Ta 24 RNO VOUM kasseja ee a nade deere E a ee 24 Beeper Volume ersinnen iaa a a r aaa ERa E aE 24 Sp aker VOMIMNE Sec s cececsesieseisacesaaedcacenssvechaceasesueddea snaewexdenssedescahacsecanegentaneeteeeas 24 Automatic Daylight Savings TIME sessen iniii ka
98. eeneensoees Erasing incoming MESSAGES ce eee eeeeeesneeeeeeeeeeeeetenneeneaeees Additional TAD operations cceceeeeeeeeeeeeeeeeeeeeeeeeaeaeeeeeeteneees Setting maximum time for incoming Messages 0eeeeee Seting COM SIVE eca i e a aE EER EAA ICM Recording Monitor sasra Recording a conversation MFC 680CN only Advanced fax operations Monochrome only 11 FAX WO POMS sid aaieste co asin e e E SEEE EE RE Transmission Verification Repott e eeceeceeeeeeeeeeeeeees Fax Journal activity report 0 0 eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneneees REPONS catveciredide ecetena a ee a o aaa E How to print a rep rter nannan 12 PollifigOVGMVIGW 22 5 ccctiecs eieciie leon eel iaeetied iieena serene Polling receive 22 eeececceeeecececeteeceee eee neenenssgeneceeeseeeeeeeeessenescansonteneees Setup to receive polling ccccccccceeeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeees Setup to receive polling with secure code cccceeeeeteeeeee Setup to receive delayed polling cccccceeeeeseeeeeeeeeteeeeeeenaaes Sequential polling Monochrome only cecceeeeeeteeeeeenees Polled transmit Monochrome Only ceeeeceeeeeeeceeeeeeeeeeeeeeeeeeaeees Setup for polled transmit cccceceeceeeeeeeeeeeeceeeeeeeeeeeeeeeees Setup for polled transmit with Secure COde cccccceceeeeeeeees vi Fax FOMWard Ing oirisider Ceecesses
99. eenteeeeeeeees 43 Remote Retrieval cccccccceseeeeeeeeeees 71 ACCESS Code cennineni meiiens 71 cComMmmMmandS ce ccc ceeecceeeeccceencceaeeeeeeanees 72 getting your faxes aeee 73 Remote Setup See Software User s Guide on the CD ROM aeeiio eeeeeeeeeceeeeeeeeeeeeeeeaeees R POMS sicnt 74 Caller ID List c eeceeeeeeeteteeeeees 47 Fax JOUMAL ernennen 75 Journal Period ccccceeeeeeeeeeereeees 74 Help List sccccccssccteet dissin easideetectideceseies 75 how tO print cece eeeeeeeeeeeeeeeeeeeeeeeees 75 Network Configuration cceeeeee 75 Quick Dial List 2 0 0 0 75 Transmission Verification 74 75 User Settings aaciaee 75 Resolution CODY Sadssecetestetepeecashsdeee pete reeset ts 173 TAX E EA 169 OMIM EE EESE EE 177 Le l a A 176 setting for next fax eeen 36 Ring Delay setting neccen 41 S Safety Instructions ee 113 116 Scannable area cccccceeseeseeeeeseeees 11 Scanning See Software User s Guide on the CD ROM araire anea Ea Serial Number how to find See inside front cover Shipping the machine e 145 Speed Dial CHANGING rniga aa 58 dialling saiccttiacacders heel eendecegeeheemeedtiscens 54 SIONO 2 ccctenceiocgassnngesidiztacedsdessesnthaneareece 56 T TAD telephone answering device external eeececccceseeeeeeeeaeeneeseeeeeaaees 39 49 CONNECTING isiii
100. ees heute diac dae vesbavidn edward 46 Fax Tel mode in Power Save condition 00 00 eee eeeeeeeeteeeeeeeneeeeeeeteeeeeteeenaeens 46 Telephone SEMVICES e i otaa e a eE a i aa a EE EE 46 Caller ID For U K and Ireland only cccceeeeesseeeeeeeeeneeeeeeeneeeeeeeeeneeeeeeeaes 46 Setting the Telephone Line Type cece eeeceeeceeeceeeeeeeeeeeeeeeenaeeeeeeeenneeeeeeaaes 48 BT Call Sign For U K Only seseina 48 Connecting an external TAD telephone answering device ceeeceereeeee 49 CONMOCTIONS ois i ticssas ea sevaa cies ndheted tial i NOA 50 Recording outgoing message OGM on an external TAD ee 50 Multi line connections PBX cceeesseeeeeeeeneeceeeeeeeenaeeeeeeenaeeeeeeeeneeeeeeeaaes 50 External and extension telephones cccececececce eee aeaeae eee eaeaeeeeeeeeeeteeeeeeereeeeeees 51 Connecting an external or extension telephone cccecceeeeeseteeeteeeeenees 51 Operation from extension telephones ccccccceceeeeeeeeeeeeceeceeeeeeeeeeteeeteees 51 Using extension telephones For U K Only ceecseeeeeeeeneeeeeseeeeeeeeeeeeees 51 Using a cordless external telephone MFC 680CN only s es 52 USING remote CODOS orrira EEA 52 8 Dialling and storing numbers 54 How to Dial oiiire thle dee iva ee a EA inira baia 54 Manual dialing sssini iiinn inienn iia iaa iaia iinei 54 Speed Dialling soeiccre neria i EEE uaaeessveuteeeessvansecsevesuneceessaines 54 STETE p
101. el number from the programs group then click User s Guides in HTML format click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu Brother SB m SOFTWARE NETWORK 110 Software and Network features Click the heading you would like to view from the list at the left of the window Top ol R NETWORK USER S GUIDE site map O SOFTWARE USER S GUIDES lt 7 Fra A o aN J SOFTWARE USER S GUIDE For DCP users This cocumertation is for both MFC and DOP models Where it says MFC in ide please read MFO es DCP n 4 For Macintosh 0 Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive Double click the Documentation icon Double click your language folder and then double click the top page file 4 Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window site map anj Section 1 Windows ose SOFTWARE USER S GUIDE For DCP eers This documentation is for both MFC and DOP models Where it says MFC in this user s guide please read MFO as DOP QD Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 112 121 148 166 182 Safety and Legal Choosing a l
102. emory See Transferring your faxes or Fax Journal report on page 131 Unable to Scan XX The machine has a mechanical problem A foreign object such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following Em Disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 131 Unable to use Phone XX The machine has a mechanical problem A foreign object such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following Disconnect the machine from the power for several minutes then reconnect it The machine can be turned off for approximately 24 hours without losing faxes stored in the memory See Transferring your faxes or Fax Journal report on page 131 Unusable Device Disconnect device from front connector amp turn machine off amp then on A broken device has been connected to the USB direct interface Unplug the device from the USB direct interface then press Power Save to turn the machine off and then on again 130 Troubleshooting and Routine Maintenance Err
103. en set up will be sent You can even retrieve faxes using Remote Retrieval if you are away from your machine If you want to do other operations you must take the machine out of Power Save mode f Note If you have connected an external telephone or TAD it is always available Putting your machine in Power Save mode Ci Press and hold down the Power Save key until the LCD shows Shutting Down The LCD will stay on for a few seconds before going off General setup Bringing your machine out of Power Save mode Press the Power Save key The LCD shows the date and time EA Note e Even if you have put the machine into Power Save mode it will periodically clean the print head to preserve print quality e If you unplug the AC power cord no machine operations will be available e You can customize Power Save mode so that apart from automatic head cleaning no machine operations are available See Power Save setting on page 21 Power Save setting You can customize the machine s Power Save key The factory setting is Fax Receive On Your machine can receive faxes or calls even when the machine is in Power Save mode If you do not want your machine to receive faxes or calls turn this setting to Fax Receive Off ap Press Menu e Press A or to choose General Setup Press OK Press A or to choose P Save Setting O Press lt 4 or gt to choose Fax Receive Off or Fax Receive On Press OK
104. ents caution DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric E Make sure documents written with ink are completely dry Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller 2 Adjust the paper guides to fit the width of your documents Unfold the ADF Document Output Support Flap 1 Q CAUTION DO NOT leave thick documents on the scanner glass If you do this the ADF may jam Using the scanner glass You can use the scanner glass to fax copy or scan pages of a book or one page at a time Document Sizes Supported Length Up to 297 mm Width Up to 215 9 mm Weight Up to 2 kg How to load documents E4 Note To use the scanner glass the ADF must be empty Lift the document cover K2 Using the document guidelines on the left centre the document face down on the scanner glass Loading documents and paper 3 Close the document cover caution If you are scanning a book or thick document DO NOT slam the cover down or press on it Scannable area The scannable area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper 3 4 1 t2 U
105. eport a gas leak in the vicinity of the leak Important safety instructions N gt O N gt Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall socket before cleaning the inside of the machine DO NOT use liquid or aerosol cleaners Use a damp cloth for cleaning DO NOT use this product near water DO NOT place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless adequate ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company 116 Safety and Legal 9 Use only the power cord supplied with this machine 10 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a saf
106. er See Acceptable paper and other media on page 12 If you want to print on Photo L or 10 x 15 cm paper make sure you use the photo paper tray See Loading photo paper on page 18 The machine prints blank pages Clean the print head See Cleaning the print head on page 140 121 Printing continued Difficulty Suggestions Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 142 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly See Loading paper and other media on page 15 Make sure the Jam Clear Cover is set properly Smudged stain at the top centre of the printed page Make sure the paper is not too thick or curled See Acceptable paper and other media on page 12 Printing appears dirty or ink seems to run Make sure you are using the recommended types of paper See Acceptable paper and other media on page 12 Don t handle the paper until the ink is dry If you are using photo paper make sure that you have set the correct paper type If you are printing a photo from your PC set the Media Type in the Basic tab of the printer driver Stains appear on the reverse side or at the bottom of the page Make sure the printer platen is not dirty with ink See Cleaning the machine printer platen on page 139 M
107. er Phone on the machine E Note You can pick up an extension telephone and continue speaking without releasing the call from Hold on the machine 45 Chapter 7 Tone or Pulse If you have a Pulse dialling service but need to send Tone signals for example for telephone banking follow the instructions below Press Speaker Phone on the machine Press on the machine s control panel Any digits dialled after this will send tone signals When you hang up the machine will return to the Pulse dialling service Fax Tel mode When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you are at the machine you can lift the handset or press Speaker Phone to answer If you are at an extension telephone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 51 Fax Tel mode in Power Save condition When the machine is in Power Save mode you can receive faxes if the Power Save setting is Fax Receive On See Power Save setting on page 21 When the machine is in Fax Tel mode and F T rings to tell you to pick up a voice call you can only answer by picking up the machine s handset or cordless handset If you answer before the machine F T rings you can also pick u
108. er a Speed Dial number a number has not been stored at this location 54 Dialling and storing numbers Search You can search for names you have stored in the Speed Dial memory Press Speed Dial You can also choose Speed Dial by pressing Fax Press A or to choose Search Press OK 3 Press A or Y to choose Alphabetical Order or Numerical Order Press OK ER Note SSS e Press to make the LCD font size larger Press to make the LCD font size smaller O If you chose Alphabetical Order in step use the dial pad to enter the first letter of the name and then press A or to choose the name and number you want to call Press OK Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to a number you recently dialled you can press Redial Pause and choose one of the last 30 numbers from the Outgoing Call List Redial Pause only works if you dialled from the control panel f you are sending a fax automatically and the line is busy the machine will automatically redial up to three times at five minute intervals Press Redial Pause Press A or to choose the number you want to redial Press OK Press A or to choose Send a fax Press OK Press Mono Start or Colour Start E Note In Real Time Transmission the automatic redial feature does not
109. eseeaeeeeeeetaaeeeeeeenaees 116 IMPORTANT For your Safety cccceeeeeeeneeeeeeeeneeeeeseenaeeeeseetaeeeeesenaees 117 LAN CONMOECHON 222 3 cdeieces ihesiee ieaie ebb ieee dig a eediee ined 118 Radio interfereCe ccc ceeeeeeneeeeeeeeneeeeeeeeeneeeeeeenaeeeeeeeeaeeeeeeenaeeeeseeiaeeeeesenaees 118 EU Directive 2002 96 EC and EN50419 cc eeceeeeeeeeeenteeeeeeeetaeeeeeeeaees 118 Legal limitations for COPYING ecceeeeeeeeneeeeeeeeeeeeeeeeeeaeeeeseeaeeeeseenaeeeeeeeaees 119 Trademark S oe c5cchhecectecticceccceescihd hen dies Bevidebeiieel ieee seaideeee deeded a E 120 B Troubleshooting and Routine Maintenance 121 FROUBIGSMOOUNG priii erea naaa tates tata Gelato atone 121 If you are having difficulty with your machine eee eeeeeteeeeeeeetteeeeeeeaees 121 Erio MESSAGES inanin innia aaa andea aa Aaaa ari a da Ea a eee 127 Error animatiO N asane ada ee e a eases de a eaS 131 Transferring your faxes or Fax Journal report eseeeeeeseereseseerreserrrrresre es 131 DOCUMENT jani seinien a a A A ENa 132 Printer jam Of Paper jaiii inii ngia oaa di aaia 133 Dial T n det cti N srini tiinas a aa A E a EEEE 135 Telephone line interference cccccccceeeeeeeeeeceeaeceeeeeeeeesesencsncaeceeeeeeeentes 135 viii Cc D F Routine Maintenance eee cette reer eee eeaeaaeeeeeeeeeeteeeeenneaaees Replacing the ink cartridges 0 0 0 0 eeeeeeeseeeeeeeeeeeeeeeeeenneaaeeeeeeeees Cleaning the o
110. ess OK 55 Chapter 8 O Do one of the following E To make a telephone call press A or Y to choose Make a phone call Press OK E To send a fax press A or to choose Send a fax Press OK Press Mono Start or Colour Start E f you want to store the number press A or Y to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 57 E Press Aor VY to choose Delete Press OK Press 1 to confirm O Press Stop Exit f Note You can print the Caller ID list See Printing the Caller ID List on page 47 56 Storing numbers You can set up your machine to do the following types of easy dialling Speed Dial and Groups for broadcasting faxes When you dial a Quick Dial number the LCD shows the name if you stored it or the number Note If you lose electrical power the Quick Dial numbers that are in the memory will not be lost Storing a pause Press Redial Pause to put a 3 5 second pause between numbers If you are dialling overseas you can press Redial Pause as many times as needed to increase the length of the pause Storing Speed Dial numbers You can store up to 80 MFC 680CN or 100 MFC 885CW 2 digit Speed Dial locations with a name and each name can have two numbers When you dial you will only have to press a few keys For example Speed Dial Search OK the two digit number and Mono Start or Colour Start Press Speed Dia
111. esseancieticeescethettaecsdtatensnesteteeeds Fax StOragevccsectieiteavevstetaneetaaviedevphanenstedestinectlietaatieenadiedentbanienee Fax PROVIOW vo reccecctids teeessdanceeeteds eaer aeania iad eea How to preview a received fax ccccecceceeeeeeeeecseceeeeeeeeeeeeeeteees How to preview an outgoing fax ceeeeeeeeeennteeeeeeeneeeeeeenaes PG Fax ROC6IVG v 22 ccccicebe niina E E R Changing the destination PC sessesseesseseeseereseerrreseerrrssreernseeees Turning off Advanced Fax Operations ccccceeeesseeeeeeeneeeeeeeenaes Changing Advanced Fax Operations cccceeeceeeeeteeeeeeeeeteeneeees Remote Retrieval 2 cccccecccccccccee eens eeeeesseceeeeeeneeeeeeeessessecenenmeees Setting a Remote Access Code eeccceceesceceeeestetreeeeetetieeeerees Using your Remote Access Code renee Remote Fax COMMAMNAS 0 0 0 ceeeeceeeeeeeteeeeeenenneeeeeeeeeeeeeeeeaee Retrieving fax messages ccccesccceceeeseececeeeeseceeeeeenseaeeeeeneaees Changing your Fax Forwarding number s es Printing Reports Polling Section Ill Copy 13 Making copies 80 HOW tO COPY isiin a a ae eet ae ee 80 Entering Copy MOd6 ses cccocecitinnescealevedeldanceteeiadacentedeaceeateneeseaanenebelatalieeatdanttends 80 Makinga SINGIG CODY cisini iiia ace dat ladies saida ai 80 Making multiple copies ceccececceceeeecececeeeeceeaeaeaeaaaeaeaeeaceteeseseeeeeeeeeetetees 80 SLOP COPYING baci sats jenseueetntten EE u
112. et These problems can easily be eliminated if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration see fig 2 on next page In this configuration the machine can always detect whether a telephone is in use Thus it will not attempt to seize the line during that time This is known as telephone off hook detection 51 Chapter 7 The inadvisable configuration is shown in figure 1 on the next page and the recommended master slave configuration is shown in figure 2 This new connection configuration can be arranged by contacting BT Kingston upon Hull Telecommunications your PBX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be put into the modular socket of the white T shaped connector provided as part of the line cord assembly Inadvisable connection of extension sockets Fig 1 in B E 1 Extension socket 2 Master socket 3 Incoming line Recommended connection of extension sockets Fig 2 1 1 2 ee wes B A FAX 1 Extension socket 2 Master socket 3 Incoming line The fax machine must be plugged i
113. ete the fax Press 1 to confirm 7 sl Go back to the previous page 9 wm Go to the next page OK Go to the next step as Print Back and Exit are available Clear Back Go back to the fax list Cmn pamm Print the fax gt Press 1 to print the whole Mono Start message or 2 to print the current page only After printing you can choose to delete or keep the fax How to delete all faxes in the list Press Fax Preview Press A or to choose Delete All Press OK Then confirm the Delete by pressing 1 How to print all faxes in the list i Press Fax Preview Press A or to choose Print All Press OK 67 Chapter 10 How to preview an outgoing fax You can preview a fax message before you send it You must set the Real Time Transmission and Polling RX to off before you use this feature Press Fax Load the document 6 Enter the fax number using the dial pad or Speed Dial Press Fax Preview The machine starts scanning the document and the outgoing fax appears on the LCD When the fax is open the control panel keys will perform the operations shown below Key Description Enlarge the fax Reduce the fax AorY Scroll vertically dor gt Scroll horizontally Rotate the fax clockwise 7 rs Go back to the previous page Go to the next page O Press Mono Start Y Note The fax message in the memory will
114. etup P Save Setting Fax Receive On Customizes the 21 Continued fax Regciverggr Ower Save key not to receive faxes in power save mode LCD Settings LCD Contrast Light Adjusts the contrast of the 25 Heat LCD Dark Backlight Light You can adjust the 25 brightness of the LCD ar backlight Dim Timer off You can set how long the 26 LCD backlight stays on for 10Secs after the last key press 20Secs 30Secs Off Timer off You can set how long the 26 LCD stays on for after the 1Min last key press 2Mins 3Mins 5Mins 10Mins 30Mins Wallpaper You can choose the 27 wallpaper of the LCD Echo Control level1 Adjusts the Echo Control See MFC 885CW level2 level DECT only Handset 3 level3 BCL D20 User s level4 Guide Ink Test Print Print Quality Checks the print quality 141 MFC 885CW Alignment ane he alignment only Cleaning Black Cleans the print head 140 Color All Ink Volume Checks the available ink 143 volume 7 The factory settings are shown in Bold with an asterisk fi 150 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay Ring Delay Sets the number of rings 41 before the machine 0 answers in Fax Only or 1 Fax Tel mode 2 3 4 5 6 7 8 Example for the UK Toll Saver Cost saving feature the 64 machine rings 2 times if On there are messages and 4 off times if there are n
115. etup TAD Press OK Press A or to choose ICM Rec Monitr Use lt or gt to choose Off or On Press OK 00 Press Stop Exit Recording a conversation MFC 680CN only If you are using the handset you can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the incoming message maximum time up to 3 minutes The other party will hear an intermittent beeping while recording To stop recording press Stop Exit You can only use one advanced fax operation at a time E Fax Forwarding E Fax Storage E Fax Preview E PC Fax Receive E Off You can change your selection at any time If received faxes are still in the machine s memory when you change the advanced fax operations a question will appear on the LCD See Changing Advanced Fax Operations on page 70 Fax Forwarding When you choose Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you have programmed and forward the fax message D Press Menu Press A or to choose Fax Press OK 3 Press A or to choose Advanced Fax Operation Press OK Press A or Y to choose Forward Store Press OK Press A or Y to choose Fax Forward Press OK Enter the forwarding number up to 20 digits Press OK Advanced fax operations Monochrome only Press A or to choose Backup Print Onor Backup
116. ety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet DO NOT defeat the purpose of the grounded plug 11 DO NOT allow anything to rest on the power cord DO NOT place this product where people can walk on the cord 12 DO NOT place anything in front of the machine that will block received faxes DO NOT place anything in the path of received faxes 13 Wait until pages have exited the machine before picking them up 14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions E When the power cord is damaged or frayed E If liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate normally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the casing has been damaged E f the product exhibits a distinct change in performance indicating a need for service 15 To protect your product against power surges we recommend the use of a power protection device Surge Protector 16 To reduce the risk of fire electric shock and injury to people note the followin
117. f 20 Ib Letter or 80 g m A4 paper Choosing the right media Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Printer Capture Cut Sheet Letter 216 x 279 mm 8 1 2 x 11 in Yes Yes Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes Yes Yes Legal 216 x 356 mm 8 1 2 x 14 in Yes Yes Yes Executive 184x267 mm 7 1 4 x 10 1 2 in Yes JIS B5 182 x 257 mm 7 2 x 10 1 in Yes A5 148 x 210 mm 5 8 x 8 3 in Yes Yes A6 105 x 148 mm 4 1 x 5 8 in Yes Cards Photo 10 x 15 cm 4 x 6 in Yes Yes Yes Photo L 89 x 127 mm 3 1 2 x5 in Yes Photo 2L 13 x18 cm 5 x7 in Yes Yes Index Card 127 x203 mm 5 x 8 in Yes Post Card 100 x 148 mm 3 9 x 5 8 in Yes 1 Post Card 148 x 200 mm 5 8 x 7 9 in Yes 2 Double Envelopes C5 162 x 229 mm 6 4 x 9 in Yes Envelope DL 110 x 220 mm 4 3 x 8 7 in Yes Envelope COM 10 105 x 241 mm 4 1 8 x 9 1 2 in Yes Monarch 98 x 191 mm 3 7 8 x7 1 2 in Yes JE4 105 x 235 mm 4 1 x 9 3 in Yes Envelope Transparencies Letter 216 x 279 mm 8 1 2 x 11 in Yes Yes A4 210 x 297 mm 8 3 x 11 7 in Yes Yes 13 Paper weight thickness and capacity Chapter 2 Paper Type Weight Thickness No of sheets Cut Plain Paper 64 to 120 g m 0 08 t
118. fer all faxes to your PC press 1 You will be asked if you want a backup print E To exit and leave the faxes in the memory press 2 O Press Stop Exit Transferring Fax Journal report to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode See Setting Your Station ID in the Quick Setup Guide Press Stop Exit to interrupt the error temporarily Press Menu Press A or Y to choose Service Press OK Press A or Y to choose Data Transfer Press OK O Press A or Y to choose Report Trans Press OK Enter the fax number to which Fax Journal report will be forwarded Press Mono Start Document jam Documents can jam in the ADF unit if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed 2 Open the ADF cover Pull the jammed document up and to the left O Close the ADF cover O Press Stop Exit E Note To avoid document jams close the ADF cover properly by pressing it down in the middle Troubleshooting and Routine Maintenance Document is jammed inside the ADF 2 Pull out the jammed paper 1 and press unit Stop Exit D Take out any paper from the ADF that is not jammed B Lift the document cover Pull the jammed document out to the left E f you ca
119. g Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness white balance and colour density Delayed Fax Sends your fax at a specified time later Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone using the same line as your fax but plugged into a separate wall socket External telephone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother mach
120. g m DO NOT use this product near appliances that use water a swimming pool or in a wet basement DO NOT use the machine during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak IMPORTANT For your safety To ensure safe operation the supplied three pin plug must be inserted only into a standard three pin electrical socket that is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Important Wiring information for U K only If you need to replace the plug fuse fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse Always replace the fuse cover Never use a plug that does not have a cover 117 Warning This machine must be earthed The wires in the mains lead are coloured in line with the following code E Green and Yellow Earth E Blue Neutral E Brown Live If in any doubt call a qualified electrician LAN connection caution DO NOT connect this product to a LAN connection that is subject to over voltages Radio interferece This product complies with EN55022 CISPR Publication 22 Class B When connecting the machine to a computer ens
121. g documents press Stop Exit to cancel or Mono Start to send the scanned pages Real time transmission When you are sending a fax the machine will scan the documents into the memory before sending Then as soon as the telephone line is free the machine will start dialling and sending If the memory is full or you are sending a colour fax the machine will send the document in real time even if Real Time TX is setto Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX Press Fax Press A or V to choose Real Time TX Press lt 4 or gt to choose On Press OK E4 Note In real time transmission the automatic redial feature does not work when using the scanner glass Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on the Overseas mode After you send a fax using this feature the feature will turn itself off Press _ Fax Load your document Press A or to choose Overseas Mode Press lt 4 or gt to choose On or Off Press OK Delayed Faxing Monochrome only During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in step Press Fax Load your document Press A or Y to choose Delayed Fax
122. ge on the scanner glass Press OK The machine starts scanning the page Repeat steps and for each additional page Sending a fax Faxing Letter size documents from the scanner glass When documents are Letter size you need to set Scan Size to Letter If you do not the side portion of the faxes will be missing Press Fax 2 Press A or to choose Scan Size Press lt 4 or gt to choose Letter E Note You can save the setting you use most often by setting it as default See page 38 Colour fax transmission Your machine can send a colour fax to machines that support this feature Colour faxes cannot be stored in the memory When you send a colour fax the machine will send itin real time even if Real Time TXis set to Off Cancelling a fax in progress If you want to cancel a fax while the machine is scanning dialling or sending press Stop Exit 33 Chapter 5 Broadcasting Monochrome only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast After the broadcast is finished a Broadcast Report will be printed Press Fax Load your document Press OK Do one of the following E Press A or Y to choose Add Number and enter a number using a dial pad Press OK E Press A or Y to choose Speed Dial and OK Press A or Y
123. gits followed by at once If you hear one long beep you have messages 6 When you hear two short beeps press 954 0 Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter E Note You cannot use and as dial numbers However press if you want to create a pause O Press 9 0 when you have finished 6 Hang up after you hear your machine beep 73 Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you choose On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Choosing On Image or Off Image will print a section of the fax s first page on the report to help you remember When the Transmission Verification Report is turned Off or Of f Image the Report will only print if there is a transmission error with ERROR in the RESULT column Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Report Setting Press OK Press A or V to choose XMIT Report Press
124. he Presto PageManager application How to find Network setup instructions MFC 885CW only Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide For more information or if your access point supports SecureEasySetup or AOSS please see the Network User s Guide Chapter 1 Control panel overview MFC 680CN Comme R oo Speaker Phi 11 10 9 T MFC 885CW Redial Pause ome Mute Intercom mmr Speaker Phone ama 2 E Note Most of the illustrations in this User s Guide show the MFC 680CN 1 Dial Pad ER Use these keys to dial telephone and fax Use this key to gain access to an outside numbers and as a keyboard for entering line or transfer a call to another extension information into the machine when it is connected to a PBX The key lets you temporarily switch the E Mute Intercom MFC 885CW only dialling mode during a telephone call from Puts the current phone call on hold Pulse to Tone Also press this key to speak on the 2 Fax and telephone keys intercom or to transfer an incoming call to E Redial Pause the cordless handset Redials the last 30 numbers called It also E Speaker Phone inserts a pause when programming quick Lets you speak to another party without dial numbers lifting the handset General Information 3 Mode keys E amp Fax Lets you access Fax mode E
125. he handset you are using just replace the handset Your machine will do the rest Press A or Y to choose Setup Receive Press OK Press A or Y to choose Fax Detect Press lt 4 or gt to choose On Semi or m Off If Fax Detect is Semi Press OK The machine will only receive a fax call automatically if you answered it using the machine s handset cordless handset or Speaker Phone If you answered at an extension telephone press 5 1 See Operation from extension telephones on page 51 6860 6 00 Press Stop Exit If Fax Detect is off If you are at the machine and answer a fax Call by lifting the handset press Mono Start or Colour Start then press 2 to receive the fax If you answered at an extension telephone press 5 1 See Operation from extension telephones on page 51 F Note e If this feature is set to On but your machine does not connect a fax call when you lift an extension or external telephone handset press the remote activation code 5 1 If you send faxes from a computer on the same telephone line and the machine intercepts them set Fax Detect to Off MFC 885CW If you typically carry the cordless handset away from the machine we recommend that you turn on Fax Detect If Fax Detect is turned off and you answer a fax call you will have to go to the machine and press Mono Start or Colour Start 42 Additional receiving operations Printing a reduced incoming fax
126. hine s recall feature supports timed break recall only TBR TBR will work with most PBX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when or R is pressed 48 E4 Note You can program a R key press as part of a number stored in a Speed Dial location When programming the Speed Dial number press R first the LCD shows then enter the telephone number If you do this you do not need to press R each time before you dial using a Speed Dial location See Storing numbers on page 56 However if PBX is not chosen in the Phone Line Type setting you cannot use the Speed Dial number that the R press is programmed into BT Call Sign For U K only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line Each telephone number has its own distinctive ringing pattern so you know which telephone number is ringing This is one way you can have a separate telephone number for your machine Your machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second telephone number on the same telephone line just for receiving faxes E4 Note e You can switch BT Call Sign off temporarily then turn it back on When you get a new fax number make sure you reset this function This machine will automatically answer incoming c
127. ia Error This message will appear if you put ina memory card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the memory card E No File This message will appear if you try to access a memory card or USB Flash memory drive in the drive slot that does not contain a JPG file E Out of Memory This message will appear if you are working with images that are too large for the machine s memory This message will also appear when a memory card or USB Flash memory drive you are using does not have enough space available for the scanned document E Media is Full This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive E Unusable Device This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com This message will also appear if you connect a broken device to the USB direct interface 103 Printing photos directly from a PictBridge camera as PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera If your camera is using the USB Mass Storage standard you can also print photos from a digital camera without PictBridge See Printing photos
128. ical shock If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service If metal objects water or other liquids get inside the machine immediately unplug the machine from the electrical socket Call your Brother dealer or Brother Customer Service 115 e Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket Never install telephone wiring during a lightning storm Never install a telephone wall socket in a wet location This product must be installed near an electrical socket that is easily accessible In case of an emergency you must unplug the power cord from the electrical socket to shut off the power completely Always make sure the plug is fully inserted IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to people including the following 1 DO NOT use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 DO NOT use this product to r
129. ically by default your machine will wait for a fixed amount of time before it starts to dial the number By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone This setting can save a small amount of time when sending a fax to many different numbers If you change the setting and start having problems with dialling you should change back to the factory No Detection setting Press Menu Press A or to choose Initial Setup Press OK Press lt 4 or gt to choose Detection or No Detection Press OK Press A or to choose Dial Tone Press Stop Exit Troubleshooting and Routine Maintenance Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line you can change the compatibility setting which reduces the modem speed to minimise errors Press Menu Press A or to choose Fax Press OK Press A or to choose Miscellaneous Press OK O Press A or to choose Compatibility O Press lt or gt to choose Normal or Basic E Basic cuts the modem speed to 9600 bps Unless interference is a recurring problem on your telephone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps factory setting Press OK QO Press Stop Exit f Note When you change the compatibility to Basic the ECM fe
130. ies pi a i Dies od 2 toot Stack Sort Stack You can choose to stack or 83 sort multiple copies Sort Page Layout off 1 in 1 You can make N in 1 or 82 Poster copies 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 Set New Default Yes You can save your copy 85 settings No Factory Reset Yes You can restore all settings 85 Ko to the factory settings E The factory settings are shown in Bold with an asterisk Ls 161 PhotoCapture CC Level1 Level2 Level3 Options Descriptions Page View Photo s See the print You can preview your 91 settings in the photos on the LCD following table Print Index Paper Type Plain Paper You can print a thumbnail 92 Inkjet Paper page Brother Photo Other Photo Paper Size Letter aA4 Print Photos See the print You can print an individual 92 settings in the image following table Photo Effects Auto Correct You can adjust your photos 93 Enhance Skini with these settings Tone Enhance Scenery Remove Red Eye Monochrome Sepia Search by Date You can search your 95 photos from date Print All See the print You can print all photos in 96 Photos settings in the your memory card or USB following table Flash memory drive Slide show The machine starts a Slide 96 Show of your photos Trimmi
131. iienceniinsins 18 PhotoCapture Center Adding Effect assiriana 93 Borderless sirrcna 101 CompactFlash sndiueh a dad avaeiSebeanbaies 88 Crop pling oisein iae aaaea 101 DPOF PANUNG sesrrenscaine rean 97 from PC See Software User s Guide on the CD ROM dreii eaei narn a aia Memory Stick Pro Luaseessceesrecesee 88 Memory Stek e 88 MultiMediaCard oo 88 Photo Effects Auto Correct 0 0 cccecceeeeeeeeeeeeteeeeeees 93 Enhance Scenery c cceeeeeereeeeeees 94 Enhance Skin Tone 000 93 Monochrome eee ee eeeeeeeeeeeeeeeeeeeeees 95 Remove Red Eye cceeeeeeeeeeeees 94 SODA raaire ra eae 95 Preview photos eseseeeeeeeeeeeeeeees 91 Print settings Brightness cc ccceeeeeseeeeeeneteeeeenes 100 Colour enhancement nsss 100 Contrast cevevecesecsaveexiededesdaeeteccuvtiiedes 100 Paper type amp size eeeeeeeeeeeeeeeeeees 99 QUA IEY eine 98 99 Return to factory setting 0 101 Set new default eeeeees 101 Printing all photos n asssnsnsnensnsneeseeesereeeeseeenene nnen 96 INDOX cionis aidin 92 0 90 0 eee 92 Scan to Memory card seee 102 Scan to USB flash memory 05 102 Search by Date aaien 95 SecureDigital eeeeeeeeeeeeteeeeeeeeees 88 Slide SHOW sererai 96 specifications cceeceeeeeeeeeeeeeees 174 TAMMING serres iirinn 97 xD Picture Card eeen 88 PictBridge DPOF Printing ess
132. inai EaR 25 LOD GSP a atten sted ca nlc bs cadet pote etterannezeeaanaec seewaauediens Mace ocazeuaees 25 LCD COMTAS aieea a tuck Setetsicannostadedau e e eE 25 Setting the backlight DrightNeSs eceeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeenaeeeeeeeaaes 25 Setting the Dim Timer for the backlight ccccceeesseeceeeeesneeeeeeeesteeeeeeeaaes 26 Setting the Off Timer srai 26 Setting the Wallpaper cccccecceceeeeeeeeenceeaeceeceeeeeeeeseesennaeeaeceeeeeeeeeeeteees 27 4 Security features 28 Memory Secun seraa a latecnedeashey tiie dyares 28 Setting and changing the memory security password ccceeeeeeeeeeeeeeeee 28 Turning the memory Security ON OFF ceeeeee eset eee ee eeeteeeeeeetaeeeeeeenaeeeeeeeee 29 Section Il Fax 5 Sending a fax 32 Entering Fax MOd scsi csicicaicea ieina aaa eee iiaei Saget Eaa i aa 32 Faxing from the ADF scoccissuvocecenaien nre 32 Faxing from the scanner glass ecceeccceeesscceceeeneeeeeeeeneeaeeeeensneaeeeeeneaaaes 33 Faxing Letter size documents from the scanner glass ee 33 Colour fax transmissioner tented Mere niaaa KARA EEREN ENANAR EA 33 Cancelling a fax in progress eire acrierrinnnrn rannit nn nnne AARAA A KAERRA ANAE 33 Broadcasting Monochrome OMly eseeeeeeeeeete cette eeeeeeeee tance eeetaeeeeeeenaeeeeeenas 34 Cancelling a Broadcast in Progress ccccecceeeeceeeeeeeeeeeeeeeeeenaeeeeeeesaeeeeesenaaes 34 Additional sending Operat
133. ine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Storage You can store received faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Greyscale The shades of grey available for copying scanning and faxing photographs Glossary Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Innobella Innobella is a range of genuine consumables offered by Brother For best quality results Brother recommends Innobella Ink and Paper Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting
134. ing documents press Stop Exit to cancel or Mono Start or Colour Start to copy the scanned pages You will need to clear some jobs from the memory before you can continue To free up extra memory do the following E Turn off Advanced Fax Operation See Turning off Advanced Fax Operations on page 70 E Print the faxes that are in the memory See Printing a fax from the memory on page 44 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 85 Chapter 13 86 Direct Photo Printing Printing photos from a memory card or USB Flash memory drive 88 Printing photos from a camera 104 PhotoCapture Center Operations Printing from a memory card or USB Flash memory drive without a PC Even if your machine is not connected to your computer you can print photos directly from digital camera media or a USB Flash memory drive See Print Images on page 91 Scanning to a memory card or USB Flash memory drive without a PC You can scan documents and save them directly to a memory card or USB Flash memory drive See Scan to a memory card or USB Flash memory drive on page 102 Using PhotoCapture Center from your computer You can access a memory card or USB Flash memory drive that is inserted in front of the machine from your PC See PhotoCapture Center for Windows or Remote Setup amp PhotoCap
135. ing is x 5 1 When your machine answers hang up Custom features on a single line If you have Call Waiting Call Waiting Caller ID an alarm system or other custom feature on a single telephone line with your machine it may create a problem sending or receiving faxes For example If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax the signal can temporarily interrupt or disrupt the faxes Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate telephone line with no custom features is recommended 124 Copying Difficulties Troubleshooting and Routine Maintenance Difficulty Suggestions Cannot make a copy Make sure that the Copy key is illuminated See Entering Copy mode on page 80 Vertical streaks appear in copies If you see vertical streaks on copies clean the scanner See Cleaning the scanner on page 139 Poor copy results when using the ADF Try using the scanner glass See Using the scanner glass on page 11 Vertical black line appear in copies Black vertical lines on copies are typically caused by dirt or correction fl
136. ions c ccc eeseeesseeeeeeeee eee teeteenneaaeeeeeeeeerteetennnenaeaeeees 35 Sending faxes using multiple settings ce eeeeeeeeeeeeeeeeeeteteeeeeetetaeeeereeee 35 COMMAS oiii saved les viyladeadie E E S 35 Changing fax reSolution cccceccccceeeeseecceceeseeeceeeeeseecaeeeesneaceeeeseeeeaeeeneneaaees 36 Dual access Monochrome only ceceeceeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeseeeeaeeeeeeeneeeees 36 Real tim trans mission 223 ecnin a a i tied 36 OVErseas Mode sniosonsiosieiai knna r A ES 37 Delayed Faxing Monochrome Only cccccceeeeeseeeeeeeeeeeeeeeeencaeeeeeeesaeeeeeeeaaes 37 Delayed Batch Transmission Monochrome only cecccceeeeeseeceeeeeeeeneaes 37 Checking and cancelling waiting jODS cceceeeeeeeeeeeeeeteeeeeeeenaeeeeeeenaaes 37 Setting your changes as a new default eee ceececeeesneeeeeeeenneeeeeeenneeeeeenaaes 38 Restoring all settings to the factory settings eeeeeeeeeeeeeeeeeeesteeeeeeenaaes 38 Sending a fax manually ccccceeeceeeeeeeeeeeeeeeeeeaeeeeeeeaeeeeeeenaeeeeeeeneeeeenenaaes 38 Sending a fax at the end of a conversation c cccseeceeeeseteeeeeeetteeeeeeenaaes 38 Out of Memory Message ccceecccceeeeeceeeeteeeceeeeensecceceeseecceeeeeeeeaaeeeeeneaaaes 38 6 Receiving a Fax 39 RECEIVE MOUGS siani annia A a iae aE aaaea Eea ais E 39 Choosing the Receive Mode ueesnnesseesseneeernneererrnnserinneertinneserenneeerennenet 39 Using
137. is not available in your country we recommend testing various papers before purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies 12 Brother paper Paper Type Item A4 Plain BP60PA A4 Glossy Photo BP61GLA A4 Inkjet Matte BP60MA 10 x 15cm Glossy Photo BP61GLP Handling and using media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E The coated side of photo paper is shiny Avoid touching the shiny coated side Load photo paper with the shiny side facing down E Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing S Improper Setup DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 2mm or longer e Extremely shiny or highly textured paper e Paper already printed on by a printer e Paper that cannot be arranged uniformly when stacked e Paper made with a short grain Paper capacity of the output paper tray Loading documents and paper E Transparencies or photo paper must be picked up from the output paper tray one page ata time to avoid smudging Up to 50 sheets o
138. iseiiiieneeiiiier iein 49 50 receive Mode eeseeseseierererrrrrrr rrene 39 recording OGM eeeeeeeeeeeeeseteeeeeeeaes 50 TAD mode a conversation eeen 64 erasing MESSAGES eeen 63 Fax Tel OGM c cccccceceeeeeeeeeeeeseceaeees 62 outgoing message OGM sse 61 playing voice MESSAGES eneee 63 recording a conversation ce 64 setting toll saver oo eee 64 setting UP eeeeeeeeeeeeeeseesseeseceeeneeees 61 62 Telephone line CONNECTIONS 00 eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeees 50 difficulties ed cceciceeissietesiaesedeees deed icenans 123 interference 22 0 ceececceceeeeeeeeeeeeteeeeeees 135 multi line PBX aaaeei 50 Ypa ozea a T R 48 Text entering ccccccceeeeeeeeeeeeeteeeneees 165 special characters eee 165 Transferring your faxes or Fax Journal report ee 131 Transparencies cccccsseeeeeeees 12 14 168 Troubleshooting eeceeeeseeeeeeeeeeees 121 checking ink volume cenene 143 document jam esenee 132 error messages on LOD 005 127 if you are having difficulty COPYING enics iauna iiaa 125 document jam scese 132 INCOMING calls Leene 124 Network ccccccceceeeeeeeeeeeeeeeeeeeneees 126 PhotoCapture Center oo 126 printing 2 ee eee eeeeeeeeeeeceeeeeeeteeeeeeteeeeees 121 printing received faxes n 123 receiving FAXES eeen 123 SCANNING 5 eeccncidehececietcereieendaeie 125 Software ou see eeeeeeeeeeeeeeeeeeeeeeeeteteeteees
139. it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the Press Menu Press A or to choose General Setup Press OK Press A or Y to choose Volume Press OK 4 Press A or to choose Ring O Press lt 4 or gt to choose Low Med High or Off Press OK Press Stop Exit Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off a Press Menu Press A or to choose General Setup Press OK 24 Press A or to choose Volume Press OK Press A or Y to choose Beeper Press lt 4 or gt to choose Low Med High or Off Press OK Press Stop Exit 00 Speaker Volume You can choose a range of speaker volume levels from High to Off Press Menu Press A or Y to choose General Setup Press OK Press A or to choose Volume Press OK Press A or Y to choose Speaker Press lt 4 or gt to choose Low Med High or Off Press OK 00 O86 Press Stop Exit S E Note e You can adjust the speaker volume while you are listening to your outgoing message OGM and incoming messages ICM s by pressing lt lt 4 or gt If you turn Incoming Recording Monitor to OFF the Speaker for screening calls will be disabled and you won t hear calle
140. ity Press OK Enter a 4 digit number for the password Press OK When the LCD shows Verify re enter the password Press OK 6 8 6 Press Stop Exit Changing your memory security password Press Menu 2 Press A or to choose Fax Press OK amp Press A or to choose Miscellaneous Press OK Press Aor to choose Mem Security Press OK Press Aor to choose Set Password Press OK Enter the registered 4 digit number for the current password O Press OK Q Enter a 4 digit number for a new password Press OK When the LCD shows verify re enter the new password Press OK Press Stop Exit Security features Turning the memory security on off Turning on the memory security lock Press Menu 2 Press A or to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press Aor to choose Mem Security Press OK Press Aor Y to choose Set Security Press OK 6 Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows Secure Mode F Note If there is a power failure the data will stay in memory for approximately 24 hours Turning off the memory security 0 Press Menu Enter the registered 4 digit password Press OK Memory Security is automatically turned off Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will
141. l Press A or to choose Set Speed Dial Press OK Press A or to choose the Speed Dial location you want to store the number in Press OK O Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 165 E To store the number without a name press OK O Enter the fax or telephone number up to 20 digits Press OK QO Do one of the following E Enter the second fax or telephone number up to 20 digits Press OK E f you do not want to store a second number press OK Press A or to choose Complete Press OK To store another Speed Dial number go to step Press Stop Exit Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history D Press Redial Pause You can also choose Outgoing Call by pressing Fax Press A or to choose the name or number you want to store Press OK Press A or to choose Add to Speed Dial Press OK O Press A or to choose the Speed Dial location you want to store the number in Press OK Dialling and storing numbers O Do one of the following E Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 165 E To store the number without a name press OK QO Press OK to confirm the fax or
142. lack and white Replace the colour ink cartridges that are empty or nearly empty and then ask the other person to send the colour fax again See Replacing the ink cartridges on page 136 Check that Advanced Fax Operation is set to off See Turning off Advanced Fax Operations on page 70 Left and Right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 43 Telephone Line or Connections Difficulty Suggestions Dialling does not work No dial tone Make sure the machine is plugged in and not in Power Save mode Check all line cord connections Change Tone Pulse setting See the Quick Setup Guide Lift the external telephone s handset or the machine s handset or cordless handset if available and then dial the number to send a manual fax Wait to hear fax receiving tones before pressing Mono Start or Colour Start The machine does not answer when called Make sure the machine is in the correct receiving mode for your setup See Choosing the Receive Mode on page 39 Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine ask your telephone company to check the line Receiving Faxes Difficulty Suggestions Cannot receive a fax Check
143. mber that has already been stored a Press Speed Dial Press A or to choose Set Speed Dial Press OK 3 Press A or to choose the 2 digit Speed Dial location you want to change Press OK 58 O Do one of the following E Press A or Y to choose Change Press OK E Press A or to choose Delete Press OK Press 1 to confirm Go to step O Press A or to choose Name Fax Tell or Fax Tel2 Press OK QO Do one of the following E f you chose Name enter the new name up to 16 characters using the dial pad Press OK See Entering Text on page 165 E f you chose Fax Tel1 or Fax Tel2 enter the new number Press OK ER Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Clear Back Re enter the character Do one of the following E To change more details go to step E Press A or to choose Complete Press OK Press Stop Exit Setting up groups for broadcasting Groups which can be stored in a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only Speed Dial Search OK the two digit location and Mono Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can ha
144. media Flash Player 8 Top Menu Top Menu install MFL Pro Suite Install Other Drivers or Utilities IE Documentation On Line Registration af Brother Solutions Center Supplies Information F Repair MFL Pro Suite E Note If this window does not appear use Windows Explorer to run the start exe program from the root directory of the Brother CD ROM O Click Documentation O Click the documentation you want to read HTML documents Software User s Guide and Network User s Guide in HTML format This format is recommended for viewing on your computer E PDF documents User s Guide for stand alone operations Software User s Guide and Network User s Guide in PDF format This format is recommended for printing the manuals Click to go to the Brother Solutions Center where you can view or download the PDF documents Internet access and PDF Reader software are required Chapter 1 How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide m Scanning For Windows 2000 Professional Windows XP and Windows Vista E ControlCenter3 For Windows 2000 Professional Windows XP and Windows Vista E Network Scanning Scansoft PaperPort 11SE with OCR How to Guides E The complete ScanSoft PaperPort 11SE with OCR How to Guides can be viewed from the Help selec
145. move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters If you need to enter a letter that is on the same key as the letter before press gt to move the cursor to the right before you press the key again space amp n lt gt 7 _ A A O 165 General Memory Capacity ADF automatic document feeder Paper Tray Printer Type Print Method LCD liquid crystal display Power Source Power Consumption 166 Specifications 32 MB Recommended environment for best results Up to 10 pages Temperature 20 C 30 C Humidity 50 70 Paper 80 g m A4 or Letter size 100 Sheets 80 g m Ink Jet Mono Piezo with 94 x 1 nozzle Colour Piezo with 94 x 3 nozzles MFC 680CN 3 3 in 83 8 mm Colour LCD MFC 885CW 4 2 in 106 7 mm Colour LCD AC 220 to 240V 50 60Hz MFC 680CN Power Save Mode Average 5 W Standby Average 8 W Operating Average 33 W MFC 885CW Power Save Mode Average 8 5 W Standby Average 11 W Operating Average 38 W Specifications Dimension MFC 680CN 180 mm 398 mm 351 mm 468 mm 443 mm MFC 885CW 398 mm 351 mm 476 mm 443 mm Weight MFC 680CN 8 5 kg MFC 885CW 8 6 kg Noise Operating 50 dB or less 1 Temperature Operating 10 to 35 C Best Print Quality 20 t
146. n aiana e a aaa 25 Dim TAM ON siie 26 Help List sicoiir aaa 75 Off TIMER eadar eie 26 Loading envelopes and post cards 17 Loading paper ee eeeceeeeeeeeeeeeeeeeeeeeeeeeeaeaes 15 M Macintosh See Software User s Guide on the CD ROM orie a Maintenance routine replacing ink cartridges 136 Manual dialling osrin 54 POCCIVE oooeeeececeeeescetceeeeeeeeteeeeesseneceneeneners 39 trANSMISSION oo eee cette eeeeeeeees 38 Memory Security oaeee 29 78 Memory Storage eeeeeeeeeeeeesteeeeeeenaes 148 Menu Table ou cecceeeeeeeseensenneeeeees 148 Mode entering COPY asad ecw tect canes R 80 FaX E E E 32 PhotoCapture cc cccecceeeeeeeeeeeeeeeteees 7 SCAM ei hasidacaeceiteneleredadecadeeidnedscesladinddeteates 7 Multi line connections PBX aee 50 N Network Printing See Network User s Guide on the CDROM e a E Scanning See Software User s Guide on the CD ROM e aa a aa AERAN 188 O Outgoing Message OGM esseen 61 P Packing the machine essence 145 Paper seios 12 17 168 CAPACI oniinn giaa 14 load seco 15 17 18 printable area ooo cee eeeeeeeceeeeeeeeeeeeeeeeeeaes 20 SIZ A E ETS 23 size of document c cceeeeeeeeeees 10 AY DC eiei e e 13 23 PaperPort 11SE with OCR See Software User s Guide on the CD ROM and Help in the PaperPort 11SE application to access How to Guides cccceceeeeeeeeeeeeneeeeeees Photo Paper Tray icsiii
147. n feature or you are using an external TAD To receive a fax in manual mode press Speaker Phone or lift the handset of the machine When you hear fax tones short repeating beeps press Mono Start or Colour Start You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine Also see Fax Detect on page 42 40 TAD TAD helps you automatically manage incoming calls by recognising whether they are fax or voice calls and dealing with them in one of the following ways Faxes will be automatically received Voice callers can record a message To set up the TAD mode see page 61 1 If TAD Mode is On it will override your receive mode setting The lt screen shows TAD If TAD Mode is Off the receive mode returns to your original setting See TAD Mode for internal TAD on page 61 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers inFax Only or Fax Tel mode If you have external or extension telephones on the same line as the machine choose the maximum number of rings See Operation from extension telephones on page 51 and Fax Detect on page 42 If toll saver is On then the ring delay setting has no effect See Setting toll saver on page 64 Press Menu Press A or to choose Fax Press OK 3 Press A or to choose Setup Receive Press OK Pres
148. n which CE marking was first affixed 2007 Issued by Brother Industries Ltd Date 28th April 2007 Place Nagoya Japan Signature ay Of gt Junji Shiota General Manager Quality Management Dept Printing amp Solutions Company Table of Contents Section General 1 General Information 2 Using the documentation cccececcceeecceeeeeeeeeseeeeneneneeeeeeeeeeeeesnceeeesaneneeeseeteensoees 2 Symbols and conventions used in the documentation eseeeees 2 Accessing the Software User s Guide and Network Users Guide 05 3 Viewing Documentation sssrin iine inkaa eraai aaien 3 Control panel Overview ccceeeeeceeeeeeeceenceeeceeeceeeeeeeeecaeaaeaeeeeeeeeeeesessensicaeeeeeeeeess 6 LCDidisplay indication Snai eenia iaae a a e ei a ea 8 Basi Operations crenis aaea e aera E deans aE Sa e Ea Eie 9 2 Loading documents and paper 10 Loading GOCUMECNIS susivcsiiiesii enine a a EN 10 Using the ADF cece ecscececeeeeeeeeeeseeaeaaneeeeeeeeeeeeseeaaaaaeaeeeeeeeeeeeseetsennnaaaanees 10 Using the scanner glass 2 cccceccecseceeeesesceceeeeeenee see seeesoeunceeeeneeneeesenseeescees 11 Scannable area cccccecececeecececceeeeeeeeeeeeececeaaececeeeeeeeeesesecesecaecaeeeeeeeeeeeeeteee 11 Acceptable paper and other media ceceeeeeeeeeceeeeeeeeeeeaeaeaeeaaaaeeeeeeeeeetenes 12 Recommended media cccccccececeeceeeceeeeeeeeeeeee
149. nal injury Electrical Hazard icons alert you to possible electrical shock Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects o gt gt Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features yy Improper Setup icons alert you to devices and operations that are not compatible with the machine Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother MFC XXXX where XXXX is your model name from the programs group and then choose User s Guides in HTML format If you have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM into your CD ROM drive 2 If the model name screen appears click your model name General Information If the language screen appears click your language The CD ROM main menu will appear Macro
150. ne answering device connected on the same line as the machine Yes No Are you using the voice message function of an external telephone answering device No Fax Only Do you want the machine to answer fax and Manual telephone calls automatically No n p Fax Tel Yes Manual Yes We recommend you set Fax Detect to On To set a receive mode follow the instructions below Press Menu Press A or Y to choose Initial Setup Press OK Press A or Y to choose Receive Mode Press or to choose Fax Only Fax Tel or Manual Press OK Press Stop Exit The LCD will display the current receive mode 39 Chapter 6 Using receive modes Some receive modes answer automatically Fax Only and Fax Te1 You may want to change the ring delay before using these modes See Ring Delay on page 41 Fax only Fax only mode will automatically answer every call as a fax call Fax Tel Fax Tel mode helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and dealing with them in one of the following ways E Faxes will be automatically received E Voice calls will start the F T ring to tell you to pick up the line The F T ring is a fast double ring made by your machine Also see F T Ring Time Fax Tel mode only on page 41 and Ring Delay on page 41 Manual Manual mode turns off all automatic answering functions unless you are using the BT Call Sig
151. ned ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge 137 Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother Branded ink cartridges Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with ink from other sources If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine any repairs required as a result may not be covered by the warranty Cleaning the outside of the machine caution Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel 138 Clean the outside of the machine as follows Pull the paper tray 1 completely out of the machine 2 Wipe the outside of the machine with a soft cloth to remove dust 3 Remove anything that is stuck inside the paper tray
152. nes until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings E Note If you do not receive all your faxes shorten the Ring Delay setting on your external TAD 1 TAD When the TAD answers a call the LCD shows Ext Tel in Use S Improper Setup DO NOT connect a TAD elsewhere on the same telephone line 49 Chapter 7 Connections The external TAD must be connected as shown in the previous illustration Set your external TAD to one or two rings The machine s Ring Delay setting does not apply 2 Record the outgoing message on your external TAD 3 Set the TAD to answer calls O Set the Receive Mode to Manual and turn Fax Detect on See Choosing the Receive Mode on page 39 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception amp Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds E Note We recommend beginning your OGM wi
153. ng You can trim your photo 97 and print a part of the image The factory settings are shown in Bold with an asterisk 2 162 Print Settings Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Choose the print quality 99 Photo Paper Type Plain Paper Choose the paper type 99 Inkjet Paper Brother Photo Other Photo Paper Size A4 When A4 or Choose the paper and print 99 pP Letter is chosen size 10x15cm 13x18cm TOn eem 13 x 9cm Letter 15 x 10cm 18 x 13cm 20 x 15cm Max Size Brightness Light Adjusts the brightness 100 Does not appear 2 a a when oa a Photo Effects oS Sas is chosen eq 5 rao Dark Contrast go Adjusts the contrast 100 Does not appear 1 when oi na Photo Effects A a is chosen 2 ni ii Color Enhance On White Balance So ak Adjusts the hue of the white 100 Does not appear o 1 a liga when oe 4 Photo Effects PE is chosen 2 psu sh at Sharpness P as Enhances the detail of the giau image gus ro re ee 5 io i woa Color Density E ee Adjusts the total amount of jj at colour in the image o a ro me a a 5 Pot oaia The factory settings are shown in Bold with an asterisk 7 163 Option1 Option2 Option3 Option4 Descriptions Page Cropping On Crops the image aroundthe 101
154. ng messages up to 30 seconds long To change this setting follow the steps below Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Setup TAD Press OK Press lt 4 or gt to choose the maximum time setting for incoming messages 30 60 120 or 180 seconds Press OK QO Press Stop Exit Setting toll saver When the toll saver feature is on the machine will answer after two rings if you do have voice or fax messages and after four rings if you do not have any messages This way when you call your machine for remote retrieval if it rings three times you have no messages and can hang up to avoid a toll charge The toll saver feature is only available when TAD mode is on When toll saver is On it overrides your ring delay setting If you are using BT Call Sign do not use the Toll Saver feature Press Menu Press A or to choose Fax Press OK 64 Press A or to choose ICM Max Time Press A or to choose Setup Receive Press OK Press A or Y to choose Ring Delay Press OK Press Aor to choose Toll Saver Press lt 4 or gt to choose On or Off Press OK oo Q Press Stop Exit ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Of When you turn the monitor Of f you will not hear messages as they come in Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose S
155. ning the paper pick up roller on page 140 Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other media on page 15 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked neatly Make sure you are using the paper support flap See Loading paper and other media on page 15 Printed pages refeed and cause a paper jam Make sure you pull out the paper support until it clicks and unfold the paper support flap Machine does not print from Paint Brush Try setting the Display setting to 256 colours Machine does not print from Adobe Illustrator Try to reduce the print resolution See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM 122 Printing Received Faxes Troubleshooting and Routine Maintenance Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off You probably had a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Received colour fax prints only in b
156. nnot remove the jammed paper from the front side or the error message still appears on the LCD after you remove the jammed paper please go to the next step Remove the Jam Clear Cover 1 from the back of the machine Pull the jammed paper out of the machine Close the document cover O Press Stop Exit Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine Open and close the scanner cover to clear the error D Pull the paper tray 1 out of the machine 133 6 Using both hands use the plastic tabs Q CAUTION on both sides of the machine to lift the scanner cover 1 until it locks securely into the open position Make sure that there is no jammed paper left in the corners of the machine DO NOT place the jam clear cover face down as shown in the illustration Doing this may damage the cover and cause paper jams E Note If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper QO Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 O Put the Jam Clear Cover back on Make sure the cover is set properly 134 Push the paper tray firmly back into the machine E Note Make sure you pull out the paper support until it clicks Dial Tone detection When you send a fax automat
157. ntied wants ities iaieed eee 80 Copy SINGS een tector a gee citeteedec denied en O 81 Changing copy speed and quality 0 0 cece eeeeeeeeeeeeeeceeeeeeeeaeeeeeeeenaeeeeeeeaaes 81 Enlarging or reducing the image copied 0 0 cece eeeeeeeeseeeeeeeeeeeeeeeeeeeeneae 81 Making N in 1 copies or a poster page layout eee eeeeeeeeeeeenteeeeeeenaes 82 Sorting copies using the ADF cceceeeeeeeeeneeeeeeeeeneeeeeeecaeeeeeeeenaneeeeeeaaes 83 Adjusting Brightness Contrast and Coloul cccecceeccecceeeeeetteteeeeeeenteeeeeeens 83 Paper OPON Scc aa Ea e sana tees vane daaaaas eeceadanneeveeniwace 84 Setting your changes as a new default ccccceeesnneeeeeeeeteeeeeeenneeeseeenaeees 85 Restoring all settings to the factory settings 0 0 0 ccceeeeeeeeeeeeeenteeeeeeeeaees 85 Out of Memory MeSSage si dace scecetdevsieetdeavnceaddasycetdhdetececddaslaceeddaneaciaseen 85 Section IV Direct Photo Printing 14 Printing photos from a memory card or USB Flash memory drive 88 PhotoCapture Center Operations cccceeeeeeeeeeeceeceeeeeeeeeseteeeaenceaeeeeeeeees 88 Printing from a memory card or USB Flash memory drive without a PC 88 Scanning to a memory card or USB Flash memory drive without a PC 88 Using PhotoCapture Center from your COMpuUte 0eseeeeeeeeeeeees 88 Using a memory card or USB Flash memory drive cceeceeeeeceesteeteees 88 Memory cards or a USB Fla
158. nto the master socket 52 E4 Note These telephones are now connected as external devices see Connecting an external or extension telephone on page 51 because they are connected to the fax machine via the T connector Using a cordless external telephone MFC 680CN only If your cordless telephone is connected to the telephone line cord See External and extension telephones on page 51 and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you will have to go to the machine so you can press Speaker Phone to send the call to the cordless handset Using remote codes Remote Activation code If you answer a fax call on an extension or external telephone you can tell your machine to receive it by dialling the Remote Activation Code 5 1 Wait for the chirping sounds then replace the handset See Fax Detect on page 42 Your caller will have to press Start to send the fax Remote Deactivation code If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you pick up the call on an extension telephone you can turn the F T ring off by pressing 5 1 make sure you press this between the rings Telephone and External devices Changing the remote codes If you want to use Remote Activation you have to turn on the remote codes The preset Remote
159. o messages so you can hang up and not pay for the call F T Ring Time 20Sec Sets the pseudo double 41 x ring time in Fax Tel mode 30Sec 40Sec 70Sec Fax Detect On Receives fax messages 42 Seni without pressing the e Mono Start or off Colour Start key Remote Codes On Allows you to answer all 52 calls at an extension or oto external telephone and off use codes to turn the machine on or off You can personalize these codes Auto Reduction On Cuts the size ofincoming 43 ake faxes Memory Receive On Automatically stores any 43 off incoming faxes in its memory if it runs out of paper The factory settings are shown in Bold with an asterisk 2 151 Level1 Level2 Level3 Options Descriptions Page Fax Report Setting XMIT Report On Initial setup for 74 Continued ontimase Transmission Verification m 7 Report and Fax Journal off Report off Image Journal Period Off 74 Every 50 Faxes Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days Advanced Fax Forward Store Of f Sets the machine to 65 Operation forward fax messages or Fax Forward 3 i to store incoming faxes in Fax Storage the memory so you can retrieve them while you Fax Preview are away from your PC Fax Receive machine to preview or send faxes to your PC Remote Access Set your own code for 71 Remote Retrieval Print Document P
160. o 0 15 mm 100 1 anet japa eani ain 0 08 to 0 25 mm 20 Glossy Paper Up to 220 g m Up to 0 25 mm 202 Cards Photo Card Up to 220 g m Up to 0 25 mm 202 Index Card Up to 120 g m Up to 0 15 mm 30 Post Card Up to 200 g m Up to 0 23 mm 30 Envelopes 75 to 95 g m Up to 0 52 mm 10 Transparencies 10 1 Up to 50 sheets for Legal size paper 80 g m Up to 100 sheets of A4 80 g m paper 2 14 For Photo 10x15cm and Photo L paper use the photo paper tray See Loading photo paper on page 18 Loading documents and paper I 2 Press and slide the paper side guides Loading paper and 1 and paper length guide 2 to fit the other media paper size EA Note To print on Photo L or 10 x 15 cm paper see Loading photo paper on page 18 If the paper support flap is open close it and then pull the paper tray completely out of the machine Lift the output paper tray cover 1 Fan the stack of paper well to avoid paper jams and misfeeds EA Note Always make sure that the paper is not curled 15 Chapter 2 Gently put the paper into the paper tray print side down and top edge first When you use Legal size paper press and hold the universal guide release button as you slide out the front of the paper tray 16 5 Gently adjust the paper side guides to the paper with both hands Make sure the paper side guides touch the sides of the paper aH Note Be careful that you
161. o 33 C Humidity Operating 20 to 80 without condensation Best Print Quality 20 to 80 without condensation 1 This depends on printing conditions 167 Print media Paper Input Paper Tray E Paper type Plain paper inkjet paper coated paper glossy paper 2 transparencies 12 and envelopes E Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 2L Index card and Post card 3 Width 89 mm 216 mm Height 127 mm 356 mm For more details see Paper weight thickness and capacity on page 14 E Maximum paper tray capacity Approx 100 sheets of 80 g m plain paper Photo Paper Tray E Paper type Plain paper inkjet paper coated paper and glossy paper E Paper size Photo 10x15 cm and Photo L Width 89 mm 101 6 mm Height 127 mm 152 4 mm E Maximum paper tray capacity Approx 20 sheets Paper Output Up to 50 sheets of A4 plain paper face up print delivery to the output paper tray 7 Use only transparencies recommended for inkjet printing For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging See Paper type and size for each operation on page 13 168 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Greyscale Polling Types Contrast Control Resolution Speed Dial Groups
162. o back to the previous level QO After you have chosen all the photos do one of the following E Press OK and change the print settings See page 98 E f you do not want to change any settings press Colour Start to print 91 Chapter 14 Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on no 1 01 01 2003 DEI JPG 100KB The PhotoCapture Center uses these numbers to identity each picture You can print a thumbnail page Index page with 5 images per line This will show all the pictures on the memory card OOOO OAOA E Note Only file names that are 8 characters or less will be printed correctly on the index sheet Make sure you have put the memory card or USB Flash memory drive in the correct slot Press PhotoCapture 2 Press A or to choose Print Index Press OK Press A or Y to choose the paper settings Paper TypeorPaper Size Do one of the following E f you chose Paper Type press OK and press lt or gt to choose the type of paper you are using Plain Paper Inkjet Paper Brother PhotoorOther Photo Press OK 92 E f you chose Paper Size and press lt 4 or gt to choose the paper size you are using Letter or A4 Press OK E f you do not want to change the paper settings go to O Press Colour Start to print Print Photos Before you can print an individual image you hav
163. ocation Put the your machine on a flat stable surface that is free of vibration and shocks such as a desk Put machine near a telephone socket and a standard grounded electrical socket Choose a location where the temperature remains between 10 C and 35 C 112 caution Avoid placing your machine in a high traffic area Avoid placing your machine on a carpet DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as other cordless telephone systems or speakers DO NOT place the MFC 885CW and the cordless handset near electro medical equipment Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance E Note If there are faxes in the machine s memory you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours To print the faxes in memory see Printing a fax from the memory on
164. oes not appear when Photo Effects is chosen 98 Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page Color Enhance On Off 100 Does not appear White Balance when S O lt 40 gt Photo Effects IS Sharpness chosen iets lt 0 A gt Color Density ae Exit Cropping On Off 101 Borderless On Off 101 Set New Default Yes No 101 Factory Reset Yes No 101 Print Speed and Quality Press A or to choose Print Quality 2 Press lt 4 or gt to choose Normal or Photo Press OK 3 If you do not want to change additional settings press Colour Start to print Paper options Paper Type Press A or to choose Paper Type Press lt 4 or gt to choose the paper type you are using Plain Paper Inkjet Paper Brother Photoor Other Photo Press OK If you do not want to change additional settings press Colour Start to print Paper and print size 1 Press A or to choose Paper Size Press lt 4 or gt to choose the paper size you are using Letter 10x15cm 13x18cm Or A4 Press OK 3 If you chose Letter or A4 press 4or gt to choose the Print Size Press OK Example Printed Position for A4 paper 1 2 3 10 x 8cm 13 x 9cm 15 x 10cm a a iS 4 5 6 18 x 13cm
165. or Message Cause Action Unusable Device Please Disconnect USB Device A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface For more information visit us at http solutions brother com Unplug the device from the USB direct interface Wrong Paper Size Paper is not the correct size Load the correct size of paper Letter Legal or A4 and then press Mono Start or Colour Start Error animation Error animation displays step by step instructions when paper gets jammed or ink cartridges are empty You can read the steps at your own pace by pressing gt to see the next step and lt 4 to go backward If you do not press a key after 1 minute the animation starts running automatically again E Note You can press 4 lt gt or OK to pause the auto animation and go back to step by step mode Transferring your faxes or Fax Journal report If the LCD shows Unable to Clean XX Unable to Init XX Unable to Print XX Unable to Scan XX Unable to use Phone XX We recommend transferring your faxes to another fax machine or to your PC See Transferring faxes to another fax machine on page 131 or Transferring faxes to your PC on page 132 You can also transfer the Fax Journal report to see if there are any faxes you need to transfer See Transferring Fax Journal report to another fax machine on page 132
166. ore you both hang up 0 Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up 2 Load your document Press Mono Start or Colour Start E f you are using the scanner glass press 1 to send a fax O Replace the handset Out of Memory message If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel the fax If you get an Out of Memory message while scanning a subsequent page you will have the option to press Mono Start to send the pages scanned so far or to press Stop Exit to cancel the operation oH Note If you getan Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 36 Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line Choosing the Receive Mode By default your machine will automatically receive any faxes that are sent to it The diagram below will help you choose the correct mode For more detailed information on the receive modes see Using receive modes on page 40 Are you using the built in TAD _ See Digital TAD Yes No Do you want to use the telephone features of your machine if available or an external telephone or external telepho
167. ose Advanced Fax Operation Press OK O Press A or Y to choose Forward sStore Press OK 6 Press A or Y to choose Off Press OK Press Stop Exit E4 Note The LCD will give you more options if there are received faxes still in your machine s memory See Changing Advanced Fax Operations on page 70 70 Changing Advanced Fax Operations If received faxes are left in your machine s memory when you change the Advanced Fax Operations the LCD will ask you one of the following questions E Erase All Doc Yes gt Press 1 No gt Press 2 E Print All Fax Yes gt Press 1 No gt Press 2 e If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again e If you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward Fax Storage or Fax Preview press A or Y to choose the PC The LCD will ask you the following message E Send Fax to PC Yes gt Press 1 No gt Press 2 e If you press 1 faxes in the memory will be sent to your PC before the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive on page 68 If you press 2 faxes in the memory will not be erased or transferred to your PC an
168. p the call at an external or extension telephone 46 Telephone services Your machine supports the Caller ID subscriber telephone service that some telephone companies offer Features like Voice Mail Call Waiting Call Waiting Caller ID answering services alarm systems or other custom features on one telephone line may create problems with the operation of your machine oY Note Caller ID is available for U K and Ireland only Caller ID For U K and Ireland only The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies Call your telephone company for details This service shows the telephone number or name if it is available of your caller as the line rings You can use a number in the Caller ID history to make a phone call send a fax add it to Speed Dial or delete it from the history See Caller ID history For U K and Ireland only on page 55 After a few rings the LCD shows the telephone number of your caller and name if available Once you answer a call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory E You can see the first 18 characters of the number or name E The ID Unknown message means the call originated outside your Caller ID service area E The ID Withheld message means the caller has intentionally blocked transmission of information You can prin
169. page 44 To save the faxes in memory see Transferring faxes to another fax machine on page 131 or Transferring faxes to your PC on page 132 WARNING A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket Doing this will prevent an electrical shock A DO NOT handle the plug with wet hands Doing this might cause an electrical shock A DO NOT pull on the middle of the AC power cord Doing this might cause an electrical shock 113 A DO NOT put your hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the output paper tray cover Doing this may cause injury A DO NOT touch the paper feed roller Doing this may cause injury 114 Safety and Legal A DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration DO NOT carry the machine by holding the scanner cover A DO NOT use flammable substances or any type of spray to clean the inside or outside of the machine Doing this may cause a fire or electr
170. paper in the paper tray and then press Mono Start or Colour Start E Remove the paper and load it again and then press Mono Start or Colour Start The paper is jammed in the machine See Printer jam or paper jam on page 133 No Response Busy The number you dialled does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that is not programmed Set up the Speed Dial number See Storing Speed Dial numbers on page 56 Out of Memory The machine s memory is full Fax sending or copy operation in progress Do one of the following E Press Stop Exit and wait until the other operations in progress finish and then try again E Clear the data in the memory To gain extra memory you can turn off Advanced Fax Operation See Turning off Advanced Fax Operations on page 70 E Print the faxes that are in the memory See Printing a fax from the memory on page 44 The memory card or USB flash memory drive you are using does not have enough free space to scan the document Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again Paper Jam Paper is jammed in the machine Open the Jam Clear Cover at the back of the machine and remove the jammed paper See Printer jam or paper jam on page 133 Unable to Clean XX The machine has a mechanical problem A
171. per Type Glossy Paper Layout Borderless On Print Quality Fine Color Enhancement Off m When your camera does not have any menu selections this setting is also used E The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings Printing Images oY Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected Choose the photo you want to print following the instructions from your camera When the machine starts printing a photo the LCD will show Printing To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Printing photos from a camera DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital came
172. post cards into the paper tray with the address side down and the leading edge top of the envelopes in first Slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards 18 If you have problems when printing on envelopes try the following suggestions Open the envelope flap 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing Adjust the size and margin in your application To i m B Loading photo paper Use the photo paper tray which has been assembled on the top of the output paper tray cover to print on photo 10x15cm and photo L size paper When you use the photo paper tray you do not have to take out the paper that is in the tray beneath it Press the photo paper tray release button with your left thumb and push the photo paper tray backward until it clicks into the photo printing position 1 Photo Paper Tray Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper Make sure the paper side guides touch the sides of the paper E Note Be careful that you do not push the paper in too far it may lift at the back of the tray an
173. ptions Descriptions Page Polled TX Standard Sets up the document on 78 5 your machine to be retrieved a by another fax machine Of f Polling RX Standard Sets up your machine to poll 76 another fax machine Secure Timer off Overseas Mode On If you are having difficulty 37 off sending faxes overseas set this to On Scan Size A4 Adjust the scan area ofthe 33 peeter scanner glass to the size of SREE the document Set New Default Yes You can save your fax 38 settings No Factory Reset Yes You can restore all settings 38 to the factory settings No E The factory settings are shown in Bold with an asterisk bs Scan C Levelt Option1 Option2 Option3 Descriptions Page Scan to E mail You can scan a monochrome See or a colour document into Software your E mail application User s Scan to Image You can scan a colour picture i on into your graphics ae ROM application j Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a monochrome or a colour document into your computer Scan to Media Color 150 dpi PDF JPEG File Name You can choose the scan 102 when a memory s A resolution file format and card or USB Flash Color 390 dpi a ccna enter a file name for your memory drive is Color 600 dpi PDF JPEG document inserted B W 200x100 dpi TIFF PDF B W 200 dpi TIFF P
174. quality set the machine for the type of paper you are using Press Menu Press A or to choose General Setup Press OK 27 amp Press A or Y to choose Paper Type Press lt 4 or gt to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK 6 Press Stop Exit f Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams General setup Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 10 x 15 cm 4 x 6 in and three sizes for printing faxes Letter Legal and A4 When you change the size of paper you load in the machine you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page Press Menu Press A or to choose General Setup Press OK Press Aor VY to choose Paper Size Press or gt to choose Letter Legal A4 A5 or 10x15cm Press OK Press Stop Exit 23 Chapter 3 Volume Settings Ring Volume You can choose a range of ring volume levels from High to Off While in Fax mode _ lt press 9 4 or gt lt 1 to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change
175. quality iisisti 81 return to default seseeseneeseeeeee eenen 85 set new default ccceeeeeetteeeeees 85 SINGIS giei a Aeaaeai 80 sort ADF Only cisien 83 USING ADF nseesseesrirrrrrsresrreerrrerrenssees 83 using scanner glass oo eee 11 Cordless Handset 6 Cordless handset MFC 885CW only See DECT Handset BCL D20 User s Guide stcctetncuiteienieieieieiaal Cordless phone 2 ccceeeeeeeeeteeseees 52 Custom telephone features on a single LNG einai nie niania rinadi aa 124 D Dialling a PAUSE iinei aeaieie aa 56 access codes and credit card NUMDEFS orotara an ea E aE 58 Caller ID history ceeeeeeeeeeeeeeeeees 55 GTOUPS oiite e e ae 34 MANUAL searre e 54 Outgoing Call sessi draiar 55 Speed Dial i inr orias nE 54 Direct printing from a non PictBridge camera 106 from a PictBridge camera 0008 104 Document loading diissii iiio aga ii 10 11 Dual ACCOSS sictescgies saves nsaddaterapbcceeentedl aces 36 E Envelopes cccceseeeeeeeeeeeeeees 13 14 17 18 Error messages on LCD eeen 127 Comm Emon cccciccuinccacivsiimnieiees 127 INK Empty oo eee eeeeserrteeeeeeeeeees 128 Near Empty oo eeeeeenseeeeeeeeeeees 128 No Paper Fed eessen 129 Not Registered eseese 54 Out Of Memory eee eeeeeeeeeeeteeeeeeenees 129 while scanning a document 85 Unable to Clean eseeeeeeeeees 129 Unable to Init
176. r the number of copies you want using the dial pad O Do one of the following E Change the print settings See page 98 E f you do not want to change any settings press Colour Start to print 96 Slide show You can view all your photos on the LCD using Slide show You can also choose a photo during the operation Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture 2 Press A or to choose Slide show Press OK Press Stop Exit to finish Slide show Printing a photo during a Slide show Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture Press A or to choose Slide show Press OK 3 Press OK to stop at one image while Slide show is operating O Press A or Y to increase or decrease the number of copies O Do one of the following E Press OK and change the print settings See page 98 E If you do not want to change any settings press Colour Start to print Printing photos from a memory card or USB Flash memory drive Trimming You can trim your photo and print a part of the image EA Note If your photo is very small or has irregular proportions you may not be able to trim the photo The LCD will display Image Too Small or Image Too Long 1 Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture
177. ra If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print 105 Chapter 15 Printing photos directly from a digital camera without PictBridge If your camera supports the USB Mass Storage standard you can connect your camera in storage mode This enables you to print photos from your camera If you would like to print photos in PictBridge mode see Printing photos directly from a PictBridge camera on page 104 f Note The name availability and operation differ among digital cameras Please refer to the documentation supplied with your camera for detailed information such as how to switch from PictBridge mode to USB mass storage mode 106 Printing Images E Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera Make sure that your camera is turned off Connect your camera to the USB direct interface 1 on the machine using the USB cable 1 USB direct interface Turn on the camera For print settings see Print Images on page 91 Follow the steps in Print Images on page 91 To prevent damage to your machine do not connect any device other than a digital camera or USB Flash memory drive to the USB direct interface Understanding the Error Messages Once you are familiar with the types of errors that can occur
178. rd or USB flash memory drive you are using already contains 999 files Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files Try deleting unused files to free some space and try again Near Empty One or more of the ink cartridges are running out of ink If asending machine has a colour fax the machine s handshake will ask that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be received into memory as a black and white fax Order a new ink cartridge No Caller ID There is no incoming call history You did not receive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID For U K and Ireland only on page 46 No Cartridge An ink cartridge is not installed properly Reinstall the ink cartridge See Replacing the ink cartridges on page 136 No File The memory card or USB Flash memory drive in the media drive does not contain a JPG file Put the correct memory card or USB Flash memory drive into the slot again 128 Troubleshooting and Routine Maintenance Error Message Cause Action No Paper Fed The machine is out of paper or paper is not properly loaded in the paper tray Do one of the following E Refill the
179. review Lets you preview incoming and outgoing faxes on the LCD Microphone Picks up your voice when you speak to another party using Speaker Phone Power Save Lets you put the machine into Power Save mode TAD keys a Digital TAD Turns the Telephone Answering Device TAD on or off Will also flash if you have new messages E Play Record MFC 680CN only Plays voice messages stored in the memory Will also let you record telephone calls Em Play MFC 885CW only Plays voice messages stored in memory E Erase Mute MFC 680CN only Puts the current phone call on hold Also deletes voice messages E Erase MFC 885CW only Deletes voice messages LCD display indications The LCD shows the current machine status when the machine is idle 21 12 2007 5 6 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection T as a 7 Max Memory Status Lets you see the available memory in the machine Ink indicator Lets you see the available ink volume Current Receive Mode Lets you see the current receive mode E Fax Fax only E F T Fax Tel E TAD Msg Ctr E Mn1 Manual Voice messages in the machine s memory Shows how many received voice messages are in the memory Faxes in memory Shows how many received faxes are in the memory Basic Operations The following steps show how to change a setting in the machine
180. ring all settings to the factory settings eeeeeeeeeeeeerre rererere 101 vii Scan to a memory card or USB Flash memory drive sessen 102 Entering Scan MOG icccccisscccceesis ieee cecstisaseueets case a iR 102 How to scan to a memory card or USB Flash memory drive 0008 102 Understanding the Error Messages ccciecceeceeeeeeeee eee eeteeenneaeeeeeeeeeeeeeeeeeaaaa 103 15 Printing photos from a camera 104 Printing photos directly from a PictBridge CaAMera ccceceeeeeseeeeeettteteeeeenaees 104 PictBridge requirements 0 cc ccceceeeeeeeseeseeeneeceeceeeseeseeesnenecenenteeeeeneeeeeeses 104 Setting your digital CAMETA ceeeeeeeeeeeteeeeeeeeeeeeeseceeeeeeeteeeeeeeeseeeaeeees 104 Printing IMAGES siia E a 105 DPOF printing eose sysdecatde yliecdivy vincstecyvaticcecvav ii dddederiinccteres halt 105 Printing photos directly from a digital camera without PictBridge 0 106 Printing lIMAQSS sige tesa cic ecient ata ite eran denen ane tome 106 Understanding the Error Messages cc eeecceecneeeeeeee eee tenneenneaeeeeeeeeeeeeeeeeenaaaa 107 Section V Software 16 Software and Network features 110 Section VI Appendixes A Safety and Legal 112 Choosing a IOCALON sessirnar inini n ERAEN 112 To use the machine Safely ecccceeeseeeeeeeeeeeneeeeeeeeceeeeeesaeeeeeesaeeeeeeeneeeeeeenea 113 Important safety iNStrUCtiONS cc ecceeeeeeeeenee eee eeeeneee
181. rints incoming faxes 44 stored in the memory Remaining Jobs Check which jobs are in 37 the memory and lets you cancel chosen jobs Setup TAD OGM TAD Message Play Record or erase the 61 outgoing message F T Message going 9 ICM Max Time 30Sec Choose the maximum 64 length of incomin 60Sec g g messages 120Sec 180Sec ICM Rec Monitr On Allows you to turn the 64 ore speaker volume for voice messages as they comein On or Off Miscellaneous Mem Security Prohibits most functions 28 except receiving faxes into memory Compatibility Normal Adjusts the modem speed 135 to help resolve Basic fee transmission problems BT Call Sign On Uses with BT Call Sign 48 U K Only Of f The factory settings are shown in Bold with an asterisk 152 Menu and Features Level1 Level2 Level3 Options Descriptions Page Fax Miscellaneous Caller ID On View or print a list of the 46 last 30 Caller IDs stored in Continued Continued U K and off the memory Ireland only x Display ID Print Report LAN See the table below E The factory settings are shown in Bold with an asterisk x LAN menu Level1 Level2 Level3 Level4 Options Descriptions LAN TCP IP BOOT Method Auto Chooses the MFC 680CN Static Boerne that best suits only RARP your needs BOOTP DHCP IP Address 000 255 Enter the IP 000 255 address
182. roadcasting ooeec 34 cancelling from memory n se 37 colour faX ae 33 CONTASI rionn isteeieeteaiiee 35 delayed batch transmission 37 delayed fax oo eeeeeeeeeesceeeeeeeerteeeeeees 37 enter Fax mode ececeeeeeeeeeeeeeeeeees 32 from memory Dual Access 36 from scanner glass s s s 33 MANUAl sissien 38 OVEISCAS ee eeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 37 Real Time Transmission 00 36 Resolution ccceeeeeeeeeeeeeeeeeeeeeees 36 return to factory setting eee 38 set new default eeeeeeeeeeees 38 telephone line interference 135 Fax Tel mode Announcement eeeeeeeeeeeeeeeeeeees 61 answering at extension telephones 51 52 double ringing voice calls 41 FIT Ring Time neeesser 41 Remote Activation Code 51 52 Remote Deactivation Code 51 52 Ring Delay o cccsc ceed een icicle 41 G GreySCale 0 cceceessceceeeseeeeeeeeeeees 169 176 Groups for Broadcasting eeeeee 59 H Help LCD messages ieee 148 using Mode and menu keys 148 Menu Table cccceeeeeeeeeeeeeees 148 149 l Ink cartridges checking ink volume scence 143 ink dot counter eessen 136 PEPIACING iinitan aaisa 136 Inmobella asennan 180 J Jams document essees rnrn 132 DAPET ccin niriinineira iiai 132 L LCD liquid crystal display 148 BrightN Ss senoosan 25 27 CONT ASE aia
183. roblem continues ask the telephone company to check your telephone line If you often get transmission errors due to possible interference on the telephone line try changing the menu setting of Compatibility to Basic See Telephone line interference on page 135 If you connect your machine to PBX or ISDN set the menu setting of Telephone Line Type to your telephone type See Setting the Telephone Line Type on page 48 Poor fax send quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation If the copy quality is not good clean the scanner See Cleaning the scanner on page 139 Vertical black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Cleaning the scanner on page 139 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Fax Detect is set to on your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones Deactivate the machine by pressing Stop Exit Try avoiding this problem by turning Fax Detect to off See Fax Detect on page 42 Sending a fax call to the machine If you answered on an external or extension telephone press your Remote Activation Code the factory sett
184. row on the label QO Lift the lock release lever and push it until it clicks and then close the ink cartridge cover amp The machine will automatically reset the ink dot counter E Note will ask you to verify that it was a brand new one For example Did You Change Black For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one be sure to press 2 No If the LCD shows No Cartridge after you install the ink cartridges check that the ink cartridges are installed properly If you replaced an ink cartridge the LCD Troubleshooting and Routine Maintenance If ink gets in your eyes wash them out with water at once and call a doctor if you are concerned Q CAUTION DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink stains your skin or clothing wash with soap or detergent at once If you mix the colours by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unope
185. rs leaving messages The volume for other operations can still be controlled using d lt 4 or gt d Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct date and time in the Date amp Time setting 0 Press Menu Press A or to choose General Setup Press OK Press A or Y to choose Auto Daylight Press lt 4 or gt to choose Of f or On Press OK Press Stop Exit General setup LCD display LCD Contrast You can adjust the LCD contrast fora sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting Press Menu Press A or to choose General Setup Press OK Press Aor to choose LCD Settings Press OK Press Aor to choose LCD Contrast Press lt 4 or gt to choose Light Med or Dark Press OK 00 O86 Press Stop Exit Setting the backlight brightness If you are having difficulty reading the LCD try changing the brightness setting Press Menu Press A or Y to choose General Setup Press OK Press A or to choose LCD Settings Press OK Press A or Y to choose Backlight Press 4 or gt to choose Light or Dark Press OK O00 O00 Press Stop Exit 25 Chapter 3 Setting
186. s A or Y to choose Ring Delay 0 Press OK Press lt or gt to choose how many times the line rings before the machine answers Press OK If you choose 0 the line will not ring at all 6 Press Stop Exit Receiving a Fax F T Ring Time Fax Tel mode only If you set the Receive Mode to Fax Tel you need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the initial ringing from the telephone company Only the machine rings and no other telephones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone i Press Menu Press A or to choose Fax Press OK Press A or to choose Setup Receive Press OK Press A or to choose F T Ring Time Press lt or gt to choose how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press OK Press Stop Exit E Note Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time 41 Chapter 6 Fax Detect Press Menu Press A or Y to choose Fax If Fax Detect is on Press OK The machine receives a fax call automatically even if you answer the call When you see Receiving on the LCD or when you hear chirps through t
187. s been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication EC Declaration of Conformity under the R amp TTE Directive EC Declaration of Conformity Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Industries Shen Zhen Ltd G02414 1 Bao Chang Li Bonded Transportation Industrial Park Bao Long Industrial Estate Longgang Shenzhen China Herewith declare that Products description Facsimile Machine Type Group 3 Model Name MFC 680CN MFC 885CW are in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Standards applied Harmonized Safety EN60950 1 2001 A11 2004 EMC EN55022 1998 A1 2000 A2 2003 Class B EN55024 1998 A1 2001 A2 2003 EN61000 3 2 2006 EN61000 3 3 1995 A1 2001 Radio EN301 489 1 V1 6 1 EN301 489 17 V1 2 1 EN300 328 V1 6 1 EN301 406 V1 5 1 EN301 489 6 V1 2 1 3X Radio applies to MFC 885CW only Year i
188. sage Document Top 1 Left 3 Size Bottom 2 Right 4 Fax Letter 3 mm 4 mm A4 3 mm 1mm Copy Letter 3mm 3mm A4 3mm 3mm Scan Letter 3mm 3mm A4 3mm 0 mm 11 Chapter 2 Acceptable paper and other media The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use Brother paper E When you print on inkjet paper coated paper transparencies and photo paper be sure to choose the correct media in the Basic tab of the printer driver or in the Paper Type setting of the menu See Paper Type on page 23 E When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the photo paper on top of the instruction sheet E When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams E Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Recommended media To get the best print quality we suggest using Brother paper See table below If Brother paper
189. sages stored in the TAD memory Fax messages are only stored when Fax Storage or Fax Preview is turned on See Advanced fax operations Monochrome only on page 65 Playing voice messages All messages are played in the order they were recorded The LCD shows the number of the current message the total number of messages and the time and date the message was recorded Follow the steps below to listen to your voice messages Press Play Record or Play The following commands are available when playing messages a4 RWD Repeats a message gt gt FWD Skips to the next message K or d Adjusts the volume 2 Press Stop Exit Digital TAD Erasing incoming messages To erase voice messages individually Press Play Record or Play The machine will sound a two second beep and begins message playback Each message is preceded by one long beep and followed by two short beeps To erase a specific message press Erase Mute or Erase immediately after the two short beeps or while the message is playing 3 Do one of the following E Press 1 to erase the message E Press 2 to cancel To erase all of your messages Press Erase Mute or Erase 2 Do one of the following E Press 1 to erase all of your voice messages E Press 2 to cancel 63 Chapter 9 Additional TAD operations Setting maximum time for incoming messages Your machine s default setting will save incomi
190. sh memory drive folder structure 89 Getting Started oo ceeeeecsee cece aeeeeeeeesaeeeeeeeaaeaeeseeeaaeaeeseeaaeeeeseeaaaeeeeseeaeeeeeeeas 90 Entering PhotoCapture MOde cccceceseeeeeeeeeseeeeeeeseeeeeeeeseeeeeeeeeeeeeeaeees 91 PRINT IIMAGOS ace acces Sete edad ce aiana a cesta eeden eteceee Ea AE a eaaet ta 91 View PhOto S ecc incssscsgevisicceedeedinsetees iE E EAEE AEA 91 Print Index Thumbnails 0 eee eee eeeeeeeeeeeeeeeeeeeseeeeeeeeseeeeeeeeeseeenaeeeeeeeaeens 92 Print PROS esiin teeesiaaiacvessetsieccesesdaneueestauaiath iaseedbesedaeneceaeids 92 Photo Effects o oo cceeeee cece cece eeeneeeeeeseeeeeeeseeaeeeeeeseceeeeeeseeeeeeeeeseeeaaeerseeeaness 93 Search DY Dalasa n E EATA E 95 Print All Photos cccccccccceccceeeeeeeeeeeeeeeeeeeeeeeeeeeaeaeaeaaaeaeaeeeeeeeeseteeeeeeeeeeeeeees 96 Slide SHOW enric nrnrea keener iE E EN 96 ALUMNI e KEA E A A E a E 97 DPOF printing iseiecceitiwssetcctensaeds cpeueedece E EA E ER 97 PhotoCapture Center print SettingS ccccceeeeeeeneeceeceeeeeeeeteeeeeetenaeeeeeeeeess 98 Print Speed and Qualys 99 Paper OPUS sacesev ceccecacesh ceelessne ce ecuas oe laavenceseantad seat a iad Ea aLaaa rea aai aai iata 99 Adjusting Brightness Contrast and Coloul eccececceeceeeeeeeeeeneeeeeeeneneees 100 CROPPING DTe E E EE A 101 Borderless Printing sissies ihein iee aati aa 101 Setting your changes as a new default eeccceeeeeeeeeeeeeeeeeteeeeeeeetteeeeeeene 101 Resto
191. stay in Secure mode until the registered password is entered 29 Chapter 4 30 Fax Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Digital TAD Advanced fax operations Monochrome only Printing Reports Polling 32 39 45 54 61 74 76 Entering Fax mode When you want to send a fax or change fax send or receive settings press the Fax key to illuminate it in green FER ne Zf p Ge The LCD shows N Fax Resolution 4 Standard Contrast Auto l Speed Dial l Outgoing Call I FAXITEL Fax Start gt Press OO Press A or to scroll through the Fax key options Some functions are only available when sending monochrome faxes E Fax Resolution See page 36 Contrast See page 35 Speed Dial See page 54 Outgoing Call See page 55 Caller ID hist UK and Ireland only See page 55 Broadcasting See page 34 Delayed Fax See page 37 Batch TX See page 37 Real Time TX See page 36 Polled TX See page 78 Polling RX See page 76 Overseas Mode See page 37 Scan Size See page 33 Set New Default See page 38 Factory Reset See page 38 i N Sending a fax When the option you want is highlighted press OK Faxing from the ADF amp Press Fax Put the document face down in the ADF See Using the ADF on page 10 Enter the fax number using the dial pad or
192. t LC1000C lt Magenta gt LC1000M lt Yellow gt LC1000Y When you print photo images Brother recommends Innobella glossy photo paper BP61GL series for high quality Brilliant prints are made easier with Innobella Ink and paper 180 Network LAN LAN Support for Protocols Network Security MFC 885CW only SecureEasySetup MFC 885CW only AOSS MFC 885CW only 1 Specifications You can connect your machine to a network for Network Printing Network Scanning and PC Fax Send and PC Fax Receive l Windows only Also included is Brother BRAdmin Light 2 Network Management software Windows 2000 Professional XP XP Professional x64 Edition Windows Vista Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN MFC 885CW only TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mMDNS Web Services TELNET SNMP TFTP LLTD SSID ESSID 128 104 64 40 bit WEP WPA WPA2 PSK TKIP AES Yes simple setup with your SecureEasySetup capable access point router Yes simple setup with your AOSS capable access point router See the Computer Requirements chart on page 179 2 if you require more advanced printer management use the latest Brother BRAdmin Professional utility version that is available as a download from http solutions brother
193. t a list of the Caller ID information received by your machine See Printing the Caller ID List on page 47 E Note The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area Setting the Caller ID to On If you have Caller ID on your line then this function should be set to On to display the caller s telephone number on the LCD as the telephone rings Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Miscellaneous Press OK Press A or Y to choose Caller ID Press OK Press A or to choose On or Of f Press OK 0 00 Press Stop Exit Viewing the Caller ID List If Caller ID is set to On your machine stores information for the last thirty calls in the Caller ID list You can view or print this list When the thirty first call comes in to the machine it replaces information about the first call Press Menu 2 Press A or to choose Fax Press OK amp Press A or to choose Miscellaneous Press OK Telephone and External devices O Press A or to choose Caller ID Press OK 6 Press A or Y to choose Display ID Press OK The Caller ID list will appear on the display If no ID is stored the beeper will sound and No Caller ID will appear on the display QO Press A or to scroll through the Caller ID memory to view the Caller ID information
194. t is available for most photos The machine decides the suitable effect for your photo Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture Press A or to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press OK Press OK and A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print settings See page 98 E f you do not want to change any settings press Colour Start to print Press Aor Y to choose Auto Correct Q EA Note IfRemove Red Eye appears onthe LCD press to remove red eye from your photo Enhance Skin Tone Enhance Skin Tone is best used for adjusting portrait photographs It detects human skin colour in your photos and adjust the image Make sure you have put a memory card or USB Flash memory drive in the correct slot Press _ _ PhotoCapture Press A or to choose Photo Effects Press OK Press lt 4 or gt to choose your photo Press OK Press A or to choose Enhance Skin Tone Press OK Do one of the following E Press OK if you do not want to change any settings E Press A or Y to adjust the effect level manually Press OK when you have finished QO Press A or Y to increase or decrease the number of copies Do one of the following E Press OK and change the print settings Se
195. te it in green and display the PhotoCapture options on the LCD The LCD shows PAS Toole Print Index and select the images Print Photos YOU want to Photo Effects print Search by Date Print All Photo Saas Select amp Press OK Press A or Y to scroll through the PhotoCapture key options E View Photo s See page 91 E Print Index See page 92 Print Photos See page 92 Photo Effects See page 93 Search by Date See page 95 Print All Photos See page 96 Slide show See page 96 Trimming See page 97 If your digital camera supports DPOF printing see DPOF printing on page 97 When the option you want is highlighted press OK Print Images View Photo s You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD 1 Make sure you have put a memory card or USB Flash memory drive in the correct slot Press PhotoCapture Press A or to choose View Photo s Press OK Press lt 4 or gt to choose your photo EA Note Instead of scrolling through your photos you can use the dial pad to enter the number of the image from the index page See Print Index Thumbnails on page 92 O Press A or Y to increase or decrease the number of copies O Repeat step and step until you have chosen all the photos e Note Press Clear Back to g
196. th an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it 50 Multi line connections PBX We suggest you ask the company who installed your PBX to connect your machine If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX Note Make sure the Telehone Line Type is set to PBX See Setting the Telephone Line Type on page 48 External and extension telephones Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below 1 Extension telephone 2 External telephone When you are using an external or extension telephone the LCD shows Ext Tel in Use Operation from extension telephones If you answer a fax call on an extension or an external telephone you can make your machine t
197. the character O Enter the new name up to 16 characters using the dial pad Press OK See Entering Text on page 165 For example type NEW CLIENTS QO Press A or to choose Complete Press OK Press Stop Exit Deleting a Group Press Speed Dial Press A or to choose Setup Groups Press OK 59 Chapter 8 3 Press A or Y to choose the Group you want to delete Press OK O Press A or to choose Delete Press OK Press 1 to confirm O Press Stop Exit Deleting a number from a Group Press Speed Dial 2 Press A or to choose Setup Groups Press OK Press A or to choose the Group you want to change Press OK O Press A or to choose the number you want to delete Press OK Press 1 to confirm O Press A or to choose Complete Press OK QO Press Stop Exit Combining Quick Dial numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialling using the dial pad See Storing Speed Dial numbers on page 56 60 For example you might have stored 555 on Speed Di
198. the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax On some models you can dial a fax number and listen to the receiving fax machine answer your call before you press Mono Start or Colour Start to begin sending the fax Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort 11SE with OCR or Presto PageManager software application converts an image of text to text you can edit 183 Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Pause Allows you to place a 3 5 second delay in the dialling sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing Photo resolution Mono only A resolution setting that uses varying shades of grey for the best representation of photographs PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Polling The process of a fax machine calling another
199. through the current menu level Go back to the previous menu level Go to the next menu level lt gt OK Ca E Go to the next menu level E Accept an option E Cancel the current operation Clear Back E Go back to the previous menu level Stop Exit E Stop the current operation Menu table Menu and Features The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk Menu Menu q Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer off Sets the time to returnto 22 dices Fax mode 30Secs 1Min 2Mins 5Mins Paper Type Plain Paper Sets the type of paperin 23 Takje Papet the paper tray Brother Photo Other Photo Transparency Paper Size Letter Sets the size of the paper 23 pegal in the paper tray a4 A5 10x15cm Volume Ring off Adjusts the ring volume 24 Low Med High Beeper off Adjusts the volume level 24 Gout of the beeper Med High Speaker off Adjusts the speaker 24 LO volume Med High Auto Daylight On Changes for Daylight 25 jee Savings Time automatically EA The factory settings are shown in Bold with an asterisk y 149 Level1 Level2 Level3 Options Descriptions Page General S
200. tion in the ScanSoft PaperPort 11SE with OCR application How to find Network setup instructions MFC 885CW only Your machine can be connected to a wireless or wired network You can find basic setup instructions in the Quick Setup Guide For more information or if your access point supports SecureEasySetup or AOSS please see the Network User s Guide Viewing Documentation For Macintosh Turn on your Macintosh Insert the Brother CD ROM into your CD ROM drive The following window will appear e008 F MFL Pro Suite oO e a Start Here OSX Presto PageManager L3 a Utilities Documentation HTTP Mind Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click the top page file to view the Software User s Guide and Network User s Guide in HTML format Click the documentation you want to read E Software User s Guide E Network User s Guide General Information How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater E Network Scanning For Mac os x 10 2 4 or greater Presto PageManager User s Guide E The complete Presto PageManager User s Guide can be viewed from the Help selection in t
201. to choose Alphabetical Order or Numerical Order and OK Press Aor Y to select a number and OK O After you have entered all the fax numbers by repeating step press A or Y to choose Complete Press OK QO Press Mono Start F Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 210 MFC 680CN or 250 MFC 885CW different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Mono Start to send the portion that is in the memory 34 Press A or to choose Broadcasting Cancelling a Broadcast in progress 0 Press Menu Press A or Y to choose Fax Press OK Press A or to choose Remaining Jobs Press OK The LCD will show the fax number being dialled and the Broadcast job number O Press OK The LCD will ask you the following message Cancel Job Yes gt Press 1 No gt Press 2 O Press 1 to clear the number being dialled The LCD will then show the Broadcast job number QO Press OK The LCD will ask you the following message Cancel Job Yes gt Press 1 No gt Press 2 Q Press 1 to cancel the Broadcast Press Stop Exit Additional
202. ture Center for Macintosh in the Software User s Guide on the CD ROM 88 Printing photos from a memory card or USB Flash memory drive Using a memory card or USB Flash memory drive Your Brother machine has media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard xD Picture Card and USB Flash memory drives EEE Memory Stick Memory Stick Pro C xD Picture Card CompactFlash SecureDigital MultiMediaCard 22 mm or less 11 mm or less USB Flash memory drive E miniSD can be used with a miniSD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter E Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash memory drive folder structure Your machine is designed to be compatible with modern digital camera image files and memory cards however please read the points below to avoid errors E The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recogniz
203. u are using the scanner glass go to step 7 After the machine scans the page press 1 to scan the next page Put the next page on the scanner glass Press OK Repeat steps and for each page of the layout After all the pages have been scanned press 2 to finish Place your document face down in the direction shown below E 2 in 1 P ala os 1 1 E 2in1 L X T L 4 EE 5 E 4in1 P 12 q inet A A h i E 4in1 L x D N 13 qi z gt lpg E Poster 3 x 3 You can make a poster size copy of a photograph na Making copies Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 123 123 123 and so on Press Copy Load your document Enter the number of copies you want Press A or Y to choose Stack Sort Press lt 4 or gt to choose Sort Press OK 66006 If you do not want to change additional settings press Mono Start or Colour Start f Note Page Layout options are not available with Sort Adjusting Brightness Contrast and Colour Brightness You can adjust the copy brightness to make copies darker or lighter Press Copy Load your document Enter the number of copies you want Press Aor Y to choose Brightness Press lt
204. u choose Photo as the Fax Resolution 35 Chapter 5 Changing fax resolution The quality of a fax can be improved by changing the fax resolution aD Press Fax e Press A or Y to choose Fax Resolution Press lt 4 or gt to choose the resolution you want E Note You can choose four different resolution settings for monochrome faxes and two for colour Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of grey or is a photograph This has the slowest transmission Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Colour Start key to send a fax the machine will send the fax using the Fine setting 36 Dual access Monochrome only You can dial anumber and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number and available memory The number of pages you can scan into the memory will vary depending on the data that is printed on them E4 Note Ifthe Out of Memory message appears while scannin
205. uid on the glass strip Clean the glass strip See Cleaning the scanner on page 139 Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear when starting to scan Make sure the Brother TWAIN WIA driver is chosen as the primary source In PaperPort 11SE with OCR click File Scan or Get Photo and click Select to choose the Brother TWAIN WIA driver Poor scanning results when using the ADF Try using the scanner glass See Using the scanner glass on page 11 Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD Cannot print images from FaceFilter Studio To use FaceFilter Studio you must install the FaceFilter Studio application from the CD ROM supplied with your machine To install FaceFilter Studio see the Quick Setup Guide Also before you start FaceFilter Studio for the first time you must make sure your Brother machine is turned On and connected to your computer This will allow you to access all the functions of FaceFilter Studio 125 PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work properly 1 Have you installed the Windows 2000 update If not do the follo
206. ur Start Paper Size If copying on paper other than A4 size you will need to change the paper size setting You can copy only on Letter Legal A4 A5 or Photo 10 cm W x 15 cm H paper Press Copy Load your document Enter the number of copies you want Press A or Y to choose Paper Size Press lt 4 or gt to choose Letter Legal A4 A5 or 10x15cm Press OK 660086 If you do not want to change additional settings press Mono Start or Colour Start Setting your changes as a new default You can save the copy settings for Quality Paper Type Brightness Contrast and RED Adjust GREEN Adjust or BLUE Adjust that you use most often by setting them the default settings These settings will stay until you change them again amp Press Copy Press A or Y to choose your new setting Press OK Repeat this step for each setting you want to change After changing the last setting press A or Y to choose Set New Default Press OK Press 1 to choose Yes O Press Stop Exit Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again Press Copy Press A or to choose Factory Reset Press OK Press Stop Exit Press 1 to choose Yes Making copies Out of Memory message Ifthe Out of Memory message appears while scann
207. ure that you use a USB cable which does not exceed 2 0 m in length EU Directive 2002 96 EC and EN50419 European Union Only This equipment is marked with the above recycling symbol It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream This will benefit the environment for all European Union only 118 Safety and Legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud This memorandum is intended to be a guide rather than a complete list We suggest you check with relevant legal authorities if in doubt about a particular item or document The following are examples of documents which may not be copied E Money E Bonds or other certificates of indebtedness E Certificates of Deposit E Armed Forces Service or Draft papers E Passports Postage Stamps cancelled or uncancelled E Immigration Papers m Welfare documents E Cheques or Drafts drawn by Governmental Agencies E Identification Documents badges or insignias E Licences and Certificates of Title to motor vehicles Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair dealing Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of
208. utside of the machine eee eeeeeeeeeeeeteeeeeeeeeeees Cleaning the SCANNEM ae ceceisecncicaveecsectacti n r ARR R Cleaning the machine printer platen cccceeeeeeeeeeeeeeeeeeeees Cleaning the paper pick up roller 0 cccecccceceeeeeeeeeeseceeeeeeeeeees Cleaning the print head 0 eeeeeeeeeeeeeeeeeeeeeeneeeeeeeeaeeeeeeeneeeeeees Checking the print quality ce ceceeeeeeteeeeeeeeeeeeeeeteteeeeeeeneeeeeees Checking the print alignment cc eceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeenaaees Checking the ink volume 0 cceeeceeeeeseteeeeeeeteneeeeeetttaeeeeeetnaeeeeees Uninstalling and installing the handset and handset cradle MFC 680CN ONIY desis cei ceecceteeee ea ieee E Machine Information ccecceeeeeeecceeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeseneeeeeeseeeaees Checking the serial NUMDED cccceeeeeeeeeeeeeeeeeeeeeteeeeeeeeeeeneaees Packing and shipping the MACHINE eee eeerterteeeeeeeeer tented Menu and Features On screen PFOGrAMMING ccceeeecceceeeeeeeeeeeeseeeeeeeseeeeeeeeeseeeeeeeeteeneaees MOU Ta Dlisted sctetecsnhdeces renee aeaa a a ida M mory StOlA G6 s sa aaea a EEE dees medias Mode and Menu KOYS onsets siisii iniiinnn aieiai ieia iiania kadeni iiaa Menu table sie enoa EA Entering Toxicon sdiri enid id cde decade eia adas ARa Specifications Digital TAD iecsniiscesdatass tes sieceseenewerddasnedeohnece an sauaruedvacdabesemeentaneporueand
209. ve up to six Groups or you can assign up to 158 numbers MFC 680CN or 198 numbers MFC 885CW in a large Group if you have 2 numbers in each location See Storing Speed Dial numbers on page 56 and Broadcasting Monochrome only on page 34 Press Speed Dial Press A or to choose Setup Groups Press OK Press A or to choose GROUP1 GROUP2 GROUP3 GROUP4 GROUP5 or GROUP6 for the Group name where you will store the fax numbers Press OK O Press A or to choose the 2 digit location where you want to add to the Group Press OK Press A or to choose Add Number Press OK Press A or to choose the number you want to add Press OK See Search on page 54 After you have finished adding numbers by repeating steps and press A or Y to choose Complete Press OK Press Stop Exit Dialling and storing numbers E Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports on page 75 Changing Group name Press Speed Dial Press A or to choose Setup Groups Press OK 3 Press A or Y to choose the Group name you want to change Press OK 4 Press A or to choose Change Group Name Press OK E Note How to change the stored name or number If you want to change a character press lt 4 or gt to position the cursor under the character you want to change and then press Clear Back Re enter
210. ved put paper in the tray Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Setup Receive Press OK Press A or to choose Memory Receive Press lt 4 or gt to choose On or Off Press OK 8 00 Press Stop Exit 43 Chapter 6 Receiving a fax at the end ofa conversation At the end of a conversation you can ask the other party to send you a fax before you both hang up Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones slowly repeating beeps press Mono Start or Colour Start Press 2 to receive a fax O Replace the handset Printing a fax from the memory If you have chosen fax storage you can still print a fax from the memory when you are at your machine If you have chosen Fax Preview see Fax Preview on page 66 i Press Menu Press A or to choose Fax Press OK Press A or Y to choose Advanced Fax Operation Press OK Press A or to choose Print Document Press OK O Press Mono Start EA Note When you print a fax from the memory the fax data will be erased 44 Voice operations Voice calls can be made either with the handset the cordless handset MFC 885CW only the speaker phone an extension or external telephone by dialling manually or by using Quick Dial numbers E4 Note If you have a MFC 885CW
211. while you are printing from a camera you can easily identify and troubleshoot any problems E Out of Memory This message will appear if you are working with images that are too large for the machine s memory E Unusable Device This message will appear if you connect a camera which is not in PictBridge mode nor using the USB Mass Storage standard This message will also appear if you connect a broken device to the USB direct interface For more detailed solutions see Error messages on page 127 Printing photos from a camera 107 Chapter 15 108 Software Software and Network features 110 The CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example printing and scanning These guides have easy to use links that when clicked will take you directly to a particular section You can find information on these features E Printing E Scanning E ControlCenter3 for Windows E ControlCenter2 for Macintosh Remote Setup Faxing from your computer PhotoCapture Center Network Printing Network Scanning Wireless Network Users MFC 885CW only How to read HTML User s Guide This is a quick reference for using the HTML User s Guide For Windows EA Note If you have not installed the software see Viewing Documentation on page 3 From the Start menu point to Brother MFC XXXX where XXXX is your mod
212. wing 1 Unplug the USB cable 2 Install the Windows 2000 update using one of the following methods E Install MFL Pro Suite from the CD ROM See the Quick Setup Guide m Download the latest service pack from the Microsoft Web site 3 Wait about 1 minute after you restart the PC and then connect the USB cable 2 Take out the memory card and put it back in again 3 If you have tried Eject from within Windows take out the memory card before you continue 4 If an error message appears when you try to eject the memory card it means the card is being accessed Wait a while and then try again 5 If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk from Desktop icon Make sure that you have correctly inserted the memory card or USB Flash memory drive Network Difficulties Difficulty Suggestions Cannot print over the Network Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Reports on page 75 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows
213. y the Scan to Media selection will appear on the LCD See Scanning for Windows or Macintosh in the Software User s Guide on the CD ROM for details about the other menu options How to scan to amemory card or USB Flash memory drive You can scan monochrome and colour documents into a memory card or USB Flash memory drive Monochrome documents will be stored in PDF PDF or TIFF file formats TIF Colour documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on the current date For details see Quick Setup Guide For example the fifth image scanned on July 1 2007 would be named 01070705 PDF You can change the colour and quality 102 Quality Selectable File Format Color 150 dpi JPEG PDF Color 300 dpi JPEG PDF Color 600 dpi JPEG PDF B W 200x100 dpi TIFF PDF B W 200 dpi TIFF PDF amp Insert a CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard xD Picture Card or USB Flash memory drive into your machine DO NOT take out the memory card while PhotoCapture is blinking to avoid damaging the card or data stored on the card 2 Load your document Press Scan O Press A or to choose Scan to Media Press OK O Do one of the following E To change the quality go to step

Brother MFC-680CN All in One Printer User Manual

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