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Brother MFC-640CW All in One Printer User Manual

1. 13 4 Unable to Init 13 4 Unable to Print 13 4 Unable to Scan 13 4 Extension telephone USING oep s A 2 A 9 External telephone connecting soson A 5 Fax codes CNANGING cseceeeees 6 5 A 4 Fax Receive Code A 2 Remote Access Code 6 5 Telephone Answer Code A 2 Fax Forwarding changing remotely 6 7 6 9 programming a number 6 1 Fax Storage cccseeeeeeeeeees 6 2 printing from memory 4 8 ONING ON serea 6 2 Fax stand alone receiving ssesssssessrsesreseee 4 1 l 2 INDEX at end of conversation 4 7 compatibility 13 14 difficulties 0 13 10 Fax Forwarding 6 1 6 7 from extension phone A 2 reducing to fit on paper 4 7 retrieving from a remote LE A T 6 9 Ring Delay setting 4 3 SONGUIAG sasasi ai 3 1 at end of conversation 3 5 automatic anainn 3 5 Broadcasting 3 11 cancelling from MOMOSY cccceeeees 3 10 colour TAX anoano 3 3 compatibility 13 14 CONTAS ainireti nies 3 6 enter Fax mode 3 1 from memory Dual Access 3 8 from scanner glass 3 4 manual ccceeeeeee eens 3 5 OVEISEAS eccecceeeeees 3 12 Real Time Transmission 3 9 resolution cee eee 3 7 Fax Tel mode 0808 4 1 Announcement
2. 0 00 10 2 Getting started cc ceeccccccseeeeeeeseseeeeeeeeeeeseaeeeeeeeseeeeeeas 10 3 Printing the Index Thumbnalils ccccseceesseeeeeeeees 10 5 Printing IMAGES cccceeceeseeeeseeeeeeeeeeeeeeeseeeeseeeeseneeseeeens 10 6 DPOF DAMA ezscesesectasstdecstiassdasecenssmetrsmsscosmersesmiown 10 8 Changing the default settings c eceeeeeeeeeeeeeees 10 9 Increasing print speed or quality c 10 9 Setting the paper amp SIZO cece ceeeeceeeeeeeeeeeeeeees 10 9 Adjusting brightness ccccccesseeeseeeeeseeeeeeeeenees 10 9 Adjusting CONTIAST ccccecceseeeeeeeeeeeeeeseeeeeneeeens 10 10 Colour enhancement cccsssceeeeeseeeeeeeeeeeeeees 10 10 0 0 6 le ee 10 12 BOrd rloSS jiecsisececeeedinentessesecevedeesarsdrsewiscosdeebeicenee 10 12 CAN LO C gta oc aseee Se pct E E 10 13 Changing the default quality cccccccseseeeeeeeees 10 14 Changing the default black amp white file format 10 14 Changing the default colour file format 10 14 Understanding the Error M SSaQe S ccseceeseeeeneees 10 15 Using PhotoCapture Center from your computer 10 15 Software and Network features ccccsssseesssseesseneeseeeees 11 1 Important information sisecciniesecinneincctctcevensiensecetecscsnecesnetivess 12 1 For your Safely cccecccsseeseseeeeseeeseeeeneeeenseeeseeeesees 12 1 LAN GONN
3. 7 2 answering at extension DNONGS aiea A 2 double ringing voice calls cc 0eeee 4 5 F T Ring Time aaaeeeaa 4 5 Fax Receive Code A 2 receiving faxes 060 A 3 Ring Delay sceceeseees 4 3 Telephone Answer COC aino A 2 Gray scale n a S 5 S 6 Groups for Broadcasting 5 3 HELP LCD messages 0068 B 1 using navigation keys B 2 Menu Table B 1 B 3 OIG EE A A 5 8 Ink cartridges checking ink volume 13 19 replacing sssssesseseeeeenn 13 26 Ink Dot Counter 13 26 Jams document assesses 13 5 Dapo r aTa 13 5 LCD liquid crystal display aucian a B 1 B 2 contrast stesetenssaxincecten cates 2 8 PICIOUEISE oer 8 3 Maintenance routine 13 23 Manual dialling erererrreeercer ers 3 1 5 7 TOCCIVE 0 ccecccecceeeeeeseeeeees 4 1 transmission 00cceeee es 3 5 Memory Security 3 15 Memory Storage 00 B 1 Menu Selection Table B 1 Message Center mode 7 1 erasing messages 7 5 playing voice messages 7 4 printing faxes from MEMO iiia a 7 4 recording a conversation 7 7 recording Fax Tel announcement F T OGM sisin 7 7 recording outgoing message Msg Ctr OGM 7 2 setting Up 06 7 1 7 3 Mode entering CODY omana 9 1 FI ER a side atone eee 3 1 Sca 1 2 Multi line connections PEX cise Cansctec
4. 9 14 CONAS merae Ern 9 13 default settings 9 13 Enlarge Reduce 9 4 9 6 enter Copy mode 9 1 KEYS uroon aaa 9 3 MUDIE soseen aa 9 2 Page Layout a a 9 10 PADOT asia aR 9 7 Quality key avsccieticecneonae 9 5 quality setting 0 9 13 single COpy ssisctenieciiwecvn 9 2 Sort ADF only 0 9 9 temporary settings 9 3 USMO ADP orrena 9 2 Copy Options key copying BNONMOSS hosei 9 8 Paper Size ccccceeeeeeees 9 8 Paper Type ersenernnn 9 7 Cordless phone 06 A 4 Credit card numbers 5 5 Custom telephone features onasingle line 13 12 A 11 Date and Time 0000 2 1 Delayed Batch Transmission asaca 3 13 Dialling a PAUSO saipa 5 6 access codes and credit card numbers 0 00e 5 5 automatic fax redial 3 2 automatic transmission 3 5 GODS ronse esate eeu 3 11 INDEX I 1 manual sess see once set tde cia cate ee 3 1 Specd Dial priceana 3 2 Dual ACCESS c cccecceeeeee 3 8 ECM Error Correction ModE srera 1 20 Envelopes n se 1 13 Equalization 08 13 14 Error messages on LCD 13 1 Comm EOP sirisser 13 1 Ink Empty c cceeeee 13 2 Near Empty 006 13 2 No Paper Fed 13 3 Not Registered 3 2 13 3 Out of Memory 13 3 Unable to Change 13 4 Unable to Clean
5. During the day you can store up to 50 faxes in the memory to be sent within 24 hours These faxes will be sent at the time of day you enter in Step 4 fit is not illuminated in green press amp Fax 2 Load your document 3 Press Menu Set 2 2 3 Setup Send 4 Press Menu Set to accept the displayed time OR Enter the time you want the fax to be sent in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM A The number of pages you can scan into the memory depends on the amount of data that is printed on each page Delayed Batch Transmission Monochrome only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time If it is not illuminated in green press Z Fax 2 Press Menu Set 2 2 4 Setup Send 3 Press a or v to select on or Off Press Menu Set 4 Press Stop Exit 3 13 SETUP SEND Setup for Polled Transmit Standard Monochrome only Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it If it is not illuminated in green press Fax Load your document Press Menu Set 2 2 6 Press a or w to Select Standard Press Menu Set WG N Setup for Polled Transmit with Secure Code Mono
6. 4 1 A 6 Connecting ns A 6 A 7 receive MOE 00eee 4 1 recording OGM 0 A 8 Temporary copy settings 9 3 Text entering ee B 14 special characters B 14 Troubleshooting 13 1 checking ink volume 13 19 document jam 13 5 error messages on EOD orenen 13 1 if you are having difficulty CODYN rinsar 13 12 incoming calls 13 11 Network c 2c00 13 13 phone line 08 13 14 phone line difficulties 13 11 PhotoCapture Center oo 13 12 POUNG ecse 13 9 printing or receiving faxes oiii 13 10 Printing Received FP AKCS ae a 13 10 receiving faxes 13 11 SCANNING nessen 13 12 sending faxes 13 11 software a so 13 12 paper JAM cceeceeee scenes 13 6 print quality 0 13 15 Volume setting 608 2 6 beeper nuissiseiiiebnteeceies 2 6 GING E E E R 2 6 SDCAKE orarie 2 7 Wireless Network See Quick Setup Guide and Network User s Guide on the CD ROM INDEX l 5 ssoid sasessoul XVJ B ISLI yreM pue dn Suey daoq ou IOV Aq pomoTlo ouryoeu XJ JOWI OY JO JOquINU 19 Ud uoy Z SSAd saxvy JB dAILAPIY OF vay 9 6 SSA Xej e SADIIIOY 9 ss Id 98B 10 XLE A IIIS Aq pomoT oj pP pIEMIOJ SIFESSIU XEJ INOA JULM NOA dIOYM QUYU XLJ JOWI M Jo JoquINU MoU Q 1904 p ssord IOQUINN PABMIO XB WeISOLg g ssord
7. 4 Press Mono Start or Colour Start Storing numbers Storing Speed Dial numbers Press Menu Set 2 3 1 2 Using the dial pad entera two digit Speed Dial location number and then press Menu Set 3 Enter a number up to 20 digits and then press Menu Set 4 Entera name up to 15 characters or leave it blank and then press Menu Set 5 Press Stop Exit vi Dialling operations Making copies Speed Dialling Press Copy to 1 2 3 4 If it is not illuminated in illuminate it in green green press Fax 2 Load your document Load your document 3 Press Mono Start or Press Search Speed Dial Colour Start press and then press the two digit Speed Dial number Press Mono Start or Colour Start Using Search 1 2 3 If it is not illuminated in green press Fax Load your document Press Search Speed Dial and then enter the first letter of the name you re looking for Press lt or gt to search the memory Press Mono Start or Colour Start Vil How to access the complete User s Guide This User s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax Printer Scanner PC Fax and Network When you are ready to learn detailed information about these operations read the complete User s Guide that is on the CD ROM To view Documentation For Windows From the Start menu select Brother MFL Pro Suite MFC 640CW
8. SNMP TFTP Scanner port Included Utilities BRAdmin Professional Windows E Wireless LAN is not available for Mac OS 9 1 9 2 E BRAdmin Professional is not supported in Mac OS E BRAdmin Light is available for Mac OS X 10 2 4 or greater users For more information please visit the Brother Solutions Center http solutions brother com m Network Scanning and Remote Setup are available for Mac OS X 10 2 4 or greater Index Access codes storing and daN derna 5 9 ADF automatic document feeder 0 ceeeeeeeeeeeees 1 6 3 3 ADF COVET cceecceeeeees 13 5 Answering machine TAD A 6 CONNECTING orsus A 7 Automatic fax receive cceeeeeeee ees 4 1 Fax Detect 006 4 6 fax redial ccccseceeees 3 2 transmission 0ccceeee es 3 5 Broadcasting cccceeeeees 3 11 setting up Groups for 5 3 Cancelling Fax Forwarding 6 1 6 7 fax jobs in memory 3 10 jobs awaiting redial 3 10 FAG ING eaea 6 7 Cleaning Paper Pick up Roller 13 25 print head aneneen 13 15 printer platen 13 24 SCANNED ccecceeceeeeeeess 13 23 CNG TONGS siicciccieseediececs 1 19 Computer requirements S 9 Connecting external TAD 0008 A 6 external telephone A 5 Consumable items S 10 Control panel overview 1 2 Copy brightness nsan 9 8 colour adjustment
9. SmartMedia PhotoCapture key indications E PhotoCapture light is ON the media Ph to card is inserted properly Capture E PhotoCapture light is OFF the media card is not properly inserted E PhotoCapture light is BLINKING the media card is being read or written to Do NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card The machine can only read one media card at a time so do not insert more than one card 10 3 WALK UP PHOTOCAPTURE CENTER The steps below give a brief outline of the Direct Printing feature Please see the remaining pages of this chapter for more detailed instructions Insert the media card firmly into the media drive slot When you insert your media card C Flash Active into the proper slot the LCD shows for example A The media active message will be shown for 60 seconds and then disappear Even in that case you can enter the PhotoCapture mode by pressing PhotoCapture 2 Press PhotoCapture If your digital camera supports DPOF printing see DPOF printing on page 10 8 3 Printthe index that shows thumbnails views of images stored on your media card Your machine will assign an image number to each thumbnail Press a or v to select Print Index and then press Menu Set Press Colour Start to start printing the index sheet
10. USER S GUIDE 640CW MFC CCO If you need to call Customer Service Please complete the following information for future reference Model Number MFC 640CW Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product 1996 2005 Brother Industries Ltd THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any
11. A Use the paper support flap for Letter Legal and A4 INTRODUCTION 1 14 4 Fan the stack of paper well to avoid paper jams and mis feeds ial 5 Gently insert the paper into the paper tray print side down and the leading edge top of the paper in first Check that the paper is flat in the tray and below the maximum paper mark Maximum Paper Mark A E Make sure the paper side guides touch the sides of the paper E Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems 6 Putthe output paper tray back on and push the paper tray firmly back into the machine 1 15 INTRODUCTION To load envelopes E Use envelopes that weigh from 75 95 g m mM Some envelopes require margin settings in the application Make sure you do a test print first S To prevent possible damage to the feeding mechanism do not use the types of envelopes shown below DO NOT USE ENVELOPES that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not sharply creased that are preprinted on the inside E Rounded mM Double flap E Triangular flap Aa OAR How to load envelopes 7 Before loading press the corners and sides of the envelopes to make them as flat as possible A If the envelopes are double feeding put one envelope in the paper tray at a time 4 INTRODUCTION 1 16 2 Insert t
12. For most documents the default setting Auto can be used It automatically chooses the suitable contrast for your document Use Light to send a light document Use Dark to send a dark document If it is not illuminated in green press amp Fax Load your document Press Menu Set 2 2 1 Press a or w to Select Auto Light or Dark Press Menu Set WW GN SETUP SEND 3 6 Fax Resolution You can use the Fax Resolution key to change the setting temporarily for this fax only In Fax mode press Fax Resolution and a or v to select the setting you want and then press Menu Set OR You can change the default setting If it is not illuminated in green press amp Fax Load your document Press Menu Set 2 2 2 Press a or v to select the resolution you want Press Menu Set WW GN ev You can choose four different resolution settings for monochrome faxes and two levels for colour Monochrome Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution Photo Use when the document has varying shades of grey oris aphotograph This has the slowest transmission time Colour Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you selectS Fine o
13. TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 7 5 Lift the scanner cover to release the lock Gently push the scanner cover support and close the scanner cover 13 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE If you are having difficulty with your machine If you think there is a problem with your machine check the chart below and follow the troubleshooting tips The Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com DIFFICULTY SUGGESTIONS No printout Check the interface cable or wireless connection on both the machine and your computer Make sure the machine is plugged in and not in the Power Save condition One or more ink cartridges are empty See Replacing the ink cartridges on page 13 26 Check to see if the LCD is showing an error message See Error messages on page 13 1 Poor quality print Check the print quality See Checking the print quality on page 13 16 Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using For Windows see MediaType on page 1 5 in Software User s Guide or for Macintosh Media Type on page 8 3 in Software User s Guide on the CD ROM Make sure your ink cartridges are fresh Cartridges remain fresh for up to two years if kept in their original packaging after that the ink may become clogged Cartridge expiration dates are printed on the package Try using the recomme
14. answered To print all data put fresh paper in the paper tray and press Mono Start or Colour Start If the Memory Receive Is Off at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray To print the last fax received put paper in the paper tray and press Mono Start or Colour Start If it is not illuminated in green press amp 3 Fax Press Menu Set 2 1 6 Use a or v to select On or Of Press Menu Set Press Stop Exit A G No 4 8 SETUP RECEIVE Polling Polling is the process of retrieving faxes from another fax machine You can use your machine to poll other machines or you can have someone poll your machine Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls your machine to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call A Some fax machines do not respond to the Polling feature Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setup for Polling Receive Standard Po
15. dpi Press Menu Set Press Stop Exit Changing the default black amp white file format Press Menu Set 4 8 2 Press a or v to select TIFF or PDF Press Menu Set Press Stop Exit Changing the default colour file format 1 2 3 Press Menu Set 4 8 3 Press a or v to select PDF or JPEG Press Menu Set Press Stop Exit WALK UP PHOTOCAPTURE CENTER 10 14 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you re using the PhotoCapture Center you can easily identify and troubleshoot any difficulties When an error message appears on the LCD the machine will beep to get your attention Media Error This message will appear if you insert a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appear if you are working with images that are too large for the machine s memory Using PhotoCapture Center from your computer You can access the media card that is in the media drive slot of the machine from your computer For Windows users see PhotoCapture Center on page 7 1 in Software User s Guide on the CD ROM or for Macintosh users see PhotoCapture Center on page 12 2 in the Software Use
16. from the Programs Group and then select User s Guide OR Turn on your PC Insert the Brother CD ROM labelled Windows into your CD ROM drive 2 Ifthe model name screen appears click your model name 3 Ifthe language screen appears click your language The CD ROM main menu will appear fJ Macromedia Flash Player 6 af Brother Solutions Center A If this window does not appear use Windows Explorer to run the setup exe program from the root directory of the Brother CD ROM 4 Click Documentation viii 5 Click the documentation you want to read E Quick Setup Guide Setup and Software Installation Instructions m User s Guide 3 manuals Users Guide for stand alone operations Software User s Guide and Network Users Guide E PaperPort User s Guide Document Management Software How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide M Scanning on page 2 1 For Windows 98 98SE Me 2000 Professional and Windows XP E ControlCenter2 on page 3 1 For Windows 98 98SE Me 2000 Professional and Windows XP mM Network Scanning on page 4 1 PaperPort User s Guide E Instructions for scanning directly from ScanSoft PaperPort How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in Quick Setup Guide For more infor
17. you can enter the PhotoCapture mode by pressing PhotoCapture Press PhotoCapture Press a or v to select Print Images Press Menu Set If there is a DPOF file on the card Gelect AW amp Set the LCD shows Press a or v to select DPOF Print Yes Press Menu Set Press a or v to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or 10x15cm Inkjet Press Menu Set If you selected Letter or A4 press a or v to select the print size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press Menu Set Press Colour Start to print WALK UP PHOTOCAPTURE CENTER 10 8 Changing the default settings You can save the PhotoCapture Center settings you use most often by setting them as default These settings will remain until you change them again Increasing print speed or quality 1 2 3 Press Menu Set 4 1 Press a or v to select Normal or Photo Press Menu Set Press Stop Exit Setting the paper amp size 1 2 3 Press Menu Set 4 2 Press a or v to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or10x15cm Inkjet Press Menu Set If you selected Letter or A4 press a or v to select the print size 10 x 8cm 13 x 9cm 15 x 10cm SG x 13cm 20 x 15cm or Max Size Press Menu Set Press Stop Exit Adjusting brightness 1 2 3 Press Menu Set
18. 17 ADOUt TAX MACHINES ace snciedecsediscdacetedest re u erTi 1 18 Custom features cccceeeeecceeeeeceeeeeseeeeeeeeeeesaeeeeeas 1 18 Do you have BT s Call Minder on the phone line 1 18 Why should there be problems 0 ccseeeee 1 18 How can you avoid possible problems 1 18 Fax tones and handshake cccsseceeeeeeeeeeeeeeees 1 19 ECM Error Correction Mode cccsccccseeeeeeeeeees 1 20 f Getting started ssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn mnnn 2 1 Initial Setup ec eeccceeccceeeeceeeeceeeeseeeeeseeeesaeeesseaeeseeeesees 2 1 Setting the Date and TimMe cccssscecseeeeeseeeeseees 2 1 Setting Tone or Pulse dialling Mode 0 c0008 2 1 Setting the Station ID siseccoicancaiaccdexecasestenteacoceescestoccedecs 2 2 Setting the Phone Line Type cccccsseeeeeesseeeeeees 2 3 PBX and TRANSFER vee cccascccstiecdicsetvncsencdoseccenseeene 2 3 General Setup ccc eccccceecceceeeeeeteeseeseeeceesaeeeesseeeeseaeess 2 4 Setting the Mode TiMe cseccccceseseeeeeeseeeeeeeaeees 2 4 Setting the Paper Type cc ccccecccesssseeeeeeeeeeeeeeeees 2 5 Setting the Paper SIZG cccccscecesceseceeeeseeeeeenceees 2 5 Setting the RING VOIUME cccceeseeeeeseeeeeeeeeeeeneees 2 6 xii Setting the Beeper VOlUME cccceeecesseeeeeeeeeeeees 2 6 Setting the Speaker
19. 2000 Professional and XP driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Up to 1200 x 6000 dots per inch dpi 1200 x 1200 dots per inch dpi 600 x 600 dots per inch dpi 600 x 150 dots per inch dpi Output image quality varies based upon many factors including but not limited to input image resolution and quality and print media up to 20 pages minute Black up to 15 pages minute Colour Based on Brother standard pattern A4 size in draft mode Does not include the time it takes to feed the paper 204 mm 216 mm When you set the Borderless feature to ON 35 TrueType Letter A4 A6 Photo Card Index Card Post Card Envelope Interfaces USB A Full Speed USB 2 0 cable that is no longer than 2 0 m LAN cable Ethernet UTP cable category 5 or greater Wireless LAN Your machine supports IEEE 802 11 b g wireless communication with your wireless LAN using infrastructure mode or a wireless Peer to Peer connection in Ad Hoc mode Your machine has a Full Speed USB 2 0 interface This interface is compatible with Hi Speed USB 2 0 however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface SPECIFICATIONS S 8 W09 19Y4 01q SUOI NIOS d 4 ye 19 U9 SUOIIN OS 1943019 34 SS399V sayepdn JaALIp S9 e Y 104 y J8 UaQ a
20. Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Wait for the long beep and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by up to 20 digits A You cannot use and as dial numbers However press if you want to store a pause 5 Hang up after you hear your machine beep 6 9 REMOTE FAX OPTIONS MONOCHROME ONLY TAD Telephone Answering Device TAD mode TAD mode lets you store incoming voice messages The machine can store up to 99 messages however the maximum number of messages the machine can store depends on how long each message is The machine has a total of 29 minutes recording memory available meaning that the shorter each message is the more messages it can store You can pre set how much recording memory each message uses see Setting Maximum Time for incoming messages on page 7 6 Setting up the TAD You must set up the TAD in the following order Record TAD Outgoing Message Msg Ctr OGM See Recording TAD Outgoing Message on page 7 2 2 Press and hold until it lights to activate the TAD mode See Activating TAD mode on page 7 3 and Message indicator on page 7 3 TAD TELEPHONE ANSWERING DEVICE 7 1 Recording TAD Outgoing Message Recording the TAD Outgoing Message TAD Message Is the first step you need to f
21. How to put the machine into Power Save condition Press and hold down the Power Save Shutting Down key until the LCD shows The LCD light will go off How to take the machine out of Power Save mode Press and hold down the Power Save Pleasse Wane key until the LCD shows The LCD will show the date and time Fax mode A Even if you have put the machine into Power Save mode it will periodically clean the print head to preserve print quality If you unplug the AC power cord no machine operations will be available A You can customize Power Save mode so that apart from automatic head cleaning no machine operations are available See Receiving faxes in Power Save mode on page 1 5 A The external telephone is always available INTRODUCTION 1 4 Receiving faxes in Power Save mode You can customize the machine s Power Save key The default mode is Fax Receive On SO your machine can receive faxes or calls even when the machine is in Power Save mode If you do not want your machine to receive faxes or calls turn this setting to Fax Receive Off See Power Save mode on page 1 4 Press Menu Set 1 6 2 Press aor v toselect Fax Receive Off or Fax Receive On 3 Press Menu Set 4 Press Stop Exit On Off Setting Available Operations Fax Receive On Fax Receive automatically Fax default Detect Delayed Fax Remote Fax Options Remote Retrieval mM You can answer calls by lifting the handset TAD Msg M
22. Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability GLOSSARY G 1 Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness white balance and colour density Delayed Fax Sends your fax at a specified later time that day Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone on the fax number that is plugged into a separate wall socket External phone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Fax Forwardi
23. Press Stop Exit A E Turn on this setting if you receive faxes that are split onto two pages However if the document is too long the machine may still print it on two pages E f left and right margins are cut off turn on this setting Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 2 Ask the other party to place the document in their machine and to press Start or Send key When you hear the other machine s CNG tones beeps press Mono Start or Colour Start If you picked up the handset replace it SETUP RECEIVE 4 7 Printing a fax from the memory If you have selected Fax Storage Menu Set 2 5 1 you can still print a fax from the memory when you are at your machine See Setting Fax Storage on page 6 2 Press Menu Set 2 5 3 2 Press Mono Start Reception into memory Monochrome only As soon as the paper tray becomes empty during fax reception the screen will display No Paper Fed please put some paper in the paper tray See How to load paper envelopes and post cards on page 1 14 Ifthe Memory Receive Is On at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming faxes will also be stored into memory until the memory is full following this no further incoming fax calls will be automatically
24. See Printing the Index Thumbnails on page 10 5 4 To print images press a or v to select Print Images and then press Menu Set Enter the image number and press Menu Set Press Colour Start to start printing See Printing images on page 10 6 e You can change the settings for printing images such as the Paper Type amp Paper Size Print Size and number of copies See Printing images on page 10 6 WALK UP PHOTOCAPTURE CENTER 10 4 Printing the Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on No 1 01 01 2003 DEJPG 100KB It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures You can print a thumbnail page Index page with 6 or 5 images per line This will show all the pictures on the media card Make sure you have inserted the media card Press PhotoCapture See page 10 3 2 Press aor v to select Print Index Press Menu Set 3 Press a or v to select 6 Images Lineor5 Images Line Press Menu Set Index Index m0000 g0 HHHH m0000 g0 LAOUAL m0000 g0 5 Images Line 6 Images Line 4 Press Colour Start to start printing A Print time for 5 Images Line will be slower than 6 Images Line but the quality is better To print an image see Printing images on page 10 6 10 5 WALK UP PHOTOCAPTURE CENTER Printing images Before you can print an individual image you have to
25. Sheet 5 Follow the instructions given on the sheet to see if the quality is OK Colour block quality check The LCD shows Is Quality OK 6 Check the quality of the four colour blocks on the sheet BK Colour If all lines are clear and visible press 1 Yes and then press Stop Exit OR If you can see missing short lines as shown below press 2 No OK Poor The LCD will ask you if the print Black OK quality is OK for black and three colours 13 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Press 2 No for Black or three colours with a problem hanes Press 1 Yes BRAE The machine will start cleaning the print head 9 After cleaning is finished press Colour Start The machine will start printing the Print Quality Check Sheet again and then return to Step 5 10 Press Stop Exit If you still see missing ink in this Print Quality Check Sheet repeat the cleaning and test print procedures at least five times If ink is still missing after the fifth cleaning and test print replace the ink cartridge for the clogged colour Perhaps the ink cartridge was in your machine over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new i
26. TAD elsewhere on the same phone line When you are using a TAD the LCD shows Ext Tel in Use Connections The external TAD must be connected as shown above Set your external TAD to one or two rings The machine s Ring Delay setting does not apply Record the outgoing message on your external TAD Set the TAD to answer calls Set the Receive Mode to Manual See Choosing the Receive Mode on page 4 1 B amp G No A 7 APPENDIXA Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds A We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must re record the OGM to include it APPENDIXA A 8 Using extension telephones For U K only It may be that your premises are already wired with parallel extension telephones or you intend to add extension telephones to your line in addition to your machine While the simplest arrangement is straightforward parallel connection there are some reasons as to why this arrangement will
27. TRANSFER The machine is initially set to be connected with PSTN Public Switched Telephone Network lines However many offices use a central telephone system or Private Automatic Branch Exchange Your machine can be connected to most types of PBX The machine s recall feature supports timed break recall only TBR TBR will work with most PBX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when the Mute R key is pressed A You can program a Mute R key press as part of a number stored in a Speed Dial location When programming the Speed Dial number Menu Set 2 3 1 press Mute R first the screen displays then enter the telephone number If you do this you do not need to press Mute R each time before you dial using a Speed Dial location See Storing numbers for easy dialling on page 5 1 If you have not set the Phone Line Type setting to PBX you cannot use any Speed Dial numbers that have a Mute R key press as part of the number 2 3 GETTING STARTED General Setup Setting the Mode Timer The machine has four temporary mode keys on the control panel PhotoCapture Copy Fax and Scan You can change the number of seconds or minutes the machine takes after the last Copy Scan or PhotoCapture operation before it returns to Fax mode If you select Off the machine stays in the mode you used last Photo Capture Copy Fax Scan Press Menu Set 1 1 2 P
28. Type to your phone type See Setting the Phone Line Type on page 2 3 Sending Faxes The machine cannot send a Make sure that the Fax key is illuminated See How to enter Fax fax mode on page 3 1 Ask the other party to check that receiving machine has paper Print the Transmission Verification Report and check for an error See Printing reports on page 8 3 The machine cannot send Make sure that Real Time Transmission is set to Off See Real Time multiple pages from the Transmission on page 3 9 scanner glass Transmission Verification There is probably temporary noise or static on the line Try sending the Report says Result NG or fax again If you send a PC FAX message and get Result NG on the Result ERROR Transmission Verification Report your machine may be out of memory To gain extra memory you can turn off Remote Fax Options see Turning off Remote Fax Options on page 6 4 print fax messages in memory see Printing a fax from the memory on page 4 8 or cancel a Delayed Fax or Polling Job see Cancelling a waiting job on page 3 10 If the problem continues ask the telephone company to check your phone line If you frequently get transmission error with possible interference on the phone line try to change the menu setting of Compatibility to Basic See Compatibility on page 13 14 If you connect your machine to PBX or ISDN set the menu setting of Phone Line Type to your phone type See Settin
29. and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone phone Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only Fax Tel and TAD Msg Mgr mode Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Scan to Card You can scan a black and white or colour document into a Media Card Black and white images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format Search An electronic alphabetical listing of stored Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialling You must press the Search Speed Dial and the two digit code and Mono Start or Colour Start to start the dialling process Standard resolution 203 x 97 dpi It is used for regular size text and quickest transmission G 4 GLOSSARY Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution 392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can select certain options for each fax transmission and copy without changing the
30. and to the right of the cursor will be deleted 2 Enter a new number Press Menu Set 3 Follow the directions beginning at Step 4 in Storing Speed Dial numbers See page 5 1 QUICK DIAL NUMBERS AND DIALLING OPTIONS 5 2 Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys Search Speed Dial the two digit number and Mono Start First you ll need to store each fax number as a Speed Dial number Then you can combine them into a Group Each Group uses up a Speed Dial number You can have up to six Groups or you can assign up to 79 numbers to one large Group See Storing Speed Dial numbers on page 5 1 and Broadcasting Monochrome only on page 3 11 1 Press Menu Set 2 3 2 Set Quick Dial 2 Use the dial pad to enter the two digit Speed Dial number where Speed Dial you want to store the Group Press Menu Set For example press 07 and Menu Set 3 Use the dial pad to enter the Group number 1 to 6 Setup Group G01 Press Menu Set For example press 1 for Group 1 A The Group number must be between 1 and 6 4 To include Speed Dial numbers in the Group press them as follows GO1 05 09 For example for Speed Dial numbers 05 and 09 Press Search Speed Dial 05 Search Speed Dial 09 The LCD shows 05 09 5 Press Menu Set to accept the Speed Dial numbers for this Group 5 3 QUICK DIAL NUMBERS AND DIALLING OPTIONS 6
31. damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication orother EC Declaration of Conformity Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Industries Shen Zhen Ltd G02414 1 Bao Chang Li Bonded Transportation Industrial Park Bao Long Industrial Estate Longgang Shenzhen China Herewith declare that Products description Facsimile Machine Type Group 3 Model Name MFC 640CW is in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Standards applied Harmonized Safety EN60950 1 2001 EMC EN55022 1998 A1 2000 A2 2003 Class B EN55024 1998 A1 2001 A2 2003 EN61000 3 2 2000 EN61000 3 3 1995 A1 2001 Radio EN301 489 1 V1 4 1 EN301 489 17 V1 2 1 EN300 328 V1 6 1 Year in which CE marking was First affixed 2005 Issued by Brother Industries Ltd Date 7th September 2005 Place Nagoya Japan Signature Thash Serka Takashi Maeda Manager Quality Management Group Quality Management Dept Information amp Document Company Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance Ay WARNING There are high voltage Do not handle the plug with wet electrode
32. factory settings are shown in Bold APPENDIXB B 7 Main Menu 3 Copy 4 Color R ogooo8 Adjusts the amount Continued Adjust 00080 of Red in copies 00u00 gt 00000 goood 2 Green Adjusts the amount of Green in copies Adjusts the amount of Blue in copies 4 PhotoCapture 1 Print Normal Selects the print Quality Photo quality wW wW www w QAADQA AAD A 2 Paper amp Letter Glossy Selects the paper Size 10x15cm Glossy and print size 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet 10x15cm Inkjet aa a brightness SE Adjusts the contrast A The factory settings are shown in Bold B 8 APPENDIX B Main Menu 5 Color Enhance 4 PhotoCapture Continued Off Sharpness 00000m 000m0 00m00 o0m000 m0000 Color Density 00000 000m0 00m00 omooo moooo On Of 7 Borderless On Of B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi 2 B W File TIFF Type A The factory settings are shown in Bold 7 aa f 8 Scan to 1 Quality Card PDF 3 ColorFile PDF Type JPEG Menu Descriptions Selections On Adjusts the hue of the white areas Enhances the detail of the image A
33. faxes 6 Memory Automatically stores Receive any incoming faxes in its memory if it runs out of paper 4 Remote 7 Polling RX Standard Sets up your Secure machine to poll Timer another fax machine A The factory settings are shown in Bold B 4 APPENDIX B Main Menu Menu Descriptions Page Selections 2 Fax 2 Setup Send 1 Contrast Changes the Continued In Fax mode lightness or darkness only of faxes you send Standard Sets the default Fine resolution for Fine outgoing faxes 2 Fax Resolution Photo 3 Delayed Set the time of day in Fax 24 hour format that the delayed faxes will be sent 4 Batch TX On Combines delayed Off faxes to the same fax number at the same time of day into one transmission 5 Real Time Off You can send a fax TX On without using the Next Fax Only memory 6 Polled TX Standard Secure 7 0verseas On If you are having Mode Off difficulty sending faxes overseas set this to On 0 Scan Size Letter Adjust the scan area A4 of the scanner glass to the size of the document A The factory settings are shown in Bold Sets up the document on your machine to be retrieved by another fax machine APPENDIXB B 5 Main Menu Menu Descriptions Selections 2 Fax 3 Set 1 Speed Dial Stores Speed Dial Continued Quick Dial numbers so you can dial by pressing only a few keys and 2 Setup Sets up a Group Groups number for 4 Report 1 XMIT On Initial setup for Setting Repor
34. faxes will be received in real time and printed in colour Changing your PC Press Menu Set 2 5 1 2 Press aor v to select PC Fax Receive Press Menu Set 3 To change your PC press 1 aes 4 Press a or v to select your PC you want to receive Press Menu Set 5 Press a or v to select Backup DC hax Rede Nye Print On orBackup Print Off Press Menu Set 6 Press Stop Exit A Make sure that you run PC Fax Receiving See Running PC Fax receiving software on your PC in the Software Users Guide 6 3 REMOTE FAX OPTIONS MONOCHROME ONLY Turning off Remote Fax Options Press Menu Set 2 5 1 2 Press a or v to select of Press Menu Set A If you set the remote fax options to Of f and received faxes are left in your machine s memory further LCD messages appear after Step 3 See Changing Remote Fax Options 3 Press Stop Exit Changing Remote Fax Options If received faxes are left in your machine s memory when you change from PC Fax Receive to another remote fax option Fax Forward or Fax Storage the LCD will ask you the following message Erase All Doc 1 Yes 2 No Print All Fax 1 Yes 2 No E If you press 1 faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again E f you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged OR If received faxes are left in the
35. for the next copy Press Menu Selections Options Factory A A Settin Copy p g Options Vv Menu Set Vv Menu Set select select Enlarge Reduce 50 69 78 83 93 97 1003 104 142 186 198 2003 Custom 25 400 Paper Type Plain Inkjet Glossy Transparency Paper Size Letter Legal A4 A5 10 W x 15 H cm Page Layout Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P A in 1 L Poster 3 x 3 After you choose your settings by pressing Menu Set the LCD shows Set temporarily Press Mono Start or Colour Start if you re finished choosing settings OR Press a or v to select more settings 9 4 MAKING COPIES Increasing copy speed or quality You can select the copy quality The default setting is Normal Normal Recommended mode for ordinary printouts Good copy quality with adequate copy speed Fast Fast copy speed and lowest ink consumption Use FAST to save time document to be proof read large documents or many copies Use this mode to copy precise images such as photographs BEST uses the highest resolution and slowest speed Press Copy to illuminate it in green Load your document Use the dial pad to enter the number of copies you want up to 99 Press Copy Options and a or v to select Quality Press a or v to choose the copy quality Fast Normal or Best Press Menu Set 6 Press Mono Start or Colour Start MBH G NS MAKING COPIES 9 5 En
36. g m Up to 0 28 mm Up to 64 Ib Up to 0 01 Up to 120 g m Up to 0 15 mm Up to 32 Ib Up to 0 006 Up to 200 g m Up to 0 23 mm Up to 53 Ib Up to 0 01 Envelopes 75 to 95 g m Up to 0 52 mm 10 20 to 25 Ib Up to 0 02 hacia LI ann 2 Up to 50 sheets for Legal size paper 80 g m Up to 100 sheets of 80 g m Paper capacity of the output paper tray Up to 25 sheets of 80 g m A4 No of sheets 100 Paper Type Cut Paper Index Card Output Paper Tray a Transparencies or glossy paper must be picked up from the output paper tray one page at atime to avoid smudging Legal paper cannot be stacked on the output paper tray INTRODUCTION 1 12 Printable area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes Cut Sheet Paper Envelopes in T f unprintable area Cut Sheet 3mm 3mm 3mm 3mm 0 mm 0 mm 0 mm 0 mm 1 When you set the Borderless feature to On Printable area depends on the Printer driver settings The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using 1 13 INTRODUCTION How to load paper envelopes and post cards To load paper or other media Pullthe paper tray completely out of the machine and remove the output paper tray Output Paper Tray Paper Support Flap
37. have been erased from the memory 97 Check the receiving status You can check whether your machine has 4 Document received any fax or voice messages If yes you will hear one long beep If no you will hear three short beeps 98 Change the Receive Mode If you hear one long beep your change has Wun Pressing 9 0 will allow you to exit Remote Retrieval Wait for the long beep then replace the handset REMOTE FAX OPTIONS MONOCHROME ONLY 6 8 Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a machine 7 Dial your machine 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 Assoonas you hear two short beeps use the dial pad to press 9 6 2 4 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by up to 20 digits A You cannot use and as dial numbers However press if you want to store a pause 5 Hang up after you hear your machine beep Your machine will call the other machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone 7 Dial your fax number 2 When your machine answers immediately enter your Remote
38. it without erasing the jobs from memory A If you select Every 50 Faxes the machine will print the Journal when the machine has stored 50 jobs PRINTING REPORTS 8 2 Printing reports Following reports are available 1 XMIT Verify 2 Help List 3 Quick Dial 4 Fax Journal 5 User Settings 6 Network Config How to print a report Press Menu Set 6 Prints a Transmission Verification Report for your last transmission Prints the Help List so you can see at a glance how to quickly program your machine Lists names and numbers stored in the Speed Dial memory in numerical order Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive Lists your settings Lists your Network settings 2 Press a or v to select the report you want Press Menu Set OR Enter the number of the report you want to print For example press 2 to print the Help List 3 Press Mono Start 8 3 PRINTING REPORTS i Making copies Using the machine as a copier You can use your machine as a copier making up to 99 copies at a time Enter Copy mode Before making copies make sure that Copy is illuminated in green If it is not press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the machine stays in Copy mode See Setting the Mode Timer on page 2 4 Copy Coby 7 m gt a Copy Ratio Quality No o
39. know the image number Print the Index first See Printing the Index Thumbnails on page 10 5 2 Make sure you have inserted the media card Press PhotoCapture 3 Press a or v to choose Print Images Press Menu Set A If your media card contains valid DPOF information the LCD shows DPOF Print Yes please go to DPOF printing on page 10 8 4 Use the dial pad to enter the image Enter Image No number that you want to print from Nord the Index page Thumbnails Press Menu Set Repeat this step until you have entered all the image numbers that you want to print A You can enter all the numbers at one time by using the key for a comma or the key for hyphen For example Enter 1 3 6 to print images No 1 No 3 and No 6 Enter 1 5 to print images No 1 to No 5 5 After you have selected all the image numbers press Menu Set again and go to Step 6 OR If you have finished choosing settings press Colour Start WALK UP PHOTOCAPTURE CENTER 10 6 Paper Type amp Paper Size 6 Press a or v to select the type of paper you are using Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or 10x15cm Inkjet Press Menu Set If you selected Letter or A4 go to Step 7 If you selected another size go to Step 8 OR If you have finished choosing settings press Colour Start Print Size if you selected Letter or A4 press a or w to select the pr
40. not be lost Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Speed Dial the two digit number and Mono Start or Colour Start The machine can store 80 Speed Dial numbers 1 Press Menu Set 2 3 1 2 Use the dial pad to enter a two digit Speed Dial location number 01 80 For example press 05 Press Menu Set 3 Enter the phone or fax number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page B 14 to help you enter letters OR Press Menu Set to store the number without a name 5 Goto Step 2 to store another Speed Dial number OR Press Stop Exit 5 1 QUICK DIAL NUMBERS AND DIALLING OPTIONS Changing Speed Dial numbers If you try to store a Speed Dial number where a number has already been stored the LCD will show the name that has been stored there or number and will ask you to do one of the following Press 1 to change the stored 05 Mike number 1 Change 2 Exit OR Press 2 to exit without making a change How to change the stored number or name E If you want to change a character use lt or gt to position the cursor under the character you want to change and then type over it E If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above
41. on the same line You cannot use the telephone company s Voice Mail in this mode Use this mode if you do not receive many fax messages have an external TAD connected to the machine use BT Call Sign or if you are using a computer modem on the same phone line If you answer and hear fax tones wait until the machine takes over the call then hang up See Fax Detect on page 4 6 Use this mode to record voice messages in the machine s memory For details see TAD mode on page 7 1 SETUP RECEIVE 4 1 To select or change your Receive Mode If itis not illuminated in green press amp Fax SS A 3 Press a or v to select Fax Only 1 Receive Mode Fax Tel or Manual Press Menu Set 4 Press Stop Exit Current Receive Mode Fax Fax Only F T Fax Tel Mn1 Manual TAD Msg Mgr aly If the TAD Mode is On it overrides ON your Receive Mode setting The JIN screen shows TAD Msg Mgr Press and hold until it lights If the TAD Mode is Off the Receive Mode returns to your own setting See TAD Telephone Answering OFF Device on page 7 1 4 2 SETUP RECEIVE Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only Fax Tel and TAD Msg Mgr modes If you have extension phones on the same line as the machine or subscribe to the telephone company s BT Call Sign service keep the Ring Delay setting of 4 See Fax Detect on page 4 6 and
42. press Erase this Msg Erase immediately after the two short beeps or while the message is playing 3 Press 1 to erase the message OR Press 2 to cancel 4 Press Stop Exit To erase messages all at once Saige 2 Press a or v to select erasing all ee eee voice messages Erase All Voice all document messages Erase All Doc or all voice and fax messages Erase All Msg Press Menu Set 3 Press 1 to erase Press 2 to cancel 4 Press Stop Exit TAD TELEPHONE ANSWERING DEVICE 7 5 Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long You can change this setting to 60 120 or 180 seconds Press Menu Set 2 7 2 2 Press a or v to select the maximum time setting for incoming messages 30 60 120 or 180 seconds Press Menu Set 3 Press Stop Exit Setting Toll Saver See Setting Toll Saver TAD mode on page 4 4 ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Of When you turn the monitor Of you will not hear messages as they come in Press Menu Set 2 7 3 2 Usea orv to select Off Or On Press Menu Set 3 Press Stop Exit 7 6 TAD TELEPHONE ANSWERING DEVICE Recording a conversation If you are using the handset you can record a telephone conversation by pressing Play Record during the conversation Your recording can be as long as the Incoming Message Maximum Time Th
43. some dense lines The printouts are wrinkled The machine cannot perform 2 in 1 or 4 in 1 printing Print speed is too slow Colour Enhancement is not working properly The machine feeds multiple pages Printed pages are not stacked neatly The machine does not print from Paint Brush The machine does not print from Adobe Illustrator Make sure the paper is not too thick or not curled See About paper on page 1 9 Make sure you are using the proper types of paper See About paper on page 1 9 Don t handle the paper until the ink is dry Make sure the Printer Platen is not dirty with ink See Cleaning the machine printer platen on page 13 24 Make sure you are using the paper support flap See How to load paper envelopes and post cards on page 1 14 Check Reverse Order in the Basic tab of the printer driver In the printer driver Basic tab click the Settings and uncheck the Bi Directional Printing Check that the paper size setting in the application and in the printer driver are the same Changing the printer driver setting may improve the print speed Highest resolution needs longer data processing transfer and printing time Try the other settings of quality in the printer driver Basic tab Also click the Settings tab and make sure you uncheck the Colour Enhancement Borderless printing is slower than normal printing If you want to print more quickl
44. to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel To cancel another job go to Step 2 OR Press 2 to exit without cancelling 4 Press Stop Exit SETUP SEND 3 10 Advanced sending operations Broadcasting Monochrome only Broadcasting is when the same fax message Is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast Press Menu Set between each of the numbers Use Search Speed Dial to help you choose the numbers easily To set up Group dial numbers see Setting up Groups for Broadcasting on page 5 3 After the broadcast is finished a Broadcast Report will be printed to let you know the results If it is not illuminated in green press Fax 2 Load your document 3 Enter a number using Speed Dial a Group number Search or manual dialling using the dial pad Example Group number 4 When the LCD displays the fax number or name of the other party press Menu Set You will be asked to enter the next number Enter the next number Example Speed Dial number When the LCD displays the fax number or name of the other party press Menu Set After you have entered all the fax numbers go to Step 8 to start the broadcast Press Mono Start O N O Of 3 11 SETUP SEND A E If you did not use up any of the numbers for Groups access codes or cred
45. washing machine ina wet basement or near a swimming pool 2 Avoid using this product during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use this product to report a gas leak in the vicinity of the leak SAVE THESE INSTRUCTIONS Choosing a location Place your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a telephone socket and a standard grounded electrical socket Choose a location where the temperature remains between 10 and 35 C Caution Avoid placing your machine in a high traffic area Avoid placing your machine on the carpet Do not place near heaters air conditioners water chemicals or refrigerators mM Do not expose the machine to direct sunlight excessive heat moisture or dust mM Do not connect your machine to electrical sockets controlled by wall switches or automatic timers E Disruption of power can wipe out information in the machine s memory mM Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply mM Avoid interference sources such as speakers or the base units of cordless phones Quick Reference Guide Sending faxes Automatic Transmission If it is not illuminated in green press Fax 2 Load your document 3 Enter the fax number using Speed Dial Search or the dial pad
46. you hear the dialling ringing and fax receiving tones while sending a fax 1 2 3 4 5 6 If it is not illuminated in green press Fax Load your document Pick up the handset of the machine and listen for a dial tone OR Press Speaker Phone and listen for a dial tone Dial the fax number you want to call When you hear the fax tone press Mono Start or Colour Start If you picked up the handset replace it Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Aa OG NO Ask the other party to wait for fax tones beeps and then to press Start or Send key before hanging up If it is not illuminated in green press Fax Load your document Press Mono Start or Colour Start SETUP SEND Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings contrast resolution overseas mode delayed fax timer polling transmission or real time transmission If itis not illuminated in green press Fax After each setting is accepted the LCD will ask if you want to enter more settings 2 Press 1 to select more settings The Next LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and go to the next step Contrast If your document is very light or very dark you may want to change the contrast
47. 3 Press Stop Exit MAKING COPIES 9 13 Adjusting colour saturation Colour saturation can only be changed through the default settings Press Menu Set 3 4 2 Press a or v to select Red Green Or Blue Press Menu Set 3 Press a to increase the colour saturation OR Press w to decrease the colour saturation Press Menu Set 4 Return to Step 2 to select the next colour OR Press Stop Exit 9 14 MAKING COPIES Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with relevant authorities as to any particular questionable documents The following are examples of documents which should not be copied Money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers Passports Postage Stamps cancelled or uncancelled Immigration Papers Welfare documents Cheques or Drafts drawn by Governmental Agencies Identification Documents badges or insignias Licences and Certificates of Title to motor vehicles Copyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works MAKING COPIES 9 15 Walk
48. 4 3 Press a to make a lighter print OR Press w to make a darker print Press Menu Set Press Stop Exit 10 9 WALK UP PHOTOCAPTURE CENTER Adjusting contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid Press Menu Set 4 4 2 Press a to increase the contrast OR Press w to decrease the contrast Press Menu Set 3 Press Stop Exit Colour enhancement You can turn on the colour enhancement feature to print more vivid images Printing time will be slower Press Menu Set 4 5 2 Press a or v to select On Press Menu Set OR Select of f and press Menu Set then go to Step 5 A If you select On you can customize the White Balance Sharpness or Colour Density 3 Press aor v to select 1 White Balance 2 Sharpness or 3 Color Density Press Menu Set 4 Press aor v to adjust the degree of the setting Press Menu Set 5 Press Stop Exit WALK UP PHOTOCAPTURE CENTER 10 10 E White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other colour By using this adjustment you can correct this effect and bring the white areas back to pure white m Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in
49. 4 line mm Black 147 mm to 216 mm 147 mm to 356 mm Max 216 mm Max 297 mm 80 stations 130 stations 3 times at 5 minute intervals 0 1 2 3 or 4 rings Public switched telephone network and PBX Up to 480 1 400 pages Up to 480 400 pages 1 Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 2 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice S 5 SPECIFICATIONS Scanner Colour Black Colour Black TWAIN Compliant Yes Windows 98 98SE Me 2000 Professional XP Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP Colour Depth 36 bit colour processing Input 24 bit colour processing Output Resolution Up to 19200 x 19200 dpi interpolated Up to 600 x 2400 dpi optical Scanning Speed Colour up to 5 93 sec Black up to 3 76 sec A4 size in 100 x 100 dpi Document Size ADF Width 147 mm to 216 mm ADF Height 147 mm to 356 mm Scanner Glass Width Max 216mm Scanner Glass Height Max 297 mm Scanning Width 210 mm Gray Scale 256 levels SPECIFICATIONS S 6 Printer Printer Driver Resolution Print Speed Printing Width Disk Based Fonts Borderless S 7 SPECIFICATIONS Windows 98 98SE Me
50. CD or when you hear chirps through the handset of an extension phone connected to another phone socket just replace the handset and your machine will do the rest Selecting Semi lets the machine receive the fax only if you ve answered it at the machine py E A G No If this feature is set to On but your machine does not connect a fax call when you lift an extension or external phone handset press the Fax Receive Code 51 If you send faxes from a computer on the same phone line and the machine intercepts them set Fax Detect to Off Selecting of means you ll have to activate the machine yourself by pressing Mono Start or Colour Start on the machine OR Press 51 on the external or extension phone if you are not at your machine See Operation from extension telephones on page A 2 If it is not illuminated in green press amp 3 Fax Press Menu Set 2 1 3 Use a or v to Select On Semi or Off Press Menu Set Press Stop Exit 4 6 SETUP RECEIVE Printing a reduced incoming fax Auto Reduction If you choose On the machine automatically reduces an incoming fax to fit on one page of A4 Letter or Legal size paper The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting Menu Set 1 3 1 2 3 4 If it is not illuminated in green press Fax Press Menu Set 2 1 5 Setup Roce ae Use a or v to select On or Off Press Menu Set
51. Dial your fax number from a telephone or another fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by The machine signals if it has received messages 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Fax amp Voice messages No beeps No messages The machine gives two short beeps to tell you to enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command Press 9 0 to reset the machine when you ve finished Hang up If your machine is set to Manual mode and you want to use the remote retrieval features you can access your machine by waiting about 2 minutes after it starts ringing and then entering the Remote Access Code within 30 seconds REMOTE FAX OPTIONS MONOCHROME ONLY 6 6 Remote commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command 91 Playing Voice Messages After one long beep the machine plays the ICM 1 Repeat Press 1 while listening to an ICM to repeat it or If you press 1 before a message you will hear Skip Backward the previous message 2 Skip Forward While playing the ICM you can skip to the next me
52. ECUON tix 22 tszeatuaecatopeuetcoeveasecreeseeseeoieestosce 12 1 International Eneray Star Compliance Statement ccccceececseeeeeseeeeeeeees 12 1 EU Directive 2002 96 EC and EN50419 12 2 Important safety INStrUCTIONS ccceceeeeceeeeeeeeeee ees 12 2 Trademarks cccceeccececeeeceecceeeeseeeeueeseeeseeesseeeaeeeees 12 4 i Troubleshooting and routine maintenance c0000 13 1 Troubleshooting ss snsennonnneennernnenrssnnsrnrernernnnnrreeneesrnne 13 1 Emor MIC SSO Ce iesen ea S 13 1 Document JAIMS ccccccceecceccceeeceeeceeeeseeeseesseeesanees 13 5 Document is jammed in the top of the ADF unit 13 5 Document is jammed inside the ADF unit 13 5 Printer JAM or paper jam cccccccseeceeeeceeeeeeeeeeeeees 13 6 Paper is jammed inside the paper tray 13 6 Paper is jammed inside the machine 13 7 If you are having difficulty with your machine 13 9 Setting Dial Tone detection cccccceceseceeeeeeeeees 13 14 Como AUDI eee ee ee ener N 13 14 How to improve print Quality c ccccsseccseeeseeeeeeeeees 13 15 Cleaning the print N d c ccccccsseeeeesseeeseeeeeeens 13 15 Checking the print Quality cccsscceesseeeeeeeeeeees 13 16 Checking the printing alignment cccseeeeee 13 18 Checking the ink VOIUME cccsseeeecseeeeeeeeeeeseeeeessee
53. IOqUIN SUIPIBMIO XLA 19UA ssoid JAO oainjeayj UAIN 07 vay G 6 SSOg Bunjes buipsemio4 Xey auey dos 0 6 SSOIg dooq oy Jayje yeods uoy pue Z Z ssoid asessay MIU PION dos 0 6 SSoIg dooq oy Jaye yeods uo p g ssoid IZESSIIN GV MoU p 1090y Z 4 ssoid asessay L A APid L ssoid adessoyl CV Ae 27 vays p 6 SSA obessayy buiobjno p109 y eld WdY OSLIS jou IM wWoysXs oy pue podvyd usaq 194 JOU DALY sosessour ye sdoaq 9014 A NOA JJ E 6 ssd s ess W 210A Ily oSseig cs cs cscs r cs cs cso l lX ccs cs cso ccs cs cscs cs cscs cs cs sc sacs coo coer ccs ccs cscs cs cso cso ccs cs csc sess ese see et 6 ssoid sasessou ay Fured doys Z ssoid sasessoul xou 0 drys L ssoid asessour V ywaday 07 vay L 6 SSOIg sobessoal 8910 0 Ud SIq SPUBWIWIOD 3jow y UXZ dojs ssoig Y yOS ua ssd posuvyo oq jouuLo OUT 866 0 000 Woz Joquinu PISIp sery e JOU Z Z G Z JeSmuayy ssd y apoy ssoo0y a1owey Hbulbueyug If you plan to retrieve voice or fax messages while away from your machine carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures Simply cut out the card and fold it to fit in your wallet or organizer Keeping it handy will help you derive the full benefit of your machine s F
54. Menu Set 2 5 1 before you turn Memory Security On then Fax Forwarding and Remote Retrieval will continue to work A To print the faxes in memory turn Memory Security Off A You cannot turn on Memory Security if PC Fax Receive is on See Turning off Remote Fax Options on page 6 4 3 15 SETUP SEND Setting up the password A E If you have already set the password you will not need to set it again E If you forget the password please contact your Brother dealer or Brother for assistance Press Menu Set 2 0 1 Enter a 4 digit number for the password Press Menu Set If the LCD shows Verify re enter the password Press Menu Set 4 Press Stop Exit Go No Changing the Memory Security password Press Menu Set 2 0 1 2 Press a or vto select Set Password Press Menu Set 3 Entera 4 digit number for the current password Press Menu Set 4 Entera 4 digit number for a new password Press Menu Set 5 Ifthe LCD shows veri fy re enter the password Press Menu Set 6 Press Stop Exit Turning Memory Security on Press Menu Set 2 0 1 2 Press a or v to select Set Security Press Menu Set 3 Enter the registered 4 digit password Press Menu Set The machine goes offline and the LCD shows Secure Mode SETUP SEND 3 16 Turning Memory Security off Press Menu Set 2 Enter the registered 4 digit password Press Menu Set Memory Security is automatically turned off A If you enter the wrong Pass
55. Message ccseseeeeeees 7 2 Listening to Outgoing Message OGM 7 2 Erasing Outgoing Message OGM cccseeeee 7 3 Activating TAD MOde ccsccceseeeeceeeeseeeeseeeeseneesees 7 3 Message INCICALOL cccccceeeeeceeeeeeeeeseeeeesaneeneneesees 7 3 Playing VOICE MESSAGES ccccceeeeceeeeteeeeeseeeeseeeeeees 7 4 Printing a fax message ccseceeeeeeeeeeeeeeeeeseeeeseneeeees 7 4 Erasing INCOMING MESSAQES ccceeceeseeeeeeeeeseeeeeees 7 5 To erase voice messages individually 000 7 5 To erase messages all at ONCE ccceceeeeeeeeees 7 5 Setting Maximum Time for incoming messages 7 6 Setting Toll Saver cceecceccssseseeeeeeeeeeeseeeseeeessaaeeees 7 6 ICM Recording MOnitor cccccssceecsseeeceeseeeeeneeeenees 7 6 Recording a conversation ccceececeeceeeeeeeeeeeeeeeesaees 7 7 Record Fax Tel Outgoing Announcement FT OGM cssasrenstiessavetieutaaketssinnasntresemuasneaniueeetindionceds 7 7 Printing TODOS ssori 8 1 Fax settings and activity aesnnenneennennenenernrenrrerrnerreeennne 8 1 Customizing the Transmission Verification Report 8 1 Setting the Journal Period cccceecceeeeseeseeeeseeeeees 8 2 Printing reports ccceeeccseeeceeeeeeeeeeeeeeeseeeeeseeeeseneesees 8 3 How to print a report cceccccececeeeceeeeseeeseeeseeeenees 8 3 Making CODICS sssrini 9 1 Using the mach
56. OUACEEO B 14 APPENDIX B Glossary ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of the machine or pressing Speaker Phone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission Monochrome faxes only As a cost saving feature all delayed faxes to the same fax number will be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods
57. Operation from extension telephones on page A 2 If itis not illuminated in green press amp Fax Press Menu Set 2 1 1 3 Press a or v to select Ring Delay Press Menu Set oad vane 4 Press a or v to select how many times the line rings before the machine answers 00 04 UK only 01 04 Ireland only Press Menu Set If you select 00 the line won t ring at all 5 Press Stop Exit A Toll Saver must be Of to use the Ring Delay setting See Setting Toll Saver TAD mode on page 4 4 SETUP RECEIVE 4 3 Setting Toll Saver TAD mode When you set the toll saver feature the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages This way when you call the machine for remote retrieval and let it ring three times you know you have no messages and can hang up to avoid a toll charge A m When Toll Saver is On it overrides your Ring Delay setting See Setting the Ring Delay on page 4 3 E The Toll Saver feature is available only when the TAD is set to On E If you are using BT Call Sign do NOT use the Toll Saver feature If it is not illuminated in green press amp Z Fax Press Menu Set 2 1 1 Press a or v to select Toll Saver Press Menu Set Toll Saver Press a or v to select On or Of Press Menu Set Press Stop Exit QO A G No 4 4 SETUP RECEIVE Setting the F T Ring Time Fax Tel mode only If yo
58. Options and a or v to select Stack Sort Press Menu Set 5 Press a or v to select Sort Press Menu Set 6 Press Mono Start or Colour Start MAKING COPIES 9 9 Making N in 1 copies or a poster Page Layout You can reduce the number of pages for copies by using the N in 1 copy feature This allows you to copy two or four pages onto one page allowing you to save paper It is also possible to create a poster When you use the Poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass m Please make sure Paper Size is set to A4 or Letter mM You can use N in 1 copy feature with 100 copy size only E P means Portrait and L means Landscape Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and a or v to select Page Layout Press Menu Set 5 Press aor vwtoselect2 in 1 P 2 in 1 D 4 in 1 P 4 in 1 L or Poster 3 x 3 Press Menu Set 6 Press Mono Start or Colour Start to scan the document if you are making a poster or placed the document in the ADF the machine scans the page and starts printing 9 10 MAKING COPIES If you are using the scanner glass 8 After the machine scans the page Next Page Press 1 to scan the next page 9 Put the next document on the Set Next Page scanner g
59. Speaker Phone speak clearly toward the microphone 4 To hang up replace the handset OR Press Speaker Phone 5 7 QUICK DIAL NUMBERS AND DIALLING OPTIONS Answering calls with the Speaker Phone When the machine rings instead of lifting the handset press Speaker Phone Speak clearly toward the microphone To end the call press Speaker Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset Mute Press Mute R to put a call on Hold 2 Youcan replace the handset without disconnecting the call Pick up the machine handset or press Speaker Phone to release the call from Hold Picking up an extension handset will not release the call from Hold QUICK DIAL NUMBERS AND DIALLING OPTIONS 5 8 Remote Fax Options Monochrome only Setting up Fax Forwarding When you select Fax Forward your machine stores the received fax in the memory The machine will then dial the fax number you ve programmed and forward the fax message Press Menu Set 2 5 1 2 Press aor vto select Fax Forward Press Menu Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press aor v to select Backup pas Porat Print OnorBackup Print OEff Press Menu Set A E Ifyou select Backup Print On the machine will also print th
60. The number you dialled does not Verify the number and try again Response Busy answer or is busy Not Registered Out of Memory Wrong Paper Size You tried to access a Speed Dial number that is not programmed The machine s memory is full Paper is jammed in the machine Paper is not the correct size Set up the Speed Dial number See Storing Speed Dial numbers on page 5 1 Fax sending or copy operation in process Press Stop Exit and wait until the other Operations in progress finish and then try again OR Clear the data in the memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 6 2 OR Print the faxes that are in the memory See Printing a fax from the memory on page 4 8 Printing operation in process Reduce print resolution See Paper is jammed inside the paper tray on page 13 6 or Paper is jammed inside the machine on page 13 7 Reload the correct size of paper Letter Legal or A4 and then press Mono Start or Colour Start TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 3 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Unable to The machine has a mechanical Open the scanner cover and remove any Change problem foreign obstacles from inside the machine If OR the error message continues disconnect the Unable A foreign obstacle such as a clip machine from the power for several minutes Clean or ripped paper is in the machine
61. Up PhotoCapture Center Introduction Even if your machine is not connected to your computer you can print photos directly from your digital camera media Your Brother machine includes five media drives slots for use with popular digital camera media CompactFlash SmartMedia Memory Stick Memory Stick Pro SecureDigital SD Card MultiMediaCard and xD Picture Card CompactFlash SmartMedia Memory Stick Type I only Memory Stick Pro SecureDigital xD Picture Card MultiMediaCard The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing A E miniSD can be used with miniSD adapter E Memory Stick Duo can be used with Memory Stick Duo adapter E Memory Stick Pro Duo can be used with Memory Stick Pro Duo adapter m Adapters are not included with the machine Contact a third party supplier for adapters 10 1 WALK UP PHOTOCAPTURE CENTER PhotoCapture Center requirements Your machine is designed to be compatible with modem digital camera image files and media cards however please read the points below to avoid errors E The DPOF file on the media card must be in a valid format See DPOF printing on page 10 8 E The image file extension must be JPG Other image file extensions JPEG TIF GIF and so on will not be recognized E Walk up PhotoCapture Center printing must be perfor
62. Use the dial pad and the chart on page B 14 to enter a name for the Group Press Menu Set For example tyoe NEW CLIENTS Press Stop Exit A You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Printing reports on page 8 3 QUICK DIAL NUMBERS AND DIALLING OPTIONS 5 4 Dialling options A For information on how to dial see How to dial on page 3 1 Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes or long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialling using the dial pad See Storing Speed Dial numbers on page 5 1 For example perhaps you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Mono Start or Colour Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the number to 555 7001 you could press Search Speed Dial 03 and then press 7001 using the dialling pad A If you must wait for anothe
63. VOIUMG ccccseeceeeeeeeeeeee ees 2 7 Turning on Automatic Daylight Savings Time 2 8 Setting the LCD Contrast cccccceccccsseeeeeeeeeeseeeees 2 8 DOCU CNG e a vonarecnacuiueweneneueese sae 3 1 How to enter Fax MOE cccceceseseeeeseeseeeeenseeeneeeeneeeens 3 1 FOW tO dial se csceiscishasesistiadenioncebiatecoceotectincaweuseaneaaecemaiolenencanieneeciexe 3 1 Mandak Maln eese n gucaaneastaentvereteweesttess 3 1 Speed Dialling cccccsssseeccceesseeeeeeeeeeeeeseeeeecsseseeees 3 2 SS CAIGM E EE EEE E A saqaeseees 3 2 Fax TA GI acs eter ectnaccaudpcay pce aeesaeeeasatoenseneuetoessatnereaencctdaees 3 2 FOW tO FAX cessionis rE x ceinenicaxetiebeadmetoaneuaeess 3 3 Colour fax transmission ccccccceceeceeeceeeeeeeeeeesaaeees 3 3 Faxing irom the ADP sncessdaccsvncesnedeszcedsientaxtennesurseieiestens 3 3 Faxing from the scanner QIaSS ccceeeeeeeeeeeeeeee ees 3 4 Automatic tra nSMISSION ccccccseeeeseeeeeeeeeeseeeeseeeens 3 5 Manual tranSmMiSSiOn cccccccseccsseeceeeeseeeseeeseeeeaees 3 5 Sending a fax at the end of a conversation 3 5 Basic sending OPerAaliONS cccessecesssereneseeesenserseeanerens 3 6 Sending faxes using multiple settingS c cce 3 6 COMMAS li errero a a rE EEEa EESAN 3 6 Fax Resolution cses2esseresecetceesteanentveterscedcunsnueedienestnessates 3 7 Dual Access Monochrome Only ccccseeeeee
64. aees 5 5 Access codes and credit card numberts 0008 5 5 PAS E E E E 5 6 TONG Or PUISE sassen 5 6 Telephone voice OperatiON cccccccceeceeceeeeseeeeseeeeeees 5 7 FONTA ee sate ete siease sie saceceeaebatsasessersceseo snes 5 7 Making a telephone Call ccccseeeeseeeeseeeeeeeeeesaeeees 5 7 Answering calls with the Speaker Phone 0 5 8 ICS S E E 5 8 Remote Fax Options Monochrome only 000000 6 1 Setting up Fax Forwarding ccccsseseeeeeeeeseeeeeeeeeeees 6 1 Setting Fax StOrage ccccccssecccccsssseeeeeeeeeeeesseeeeeeeeas 6 2 Setting PC Fax Receive ccccccseececeeeeeeeeeeeeeaeeeees 6 2 Changing your PC cccccccsseeeeeeeeeseeesaesseeesseaeeeess 6 3 Turning off Remote Fax Options eeeeeeeees 6 4 Changing Remote Fax Options cece 6 4 XIV Setting your Remote Access Code 6 5 Remote Retrieval cccccsccssseccsseeesseeesseeesseeeseseeseseeenaess 6 6 Using your Remote Access Code cccsseeeeeeeeees 6 6 Remote COMMANGG ccccccseseeeeeeeeeeeeeseeeeseeeeneeeesees 6 7 Retrieving fax messages ccccceeceeceeeeeeneeseneeseeeeeees 6 9 Changing your Fax Forwarding numbet 0008 6 9 TAD Telephone Answering Device cssesesseeeeeeeees 7 1 TAD MOOG eare E 7 1 Setting up the TAD ccccccsseeceeceeeeeeeeeeeeeeeeesaaeeees 7 1 Recording TAD Outgoing
65. all E E N EE A S 1 PANEME Paa a e eaeEe S 2 OI E EE A A EE A veedennctenaceetees S 3 PhotoCapture Center essscesecieereiserrrerrrerererrerrresrn S 4 FIN A E E P AE E E A EE E S 5 Ee E E E E E E E E EET S 6 AIE E E E S 7 Men CS anae E S 8 Computer requirements cccccceeseececeeeeceeeeseeeeseeeeeauees S 9 Consumable ItOMS ccccceeeeeseeeeceseeeceeeesaeeseeeeseeeeeees S 10 Network LAN ccccecceceeeeceeeeseeeeceeeeeeeeeeseeeeseeeeseeeees S 11 Lae E E E A E E E A E E l 1 Remote Retrieval Access card sssssnssnnsnnnnnnnnnnnnnnnnnnnnnnnn R 1 xvii f Introduction Using this Guide Thank you for buying a Brother Multi Function Center MFC Your machine is simple to use with LCD screen instructions to guide you through programming it You can make the most of your machine by reading through this Guide Finding information All the chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide Symbols used in this Guide Throughout this Guide you will see special symbols alerting you to important warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Bold Bold typeface identifies specific keys on the machine control panel Italics Italicized t
66. all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incoming calls should initially be regarded as telephone calls 3 Make sure the Phone Line Type is set to PBX See Setting the Phone Line Type on page 2 3 Custom features on your phone line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your machine See Custom features on a single line on page 13 12 A 11 APPENDIX A Appendix B On screen programming Your machine is designed to be easy to use with LCD on screen programming using the navigation keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can probably program your machine without the User s Guide if you use the Menu table that begins on page B 3 These pages will help you understand the menu selections and options that are found in the machine s programs A You can program your machine by pressing Menu Set followed by the menu numbers For example to set Fax Resolutio
67. ammed follow the steps below Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed 2 Open the ADF cover 3 Pull the jammed document out to the right or left 4 Close the ADF cover Press Stop Exit A To avoid future document jams close the ADF cover properly by pushing it gently in the center Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed document out to the left 4 Close the document cover l Press Stop Exit TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 5 Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine Open and close the scanner cover to clear the error Paper is jammed inside the paper tray Pullthe paper tray out of the machine Paper Tray Jammed paper 13 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is jammed inside the machine Remove the Jam Clear Cover Pull the jammed paper out of the machine Jam Clear Cover 2 Re insert the Jam Clear Cover 3 if you can not pull out the jammed paper lift the scanner cover from the right hand side of the machine until it locks securely into the open position 4 Remove the jammed paper Scanner Cover A If the paper is jammed underneath the print head disconnect the machine from the power source so you can move the print head to take out the paper
68. answer before you press Mono Start or Colour Start to begin transmission Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft OmniPage software application converts an image of text to text you can edit Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Pause Allows you to place a 3 5 second delay in the dialling sequence stored on Speed Dial numbers Press Redial Pause as many times as needed for longer pauses PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing or to scan documents to a media card GLOSSARY G 3 Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialling on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code that allows you to call
69. ax Forwarding and Remote Retrieval features Remote Retrieval Access card R 1 REMOTE RETRIEVAL ACCESS CARD Check Receiving Status Press 9 7 then for Fax messages press 1 Voice messages press 2 1 long beep Received message 3 short beeps No messages Change Receive Mode then for TAD press 1 Fax Tel press 2 Fax Only press 3 Exit Remote Retrieval Press98 Press 9 0 is ey es ey OE a oe ON ES yt aE ER se OS a i SY ee TAD Telephone Answering Device REMOTE RETRIEVAL Access CARD Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by 3 Your fax machine signals the kinds of messages it received 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Voice and Fax messages No beeps No messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the fax machine when you finish 6 Hang up R 2 orother Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries UK IRE GEN
70. cause unsatisfactory service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally Fax receive code may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration see fig 2 on next page In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure 1 on the next page and the recommended master slave configuration is shown in figure 2 This new connection configuration can be arranged by contacting BT Kingston upon Hull Telecommunications your PABX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated ona normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line c
71. cceeceeseeeeeeeeeeees 4 1 To select or change your Receive Mode 4 2 Setting the Ring Delay ccccccccccssseseeeeeeeeeeeeeeeees 4 3 Setting Toll Saver TAD mode ccccsseeeeeeeeeeees 4 4 Setting the F T Ring Time Fax Tel mode onlly 4 5 Setting the Fax Tel Announcement 0ccceeeees 4 5 Fax CUS CL acs cess sais ented nosed sea se aeeeseseeeeesseesees 4 6 Printing a reduced incoming fax Auto Reduction ceccceeeeeceeeeceeeeseeeeeseeeesaeeees 4 7 Receiving a fax at the end of a conversation 4 7 Printing a fax from the Memory sssesssesssseeeserrnerrreeen 4 8 Reception into memory Monochrome only cccceeeceeeeeeeceeeeeeeseeeeeeseeeeees 4 8 F OMIA A E T 4 9 Sec re PolNg easecreini a 4 9 Setup for Polling Receive Standard 00 4 9 Setup for Polling Receive with Secure Code 4 10 Setup Delayed Polling Receive ccceeeeees 4 10 Sequential PollinG ccccssesceeeesseeeeseeeseeeeesenees 4 11 Quick Dial numbers and dialling Options c0eee 5 1 Storing numbers for easy dialling ccccsseeeeeeeeeeneeees 5 1 Storing Speed Dial numbers cccseeeeeeeeeeeeeeeees 5 1 Changing Speed Dial numbers cceeeeeeeeeeeees 5 2 Setting up Groups for Broadcasting c cccee 5 3 Dialling Options cccccccceceeseeeeeeeeeseeeeseeeeseaeeseeeeseeeeea
72. ceiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on the CD ROM If you select Backup Print On the machine will also print the fax Press Menu Set 2 5 1 2 Press aor v to select PC Fax Receive Press Menu Set 3 Press a or v to select your PC you want to receive to Press Menu Set REMOTE FAX OPTIONS MONOCHROME ONLY 6 2 Print On Of Backup Print Off Press Menu Set 5 Press Stop Exit es E PC Fax Receive is not supported in the Mac OS In the event of a power failure the machine will store your faxes in the memory for up to 24 hours However if you select Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC E Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see Brother PC FAX software on page 6 1 in Software User s Guide on the CD ROM E Ifyou get an error message and the machine cannot print the faxes in memory you can use this setting to transfer your faxes to your PC For details see Error messages on page 13 1 E When PC Fax Receive is turned on only monochrome faxes can be received into the memory and sent to the PC Colour
73. cess point supports SecureEasySetup please see the Network User s Guide B G No X Table of Contents f MU OCU CUIOMN giecsiccaretcpecn cca srenc cede eceseeceneestwarsneceucesswececucenneenunars 1 1 SING MIS UNS srren eN EEES 1 1 Finding information cccceceeeeeeeceeeeeeeeeeseeeesaeeesauees 1 1 Symbols used in this GUIdG ccccseeeeeeeeeeeeeeeeeeees 1 1 Control panel OVErVICW ccccecccceeeeceeeeeeeseeseneeseeeeeaeees 1 2 Power Save Mode yecteisrs oreccwsvelencadvesticatanseatwcessnesuecceoans 1 4 Receiving faxes in Power Save MOdGE cccseseees 1 5 LOJO GO CUMING INS sisirin ar EE T 1 6 Using the automatic document feeder ADF 1 6 Using the scanner glass cccccssecseseeecseeeseeseneeeeess 1 8 About paper aoe ee 1 9 Recommended PaNel ccccsceceeeceseeceeeceeeseeeseeess 1 9 Handling and using special paper ccseceeees 1 10 Paper type and size for each operation 1 11 Paper weight thickness and capacity 1 12 Paper capacity of the output paper tray 1 12 Printable area cccceccceeccsseeceeeceeeceseeceeeceeeeeeeeees 1 13 How to load paper envelopes and post cards 1 14 To load paper or other Medila seceeeeeeees 1 14 To load envelopes cccceeeceeeceeeeseeeseeeseeeeeeeeees 1 16 To load post Cards cccceecceeeceeeeseeeseeeeeeeeeeeeaes 1
74. chine starts scanning the document TG N A To cancel press Stop Exit A If the memory is full it will be sent in real time 3 3 SETUP SEND Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at atime The documents can be up to A4 size 1 2 3 If it is not illuminated in green press Fax Load your document on the scanner glass Dial the fax number Press Mono Start or Colour Start E If you press Mono Start the machine starts scanning the first page E If you press Colour Start the machine starts sending To send a single page press 2 or Next Page press Mono Start again 1 Yes 2 No Dial The machine starts sending the document OR To send more than one page press 1 and go to Step 5 Place the next page on the scanner Set Next Page glass Then Press Set Press Menu Set The machine starts scanning Repeat Steps 4 and 5 for each additional page A To cancel press Stop Exit e E Ifthe memory is full and you are faxing a single page it will be sent in real time E You cannot send multiple pages for colour faxes SETUP SEND 3 4 Automatic transmission This is the easiest way to send a fax 1 2 3 4 If it is not illuminated in green press amp Fax Load your document Dial the fax number you want to call See How to dial on page 3 1 Press Mono Start or Colour Start Manual transmission Manual transmission lets
75. chrome only When you choose Polled TX Secure anyone who polls the machine must enter the polling secure code fit is not illuminated in green press Fax 2 Load your document 3 Press Menu Set 2 2 6 4 Press a or v to select Secure Press Menu Set 5 Entera four digit number Press Menu Set A The document will be stored in the machine s memory and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a job menu setting See Cancelling a waiting job on page 3 10 A You can use Secure Polling only with another Brother fax machine SETUP SEND 3 14 Memory Security Memory Security lets you prevent unauthorized access to the machine While Memory Security is On the following operations are available mM Receiving faxes into memory limited by memory capacity E Fax Forwarding If Fax Forwarding was already On E Remote Retrieval If Fax Storage was already On mM Recording incoming messages if TAD mode was already On While Memory Security is On the following operations are NOT available Telephone voice operation with Speaker Phone Sending faxes Printing received faxes Copying PC printing Scanning PhotoCapture A You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent when you turn Memory Security On so they won t be lost If you have selected Fax Forwarding or Fax Storage
76. d with the glossy paper in the paper tray first and then place the glossy paper on the instruction sheet m When you use transparencies or glossy paper remove each printed sheet immediately to prevent smudging or paper jams m Avoid touching the printed surface of the paper immediately after printing The surface may not be completely dry and may stain your fingers Recommended Paper To get the best print quality we suggest using Brother paper See table below If Brother Paper is not available in your country we recommend testing various papers before purchasing large quantities We recommend using 3M Transparency Film when you print on transparencies Brother Paper A4 Plain BP60PA A4 Glossy BP60GLA A4 Inkjet Photo Matte BP60MA 10 x 15 cm Glossy BP60GLP 1 9 INTRODUCTION Handling and using special paper E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat m The coated side of glossy paper is shiny Avoid touching the shiny coated side Load glossy paper with the shiny side facing down m Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing S Do not use paper E that is damaged curled wrinkled or irre
77. default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine User Settings A printed report that shows the current settings of the machine Xmit Report Transmission Verification Report A listing for each transmission that shows its date time and number GLOSSARY G 5 Specifications Product description General Memory Capacity 16 MB Automatic Document Up to 10 pages Feeder ADF Paper Tray 100 Sheets 80 g m Printer Type Ink Jet Print Method Piezo with 74 x 5 nozzles LCD Liquid Crystal 16 characters x 2 lines Back light Display Power Source 220 240V 50 60Hz Power Consumption Power Save Mode Average 4 W Standby Average 9 W Operating Average 25 W Dimensions S 1 SPECIFICATIONS Weight Noise Temperature Humidity Print media Paper Input Paper Output 6 1 kg Operating 42 5 to 51 dB It depends on printing conditions Operating 10 35 C Best Print Quality 20 33 C Operating 20 to 80 without condensation Best Print Quality 20 to 80 without condensation Paper Tray mM Paper type Plain paper inkjet paper coated paper glossy paper transparencies and envelopes Mm Paper size Letter Legal Executive A4 A5 A6 JIS_B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo card Index ca
78. dge package Do not dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother branded ink cartridges Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used Brother does not therefore recommend the use of cartridges other than genuine Brother branded cartridges or the refilling of empty cartridges with this machine or the refilling of empty cartridges with ink from other sources If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine any repairs required as a result may not be covered by the warranty TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 29 Uninstalling or installing the handset and handset cradle If you do not use the handset and the handset cradle you can remove them Uninstalling the handset and handset cradle 1 Unplug the curled handset cord from the machine 2 Pull the tab outwards and hold it in position as you push the cradle to the back of the machine 13 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE Installing the handset and handset cradle Remove the side cover A If you cannot open the cover with your hand use a coin to open 2 Align the recessed arrows o
79. djusts the total amount of colour in the image Crops the image around the margin to fit the paper size or print size Turn this feature Off if you want to print whole images or prevent unwanted cropping Expands the printable area to fit the edges of the paper Selects the Scan resolution for your type of document Selects the default file format for black and white scanning Selects the default file format for colour scanning APPENDIXB B 9 Main Menu Menu Descriptions Selections 1 TCP IP 1 BOOT Auto You can choose the See Wired Method Static BOOT method that Network RARP best suits you needs Users BOOTP Guide HOD on the CD ROM 2 IP Address 000 255 Enter the IP address 000 255 000 255 000 255 3 Subnet 000 255 Enter the Subnet Mask 000 255 mask 000 255 000 255 4 Gateway 000 255 Enter the Gateway 000 255 address 000 255 000 255 5 Node Name BRN_XXXXXX Enter the Node name 6 WINS Auto You can choose the Config Static WINS configuration mode 7 WINS Primary Specifies the IP Server 000 255 address of the 000 255 primary or secondary 000 255 server 000 255 Secondary 000 255 000 255 000 255 000 255 8 DNS Server Primary Specifies the IP 000 255 address of the 000 255 primary or secondary 000 255 server 000 255 Secondary 000 255 000 255 000 255 000 255 9 APIPA On Automatica
80. e User s Guide on the CD ROM For Macintosh see Chapter 12 in the Software User s Guide on the CD ROM mM Network Printing For Windows see the Network User s Guide on the CD ROM For Macintosh see the Network User s Guide on the CD ROM A See How to access the complete User s Guide on page viii 11 2 SOFTWARE AND NETWORK FEATURES i Important information For your safety To ensure safe operation the supplied three pin plug must be inserted only into a standard three pin electrical socket that is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician LAN connection Caution Do not connect this product to a LAN connection that is subject to over voltages International Enercy Star Compliance Statement The purpose of the International ENERGY Star Program is to promote the development and popularization of energy efficient office equipment As an Eneray Star Partner Brother Industries Ltd has determined that this product meets the ENneray Star guidelines for energy efficiency mails IMPORTANT INFORMATION 12 1 EU Directive 2002 96 EC and EN50419 European Union Only This equipment is marked with the above recycling symbol It
81. e fax at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine The machine can store faxes up to 24 hours if there is a power failure m If Fax forwarding is turned on your machine can not receive a colour fax unless the sending machine converts it to monochrome 5 Press Stop Exit 6 1 REMOTE FAX OPTIONS MONOCHROME ONLY Setting Fax Storage If you select Fax Storage your machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the Remote Retrieval commands 7 Press Menu Set 2 5 1 2 Press a or v to select Fax Storage Press Menu Set 3 Press Stop Exit A E If you have set Fax Storage a backup copy of the received fax will automatically be printed at the machine E If Fax Storage is turned on your machine can not receive a colour fax unless the sending machine converts it to monochrome Setting PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or at the weekend for example your machine will receive and store your faxes in its memory The LCD will show the number of stored faxes received for example PC FAX Msg 001 When you start your PC and the PC FAX Re
82. e name as you want You can choose the default file format for Black amp White or colour files See Changing the default colour file format on page 10 14 and Changing the default black amp white file format on page 10 14 Insert a SmartMedia CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card into your machine O Do not take out the media card while PhotoCapture is blinking to avoid damaging the card or data stored on the card 2 Load your document 3 Press Scan 4 Press a or v to select Scan to Card To change quality press Menu Set and go to Step 5 OR press Mono Start or Colour Start to start scanning without changing any settings 10 13 WALK UP PHOTOCAPTURE CENTER 5 Press a or v to select the quality you want To change the file type press Menu Set and go to Step 6 To start scanning press Mono Start or Colour Start Press a or v to select the file type you want To change the file name press Menu Set and go to Step 7 To start scanning press Mono Start or Colour Start The file name is set automatically however you can set aname of your choice using the dial pad You can only change the first 6 digits Press Mono Start or Colour Start to start scanning Changing the default quality 1 2 3 1 2 3 Press Menu Set 4 8 1 Press a or wto select B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi orColor 600
83. e other party will hear an intermittent beep while recording To stop recording press Stop Exit Record Fax Tel Outgoing Announcement F T OGM This is the announcement played by your Brother machine not an external TAD when someone calls and your machine is set to Fax Tel receive mode Although callers hear your announcement they cannot leave a message By choosing F T Message not TAD Message you can record the announcement using the same steps as for the TAD outgoing message See Recording TAD Outgoing Message on page 7 2 You can also listen to and erase the F T Message the same way by choosing F T Message not TAD Message See Listening to Outgoing Message OGM on page 7 2 and Erasing Outgoing Message OGM on page 7 3 If you need to review the steps for setting up the Fax Tel receive mode see Chapter 4 TAD TELEPHONE ANSWERING DEVICE 7 7 f Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table Press Menu Set 2 4 1 OR Press Menu Set 2 4 2 Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you select On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the
84. ections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine will show LAN Active for 2 seconds If you are using a wireless connection or are having Network problems see the Network User s Guide on the CD ROM for more information For Windows users only Firewall setting on your PC may be rejecting the necessary network connection Follow the instructions below to configure the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer lt Windows XP SP2 users gt 1 Click the Start button Settings Control Panel and then Windows Firewall Make sure that Windows Firewall on the Basic tab is set to On 2 Click the Exceptions tab and Add port button 3 Enter any name port number 54295 for network scanning and 54926 for Network PC Fax receiving select UDP and click OK 4 Make sure if the new setting is added and is checked and then click OK For Windows XP SP1 users please visit the Brother Solutions Center lt For Windows user gt Firewall setting on your PC may be rejecting the necessary network connection For detail see the instruction above lt For Macintosh users gt Re select your machine in the DeviceSelector application located in Macintosh HD Library Printers Brother Utili
85. eeeeeeeees 3 8 Real Time Transmission ccccsccccseecseeeseeeseeeeeeeeees 3 9 Checking job Status ccccesseeeeeeeeeeeeeseaseeeeneaneees 3 10 Cancelling a fax in progress ccceeceeeeeeeeeeeeeeeeees 3 10 Cancelling a waiting job cee eeeccccsseeeeeeeeeeeeeeeeeeess 3 10 Advanced sending operations cccccsceeeeceeeeeeeeenees 3 11 Broadcasting Monochrome onlly 0sceeeeeees 3 11 Overseas MOde cccccsseccceeseeceeeeeeceeseessnaeeeesaaees 3 12 Delayed Fax Monochrome oOnlly cccssseeeseeeeees 3 13 Delayed Batch Transmission Monochrome ONIY ccccseccecceeeeeceeeeeesneeeeneeeeenees 3 13 Setup for Polled Transmit Standard Monochrome ONIy ccceececceeeeceeeeeseeeeseseeneees 3 14 Setup for Polled Transmit with Secure Code Monochrome ONIy ccceeceeceeeeceeeeeeeeeeseeeeeeeeess 3 14 Memory SECUIItY ccc ccecceeeeeeeeeeeeeeeeeseeeessaaeeeeeseaes 3 15 Setting Up the password cccccceeeeeceeeeeeeeeeees 3 16 Changing the Memory Security password 3 16 Turning Memory Security ON ccceeeseeeeeeee ees 3 16 Turning Memory Security Off ccccsseeeeeeeeeeees 3 17 Faxing letter size documents from the scanner ASS ercis n feincisias R 3 17 SETUP OC CIC erosirik aeai anaa ai 4 1 Basic receiving OPEratiONS cccceeeccseeeeeeeeeeeeesseeeeeeees 4 1 Choosing the Receive Mode c
86. ess Menu Set 6 Press Mono Start or Colour Start A You can change the default Paper Type setting at any time See Setting the Paper Type on page 2 5 MAKING COPIES 9 7 Setting paper size If copying on paper other than A4 size you will need to change the paper size setting A You can copy on Letter Legal A4 A5 or Photo Card 10 W cm x 15 H cm paper 7 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and a or v to select Paper Size Press Menu Set 5 Press a or v to select the size of paper you are using Letter Legal A4 A5 or 10 W x 15 H cm Press Menu Set 6 Press Mono Start or Colour Start Adjusting brightness You can adjust the copy brightness to make copies darker or lighter 7 Press Copy to illuminate it in green Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and a or v to select Brightness Press Menu Set 5 Press a to make a lighter copy OR Press w to make a darker copy Press Menu Set 6 Press Mono Start or Colour Start 9 8 MAKING COPIES Sorting copies using the ADF You can sort multiple copies Pages will be sorted in the order 321 321 321 and so on 7 Press Copy to illuminate it in green Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy
87. etting Up civscediivisiiarndenys 5 5 Broadcasting 066 3 11 using Groups 3 11 Group dial changing eseese 5 2 setting up Groups for Broadcasting 5 3 DCI eor 3 2 Speed Dial changing eseese 5 2 setting Up ceeeeeeeeee ees 5 1 l 4 INDEX Receive Mode FAKTE crosain 4 1 TAD Msg Mgr 0006 4 1 Redial Pause 0008 3 2 Reducing CODICS aa a 9 4 9 6 incoming faxes e n 4 7 Remote Retrieval 6 6 access code 5 6 5 6 6 COMMANAS c0ecceeee ees 6 7 getting your faxes 6 9 REPONS uransa e 8 1 Fax Journal aasenso 8 2 Journal Period 8 2 ICID LIST seisis 8 3 how to print cceeeeee 8 3 Network Configuration 8 3 Quick Dial List 8 3 Transmission Verification cccceee 8 1 User Settings 08 8 3 XMIT Verify eee 8 3 Resolution CODY aeina oi aas S 3 fax Standard Fine SuperFine Photo S 5 RMA E T S 7 SCAM cnra S 6 setting for next fax 3 7 Ring Delay setting 4 3 Safety Instructions ili 12 2 Setup Date and Time 2 1 Station ID fax header entering text 0 2 2 Shipping the machine 13 20 Speed Dial changing cracnesseeenuacemicncmne s 5 2 GIGINING secsi 3 2 STORNO crena i 5 1 TAD telephone answering device external
88. everal destinations in Step 5 Afterwards a Sequential Polling Report will be printed 1 2 3 6 ef If it is not illuminated in green press Fax Press Menu Set 2 1 7 Press a or w to choose Standard Secure Or Timer Press Menu Set when the screen displays the setting you want If you selected Standard go to Step 5 mM If you selected Secure enter a four digit number and press Menu Set and then go to Step 5 Mm Ifyou selected Timer enter the time in 24 hour format you want to begin polling and press Menu Set and then go to Step 5 Specify the destination fax machines which you wish to poll by Speed Dial Search a Group see Setting up Groups for Broadcasting on page 5 3 or the dial pad You must press Menu Set between each location Press Mono Start or Colour Start The machine polls each number or group in turn for a document Press Stop Exit while the machine is dialling to cancel the polling process To cancel all sequential polling receive jobs press Menu Set 2 6 See Cancelling a waiting job on page 3 10 SETUP RECEIVE 4 11 Quick Dial numbers and dialling options Storing numbers for easy dialling You can set up your machine to do following types of easy dialling Speed Dial and Groups for Broadcasting faxes When you dial a quick dial number the LCD shows the name if you stored it or the number A If you lose electrical power the quick dial numbers that are in the memory will
89. f Copies e e i oo ooo ooo o o o o o o o o lo o o l o o l o o l o o o o o l o o l o oo l o o l oo o l o o l o o l o o l oll o MAKING COPIES 9 1 Making a single copy 7 Press Copy to illuminate it in green 2 Load your document See Load documents on page 1 6 3 Press Mono Start or Colour Start a To stop copying press Stop Exit Making multiple copies 7 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Mono Start or Colour Start A To sort the copies press the Copy Options key See Using the Copy Options key on page 9 3 Stop copying To stop copying press Stop Exit 9 2 MAKING COPIES Using the Copy Options key When you want to quickly change the copy settings temporarily for the next copy use the Copy Options key You can use different combinations Copy Options Copy Options key ae The machine returns to its default settings after 60 seconds or if the Mode Timer returns the machine to Fax mode See Setting the Mode Timer on page 2 4 A You can save the copy settings you use most often by setting them as default See Changing the default copy settings on page 9 13 MAKING COPIES 9 3 Changing the temporary copy settings Use the Copy Options key to quickly set the following copy settings temporarily
90. g the Phone Line Type on page 2 3 Poor sending quality Try changing your resolution to Fine or S Fine Make a copy to check your machine s scanner operation Vertical black lines when If the copy you made shows the same problem your scanner is dirty sending See Cleaning the scanner on page 13 23 Handling Incoming Calls The machine Hears Voice as If your machine is set to Fax Detect ON it is more sensitive to sounds CNG Tone Your machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Fax Detect to Off See on page 4 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 11 DIFFICULTY SUGGESTIONS Handling Incoming Calls Continued Transferring a Fax Call to the If you answered at the machine press Mono Start and hang up machine immediately If you answered on an external or extension phone press your Fax Receive Code default setting is 51 When your machine answers hang up Custom features on a single If you have Call Waiting Call Waiting Caller ID Ring Master BT s Call line Minder an alarm system or any other custom feature on a single phone line with your machine it may create a problem sending or receiving faxes For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal ca
91. glass Real Time Transmission should be set to Off Sending in real time for all faxes WW GN If it is not illuminated in green press amp Fax Load your document Press Menu Set 2 2 5 Press A or W to select On or Of f Press Menu Set Sending in real time for the next fax only Q an AWDHO 3 9 If it is not illuminated in green press Fax Load your document Press Menu Set 2 2 5 Press A or W to select Next Fax Only Press Menu Set Press A or W to select On or Of f Press Menu Set Press Mono Start or Colour Start E In Real Time Transmission the automatic redial feature does not work when using the scanner glass E If you are sending a colour fax the machine will send it in real time even if Real Time TX is set to Off SETUP SEND Checking job status Check which jobs are still waiting in the memory to be sent If there are no jobs the LCD shows No Jobs Waiting Press Menu Set 2 6 2 if you have more than one job waiting press a or v to scroll through the list 3 Press Stop Exit Cancelling a fax in progress If you want to cancel a fax while the machine is scanning dialling or sending it press Stop Exit Cancelling a waiting job You can cancel a fax job that is stored and waiting in the memory Press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 if you have more than one job waiting press a or w to select the job you want
92. gr Fax Receive automatically Recording of incoming messages Fax Detect Delayed Fax Remote Fax Options Remote Retrieval mM You can answer calls by lifting the handset Manual Delayed Fax Fax Detect Fax Tel mM You can answer calls by lifting the handset Fax Receive Off No machine operations will be available 1 Should be set before you switch off the machine A The external telephone is always available 1 5 INTRODUCTION Load documents You can send a fax make copies and scan from the ADF automatic document feeder or from the scanner glass Using the automatic document feeder ADF The ADF can hold up to 10 pages and feeds each sheet individually Use standard 80 g m paper and always fan the pages before putting them in the ADF O DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric To fax copy or scan this kind of document see Using the scanner glass on page 1 8 E Make sure documents written with ink are completely dry E Documents to be faxed must be from 147 to 216 mm wide and 147 to 356 mm long INTRODUCTION 1 6 Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller 2 Adjust the paper guides to fit the width of your documents 3 Unfold the ADF Document Output Support Flap ADF Document ae Output S
93. gularly shaped 2mm or longer 2mm or longer E that is extremely shiny or highly textured M that was previously printed by a printer E that cannot be arranged uniformly when stacked E that is made with a short grain INTRODUCTION 1 10 ZEL X w 8 WW Z6Z X OLZ abt X Z 8 WW 622 X OL 6 6 X by WW SEZ X GOL 2 L Z X 8 Z WW L6L X 86 2 b 6 X 8 L Y WW LZ X GOL 2 8 X we WW OZZ X OLE 16 X 1 9 WW 6ZZ X ZOL 6 2 X 8 G WW 00Z X 8p 4 8 9 X 6 WW Br X OOL 8 X G WW EO X ZL uZ X G WW BZ X ZZL S X Z WW ZZ X 68 9 Xv WW ZSL X ZOL 8 S X b 7 WW Br X GOL 6 8 X 8 G WW OLZ X 84 L OL X wo Z WW GZ X ZBL 2 OL X w t Z WW Z297 X HBL VL X Z 8 WW QGE X OLZ uZ HL X 8 WW 26g X OLZ ALL X uo b 8 WW 62Z X 9LZ vv 19197 edojaaug par YoJeUo Ol INOO doj nu4 1d edojeaug So jqnoq Z p129 SOd PIEDO SOd pied xepu 1e O10Ud 7 0 0U4d 0 0Ud OV SV Sd SIC 9AIINDEXy je6e7 vv 19 97 8ZIS 1 ded salouasedsuel _ Jaded 1nd d 1 10ded uoi e1 do YRS JO z s pue d ded INTRODUCTION 1 11 Paper weight thickness and capacity Weight Thickness 64 to 120 g m 0 08 to 0 15 mm 17 to 32 Ib 0 003 to 0 006 64 to 200 g m 0 08 to 0 25 mm 17 to 53 Ib 0 003 to 0 01 Up to 220 g m Up to 0 25 mm Up to 58 Ib Up to 0 01 Up to 240
94. he Speed Dial memory Press Search Speed Dial and the navigation keys to search See Storing Speed Dial numbers on page 5 1 Search Speed Dial Search Sne LE ae i En PA Colour Start ed Dial To search numerically or Ne Mono Start To search alphabetically To search alphabetically you can use the dial pad to enter the first letter of the name you are looking for Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Mono Start or Colour Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the machine will automatically redial up to three times at five minute intervals SETUP SEND 3 2 How to Fax Colour fax transmission Your machine can send a colour fax to machines that support this feature However colour faxes cannot be stored in the memory When you send a colour fax the machine will send it in real time even if Real Time TX is set to Off ae Delayed fax and Polling Transmit features are not available in colour Faxing from the ADF Put the document face down in the ADF If it is not illuminated in green press amp Fax Load your document Dial the fax number Press Mono Start or Colour Start The ma
95. he ability to convert it the colour fax will be received into memory as a black and white fax Low The print head is too cold Allow the machine to warm up Temperature Media Error The media card is either Re insert the card firmly into the slot to make corrupted improperly formatted sure it is in the correct position If the error or there is a problem with the remains check the media drive by inserting media drive another media card that you know is working Near Empty One or more of the ink cartridges Order a new ink cartridge are running out of ink If a sending machine has a colour fax the machine s handshake will request that the fax be sent as black and white If the sending machine has the ability to convert it the colour fax will be received into memory as a black and white fax No Cartridge An ink cartridge is not properly Take out the ink cartridge and put it in again installed seating it properly See Replacing the ink cartridges on page 13 26 No File The media card in the media drive Reinsert the correct media card does not contain a JPG file 13 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE ERROR MESSAGES ERROR CAUSE ACTION MESSAGE No Paper Fed The machine is out of paper The paper is jammed in the machine Add paper and then press Mono Start or Colour Start See Paper is jammed inside the paper tray on page 13 6 or Paper is jammed inside the machine on page 13 7 No
96. he envelopes into the paper tray with the address side down and the leading edge top of the envelopes in first Slide the paper side guide to fit the width of the envelopes If you have problems when printing on envelopes try the following suggestions 1 Open the envelope flap 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing 3 Adjust the size and margin in your application To load post cards Raise the paper stop and insert the post cards into the paper tray Slide the paper side guide to fit the width of the post cards 1 17 INTRODUCTION About fax machines Custom features Do you have BT s Call Minder on the phone line If you have Call Minder on the phone line where you will install your new machine there is a strong possibility that Call Minder and the machine may conflict with each other while receiving incoming calls Why should there be problems Since both the machine and Call Minder will pick up the call after the number of rings you have set each of them has the ability to keep the other from receiving calls For example if your Call Minder is set to answer after two rings and your machine is set to answer after four Call Minder will stop your machine from receiving faxes If you set Call Minder and the Brother machine to answer after the same number of rings there is no way of knowing which one will answer fir
97. hese keys the machine will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default factory setting is Low When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax Press Menu Set 1 4 2 2 Press a or v to select your option Low Med High or Off Press Menu Set 3 Press Stop Exit GETTING STARTED 2 6 Setting the Speaker Volume You can adjust the speaker volume Press Menu Set 1 4 3 2 Press a or v to select Low Med High or Off Press Menu Set 3 Press Stop Exit OR In Fax mode you can adjust the speaker volume by pressing Speaker Phone and then selecting a speaker volume level Press or lt to adjust the volume level The LCD shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again A E You can adjust the speaker volume while you are listening to your OGM Outgoing Message and ICMs Incoming Messages E f you turn Incoming Recording Monitor to OFF Menu Set 2 7 3 the Speaker for screening calls will be disabled and you won t hear callers leaving messages The volume for other operations can still be controlled using or lt 2 7 GETTING STARTED Turning on Auto
98. ible Compact I O card such as Compact LAN card and Compact Modem card are not supported SmartMedia 3 3V Not available for use with ID Memory Stick Memory Stick Pro Not available for music data with MagicGate SecureDigital MultiMediaCard xD Picture Card xD Picture Card Conventional Card 16 MB 512 MB xD Picture Card Type M 512 MB 1GB File Extension Media Format DPOF EXIF DCF Image Format Photo Print JPEG Scan to Card JPEG PDF Colour TIFF PDF Black Progressive JPEG format is not supported Number of Files Up to 999 files in the media card Folder File must be in the 3rd folder level of the Media Card Borderless Letter A4 Photo Card SPECIFICATIONS S 4 Fax Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed Dial Broadcasting Automatic Redial Auto Answer Communication Source Memory Transmission Out of Paper Reception ITU T Group 3 MH MR MMR JPEG Automatic Fallback 14400 bps ADF Width ADF Height Scanner Glass Width Scanner Glass Height 208 mm 204 mm 256 levels Standard Secure Timer Sequential Monochrome only Automatic Light Dark manual setting e Horizontal 203 dot inch 8 dot mm e Vertical Standard 3 85 line mm Black 7 7 line mm Colour Fine 7 7 line mm Black Colour Photo 7 7 line mm Black Superfine 15
99. ign receive mode stays Manual You need to set receive mode again A 1 APPENDIX A Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone or an external telephone that is correctly connected to the machine you can make your machine take the call by using the Fax Receive Code When you press the Fax Receive Code 51 the machine starts to receive the fax If the machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 51 to take the call at an extension phone See Setting the F T Ring Time Fax Tel mode only on page 4 5 E If you want to use Remote Activation you have to turn on the remote codes See Changing the remote codes on page A 4 Press 51 and wait for the chirp or until the machine s LCD displays Receiving and then hang up A You can also use the Fax Detect feature to make your machine automatically take the call See Fax Detect on page 4 6 APPENDIXA A 2 Fax Tel mode in the power save condition When the machine is in Fax Tel mode and pseudo double rings to alert you to pick up a voice call you can only answer by picking up the machine s handset If you answer before the machine answers with pseudo double ringing you can pick up the call at an external or extension phone For Fax Tel mode only When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing t
100. imately 400 pages at 5 coverage e The above figures assume continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge e The number of pages a cartridge will print may change depending on how often you use the machine and how many pages you print with each use e The machine will automatically and periodically clean the print head assembly a process that uses a small amount of ink e The first time you install a set of ink cartridges the machine will use a small amount of ink to fill and prime the ink delivery tubes This process will only happen once e When the machine identifies a cartridge as empty there may be a small amount of ink left in it This is necessary to prevent air from drying out and damaging the print head assembly lt Standard Black gt LC900BK lt Cyan gt LC900C lt Magenta gt LC900M lt Yellow gt LC900Y SPECIFICATIONS S 10 Network LAN LAN Support for Protocols S 11 SPECIFICATIONS You can connect your machine to a network for Network Printing Network Scanning PC Fax Send and PC Fax Receive Windows only Also included is Brother BRAdmin Professional Network Management software Windows 98 98SE Me 2000 XP Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN TCP IP ARP RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 mDNS FTP TELNET
101. in the TAD memory A Fax messages will be stored only when Fax Storage is turned on Menu Set 2 5 1 TAD TELEPHONE ANSWERING DEVICE 7 3 Playing voice messages Follow the steps below to listen to voice messages 7 Press Play Record Adjust the Volume by pressing or lt 9 All messages are played in the order they were recorded The LCD shows the number of the current message and the total number of messages During playback the LCD shows the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Press FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop Exit Printing a fax message Once you print a new fax message stored in memory it is erased from the memory automatically 1 Press Play Record After two seconds the fax machine begins to play voice messages 2 Ifthe Fax Storage is on and there are fax messages in memory the LCD shows 3 To print the faxes press 1 Prine pas _on Press 2 to exit without printing 7 4 TAD TELEPHONE ANSWERING DEVICE Erasing incoming messages You can erase voice messages individually or all at once To erase voice messages individually 7 Press Play Record The machine sounds a two second beep and begins message playback Each message is preceded by one long beep and followed by two short beeps 2 Toerasea specific message
102. indegojoyd Y JO UO OUNY e S ASIP ajqeAoway 7 6 L 6 SO SEIN 104 jqejreae zou Buruueas yromou pue Ady 0 ULIS pa edIpaq ys q ajqgeAoway Huluuess puag xed Jd Bunuild ysiq ajqeaoway Huluueas puas xey Jd unung aINO9L gIN8zL gINoOZ aIN08 sjuawasinba gJINt9 WNWIUIW a3wu sj pow seq y 19N 1934 uipnjoul winij udd 8 Ri 9X 01 d0 79 oUOly y 6 q LL ZOS ss jMIM XL ASV4 OOL OL ys q jqeaow y Huluueds yu jeainb asn Xe4 Jd Buguud 10 I quInnuad suoeoiddy eoeds SIG PAeH aiqejleay 1OSS9901d pepuswwosey wnwiuliN Jd Jd pewoddns aoej19 uU SUOIJIUNY B1eMIJOS Ajuo Buixey yym pue y ejq suoddns xe4 Idz Z 6 L 6 SO ILN 104 Jqejreae Jou S B q L L Z08 SSAIM 419 e89016 10 v z 0L X SO SIOISAG Huljeisd o Z 6 L 6 SO oysozunenN woouayzoq suonnjos dyy wo peojumoq uonipJ 79x jeuoIss Oold dX jeuOISSejJoOig dX suia sAs SUIOH dX Bulje10dg JEUOISS9JO1d 000Z gt MopulmM JS86 86 uOISAZ A WI9a SAS Bulje19dQO 3 WU0j e g 4a NdWOoyg SUOIJDUNY BAPM JLOS Jd PpeaModdns pue s uswesesinbsay wa sAs wnwuljN s u w nb JaINdWOY S 9 SPECIFICATIONS Consumable items Ink Service Life of Ink Cartridge Replacement Consumables The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly Black Approximately 500 pages at 5 coverage Yellow Cyan and Magenta Approx
103. ine as a copier ccseeceseeeeeeeeeeeeeeseeeeess 9 1 Enter CODY MOG senenin 9 1 Making a single COPY cccseececeeeeceeeeeeeeeseeeesaeeeenaees 9 2 Making multiple copies ccccccseecsseeceeeseeeceseeenees 9 2 SOD COD VIING sxoxircccincacercevactuncvandenosdyessincoseiessenceeeentse snares 9 2 Using the Copy Options key cccceccsseeeeeeseseeeeeeaeeees 9 3 Changing the temporary copy settings 06000 9 4 Increasing copy speed or quality ccccseeeee ees 9 5 Enlarging or reducing the image copied 9 6 Setting paper type cece cc eeeeeeceeeeeeeeeeeeseeeeeeeees 9 7 Setting paper SIZE cece ce eeececeeeeeceeeeeeseeeeeeeees 9 8 Adjusting brightness cccccccseeeeseeeeeeeeeseeeeeaaees 9 8 Sorting copies using the ADF cccccesseeeeeeees 9 9 Making N in 1 copies or a poster Page Layout 9 10 Changing the default copy settings ceceseeeeeeeees 9 13 Increasing copy speed or quality cccceceeeeeeeees 9 13 Adjusting brightness cccceseeeeeseeeeeeeeeneneeseeeeeees 9 13 AGIUSHMG CONTAS sssrinin 9 13 Adjusting colour saturation cccccseceeeeeseeeneeeeees 9 14 Legal limitations cc ccccecceeeecseeeeseseeenseeeneeeeseeeeeseeeens 9 15 Walk Up PhotoCapture Center sssssssseessseesscees 10 1 HATFOGUCTION sserrep neee 10 1 PhotoCapture Center requirements
104. ine informs you that an ink cartridge is empty there will be a small amount of ink remaining in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly 7 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position If one or more ink cartridges are empty for example Black the LCD shows Ink Empty Black and Replace Ink 2 Pull the ink cartridge hook toward you and remove the ink cartridge for the colour shown on the LCD Ink Cartridge Hook 3 Open the new ink cartridge bag for the colour shown on the LCD and then take out the ink cartridge 13 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE 4 Remove the protective yellow cap S Do not touch the area shown tn the illustration above ae If the protective yellow cap comes off when you open the bag the cartridge will not be damaged 5 Each colour has its own correct position Keep the ink cartridge in an upright position when you insert it into the slot Press down firmly on the ink cartridge until the hook snaps over it New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 27 if you replaced an ink cartridge while Near Empty was displayed on the LCD the LCD may ask you to
105. int size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press Menu Set and go to Step 8 If you have finished choosing settings press Colour Start Printed Position for A4 paper Number of Copies 8 Use the dial pad to enter the number of copies you want Press Menu Set 9 Press Colour Start to print A The settings that you want to use with the card will be kept until you take out the media card from the drive slot print images press Stop Exit or until the Mode Timer returns the machine to Fax mode 10 7 WALK UP PHOTOCAPTURE CENTER DPOF printing DPOF stands for Digital Print Order Format Major Digital Camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to select on the Digital Camera display the images and number of copies you want to print When the memory card CompactFlash SmartMedia Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card containing DPOF information is put into your machine you can print the selected image easily 1 ef Q A QN Insert your media card into the C Flash Active proper drive slo The media active message will be shown for 60 seconds and then disappear Even in that case
106. it card numbers you can broadcast faxes to as many as 130 different numbers E The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use Dual Access and Delayed fax E Enter the long dialling sequence numbers as you would normally but remember that each Speed Dial number counts as one number so the number of locations you can store becomes limited E If the memory is full press Stop Exit to stop the job or if more than one page has been scanned press Mono Start to send the portion that is in the memory To Stop a Broadcast In Progress 1 2 3 4 5 Press Menu Set 2 6 The LCD will display the fax number being dialled rhe LCD wil isp The LCD will display 1 Clear 2 Exit Press 1 to Clear The LCD will then display the Broadcast job number and i Clear 2 EXIL To cancel the Broadcast press 1 Press Stop Exit Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas Mode After you send a fax using this feature the feature will turn itself off WW GN If it is not illuminated in green press amp 3 Fax Load your document Press Menu Set 2 2 7 Press a or v to Select On or Of Press Menu Set SETUP SEND 3 12 Delayed Fax Monochrome only
107. job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember A When the Verification Report is turned Of or Of Image the Report will only print if there is a transmission error with NG in the RESULT column Press Menu Set 2 4 1 2 Press a or v to select Off Image On On Image or Off Press Menu Set 3 Press Stop Exit 8 1 PRINTING REPORTS Setting the Journal Period You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Of you can print the report by following the steps on the next page The default setting is Every 50 Faxes Press Menu Set 2 4 2 2 Press a or v to choose an interval OUTA Perle Press Menu Set If you choose 7 days the LCD will ask you to choose a day on which to begin the 7 day countdown 3 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit A If you select 6 12 24 hours 2 or 7 days the machine will print the report at the selected time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you selected has passed the machine will print the Journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print
108. l telephone c cccceeee A 5 Connecting an external telephone answering device TAD e A 6 xvi 1516 0 61 gt stain tn en ee A 6 CONNECTIONS ccccceeeeecceeeeeceeeeeceeeeeeeeeeeeseeeeeeaees A 7 Recording outgoing message OGM on an external TAD cccccccseeeeceeeeeeeeeeeeeeeees A 8 Using extension telephones For U K only A 9 Multi line connections PBX c ccccccseeeeeeeeeeeees A 11 If you are installing the machine to work with a PD coche sasestosandseaztesdesesctved sence E A 11 Custom features on your phone line c080e A 11 PAPO CTI KB cc iresecreteewien toceceeenneictceweneqeestsoncenecseeevecsueuesseesiueaces B 1 On screen PFOGFAMMING ccsecccccceeeecceeeeeeseeeeeeaeeeeeneeees B 1 Menu tabla csa a E B 1 Memory StOLAQe cccceeeceeeeeeceeeseeeseeeeseeeeeseeeenaeeess B 1 Navigation keys n seosnnesnenssssnnerrnerrnsrrrrnrrnrrernrrnreennrnnnee B 2 Entering TeOXt ccccccceecesseeeceeeeeeeeeeseeeeseeeeseneeseneerees B 14 Inserting SPACES ccceccceseceeseeeeeeeeseeeeseeeeseseeeees B 14 Making corrections sccecceececeeeeeeeeeceeeeeseeeeneees B 14 Repeating letters cccccccsecesseeeeseeeeseseeseeeesees B 14 Special characters and symbols cccseseeee B 14 MOSSAD core G 1 DISC ING AUN ONS aari teaches S 1 Product description wcccanccccestecesccesceceseedecaceterecedeserewnccsexsbexs S 1 OTIC
109. larging or reducing the image copied You can select the following enlargement or reduction ratios Custom 25 400 allows you to enter a ratio from 25 to 400 Press Copy Options Custom 25 400 copy Coors 198 10x15cm5A4 P 186 10x15cm gt LTR 142 A5 gt A4 and A or V toseleot J2 25254 Oo 104 EXE gt LTR Enlarge Reduce 97 LTR gt A4 93 A4 gt LTR 83 LGL A4 Press Ei Copy to illuminate it in green Load your document Use the dial pad to enter the number of copies you want up to 99 Press Copy Options and a or v to select Enlarge Reduce Press Menu Set Press a or v to select the enlargement or reduction ratio you want Press Menu Set OR You can select Custom 25 400 and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 53 6 Press Mono Start or Colour Start A Page layout options are not available with Enlarge Reduce QO NB QNS 9 6 MAKING COPIES Setting paper type If you are copying on special paper be sure to select the type of paper you are using so you will get the best print quality 7 Press Copy to illuminate it in green Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and a or v to select Paper Type Press Menu Set 5 Press a or v to Select the type of paper you are using Plain Inkjet Glossy or Transparency Pr
110. lass Then Press Set Press Menu Set Repeat Steps 8 and 9 for each page of the layout 70 Atter all the pages of the document have been scanned press 2 to end A If GLossy has been selected in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been selected A E If you are producing multiple colour copies N in 1 copies are not available m For Poster copies you cannot make more than one copy MAKING COPIES 9 11 Place each page face down in the direction and sequence shown below 2 in 1 P u 2 in 1 L h 4 in 1 P wt wo a 4 in 1 L 4 r gt T T gt w as m Poster 3X3 You can make a poster size copy of a photograph 9 12 MAKING COPIES Changing the default copy settings You can save the copy settings you use most often by setting them as default These settings will remain until you change them again Increasing copy speed or quality Press Menu Set 3 1 2 Press a or v to select Normal Best Or Fast Press Menu Set 3 Press Stop Exit Adjusting brightness 7 Press Menu Set 3 2 2 Press a to make a lighter copy OR Press w to make a darker copy Press Menu Set 3 Press Stop Exit Adjusting contrast You can change the contrast to help an image look sharper and more vivid Press Menu Set 3 3 2 Press a to increase the contrast OR Press w to decrease the contrast Press Menu Set
111. lling Receive is when you call another fax machine to receive a fax from it If itis not illuminated in green press Fax 2 Press Menu Set 2 1 7 3 Press a or v to select Standard Press Menu Set 4 Enter the fax number you are polling Press Mono Start or Colour Start SETUP RECEIVE 4 9 Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 2 3 4 5 6 If it is not illuminated in green press Z Fax Press Menu Set 2 1 7 Press a or v to Select Secure Press Menu Set Enter a four digit secure code This is the same as the security code of the fax machine you are polling Press Menu Set Enter the fax number you are polling Press Mono Start or Colour Start Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time 1 2 3 4 If it is not illuminated in green press amp Z Fax Press Menu Set 2 1 7 Press a or w to select Timer Press Menu Set Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM Press Menu Set Enter the fax number you are polling Press Mono Start or Colour Start The machine makes the polling call at the time you entered A You can set up only one Delayed Polling 4 10 SETUP RECEIVE Sequential Polling The machine can request documents from several fax machine ina single operation You just specify s
112. lly Off allocates the IP address from the link local address range A The factory settings are shown in Bold B 10 APPENDIX B Main Menu 5 LAN Continued A The factory settings are shown in Bold 2 TCP IP WLAN 1 BOOT Method 2 IP Address 3 Subnet Mask 4 Gateway 5 Node Name 6 WINS Config 7 WINS Server 8 DNS Server 9 APIPA Auto Static RARP BOOTP DHCP 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 000 255 BRW_XXXXXX XXXXXX Auto Static Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Menu Descriptions Selections You can choose the See BOOT method that Network best suits you needs Users Guide on the CD ROM Enter the IP address Enter the Subnet mask Enter the Gateway address BRW_XXXXXX Enter the Node name You can choose the WINS configuration mode Specifies the IP address of the primary or secondary server Specifies the IP address of the primary or secondary server Automatically allocates the IP address from the link local address range APPENDIXB B 11 Descriptions You can configure See your print server Network User s You can c
113. ly matches the number 0 sample 1 8 Press Stop Exit 13 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the ink volume You can check the ink that is left in the cartridge 7 Press Ink Management 2 Press a or wto select Ink Volume Press Menu Set 3 Press a or v to select the colour you Tok Volume want to check Bk OOOmsooo0 The LCD shows the ink volume 4 Press Stop Exit A You can check the ink volume from your computer For Windows users see Status Monitor on page 1 3 in Software User s Guide on the CD ROM or for Macintosh users see Status Monitor on page 8 2 in Software User s Guide on the CD ROM TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 19 Packing and shipping the machine Whenever you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty Caution It is important to allow the machine to park the print head after a print job Listen carefully to the machine before disconnecting if from the power source to ensure that all mechanical noise has stopped Not allowing the machine to complete this parking process may lead to print problems and possible damage to the print head 7 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position 2 Remove all the ink cartridges and attach the yellow protective parts See Replacing the ink cartridges on
114. machine s memory when you change to PC Fax Receive from another remote fax option Fax Forward or Fax Storage the LCD will ask you the following message Send Fax to PC 1 Yes 2 No E Ifyou press 1 faxes in the memory will be sent to your PC before the setting changes m If you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged REMOTE FAX OPTIONS MONOCHROME ONLY 6 4 Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine Before you use the remote access and retrieval features you have to set up your own code The default code is inactive code 7 Press Menu Set 2 5 2 2 Entera three digit code using numbers 0 9 or Press Menu Set The preset cannot be changed A Do not use the same code used for your Fax Receive Code 51 or Telephone Answer Code 51 ao Operation from extension telephones on page A 2 3 Press Stop Exit A You can change your code at any time by entering a new one If you want to make your code inactive press Stop Exit in Step 2 to restore the inactive setting 6 5 REMOTE FAX OPTIONS MONOCHROME ONLY Remote Retrieval You can call your machine from any touch tone telephone or fax machine then use the Remote Access Code and remote commands to retrieve fax messages Using your Remote Access Code 1 2 ef
115. matic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Autumn Make sure you have set the correct day and time in the Date Time setting Press Menu Set 1 5 2 Press a or v to select on or Off Press Menu Set 3 Press Stop Exit Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD from your position try changing the contrast setting for improved viewing Press Menu Set 1 7 2 Press a or v to select Light or Dark Press Menu Set 3 Press Stop Exit GETTING STARTED 2 8 F Setup Send How to enter Fax mode Before sending faxes make sure Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax Fax Fox 2 B Lo How to dial You can dial in any of the following ways Manual dialling Press all of the digits of the phone or fax number 8 9 9 0 3 9 9 MOR gt P 3 1 SETUP SEND Speed Dialling Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 5 1 Search Speed Dial gt two digit number A If the LCD shows Not Registered when you enter the Speed Dial number a number has not been stored for it Search You can search for names you have stored in t
116. mation or if your access point supports SecureEasySetup please see the Network User s Guide To view Documentation For Macintosh Turon your Macintosh Insert the Brother CD ROM labelled Macintosh into your CD ROM drive The following window will appear 00e lt 2 MEL Pro Suite A Start Here OS 9 1 9 2 Start Here OSX A F mi Ls Readme html Documentation Brother Solutions Center On Line Registration DD lt i gt Mac OS X Double click the Documentation icon The select Language screen appears double click your language Click the documentation you want to read E Quick Setup Guide Setup and Software Installation Instructions E User s Guide 3 manuals User s Guide for stand alone operations Software User s Guide and Network User s Guide How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide M Scanning on page 9 1 For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater on page 10 1 E Network Scanning For Mac OS X 10 2 4 or greater on page 11 1 Presto PageManager User s Guide E Instructions for scanning directly from Presto PageManager How to find Network setup instructions Your machine can be connected to a wireless or wired network You can find basic setup instructions in Quick Setup Guide For more information or if your ac
117. means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream This will benefit the environment for all European Union only Important safety instructions N Oh RGWNHO Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall socket before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 12 2 IMPORTANT INFORMATION 8 10 11 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied
118. med separately from PhotoCapture Center operations using the PC Simultaneous operation is not available IBM Microdrive is not compatible with the machine The machine can read up to 999 files in a media card Use only Smart media cards with a 3 3v voltage rating CompactFlash Type II is not supported xD Picture Card Type M Large Capacity is supported Oo When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed A Your machine is designed to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into which it copies image data If you need to modify the image data stored on a media card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder the machine may not be able to read the file or print the image WALK UP PHOTOCAPTURE CENTER 10 2 Getting started Firmly insert the card into the appropriate slot z lisssrssssszssszszs EN pjana SecureDigital CompactFlash MultiMediaCard Memory Stick xD Picture Card Memory Stick Pro
119. n temporarily interrupt or disrupt the faxes Brothers ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive data on a single shared line with custom features If avoiding a slight interruption is crucial to your business we recommend a separate phone line with no custom features Copying Difficulties The machine cannot make a Make sure that the Copy key is illuminated See Enter Copy mode copy on page 9 1 Vertical streaks appear in Sometimes you may see vertical streaks on copies Clean the scanner copies See Cleaning the scanner on page 13 23 Poor copy results when using Try using the scanner glass See Using the scanner glass on page 1 8 the ADF Scanning Difficulties TWAIN WIA errors appear Make sure the Brother TWAIN WIA driver is selected as the primary while scanning source In PaperPort click Scan in the File menu and select the Brother TWAIN WIA driver Poor scanning results when Try using the scanner glass See Using the scanner glass on page 1 8 using the ADF Software Difficulties The machine cannot install Run the Repair MFL Pro Suite program on the CD ROM This program software or print will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD PhotoCapture Center Difficulties Removable Disk does not a Have you installed the Wi
120. n the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 31 Appendix A Telephone services BT Call Sign For U K Only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line Each phone number has its own distinctive ringing pattern so you know which phone number is ringing This is one way you can have a separate phone number for your machine Your machine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes A You can switch BT Call Sign off temporarily then turn it back on When you get a new fax number make sure you reset this function This machine will automatically answer incoming calls that use your new fax number S When you set the BT Call Sign feature to ON the receive mode is set to Manual automatically Manual mode will not respond to incoming telephone calls since the number you use for telephone calls will use the normal ring pattern To enable the machine to work with BT Call Sign Only with your external phone Press Menu Set 2 0 3 The screen displays the current setting of this feature 2 Press a or v to select On or Off Press Menu Set 3 Press Stop Exit A If you turn off BT Call S
121. n to Fine Press Menu Set 2 2 2 and a or v to select Fine Press Menu Set Memory storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings Such as Contrast Overseas Mode and so on will be lost You may also have to reset the date and time APPENDIXB B 1 Navigation keys Access the menu Go to the next menu level Accept an option A Scroll through the current V menu level Go back to the previous menu level Exit the menu You can access the menu mode by pressing Menu Set When you enter the menu the LCD scrolls Press 1 for General Setup menu Select AW amp Set OR 1 General Setup Press 2 for Fax menu Select AW amp Set OR 2 Fax Press 3 for Copy menu Select AV amp Set 3 COpy Press 0 for Initial Setup Select AV amp Set 0 Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want or v Select an option by pressing Menu Set when that option appears on the LCD The LCD will then show the next menu level Press a or w to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Accepted Menu Set B 2 APPENDIX B gt E Stop Exit enu Set enu Set enu Set T a y eT x to to Select amp Set Select amp Set accept exit Menu Descriptions Page Selections 1 General 1 Mode Timer Sets the time to Setu
122. nded types of paper See About paper on page 1 9 The recommended environment for your machine is between 20 C to 33 C White horizontal lines appear Clean the print head See Cleaning the print head on page 13 15 in text hics In text or graphics Try using the recommended types of paper See About paper on page 1 9 If horizontal bands appear when using plain paper use the Enhanced Normal Printing mode to help avoid banding on some types of plain paper In the printer driver Basic tab click Settings and check Enhanced Normal Printing If you continue to have horizontal bands change the Media Type selection to Slow Drying Paper in the printer driver Basic tab to help enhance the print quality The machine prints blank Clean the print head See Cleaning the print head on page 13 15 pages Characters and lines are Check the printing alignment See Checking the printing alignment on stacked page 13 18 Printed text or images are Make sure the paper is loaded properly in the paper tray and the paper skewed side guide is adjusted correctly See How to load paper envelopes and post cards on page 1 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 9 DIFFICULTY SUGGESTIONS Printing Continued Smudged stain at the top center of the printed page Printing appears dirty or ink seems to run Stains appear on the reverse side or at the bottom of the page There are
123. ndows 2000 update work properly If not do the following 1 Disconnect the USB cable 2 Install the Windows 2000 update Please see the Quick Setup Guide After the installation the PC will be automatically restarted 3 Wait about 1 minute after you reboot the PC and then connect the USB cable b Take out the media card and put it back in again c If you have tried Eject from within Windows you must take out the media card before you continue d If an error message appears when you try to eject the media card it means the card is being accessed Wait a while and then try again e If all of the above do not work please turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off The machine cannot access Make sure you have inserted the media card into the media slot Removable Disk from Desktop icon 13 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Network Difficulties The network scanning feature does not work The network PC Fax Receive feature does not work Your computer cannot find your machine Other Difficulties cannot print over the Network Make sure your machine is powered on and is on line and in Ready mode Print the Network Configuration list to see your current Network settings See Printing reports on page 8 1 Reconnect the LAN cable to the hub to verify that the cabling and network conn
124. ng Sends a fax received into the memory to another pre programmed fax number Fax Receive Code Press this code x 51 when you answer a fax call on an extension or external phone Fax Storage You can store faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD G 2 GLOSSARY Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of the machine or press Speaker Phone so you can hear the receiving fax machine
125. nk cartridge If ink is still missing call your Brother dealer Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty ef When a print head nozzle is After the print head nozzle is clogged the printed sample cleaned the horizontal lines looks like this are gone TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 17 Checking the printing alignment You should rarely need to adjust the printing alignment however if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made 1 2 3 4 Press Ink Management Press aor v to select Test Print Press Menu Set Press a or w to Select Alignment Press Menu Set Press Mono Start or Colour Start The machine begins printing the Alignment Check Sheet The LCD shows Is Alignment OK Ie Les 2 NO Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number O If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to finish Alignment Check and go to Step 8 OR If another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to select it For 600 dpi press the number of the 600dpi Adjust test print that most closely matches the number O sample 1 8 For 1200 dpi press the number of 1200dpi Adjust the test print that most close
126. o alert you to pick up a voice call If you re at the machine you can lift the handset or press Speaker Phone to answer If you lift the external telephone s handset press Speaker Phone twice to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 51 between the pseudo double rings If no one is on the line or if Someone wants to send you a fax send the call back to the machine by pressing 51 A 3 APPENDIXA Using a cordless external handset If the base unit of cordless telephone is connected see page A 5 and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay Changing the remote codes Remote activation lets you send commands to your machine from an extension or external phone To use Remote Activation you must turn on the remote codes The preset Fax Receive Code is 51 The ef Q Aa A QNS ef preset Telephone Answer Code is 51 If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code and Telephone Answer Code to another three digit code Such as and 998 If it is not illuminated in green press amp Z Fax Press Menu Set 2 1 4 Press a or v to Select On or Of Press Menu Set Enter the new Fax Receive Code Press Menu Set Enter the new Telephone Answer Code Press Menu Set Press Stop Exit Remote Codes migh
127. old APPENDIXB B 13 Entering Text When you are setting certain menu selections such as the Station ID you may need to type text into the machine Most number keys have three or four letters printed above them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Press Key one time two times three times four times 2 A B C 2 3 D E F 3 4 G H 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W X Y Z Inserting spaces To enter a space in the fax number press once between numbers To enter a space in the name press twice between characters Making corrections If you entered a letter incorrectly and want to change it press lt to move the cursor under the incorrect character Then press Stop Exit All letters above and to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right before you press the key again Special characters and symbols Press or 0 and then press lt or to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space A amp Press for lt gt Q _ Press 0 for AE
128. ollow before you can turn on the TAD Make sure your OGM is less than 20 seconds long Press Menu Set 2 7 1 The LCD prompts you to choose an OGM 2 Press a or v to select TAD Message Or F T Message Press Menu Set A This is the only setting you can select if you want to turn on the TAD 3 Press a or v to select Record MSG Press Menu Set 4 Pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal 5 Replace the handset The TAD will play your OGM 6 Press Stop Exit Listening to Outgoing Message OGM Press Menu Set 2 7 1 2 Press a or v to select TAD Message Or F T Message Press Menu Set 3 Press a or v to select Play MSG Press Menu Set Adjust the volume by pressing Volume lt or lt 4 Press Stop Exit 7 2 TAD TELEPHONE ANSWERING DEVICE Erasing Outgoing Message OGM Press Menu Set 2 7 1 2 Press a or v to select TAD Message or F T Message Press Menu Set 3 Press a or v to select Erase MSG Press Menu Set 4 Press 1 to erase the OGM Press 2 to exit without erasing 5 Press Stop Exit Activating TAD mode Press and hold until it lights and the LCD shows When light is out the TAD is OFF See Setting up the TAD on page 7 1 Message indicator The light flashes when you have new voice messages waiting for your review The LCD displays the total number of voice and fax messages stored
129. onfigure Guide the wireless network Main Menu Menu Selections 5 LAN 3 Setup WLAN 1 Setup Continued Wizard 2 SecurEasySetup on the easily CD ROM 4 WLAN 1 Status You can see the Status current wireless network status 2 Signal You can see the current wireless network signal strength 3 SSID You can see the current SSID You can see the current Communication Mode 4 Comm Mode You can see the current wireless network security settings 5 Setup 1 Wired LAN Auto Selects Ethernet link Misc 100B FD mode 100B HD 10B FD 10B HD 2 Time Zone GMT 0 00 Sets the time zone for your country 6 Network Wired LAN You can choose the I WLAN network connection type 5 Security Mode 0 Factory 1 Reset Restores all wired Reset and wireless network settings to the factory 6 Print 1 XMIT Reports Verify 2 Exit You can print these lists and reports default 4 Fax Journal 5 User Settings 6 Network Config The factory settings are shown in Bold B 12 APPENDIX B Main Menu Menu Descriptions Selections 0 Initial 1 Receive Fax Only You can choose the Setup Mode Fax Tel receive mode that Manual best suits your needs 2 Date Time Puts the date and time on the LCD and in headings of faxes you send 3 Station ID Program your name and fax number to appear on each page you fax 6 Phone Line Normal Select the phone line 2 3 Set PBX type ISDN A The factory settings are shown in B
130. onnected to a PBX OR ORO lo oKef e fo o o000000000000000000000000000000000 Phot d f ll Cap ture apy rax can O o oS te te 990900000000000000000000000000000000 e o o o o o o o o o o o o o o fe fe o o o e o o o o o o o o o o o 2 8 Ink Management Lets you clean the print head check the print quality and check the available ink volume Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine The key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone Mode keys PhotoCapture Lets you access the PhotoCapture Center mode Copy Lets you access Copy mode 7 Fax Lets you access Fax mode Scan Lets you access Scan mode INTRODUCTION 1 2 1 3 O 9099000 Boe 9 o Search Speed Dial o o5 Copy Options You can quickly and easily select temporary settings for copying 7 Fax Resolution Adjusts the resolution when you send a fax l Mono Start Lets you start sending faxes or make copies in black and white Also lets you start a scanning operation in colour or mono depending on the scanning setting in the ControlCenter2 software 9 Colour Start Lets you start sending faxes or make copies in full colour Also lets you start a scanning operation in colour or mono depending on the scanning
131. ord assembly A 9 APPENDIXA EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE al INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET Y SOCKET INCOMING LINE p E F FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 ee These phones are now connected as external devices as per page A 5 because they are connected to the fax machine via the T connector APPENDIX A A 10 Multi line connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you It is advisable to have a separate line for the machine If the machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received If you are installing the machine to work with a PBX itis not guaranteed that the unit will operate properly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 if
132. orporation BROADCOM SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and or other countries Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide the Software User s Guide and the Network User s Guide are registered trademarks of their respective companies 12 4 IMPORTANT INFORMATION Troubleshooting and routine maintenance Troubleshooting Error messages As with any sophisticated office product errors may occur If this happens your machine identifies the problem and displays an error message The most common error messages are shown below You can correct most problems by yourself If you need additional help the Brother Solutions Center offers latest FAQs and troubleshooting tips Visit us at http solutions brother com ERROR MESSAGES ERROR CAUSE ACTION MESSAGE BT Call Sign The machine is set BT Call Sign to Set BT Call Sign to OFF See BT Call Sign For On ON You cannot change the U K Only on page A 1 a Receive Mode from Manual to another mode Comm Error Poor phone line quality causeda Try the call again If the problem continues call communication error the telephone company and ask them to check your phone line Connection You tried to poll a fax machine tha
133. p return to Fax mode 2 Paper Type Plain Sets the type of Inkjet paper in the paper Glossy tray Transparency 3 Paper Size Letter Sets the size of the Legal paper in the paper A4 tray A5 10x15cm 4 Volume 1 Ring i Adjusts the ring volume Adjusts the volume level of the beeper 3 Speaker i Adjusts the speaker volume 5 Auto Changes for Daylight Daylight Savings Time automatically 6 P Save Fax Customizes the Setting Receive On Power Save key not Fax to receive fax in Receive Off power save condition 7 LCD Light Adjust the contrast of 2 8 Contrast Dark the LCD A The factory settings are shown in Bold APPENDIXB B 3 Main Menu Menu Descriptions Selections 1 Setup 1 Ring Delay Ring Delay Sets the number of Receive rings before the In Fax mode 00 04 02 machine answers in only o1 04 Ireland Fax Only Fax Tel or only TAD mode Toll Saver Cost saving feature On the machine rings 2 off times if there are messages and 4 times if there are no messages so you can hang up and not pay for the call 2 F T Ring Sets the Time pseudo double ring time in Fax Tel mode 20 Sec 3 Fax Detect On Receives fax Semi messages without Off pressing the Mono Start or Colour Start key On You can answer all 51 51 calls at an extension Off or external phone and use codes to turn the machine on or off You can personalize these codes 5 Auto Reduces the size of 4 7 Reduction incoming
134. page 13 26 When attaching the yellow protective parts make sure they clip into place as shown in the diagram Caution If you are not able to find the yellow protective parts do NOT remove the ink cartridges before shipping It is essential that the machine be shipped with the yellow protective parts or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty 13 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE 3 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover Unplug the machine from the telephone wall socket and remove the telephone line cord from the machine Unplug the machine from the electrical socket Unplug the interface cable from the machine if it is connected If your machine has a handset remove it and the handset curled cord Wrap the machine in the bag and place it in the original carton with the original packing material O NOG A TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 21 9 Packthe printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton 10 Close the carton 13 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine maintenance Cleaning the scanner Lift the document cover Clean the scanner glass with isopropyl alcohol on a soft lint free cloth Document Cover Clean the white bar and the glass s
135. r Photo and then use the colour start key to send a fax the machine will send the fax using the Fine setting 3 7 SETUP SEND Dual Access Monochrome only You can dial a number and begin scanning the fax into memory even when the machine is sending from memory or receiving faxes The LCD shows the new job number and available memory A Your machine normally uses Dual Access However to send a colour fax the machine will send the document in real time even if Real Time TX Is Off The number of pages you can scan into the memory will vary depending on the data that is printed on them e If you getan Out of Memory message while scanning the first page of a fax press Stop Exit to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Mono Start to send the pages scanned so far or press Stop Exit to cancel the operation SETUP SEND 3 8 Real Time Transmission When you are sending a fax the machine will scan the document into the memory before sending Then as soon as the phone line is free the machine will start dialling and sending If the memory becomes full the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can set Real Time TX to On for all documents or for the next fax only If you want to fax multiple pages from the scanner
136. r dial tone or signal at any point in the dialling sequence store a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay 5 5 QUICK DIAL NUMBERS AND DIALLING OPTIONS Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialling overseas you can press Redial Pause as many times as needed to increase the length of the pause Tone or Pulse If you have a Pulse dialling service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals Lift the handset 2 Press on the machine s control panel Any digits dialled after this will send tone signals When you hang up the machine will return to the Pulse dialling service QUICK DIAL NUMBERS AND DIALLING OPTIONS 5 6 Telephone voice operation You can use the machine to make voice telephone calls by dialling manually or by using Search or Speed Dial memory You can use the handset or Speaker Phone to make and receive calls When you dial a Quick Dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored How to dial See How to dial on page 3 1 Making a telephone call Pick up the handset OR Press Speaker Phone 2 When you hear a dial tone dial the number using the dial pad Speed Dial and Search If you pressed
137. rd and Post card For more details see Paper weight thickness and capacity on page 1 12 E Maximum paper tray capacity Approx 100 sheets of 80 g m plain paper Up to 25 sheets of A4 plain paper Face up print delivery to the output paper tray 2 1 Use only transparencies recommended for inkjet printing 2 For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging 3 Legal paper cannot be stacked on the output paper tray SPECIFICATIONS S 2 Copy Colour Black Document Size Scanning Width Copy Speed Multiple Copies Enlarge Reduce Resolution S 3 SPECIFICATIONS Colour Black ADF Width 147 mm to 216 mm ADF Height 147 mm to 356 mm Scanner Glass Width Max 216 mm Scanner Glass Height Max 297 mm 210 mm Black Up to 17 pages minute A4 paper Colour Up to 11 pages minute A4 paper Does not include the time it takes to feed the paper Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Plain inkjet or glossy paper Scans up to 600x600 dpi Prints up to 1200x1200 dpi Monochrome Prints up to 600x1200 dpi Colour OHP transparency Scans up to 600x600 dpi Prints up to 1200x1200 dpi PhotoCapture Center Available Media CompactFlash Type only Microdrive is not compat
138. re continuously being checked by the machine Your machine must have enough memory for this feature to work INTRODUCTION 1 20 IP Getting started Initial Setup Setting the Date and Time When the machine is not in use it will display the date and time If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send If there is a power failure you may have to reset the date and time No other settings will be affected 7 Press Menu Set 0 2 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the machine is in Fax mode Setting Tone or Pulse dialling mode Your machine comes set for Tone dialling service Multi frequency If you have Pulse dialling service rotary you need to change the dialling mode 7 Press Menu Set 0 4 2 Press a or v to select Pulse Or Tone Press Menu Set 3 Press Stop Exit 2 1 GETTING STARTED Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send It is important that you enter the fax number in the internationally standardized fo
139. receiving tones which are loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the LCD shows Receiving lf your machine is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your machine will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machine s chirps overlap This must be for at least 2 to 4 seconds so both machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialled So it is important for the receiving machine to answer the call in as few rings as possible A When you have an external Telephone Answering Device TAD on your fax line your TAD will decide the number of rings before the call is answered 1 19 INTRODUCTION ECM Error Correction Mode The Error Correction Mode ECM is a way for the machine to check a fax transmission while it is in progress If the machine detects errors during fax transmission it resends the pages of the fax that had an error ECM transmissions are only possible between fax machines that both have this feature If they do you may send and receive fax messages that a
140. ress a or w to select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press Menu Set 3 Press Stop Exit GETTING STARTED 2 4 Setting the Paper Type To get the best print quality set the machine for the type of paper you are USING Press Menu Set 1 2 2 Press a or v to select Plain Inkjet Glossy or Transparency Press Menu Set 3 Press Stop Exit A The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine When you use transparencies or glossy paper remove each sheet immediately to prevent smudging or paper jams Setting the Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 10 x 15 cm and three sizes for printing faxes Letter Legal and A4 When you change the type of paper you load in the machine you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page Press Menu Set 1 3 2 Press a or v to select Letter Legal A4 A5 of 10x15cm Press Menu Set 3 Press Stop Exit 2 5 GETTING STARTED Setting the Ring Volume You can turn the ring Off or you can select the ring volume level Press Menu Set 1 4 1 2 Press a or v to select Low Med High or Off Press Menu Set 3 Press Stop Exit OR You can adjust the ring volume when your machine is idle not being used In Fax mode 8 press J or lt to adjust the volume level Every time you press t
141. rmat i e in accordance with the following strict sequence E The plus character by pressing key mM Your Country Code e g 44 for the United Kingdom 41 for Switzerland E Your local area code minus any leading 0 9 in Spain E A space E Your number on the local exchange using spaces to aid readability as appropriate As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 Press Menu Set 0 3 2 Enter your fax number up to 20 digits Press Menu Set A You cannot enter a hyphen in the fax number To enter a space press gt once between numbers 3 Use the dial pad to enter your name up to 20 characters See Entering Text on page B 14 Press Menu Set 4 Press Stop Exit A If the Station ID has already been programmed the LCD will ask you to press 1 to make a change or 2 to exit without changing GETTING STARTED 2 2 Setting the Phone Line Type If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes it is also necessary to change the Phone Line Type accordingly by completing the following steps 7 Press Menu Set 0 6 2 Press a or v to select PBX ISDN Or Normal Press Menu Set 3 Press Stop Exit PBX and
142. rs Guide on the CD ROM 10 15 WALK UP PHOTOCAPTURE CENTER Software and Network features The User s Guide on the CD ROM includes the Software User s Guide and Network User s Guide for features available when connected to a computer for example Printing and Scanning E Printing For Windows see Chapter 1 in the Software User s Guide on the CD ROM For Macintosh see Chapter 8 in the Software User s Guide on the CD ROM Scanning For Windows see Chapter 2 in the Software User s Guide on the CD ROM For Macintosh see Chapter 9 in the Software User s Guide on the CD ROM ControlCenter2 For Windows see Chapter 3 in the Software User s Guide on the CD ROM For Macintosh see Chapter 10 in the Software User s Guide on the CD ROM Network Scanning For Windows see Chapter 4 in the Software User s Guide on the CD ROM For Macintosh see Chapter 11 in the Software User s Guide on the CD ROM Remote Setup For Windows see Chapter 5 in the Software User s Guide on the CD ROM For Macintosh see Chapter 12 in the Software User s Guide on the CD ROM Faxing from your computer For Windows see Chapter 6 in the Software User s Guide on the CD ROM For Macintosh see Chapter 8 in the Software User s Guide on the CD ROM SOFTWARE AND NETWORK FEATURES 11 1 E PhotoCapture Center For Windows see Chapter 7 in the Softwar
143. s 13 19 Packing and shipping the machine c ccceseeeee 13 20 Routine MAINTENANCE c ccccsecccseeeceeeceeeeeeeeseeeeaeeenes 13 23 Cleaning the SCANNEL ccccseeeeeeeeeeeseeeeeeaaeeeeens 13 23 Cleaning the machine printer platen 04 13 24 Cleaning the Paper Pick up Roller c0008 13 25 Replacing the ink cartridges cccseeesseeeeseeeeeeees 13 26 Uninstalling or installing the handset and handset 6 6 eee ee ee eee eee 13 30 Uninstalling the handset and handset cradle 13 30 Installing the handset and handset cradle 13 31 f APPENGIX A peccrscsecesawanscocticcoveestcenveesauesonsesneessustsieccsecenaesuetest A 1 Telephone SOLVICES ccccccceeeceeeeceeeceeeeueeceeesaueeseeeenees A 1 BT Call Sign For U K Onlly cccccsseeeeeeseeeeeeeeeees A 1 To enable the machine to work with BT Call Sign Only with your external phone 00ccee A 1 Advanced receiving OPeratiONns ccsececseeeeeeeeeeseeeeseees A 2 Operation from extension telephones 008 A 2 Fax Tel mode in the power save condition A 3 For Fax Tel mode Only cccccseseecesseeeceeseeseeeeeens A 3 Using a cordless external handset c seeceees A 4 Changing the remote COCEG cceccecseeeeeseeeeeneeees A 4 Connecting an external device to your machine A 5 Connecting an externa
144. s inside the machine hands Doing this might cause Before you clean the machine an electrical shock make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket To prevent injuries be careful To prevent injuries be careful not to put your hands on the not to touch the area shaded in edge of the machine under the the illustration scanner cover When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration Do not carry the machine by holding the handset tray or the scanner cover A WARNING m Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket Never install telephone wiring during a lightning storm Never install a telephone wall socket in a wet location E This product must be installed near an electrical socket that is easily accessible In case of emergencies you must disconnect the power cord from the electrical socket in order to shut off power completely IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or
145. s that are empty or nearly empty and then ask the other person to send the colour fax again See Replacing the ink cartridges on page 13 26 Since the machine cannot store colour faxes in memory make sure that Fax Storage is not turned on See Setting Fax Storage on page 6 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Printing Received Faxes Continued Left and Right margins are cut Turn on Auto Reduction See Printing a reduced incoming fax Auto off or a single page is printed Reduction on page 4 7 on two pages Phone Line or Connections Dialling does not work Check that the machine is plugged in and not in Power Save mode No dial tone Check for a dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection and make sure all telephone connections are secured If there is no ringing when you call your machine ask your telephone company to check the line Change Tone Pulse setting See Setting the Phone Line Type on page 2 3 Receiving Faxes The machine cannot receive a Make sure the machine is in the correct receiving mode for your setup fax See Basic receiving operations on page 4 1 If you frequently encounter interference on the phone line try changing the menu setting of Compatibility to Basic See Compatibilityon page 13 14 If you connect your machine to PBX or ISDN set the menu setting of Phone Line
146. setting in the ControlCenter2 software Stop Exit Stops an operation or exits from the menu M Power Save Lets you put the machine into Power Save mode INTRODUCTION ee Navigation keys Menu Set The same key is used for Menu and Set operations Lets you access the Menu to program and store your settings in the machine K lt You can press these keys to adjust the volume A Search Speed Dial Lets you look up numbers that are stored in the dialling memory It also lets you dial stored numbers by pressing and a two digit number lt Press to scroll backward to a menu selection Aory Press to scroll through the menus and options LCD Liquid Crystal Display Displays messages on the screen to help you set up and use your machine When the machine is connected to a wireless network a four level indicator on the right of the LCD shows the wireless signal strength 2 O Max Power Save mode When the machine is idle you can put the machine into Power Save by pressing the Power Save key In Power Save mode the machine will receive telephone calls as normal For further information on receiving faxes in the power save condition please see the table on page 1 5 The delayed faxes that have been set up will be sent You can even retrieve faxes using Remote Retrieval if you are away from your machine If you want to do other operations you must turn the machine back on
147. ssage 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there are no voice message to erase This code erases all recorded messages not one at atime Play and Record OGM in Memory 1 Play 1 TAD Message The machine plays the selected OGM You 2 F T Message C2 stop playing OGMs by pressing 9 1 TAD Message After one long beep you can record the 2 F T Message selected OGM You will hear the message played once You can stop recording the message by pressing 9 6 7 REMOTE FAX OPTIONS MONOCHROME ONLY 95 Change the Fax Forwarding or Fax Storage settings or erased all your messages 2 Fax Forwarding If you hear one long beep the change has 4 Fax Forwarding number been accepted Ifyou hear three short beeps you cannot change it because the conditions have not been met for example registering a Fax Forwarding number You can register your Fax Forwarding number by entering 4 See Changing your Fax Forwarding number on page 6 9 Once you have registered the number Fax Forwarding will work You can select Off after you have retrieved 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 6 9 3 Erase faxes from the If you hear one long beep fax messages memory
148. st It is important to remember that neither Call Minder nor the machine can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned s to get a second phone number on your present phone line Many people with Call Minder choose an alternative service which is called BT Call Sign and they are very satisfied with it See BT Call Sign For U K Only on page A 1 Another way to avoid possible problems is to replace Call Minder with an answering machine Your Brother machine is designed to work with an answering machine or TAD telephone answering device See Connecting an external telephone answering device TAD on page A 6 INTRODUCTION 1 18 Fax tones and handshake When someone is sending a fax the machine sends fax calling tones CNG tones These are quiet intermittent beeps every 4 seconds You ll hear them after you dial and press Mono Start or Colour Start and they will continue for about 60 seconds after dialling During that time the sending machine must begin the handshake or connection with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax
149. st power surges we recommend the use of a power protection device Surge Protector IMPORTANT INFORMATION 12 3 Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation 2005 Brother Industries Ltd All rights reserved Windows and Microsoft are registered trademarks of Microsoft in the U S and other countries Macintosh and TrueType are registered trademarks of Apple Computer Inc PaperPort and OmniPage OCR are registered trademarks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation SmartMedia is a registered trademark of Toshiba Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd Memory Stick Pro Memory Stick Pro Duo Memory Stick Duo and MagicGate are trademarks of Sony C
150. t Check the other fax machine s polling setup Fail is not in Polled Waiting mode Cover is Open The scanner cover is not closed Lift the scanner cover and then close it again completely Data Print data remains in the Re start printing from your computer Remaining machine s memory Print data remains in the Press Stop Exit The machine will cancel the machine s memory The USB job and eject the page that is being printed cable was unplugged while the computer was sending the data to the machine Disconnected The other person or other person s Try to send or receive again fax machine stopped the call TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 1 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Document Jam Document was not inserted or fed See Using the automatic document feeder properly or the document fed from ADF on page 1 6 ADF was too long The document is jammed in the See Document jams on page 13 5 machine High The print head is too warm Allow the machine to cool down Temperature Ink Empty One or more of the ink cartridges Replace the ink cartridges is empty The machine will stop all See Replacing the ink cartridges on page print operations While memory is 13 26 available black and white faxes will be received into memory If a sending machine has a colour fax the machine s handshake will request that the fax be sent as black and white If the sending machine has t
151. t On Image Transmission off Verification Report Off Image and Journal Report Broadcasting 2 Journal Every 7 Days Period Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 5 Remote Fax 1 Forward Off Sets the machine to Opt Store Fax Forward forward fax Fax Storage Messages to store incoming faxes in the memory So you can retrieve them while you are away from your machine or to send faxes to your PC PC Fax Receive 2 Remote You must set your Access own code for Remote Retrieval 3 Print Prints incoming faxes Document stored in the memory A The factory settings are shown in Bold B 6 APPENDIX B Main Menu Menu Descriptions Selections 2 Fax 6 Remaining Checks which jobs Continued Jobs are in the memory and lets you cancel selected jobs 7 Setup TAD 1 0GM TAD Message Play Record or erase F T Message the outgoing message 2 ICM Select the maximum Max Time length of incoming messages 3 ICM Allows you to turn the Rec Monitr speaker volume for voice messages as they come in On or Off 0 Miscellaneous 1 Mem Prohibits most Security functions except receiving faxes into memory 2 Compatibility Adjust the Equalization for transmission problems 3 BT Call Use with BT Call Sign Off Sign U K Only 3 Copy 1 Quality Best Selects the Copy Normal resolution for your Fast type of document 7 brightness Adjusts the contrast for copies A The
152. t not work with some telephone systems APPENDIXA A 4 Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below Extension Telephone Gi External Telephone When you are using an external or an extension telephone the LCD shows Ext Tel in Use A 5 APPENDIXA Connecting an external telephone answering device TAD Sequence You may choose to connect an additional answering device However when you have an external TAD on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings A If you do not receive all your faxes reduce the Ring Delay setting on your external TAD APPENDIXA A 6 S Do not connect a
153. then reconnect it The machine s memory will hold faxes for 24 hours so you will not lose any important messages If the error message continues after the machine was disconnected please follow the procedure below to transfer the faxes to another fax machine Check whether the machine has faxes in memory 1 Press Menu Set 9 0 1 Unable 2 If the machine has no faxes the LCD shows Scan No Data OR If faxes are present you can transfer them to another fax machine Go to Step 3 OR You can forward the remaining faxes to your PC Please see Transfer faxes to your PC Unable Init Unable Print Transfer faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode 3 Enter the fax number to which faxes will be forwarded 4 Press Mono Start You can transfer the Fax Journal report to another fax machine by pressing Menu Set 9 0 2 in Step1 Transfer faxes to your PC You can move the faxes from your machine s memory to your PC 5 Press Menu Set 2 5 1 6 Using A or V select 1 PC Fax Receive and then press Menu Set The LCD will ask if you want to transfer a fax to your PC 7 To transfer all faxes to your PC press 1 OR To keep all faxes in the machine s memory press 2 For Windows see Chapter 6 in the Software Users Guide on the CD ROM 13 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Document jams If the document is j
154. ties or from the mode of ControlCenter2 cannot see the LCD clearly Change the contrast settings See Setting the LCD Contrast on page 2 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 13 Setting Dial Tone detection When you send a fax automatically by default your machine will wait for a fixed amount of time before it starts to dial the number By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone This setting can save a small amount of time when sending a fax to many different numbers If you change the setting and start having problems with dialling you should change back to the default No Detection setting 7 Press Menu Set 0 5 2 Press a or v to select Detection or No Detection Press Menu Set 3 Press Stop Exit Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line we recommend that you adjust the Equalization for compatibility The machine adjusts the modem speed for fax operations Press Menu Set 2 0 2 Meee anecoue 2 Press a or v to select Normal or Basic Press Menu Set 3 Press Stop Exit A M Basic reduces the modem speed to 9600 bps Unless there is a lot of interference on your phone line you may prefer to use it only when needed E Normal sets the modem speed at 14400 bps Default 13 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to improve print qualit
155. toriuaree licen A 11 Outgoing Message Msg Ctr OGM 0 7 2 Paging programming your pager NUMDET seori a 6 1 PADGM siccceecteortrcrrcscesseeess 1 9 S 2 document size 066 S 3 DIZ Oxi E ena eee 2 5 size of document 1 6 TYDE sii 2 5 Phone line CONNECTIONS 000e A 7 difficulties e 13 11 multi line PBX A 11 VOC soenan a 2 3 PhotoCapture Center Borderless 2c000 10 12 Colour Enhancement 10 10 CompactFlash 0 10 1 Cropping cccceeeeeees 10 12 Default Settings 10 9 INDEX I 3 DPOF printing 10 8 Memory Stick 00 10 1 MultiMediaCard 10 1 paper amp SIZ c ee 10 7 Printing images 10 6 Printing Index 10 5 SecureDigital 10 1 SmartMedia 10 1 Specifications 00 S 4 xD Picture Card 10 1 Power failure 0000 B 1 Print ANCA aee o a 1 13 difficulties 13 9 13 10 ANVET S ia S 7 fax from memory 4 8 improving quality 13 15 paper jams ccecceeeees 13 6 ODOM areenaa ven etcacced 8 3 FESOIUTION ceeeeeeeee sees S 7 specifications 06 S 7 Programming your machine aiccen B 1 B 2 Quality key copying 9 3 Quick Dial Access codes and credit card numbers s
156. trip under the film with isopropyl alcohol on a lint free cloth White Bar Glass Strip TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 23 Cleaning the machine printer platen Be careful not to touch the paper feed star wheels or encoder film Be sure to unplug the machine from the electrical socket before cleaning the printer platen If ink is scattered on or around the printer platen be sure to wipe it off with a soft dry lint free cloth Encoder Film Do NOT Touch eee eee Se eres FA a e a a E ee 2 Printer Platen Clean Here Paper Feed Star Wheel Do NOT Touch 13 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Paper Pick up Roller 1 Unplug the machine from the electrical socket and remove the Jam Clear Cover 2 Clean the Paper Pick up Roller with isopropyl alcohol ona cotton swab 3 Re insert the Jam Clear Cover 4 Reconnect the power cord TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 25 Replacing the ink cartridges Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge Is running out of ink the machine will notify you with a message on the LCD The LCD will inform you which ink cartridge is low or needs replacing Be sure to follow the LCD prompts to replace the ink cartridges in the correct order Even though the mach
157. true focus and you cannot see the fine details of the picture then adjust the sharpness E Colour Density This setting adjusts the total amount of colour in the image You can increase or decrease the amount of colour in an image to improve a washed out or weak picture 10 11 WALK UP PHOTOCAPTURE CENTER Cropping If your photo is too long or wide to fit the available space on your selected layout part of the image will be automatically cropped The default setting is On If you want to print the whole image turn this setting to Off 7 Press Menu Set 4 6 2 Press a or v to select off Or On Press Menu Set 3 Press Stop Exit Cropping 0n Cropping Off Borderless This feature expands the printable area to the edges of the paper Printing time will be slightly slower Press Menu Set 4 7 2 Press a or v to select of or On Press Menu Set 3 Press Stop Exit WALK UP PHOTOCAPTURE CENTER 10 12 Scan to Card You can scan black and white and colour documents into a media card Black and white documents will be stored in PDF PDF or TIFF file formats TIF Colour documents may be stored in PDF PDF or JPEG JPG file formats The default setting is Color 150 dpi and the default file format is PDF The machine automatically creates file names based on the current date For example the fifth image scanned on July 1 2005 would be named 01070505 PDF You can change the colour quality and fil
158. u set the Receive Mode to Fax Tel you ll need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine prints the fax This pseudo double ring happens after the initial ringing from the phone company Only the machine rings and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any telephone on the same line as the machine See For Fax Tel mode only on page A 3 If itis not illuminated in green press Fax 2 Press Menu Set 2 1 2 3 Press a or v to select how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press Menu Set 4 Press Stop Exit A Even if the caller hangs up during the pseudo double ringing the machine will continue to ring for the set time Setting the Fax Tel Announcement For the Fax Tel receive mode you can set up the machine to play an outgoing announcement for callers when no one is there to answer calls See Record Fax Tel Outgoing Announcement F T OGM on page 7 7 SETUP RECEIVE 4 5 Fax Detect When you use this feature you don t have to press Mono Start or Colour Start or the Fax Receive Code 51 when you answer a fax call Selecting On allows the machine to receive fax calls automatically even if you lift the handset of an extension or external phone When you see Receiving on the L
159. upport Flap DO NOT pull on the document while it is feeding DO NOT leave thick documents on the scanner glass If you do this the ADF may jam 1 7 INTRODUCTION Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time Documents can be up to 216 mm wide and 297 mm long A To use the scanner glass the ADF must be empty 1 Lift the document cover Place documents face down on the Scanner Glass 2 Using the document guidelines on the left center the document face down on the scanner glass 3 Close the document cover If the document is a book or is thick do not slam the cover or press on it INTRODUCTION 1 8 About paper The print quality can be affected by the type of paper you use in the machine To get the best print quality for the settings you ve chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before purchasing large quantities For best results use the recommended paper A E When you print on inkjet paper coated paper transparencies and glossy paper be sure to select the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu Menu Set 1 2 E When you print on Brother glossy paper load the instruction sheet include
160. verify that it was a brand new one Example Did You Change Black 1 Yes 2 No For each new cartridge you installed press 1 on the dial pad to automatically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one please be sure to select 2 A If you wait until Ink Empty message is displayed on the LCD the machine will automatically reset the ink dot counter If the Install message is on the display after you have installed ink cartridges check that the ink cartridges are installed properly Ay WARNING If ink gets in your eyes irrigate them with water immediately and call a doctor if you are concerned 13 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE Caution Do not remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge Do not touch the cartridge insertion slots If you do so the ink may stain your skin If ink stains your skin or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong colour position you must clean the print head several times before you start printing after correcting the cartridge installation because the colours were mixed Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartri
161. with this machine This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded plug Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 12 Wait until pages have exited the machine before picking them 13 14 up Unplug this product from the power socket and refer servicing to Authorized Service Personnel under the following conditions m When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E ifthe product has been dropped or the cabinet has been damaged m If the product exhibits a distinct change in performance indicating a need for service To protect your product again
162. word the LCD shows Wrong Password and stays offline The machine will stay in Secure Mode until the registered password is entered Faxing letter size documents from the scanner glass When documents are letter size you need to set Scan Glass Size to letter if you do not the side portion of the faxes will be missing Press Menu Set 2 2 0 2 Press a or v to select Letter or A4 Press Menu Set 3 Press Stop Exit 3 17 SETUP SEND Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine You can choose the mode that best suits your needs See TAD mode on page 7 1 to set up the TAD Msg Mgr mode Fax Only automatic receive Fax Tel fax and telephone Manual manual receive with BT Call Sign ia k JOX d ON The machine automatically answers every call as a fax The machine controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring pseudo double ring for you to pick up the call You control the phone line and must answer every call yourself The built in digital TAD answers voice calls and automatically receives faxes For dedicated fax lines Use this mode if you expect to receive lots of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a Separate socket phone socket
163. y Cleaning the print head To ensure good print quality the machine will regularly clean the print head You can start the cleaning process manually if needed Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only or three colours at a time Cyan Yellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty 7 Press Ink Management 2 Press a or v to select Cleaning Press Menu Set 3 Press a or v to select Black Color or A11 Press Menu Set The machine will clean the print head When cleaning is finished the machine will go back to standby mode automatically A If you clean the print head at least five times and the print has not improved call your Brother dealer for service TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 15 Checking the print quality If faded or streaked colours and text appears on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern 7 Press Ink Management 2 Press aor v to select Test Print Press Menu Set 3 Press a or v to select Print Quality Press Menu Set 4 Press Colour Start The machine begins printing the Print Quality Check
164. y set the Borderless feature off For Windows see Basic tab on page 1 5 in Software User s Guide or for Machintosh page Setup on page 8 7 in Software User s Guide on the CD ROM If the image data is not full colour in your application such as 256 colour Colour Enhancement will not work Please use at least 24 bit colour data with the Colour Enhancement feature Make sure the paper is loaded properly in the paper tray See How to load paper envelopes and post cards on page 1 14 Check that more than two types of paper are not loaded in the paper tray at any one time Make sure you are using the paper support flap See How to load paper envelopes and post cards on page 1 14 Try setting the Display setting to 256 colours Try to reduce the print resolution Printing Received Faxes Condensed print and white streaks across the page or the top and bottom of sentences are cut off Vertical black lines when receiving Received colour fax prints only in black and white 13 10 This can be caused by static or interference on the telephone line You can make a copy using the Mono Start key to see if the same problem occurs If the copy looks good then the problem is probably the phone line and not your machine The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Replace the colour ink cartridge
165. ypeface emphasizes an important point or refers you to a related topic Courier New Courier New type face identifies the messages on the LCD of the machine A Warnings inform you what to do to avoid possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects A Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features O Improper Setup alerts you to devices and operations that are not compatible with the machine 1 1 INTRODUCTION Control panel overview oo Speaker O Phone Redial 80 TAD keys On Off Lets you activate the TAD Telephone Answering Device and will blink if you have new messages Play Record Lets you listen to voice messages stored in memory Also lets you record telephone calls Erase Lets you delete voice messages all fax messages or all messages Telephone keys AU Microphone Picks up your voice when you speak to another party using Speaker Phone Speaker Phone Lets you speak to another party by using the machines microphone and monitor Redial Pause Redials the last number you called It also inserts a pause in quick dial numbers Mute R Lets you place calls on hold Also use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is c

Brother MFC-640CW All in One Printer User Manual

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