Brother 4100 Fax Machine User Manual
Contents
1. how many sheets were sent If not it will attempt to send 3 times by itself if it doesn t go through it will print out a busy signal You must then resend RECEIVING A FAX Printer will beep to let you know you are receiving a fax and just wait for it to print out COPYING To copy put in paper upside down and face down and select copy and how many copies to print CALLING The Brother comes equipped with a phone unit and answering machine To make calls lift receiver hit phone button and dial out 1 then area code and number or 9 0 1 1 then country code area code and number To receive calls hit the phone button and phone will ring when called or you can forward phones to the automated answering machine Answering Machine to record messages hit phone record message and record a short message Speed Dial PRINTING To print documents that aren t faxed send documents to print from a computer through the fax machine and they will print Maintenance Procedures Keep your machine in ideal condition by cleaning it on a regular basis It is a good idea to clean the drum unit during this routine Avoid using thinners or other organic solvents and do not use water Cleaning the Document Scanner 1 Unplug the telephone line and the power cord Note When you reconnect these lines later connect the power cord first and then the telephone line 2 Lift the control panel over 3 Clean the white bar an2. with the Brothers different features and parts before you begin the setup If at any time you encounter a problem report back to the user manual s troubleshooting section located at the end of the manual Choosing a location Place the Brother 4100 on a flat surface free of vibration and shocks as well as close to a telephone jack and a standard grounded power outlet Do not place the machine where it will be banged or knocked over Do not expose it to extreme heat or cold temperatures Do not block vents on either side of machine Do connect to same outlet as large appliances Parts 1 Telephone handset 2 Power Cord 3 Telephone Wire Cord 4 Drum Unit 5 Document Support 6 License Agreement 7 Quick Set up Guide 8 Accessory Order Form 9 Paper Cassette 2 10 This Manual How To Once you have established a location that follows the above guidelines and familiarized yourself with the parts you can begin to setup your new fax machine GETTING STARTED Make sure parts all parts are accounted for and placed in their proper spots this should already be done for you Plug in power cord to the grounded electrical outlet Turn on machine SENDING A FAX To fax dial 1 then number with area code Or dial 9 0 1 1 then the number with country and area code for foreign countries Put paper upside down and face down When it goes through it will print out a document telling you
3. At your side orother Brother IntelliFax Fax Machine Model No 4100 PLEASE READ BEFORE USE OF EQUIPMENT Operating Instructions Sections Introduction How TO Parts F A Q s Troubleshooting Maintenance Contact Information Table of Contents Introduction Pages 1 2 Accessing Information Fax Machines Choosing a location Description of Parts Pages 2 Telephone handset Handset Cord Power Cord Telephone Wire Cord Drum Unit Assembly Document Support License Agreement Quick Set up Guide Accessory Order Form Paper Cassette 2 Document Tray Extension How To Page 2 3 Getting Started Sending a Fax Receiving a Fax Copying Making Receiving Calls Printing Maintenance Pages 4 5 Cleaning Scanner Cleaning Printer Cleaning Drum Troubleshooting Pages 5 6 Faxing Copying Contact Information Page 6 Introduction Brother IntelliFax 4100 is a fax machine which serves also as photocopier and a phone In this manual you will learn how to use the Brother IntelliFax 4100 The user manual will enable you to save time and money as misuses of this appliance can lead to the destruction of the appliance There is no level of training required for using the fax Accessing Information All headings and subheadings within the text are located in the table of contents for easier access Fax Machines If this is your first time using a fax machine read through the manual carefully to acquaint yourself
4. d glass cover under the white bar Moisten a small clean soft lint free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel It might crack the panel Do not use isopropyl alcohol to clean the scanner window Do not touch the scanner window with your finger The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water 1 Open front cover 2 Remove the drum unit assembly WARNING Just after you have used the machine some internal parts of the machine are HOT 3 Gently clean the scanner window by wiping with a clean soft dry cloth Do not use isopropyl alcohol Cleaning the Drum Unit Make sure to place the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times 2 Return the tab and snap it into the Home position Caution If the tab is not at the Home position printed pages may have vertical stripes 3 Reinstall the drum unit into the machine 4 Close the front cover 5 Plug in the power cord first and then plug in the telephone cord Troubleshooting Faxing e Can I confirm that the FAX was sent correctly Yo
5. u can use the Transmission Verification Report as confirmation that you sent a fax This report lists the name or fax number of the receiving party the time and date of transmission and if the transmission was successful e How can send from the PC to the FAX machine using PC FAX function Create a file in Word Excel Paint Draw or any other application on your PC From the File menu select Print The Print dialog box will appear Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear e How do I send a fax to more than one fax number Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Broadcast key you can include Groups One Touch locations Speed Dial locations plus up to 50 manually dialed numbers Copying e How can make multiple copies You can make multiple copies using the ADF automatic document feeder or the Scanner Glass Multiple copies can be stacked or sorted e How can improve the copy resolution You can select the Copy resolution for your type of original The default setting is auto which is used for originals that contain both text and photographs Text is used for originals containing only text Photo is used for copying photographs Contact Information The fax machine is hearing aid compatible When programming emergency numbers and making test calls to emergency numbers Remain on the line and briefl
6. y explain to the dispatcher the reason for the call before hanging up Perform these activities in the off peak hours such as early morning or late evening Brother Customer Service is open 24 hours 7 days a week Brother has also installed an easy to use fax back system so you can get instant results This system is also open 24 hours If you have any questions you can visit the Frequently Asked Question page at http solutions brother com If you would like to speak to someone in person you may reach them using the following numbers USA 1 800 521 2846 Canada 1 877 BROTHER 276 8437 Montreal 514 685 6464 If you prefer to ask questions by email their address is bsc master brother co jp
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