Avaya Desktop Charger Cordless Telephone User Manual
Contents
1. Full charging is accomplished in approximately one and a half hours Chargers operate in a 50 to 85 F 10 to 30 C environment Do not expose them to freezing shown with two empty charging bays temperatures or direct sunlight The Gang Charger is shipped with the appropriate power supply for the site s location Place the Gang Charger on a flat horizontal surface Plug the power supply into the Gang Charger and into an appropriate wall outlet A Caution Do not place anything in the Desktop Charger other than the Wireless Telephone You might damage the contacts Bent contacts can keep the Battery Pack from charging Using the Gang Charger Remove the Battery Pack from the Avaya 3626 Wireless Telephone by depressing both battery release buttons The Battery Pack will release Insert the Battery Pack into one of the four charging bays so that the Battery Pack contacts meet the charging bay contacts The LED above the charging bay will turn on to indicate that charging is in progress Complete charging occurs in one and a half to two hours The Battery Pack is partially charged in five minutes When charging is complete the LED will turn off Lift the Battery Pack out of the charging bay Blinking LED If the LED starts blinking as soon as the Battery Pack is l inserted the Battery Pack may be improperly seated Lift it out and reinsert If the LED continues to blink or starts blinking at any time during the charg2. THE HANDSET DIRECTLY Isopropyl alcohol may be used occasionally applied by a cloth or paper towel When using alcohol do not rub the keypad characters vigorously Doing so will significantly degrade legibility Pre treated cloths such as used for eyeglasses or cameras may be used to clean the phone Pre moistened towelettes may also be used to clean the phone however avoid those containing lanolin or aloe as it will leave a slippery residue 555 301 710 Issue 1 555 301 710 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS The surface of the handset may be cleaned occasionally with disinfectants used for general cleaning in a medical environment Isopropyl alcohol may be used occasionally applied by a damp cloth or paper towel When using alcohol do not rub the keypad characters vigorously Doing so will significantly degrade legibility e Do not use furniture polishes waxes or plasticizer based cleaner Armor AII etc e Do not use lanolin aloe glycerin or other skin care type products e Do not apply any solvent such as acetone mineral spirits etc e Do not directly spray or immerse the handset Should the headset connector become dirty a scratchy or intermittent signal may be experienced To clean the connector dip the non padded end of either a wooden or paper handled cotton swab in isopropyl alcohol Gently insert in the connector and twist repeating several times If availab
3. Wireless Telephone You might damage the contacts Bent contacts can keep the Wireless Telephone from charging Using the Desktop Charger Indicator light Charging indicator Charge Complete 555 301 710 Issue 2 The user must end any call in progress by pressing the Power Off End Call button on the Wireless Telephone before placing the handset into the Desktop Charger The Wireless Telephone may be off or in standby mode during charging Place the Avaya 3626 Wireless Telephone into the Desktop Charger slot facing forward If the Wireless Telephone is placed correctly the red indicator light will come on The indicator light will not come on when the slot is empty when the Avaya 3626 Wireless Telephone is improperly seated or when the Desktop Charger has no power applied If the Wireless Telephone is in standby mode it will display its extension number and Charging If the Wireless Telephone is turned off only Charging will display The dots will be racing during the charging cycle It is normal for the Battery Pack to become warm when charging When the Wireless Telephone is fully charged Charge Complete will display The indicator light will remain on until the Wireless Telephone is removed Page 19 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS 4 The Gang Charger The Avaya Gang Charger is designed to charge four Nickel Metal Hydride NiMH Battery Packs simultaneously
4. into the coverage area The in service tone indicates service is re established If functionality does not return note the error message and contact your system administrator The battery icon displays and a soft beep will be heard while the Wireless Telephone is in use whenever the Battery Pack charge is low User has 15 30 minutes of Battery Pack life left This message will display and an alarm will sound while the Wireless Telephone is idle whenever the Battery Pack is critically low The Wireless Telephone cannot be used until the Battery Pack is charged The voicemail icon indicates that you have a new voicemail message A melody is played after the Wireless Telephone is powered on for the first time following a completed charge Charge Complete The Wireless Telephone Headset Page 16 Avaya offers optional headsets for use in noisy environments or if you need to have your hands free while talking on the Wireless Telephone To use the headset simply plug it into the jack on the bottom of the Wireless Telephone The headset is specially designed to work properly with the Avaya 3626 Wireless Telephone We do not recommend using other headsets 555 301 710 Issue 1 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Setting User Preferences gt Right arrow lt Left arrow 0 Zero FCN Power Off End Call User Option Menu When the Wireless Telephone is in standby mode
5. key repeatedly The off hook Function Menu displays the features on the Wireless Telephone that have been programmed for use by the Wireless Telephone Display the Function Menu on the 3626 Wireless Telephone by pressing Power On Start Call and then press FCN The display will show the first two features 1 Mute 2 LND Press FCN repetitively to step through the Function Menu Each display shows two features the first two displays show the four assigned features as above The Function Menu will show an asterisk in front of any active feature that is any feature that is currently activated If a feature is not activated there will be a blank space in front of the active feature abbreviation Example For example if FCN corresponds to an abbreviated dialing button press Power On Start Call and FCN The phone will then dial the number corresponding to that abbreviated dialing button Shortcut Key Fill In Your Strokes Feature Settings FCN 1 Mute FCN 2 Last Number Dialed FCN 3 HOLD FCN 4 Transfer FCN 5 Conference FCN 6 FCN 7 FCN 8 FCN 9 FCN 0 Page 12 555 301 710 Issue 1 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger Push to Talk PTT with CCMS Overview Selecting a channel The call period Initiating a call 555 301 710 Issue 2 Transmitting The push to talk feature allows Avaya 3626 Wireless Telephones to operate i
6. AVAYA Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger User Guide with CCMS 555 301 710 Issue 2 November 2003 Part Number 72 1002 21 Issue B Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS 2003 Avaya Inc All Rights Reserved Printed in U S A Notice Every effort was made to ensure that the information in this book was complete and accurate at the time of printing However information is subject to change Avaya Web Page The world wide web home page for Avaya is http www avaya com Preventing Toll Fraud Toll Fraud is the unauthorized use of your telecommunications system by an unauthorized party for example a person who is not a corporate employee agent subcontractor or working on your company s behalf Be aware that there is a risk of toll fraud associated with your system and that if toll fraud occurs it can result in substantial additional charges for your telecommunications services Avaya Fraud Intervention If you suspect that you are being victimized by toll fraud and you need technical assistance or support call the Technical Service Center s Toll Fraud Intervention Hotline at 1 800 643 2353 Providing Telecommunications Security Telecommunications security of voice data and or video communications is the prevention of any type of intrusion to that is either unauthorized or malicious access to or use of your company s telecommunications equipment
7. LEPHONES This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation RADIO FREQUENCY RF INFORMATION This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help 555 301 710 Page 3 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger an
8. R level of the phone while operating can be well below the maximum value This is because the phone is designed to operate at multiple power levels so as to use only the power required to reach the network In general the closer you are to a wireless base station antenna the lower the power output Before a phone model is available for sale to the public it must be tested and certified to the FCC that it does not exceed the limit established by the government adopted requirement for safe exposure The tests are performed in positions and locations e g at the ear and worn on the body as required by the FCC for each model While there may be differences between the SAR levels of various phones and at various positions they all meet the government requirement for safe exposure The FCC has granted an Equipment Authorization for this model phone with all reported SAR levels evaluated as in compliance with the FCC RF emission guidelines SAR information on this model phone is on file with the FCC and can be found under the Display Grant section of http www fcc gov oet fecid after searching on FCC ID TYGRNP2400 Additional information on Specific Absorption Rates SAR can be found on the Cellular Telecommunications Industry Association CTIA web site at http www wow com com The only authorized headsets that may be utilized with the Avaya 3626 Wireless Telephones are those obtainable from Avaya or it s reseller partners The measured SAR of the Avay
9. a 3626 Wireless Telephone is 0 166W kG 2462 MHz head 0 0162W kG 2412 MHz body Phone Operation Normal Position Hold the phone as you would any other telephone with the earpiece to your ear and speak into the microphone The internal antenna is then positioned properly Electro Magnetic Interference Compatibility 4 Nearly every electronic device is susceptible to electromagnetic interference EMI if inadequately shielded designed or otherwise configured for electromagnetic compatibility Facilities To avoid electromagnetic interference and or compatibility conflicts turn off your radio product in any facility where posted notices instruct you to do so Hospitals or health care facilities may be using equipment that is sensitive to external RF energy Medical Devices Pacemakers The Health Industry Manufacturers Association recommends that a minimum separation of 6 inches 15 cm be maintained between a handheld wireless radio product and a pacemaker These recommendations are consistent with the independent research by and recommendations of Wireless Technology Research Persons with pacemakers should ALWAYS keep the radio product more than 6 inches 15 cm from their pacemaker when the radio product is turned ON Not carry the radio product in a breast pocket Use the ear opposite the pacemaker to minimize the potential for interference Turn the radio product OFF immediately if you have any reason to suspect that interf
10. al costs Your Responsibility for Your Company s Telecommunications Security The final responsibility for securing both this system and its networked equipment rests with you an Avaya customer s system administrator your telecommunications peers and your managers Base the fulfillment of your responsibility on acquired knowledge and resources from a variety of sources including but not limited to e Installation documents e System administration documents Security documents Hardware software based security tools Shared information between you and your peers e Telecommunications security experts To prevent intrusions to your telecommunications equipment you and your peers should carefully program and configure your e Avaya provided telecommunications systems and their interfaces e Avaya provided software applications as well as their underlying hardware software platforms and interfaces Any other equipment networked to your Avaya products Federal Communications Commission Statement Page 2 555 301 710 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Part 15 Class A Statement This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates
11. ators Earpiece Left arrow Low battery Right arrow icon Voicemail icon Shortcut Menu amp Main display area Push to talk radio control 26 Up Cpi 3 s pA Select Down Softkeys Power On Power Off Start Call End Call Battery release Battery release Function Line Microphone Charging contacts Headset jack not to scale Page 8 555 301 710 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS 2 1 Using the Avaya 3626 Wireless Telephone Turn the Wireless Telephone On Press and hold the Power On Start Call key for about one second Two chirps will sound When the key is released the in service tone sounds and the extension number will display The Wireless Telephone is now in standby mode and ready to make and receive calls Turn the Wireless Telephone Off Make a Call While in standby mode press and hold the Power Off End Call key One chirp will sound and the Wireless Telephone will turn off The Wireless Telephone cannot be turned off during a call End the call first and then turn the Wireless Telephone off Go Off Hook Dial Number Place a Second Call Answer A Call Press the Power On Start Call key Dial calls with the Wireless Telephone exactly as with your desk phone You may dial extension numbers internal numbers or make external calls depending on the setup of your PBX You may hear a dial tone
12. buttons The Battery Pack releases outward To replace the Battery Pack slide the Battery Pack straight into the cavity You should not have to force it against the Wireless Telephone The Battery Pack may be changed while the call is still in progress Do not press Power Off End Call on the Wireless Telephone Perform the Park Call function and quickly remove the discharged Battery Pack and replace with a charged Battery Pack then press Power On Start Call to turn the Wireless Telephone back on The call should then be retrieved from its Parked state to rejoin the conversation Check with the switch administrator for instruction on how to perform this or a similar process on your particular telephone system 555 301 710 Issue 1 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS 3 3626 Desktop Charger The Avaya 3626 Desktop Charger is designed to charge the Nickel Metal Hydride NiMH Battery Packs Full charging is accomplished in approximately one and a half hours Chargers operate in a 50 to 85 F 10 to 30 C environment Do not expose them to freezing temperatures or direct sunlight The Desktop Charger is shipped with the appropriate power supply for the site s location Place the Desktop Charger on a flat horizontal surface Plug the power supply into the Desktop Charger and into an appropriate wall outlet A Caution Do not place anything in the Desktop Charger other than the
13. by some party Ie 66 Your company s telecommunications equipment includes both this Avaya product and any other voice data video equipment that could be accessed via this Avaya product that is networked equipment An outside party is anyone who is not a corporate employee agent subcontractor or a person working on your company s behalf Whereas a malicious party is Anyone including someone who may be otherwise authorized who accesses your tele communications equipment with either malicious or mischievous intent Such intrusions may be either to through synchronous time multiplexed and or circuit based or asynchronous character message or packet based equipment or interfaces for reasons of Utilization of capabilities special to the accessed equipment Theft such as of intellectual property financial assets or toll facility access Eavesdropping privacy invasions to humans e Mischief troubling but apparently innocuous tampering Harm such as harmful tampering data loss or alteration regardless of motive or intent Be aware that there could be a risk of unauthorized intrusions associated with your system and or its networked equipment Also realize that if such an intrusion should occur it could result in a variety of losses to your company including but not limited to human data privacy intellectual property material assets financial resources labor costs and or leg
14. d Gang Charger with CCMS SPECIFIC ABSORPTION RATE SAR INFORMATION Your wireless handheld portable telephone is a low power radio transmitter and receiver When it is ON it receives and also sends out radio frequency RF signals In August 1996 the Federal Communications Commissions FCC adopted RF exposure guidelines with safety levels for hand held wireless phones Those guidelines are consistent with the safety standards previously set by both U S and international standards bodies ANSI C95 1 1992 American National Standards Institute NCRP Report 86 1986 National Council on Radiation Protection and Measurements ICNIRP 1996 International Commission on Non Ionizing Radiation Protection e DHWC Safety Code 6 Department of Health and Welfare Canada Those standards were developed by independent scientific organizations through periodic and thorough evaluation of scientific studies The standards include a substantial safety margin designed to assure the safety of all persons regardless of age and health The exposure standard for wireless mobile phones employs a unit of measurement known as the Specific Absorption Rate or SAR The SAR limit set by the FCC is 1 6W kg Tests for SAR are conducted using standard operating positions specified by the FCC with the phone transmitting at its highest certified power level in all tested frequency bands Although the SAR is determined at the highest certified power level the actual SA
15. erence is taking place Hearing Aids Some digital wireless radio products may interfere with some hearing aids In the event of such interference you may want to consult your hearing aid manufacturer to discuss alternatives Other Medical Devices If you use any other personal medical device consult the manufacturer of your device to determine if it is adequately shielded from external RF energy Your physician may be able to assist you in obtaining this information Use While Driving Check the laws and regulations on the use of radio products in the area where you drive Always obey them When using the radio product while driving please Give full attention to driving and to the road Use hands free operation if available e Pull off the road and park before making or answering a call if driving conditions so require In the United States and Canada the SAR limit for mobile phones used by the public is 1 6 watts kg W kg averaged over one gram of tissue The standard incorporates a substantial margin of safety to give additional protection for the public and to account for any variations in measurements Page 4 555 301 710 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Operational Warnings For Vehicles Equipped with an Air Bag Do not place a portable radio product in the area over the air bag or in the air bag deployment area An air bag inflates with great force If a portable radi
16. ing process it indicates that there is a problem with the Battery Pack that makes it unusable Do not continue to charge the Battery Pack Dispose of it properly and do not attempt to use it in the Wireless Telephone Do not attempt to open or repair a defective Battery Pack Contact your service representative for assistance Page 20 555 301 710 Issue 1 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS 5 General Care Instructions Cleaning the Chargers Clean the Chargers by wiping the surface with a clean water dampened cloth or paper towel A mild detergent solution may be used Be sure to wipe away any detergent residue with a plain water dampened cloth DO NOT IMMERSE THE DESKTOP CHARGER IN WATER OR OTHER LIQUID DO NOT POUR LIQUIDS INTO THE SLOT The Battery Pack contacts on the Wireless Telephone may be cleaned with isopropyl rubbing alcohol applied with a Q tip cloth or paper towel Do not push or pull the exposed Battery Pack contacts Important e Never use non Avaya charging units as they could damage the Battery Pack e Only use the original plug in power adapter for the Chargers e Do not dip the Battery Pack in water or throw into the fire e Do not throw away the Battery Pack with your domestic waste Take used Battery Packs to an appropriate collection point for recycling or send them back to your supplier or servicing agent Replacement Battery Packs are available f
17. ion of the Wireless Telephone may produce an audible noise noticeable to hearing aid users It is recommended that a hearing aid compatible headset be used by hearing aid users Page 24 555 301 710 Issue 1
18. le blow compressed air into the connector to clear debris Page 23 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Tips For Use 4 NOTE Before you use the Wireless Telephone the Battery Pack must be charged You can only use the Wireless Telephone with your facility s telephone system It is not a public cellular phone Keep the Wireless Telephone away from your ear when it is ringing The microphone is between the FCN and LINE keys This is a sensitive microphone that works well when the Wireless Telephone is correctly positioned on your ear There is no need to speak directly into the microphone but do not cover it with your hand or cheek when talking The LCD panel displays information about the status of your Wireless Telephone and prompts you about features If the Battery Pack is low you will hear a soft beep and see the battery icon in the display Improper disposal of Battery Packs can damage the environment Dispose of batteries properly You can control the Wireless Telephone volume level and the type of ring To protect the Wireless Telephone use a carrying case It is recommended that standard acceptance procedures be followed prior to operating this equipment in proximity of life support systems To minimize risk of interference pacemaker users should not carry the Wireless Telephone next to the pacemaker Earpiece may retain magnetic objects Operat
19. menu if they desire to not receive any further PTT calls 555 301 710 Issue 1 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Push to Talk PTT continued Incoming PBX call during a PTT call Making a PBX call during a PTT call 555 301 710 Issue 2 A telephone call may be answered while in a PTT call session To announce an incoming call the Wireless Telephone will ring with a low volume ring and display the system message To answer the call press Power On Start Call The PTT call session will be pre empted and no PTT audio will be heard After the PBX call is over press Power Off End Call as usual to go back on hook at which time PTT goes out of pre empted mode and becomes active again If an already active PTT call has not ended the PTT audio starts playing again If the user does not answer the telephone call by pressing Power On Start Call the PTT display will be shown after the ring has stopped To start a telephone call during a PTT call session press the Power On Start Call key This causes the two way radio to be pre empted as described above Page 15 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Status Indicators No Service Message Battery low MA Melody An alarm sounds and a descriptive message displays when the Wireless Telephone cannot receive or place calls You may be outside of the covered area Walk back
20. n a push to talk PTT group broadcast mode in addition to the standard telephone operation PTT is automatically disabled during a PBX call When the PBX call is ended PTT automatically resumes The Avaya 3626 Wireless Telephone supports 8 multicast channels with the current channel saved in memory on the phone A PTT call is initiated by pressing the Talk button located on the right side of the handset All Avaya 3626 Wireless Telephones that are monitoring that channel will hear the transmission See Setting User Preferences below The two way radio operates on the concept of a push to talk session or call period The push to talk call period begins with the first transmission and ends when there has been no two way radio traffic on the channel for 10 seconds The PTT mode controls the keypad during a push to talk call period Therefore it is not possible to use the keypad for any other function such as accessing the on hook menus or accessing an OAI application However it is possible to place a PBX call see below Press the Talk button and wait two seconds to activate the channel before talking The start transmit sound will be played when you may begin talking Once a call has been initiated hold the Wireless Telephone two inches from your mouth and talk into the microphone When the Talk button is released the end transmit sound is played The Avaya 3626 Wireless Telephone then enters the waiting state where i
21. nd Down buttons located on the left side of the Wireless Telephone Silence while Ringing Initiate Backlight If the ringing of the Wireless Telephone is not desired you may silence the ring by pressing the Power Off End Call button This action does not interrupt the call and the caller may leave a voicemail message Backlight Page 10 The backlight comes on when any key is pressed or when there is an incoming call and stays on for 10 seconds It turns off after 10 seconds if another key is not pressed within that period 555 301 710 Issue 1 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger Utilize System Features with CCMS Transfer a call Conference a call Mute unmute a call 555 301 710 Issue 1 While active on the call press the FCN key and the 4 key The call is placed on hold the line number for the call on hold flashes and you hear dial tone Dial the telephone number to which you want to transfer the call Do one of the following 1 To transfer the call without announcing it press the FCN key and the 4 key and then press the Power Off End Call key to hang up The call is transferred The display shows Transfer Complete To announce the call before transferring it wait for the called party to answer When the called party answers announce the call press the FCN key and the 4 key and then press the Power Off End Call key to hang up The call is
22. o is placed in the air bag deployment area and the air bag inflates the radio product may be propelled with great force and cause serious injury to occupants of the vehicle Potentially Explosive Atmospheres Turn off your radio product prior to entering any area with a potentially explosive atmosphere unless it is a radio product type especially qualified for use in such areas for example Factory Mutual Approved Do not remove install or charge batteries in such areas Sparks in a potentially explosive atmosphere can cause an explosion or fire resulting in bodily injury or even death The areas with potentially explosive atmospheres referred to above include fueling areas such as below decks on boats fuel or chemical transfer or storage facilities areas where the air contains chemicals or particles such as grain dust or metal powders and any other area where you would normally be advised to turn off your vehicle engine Areas with potentially explosive atmospheres are often but not always posted Batteries All batteries can cause property damage and or bodily injury such as burns if a conductive material such as jewelry keys or beaded chains touches exposed terminals The conductive material may complete an electrical circuit short circuit and become quite hot Exercise care in handling any charged battery particularly when placing it inside a pocket purse or other container with metal objects Cleaning and Drying Considerations U
23. on but not in use press and briefly hold FCN to display user options Check with your system administrator for specific features supported by your Wireless Telephone displays next menu item displays previous menu item selects or changes item returns to previous menu level exits menus Ring Type High Noise Mode Current IP address Extension Push to talk Action Select Telephone Ring to set the Press 0 to select standard ring on the Wireless desired ring type The Telephone ring type currently set Normal is the factory default ring displays with an Vib norm ring vibrates for 5 asterisk seconds and then rings Vibrator ring vibrates for a non audible call alert Adjusts the Wireless Telephone to Select an option that account for background noise describes the noise in Normal for most office your environment environments High for moderate background noise Severe for extremely noisy conditions In IP systems the IP address of the None Wireless Telephone is displayed This number may not be edited This number is used to identify the Use keypad to enter Wireless Telephone and is for extension number display purposes only Channel selection Enter number to 1 8 selects the channel used for select channel two way radio transmission and monitoring Enable turns on PTT mode Select Enable or Disable turns off PTT mode Disable Additional options may be present Contact your system adminis
24. onds and displays Waiting on the screen If no other transmission occurs within 10 seconds the phone plays the end call sound and reverts to idle state Use the Up and Down buttons to raise or lower PTT volume A separate volume is maintained for PTT calls with the current volume selection retained in memory To mute a current call press the Mute soft key This brings up a Mute Two Way Radio prompt Press the Yes or No soft key The prompt disappears after 3 seconds if the user doesn t confirm either Yes or No Mute only affects the current call and the phone will play subsequent PTT calls Mute does not allow the user to use the Wireless Telephone s keypad for anything else including an OAI application The Mute soft key turns into an Unmute soft key while in the mute state and can be used to unmute the PTT call the confirmation prompt is displayed first When the next PTT call period starts the audio is automatically unmuted To terminate incoming broadcasts press the Terminate soft key and answer Yes to the confirmation prompt Push to talk audio is immediately stopped and the phone exits the PTT session No other Wireless Telephone is affected Only the current call is terminated for this handset When the next PTT call period starts the Wireless Telephone is again in the receive state You may rejoin a still active session by initiating a PTT call Users should disable the PTT feature in the on hook user
25. rom your supplier or servicing agent 555 301 710 Page 21 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS General Care of the Wireless Telephone and Chargers Do not drop Do not disassemble Cleaning tips Page 22 This section applies to the Avaya 3626 Wireless Telephone the Desktop Charger and the Gang Charger equally Avoid dropping the Wireless Telephone or knocking it against hard surfaces Carrying the Wireless Telephone in a holster or carrying case will help to protect it There are no serviceable parts in the Wireless Telephone or Desktop Charger You should not open the Wireless Telephone case nor disassemble the Desktop Charger Doing so will void your warranty Turn off the Wireless Telephone and unplug the Desktop Charger before you clean them Never immerse either in water Clean the exterior surfaces including the charging contacts with a cloth that has been slightly moistened with water Take care not to exert undue pressure on the Desktop Charger electrical contacts while wiping Wiping the handset surface with a water dampened cloth or paper towel will remove most films or residues If the soiling is too stubborn for plain water a mild detergent solution may be used Be sure to wipe away any detergent residue with a clean water dampened cloth The Wireless Telephone may be cleaned with any general purpose household glass and surface type cleaner DO NOT SPRAY
26. sing a leather carry case may help protect the surfaces and help prevent liquids e g rain from entering into the interior of the radio product This product is not waterproof and exposing the unit to liquids may result in permanent damage to the unit If your Wireless Telephone interior gets wet then do not try to accelerate drying with the use of an oven or a dryer as this will damage the Wireless Telephone and void the warranty Instead do the following 1 Immediately power off the Wireless Telephone 2 Remove Battery Pack from Wireless Telephone 3 Shake excess liquid from Wireless Telephone 4 Place the Wireless Telephone and Battery Pack in an area that is at room temperature and has good airflow 5 Let the Wireless Telephone and Battery Pack dry for 72 hours before reconnecting the Battery Pack and or powering on the Wireless Telephone If the Wireless Telephone does not work after following the steps listed above contact your dealer for servicing information See Cleaning tips for cleaning instructions 555 301 710 Page 5 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Table of Contents 1 ABOUT THIS DOCUMENT 7 1 1 Contacting Avaya 1 2 Icons and Conventions 2 AVAYA 3626 WIRELESS TELEPHONE OVERVIEW 8 2 1 Using the Avaya 3626 Wireless Telephone 9 Push to Talk PTT 13 Push to Talk PTT continued 14 Push to Talk PTT continued 15 Status Indicators 16 The Wireless Telephone Headse
27. t 16 Setting User Preferences 17 User Option Menu 17 Battery Packs 18 Removing and Replacing the Battery Pack on the Wireless Telephone 18 3 3626 DESKTOP CHARGER 19 Using the Desktop Charger 19 4 THE GANG CHARGER 20 Using the Gang Charger 20 5 GENERAL CARE INSTRUCTIONS 21 Cleaning the Chargers 21 General Care of the Wireless Telephone and Chargers 22 Tips For Use 24 Page6 555 301 710 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS 1 About This Document This document explains how to use and maintain the 3626 Wireless IP Telephone the Desktop Charger and the Gang Charger 1 1 Contacting Avaya To access the most current troubleshooting information and other important information about the 3626 Wireless IP Telephone go to www avaya com support If you have questions about or problems with the 3626 Wireless IP Telephone that you cannot resolve after reading this document contact Avaya Technical Support at 1 800 242 2121 USA only or your local authorized Avaya dealer 1 2 Icons and Conventions This manual uses the following icons and conventions A Caution Follow these instructions carefully to avoid danger L Note these instructions carefully NORM This typeface indicates a key label or button on Avaya hardware 555 301 710 Page 7 Issue 2 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS 2 Avaya 3626 Wireless Telephone Overview Line indic
28. t monitors the channel for up to 10 seconds Initiate subsequent transmissions by pressing the Talk button on any Avaya 3626 Wireless Telephone using the same channel The start transmit sound is played immediately and the user can start talking The display screen shows the current active channel Since all phones on that channel are already in the receive state there is no two second delay If no transmission occurs during the 10 second countdown period the Avaya 3626 Wireless Telephone plays the end call sound and reverts to the idle state Page 13 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Push to Talk PTT continued Change PTT volume Receiving Muting a PTT call Early termination of a Page 14 PTT call Upon receiving a PTT transmission the phone plays the receiving alert sound and enters the receive state In this state the phone receives all conversations on the selected channel The phone will ignore the Talk key while in the receive state The screen shows the current active channel the caller ID information of the current transmitter and an indication that the phone is receiving a broadcast transmission The caller ID is protocol specific In most cases it is simply the extension number programmed in the phone from the on hook user menu At the end of a transmission the phone enters the waiting state where it monitors the channel for up to 10 sec
29. then press the number keys to dial the number Press FCN 3 to place the active call on hold Press the LINE key and the number key of the line you wish to use Dial the number 555 301 710 Issue 2 The Wireless Telephone will ring or vibrate to alert you to an incoming call Additionally a line number on the display may flash and the display may show information about the call such as caller s name and extension To answer a call press the Power On Start Call key hold the earpiece to your ear and speak with a normal tone of voice If you are on a call and hear subdued ringing a call is coming in on a second line The line number on the display may be flashing To answer this call put your first call on hold and press the LINE key then the line number of the second call Z NOTE IP Office will support line appearance functionality in a future release Page 9 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Headset Answer When a headset is plugged into the Wireless Telephone any key other than the Power On Start Call Power Off End Call softkeys or side buttons may be pressed to answer a call A Are End A Call Hang Up Adjust Speaker Volume At the end of each call press the Power Off End Call key Be sure to do this at the end of each call Change Volume Adjust Ring You may increase or decrease the volume of the speaker by pressing the corresponding Up a
30. transferred The display shows Transfer Complete While active on the call press the FCN key and the 5 key The call is placed on hold the line number for the call on hold flashes and you hear dial tone Dial the telephone number of the person you want to add to the call Wait for the person to answer To add the person to the call press the FCN key and the 5 key The display will show Conference X or X party conference in progress where X equals number of parties on the conference minus 1 depending on the switch administration Repeat Steps 1 through 4 to add other calls to the conference To mute a call press the FCN key and the 1 key The call is muted The display shows lt Muted gt To unmute a call press the FCN key and the 1 key again Page 11 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Function Key Strokes The Function Menu Pressing the FCN key followed by a character 1 9 or 0 while off hook enables you to access the feature options programmed for your Wireless Telephone By default the first four feature options FCN 1 FCN 2 FCN 3 and FCN 4 are programmed automatically for your telephone The following table shows these default settings The remaining feature options depend on how your Wireless Telephone was programmed by your Avaya server administrator You can view these feature options by going off hook and pressing the FCN
31. trator for information 555 301 710 Issue 2 Page 17 Avaya 3626 Wireless Telephone Desktop Charger and Gang Charger with CCMS Battery Packs About Battery Packs Indications of Low Battery A Caution The Wireless Telephone will need to have its Battery Pack recharged periodically The Nickel Metal Hydride NiMH rechargeable Wireless Telephone Battery Pack gives you four hours of talk time or 80 hours of stand by time Stand by time is when the phone is turned on but not in an active call The Wireless Telephone will notify you when the charge on the Battery Pack is low by displaying the battery icon If you are in a call you will hear a soft beep through the earpiece every six seconds User has 15 30 minutes of battery life left Not in call The battery icon displays whenever the Battery Pack charge is low The message Low Battery and a loud beep indicate a critically low Battery Pack charge These occur when the user is not in a call The Wireless Telephone will not work until the Battery Pack is charged Take care not to short the battery contacts on the Battery Pack with metal objects such as coins keys or paper clips Shorting the contacts can cause permanent damage Removing and Replacing the Battery Pack on the Wireless Telephone Removing the Battery Pack Replacing the Battery Pack Changing the Battery Pack while in a call Page 18 To remove the Battery Pack press both battery release
32. uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions could cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Industry Canada IC Interference Information This digital apparatus does not exceed the Class A limits for radio noise emissions set out in the radio interference regulations of Industry Canada Le Pr sent Appareil Nom rique n met pas de bruits radio lectriques d passant les limites applicables aux appareils num riques de la class A pr scrites dans le reglement sur le brouillage radio lectrique dict par le Industrie Canada European Union Declaration of Conformity The CE mark affixed to the equipment means that it conforms to the referenced European Union EU Directives listed below EMC Directive 89 336 EEC Low Voltage Directive 73 23 EEC For more information on standards compliance contact your local distributor WARNING Changes or modifications to this equipment not approved by Avaya Inc may cause this equipment to not comply with part 15 of the FCC rules and void the user s authority to operate this equipment WARNING Avaya products contain no user serviceable parts inside Refer servicing to qualified service personnel NOTE CONCERNING THE WIRELESS TE
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