Avaya 6408D+ Telephone User Manual
Contents
1. To use the Timer feature to measure elapsed time on an individual telephone call 1 Press the Menu button and then press the softkey below Timer which exits you from softkey mode or if Timer is not available on your display press the Timer button if administered 2 To stop the timer and clear the display press the Menu button and then press the softkey below Timer again or if Timer is not available on your display press Timer again 18 The Directory feature allows you to search for the extension of another user in your location by keying in the user s name at the dial pad To search the directory for a name 1 Press the Menu button and then press the softkey below Dir or if Dir is not available on your display press the Directory button if administered 2 Key in the selected name with dial pad keys last name comma use first name or initial 3 Press the Next button for each successive directory name you wish to see 4 To search for a new name press the softkey below Dir or press the Directory button and go through the above sequence again 5 When you are ready to exit the directory press the Exit button To place a call to the name shown on the display 1 Pick up the handset 2 While the name is shown press the Call Disp button if administered or if you do not have a Call Disp button on your2. Without a display Press the Lwc button or Dial the Leave Word Calling access code while off hook dial tone 2 Dial the extension confirmation tone Message light goes on at the called telephone if so equipped 3 Hang up To cancel a Leave Word Calling message Note You cannot cancel a message left for an AUDIX subscriber 1 With a display Press the Menu button and then press the softkey below CnLWC while on hook or off hook Without a display Press the Cancel LWC button while on hook or off hook or Dial the Leave Word Calling cancel code while off hook dial tone 2 Dial the extension confirmation tone Note If reorder tone is heard the message is not canceled try again Self Administration If your telephone has a display and the Self Administration feature has been activated you will be able to add or to remove feature buttons on your own telephone using the softkeys and the display control buttons To administer any of the available features 1 Press the Menu button and then the softkey below Admin Note The telephone must be idle that is there must NOT be any active or held calls 2 If necessary enter your security code at the telephone dial pad Note If you enter an invalid security code the telephone beeps and the display shows Incorrect Security Code and Cont for Continue Press the softkey below Cont to proceed When you have entered the security code
3. on the display Display features are not operative until after this display disappears If the EXPORT VERSION display does not disappear within a few seconds activate the Test function by pressing the Transfer button If this action does not remove the EXPORT VERSION display contact your system administrator NOTICE While reasonable efforts were made to ensure that the information in this document was complete and accurate at the time of printing Lucent Technologies can assume no responsibility for any errors Changes or corrections to the information contained in this document may be incorporated into future issues TO ORDER COPIES OF THIS DOCUMENT Contact Lucent Technologies BCS Publications Center 2855 N Franklin Road Indianapolis IN 46219 Domestic 1 800 457 1235 International 1 317 322 6791 Domestic Fax 1 800 457 1764 International Fax 1 317 322 6699 Order Document No 555 230 739 Issue 3 April 1999 HEARING AID COMPATIBILITY The 6400 Series telephones are Hearing Aid Compatible HAC and thus all units have HAC printed on them YOUR RESPONSIBILITY FOR YOUR SYSTEM S SECURITY You are responsible for the security of your system Lucent Technologies does not warrant that this product is immune from or will prevent unauthorized use of common carrier telecommunication services or facilities accessed through or connected to it Lucent Technologies will not be responsible for any charges
4. 4 Remove the desktop stand which is attached to the base of the telephone by tabs on the top and back of the stand shown as 2 and 7 in Figure 6 on page 21 Note Figure 8 below shows the removal of the desktop stand from two different 6400 Series telephone models Check to see which model is most like the back of your telephone Press inward on the top of the stand until you can lift the upper tab s of the stand shown as 1 in the figure below out of the tab slot s shown as 2 in the figure below on the telephone _ Lift the bottom of the stand out of the lower tab slot s FIGURE 8 Removing the Desktop Stand 23 10 11 Reverse the desktop stand so that the larger end is facing down Snap the line cord into the LINE jack in the bottom of the telephone and coil the excess cord in the back of the deskstand Snap one end of the coiled handset cord into the Handset jack labeled 2 Thread the handset cord into the channel leading to the side edge of the telephone Slowly lower the reversed deskstand onto the bottom of the telephone until the tabs at the top and bottom of the deskstand snap into the appropriate slots on the bottom of the telephone Place the free end of the line cord through the opening in the middle of the deskstand and then snap the free end of the line cord into the wall jack Place the base of the telephone on the wall jack mounting studs and pull downward until it i
5. OUTSIDE CALL or a trunk identifier is shown The display remains in Normal call handling Mode until you activate one of the other display or softkey features After using any of these features return to Normal Mode by pressing the Exit button Call Timer and Timer The Call Timer and the Timer features are used to measure elapsed time on a call However the Call Timer feature can be used ONLY if your telephone is connected to a DEFINITY ECS Release 6 3 or later This feature once activated measures elapsed time automatically on all calls until you turn off the Call Timer feature The Timer feature must be turned on for each individual call you wish to time At the end of the call you must immediately turn off the feature This feature can be used with any DEFINITY switch release Check with your system manager to see if you can use either of these features To use the Call Timer feature to measure elapsed time on telephone calls 1 Press the Menu button and then press the softkey below CTime or if CTime is not available on your display press the Call Timer button if administered The Call Timer will measure elapsed time automatically on all calls until you turn off the Call Timer feature 2 When you want to turn off the Call Timer feature press the Menu button and press the softkey below CTime or if you have activated this feature with Call Timer press the Call Timer button
6. 8 00 00 4 FIGURE 2 The Headset Attached to the Handset Jack on a 6400 Series Telephone via a Modular Base Unit On the 6416D M and 6424D M sets there is a jack provided for ONLY the headset In Figure 3 the headset is shown as 1 the Headset jack is shown as 2 On these sets the headset can either be connected with an adapter cord shown as 3 in Figure 3 to the Headset jack on the back of the telephone or connected to a modular base unit which then plugs into the Headset jack Note Note When a modular base unit is used with the Headset jack the handset should remain plugged into the Handset jack The privacy of the Whisper Page announcement cannot be guaranteed when telephones have modular base units other than the M10L 8400 Comcode 407639715 PEC 3122 022 The M10L 8400 is the only modular base unit that should be used for the 6400 Series telephones Note that this does NOT apply to headsets plugged into the Headset jack on the back of the 6416D M and 6424D M telephones that do not require a modular base For more information see the instructions for the Whisper Page feature in the Voice Features section If you plug the headset directly into the Headset jack you may use a button on the adapter cord if so equipped to go off hook and on hook Or a Headset onoff button may be administered FIGURE 3 The Heads
7. Press Conf gt dial tone 2 Dial the number of the new party and wait for an answer 3 When you want to add the new person press again 4 Repeat Steps 1 through 3 for additional conference connections To add a call you have put on hold to another call you are connected to 1 Press Conf gt dial tone 2 Press the call appearance button of the call on hold first call 3 Press again To drop the last person added to the conference call 1 With a display Press the Menu button and then press the softkey below Drop Without a display Press the Drop button if administered The Hold feature puts a call on hold until you can return to it To put a call on hold while you answer another call or perform another task 1 Press CHold gt To answer a new call while active on another 1 Press CHold gt 2 Press the call appearance button of the incoming call To return to the held call 1 Press the call appearance button of the held call Note If your telephone is connected to DEFINITY Release 7 1 or a later release and if there is only one call on hold at your telephone you can transfer the call or initiate a conference call by pressing or without first returning to the held call Redial The Redial or Last Number Dialed feature automatically redials the last extension or outside number up to 24 digits you dialed To redial the last number that you dialed 1 Press CRedial Speake
8. speakerphone e The 6424D and 6424D M Telephones have 24 call appearance feature buttons a 2 line by 24 character display and a two way speakerphone Note Only the 6416D M and 6424D M have modular capabilities For more information on this feature see Modular Interface Capabilities on page 20 Use Figure 1 below to familiarize yourself with your 6400 Series telephone The 6408D is shown in Figure 1 L tacent o go Hh oo oe o 7E Tel o pe aya 2 ae Z 2 ef Z ort aa FIGURE 1 The 6408D Telephone The following features correspond to the numbers in Figure 1 1 Mute button 8 Display available only on the 6408D 6416D and 6416D M and the 6424D and 6424D M 2 Speaker button 9 Softkeys 3 Transfer Test button 10 Display control buttons 4 Redial button 11 Hold button 5 Conf Ring button 12 Call appearance feature buttons 6 Dial pad 13 Message light labeled lt 7 Volume control button 14 Tray handle Headsets On all of the 6400 Series telephones except the 6416D M and 6424D M the headset connection consists of a headpiece shown as 1 in Figure 2 below and modular base unit shown as 2 in Figure 2 In this instance the base unit plugs into the Handset jack shown as 3 in Figure 2 E60 00
9. that result from such unauthorized use Product administration to prevent unauthorized use is your responsibility and your system manager should read all documents provided with this product to fully understand the features available that may reduce your risk of incurring charges TRADEMARKS DEFINITY and AUDIX are registered trademarks of Lucent Technologies Mirage Star Set and Supra are registered trademarks of Plantronics Inc OBTAINING PRODUCTS To learn more about Lucent Technologies products and to order any of these products contact Lucent Direct the direct market organization of Lucent Technologies Business Communications System Access their web site at www lucentdirect com or call the following numbers customers should call 1 800 451 2100 or account executives can contact Lucent Direct at 1 800 778 1880 voice or 1 800 778 1881 fax THE CE MARK If the CE mark is affixed to this equipment it means that it conforms to the European Union Electromagnetic Compatibility Directive 89 336 EEC and the Low Voltage Directive 73 23 EEC Prepared by 1999 Lucent Technologies BCS Product Publications All Rights Reserved Middletown New Jersey 07748 1998 Printed in USA IMPORTANT USER SAFETY INSTRUCTIONS The most careful attention has been devoted to quality standards in the manufacture of your new telephone Safety is a major factor in the design of every set But safety is YOUR responsibility too Pleas
10. Conf_ gt Current ringing pattern plays and repeats every three seconds 2 Continue to press and then release to cycle through all eight ringing patterns 3 If you want to save the ringing pattern currently being played do not press anymore You will hear the selected ringing pattern two more times and then it will be automatically saved You will hear a confirmation tone two rising tones and your new ringing pattern is set Note If you go off hook receive a call or lose power during selection the process is canceled and you must start again Selected Voice Features Abbreviated Dialing Automatic Dialing AD The Abbreviated Dialing AD feature allows you to store selected telephone numbers for quick and easy dialing Each number can be a complete or partial telephone number an extension number or a trunk or feature access code Abbreviated Dialing offers four possible types of lists Personal Group System and Enhanced and you can have a total of three lists Of these three lists you can have only one System List and one Enhanced List You program numbers on a Personal List numbers on Group Lists are programmable by the controller of the list System Lists and Enhanced Lists are programmable only by the system manager You can also program a number on an AD button that is not stored on an AD list This Automatic Dialing number can be up to 16 digits and characters For all 6408 telephones and all 6408D 6
11. Urgent calls should be brief Even though protective measures may have been installed to limit electrical surges from entering your business absolute protection from lightning is impossible e If you suspect a natural gas leak report it immediately but use a telephone away from the area in question The telephone s electrical contacts could generate a tiny spark While unlikely it is possible that this spark could ignite heavy concentrations of gas e Never push objects of any kind into the equipment through housing slots since they may touch hazardous voltage points or short out parts that could result in a risk of electric shock Never spill liquid of any kind on the telephone If liquid is spilled however refer servicing to proper service personnel e To reduce the risk of electric shock do not disassemble this telephone There are no user serviceable parts Opening or removing covers may expose you to hazardous voltages Incorrect reassembly can cause electric shock when the telephone is subsequently used Service 1 Before cleaning unplug the telephone from the modular wall jack Do not use liquid cleaners or aerosol cleaners Use a damp cloth for cleaning 2 Unplug the telephone from the modular wall jack Be sure to refer servicing to qualified service personnel when these conditions exist If liquid has been spilled into the telephone If the telephone has been exposed to rain or water lf the telephone has
12. been dropped or the housing has been damaged lf you note a distinct change in the performance of the telephone SAVE THESE INSTRUCTIONS When you see this warning symbol on the product refer to this instructions booklet packed with the product for more information before proceeding Intellectual property related to this product including trademarks and registered to Lucent Technologies Inc has been transferred or licensed to Avaya Inc Any reference within the text to Lucent Technologies Inc or Lucent should be interpreted as references to Avaya Inc The exception is cross references to books published prior to April 1 2001 which may retain their original Lucent titles Avaya Inc formed as a result of Lucent s planned restructuring designs builds and delivers voice converged voice and data customer relationship management messaging multi service networking and structured cabling products and services Avaya Labs is the research and development arm for the company 6400 Series Multi line Telephones The 6400 Series multi line telephones include the following The 6408 Telephone has eight call appearance feature buttons with a two way speakerphone e The 6408D Telephone has eight call appearance feature buttons a 2 line by 24 character display and a two way speakerphone e The 6416D and 6416D M Telephones have 16 call appearance feature buttons a 2 line by 24 character display and a two way
13. extension or feature access code into an AD personal list 1 Locate the Program button on your telephone There are three possibilities a If you are using a telephone with a display press the Menu button and if necessary the Next or Prev button until Prog appears on the display screen b If your telephone does not have a display or if Prog is not available on your display press administered as a feature button c Ask your system manager for the AD Program feature access code 2 Pick up the handset or press CSpkr gt dial tone 3 Press the Program button or dial the feature access code 4 Dial the Personal List number 1 2 or 3 5 Dial the list item 1 2 3 6 Dial the number you want to store up to 24 digits as you would normally dial it 7 Press confirmation tone 8 Repeat Steps 5 through 7 if you want to program additional items on the same list hang up and begin again at Step 2 if you want to program items on another list 9 Hang up or press to end programming Note Record your personal list items on the Abbreviated Dialing list on the cards in the tray under the telephone group system and enhanced list can be obtained from your system manager To place a call using an AD list button or code 1 Press the Pers List or Grp List or Sys List buttons if administered or Dial the appropriate AD List code for List 1 or List 2 or List 3 dial tone Note An Enh
14. features press the Menu button and then the softkey below CPark Then hang up or if a Call Park button has been assigned to your telephone press the Call Park button if administered and hang up Otherwise follow these instructions to park a call at your extension 1 Press CTrnstr gt dial tone 2 Dial the Call Park access code confirmation tone 3 Press again Call is parked at your extension 4 Hang up To retrieve a parked call from another extension 1 Pick up the handset or press CSpkr gt 2 Dial the Call Park access code confirmation tone 3 Dial the extension where the call is parked confirmation tone If returning to a call parked at your telephone dial your own extension 13 Call Pickup and Directed Call Pickup The Call Pickup feature lets you answer a call at your telephone for another extension in your pickup group If you can use the Directed Call Pickup feature you can pick up a call ringing at a specific extension without the person s being a member of your pickup group To answer a call placed to a member of your pickup group when your telephone is idle 1 With a display Press the Menu button and then press the softkey below CPkUp Without a display Press the CallPickup button if administered or Dial the Call Pickup access code Called telephone stops ringing and you are connected to the ringing call To pick up a call directly for someon
15. on which you can write your telephone number or extension To label and install the designation card and telephone number card 1 Note Print the numbers features on the button designation card that corresponds with the telephone you are using and type or write your phone number or extension on the telephone number card labeled Tel no Crease the perforated edges of the cards you have filled out and then tear the button designation strips and the station number card along the perforations Place the button designation card and telephone number card under the plastic card cover on the telephone by doing the following The transparent designation card cover is attached to the frame of the telephone by tabs on the top and bottom of the cover Remove the cover by pulling the top tab forward and then lifting the bottom of the transparent cover from the telephone Place the designation card s on the telephone and then replace the transparent cover over the card by inserting the tabs at the bottom and then pressing the top down until it clicks You can order additional designation cards in quantities of 25 cards and 100 cards per package Use the following comcodes when you place your order 25 sheets of designation and telephone number cards Comcode CC847984614 100 sheets of designation and telephone number cards Comcode CC847984622 26 Tones and Their Meaning Note The tables below describe the defaults for each ringi
16. or 3 the name of the feature that has been programmed on any of your telephone s call appearance feature buttons To view the number stored as a list item 1 Press the Menu button and then press the softkey below BtnVu or Press the View button 2 Press the selected Pers List or Grp List or Sys List button or Dial the appropriate AD List code for List 1 or List 2 or List 3 Note An Enhcd List Enhanced List may also be available see your system manager 3 Dial the selected list item 1 2 3 Stored number is shown 4 Hang up 5 To return to the Normal display Mode press the Exit button or begin again at Step 2 to see another stored number To view the feature stored on a call appearance feature button OR the last number you dialed OR a number stored on an AD button 1 Press the Menu button and then press the softkey below View or if View is not available on your display press the View button 2 Press the selected feature button Note To view the last number you dialed press CRedial or to view the number stored on an AD button press the selected AD button 3 To return to the Normal call handling Mode display press the Exit button or repeat Step 2 to see another stored number Modular Interface Capabilities If you are using a 6416D M or 6424D M telephone you can install a module in the telephone s desktop stand for increased set func
17. press the softkey below Done The display shows the first SELECT FEATURE screen which lists the first set of four self administrable features To see the second set of four features press the Next button To go back one menu screen press the Prev button 3 Press the softkey below the feature you want to place on an available feature button such as CPkUp Call Pickup or SAC Send All Calls Note If you choose the Automatic Dialing or Group Paging feature the display prompts you to add a number such as a telephone number extension or trunk code that will be associated with this particular button When you have entered the correct number press the softkey below Done Note If you wish to see the full name of any of the features on the feature menu screens called LongMode press the softkey 15 below Expl 4 Press the button on which you wish to assign this feature If the feature is successfully administered on the feature button the display shows Button Programmed Go on to Step 5 Note If there is already a feature programmed on that button you see the following screen XXXXX FEATURE ON BUTTON Replace Keep Delete On this display screen press either of the softkeys below Replace if you want to replace the current feature on that button Press the softkey below Keep if you want to keep the feature on that button Press the softkey below Delete if you want to delete the feature from the button and
18. the volume press the left half of the Volume control button labeled VV 4 If you have a display it shows There are eight volume levels gt gt gt gt gt gt To change from the speakerphone to the handset 1 Pick up the handset and talk To change from the handset to the speakerphone 1 Press CSpkr gt 2 Within 10 seconds hang up the handset To use the Group Listen feature if administered in which the handset and the speaker are active at the same time 1 While you are active on the handset press CSpkr gt Note If you hang up the handset within 10 seconds after pressing CSpkr gt the call remains active on the speaker If you hang up the handset more than 10 seconds after pressing CSpkr gt the speaker will also turn off and the call is disconnected To end a call 1 Press again The Test feature allows you to test the lights and display on your telephone To test the lights and display on your telephone 1 While on hook press and hold down lt Trnstr gt Lights go on in columns and if there is a display on the telephone all the display segments fill in 2 To end test release CTrnstr gt Lights return to normal operation Note If the lights or the display segments do not respond during the test see your system manager Transfer The Transfer feature allows you to transfer a call from your telephone to another extension or outside n
19. 1 While you are using the handset activate the speaker by pressing CSpkr gt Note If you hang up the handset within 10 seconds after pressing CSpkr gt the call remains active on the speaker If you hang up the handset more than 10 seconds after pressing CSpkr gt the speaker will also turn off and the call is disconnected Speakerphone The two way built in speakerphone allows you to place and answer calls without lifting your handset Note Your telephone may be set for the two way speakerphone or for the one way listen only speaker Check with your system manager to see which of these features you can use Note Speakerphones may not operate satisfactorily in every environment such as in very noisy locations In such an environment the one way listen only speaker should be used Note Some locations may wish to use the speakerphone for the Group Listen feature With this feature you can hear the other person through the handset and speakerphone but in order to speak to the other person you must use the handset Ask your system manager if the Group Listen feature has been administered for your telephone To place or answer a call without lifting the handset or to use the speakerphone with any feature 1 Press CSpkr gt 2 Place or answer the call or access the selected feature 3 Adjust speakerphone volume if necessary To raise the volume press the right half of the Volume control button labeled A to lower
20. 416D and 6416D M and 6424D and 6424D M telephones connected to DEFINITY switches 6 2 and prior releases or when using the Program feature access code To program reprogram an AD button administered as a feature button Note The system manager must first program a call appearance feature button as an AD button before you can program a number on it Note There is a 10 second time limit between your entering the Program mode and entering the first digit of an AD button and then a 10 second time limit between each digit If you hear intercept tone while you are programming the button you have exceeded the time limit and you must begin again 1 Locate the Program button on your telephone There are three possibilities a If you are using a telephone with a display press the Menu button and if necessary the Next or Prev button until Prog appears on the display screen b If you telephone does not have a display or if Prog is not available on your display press Program administered as a feature button c Ask your system manager for the AD Program feature access code 2 Pick up the handset or press CSpkr gt dial tone 3 Press the Prog button or dial the feature access code 4 Press the AD button to be programmed 5 Dial an outside number extension or feature access code you want to store as you would normally dial it 6 Press confirmation tone 7 Repeat Steps 4 through 6 withi
21. This guide was downloaded from www purplepenguincomms com communication 6408 6408D 6416D 6416D M 6424D and 6424D M Telephones User s Guide Contents 6400 Series Multi line Telephones 5 1 HeadsetS vi eiicic scsi eave vee eee Geeeaadke eee 2 HGAGDICCES oii ss beet at eee aes 3 Using the Softkeys 00 e eee eee eee eee 4 Using the Softkey Feature Menus 4 Other Softkey Features That May Be On Your Display vss6s000 sabes sees teases es 5 Call Handling Features 00 cece cece ee eens 5 Getting Messages 00 cece eect eee 9 Selecting a Personalized Ring 0000eeeees 9 Selected Voice FeatureS 2 200e cece eee eee 10 Display Features 11 ccccccnncevecace ee ncaa ene cee 17 Time and Date 0 00 cee ee 17 Call Information 0 0c eee eee eee 17 Modular Interface Capabilities 20 Telephone Installation 0000 c eee eee eee 21 Desktop Installation 0 2 000 e eee ee 21 Wall Installation 0 0c eee 22 Removing the Telephone Tray 20005 25 Installing the Designation Card 26 Tones and Their Meaning 000ee eee eee 27 Line and Feature Button LightsS 0005 28 555 230 739 Comcode 108339029 Issue 3 April 1999 Some versions of DCP display telephones are intended for export outside of the U S These telephones initialize with EXPORT VERSION
22. anced List may also be available see your system manager 2 Dial the desired list item 1 2 3 Call Forwarding All Calls The Call Forwarding feature temporarily forwards all your calls to another extension or to an outside number depending on your system To temporarily redirect all calls to an extension or outside number of your choice 1 With a display Press the Menu button and then press the softkey below CFrwd while on hook or off hook 12 Without a display Press the Call Fwd button if administered while on hook or off hook or Dial the Call Forward access code while off hook dial tone Note If you have console permission next dial the extension number whose calls are to be forwarded receive dial tone 2 Dial the extension or number where calls will be sent confirmation tone 3 Hang up To cancel Call Forwarding 1 With a display Press the Menu button and then press the softkey below CFrwd while on hook or off hook 2 Without a display Press the Call Fwd button while on hook or Dial the Call Forward cancel code while off hook confirmation tone Call Park The Call Park feature allows you to put a call on hold at your telephone for retrieval at any extension To park a call at your extension for retrieval at any extension Note To use the Call Park feature on a telephone with display if Call Park is one of your softkey
23. and skip to Step 6 5 When you see the message Enter number on the display enter the number you want that button to call When you have finished entering the number press the key Go on to the next step Note When you have changed the number called by a feature button you may want to change its label on the paper strip too 6 When you see the message Change label Yes 1 No 2 press the 1 key on the dial pad to change a button label If you do not want to change the label press the 2 key and skip to Step 8 7 When you see the message Enter label on the display use the dial pad to enter the label you want up to five characters Pressing a dial pad key once enters the first letter on the key if you want a different letter or the number press the key repeatedly until the character you want appears on the display Press the key to advance to the next space When you have finished entering the label press the key 8 When you see the message Press button to program decide if you want to program another button If so go back to Step 3 If not go on to the next step Note When you program a label it does not appear on the display until you hang up 9 To exit from Programming mode press the Speaker button 11 To place an AD call 1 Press the selected AD button either a feature button or the softkey below the AD feature on the feature menu screens To program or reprogram an outside number
24. ch corner of the 21 bottom of the telephone housing 1 Turn the telephone face down on a flat surface 10 11 Note Wall Remove the desktop stand the upper tabs on the stand are shown as 2 in Figure 6 the lower tabs are shown as 7 in Figure 6 If you are using a 6416D M or 6424D M telephone and want to install the adjunct module do so now before proceeding with the following steps For more information on the installation of the module see the documentation that came in the box with the module Snap one end of the line cord D2R or D8W into the LINE jack 3 in Figure 6 on the bottom of the telephone If you are installing a 6416D or 6416D M or a 6424D or 6424D M with a connected expansion module snap one end of the expansion module cord into the XM24 jack 4 in Figure 6 Thread the line cord and expansion module cord if appropriate through the routing channel leading to the top of the desktop stand 1 in Figure 6 Make sure that each cord is placed securely under the square tabs in the routing channel Snap one end of the coiled handset cord into the Handset jack 6 in Figure 6 This jack is labeled CMN Thread the handset cord into the channel leading to the side edge of the telephone Turn the telephone right side up with the front facing you Snap the free end of the handset cord into the handset and place the handset in the cradle If appropriate snap the fr
25. e else in your office Note Again the Directed Call Pickup feature is designed for covering calls for someone while they are away from their desk In this case you do not have to be a member of the same pickup group 1 Press the DirCall PkUp button or Dial the Directed Call Pickup access code 2 Dial the extension of the ringing telephone Called telephone stops ringing and you are connected to the ringing call Leave Word Calling The Leave Word Calling LWC feature leaves a message for a person at another extension to call you back The called party will be able to dial message service for example an attendant AUDIX or other voice mail system a covering user etc to retrieve a short standard message which gives your name and extension the date and time you called and the number of times you called To leave a message after dialing an extension when your call is not answered you hear a coverage or busy tone or you have been put on hold 1 With a display Press the Menu button and then press the softkey below LWC before hanging up Without a display Press the Lwc button if administered before hanging up confirmation tone Message light goes on at the called telephone if so equipped Note If reorder tone is heard message is not stored try again To leave a message without ringing an extension 1 With a display Press the Menu button and then press the softkey 14 below LWC
26. e read carefully the helpful tips listed below and on the next page These suggestions will enable you to take full advantage of your new voice terminal Then retain these tips for later use A CAUTION This telephone is NOT for residential use It is for business systems applications ONLY It will NOT operate on public networks It MUST BE connected to a DEFINITY Enterprise Communications Server Use in a residential environment could result in an electrical short circuit when the telephone wiring is set up to provide other applications for example for appliance control or power transformers The AC power used in these applications may create a safety hazard by placing a direct short circuit across the telephone wiring Use When using your telephone equipment the following safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons e Read and understand all instructions e Follow all warnings and instructions marked on the telephone e This telephone can be hazardous if immersed in water To avoid the possibility of electric shock do not use it while you are wet If you accidentally drop the telephone into water do not retrieve it until you have first unplugged the line cord from the modular wall jack Then call service personnel to ask about a replacement e Avoid using the telephone during electrical storms in your immediate area There is a risk of electric shock from lightning
27. ee end of the expansion module cord into the TEL SET jack on the expansion module Snap the free end of the line cord into the modular wall jack Lift the handset and listen for dial tone If there is no dial tone check all wire connections to make sure they are secure If you are using a headset with the telephone you can connect it to the Handset jack 6 in Figure 6 or the Headset jack on some telephones 5 in Figure 6 Installation Note For wall mounting you will need a 1 foot line cord This cord is not supplied with the telephone but can be ordered by using this comcode 103786760 If you are wall mounting the telephone you should remove the tray from the base of the telephone For this purpose use the instructions listed under Removing the Telephone Tray later in this guide 1 Make sure the 8 conductor wall mount plate is in place Do the following to reverse the handset hook a in Figure 7 shows the handset retainer located under the handset In order to release the handset retainer hook press down on the hook 22 and slide it toward the top of the telephone See b in Figure 7 Rotate the hook 180 degrees as in c in Figure 7 and then slide it back into its slot so the bottom part now sticks out from the top See d in Figure 7 Snap the hook firmly into place L FIGURE 7 Removing Rotating and Replacing the Handset Retainer 3 Place the telephone face down on a flat surface
28. et Connected to the Headset Jack on the 6416D M and 6424D M Telephones No Modular Base Unit Required Headpieces The following headpieces can be used with these telephones Headpieces with Modular Bases or with Adapter Cords Mirage Receiver fits over either ear Not for noisy environments StarSet Eartip fits in ear canal Supra Monaural Adjustable headband and soft ear cushion Supra Monaural Noise Canceling NC Same as above with noise canceling microphone that reduces background noise transmission by up to 75 percent Supra Binaural Sound in both ears Supra Binaural Noise Canceling NC Same as above with noise canceling microphone on flexible boom features windscreen and reduces background noise transmission by up to 75 percent Note For direct connection to the Headset jack on the 6416D M and 6424D M use the following cord HIC 01 Comcode 408122950 PEC 3124 IC A Using the Softkeys The softkeys are the four unlabeled round keys located directly below the display The four round display control buttons labeled Menu Exit Prev and Next are located under the softkeys See Figure 4 Lucent O 4 Softkeys Menu Exit Prev Next Ls D isplay control buttons FIGURE 4 The Display Softkeys and Display Control Buttons Using the Softkey Feature Menus There are three separate softkey feature me
29. hisper Page feature allows you if you have appropriate permissions to make an announcement to a person at another extension currently on another call Only the person at the other extension hears the announcement the other person on the call cannot hear the message Note If you are connecting the headpiece to the Handset jack on the 6400 Series telephones the M10L 8400 is the only modular base unit that should be used If you use any other modular base unit the Whisper Page announcement may be overheard by the other person on the call To make an important announcement such as an incoming call to someone at another extension busy on another call 1 Press the Whisper Page button or Dial the Whisper Page access code Both people on the other call hear a beep The person whom you have called can press the Whisper Answer button which forms a two party speaking path with your telephone The other call is put on hold and that person cannot hear your conversation 2 Speak with the person you have called Note If the person whom you have called is not using the telephone at the time you activate Whisper Page the call is converted to a normal call Note Any person in the system with the Whisper Answer button administered on the telephone can block Whisper Page calls by pressing the Whisper Off button Display Features Note To ensure easier display visibility the display on
30. igh and low tone time out indicates a dialing error a denial of the service requested or a failure to dial within a preset interval usually 10 seconds after listing the handset or dialing the previous digit nnnm recall dial Three short bursts of tone followed by a steady dial tone indicates the feature request has been accepted and dialing can begin seem reorder A fast busy tone repeated 120 times a minute indicates all trunks are busy mye ea Se ringback A low pitched tone repeated 15 times a minute indicates the number dialed is being rung Line and Feature Button Lights Line and Feature Button Lights Light Meaning E Steady red The line you are using or will use when you lift the handset or press the Speaker button Steady green The line is in use or the feature programmed on this button is on Se Blinking green You have put a call on hold on this line button 28
31. leave that button blank 5 When you see the BUTTON PROGRAMMED screen on the display do one of the following If you want to administer another button on your telephone press the softkey below Cont Continue on the second line of the BUTTON PROGRAMMED screen The display returns to the feature list Repeat Steps 3 and 4 to administer other buttons To end self administration and return to Normal call handling mode press the Exit button Note Be sure to write the name of the self administered feature s on the telephone designation card next to the appropriate button Send All Calls The Send All Calls feature temporarily sends all your calls to another extension in the same system Note Before you can use this feature your system manager must provide a coverage path for your extension To send all calls except priority calls immediately to coverage 1 With a display Press the Menu button and then press the softkey below SAC while on hook Without a display Press the Send Calls button while on hook or Dial the Send All Calls access code while off hook confirmation tone To cancel Send All Calls 1 With a display Press the Menu button and then press the softkey below SAC again while on hook Without a display Press the Send Calls button again while on hook or Dial the Send All Calls cancel code while off hook confirmation tone 16 Whisper Page The W
32. n 10 seconds to program additional buttons 8 Hang up or press to end programming 10 For 6408D 6416D and 6416D M and 6424D and 6424D M telephones connecied to a DEFINITY ECS Release 6 3 or later To program an Abbreviated Dialing button on the softkey feature menu screens or on a feature button Note If you make a mistake while programming an AD button on your display you CANNOT move back a space to erase it Instead save whatever you have entered by pressing the key and then start over 1 Locate the Program button It will either be a button labeled Program or you will see Prog on one of the feature menu screens 2 To access the Program feature press the Menu button then the Next or Prev button if necessary until you see Prog on the display Then press the softkey below Prog If Prog is not on one of your feature menu screens press the Program button Your telephone will automatically go off hook and the light next to will go on 3 Select the feature button or the AD softkey you want to program To do this press the Menu button again then press Next or Prev if necessary until you see the AD softkey label such as AD1 on the display You will see the message Change number Yes 1 No 2 on the display 4 If you want to enter a new number or change an existing number press the 1 key on the dial pad If you do not want to change the number press the 2 key
33. ng and feedback tone Check with your system manager to verify if the descriptions in the Meaning column are accurate for your system Ringing Tones are produced by an incoming call Ringing Tones Rings Meaning n 1 ring A call from another extension 2 rings A call from outside or from the attendant m a 3 rings A priority call from another extension or from an Automatic Callback call you placed ring ping A call redirected from your telephone to half ring another because Send All Calls or Call Forwarding All Calls is active Feedback tones are those which you hear through the handset receiver or the speaker Feedback Tones Tones Meaning pe busy A low pitched tone repeated 60 times a minute indicates the number dialed is in use call waiting A ringback tone with lower pitched signal at ringback the end indicates the extension call is busy and the called party has been givena call waiting tone If you hear this tone you may wish to activate Automatic Callback confirmation Three short bursts of tone indicates a feature activation or cancellation has been accepted continued on next page 27 Feedback Tones continued Meaning m coverage One short burst of tone indicates your call will be sent to another extension to be answered by a covering user dial A continuous tone indicates dialing can begin eT intercept An alternating h
34. nus Each of these menus allows you to select from four different features You can enter Softkey Mode and view the softkey feature menu by pressing the display control button labeled Menu The following is an example of a softkey feature menu v I Drop HFAns Timer toad The top line of each softkey feature menu screen shows you the status of each of the four features An arrow appears above the feature name or abbreviation if that feature is active In the above example the arrow above the Timer feature indicates that feature is active The second line on each softkey feature menu shows the features you can access To use any of these features you must press the softkey below the feature name or abbreviation Press the Next or Prev button until the feature you want to use appears on the display Note An error tone one beep sounds when you have made an inappropriate softkey entry Press the Exit button at any time to exit the softkey feature menus and return to normal call handling operation Other Softkey Features That May Be On Your Display There are 12 default features that can be accessed with the softkeys ona 6400 Series telephone However the system manager may substitute other softkey features in their place Call Handling Features Conference The Conference feature allows you to conference up to six parties including yourself on a call To add another party to a call for a total of six parties 1
35. r Listen Only and Group Listen The Speaker feature allows you to place calls or access other features without lifting the handset However in order to speak to the other party you must use the handset With the Group Listen feature the handset and speaker are active at the same time Note All of the 6400 Series telephones described in this manual can be optioned for either a two way speakerphone or a one way listen only speaker Check with your system manager to see which feature you can use on your telephone To use the listen only speaker to place a call without lifting the handset or for any listening only feature such as monitoring a call on which you have been put on hold or for group listening 1 Press CSpkr gt 2 Place a call or access the selected feature 3 Adjust speaker volume if necessary To raise the volume press the right half of the Speaker Volume control button labeled A J to lower the volume press the left half of the Speaker Volume control button labeled If you have a display it shows the volume level There are eight volume levels Poe e gt To turn off the speaker and return to handset 1 Pick up the handset To end a call while the handset is on hook and only the speaker is active 1 Press CSpkr gt To activate the speaker while using the handset so that both are active at the same time the Group Listen feature if administered
36. s secure See Figure 9 FIGURE 9 Placing the Telephone on the Wall Jack Mounting Studs Snap the free end of the handset cord into the handset and place the handset in the cradle Note The handset hook you repositioned will hold the handset in place 12 Lift the handset and listen for dial tone If there is no dial tone check all wire connections to make sure they are secure 24 Removing the Telephone Tray You may wish to remove the tray from the base of the telephone especially if you are wall mounting the telephone See Figure 10 for further help 1 Pull the tray from the base of the telephone as far as it will go 2 Using your thumb press down on the center of the tray 3 Continue to pull the tray until it is completely separated from the base FIGURE 10 Removing the Tray from the Base of the Telephone 25 Instal Use the ling the Designation Card button designation card to write the telephone number extension name or feature that each call appearance feature button can access In order to help you match the designation cards with the call appearance feature buttons on the telephone the columns of button labels are marked with the 6400 Series multi line telephone model with which the label can be used Below the perforated bottom edge of each designation card is a telephone number card
37. set press the Exit button and then dial the number using the dial pad Note You can also leave your handset on hook The speakerphone will turn on automatically when you press Call Disp Use the Exit feature to leave Display Mode after using any display or softkey feature and return to Normal Mode You can then use the display to view the time and date and to identify call appearance calling called party and calling called number To exit a display feature and return to Normal display Mode 1 Press the Exit button Display will show the time and date or when applicable call caller information The Inspect feature shows you call related information for an incoming call when you are already active on a call or with this feature you can see who is on hold To use the Inspect feature 1 Press the Menu button and then press the softkey below Inspt or if Inspt is not available on your display press the Inspect button if administered 2 Press the call appearance button in question Information is shown on the display screen you remain connected to the present call 3 To return to the held call press the Exit button and then the call appearance button of the held call Stored Number View The Stored Number or View feature allows you to check 1 the number stored as an item on an Abbreviated Dialing list 2 the number you last dialed via Last Number Dialed feature
38. the 6408D 6416D and 6416D M and 6424D and 6424D M can be left in its horizontal position or can be raised to a slightly steeper angle Check which viewing angle is best for your workstation Time and Date Ordinarily the time and the date will appear on the upper line of your display The 6408 does not have a display The time and date are set at the switch so if there is an error contact your system manager Note On initially plugging in a 6400 Series display telephone or after a power outage it may take approximately 15 minutes before the time and date appear on the screen Call Information The 6408 telephones have eight call appearance buttons the 6416D and 6416D M have 16 the 6424D and 6424D M have 24 buttons Beginning with the first button in the upper left hand corner of your faceplate and going down the display identifies the buttons in the left column as a through h The 17 buttons in the right column begin with i and then go through p on the 6416D and 6416D M and through x on the 6424D and 6424D M When the display shows a it represents call information for the first call appearance button The next button down would be shown as b and so on When you dial an extension that number is shown and then replaced by the called party s name and extension When a call is received from another extension the caller s name is shown when a call is received from outside
39. tionality Figure 5 shows the rear of the desktop stand on these telephones Number 1 in Figure 5 shows the module opening on the back of the stand Remove the cover shown as 2 before you install the module For more information about specific modules see the documentation supplied with the module Note These modules can ONLY be used in the desktop position they 20 CANNOT be used if the telephone is to be wall mounted 3 oy FIGURE 5 A Rear View of the 6416D M and 6424D M Telephones Telephone Installation All of the 6400 Series telephones described in this manual can be either desk mounted or wall mounted Use the following directions for installing any of these telephones Figure 6 shows the back of the 6400 Series telephones P 7 TNE amp FIGURE 6 The Bottom of the 6400 Series Telephones Desktop Installation Note In non modular 6400 Series telephones you can use the telephone without the desktop stand if you so choose f the telephone desktop stand contains the modular interface the desktop stand must be left connected to the telephone If you do not use the telephone with attached desktop stand it is suggested that you place small round feet included in a plastic bag in the box in which the telephone was packed on ea
40. umber To send the present call to another extension 1 While on a call press CTrnstr gt dial tone 2 Dial the number to which the call is to be transferred ringing tone 3 Remain on the line and announce the call If the line is busy or if there is no answer you can return to the held call by pressing its call appearance button 4 Press again to complete the transfer 5 Hang up Note If your telephone is connected to a DEFINITY Release 6 3 2 or a later release your administrator may have chosen Transfer on Hang up In this case you can transfer a call by pressing Cimstr gt dialing the number to which the call is to be transferred and then hanging up To cancel an attempted transfer press Drop or press the original call appearance If your system has auto hold activated use Drop to cancel a transfer so that the potential transfer recipient is not left on hold Getting Messages Message Your Message light goes on when a caller has left a message for you Note If your telephone has a display you may also be able to use the Message Retrieval display feature For directions on retrieving your messages see your system manager Selecting a Personalized Ring Select Ring The Select Ring feature allows you to choose your own personalized ringing pattern for your telephone from among eight different patterns To select a personalized ringing pattern 1 While on hook press
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