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Agilent Technologies 6625A Power Supply User Manual

1. 96 Retrieve Fax 1 Memory Status List 2 Retrieve all Fax Enter the number of a remote fax machine to receive a report or stored fax messages See Retrieving the Memory Status List and Retrieving Fax Messages 3 Erase Fax in the memory If you hear one long beep you can erase the fax message from the memory 97 Check the receiving status 1 Document You can check whether your MFC has received any Document or Voice messages If yes you will hear one long beep If no you will hear three short beeps 2 Voice 98 Change Answer Mode If you hear one long beep you can change the answer mode If you hear 1 TAD three short beeps you cannot change it Example There is no TAD MSG when you want to change to TAD mode 2 Fax Tel 3 Fax 90 Exit After a long beep you can exit remote control 112 CHAPTER TWELVE Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages 1 Dial your MFC s number 2 When you hear the beep immediately enter your Remote Access Code The factory setting is 15 9 x a When you hear two short beeps use the dial pad to press 9 6 1 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want the Memory Status List forwarded and then press You cannot use and as dial numbers However if you wa
2. 4 Press Set when the screen displays your selection 5 Press Stop to exit Setting the F T Fax Tel Ring Time For Fax Tel Mode Only You need to determine how long the MFC will give its special F T pseudo ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the MFC rings for 20 30 40 or 70 seconds no other phones on the same line ring the special F T pseudo ring However you can answer the call on any extension phone on a separate wall socket on the same line as the MFC 1 Press Menu 1 2 2 2 Press j or 2 to select how long the MFC will ring to alert you that you have a voice call 3 Press Set when the screen displays your selection RING TIME 30 SEC 4 Press Stop to exit Now when a call comes in and the MFC is set to Fax Tel Mode all phones on this line will ring the number of times you selected in Ring Delay You can let the MFC pick up and detect if it s a fax or voice call If it s a fax call the MFC prints the fax If it s a voice call the MFC signals you with an F T pseudo ring for the length of time you selected in F T Ring Time Even if the caller hangs up during the F T pseudo ringing the MFC continues the F T pseudo ringing for the set time Please note that some faxes cannot be received automatically in Fax Tel mode because some fax machines do not send the standard Group 3 calling tone CNG 46 CHAPTER SIX S
3. _ i al Study the alignment page and decide which sample numbers show the most evenly printed ink lines for 360 and 720 dpi The screen displays 360DPI ADJUST ENTER NO 1 9 Using the dial pad enter the level of adjustment needed for 360 dpi 1 to 9 The screen displays 720DPI ADJUST ENTER NO 1 9 Using the dial pad enter the level of adjustment needed for 720 dpi 1 to 9 Print another sample Test Print and check it see chap 18 3 J Press Stop to exit TROUBLESHOOTING AND MAINTENANCE Turning Off Bi directional Printing 179 You can further improve print quality by turning off bi directional printing and setting the MFC to print in one direction only However this will reduce print speed by one half 1 Press Menu 2 3 The screen displays 3 BI DIR PRINT 2 Press 2 to select OFF or 1 to select ON Don t handle the paper until the ink is dry Special ink jet glossy and transparency paper will take longer to dry than plain paper so do not touch the printed copy until the ink has dried 180 CHAPTER TWENTY Packing and Shipping the MFC Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you could void your warranty 1 Unplug the MFC from telephone wall socket 2 Unplug the MFC from the AC outlet NOTE Do not unplug the MFC after a print job until you hear the final click 3 Remove the
4. ccccceesseeeteees 60 Station ID ern oies arikoa niie 36 Storing telephone number 73 Super Fine Resolution 0 0 0 ee 60 SYSTEM SETUP eearri 131 T TAD hae irona asee in eeeniestcs 44 TAD Message Recording eee 101 TELKET anr n E A 80 TEL INDEX prengo naina 131 Telephone Index seimionn 79 TOUS AV er sete checiies ne oaa 106 Tone Puls siine n A i 35 80 Trademarks sinun neieiet 192 Transmission Verification Xmit Report 132 Transparencies nsioreniinnonsi ninie 25 Troubleshooting 0 0 00 cece eee eeees 169 Type of Original eee eeeeees 95 Vv Vertical Black Lines wo eee 175 Video Printing siisii eroii riire 121 Video Printing Black amp White 123 Video Printing Brightness 125 129 Video Printing Changing Default Settings Wa e rE Ee sens A A yt dtt 125 Video Printing Colour Adjustment 128 Video Printing Colour 0 0 0 122 Video Printing Paper Type 0 124 Video Printing Setting Paper Type 126 Video Printing Setting Print Size 128 Video Printing Setting Quality 127 Video Printing Setting Video Type 127 VOICE Callge aeecheten litres plpees TT Voice Messages Playing 104 W WARMING UP auiciseniourariveiie 170 X XMIT REPORT anene noone saieta sisi 131 Press 98 For MFC 730 gt Change Answer Mode then for TAD press 1 Fax Tel F T press 2 Remote Controt Access
5. CHAPTER EIGHT Setup Quick Dial Numbers Storing Numbers for Easy Dialling See One Touch Dialling chap 9 You can set up your MFC to do three types of easy dialling One Touch Speed Dial and Groups for Broadcasting of faxes Storing One Touch Dial Numbers You can store 24 fax phone numbers that you can dial by pressing one key You can also store names with these numbers Even if you lose electrical power numbers stored in memory will not be lost When you press a One Touch key the screen displays the name or number as the call is dialled One Touch Dial keys are not the dial pad keys They are the 12 keys numbers 1 24 located to the right of the dial pad One Touch Dial Numbers 13 24 are accessed by holding down Shift while you press the appropriate One Touch key 1 Press Menu 1 6 1 2 Press the One Touch Dial key where you want to store a number The screen displays the location you selected 3 Enter a number up to 20 digits 4 Press Set The screen prompts you to enter a name for this number NAME 5 Use the dial pad to enter the name up to 15 characters You can use the chart of Entering Text in chap 5 to help you enter letters OR go to Step 6 to store the number without a name CHAPTER EIGHT See Speed Dialling chap 9 6 Press Set The screen prompts you to select the type of number this is Use j or J to select the type you want FAX a fax number TEL a te
6. DIALLING Setting PC Interface Mode If you connect your MFC to your PC you can receive faxes into your PC After completing all setup for Multi Function Link Pro for Fax you can select PC Interface Mode ON OFF for routing incoming faxes 1 Press Menu 1 2 8 8 PC INTERFACE 2 Press or 2 to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop to exit CHAPTER SEVEN Setup Send Before You Begin E E E E See Resolution in this chapter E E Documents must be between 7 0 and 21 6 cm wide and 12 7 and 35 6 cm long Your MFC can only scan an image 20 8 cm wide regardless of how wide the paper is Make sure you insert documents face down top edge first Adjust the paper guides to fit the width of your document Paper Guides J The automatic document feeder ADF can hold up to 20 pages feeding each one individually through the MFC Use standard 75 g m paper when using the ADF if you re using heavier paper feed each sheet individually to prevent paper jams Press Resolution before you send the fax to select the resolution for the document you re sending DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric 60 CHAPTER SEVEN See Multiple Resolution Transmission in this chapter E Make sure documents written with i
7. 2 Set your external TAD to two rings or less The MFC s Ring Delay setting does not apply o Record the outgoing message see below Set the TAD to answer calls 5 Set Message Storage Menu 1 8 1 to VOICE EXT Only for MFC 740 6 Set the Answer Mode to TAD A 24 CHAPTER TWO Outgoing Message OGM of External TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Limit your speaking to 20 seconds 2 Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop 3 End your 20 second message by giving your Remote Activation Code for people sending manual faxes For example After the beep leave a message or send a fax manually by pressing 51 and Start Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode In these cases you must inform callers that they must enter the remote activation code to send a fax Connecting an External Telephone Your MFC is equipped with a handset that you can use as a regular phone However you can also connect a separate telephone to your MFC as shown below A BL Whenever this external phone or TAD is in use the screen displays EXT TEL IN USE and if the
8. 2 Use or to select the reduction ratio you want AUTO 100 88 83 or 70 Choose 100 if you don t want a reduction 3 Press Set when the screen displays your selection 4 Press Stop to exit If you receive faxes that are split on two pages change the reduction to AUTO OR choose a lower reduction percentage NOTE HM When you use Auto Reduction to reduce incoming documents to fit on one page of recording paper you can do so only as long as the original document is not longer than 35 cm If the original is longer than 35 cm the data will not be reduced and will carry over to print on a second page E When you use Auto Reduction and you receive an incoming document that is smaller than your recording paper no reduction will take place and you will get the same size recorded as the original 48 CHAPTER SIX Reception into Memory As soon as the paper cassette becomes empty during fax reception the screen will display CHECK PAPER please put some paper in the paper cassette see chap 2 If the MEMORY RECEPTION function is ON at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming faxes will also be stored into memory until the memory is full following which no further incoming fax calls will be automatically answered all data will be printed as soon as fresh paper is put in the paper cassette If th
9. This machine must not be connected in conjunction with parallel extension telephones unless those telephones are connected downstream of this machine This means that the cable to which any extension device is connected should be terminated on a BT modular jack plug type 431A which in turn is inserted into the modular socket of the T shaped line cord connector of this machine If these instructions are not followed the following conditions may occur 1 The fax machine inadvertently auto answers in response to outward pulse dialling of an extension telephone 2 Fax transmissions can be impaired or will fail entirely 3 Remote activation from extension telephones may not work correctly If in doubt about any aspect of telephone extension cabling contact BT Kingston upon Hull Telecommunications your PBX maintainer your CATV company or a reputable telephone cabling company Radio Interference 220 240 V Model Only This machine complies with EN55022 CISPR Publication 22 Class B A shielded interface cable should be used to ensure compatibility with the above specification 167 168 CHAPTER NINETEEN IMPORTANT For Your Safety To ensure safe operation the three pin plug supplied must be inserted only into a standard three pin power point which is effectively grounded through the normal household wiring Extension cords used with the equipment must be three conductor and be correctly wired to provide connection to ground In
10. 5 PBX Turn on if PABX Private OFF 5 Automatic Branch Exchange is connected to your MFC 6 CLOCK CHANGE Adjust the MFC s clock by 5 one hour for summer winter time ON SCREEN PROGRAMMING 31 1 Fax Functions continued 2 SETUP RECEIVE MFC for PC receiving of fax message Function Description Factory Set Chapter 1 RING DELAY Number of rings before the RING DELAY 02 6 MFC answers in Fax Tel TOLL SAVER OFF Fax or TAD Message MFC 740 Manager for MFC 740 mode 2 F T RING TIME Sets the time for F T pseudo ring 30 6 in Fax Tel mode 3 FAX DETECT Receive fax messages without ON 6 pressing the Start key 4 REMOTE CODE Enter code to activate or OFF 6 deactivate your MFC from a 51 51 remote location 5 REDUCTION Reduces size of image AUTO 6 MEM RECEIVE Automatically stores any ON incoming faxes in its memory if it runs out of paper 7 POLLING RX You call another fax machine to STANDARD 6 receive a fax from it 8 PC INTERFACE Turn on if PC is connected to ON 3 SETUP SEND Function Description Factory Set Chapter 1 COVERPG SETUP 2 COVERPAGE NOTE 3 CONTRAST 4 RESOLUTION 5 OVERSEAS MODE 6 CALL RESERVE 7 TIMER 8 POLLED TX 9 REAL TIME TX Automatically sends a programmable cover page or prints a sample coverpage Program customized message for fax cover page Change the lightness or darkne
11. If your MFC is set to Manual Mode you can access the Message Manager remotely by phoning your MFC and letting it ring for about 100 seconds Your MFC will answer the phone after 100 seconds of ringing and you then have 30 seconds to enter your Remote Access Code Changing the Remote Access Code Enter your Remote Access Code when the MFC picks up your call so you can access features remotely The access code is preset to 159 but you can change this 1 Press Menu 1 8 7 2 Enter a three digit number from 000 to 998 The cannot be changed Do not use the same digits that appear in your Remote Activation or Deactivation Code 3 Press Set 4 Press Stop to exit When you call your MFC and enter the Remote Access Code you must press the fourth digit three digit number plus MESSAGE MANAGER ONLY FOR MFC 740 111 Remote Control Commands Follow the commands below to access features remotely When you call the MFC and enter your Remote Access Code The factory setting is 159 the system will signal you with two short beeps to enter a remote control command Remote control commands Detail Operation 91 Playing voice messages After one long beep the MFC plays ICM and Memo 1 Skip back Press 1 while listening to an ICM or Memo to play it again If you press 1 before a message you will hear the previous message 2 gt Skip next While playing ICM and Memo you can skip t
12. Lets you listen to voice messages and outgoing messages Message Indicator Lights Notify you that you have voice or fax messages in the memory Erase Lets you delete voice messages and or fax messages from the memory Record Lets you record Outgoing Messages OGM memos and telephone calls Help Broadcast Press this key whenever you want a quick reference Help List printed The Help List shows how to perform functions how to register information and how to get basic information Also use this key whenever you want to broadcast faxes to many different locations maximum of 174 Mode Use to select how the MFC will handle incoming calls INTRODUCTION Resolution Sets the resolution when you send a fax Tel Index Lets you look up numbers stored in the dialling memory Ink Empty Indicator Flashes when ink cartridge is low and stays lit when ink is empty Liquid Crystal LCD displays messages to help you set and operate your MFC gt Right Arrow Verify Moves the LCD cursor to the right When the machine is idle you can also use this key to print the Transmission Verification Report for your last transmission Left Arrow Mute Moves the LCD cursor to the left You can also use this key to put calls on hold Menu Lets you access the function and programming mode Set Stores a function setting in the MFC Clear Deletes e
13. Press Stop to cancel gt Yov ll need to clear some fax or voice messages to make some additional memory available before you can continue To gain extra memory you can erase any of the following types of messages e To erase incoming messages ICMs and memos See Erasing Messages in chap 12 Only for MFC 740 e To print fax message stored in memory See Printing a Fax Message in chap 12 Only for MFC 740 98 CHAPTER ELEVEN Legal Limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability This Notice is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you consult with the legal authorities in your individual country as to the legality of any particular questionable documents The following are examples of documents which should not be copied Paper money Bonds or other certificates of indebtedness Certificates of Deposit Armed Forces Service or Draft papers Passports Postage stamps cancelled or uncancelled Immigration papers Welfare documents Cheques or Drafts drawn by Governmental Agencies Identification Documents badges or insignias Licences and Certificates of Title to motor vehicles Copyrighted works cannot be copied however sections of a copyrighted work can be copied for personal use Multiple copies would indicate improper use Works of art should
14. COPY OPERATIONS 93 PAPER INK JET INK JET 360DPI PAPER GLOSSY INK JET 720DPI PAPER TRNSPRNCY INK JET OTHER 2 QUALITY QUALITY HIGH QUALITY NORMAL QUALITY DRAFT 3 ORIGINAL TYPE ORIGINAL STD ORIGINAL PHOTO 4 COLOUR ADJUST COLOUR RED R I COLOUR GREEN G I of df od r COLOUR BLUE B I 5 BRIGHTNESS AF 6 CONTRAST E 7 ONE COLOUR COLOUR OFF COLOUR RED COLOUR GREEN COLOUR BLUE COLOUR CYAN COLOUR MAGENTA COLOUR YELLOW is default 94 CHAPTER ELEVEN Select Paper Type This is a permanent setting 1 Press Menu 3 1 The screen displays PAPER TYPE 2 Press Set 3 Press j or 2 to select your paper setting PAPER PLAIN PAPER INK JET PAPER GLOSSY PAPER TRNSPRNCY 4 Press Set when the screen displays your selection If you use Brother coated paper for 360 dpi BP36CA or 720 dpi BP72CA select INK JET then select 360DPI or 720DPI If you use non Brother ink jet paper select INK JET then select OTHER If you did not select INK JET skip to step 7 For information on ordering Br
15. Press On Off Line again to resume printing 120 CHAPTER THIRTEEN Reset Key If the screen displays REMAINED DATA you can clear data remaining in the printer memory by pressing On Off Line then pressing Reset Priority Key When you press Priority the MFC enters printer mode and will not print faxes on paper Instead faxes are stored in the memory until you press Priority again Ink Management Key When you press Ink Management the screen will display 1 CLEANING 2 REPLACE INK If you are having trouble with one of the ink colors you may need to clean the print head See Troubleshooting and Maintenance in Chapter 20 If you got an error message NEAR EMPTY XXXX or INK EMPTY XXXX you will need to replace the ink cartridge for the appropriate colour See Troubleshooting and Maintenance in Chapter 20 Turning Off Bi directional Printing You can further improve print quality by turning off bi directional printing and setting the MFC to print in one direction only However this will reduce print speed by one half T Press Menu 2 3 The screen displays 3 BI DIR PRINT 2 Press 2 to select OFF or 1 to select ON CHAPTER FOURTEEN Walk Up Video Printing Walk Up Video Printing lets you use your MFC connected to your camcorder digital camera video game or VCR to view a video on the attached equipment The video signal and the output you create from your MFC are PAL compliant This is
16. The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should not be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult with your dealer or local power company This product is equipped with a 3 wire earthed plug This plug will fit into only an earthed socket This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete socket Do not defeat the purpose of an earthed plug Do not allow anything to rest on the power cord Do not locate this product where people can walk on the cord 10 Do not place anything in front of the machine that will block 11 received faxes Do not place anything in the path of received faxes Do not touch a document during printing 166 CHAPTER NINETEEN 12 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage poin
17. cece eeceeeecseeeeesecseeeeeeseseeneeneeeaes 105 Erasmo Message Stoan e e TA E aA EENE AE e 105 To erase voice messages individually eee eects 105 To erase messages all at ONCE oo eee ee eeceeeteeneteeeteeaes 106 Setting the Maximum Time for Incoming Messages e 106 Setting the Toll Saver oo eee E S a E aT 106 ICM Recording Monitor Call Screening 0 eee eeeeeeeeeeeee 107 Recording a Memo neaei ares aa aE a EEA E EESE 107 Recording a Conversations sieniin iia 107 Fax Porwarding Pagcin gic cesrcctsisssieiecscuvsustuns vebetares odsdeieesveosteaeengs 108 Programming a Fax Forwarding Numbet cee eee cece 108 Recording the Paging Outgoing Message OGM eee 108 Programming the Paging Number 00 0 eee ee eeeeeeeeeeeeeees 109 Remote Retrieval i iocosouoosn otasoratnpciduendeastatestoteeodeninselosdateiineoduoesaelerrate 109 Using the Remote Access Code 0 cece seseeeesesseceeceeeesseeseeeeaes 110 Changing the Remote Access Code ccecciceeeeseessceseeseneeseeeeeeaes 110 Remote Control Commands ue eee eeeeseesecsecsessesseeneessetesseeaes 111 Remote control commands 0 0 eee eeeceeseeseeeeeeseeeseeeeeees 111 Detail Operation sinunu nanne ni a a vee 111 Retrieving the Memory Status List eee eee eseeeeeeecneteeeneeeaes 112 Retrieving Fax Messages 0 ccececeescsceceeeeesecseeseesecseceseeesseeeeeaes 112 Changing the Fax Forwarding Number occ eee ese eeeeeeeeees 112 T
18. Cover Page seseeesssesesesesresrsresesesrseesrses 63 Cover Page for Next Fax Only sssessessssserssssrsesrsssrsresesrsesrsresrses 63 Always Send Cover Page eseseseeeeeerseseseserseeerseseresesreseseesesereseeseses 64 Using a Printed Cover Page sesinin niiin as Teenaa EREN 65 Cover Page Message misere iaoa aae AE EE aE 65 Composing Your Own Comments sssssesessseeseeestsssrsteresrsesesreseses 65 Advanced Sending Operations ccccccseeseeceeseneeseteeseeeeeeens 66 Overseas Mode seoaren onne eaaa oaa aae AE OEA Ea aE 66 Call Resery yati on niaior nunan aa Ea Ea Aa ai 66 Print Sample Call Back Message 0 cee esecseee ce ceeeeseeseeeeeaees 67 Delayed Transmission Timer ecserin 67 BrOadCastin gn iini a sandetusddecentslabbaebeteudurcdveess 68 Multiple Resolution Transmission ccececseeeeeeeeeeseeeeeseeseeseeneees 69 Setup for Polling Transmit 00 eee eeeeceecseeecesesseeeeeeenseeeeeeeeeas 70 Setup for Polling Transmit with Secure Code oe eee 70 Cancelling a Job While Scanning the Document eee 71 Checking Job Status noieeoe itaona iiaea ea aE aironi 71 Cancelling a Scheduled Job in Memory 000 0 eee cece eecseeseeeeeeeees 71 Interrupting Delayed Fax and Polling Transmit Jobs 00 0 0 eee 72 Setu Quick Dial Storing Numbers for Easy Dialling 0 0 0 0 0 0cccccccceeseseeeeteseeees 73 Numbers Storing One Touch Dial Numbers ssssssseseseeessesessersesrsresesrsnresesesees 73 Stori
19. Document Jam eeeesceeeeeeeeeeeerererererersees 170 Document Tay rotsrii numana 14 Document Wire Extension ceeeeee 13 Documents Size ccccescceesseeeseeeeseeeteees 59 DOS ANE E S ETE 144 Dah i isssaaceetet diet eailivses sie ss 137 Dual ACCESS ci tcscevnssivin aa 61 Dusi COVER ne E 16 E ECM Error Correction Mode 00 3 Entering TeXt escerai neisheina 38 ENVELOPES enyire iea e 118 Erasing Messages ee eeeeeeseeeeeeeeeees 105 Error Mossagt Snina iea 169 Extension Telephone cece 49 Extension Telephones sesesesesseeeseeeeese 22 External Telephone eee 49 External Telephone Answering Device TAD oae n r A 23 F F T FAX TEL Mode osses 43 F T Fax Tel Ring Time 45 FERDE Time ssns onon 49 Bax Detect aniran aaa 46 Fax Forwarding 0 cece cece 81 108 Fax Forwarding Changing Number MPC TAO siorino indini 112 Fax Mode ennad rinia 43 44 Fax R dial ice n nea 61 Fax Storage MFC 730 eee 82 Fax Tones and Handshake eee 2 Fax Teli Modessa 80 Feedet onines buat iets sai Davaaes 155 Fine Resolution cccscceeseeesseeeseeeeees 60 Flexible memory settings 100 Full Duplex Digital Speakerphone 77 Function Mode cece eeeeseeeeeeeeeees 29 Function Selection Table 0 30 G Glossy Paper it ccs slice abecseecdicasledevinds 25 Grey scale els pne e Ee 189 H Halfte r iia eel raosna esaerea asa 161 Help eare
20. Finish For Windows 98 If Add New Hardware Wizard appears follow the instructions on the screen then click Next to bypass the screen followed by Finish New Hardware Found 24x eas Brother MFC 740 fi Select which driver you want to install for your new hardware Js default driver Do not install a driver Windows will not prompt you again Select from a list of alternate drivers Cancel Help 3 Insert the CD ROM into your CD ROM Drive Windows 95 98 NT4 0 will be detected automatically and if possible the Auto Installer will run automatically If the Auto Installer does not run after a few seconds you can run it by Win 3 1 3 11 A B Choose Run from the File menu in Program manager Type X SETUP EXE where X is your CD ROM Drive in the command line box Click on OK SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 143 Win95 98 NT4 0 A Click the START button and then select RUN from the Start Menu B Type X SETUP EXE where X is your CD ROM Drive in the command line box C Click on OK YOU CAN EXIT FROM THE AUTO INSTALLER AT ANYTIME BY CLICKING ON THE ICON IS THE BOTTOM RIGHT HAND CORNER OF YOUR SCREEN 4 From the Auto Installer select your preferred language by double clicking on it with your mouse 5 The MFC 740 is a parallel colour inkjet device so select this option again by double clicking 6 Select STEP 1 and install the Brother Resource Mana
21. ID disappears You will see up to the first 16 characters of the number on the display Helpful Hints E if UNAVAILABLE appears on the display it means that the call came from outside your caller ID service area E if WITHHELD appears on the display it means the caller intentionally blocked the transmission of his her ID E Ifno caller ID was transmitted to your fax machine PICK UP PHONE will remain on the display Depends on network Function The Caller ID is Stored in Your Machine s Memory The machine can store a maximum of the last 30 incoming caller IDs in the memory along with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following E Selecting a Caller ID from the Memory for Call Reply You can scroll through the Caller IDs on the display and select one for your machine to dial E Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID and type of call Comment NOTE Please set up the number of rings to more than 02 in the Ring Delay see chap 6 before you use the Caller ID If you set up the number of rings to 01 you cannot receive the Caller ID SETUP RECEIVE EJ Selecting a Caller ID from the Memory for Call Reply You can display the caller IDs that are stored in th
22. If you are printing from the Windows environment it is best to choose the GDI Brother MFC 730 or MFC 740 Series printer driver Other emulations may reduce performance If you need to print from DOS the MFC will emulate EPSON LQ 510 LQ 850 and LQ 2550 Using the Maintenance Utility Program for Printing from DOS Only for MFC 740 Before printing from DOS applications you must use this DOS utility and select the paper size You can make the following selections through the utility program Maintenance Cleaning Black Yellow Cyan Magenta 152 CHAPTER EIGHTEEN Data 1 Quality Page Length Character Set Auto LF Text Print Direction Condensed Data 2 Character Pitch LF Pitch Auto CR Zero Font Paper Size Black Emphasis Code Page Before printing you must set the paper size in this utility and in your DOS application Using the Brother MFC 730 740 Printer Driver The Brother MFC 730 740 printer driver enables you to change settings and override defaults as you change your paper document type and colours for printing In the Brother MFC 730 or Brother MFC 740 Properties dialog box there are three tabs Paper Quality Colour and Control Maintenance so you can change print properties as needed The Paper Tab The paper tab screen allows you to set up the Paper Size Paper Source Orientation Scaling and Copies To access the Brother printer driver select Print from the File menu In the Pr
23. JET press or 2 to select 360DPI Brother 360 x 360 720DPI Brother 720 x 720 or OTHER non Brother ink jet paper type 6 Press Set Using the Brightness Key This is a temporary setting You can choose brightness setting before making a copy F Insert the document face down in the feeder 2 Press Brightness 3 Press j to make a darker copy OR Press gt to make a lighter copy 4 Press Set when the screen displays your setting A CHAPTER ELEVEN Copy Quality Default Settings Changing Default Settings Press Menu 3 to change default settings for Copy mode These settings will remain until you change them again by pressing Menu Adjust the colours using the Colour Adjustment Brightness and Contrast settings By pressing a number you can adjust copy settings as shown in the following chart Press j or gt to move through the selections for each setting Press Set to save your selection Press Stop to exit OR Press gt to select the next setting you want to change FACTORY DEFAULT SETTINGS 1 PAPER TYPE PLAIN 2 QUALITY HIGH 3 ORIGINAL TYPE STD 4 COLOUR ADJUST R E G B E 5 BRIGHTNESS p E 6 CONTRAST E 7 ONE COLOUR OFF Black Press Menu and 3 1 PAPER TYPE PAPER PLAIN
24. MFC s handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the MFC lift the handset and press Tel for MFC 730 only or Speaker Phone for MFC 740 only CHAPTER THREE Paper The quality of your document can be affected by the kind of paper you use in the MFC You can use plain paper coated paper transparencies glossy paper organizer paper and envelopes We recommend testing various papers before purchasing large quantities For best results use Brother special coated paper glossy paper and transparencies See the page next to front page for information about ordering Brother accessories When you print on coated paper transparencies and glossy paper be sure to select the correct media in the Quality Colour tab in the printer driver When using coated paper or transparencies avoid stacking by removing each page after copying or printing About Brother Paper Brother paper is manufactured specifically for this MFC to provide you with optimum print quality Quality Coated Paper for 360 dpi Colour Ink Jet printing normal mode BP36CA for A4 High Quality Coated Paper for 720 dpi Colour Ink Jet printing super fine mode BP72CA for A4 Colour Ink Jet Transparencies fine mode BPTRA for A4 Colour Ink Jet Glossy Paper superfine mode BPGLA for A4 26 CHAPTER THREE Brother coated ink jet paper is coated only on one side Make sure this whiter coat
25. Papel SZE siseeih ent esteeseihes ae te aes tha aa ESEN A TE ATENEA 154 User Defined Papert Size ss cseiideietycev estat anunua 154 PAPr Sour nunnorna i EE A E as 155 PC E E A A E E I E A A 155 Manual Peed roi aree e n RE E EOT a er 155 OTIENTALION iis sevice vevsceesperaceiaresteenbahoen E ane TNR 155 SCAN G aao einsa n aa a T E E E E Ead iE aO i 155 PAS MEA AA EEEE E hatehe dot 155 Dan Nenpennreranieon aeni ei eiii iei a aiae 155 Cop ES aa e a e a AE ea aE S AAEN 156 CO ates A O A E E O O A A 156 Revere Were pinana a e E Aa 156 The Quality Colour Tab cccccccccccseeeeseseneeeeseeseneeeneeseeseeeeees 157 QUANT AAE A ETAT T 158 IMC E E cote E E E E A A roniaeoat 158 Colout MOn0s renmen i a ea T esate 159 E ET AEE ANE E EEA E AEA E S 159 JA KOS a10 AANE EE E ail E SR 159 Controlling the Colour siooni ihin 159 Document ae n aa ines EAEE Eaa Ea Oa Aaa N aaa tenants 160 CUStOM Seting sernai tient a a K A E E E A A T 160 Colour Matching nosinio riana a a a 160 Halftone Patterth oere A ANE 161 EfleC Erein oE A N EE R EN 161 TABLE OF CONTENTS The Control Maintenance Tab 0 cece cece cece ce ceeeeeeees 162 Monitor Calibration Lasere A E 163 Bi Directional Printing sein eisni iiir nieas a eoii 163 Mantena E ra sedis its a a EAA A 163 The Cleaning Tabset eene a en a e E 163 Test Primiero aen e ah da e 163 Cleami0 S eaii EE EAE A 164 The Printer Adjustment Tabo eurinrerniocaaniiiiis ianiai 164 Vertical Alignment 00
26. Scanning Printing width Paper Cassette Printer type Grey scale Display Polling types Contrast control Resolution Memory Capacity One Touch Dial Speed Dial Automatic redial ITU T Group 3 MH MR MMR 14400 12000 9600 7200 4800 2400 Automatic Fallback 70 mm to 216 mm 127 mm to 356 mm 208 mm 200 Sheets 75 g m Ink Jet 256 levels Error Diffusion LCD 16 characters x 2 Standard Secure Delayed Sequential Automatic Light Dark manual setting e Horizontal 8 dot mm e Vertical Standard 3 85 line mm Fine Photo 7 7 line mm Superfine Photo copy 15 4 line mm 2MB up to 70 pages MFC 730 4MB up to 300 pages MFC 740 12 x 2 stations 56 stations MFC 730 100 stations MFC 740 4 times at 2 minute intervals 190 CHAPTER TWENTY ONE Speaker type Full Duplex Only for MFC 740 Auto answer 1 2 3 or 4 rings Communication source Public switched telephone network Operating environment 10 35 C 50 95 F Best Print Quality 20 33 C 68 91 F Power source 220 240V AC 50 60 Hz Power consumpion Standby under 6 watts Peak under 75 watts Dimensions 540 x 390 x 247 mm Weight 9kg Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution Specifications and printed materials are subject to change for improvement without prior notice Printer Specifications Printing Print method Piezo with 64 x 4 nozzles Resolution Monochrome
27. Verify the other party s polling setup Polled Waiting mode COOLING DOWN The print head has overheated Unplug the MFC and wait 30 minutes for it to cool COVER OPEN Top cover is not closed completely Open then close each cover DISCONNECTED The other party or other party s fax machine Try to transmit calling the other party terminated the call to see what happened or receive again DOCUMENT JAM Documents were not inserted or fed properly See Document Jam in this chapter or document was longer than 40 INK EMPTY XXXX One or more of the ink cartridges is out of ink Replace the ink cartridges See Replacing the Ink Cartridges in this chapter 170 CHAPTER TWENTY ERROR MESSAGE CAUSE ACTION MACHINE ERROR XX MFC has a mechanical problem Cut the power off Then contact your Brother dealer for service MEMORY FULL You can t store data in the memory See Memory Full Mesaage in chap 10 NEAR EMPTY XXXX One or more of the ink cartridges is running Order a new ink cartridge now out of ink NO RESPONSE BUSY The number you dialled does not answer or Verify the number and try again is busy NOT ASSIGNED You tried to access a One Touch or Speed Dial Set up the One Touch or Speed Dial number that is not programmed number See chap 8 PRINTER JAM The recording paper is jammed in the MFC See Printer Jam in this chapter SET CARTRIDGES An ink cartridge is not installed pro
28. Wipe the pick up rollers with a cloth moistened with isopropyl alcohol Multi Purpose Sheet Feeder Pick up Rollers 3 Refit the Feeder to the printer platen A WARNING E Be sure to unplug the MFC from the main power outlet before cleaning the printer platen and pick up roller E Be careful not to touch the paper feed star wheels and flat cable Replacing the Ink Cartridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each colour cartridge When the counter detects an ink cartridge is running out of ink the MFC will notify you by lighting the Ink Empty LED Ink Empty LED Blinking One or more Ink Cartridges are low Ink Empty LED On One or more Ink Cartridges are empty The display shows you which colour cartridges are low or empty Be sure to follow the display prompts so you replace the colour cartridges in the appropriate order When the ink cartridges are running low you must use Ink Management to begin the cartridge replacement Steps 1 3 If the ink is empty skip to Step 4 TROUBLESHOOTING AND MAINTENANCE 185 1 Press Ink Management 2 Press j or 2 to choose 2 REPLACE INK 3 Press Set If one or more ink cartridges are empty for example Black the screen displays INK EMPTY BLACK and PLS OPEN COVER 4 Open the top cover 5 Open the cartridge covers by pinching the clips as shown in the illustration Cartridge Cover 6
29. are finished choosing settings and go to Step 8 The screen prompts you to enter the fax number you want to call 8 Enter the fax number and press Start Q If you ve set Call Reservation to ON pick up your handset if the MFC rings You cannot use auto redial with Call Reservation You cannot use Call Reservation with Delayed Transmission or with Polling You must register your Station ID to set Call Back Message to ON Print Sample Call Back Message 1 Press Menu 1 3 6 2 Press or 9 to select PRINT SAMPLE 3 Press Set 4 Press Start Delayed Transmission Timer You can use this function to send a fax up to 24 hours later T Insert the document in the feeder Press Menu 1 3 7 example enter 19 45 for 7 45 PM Press Set The screen displays 1 DOC 2 MEMORY 2 3 Enter the time you want the fax to be sent in 24 hour format for 4 68 CHAPTER SEVEN 5 Press 1 to select DOC OR Press 2 to select MEMORY If you select 1 DOC the MFC will not start scanning the document until the time it is due to be sent so the document must be left in the feeder 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 7 The screen prompts you to enter the fax number ENTER FAX NO C ONLINE THEN PRESS START ONLINE 7 Enter the fax number and press Start The MFC will wait until the
30. at 5 coverage Approximately 400 pages Colour cartridge at 5 coverage 192 CHAPTER TWENTY ONE Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been complied and published covering the latest product s descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Trademarks Multi Function Link Pro is a trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Windows is a registered trademark of Microsoft in the U S and other countries MS DOS is a registered trademark of Microsoft in the U S and other companies Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs The brother logo is a registered trademark of Brother Industries Ltd Epson is a registered trademark and LQ 510 LQ 850 and LQ 2550 are trademarks of Seiko Epson Corporation IBM IBM PC and Proprinter are registered trademarks of International Business Machines Corporation All other brand and
31. be copied in the feeder 2 Press Copy Quality The screen displays the default setting for example QUALITY HIGH cea gt SELECT gt amp SET ONLINE 3 Press J or 2J to select copy quality resolution QUALITY NORMAL QUALITY HIGH QUALITY DRAFT 4 When the screen displays your selection press Set The screen displays a setting for the original for example ORIGINAL STD a ONLINE gt SELECT gt amp SET ONLINE 5 Press j or 9 to select the kind of image you re copying ORIGINAL STD text line art graphs or any combination including photographs ORIGINAL PHOTO photographs only 6 When the screen displays your selection press Set COPY OPERATIONS 91 Using the Paper Type Key this is a temporary setting If you use premium paper the copy quality is improved You can choose PLAIN INK JET GLOSSY and TRNSPRNCY For best results we recommend using Brother Special paper 1 Insert the document face down in the feeder 2 Press Paper Type The screen displays the default setting for example PAPER PLAIN z ONLINE J SELECT gt amp SET ONLINE 3 Press j or 9 to select a paper type PAPER PLAIN PAPER INK JET PAPER GLOSSY PAPER TRNSPRNCY If you are using Brother coated paper for 360 dpi BP36CA or 720 dpi BP72CA or if you are using non Brother ink jet paper select INK JET 4 Press Set If you did not select INK JET skip to Step 6 5 If you selected INK
32. can transfer a call to another external by pressing R Setting PABX If your MFC is connected to a PABX system set PBX ON If not set OFF T Press Menu 1 1 5 The screen displays PBX OFF SELECT gt amp SET 2 Press J or gt to select ON or OFF 3 Press Set when the screen displays your selection C 4 Press Stop to exit You can programme an R keypress as part of a number stored in a One Touch or Speed Dial location When programming the One Touch or Speed Dial number Function menu 1 6 1 or 1 6 2 press R first the screen displays then enter the telephone number If you do this you do not need to press R each time before you dial using a One Touch or Speed Dial location See chap 8 However if PBX is set to OFF you can not use the One Touch or Speed Dial numbers that have R keypress programmed in to them 40 CHAPTER FIVE Setting the Clock Change You can easily let the MFC s clock gain or lose one hour by using this feature 1 Press Menu 1 1 6 The screen displays TO SUMMER TIME SELECT gt amp SET 2 Press j or 2 to select Summer Time to gain an hour or Winter time to lose an hour 3 Press Set 4 Press 1 to change to Winter Time or Summer Time OR Press 2 to exit without changing Setting the Speaker Volume You can adjust the speaker volume when your MFC has dialled on hook dialing the line is connected and telephone is on the
33. day for example 06 The screen displays your entry Press Set The screen prompts you to set the time ENTER TIME XX XX Enter the time in 24 hour format for example enter 15 25 for 3 25 PM Press Set Press Stop The screen now displays the date and time you set and displays it whenever the MFC is in stand by mode Setting the Station ID You can store your name fax number and telephone number to be printed on the fax Cover Page on all fax pages that you send It is important that you enter the fax and telephone numbers in the internationally standardized format i e in accordance with the following strict sequence The plus character press X key Your Country Code e g 44 for the United Kingdom 41 for Switzerland Your local area code minus any leading 0 9 in Spain A space Your number on the local exchange using spaces to aid readability as appropriate INITIAL SETUP As an example your MFC is installed in the United Kingdom is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 1 Press Menu 1 1 3 The screen prompts you to enter your fax number FAX 2 Enter your fax number up to 20 digits The screen displays your entry 3 Press Set The screen prompts you to enter your telephone number 4 Enter your teleph
34. for the call if there are no messages to retrieve Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine Xmit Report Transmission Report A listing of each transmission showing caller ID date time and number of pages 197 198 GLOSSARY Index A Activation Code 0 0 cee eesceceeeseeseteeeeeeees 49 Alternating Displays ce eee 30 Answer Mode nisin o 43 Answering Machine ceseeseeeeeees 23 99 ASSEMDLY n eienenn TI Automatic Transmission cee 61 B Backup Printing oe e ee eeeeeeeee 105 Beeper Volumes sseiiinsnsii oiner 39 Bi Directional Printing 0 0 163 Bi directional Printing 0 00 120 179 Brightness onia E aa 91 Broadcasting Set Up Group 75 Brother Drivers aane ennnen 141 C Call Back Message Print eee 67 Call Reservation sierosa 66 Call Screening oo eee e 107 Caller ID iii cassed covet seseds cduden ch iigedecevtes 51 Caller ID Call Replay oe 53 Caller ID Clearing ieee eee 55 Caller ID Printing Lists 0 55 Caller ID S t rerien 51 Cancelling Job wee eect is 71 Cassette Capacity 0 eeeeeeeeeeeeee 26 Chain Dialling sisses 79 CHECK PAPER omissies iepen 169 Cleaning iinis oinei enine ea aA 183 Cleaning Print Head 177 Cleaning Tab w0 eee cece eee eeeeeeees 163 Coated Paper nisaisis
35. interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally remote activation may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension wiring circuit such that extension devices are connected downstream of your machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure below and the recommended master slave configuration is shown in figure 2 This new connection configuration can be arranged by your contacting BT Kingston upon Hull Telecommunications your PABX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE INADVISABL
36. is no ringing when you call your MFC call your Telephone Company to check the line No Dial Tone on the Handset Lift the handset If you hear no dial tone check telephone line cord connections at the MFC and wall jack Check that the handset is connected to the MFC s handset jack Test the wall jack with another single line telephone If no dial tone on the wall outlet call your Telephone Company Sending Faxes Poor Transmitting Quality Try changing your resolution to FINE or S FINE Make a copy to verify your MFC s scanner operation Transmission Verification Report says Result NG again There is probably temporary noise or static on the line Try sending the fax If the problem continues call the Telephone Company to check your phone line Vertical Black Lines When Sending If the copy you made shows the same problem your scanner is dirty see Cleaning the Scanner in this chapter Handling Incoming Calls Pseudo Ring in F T Mode The MFC knows the incoming call is not a fax so it is signaling you to answer the telephone call Pick up the MFC handset or answer from an extension phone and press your MFC s Remote Deactivation Code default setting is 51 Transferring a Fax Call to the MFC If you answered at the MFC press Start and hang up immediately If you answered at an extension phone press your Remote Activation Code default setting is 51 When your MFC answers hang u
37. left margins in your application software Loading Paper 117 You can use plain paper coated paper transparencies glossy paper and envelopes and organiser K L in the multi purpose sheet feeder See Chapter 3 for more information about paper types T Open the top cover of the MFC Turn the purple paper thickness adjustment lever down toward the platen When you want to print on regular paper keep the lever up When you want to use thick paper move the lever down Then close the top cover For saat paper Uy gt lt DOWN ja For thick paper Paper Ajustment Lever 2 Open the feeder Remove any paper in the feeder and load the new paper Fan the stack of paper before loading 3 Load the paper stack with the printing coated side upwards Adjust the paper guide Make sure the paper is stacked below the arrow You can load up to approximately 200 sheets of 75g m plain paper 118 CHAPTER THIRTEEN 4 Close the feeder cover Manual Feed Slot You can use only one sheet at a time in the Manual Feed Slot Paper loaded in the Manual Feed Slot is printed first even when there is some paper left in the Feeder If you want to print more than one page using the Manual Feed Slot on your PC in the printer driver Properties Paper tab select manual feed F Load one sheet of paper in the Manual Feed Slot holding it with both hands Align the paper in the center of the feeder 2 Gently push the p
38. not compatible with any other standard Getting Started With no documents in the feeder plug the cable from your video camera s Video Out jack into the MFC s RCA pin jack Play the video peee el Some camcorders digital cameras video games or VCRs do not correctly conform with PAL standards Then you would not be able to capture video signals 122 CHAPTER FOURTEEN Auto Switch Whenever you connect video equipment to the MFC and turn the video signal on the MFC Paper Type and Copy Quality keys automatically switch to video printing mode Colour Copy Enlarge Reduce Brightness Mono Copy Colour Copy Paper Type Copy Quality and the screen displays VIDEO PRESS COPY CAPTURE READY As soon as you turn off the video equipment or disconnect it the MFC returns to normal copy mode for Paper Type and Copy Quality The Auto Switch will not work if you have too much in memory Colour Video Printing T With no documents in the feeder plug the cable from your video camera s Video Out jack into the MFC s RCA pin jack 2 Play the video When the MFC begins receiving the video signals the MFC screen displays VIDEO PRESS COPY CAPTURE READY 3 Press Colour Copy when you see the picture you want to capture and print The MFC begins printing and beeps when printing is complete If the MFC is not receiving video signals Colour Copy will not work However if there is a document in
39. numbers stored 15 in One Touch and Speed Dial memory in numerical order 4 TEL INDEX Alphabetical lists of stored numbers 5 SYSTEM SETUP Lists various system settings 15 6 MEMORY STATUS Lists information about 15 memory use ON SCREEN PROGRAMMING EJ 1 Fax Functions continued 8 REMOTE FAX OPT MFC 730 Only the memory Function Description Factory Set Chapter 1 FAX FWD Set your fax machine to OFF 10 forward faxes 2 FAX STORAGE Store incoming faxes into OFF 10 memory for remote retrieval 3 REMOTE ACCESS Set code for retrieving faxes 159 10 4 PRINT DOCUMENT Print incoming faxes stored in 6 8 SETUP TAD MFC 740 Only list of the last 30 Caller IDs stored in memory Function Description Factory Set Chapter 1 MESSAGE STORE Select if memory will store fax DOC OFF 12 voice or both VOICE ON 2 BACKUP PRINT Automatically prints a copy of ON 12 faxes received into memory 3 OGM Select Record outgoing TAD MESSAGE 6 12 messages 4 ICM MAX TIME Select maximum length of 35 seconds 12 incoming messages 5 ICM REC MONITR Select ON or OFF to screen ON 12 voice messages as they come in 6 FAX FWD PAGING Set MFC to forward OFF 12 fax message OR to call your pager 7 REMOTE ACCESS Set code for retrieving 159 12 messages 0 MISCELLANEOUS Function Description Factory Set Chapter 1 NOT USED IN THIS MOD
40. or Paging features and retrieve voice and fax messages remotely You need an external answering machine connected to the MFC for this setting Fax messages are stored in the Message Manager memory but voice messages are stored in your external answering machine Retrieve voice messages from the external answering machine You cannot use the Paging feature for voice message with this setting All memory is used to store fax messages no voice messages will be stored All memory is used to store voice messages no fax messages will be stored Incoming faxes will be printed on paper You can use the Paging feature and retrieve voice messages remotely 5 DOC OFF VOICE EXT You need an external answering machine 6 DOC OFF VOICE OFF connected to the MFC for this setting Incoming faxes are not stored in memory but will be printed on paper Voice messages are stored in the external answering machine Incoming faxes are not stored in memory but will be printed on paper Voice calls are not stored in memory Setting Up Message Manager You must set up Message Manager in the following order 1 Set the Message Store 2 Record the Message Manager s Outgoing Message TAD MESSAGE 3 Activate Message Manager TAD Mode by pressing the Mode key untill both FAX and F T LEDs are lit MESSAGE MANAGER ONLY FOR MFC 740 101 Setting the Message Store Select the setting from the descriptions of Flexible Memor
41. product names mentioned in this User s Guide are registered trademarks of their respective companies Glossary ADF Automatic Document Feeder Capacity Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically Automatic Fax Transmission Sending a fax without picking up the handset or pressing Speaker Phone Automatic Redial A feature that enables your fax machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer Backup Print Sets your MFC to print a copy of faxes that are received and stored in memory Beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Call Back Message Allows you to send a fax and then leave a message for the other party to call you back Call Reservation Allows you send a fax and then at the end of transmission you can talk with the other party Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax mach
42. sseiiietes vessseledehnsssenesedsaaidetensosiescevatets 96 Message Manager Only for MFC 740 TABLE OF CONTENTS Copy Bri Shiness ean anso Ee n A A serenely niagara 96 Copy Contrast okeene e eE n AE e EE AeA Ee r eaS 96 Selecting a Single Colour One Colour sssssssesssesssssersrssssssesresrsrsees 97 Memory Full Message ea s s cy ccsictiecsscesdoussiaien ss odhvstinciseds ine stovhstesonabevasees 97 Legal Limitations ciencsnscosrinicrninii iiiar i ss 98 Introduction reinen a a 99 Message Manager Mode 00 cccececceseeseeceeseeceeceeseeseeeeneeseeneeneeeaes 99 Flexible Memory Settings Message Store sseesseerseeereseesrseseee 100 Setting Up Message Manager eseeseeesesseessesrsieestrresrsresrsrsreresrsresese 100 Setting the Message Store seeesseesseesesesrreesereerrsereseesreessesesreerresesseee 101 Recording the Message Manager s Outgoing Message TAD MESSAGE koiria a ewe degen 101 Listening to the Outgoing Message OGM eee eects 102 Erasing the Outgoing Message OGM uuu cece eeeeeeeseeseeeeeeeees 102 Activating Message Manager Mode eee eee ceeceeeeeeeseeeeeeeeaes 102 Message Indicator orten ian on ucebsseoevaudens out 103 What Happens When the Memory Is Full wo eee 103 Playing Voice Messages and Memos eeeeeeeeessceseeeceeeeeteeneeeaes 104 Printing a Fax Messages scisst contort secdscqatetassegousiucdusteasssbuavosebedasdexeniys 104 Backup Printing Option 0
43. the feeder the MFC will print a colour copy of the document WALK UP VIDEO PRINTING 123 Black amp White Video Printing For Black and white video printing follow the steps for Colour Video Printing using Mono Copy instead of Colour Copy Video Print Quality Temporary Settings You can quickly improve the copy quality of video printouts by using the Copy Quality Paper Type and Brightness keys These settings are temporary and the MFC returns to its default settings when you finish printing You might want to try different combinations of settings to see which best suits your needs Using the Copy Quality Key Your MFC allows you to customize the quality of your video copies by letting you select the video print quality and paper type You might want to try different combinations of settings to see which best suits your needs The settings are temporary 1 Make sure there is no document in the feeder Plug the cable from your video camera s Out jack into the MFC s RCA pin jack 2 Press Copy Quality The screen displays the current setting for example QUALITY HIGH ONLINE 3 Use or gt to select co uality Py q y QUALITY NORMAL QUALITY HIGH If there is too much in memory the print quality will be reduced 4 When the screen displays your selection press Set The screen displays a video type setting for example VIDEO MOVING ONLINE 124 CHAPTER FOURTEEN 5 Press j or 9 to select the
44. to enter a blank space press J twice Making corrections If you entered a letter incorrectly and want to change it press J to move the cursor after the last correct letter Then press Clear all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press gt to move the cursor to the right Special characters and symbols O key O se key space amp x key 3 lt gt 7 _ INITIAL SETUP KJ Setting the Beeper Volume You can set the beeper to LOW HIGH or OFF The MFC comes set to LOW When the beeper is set to LOW or HIGH the MFC beeps every time you press a key or make an error and at the end of sending or receiving a fax 1 Press Menu 1 1 4 2 Press j or DJ to select your setting 3 When the screen displays the setting you want press Set 4 Press Stop to exit PABX and TRANSFER Your MFC is initially set to be connected with PSTN Public Switched Telephone Network lines However many offices use a central telephone system or Private Automatic Branch Exchange PABX Your fax can be connected to most types of PABX You can easily gain access to the outside line from your MFC connected to PABX by just pressing R Also you
45. transmission and resends the parts of the document that had errors Electronic Cover Page A preprogrammed cover page that is transmitted from the fax machine s memory eliminating the need for making up cover pages manually Extension Phone A telephone on the fax number that is plugged into a separate wall jack External Phone A TAD telephone answering device or telephone that is plugged into the socket on the telephone line cord of your MFC F T Ring Time The length of time the MFC rings when the answer mode setting is Fax Tel to notify you to pick up a voice call that has been automatically answered Fax Tel mode You can receive faxes and telephone calls Do not use Fax Tel if you are using an external answering machine Fax Forwarding Sends a fax received in memory to another preprogrammed fax number fax tones The signals sent by sending and receiving fax machines while communicating information Fine Mode Resolution is 196 x 203 dpi It is used for small print and graphs Function Mode The programming mode for changing the setting of your MFC grey scale The shades of grey available for copying and faxing photographs group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch Dial key for Broadcasting ctossary MH ICM incoming message A recorded voice message received into an external answering machine or the MFC 740 s digital Message Manager Ink Management button C
46. you view the printed text upright Scaling Use this function to reduce or enlarge your document from 50 to 200 We recommend the following percentages for the paper types shown 141 A5 gt A4 115 B5 gt A4 87 A4 gt B5 71 A4 gt A5 B4 gt B5 2in1 Two pages are printed on one sheet at a reduced size If you selected the 2 in 1 you cannot specify the scaling percentage manually 1inN One page is printed on multiple sheets at an enlarged size If you selected the 1 in N you cannot specify the scaling percentage manually 156 CHAPTER EIGHTEEN If your application software contains a similar function to this both settings will be effective Do not use the two selections simultaneously Copies The Copies selection tells Windows how many copies you want to print from a software application This setting is independent of the copies selection that may be available within the print menus of your software application Do not use the two selections simultaneously Collate In multiple page jobs that are uncollated several copies of Page 1 are printed followed by several copies of Page 2 followed by several copies of Page 3 etc For example for 2 copies of a 3 page document the MFC prints Page 1 Page 1 Page 2 Page 2 Page 3 and Page 3 in order In multiple page jobs that are collated a complete set of pages in a job are printed followed by another complete set of p
47. 0 cseeseeeseeeseeesceseeeseeeseeeeeeseesseeeneeeseeens 164 Hee i ormation Important Safety Instructions 00 00 0000 cee eeceeeeeeseeeeeeeeeeeeeeees 165 BABI Approvals aonan E A R A 166 Radio Interference 220 240 V Model Only ssssssessessessssereeeeesee 167 IMPORTANT For Your Safety 0 0 0 cece eeeseeseceecseeeeeeeeesees 168 Disconnect device si an seth ested A AA teens 168 Troubleshooting and Maintenance Troubleshooting 0 cc ccecceccccesesseseeseseeeeseeseeseeceseeeeseeseeseeseeeeeaes 169 Error MeSSa ges siecisiadsenssssladeeabsdasvedsvabstedventecencndveedeisdvenseetecsdvwetstedass 169 Document Jam sii aroia aee jacinta detail waheatoneds 170 Printer Jam or Paper Jam oo eee opie EEEE 171 If You Are Having Difficulty with Your MFC uu eee 174 How to Improve Print Quality ccceeeeseeeeeeseeseeeeteeeens 176 OSE PHAN os Sesaas et e e T a carncaatveeen teresieeenes 176 Cleaning the Print Head oreiro ieena aa 177 Aligning Ink Cartridges eesseeeeseeseeerrreesesersesersserseeerreserresrresessesesees 177 Turning Off Bi directional Printing 0 eee eeceeeeeeeeeneeeeenes 179 Packing and Shipping the MFC 0 c cc ccccecceeeeeeeteeeeeeneenees 180 Regular Maintenance 0 0 0 cccccccesceseeseseeeeseeseeceeeeseeeeseeseeeeeeaees 183 Cleaning the SCannen nceann E A E ot 183 Cleaning the MFC Printer Platen 0 0 cece cee ceeeeteeeeneeees 183 Cleaning the Pick up Roller eee cece cceeeeceeeeeeecseeseeee
48. 03 or EN60950 including Amendment 2 BABT approval of such external devices indicates compliance with one of these safety standards STATUTORY STATEMENTS Your Brother fax machine the series apparatus may be used in conjunction with additional apparatus the main apparatus supplied separately such as telephones and or an answering machine The total REN must not in any case exceed 4 for an explanation of REN see chap 2 No additional series apparatus may be connected between the incoming line and the equipment The voltage drop at 40mA introduced by the equipment and the PSTN is 0 5V In case additional devices are connected downstream of your equipment difficulties may occasionally be experienced when making calls from such downstream devices These difficulties may include a Difficulty in making calls b Problems in conversation being experienced by both parties to a call THIS EQUIPMENT IS NOT DESIGNED FOR MAKING TELEPHONE CALLS WHEN THE POWER FAILS ALTERNATIVE ARRANGEMENTS SHOULD BE MADE FOR ACCESS TO EMERGENCY SERVICES 1996 1998 Brother Industries Ltd REQUEST TO INSTALL SOCKETS This equipment needs to be connected to a new style modular telephone socket If your telephone line does not have such a socket your local Telephone Area Sales Office can fit one for you If you have extensions that need re wiring your Telephone Area Sales Office can also do this for you or you can do it yourself usin
49. 15 25 5 Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM 6 Press Set The screen prompts you to enter the fax number you are polling ENTER FAX NO TS er THEN PRESS START ONLINE 7 Enter the fax number you can use One Touch or Speed Dial or dial manually 8 Press Start The MFC makes the polling call at the time you entered You can set up only one Delayed Polling Sequential Polling Your MFC can request documents from several fax units in a single operation You just specify several destinations in Step 5 Afterwards a Sequential Polling Report will be printed 1 Press Menu 1 2 7 The screen displays POLLING STANDARD 2 Press or 9 to choose STANDARD SECURE or TIMER 3 Press Set when the screen displays the setting you want EJ CHAPTER SIX 4 If you selected STANDARD the screen prompts you to enter the fax number you want to poll and then to press Start ENTER FAX NO C ONLINE gt THEN PRESS START ONLINE e Ifyou selected SECURE enter a four digit number and press Set e If you selected TIMER enter the time in 24 hour format you want to begin polling and press Set 5 Specify the destination fax machines which you wish to poll by using One Touch Speed Dial a Group Tel Index or the dial pad You must press Help Broadcast between each location 6 Press Start Your MFC polls each number or group number in turn for a document
50. 2 to reach PAGING MSG 3 Press Set 4 Press Record then pick up the handset to record a message 5 Press Stop The Message Manager plays your OGM 6 Press Stop Programming the Paging Number 1 Press Menu 1 8 6 2 Press j or 2 until the screen displays PAGING 3 Press Set The screen prompts you to enter your pager number PAG 4 2 ENTER amp SET 4 Enter your paging number up to 20 digits This is the telephone number which your MFC must call 5 Press Set 6 Press Stop to exit You cannot change a Paging number remotely Remote Retrieval You can call your machine from any fax machine using touch tone and use a Remote Access Code and other button presses to retrieve voice and fax messages You can also program and change some settings for your Message Manager 110 CHAPTER TWELVE Using the Remote Access Code 1 Dial your MFC phone number from a touch tone phone 2 When your MFC answers and beeps immediately enter your Remote Access Code 3 The MFC signals the kinds of messages received 1 long beep Fax message s 2 long beeps Voice message s 3 long beeps Fax and Voice message s No beeps No messages 4 The MFC then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the MFC hangs up If you enter an invalid command the MFC beeps three times 5 Press 9 0 to exit remote access mode when you have finished 6 Hang up
51. 6 Using access codes is easy Sometimes you may want to choose from the among several long distance carriers when you make a call rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers Tone Pulse If you have pulse dialling service but need to send tone signals for telephone banking for example follow the directions below If you have touch tone service you do not need this feature to send tone signals 1 Lift the handset 2 Press Any digits dialled after this sends tone signals 3 gt When you hang up the machine returns to pulse dialling service Fax Tel Mode When you share one line for your telephone and fax machine in the Fax Tel mode the fax machine can determine whether an incoming call is a fax or a telephone call Answering Calls with the Speaker Phone Only for MFC 740 When the MFC rings instead of lifting the handset press Speaker Phone Speak clearly toward the microphone To end the call press Speaker Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR pick up the handset Tel Key Only for MFC 730 If you press Tel when you are talking lifting the handset with the other end you can hear the other end from machine s monitor speaker but the other end can
52. 7 6 3 Press Set when the screen displays your selection 4 Press Stop to exit 14 6cm x 10 8cm 10cm x 7 6cm 6 x 10cm x 7 6cm 5 75 x 4 25 4 x 3 6 x 4 x 3 Video Printing Colour Adjustment 1 Press Menu 4 5 2 Press or to select RED GREEN or BLUE 3 Press Set Light Dark R a G a B E 4 Press or 9 to adjust the degree of colour 5 Press Set 6 Return to Step 2 to select the next colour OR Press Stop to exit WALK UP VIDEO PRINTING 129 Video Printing Brightness You can choose brightness setting before making a copy 1 Press Menu 4 6 2 Press to make a darker copy OR Press gt J to make a lighter copy 3 Press Set when the screen displays your setting 4 Press Stop to exit 130 CHAPTER FOURTEEN CHAPTER FIFTEEN Printing Reports MFC Settings and Journal You can print the following lists and reports 1 XMIT REPORT 2 JOURNAL 3 QUICK DIAL 4 TEL INDEX 5 SYSTEM SETUP 6 MEMORY STATUS Choose if Transmission Verification Report is printed after all Faxes are sent Journal lists information about the last 50 incoming and outgoing faxes TX means Transmit RX means Receive Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Quick Dial list above in alphabetical order L
53. ABLE OF CONTENTS Using MFC as Printer Walk Up Video Printing Printing Reports Setting Up the MFC an Computer to Work Together IP AGUTES 5 3 225 shen aa a r a aaae a a Seaan 115 Printer Driver iscsi jee inna ela he ee 116 Choosing the Right Kind of Paper 0 cccceseseeseeseeeeeeeeees 116 Multi purpose Sheet Feeder 0 ccceccccceceseeseeceeeeteeeeteeseeeeeees 116 Loading Paper eeren anin aaea a a e aE SEa iE 117 Montal Feed Slot cos cii caihca cecil bscedcceteedbcedscbalebetes cea EEE 118 Setup for BNVElOpes sisi c sehceseacsiesissdesddecelisosityeseloasyieds aiaveveaaseyeanrees 118 Simultaneous Printing Fax 2 0 0 0 cece eseeceeeeneeseteeseeseeeeeenens 119 Printer Operation Keys 0 0 ccccceccceseeeeseneeeeeeseeseeeeeneeseeseeeeees 119 OMO Line Key earo EERE EEA EEE AEEA 119 Reset KEY oeiia si a TE E A TE E E i 120 Priority KEYone innara innnan a en e a aen aet 120 Ink Management Key ninaiona AE aa E 120 Turning Off Bi directional Printing eseeeeeeessseeesseersrsrsresrsrssesrrese 120 Getting Started i ccic5 setenv ven Bae oh okie es eek 121 Auto S With resensi sts ANE EATE AEAEE 122 Colour Video Printing 0 cc ccc cecceeeceseseeseeceeeeeeseeeseeseeeeseenees 122 Black amp White Video Printing 0 0 0 0 cccccceseeseseeeeseeseeeeneeeens 123 Video Print Quality Temporary Settings 0 0 00 ee 123 Using the Copy Quality Key oe csseceeeecsecsecseceeneeneee
54. Carp Using Remote Access Code then for Fax message press 1 Voice message press 2 1 long beep received messages 3 short beeps no messages Change Answer Mode Press 9 8 then for Message Manager TAD mode press 1 Fax Telephone F T press 2 Fax Only press 3 Exit Remote Operation Press 9 0 2 Enter your Remote Control Access Code 159 after the beep 3 The MFC signals the kinds of messages received 1 long beep Fax message s 2 long beeps Voice message s 3 long beeps Fax and Voice message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the MFC when you finish 6 Hang up Fax press 3 1 ne i mache phone number from a ouch tone phone Exit Remote Operation 2 Enter your Remote Control Access Code Press 9 0 159x after the beep 3 Your machine signals the kinds of messages Change Remote Access Code received s Press Menu 1 83 long been a et 2 enler the 3 digit number The cannot be 4 After 2 short beeps enter a command PUER 5 Press 9 0 to reset your machine when you 3 Press Set s 4 For MFC 740 Tess Set finish 4 4 Press Stop to exit 6 Hang up 1 Retrieve all faxes press 2 then Messace MANAGER enter the number of remote fax machine and then After the REMOTE ConTROL Access Carp beep hang up and wait Erase all fax messages press 3 Using Remote Access Code ui t Dial your MFC phone number from a Check Receiving
55. Chapter 3 in this manual Printer Driver You can change the following printer settings when you print from your computer M Quality Speed Media Setting E Colour Correction Control E Colour Adjustment E Brightness Contrast Adjustment Halftone Selection E Start Maintenance Program See Chapter 18 PC Printing Choosing the Right Kind of Paper To achieve high quality printing using your MFC it s very important to select the right kind of paper Be sure to read Paper Specifications in Chapter 3 in this manual before selecting and purchasing paper for the MFC Multi purpose Sheet Feeder The multi purpose sheet feeder can feed plain paper coated paper glossy paper transparencies envelopes and organizer paper K L When the MFC receives data from your computer it begins the print process by loading paper from the multi purpose sheet feeder 1 Select the print command from your PC USING MFC AS PRINTER 2 Your PC sends a print command and data to the MFC The screen displays the date and time and RECEIVING DATA 3 If there are more pages the MFC begins to print the next page automatically 4 When the MFC finishes printing all data it returns to online status You can select paper source paper size and orientation in your application software If your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and
56. Colour Printing 1440 x 720 dots per inch DPD 720 x 720 dots per inch DPI 360 x 360 dots per inch DPI 360 x 180 dots per inch DPI Print speed up to 6 pages minute Mono up to 4 pages minute Colour Print width 203 2 mm 8 inches Resident fonts Bitmap fonts E Roman 10 12 15 PS Disk based fonts 35 Only for MFC 740 SPECIFICATIONS 191 Controller Emulations GDI EPSON ESC P LQ 510 LQ 850 LQ 2550 Interface A shielded cable to IEEE 1284 bi directional specification less than 2 m 6 5 feet long should be used Print Media Paper input Automatic loading from the Feeder or manual loading from the Manual Feed Slot E Paper type Plain paper coated paper glossy paper transparancies organizer paper and envelopes E Paper size A4 A5 B5 Letter Legal Executive envelopes commercial No 10 DL C4 C5 organizer J K L organizer J only from the Manual Feed Slo Width _70 216 mm 2 75 8 5 Length 127 356 mm 5 14 Weight 60 120 g m 16 32 Ib E Maximum feeder capacity Approx 200 sheets of 75 g m plain paper Paper output Approximately 75 sheets of plain paper Face up print delivery to the paper output tray It is recommended that printed sheets are taken from the paper output tray immediately after printing Ink Black and 3 individual colour ink cartridges separate from the print head Service life of ink cartridge Approximately 750 pages Black cartridge
57. E CONNECHON OF EXTENSION SOCKETS ig 1 DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET X SOCKET INCOMING LINE ae b A EA FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 MFC SETUP AND CONNECTIONS EJ Connecting an External Telephone Answering Device TAD Sequence You might choose to connect an additional answering machine When you have an external TAD on the same telephone line as the machine the TAD answers all calls The MFC listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it does not hear the CNG tones the machine will not answer the call and messages can be left on the TAD by callers in the normal way The TAD must answer within a maximum of four rings However we recommend two rings as the TAD setting The MFC cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message Do not use a toll saver ring setting on the TAD Do not connect a TAD elsewhere on the same phone line your machine and TAD will both try to control the line Connections 1 You may connect an external TAD to your MFC as shown below gt gt
58. EL 2 CALLER ID View and dial back or print a ON 6 EY CHAPTER FOUR 2 Printer Functions Function Description Factory Set Chapter 1 TEST PRINT Use these functions when you 13 2 VERTICAL ALIGN need to adjust the print 13 3 BI DIR PRINT quality ON 13 3 Copy Functions Function Description Factory Set Chapter 1 PAPER TYPE Identify the type of paper in PLAIN 11 the cassette 2 QUALITY Select Draft Normal or High HIGH 11 copy quality 3 ORIGINAL TYPE Select Standard for any original STD 11 that is not a photograph 4 COLOUR ADJUST Adjust the amount of Red 11 Green or Blue in copies 5 BRIGHTNESS Adjust the brightness 11 6 CONTRAST Adjust the contrast 11 7 ONE COLOUR Select a single colour to use OFF Black 11 instead of Black when you use Mono Copy key 4 Video Functions Function Description Factory Set Chapter 1 PAPER TYPE Identify the type of paper in PLAIN 14 the cassette 2 QUALITY Select NORMAL or HIGH HIGH 14 print 3 VIDEO TYPE Select MOVINGor STILL MOVING 14 video signal 4 PRINT SIZE Select the size you want the 14 6x10 8 14 captured frame to print 5 COLOUR ADJUST Adjust the amount of Red 14 Green or Blue in Copies 6 BRIGHTNESS Adjust the brightness 14 Initial Setup Getting Started Setting the Dialling Mode Tone Pulse Your MFC is initially set to TONE If you are using a PULSE di
59. HOOTING AND MAINTENANCE When the MFC completes the cleaning cycle the display returns to Standby mode date and time WARNING If ink gets in your eyes irrigate them with water immediately and consult a doctor if you are concerned Caution DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges If you do so the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong colour position you must clean the print head several times before you start printing after correcting the cartridge installation because the colours were mixed Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartridges within two years of production DO NOT refill the ink cartridges Attempting to use refilled cartridges may cause damage to the print head and will void your warranty Note If the INK EMPTY XXXX error message is on the display after you have installed ink cartridges check that the ink cartridges are installed correctly 187 Jff CHAPTER TWENTY CHAPTER TWENTY ONE Specifications Fax Specifications Compatibility Coding system Modem speed Document input width Document input length
60. OFF 3 Press Set when the screen displays your selection 4 Press Stop to exit If there are faxes in memory when you turn the Fax Storage OFF the screen prompts you to erase any faxes in memory ERASE ALL DOC 1 YES 2 NO If you press 1 all fax data is erased and Fax Storage is turned OFF If the fax data in the memory has not been printed it will be printed first and then erased If you press 2 data is not erased and Fax Storage remains ON Changing the Remote Access Code Enter your Remote Access Code when the fax machine picks up your call so you can access features remotely The access code is preset to 15 9 x but you can change this 1 Press Menu 1 8 3 REMOTE FAX OPTIONS ONLY FOR MFC 730 EJ 2 Enter a three digit number from 000 to 998 The cannot be changed Do not use the same digits that appear in your Remote Activation or Deactivation Code Press Set 4 Press Stop to exit a Remote Retrieval Using Your Remote Access Code To listen to your voice messages you can call from any touch tone phone To receive faxes at your location you must call from a fax machine using touch tone For convenience you can retrieve faxes from a touch tone phone by having them sent to a fax machine For example if your hotel room does not have a fax machine you can enter the number of the fax machine at the hotel s Front Desk 1 Dial your fax number from a touch tone phone 2 When your fax machine answer
61. PRINTING 3 Press j or 2 to select a paper type If you are using Brother coated paper for 360 dpi BP36CA or 720 dpi BP72CA select INK JET then select 360DPI or 720DPI in Step 4 If you are using non Brother ink jet paper select OTHER in Step 4 4 When the screen displays your selection press Set 5 Press Stop to exit Setting Video Printing Quality 127 1 Press Menu 4 2 The screen displays 2 QUALITY 2 Press or 2j to select a quality q y QUALITY NORMAL QUALITY HIGH 3 Press Set when the screen displays your selection 4 Press Stop to exit Setting Video Type Before you turn on the video signal you must set the MFC to receive either a moving or a still image You can watch the video play on the video camera and press Mono Copy or Colour Copy when you see the frame you want to print 1 Press Menu 4 3 The screen displays 3 VIDEO TYPE 2 Press j or 9 to select video type VIEDEO lt STILL VIDEO MOVING 3 Press Set when the screen displays your selection 4 Press Stop to exit Note You can press Clear in steps 2 and 3 return to the previous step 128 CHAPTER Printed Position FOURTEEN If you don t have enough memory to process the selected video image the print quality may be poor even for a still frame Setting Print Size 1 Press Menu 4 4 2 Press or gt to select print size SIZE 14 6 X 10 8 SIZE 10 X 7 6 SIZE 6 X 10 X
62. Remove the ink cartridge by lifting it up and then out of the print Y 7 Open the new ink cartridge bag for the colour on the display and remove the ink cartridge CHAPTER TWENTY 8 Hold the ink cartridge as shown in the illustration and remove the sealing tape from the side of the ink cartridge Carefully peel the tape in the direction away from you opening IMPORTANT To prevent spilling ink and staining your hands and clothing remove the sealing tape gently Q Each colour has its own correct position Insert each new ink cartridge into the carriage using the colour indicator on the print head as a guide Please be careful not to push down the switch bar 10 Close the cartridge cover until it clicks into place 11 After installing the ink cartridges close the top cover Your MFC prepares for a head cleaning and goes online The display screen prompts you to verify a new ink cartridge was inserted for each color you removed Example DID YOU CHANGE BLCK 1 YES 2 NO If the ink cartridge you installed is not a brand new one please make sure to select 2 12 For each new cartridge press 1 on the keypad to reset the ink dot counter for that colour automatically The ink dot counter enables the MFC to notify you when a colour is running low The MFC will enter a cleaning cycle for approximately two minutes for each replaced cartridge The display screen alternately shows CLEANING and PLEASE WAIT TROUBLES
63. SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 139 5 Select the Port you will use we recommend LPT1 and click the Next button Add Printer Wizard Brother HJ 100i Brother HJ 70 Brother HL 1 0D Brother HL 10h Brother HL 1 0 Brother HL 1260 6 Click the Have Disk button The Install From Disk window appears Install From Disk La 7 Insert the floppy disk for the MFC 730 printer driver into drive A and click the OK button Follow the screen prompts to complete the installation 140 CHAPTER SIXTEEN If you are using Windows 3 1 or 3 11 T Insert the floppy disk for the MFC 730 printer driver into drive A 2 From the Program Manager click on File then Run 3 Enter A SETUP Command Line C Run Minimized If you are using Windows 95 or 98 T Insert the floppy disk for the MFC 730 printer driver into drive A 2 Click the Start button in the Task bar 3 Select Run 4 Enter A SETUP Run HEI Type the name of a program folder or document and Windows will open it for you Open Ja setupl v Cancel Browse SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 141 Installing Brother Drivers for your MFC 740 in Windows Brother Drivers The following software is provided to optimize the use of your MFC The software can run in Windows 3 1 3 11 95 98 and NT Workstation Version 4 0 E Printer Driver The Printer driver creates the print data from ap
64. Status touch tone phone Press 9 7 Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn feature off press 1 Enter Fax Forwarding press 2 Program Fax Forward Number press 4 Enter the new number of the remote fax machine where you want your fax message forwarded and then press Press 9 6 1 after two short beeps then enter the number of remote fax machine and then to retrieve Memory Status List Turn Fax Storage on press 6 Turn Fax Storage off press 7 Retrieve a Fax Press 9 6 then to Print a Memory Status List press 1 then enter the number of remote fax machine and then After the beep hang up and wait Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep hang up and wait Erase all fax messages press 3 Check the Receiving Status Press 9 7 1 1 long beep Fax message s 3 short beeps no messages Changing Remote Access Code 1 Press Menu 1 8 7 2 Enter a three digit number from 000 to 998 The cannot be used 3 Press Set 4 Press Stop to exit Press 9 3 messages messages Press 9 4 then to Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next message press 2 Stop playing the message press 9 Record a Memo Press 9 2 Wait for the beep then speak then to Stop recording Press 9 Erase All Messages Pl
65. When you press the Activation Code 5 1 the MFC starts to receive a fax If the MFC answers a voice call and F T pseudo rings for you to take over use the Deactivation Code 5 1 to take the call at an extension phone The Deactivation Code is used only in Fax Tel mode See If you answer a call and no one is on the line assume you re receiving a Outgoing fax At the MFC phone press Start then hang up At an extension eel phone press 5 1 wait for fax receiving tones chirps then hang up At Ex igs o an external phone press 5 1 and wait for the phone to be disconnected TAD the screen displays RECEIVING before you hang up Your caller will chap 2 have to press Start to send the fax If you accidentally pick up an extension phone when a fax message is being received you may disrupt the transmission or render some portions unreadable The Remote Activation Code also can be used by your callers When you are using a external TAD your outgoing message OGM should end with the statement to send a fax press 5 1 For Fax Tel Mode Only When the MFC is in Fax Tel mode it will use the F T Ring Time F T pseudo ringing to alert you to a voice call If you re at the MFC you can lift the handset to answer EJ CHAPTER SIX If you re at an extension phone you ll need to lift the handset during the F T Ring Time and press 5 1 between the F T pseudo rings If no one is on the line or if someon
66. ad cleaning and goes online The MFC will ask you if you changed each colour ink cartridge DID YOU CHANGE BLCK 1 YES 2 NO 20 CHAPTER TWO gt e 11 Press 1 on the dial pad for each colour as prompted for initial setup only within 1 minute The MFC will enter a cleaning cycle for approximately 6 minutes The screen alternately displays CLEANING BLACK and PLEASE WAIT The ink dot counter will be set automatically for each colour so the MFC can warn you with an error message when ink is running low Make sure paper is loaded in the cassette then press Start within 1 minute When the MFC completes the cleaning cycle the MFC starts printing the test sheet 12 Only during initial ink cartridge installation the screen shows PRINT OK 1 YES 2 NO Check the print quality of the test sheet If it is not good clean the print head again by pressing 2 The screen will ask you if the print quality is OK for each colour Press 2 for any colour with a problem You can choose several colours After cleaning is finished press Start The MFC starts printing Test Sheet No 2 13 Adjust the Vertical Alignment by following the instructions printed on the Test Print page WARNING If ink gets in your eyes flush them with water immediately and seek medical attention if required Caution E DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the MFC will not know t
67. ae 5 The display will indicate the total number of incoming Voice and or FAX messages stored in Message Manager memory The number of Voice includes the Memo messages VOICE 03 DOC 02 ONLINE What Happens When the Memory Is Full If the memory becomes full when you have set your MFC to Message Manager mode the MFC will change to F T mode automatically In this mode the MFC can accept incoming faxes automatically and will print them Then if your MFC should run out of paper the answer mode will shift automatically to manual mode In manual mode the call is not answered so your caller will know to try again later Out of Recording Paper and Memory Full Answer Mode Message Manager Mode sin F T Mode aM Manual Mode Memory Full Out of Recording Paper See and Memory Full Printing Reports and Print the Memory Status List and select the item to be cleared This will Lists clear space for new messages and faxes to be stored in memory chap 15 104 CHAPTER TWELVE Playing Voice Messages and Memos Follow the steps below to listen to voice messages and memos 1 3 Press Play Adjust volume by pressing 4 or Q All new messages and memos are played in the order they were recorded The display shows the number of the current message and the total number of messages If Caller ID information was received the MFC beeps during the message and displays the Caller ID information for one second During playba
68. aes 123 Using the Paper Type Key ooo iensen enaren eei 124 Using the Brightness Key 0 cece eseeeeeeseceeeeseseseeeeseeaeesenaes 125 Changing Default Settings 0 ccc ceccsceeeceteeseteeseeseeeeeesens 125 Setting Paper Ly Pe ses erer nn enee reeves seusteey dina cues ted 126 Setting Video Printing Quality 00 cece eeeeeeseceeeesetseeeenaees 127 Setting Video TY PO ivisc cees seonssscviecnssenbbedecessevseonsdsbbuvescestessetvetuesuves cesses 127 Setting Prnt Size eneseiroonia a aia 128 Video Printing Colour Adjustment 0 eee cee cee eeeeeeeneeteeneeeaes 128 Video Printing Brightness 0 0 0 cece eeseeeseceeeeeceseeeeeeeseeaeeneenes 129 MFC Settings and Journal 0 0 cccccccccscesceseesseeeesseseeeeeens 131 To Pinta R port easain ara aA E essed E i 132 Transmission Verification Xmit Report ssesseeesssssersesrsssersrssreese 132 JOuiial Period soara cont eh E nih teense ewe alee hia 132 Before You Begin ccccccccccscsseescsscssceeecsessseeeesscsscsseesssscsseeeeensees 135 Connecting the MFC to Your Computer 0 0 eeeeeeees 135 Moncef PC SEL se itiv titres teciniitiatutitnnionadin wie eee 136 How to Attach the Filter Core to the Double Shielded Parallel WWE Ca lee ae tute rueaouth cee tas oash ouk Meetethaatn nee ai aetiee 136 Computer Requirement nwasi raz 137 Installing Drivers for your MFC 730 in Windows 137 Softwares DrIVers care reise ose teeerubermeten eat ee
69. ages For example printing 2 copies of a 3 page document the MFC prints Page 1 Page 2 Page 3 then Page 1 Page 2 and Page 3 in order In this case the MFC starts printing after processing all the print data so that it takes a longer time for collated printing than uncollated printing Reverse Order The MFC normally prints Page 1 and ejects it face up so that the following pages are stacked on top of previous pages Page 5 Page 4 Page 3 Page 1 When you want to get correct ordered printouts use this function The MFC spools the job in your computer and sends the data starting from the last page to the printer Since the MFC prints from the last page forwards the printouts are stacked Page 1 2 3 Page 5 Please note that this function takes more time PC PRINTING The Quality Colour Tab The Quality Colour tab enables you to select the print quality media colours matched to PC monitor custom colours or mono and document type Click the Quality Colour tab to display this screen Brother MFC 740 on BRMFC Properties Bustomi Setting MFC 740 Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button 157 158 CHAPTER EIGHTEEN Quality Select the print quality The print quality and speed are related Higher quality takes a longer time to print Draft 360 x 180 dpi The fastest print mode approximat
70. al line you can change the setting to PULSE by following the steps below 1 Press Menu 1 1 1 The screen prompts you to select TONE or PULSE DIALLING TONE DIALLING PULSE 2 Use J or j to select the dialling mode 3 Press Set when the screen displays the dialling mode you want 4 Press Stop to exit Although this equipment can use either Pulse or Tone signalling only the performance of the Tone signalling is subject to regulatory requirements for correct operation It is therefore strongly recommended that the equipment is set to use the Tone signalling for access to public or private emergency services The Tone signalling also provides faster call set up Setting the Date and Time Your MFC displays the date and time and prints it on every fax you send In the event of a power failure the MFC maintains date and time information for several hours All other settings remain unaffected EG CHAPTER FIVE See Composing Electronic Cover page chap 7 10 Press Menu 1 1 2 The screen prompts you to enter the year ENTER YEAR XX Enter the last two digits of the year for example enter 00 for the year 2000 Press Set The screen prompts you to enter the month ENTER MONTH XX Enter two digits for the month for example enter 09 for September or 10 for October The screen displays your entry Press Set The screen prompts you to enter the day ENTER DAY XX Enter two digits for the
71. aller IDs are received and stored in your machine s memory In addition to the standard Caller ID features you can select a Caller ID and have your machine dial the number for you NOTE E To get the Caller ID Service apply for the Caller ID service at your local telephone company if available E To PABX Users Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private branch exchange PBX system or other call routing device Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order services money lending services or provide confidential information can protect themselves from false orders or acceptance of false identification At Home Residential customers can protect themselves from unwanted calls Set the Caller ID to ON If you have BT Caller ID on your line then this function should be set to ON to display the caller s phone number on the fax LCD as the telephone rings 1 Press Menu 1 0 2 The screen displays CALLER ID ON C SELECT gt amp SET 2 Press j or to choose ON 3 Press Set 4 Press Stop to exit A CHAPTER SIX How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the display shows you the caller s phone number Once you pick up the handset the caller s
72. another Speed Dial number OR Press Stop to exit Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the screen displays the current name stored there then prompts you to either change it or exit 1 CHANGE 2 QUIT 1 Press 1 to change the number stored or press 2 to exit without making a change 2 Enter a new number E If you want to erase the number press Clear when the cursor is to the far left of the digits E If you want to change a digit use J or gt to position the cursor under the digit you want to change then enter it 3 Follow the directions in Storing One Touch Dial or Speed Dial Numbers See Setting Groups for Broadcasting Storing Groups allow you to send the same fax message to many fax numbers by One Touch Dial pressing only one One Touch Dial key This is called Broadcasting Numbers First you ll need to store each fax number as a One Touch or Speed Dial and number Then you can combine them into a Group Each Group uses up Storing a One Touch Dial key Finally you can have up to 6 small Groups or Speed Dial you can assign up to 79 numbers MFC 730 and 123 numbers MFC Numbers 740 to one large Group in this chapter CHAPTER EIGHT 8 Press Menu 1 6 3 The screen displays SELECT ONE TOUCH Select a One Touch Dial key where you wish to store the number For examp
73. aper all the way down in the slot 3 Adjust the guides to make sure the paper is straight and centered to prevent a paper jam or misfeed If you do not insert paper in the manual feed slot the MFC will print from the cassette yJ 1 iaia ty Setup for Envelopes You can use the manual feed slot to print one envelope at a time 1 Adjust the paper setting in the printer driver Open the top cover Lift the purple paper thickness adjustment lever down panel Close the top cover a RON Insert an envelope into the manual feed slot sideways with the print side face up USING MFC AS PRINTER 119 6 From your PC application tell the MFC to begin printing On completion you can place another envelope in the manual feed slot Simultaneous Printing Fax Your MFC can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the MFC is copying or receiving a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending will continue during PC printing Simultaneous Printing Scanning is not available for MFC 730 Printer Operation Keys Colour Printer On Off Line Reset Priority Ink Management On Off Line Key This key toggles the MFC s Online and Offline print status which appears on the display If you press this key while printing the MFC immediately stops printing and goes offline
74. appear on the printout Unless you also select colour matching Mono Select this mode if your document has only black and gray scale text and or objects Mono mode makes the print processing speed faster than colour mode If your document contains colour selecting Mono mode prints your document in 256 levels of gray scale Controlling the Colour To get accurate colour matched output between the monitor and MFC the colour data should be adjusted for the MFC before printing Colour adjustment is provided by both Windows 95 98 and this printer driver Using this feature the colour data is adjusted by Win95 ICM or the Brother MFC 740 printer driver and you can get colours more closely matching those appearing on the PC monitor When you are using a software application that has its own colour matching engine turn this setting off The colour matching system from that application is then used Windows 95 98 has a colour matching engine called ICM Image Colour Matching in its Operating System ICM uses a profile of each device monitor scanner printer MFC to know the characteristics of individual devices and correct the difference between them When this is set to off the Brother MFC 730 MFC 740 printer driver will do the colour adjustment At present the ICM feature is not supported by all the monitor and printer vendors and if ICM does not have your PC monitor s profile then ICM cannot work correctly Moreove
75. ard Fine Super Fine Photo Ring Delay The number of telephone rings before the MFC answers a call in F T or Fax mode Ring Volume Volume setting for the fax machine s ring Scanning The process of sending an electronic image of an original paper document into your computer Speaker Volume You can set the volume when your machine is on hook Speed dial A preprogrammed number for easy dialling You must press the Speed dial key and then two digit code to start the dialling process Standard resolution 98 x 203 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 392 x 203 dpi Best for very small print and line art System Setup List A printed report that shows the current setting of your machine Tel Index An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers Temporary Setting You can select certain options for each fax transmission without changing the default settings GLOSSARY Timer A feature that lets you program a fax to go out at a certain time such as Delayed Fax or Delayed Polling Receive Toll Saver Only for MFC 740 A Message Manager setting that allows the MFC to answer after two ring when a message s was received and after four rings when there are no messages The caller can hang up after two rings without paying
76. at polls for your documents Setup for Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 Press Menu 1 2 7 The screen displays POLLING STANDARD SELECT gt amp SET 4 EJ CHAPTER SIX N 4 5 Press or gt to choose STANDARD Press Set The screen prompts you to enter the fax number you want to poll and then to press Start ENTER FAX NO ONLINE 2 THEN PRESS START ONLINE Enter the fax number you are polling Press Start The screen displays DIALLING B Setup for Polling Receive with Secure Code You need to make sure you are using the same ID number as the other party 1 oO N Press Menu 1 2 7 The screen displays POLLING STANDARD SELECT gt amp SET G Press j or gt to choose SECURE Press Set Enter a four digit number This is the same as the security code of the fax machine you are polling Press Set The screen prompts you to enter the fax number you want to poll and then to press Start ENTER FAX NO THEN PRESS START EE A Press Start SETUP RECEIVE Setup Delayed Polling Receive You can set your MFC to begin Polling Receive at a later time T Press Menu 1 2 7 The screen displays POLLING STANDARD SELECT gt amp SET T N Press or DJ to choose TIMER Press Set a 4 The screen prompts you to enter the time you want to begin polling SET TIME S
77. ate eee 137 Installing MFC 730 Printer Driver 0 0 0 0ccccececeeseseeseeeeeeeeees 138 Optional Accessories Only for MFC 740 PC Printing TABLE OF CONTENTS If you are using Windows NT Workstation Version 4 0 05 138 If you are using Windows 3 1 or 3 11 vee eeeeseeeeeeeseeeneeeeeeeeens 140 If you are using Windows 95 or 98 eseseeseeseeceeeeceteeeeseeeteeeeneees 140 Installing Brother Drivers for your MFC 740 in Windows 141 Brother Drivers oi sc deevescoeeasrepeantentestagvens vie a 141 Installing Brother Drivers for your MFC 740 under Windows 142 Installing the Maintenance Utility on MS DOS 0 0 0000 143 Installing the MFC 740 Maintenance Utility for DOS 144 Using the MFC 740 Maintenance Utility for DOS 0 144 Memory Board enseri O A fasected eh 147 Optional Memory for the Fax Operations ieee eeeeeeeeeeeeee 147 Installing the Optional Memory Board o0 eee eeeeeeseeteeeeeee 148 Printer Emulation 0 0 0 0 ce ecceceesceeeseseeeeeeseeceseeeeeeceseeeeseeeeeeeeneees 151 Using the Maintenance Utility Program for Printing from DOS Only for MFC 740 oo ccc cccccceeccescesecseeseesecsececeeeessneeeseesees 151 Maintenant carandas arti oE r AEEA N E ES 151 Data d oitir a e E E val Baudet E 152 DD alas E EE EE O E O D E AOA talioas 152 Using the Brother MFC 730 740 Printer Driver 152 Th Paper TAD i yess na e aia a e ead dha ees 153
78. ay Record Outgoing Message If you hear three beeps all have not yet been heard and the will not be erased Play Message Manager OGM press 11 Play F T OGM press 1 2 Play Paging OGM press 1 3 Record new Message Manager OGM press 2 1 then speak after beep Press 9 to stop Record new F T OGM press 2 2 then speak after beep Press 9 to stop Record new Paging OGM press 2 3 then speak after beep Press 9 to stop Change Paging Fax Forwarding Setting Press 9 5 thento Turn feature off press 1 Enter Fax Forwarding press 2 Enter Paging press 3 Program Fax Forward Number press 4 Enter the new number of the remote fax machine where you want your fax messages forwarded and then press Press 9 6 1 after two short beeps then enter the number of remote fax machine and then to retrieve Memory Status List Retrieve a Fax Press 9 6 then to Print a Memory Status List press 1 then enter the number of remote fax machine and then After the beep hang up and wait Declaration of Conformity We Brother International Europe Ltd Brother House 1 Tame Street Audenshaw Manchester M34 5JE United Kingdom declare that this product is in conformity with the following normative documents Safety EN 60950 1993 EMC EN55022 1987 Class B EN50082 1 1992 following the provisions of the Low Voltage Directive 73 23 EEC and the Electromagnetic Compatibility Directive 89 336 EEC as amende
79. be considered the equivalent of copyrighted works CHAPTER TWELVE Message Manager Only for MFC 740 Introduction This section provides you with information about how to operate the Message Manager features of your MFC 740 Your MFC has been designed to be user friendly You will find a function chart in chap 4 that shows you the easy button presses you can perform to access all programmed features Message Manager Voice O O Doc Record Erase Play a j ae Message Manager Mode See Message Manager Mode allows you to store incoming fax and voice Recording messages in a flexible memory The memory stores 99 minutes of voice Message messages or up to 300 pages of fax messages The actual number of renee pages stored in memory varies depending on the content and the Message resolution used Memory is shared between fax and voice messages in this which are stored on a first come first served basis Any voice or fax chapter message can be retrieved remotely You must record a TAD Outgoing Message in order to use the Message Manager Mode 100 CHAPTER TWELVE Flexible Memory Settings Message Store Message Manager Mode offers you six flexible memory settings so that you can decide which kinds of messages you want to receive 1 DOC ON VOICE ON 2 DOC ON VOICE EXT 3 DOC ON VOICE OFF 4 DOC OFF VOICE ON Both voice and fax messages are stored You can use the Fax Forwarding
80. can print 4 pages per minute in full colour Brilliant 4 Colour Output at 360 dpi Printing at 360 dpi resolution on special coated paper or glossy paper gives you normal resolution output Brilliant 4 Colour Output at 720 dpi Printing at 720 dpi resolution on special coated paper or glossy paper gives you high resolution output Brilliant 4 Colour Output at 1440 dpi Printing at 1440 dpi resolution on special coated paper or glossy paper gives you highest resolution output Low Running Cost Whenever you run out of a particular colour ink you will replace only the cartridge that s empty Suitable Uses You can print from both Windows and DOS operating systems When you print from DOS the MFC uses ESC P Bi directional Parallel Interface The parallel interface allows bi directional IEEE 1284 compliant communication with your computer This interface allows the MFC to communicate useful information such as the amount of memory installed and other printing setup conditions as the supplied Windows 3 1 3 11 95 98 or NT Workstation Version 4 0 drivers support bi directional mode Printer status is also reported 116 CHAPTER THIRTEEN Straight Paper Path The MFC can use various types of paper plain paper coated paper glossy paper transparencies and envelopes Using the appropriate paper reduces the occurrence of paper jams For complete information about what kinds of paper to use with the MFC please read
81. ck the screen displays the time and date the message was recorded Press at the end of the message to repeat a message Use 2 to skip to the next message You can press J and 2j repeatedly until you reach the message you want to play Press Stop to exit Printing a Fax Message Once you print a new fax message stored in memory it is erased from the memory automatically 1 2 Press Play After two seconds the MFC begins to play voice messages After playing voice messages the display asks if you want to print fax messages that are in the memory There is no display if there are no faxes PRINT DOC q gt 1 YES 2 NO To print the fax messages press 1 OR Press 2 to exit without printing MESSAGE MANAGER ONLY FOR MFC 740 105 Backup Printing Option When you choose DOC ON in the Message Manager mode all incoming fax messages are stored in the available memory for retrieval To print a backup copy automatically turn this option ON 1 Press Menu 1 8 2 The screen prompts you to select a setting BACKUP PRINT ON SELECT gt amp SET 2 Press j or gt to display ON or OFF 3 Press Set when the screen displays your selected setting 4 Press Stop to exit C gt Erasing Messages If you choose to erase all fax messages the MFC will print any previously unprinted fax messages before erasing them from memory Fax messages cannot be erased individually Y
82. ckward if you passed your choice or to save key strokes Both arrow keys show all options in the opposite order When you finish a function the screen displays ACCEPTED If you want to exit the Function Mode press Stop EJ CHAPTER FOUR Alternating Displays The LCD sometimes alternates between the currently selected option and a help message giving brief instructions about how to proceed The display you ll probably see most often is shown below showing you that when you place a document in the feeder you can either dial a number to send it as a fax or press the Mono Copy or Colour Copy key to make a copy of the document FAX NO amp START SCAN READY COPY PRESS COPY SCAN READY Function Selection Table If you have a basic understanding of how to program your MFC you can perform most of the programming settings without the Owner s Manual To help you understand the function selections options and settings that are available use the Function Selection Table below 1 Fax Functions 1 INITIAL SETUP Function Description Factory Set Chapter 1 TONE PULSE Selects the dialling mode TONE 5 2 DATE TIME Enter date and time for LCD 01 01 2000 00 00 5 display and to print on transmissions 3 STATION ID Program the name fax number 5 to appear on each transmitted page 4 BEEPER Adjust the volume level of the LOW 5 beeps when you press a key an error occurs or a document is sent or received
83. correctly wired extension cords are a major cause of fatalities The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This machine must be installed near a power outlet which is easily accessible In case of emergencies you must disconnect the power cord from the power outlet in order to shut off power completely CH APTER TWENTY Troubleshooting and Maintenance Troubleshooting Error Messages As with any sophisticated office product errors may sometimes occur If this happens your MFC often identifies the problem and displays an error message The table below explains the most common error messages ERROR MESSAGES ERROR MESSAGE CAUSE ACTION CHECK CASSETTE MFC cassette cover is open or MFC cassette is Close cassette cover or install cassette not installed properly properly CHECK PAPER MFC is out of paper Add paper to cassette or install cassette properly CHECK PAPER SIZE Paper Size is improper for fax receiving or Load A4 paper in cassette copying COMM ERROR Poor phone line quality caused Try the call again If problem continues communication error call Telephone Company to check your phone line CONNECTION FAIL You tried to poll a fax machine that is not in
84. d a telephone conversation by pressing Record during the conversation Your recording can be as long as the Incoming Message Maximum Time You and the other party will hear a beep every 15 seconds while recording You cannot record a conversation using the Speaker Phone 108 CHAPTER TWELVE Fax Forwarding Paging When Paging is set to ON your MFC dials the phone number you have programmed and when connected plays the Paging OGM message you have recorded This lets you know you have a fax or voice message in the Message Manager memory When Fax Forwarding is set to ON your MFC dials the fax machine phone number you ve programmed and forwards any faxes you ve received You cannot use Paging and Fax Forwarding at the same time Programming a Fax Forwarding Number 1 2 4 5 6 Press Menu 1 8 6 Press j or gt until the screen displays FAX FORWARD Press Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded FWD gt ENTER amp SET Enter the forwarding number up to 20 digits Press Set Press Stop to exit You can change a Fax Forwarding number remotely Recording the Paging Outgoing Message OGM Before paging can work you should first record the Paging OGM 1 Press Menu 1 8 3 The screen prompts you to choose an OGM TAD MESSAGE SELECT gt amp SET C gt MESSAGE MANAGER ONLY FOR MFC 740 109 2 Press or
85. d by 91 263 EEC and 92 31 EEC This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support fax machines purchased in their own countries Manufactured by Brother Industries Ltd whose quality system is registered by BSI and JQA UK BSI Certificate of registration No FM27214 UU1362004 JQA Certificate of registration No JQA 0367 PRINTED IN JAPAN
86. d inside the MFC When you add the optional memory board it increases the performance for fax operations Optional Memory for the Fax Operations The MFC can recognize 2MB ME2000 of Optional Memory using a special Brother memory board that is available from your Brother dealer Be careful to purchase the appropriate memory board Additional memory for the fax will expand the memory used for sending and receiving faxes Model Name Optional Memory MEC 740 4 MB up to 300 2 MB for Fax 6 MB up to 500 pages pages Using Brother 1 chart with MMR coding and Standard Resolution 148 CHAPTER SEVENTEEN Installing the Optional Memory Board 1 Disconnect the telephone line cord then unplug the power cord from the AC socket and disconnect the interface cable 2 Remove the two screws securing the paper output slot in the front of the MFC Paper Output Slot 3 Pull out the paper output slot lt L OPTIONAL ACCESSORIES 149 4 Hold the edge of the memory board and do not touch its surface Insert the memory board in the connector on the Main Board and make sure it is securely seated D Return the paper output slot to its normal position 6 Secure it with the two screws 7 Reconnect the interface cable 8 Plug the power cord into the AC socket Q Connect the telephone line cord 150 CHAPTER SEVENTEEN CHAPTER EIGHTEEN PC Printing Printer Emulation P a
87. d maintain print quality Paper Output Slot Paper Tray 7 Attach the document tray Document Tray 0 gt a a 8 Pull out the plastic extension of the document tray Plastic Extension MFC SETUP AND CONNECTIONS 15 QO Loading paper in the multi purpose sheet feeder paper cassette A Open the multi purpose sheet feeder cover Multi purpose E poo Sheet Feeder Cover B Fan the paper well Load the paper Make sure the printing surface is towards you and the paper level is stacked below the paper guide line C Adjust the guides to fit the paper width i CHAPTER TWO 10 Attaching Dust Cover A Attach the dust cover to the multi purpose sheet feeder cover pressing the dust cover sides around the feeder until they snap into place B Close the multi purpose sheet feeder cover S A WARNING It is essential to keep the dust cover on your MFC to prevent dust from entering the print mechanism Using the dust cover on your MFC should prolong the life of the print head MFC SETUP AND CONNECTIONS Installing the Ink Cartridges 1 Be sure that the power is on The screen alternately displays SET CARTRIDGES C OFFLINE 5 PLS OPEN COVER OFFLINE 2 Open the top cover by pulling it toward you The print head will move left to its replacement position after a few seconds 3 Open the ink cartridge cover by pinching the clip as shown in the
88. d to your computer and it is set to Online 2 Start you computer and go to the DOS prompt If you are in Windows exit and return to the DOS prompt 3 Insert the Brother CD ROM into your CD ROM drive substitute your appropriate drive letter for X 4 At the DOS prompt C gt type X X is the letter of your CD ROM drive and press Enter Gt NXS 5 Type CD DOS INKJECT and press Enter X gt CD DOS INKJET 6 Type DOSETUP EXE and press Enter ETUP E X DOS INKJET gt DOS 7 Follow the instructions from the installer Using the MFC 740 Maintenance Utility for DOS F Select the directory you have chosen when you installed the program by typing C gt CD directory name SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 145 2 Type MFC7DOS and press the Enter key C directory name gt MFC7DOS The main screen will appear on your computer screen NOTE E Make sure that you select the correct paper size in this utility program before printing Paper alignment is not compatible with Epson printers you cannot get the correct print output unless you set the paper size in this utility E Do not use this program from a DOS window running under Windows 146 CHAPTER SIXTEEN CHAPTER SEVENTEEN Optional Accessories Only for MFC 740 Memory Board The memory board is installed on the main controller boar
89. display You can turn the volume OFF or you can select a volume level Press 4 or Q to adjust the volume level The display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again If you have a MFC 740 you can adjust the speaker volume while you are listening to your OGM Outgoing Message and ICMs incoming messages If you turn the Incoming Recording Monitor to OFF Menu 1 8 5 on the MFC 740 the Speaker for screening calls will be disabled and you will not be able to hear callers leaving messages The volume for other operations can still be controlled using Q and V INITIAL SETUP 41 Setting the Ring Volume You can adjust the ring volume when your MFC is idle You can turn the ring OFF Press 4 or J to adjust the volume level With each key press the MFC rings so you can hear the current setting and the display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Memory Storage In the event of a power failure all settings in the INITIAL SETUP SETUP RECEIVE SET QUICK DIAL REMOTE FAX OPT MFC 730 and SETUP TAD MFC 740 plus the COVERPG SETUP and COVERPAGE NOTE from SETUP SEND functions are stored permanently You may have to reset the date and time On the MFC 740 it will retain the data for Out of Paper Recept
90. displays your setting 4 Press Stop to exit Setting the Toll Saver When you set the Toll Saver feature the MFC answers after 4 rings if you don t have messages and after 2 rings if you do have messages This way when you call the MFC if it rings 3 times you know you have no messages and can hang up avoiding any toll charge MESSAGE MANAGER ONLY FOR MFC 740 When Toll Saver is ON it overrides your Ring Delay setting Toll Saver must be OFF for the MFC to operate using your Ring Delay setting Press Menu 1 2 1 Press or P to select TOLL SAVER or RING DELAY Press Set when the screen displays your selection Press or gt to select ON or OFF Press Set Press Stop to exit oahAN ICM Recording Monitor Call Screening 107 This feature lets you turn OFF or ON the speaker volume for voice messages When you turn the monitor OFF you will not hear messages as they come in 1 Press Menu 1 8 5 2 Use or 2 to select OFF or ON 3 Press Set when the screen displays your selection 4 Press Stop to exit Recording a Memo A memo is stored and played as a voice message 1 Press Record 2 When the display prompts you to pick up the handset speak into the handset to record your memo Your recording can be as long as the Incoming Message Maximum Time Menu 1 8 4 3 Press Stop or replace the handset when you re finished Recording a Conversation You can recor
91. e e Mode Broadcast o Message Wanagen o Voice fe Oo Doc Record Erase Plays 2 C Redial Pause PORS Cs gt i On Off Line Reset Priority Ink Management a XC CD Colour Copy e so the a eevee vee Soy S Reduce Brightness Mono Copy Colour Copy Paper Type Copy Quality F WKYZ 17 is g 20 09 10 m fiz 4 YShit Tone R Recall Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX Microphone Picks up your voice when you speak to another party using speaker phone Redial Pause Redials the last number called Also inserts a pause in autodial numbers Speed Dial Lets you dial stored phone numbers by pressing a two digit number Speaker Phone Handsfree mode Lets you speak to the person at the other end and dial telephone and fax numbers without lifting the handset Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC key lets you switch the dialling type during a telephone call from PULSE to TONE Volume High Low Adjusts speaker and ring volume The speaker volume is for message playback and speaker phone conversation Shift Us
92. e MEMORY RECEPTION function is OFF at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper cassette The last fax received will be printed as soon as fresh paper is put in the cassette 1 Press Menu 1 2 6 The screen displays 6 MEM RECEIVE 2 Use or gt to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop to exit SETUP RECEIVE 49 Advanced Receiving Operations Operation from an External or Extension Telephone An external phone is a telephone that is plugged into your MFC either into the MFC s EXT socket or into the back of the connector that plugs into the telephone wall socket An extension phone is another phone on the same phone number as your F T Pk MEC but plugged into a different telephone wall socket For example Tine your MFC may be connected to a phone line in your study and you may in this have another phone on the same line and same phone number in your chapter kitchen This feature enables you to answer the phone in the kitchen if it rings while you are making a coffee knowing that you can transfer the call to your MFC if the incoming call is a fax If you answer a fax call on an external or extension phone you can make your MFC take over by using the Activation Code
93. e future if you connect MFC with a Personal Computer And for optimal performance use the Double Shielded Parallel Interface Cable with enclosed Filter core and Cable tie When you use a Personal Computer with your MFC please attach the enclosed Filter core to Double Shielded Parallel I F Cable How to Attach the Filter Core to the Double Shielded Parallel I F Cable 1 Attach the Cable tie 50mm or less from Parallel Interface connector Double shielded Cable tie Cable tie Parallel I F cable p Double shielded Parallel I f cable Parallel Interface connector 2 Attach the Filter core pressing until you hear a click between the Parallel Interface connector and the Cable tie Filter Core Cable Tie Filter Core Double shielded to MFC Parallel I F cable SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Computer Requirements Recommended system requirements for the communication software suite provided are Windows 3 1 3 11 95 98 NT Workstation Version 4 0 IBM PC Pentium 75 or higher 16 MB Ram 32 MB Highly Recommeded 50 MB of Hard Disk Space MFC 740 only Floppy Disk drive MFC 730 only CD Rom Drive MFC 740 only NOTE Use only a shielded Interface cable that is IEEE 1284 compliant and less than 2m 6 5 feet long Installing Drivers for your MFC 730 _ in Windows Software Drivers The following software is provided to optimize the use of your MFC The software can run
94. e memory and select the caller you want your machine to dial Call Reply is a convenient feature whereby your Brother fax can dial back a voice fax call on hook to the opposite party associated with a Caller ID number which has been captured into memory This saves you from having to copy and dial back to that number manually You can skip to Step 4 below by Pressing the Shift and Tel Index simultaneously T Press Menu 1 0 2 The screen displays CALLER ID ON s gt SELECT gt amp SET Press or to select DISPLAY ID 3 Press Set The caller ID of the last call will appear on the display If no ID is stored the beeper will sound and NO CALLER ID will appear on the display 4 Press j or to scroll through the Caller IDs in the memory 25 5555151 N 5 Press Set to automatically dial the Caller ID number Wait until the screen prompts you to press the Start key 25 09 11 15 25 PRESS START KEY 6 Press Start DIALLING TELEPHONE If you wish to send a fax insert a document into the feeder Then press Start To cancel the Call Reply for example when you selected the Wrong Caller ID simply press Stop and begin again the Caller ID will not be lost 54 CHAPTER SIX Previous page Step 4 In certain circumstances you may not be able to use this feature due to the type of CALLER ID service or the type of telephone system you or the other party is using To Activate Ce
95. e to access memory locations 13 through 24 in the One Touch keys and the Verify and Mute key One Touch Keys These 12 keys give you instant access to previously stored phone numbers Stop Stops a fax cancels an operation or exits from function mode Start Starts an operation such as sending a fax Enlarge Reduce Lets you reduce or enlarge copies depending on the ratio you select Brightness Lets you adjust the brightness of the whole image to be lighter or darker Paper Type Use this key to temporarily change the paper type setting for Copy and Video Printing modes Copy Quality Use this key to temporarily change the quality and type of original for Copy and Video Printing modes Colour Copy Makes a full colour copy Mono Copy Makes a black and white or one colour copy On OffLine Use this key to turn the printer online ready to receive PC data and offline not ready to receive PC data alternately When the printer is online the LCD displays ONLINE Reset Clears data from the printer memory and then resets and restores to the factory default settings Ink Management Cleans the ink print heads and or resets the ink dot counter after replacing an ink cartridge Priority When you press this key the MFC enters printer mode and will not print faxes on paper Instead faxes are stored in the memory until you press Priority again Play
96. e wants to send you a fax send the call back to the MFC by pressing 5 1 Changing Remote Codes Remote Codes might not work with some telephone systems The preset Activation Code is 5 1 The preset Deactivation Code is 5 1 If you are always disconnected when accessing your external TAD remotely try changing the Activation Code from 5 1 to and the Deactivation Code from 5 1 to 1 1 1 You cannot use the same number for the Activation Code and the Deactivation Code To change Remote Codes 1 Press Menu 1 2 4 2 Press J or gt to select ON or OFF REMOTE ACT ON 3 Press Set when the screen displays the setting you want 4 If you want to enter a new Remote Activation Code then press Set ACT CODE 51 5 If you want to enter a new Remote Deactivation Code then press Set DEACT CODE 51 6 Press Stop to exit Printing a Fax from Memory Only for MFC 730 If you have fax storage ON for remote retrieval you can still print a fax from the machine s memory when you are at your machine 1 Press Menu 1 8 4 2 Press Start 3 After all the data saved in the memory is printed out Press Stop SETUP RECEIVE 51 Caller ID Caller IDentification Only for the UK Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number as the telephone rings It is a fast way to screen your calls You can respond quickly to calls you missed because C
97. ed Top Cover Release Lever Blue SS iY neon F Close the top cover 2 Pull the paper towards you while you hold up the release lever at the rear of the MFC 173 eWay CHAPTER TWENTY Replace the multi purpose sheet feeder Paper is jammed inside the back of the MFC Release Lever Blue Sa n _ a 1 Pull the paper out of the back of the MFC while holding up the release lever at the rear of the MFC 2 Close the Top Cover 3 Replace the multi purpose sheet feeder If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC make a copy first If the copy looks good the problem is probably not your MFC Check the chart below and follow the troubleshooting tips DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed Print and Horizontal Streaks Top and Bottom of Sentences Are Cut Off If your copy looks good you probably had a bad connection with interference on the phone line Poor Quality Print Make sure the Printer Driver matches the type of paper you are using see PrintMedia on chap 18 If you are using plain paper try using recommended special paper see Chapter 3 Don t handle the paper until the ink is dry Adjust the Vertical Alignment see chap 18 Printing Too Dark or Too Light Make sure your ink cartridges are fresh and wit
98. ed side is facing up toward you Therefore when loading paper in the paper cassette make sure that the whiter side the coated side is facing up E The coated side of glossy paper is shiny Do not touch the shiny side Load glossy paper in the feeder with the shiny side facing up toward you E DO NOT touch the coated side of the paper or either side of transparencies because the media absorbs water and perspiration easily and this might cause decreased output quality E For optimum output quality be sure to use paper appropriate for your resolution setting M Store paper in the original bag and keep it sealed Keep the paper flat and away from moisture and direct sunlight and heat M Transparencies designed for laser printers copiers may stain your next document Use only recommended transparencies for ink jet printer Paper Specifications for Cassette and Manual Slot When used as a printer the MFC can handle paper that has the following specifications But please note that you can receive fax messages only on A4 cut sheet Paper Type Paper Size Cassette Capacity Cut Sheet A4 Letter Executive 200 Sheets of 75 g m Legal 100 Sheets of 75 g m Coated Paper A4 Letter 100 Sheets Transparencies A4 Letter 20 Glossy Paper A4 Letter 20 Envelopes DL COM 10 C5 10 B5 Monarch Organizer J Manual Feed Slot 10 only K L Paper Capacity for Feeder Cut Sheet Paper Weight 60 t
99. ee Operation from Extension Telephone and For Fax Tel Mode Only in this chapter IMPORTANT This MFC does not re generate ringing conditions to any extension telephones Any such extension telephones will only ring during the period set on ring delay Recording the Fax Tel Outgoing Announcement F T MESSAGE Only for MFC 740 This is the announcement played by your MFC not an external TAD when someone calls and your MFC is set to Fax Tel mode Although callers hear your announcement they cannot leave a message To erase the announcement follow the directions in chapter 12 Erasing the Outgoing Message 1 Press Menu 1 8 3 The screen prompts you to choose F T MESSAGE TAD MESSAGE or PAGING MSG Press j or gt to select F T MESSAGE Press Set Press Record then pick up the handset to record a message a amp WN Replace the handset Your announcement is played 6 Press Stop to exit It is not necessary to have an outgoing message The Fax Tel mode will work fine without one It is only to help the caller understand the status of your MFC For example you can leave a message that says Hello please wait we are trying to connect you If you wish to send a fax please wait until you hear a fax tone and press the Start key or press 51 your three digit remote activation code and press the Start key Fax Detect When you use this feature you don t have to press Start w
100. eeaes 184 Replacing the Ink Cartridges oo eee ee cceeeeseeeeeeseseeeeetseeneeeeeeaes 184 Specifications Product Description 0ccceccccccccccsceseeseeeeseeeeseeseeeeeeeseeseseeseeeeeees 189 Fax Specifications 0 0c cc ccccccccccccesscsecescsecseceeceseeseceeeseeseeeensees 189 Printer Specifications 0 cece ccccceeeseseeeeteeseeeeeeeseeeeseeseeeeneeaees 190 Prati By 3 ees bes sscaceubveddentea bos ves e a coke ion sboes a van aay 190 COn OL eR AA EE A E tte duce baked A O canaeehs sedun eae eg 191 Print Mediano iien an E ETE Ti 191 Compilation and Publication Notice occ eee essseceeeseeseeeeenes 192 Trademarks niecne aeaiiai a a a AE batees bean beaneesbeeebes tou eeets 192 Glossary a a iinet ee ed ia A ed 193 CHAPTER ONE Introduction Using This Manual Thank you for purchasing a Brother multifunction center MFC This MFC has been designed to be simple to use with LCD screen prompts to guide you through functions However you can use your MFC to its fullest potential by taking a few minutes to read this manual Additionally your MFC has a Help Key for assistance Press Help Broadcast to print a list of basic operational steps and functions Finding Information All chapter headings and subheadings are listed in the Table of Contents You will also be able to find information about a specific feature or function by checking the Index at the back of this manual Also throughout this manual y
101. eeeseeseeseeseens 2 About Fax Machines 00 0 0 0 ccccceccccsceseseseeeeseeeceeeseeeeseseeeeseneeeeeeseeeeaees 2 Fax Tones and Handshake poini E E 2 ECM Error Correction Mode 0 ccccccsccccessssccceeseceessseceesseeessseeeesssees 3 MFC 730 Control Panel Overview e eieeeeeseeeessieessresrssrereerrsrerse 4 MFC 740 Control Panel Overview 0 0 0ccec ce eseteeseeeeeeeeeeees 6 ane Packing List 2eciiseniih iene aad Ge haa ees 9 Choosing a Location ccc ccccceseseseeseeceeeeeeeeseeseeceeeeseneeseeseeeeeees 10 Caution isis jaca Si ee Re eee 11 ASSEM DIY aa a eare a a eat dG aude 11 IMPORTAN Po anaa veel ee dp EE aE a 11 Installing the Ink Cartridges eesseesssesseeeesesessssrsssestsresrsresesesrereseses 17 TIMPOTtant oes a enese cd sosbedesdadcouteisduesbesasdedeotbessduoces tedsivontedseaieos oie 18 Multi Line Connections PABXS c cccccsssecessseceeesseeceeseeeeesseeeeeees 21 If you are installing the MFC to work with a PABX 0 21 Ringer Equivalence Number REN csccesceesseseceteeeeeeneeneeeneees 21 Using Extension Telephones 0 cece eeeesecseeeeeeceeceseeseeeeaees 22 Connecting an External Telephone Answering Device TAD 23 SOQUENCE evinces dress eA AE AE TONEN EE RAEE eee tr 23 CONDECION S eraen oE E n AE E E tenth A 23 Outgoing Message OGM of External TAD oe 24 Connecting an External Telephone 00 cee ece cece ceeeeeeeeeeeeees 24 Paper About Brother Paper isc sccccs
102. ees 116 138 PRINTER JAM 1 ceeecseeceeeteeseeecneeeeeeens 170 Printer Jamesiae urishni aeien 171 Printer Operation 0 eee eee eee 119 Printer Platenie 183 Printing a Fax Message eee 104 Pri tity KEY oiera una 120 Product Description cece 189 Quality n isinna aaeanoa ves EEEE 158 Quality Colour Tab o0 eee 157 QUICK DIAL list wo eee 131 R Real Time Transmission 0 0 0 0 eee 62 Reception into Memory eee 48 Recording a Conversation 0 cee 107 Recording a Memo cee eee 107 Reduction Printing 0 eee 47 Remote Access Code 00006 82 83 110 Remote Code changing 0 0 eee 50 Remote Commands cccceeeee 83 111 Remote Retrieval cccceeeceeeees 83 109 REPOTHS asetse eieiei eiit 131 Reset Key cnni nn e aae 120 Resolttioin simini 60 Resolution Multiple 69 Reverse Order erro ii 156 Ring Delay eenean 45 Rang Volume sininu a 41 Ringer Equivalence Numbet 00 21 S Safety Instructions 0 0 eee 165 SCAN Sanoa aR 155 Iero I E E A EE 29 SEUD parerii iS 9 Simultaneous Printing Fax oe 119 SOMWALE sidered ranean o 137 SORTING e aati asi Eae iS 88 Speaker PHONE arseno 80 Speaker Volume occ eee eeeeeeeseeeeeees 40 Special characters cece eects 38 Spec Acan Saas aa 189 Speed Dial sounna noe no 74 Speed Dial Changing ee 75 Speed Dialling snieni isiin reias 78 STACKED oeron AE EE ae A 88 Standard Resolution
103. ell as R key To retrieve the Memory Status List when you hear two short beeps use the dial pad to press 9 6 1 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from Check the forwarding number If the forwarding number is incorrect return to Step 1 to reset it CHAPTER ELEVEN Copy Operations Your Multi Function Center allows you to make high quality photocopies and transparencies Copies can be in black and white one color or full color Always make sure you have paper in the cassette before making copies Do not pull on the paper while copying is in progress Colour Copy Enlarge Reduce Brightness Mono Copy Colour Copy Paper Type Copy Quality Basic Copy Operations Copying One Page T Insert the document face down in the feeder 2 Press Mono Copy or Colour Copy to copy 3 Press Mono Copy or Colour Copy again Make sure it s the same key you pressed in Step 2 The screen displays COPYING P 01 ONLINE 4 To stop press Stop Press Stop again to release the original document CHAPTER ELEVEN See Memory Full Message in this chapter Making Multiple Copies You can make multiple copies in blac
104. ely two to four times faster than normal mode and gives lower ink consumption Use this mode to print large volume documents or a document for proofing Normal 360 x 360 dpi Recommended mode for ordinary printouts Good print quality with comfortable printing speed Fine 720 x 720 dpi for colour Better print quality than normal and faster print speed than Super Fine Super Fine 1440 x 720 dpi Use this mode to print precise images such as photographs Since the print data is much larger than normal mode processing time data transfer time and printing time will be longer Media Select the media to print on The MFC changes the way it places dots depending on the selected media type To get good print output make sure to select the correct media type Selecting media type changes the print quality selection to the most suitable one as listed below We recommend that you print with the preset quality for best printing result Paper Type Suitable print quality Plain Paper Normal Coated 360 Paper Normal Coated 720 Paper Fine Glossy Paper Super Fine Transparency Normal Transparency mirror Normal Use only genuine Brother Coated Paper Ink Jet or Glossy Paper to get the best print quality Non Brother special paper may not produce the best quality PC PRINTING 159 Colour Mono Colour When your document contains colour and you want to print it in colour select this mode Only generic colours will
105. enctetacasisceerentdotanges terrostetaceseeavienas 25 Paper Specifications for Cassette and Manual Slot 0 0 26 PAT ee e EET E T TE taylenetaseseteneerererneenaere 27 On Screen Programming User Friendly Programming ccccccecesceceeceeeeteteeeeseeeeeeaes 29 Function Moderan a a a eliotn ohio iets 29 Alternating Displays cise doce roses cesiives escdes eee ea n e cote 30 Function Selection Table wc cccccscccccccccsccccseeceeeeeeseseescsssssesseseeees 30 ii TABLE OF CONTENTS Initial Setup Gettin Started onna aaen ae dokacasdes a sbtusdennelneedtes 35 Setting the Dialling Mode Tone Pulse o0 eee eee eseeeeeseeseeeeeeee 35 Setting the Date and Time oo cece aaa e s 35 Setting the Station WD sso nenit irei nson oink nana iee 36 Entering Text ensinan alo o a E EE 38 INSECTS SPACES oiiaee eases TENE a E TE 38 Making Corrections aiaa AE A ER EEA Ta 38 Repeating letters inion ee is N R 38 Special characters and symbols sessssssssssssssssesrestseeststesseesestsreseses 38 Setting the Beeper Volume s sssessssessssesssssrsrestsresrsreneersrsresenresesreene 39 PABX and FTRANSFER aer nasgissernse nienie nine 39 Setting PABX nicsen a a a a a lands 39 Setting the Clock Change nsi iuesiesnisens inivesite 40 Setting the Speaker Volume 00 eee cece eeeecseceeceseeseeeeeeeeaeeseeseenes 40 Setting the Ring Volume o0 ec e a EAE e 41 Memory Storage ns eons aoon arenero s e e n e aet 41 Setu Receive Bas
106. end of the phone without lifting the handset when you hear the speaker at the other end Press Speaker Phone when you finish the conversation a Searching Telephone Index You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically T Press Tel Index then enter the first letter of the name you re looking for 2 Press or gt to search the memory en the screen displays the name you want to call 3 When th displays th y ll press Start to begin dialling 4 Pick up the handset when the other party answers 5 When the call is over hang up Chain Dialling You can store very long dialling sequences by dividing them and setting them up as One Touch and Speed Dial numbers Then while dialling you can combine two or more One Touch and or Speed Dial numbers and even include manual dialling using the dial pad You can use these numbers in any combination The combined number will be dialled in the order you entered it as soon as you press Start For example You store 555 on One Touch Dial key 01 and 7000 on One Touch Dial key 02 If you press One Touch 01 02 and Start you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad So if you press One Touch 01 and press 7001 using the dial pad you can dial 555 7001 EJ CHAPTER NINE See Select Answer Mode chap
107. enu 1 3 5 5 OVERSEAS MODE 3 Press or gt to select ON or OFF Press Set when the screen displays your selection A 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 6 Enter the fax number you re calling 7 Press Start Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete The other fax machine will ring as if it were receiving a telephone call if the other party picks up the handset your MFC will ring Lift the handset to have a conversation If you set Call Reservation and Call Back message to ON your MFC leaves a message if the other party does not answer 1 Insert the document in the feeder 2 Press Menu 1 3 6 The screen displays the current setting for Call Reservation CALL RESERVE OFF SELECT gt amp SET 3 Press J or gt to select ON or OFF 3 gt SETUP SEND 4 If you set Call Reservation to ON press Set when the screen displays your selection The screen displays the current setting for Call Back Message CALL MESSAGE OFF CALL MESSAGE ON 5 Press or 2 to select ON or OFF Press Set when the screen displays your selection 7 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you
108. er Tel index or the dial pad Example Group number SETUP SEND EJ See Setting 3 Press Help Broadcast You will be prompted to press the next Up Groups number for Broadcasting 4 Enter the next number chap 8 Example Speed Dial 5 Press Help Broadcast 6 Enter the next fax number Example Manual dialling using the dial pad 7 Press Start Your MFC will read the documents into memory and then start sending faxes to all the numbers you entered E To stop the broadcasting in progress press Stop The display asks if you want to cancel all locations or just the location that is being sent to E Enter the long dialling sequence numbers as you normally would but keep in mind that each key counts as one location so the number of locations you can call becomes limited E Ifthe line is busy or a connection could not be made for some other reasons while broadcasting the MFC will redial the number automatically E Ifthe memory is full press Stop to abort the job or press Start to send the portion that is in the memory if more than one page has been scanned Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you re sending This could be useful if you re sending a fax with photos and letters or some pages with small print and others with normal print Resolution settings return to STANDARD after the fax is sent 1 Insert documents in feeder
109. er every call automatically with fax receiving tones Even if the other party hangs up your MFC continues to send the chirps for about 40 seconds and the screen continues to display RECEIVING To cancel the receiving mode press Stop INTRODUCTION 30 When your MFC is in Fax Tel mode it answers with a short beep After this beep the fax machine listens for CNG tones and then responds with receiving tones if the CNG tones are present If it is a voice incoming call the MFC makes an attention sound The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 40 seconds after the number is dialled Therefore it is important for the receiving machine to answer the call in as few rings as possible We suggest 2 rings as the standard setting When you have an external telephone answering device TAD on your MFC line your TAD will determine the number of rings before the call is answered Pay special attention to the directions in the Installation chapter for connecting a TAD or answering machine to your MFC ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check the integrity of a fax transmission while it is in pro
110. es not work without the Station ID You can set the MFC to send a cover page with a particular document This cover page will include the number of pages in your document 1 Insert the document in the feeder 2 Press Menu 1 3 1 3 Press Set when the screen displays NEXT FAX ONLY 4 Press or gt to select ON or OFF 64 CHAPTER SEVEN ONO 10 11 Press Set Press J or DJ to view the comment selections Press Set when the screen displays your selection Enter two digits to indicate the number of pages you are sending Enter 00 to leave the number of pages blank If you make a mistake press J to back up and re enter the number of pages Press Set The screen displays Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 11 Enter the fax number 12 Press Start Always Send Cover Page Make sure Station ID is set up chap 5 This feature does not work without the Station ID You can set the MFC to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting 1 2 Press Menu 1 3 1 Press or DJ to select COVERPAGE OFF COVERPAGE ON Press Set when the screen displays COVERPAGE ON If you select ON a coverpage is always sent when you send a fax If you selected ON the screen displays the cover page comment optio
111. f Line Key ornes 119 One Touch Dial Changing 75 One Touch Dial Storing 0 73 One Touch Dialling eee 78 Optional Memory 0 0 0 eee eee 147 Outgoing Message eee ee eeeeeeeeeee 24 Outgoing Message Erasing 102 Outgoing Message Listening 102 Outgoing Message Recording 101 Overseas Mode eee eeeeeeeseeeeeeeeeeeeee 66 P PABX sorridendo iii odei 39 Packing and Shipping 0 0 0 eee 180 Packing List uspenn inna 9 PAPIN nne e E E n 108 PAPE Ta A 25 Paper Loading eee cece 15 117 Paper Jaruna nran 171 Papet S120 4 20c 0s aeniees eel eh 26 154 Paper SOUTE ieinu e ns 155 Paper Specifications 0 eee 26 Paper Tabs vec tcedssoccessatsecmaudsvsedoavectestent 153 Paper Tray iee TAE 14 Paper TY Pe dsceesivedcadscesecteistivesees 26 91 94 PAUSE orae EEAO 78 P PHN 8 ninne nnna iaio 151 Photo Resolution cccceesseeesseeeseeeeees 60 Pick up Roller nnsa 184 Plastic Extension cece eee eeeeeeees 14 Polling Receive oo eee ee eeeeeeeeeeeeee 55 Polling Transmit eee 70 Print Fax in Memory MFC 730 50 Print a Report si custycereeteeial alyceite tes 132 Print ATER ihein an iaso 27 Print Medias i2siiccc sessiecsueivors vovhine Seat coven 191 Print Quality vecccsccccecsvecnetbesdssvecidseesencess 176 PrIntEE neresen senegre g 115 Printer Adjustment Tab ee 164 Printer Driver cccccceseceeeee
112. g one of the many approved extension kits available on the market Complete the form below and send it to your local Telephone Area Sales Office whose address you can find in your telephone directory Note that a charge is made for this service REQUEST TO INSTALL SOCKET S I we request the installation of new style telephone socket s MelephOne DUMB EEEE TT des dkgascadeat E RE EE Equipment BROTHER MFC 730 MFC 740 APPROVAL CERTIFICATE NUMBER 610154 MFC 730 608761 MFC 740 Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218 Description item Ink Cartridge lt black gt LC02BK Ink Cartridge lt cyan gt blue LC02C Ink Cartridge lt magenta gt red LC02M Ink Cartridge lt yellow gt LC02Y 360 dpi High Quality Coated Paper 200 sheets BP36CA 720 dpi High Quality Coated Paper 200 sheets BP72CA Glossy Paper 20 sheets BPGLA Transparancies ink jet compatible Print Head HD002 2MB Upgrade Memory Board Only for MFC 740 ME2000 g2 gt Brother Coated Paper is Ink Jet Paper Table of Contents T jeismaciac Using This Manual ierann n iena 1 Findine Information tests Gen tin eee Nie a 1 Symbols Used In This Manual cece ce cece cssceeceseeaes
113. ger You can either install the software now or make floppies to install the software on another PC without a CD ROM Drive Follow the onscreen prompts and re boot your PC when instructed to do so If you wish to install MFL Pro repeat Steps 3 to 5 then select STEP 2 to install MFL Pro Again following the onscreen prompts and re booting your PC when instructed to do so 7 When installation is complete remove the CD ROM from the drive Installing the Maintenance Utility on _ MS DOS For MFC 740 only The Scanner driver and fax application work only in the Windows environment they cannot be used in DOS You can use the MFC as a printer by using an ESC P printer driver To print from your application with the MFC 740 select an Epson ESC P compatible printer such as Epson LQ 510 LQ 810 or LQ 2550 in your application s printer selection menu Epson LQ 510 and 810 supports only monochrome printing The settings for printing can be done in the MAINTENANCE UTILITY for DOS 144 CHAPTER SIXTEEN Installing the MFC 740 Maintenance Utility for DOS Before you install the program make sure you have the following hardware and software to install the program DOS Version 3 3 or later Monitor EGA VGA or compatible Option Mouse the mouse driver must be installed You can also operate the program with the keyboard Follow these steps to install the remote printer console program T Make sure your machine is connecte
114. gress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Because of this you should send and receive error free documents thus avoiding the need to resend Sufficient memory must be available in your MFC for this feature to work 4 CHAPTER ONE MFC 730 Control Panel Overview 2 2 00900000 2 Tel Use to shuttle the line between handset and monitor speaker R Recall Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX Redial Pause Redials the last number called Also inserts a pause in autodial numbers Speed Dial Lets you dial stored phone numbers by pressing a two digit number Verify Clear Facsimile to Fine OFax Photo TAD 1O S Fine F T Help Tel Index Resolution Mode Broadcast YShitt Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC key lets you switch the dialling type during a telephone call from PULSE to TONE Volume High Low Adjusts speaker and ring volume Shift Use to access memory locations 13 through 24 in the One Touch keys and the Verify and Mute key Colour Pri
115. gs dial a number and begin scanning the fax into memory even when the MFC is receiving a fax sending a fax or printing a fax from memory The screen displays the new job number and how much memory is available A CHAPTER SEVEN See One Touch and Speed Dial chap 9 See Setting Station ID chap 5 If you try to scan in and store a 51st fax the MFC will send it immediately without storing it in memory If you get a MEMORY FULL message while scanning the first page of a fax press Stop to cancel a scan If you get a MEMORY FULL message while scanning in a subsequent page you ll have the option to press Start to transmit the pages scanned so far or to press Stop to cancel the operation Real Time Transmission When memory is full the MFC cannot continue to scan documents into memory before sending However you can turn on REAL TIME TX Then place the documents in the feeder and enter the fax number As soon as the phone line is free the MFC starts dialling and sending the fax 1 Place the document in the feeder 2 Press Menu 1 3 9 The screen displays 9 REAL TIME TX 3 To change the default setting press J or 2 to select ON or OFF and press Set Go to Step 5 OR For the next fax transmission only press j or B to select NEXT FAX ONLY and press Set 4 For the next fax only press or 2J to select ON or OFF and press Set 5 Press 1 if you want to select additional
116. he quantity of ink left in the cartridge E DO NOT shake the ink cartridges If you do so the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong colour position you must clean the print head several times after correcting the cartridge installation and before you start printing because the colours were mixed MFC SETUP AND CONNECTIONS 21 M Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartridge by the expiry date printed on the cartridge box E DO NOT refill the ink cartridges Attempting to use refilled cartridges may cause damage to the print head and will void your product warranty If the INK EMPTY XXXX error message is on the screen display after you have installed the ink cartridges check and make sure that the ink cartridges are installed correctly Multi Line Connections PABXs Most offices use a central telephone system or PABX The MFC will work with most PABX or key systems that allow a two wire analogue connection However we recommend that you have a separate telephone line for your MFC You can then leave the MFC in Fax Mode to receive faxes any time of day or night If you are installing the MFC to work with a PABX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX A
117. he whole image lighter or darker Moving the scroll bar to the left makes your image darker and moving the scroll bar to the right makes your image lighter E Contrast Change the contrast of an image Darker sections will be more dark and lighter sections will be more light as you increase the contrast Increase the contrast when you want an image to be clearer Decrease the contrast when you want an image to be more subdued E Red Increase the intensity of the Red colour to add red to the whole image E Green Increase the intensity of the Green colour to add green to the whole image E Blue Increase the intensity of the Blue colour to add blue to the whole image 162 CHAPTER EIGHTEEN The Control Maintenance Tab Select the Control Maintenance tab from the Brother MFC 730 740 printer driver dialog box Brother MFC 740 on BRMFC Properties 21 x Paper Quality Color Control Maintenance l Color Adjust a Bi Directional Printing Click the Maintenance button to go to maintenance utility IV Bi Directional Printing Default OK Cancel Help MFC 740 Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button PC PRINTING 163 Monitor Calibration If you want to get the closest colour to your PC monitor on the printouts calibrate your monitor by clicking this button The method used to express colo
118. hen you answer a fax call and hear calling beeps Just hold the handset and wait for several seconds When you see RECEIVING on the MFC screen or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset and your MFC does the rest Selecting ON allows the MFC to receive fax calls automatically even if you lift the handset of an extension or external phone Selecting SEMI lets the MFC receive the call only if you ve answered it at the MFC Selecting OFF means you ll have to activate the MFC yourself by pressing Start or by pressing 5 1 if you are not at your MFC SETUP RECEIVE In case Fax Detect does not work because of a poor phone line connection just press Start or press the Activation Code 5 1 1 Press Menu 1 2 3 2 Use or 2 to select ON SEMI or OFF 3 Press Set when the screen displays your selection 4 Press Stop to exit If you ve set the feature to ON but your MFC doesn t automatically connect a fax call when you lift an external or extension phone handset press 5 1 At the MFC lift the handset and press Start Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage with your MFC If you choose AUTO the MFC chooses the level of reduction for you regardless of the original size of the incoming document 1 Press Menu 1 2 5 The screen displays 5 REDUCTION
119. highly textured paper and envelopes Envelopes with clasps Envelopes of baggy construction Envelopes not sharply creased Embossed envelopes Paper and envelopes already printed with a laser printer Envelopes preprinted on the inside Paper and envelopes that cannot be arranged uniformly when stacked CHAPTER FOUR On Screen Programming User Friendly Programming See Using This Manual chap 1 We have designed your Multi Function Center with on screen programming and a Help key User friendly programming helps you take full advantage of all the functions your MFC has to offer Since your programming is done on the LCD we have created step by step on screen prompts to help you program your MFC All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings Function Mode The screen displays 1 FAX 2 PRINTER 3 COPY 4 VIDEO Then press 1 for Fax Functions OR press 2 for Printer Functions OR press 3 for Copy Functions OR press 4 for Video Functions When you enter the Function Mode your MFC displays a list of Level One Functions from which you can choose These function options appear one after the other on the display Select an option by pressing Set when the option appears on the LCD You can scroll more quickly through options by pressing gt When the screen displays your selection press Set Use J to scroll ba
120. hin their expiry dates Cartridge expiry dates are printed on the package Make sure the Printer Driver matches the type of paper you are using see Print Media on chap 18 Try using recommended special paper see Chapter 3 The recommended environment for your MFC is between 15 C to 30 C Printing Appears Dirty or Ink Seems to Run Make sure you are using the recommended paper see Chapter 3 Don t handle the paper until the ink is dry The recommended environment for your MFC is between 15 C to 30 C TROUBLESHOOTING AND MAINTENANCE DIFFICULTY SUGGESTIONS White Lines in Text or Graphics Clean the print head see Cleaning the Print Head in this chapter 175 Stains Appear on the Reverse Side or at the Bottom of the Page Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist See Regular Maintenance in this chapter Vertical Black Lines When Receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Phone Line or Connections MFC Does Not Answer When Called Make sure the MFC is in the correct receiving mode for your setup either Fax Fax Tel Check for dial tone If possible call your MFC to hear it answer If there is still no answer check the telephone line cord connection Connect a standard telephone handset to the MFC telephone socket If there
121. hine then sends the Memory Status List to the fax machine that you are calling from Retrieving Fax Messages 1 Dial your fax machine s number 2 When you hear the beep immediately enter your Remote Access Code The factory setting is 15 9 x 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press You cannot use and as dial numbers However if you want to store a pause press 5 After you hear your fax machine beep hang up and wait Your fax machine then calls the number of the remote machine that you have just entered and that machine prints your fax messages EJ CHAPTER TEN Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine 1 2 Dial your fax machine s number When you hear the beep immediately enter your Remote Access Code The factory setting is 15 9 x When you hear two short beeps use the dial pad to press 9 5 4 Enter the new number of the remote fax machine up to 20 digits where you want your fax messages forwarded and then press You cannot use and as dial numbers However if you want to store a pause press Also if your fax machine is connected to a PABX you can press first before the fax machine s number The works as w
122. ic Receiving Operations 0 cccccccccccccsccescesceseeeeesceseeseeseesees 43 Select Answer Modenese o a E E E a 43 Manual Reception Manual Mode sssseesesseeseseseseseersrsesessrsrseesrses 44 Automatic Fax Only Reception Fax Mode ssssssseessseesseessssesrseesrses 44 Setting the Ring Delay aniier ani ata E 45 Setting the F T Fax Tel Ring Time For Fax Tel Mode Only 45 Recording the Fax Tel Outgoing Announcement F T MESSAGE Only f r MEC 40 Jei isss avhbies bevoetueensoauoecns nevea bceuscawabenpecnes 46 eE e E E E E E 46 Printing a Reduced Incoming Document sseseesssseessesreersrrsesrseesees 47 Reception into Memory sse sseesssserssesesesesesesreresestsrerestsrestsesteresteresrses 48 Advanced Receiving Operations ccccccececeeeseeseteeeeseeeeneees 49 Operation from an External or Extension Telephone ce 49 For Fax Tel Mode On ly neniani arenae i e iE Easa 49 Changing Remote Codes nersini eseis 50 To change Remote Codes nnise siei i ie 50 Printing a Fax from Memory Only for MFC 730 s es 50 Caller ID Caller Dentification Only for the UK eee 51 Advantages of Caller ID uo eee ceeeececnecneceeeeaeeeceeeeseeaeeneenees 51 Set the Caller ID to ON inanssm ieni ar a aT ieis 51 How Does the Caller ID Work sssesessssesesssssserssesrsissestsssreresrssesrsressees 52 The Caller ID Appears on the Display When Your Telephone RAN SS sasha EEE TA E TA 52 IG piu FIN Sann
123. ications for use of the following facilities INTEGRAL MODEM IN GROUP 3 FACSIMILE LOUDSPEAKING FACILITY CALL PROGRESS MONITOR STORAGE OF TELEPHONE NUMBERS FOR RETRIEVAL BY PREDETERMINED CODE CONNECTION TO AN APPROVED PBX PRIVATE BRANCH EXCHANGE OPERATION IN THE ABSENCE OF PROCEED INDICATION AUTOMATIC STORAGE OF THE LAST NUMBER REDIALLED SERIES CONNECTION FACILITY IMPORTANT INFORMATION Any other usage will invalidate the approval of the apparatus if as a result it then ceases to comply with the standards against which approval was granted The machine is approved for connection to a single exclusive direct exchange line provided by BT Kingston upon Hull Telecommunications and CATV and to approved Private Automatic Branch Exchanges PABXs The connection to the BT network must not be hard wired This equipment is NOT approved for connection to the following I I Carrier Systems Leased Lines Shared Service Party Lines As an extension to a Payphone Calls to the emergency services 999 DO NOT remain enabled on the handset in the absence of mains power Stored telephone numbers are retained in the absence of mains power The loudspeaking facility call progress monitor will not function unless the unit is plugged into the mains and switched on at the power socket of the mains switch if applicable This owner s manual has been provided with your machine to help you make use of the functions provided
124. illustration Cartridge Cover 18 CHAPTER TWO 4 Remove the yellow shipping cover by lifting it up and out p Yellow RaT AAI RA TEIE EAEE Shipping Cover y We recommend that you install the ink cartridges from left to right in this order Black Yellow Cyan Magenta Keep the yellow shipping cover in a safe place You will need it in the future when you replace the print head 5 Open the Black ink cartridge bag and remove the ink cartridge 6 Carefully remove the sealing tape from the side of the ink cartridge Be sure to peel the tape from the side of the cartridge in the direction away from you Important To prevent spilling ink and staining your hands and clothing remove the sealing tape gently and slowly Do not touch the ink opening on the cartridge or the removed tape opening MFC SETUP AND CONNECTIONS 19 7 Each colour has its own correct position Insert the Black ink cartridge matching the markings of the colour indicators on the print head as a guide Please be careful not to push down the switch bar shown in the right side of the illustration when inserting a cartridge _ Switch Bar 8 Repeat Steps 5 7 to install each colour ink cartridge Q Close the cartridge covers until they click into place 10 After installing all ink cartridges close the top cover until it clicks into place Your MFC now prepares for a he
125. in Windows 3 1 3 11 95 98 and NT Workstation Version 4 0 e Printer Driver The printer driver creates the print data from the applications controls transmission and makes settings for printing It is necessary to install the MEFC 730 printer driver into your PC for printing LEY 138 CHAPTER SIXTEEN Installing MFC 730 Printer Driver If you are using Windows NT Workstation Version 4 0 1 Click the Start button in the Taskbar 2 Select Settings then Printers 3 Double click on the Add Printer wizard The Add Printer Wizard window appears Add Printer Wizard This wizard helps you install your printer or make printer connections This printer will be managed by All settings will be managed and configured on this computer C Network printer server Connectto a printer on another machine All settings for this printer are managed by a print server that has been set up by an administrator i Coni 4 Select My Computer and click the Next button Add Printer Wizard Click the check box next to the port s you wantto use Documents will printto the first available checked port Available ports Part Description Printer O Local Port LETE Local Port CLET Local Port COMI Local Port COM2 Local Port COM3 Local Port 2 COM4 Local Port xl Add Port Configure Port I Enable printer pooling lt Back Corco
126. inal size OR You can enlarge to 120 125 150 or 200 OR You can select MANUAL and press Set then use the dial pad to enter an enlargement or reduction ratio between 50 and 200 For example press 5 3 to enter 53 4 Press Set ol Press Mono Copy or Colour Copy 6 Using the dial pad enter the number of copies OR Keep the default 01 7 Press Set 8 If you pressed Mono Copy in Step 5 you can select SORT by pressing p Only for multiple copies Q Press Set Copy Quality Temporary Settings You can quickly improve the copy quality by using the Copy Quality Paper Type and Brightness keys These settings are temporary and the MFC returns to its default settings when you finish copying You might want to try different combinations of settings to see which best suits your needs 90 CHAPTER ELEVEN Using the Copy Quality Key this is a temporary setting The Copy Quality key changes the settings for quality NORMAL HIGH or DRAFT and type of original document STANDARD or PHOTO Select DRAFT when you want a colour copy at the fastest speed NORMAL is a higher quality than DRAFT and prints faster than HIGH HIGH quality is the highest resolution and slowest to print For type of original choose PHOTO only for photographs If line art graphs or text are included choose STANDARD You can make multiple copies and if you use Mono Copy you can sort them 1 Place the document to
127. ines during automatic transmission to tell the receiving machine that they are from a fax machine COMM ERROR Communication error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH Your fax machine is capable of greater compression method Modified Read MR and Modified Modified Read MMR if the receiving machine has the same capability 194 GLOSSARY Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Group Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your document Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Transmission Sends your fax at a later time that day Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax
128. ing or some ink cartridges are empty Before printing the test page make sure that A4 paper is loaded in the MEC Press the Test Print button to start printing of the test page 164 CHAPTER EIGHTEEN Cleaning If you see some dots missing on the printout clean the print head Print the test page and find out which colour has problems 1 Select the colour to be cleaned 2 Press the Clean button The MFC starts cleaning Wait until ONLINE shows again on the MFC display The Printer Adjustment Tab Vertical Alignment If you see poor print quality F Please ensure that the printer is connected to the PC turned ON and loaded with A4 paper 2 Click the button Vertical Alignment to print a set of Vertical Alignment test patterns AN 7204p oS 3 Select the best aligned print sample 1 to 9 for 360 and 720 dpi by using the Up Down scroll control The best aligned sample is where the printed vertical line is straight and the upper and lower shaded squares are the same CHAPTER NINETEEN Important Information Important Safety Instructions 1 A WO ND ol 9 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not place this product on an unstable surface stand or table
129. iniilinn aki a 25 Collate nes eit eoan iino 156 Colour Adjustment 0 0 eens 96 COMM ERROR 0 eee eeeeees 169 Computer Requirements 0 0 00 137 Connect External Telephone Answering Machih a itajcsi8cds cosh sdohees ocbbbats cathodes edtanedie 23 Connect External Telephone 24 Connect Power Cord c ccesseeseeeseees 11 Connect Telephone line cord 0 0 0 0 12 Connecting Computer 0 0 135 COMNECHONS svelsescesectsseoccencessesecsbesesseneneeesde 9 Contrast eisie losin audio oaae ai 60 Control Panel ccccccceeescceeceeeeseseeees 4 6 Control Maintenance Tab ee 162 Controller ii a waitinssd nein ao 191 COOLING DOWN iien eects 169 Copies Printing oo eee eee eeeeeee 156 Copy Enlarging eee eects 89 Copy Multiple oes 88 Copy One Page sosai eee eeeeeeeeeeee 87 Copy Reducing oo eee 89 Copy Single Colour eee 97 Copy Brightness eee eeeeeeeeeeeee 96 Copy Contrasta cinien 96 Copy Operations s sssseseesseeseeeesreeeeseeseees 87 Copy Quality wees 89 95 Copy Quality Default Settings 0 00 92 COLTECHIONS 09 361 comes eeni ai e 38 COVER OPEN kiorr isisi eisson ideoin ins 169 COVER Page niuni eisein ai eaa 63 Cover Page composing sseeesseeeseeseeee 63 Cover Page Message e sseeseeeeesseeeeeeseee 65 D Date and Timesa 35 Deactivation Code o eee eects 49 Dialling Mode sisien inorekin ena 35 DOCUMENT oi enirinta s 160
130. int dialog box select Brother MFC 730 or Brother MFC 740 from the Name drop down list Click the Properties button The printer Brother MFC 730 or Brother MFC 740 Properties dialog box will appear Brother MFC 740 on BRMFC Properties MFC 740 Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button 154 CHAPTER EIGHTEEN Paper Size You can select the size of paper and envelopes and also define other sizes of paper A4 International 210 x 297 mm 8 3 x 11 7 inches Letter US 215 x 279 4 mm 8 1 2 x 11 inches Legal US 215 x 355 6 mm 8 1 2 x 14 inches Executive US 184 2 x 266 7 mm 7 1 4 x 10 1 2 inches A5 International 148 x 210 mm 5 8 x 8 3 inches Envelopes B5 International envelope 176 x 250 mm 6 9 x 9 8 inches C5 International envelope 162 x 229 mm 6 4 x 9 inches COM 10 104 8 x 241 mm 4 1 8 x 9 1 2 inches DL International envelope 110 x 220 mm 4 3 x 8 7 inches Monarch US envelope 98 4 x 190 5 mm 3 7 8 x 7 1 2 inches Organizer J 69 9 x 127 mm 2 3 4 x 5 inches Organizer K 95 3 x 171 5 mm 3 3 4 x 6 3 4 inches Organizer L 139 7 x 215 9 mm 5 1 2 x 8 1 2 inches User Defined Paper Size The printer can handle any paper size within the following range Minimum 70x127mm_ 2 75 x 5 inches Maximum 215 9 x 356 mm 8 5 x 14 02 inches In this option you can specify a custom sized paper and
131. ion and Message Manager for up to 6 hours after a power interruption A CHAPTER FIVE CHAPTER SIX Setup Receive Basic Receiving Operations Select Answer Mode Answer Mode For o means light off means light on 1 Manual FAX You must answer all calls yourself If you TAD hear fax tones press Start to begin receiving the fax then hang up O F T 2 Fax s FAX The MFC automatically answers every call as a fax call You cannot receive a voice io call but you can dial out and make a voice O F T cal See 3 Fax Tel O FAX The MFC automatically answers every Fax Tel TAD all If the call is a fax it prints the fax If Mode Only the call is not a fax it signals you with a in this OFT ET pseudo ring different from the phone chapter LAR company ringing to alert you to pick up the call If you select this setting you ll need to set the Ring Delay and F T Ring Time features on the following pages You cannot have an answering machine on the same line even if it is on a separate jack on the same line 44 CHAPTER SIX 4 TAD g Fax This is the only setting in which you can For MFC use an external answering machine Your 730 acs telephone answering device is connected to F T your machine and answers every call Once the external telephone answering device TAD answers the machine listens for fax tones If it detects fax tones Fax messages are printed The TAD setting works only w
132. is connected to a PABX you can press first before the fax machine s number The works as well as R key 5 To retrieve the Memory Status List when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press 7 After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine Your MFC then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from 8 Check the forwarding number If the forwarding number is incorrect return to Step 1 to reset it There are some fax machines which having completely received the MEMORY STATUS LIST from your MFC will give an audible HANDSET UP or similar alarm if you keep the line held in readiness for the next command In such cases it may be possible to clear the alarm and enter the next command e g 962 for the RETRIEVE by pressing the Stop once or twice on the receiving machine during the alarm beeping time If this doesn t work simply replace the handset pause and redial the call using then the 962 command after your machine answers and accepts your remote access code 114 CHAPTER TWELVE CHAPTER THIRTEEN Using MFC as Printer Features The Multi Function Center offers you many features you will find in a high quality ink jet printer Fast Printing Speed Using Draft mode you
133. ists settings for INITIAL SETUP SETUP RECEIVE SETUP SEND PRINT REPORT REMOTE FAX OPT for MFC 730 only SETUP TAD for MFC 740 only and MISCELLANEOUS Lists summary information and amount of occupied memory 132 CHAPTER FIFTEEN To Print a Report 1 Press Menu 1 7 2 Enter the number see list above of the report you want to print For example press 4 to print the TEL INDEX 3 Press Start 4 Press Stop to exit Transmission Verification Xmit Report You can use the Xmit Report as confirmation that you sent a fax This report lists the name or fax number of the receiving party the time and date of transmission and if the transmission was successful When the feature is OFF the report is printed automatically only if there s an error during transmission If the report indicates ERROR send the document again If the report indicates you should check the readability of certain pages resend those pages When the feature is ON the report is printed with every fax you send 1 Press Menu 1 7 1 2 Press or J to select ON or OFF 3 Press Set 4 Press Stop to exit When the MFC is idle you can print the Transmission Verification Report by pressing Verify when you wish to confirm the last transmission was successful or not Journal Period You can set the MFC to print activity reports at specific intervals 1 3 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can pri
134. ith an external telephone answering device TAD Ring Delay and F T Ring Time do not work in this setting 4 TAD s FAX The MFC provides you with a built in For MFC digital Message Manager for fax and 740 TAD voice When you set the MFC to answer FIT calls it will record up to 99 minutes of messages For more information about Message Manager operation please see chap 12 Manual Reception Manual Mode When you set the Answer Mode to manual you must answer each incoming call yourself Here is what you should do when using Manual Mode If You Get a Then You Should 1 Regular phone call Talk as you normally would 2 Phone call and Press Start when you have finished talking request to send a fax NOTE Sender must also press Start 3 Fax tone Press Start and replace the handset Automatic Fax Only Reception Fax Mode You can automatically receive all your faxes in Automatic Fax Reception mode Fax light is on Select this mode by pressing Mode See Operation from an External or Extension Telephone and For Fax Tel Mode Only in this chapter See Operation from Extension Telephone in this chapter SETUP RECEIVE 45 Setting the Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers 1 Press Menu 1 2 1 2 Press Set 3 Press or 2 to select how many times the line rings before the MFC answers 01 04
135. k and white or one colour for MFC 740 using your MFC When you use Mono Copy you can choose whether the copies will be STACKED all copies of page 1 then all copies of page 2 etc or SORTED collated The SORT option MFC 740 and the multiple copies MFC 730 are not available when you use Colour Copy 1 Place the document face down in the feeder 2 Press Mono Copy or Colour Copy MFC 740 only 3 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 4 Press Mono Copy or Colour Copy MFC 740 only NOTE You must press the same button you pressed in Step 2 5 If you pressed Mono Copy the screen displays MULTI COPY STACK ONLINE Press to select SORT or STACK MULTI COPY SORT ONLINE then press Mono Copy again You cannot make multiple colour copies when you are using MFC memory for Memory Transmission or have incoming messages in the Message Center Only for MFC 740 If you get a MEMORY FULL error message you may be able to make multiple copies if you first print incoming faxes in memory and restore the memory to 100 COPY OPERATIONS EJ Making Enlarged or Reduced Copies Temporary Setting 1 Insert the document face down in the feeder 2 Press Enlarge Reduce The screen displays ELG RDC 100 Cae 3 SELECT gt amp SET ONLINE 3 Press or J to choose an enlargement or reduction ratio You can reduce to 93 87 75 or 50 of the orig
136. ker Phone 2 When you hear a dial tone press Speed Dial then press the two digit Speed Dial number 3 To hang up replace the handset OR press Speaker Phone Mute T Press Mute to put a call on hold 2 You can put down the handset without disconnecting the call 3 Pick up the MFC s handset or press Speaker Phone to release the call from hold Picking up an extension handset will not release the call from hold Pause Press Redial Pause to insert a pause between digits to be dialled If your MFC is connected to a PABX you may need to insert an additional number prefix e g 9 and a pause before each fax or telephone number to gain access to the outside line When you press Redial Pause a dash will appear on the display By storing a pause you can create a delay of 3 5 seconds See Storing One Touch Dial Numbers and Storing Speed Dial Numbers chap 8 TELEPHONE VOICE OPERATION On Hook Dialling 1 Dial the number by using the dial pad or One Touch Dial key or Speed Dial and then two digit Speed Dial number 2 The number you are dialling or the name you have stored for One Touch or Speed Dial is displayed on the LCD Press Start 4 Pick up the handset when you hear the other end from the monitor speaker If you press Tel before lifting the handset the call will be disconnected Only for MFC 730 On MFC 740 you can now speak to the party at the other
137. key for each number Out of Paper Reception Receives faxes into the MFC s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Only for MFC 740 Enables your MFC to call a programmed phone number and play a pre recorded message when a fax and or a voice message is received into its memory Pause Allows you to place a 3 5 second delay in the dialling sequence stored Photo Mode A resolution setting that uses varying shades of grey for the best representation of photographs 196 GLOSSARY Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of dialling on a telephone line Print reduction reduces the size of incoming faxes Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Real Time transmission When memory is full you can send documents in real time Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually Remote access The ability to access your MFC remotely from a touch tone phone Remote activation allows you to transfer a fax call answered at an extension phone to the MFC Remote access code The four digit code that allows you to call and access your MFC from a remote location Resolution The number of vertical and horizontal lines per inch See Stand
138. le press One Touch Dial key 02 to use as a Group SETUP GROUP GO ENTER amp SET gt Il Use the dial pad to enter the Group Number for example press 1 for Group 1 Press Set To include One Touch or Speed Dial numbers in the Group enter them as if you were dialling For example for One Touch Dial key 05 press One Touch Dial key 05 For Speed Dial location 09 press Speed Dial then press 0 9 on the dial pad The LCD shows 05 09 GO1 05 09_ Press Set The screen prompts you to enter a name NAME ENTER amp SET j A Use the dial pad and the chart of Entering Text in chap 5 to enter a name for the group for example NEW CLIENTS Press Set Press Stop to exit You can print a list of all One Touch and Speed Dial numbers Group numbers will be marked in the column of GROUP See chap 15 Printing Reports CHAPTER NINE Telephone Voice Operation Making Voice Calls You can use your MFC to make voice telephone calls by dialling manually or by using One Touch or Speed Dial memory You can use the handset or if you have the MFC 740 you can use the Speaker Phone to make and receive calls The Full duplex digital Speaker Phone allows you to operate the phone hands free or allows more than one person in the room to participate in a two way phone conversation When using the Speaker phone make sure to speak clearly and close to the microphone Manual Dialling Ma
139. leans the print head and or resets the ink dot counter after replacing an ink cartridge Interrupt Temporarily puts a waiting job on hold while you perform another operation Journal Lists information about the last 50 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The preprogrammed time period between automatically printed Journal Reports You can print Journal on demand without interrupting this cycle LCD Liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming and defaults to the date and time when the machine is idle manual fax When you press Speaker Phone OR lift the MFC s external telephone s handset so you can hear the receiving fax machine answer before you press Start to begin transmission Memory Status List Shows how much memory is being used how much is left and the type of messages in memory Memory usage Instructs the MFC how to allocate the memory Message Manager Only for MFC 740 The Message Manager is an electronic messaging facility for faxes and voice mail Callers can send you faxes or leave voice messages for you and you can retrieve these from a remote location OGM Outgoing Message The message callers hear when you call your Message Manager MFC 740 or external answering machine One Touch Dial Keys on the MFC control panel where you can store numbers for easy dialling You must use a separate
140. lephone voice number F T both a fax and telephone voice number 7 Press Set 8 Return to Step 2 to store another One Touch Dial number OR Press Stop to exit When you dial a One Touch Dial number the screen displays the name you have stored or if you have not stored a name the number you have stored Storing Speed Dial Numbers You can store Speed Dial numbers which you dial by pressing only three keys There are 56 MFC 730 and 100 MFC 740 Speed Dial locations Even if you lose electrical power numbers stored in memory will not be lost 1 Press Menu 1 6 2 The screen prompts you to enter a location SPEED DIAL 2 Use the dial pad to enter a two digit location 01 56 for MFC 730 00 99 for MFC 740 3 Press Set The screen displays your entry then prompts you to enter the number you re storing m 4 Enter the number up to 20 digits 5 Press Set The screen now prompts you to store a name with this NAME 6 Use the dial pad to enter the name up to 15 characters You can use the chart of Entering Text in chap 5 to help you enter letters OR go to Step 7 to store the number without a name 7 Press Set number SETUP QUICK DIAL NUMBERS 8 The screen prompts you to select the type of number this is Use or to select the type you want FAX a fax number TEL a telephone voice number F T both a fax and telephone number Q Press Set 10 Return to Step 2 to store
141. lls derived from a caller ID number to destinations connected to a Direct Dial Inward DDI private exchange system may fail to connect or may be answered in the first instance by the called premises main switchboard rather than by the intended extension Brother is not liable for any call charges thus incurred SETUP RECEIVE 55 Clearing the Caller ID Stored in Memory For the effective use of the memory it is recommended that you should clear the Caller ID stored into memory by pressing Clear when the display shows the number Printing Caller ID List 1 Press Menu 1 0 2 2 Press or P to select PRINT REPORT 3 Press Set 4 Press Start Polling Polling is the process of retrieving faxes from another machine You can use your MFC to poll other machines or you can have someone poll your MFC All parties involved in polling need to set up their machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call See Setup for Polling Transmit in chap 6 Some machines do not respond to the polling function Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the MFC are set up for polling You can use Secure Polling only with another Brother fax machine Your four digit ID number must be entered on the fax machine th
142. n a it 1 Hold hainos wit Eo ak 5 I ICM Recording Monitor 107 Important Safety Instructions 165 Ink Cartridges oe eee eee eeeeee 17 184 Ink Management Key 0 0 ee 120 Inserting Spaces ee eeeeseeseeeeeees 38 International Calls 0 eee 66 Interr ptin gsn meiiies 70 72 J JOD Stati S nenene a 71 JOURNAL iiaae 131 Journal Periodi eee eect eeeeeeeees 132 L Legal Limitations 0 0 eee eeeeeee 98 Loading Paper s icsiestaccctestiaeisidscsticlestyses 15 M Maintenance 0cccceeeeeee 163 169 183 Manual Dialling oe eeeeeeeeeeee 77 Manual Feed Slot cc eee 118 155 Manual Mode ccccccseessseeeeeeeeeee 43 44 Manual Transmission cece eee 61 Maximum Message Time eee 106 Mediae ea in 158 Memory Board cece eeeeeeseeeeeeeees 147 MEMORY FULL ahihi 170 Memory Full Message eee 97 MEMORY STATUS eee eeeeeeeeeees 131 Memory Status List eee 112 Memory Storage c cece eseeeeeseeseeeeeeee 41 Message Indicator eee eee 103 Message Manager Mode cee 99 Message Store cece cece en 100 Monitor Calibration 0 eee 163 Multi Line Connections eee 21 Multi purpose Sheet Feeder 13 116 Multiple Resolution Transmission 69 MUO ar bitin uatdbeneuniah een does 78 N NO RESPONSE BUSY eee ees 170 NOT ASSIGNED eee ee eeeeeeeeee 170 O On Hook Dialling oes 79 On Screen Programming ee 29 On Of
143. n choose the brightness setting before making a copy 1 2 Press Menu 3 5 Press j to make a darker copy OR Press gt to make a lighter copy Press Set when the screen displays your setting Press Stop to exit Copy Contrast You can choose the contrast setting for a copy Greater contrast can help an image look sharper and more vivid This feature is available only for color copying 1 2 Press Menu 3 6 Press j to decrease contrast OR Press 2J to increase contrast When the screen displays your setting press Set Press Stop to exit COPY OPERATIONS Selecting a Single Colour One Colour For black and white originals you can select a single colour instead of black as the default to be used when you press Mono Copy OFF is the setting for Black 1 Press Menu 3 7 2 Press j or 9 to select a copy colour The options are OFF RED GREEN BLUE CYAN MAGENTA and YELLOW 3 When the screen displays your selection press Set 4 Press Stop to exit Memory Full Message If the memory becomes full while you re making copies the screen displays MEMORY FULL P 02 ONLINE followed by COPY TO COPY C ONLINE STOP TO ABORT ONLINE If you were scanning the first page of your document press Stop to cancel the job and restart to make a single copy If you were scanning a subsequent page press Mono Copy or Colour Copy to print the pages already scanned OR
144. n en a a a Meboansutere 52 The Caller ID is Stored in Your Machine s Memory 000 52 Selecting a Caller ID from the Memory for Call Reply 0 00 53 To Activate Certain Network Services When Using Call Reply 54 Call Reply to DDI numbers via Caller ID 0 54 Clearing the Caller ID Stored in Memory ce eeeeeeeeeeeeeeeeeees 55 Printing Caller ID List iiie iiics sevedensitestievenbesedensiesesdeeses 55 TABLE OF CONTENTS iii PONE oaa eters he E EET A A EE 55 Secure PODE nssr renne esi ene Rae Ee EE EE 55 Setup for Polling Receive sssini i ii 55 Setup for Polling Receive with Secure Code eee eee 56 Setup Delayed Polling Receive oes ceeeeeeeeeeseeaeeeeseens 57 Sequential PONS araa iea a a Aa sabes eleven cs 57 Setting PC Interface Modenesi irose asia iiri onies eeno 58 Setu Sen Before Yo Besin sonon ea aa aa 59 Resolttion mingra nnno ai inaa a TE A E N 60 Contrast arsina a aa a R aa E aE a E ES 60 Automatic Transmission eseseeesseeesseessesessesereesssestsestseeseseseseesrserseses 61 Manual Transmission 0 cece esses ceeseceeceeeeseeeceseesecseseeeeesseseeeaees 61 Fax Redial itis ccccesssessdeeivees cosdsresss cegivsan ebteus cuss sdesitugtves cut euvesdeedesetes eevee 61 Dual ACCESS innari e a Susees dda on i eaten 61 Real Time Transmission soser tsticsrisiesinno iiis i 62 Basic Sending Operations ccccccecceeeseseeeeseeseeeenseseteeseeaeeeeaes 63 Composing an Electronic
145. nee i T or 1 a ah Bh phe ee onn ESMEE A a Ab ey Ab re Srey t a at TET erea Fi Ser aa if I me T N ga apait ai fra teh PH eee bu Han if a TL 5 ie ir ula aon ze ae at ee arr abe ie Re FL RA ant Farner BL SLED Ee tie wT ry eye ee ar Tien D ae Hee med PEREDA RTH 1 MFC 730 MFC 740 Legal and safety requirements Telecommunication Authorities P T T s require that this product is manufactured specifically for the country into which it is originally imported for sale by Brother Brother advises that this product may not function correctly and does not offer any warranty should this product be used on any other public exchange equipment other than that of the original country of sale Brother also advises that any use of this equipment in other countries may render the user to prosecution according to local regulations APPROVED FOR CONNECTION TO TELECOMMUNICATIONS SYSTEMS SPECIFIED INTHE INSTRUCTIONS FOR USE SUBJECT TO THE CONDITIONS SET OUT THEREIN APPROVAL CERTIFICATE NUMBER 610154 MFC 730 608761 MFC 740 IMPORTANT SAFETY WARNING MAIN APPARATUS PORT modular socket on T shaped line cord connector for EXTENSION TELEPHONE or ANSWERING MACHINE Please ensure that any external device connected into the equipment s external device socket meets the isolation and other safety requirements of BS6301 EN410
146. ng Speed Dial Numbers 0 0 0 eee eee ceeeceeceeeseeeseseeeeseeeseeas 74 Changing One Touch and Speed Dial Numbers 0 cece 75 Setting Groups for Broadcasting essesseseeesestsesrsessrsesesrsesresesesees 75 TABLE OF CONTENTS Telephone Voice Operation Remote Fax Options Only for MFC 730 Copy Operations Making Voice Calls ccccceccecceesssseseeseeceeeeseeeseeseeeeseeseneeseeseeeeneeaes 77 Monoa Dialing renon seeme e aa 77 Full Duplex Digital Speakerphone Only for MFC 740 0 0 77 One Touch Dialling 5c iiaia are a ioes aes n a as 78 Speed Dialling nenion e tech aei E SAO 78 ET A E E E E A E E tn aenieneets 78 Pause ocen A ealted ve tariedy gen Aargdee eet 78 On HOOK Dialing uasin a radoeatehveeduca es 79 Searching Telephone Index 0 0 cece esecsecseceeceeeeseeeeeeeeseeaeeenaes 79 Chain Dian Oh stesso no a a eo AE E N EE a 79 WOME PULSE kenners oeae ee a I E enii 80 Fax Tel Modeion a aag a aa seess 80 Answering Calls with the Speaker Phone Only for MFC 740 80 Tel Key Only for MFC 730 e eseseesseeessesesseseresesrssestsresesesesreseseeseses 80 Fax Forwarding oeren nunan orta a a Ei a aee Ai 81 Programming a Fax Forwarding Number eee eeeeeeeseeeeeeeees 81 Setting Fax Storage oea E E E ati 82 Changing the Remote Access Code cccccccccccsesseeeeseeseeseesees 82 Remote Retrieval ne ncanososnncsnscaoiacnsncatiominiisaia 83 Using Your Remote Access Code ss
147. ng Transmit with Secure Code When you set POLLING SECURE to on anyone who polls your MFC must enter the polling ID number 1 Place document in feeder 2 Press Menu 1 3 8 3 The screen displays POLLING STANDARD SELECT gt amp SET 4 Press J or 2 to choose SECURE SETUP SEND 5 Enter a four digit number and press Set 1 DOC 2 MEMORY 6 Press 1 to select DOC if you want your MFC to scan the printed document as it is polled OR Press 2 to select MEMORY 7 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 8 8 Press Start and wait for the fax to be polled You can use Secure Polling only with another Brother fax machine Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop Eject the document by pressing Stop again Checking Job Status You can check which jobs are in memory waiting to be sent Press Menu 1 4 to check it While the MFC is sending or receiving a fax press Stop The screen display job numbers Press J or 9 to see them Cancelling a Scheduled Job in Memory You can cancel tasks you ve scheduled such as Delayed Fax Delayed Polling Receive or Polling Transmit If the MFC is idle 1 Press Menu 1 4 Any waiting jobs appear on the display If nothing is waiting the screen display
148. ng the telephone line first and then the power cord IMPORTANT If you need to remove the moulded mains plug in order to fit an appropriate type you must discard the moulded plug immediately having cut it off in order that it is not inadvertently inserted into a live socket thus presenting a shock hazard The wires in the mains lead of this appliance are coloured in accordance with the following code Green and yellow Earth Blue Neutral Brown Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured green and yellow must be connected to the terminal in the plug which is marked by the letter E or by the safety earth symbol or coloured green or green and yellow The wire which is coloured blue must be connected to the terminal which is marked with the letter N or coloured black The wire which is coloured brown must be connected to the terminal which is marked with the letter L or coloured red MFC SETUP AND CONNECTIONS 13 4 Attach the paper wire extension to the multi purpose sheet feeder Multi purpose Sheet Feeder Paper Wire Extension 5 Attach the document wire extension Document WIPE cine Sees tics asda Extension Po TS Se Dy 14 CHAPTER TWO 6 Attach the paper tray to the paper output slot to prevent paper jams an
149. nk are completely dry E To set different resolutions for each page of a multi page document refer to Multiple Resolution Transmission Resolution When you have a document in the feeder you can use the Resolution key Press Resolution continuously until you see the LEDs change Fine Photo O S Fine Resolution Standard Suitable for most typed documents Fine and S Fine lights are off Fine Good for small print transmits a little slower than Standard resolution Only the Fine light is ON Super Fine Good for very small print or artwork transmits slower than Fine resolution Only the S Fine light is ON Photo Use when document has varying shades of grey slow transmission time Both Fine and S Fine lights are ON Contrast If your document is very light or very dark you might want to set the contrast accordingly Use LIGHT to send a light document Use DARK to send a dark document T Insert the document face down in the feeder 2 Press Menu 1 3 3 3 Use or P to select AUTO LIGHT or DARK 4 When the screen displays your selection press Set 5 Press 2 if you are finished choosing settings and go to Step 6 OR Press 1 if you want to select additional settings The display returns to the SETUP SEND menu 6 Enter a fax number and press Start to send a fax SETUP SEND Gi Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not
150. not hear you CHAPTER TEN Remote Fax Options Only for MFC 730 This chapter is for Model MFC 730 If you have model MFC 740 your remote fax options are handled by the Message Manager Please see chapter 12 Message Manager Fax Forwarding See Changing the Fax Forwarding number in this chapter You cannot use Fax Forwarding when Fax Storage is set to OFF Programming a Fax Forwarding Number When Fax Forwarding is set to ON your fax machine stores the received fax in memory then dials the fax number you ve programmed and forwards the fax message 1 Press Menu 1 8 1 2 Press or gt to select ON or OFF FAX FWD ON 3 Press Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded FWD C 2 ENTER amp SET Enter the forwarding number up to 20 digits Press Set 6 Press Stop to exit 0 A EA CHAPTER TEN You can also dial into your machine from a remote location to switch this feature on or to change the number you want your faxes forwarding to Setting Fax Storage If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding or Remote Retrieval functions The screen will indicate when you have a fax stored in memory 1 Press Menu 1 8 2 The screen prompts you to choose a fax setting FAX STORAGE OFF SELECT gt amp SET 2 Press B or gt to select ON or
151. ns Press j or 2 to view comment selections Press Set when the screen displays your selection The screen displays Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings SETUP SEND 65 Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 Press Menu 1 3 1 2 Press or P to select PRINT SAMPLE 3 Press Set when the screen displays your selection 4 Press Start Your MFC prints a copy of your cover page COVER PAGE PAGELS TO FOLLOW COMMENT Cover Page Message You can set up two custom comments Composing Your Own Comments 1 Press Menu 1 3 2 The screen displays 2 COVERPAGE NOTE 2 Use or J to choose position 5 or 6 for your customized comment 3 Press Set See 4 Use the dial pad to enter your customized comment Entering Text 5 Press Set chap 5 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit 66 CHAPTER SEVEN Advanced Sending Operations Overseas Mode Sometimes when sending a fax to overseas numbers problems can be experienced This mode makes the MFC work better for such calls After you send a fax using this feature the feature turns itself off 1 Insert the document 2 Press M
152. nt the report by following the steps in the previous section 1 Press Menu 1 7 2 2 Press j or 9 to display JOURNAL PERIOD 3 Press Set 4 Press j or 9 to choose your setting If you choose 7 days the screen prompts you to choose a day at which to begin the 7 day countdown PRINTING REPORTS When the screen displays the setting you want press Set Enter the time to begin printing in 24 hour format For example enter 19 45 for 7 45 PM Press Set Press Stop to exit 134 CHAPTER FIFTEEN CHAPTER SIXTEEN Setting Up the MFC and Computer to Work Together 1 Make sure you have an IEEE 1284 compliant bi directional parallel interface cable 2 Disconnect the telephone line cord then unplug the MFC power cord from the electrical outlet before connecting the parallel interface cable 3 Make sure your computer is unplugged from electrical power before you connect the interface cable Connecting the MFC to Your Computer 1 Connect the interface cable to the parallel interface port on the back of the MFC and secure with the wire clips 2 Connect the interface cable to the printer port of your computer and secure with the two screws To locate your computer s printer port see your computer s user guide 136 CHAPTER SIXTEEN Notice to PC User A small filter core and cable tie are enclosed in the vinyl bag with your MFC PLEASE SAVE THESE PARTS You will need them in th
153. nt to store a pause press 5 After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine Your MFC then sends the Memory Status List to the fax machine that you are calling from Retrieving Fax Messages f Dial your MFC s number 2 When you hear the beep immediately enter your Remote Access Code The factory setting is 15 9 x 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press You cannot use and as dial numbers However if you want to store a pause press 5 After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The fax machine that you are calling from prints your fax messages Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine f Dial your MFC s number 2 When you hear the beep immediately enter your Remote Access Code The factory setting is 15 9 x MESSAGE MANAGER ONLY FOR MFC 740 113 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the remote fax machine up to 20 digits where you want your fax messages forwarded and then press You cannot use and as dial numbers However if you want to store a pause press Also if your MFC
154. nter Pi y OnJOffLine Reset PrntPrriy iki be Colour Copy Enlarge Reduce Brightness Mono Copy Colour Copy Paper Type Copy Quality One Touch Keys These 12 keys give you instant access to previously stored phone numbers Stop Stops a fax cancels an operation or exits from function mode O Start Starts an operation such as sending a fax Enlarge Reduce Lets you reduce or enlarge copies depending on the ratio you select Brightness Lets you adjust the brightness of the whole image to be lighter or darker Paper Type Use this key to temporarily change the paper type setting for Copy and Video Printing modes Copy Quality Use this key to temporarily change the quality and type of original for Copy and Video Printing modes Colour Copy Makes a full colour copy Mono Copy Makes a black and white or one colour copy On OffLine Use this key to turn the printer online ready to receive PC data and offline not ready to receive PC data alternately When the printer is online the LCD displays ONLINE Reset Clears data from the printer memory and then resets and restores to the factory default settings Ink Management Cleans the ink print heads and or resets the ink dot counter after replacing an ink cartridge Priority When you press this key the MFC enters printer mode and will not print faxes on paper Instead fa
155. ntered data or backs up one step in function procedure EI CHAPTER ONE CHAPTER TWO MFC Setup and Connections Packing List Make sure you have the following items f Ink Cartridges tart Handset Curled Cord Paper Wire Oia weet Extension Document Wire Extension Printer Drive Floppy Disks Brother Colour Suite 1 CD ROM Paper Tray Starter Coated Paper Owner s Manual Ink Jet Paper Only for MFC 740 Only for MFC 730 Whenever you transport the MFC use the packing materials that came with your MFC and pack the MFC correctly 10 CHAPTER TWO Choosing a Location Place your MFC on a flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the MFC near a telephone socket and a standard earthed electrical socket Choose a location where the temperature remains between 10 C and 32 C 50 90 F Avoid placing your MFC where it may be knocked Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speaker
156. nu and 4 to change default settings for video printing 1 PAPER TYPE PLAIN 2 QUALITY HIGH 3 VIDEO TYPE MOVING 4 PRINT SIZE 14 6 x 10 8 5 COLOUR ADJUST R E G E B E 6 BRIGHTNESS E By pressing Menu 4 and a number you can adjust video printing settings as shown in the following chart Press or 2J to move through the selection for each setting Press Set to save your selection 126 CHAPTER FOURTEEN Press Menu and 4 PAPER PLAIN 1 PAPER TYPE PAPER INK JET INK JET 360DPI PAPER GLOSSY INK JET 720DPI PAPER TRNSPRNCY INK JET OTHER 2 QUALITY QUALITY HIGH QUALITY NORMAL VIDEO MOVING VIDEO STILL 3 VIDEO TYPE 4 PRINT SIZE SIZE 14 6X10 8 SIZE 10X7 6 SIZE 6X 10X7 6 COLOUR RED R COLOUR GREEN G COLOUR BLUE B I E 5 COLOUR ADJUST lite E i od Ad g a I E 6 BRIGHTNESS a is factory default Setting Paper Type 1 Press Menu 4 1 2 The screen displays PAPER PLAIN PAPER INK JET PAPER GLOSSY PAPER TRNSPRNCY WALK UP VIDEO
157. nual dialling is simply pressing all of the digits of the phone number F Pick up the handset OR press Speaker Phone 2 When you hear a dial tone dial the number using the dial pad On the MFC 740 you can switch from handset to Speaker Phone by pressing Speaker Phone then replacing the handset You can switch from Speaker Phone to handset by lifting the handset 3 To hang up replace the handset if you are lifting the handset OR press Speaker Phone Full Duplex Digital Speakerphone Only for MFC 740 When the MFC rings instead of lifting the handset press Speaker Phone Speak clearly toward the microphone To end the call press Speaker Phone See Storing One Touch Dial Numbers chap 8 See Storing Speed Dial Numbers chap 8 CHAPTER NINE One Touch Dialling 1 Pick up the handset OR press Speaker Phone 2 When you hear a dial tone press the One Touch Dial key of the location you want to call 3 To hang up replace the handset OR press Speaker Phone If you try to use a One Touch location with no number stored in it you hear a warning sound and screen displays NOT ASSIGNED The display returns to normal after 2 seconds If you are sending a fax press Start after pressing the One Touch Dial key If you picked up the handset press Start when the receiving fax machine answers with fax tones Speed Dialling 1 Pick up the handset OR press Spea
158. ny cases of difficulty should be reported first to the company that handles your PABX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Answer Mode be set to Manual All incoming calls should initially be regarded as telephone calls 3 The unit may be used with either pulse or tone dialling telephone service Ringer Equivalence Number REN This equipment has a REN value of 1 A BT line has a bell ringing capacity or REN of 4 This means that adding downstream connected extension telephones and or extension bells to a total REN of greater than 4 may cause a reduction in the bell volume In extreme cases it may cause the auto answer facility of the machine to fail Therefore up to three additional extension telephones each assuming a REN of 1 may be connected downstream of your machine For an explanation of downstream connection read Using extension telephones which follows Unless otherwise marked a telephone provided by BT may be assumed to have a REN value of 1 EA CHAPTER TWO Using Extension Telephones It may be that your premises are already wired with parallel extension telephones or you intend to add extension telephones to your line in addition to your machine While the simplest arrangement is straightforward parallel connection there are some reasons as to why this arrangement will cause unsatisfactory service the most obvious of which is inadvertent
159. o 120 g m Sheet Feeder Up to 22 mm Approximately 200 Sheets of 75 g m Output Stacker Approximately 75 Sheets of 75 g m Transparencies and glossy paper must be picked up from the paper tray page by page PAPER E Curled or damaged paper may cause paper jams and misfeeds If the paper is curled straighten it as much as possible by rolling it in the opposite direction to the curl E For optimum output quality we recommend you use only genuine Brother paper E If paper will not load from the feeder try the manual feed slot Print Area The Print Area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheets and envelopes Cut Sheet Envelopes D A A unprintable area Paper Type Paper Size A B c D Fax 3 95mm Mono Copy 3mm 11mm 3 95mm Letter Legal Colour Copy 6 25mm Printer 3mm llmm 3 95mm 8 75mm Cut Sheet Fax 2mm K Mono Copy 3mm 11mm 2mm Colour Copy 4 8mm Printer 3mm 1llmm 2mm 4 8mm Executive Printer 3mm llmm 3 4mm 3 4mm Organizer J K L Printer 3mm llmm 3 4mm 3 4mm Envelopes Printer 10mm 20mm 3 4mm 3 4mm Printer depends on the Printer driver EJ CHAPTER THREE Do not use the following types of paper and envelopes Damaged curled wrinkled or irregularly shaped paper and envelopes Extremely shiny or
160. o next message 9 STOP Playing Stop playing the ICM and Memo 92 Record Memo After one long beep you can record a memo You can stop recording by pressing 9 93 Erase all ICM amp Memo If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there is no voice message to erase This code erases all recorded messages not one at a time 94 Play and Record OGMin memory 1 Play 1 TAD MSG The MFC plays the selected OGM You can stop playing OGMs by 2 F T MSG pressing 9 3 PAGING MSG 2 Record 1 TAD MSG After one long beep you can record the selected OGM You will hear the 2 F T MSG message played once You can stop recording the message by pressing 9 3 PAGING MSG 95 Changing Fax Forwarding If you hear one long beep the change is accepted If you hear three short Paging setting beeps you cannot change it because the conditions have not been met Example registering paging number 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD NO You can register your fax forwarding number by using 4 FAX FWD NO See Changing Fax Forwarding Number in this chapter Once you have registered the number the MFC will automatically turn to FAX FWD ON mode Then retrieve a Memory Status List by entering 9 6 1 to make sure that the Fax Forwarding number you registered is correct in the List
161. one number up to 20 digits If your telephone number and fax number are the same enter the same number again The screen displays your entry a See D Press Set The screen prompts you to enter your name or your Entering company name Text in this NAME chapter 6 Use the dial pad to enter your name up to 20 characters You can use the following chart to help you enter letters 7 Press Set to confirm 8 Press Stop The screen returns to the date and time M The telephone number you entered is used only for the Call Back Message and Cover Page features E If you do not enter a fax number no additional information can be entered E To enter a space press once between numbers and twice between characters E If your Station ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing EE CHAPTER FIVE Entering Text When you are setting certain functions such as the Station ID you may need to enter text into the MFC Most keys on the dial pad have three or four letters printed above them The keys for 0 and x don t have printed letters because they are used for special characters By pressing the appropriate number on the dial pad the correct number of times you can access the character you want 2 A B C 2 A OoOAN OO FF W SuHuven QU x CA ZA To K lt ROTH 7 N On DWN B amp B WwW eoAA ZH AY Inserting spaces If you want
162. orm 2 in 1 printing Check if the paper size setting in the application and in the printer driver are the same Cannot print when using Paint Brush Try setting the Display setting to 256 colours Cannot print when using Adobe Try to reduce the printing resolution Illustrator Thick line and thin line appear Turn OFF Bi Directional Printing from the Control Maintenance tab alternately in the printer driver There are some dense lines Turn ON Reverse Order from the Paper tab in the printer driver When using ATM fonts some If you are using Windows 95 98 select Printer Settings from the Start characters are missing or some menu Open Brother MFC 730 or Brother MFC 740 properties Click are printed in the same place Spool Setting on the characters Details tab Select RAW from Spool Data Format When using Power Point or Excel Open the Quality Colour tab in the printer driver and change the hatch pattern is not what you are Document type to Photo expecting Video Capture LCD does not show VIDEO PRESS Check the video cable connection to the MFC s RCA pin jack Check COPY CAPTURE READY that the video equipment is sending a signal video equipment is turned on and set to the correct setting How to Improve Print Quality Test Print If the quality is not satisfactory first print a
163. other paper see the page before the Table of Contents 5 Press or 9 to select 360DPI 720DPI or OTHER 6 Press Set 7 Press Stop to exit The MFC ejects paper with printed surfaces face up into the paper tray at the front of the MFC When you use transparencies remove each sheet immediately to prevent a paper jam or curled sheets COPY OPERATIONS 95 Select Copy Quality This is a permanent setting 1 Press Menu 3 2 2 Press j or 9 to select copy quality QUALITY NORMAL QUALITY HIGH QUALITY DRAFT 3 Press Set when the screen displays your selection 4 Press Stop to exit This feature is available only for colour copying Select Type of Original this is a permanent setting T Press Menu 3 3 The screen displays 3 ORIGINAL TYPE 2 Press j or 9 to select your original type ORIGINAL STD ORIGINAL PHOTO 3 Press Set when the screen displays your selection 4 Press Stop to exit This feature is available only for colour copying 96 CHAPTER ELEVEN Colour Adjustment 1 2 3 ol Press Menu 3 4 Press or gt to select RED GREEN or BLUE Press Set Light Dark R a G a E Press or P to adjust the degree of colour Press Set Return to Step 2 to select the next colour OR Press Stop to exit Copy Brightness You ca
164. ou can erase voice messages and memos individually or all at once To erase voice messages individually 1 Press Play The MFC beeps and begins message playback Each message is preceded by one long beep and followed by two short beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing The screen prompts ERASE THIS MSG 1 YES 2 NO O 3 Press 1 to erase the message OR Press 2 to cancel 4 Press Stop to exit a 106 CHAPTER TWELVE See Ring Delay chap 6 To erase messages all at once 1 Press Erase The screen prompts you to choose what kind of messages you want to erase ERASE ALL VOICE SELECT gt amp SET 2 Press or J to select erasing all voice messages ERASE ALL VOICE all document messages ERASE ALL DOC or all messages both voice and fax ERASE ALL MSG 3 Press Set 4 Press 1 to erase OR Press 2 to cancel C gt Setting the Maximum Time for Incoming Messages Your MFC comes set to receive voice messages up to 35 seconds long You can change this setting to any length from 35 seconds to 60 seconds in 5 second increments This setting also applies to Memo 1 Press Menu 1 8 4 The screen prompts you to select a maximum time MESSAGE 35 SEC C SELECT gt amp SET 2 Press j or 2 to select the maximum time setting for incoming messages 3 Press Set when the screen
165. ou will see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses 2 CHAPTER ONE Symbols Used In This Manual Note or additional information The MFC may be damaged or may not work correctly if this is not observed A Warning Damage can result if this is not observed About Fax Machines If you are a first time fax machine user fax operation might seem a little mysterious You will soon get used to the unusual fax tones on your phone line and be able to send and receive faxes easily Fax Tones and Handshake When someone is sending a fax the MFC sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You will hear them when you dial and press Start and they continue for about 40 seconds after dialling During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You will soon learn to listen for these soft beeps each time you answer a phone on your MFC line so you can know if you are about to receive a fax message The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the screen displays RECEIVING If your MFC is set to the Fax mode it will answ
166. p Custom Features on a Single Line If you have Caller ID RingMaster Voice Mail an answering machine alarm system or any other on a single phone line with your MFC it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate line with no custom features is recommended ads CHAPTER TWENTY DIFFICULTY SUGGESTIONS Printer Difficulties Horizontal lines appear in Text or Clean the print head see Cleaning the Print Head in this chapter Graphics You see the New Hardware Found Click on the Do not install a driver Windows will not prompt you again message on your PC screen although and click OK you have already installed the drivers in Windows 95 98 The MFC does not print the data in Select the correct paper size using the DOS Utility program Since papey the correct position adjustment is different between ESC P right and the MFC center the printing position should be adjusted for the MFC Cannot perf
167. perly Re install the ink seating it properly See Replacing Ink Cartridges in this chapter WARMING UP The print head detects low temperature Wait until the MFC warms up Document Jam If the original document is jammed follow the steps as below 1 Remove any paper from the document feeder that is not jammed 2 Lift the control panel cover 3 Pull the jammed document out toward the front of the machine 4 Close the cover 5 Press Stop TROUBLESHOOTING AND MAINTENANCE Printer Jam or Paper Jam 171 Remove the jammed paper depending on where it is jammed in the MFC Paper is jammed in the multi purpose sheet feeder 1 Open the cassette cover and pull the jammed paper upwards and remove it 2 If the paper cannot be pulled out easily remove the multi purpose sheet feeder 3 Open the cassette and remove the paper from the multi purpose sheet feeder in the easiest direction Paper is jammed in the manual feed tray t 1 Pull the jammed paper upward and remove it 2 If the paper cannot be pulled out easily remove the multi purpose sheet feeder IFP CHAPTER TWENTY 3 Holding the cassette pull the jammed paper out of the multi purpose sheet feeder from underneath the cassette Paper is jammed inside the MFC T Remove the multi purpose sheet feeder Multi purpose Sheet Feeder TROUBLESHOOTING AND MAINTENANCE 2 Lift the top cover and make sure where the paper is jamm
168. pick up the handset OR press Speaker Phone for MFC 740 1 Insert the document face down in the feeder 2 Enter the fax number using One Touch Speed Dial Tel index or the dial pad 3 Press Start The MFC starts scanning the document and the display indicates the job number and how much memony is available Then the MFC will start dialling if it is not sending receiving or printing the other documents Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending the fax 1 Insert the document face down in the feeder See One Touch 2 Pick up the handset and listen for a dial tone OR press Dialling Speaker Phone for MFC 740 chap 3 Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call from the Tel index See 4 When you hear the fax tone press Start pue 5 To hang up replace the handset OR press Speaker Phone chap 9 for MFC 740 Note Manual transmission does not use memory Fax Redial If you re sending a fax manually and the line is busy you can retry the number by pressing Redial Pause If you re sending a fax automatically and the line is busy the MFC will automatically redial up to 4 times at 2 minute intervals Dual Access If the document feeder is empty you can place a document in the feeder set temporary settin
169. plications controls transmission and makes settings for printing It is necessary to install the MEFC 740 printer driver into your PC for printing E Scanner Driver The MFC 740 scanner driver is TWAIN compliant You can use the scanner directly from TWAIN compliant applications In the scanner driver you can make settings for scanning E Maintenance Utility for DOS This is utility software running in MS DOS If you are not using Windows you can use the MFC s ESC P emulation to print Some settings which are unique to the MFC and maintenance operations can be done from this utility E MFL Pro Software This software allows you to send and receive faxes with your PC please refer to MFL PRO Manual for further information The Brother Resource Manager must be installed to use this software These drivers are supplied within the Brother Resource Manager 142 CHAPTER SIXTEEN Installing Brother Drivers for your MFC 740 under Windows All the software and drivers are supplied on a single CD An Auto Install program will guide you through most of the installation process 1 Make sure that your MFC is connected to your computer and that the MFC is plugged in 2 Turn your computer on and start Windows NOTE For Windows 95 If Update Device Driver Wizard appears select Do not install a driver and click OK OR If Add New Hardware Wizard appears click Next to bypass the screens followed by
170. r ICM takes a longer time When using Windows 3 1 3 11 NT this selection is not available 160 CHAPTER EIGHTEEN Document The printer driver will select the most suitable colour matching method depending on your document type Generally text and business graphics are printed vividly and photographic images are printed softly E Auto The printer driver automatically selects the document type In most cases we recommend to use the Auto setting E Photo Select this mode for Photographic images E Graphics Select this mode for documents that contain text or business graphics such as charts or clip art E Custom If you want to select the colour matching method and halftone method manually select this mode and press the Custom setting button to access further settings Custom Setting You can customize your settings by selecting the type of colour matching half tone and effect that will be used Colour Matching You can select the colour matching method manually Since the way of reproducing colour and the reproducible range of colour between the monitor and the MFC are different colour matching adjusts this difference There are several ways to adjust colour for your MFC Select the best one for your document Execute PC monitor calibration to make these settings and make the result effective E Photo Available only when ICM is turned On Suitable for photographic images When adjusting colour colour
171. recording paper wire extension recording paper support document tray document plastic extension and handset and pack them NOTE Please remove the ink cartridges and fit the yellow shipping cover Damage to your print head resulting from packing without the yellow shipping cover will void your warranty TROUBLESHOOTING AND MAINTENANCE 181 4 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material 5 Place additional parts such as cords and trays and documents such as your manual into the carton CHAPTER TWENTY Only for MFC 730 r Only for MFC 740 6 Close the carton TROUBLESHOOTING AND MAINTENANCE 183 Regular Maintenance Cleaning the Scanner Unplug the MFC and open the control panel cover Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint free cloth If the screen still displays a scanner error please contact your Brother dealer for service i i ee Ce SY aT ae I I 2 KE EE Cleaning the MFC Printer Platen When you want to clean your MFC printer platen wipe it with a lint free cloth that is dry or lightly moistened with isopropyl alcohol Printer Platen 184 CHAPTER TWENTY Cleaning the Pick up Roller T Remove the Feeder from the printer platen 2
172. rtain Network Services When Using Call Reply It may be desired in order to activate certain network services to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature Some examples of such network services are Your outgoing Caller ID withheld The required prefix typically three to six digits including and symbols in length may be inserted after displaying the desired Caller ID in step 4 on the previous page You can enter the prefix up to 20 digits on the machine The complete number string including the prefix will then be dialled by pressing Start Select the desired Caller ID wait 2 seconds until you see the date and time the caller ID was received 25 09 11 15 25 PRESS START KEY Enter the prefix by using number keys up to 20 digits The display will be cleared when you press any of the number keys To cancel the prefix such as when you entered the wrong number simply press Stop The display will return to the desired Caller ID you selected Ifyou press Stop again the machine will return to the current date and time display You are no longer in the call reply mode Any problems or queries in using network services should be raised in the first instance with your network operator s With Call Reply automatic redial does not function in cases where the called party is busy or doesn t answer Call Reply to DDI numbers via Caller ID Ca
173. s NO JOB WAITING 4 REMAINING JOBS CHAPTER SEVEN 2 If you have more than two jobs waiting use or gt to select the job you want to cancel Press Set when the screen displays your selection OR If you have only one job waiting go to step 3 02 SALES REPORT C 1 CLEAR 2 QUIT 3 Press 1 to cancel OR Press 2 to exit without cancelling To cancel another job return to step 2 gt 4 Press Stop to exit If the MFC is busy press Stop then follow Steps 2 through 4 to cancel a job You can check which jobs are remaining in memory by following Steps 1 and 2 above Interrupting Delayed Fax and Polling Transmit Jobs You can send a fax or make a copy without cancelling the Timer or Poll Waiting with documents in the feeder by interrupting it When you interrupt the Timer to send a new set of documents the MFC will not automatically redial the number if it was busy Also you cannot use the function mode if you have interrupted the Timer or Poll Waiting 1 Press Menu 1 5 2 Wait 2 seconds then remove the documents that are waiting in the feeder INSERT DOCUMENT Place the new document you want to send now in the feeder Enter the new fax number for the documents you want to send now Press Start After the transmission is finished place the old documents back into the feeder oun ff W NJ Press Menu 1 5 to restore the Delayed Fax and or Polling timer
174. s and beeps immediately enter your Remote Access Code The factory setting is 159 3 The fax machine signals the kinds of messages received 1 long beep Fax message s No long beep No messages 4 The fax machine prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the machine hangs up If you enter an invalid command the machine beeps three times 5 Press 9 0 to reset the machine when you finish 6 Hang up If your fax machine is set to Manual Mode you can access your machine remotely by phoning it and letting it ring for about 100 seconds Your fax machine will answer the phone after about 100 seconds of ringing and you then have 30 seconds to enter your Remote Access Code Remote Commands Follow the commands below to access features remotely When you call the fax machine and enter your Remote Access Code The factory setting is 159 the system will signal you with two short beeps to enter a remote control command 84 CHAPTER TEN Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF Press 1 Turn Fax Forwarding ON Press 2 Program Fax Forward Number Press 4 The MFC 730 will automatically turn on Fax Forwarding ON Turn Fax Storage ON Press 6 Turn Fax Storage OFF Press 7 This is only possible if there are no faxes stored in the memory or if all faxes have been erased using Remote Control 9 6 3 Retrieve a Fax Pre
175. s or the base units of cordless phones Ensure the airflow from the fan on the right hand side of the MFC is not impeded A Caution Keep the MFC out of strong light such as direct sunlight Caution 1 Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface 2 Use caution when installing or modifying telephone lines MFC SETUP AND CONNECTIONS 41 Assembly 1 Connect the handset Connect the longer end of the curled handset cord to the MFC and the shorter end to the handset 2 Connect the power cord When you connect the power the screen alternately displays SET CARTRIDGES C OFFLINE 5 PLS OPEN COVER OFFLINE 3 Connect the telephone line cord Connect one end of the telephone line cord to the socket on the MFC and the other end to a modular wall socket gt Caution Operating the MFC before you install the ink cartridges will permanently damage the print head Handset Curled Cord Telephone K S77 Line Cord A 12 CHAPTER TWO A NOTICE E The MFC must be fitted with an earthed plug E Since the MFC is earthed via the mains plug you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line Similarly you can protect yourself when you want to move your MFC by disconnecti
176. save it by following this procedure 1 Measure the paper size you want to use 2 Select User Defined in the paper size option 3 Enter a unique name for your paper in the Custom Paper Size Name box 4 Select either inch or mm for the unit of measure 5 Type in the length and width 6 Click the Save button to store the size If necessary you can delete a preset size by choosing the Delete button Your Windows application software may override this setting Make sure you have set the proper paper size in your application software In addition check the margin settings when you select the smallest paper size If they are too large it may result in nothing being printed PC PRINTING 155 Paper Source For the MFC you can choose Feeder or Manual Feeder The multi purpose sheet feeder is primarily used for printing on standard size paper and envelopes Manual Feed If your paper has difficulty feeding from the sheet feeder we recommend using the Manual paper feed method You will have to load paper sheet by sheet The MFC stops before printing and the Printer Driver shows Please load one sheet message Insert a sheet into the manual feed slot and click OK to resume printing Orientation Print orientation may be Portrait or Landscape Portrait orientation means the page is taller than it is wide when you view the printed text upright Landscape orientation means the page is wider than it is tall when
177. settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 6 Enter fax number and press Start SETUP SEND 63 Basic Sending Operations Composing an Electronic Cover Page s The cover page is sent to the receiving party s machine Your cover page Se nse includes the name stored in the One Touch or Speed Dial memory if you Quick Dial have used this feature to start the call Numbers The cover page indicates the fax is from your Station ID and the number chap 8 of pages you re sending If you have COVERPG SETUP set to ON Function menu 1 3 1 the number of pages remains blank You can select a comment to include on your cover page or you can See select 1 NOTE OFF if you do not wish to include a comment Setting Station ID NEDER chap 5 2 PLEASE CALL 3 URGENT 4 CONFIDENTIAL As well as using one of the comments above you can also enter up to two customized messages each 27 characters long Use the chart of Entering Text in chap 5 to help enter characters Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover page and cover page comments in advance the Cover Page Setup and Cover Page Message functions will change their default settings Cover Page for Next Fax Only Make sure Station ID is set up chap 5 This feature do
178. ss 9 6 then to Print a Memory Status List Press 1 then enter the number of remote fax machine and then press After the beep hang up and wait Retrieve all faxes Press 2 then enter the number of remote fax machine and then press After the beep hang up and wait Erase all fax messages Press 3 If the data stored in the memory has not been printed before it will be printed first and then erased Check the Receiving Status Press 9 7 then for Fax messages Press 1 1 long beep Received messages 3 short beeps No messages Change Answer Mode Press 9 8 then for TAD FPress 1 Fax Tel F T Press 2 Fax FPress 3 Exit Remote Operation Press 9 0 REMOTE FAX OPTIONS ONLY FOR MFC 730 85 Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages 1 Dial your fax machine s number 2 When you hear the beep immediately enter your Remote Access Code The factory setting is 15 9 x o When you hear two short beeps use the dial pad to press 9 6 1 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want the Memory Status List forwarded and then press You cannot use and as dial numbers However if you want to store a pause press 5 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax mac
179. ss of a fax you are sending Allows you to change resolutions page by page Special setting for international transmissions You can send a fax then speak to the person operating the other fax machine or print a sample call back message Set the MFC to send documents later Set Polled Transmission for someone to poll your MFC to receive a fax from you When memory is full you can send faxes in real time OFF AUTO STANDARD OFF OFF STANDARD OFF 7 32 CHAPTER FOUR 1 Fax Functions continued 4 REMAINING JOBS Function Description Factory Set Chapter Check which jobs are in 7 memory or cancel a delayed fax timer or polling job 5 INTERRUPT Function Description Factory Set Chapter Send a fax now even if you 7 have the MFC set to send a fax later or if you have it set for Polling 6 SET QUICK DIAL Function Description Factory Set Chapter 1 ONE TOUCH DIAL Dial numbers stored in memory 8 by pressing only one key 2 SPEED DIAL Dial numbers stored in memory 8 by pressing only three keys 3 SETUP GROUPS Set up a Group number for 8 broadcasting 7 PRINT REPORTS Function Description Factory Set Chapter 1 XMIT REPORT Print confirmation of OFF 15 transmission after each document is sent 2 JOURNAL Lists information about the last JOURNAL OFF 15 50 incoming and outgoing faxes 3 QUICK DIAL Lists names and
180. sseseeesseseesserssessrrstrresrsreeses 83 Remidte Commands iuiames a iS 83 Change Fax Forwarding Setting e sseeeeeseesseeerssesreeersrrsrsrssesrees 84 REEVE a FaR ganm tos oath nE T a a eS 84 Check the Receiving Status occ ees ese ceeeeteceseeseeseeneens 84 Change Answer Mode ionisiertes 84 Exit Remote Operation easiness iein iiae asa ias 84 Retrieving the Memory Status List eee eee eeeeereeeeeneeeees 85 Retrieving Fax Messages i c siistisieisioss wiist start eadoedhotiondenyattenioyins 85 Changing the Fax Forwarding Number eee eeeeeeeeeeeeeeeee 86 Basic Copy Operations ccccccccccceseeseeseseseeseeseeeeeeeeeseeseeseeeeneeees 87 Copyine One Page ein wienecidestedvoosieies dete None nerds Hetitie aleentes 87 Making Multiple Copies 0 ec ccee cee nnii e 88 Making Enlarged or Reduced Copies Temporary Setting 89 Copy Quality Temporary Settings 0 cceccceceeseeseeeeteeeens 89 Using the Copy Quality Key ienien n 90 Using the Paper Type Key vias cccsesstssevcteaseosieveosrarsiveanetauetesssnsietpeende 91 Using the Brightness Key oc a a aas 91 Copy Quality Default Settings 2 0 0 0 eccceteeeeteeeeeeeeesens 92 Changing Default Settings 00 0 cseceeceeceeeneceeeeseeaeeseeneeas 92 Select Paper Lype ani cate whe Le OE at A beret 94 Select Copy Quality edsn iien inio nakne ran inoin 95 Select Type of Original suisa oen nao ai eii 95 Colotir Adjustment ic ciccsSicce sees
181. t Listening to the Outgoing Message OGM Press Menu 1 8 3 2 Press or to select TAD MESSAGE or F T MESSAGE or PAGING MSG 3 Press Set when the screen displays your selection 4 Press Play to hear the OGM Adjust volume by pressing Volume D or 5 Press Stop to exit Erasing the Outgoing Message OGM 1 Press Menu 1 8 3 2 Press or P to select TAD MESSAGE or F T MESSAGE or PAGING MSG Press Set when the screen displays your selection Press Erase Press 1 to erase the OGM OR Press 2 to exit without erasing ow fb W Press Stop to exit Activating Message Manager Mode To activate Message Managerv NE FAX TAD Press Mode until both FAX and F T lights are on F T ZAN You can easily identify the Message Manager mode that is activated by viewing the Message Manager indicator lights MESSAGE MANAGER ONLY FOR MFC 740 103 Message Indicator Once you return home or to the office you can easily and quickly see if any voice or fax messages have been stored in the Message Manager There are two ways to determine if messages are stored If the Voice and or Fax Indicator lights are flashing there is a new message stored Once a new voice message is played the Voice indicator light stops flashing and stays on And once a new fax message is printed the Fax indicator will go off Message Manager Voice O O Doc Record Erase Play as 5
182. test page to help you identify settings you may want to change 1 Press Menu 2 1 The screen displays 1 TEST PRINT 2 Press Set TROUBLESHOOTING AND MAINTENANCE 3 Press Start The MFC begins printing 4 Press Stop to exit Cleaning the Print Head 177 Clean the print head if you get a horizontal line in the text or graphics on your printed documents You can clean the four colour black cyan yellow magenta print heads or a single colour using the Ink Management key or from the printer driver Caution Do NOT clean the print head by touching it with your hand or a cloth 1 Press Ink Management 2 Press 1 to choose 1 CLEANING 3 Press or gt to choose the colour you want to clean 4 Press Set to clean the print head automatically When cleaning is finished the MFC will go back online automatically WARNING Do NOT touch the print head unless you are replacing it Touching the print head may cause permanent damage and may void the print head s warranty Aligning Ink Cartridges This feature allows you to check and align the ink cartridges to assure best print quality Make sure there is paper in the cassette before you start the alignment procedure 1 Press Menu 2 2 The screen displays 2 VERTICAL ALIGN uWds CHAPTER TWENTY 2 Press Start The MFC prints a sample page ANS AGAR AEON ANA NN ALA FEA RNT 7201 A TaT ia eta r e A J
183. then press Menu 1 3 4 2 Use J or 9 to select resolution for page 1 then press Set 3 Repeat Step 2 for subsequent pages Press Stop when you re finished 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to step 5 5 Enter the fax number you re calling and press Start If you want to copy a document using multiple resolutions press Mono Copy and Colour Copy in Step 5 CHAPTER SEVEN See Interrupting Timer and Polling Transmit Jobs in this chapter Setup for Polling Transmit Polling Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it 1 Place document to be retrieved in feeder 2 Press Menu 1 3 8 3 The screen displays POLLING STANDARD SELECT gt amp SET Press or 2J to choose STANDARD 5 Press Set The screen displays 1 DOC 2 MEMORY 6 Press 1 to select DOC if you want your MFC to scan the printed document at the time it is polled OR Press 2 to select MEMORY A 7 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you choosing setting and go to Step 8 8 Press Start If you pressed 1 in Step 5 the printed document remains in the document feeder until your MFC is polled However you can interrupt it to send another fax Setup for Polli
184. time you have entered to send the fax Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Help Broadcast key you can include up to 24 One Touch locations up to 56 Speed Dial locations MFC 730 and 100 Speed Dial locations MFC 740 and up to 50 manually dialled numbers maximum of 130 locations MFC 730 and 174 locations MFC 740 if you did not use up any locations for Groups access codes or credit card numbers Real Time Transmission needs to be set to OFF However available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to setup transmissions using dual access and the timer The easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers as a Group which uses up a One Touch Key Remember you can have up to six Groups and Quick Dial numbers can be included in more than one Group Then by pressing Help Broadcast between each location you can include One Touch Speed Dial Groups and manual dialling using the dial pad in the same broadcast Use the Tel index to help you choose the numbers easily After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results 1 Insert the document into the feeder 2 Enter a number using One Touch Speed Dial Group numb
185. tone is kept as original as possible All colours are adjusted evenly so you can get natural colour tones M Graphics Available only when ICM is turned On Suitable for Graphics and text When adjusting colour colour vividness is kept as much as possible You can get vivid and clear colour E Logo Available only when ICM is turned On When you need an exact colour match such as for company logos etc use this selection PC PRINTING 161 E Match Monitor Available only when ICM is turned Off Suitable for photographic images Colour is adjusted to get the closest colour match to the PC monitor M Vivid Colour Available only when ICM is turned Off Suitable for business graphics such as charts graphs and text The colour is adjusted to give more vivid colour Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones There are some predefined patterns used to place dots and you can select which one is used for your document Select the appropriate method E Cluster This is suitable for business graphics such as charts graphs and drawings since this creates more sharp printouts Moreover the processing time is shorter E Photo This method creates smooth halftones so that this is suitable for photographic images It takes more time to process data but this can express more levels of halftones and creates more natural images Effect E Brightness Change the brightness of t
186. ts or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 13 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 14 This product has no mains ON OFF switch It is therefore highly important that access to the mains plug and the mains socket to which the plug is connected is never obstructed in case for some reason the mains power to the machine must be quickly disconnected 15 Unplug this product from the mains power and telephone line sockets and refer servicing to qualified Service Personnel under the following conditions A When the power cord is damaged or frayed B If liquid has been spilled into the product C If the product has been exposed to rain or water D If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E Ifthe product has been dropped or the cabinet has been damaged F Ifthe product exhibits a distinct change in performance indicating a need for service BABT Approval This apparatus has been approved by the British Approvals Board for Telecommun
187. ur is different between monitors and the MEC The PC monitor uses the three primary colours Red Green Blue to create full colours and the MFC uses four colours Cyan Magenta Yellow and Black to create full colours To get the closest colour match the colour matching system should adjust the colour by referring to the monitor s characteristics and MFC s characteristics To find out the monitor s characteristics this monitor calibration program is used As the printer driver knows the MFC s characteristics it converts the colour on the monitor for the MFC Bi Directional Printing The MFC prints by moving its print head Normally it prints in both directions By turning this option OFF default setting is ON the MFC prints uni directional so that the print speed will be reduced to half Sometimes the moving speed of the print head may not be stable due to temperature changes etc and the printed vertical line may not be aligned exactly If you encounter this problem turn this option off or use the Maintenance menu and adjust the vertical line Maintenance Select the Maintenance button to display the Maintenance screen where you can do a test print on the MFC to check the colours If the test print shows a problem you can clean the print head on the MFC The Cleaning Tab Test Print When you see some problems on printouts print the test page by clicking this button to check if any dots are miss
188. video type VIDEO MOVING VIDEO STILL 6 When the screen displays your selection press Set The screen displays PRESS COPY KEY ONLINE 7 Press Mono Copy or Colour Copy The screen shows PRINTING ONLINE Using the Paper Type Key If you use premium paper video print quality is improved T With no documents in the feeder plug the cable from your video camera s Out jack into the MFC s RCA pin jack 2 Press Paper Type The screen displays the current setting for example PAPER PLAIN ONLINE 5 SELECT gt amp SET ONLINE 3 Press J or j to select paper type PAPER PLAIN PAPER INK JET PAPER GLOSSY PAPER TRNSPRNCY If you are using Brother coated paper for 360 dpi BP36CL or 720 dpi BP72CL select INK JET then select 360DPI or 720DPI If you are using non Brother ink jet paper select OTHER 4 4 When the screen displays your selection press Set The screen displays PRESS COPY KEY ONLINE WALK UP VIDEO PRINTING 125 5 Press Mono Copy or Colour Copy The screen shows PRINTING ONLINE Using the Brightness Key You can choose brightness setting before making a video copy 1 With no documents in the feeder plug the cable from your video camera s Out jack into the MFC s RCA pin jack 2 Press Brightness 3 Press to make a darker copy OR Press gt J to make a lighter copy 4 Press Set when the screen displays your setting Changing Default Settings Press Me
189. xes are stored in the memory until you press Priority again Help Broadcast Press this key whenever you want a quick reference Help List printed The Help List shows how to perform functions how to register information and how to get basic information Also use this key whenever you want to broadcast faxes to many different locations maximum of 130 Mode Use to select how the MFC will handle incoming calls Resolution Sets the resolution when you send a fax Tel Index Lets you look up numbers stored in the dialling memory INTRODUCTION 5 Ink Empty Indicator Flashes when ink cartridge is low and stays lit when ink is empty Liquid Crystal LCD displays messages to help you set and operate your MFC 5 Right Arrow Verify Moves the LCD cursor to the right When the machine is idle you can also use this key to print the Transmission Verification Report for your last transmission Left Arrow ute Moves the LCD cursor to the left You can also use this key to put calls on hold Menu Lets you access the function and programming mode Set Stores a function setting in the MFC Clear Deletes entered data or backs up one step in function procedure 6 CHAPTER ONE MFC 740 Control Panel Overview D 9000 PO EE MLA Print Scan oO Fine FAX Photo t TAD 1O S Fine O F T a Helo Tel Index Resolution o Facsimil
190. y Settings 1 Press Menu 1 8 1 The screen prompts you to choose a DOC Document setting DOC OFF SELECT gt amp SET 2 Press or gt to select ON or OFF 3 Press Set The screen prompts you to choose a VOICE setting VOICE ON SELECT gt amp SET 4 Press J or DJ to select your setting from the list ON OFF or EXT 5 Press Set when the screen displays your selection 6 Press Stop to exit C gt C p Recording the Message Manager s Outgoing Message TAD MESSAGE Recording the Message Manager s Outgoing Message TAD MESSAGE is the second step you need to follow before you can turn on the Message Manager Make sure your OGM Outgoing Message is less than 20 seconds long 1 Press Menu 1 8 3 The screen prompts you to choose an OGM TAD MESSAGE G 2 2 Press or gt to reach TAD MESSAGE SELECT gt amp SET This is the only setting you can select if you want to turn the Message Manager ON 102 CHAPTER TWELVE See Record Fax Tel Outgoing Announcement chap 6 3 Press Set 4 Press Record then pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 51 wait for the fax tones then press the start button on your machine 5 Replace the handset The Message Manager plays your OGM 6 Press Stop to exi

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