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Aastra Telecom 4223 Telephone User Manual

1. Press see display Continue with section Melody mode Dialog 4225 Vision lt S Select PhoneSet in the top menu see display ri or lie Press to frame Melody Prosranmira see display mitt Press see display Continue with section Melody mode Melody mode The display shows tielods Mode and if there is a stored and activated melody for internal calls Line 1 external calls Line 2 or Callback calls Inquiry the corresponding key lamp is switched on In melody mode you can e Program new melodies e Edit or delete stored melodies e Activate or deactivate stored melodies Press if you want to exit melody mode see display Note f you do not press any key within 30 seconds melody mode is automatically cancelled Dialog 4223 Professional Dialog 4225 Vision 109 Settings 110 Line 1 Q7 Line 2 VST Inquiry J or Program a new melody edit or delete a current melody Press see display The display shows Frearam Melos The upper most function key lamp for Dialog 4225 the upper most key to the left is also switched on indicating Program mode Press the key for the requested type of call If there is a current melody the melody is played and the last 19 notes or signs are displayed Press for internal calls or press for external calls or press for Callback calls To edit the current melody Press to move the cursor to the right of the position
2. Press see display The display shows the firmware revision state for your phone Press to exit see display Note f you do not press Exit the check is automatically finished after about 30 seconds Dialog 4225 Vision Select PhoneSet in the top menu see display Press to frame Firmware Indication see display Press see display The display shows the firmware revision state for your phone Press to exit see display Note f you do not press Exit the check is automatically finished after about 30 seconds Dialog 4223 Professional Dialog 4225 Vision Additional lines Traffic state Exchange Idle mode Speed Dialing number Supervision Triple Access Line Glossary Glossary One or more additional extension numbers can be assigned to your phone these are programmed on free function keys The different states your phone is in calling ringing diverted etc Switch Your telephone switching system The state your phone is in when nothing is activated not calling not ringing not diverted etc Abbreviated number or short number used for making frequently used numbers faster to dial Your extension number can be represented on a function key on other extensions two or more A collective name for Line 1 Line 2 and Inquiry lines Line 1 and Line 2 forms your extension number and are available both for incoming and outgoing calls Inquiry can only be used for outgoing calls Dia
3. Press see display Note You can also use the following procedure to activate dial 22 enter the digit or digits to get an external line enter the external number press and press the Clear key Note The function key is preprogrammed by your system administrator or press see display Note You can also use the following procedure to cancel dial 22 and press the Clear key Dialog 4223 Professional Dialog 4225 Vision Call Forwarding This feature is referred to as Roving Number at UCSC and is available by special request only With this feature you can be reached on your normal office phone number even if you are out of the office at home etc Depending on the functionality of your office exchange you can have either one individual single search profile or you can choose between five individual search profiles A search profile can be designed to fit the situation i e in the office traveling at home etc Both internal or external phone numbers can be used in a profile Your search profile is programmed or modified by your system administrator See section To design and order your search profiles on page 72 When the feature is activated incoming calls are transferred to your selected phones or back up services in the order that you choose If an answering position in the profile is busy the call can be transferred to another predefined position in the profile i e Voice Mail or a
4. Designation card Use the DCM Designation Card Manager to make and print your own designation cards DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from http Awww aastra com For more information please contact your Aastra Certified Sales Partner D4 mode information The Dialog 4223 Professional phone can be connected to the exchange in two different modes user interfaces either D3 mode or D4 mode There is one user guide for each mode To find out the mode for your telephone check the right hand side of the second row of the display See picture when the telephone is in idle mode e No extension number is shown i e blank your telephone is using D4 mode This is the correct guide e Extension number is shown your telephone is using D3 mode This is not the correct guide download the user guide from http www aastra com Brown James 2222 11 06 28 Aug 2008 Absence Account Authority Note This user guide is not valid for the Dialog 4223 Professional in D3 mode Dialog 4223 Professional Dialog 4225 Vision 9 Description Dialog 4225 Vision Gddadada dddddda qadadddddd 1 Display See section Display information on page 16 2 Display menu keys The key functions depend on the traffic state When you are requested see display press the r
5. Troubleshooting Dialog 4225 Vision lt S Select PhoneSet in the top menu see display Down or Up Press to frame Local Test Mode see display Select Press see display The display shows the firmware revision state and Selftest OK for a few seconds If there is something wrong a fault message appears Inform your system administrator about the fault message All the key lamps on the phone and connected extra key panels should be switched on during the self test to indicate that each key lamp is OK After a few seconds the display is checked the display is completely dark The display is OK when there are no light dot s or line s The light frame around the display should be there Exit Press the left most display Menu key to exit see display However the text is not visible when the display has turned black the exit feature is still on that Menu key Note f you do not press Exit the self test is automatically finished after about 30 seconds Dialog 4223 Professional Dialog 4225 Vision 133 Troubleshooting PhoneSet Select Down or Up Select Exit lt SA Down or Up Select Exit 134 To check the firmware revision state When your system administrator asks for the firmware revision state of your phone Dialog 4223 Professional Press see display If PhoneSet is not shown press more until it appears Press see display Press to frame Firmware Indication see display
6. Dial the extension number External calls Press the digit or digits to get an external line Dial tone Note The particular digit or digits used in your office e g 0 or 00 Dial the external number Replace the handset or press to end the call Note f you receive a queue tone when dialing the digit or digits to get an external line if feature Least Cost Routing is used in the system keep waiting Once a line becomes free you will receive a dial tone If a warning tone is heard the selected line is marked Expensive Dialog 4223 Professional Dialog 4225 Vision 35 Outgoing Calls Handsfree With the handset on hook O00 600 Dial the number You are connected via the loudspeaker and microphone c Press to terminate a handsfree call Note You can dial your calls more quickly by using common Speed Dialing numbers and by using your own programmed function keys See section Speed Dialing on page 44 This feature is currently unavailable at UCSC 36 Dialog 4223 Professional Dialog 4225 Vision Outgoing Calls Calart tht Lath b Redial calls from the Call list To use the Call list see section Call list on page 96 Dialog 4223 Professional Press see display Press to frame the requested list see display Press see display The picture below is an example of how the display looks when the complete Call list has been selected Bi L Smith
7. HANDSET Change cables To remove a cable use a screwdriver to unlock the stop 124 Dialog 4223 Professional Dialog 4225 Vision Installation Install stands and adapt telephone Position high Position low Press to fasten stand Release to remove stand N Tiltable display van a Ze Adjustable angle Dialog 4223 Professional Dialog 4225 Vision 125 Installation Install card Use the DCM Designation Card Manager to make and print your own designation cards DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from http www aastra com For more information please contact your Aastra Certified Sales Partner Dialog 4223 Professional 126 Dialog 4223 Professional Dialog 4225 Vision Installation Install key panels 1 Fasten the connector in the bottom of the hole using a finger or a blunt tool Make sure the connector fits before pressing it down 2 Press where the arrows are pointing until you hear a Click sound 3 Install the stands as shown in the picture in section Stand positioning Notes All key panels must be of type DBY 419 07 Dialog 4223 Professional Dialog 4225 Vision 127 Installation 128 Stand positioning 1 4 key panels Install card Use the DCM Designation Card Manager to make and print your own key panel designation cards DCM i
8. can be extra amplified To adjust the level Note A evel change also effects a headset connected to the headset outlet Dialog 4223 Professional Press see display If FhoneSet is not shown press mare until it appears Press see display Press to frame Set Hearings Level see display Press see display A tone signal is heard and the display shows the current setting The Line 1 key lamp also indicates the current setting key lamp off standard level key lamp on increased level Press to adjust the volume level see display The display shows the new setting The Line 1 key lamp also indicates the new setting as described above Press to finish setting see display When extra amplification has been selected the Line 1 key lamp turns off Dialog 4223 Professional Dialog 4225 Vision Settings Dialog 4225 Vision S Select PhoneSet in the top menu see display Press to frame et Hearina Level see display Press see display A tone signal is heard and the display shows the current setting The Line 1 key lamp also indicates the current setting key lamp off standard level key lamp on increased level Press to change the volume level see display The display shows the new setting The Line 1 key lamp also indicates the new setting as described above Press to finish setting see display When extra amplification has been selected the Line 1 key lamp turns off Dialog 4223
9. 3 Voice Mail Examples Desk Cordless Mobile External Voice Mail Operator etc At home Search Type of telephone or Ring time order Answering position Telephone number seconds 1 External 222222 20 2 Mobile 0706666666 25 3 Voice Mail Dialog 4223 Professional Dialog 4225 Vision Profile 1 Profile 2 Profile 3 Profile 4 Profile 5 Setting form for search profiles Name Department Telephone No Call Forwarding Account Search Type of telephone or Ring time order Answering position Telephone number seconds 7 2 3 4 Examples Desk Cordless Mobile External Voice Mail Operator etc Search Type of telephone or Ring time order Answering position Telephone number seconds 7 2 3 4 Search Type of telephone or Ring time order Answering position Telephone number seconds 7 2 3 4 Search Type of telephone or Ring time order Answering position Telephone number seconds 7 2 3 4 Search Type of telephone or Ring time order Answering position Telephone number seconds 7 2 3 4 Dialog 4223 Professional Dialog 4225 Vision 75 Absence Information 76 Absence Information Absence Information is used to inform callers why you are absent and when you will return If you are authorized you can
10. 6555 Dialog 4225 Vision When you make an outgoing call on your phone the idle information is shown Below the top menu traffic information and dialed name if available and number are shown Program PhoneSet CallList oOo PhoneBook Messages Calling 11 06 28 Aug 2008 Brown James Smith Bob 3333 2222 CallBack CallPager If the called party s phone is diverted the forwarded call icon the answering extension name number when name is not available and the type of diversion are shown below the top menu Program PhoneSet CallList oOo PhoneBook Messages 1 Smith Bob gt Direct 11 06 28 Aug 2008 Brown James Nelson Lord 5555 2222 CallBack CallPager The call to Smith is directly diverted to Nelson 5555 Dialog 4223 Professional Dialog 4225 Vision 21 Description 22 Incoming call Dialog 4223 Professional When you receive an incoming call the calling party s extension number flashes if the name is available this is also shown If the number for an external call is not available the display shows External instead of the number flashing 11 06 28 Aug 2008 Smith Bob 3333 Absence Account Authority more If a diverting extension is calling the forwarded call icon the called person s name number when there is no name available type of diversion and the calling party s name and number flashing are shown Smith Bob gt Direct 11 06 28 Aug 2008 Carter Jim Absence Account
11. Authority Carter 4444 has called Smith and the call is directly diverted to you Dialog 4223 Professional Dialog 4225 Vision Description Dialog 4225 Vision When you receive an incoming call the idle information is shown Below the top menu the calling party s extension number flashes if the name is available this is also shown If the number for an external call is not available the display shows External instead of the number flashing Program PhoneSet CallList oOo PhoneBook Messages Smith Bob 3333 11 06 28 Aug 2008 Brown James 2222 Absence Account Authori more If a diverting extension is calling the forwarded call icon the called person s name number when there is no name available type of diversion and the calling party s name and number flashing are shown below the top menu Program PhoneSet CallList o PhoneBook Messages Smith Bob gt Direct Jim Carter 4444 Absence Account Authori Carter 4444 has called Smith and the call is directly diverted to you Dialog 4223 Professional Dialog 4225 Vision 23 Description Features crossed out on this page are currently unavailable at UCSC Display menu keys The following text can be displayed for the display menu keys Adjust display contrast HideMeru Hide menu key designations Move cursor when Tebras Intrusion programming melodies Absence Handle Absence Diversion Lock the phone Account Account Code Log on A
12. When another party is included in the activated profile a colleague or an operator etc always remember to inform them about your absence If Voice Mail is included in the activated profile always update your greeting with Absence Information To cancel from your office phone Press see display If Fsence is not shown press rare Until it appears Press to frame Select Profile see display Press see display Press to frame Ha Frofile see display Press see display Note You can also use the following procedure to cancel dial 1 0 and press the Clear key Dialog 4223 Professional Dialog 4225 Vision 000 000 75 0O00 000 000 000 000 000 10 000 000 000 1 5 H eeo Call Forwarding To activate or change to another profile from an external phone The external phone must be of push button type provided with pound key and star key or a mobile phone adapted for dial tone pulses DTMF Call the DISA feature at your office Dial tone Dial Enter the Authorization Code and press Dial your own extension number and press Dial tone Dial Dial your own extension number and press Press the search profile digit Press and replace the handset Note When another party is included in the activated profile a colleague or an operator etc always remember to inform about your absence If Voice Mail is included in the activated profile always update you
13. also enter Absence Information for another extension from your extension During Absence Information your phone can still be used for outgoing calls and you will hear a special dial tone when you lift the handset Order Press see display If Absence is not shown press rare Until it appears Press to frame Absence reason see display Press see display Press to frame the required reason see display Press see display When no return time or date is needed the display shows the selected reason and diversion information Dialog 4223 Professional Dialog 4225 Vision Absence Information When a return time or date is requested 0915 Enter the date MMDD or time HHMM of your return Example shows Back on September 15 Note 7he order in which the date is stated is system dependent Enter Press see display The display shows the selected absence reason the time or date of return and diversion information Note You can also use the following procedure to order dial 2 3 enter the absence code 0 9 enter time or date of return if requested press and press the Clear key The absence code is system dependent Contact your system administrator regarding the available absence codes Cancel or Press see display Note You can also use the following procedure to cancel dial 2 3 and press the Clear key Dialog 4223 Professional Dialog 4225 Vision 77 Messages Please
14. can temporarily put the ongoing call on hold Calls put on hold can be resumed on your own or on another phone Individual Press the ongoing call Line key and replace the handset The key lamp flashes slowly Press the flashing Line key again to resume the call Common Press see display If CormmonHoleg is not shown press mare until it appears Notes You can also press 8 or Hold Pick up The function key is programmed by you France press 4 Sweden press 6 Replace the handset The key lamp flashes slowly If your number is multiple represented on other phones the key lamp that represents your number flashes slowly on these phones To resume the call on your own extension Press the flashing Line key Dialog 4223 Professional Dialog 4225 Vision During Calls To resume the call on another extension 000 Goo Call the extension where the call was put on hold DaliFicklie Press see display If CallFickUe is not shown press mare until it appears Notes You can also press 8 or Hold Pick up The function key is programmed by you If your number is multiple represented on the phone you can also press the key that reoresents your number France press 4 Sweden press 6 OOO GalHthe third_party Fear Fe Press before or afteranswer see display 7 i i y ie nember Note af i uar Dialog 4223 Professional Dialog 4225 Vision 57 During Calls 58 Dialing during a con
15. colleague You can handle the profiles from your own office phone How to do this is described in this section an operator can also assist you You can also use any of the Personal Assistant applications if available Contact your system administrator for more information When out of the office the feature Direct Inward System Access DISA can be used if available in your system How to use DISA is described in this section Dialog 4223 Professional Dialog 4225 Vision 69 Call Forwarding Tils ee eg ee Hose amp fhe ve 1 he LETH or LiF om de n LL i 1 aL Fiaa Ile LEAP or LiF om de en LL TE 1 2S Fia s he LEAP or LiF ape eee S iS LOLL 70 To activate or change to another profile from your office phone Press see display If Fsence is not shown press rare Until it appears Press to frame Select Profile see display Press see display Press to frame the required profile see display Press see display The display shows the selected profile Notes You can also use the following procedure to activate dial 1 0X enter the search profile digit 1 5 press and press the Clear key You can also activate cancel and change to another profile by programming one function key search profile the function keys has to be pre assigned by your system administrator When the search profile is active the key lamp is on See section Settings on page 98
16. i at UCSC R Conference 3 Iatrasion on busy 4 8 8 Last External Number Redial XXX x0 x0 Hold common 8 4 6 Personal Number list no 1 5 100 Dialog 4223 Professional Dialog 4225 Vision Settings Features that can only be programmed by your system administrator e Additional lines e Callback These features are e PORIA EHINSFGOR HA Diversion currently unavailable Pe ePeHe eee e Free on 2nd e Immediate Speech at UCSC Connection e lpadividuattcernal ne e Malicious Call Tracing e Manual Message Waiting Multiple representation e Name and Number Log e Search profile lists and pre assigning of function keys for Personal Number The feature can also be programmed by you When the feature has been programmed by you you will not get a toggle function Instead you will have one key for activation and another key for deactivation The key lamp will not indicate that the feature is activated When the feature has been programmed by your system administrator you will get a toggle function and the key lamp will indicate that the feature is activated Dialog 4223 Professional Dialog 4225 Vision 101 Settings 102 Programming of ring signals You have 6 programmable ring signals on your phone The different signals can be programmed on lines additional lines and multiple represented lines Enter programming mode Dialog 4223 Professional Press see display If Program
17. is not described or you cannot identify ask your system administrator Internal ring signal E a a External ring signal m m m Recall signal oe oe oe he Ue Ue he DU UU UD UU US Callback reminder Dialog 4223 Professional Dialog 4225 Vision 15 Description Display information The display gives you feedback information such as time and date traffic state and connected phone numbers The following pages show examples of information displays from different telephone states Notes The order in which the date is stated is system dependent All names and numbers presented on the displays in this user guide are examples Your phone has a graphical display The number of rows and characters per row depend on the character size and the font When the display shows a list or when the phone is in a setting mode the middle field of the display is adapted to fit each situation 16 Dialog 4223 Professional Dialog 4225 Vision Description Top menu Dialog 4225 Vision The top menu is in the black frame below Program PhoneSet CallList o PhoneBook Messages 11 06 28 Aug 2008 Brown James 2222 Absence Account Authori The following main text and symbols can be shown in the display s top menu see also section Menu structure Dialog 4225 Vision on page 26 Program Access the Program menu See section Settings on page 98 PhoneSet Access the PhoneSet menu See sections Settings on pag
18. to the left of the cursor Keep pressed to erase all the notes Melody example James Bond theme programmed for internal calls CddDDppCCCC d d D D pp DDD A G pppp GFG Enter the notes Grey digit Long press Note The key to get a sharp or flat tone is pressed after the note but is displayed before the note Dialog 4223 Professional Dialog 4225 Vision 113 Settings When the first 19 positions are entered the display shows only last entered 19 positions can be shown Program Intern CddDDppCCCC Hd d D D lt lt Program Intern CddDDppCCCC d d D D lt When all the notes are entered the display shows only last entered 19 positions are shown Program Intern D DppDDDbAGppppGFG lt lt Program Intern D DppDDDbAGppppGFG lt Note The flat A A is shown as DA i e b is used to show both the note b and the flat sign 114 Dialog 4223 Professional Dialog 4225 Vision Settings Display contrast You can adjust the contrast for the display Dialog 4223 Professional Press see display If FhoneSet is not shown press mare until it appears Press see display Press to frame Diser las Contrast see display Press see display Press repeatedly to adjust the contrast see display Press to save the setting and exit the menu see display Note 7o exit the menu without saving the changes press SavegExit before you press any of the adjustment keys
19. 119 Press to terminate the headset call Make calls Press and dial the number The Headset key lamp is turned on Note When the phone is set for Headset Preset you can also dial the number directly without pressing the Headset key or you can press a Line key instead of the Headset key See section Headset Preset on page 119 Press to terminate the call From headset to handset Lift the handset From handset to headset Press The Headset key lamp is turned on Replace the handset Dialog 4223 Professional Dialog 4225 Vision Accessories Headset with Group Listening loudspeaking a Press to toggle between headset with or without Group Listening When the Loudspeaker key lamp is on the Group Listening is active From headset to handsfree Press The Loudspeaker key lamp is turned on Press From handsfree to headset Press The Headset key lamp is turned on 0 ott Headset Preset By default the phone is set to Loudspeaker Preset mode so that calls are connected to the loudspeaker when you answer or make calls by pressing a Line key Also when you dial the number without lifting the handset the call is automatically connected to the loudspeaker When you use a headset for your telephone you can change the setting to Headset Preset mode to get calls connected to the headset instead In Headset Preset mode you can make headset calls by pressing digits directly direct
20. Bob 3333 12 24 23 Aug 2008 Nelson Lord 5555 11 33 23 Aug 2008 Call Up Down more or use the shortcut directly to the unanswered calls list press see display n Number of missed calls Press to frame a phone number see display Press to call the framed phone number see display Dialog 4223 Professional Dialog 4225 Vision 37 Outgoing Calls 38 Dialog 4225 Vision Select CallList in the top menu see display Press to frame the requested list see display Press see display The picture below is an example of how the display looks when the complete Call list has been selected Program PhoneSet CallList oc PhoneBook Messages Smith Bob 3333 12 24 23 Aug 2008 Nelson Lord 5555 11 33 23 Aug 2008 0012115171 15 11 22 Aug 2008 Carter Jim 4444 14 06 21 Aug 2008 or use the shortcut directly to the not answered calls list press see display n Number of missed calls Press to frame a phone number see display Press to call the framed phone number see display Dialog 4223 Professional Dialog 4225 Vision This feature is currently unavailable at UCSC Rodia SSA Rodia SSA Outgoing Calls Last External Number Redial When you initiate an external call the system automatically stores all the dialed digits irrespective of whether the call was successful or not Lift the handset Press to repeat the stored number see display If Redial is n
21. Dialog 4223 Professional Dialog 4225 Vision System Telephones for MX ONE Telephony System and MD110 User Guide AASTRA EN LZT 103 68 R6A Aastra Telecom Sweden AB 2008 All rights reserved Table of Contents Table of Contents Note Some features available for these telephone models are currently unavailable on the UCSC Telephone System In some cases pages referring to these features have been removed from this document In other cases unavailable features are indicated with a note like this one Welcome iamaniere e EA 4 Important User Information n se 6 DESCHOUOM tersrspser ieran TE 7 Free SCALING cil carsaasseamneciacsseatdagchaiacteapeaterateys 28 INCOMINGCAIIS rsio eanan 29 Outgoing Call siinsesse 35 During Calls senin tac iieeaites 52 Gall Meteri csavscases stcestueesvagasensh eecamessacnaanntcats 59 Call Forwarding sarenim nan ni 62 Absence Information ccccccecceerteeeeeeeeteeeees 76 MESSAGES iarsan e a 79 Group features sseeesessseerressrrrrrrsrrrerresrrerereee 85 Other Useful features ccecce 89 SONGS a r E E O 98 AGCESSOMIES gt airan a ea 117 IAstalatOM ensinei E E a 124 TOUBIESNOGING sriijirrionisns nen arn 132 Glossa morena eae eas 135 MAOK eree E reer rer rae 136 Dialog 4223 Professional Dialog 4225 Vision 3 Welcome Some features unavailable at UCSC have been deleted from this version of this guide The version available at this website will contain some featu
22. Dialog 4225 Vision Select PhoneSet in the top menu see display Press to frame Diser las Contrast see display Press see display Press repeatedly to adjust the contrast see display Press to save the setting and exit the menu see display Note 7o exit the menu without saving the changes press SavegExit before you press any of the adjustment keys Dialog 4223 Professional Dialog 4225 Vision 115 Accessories Accessories Key panel Your phone can be equipped with 1 4 additional key panels type DBY 419 01 Each key panel offers 17 additional keys for storing of your most frequently used telephone numbers and features and for supervising extensions To install the key panel see section Installation on page 124 Use the DCM Designation Card Manager to make and print your own key panel designation cards DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from http www aastra com For more information please contact your Aastra Certified Sales Partner Dialog 4223 Professional Dialog 4225 Vision 117 Accessories 118 Headset optional To install the headset see section Installation on page 124 The following headset features are available Answer calls Press to answer The Headset key lamp is turned on Note When the phone is set for Headset Preset you can also press the flashing Line key to answer the call See section Headset Preset on page
23. Execute a transfer Enter Enter values Le Scroll up Find Search Always displayed in English GrePickUr Group call pick up 24 Dialog 4223 Professional Dialog 4225 Vision Description Menu structure Dialog 4223 Professional Menu structure for each of the menus that can be selected from the idle menu When you are navigating the menus a selected menu is marked with a black frame Idle display menu keys Select Profile Direct Diversion to nnnn Follow Me Absence reason External Follow Me Benet Bisturs Div on no answer to nnnn Div on busy to nnnn Explanations Only shown when there are missed calls n Number of missed calls Current number is shown Text is not shown on the display Dialog 4223 Professional Dialog 4225 Vision 25 Description Menu structure Dialog 4225 Vision Menu structure for each of the menus that can be selected from the idle menu When you are navigating the menus a selected menu is marked with a black frame Top menu Display Contrast Melody Programming Firmware Indication Headset Preset Local Test Mode Option Unit Settings Set Hearing Level Message Waiting Program mode key RingChar Programming of function keys Idle display menu keys Explanations Select Profile Only shown when there are missed calls Direct Diversion to nnnn n Number of missed calls Follow Me Current number is shown Text is not shown on the displ
24. Other Useful features Multiple Represented Directory Number Your extension number can be programmed on a dedicated key on other system telephones i e your number is represented on these phones Other extension numbers can of course also be represented on your phone Note This feature has to be programmed by your system administrator Incoming calls Incoming calls can be answered indicated with a flashing key lamp calling party information and or ring signal on all phones where the number is represented Outgoing calls The dedicated key can be used to call the programmed extension How outgoing calls are handled depends on the programming of the phone please contact your system administrator regarding this This feature is currently unavailable at UCSC a vy N E Treaster 94 Dialog 4223 Professional Dialog 4225 Vision Other Useful features Call list With this feature calls to and from your phone will be logged By use of the display menu keys below the display you can browse the Call list make calls to numbers in the list and delete numbers from the list You can choose to browse in the complete list of all calls or in specific lists of unanswered outgoing and incoming calls When new unanswered calls have been stored in the list n Mizgsed is shown in the display n number of missed calls Your phone must be idle and unlocked to be able to browse the Call list To acces
25. Professional Dialog 4225 Vision 107 Settings 108 Ring signal volume Use the Volume keys to adjust the ring signal volume when the phone is in idle mode or ringing Adjusted volume is stored Press to adjust the volume Mute ring signal You can suppress the ring signal for an incoming call Press to suppress the ring signal The ring signal is switched off for the current call and your phone is automatically set to Silent Ringing see below Silent Ringing If you do not want to be disturbed by the ring signal but still want to answer an incoming call you can switch off the ring signal Incoming calls are only indicated by a flashing line lamp and display information When the phone is in idle mode or when ringing Press to switch off the ring signal The Mute key lamp and the Ringer off symbol are switched on to indicate Silent Ringing The ring signal will automatically be switched on the next time you Lift the handset or press any key Dialog 4223 Professional Dialog 4225 Vision Settings Melody Ringing If you want to replace the ring signal with personal melodies when your phone rings you can program one melody to signal an internal call a second melody for an external call and a third melody to signal a Callback call Dialog 4223 Professional Press see display If FhoneSet is not shown press mare until it appears Press see display Press to frame Helocs FProsrammira see display
26. alog 4225 Vision This information 000 20 r Outgoing Calls Press seedispt ay FCaHEazk isnoetshown_press more UAtHtappears 000 37 300 HOES C H 37 H c C Cancel any single Callback Dial and enter the extension number GLA SIOM ABE Press Cancel all Callbacks Dial Press Dialog 4223 Professional Dialog 4225 Vision 41 Outgoing Calls 01010 aed OOS AGS 000 X 0 9 51X 0 9 01010 000 000 Ta C 44 Speed Dialing Common Speed Dialing numbers By using common Speed Dialing numbers you can make calls simply by pressing a few keys The common Speed Dialing numbers consist of 1 5 digits and are stored in the exchange by your system administrator Lift the handset and dial the common Speed Dialing number Individual Speed Dialing numbers You can program up to ten frequently used phone numbers on the digit keys O 9 and use them as individual Speed Dialing numbers if this feature is allowed Note n Finland up to nine numbers keys 1 9 To use Dial and press the relevant digit Note Finland dial 1 9 Sweden dial 0 9 To program and alter individual Speed Dialing numbers Dial and press the selected digit Note Finland dial 51 1 9 Press and dial the phone number Press Note 7he programmed number may consist of a maximum of 20 digits plus which indicates the sec
27. at UCSC Other Useful features General Deactivation The following features can be simultaneously cancelled e Callback all Callbacks are cancelled e Diversion Internal and External Follow me Order Dial Press Dialog 4223 Professional Dialog 4225 Vision 91 Other Useful features This feature is currently unavailable at UCSC alarm phone door phone etc Emergency mode In the event of an emergency the operator can set the exchange into Emergency mode during which only preprogrammed extensions are permitted to make calls If your extension is not assigned with this category and you try to make a call you will not receive a dial tone 92 Dialog 4223 Professional Dialog 4225 Vision Other Useful features Additional Directory Number You can be assigned preprogrammed by your system administrator one or more Additional Directory Numbers lines on free function keys To answer make calls and use features on the additional directory lines use the same procedure as for the Triple Access Line unless you have other instructions However you have to press the additional Line key after lifting the handset Example To make a call on an additional directory line a5 OFS Lift the handset Additional ine E Press Note The function key is preprogrammed by your system administrator 000 Dial the extension number Dialog 4223 Professional Dialog 4225 Vision 93
28. ay L Home Return to home position when navigating the top menu 26 Absence reason External Follow Me Div on no answer to nnnn Div on busy to nnnn Dialog 4223 Professional Dialog 4225 Vision Description Display language optional One of the following languages can be selected to display information on your phone Digit O 9 the language code O English 1 French 2 German 3 Spanish 4 Italian 5 6 7 8 9 Note By default 5 9 are programmed for English These can be changed locally to other languages To select a language X08X Dial 0 9 Enter the language code oe Press Dialog 4223 Professional Dialog 4225 Vision 27 This feature is currently unavailable at UCSC Line Line Incoming Calls Incoming Calls Answer calls A ring signal and a flashing lamp indicate an incoming call Note thek 5 Rinoinci jag onmero tha ion Da Pinging on page 33 On Line 1 Normally you will receive calls on Line 1 Lift the handset On any other Line key Lift the handset Press the flashing Line key Handsfree Press the flashing Line key You are connected to the caller via the loudspeaker and the microphone Press to terminate a handsfree call Dialog 4223 Professional Dialog 4225 Vision 29 Incoming Calls 30 On another extension You can answer a call to another extension Call the ringing extension Busy tone Busy 11 06 28 Aug 2008 Sm
29. bed in section Handset and loudspeaker volume on page 105 Dialog 4223 Professional Dialog 4225 Vision Accessories Extra handset optional The extra handset is used in parallel with the ordinary handset allowing another person to listen to an ongoing call The extra handset is connected to the headset outlet under the phone see section Installation on page 124 It is possible to switch between the speaking party and the listening party so Press to switch between the speaking and listening party Note when speaking For good speech quality only one person at the time should speak Pull out leaf optional The pull out leaf is used for a personal telephone number list and is installed under the phone To install the pull out leaf see section Installation on page 124 Use the DCM Designation Card Manager to make and print your own card for the pull out leaf DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from http www aastra com For more information please contact your Aastra Certified Sales Partner Dialog 4223 Professional Dialog 4225 Vision 121 Installation Installation Install cables Handset cable to the left Handset cable to the right You can put the cable to the handset into the notch underneath the telephone The cable to the exchange has to be plugged into LINE and the handset cable has to be plugged into
30. ctivate Activate Loallf f Log off AddMember Add member to a conference Mare More menu choices Authority Authorization Code n Missed No of missed calls in call list Back Return to previous menu text Show next logged number Back Return to previous menu toliversion Cancel Absence Diversion Call Call the number displayed Hed Bh saree Do NotDisture Callback Callback Oren Unlock the phone CallList Access Call list Phonebook Access Phonebook Dialog 4223 Professional Dialog 4223 Professional CallPickUe Call pick up Prosar Program CallWaitina Call waiting Program Enter Program melody mode Gancel DHE Sarcello Net Bisturs Redial Last Number Redial Change Change a setting Return to previous menu keys Clear Reset time measurement Save setting Conf Trarnst To get anew line for conference or transfer Save setting and exit menu Conf erence Connect a conference member Select item in a list CommonHo ld Put the call on common hold F Show date Connect Connect Showheru Show menu key designations Castings Display cest information Show ier Show timer Deactivate Deactivate Space Enter a space when writing names Delete Delete an item Start itor Start Stop time measurement Details Show details for framed object Timer Display time measurement Down Scroll down Tones Dialing during a connected call Push button tones DTMF Exit Exit the displayed menu Feacetalt Malisious Call Tracing Exit Exit the displayed menu Transfer
31. ctivate the Call Duration feature see display If Timer is not shown press mare until it appears The display shows 11 06 00 00 R Towers 0012345678 Start Clear ShowDate Exit Program PhoneSet CallList PhoneBook Messages 11 06 00 00 Brown James R Towers 0012345678 2222 ShowDate Key functions that are available during call duration mode Press to start the timer see display The elapsed time is shown Press to clear the timer see display Press to show date see display Press to exit the Call Duration feature see display Press to stop the timer see display Press to show the measured time see display Dialog 4223 Professional Dialog 4225 Vision Call Metering Automatic Timer The timer automatically starts when the called person answers and automatically stops when the call is finished Both outgoing and incoming calls are measured If you make inquiries conferences or put calls on hold etc during the call the timer is not stopped l e the time measured is the total time from when the first called person answers until the call to the last connected person is finished Note 7he timer shows the elapsed time from the last call until a new call has been answered If you need to keep a record of your calls always write down the time at once when a call has been finished Press to show the Call Duration feature see display If Timer is not shown press mare until it appear
32. dialing You can also answer headset calls by pressing a Line key Notes Independent the type of preset setting when you lift the handset the call is always connected to the handset Also handsfree and loudspeaking work as usual i e when the Loudspeaker key is pressed the call is temporarily connected to the loudspeaker Activation and deactivation of Headset Preset can only be done when the telephone is in idle mode Dialog 4223 Professional Dialog 4225 Vision 119 Accessories g a d it 120 To activate Headset Preset Press and hold for at least 4 seconds A short acknowledgement tone signal is heard and the Headset Preset symbol is shown in the display Note You can also activate Headset Preset via the Fhone et menu To cancel Headset Preset Press and hold for at least 4 seconds A short acknowledgement tone signal is heard and the Headset Preset symbol is switched off in the display Note You can also cancel Headset Preset via the FhoneSet menu Headset volume During a call use the Volume keys to change the volume of the headset Press to change the volume The set headset volume level is stored To adjust the volume for the loudspeaker of the phone during Group Listening Press Press to change the volume The Loudspeaker volume level is stored Press For those with impaired hearing the headset hearing volume level can be further amplified use the same procedure as descri
33. dset Handsfree conversation Press to end the call From handsfree to handset Lift the handset Conversation via the handset Mute Press to switch the microphone on or off When the lamp is on the person on the line cannot hear what is being said near to your phone Inquiry You have a voice connection on Line 1 and want to make an Inquiry to an internal or external party Press The first party is put on hold Line 1 flashes slowly Note You can also press Line 2 Call the third party When the other party answers you can switch between the calls Refer Back Transfer the call create a Conference or end one of the calls Press to end the Inquiry call The third party is disconnected Press to return to the first call Dialog 4223 Professional Dialog 4225 Vision 53 During Calls Line 1 Inquiry 54 Refer Back The Line key lamp flashes for the call put on hold Press to put third party on hold First call is connected Press to put the first call on hold Third party is connected Note You can also press Line 2 if you have initiated the Inquiry on Line 2 Press to terminate the connected call Transfer You have an ongoing call and you want to transfer the call to another extension Press see display Note You can also press Inquiry or a free Line key Call the third party Press before or after answer see display The ongoing call is transferred Note f y
34. e 98 Accessories on page 117 and Troubleshooting on page 132 CallList Access the CallList menu See section Call list on page 96 oo Home position idle mode PhoneBook Access the PhoneBook menu See section Dial by Phonebook on page 45 Messages Access the Messages menu See section Messages on page 79 as Position indicator selected top menu item Dialog 4223 Professional Dialog 4225 Vision 17 Description 18 li Display symbols Traffic status is indicated by the following symbols on the display Dialog 4223 Professional Brown James 2222 11 06 28 Aug 2008 FollowMeTo 3333 Rad CallList PhoneBook No Diverison more Dialog 4225 Vision Program PhoneSet CallList i PhoneBook Messages Smith Bob gt Direct 11 06 28 Aug 2008 Brown James Nelson Lord 5555 2222 a is iu m CallBack CallPager Timer Forwarded call Indicates that the call is forwarded to another extension than the one dialed See section Call Forwarding on page 62 Prefix before type of forwarded call Direct or Follow me See section Call Forwarding on page 62 Message Indicates that there is a message waiting See section Messages on page 79 Phone lock Indicates that the phone is locked for unauthorized calls An authization code must be used to make calls See section Authority on page 49 Headset Preset Indicates that the phone is
35. e of call Line 1 or Line 2 or Inquiry The corresponding key lamp is switched on Line 1 key Internal calls Line 2 key External calls Inquiry key Callback calls Note f you want to return to an ordinary ring signal but keep the melody stored press again the key for the requested type of call When the key lamp is off the stored melody is deactivated Press to exit melody mode see display Dialog 4223 Professional Dialog 4225 Vision c od 2e f 5g a b etc o d 0 Sy oF 22 xX 2H2HOHOH x x Be XXX Settings To enter notes In melody mode the key pad is used to enter notes pauses etc A maximum of 40 notes can be programmed for incoming calls and 20 notes for recalls This is how the keys are used Press to insert notes 1 9 Note A short press gives a short note a long press gives a long tone displayed by a capital letter c and d means the higher octave Press to insert a short pause p Hold to get a long pause P Repeat to get a longer pause pp p Press to get a higher octave for the inserted note A is shown in front of the note to indicate the higher octave Example 30 to get e Press to increase or decrease the pitch for the inserted note Press once for sharp pitch twice for flat pitch and three times to get the normal pitch Press to move the cursor to the left or to the right see display Press to listen to the entered notes Press to erase the note
36. ectrical Disposal of the product Your product should not be placed in municipal waste Please check local regulations for disposal of electronic products Dialog 4223 Professional Dialog 4225 Vision Description Description Dialog 4223 Professional EEEE EEL 7 YQ YQ YS SJ YS 1 Display See section Display information on page 16 2 Display menu keys The key functions depend on the traffic state When you are requested see display press the required key to access the feature 3 Callback Indicating activating Callback See section When you receive a busy tone on page 40 The feature can be removed or moved to another programmable function key by your system administrator Dialog 4223 Professional Dialog 4225 Vision Description 10 11 12 13 Diversion Follow me Indicating activating and deactivating Diversion Follow me See section Call Forwarding on page 62 The feature can be removed or moved to another programmable function key by your system administrator Programmable function keys Program numbers or features See section Programming of function keys on page 98 Note The key marked with a b is also used to program a melody see section Melody Ringing on page 109 Triple Access Line Handle calls Line 1 and 2 are available both for inc
37. ed to another extension of your choice within the private network The Follow me lamp indicates that you have activated Follow me During Follow me your phone can still be used for outgoing calls and you will hear a special dial tone when you lift the handset Note th Multiplo Di Biversio a ers aie ASK ORF Sere Order from your own extension MEP amp Press see display If Fsence is not shown press mare Until it appears Diori or Lie Press to frame Follow Me see display Se Leet Press see display 000 ooo Dial the answering position number Erber Press see display Note You can also use the following procedures to activate dial 2 1 U K 2 dial the answering position number press and press the Clear key or lift the handset press the Diversion key The function key is preprogrammed by your system administrator dial the answering position number press the Diversion key again and replace the handset 66 Dialog 4223 Professional Dialog 4225 Vision Diversion Vs 000 X21 300 000 000 000 HOS C 000 H 21 390 HOES C Call Forwarding Cancel from your own extension Press Note The function key is preprogrammed by your system administrator or press see display Note You can also use the following procedure to cancel dial 2 1 U K 2 and press the Clear key Redirect from answering position If you move from one a
38. eplacing the handset Headset key Handle headset calls and activate Headset Preset See section Headset optional on page 118 Loudspeaker on off a Activate handsfree conversation See section During Calls on page 52 b Activate Loudspeaker Preset See section Headset Preset on page 119 Mute a Switch the microphone on or off during a call See section Mute on page 53 b Switch off the ring signal in idle mode or when ringing See section Mute ring signal on page 108 and Silent Ringing on page 108 Volume control Adjust the volume See section Settings on page 98 Loudspeaker Dialog 4223 Professional Dialog 4225 Vision 11 Description 12 17 18 19 20 Handset Supplied with hearing aid feature as standard An extra handset can be connected see section Accessories on page 117 Please note The handset can attract and trap small metal objects in the earcap region Pull out leaf for easy guide optional See section Pull out leaf optional on page 121 Key panel With 17 programmable keys Up to four panels can be connected See section Key panel on page 117 Use the Designation Card Manager to make and print your own key panel designation cards see below Designation card Use the DCM Designation Card Manager to make and print your own designation cards DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded fro
39. equired key to access the feature 3 Navigation key left Navigate one step to the left in the top menu See section Display information on page 16 4 Home Return to home position idle mode when you are navigating the top menu See section Display information on page 16 5 Navigation key right Navigate one step to the right in the top menu See section Display information on page 16 10 Dialog 4223 Professional Dialog 4225 Vision 10 11 12 13 14 15 16 Description Callback Indicating activating Callback See section When you receive a busy tone on page 40 The feature can be removed or moved to another programmable function key by your system administrator Diversion Follow me Indicating activating and deactivating Diversion Follow me See section Call Forwarding on page 62 The feature can be removed or moved to another programmable function key by your system administrator Programmable function keys Program numbers or features See section Programming of function keys on page 98 Note The key marked with a b is also used to program a melody see section Melody Ringing on page 109 Triple Access Line Handle calls Line 1 and 2 are available both for incoming and outgoing calls Inquiry can only be used for outgoing calls Microphone Used for handsfree conversation Clear Disconnect calls or exit a feature Can always be pressed instead of r
40. g 4223 Professional Dialog 4225 Vision 19 Description 20 Idle phone idle mode Dialog 4223 Professional When your phone is idle the upper row shows general information and your extension number The lower row presents lead text for the display menu keys In the example below the extension number for James Brown is 2222 Note A ong name overwrites the number f Brown James 2222 11 06 28 Aug 2008 Absence Account Authority Dialog 4225 Vision When your phone is idle the display shows the top menu Below the top menu time date name and your extension number are shown to the right Below the line lead text for the display menu keys are shown In the example below the extension number for James Brown is 2222 Program PhoneSet CallList g PhoneBook Messages 11 06 28 Aug 2008 Brown James 2222 Absence Account Authori Dialog 4223 Professional Dialog 4225 Vision Description Outgoing call Dialog 4223 Professional When you make an outgoing call on your phone traffic information and dialed name if available and number are shown Calling 28 Aug 2008 Smith Bob 3333 Callback CallPager If the called party s phone is diverted the forwarded call icon the answering extension name number when name is not available and the type of diversion are shown Smith Bob gt Direct 11 06 28 Aug 2008 Nelson Lord 5555 Callback CallPager The call to Smith is directly diverted to Nelson
41. ge a feature Press the key to program or change Notes If the key is already programmed the number or feature will be displayed If you do not want to change the programmed feature press Exit to leave the menu without saving the changes To erase a programmed feature press the Clear key and press Exit to leave the menu Enter phone number or a feature code according to the list in section Features and required data Notes If a wrong number is entered press the Clear key to erase it and then enter the number again You can continue programming another function key repeat from Press the key to program or change Press the function key again Press to finish programming see display Remove the transparent cover and write the feature name or phone number beside the key Note Use the DCM Designation Card Manager to make and print your own designation cards DCM is included on the Enterprise Telephone Toolbox CD or it can be downloaded from http www aastra com For more information please contact your Aastra Certified Sales Partner Dialog 4223 Professional Dialog 4225 Vision 99 Settings Features and required data Feature To be entered on the function key Dial by a function key Extension number or procedure Feature code Most Finland France Sweden common Call pick up Group 8 4 6 These features are Individual No 8 No 4 No 6 currently unavailable g 7 2 P
42. is not shown press mare Until it appears Press see display Continue with Program or change a ring signal Dialog 4225 Vision Select Program in the top menu see display Press to select Frosramnning of ke ss see display Continue with Program or change a ring signal Dialog 4223 Professional Dialog 4225 Vision Settings Program or change a ring signal Line 1 Sav Press the corresponding Line key A digit 0 6 is shown in the display Note f you do not want to change the programmed ring signal press Exit to leave the menu without saving the changes 0 6 Select the ring signal you want to use according to the list below 0 Silent 1 Periodic ring signal 2 Delayed periodic ring signal 3 One muted ring signal 4 One muted delayed ring signal 5 Immediate Speech Connection with one ring signal controlled by function key 6 Immediate Speech Connection with one ring signal Note Options 5 and 6 are not available for multiple represented lines Line 1 VST Press it Press to finish programming see display m Dialog 4223 Professional Dialog 4225 Vision 103 Settings Hi ond i p 104 Programming of ring signal tone character There are 10 different programmable ring signal tone characters on your phone each corresponding to a digit between O and 9 Note f you use melodies to signal incoming calls this will replace the tone character See sec
43. ith Bob 3333 Callback CallPager CallPickUp more Program PhoneSet CallList i PhoneBook Messages Busy 11 06 28 Aug 2008 Brown James Smith Bob 3333 2222 CallBack CallPager CallPickUp ___ more Note The display images might differ from the above Press to answer see display IfCallPickUr is not shown press more until it appears Notes You can also press 8 or On hold Pick up The function key is programmed by you France press 4 Sweden press 6 Dialog 4223 Professional Dialog 4225 Vision The Free on 2nd key is called Accept 2nd Call at UCSC Incoming Calls Answer a second call during an ongoing call If your phone is preprogrammed with a Free on 2nd key you can receive another call if this feature is activated Press to activate deactivate When Free on 2nd is active the lamp is on Note 7he function key is preprogrammed by your system administrator When you have an ongoing call on Line 1 and Line 2 flashes to indicate a new incoming call Press to answer The first call is put on hold Press to switch back to the first call The second call is put on hold You are connected to the first caller Press to terminate the connected call Dialog 4223 Professional Dialog 4225 Vision 31 01010 000 eae C Outgoing Calls Outgoing Calls Make calls How to make internal and external calls Lift the handset and proceed depending on call type Internal calls
44. l equipment in a location and environment for which it is design ed e For mains powered telephones Only operate with the mains power voltage indicated If you are uncertain of the type of power supplied to the building consult property management or your local power company e For mains powered telephones Avoid placing the telephone s power cable where it can be exposed to mechanical pressure as this may damage the cable If the power supply cord or plug is damaged disconnect the product and contact qualified service personnel e Heads ets used with his equipment must comply with EN IEC 60950 1 and for Australia AS NZS 60950 2000 e Dono make any changes or modifications to equipment without seeking approval from the party responsible for compliance Unauthorized changes or modifica equipment e Dono e Dono water use the telep ions could void the user s authority to operate the hone to report a gas leak in the vicinity of the leak spill liquid of any kind on the product or use the equipment near for example near a bathtub washbowl and kitchen sink in a wet basement or near a swimming pool e Dono insert any object into equipment slots that is not part of the product or auxiliary product e Dono disassemble the product Contact a qualified service agency when service or repair work is required e Dono storm use a telephone other than cordless type during an el
45. land and Norway 6 1 and press the Clear key Cancel Press see display If Fsernce is not shown press rare Until it appears Press to frame Div on mo answer to nommi Active see display nnnn number to the answering position e g the operator Press see display Press see display Note You can also use the following procedure to cancel dial 2 1 1 Finland and Norway 6 1 and press the Clear key Dialog 4223 Professional Dialog 4225 Vision Call Forwarding Diversion when caller receives a busy tone Order Press see display If Fsence is not shown press rare Until it appears Press to frame Div on buss to mamni Hot achive see display nnnn number to the answering position e g the operator Press see display Press see display Note You can also use the following procedure to activate dial 2 1 2 Finland and Norway 6 7 and press the Clear key Cancel Press see display If Fsence is not shown press rare Until it appears Press to frame Div on busy to nimni Actiwe see display nnnn number to the answering position e g the operator Press see display Press see display Note You can also use the following procedure to cancel dial 2 1 2 H Finland and Norway 6 7 and press the Clear key Dialog 4223 Professional Dialog 4225 Vision 65 Call Forwarding Internal Follow me All calls to your extension are divert
46. log 4223 Professional Dialog 4225 Vision 135 Index Index A Accessories 117 Extra handset 121 Headset 118 Key panel 117 Option unit 122 Pull out leaf 121 Ascount Code 89 Additional Directory Number 93 Answer calls 29 Authority 49 T kot O izatio Code 69 9 9 Authorization Code individual 50 B Bypass 43 0 Call Duration Timer 60 Call Forwarding 62 Diversion 62 External Follow me 68 Internal Follow me 66 Personal Number 69 Call list 96 Call metering 59 Callback 40 Common Bell Group 85 Common Speed Dialing numbers 44 Conference 55 Copyright 5 D D4 mode information 9 Declaration of conformity 5 9 136 Description 7 D4 mode information 9 Dialog 4223 Professional 7 Dialog 4225 Vision 10 Display information 16 Display language 27 Display menu keys 24 Lamp indications 13 Tones and signals 14 ial by a function key 45 Dialing during a connected call 58 Di isplay contrast 115 isplay information 16 isplay menu keys 24 isposal of the product 6 Diversion 62 Bo Net Disturs DNDB 32 DTMF signals 58 During calls 52 Conference 55 Dialing during a connected call 58 Group Listening loudspeaking 52 Handsfree 53 Handsfree to loudspeaking 52 Hold 56 Inquiry 53 Loudspeaking to handsfree 52 Microphone on or off 53 D D D D Transfer 54 E Emergency mode 92 External Follow me 68 Extra handset 121 Dialog 4223 Professional Dialog 4225 Vision F Features and req
47. lor or damage the phone Dialog 4223 Professional Dialog 4225 Vision 131 Troubleshooting 132 PhoneSet Select Down or Up Select Exit Troubleshooting If your phone is out of order you can initiate a telephone self test to check whether there is a fault in the phone or in the system You can also separately check the firmware revision state of your phone To initiate a telephone self test Dialog 4223 Professional Press see display If PhoneSet is not shown press more until it appears Press see display Press to frame Local Test Mode see display Press see display The display shows the firmware revision state and Selftest OK for a few seconds If there is something wrong a fault message appears Inform your system administrator about the fault message All the key lamps on the phone and connected extra key panels should be switched on during the self test to indicate that each key lamp is OK After a few seconds the display is checked the display is completely dark The display is OK when there are no light dot s or line s The light frame around the display should be there Press the left most display Menu key to exit see display However the text is not visible when the display has turned black the exit feature is still on that Menu key Note f you do not press Exit the self test is automatically finished after about 30 seconds Dialog 4223 Professional Dialog 4225 Vision
48. lso be ordered and cancelled from the answering position use the same procedure as in section Internal Follow me on page 66 Press Note The function key is preprogrammed by your system administrator If you order Diversion with the handset off hook or the loudspeaker on press the Diversion key twice or press see display If Absence is not shown press rare Until it appears Press to frame Direct Diversion to nnnm see display nnnn number to the answering position e g the operator Press see display Press see display Note You can also use the following procedure to activate dial 2 1 U K X 2 and press the Clear key Cancel Direct Diversion from your own extension Press Note The function key is preprogrammed by your system administrator or press see display Note You can also use the following procedure to cancel dial 2 1 U K 2 and press the Clear key Dialog 4223 Professional Dialog 4225 Vision 63 Call Forwarding 64 Diversion when there is no answer Order Press see display If Absence is not shown press rare Until it appears Press to frame Dis on mo answer to mmnm Hot active see display nnnn number to the answering position e g the operator Press see display Press see display The incoming call is diverted after 3 signals Note You can also use the following procedure to activate dial 2 1 1 Fin
49. m http www aastra com For more information please contact your Aastra Certified Sales Partner Dialog 4223 Professional Dialog 4225 Vision Description Lamp indications Extinguished lamp The feature is not active The feature is active or the multiple Steady light represented line is busy Slowly flashing lamp The line or feature is put on hold Rapidly flashing lamp An incoming call Aada Light with short breaks Ongoing call Dialog 4223 Professional Dialog 4225 Vision 13 Description Tones and signals The following different tones and signals are sent from the exchange to your phone Tone characteristics The tones shown in this section are the most used tones worldwide Many markets use a differing tone for one or more situations Dial tone Special dial tone e e i a a o Ringing tone or queue tone n Busy tone _ Congestion tone mi o o O o l Number unobtainable tone Call waiting tone Intrusion tone Conference tone mus CVELY 15 seconds to all parties Verification tone a 7 Warning tone expensive route ee ee ee 14 Dialog 4223 Professional Dialog 4225 Vision Description Ring signals Three different ring signals inform you about the type of the incoming call The signals shown in this section are the most used signals worldwide Many markets use signals that are adapted for the local standards If you get a signal that
50. nected call When calling interactive teleservices e g telephone banks you need to use Dual Tone Multi Frequency DTMF signals If your exchange has not been programmed to automatically convert your entered digits into DTMF signals you need to activate the feature during the call During an ongoing call Press see display and dial the requested digits Entered digits are transmitted as DTMF signals Notes You can also press 9 and dial the required digits Finland press 1 and dial the required digits Dialog 4223 Professional Dialog 4225 Vision Call Metering Call Metering This feature is currently unavailable at UCSC Cost in 3 25 11 06 28 Aug 2008 i R Towers 0012345678 Tones Costlnfo Conf Transf more Program PhoneSet CallList m PhoneBook Messages Cost in 3 25 11 06 28 Aug 2008 Brown James R Towers 0012345678 2222 Costinfo Conf Transf more Dialog 4223 Professional Dialog 4225 Vision 59 Call Metering 60 Call Duration Timer The elapsed time of your call can be measured either manually default or automatically To change to Automatic Timer contact your system administrator Manual Timer The timer can be activated when your phone is ready for dialing internal dial tone is heard during an outgoing call or when you have a voice connection Note System dependent it can also be possible to activate Manual Timer when your phone is idle Press to a
51. nswer a call on a desk or cordless phone and 20 25 seconds for a mobile phone There must be an answering position at the end of every profile Voice Mail or operator secretary If not calls might end up unanswered Consider what should happen while you are busy on a phone The available options are Activate Free on 2nd if available Diversion to Voice Mail Diversion to the operator f an answering machine a fax or other answering device is used as an early answering position it might interrupt the searching Disconnect the answering device or design the ring times so hey do not affect the searching f your system admits just one single personal profile design the profile only with your 2 3 most frequently used positions f you add more numbers there is a risk that the caller hangs up before a latter position is called f your system admits 1 5 personal profiles design the different profiles to fit your most frequently used positions Make sure you use as few answering positions as possible for each profile Profile examples In office Athome Traveling Absent not reachable Dialog 4223 Professional Dialog 4225 Vision 73 Call Forwarding 74 Profile 1 Profile 2 Example How to fill in your setting form for search profiles In office Search Type of telephone or Ring time order Answering position Telephone number seconds 1 Desk 1234 10 2 Cordless 5234 15
52. nswering position to another answering position you can redirect Follow me from that new position Note nternal Follow me must be ordered from your own extension before you can redirect from answering position Dial and enter your own extension number Note U K dial 2 No Press and enter the Diversion number Press to redirect Calls are diverted to the answering position Cancel from answering position Dial and enter your own extension number Note U K dial 2 No Press Dialog 4223 Professional Dialog 4225 Vision 67 Call Forwarding For security reasons this feature is available only by special request at UCSC If available on your telephone this feature is activated by pressing 23 at UCSC Diversion Q7 If available on your telephone this feature is canceled by pressing 23 at UCSC 68 External Follow me If external Follow me is allowed you can have all calls to your extension diverted to an external number of your choice The Follow me lamp indicates that you have activated Follow me During Follow me your phone can still be used for outgoing calls and you will hear a special dial tone when you lift the handset Order Press see display If Abserge is not shown press rare Until it appears Press to frame External Follow Me see display Press see display Enter the digit or digits to get an external line and enter the external number
53. oming and outgoing calls Inquiry can only be used for outgoing calls Microphone Used for handsfree conversation Clear Disconnect calls or exit a feature Can always be pressed instead of replacing the handset Headset key Handle headset calls and activate Headset Preset See section Headset optional on page 118 Loudspeaker on off a Activate handsfree conversation See section During Calls on page 52 b Activate Loudspeaker Preset See section Headset Preset on page 119 Mute a Switch the microphone on or off during a call See section Mute on page 53 b Switch off the ring signal in idle mode or when ringing See section Mute ring signal on page 108 and Silent Ringing on page 108 Volume control Adjust the volume See section Settings on page 98 Loudspeaker Dialog 4223 Professional Dialog 4225 Vision 14 15 16 17 Description Handset Supplied with hearing aid feature as standard An extra handset can be connected see section Accessories on page 117 Please note 7he handset can attract and trap small metal objects in the earcap region Pull out leaf for easy guide optional See section Pull out leaf optional on page 121 Key panel With 17 programmable keys Up to four panels can be connected See section Key panel on page 117 Use the Designation Card Manager to make and print your own key panel designation cards see below
54. ond dial tone from the public network Dialog 4223 Professional Dialog 4225 Vision 51 0 9 C H51 4 Head office CSI This feature is currently unavailable at Outgoing Calls To erase one programmed number Dial and press the selected digit Note Finland dial 51 1 9 Press To erase all programmed numbers Dial Press Dial by a function key Both features and phone numbers can be programmed on a function key To program a key see section Programming of function keys on page 98 Press the function key This function key is programmed by you Dialog 4223 Professional Dialog 4225 Vision 45 During Calls 52 P During Calls Group Listening loudspeaking This feature lets other people in your room listen to your phone conversation You speak in the handset while the other party s voice is heard on the loudspeaker During an ongoing conversation Press to switch between loudspeaker and handset When the key lamp is on the other party s voice can be heard on the loudspeaker Note You can adjust the volume See section Settings on page 98 From loudspeaking to handsfree Replace the handset Handsfree conversation From handsfree to loudspeaking Lift the handset and press Press to end the call Dialog 4223 Professional Dialog 4225 Vision I 7S Inquiry I 000 000 Line 1 During Calls Handsfree Press and replace the han
55. osition number When incoming calls get no answer See Diversion on page 62 when there is no answer procedure with code 211 When incoming calls get a busy tone See Diversion on page 62 when caller receives a busy tone procedure with code 212 Dialog 4223 Professional Dialog 4225 Vision Group features Group features Group Call pick up People working in a team can have their phones programmed by their system administrator to form Call Pick up groups In a Call Pick up group any member can answer any individual call to group members Press to answer see display If GrePickUr is not shown press mare until it appears If available on your Notes r You can also press amp telephone this feature is One Call Pick up group can serve as an alternative to another group Calls to the alternative group can only be activated by pressing 77 at UCSC answered when there are no calls to your own group Finland and Sweden press 0 Common Bell Group Calls are signalled on a common bell GeeP ick lie Press to answer see display If GrePickUr is not shown press mare until it appears Notes You can also press 8 Finland and Sweden press 0 Dialog 4223 Professional Dialog 4225 Vision 85 Group features Group Hunting An internal Group Hunting number is a common directory number for a group of extensions Calls to the group will be indicated at a free extension in
56. ot shown press mare until it appears The last external number is automatically redialed Notes You can also dial X or press Last Number Redial The function key is programmed by you Finland and Sweden dial 0 Dialog 4223 Professional Dialog 4225 Vision 39 Outgoing Calls NOTE This feature works only with campus extensions 40 ei La i I Ej ngee When you receive a busy tone If you call an extension and receive a busy tone or get no answer or all external lines are busy you can use any of the following methods Callback If a called extension is busy or there is no answer Press see display It can take several seconds before the procedure is executed If CallBack is not shown press mare until it appears Notes You can also press 6 or Callback The function key is programmed by you France Finland and Sweden press 5 Replace the handset to finish the procedure You are called back recall ring signal when the ongoing call is finished or the next time a new call is finished You have to answer within eight seconds otherwise the Callback service is cancelled While waiting for the Callback you can make and receive calls as usual Lift the handset when you are called back The system calls the extension Note Callbacks can be activated on several extensions at the same time Callbacks from additional lines will recall on Line 1 Dialog 4223 Professional Di
57. ou have put more than one call on hold the last call that was put on hold will be transferred If the dialed extension is busy or Transfer is not allowed your phone will ring again Dialog 4223 Professional Dialog 4225 Vision During Calls Conference With this procedure you can include up to seven parties in a conference Only the conference leader i e the person initiating the conference can admit participants During the conference a tone will be heard every 15 seconds Note 7he conference tone might be disabled for your system You have an ongoing conversation Line 1 and want to establish a phone conference You will become the conference leader Press see display Note You can also press Line 2 or Inquiry 000 Call the third party Wait for answer Press to establish a conference see display Note You can also press 3 or Conference The function key is programmed by you Repeat the procedure to add more conference members AG T gt Replace the handset to leave the conference Note A tone is heard each time a participant enters or leaves the conference When the conference leader leaves the conference the conference will continue with the other included parties The conversation is changed back to a normal two party connection when there are only two parties left Dialog 4223 Professional Dialog 4225 Vision 55 During Calls Line TST AF Line a ee iii Line 56 Hold You
58. r greeting with Absence Information Dialog 4223 Professional Dialog 4225 Vision 71 Call Forwarding 0O00 000 75X 01010 000 000 000 000 000 10 0O00 000 000 72 To cancel from an external phone The external phone must be of push button type provided with pound key and star key or a mobile phone adapted for dial tone pulses DTMF Call the DISA feature at your office Dial tone Dial Dial the Authorization Code and press Dial your own extension number and press Dial tone Dial Dial your own extension number and press Replace the handset To design and order your search profiles The search profiles are installed or changed by your system administrator In order to set up your profiles copy the setting form fill in your new or changed profiles and give it to your system administrator Note f a profile handling application is connected to your system you can edit profiles via your Intranet See separate instructions for the application Dialog 4223 Professional Dialog 4225 Vision Call Forwarding Important notes when designing your search profiles Avoid ring times longer than 45 seconds for your profiles Usually the caller hangs up after 3 6 ring signals If you need a longer ring time the maximum time is 60 sec Consider the time you need to react and answer on each answering position in your profile You might need up to 15 seconds to react and a
59. refer to your campus directory or our web page http its ucsc edu telephone voicemail index html for UCSC specific directions for accessing your voicemail messages setting up your voicemail box etc 82 Voice Mail optional The Voice Mail application allows you to leave a voice message to the caller when you are unable to answer calls e g when out of office in a meeting etc The caller can then leave a message in your mailbox When back in your office you can enter your mailbox and listen to the messages received You can choose to divert all incoming calls to your mailbox or calls when there is no answer or calls when your phone is busy If you use the Personal Number feature it is recommended to program Voice Mail as the last answering position for all search profiles When you enter your mailbox you will hear recorded instructions on how to handle listening recording storing and deleting messages and how to change your security code Note How to handle your mailbox depends on the type of Voice Mail system The following describes the in MD110 integrated type For other types please refer to separate user instructions Contact your system administrator if you do not know which type of Voice Mail system you have To activate and deactivate your mailbox For all incoming calls See Diversion on page 62 procedure with code 21 Use the number to the Voice Mail system as the answering p
60. res that you will be unable to use Welcome Welcome to the user guide for the Dialog 4223 Professional and Dialog 4225 Vision This guide describes the available features of the telephones when they are connected to MX ONE Telephony System or MD110 The functions and features available with these telephones are designed for easy use in all different telephone handling situations Depending on the version and configuration of the exchange that your telephone is connected to some of the functions and features that are described in this user guide may not be available There may also be some differences in the way your telephone is programmed Please consult your system administrator if you need further information Some markets use differing codes for some features In this guide they are described using the most common code Dialog 4223 Professional Dialog 4225 Vision Welcome Copyright All rights reserved No parts of this publication may be reproduced stored in retrieval systems or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without prior written permission of the publisher except in accordance with the following terms When this publication is made available on Aastra media Aastra gives its consent to downloading and printing copies of the content provided in this file only for private use and not for redistribution No parts of this publication may be subjec
61. s The display shows 11 06 00 00 R Towers 0012345678 ShowDate Exit Program PhoneSet CallList g PhoneBook Messages 11 06 00 00 Brown James R Towers 0012345678 2222 ShowDate Exit Key functions that are available during call duration mode Press to show date see display Press to exit the Call Duration feature see display Press to show the measured time see display Dialog 4223 Professional Dialog 4225 Vision 61 Call Forwarding Call Forwarding Diversion If you do not want to be disturbed or will be out of the office you can have all calls to your extension diverted to a preprogrammed answering position During Diversion you will hear a special dial tone and the Diversion lamp indicates that your Triple Access Line is diverted You can still make calls as usual Diversion can be made direct on no answer on busy or to another information service facility This feature is currently Note pag tenth Diversien anc De MeLoistushlasicyvourgyeteny unavailable at deni ono sebibeiion UCSC 62 Dialog 4223 Professional Dialog 4225 Vision Diversion Y ig EET i LEAP or UF Diversion VCs Call Forwarding Order Direct Diversion from your own extension The call can be diverted to an individual position or up to three pre determined common answering positions depending on the type of the incoming call Programmed by your system administrator Note Diversion can a
62. s included on the Enterprise Telephone Toolbox CD or it can be downloaded from http www aastra com For more information please contact your Aastra Certified Sales Partner Dialog 4223 Professional Dialog 4225 Vision Installation Install pull out leaf optional 1 Remove the protective film from the guiding rails 2 Attach the guiding rails to the bottom of the phone observing the direction of the cut corner O lees 3 Insert the pull out leaf Dialog 4223 Professional Dialog 4225 Vision 129 Installation Wall mounting he phone can be wall mounted without using a special console seful for instance in conference rooms or public areas ca 1 Use a screwdriver to remove the handset hook 2 Turn the hook upside down and insert 3 Use a screwdriver to remove the two plastic covers 4 Drill wall holes according to measurements given here 9 5 mm m max 5 5 mm 5 Place screws according to measurements and mount the phone 130 Dialog 4223 Professional Dialog 4225 Vision Installation Placing the phone Do not expose your phone to direct sunlight for long periods Keep the phone away from excessive heat and moisture Cleaning Clean your phone only with a soft water dampened cloth Using soap or any other cleaning materials may disco
63. s the Call list Dialog 4223 Professional Press see display Press to frame the requested list see display Press see display The desired list is displayed see section Call list options on page 97 or use the shortcut directly to the unanswered calls list press see display n Number of missed calls Dialog 4225 Vision S Select CallList in the top menu see display Press to frame the requested list see display Press see display The desired list is displayed see section Call list options on page 97 or use the shortcut directly to the unanswered calls list press see display n Number of missed calls 96 Dialog 4223 Professional Dialog 4225 Vision Other Useful features Call list options Press to call the framed phone number see display Choir or Lit Press to frame a phone number in the list see display Press to show more options see display Press to delete the framed call see display Press to return to the previous menu key options see display Example of the complete Call list t Smith Bob 3333_ 12 24 23 Aug 2008 Nelson Lord 5555 11 33 23 Aug 2008 Call Up Down more Program PhoneSet CallList o PhoneBook Messages Smith Bob 3333 12 24 23 Aug 2008 Nelson Lord 5555 11 33 23 Aug 2008 0012115171 15 11 22 Aug 2008 Carter Jim 4444 14 06 21 Aug 2008 The content of the Call list is from left to righ
64. set for incoming and outgoing calls to be connected to the headset when you answer or make calls without lifting the handset See section Headset optional on page 118 Ringer off Indicates that the ring signal is switched off See section Silent Ringing on page 108 Volume level bar Indicates the ring signal volume in idle or ringing mode or when in speech mode the loudspeaker or earpiece volume For the Dialog 4223 Professional the symbol is shown for a few seconds when a volume key has been pressed Dialog 4223 Professional Dialog 4225 Vision Je i Smith Bob Description The following symbols can be shown in the top menus or other display lists example of the CallList menu Dialog 4223 Professional t Smith Bob 3333 12 24 23 Aug 2008 Nelson Lord 5555 11 33 23 Aug 2008 Call Up Down more Dialog 4225 Vision Program PhoneSet CallList iim PhoneBook Messages Smith Bob 3333 12 24 23 Aug 2008 Nelson Lord 5555 11 33 23 Aug 2008 0012115171 15 11 22 Aug 2008 Carter Jim 4444 14 06 21 Aug 2008 Missed call ndicates a missed but checked incoming call Incoming call ndicates an answered incoming call Outgoing call ndicates an outgoing call Bar indicator ndicates the shown part of the total list and where it is positioned in the total list Selection frame ndicates the subject to be called or selected in the list Dialo
65. t Type of call symbol See explanation below Name of the calling called person e g J Gilmour Phone number of the calling called person e g 5467 Time of the call e g 10 48 Date of the call Bar indicator Indicates the shown part of the total list and where that part is positioned in the total list With the following call symbols displayed A Missed call Indicates a missed but checked incoming call Incoming call Indicates an answered incoming call i Outgoing call Indicates an outgoing call Dialog 4223 Professional Dialog 4225 Vision 97 Settings 98 Settings Programming of function keys Frequently used features and phone numbers can be programmed on the function keys for easy access When you want to use the feature just press the key Certain features must be preprogrammed by your system administrator Both phone numbers and feature codes can be programmed on a function key Enter programming mode Dialog 4223 Professional Press see display If Program is not shown press mare until it appears Press see display Continue with Program or change a feature Dialog 4225 Vision Select Program in the top menu see display Press to select Frogramnins of kews see display Continue with Program or change a feature Dialog 4223 Professional Dialog 4225 Vision YW 000 000 m i wh Settings Program or chan
66. t to alteration modification or commercial use Aastra will not be liable for any damages arising from use of an illegal modified or altered publication Aastra is a registered trademark of Aastra Technologies Limited All other trademarks mentioned herein are the property of their respective owners Warranty AASTRA MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Aastra shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing performance or use of this material Declaration of conformity Hereby Aastra Telecom Sweden AB SE 126 37 Hagersten declares that this telephone is in conformity with the essential requirements and other relevant provisions of the European R amp TTE directive 1999 5 EC Details to be found at http www aastra com sdoc cE Dialog 4223 Professional Dialog 4225 Vision 5 Important User Information Important User Information Safety instructions Save these instructions Read these safety instructions before use Note When using your telephone or connected equipment the following basic safety precautions should always be followed to reduce risk of fire electrical shock and other personal injury e Follow instructions in the equipment s user guide or other documentation e Always instal
67. tation Restriction 36 Redial calls from the Call list 37 Save external number 39 Speed Dialing 44 When you receive a busy tone 40 Parallel Ringing 33 Personal Number 69 Programming of function keys 98 Programming of ring signal tone character 104 Programming of ring signals 102 Pull out leaf 121 Put a call on hold 56 R Redial calls from the Call list 37 137 Index Redial number 39 Refer Back 54 Ring signal volume 108 Ring signals 15 S Safety instructions 6 Save external number 39 Send Caller Identity Code at transfer 57 Setting form for search profiles 75 Settings 98 Display backlight 116 Display contrast 115 Features and required data 100 Handset and loudspeaker volume 105 elody Ringing 109 Mute ring signal 108 Programming of function keys 98 Programming of ring signal tone character 104 Programming of ring signals 102 138 Ring signal volume 108 Silent Ringing 108 Short numbers 44 Silent Ringing 108 Speed Dialing 44 T Timer 60 Tones and signals 14 Transfer 54 Troubleshooting 132 V Voice Mail 82 Volume 105 Ww Warranty 5 Welcome 4 When you receive a busy tone 40 Dialog 4223 Professional Dialog 4225 Vision Subject to alteration without prior notice For questions regarding the product please contact your Aastra Certified Sales Partner Aastra Telecom Sweden AB 2008 All rights reserved Also visit us on http www aastra com EN LZT 103 68 R6A
68. the group When you leave the group temporarily you make your phone unavailable for incoming calls To leave the group temporarily foxere 21 a Dial and enter your own extension number Note U K dial 2 No ce Press To re enter the group H21 Dial Note U K dial 2 ce Press 86 Dialog 4223 Professional Dialog 4225 Vision Group features If you are authorized you can divert all calls to your group to another extension or group X24X Dial 000 a Dial the number of the group to be diverted and press oxexe 000 Dial the extension number of the new anwering position cI Press To cancel the Diversion 24 Dia 000 o0 Dial the number of the group that has been diverted H cI Press C Dialog 4223 Professional Dialog 4225 Vision 87 Other Useful features Immediate Speech Connection You automatically answer a call without lifting the handset or pressing any keys The feature can be permanently active or activated by use of a function key preprogrammed by your system administrator Permanently active Program the ringing option with Immediate Speech Connection with one ring signal option 6 on the Line key See section Programming of ring signals on page 102 This feature is currently unavailable 90 Dialog 4223 Professional Dialog 4225 Vision These features are currently unavailable at UCSC This feature is currently unavailable
69. tion Melody Ringing on page 109 Dialog 4223 Professional Press see display If Frosram is not shown press rare Until it appears Press see display The current tone character is displayed Press the corresponding digit The phone rings with the chosen tone character Press to finish programming see display Dialog 4225 Vision Select Program in the top menu see display Press to select Frosramning of kews see display The current tone character is displayed Press the corresponding digit The phone rings with the chosen tone character Press to finish programming see display Dialog 4223 Professional Dialog 4225 Vision Settings Handset and loudspeaker volume Use the Volume keys to adjust the volume of the handset or loudspeaker during a call Adjust the handset listening volume when the handset is off hook Adjust the loudspeaker volume when A dial tone is heard via the loudspeaker or during a handsfree call Press to change the volume The handset and loudspeaker volume level is stored To adjust the volume during Group Listening PFT Replace the handset Press to change the volume The handset and loudspeaker volume level is stored Ea d Lift the handset and press Dialog 4223 Professional Dialog 4225 Vision 105 Settings 106 Extra amplification of the handset headset hearing volume level For people with impaired hearing the handset hearing volume level
70. to be edited see display Press to erase the note to the left of the cursor Keep pressed to erase all the notes To enter a new melody or notes see section To enter notes on page 113 Dialog 4223 Professional Dialog 4225 Vision Settings To store the current melody Line Press the flashing Line key Line 1 or Line 2 or Inquiry If you do not want to continue to program or delete a melody for another line HJ Back Press to return to the previous menu see display _ Note The melody is not yet activated see section Activate or deactivate a stored melody on page 112 If no key is pressed within 30 seconds all entered notes or changes will be automatically stored and the phone returns to idle mode To delete the current melody cH Press and hold until no notes are displayed Line Press the flashing Line key Line 1 or Line 2 or Inquiry If you do not want to continue to program or delete a melody for another line ee DEIR Press to return to the previous menu see display Note f no key is pressed within 30 seconds the change will be automatically stored and the phone returns to idle mode Dialog 4223 Professional Dialog 4225 Vision 111 Settings 112 Line CSD Activate or deactivate a stored melody A stored melody has to be activated in melody mode to be heard when you get an incoming call To activate in melody mode Press the key for the requested typ
71. uired data 100 Free on 2nd access 31 Free Seating 28 G General Deactivation 91 Glossary 135 Group Call pick up 85 Group Do Not Disturb 88 Group features 85 Group Hunting 86 Group Listening loudspeaking 52 H Handset and loudspeaker volume 105 Handsfree 53 Headset 118 Hold 56 Hot Line 92 l Immediate Speech Connection 90 Important user information 6 Incoming calls 29 Answer a second call 31 Do Not Disturo DND 32 Handsfree 29 On another extension 30 On any other line key 29 On Line 1 29 Parallel Ringing 33 Individual External Line 37 Individual Speed Dialing numbers 44 Inquiry 53 Installation 124 Internal Follow me 66 Internal messages 79 Intrusion 42 K Key panel 117 L Lamp indications 13 Language 27 Last External Number Redial 39 Dialog 4223 Professional Dialog 4225 Vision EEE EE zzz ZZ Index ailbox 84 ake calls 35 alicious Call Tracing 94 anual Message Waiting MMW 79 elody Ringing 109 essage Waiting 81 essages 79 Manual Message Waiting MMW 79 Message Waiting 81 Voice Mail 82 ultiple Represented Directory Number 94 ute 53 ute ring signal 108 ight Service 91 Number Presentation Restriction 36 0 Option unit 122 Other useful features 89 Outgoing calls 35 Authority 49 Bypass 43 Call Waiting 42 Callback 40 External calls 35 Handsfree 36 Individual External Line 37 Internal calls 35 Intrusion 42 Last External Number Redial 39 Number Presen

Aastra Telecom 4223 Telephone User Manual

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