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MF-Pro user manual

1. Closes the currently open document database Delete Database Allows you to delete a MF PRO database and all its associated images Print Goes to the Print dialog where you can select print options for printing your document Fax Opens a menu selection of currently installed print drivers Select the appropriate fax driver to print your document to the fax card NOTE Between the Fax and Exit selections is where a list of the last five document databases opened will be displayed Click on anyone of them to reopen that particular document database Exit Closes and exits the MF PRO program 2 2 EDIT pull down menu Undo Undo Image displayed from within the Image tab screen Undoes your last action This will vary depending on what Tab you are using If you are in the BROWSE or DETAILS TAB it will undo the last change made to the text If you are in the Image tab it will undo the last change made to the image Tip You can also abandon all the changes you have made to a document by moving off the record and when asked whether you want to Save Changes select No Disable Image Undo When selected it will not allow any changes made to images to be undone The menu selection will then toggle to Enable Image Undo Cut Text Cut Page displayed from within the Image tab screen On the BROWSE or DETAILS TAB this will delete the currently selected text and place it on the Windows clipbo
2. Empties the clipboard of any saved data including data copied to the clipboard from other applications After you have finished with the data or the image you copied to the clipboard you can use this option to delete it to free up memory 2 3 DOCUMENT pull down menu Refresh F5 Refreshes the Window so it displays the most up to date information from the database It will also re sort the data and refresh the results of a search You can also press F5 to refresh the data The data is refreshed automatically for you when you switch between the Document Database and the Results window New Document CTRL N Adds a new document record to the current database You can also click on the New Document button to add a new document New documents are always added to the bottom of a database After you have saved the document you can Refresh the data to re sort the documents so the new document is displayed in the correct sort order Save Document CTRL S This will save the current document You can also click on the Save Document button to save a document If you have made any changes to a document you will always be prompted to save the document before you move on to a new document or close the database fe Delete Document CTRL D This will delete the current document record You can also click the Delete Document button on the Document tool bar 11 Sort Allows you to select the sort order of your documents
3. Link to other software setup screen To add your own links to other software or modify the existing links select Links to Other Software from the Options menu This will display the Links to Other Software window To add a new link click on the Add button This will then display the Add Link window From here you can enter the filename of the application you want to add a link to in the Filename box or click the Browse button to browse the files You can enter a description of the application in the description box If you want the application to load the text on the TEXT TAB for viewing or editing select the Text check box The application must be able to load ASCII text files If you want the application to load an image for viewing or editing select the check boxes corresponding to the image file formats which that application supports For editing it must be able to save in the selected format as well Most image editors will support BMP images and just selecting the BMP Images check box should be sufficient To modify a link button click the Modify button The Modify Link window will be displayed which is similar to the Add Link window see above for details To remove a link click the Remove button Once you have finished customizing the links click the OK button If you want to cancel all changes made then click the Cancel button Table Layout The table layout can be changed from the table itself To change the
4. SS Total 2 docs lt lt First Doc lt Previous Doc Next Doc gt Last Doc gt gt Fig 28 BROWSE TAB screen 3 4 Create a new document record Click on the Create a New Document icon located on the Icon bar You will always be prompted to save any changes made to new documents as well as changes made to existing documents before leaving that document record Note New document records are always added to the end of a database If you want them to be displayed in a correct order after saving the document you need to refresh the database by selecting Refresh from the Document pull down menu or clicking the F5 button For large databases refreshing the browse table may take quite long time and therefore not recommended Always try to use the Search button to find a document 38 3 5 Using the DETAILS TAB screen From the DETAILS TAB screen enter information relating to the document such as date title or any other fields you may have defined The information entered within the Details and Text screens are used by the search engine to later retrieve your stored document Tip You can use the Insert Today s Date button to place the current date in to the date field A MicroPal MF PRO Fig 28 DETAILS TAB screen 39 3 6 Using the IMAGE TAB screen Adding new image page s to a document record requires that you first select
5. MF PRO can even work with your existing OCR program and fax card to further enhance your document management efficiency Having adapted a familiar database approach MF PRO provides the greatest flexibility and ease of use for organizing your information without the restrictions of conventional drawers and filing cabinets which other software programs often try to imitate The five main screens or work tabs BROWSE Detail Image Text and Attached make it easy to enter information search find view print and fax saved documents MF PRO s powerful built in search engine makes for quick retrieval of any data entered into its database Whether saving images directly from a disk hard drive or acquiring them from your scanner the stored images are highly compressed to minimize disk usage while still maintaining the best possible quality for future viewing and printing A few practical applications for business where MF PRO could prove beneficial e Product literature amp price lists e Vehicle maintenance records e Income tax records e Personal work files e Invoice amp Purchase Order records e Project documents e Legal contracts e Insurance policies e Customer or Case files e Attorney case files e Sales reports e Medical history files e Expense receipts amp reports e Accounting files e Payroll records e Annual reports e Tax records Specification sheets e Property maintenance receipts e Job resumes files e
6. SETUP EXE Replace the letter x with the letter that identifies your CD ROM drive Follow the screen prompts that walk you through the various setup screen steps The setup screens are briefly described below 1 2 1 1 Define a path or use the default directory C Program Files MFPRO to save the software s PROGRAM FILES client to your computer then press the NEXT button c Program Files MFPRO deg ZS Program Files Cancel E Accessories E Borland E Common Files E dsmmedia E ICw Intemet Connection Wizard E Internet Explorer 9 mfpro CT NetMeeting Online Services C D Figure 1 Define path to MF PRO Program Files 1 2 1 2 Define a path for the software s SYSTEM FILES to reside on your server which can be accessed by all other network workstations using MF PRO UNC formats are acceptable if your network supports them Select or enter the location ON THE SERVER where shared MicroPal MF PRO 2 5 system files will be installed This location must be ON THE SERVER and accessible to all MF PRO users If you have already installed MF PRO on another workstation PC please select or enter the SAME location on the server as before C Program Files CT adobeapp E bin E Gad by cady E dev G File_In G File_Out CO be FC Fig 2 Define path to MF PRO System Files on server Note If you are a single user non network use the default path C Program Files MFPRO or use the same path as pre
7. TAB screen 3 7 ADOUL SCAMMING se sence eee cess Eed ds e e aeeiiaii der dis aae ded aas eegegendadeddeeeeteavendeeeteness 3 8 Viewing and enhancing a document Image 41 3 9 Using the TEXT TAB screen eiegdbertdeedeeeddegegdeedege vied jade teu bohencitng ceeen eh eceaneied gabenesceenteeecaa e 42 3 10 Using the ATTACHED TAB screen 43 3 11 Searching for a document within a database 2 0 2 2 cceccccceceeeceeeece cece eeeeeeeeaeeeeeeeseseeceeeeeeeess 44 3 12 Printing a document oe cccceeeecescees eiir SEENEN SEENEN iedee di eiee i iiaa 45 3 13 Si reelle Ein Ben EE 45 3 14 Sorting document records si ieaiaia aiad aia aidad aei 45 3 15 Saving document records 00 cececcecce cece ceeeee ance cece eee eaaeaeeeeeeesceaaaaeceeeeeseesaeaeseeeeesaeeneeeeeeeeess 46 3 16 Archiving a Document Database file eee cceecececeeeceeeceeeeeeeeeaeaeceeeeeeesaeaeeeeeeesesenseaeeeeeens 47 3 17 Changing the order of a multi page document record 48 3 18 Adjust brightness and contrast 48 3 19 Gamma Correction a e e a eenegen Ada 48 3 20 Color depth conversion sssseseesessetteneeosttttntttesttttrttrsttttttnnstesttttntn testenn adh cquasassagtedeatensas 48 3 21 E ue Bi e ie ares yin e va ea eels 49 3 22 RESIZING IMAGES EE 49 3 23 Links to Other software 202 ccsseccecescetescceder cashes tencvaceewesthepdescuedersacdbepvlereaueeddhestalenesendectbeet 50 3 24 Modify Keyword Lookup Tables snnenseeesnnenenes
8. be asked to enter the new password twice and both entries must be identical before you can proceed To prevent the password from being seen by others as you enter it asterisks are displayed instead of the actual characters entered Passwords must be at least four characters in length and are case sensitive Click the OK button once you have entered your new password or click Cancel to cancel the change System Administrators can also change the passwords of other users If you forget your password your system administrator will be able to provide you with a new one For security reasons your existing password cannot be retrieved by anyone not even system administrators However system administrators can issue new passwords without knowing your existing password 32 Archive Permissions Database Without the Permissions Database you will not be able to open any of your networked secured databases It is vital that you archive all your Permission Databases Archive Permissions Database JEwwoararo See archive Cancel me Fig 25 Archive Permission Database path setting In the text box displayed enter the path and file name where you want the Permission Database PDB archived to 2 8 WINDOWS pull down menu Cascade Displays all currently open MF PRO database in a cascaded layered format Tile Displays all currently open MF PRO databases in a tiled format Arrange Icons Arranges currently open
9. databases that have been minimized to icons to the bottom of the page 2 9 HELP pull down menu Contents Displays the help menu screen 33 Quick Tour Starts a quick overview of the MF PRO features Contact Information Provides contact phone web and e mail address on how to get in touch with MicroPal Systems Sales USA 909 860 8001 Email sales dept micropalsystems com Web http www micropalsystems com Written inquiries MICROPAL SYSTEMS 19726 E Colima Road 228 Rowland Heights CA 91748 USA A list of what information is required when submitting inquiries for technical support 1 Make and model of your computer system clone if not known 2 CPU type and clock speed e g Pentium 2 4 GHz 3 Amount of memory RAM your computer has 4 Operating system e g Windows XP 5 Version of MF PRO this can be obtained by selecting About from MF PRO s Help menu 6 Make and model of scanner if it s a scanner problem 7 Version of interface software used with scanner 8 Detailed description of the problem or question you have including the exact wording of error messages encountered and what you were doing or trying to do when they occurred Register MF PRO Displays a form for you to enter information to register your copy of Microfile MF Pro After filling out the form a text file will be created and saved in the folder as displayed on the screen If you have purchased one or more M
10. modify user accounts select Users from the Security menu This option is only available to System Administrators Refresh F5 User Name System Administrator All System Administrators All Users Add Users Change password Delete User Close Help Fig 22 Users Table The table displays a list of all users and groups of users User groups are displayed in curly brackets There are two user groups All System Administrators All Users All users belong to the All Users group Those users that have System Administrator privileges also belong to the All System Administrators group 29 To assign System Administrator privileges to a User select the System Administrator cell of the user and click to toggle the check box You can also press the Space Bar to toggle the check box or click Y to check it or N to uncheck it Users with System Administrator privileges are allowed to add other users and modify user accounts By default System Administrators are also granted full access to document databases To change a User s name first select the User Name cell of the user you want to change then click again to edit it Selecting More Than One User To select more than one user in the user table move the mouse to the left of the table and when the mouse pointer changes to a check mark click to select that row To deselect a user click again You
11. on the End Task button to close them DO NOT close Explorer or the Systray programs Q14 During installation the setup program reports errors in copying certain files A14 You can usually avoid the errors by first closing all other programs in Windows before running the MF PRO setup program Q15 I received an error message Run time error 31037 error loading from file while running the program A15 MF PRO utilizes Visual Basic and OCX component technology which requires that an OCX file exists in the system directory and are registered in the windows registry as well This error indicates that Visual Basic cannot find an OCX file due to a problem with the registry or some other cause To solve this problem 56 A Download and run the full set of updated Automation Library Files The following knowledge base article provides more information and a download link for Updated Automation System Files URL http Awww microsoft com kb articles Q164 5 29 htm Download and run the Automatic System files then reboot your computer Reinstall and run MF PRO If this does not clear up the problem follow step B B Download and run regcln41 exe The following Microsoft knowledge base article provides some more information and a download link to RegClean URL http Awww microsoft com kb articles q147 7 69 htm An alternate download site for RegClean is http Awww 6 zdnet com cgi bin texis swlib hotfiles info html fcode 0
12. order of columns position the mouse over the column heading and drag to a new position 24 To change the width of a column position the mouse over the vertical line to the right of the column heading When the mouse pointer changes to a double arrow pointing left and right drag the mouse to resize the column To hide a column resize the column width to nothing After hiding a column you can redisplay it by selecting Table Layout from the Options menu This will display the Table Layout window From here you can check or uncheck the boxes next to each field to show or hide each column in the table To show all of the columns click the Show All button To hide all of the columns click the Hide All button After you have made the changes you want click the OK button to accept the changes or Cancel to cancel any changes you have made fable Layout The table layout can be changed from the table itself To change the order of columns position the mouse over the column heading and drag to a new position To change the width of a column position the mouse over the vertical line to the right of the column heading When the mouse pointer changes to a double arrow pointing left and right drag the mouse to resize the column To hide a column resize the column width to nothing Show Hide Columns Click the boxes below to display checked or hide un checked columns Document ID Last updated Number of pages Document date Ti
13. the Image tab From within the Image tab screen an image tool bar is now displayed To import images click the Import Image tool bar button or select Import from the Image menu If a page s has previously been saved you will be prompted to insert the new page image before after or to replace the current image page altogether E MicroPal MF PRO BEIER File Edit Document Image Attached Options Security Windows Help laj xj Your scanned or imported images are viewed here on the Image tab screen Document Imaging amp Management Software lt First Doc lt Previous Doc Next Doc gt Last Doc gt gt Paint Shop Pro Fig 29 Image tab screen Note From within the Import window you can select between Importing Single Page or Importing Multiple Pages 3 6 1 To import a single page Click the Single Page tab if it isn t already selected You can then select the drive and directory where the image s is to be imported and is stored To open a directory double click the directory in the directory list Once you have selected the directory you can select the image you want to import from the list below the directory list Use the List Files of Type drop down list in order to restrict which types of files are to be displayed You can also select how the files are sorted by clicking on the radio buttons at the bottom on the left If after the image has been imported you want to delete the or
14. the correct display driver installed in Windows Please refer to your Windows and graphics card manuals for more information about drivers Q22 The application screens look different A22 You are probably running another incompatible Visual Basic program at the same time Quit the other Visual Basic program and the application then re run the application Q23 Black and white are inverted after scanning in a document with the black and white color depth option A23 This can occur with some display drivers in True Color display mode When printed the image will not be inverted A display driver upgrade from your graphics card manufacturer may fix this problem Such upgrades can often be obtained free of charge over the Internet Alternatively changing the display mode to 256 colors might also fix it refer to your graphics card and Windows manuals for details on how to change the display mode You can also invert the colors of the image 58 by selecting Invert from the Image menu If you invert the colors remember to invert them back before printing otherwise the printed image will be inverted Q24 The wrong date is inserted when I select Insert Today s Date from the Edit menu or click the Today s Date button A24 Check that your system has the correct date and change it if it hasn t The Insert Today s Date button uses your system clock s data From Control Panel select Date Time and then adjust the date and time accordingly Fo
15. 00E31 Download and run the RegClean then reboot your computer Reinstall and run MF PRO Q16 When I run the software see the error message Out of memory A16 The software requires 8MB of memory to run Make sure your system has this minimum amount of memory installed Also if running Windows 3 1 you must run Windows in Enhanced Mode Please refer to your Windows manual for more information about Enhanced Mode We recommend 32MB of memory be installed on your system To force Windows 3 1 to run in enhanced mode you may load Windows by typing Win 3 To see what Windows mode you are running click the Help menu command in Program Manager and click the About Program Manager menu item Q17 What kind of scanner will be compatible with MF PRO A17 Any TWAIN 1 6 compliant released in Apr 1996 or newer scanner will be compatible with MF PRO If you are not sure whether your scanner is TWAIN 1 6 or if you require the latest driver for your scanner contact your scanner manufacturer as it can usually be downloaded from their web site at no charge to you Q18 Why do I have problems scanning documents or selecting the Twain source A18 Most of the problems related with scanning are caused by improper connection or an obsolete TWAIN driver Check that your scanner is properly connected and the necessary drivers are 57 installed Your scanner s user manual will have instructions on how to do this Also make sure you have the
16. F Pro licenses you will then have to email the registration text file to your dealer to request for the system key to unlock the software There is no need to reinstall the software when you obtain the key About Displays MF RPO version and copyright information 34 35 3 Using MF PRO e Start MF PRO if you haven t already done so by clicking its icon or double clicking if running Windows 3 1 e MF PRO stores your documents in a document database DDB file e When you start MF PRO it will open the last document database you had opened this feature can be disabled from the Options pull down menu The first time you run MF PRO it will open a sample database that comes with the software as an example 3 1 How to create a Document Database DDB file To create a document database for storing your documents select Create Document Database from the File pull down menu The Create Document Database window will be displayed and from here you make a selection whether to create a Standard database or a Customized database Create Document Database EN E Please select the type of document database you would like to create Create standard database C Create customized database Cancel Help Fig 26 Create new database If you select Create Standard Database these fields will be chosen for you Simply enter your document file name and a title for the database If s
17. Help button Displays help menu page relating to Adding or Modifying User Accounts 30 Permissions Displays access permissions for Users Database Administrators can select what level of security to assign each user for the current database Database Premissions For SAMPLE DDB Sample Database Fig 23 User Permission Table 31 User Log Displays a detailed table of log on and log off dates times for authorized MF PRO Users Refresh F5 User Log Log number User Name Log on datetime 5 20 98 3 24 27 PM Log off datetime 5 20 98 3 47 28 PM 5 20 98 3 47 40 PM 5 20 98 5 19 43 PM 5 20 98 5 20 03 PM 5 20 98 5 40 42 PM 5 27 98 9 41 39 AM 5 27 98 1 05 46 PM 5 27 98 5 01 27 PM Still logged on 5 28 98 4 04 56 PM 5 28 98 5 28 41 PM 5 29 98 9 03 23 4M 5 29 98 10 36 50 4M 6 2 98 2 53 28 PM 6 298 5 33 34 PM 6 398 9 03 47 AM 6 3 98 10 58 45 4M 6 398 10 58 55 AM 6 3 98 10 59 35 AM 6 398 10 59 45 AM 6 3 98 11 00 00 4M 6 3 98 11 00 13 4M 6 3198 11 03 23 AM 6 3 98 11 03 48 4M 6 3 98 5 01 14 PM 6 3 98 5 01 31 PM 6 3 98 5 02 16 PM Maximum Log Records Unlimited Limited to 200 3j Apply 6 3 98 5 02 46 PM Still logged on SE EE ot Close Help Fig 24 User Log Table Change Password You must then enter your existing password and the new password You will
18. Microfile MF PRO DOCUMENT IMAGING AND MANAGEMENT SOFTWARE PROFESSIONAL EDITION User s Manual Copyright MicroPal Systems All rights reserved MicroPal Systems makes no warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose MicroPal Systems is not liable for any errors contained herein or incidental or consequential damages in connection with furnishing performance or use of this material All rights reserved No part of this publication may be reproduced by any means without written permission from MicroPal Systems Making copies of any part of this book or the accompanying software for any purpose other than for your own personal use is a violation of United States copyright laws and International treaty No part of this document may be photocopied reproduced or translated to another language without prior written consent of MicroPal Systems The information contained in this manual is subject to change Revisions to this manual or new editions may be issued as deemed necessary by MicroPal Systems The information herein is believed to be and is presented as being accurate in all respects However MicroPal Systems cannot assume any responsibility or liability for any consequences resulting from the use or misuse of the software or the manual Copyright Statement This document contains proprietary information which is pro
19. Property improvement records e Personnel files e Newspaper and magazine articles e Mortgage loan applications Description of Features for MF PRO Introductory Quick Tour Upon starting MF PRO you can choose to start the Quick Tour which gives a brief overview of the program s layout and tool bar functions Use preconfigured databases or customize with easily definable field names The powerful built in search engine allows for selections of many different search criteria making the retrieval of any saved document quick and easy Supports Twain compliant scanners v16 or higher and OCR programs Supports interface between most fax cards and third party software Built in image enhancement tools and filters i e sharpen rotate contrast invert etc Supports direct importing of graphics images Le JPG PCX BMP TIF etc into a MF PRO database DBB record Build custom keyword lists on the fly or create a predefined list Pre defined database templates Ability to modify database structure after creation Unlimited number of database DDB files Supports up to 500 pages per document record Supports multiple databases opened at one time Network amp multi user supported File security amp log on off tracking Advanced search capabilities ATTACHED TAB for attaching non image files such as AutoCAD files and MS Office files Supports multiple page scans TABLE OF CONTENTS 1 About Microfile MF PRO
20. Search Opens the powerful search engine for locating specific documents using selectable search criteria Condition SH Contains MF PRO Document Imaging and Management Gerges ords in Text tab are searchable Fig 9 Powerful search criteria selection screen Archive 12 Allows you to backup your documents into a archive database This is a Read Only database but can be converted back into a Read Write database by the database Administrator s Batch Copy Allows you to perform a document search and then copy all the documents in the search result table to a new database of the same structure You can also batch copy all the documents in the current database to another database of the same structure Delete All Delete all the documents in the current database Export Database This option will export your database excluding images to a delimited text file This can then be imported into spreadsheet or database applications You can select the delimiter and text qualifier you would like to use and be prompted to select the location and filename for the exported data 2 4 IMAGE pull down menu NOTE Selections from this pull down menu are only available from within the Image tab screen Zoom To zoom an image you can use the Zoom tool on the Image tool bar or you can select Zoom from the Image menu and then select from the options listed below Zooming an image will display it larger or sma
21. ails In addition you will only be allowed to enter a keyword that is in the Lookup Table To add new keywords you can click the Add button of the Lookup Table window The Add Keywords window will then be displayed which will allow you to enter new keywords for the selected Lookup table To delete keywords you can select the keyword or words and click the Delete button To select multiple keywords hold down the Control key as you select the keywords that you want To select a range of keywords select the first keyword then hold down the Shift key and select the last keyword All the keywords in between the two will then be selected To edit a keyword double click the keyword you want to edit Click on the ENTER button when you have finished editing the keyword After you have finished making modifications to the Lookup tables click the Close button Compact Database This selection allows you to defragment the file and recover disk space The database you want to compact must first be closed and not in use by anyone else Repair Database If an error occurs when you try to open your database or your database behaves unpredictably this could be caused by a corrupted database Databases can be corrupted if there is a power failure or hardware problem while data is being written to the database Selecting Repair from the Database menu will attempt to repair a corrupted database The database you want to repair must first be closed The Rep
22. air command will also attempt to validate all system tables and all indexes Any data that can t be repaired is discarded If the database cannot be repaired you will be notified Tips Repairing a database it is also a good idea to compact the database by selecting Compact from the Database menu This will defragment the file and recover disk space To avoid corruption NEVER switch off your computer without first shutting down Windows or exiting Windows if using Windows 3 1 This procedure should be followed no matter what applications you are running Routinely archive your data to protect against data loss Archive to a removable disk or tape drive for best protection When archiving your data you have the choice to archive both images and the database or just the database only It is a good idea to archive both but if you don t 28 have the disk space or the time to archive all your images selecting to archive just your database will at least protect against the database becoming corrupted Then if your database does become corrupted and Repair doesn t fix the problem or too much data is lost simply use Windows Explorer or File Manager to replace the corrupted database with the archived database However any new documents added after your last archive will of course be lost You may want to make a copy of your database before replacing it with the archived database 2 7 SECURITY pull down menu Users To add new users and
23. ard ready for pasting On the Image tab it will cut the current image page and place it on the clipboard In this way you can move pages from one document to another or one program to another First cut the page and then go to another document and paste The clipboard data may be pasted to any other Windows application which can accept either image or text files Copy Text Copy Page displayed from within the Image tab screen Copies the selected text or page to the clipboard This menu item will be disabled if there is no selected text or current image for that document record The data can also be pasted to the other Windows application which can accept either image or text files Paste Text Paste Page displayed from within the Image tab screen Pastes the text or page from the Windows clipboard to the current database location This menu selection will be disabled if there is no valid data in the clipboard to paste Delete Text Delete Page displayed from within the Image tab screen On the BROWSE or DETAILS TAB screens this selection deletes text On the Image tab it will delete the current image page Crop Page Only available from within the Image tab screen Crops the image down to only the selected area deleting everything outside of the box with the dotted line Insert Today s Date Inserts the computers system date current date into the appropriate record field in the database 10 Empty Clipboard
24. b tif Refresh F5 Directories d microf 1 images EJ microf 1 amp images mee ES en Ges a MicroFile LAJ MART NGOS AT MA Are SF Tse Standard Edition browsscr gif detail 1_ gif mfcyr gif mfcvr bmp imagescr gif searcscr gif newddb 1_ gif List files of type All Files sl Sort source files by Date Name bemrCH Tle Wenn aen o le Hehi unn mecropetmoep mom Auto Previ After Import Eleng Keep original files Delete original files OK Cancel Help Fig 29 Multiple page import screen 41 3 7 About scanning Before scanning documents you must first ensure that your scanner is connected correctly and that the necessary and in some cases the latest drivers have been installed Your scanner should have details on how to do this Select the Image tab then click the Scan button or select Scan from the Image pull down menu Your scanners interface window should appear for selecting your scan options The options available will vary from scanner to scanner but options like resolution color depth size brightness and contrast etc should be available for setting selection The resolution you should scan will depend on the type of document you are scanning The higher the resolution the more detail the image will have but it will also take up more disk space A resolution between 150 dpi dots per inch and 300 dpi is
25. can also click Select All or Select None on the Select menu To delete all selected users click Delete Selected on the Select menu To remove or assign System Administrator privileges to all selected users click Assign Administrator Privileges or Remove Administrator Privileges on the Select menu Note the buttons below the table act on individual users rather than those selected Sort Menu Select User Name to sort the users by User Name or User ID to sort the users by User ID A check mark is displayed next to the menu item you select Add User Button Click this button to add new users A New User window will appear to enter the New User s name and password You may also check the System Administrator check box to add as an Administrator Refresh Button Click to refresh the contents of the table You can also click F5 on your keyboard to do this Change Password Button Click this button to change the password of a user You will be asked to enter the new password twice and both entries must be identical before you can proceed To prevent the password from being seen by others as you enter it asterisks are displayed instead of the actual characters entered Passwords must be at least four characters in length and are case sensitive Delete User Button Click this to remove a user After the user has been removed they will no longer be able to log in and use MF PRO Close Button Click this button to close the Users window
26. caused by a corrupted database Databases can be corrupted if there is a power failure or hardware problem while data is being written to the database Selecting Repair from the Database menu will attempt to repair a corrupted database The database you want to repair must first be closed The Repair command will also attempt to validate all system tables and all indexes Any data that can t be repaired is discarded If the database cannot be repaired you will be notified 52 Tips e After repairing a database it is also a good idea to compact the database by selecting Compact from the Database menu This will defragment the file to recover disk space s To avoid corruption NEVER switch off your computer without first shutting down Windows or exiting Windows if using Windows 3 1 This procedure should be followed no matter what applications you are running e Routinely archive your data to protect against data loss Archive to a removable disk or tape drive for best protection When archiving your data you have the choice to archive either images and database or just the database It is a good idea to archive both but if you don t have the disk space or the time to archive all your images selecting to archive just your database will at least protect against the database becoming corrupted Then if your database does become corrupted and Repair doesn t fix the problem or too much data is lost simply use Windows Explorer or File Manager to
27. e ENTER key when you have finished editing the keyword After you have finished making modifications to the Lookup Tables click the Close button 3 25 TEXT TAB screen This displays any optional text associated with each image page of the current document You can import an ASCII text file by selecting Import Text from the File menu useful for documents that have been converted using your current OCR software This option is only available from the TEXT TAB and you must have at least one image The text imported can then be viewed and modified from the TEXT TAB screen also useful for adding notes or personal annotations regarding the current document record You can also paste text into the text box on the TEXT TAB by first positioning the cursor where you want to insert the text and then selecting paste from the Edit menu Text must have first been copied to the clipboard 3 26 Faxing documents Faxing documents from your current document database requires that you have a fax modem installed on your computer and that is configured and working properly Open the desired document you wish to fax and select the Print icon button or the Print command from the File pull down menu Then from the Print screen select Printer Setup to change from your current print driver to the fax driver installed on your system 3 27 Repairing databases If an error occurs when you try to open your database or the database behaves unpredictably this could be
28. e modes Q4 What resolution should set my scanner to keep my file size down A4 For most documents you seldom have to exceed 150 dpi For images that will be used with an OCR program try to scan at 200 or 300 dpi for best character recognition For line art such as cartoons or simple drawings settings of 72 dpi may prove to be acceptable The higher the dpi the bigger the file Note cropping or deleting unwanted or unused areas around the actual image or information you want to save will also reduce the file size even if the space is blank Q5 Can I add new pages or delete existing pages from my document records A5 Yes whenever necessary you can add pages or remove pages from your documents at anytime with just a few keystrokes if you are set up as a User with permission to do so Q6 What kind of documents can be stored in MF PRO A6 You name it MF PRO is so flexible you can store and manage just about any type of document that can be scanned from a printed original or directly imported from a graphics file 54 Examples Contracts Business Cards Expense receipts Newspaper and magazine clippings Handwritten notes and memos ideal for salespeople Product brochures Business forms Tax return forms and records Sales invoices Photos Shipping documents Web page screen capture Q7 How can find a document that I ve saved in MF PRO A7 When you originally saved the document you should have entered some key
29. ecords which have the same values for the previous sort fields Last updated z Number of pages Add Ascending gt Document date Title Add Descending gt Keyword 1 Keyword 2 Last archived Hanae Remove Al Cancel Help Fig 33 Sorting document records 3 15 Saving documents To save changes to a document click the Save button or Save Document from the Database pull down menu If you ve made any changes to a document you will automatically be prompted to save the document when you move to a new document or close the document database Compression factors Compression is automatically set however you may manually make selection as you see fit Settings will be maintained as the default setting until they are changed Black amp White images automatically use the best and fastest compression with no loss in quality Zip This is loss less compression meaning the image quality will not be impaired A scroll bar will be displayed when you select this option which allows you to select the compression factor 47 Higher compression will take longer to compress but use less disk space Use this option if you are compressing black amp white images JPEG This is lossy compression meaning the image quality will be degraded slightly A scroll bar will be displayed when you select this option which allows you to select the compression factor higher compression lowers the quality
30. ed on the Administrator workstation For details about mapping a folder on the server to a drive letter on the local computer please refer to Windows documentations Go back to the Administrator s workstation the SETUP CONTROLLER and open the Microfile MF PRO System Manager and click on the RUN SETUP CONTROLLER UTILITY button Leave this screen running as you go to the other individual workstations to perform the final steps 1 2 3 7 amp 1 2 3 8 to register their HOST ID to the SETUP CONTROLLER Setup Controller Utility x Setup Controller Utility Enabled Fig 8 Setup Controller Utility From the remote user workstation select the Microfile MF PRO System Manager from the Microfile MF PRO Program Group Enter the appropriate administrator User Name and Password A EA Click on the REGISTER HOST ID TO SYSTEM button and enter a name assigned to this workstation Upon completion this workstation should now be allowed access to the MF PRO database IMPORTANT It is vital that the SYSTEM ADMINISTRATOR take proper care in the setup of users and their access rights to each database in order to protect the integrity and security of the data 8 2 Pull Down Menu Descriptions 2 1 FILE pull down menu Open Document Database CTRL O Opens a saved MF PRO Document Database DDB file Create New Document Database Creates a new document database use a standard or custom template Close Document Database
31. electing Create Customized Database you will be allowed to choose from predefined database templates and modify the structure to fit your own requirements Once you have made your selection click the OK button to continue or click the Cancel button to cancel 36 View Modify Structure Database Title _ o To edit a field click on it first Field Name Description Document ID Automatically assigned Datetime of last update Number of pages Document date Datetime document was last archived User defined Alphanumeric User defined Keyword Reference No User defined Alphanumeric Description User defined _ Memo Delete Feld es lt lt Back Cancel Help Fig 27 Modify database structure 3 2 How to open an existing Document Database DDB file To open an existing document database select the open file folder button from the Icon Bar or use the File pull down menu and select Open Document Database From the file navigation screen locate the drive and directory where your Document Database is located and select it Click OK to open the database 37 3 3 Using the BROWSE TAB screen 1 From the BROWSE TAB screen you can view all defined fields of the current database MicroPal MF PRO L lz ile Edit Document mace Attached Options Security Windows Help l x Document Number of Title Description 1 12 97 2 Welcome to MF PRO Atwo page sample doc
32. g window while you are on the Details Tab You can press the F2 function key to toggle the floating window on and off To avoid blocking the screen underneath the floating window is automatically resized and repositioned when you click on any place on the main window of MF Pro You can resize and reposition the floating window appropriately when it is in focus When you Click on it from the anchored position it will remember the last size and position and redisplay itself there Invert Image Color After Scanning Some scanners invert the colors of the image when transferring it from the source Select this option to invert the colors of the image back to normal Temporary Files Location This option allows you to change the location where your temporary images are stored From the pop up window you can select a new drive and directory for the temporary image files The drive selected should have enough disk space to store the images of documents you are working on Try to avoid using a removable disk 23 Links To Other Software You can add customizable toolbar buttons to the top most toolbar that will launch other applications from within MF PRO If the application can load text or images then the text or image can be automatically loaded into the application for viewing or editing Description Filename Browse m File formats that application can load T Text IT BMP Images PCX Images TIFF Images omes mm Fig 18
33. h it S Import Allows you to import a file into the ATTACHED TAB screen Export Allows you to export a file from the ATTACHED TAB screen Remove Deletes the existing attached file from the current document record Keep Original Copy Select this if you want to keep the original copy of a file you import Deselect if you want the original copy to be deleted 2 6 OPTIONS pull down menu Confirm Document Deletion Select this menu item if you want to be asked for confirmation before a document is deleted A check mark next to the menu item indicates that has been selected By default it is always selected when you start MF PRO 22 Confirm Before Saving Document Select this menu item if you want to be asked for confirmation before saving a document that is modified or newly created By default it is always selected when you start MF PRO Run Quick Tour on Startup Select this menu item if you want the MF PRO Quick Tour to run every time you start MF PRO A check mark next to the menu item indicates it has been selected Fig 16 Quick Tour screen Open Last Database on Startup Select this menu item if you want the last document database you last worked on to be opened automatically when you start MF PRO again A check mark next to the menu item indicates it has been selected Show Document Image on Details Tab Select this menu item if you want to show the first page of the document image in a floatin
34. he Options allow you to select which documents will be archived The Limit Size option will limit the archive size to the specified amount this can be useful if archiving to CD R so the CD R capacity isn t exceeded especially if you are creating a virtual CD ROM 3 17 Changing the order of a multi page document record First select the Image tab if it has not already been selected To change the order of multi page documents click the Page Order tool bar button or select Page Order from the Image menu This will display the Page Order window From here you can change the order of the pages by dragging and dropping the page icons into the order you want The numbers shown on the page icons are the page numbers before you clicked on the Page Order button 3 18 Adjust brightness and contrast To adjust the brightness or contrast of the current image select Brightness and Contrast from the Image menu Use the scroll bars to select the amount you want to increase or decrease the brightness and contrast More than 0 will increase the brightness or contrast less than 0 will decrease the brightness or contrast 3 19 Gamma correction This can be used to correct the display of the image for various output devices such as monitors and printers Common values used are between 2 2 and 2 5 3 20 Color depth conversion The color depth of an image determines the number of colors and shades the image is capable of displaying To change the color depth of an i
35. ht units by clicking the button next to the Units box and then selecting the unit from the drop down list Maintain Proportions To keep the same width and height proportions when resizing select the Maintain Proportions check box Resize with Smoothing Selecting the Resize with smoothing option will smooth the jagged edges you sometimes get when resizing and produce a better result but it may take more time to resize 50 Tip If you are increasing the size of an image the extra detail is interpolated from the existing data This can give a poor result if going from a small to large image It is better to re scan the document at a larger size rather than resizing it 3 23 Links to other software You can add customized tool bar buttons to the topmost tool bar that will launch other applications from within MF PRO If the application can load text or images then the text or image can be automatically loaded into the application for viewing or editing To add your own links to other software or modify the existing links select Links to Other Software from the Options menu This will display the Links to Other Software window To add a new link click the Add button This will then display the Add Link window From here you can enter the file name of the application you want to add a link to in the File name box or click the Browse button to browse the files You can enter a description of the application in the description box If you wan
36. iginal file select the Delete Original Files radio button 40 You can preview images before importing by selecting the Auto Preview check box You can also drag files for previewing to the preview window The zoom buttons at the bottom right of the preview window can be used to zoom in and out of the image The Refresh button refreshes the directory and file lists and is useful if you change disk and want to update the display to display the files on the new disk Once you have selected the image you want to import click the OK button 3 6 2 To import multiple pages Click the Multiple Pages tab if it isn t already selected The Multiple Pages tab is similar to the Single Page tab except for the Files To Import box To select files to be imported first select the file name in the file box on the left and then click the Add button to add that file to the list of files to import Alternately click on the Add All button to add all the listed files To remove files from the files to import list select the files to remove then click on the Remove button To remove all files click the Clear All button Images can also be dragged from one list to the other You can also change the order of the files to be imported by dragging and dropping the files within the files to import list Single page j Mulitiple pages Drives Files to import d microf 1 images mfsplash tif SR A be mainscr tif ied g mfsplash tif newd
37. ill take longer to save but will not have any effect on the image quality For True color and 256 Grayscale images Two choices are available Retain Image Quality offers compression without loss of image quality or Lossy Compression Where you get much better compression of the image in trade for some image quality loss in relation to your chosen compression value setting Recompress All When Saving This selection will automatically recompress all currently saved images within the current database including images previously saved using Retain Image Quality on True color and 256 Grayscale images Note Recompressing unmodified images can result in loss of quality on True color and 256 Grayscale images Information Displays information about the current image such as File Size Height Compression ratio Y resolution Date acquired Color depth Uncompressed size X resolution 21 Last saved date time Compression Width 2 5 ATTACHED pull down menu View Edit Launches the program that is associated with opening the attached file The workstation viewing the attached file must have the associated program already installed on to it or have a path on the network to launch it Print Prints the attached file by opening the program associated with the attached file The workstation viewing the attached file must have the associated program already installed onto it or have a path on the network to launc
38. information about it within the DETAILS TAB screen This information is the criteria that is indexed in order to find a specific document when using MF PRO s powerful search engine Many selection and combinations for searchable fields are available from the Search screen These search parameters can include Exact Match Not Equal To Within Range Less Than Greater Than Contains and Doesn t Contain Q8 Do you recommend any particular brand or model of scanner for your software A8 Any standard Twain compliant scanner using version 1 6 TWAIN or higher released 4 96 should work with MF PRO without any problem In fact some scanners using earlier version of TWAIN may also work but are not recommended Also the faster the scanner the more benefit you will get from the document imaging system and depending on volume of paper documents to be scanned the following is provided as general guidelines for scanner speeds Personal and SOHO use 4 to 10 PPM Small volume 15 to 20 PPM Moderately large volumes e g law firms 45 to 50 PPM High volumes 100 to 200 PPM Q9 Does your software store the images in a standard graphics format A9 MF PRO stores images in JPG or ZIP compressed formats however in order to maintain the integrity of the program each image is assigned a unique filename by the software and the only way to really view the needed document image is from within MF PRO or exporting from MF PRO to a supported forma
39. istrator s workstation which is also known as the SETUP CONTROLLER as previously defined in step 1 2 1 9 1 2 2 2 select the Microfile MF PRO System Manager from the Microfile MF PRO Program Group ES MicroFile MF PRO d E MicroFile MF PRO ReadMe Le Wise Installation System b D MicroFile MF PRO S K MicroFile MF PRO System Manager Fig 6 Select Microfile MF PRO System Manager from Program group 1 2 3 2 Enter the Administrator User Name and Password as defined in step 1 2 1 4 1 2 3 2 1 The MF PRO System Manager will be displayed Fig 7 MF PRO System Manager screen 1 2 3 4 If you have purchased more than one user license click on the LICENSE UPGRADE button to install the License Code number which was obtained from MicroPal Systems After entering the code and clicking the OK button your MF PRO System Manager screen should display the number of user licenses you have purchased for your network system next to your License Code number near the top of this screen 1 2 3 5 1 2 3 6 1 2 3 7 1 2 3 8 To activate the other workstations to use MF PRO in full version on the network first install the MF PRO software as a trial version following all steps in section 1 2 1 1 through section 1 2 1 5 for each network workstation that has purchased a license Be sure that the SYSTEM FILES in step 1 2 1 2 points to the same equivalent location on the server for the system files as originally install
40. latest scanner driver from the manufacturer Driver upgrades can often be downloaded free of charge on the Internet The following site contains many useful links about various scanners http Awww winfiles com drivers scanners html Q19 After a number of scans why do get the error message Twain source manager could not be loaded A19 Try closing other applications If this doesn t help close MF PRO and then restart Windows To avoid this problem you can use your scanner s software to scan your documents to files on your hard disk which can then be imported into MF PRO Adding more memory to your machine will help avoid this problem 32 MB is recommended and if you are running Windows 3 1 upgrading to Windows 95 may also help Also avoid running other applications at the same time as MF PRO For additional help see question Q13 Q20 The colors of the images sometimes look weird A20 This is probably caused by PALETTE SHIFT Palette shift happens when you switch between different Windows programs that display graphics or different images which use different color palettes After the palette shifts back the colors will become normal again Although no harm will be caused by palette shift you can avoid this by not switching between different applications or images Q21 The colors of the images look weird all the time A21 Check to make sure your system can display VGA graphics with at least 256 colors Also check that you have
41. ller on your monitor but won t change the actual size of the image To change the actual size select Resize from the Image menu Zoom 100 Zooms the image to 100 Zoom to Fit Zooms the image so the entire image can be seen Zoom to Width Zooms the image to fit the width of the display area Left mouse button Zoom In Zooms in on the image You can also use the Zoom tool to zoom in and out on a document page Right mouse button Zoom Out 13 Zooms out on the image You can also use the Zoom tool to zoom in and out on a document Ss D Q D ZOOM Range by percent only displayed on Image tool bar Allows you to set the ZOOM range with a percent value GC CH oi HR Go To Page CTRL G Allows you to enter the document page number you want to jump to Z del 0 v Q o Moves to a new page of the document where you can import scan or paste a new image El Page Order Allows you to change the current order of the pages in your document record pagination 14 Page Order x Drag and drop the icons to rearrange the image order PJP ITIP CIC PIES Cancel Help Fig 10 Page order arrangement screen Select Scanner Allows you to select the scanner driver you are going to use for scanning in images Be sure that the scanner is properly connected and you have the latest scanner driver from the manufacturer installed amp Scan S
42. m within your database with just a few keystrokes 1 1 System Requirements To use MF PRO you will need the following hardware and operating system e An IBM PC or equivalent computer with a Pentium II or faster processor e Microsoft Windows XP or newer operating system e At least 128 MB of RAM s At least 10MB of free space on your hard drive disk for the program only e A mouse or other pointing device supported by Windows s A TWAIN compliant scanner TWAIN version of 1 6 preferred If needed contact your scanner manufacturer for an updated driver 1 2 MF PRO Installation Procedure Microfile MF PRO 3 0 is a 32 bit Windows application so you must have Windows 98 or newer Windows version installed on your client computer workstation PC as your current operating system before proceeding There are two separate steps for using the MF PRO software 1 Install for use as a 90 day trial 2 Install for use as a full version All workstations must first have the MF PRO software installed from this CD ROM as a 90 day trial before upgrading to a full version Normally no reinstallation is needed 1 2 1 Install for use as a 90 day trial Insert the MF PRO CD ROM into your drive run SETUP EXE and follow the screen prompts as they appear from the Installation Wizard Select the Windows START button on the lower left hand of the screen and click on the RUN to start the installation procedure In the Open command line type x
43. mage select Color Depth Conversion from the Image menu then select the color depth you want to convert the image to It is important to note that the image may be converted to a different color depth when it is saved depending on the compression method used If you choose to save the image with JPEG compression the image will be automatically converted to gray scale if it s monochrome or 16 million colors if it is color For more information on compression methods see Saving Documents The Color Depth Conversion menu item that corresponds to the current color depth will be checked and usually disabled The color depth choices are Monochrome Converts the image to two colors black and white 16 Colors Converts the image to 16 colors 256 Gray Scale Converts the image to 256 shades of gray 256 Colors Converts the image to 256 colors 49 65 Thousand Colors Converts the image to 65 thousand colors 16 Million colors Converts the image to 16 million colors Decreasing Color Depth When converting from a higher color depth to a lower color depth e g 16 million colors to 256 colors the colors in the image will be reduced It will automatically pick the best colors to use for the new color depth In addition you have the option of selecting a dithering method Dithering is a means by which additional colors are simulated by intermingling spots of one or more colors so from a distance it appears to be a different color Fo
44. ncreased since the additional pixels have to be interpolated Maintain Screen Size Selecting this option will maintain the width and height when displayed on the screen which means the width and height when printed will change If the resolution is changed from 300 dots per inch to 150 dots per inch with the same number of dots pixels the image when printed would be twice the number of inches Compression factors Allows you to select the compression factor for saving images Black amp White images automatically use the best and fastest compression with no loss in quality These settings will be maintained as the default setting until they are changed 20 Compression Factors xj Compression Factors Select the compression factors to use when saving document images Black and white images are compressed using best and fastest compression with no loss in quality For 256 color images Higher compression factor will take longer to save Has no effect on image quality Compression Factor D D 70 Fastest Best Compression For True Color and 256 grayscale images Retain image quality Ze Lossy compression Better compression but image quality is reduced Higher compression factor will result in poorer image quality Compression Factor D i D 30 Best Quality Best Compression Cancel Help Fig 16 Image compression settings For 256 color images Higher compression settings w
45. nd required when applying for full version upgrades or additional user licenses It s very important to keep these numbers in a safe place for future reference The Quick Tour window is displayed upon MF PRO startup It goes through a brief overview of the program features and can easily be disabled by unchecking the Always run Quick Tour on startup box Upgrade to full version In order to upgrade to a full version or purchase additional user licenses you need to submit the registration information to us via your dealer You can fill out the registration form by selecting Register ME Pro from the Help menu of the main screen The HOST ID number 10 alphanumeric digit LICENSE CODE number 12 alphanumeric digit 1 2 2 1 The serial number as shown on the S N Label located on the CD ROM sleeve or jewel case xi MicroPal ME PRO Document Imaging and Management Software Version 3 00 Trial Mode Thank you for evaluating MicroFile Pro Edition MF PRO You are on day 35 of your 90 day evaluation period To inquire about pricing orto purchase MF PRO please visit our website http micropalsystems com When ordering you must quote your Host ID number and license code Host D of this machine is A4D15A4C194 License code D55746D5562C SMicroPal SYSTEMS Fig 4 Trial Version screen These numbers are displayed on the Trial Screen and should only be obtained from the designated Adminis
46. ng file size or viewing orientation The various tools to perform these modifications are located in the Image to adjust brightness invert colors color depth conversion etc can be selected and applied to enhance the displayed image A complete description of each tool can be found under in section 2 4 Image pull down menu 42 3 9 Using the TEXT TAB screen The TEXT TAB screen can be utilized in various ways depending on your application or requirements A couple of uses would be to type personal annotations regarding the current document record for yourself or other licensed users on network The TEXT TAB can also be used to hold text that was pasted from the current document image after it had been converted from your OCR software All words in the TEXT TAB screen are searchable when using the software s built in Search engine function MicroPal MF PRO lel File Edit Document image Attached Options Security Windows Help la x image 1 Welcome to MF PFO the Document Imaging amp Management System For Windows MF PRO allows you to scan and store your documents in your desktop computer avoiding the clutter of paper storage thus improving the efficiency of your home or office Through its powerful yet easyto use search feature documents can now be retrieved quickly and easily for viewing or printing Compression methods are used in order to get the most out of your computer by storing vast numbers of docume
47. nts onto a single disk ou will find the MF PRO software easy to use and intuitive so you should have no problem in getting started S ota ocs lt lt First Doc lt Previous Doc Next Doc gt Last Doc gt gt Fig 29 TEXT TAB screen 43 3 10 Using the ATTACHED TAB screen The Attached tab screen is where you can attach files of any kind to a related MF PRO document record Non image files such as a AVI WAN Microsoft Word Excel AVL are common attachments With an optional viewer even files like AutoCAD drawings can be retrieved and viewed If attaching a file you must be able to have the application program for that file on workstation or launched from the workstation in order to open the attachment Additional features within this screen allow you to Export Remove Keep Original Copy of the attachment and Auto Close Attached File See section 2 5 for more details on Attached file selections Note On moving to a new document MF PRO will attempt to close the attached file if itis open If MF PRO can t close the attached file you will be prompted to close it in the usual way E MicroPal MF PRO A File Edit Document mage HER 1e x test dwg Total 2 docs lt lt First Doc _ lt Previous Doc Next Doc gt Last Doc gt gt Fig 30 ATTACHED TAB screen with AutoCad file attachment 44 3 11 Searching for a document within a database To display the search crite
48. of the image Use this option if you are compressing gray scale many shades of gray or true color 16 million colors images If the image you are compressing is neither gray scale nor True color then it will be automatically converted to one of these formats Black and white monochrome images will be converted to gray scale and color images will be converted to true color The radio buttons determine what images in the document will be compressed decompressed 3 16 Archiving a Document Database file To archive data select Archive from the Database menu Archiving data allows you to make a copy of your documents to help protect against data loss In the Archive window select a path and database name where you want to archived your current database to or click browse to search for a path and existing location If the database you enter doesn t exist it will be created for you Archive Data In the box below enter the path and filename of the database you want to archive your documents to or click the Browse button to browse files and directories If the archive database you enter doesn t exist it will be created for you Browse r Options C Archive Database Only Ce Archive Database and Images IV Only archive documents that have been updated since last archive J Restrict archive to search results T Limit archive size Size 1600 MB Cancel Help Fig 34 Archive database screen 48 T
49. orm the search The search results will then be displayed The Search Results window has all the same functions as the BROWSE TAB screen except you will not be able to perform another search unless the current search results screen is closed 45 After you have viewed the search results you can switch back to the document database by clicking on the Back tool bar button which is only displayed after you have performed a search After returning to the document database this button will change to Results which if clicked will allow you to return to your search results When you have finished with your Search Results you can close the Results Window by clicking on the Close Search Results menu option from the File menu while the Search Results are displayed 3 12 Printing a document To print any or all pages within a document record select the small printer icon next to the TEXT TAB screen or from the File pull down menu select Print A print screen appears offering you the option to print a Document Description Cover Page include and Print Images in the printing or print the Document Description only There are also buttons to configure printer choice and print page selections Page Setup and a button to configure what will print on the Cover Page Layout x IV Print Images Printer Setup Page Setup Cover Page Layout Fig 32 Print selection screen 3 13 Cropping an image In order to sa
50. own list Then click on one of the radio button Select the lookup table from the drop down list box Lookup table Keyword D To modify a keyword double click it To delete a keyword select the keyword and click the Delete button To add new keywords click the Add button When you have finished making modifications to the lookup tables click the Close button to close this window Keyword Lookup Table Automatically add new keywords to lookup table Add Delete C Prompt before new keywords are added to lookup table Don t automatically add new keywords to lookup table Only allow keywords that are in lookup table Close Help Fig 21 Keyword Lookup Table The options you have are Automatically add new keywords to Lookup Table Selecting this will mean any new keywords you entered will automatically be added to the Lookup Table Prompt before new keywords are added to Lookup Table With this option you will always be prompted before new keywords are added 27 Don t automatically add new keywords to Lookup Table No new keywords will be added to the Lookup Table To add keywords you will have to first go to the Lookup Table window and then click the Add button see below for more details Only allow keywords that are in the Lookup Table No new keywords will be added to the Lookup Table To add keywords you will have to first go to the Lookup Table window and then click the Add button see below for more det
51. r example having alternating red and blue dots would simulate the purple color From the Color Conversion window you will be given options relating to dithering Increasing Color Depth If increasing the color depth the image will then be capable of displaying more colors but more colors won t be added to the image Increasing the color depth before performing certain image editing functions can in some cases improve the result For example if you are resizing an image with the smoothing option increasing the color depth from monochrome to gray scale or 256 colors to 16 million will improve the result 3 21 Rotating images First select the Image tab if not already selected Then to rotate an image click the Rotate button on the Image tool bar or select Rotate from the Image menu This will pop up the Rotate Image window From here you can select the angle and direction of rotation By clicking on one of the radio buttons you can select to rotate the image by 90 180 or 270 Alternatively you can enter your own angle by selecting the Arbitrary radio button and then entering the angle in the adjacent box After selecting the angle click the Rotate button to rotate the image or Cancel to cancel the rotation 3 22 Resizing images To resize an image select Resize from the Image menu This will display the Resize Image window From here you can select the width and height you want to resize the image to You can select the width and heig
52. r help in doing this refer to your Windows manual and your computers manual Q25 The wrong date is inserted for the Last Update Last Archived fields when the document is saved archived A25 See question Q24 Q26 can t change the date format used for date fields A26 The date format is set from your systems short date style To change the month day and the year order format go to Control Panel and select Regional Settings From there you can change the date format Refer to your Windows manual or Windows help for more details Q27 In Windows 95 the date format used by MF PRO is not the same as my systems date format A27 Your systems date format may need resetting Go to Control Panel and select Regional Settings Then select the Date tab Re enter the Short date style and click the OK button Your systems date format will now be reset and MF PRO will use this date style to format dates Q28 The dates in the table aren t correct A28 Make sure your system uses a short date style that includes date separators For example the date format MMDDYY should be changed to MM DD YY or MM DD YY to avoid this problem Refer to question Q24 on how to change your systems date style Q29 What is the Setup Controller A29 The workstation that has been selected to run the MF PRO System Manager in order to generate license codes for all other stations on the network This computer is referred to as a Setup Controller After you obtained
53. replace the corrupted database with the archived database However any new documents added after your last archive will of course be lost You may want to make a copy of your database before replacing it with the archived database For advice on archiving see section 4 12 Archiving documents Additional features not offered in the MF PRO Edition may be available on the Enterprise Edition release Please check our web site for updated details or call our Sales Dept for additional information 53 4 MF PRO Q amp A Q1 What is MF PRO A1 MF PRO the short form for MicroFile Professional Edition is a document imaging and management software that can save you time and money Like microfilm it allows you to store vast amounts of documents efficiently avoiding the clutter of paper storage thus improving the efficiency of your office Q2 What if my image didn t scan well A2 MF PRO provides you with several tools and filters to correct and change the look of your images Options like rotate crop flip invert adjust brightness to name just a few will help you enhance the image quality Q3 Do save my images in color or black amp white A3 If your scanner supports color these images will take up more storage space than using a black amp white mode Therefore when scanning images where color is not a critical issue such as invoice copies you should always try to select a non color mode such as grayscale or black amp whit
54. ria window click on the Search button or use the Image pull down menu and click on the Search selection From the search window you must first select the criteria for the field s that will locate a saved document Clicking the drop down button in each of the criteria field will produce list of choices for that field You can then enter the value or word s you want to locate Leave the criteria box set to None if you don t want to search that field Enter the values you want to search for then click the Search button Leave the Condition box set to None if you don t want to search that field Condition Document ID Done Last updated None Last updated by None Number of pages Done Archived None Last archived None Document date Greater Than 1 98 Attached file name None Tie Ge Keyword Contains Software M Reference No Contains Description None Text Tab Contains Words in Text tab are searchable x All conditions are met Atleast one condition is met Search Sort Criteria Cancel Help Fig 31 Search criteria screen Find records where At the bottom left of the window are two radio buttons you can use to select whether all conditions you ve selected should be met or at least one You can also optionally select to sort the search results by clicking on the Sort Criteria button When you have finished entering the search criteria click the Search button to perf
55. seenrtnrssssttrnrnnnsstttnnnnnsstnnnrnns nten tnnn nn nnnn nenene 50 329 TEXT TAB Green a a a E ee ee Eege 51 3 20 Faxing documents cs cece e r EE EA ay eens E EEE i Eegen 51 3 27 Repairing data Da AS a ar Ra a E ia rA ESAE E Aa ates aaa ARENE RES 51 AMF PRO Q amp A E 53 1 About Microfile MF PRO Microfile MF PRO MF PRO Professional Edition is the smart way to manage all your paper documents easily and efficiently Like microfilm MF PRO software allows you to store vast amounts of documents efficiently avoiding the clutter of paper storage But better than microfilm MF PRO allows you to retrieve your documents quickly and easily for viewing printing and faxing right from your computer thus improving the efficiency of your business Use your scanner to scan in your original documents converting them into digital images Alternatively you can also import supported image formats directly into MF PRO from a hard drive or floppy disk With MF PRO you can even attach video audio or most any digital file directly to a document With an optional viewer you can also view attached AutoCAD engineering files All of your important information can be stored in either standard or customized MF PRO databases on a hard disk or other backup media When necessary you can add or remove pages from your documents Should you need to view print or fax your stored information MF PRO s powerful search engine will quickly locate the requested file fro
56. size with smoothing option will smooth the jagged edges you sometimes get when resizing and produce a better result but it may take more time to resize Tip If you are increasing the size of an image the extra detail is interpolated from the existing data This can give a poor result if going from a small to large image It is better to re scan the document at a larger size rather than resizing it Resolution Allows you to change the resolution of an image The resolution governs the detail the image has and the size it will be when printed A higher resolution image will have more detail than a lower resolution with the same print size 19 Maintain print size Pixels are added or removed accordingly Maintain screen size This will affect the default print size e re Fig 15 Image Resolution screen To select a resolution from the drop down list or type in a resolution value in the box provided in dots per inch Maintain Print Dimensions Selecting this option will add or remove pixels in order to maintain the dimension of the image when printed For example if you decrease the number of dots per inch from 300 to 150 in order to maintain the same width and height when printed you would need half the number of dots pixels Pixels are removed or added to maintain the same width and height in inches If you increase the resolution with this option selected the actual quality of the image may not be i
57. t into a different directory 55 Q10 How can I have an outside application receive an image from MF PRO A10 You can export saved document images from within MF PRO in TIF BMP PCX formats to any directory or launch other applications to accept the image using the Link to Other Software feature Q11 Is your database in a standard format such as Microsoft Access A11 Yes it is compatible with Access however you are advised not to directly edit the MF PRO database with Access in order to keep the integrity of the data Q12 If the database is archived onto a CD ROM disk and then distributed throughout the company do the recipients need to install any software on their computers to read the disk A12 You will need a separate license for any user who will view the archived database on a different machine For network users the database DDB files saved to a CD ROM my be located any where on the network node An Off line MF PRO database browser may be developed sometime in the future for unlicensed users to view files Q13 When I run Setup I see an error message Setup has run into a conflict with a running application Please close all applications and select OK to try again A13 Not all programs have an icon on the taskbar to select to terminate the program Some programs run in the background and you must manually terminate them by simultaneously pressing Ctrl Alt Del Select each listed program one by one and click
58. t the application to load the text on the TEXT TAB for viewing or editing select the Text check box The application must be able to load ASCII text files If you want the application to load an image for viewing or editing select the check boxes corresponding to the image file formats that the application supports either BMP PCX or TIFF For editing it must be able to save in the selected format as well Most image editors will support BMP images and just selecting the BMP Images check box should be sufficient To modify a link button click the Modify button The Modify Link window will be displayed which is similar to the Add Link window see above for details To remove a link click the Remove button Once you have finished customizing the links click the OK button If you want to cancel all changes made then click the Cancel button 3 24 Modify Keyword Lookup Tables To modify the keywords stored in your Lookup Tables and the options governing how new keywords are added to your Lookup Tables select Lookup Tables from the Options menu Lookup Tables help speed up data entry by providing you with a list of keywords you can select for each keyword field By default new keywords are added to the Lookup Tables automatically This can be changed by clicking the radio buttons at the bottom of the Lookup Tables window First select the keyword field from the Lookup Table drop down list Then click on one of the radio buttons The options you ha
59. tarts the scanner interface software to capture the document from your scanner You can also scan by clicking on the Scan button within the tool bar icon Batch Scan Allows you to either scan several pages into a batch file directory or scan all pages directly into the current document database You can also use this menu selection to preview previously scanned images for placement into document records 15 Heels ee walla Fig 11 Batch scanned files screen TWAIN Configuration Allows you to select Buffered or Native transfer mode if your TWAIN compatible scanner support both modes Import Allows you to import supported image files into a document You can also click on the Import tool bar icon Export Allows you to export images in supported formats so they can be used in other applications Tip You can also copy and paste images to other applications provided the application accepts that type of particular data Brightness and Contrast Allows you to adjust the brightness and contrast of the currently displayed image 16 Brightness al Contrast al NM gt 0 Cancel Help Fig 12 Brightness and Contrast settings Gamma Correction This can be used to correct the display of the image for various output devices such as monitors and printers Common values used are between 2 2 and 2 5 al gt 235 Cancel Help Fig 13 Gamma setting Invert Colors Inver
60. tected by copyright All rights are reserved It is a criminal offence under applicable copyright laws to make unauthorized copies of copyright protected material including computer programs Trademarks MicroPal and MF PRO are trademarks of MicroPal Systems All other companies and all other product names identified in this book are trademarks or registered trademarks of their respective companies They are used in this book in editorial fashion only No such use or the use of any trade name is intended to convey endorsement or other affiliation with this book or MicroPal products MICROPAL SYSTEMS Address 324 S Diamond Bar Blvd 618 Diamond Bar CA 91765 USA Tel 909 860 8001 world wide web http Awww micropalsystems com e mail sales dept micropalsystems com support dept micropalsystems com MF PRO License Agreement This software is licensed to you the end user under the following terms and conditions 1 2 The MF PRO programs hereafter called The Software are copyrighted by MicroPal Systems You may a Install The Software for a one time 30 day trial period onto any computer b Use the installed files of The Software after 30 days only on licensed computers c Make one additional copy of The Software for archive and back up purposes You may not 1 Copy or reproduce any part of The Software by any means except as permitted by This License 2 Rent or lease The Software to another part
61. termingling spots of one or more colors so from a distance it appears to be a different color For example having alternating red and blue dots would simulate the color purple From the Color Conversion window you will be given options relating to dithering Increasing color depth By increasing the color depth the image will be capable of displaying more colors but more colors won t be added to the image Increasing the color depth before performing certain image editing functions can in some cases improve the result For example if you are resizing an image with the smoothing option increasing the color depth from monochrome to gray scale or 256 colors to 16 million will improve the result Flip Allows you to flip the image horizontally or vertically L Rotate Allows you to rotate the image using preset degrees or using arbitrary settings Resize Allows you to resize the image by selecting the width and height you want to resize the image to you can select the width and height units by clicking the button next to the Units box and then selecting the unit from the drop down list 18 Units NH Resize Width 2 017 Resize Height 1 14 Maintain proportions x Resize with smoothing Cancel Help Fig 14 Resize image screen Maintain Proportions To keep the same width and height proportions when resizing select the Maintain Proportions check box Resize with smoothing Selecting the Re
62. the Setup System Key and License Upgrade Code from MicroPal select the specific computer on your network the same computer whose Host ID you used to obtain 59 the system key from MicroPal to act as the Setup Controller and activate MF PRO to become a full version software on it After that all other workstations can be activated by registering their computers Host ID number to the Setup Controller while it is running the Setup Controller Utility option Q30 How do I upgrade new User Licenses A30 Licenses are installed by changing the License Upgrade number supplied by MicroPal Systems on the Setup Controller for all other workstations Then each licensed workstation will need to have the 30 day trial version of MF PRO installed before running the Setup Controller Utility option from the Setup Controller Q31 What network model does MF PRO use A31 The networking model of MF Pro is client computing with centralized file storage Q32 What image compression method is used in MF PRO A32 MF PRO supports both JPEG and ZIP image compression with user configurable compression factors Q33 What about the storage cost of digitized documents A33 Each Giga byte of storage can hold about 2500 pages of letter sized images assuming it was scanned in at 300 DPI with 8 bit grayscale settings and a JPEG compression ratio of 20 With today s HDD pricing it s very affordable and even cheaper than paper copies Q34 How many le
63. tle Keyword Reference No Description PAL ast archived zi Show All Hide All OK Cancel Help Fig 19 Table Layout screen 25 Modify Database Structure To view and modify the structure of your document database select Modify Database Structure from the Options menu This will then display the View Modify Database Structure window Note For already created databases only the Field Names and Descriptions can be changed But you can add more fields to the table if needed View Modify Structure Database Title o To edit a field click on it first Field Name Description Document ID Automatically assigned Datetime of last update Datetime document was last archived User defined User defined Reference No User defined Description User defined Delete Field lt lt Back Cancel Help Fig 20 Modify database structure table 26 Lookup Tables This menu item allows you to modify the keywords stored in your lookup tables and gives the options to govern how new keywords are added to your lookup tables Lookup tables help speed up data entry by providing you with a list of keywords you can select for each keyword field By default new keywords are added to the lookup tables automatically Clicking the radio buttons at the bottom of the Lookup Tables window can change this First select the keyword field from the Lookup Table drop d
64. trator s workstation also referred to as the SETUP CONTROLLER where all future upgrades will be installed from 1 2 2 2 Upon verification of your submitted HOST ID and LICENSE CODE numbers MicroPal will generate a new SYSTEM KEY and LICENSE CODE numbers to unlock the MF PRO software and allow the installation for the appropriate number of user licenses onto your network system IMPORTANT Keep the Administrators HOST ID and LICENSE CODE as well as the supplied SYSTEM KEY and LICENSE CODE numbers in a safe place for future reference 1 2 2 3 From the Administrator workstation SETUP CONTROLLER which was previously defined in step 1 2 1 4 select Microfile MF PRO System Manager from the Microfile MF PRO Program Group 1 2 2 4 Enter the Administrator User Name and Password as defined in step 1 2 1 4 Please enter your user name and password passwords are case sensitive User name I Password Quit Help Fig 5 User name and password screen 1 2 2 5 The MF PRO System Manager will be displayed 1 2 2 6 Click on the SYSTEM SETUP KEY button to install the SYSTEM KEY number which was previously obtained from MicroPal Systems If a proper key number was entered and accepted a message of SYSTEM KEY ACCEPTED will be displayed Your trial version for the Administrator workstation has now been activated for full version use on this network only 1 2 3 Adding User Licenses to other workstations 1 2 3 1 From the Admin
65. ts or reverses the colors of the current image Color Depth Conversion The color depth of an image determines the number of colors and shades the image is capable of displaying To change the color depth of an image select Color Depth Conversion from the Image menu then select the color depth you want to convert the image to It is important to note that gray scale images will automatically be converted to 256 gray scale when saved and true color images 65 thousand colors or more will automatically be converted to 16 million colors This is done to optimize the compression The Color Depth Conversion menu item that corresponds to the current color depth will be checked and usually disabled The color depth choices are Monochrome Converts the image to two colors black and white 16 Colors Converts the image to 16 colors 256 Gray Scale 17 Converts the image to 256 shades of gray 256 Colors Converts the image to 256 colors 65 Thousand Colors Converts the image to 65 thousand colors 16 Million Colors Converts the images to 16 million colors Decreasing color depth When converting from a higher color depth to a lower color depth e g 16 million colors to 256 colors the colors in the image will be reduced It will automatically pick the best colors to use for the new color depth In addition you have the option of selecting a dithering method Dithering is a means by which additional colors are simulated by in
66. uccccscccesccccsstcccee centeveqneesnncdanceedssceustecsadceddeensusedeseeesttecssevevaseeccderenmededeveessczecs 1 1 1 System Requirements ds orrir a aeaee ging use aeae deiade 1 1 2 MF PRO Installation Procedure eseseeeissesiesssiiesrirreerissriiissiiitetiinnttiinsttnnnniintetiunntnnnnnnnnnt 1 2 Pull DOWN Menu Description ee 9 2 1 ALE pulledOwni Meni weesen ee AER Pe ieee dee 9 2 2 EDIT pull2dOwn Men tecnician n a e eatin ceases 9 23 DOCUMENT pull down men 11 2 4 IMAGE pull down men 13 Zb ATTACHED pull down Menu siiin sesecceeceeeceeececeeceededesdedeacecceededeaueccedacdeededeedeeceveceuedeceecanes 21 2 6 OPTIONS pull down menu 22 24 SECURITY pulledOwn meng aen giere enii ataie e ai AEN a a ai 28 2 8 WINDOWS pull down Menu ccccecee cece ee eeeeee cece cece seceaeaeeeeeeeseceaaaeeeeeeesesenaeaeeeeeenseesinaeees 32 29 HELP pull down Menu 2 28 asc cree else atte eee abet eee EEN 32 K US e en neee seen seen sees eeeeennaeeeesaneee sana eeesaasaeeesaneaeseseneeesassoesesaneeesessneeesessenseeeseaes 35 3 1 Howto create a Document Database DDB fie 35 3 2 How to open an existing Document Database DDB file s0ssnnnnsnsssssnnnneneserrnrnnnssrernn ne 36 3 3 Using the BROWSE TAB screen ec eich ets ee eee eens eee edie teen dete aie a renee 37 3 4 Create a new document recorde siiin iee aaeei i eaaa 37 3 5 Using the DETAILS TAB screen 38 3 6 Using the IMAGE
67. usually best If you are going to use your OCR software to convert the image to text use a setting of B amp W 200 dpi Color Depth If you are scanning documents that are mostly black and white without graphics select monochrome or black amp white If the document has graphics that you want to come out clearly select gray scale If the document is in color select true color Color documents take up more storage than gray scale or black amp white so if you don t need the color select one of the other options Similarly gray scale takes up more storage than black amp white If you already have scanned page s within the document you will be prompted where to place the next scanned page either After Current Page Before Current Page Replace the Current Image or Place the Image Into a New Document Note To change the location where temporary images are stored select Temporary Image Location from the Options pull down menu From the pop up window you can select a new drive and directory where temporary image files will be stored The drive selected should have enough disk space to store the images for documents you are working on Try to avoid using a removable disk 3 8 Viewing and enhancing a document image Once an image is scanned or imported into your document you may choose to enhance its quality either for clarity pull down menu The Image menu is available only if you are on the Image tab screen Selections reduci
68. ve are Automatically Add New Keywords to Lookup Table Selecting this will mean any new keywords you entered will automatically be added to the Lookup Table Prompt Before New Keywords are Added to Lookup Table With this option you will always be prompted before new keywords are added Don t Automatically Add New Keywords to Lookup Table No new keywords will be added to the Lookup Table To add keywords you will have to first go to the Lookup Table window and then click the Add button see below for more details 51 Only Allow Keywords That are in Lookup Table No new keywords will be added to the Lookup Table To add keywords you will have to first go to the Lookup Table windows and then click the Add button see below for more details In addition you will only be allowed to enter a keyword that is in the Lookup Table To add new keywords you can click the Add button of the Lookup Table window The Add Keywords window will then be displayed which will allow you to enter new keywords for the selected Lookup Table To delete keywords you can select the keyword or words and click the Delete button To select multiple keywords hold down the Control key as you click the keywords you want to select To select a range of keywords select the first keyword then hold down the Shift key and select the last keyword All the keywords in between the two will then be selected To edit a keyword double click the keyword you want to edit Press th
69. ve disk space you may choose to crop a scanned or imported image which means to save only a partial section from the entire image and delete the remaining areas Click on the Selection tool located on the Image Tool bar Then drag the mouse over the image while holding down the left mouse button so that the box covers the area you want to save Next select Crop Page from the Edit pull down menu The image will now be cropped and all surrounding areas not selected will be deleted 3 14 Sorting document records To display the Sort Database window click the Sort button or use the Sort selection from the Database pull down menu 46 From the Sort Database window you can select the fields you want your documents to be sorted by and choose whether to sort in ascending or descending order Select the first field you want your documents to be sorted by from the field names displayed in the list on the left Then click the Add Ascending button to sort in ascending order or Add Descending button to sort in descending order Adding more field selections will be used to sort those records which have the same values for the previous sort fields Sort Data To sort data select the field to sort by from the list on the left then click the Add Ascending button to sort in ascending order or Add Descending button to sort in descending order Additional fields can be added in the same way These will be used to sort r
70. vels of security can have A34 Four Read Write Database Administrator and No Access Q35 Can import data from other database applications A35 Currently no Q36 What image formats are supported for importing A36 ME Pro supports DIB BMP JPG TGA TIF FXS PCX PNG files for importing 60 Q37 If the Setup Controller ever failed what should do to get MF PRO back to work A37 If the Setup Controller workstation crashed and the Operating System was reinstalled you may need to call MicroPal for assistance at that time HH 61
71. viously defined in step 1 2 1 1 for the location of the PROGRAM FILES If you are using MF PRO in a network be sure to store your document database files on the server 1 2 1 3 1 Enter the full name of your company 1 2 1 3 2 The Welcome to MF PRO screen should appear prompting you to enter a User Name and Password for the Administrator account Try to enter a user name that you will be using for registering the software This will avoid having to re install MF PRO after evaluation 1 2 1 5 1 2 1 6 1 2 1 7 1 2 1 8 1 2 1 9 1 2 2 0 Welcome to MicroPal MF PRO A new system administrator account will now be created for you Please enter the details for this new account below and then click OK User name Please enter the password twice Passwords are case sensitive Password Re enter password Quit Help Fig 3 New Administrator account setup After the User Name and Password has been configured you are now ready to use MF PRO in the 90 day trial mode The initial password is set to DEMO that you can change later from the MF PRO Security menu Note that passwords are case sensitive Start the program by selecting the MICROFILE MF PRO from the program group and enter the User Name and Password Upon startup the Trial Screen is displayed indicating status of remaining days left for the trial period as well as your unique 10 digit HOST ID and 12 digit LICENSE CODE both are alphanumeric a
72. y In no event will MicroPal Systems be liable for any direct loss or other indirect special incidental or consequential damages resulting from the use of The Software The only limited warranty offered by MicroPal Systems is that if you discover physical defects in the media on which The Software is distributed MicroPal Systems will replace the media provided you return the defective media postage prepaid and with proof of purchase within thirty days from date of purchase In any event the maximum liability of MicroPal Systems shall not exceed the total amount originally paid for purchase of The Software This License shall continue for as long as you use The Software However it will terminate if you fail to comply with any of its terms or conditions You agree upon termination of This License to destroy all copies of the Software The limitations of warranties and liability set out above shall continue in force even after any termination If you do not agree with these terms and conditions promptly return the unopened software to your dealer for a refund THANK YOU FOR SELECTING MICROFILE MF PRO The uses for MF PRO are limited only to your imagination and will make the work of organizing all your paper information an easy task Compatible with most Twain scanners MF PRO allows you to scan store and retrieve digitized information easily helping to eliminate the clutter normally associated with typical paper filing and storage

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