Aeries.net Student Information System Period Attendance Setup
Contents
1. mi HOLIDAY m be i H aoe rh iii C CE 11 23 a PONANA AHHAN HOLIDAY 11 27 NO SCHOOL z Use the scroll bar to view the remaining period attendance records for the student displayed Period Attendance Setup amp Procedure User Manual Page 13 Aerie net Student Information System DISPLAY To display a student s attendance record totals and enter and leave ATTENDANCE date scroll to the bottom of the form TOTALS Each student s total absences for all day codes and each period of the day will display for the current semester on the right side of the form The Year To Date attendance totals will also display at the bottom of the form V Fill All Periods Update ATT Data Print Print Attendance Notes Code Description All O 1 Days Enrolled 175 Days Present 164 G Days Excused 8 Days Unexcused 3 o jomer 2 2 aj 2 3 af al Days Tardy 0 Pp present of a td moe 7 tarpy o ajaa 4 4 1o u unexcused 1 10 10 4 9 7 9 v jactiviry ol at at al tl x jexcused o al al poe ETS a E Excusen e 9 10 10 11 11 11 0 0 0 0 unexcusep 3 14 11 5 10 8 12 0 0 0 0 ADD AN To add an attendance record click the mouse on the Update ATT ATTENDANCE Data button The following selection box will display RECORD Update Attendance Data Abbott Allen James Starting date Ending date Reason 0572. eagle SOFTWARE aeries Student Information System Aeries net Student Information System Period Attendance Setup amp Procedures User Manual May 31 2010 ATTENDANCE At the beginning of the school year it is vital that School Options SETUP School Calendar and the Absence Code Table are setup correctly These options are usually setup by the District office but should be verified prior to performing ANY Attendance functions If these options are setup incorrectly and you are not responsible for setting up these options contact the District office for assistance SCHOOL In School Options select Period Attendance in the Att Type field OPTIONS to setup attendance on a period basis School Options schoolName Area Telephone Fax Open Date Close Date Tag Screaming Eagle High School 5559994 77117 1996 Street Address City State Zip Country Eagle Rock CA 95994 UWS Principal s Name Principal s Email Address ID Type County District School Next Perm ID Mr John Smith 99999 9999994 1591946177 Low Grd High Grd Att Pd Tracks Useri User2 THEI User4 Users User6 User Users School Type Classroom Version Utilize AZB Days SessionType Gender Codes 6336 Eagle Crag Lane Secondary 0 Neither for ABI 0 Don t use A B Days 03 Regular 0 Males amp Females 1 Att Reporting Negative 0 Att Type Period 13 Schedule Basis Semester 03 Grad Reporting Multiple Mark 13 Period Start Time End Ti
3. Before letters can be generated the school must create the text for the letters The following form is used to input the text for each absence letter or tardy letter and the Total Attendance Codes needed to get this letter Letter Text Editor Correspondence Lanquage Association Leave blank to indicate default Total Attendance codes needed to get this eter Text for the top portion of the letter Dear Parent This letter is to inform you of FN s absences which have exceeded five days this semester Shown below is a Summary of the dates FN was absent and the reasons given for the absences Details specific to each student appears in the center of the letter Text for the bottom portion of the letter Please help us to ensure that FN receives a quality education by attending class more in the future Sincerely Change Print Attendance Letters Each student record has two fields that stores the number of the most recent letter sent one field for the absence letter and one for the tardy letter Each student starts the year with a zero in each field and these fields are updated after each letter is printed Sample letters are created in Aeries net for three absences and three tardies The first absence letter is displayed above The title of the letter is critical since it is used to generate the letters The absence letters are named Absent with parts 1 2 and 3 The tardy letters are named Tardy with parts 1 2
4. Report Delivery None Print For Which Month 1 O831 2009 09 275 2009 YTD records have already been created for months 1 2 3 9 Rerunning any of these months will delete the current records in YTD and recalculate their values Any subsequent months would also need to be rerun to ensure proper ADA calculations Run Report The report will list each student s attendance for every day during the attendance month selected It also displays the total not enrolled non apportionment absent and apportionment days for each student with totals at the end of each grade Screaming Eagle High School poner 2009 2010 MONTHLY ATTENDANCE REPORT Page 3 Month 1 From 8 31 2009 Through 9 25 2009 Grade 9 Regular Program 08 31 09 01 09 02 09 03 09 04 09 07 09 08 09 09 09 10 09 11 09 14 09 15 09 16 09 17 09 18 09 21 09 22 09 23 09 24 09 25 Not NonAppr Appor Total STU Student Name MON TUE WED THU FRI MON TUE WED THU FRI MON TUE WED THU FRI MONTUE WED THU FRI Enrolled Abs Abs Apport 000339 Casaya Coleman HOL HOL Lay a a a 15 000340 Casaya Kristen J HOL HOL 14 000341 Case Jesse R HOL HOL 16 000342 Case Matthew A HOL HOL 16 000349 Castillo Jennifer HOL HOL 17 000356 Castro Cynthia L HOL HOL 17 000361 Castro Jason HOL HOL 15 000366 Cayot Alberto H HOL HOL 15 000370 Ceniceros Amy M HOL HOL 17 000372 Cervantes Joel M HOL HOL 12 000376 Cervantes Taryn N HOL HOL 17 000379 Chacon Paul M HOL HOL
5. BD insert Birthdate GR insert Grade LN insert Last Name MN insert Middle Name CU insert Counselor Teacher Number Period Attendance Setup amp Procedure User Manual Page 49 Aerie net Student Information System ATTENDANCE The Attendance Audit Listing will print errors between the student AUDIT record and the enrollment record It can also include Missing Exit LISTING Reason codes The following selection box will display with the options to Print ALL Students Print Only Non No Shows and include Missing Exit Reason Errors Print Attendance Audit Listing Report Options Report Format POF Report Delivery Mone Print All Students i Print Only Non NoShows Include Missing Exit Reason Errors View Report Select whether or not you want to Print ONLY Non No Shows and include Missing Exit Reason Errors Click the mouse on the Run Report button The following report will be generated Screaming Eagle High School 5 24 2010 2009 2010 ATTENDANCE AUDIT LISTING Page 1 Stu Student Name Status Grd Prog Error 4 Abdo Arnold 10 Student has mismatch between grade in Student and Attendance grade of 11 Abrahamson Arnold 11 Student has no attendance enrollment data and or no summer withdrawal reason Abrego Ivette Student has no attendance enrollment data and or no summer withdrawal reason Aguilar Lopez Kristi Student Enrolled in Attendance but has no classes 09 02 2009 Albert
6. 0 ELA Passed Requirement Not Passed Mathi Passed mer Add Change Delete Update Attendance Print Withdrawal Form Print From the Attendance navigation tree click the mouse on the Configurations node Click the mouse on Initialize ATT CAR Attendance Classroom Attendance YTD Attendance Totals EE Configurations Bell Scheduler Letter Text Editor Update Absence Codes From the following options box you can select to initialize ALL grades or specific grades If this school has tracks the option will also display to initialize specific tracks Click the mouse on the Initialize ATT CAR button Initialize ATT CAR Select Grade ALL Initialize AT TCAR Period Attendance Setup amp Procedure User Manual Page 11 Aerie net Student Information System The following message will display To continue click the mouse on the OK button Message from webpage AE Are you sure you want to enroll all active students as of the first day of school nes When completed the Student has no ATT message will no longer display for any students a aan an D ONN GATE EA Next Grd Next Tchr California High School Exit rea Aeries Continuation School 12 en Exam Algebra 1 Physical Fitness 995 ears ELA Passed Requirement Not Met Add Change Delete Update Attendance Print Withdrawal Form Print DISPLAY AND To display or update an individual studen
7. AliceL 657 Ewan Thomasu 821 Gonzalez Carlos 1149 Kuns JarrettR 1503 Mundt NelsonD sn NENTS _ gt oO0D0DO0 OCHOKDHKDOO SO gt Period Attendance Setup amp Procedure User Manual Page 41 Aerie net Student Information System CLASS The Class Period Absence Summary report prints a listing by PERIOD teacher period or section of all students currently enrolled in that class ABSENCE This report includes their student number and name and past SUMMERY attendance from 1 6 weeks ending with the current week with totals for the semester From the Attendance navigation tree click the mouse on the Report node After selecting Class Period Absence Summary the following selection box will display The default will be to print totals for the last six weeks and print a page for each section Print Class Period Absence Summary Report Options Report Format PDF Report Delivery None Print For How Many Weeks sx Enter Starting Date for This Week Josi24r2010 ES Make Page for Each Print Which Totals Section C Report Totals Teacher Period Semester Totals l Show Signature Line l Show Only Absences Run Report Enter the number of weeks this report will calculate absences to print Click the mouse on the circle to the left of the options to be selected Click the mouse on the Run Report button Period Attendance Setup amp Procedure User Manual Page 42 Aeri
8. Alison Student has no attendance enrollment data and or no summer withdrawal reason Period Attendance Setup amp Procedure User Manual Page 50 Aerie net Student Information System GAIN AND The Gain and Loss Report prints all students who have entered LOSS and left school changed teacher grade special program or track REPORT during the current school year This report is useful in providing the figures on the monthly attendance summary such as the Carried Forward total It also gives an accurate listing of how many students are currently in each program and grade level and which students have just entered or left school From the Attendance Navigation tree click the mouse on the Report node Click the mouse on Gain and Loss Report Enter the Starting and Ending dates for the report The report can be grouped by track program and grade Click the mouse on the Run Report button Print Gain And Loss Report Report Options Report Format POF Report Delivery None Start Date End Date Sa os242010 al Group report by track program and grade Run Report Period Attendance Setup amp Procedure User Manual Page 51 Aerie net Student Information System The report will print the date student number name and sex for each student who enters or leaves the grade and program It also prints the cumulative total of students carried forward gains losses and ending enrollment for each day Screaming Eagl
9. 16 N Prd dd td oe oa Ba a Lack a kH m m fl rdrd tt dd m gt x lt O pam G gt x lt OoEeocqceccecqcea es amp 1 I 1 D Poa OR ae oi a 4 2 a oo oe oe of ke ih fF fi Se oe ae ae ee EEEF EAEI Ptr dtd tl EEC amp a FF bh ot S2ta2ta22 2 ONONNOO w6 ooooo0oo0oo0oo0oo0oo0o0 Period Attendance Setup amp Procedure User Manual Page 53 Aerie net Student Information System MONTHLY The Monthly Attendance Summary generates a summary of the ATTENDANCE _ attendance for the month selected and includes total attendance by SUMMARY grade program and track The report is printed from the records in the YTD year to date table with the following totals Days Taught Calculated from the attendance calendar and may vary by track in multi track schools Enrollment Carried Forward Students enrolled at the end of the preceding month Gains Students who entered the school during the current month Total Enrollment Enrollment Carried Forward plus gains Losses Students who left during the current month Ending Enrollment Total Enrollment minus Losses and carried forward to the next month Days Not Enrolled Total days students were not enrolled in this class grade program and track Days Non Apportionment Attendance Total days of unexcused absences Days Apportionment Absence Total days of excused absences Total Actual Attendance Days T
10. A limit may also be placed on the grade for the students to be updated by entering a grade in Enter Grade to Change if Not All If no grade is selected all grades will be updated Period Attendance Setup amp Procedure User Manual Page 27 Aerie net Student Information System UPDATE After all selections are complete for the Change ALL Day or Change Period Codes click the mouse on the Update List button All students that meet the criteria selected will display for verification The View a Detail Report and View Summary Report reports MUST be generated prior to selecting the Update ATT option Verify that all information is correct and click the mouse on the Update ATT bution Stu Date Last Name First Name 55 01 14 2010 Anderson Jennifer AAAAA 01 19 2010 Arvizo Danesha 1 25 2010 __ Breceda 1 25 2010 Busler 1 14 2010 Cabrera abrera 5 01 25 2010 Caraway 1 25 2010 Casini 1 15 2010 _ Earley arley 729 01 15 2010 Freibott 729 729 a Update List Update ATT Total 45 View Detail Report View Summary Report r oot 20 2 mm J q J 2 2 2 3 a co 344 mm The following is an example of the Detail Report Screaming Eagle High School 5 30 2010 Preview of Attendance Code Changes Details Proposed Date All Day Code 0194 2010 LI 0119 2010 01 25 2010 01 25 2010 01 14 2010 01 15 2010 01 25 2010 01 79 2010 01 25 2010 01 25 2010 Last Mame First Mame
11. Anderson Jennifer Arvizo Danesha Breceda Anna Busler Richard Cabrera camia Cabrera camia Cabrera camia Caraway Mario Caraway Mario casini Elisabeth ani iani Eai Eana Eam E ama Eana Eana Ea Period Attendance Setup amp Procedure User Manual Page 28 Aerie net Last Marne Anderson Arvizo Breceda Bugler Cabrera Caraway Casini Earley Evans Freibott Giordani Gomez WEEKLY ATTENDANCE REPORT BY CLASS Student Information System The following is an example of the Summary Report Screaming Eagle High School 5 30 2010 Preview of Attendance Code Changes Number of All Day Code that would be changed 1 CI Ga First Mame Jennifer Danesha Anna Richard Camia Mario Elisabeth Victor Nydia Mitchell Christopher Joshua i a ee ee oo peo e po oo Me The Print Weekly Attendance Report will generate a list of students either by teacher section or teacher period and will indicate each student s attendance for the week selected A teacher signature line is on the bottom of the report Print Weekly Attendance Report by Class Report Options Report Format POF Report Delivery None Enter Starting Date for This Week Josr2ar2010 Make Page For Each Teacher Section Teacher Period Print Only Teachers Tagged for Electronic Attendance Limit Attendance Displayed by MST Days of Week Include Inactive Students Attendance Certification Tex
12. User Manual Page 17 Aerie net Student Information System ADD AN To add an enter or leave date under the Student Data navigation ENTER OR tree click the mouse on the Attendance Enrollment node LEAVE DATE Student Data Demographics Supplemental F Contacts F Attendance Attendance Enrafiment Enrollment History Click the mouse on the Add New Record button Current Attendance Enrollment Date Ent lord ral Reason Next chi Atom Pan fr The date will default to the current date but can be changed A code will also display depending on the previous code entered If the student has a current Enter record the Ent Lv field will default to L Current Attendance Enrollment Date Ent Lv Grd Prg Trk Reason NextSchl SPE AttPgm 2 5128 2010 ee O S FT O a N A T The attendance enrollment record MUST have a valid date an E for Enter or L for Leave under Ent Lv and the student s current grade special program code track code and reason code NOTE If you are adding a Leave record this student must be Inactive and a Leave Date added from the Student Data form Period Attendance Setup amp Procedure User Manual Page 18 Aerie net Student Information System Click the mouse on the Reason drop down arrow Select the Reason code Enter the Next School Current Attendance Enrollment aR ezaz Cv a ei p 18 ee ee ee orete m 130 Deceased N gMoved verified in ather
13. ernie Schoal gg involuntary Transfer for Discipline Moved verified in CA Private 160 School Moved Yerified in US 200 District or School Outside Click the mouse on the Save icon 51281201 o e 9 3 2009 Save Record The new record will now display on the Attendance Enrollment form Current Attendance Enrollment oere JenZuvleralerajtrklreasonfventsen antromi attramz a 5 28 2010 eevee e E Pose 0 S Period Attendance Setup amp Procedure User Manual Page 19 Aerie net Student Information System DELETE AN To delete an Enter Leave record click the mouse in the Change ENTER OR icon Click the mouse on the Delete icon LEAVE DATE T ar E A message box will display to verify the deletion Click the mouse on the OK button ce The record will no longer display on the Attendance Enrollment form Take note if you have changed a Leave record you MUST activate the student Current Attendance Enrollment Suu Sun NextSchl AttPgm1 AttPgm2 add New Record aera ar still ae er In attendance Period Attendance Setup amp Procedure User Manual Page 20 Aerie net Student Information System MASS The Mass Change Period Absences is used to change period CHANGE absences for an excused code for all students in a specified section PERIOD or a list of student numbers specified for a given date The following ABSENCES is an example of the Mass Change Period Absence
14. following excuse code Total 6 ve Enter grade to change if not all Period Attendance Setup amp Procedure User Manual Page 23 Aerie net Student Information System The following message will display Click the mouse on the OK button Message from webpage A 5 attendance records hawe been updated The absence codes will be updated for the students selected For example the first student was flagged as Skip Update and period 0 is still a T but period O has changed to a V for all other students Stu Last Name First Name Grade 81235456789 Skip Update 27 Ainsworth Lydia 57 Michelle sslaroyo Aaron 431 Christopher 1527 Michelle Period Attendance Setup amp Procedure User Manual Page 24 Aerie net Student Information System MASS The Mass Change ATT Codes is used to change the All Day code or CHANGE ATT the Period codes for students during a specified range of dates that CODES have a specified number of absence codes for that day The following is an example of the Mass Change All Day form Mass Change ATT Codes Enter Period Enter All Day code to use code to change to hy vy Change All Day Code Change Period codes Start Date fia EDEEE IEE Ema PSE 05282010 EBA during at least the following number of periods 0 means they must have been absent Enter grade to every class period change if not all Update List Update ATT Total O View Detail Report Vi
15. 28 2010 S4 05 28 2010 HA UNVERIFIED M Update All Day code with this reason W Fill All class periods with this reason Wadate Cancel Update ATT Data Print Print Attendance Period Attendance Setup amp Procedure User Manual Page 14 Aerie net Student Information System To display the Absence Reasons click the mouse on the arrow and all reasons will display Click the mouse on the selected reason ILLNESS ID STD INC 04 27 T OTHER PRESENT epen ae TARDY epen ie 05 25 ACTIVITY Pene GU ER TRUANMT M update All Day code with this reason P M Fill All class periods with this reason Lpdate Cancel Update ATT Data Print Print Attendance If the Update All Day code is selected an All Day code will automatically update all periods that this student has classes but the Fill all Class Periods option MUST be selected lf this option is OFF and an all day code is entered then only the periods that currently have absence codes will be changed to the same as the all day code Click the mouse on the Update button and the student s attendance will be updated Update Attendance Data Abbott Allen James W Update All Day code with this reason I Fill All class periods with this reason Update Cancel Period Attendance Setup amp Procedure User Manual Page 15 Aerie net Student Information System CHANGE AN Click the mouse on the Absence code for the da
16. Absences prints a list of excused WITH absence codes for all students EXCUSED ABSENCES From the Attendance navigation tree select the Report node Click the mouse on Students with N or More Absences and the following selection box will display All absences codes will default to be included in the report To de select the unexcused absence code click the mouse on the Print box Print Students With Excused Absences Report Options Report Format PDF Report Delivery None Print Description UNVERIFIED LIB LL bs To forme fom p present prs a hstocom fisc z Print For Which Date Josrzor2010 ES Run Report The date to print will default to today s date but can be changed to any date selected After the date is selected click the mouse on the Run Report button and the report will be generated Period Attendance Setup amp Procedure User Manual Page 39 Aerie net Student Information System 2009 2010 Student Name Abbott Allen J Abea Ayrianna J Ackermann Kathrin Acuna Darlene C Aguiar Jennifer M Ahmad Phillip A Alcala Catherine M Alegria Alice L Alvarado Jocelyn Amaya Ariane C Anderson Michelle Apodaca Steven A Aquila Allain A Archuleta Jessie Arellano Emanuel Arellano Stacy T Arias Jean Jacques The following is an example of the report generated Screaming Eagle High School Students with excused absences on 1 14 2010 Student Name 012 3 B
17. Alice L 9 U Arredondo Rachel Castro Cynthia L 000476 Couch Jose A Davis Malissa A Oj Oj w Sg on ai N on Ko Sa Ewan Thomas J Gonzalez Carlos co N k O k n Katsuyama Cassandra M 001149 Kuns Jarrett R 001503 Mundt Nelson D 001652 Perez Matthew 001822 Rojas Grace S 001899 Sanderson Jamie H 001942 Sharp Nicole C 002040 Strohl Juventino M 002154 Valdes Tiffany N 002304 Zamora Thomas O O To the best of my knowledge the information contained on this attendance sheet is accurate and complete Teacher Signature Period Attendance Setup amp Procedure User Manual Page 30 Aerie net Student Information System MASTER The Print Master Absence Listing prints all students reported ABSENCE absent with attendance code A during home period From the LISTING Attendance navigation tree select the Report node Select the Master Absence Listing The following option box will display Select the Print For which Date and click the mouse on the Run Report button Print Master Absence List Report Options Report Format PCF Report Delivery None 7 Print For Which Date osamo al i z April 2010 The following is an example of the Master Absence Listing Screaming Eagle High School 36 2010 2009 2010 Master Absence Listing Period 0 Page 1 STU Student Name Sex Grade Parent Gu
18. M B Beye TTT 555 9356 220 Bodnar Bhairavi L 10 MM B Bodnar 777 555 2255 777 555 2066 SD KET CANES i 12 SS Ls Nee Bs ia a E a Period Attendance Setup amp Procedure User Manual Page 34 Aerie net Student Information System STUDENTS The Print Students with Unverified Absences report displays all WITH students that currently have unverified absence records and can be UNVERIFIED Used to call the parents to either clear the code or be changed to a PERIOD valid reason for the absence ABSENCES From the Attendance navigation tree select the Reports node Select the Students with Unverified Period Absences The Start Date will default to the first day of school and End Date will default to the nearest school day from today The minimum number of absences to be included will default to 1 Select the dates and minimum number of period absences Select whether to Include Inactive Students Click the mouse on the Run Report button Print Students With Unverified Period Absences Report Options Report Format POF Report Delivery Mone Start Date End Date ogineroog Laloseseoio Lo Include Inactive Students C Minimum Absences To Print 1 Run Report The following is an example of the Students with Unverified Period Absences report Screaming Eagle High School 5 23 2010 Date Absences Date Who Talked Reason for STU Student Name Grade Parent Guardian Home Phone Father s Work Mother s Work Diepp
19. Student Information System UPDATE To Add or Update an absence code click the mouse on the Update ABSENCE Absence Codes node CODES g Attendance Classroom Attendance YTD Attendance Totals 5 Configurations Bell Scheduler ADD ABSENCE Click the mouse on the Add New Record button CODE Add New Record Type a one character code in the Code field Press the Tab key Type a description of the type of absence code in the Description field Press the Tab key Update ABS Code Type of absence Code Description Abbreviation E w r f Unverified absences usually code A a mmm Ga raa to class usually code T Count for ADA fia Present i In class positive attendance Show on letters fa Excused absence verified Show on grades fia unexcused absence verified Send to Dialer M Excused tardy verified Print on Reports t ere tardy verified Suspension 7 Yerified NOT ABSENT Examples are Mi school activity independent study home ae etc Type a three character abbreviation of the code in the Abbreviation field Period Attendance Setup amp Procedure User Manual Page 8 Aerie net Student Information System Prior to adding this code it must be determined whether or not this code is counted in the ADA and which reports will utilize this code Click the mouse on the Check box to include Update ABS Code Type of absence Code Description Abbreviation Fi Unverified absences usually code A fa t
20. and 3 The total number of absences or tardies needed to generate each letter is also entered and defaults are 5 10 and 15 Period Attendance Setup amp Procedure User Manual Page 48 Aerie net Student Information System The Home Language Association can also be set for a letter ina different language Letters can then be printed in different languages according to a student s Home Language Letters in other languages must start with the base name of Absent Tardy etc but can end with anything such as Spanish for a final letter name of Absent Spanish There should always be a default letter whose home language association is blank Nothing needs to be done for these letters to print They will automatically be printed for students whose Home Language matches the Home Language Association for the letter All students who do not match will receive the default letter When the letters are printed a heading is automatically created with the school name address city etc and the date at the top and the parent guardian name address city state and zip code The remainder of the letter must be setup starting with a greeting e g Dear Parent The following fields can be used to pull data from the STU table and place them into the letter text FN insert the student s first name PG insert Parent Guardian HE SHE HIS HER HIM HER insert according student gender SX insert gender
21. arahona Daniel J Banillas Alice F Baroni Darene L Barr James J Barraza Vincent J Barrett Jacqueline Barrett Jason T Baron Kristy M Bartlett Noel M Baxter Lyndsey M Becker Daisy Beeson Misty Begin Rene Bellomo Phillip A Bennett Carissa L Bertschy Melissa Betts Robert 45 6 fF 6 9 Student Name Byers Luke M Cabrera Dustin F Cadilli Eric A Calderon Natalie Callaway April 5 Camacho Omar Campbell Amanda Canedy Daniella Cantos Kellie B Cardenas David Casaya Kristen J Casini Elisabeth M Castillo Matthew B Castro Brian Castro Desiree Castro Tracey C Catlett Richard W CLASS The Class Period Absence Listing generates a list by teacher of any PERIOD student with an absence on a given day This report includes the ABSENCE period section course title student number and name sex grade the LISTING option to print the phone number and the attendance for that day From the Attendance Navigation tree click the mouse on the Report node After selecting Class Period Absence Listing the following selection box will display Print Class Period Absence Listing Report Options Report Format POF Report Delivery None Print Description UNVERIFIED LIES L FA a ess fa o fome Jom e present frs o fiostocom fsc Run Report V Print Phone Number Print For Which Date Jossor2010 E Period Attendance Setup amp Procedu
22. aray to class usually code T Count for ADA a Present in class positive attendance Show on letters fa Excused absence verified Show on grades fa unexcused absence verified Send to Dialer Excused tardy verified Print on Reports PA E tardy verified Suspension Fi Yerified NOT ABSENT Examples are Mi school activity independent study home a etc After the type of absence has been determined click the mouse on the check box below Type of Absence After all information has been selected click the mouse on the Insert button The code is now accessible for tracking attendance and stored in the ABS table The new code will now display in the listing Code Be sea BEL Abbreviation CHANGE Click the mouse on the Code and the code will be hi lighted ABSENCE CODE Code Description ae Aee r 1s ess tu i eireiset ei Period Attendance Setup amp Procedure User Manual Page 9 Aerie net Student Information System The code selected will now display Code Description Abbreviation Update ABS Code Type of absence A UA WERIFIED LI Code Description Abbreviation Unverified absences usually code A i ILLNESS UNVERIFIED fi tardy to class usually code T SAT MAKEUP Count for ADA N 1b STD INC o OTHER __ Show on letters E eee r resen m Ee o Pa eem e Send to Dialer rl Present in class positive attendance El D Unexcused absence ver
23. ardian Home Phone Parents Work 2 Abdelnour Alice F 9 M M A Abdelnour 777 555 2865 777 555 3118 3 Abdo Alice A F 9 M M A Abdo 777 995 6823 Period Attendance Setup amp Procedure User Manual Page 31 Aerie net Student Information System MASTER CUT The Master Cut Listing prints students who were present home LISTING period but absent with attendance code A during another period of the day From the Attendance navigation tree select the Report node Select the Period Cut Listing the following option box will display Select the Print For which Date and click the mouse on the Run Report button Print Master Cut Listing Report Options Report Format POF Report Delivery Mone Print For Which Date Mebeno Run Report The following is an example of the Period Cut Listing Absences STU Student Name 0123456789 Parent Guardian Home Phone Parent s Work 1 Abbott Allen J AAAAA MM A Abbott 777 555 9448 FTT 555 7537 2 Abdelnour Alice AAAAAA MM A Abdelnour TTT 555 2865 777 555 3118 3 Abdo Alice A AAAAAA MM A Abdo 777 555 6823 Period Attendance Setup amp Procedure User Manual Page 32 Aerie net Student Information System ABSENCES The Students Absent or Tardy Today report will print students OR TARDIES _ reported absent or tardy for any date selected This report will print separately for absences or tardies and can also print a wide version From the Attendan
24. aught times Total Enrollment minus Days Enrolled minus Days Non Apportionment Attendance minus Days Apportionment Absent Total Apportionment Attendance Days Taught times Total Enrollment minus Days Not Enrolled minus Days of Non Apportionment Attendance Total Average Daily Attendance Total Apportionment Attendance divided by days of Total Enrollment Year to date Total Apportionment Days Taught and Total ADA Period Attendance Setup amp Procedure User Manual Page 54 Aerie net Student Information System From the Attendance navigation tree click the mouse on the Reports node Select the Monthly Attendance Summary Report The Print for Which Month will display the current attendance month A temporary work table will be created and will update the YTD table All prior months should display that YTD Records have been created If any prior months are re run any subsequent month would also need to be rerun To generate the report click the mouse on the Run Report button Print Monthly Attendance Summary Report Options Report Format POF Report Delivery Mone Print For Which Month 10 05 24 7010 0618 2010 Recompute YTD Information YTD records have already been created for months 1 7 3 9 Rerunning any of these months will delete the current records in YTD and recalculate their values Any subsequent months would also need to be rerun to ensure proper ADA calculations Run Report Period Atten
25. ce navigation tree click the mouse on the Report node Select the Students Absent or Tardy Today report The date to print will default to today s date but can be changed Print Students Absent Today Report Options Report Format POF Report Delivery Mane Print For Which Date O426 201 i Print Absences Tardies C Print Wide Version Run Report View Report Select either the Absences or Tardies report option To generate a wide version of this report select Print Wide Version Click the mouse on the Run Report button The following is an example of the Students Absent Today report Screaming Eagle High School 5 23 2010 2009 2010 students Absent Any Period on 4 26 2010 Page 1 Absences Student Name Gr 0123456789 Parent Guardian Home Phone Parent s Work Abbott Allen J 11 AAAAA MM A Abbott 777 555 9448 777 555 7537 Abdelnour Alice 9 AAAAAAAAAA MM A Abdelnour 777 555 2865 777 555 3118 Abdo Alice A 9 AAAAAAAAA MM A Abdo 777 555 6823 Abesamis Tatiana J 9 U M M A Abesamis 777 555 1894 777 555 9825 Aquayo Taunie 10 PI1I1 MM A Aguayo TTT 555 1449 777 555 2000 Allen Neal 10 1 1111 MM A Allen 777 555 7529 777 555 5551 Almada Crystal C 11 OCQC0 MM A Almada 777 555 0156 777 555 6940 Anderson Melissa R 9 U MM A Anderson 777 555 0028 777 555 1777 Period Attendance Setup amp Procedure User Manual Page 33 Aerie net S
26. cking the mouse on Print List Period Attendance Setup amp Procedure User Manual Page 46 Aerie net Student Information System The following is an example of a Print List report Screaming Eagle High School EEP 2009 2010 STUDENTS WHO RECEIVED ABSENT Page 9 LETTER These students have received this letter between 8 31 2009 and 11 30 200 Last Name First Name Middle Name Sex Grade Counselor Fragoso Avirath A 11 Aldrich Francis Pollok Robert J 10 Aldrich Freibott Mitchell J 11 Aldrich Friedline Amy 9 Aldrich Fuentes Gregory 12 Aldrich Fuentes Kelly 12 Aldrich Furnish Arnold 12 Aldrich Period Attendance Setup amp Procedure User Manual Page 47 Aerie net Student Information System ABSENCE AND TARDY LETTER TEXT EDITOR Absent 1 o Absent 2 jo A oO Absent 3 CAR Absent 1 CAR Absent ca 2 CAP Absent 3 CAR Tardy 2 0 CAR Tardy 30 om b Request Disc Footer O Disciplinet 0 Expulsion 0 af The Absence and Tardy Letter Text Editor is a form used to setup absent letters This form is also used to setup the number of absences or tardies needed to generate letters to parents guardians The first absence letter is setup as Absent 1 and is usually generated when a student has five or more absences during the current semester The second letter is Absent 2 and is usually generated after ten or more absences and the third Absent 3 after fifteen or more absences
27. ct the codes Print N Or More Absences in Any Period Period Attendance Setup amp Procedure User Manual Page 36 Aerie net Student Information System The Start Date defaults to the first day of school and End Date to the nearest school day from today The minimum number of absences to be included on this report defaults to 2 These fields can be changed Select which report to be printed After All selections are complete click the mouse on the Run Report button Print Students With N or More Absences Report Options Report Format PDF Report Delivery None Include Inactive Students Sort By Print Description Student UNVERIFIED UNY LL A C Counselor C Grade Start Date End Date agos2009 Eifoszerzoo S Minimum Absences To Print p Print N Or More Absences in Any Period C Total Period Absences Total Period Absences Wide Period Attendance Setup amp Procedure User Manual Page 37 Aerie net Student Information System The following is an example of the Absences in Any Period report Screaming Eagle High School 2009 2010 Students with 2 or more period absences from 9 3 2009 thru 5 28 2010 Page 1 Total Absences Each Period 2 3 4 5 6 4 7 9 8 9 9 10 8 7 7 6 6 26 28 43 33 12 9 13 11 17 11 1417 19 1 1 1 3 20 18 17 19 1 4 3 2 32 26 25 38 7 f f Stu Student Name Parent Guardian Home Phone Abdelnour Alice M M A Abdelnour 777 555 2865 Abdo Alice A M M A Ab
28. dance Setup amp Procedure User Manual Page 55 Aerie net Student Information System The following is an example of the Monthly Attendance Summary Screaming Eagle High School 5 94 2010 2009 2010 MONTHLY ATTENDANCE SUMMARY 8 42 AM Month 10 From 5 24 2010 Through 6 18 2010 Page 1 Regular Program M Days Percent Loss at YEAR TO DATE Attend End of Enroll el tat eee ey Grade Tchr i School ce Taught Level No Day s owa s ae o aml of a o ve sous o sauna soars 0 aera __ arte rio Tora aaa of aaf 1 493 11 129 sae ozas aeea seers 0 aeos or amass a ee a 2 Aaj 19 sat arr ne 37668 98 49 o 36603 97 37628 Tomasa s are a are re a ol saree anor arr aera o ese r program 18 ie s wms 1 tra 26 soo ssr or rara so ste o esas or 174829 To the best of my knowledge the information contained on this document is accurate and complete Period Attendance Setup amp Procedure User Manual
29. do 777 555 6823 Abdo Arnold A M M A Abdo 777 555 6823 Abea Ayrianna J M M A Abea 777 555 7213 Abejon Tanya A M M A Abejon 777 555 6446 Abesamis Tatiana J M M A Abesamis 777 555 1894 Abrego Alice A M M A Abrego 777 555 7682 Aceves Steven M M A Aceves 777 555 0805 Ackermann Kathrin A M M A Ackermann 777 555 6673 Acuna Allan A M M A Acuna 777 555 9653 Acuna Darlene C M M A Acuna 777 555 0484 GCOooftNeOoO Od ojo voihan O WD 2 Seesceoeoeoeaeesesee ec wn Sega ec eececeeaeece ia ee eoocacacees Sie The following is an example of the Total Period Absences report Screaming Eagle High School 2009 2010 Students with 2 or more Total absences from 9 3 2009 thru 5 28 2010 Total Absences Each Period Stu Student Name Parent Guardian Home Phone 2 2 4 4 Abdelnour Alice M M A Abdelnour 777 555 2865 4 7T 9 8 Abdo Alice A M M A Abdo 777 555 6823 9 9 10 8 Abdo Arnold A M M A Abdo 777 555 6823 7 7T 6 6 Abea Ayrianna J M M A Abea 777 555 7213 26 28 43 33 Abejon Tanya A M M A Abejon 777 555 6446 12 9 13 11 Abesamis Tatiana J M M A Abesamis 777 555 1894 17 11 17 19 Abrego Alice A M M A Abrego 7 77 555 7682 1 141 141 3 Aceves Steven M M A Aceves 777 555 0805 20 18 17 19 O0 0Oo0OO0OOOO Ol wy oo o o 9 98 O Cla ooo oo 00 CO 6 Period Attendance Setup amp Procedure User Manual Page 38 Aerie net Student Information System STUDENTS The Students with Excused
30. e High School Egt 2009 2010 GAIN AND LOSS REPORT Pages Regular program 9 2 2009 through 5 24 2010 Grade 9 DATE STU Stu ID Student Name Sex GAIN LOSS RS 11 5 09 002082 157676526 Tennyson Eric M LOSS 140 11 5 09 Carried Forward 506 Gains 0 Total 506 Losses 1 Ending Enroll 505 11 9 09 000933 159013277 Hernandez Adrianne J GAIN 11 9 09 Carried Forward 505 Gains 1 Total 506 Losses 0 Ending Enroll 506 11 11 09 000658 99400658 Ewert Therese E F 001692 159014477 Portillo Santos Valerie F GAIN 002284 157587576 Woods Gabriel R M LOSS 140 LOSS 140 11 11 09 Carried Forward 506 Gains 1 Total 507 Losses 2 Ending Enroll 505 Period Attendance Setup amp Procedure User Manual Page 52 Aerie net Student Information System MONTHLY The Monthly Attendance Report generates a monthly report of ATTENDANCE student s attendance alphabetically in order by grade program and REPORT track From the Attendance navigation tree click the mouse on the Report node Click the mouse on Monthly Attendance Report The Print for Which Month will display the current attendance month A temporary work table will be created and will update the YTD table All prior months should display that YTD Records have been created If any prior months are re run any subsequent month would also need to be rerun To generate the report click the mouse on the Run Report button Print Monthly Attendance Report Report Options Report Format POF
31. e ee wooo r ee Beera a se e jee me oom San c bee Salles alee aL sia Soe aes Press Enter and the week will be eliminated All upcoming dates will be changed according to the new date entered Lock Attendance Month Attendance Month 1 Monday Wednesday Thursday _ 08172009 ME fall os012009 a penz a ps0372009 a 0904 2009 O907 2009 09 082009 O90S2009 094 02009 5 amen 09412009 mo Dlr aa Derz aee aee ee e a TE E Tse loscacong O 09 28 2009 basoz root coos 100172009 E fioo 10022009 mm Period Attendance Setup amp Procedure User Manual Page 5 Aerie net Student Information System ADD AN Once the first attendance month has been created the remaining ATTENDANCE calendar must be created Click the mouse on the Add button The MONTH program will default to the preceding month to determine the first Monday of the new month The new month will display in the listing Month First Date Last Date Lock Fl Lock Attendance Month 1 8 31 2009 10 2 2009 C Attendance Month 2 2 _ 10 5 2008110 30 2009 Friday a 10705 2009 ia 1 0 06 2008 J E 10707 2008 F E 100872008 Ale 008 Gla Drewes loas oa Pa Sa Z Do not flag holidays until after the whole calendar has been NOTE created FLAG After all months have been added to the calendar for the school HOLIDAYS year the holiday flags can be entered AND NON l STUDENT Click the mouse on the Hol
32. e net Student Information System The following is an example of the Class Absence Summary report generated Screaming Eagle High School 2009 2010 Class Absence Summary 5 30 2010 Teacher Acosta Period 1 Course English 9 CP Room E2 STU Student Name 04 19 04 26 05 03 05 10 05 17 05 24 Totals for Semester MIWIF MTWTF MTWTF MTWTF MTWTF MTWTF UNX TDY D gt x lt Bennett Carissa Brown Heather Cruz Torres Noelia Deligio Tyler Downing Michele Falls Dustin Freeman Destanie Gutierrez Christopher Halton Marisa Hernandez Gomez Jauregui Catherine Mc Clure Darlene Miller Alan Moncado Monica Mosqueda Derek O Mahony Michael Ortiz Elizabeth Reomales Guillermo Rodriguez Jared Spencer Jody Bomooo 0 eeeeoceeoeenceceencaeecesea Oe WOMONOAOMOCTONOTO TWO WO O 0 O O O oocceoeo Hc ceo 00 Oo OoONnN OONTCOCO0CO 0O 0 Period Attendance Setup amp Procedure User Manual Page 43 Aerie net Student Information System PRINT The Print Letters to Parents will generate attendance letters to be LETTERS TO sent to parents informing them of their child s excessive absences PARENTS and or tardies A sequence of letters can be created and will be generated according to the number of absences The school must first create their own unique letters to parents in the Letter Editor The Absence and Tardy Letter Text Editor form is used to prepare these letters and can be reviewed using the Check Le
33. een Called Called To Ahoan 1 Abbott Allen J 11 MM A Abbott 777 555 9448 777 555 7537 maa ae p4 Att 01 15 A A 01 25 A 0426 TAAARA Abdelnour Alice g MM A Abdelnour Th 555 2865 FTI 555 3118 Dag AAAARAAARAA ONT Abdo Alice A 9 MIM A Abdo 777 555 6623 4 26 AABARABAR 427 atthe Period Attendance Setup amp Procedure User Manual Page 35 Aerie net Student Information System STUDENTS _ The Students with N or More Absences prints a list of students with a WITH N OR total number of absences for each period The report will print the MORE student number name Parent Guardian home phone and number of ABSENCES absences for each period From the Attendance navigation tree select the Report node Click the mouse on Students with N or More Absences and the following selection box will display Select the Sort order for this report and whether to Include Inactive Students Print Students With WN or lore Absences Report Options Report Format PDF Report Delivery None 7 Include Inactive Students Cort By Print Student UN WERIFIED Bingi o fom fom p presem prs e fpsweon hsc C Counselor C Grade Start Date End Date Joqo3 2009 E4 05 28 2010 ji hlinimum Absences To Print J C Total Period Absences Total Period Absences Wide Run Report All absences codes will default to be included in the period totals Click the mouse on the Print box to de sele
34. ew Summar Report CHANGE ALL If Change All Day Code has been selected then click the mouse on DAY CODE the Enter All Day Code to Change to and select a code This is the all day code that will be changed in the period attendance record for the students identified and selected Enter Period Enter All Day code to use code to change to ae ok 2 Change All Day Code Change Period codes Start Date 09032009 E End Date 05 28 2010 i during at least the following number of periods 0 means they must have been absent Enter grade to every class period change if not all Period Attendance Setup amp Procedure User Manual Page 25 Aerie net Student Information System Click the mouse on the Enter Period Code to drop down and select an absence code This is the absence code that the program uses to identify students having this code in their period attendance record The Starting and Ending Dates will default to the first day of school and the current date and can be changed to cover a span of time the student was absent During at least the following number of periods determines the number of period absences a student must have in the attendance record for a day in order to have the all day code changed Zero indicates the student had to be marked absent in all classes on that day Enter Period Enter All Day code to use code to change to iy oy 2 Change All Day Code Change Period codes Start Date
35. fie TCU ene nn ES eyed tebe os28 2010 al during at least the following number of periods 0 means they must have been absent Enter grade to every class period change if not all Period Attendance Setup amp Procedure User Manual Page 26 Aerie net Student Information System CHANGE PERIOD CODES If the Change Period codes option is selected the form will change to allow selection of period absence codes to be changed instead of all day codes This form is used for example in the case of a grade wide field trip or changing A s to U s after a certain number of days Enter Period Enter Period code to code to change to ae uk Change All Day Code 2 Change Period codes Start Date logos 2009 a End Date 05728 2010 i Enter grade to change if not all Click the mouse on the Enter Period Code to drop down and select an absence code This is the absence code that the program uses to identify students having this code in their period attendance record Click the mouse on the Enter Period Code to Change to and select a code This is the all period code that will be changed in the period attendance record for the students identified and selected The Start Date will default to the first day of school and the End Date will default to today s date Enter the date range selected When Change Period Codes has been selected notice that During at least the following number of periods no longer displays
36. he mouse on the CALENDAR Calendar node l l School Info School Options School Information Teachers K The form will display with no Calendar You do not have any Calendar Months created yet Please enter a date to start the school year with To select a month click the mouse on the Date Picker Select the beginning date for the first month Select date The beginning date for the first month will display Click the mouse on the OK button 1 08812005 G NOTE Check with the District Office prior to creating the calendar Request a final draft of the District School Calendar to verify dates and holidays Period Attendance Setup amp Procedure User Manual Page 4 Aerie net Student Information System The first month will be creating according to the date selected and will display Month First Date Last Date Lock Lock Attendance Month 1 9 31 2009 9 25 2009 Attendance Month 1 PE Bloons Clana a vio Oea a aee ELIMINATE A If a week needs to be eliminated from the calendar it must be done WEEK FROM while creating the month Click the mouse on the date to be CALENDAR changed and type the new date For example the week of 09 14 2009 needs to be eliminated so 09 21 2009 is entered over the 09 14 2009 date Lock Attendance Month Attendance Month 1 Monday 08512008 Dle s ao e
37. iday code drop down to the right of the DAYS date selected Click the mouse on the Code selected El Lock Attendance Month Attendance Month 1 Monday eh Thursday Hite fee A 09001 og 04 2009 a School Not In sa T Minimum Day Farent Conference The code will now display to the right of the date selected Click the mouse on the Save button El Lock Attendance Month Attendance Month 1 Monday Wednesd ay Thursd ay Friday VERIFY THE After the calendar is complete it is suggested that a copy be CALENDAR created and compared to the District calendar Verify that the calendar is correct prior to proceeding with your school startup Period Attendance Setup amp Procedure User Manual Page 6 Aerie net Student Information System ABSENCE CODE Setting up the Absence Codes will occur at the beginning of each TABLE school year and must only be performed by the person responsible for updating these codes Contact your District Office to locate the person responsible Code Description Abbreviation A UNVERIFIED UNY ID STO INC 5 EaACUSED me ILL SAT ISU GOTH PRS Is SUS TOY Le ACT TRU Eat TTT SWP aa o ER Eca E Wa A NOTE Prior to setting up or verifying the schools absence codes review the State of California compliance regulations as they relate to acceptable absence reason codes Period Attendance Setup amp Procedure User Manual Page 7 Aerie net
38. ified dl Excused tardy verified rl Unexcused tardy verified Bsc NOT ABSENT Examples are SUSPENDED Print on Reports TARDY T s school activity independent study home ACTIVITY study etc Ww TDY TRUANT SWEEP Click the mouse on the Change button Make any necessary change to the Absence code Click the mouse on the Update button Update ABS Code Type of absence Code ae cae Unverified absences usually code A oA UNVERIFIED UNVERIFIED H to class usually code T Count for ADA O mi Present in class positive attendance m excused absence verified m unexcused absence verified 7 Excused tardy verified Unexcused tardy verified Yerified NOT ABSENT Examples are E school activity independent study home study etc gt Show on letters Show on grades Send to Dialer Print on Reports Suspension Period Attendance Setup amp Procedure User Manual Page 10 Aerie net Student Information System ACTIVATE Activating attendance should be performed as close to the first ATTENDANCE day of school as possible If the Attendance has not been activated for all students a message will display at the bottom of the Student Data indicating they are not enrolled in ATT Student has no ATT enrollment and or no summer withdrawal Next Grd Next Tchr California High School Exit Eom Aeries Continuation School 12 Unassigned Exam Algebra 1 Physical Fitness 995
39. me 7 105 4AM 7 55 AM 10 05 AM 10 55 AM 11 00 AM 11 50 AM D co o in O ce amp ae wo 0 in in O i i al S Term Starting Date Ending Date 1 9 1 2009 11 6 2009 e mss 1 29 2010 ca zan vezon 4 vieza 71072010 e 9 1 2009 1 25 2010 izes pM nis Pm A s 2 72010 971072010 20 pm 2 10pm ia v 9772009 9710 2010 iq dist PM 3 05 PM ddd New Record Select Negative Attendance in the Att Reporting field to compute the correct attendance figures for monthly reporting This area will be setup differently for a continuation or summer school tu m Ua fs E m a in in a NNN NN NN BB PRERE Please be aware that Eagle Software s objective is to provide their users with documented procedures such as the one that follows in an attempt to expedite the steps necessary to accomplish certain tasks within Aeries However Eagle Software recognizes that each school and district using Aeries has established their own unique guidelines and policies By using these procedures you assume full responsibility for the appropriate application the results of their use any impact upon your database and conforming to all guidelines and policies that have been established by your school or district Page 2 Aerie net Student Information System TRADITIONAL From the School Calendar form setup the first day of each school CALENDAR month The other days will automaticall
40. nutes to complete Check Letter Text Print Letters Print School Copy Print Labels Print List At the top of the form a selection can be made next to Letter for the Absent or Tardy letter to be generated The part selected determines the letter that will generated for the letter type Under Student Options the date range and the use of either periods or daily code is selected A count of absences can be made for a selected date range The date can be entered in the Count Attendance Between fields The two check boxes determine if the letters will be logged in the Letter Log File and or if the student s letter tag will be updated Period Attendance Setup amp Procedure User Manual Page 44 Aerie net Student Information System The Zero All Letter Counters will reset the letter counters for all students After the letter counters are reset and this option is re run all students will receive a letter meeting the number of absences regardless if they previously received a letter Various Print Options are available Report Format PDF Report Delivery None gt Print Attendance Letter to Parents Report Options Letter Absent Print All Parts for this ID i Be careful changing report options if you have already printed letters for this Letter ID this year Student Options Count Attendance Between Start Date End Date 08 31 2009 al 05 28 201 0 al C Use All Day attendance codes instead of period
41. oth students parents and to students contacts if tagged to receive copies of all mail Period Attendance Setup amp Procedure User Manual Page 45 Aerie net Student Information System The following is an example of an Absence Letter to a Parent using All Day and Period Attendance codes Eagle Unified School District 11122 Eagle Talon Lane Eagle Rock CA 95000 May 31 2010 MM A Abbott 2 Re Allan Abbott 1234 Dear Parent This letter is to inform you of Allan s absences which have exceeded five days this semester shown below is a summary of the dates Allan was absent and the reasons given for the absences Period 0 1 2 3 4 9 6 f 8 9 All Day Absences 15 14 13 14 15 12 0 0 0 0 11 Please help us to ensure that Allan receives a quality education by attending class more in the future Sincerely Mr John Smith Principal After the Letters have been generated the Print Buttons at the bottom of the form will be accessible These options must be done immediately after letters are printed WARNING This report may take up to 15 minutes to complete Check Letter Text Print Letters Print School Copy Print Labels Print List A copy of all letters can be printed by clicking the mouse on the Print School Copy button A set of mailing labels can be generated for all students receiving letters by clicking the mouse on Print Labels and a list of students who have received a letter can be generated by cli
42. re User Manual Page 40 Aerie net Student Information System All Absences Codes and the option to Print Phone Number will default to be included If specific absences codes are not to be included click the mouse on the Print check box The Print for Which Date will default to the current date but can be changed After all selections are complete click the mouse on the Run Report button Print Class Period Absence Listing Report Options Report Format POF gt Report Delivery None All Print Description UNVERIFIED M Print Phone Number sa Print For Which Date Jossq2o10 EH Run Report The following is an example of the Class Absence Listing report Screaming Eagle High School 2009 2010 Class Absence Listing 1 14 2010 Teacher Acosta Room E2 Period Section Course Title STU Student Name Sex Grade Telephone 0123456789 777 555 3608 777 555 3959 T 777 555 1304 T 777 555 5665 T T 777 555 0349 T 777 555 2934 T 777 555 3229 777 555 1201 T 1 1020 English 9 CP 190 Bennett CarissaL 5 77 Downing MicheleC 661 Falls DustinL 877 Gutierrez Christopher 960 Hernandez Gomez Sar 1058 Jauregui CatherineE 1762 Reomales Guillermo 2011 Spencer JodyE 777 555 0953 t T 777 555 2837 it 777 555 9655 777 555 6126 IIIIII 777 555 0841 T 2017 English 9 CP 33 Alearia
43. s Count individual period attendance codes for totals Combine all period attendance codes for totals Use All Day AND Period attendance codes for totals l Require period codes to occur on Print Options l UPPERCASE Address aa l Include School name on Return Address l Include District telephone on Return Address l Using Double Window Envelope C Left C Right Center None V Print Student Name on Address Print Date Attendance Codes to Count Description UNVERIFIED Nv Or huws m m sarma sar O w fiostome hs o fome om e presem pas e osmem isc different dates l Print to Contacts Al None F Count class attendance codes instead of periods Sort splits A B Days and M W F T T classes Letters By Update letter log table after printing letters Stu Name Grade Zip Code Counselor Print all prior Letter Dates on letter to a es parent V Update student letter tag after printing Zero Student Absence Letter Counters Zero Student Tardy Letter Counters WARNING This report may take up to 15 minutes to complete Print Letters Print Labels Check Letter Text Print School Copy Print List The right side displays the Absence Codes to be counted towards the letter selected To deselect a code click the mouse on the Print box After all selections are made click the mouse on Print Letters button The letters will be generated and will be addressed to b
44. s form aeries net 2009 2010 Screaming Eagle High School Mass Change Period Absences Use the kept students no section needed Honor the kept students require a section Ignore the Keep Skip Change students who are in this section Change students whose numbers SN or ID are entered below Change Absences on 054 4 2010 during these periods through to the following excuse code Update Total 0 A Enter grade to change if not all Click the mouse on the Change Students Who are In This Section drop down Search for a specific section Click the mouse on the section selected The students in the section selected and the period attendance for the date selected will display At the bottom right side the total number of students to be changed will also display l oe T ae f oY oylar 1002 rasa Period Attendance Setup amp Procedure User Manual Page 21 Aerie net Student Information System To select specific students type one or more student numbers in the text box with the heading Change Students whose numbers are entered below OR Change students whose numbers SN or ID are entered below MPhannono ANcanrac on The current date will display in the Change Absences on field but can be changed to any date selected In the From and Through fields enter the periods to be changed to the absence code selected For example if 1 is entered in the From box and 6 in
45. t This text will appear at the bottom of this report and will be saved and used by other reports as well To the best of my knowledge the information contained on this attendance sheet is accurate and complete kd Teacher Number to Print if not All Run Report Period Attendance Setup amp Procedure User Manual Page 29 Aerie net Student Information System The options are available to print only teachers tagged for electronic attendance limit attendance displayed by MST days of the week and to include inactive students The Attendance Certification Text will allow you to enter the text that will print at the bottom of the report next to the teacher s signature Print Only Teachers Tagged for Electronic Attendance l Limit Attendance Displayed by MST Days of Week Include Inactive Students Attendance Certification Text This text will appear at the bottom of this report and will be saved and used by other reports as well To the best of my Knowledge the information contained on this attendance sheet is accurate and complete F After all selections are made click the mouse on the Run Report button and the following report will be generated Screaming Eagle High School Weekly Attendance Report 5 30 2010 Period Course Title Term Sec Crs Teacher Days Room Year 2 English 9 CP Y 2017 0301 Acosta MTWTF E2 09 10 Student Name Trk Grd 5 24 2010 5 25 2010 5 26 2010 5 27 2010 5 28 2010 Alegria
46. t s attendance record UPDATE under the Student Data navigation tree click the mouse on the STUDENTS Attendance node ATTENDANCE Student Data Demographics Supplemental F Contacts P Attendance F Attendance K rollment Period Attendance Setup amp Procedure User Manual Page 12 Aerie net Student Information System To display a specific student s attendance record use the Search engine to select a student abbott M Include Inactive Students Last First StuNum Name Name Middle Grd Sex Perm ID Status Birth 1 Abbott Allan James 11 M 99400001 11 11 The student s attendance will display on the form Attendance Flag StuNum LastName FirstName Middle Name Perm ID Num Sex Grd Age Prog Track AttProgi AttProg2 Status OF fi Abbott alien al james 000 Mit iz Red Flag Comment Parent Guardian Home Phone Father s Work Mother s Work AbsLtr TdyLtr M M A Babbott 777 555 9448 Ca EN a e Monday Tuesday Wednesday Thursday Friday Date 4 01234567869 Date 01234567869 Date 4 01234567869 Date 401234567869 Date 01234567869 106 31 no scHOoL Js oral wo scnoor gt 09 0 09 07 HOLIDAY fe wat 09 11 elos ne ont l o 28 2 10 05 E CAEM fala sue 21 28 g Sr m a ay J m co e e e et vee ea fe w N e Oo e oOo Oo wo Soe ess oOo rn D rh in e E e es e oO in ao ele E wW M m f
47. te and period ABSENCE selected CODE LU Uo 10 12 nonmav efons B i wo ojina The date and period selected will be hi lighted Type the change over the current absence code Press Enter to update the absence code eoz Hou If the attendance date to be changed will affect attendance totals such as the monthly attendance report a warning message will display Itis suggested that verification be made prior to continuing Message from webpage You should NOT make changes to this attendance data J Changing it could affect certain attendance reports that have already been printed Ore vou sure vou want to do this concel_ Period Attendance Setup amp Procedure User Manual Page 16 Aerie net Student Information System DELETE AN Select the correct date and period to be deleted Press the Delete ABSENCE key Press Enter and the absence code will no longer display CODE io 12 Houpay felo HoLpay ehor ehon gt If the attendance date to be changed will affect attendance totals such as the monthly attendance report a warning message will display Itis suggested that verification be made prior to continuing Message from webpage You should NOT make changes to this attendance data i Changing it could affect certain attendance reports that have already been printed re vou sure vou want bo do this cvei Period Attendance Setup amp Procedure
48. the Through box all absences during periods 1 through 6 will be updated Change Absences on 05 28 2010 during these periods through jo to the following excuse code Enter grade to change if not all Period Attendance Setup amp Procedure User Manual Page 22 Aerie net Student Information System Click the mouse on the Excuse Code drop down and select a code This code will be entered into all students records selected during the periods specified such as for a field trip ange students whose Ll oor RESENT D STD COM USPENDED MEsCUSED CITIT Y EZA nS 2 r AJ I X EE fos 2 CUSED DY TRUANT WEEP a oe tosis m AJ AJ pan T a ka If the excuse code is limited to a specific grade enter the grade in the Enter Grade to change field Verify the information selected is correct Click the mouse in the Skip Update box for on any student not to be updated Click the mouse on the Update button Mass Change Period Absences Use the kept students no section needed Stu Last Name First Name Grade 8123456789 Skip a Honor the kept students require a section ef Ainsworth Lydia C Ignore the Keep Skip Michelle a Change students who are inthis section osmoro farn f e 2 E a or Fis7 netson Michele a r Change students whose numbers SN or ID are entered below Change Absences on 05 28 2010 during these periods through D to the
49. tter Text option For more information see the following documentation for Absence and Tardy Letter Text Editor Print Attendance Letter to Parents Report Options Report Format PDF Report Delivery None gt Letter Absent Print Al Parts for this ID i Be careful changing report options if you have already printed letters for this Letter ID this year Student Options Print Options Attendance Codes to Count Count Attendance Between UPPERCASE Address i Description Start Date End Date Boru UNVERIFIED Josi3t2009 A fos 28 2010 S Address District C School C None C Use All Day attendance codes instead Include School name on Return C Count individual period attendance See eee ee eee codes for totals l Using Double Window Envelope OTHER o C Combine all period attendance codes 3 p SIER for totals C Left Right Use All Day AND Period attendance Peels Center None codes for totals SUSPENDED MV Print Student Name on Address S LSTENSER Require period codes to occur on Count class attendance codes instead of periods Sort stuName Grade splits A B Days and M W F T T classes Letters By C Zip Code Counselor V Update letter log table after printing letters arent Update student letter tag after printing p A None zero Student Absence Letter Counters zero Student Tardy Letter Counters Print all prior Letter Dates on letter to WARNING This report may take up to 15 mi
50. tudent Information System The following is an example of the Students Absent Today Wide report Screaming Eagle High School 5 93 2010 2009 2010 Students Absent Any Period on 4 26 2010 Pagel Absences Student Name Gr 0123456789 Parent Guardian Home Phone Parent s Work Comments Abbott Allen J 11 AAAAA MM A Abbott TTT 555 9448 777 555 7537 Abdelnour Alice 9 AAAAAAAAAA MM A Abdelnour TTT 555 2665 777 555 3116 Abdo Alice A 5 AAAAAAAAA MM A Abdo TTT 555 6823 Abesamis Tatiana J 9 M M A Abesamis 777 555 1894 777 555 9625 Aquayo Taunie 10 PI Il MMA Aguayo TTT 555 1449 777 555 2000 Allen Neal 10 Il Tll MMA Allen 777 555 7529 777 555 5551 Almada Crystal C 11 90000 MM A Almada 777 555 0156 777 555 6940 Anderson Melissa R 9 U MM A Anderson TTT 555 0026 777 555 1777 The following is an example of the Students Tardy Today report Screaming Eagle High School 5 23 2010 2009 2010 Students Tardy Any Period on 4 26 2010 Page 11 T Pesa SeSe STU Student Name Gr 0123456789 Parent Guardian Home Phone Parent s Work 6 Abejon Tanya A 10 4 MM A Abejon 777 555 6446 777 555 3310 14 Acuna Allan A 10 WM A Acuna 777 555 9653 777 555 1834 18 Adragna Stefanie S 10 WM A Adragna 777 555 3355 148 Barillas Andrew G 11 MM B Barillas 777 555 4699 777 555 1879 154 Barr James J g MWM B Barr 777 555 9531 777 555 2855 203 Beye Zachary W 12 i i lt M
51. y be filled in with the SETUP appropriate dates After all months have been created sign out of the calendar to save the attendance months Return to the calendar and assign the correct symbol next to any dates that require special designation such as holidays non school days etc ElLock Attendance Month 4ttendance Month 1 Monday Wednesday Thursday 083172009 Hd e v B og01r2009 Y LJ oqogzo09 ogoszo09 v B logoaeoog el 09 07 2009 e orosz ee J ogetar2o09 E 4 2009 E Sor 5 2009 ii oar 612009 aa eat E 09721 2009 B Bozz z MULTI TRACK Prior to setting up the multi track calendar the number of tracks CALENDAR your school will have MUST be setup on the School Option form SETUP After the attendance tracks are defined display the School Calendar form Setup the calendar that displays a blank Attendance Track field with the common holidays and non school days before and after the true school year Os cee Cem meas T Lock Attendance Month 1 9 31 2009 9 25 2009 Attendance Month 1 5 14 2010 1 29 2010 6 2 1 2010 2 26 2010 ace o 26 2030 5 21 2010 Attendance Track 4 mN Setup each track with its unique track vacation staff development parent conference and minimum days Period Attendance Setup amp Procedure User Manual Page 3 Aerie net Student Information System CREATE NEW From the School Info navigation tree click t
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