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Adobe Reader Help - Oregon Association of Licensed Investigators

1. A digital ID lets you create digital signatures Digital IDs are also referred to as private keys credentials or profiles You can get a digital ID from a third party provider or you can create a self signed digital ID and share your signature information with others A certificate is a confirmation of your digital ID and contains information used to protect data See Managing digital ID certificates Related Subtopics Obtaining a digital ID from a third party Creating digital IDs Finding and adding existing digital IDs Selecting digital IDs Using third party digital IDs Reader 7 0 Obtaining a digital ID from a third party In general digital IDs are issued by a third party for use in any official capacity The provider of digital ID certificates is sometimes called a certificate authority or a signature handler You may want to obtain more than one digital ID if you sign documents in different roles or with different certification methods To get information about third party digital IDs 1 Choose Document gt Security Settings 2 Select Digital IDs on the left and then click Add ID 3 Select Get A Third Party Digital ID click Next and follow the instructions on the web page that appears To specify a default signing method 1 Choose Edit gt Preferences Windows or Reader gt Preferences Mac OS and then select Security on the left 2 Click Advanced Preferences and select the Creati
2. Reader 7 0 Copying and pasting a combination of text and images as an image You can use the Snapshot tool to copy the contents of the selection text an image or both to the Clipboard or to another application Both text and images are copied as an image To copy an image or text in image format using the Snapshot tool comme Select the Snapshot tool Ch and do one of the following e Click in the page to capture the content displayed on screen e Drag a box around the text images or a combination of both e Drag a box within an image to copy just a portion of the image Colors in the selected area are inverted momentarily to highlight the selection You can open a file in another application and paste the copied selection directly into the target document Reader 7 0 Saving documents as text If you have large amounts of text to copy you can use the Save As Text command instead of the Select tool However keep in mind that all the text in the document is copied including any headers footers captions and footnotes After you paste the saved text into the new document make sure that you clean it up deleting or moving any text that s out of place To save a document as text 1 Choose File gt Save As Text 2 Specify the name and location of the file and then choose Save After you save it you can open it in any text editor or word processing application to clean up the text Reader 7 0
3. Reader 7 0 Understanding Reflow In Adobe Reader you can reflow a PDF document to read it on handheld devices smaller displays or standard monitors at large magnifications without having to scroll horizontally to read each line Reflow facilitates only the reading of documents reflowed documents can t be printed or saved Adobe Reader assigns a temporary tag structure to untagged PDF documents when you select Reflow to improve the reading order of the document Tagged PDF documents already include a tag structure that helps the reading order of reflowed documents All readable text reflows into the reflowed document in a logical sequential order Readable text includes articles paragraphs tables images and formatted lists Text that doesn t reflow includes forms comments digital signature fields and page artifacts such as page numbers headers and footers Pages that contain both readable text and form or digital signature fields don t reflow Vertical text reflows horizontally See Reflowing the contents of Adobe PDF documents Reader 7 0 Reflowing the contents of Adobe PDF documents Adobe PDF documents reflow one page at a time in the document window You can t save or print documents when they re in a reflowed state See Understanding Reflow Note The process of downloading the file to a handheld device requires Adobe Reader for Palm OS Adobe Reader for PocketPC or Adobe Reader for Symbian OS Both
4. Working with File Attachments About file attachments Opening and saving attachments Adding attachments to PDF documents Searching in attachments Reader 7 0 About file attachments If an Adobe PDF document includes additional usage rights you can attach PDF and other files to the document so that the reader can open it for viewing If you move the PDF document to a new location the attachments automatically go with it You can add two types of file attachments to PDF documents from the File toolbar document level attachments and page level attachments Document level attachments are added by using the Attach A File tool P Page level attachments are added as comments by using various tools to add sound files and documents See Adding attachments as comments Comment or page level attachments display the File Attachment icon p or the Speaker icon cj on the page where they re located If a PDF document contains an attachment the File Attachment icon appears in the status bar You can view the number of attachments by placing the pointer over the icon The Attachments tab lists all the attachments in the PDF document including the name a description the modification date and the file size Page level attachments also include the page number of their location Reader 7 0 Opening and saving attachments Opening and saving attachments is simple in Adobe Reader However you must have an applic
5. 7 0 Setting Multimedia preferences You can select the preferred media player to play movies and sound clips determine whether the Player Finder dialog box appears and set multimedia accessibility options for visually impaired users For example some movie clips include subtitles dubbed audio or supplemental text captions You can determine whether these items appear when the movie is played in your Adobe PDF document You cannot add media clips using Adobe Reader Acrobat Professional is required to add movies and sounds to a PDF document To change multimedia preferences L 2 Choose Edit gt Preferences Windows or Acrobat gt Preferences Mac OS and then select Multimedia from the left side of the dialog box From the Preferred Media Player menu select an option to determine the default player that plays media clips Under Accessibility Options select which special features are allowed to play specify the preferred language for the media in case multiple languages are available and then click OK For information on setting multimedia preferences for trusted documents see Setting Trust Manager preferences Reader 7 0 Interacting with 3D content In Adobe Reader you can view and interact with high quality 3D three dimensional content created in professional 3D CAD Computer Aided Design or 3D modeling programs Note The full version of Adobe Reader includes 3D support To add 3D support
6. If you want a copy of the filled in form click Print Form in the Sending The Data File dialog box in Adobe Reader Click Close in the Sending The Data File dialog box Reader 7 0 Submitting a PDF form at a different time When you click an email based submit button in a PDF form you have the option to not submit the form data and instead to save the form data on your computer to send at a different time To submit a PDF form at a different time 1 Click the Submit or Return Form button on the PDF form If the form fields are blank the Email A Blank Copy Of This Form dialog box appears click Email A Blank Copy 2 In the Select Email Client dialog box select Other and then click OK 3 In the Sending The Data File dialog box click Save Data File 4 In the Save Data File dialog box choose a location on your computer to save the file then click Save 5 Write down the values that appear in the To Subject and Message Text fields so you can use them later when you want to email the form data 6 If you want a copy of the filled in form click Print Form in the Sending The Data File dialog box in Adobe Reader 7 Click Close in the Sending The Data File dialog box 8 When you want to submit the PDF form create a new email message in your email application Enter the To Subject and Message Text values that you wrote down in step 5 Use your email application to attach the data file that you saved in step 4 then send
7. Select text by dragging from an insertion point to an end point or by dragging diagonally over text To select characters spaces words or lines of text L N eo o o Select the Select tool gt and do one of the following Drag from the beginning to end of the text to be selected You can also click to create an insertion point and Shift click to create a second insertion point The text between the two insertion points is selected Double click to select a word Triple click to select a line of text Click four times to select all the text in a page If you want to extend the selection letter by letter press Shift and an arrow key To extend a selection word by word press Shift Ctrl Windows or ShifttCommand Mac OS and an arrow key You can revert to the Hand tool at any time by pressing Esc You can switch to the Hand tool temporarily by holding down the space bar If you hold the pointer over the text selection a menu appears that lets you copy highlight or underline the text among other options To select a column of text L Select the Select tool gt and move the pointer towards the column of text When the To force column selection rather than text selection press Ctrl Windows or Command Mac OS Do one of the following and drag a box over the block or column of text Ctrl Alt drag Windows or Command Option drag Mac OS a box over the block or column of text To select text in more t
8. You can save the file only in PDF format To save comments form field entries and digital signatures Do one of the following e Choose File gt Save to save changes to the current file e Choose File gt Save As to save changes to a new file Note If you are viewing a document with additional usage rights in a browser you can only use the Save A Copy command To save an Adobe PDF document as a text file 1 Choose File gt Save As Text 2 In the Save As Text dialog box enter the file name and location and click Save Your file is saved with the txt extension Note This command appears only in the full version of Adobe Reader When you are working on a document to which additional usage rights have been assigned Adobe Reader automatically saves your work every 5 minutes You change how often Adobe Reader saves your work in the General Preferences Reader 7 0 Navigating in documents You can navigate in Adobe PDF documents by paging through them or by using navigational tools such as bookmarks thumbnail pages and links You can also retrace your steps through documents to return to where you started Related Subtopics Paging through documents Retracing your viewing path Navigating with bookmarks Viewing layers Navigating with page thumbnails Navigating with reviewer comments Navigating with links Navigating documents with file attachments Reading article threads Read
9. eee N gt To move a stamp to the favorites list 1 Using the Hand tool select the stamp 2 Choose Favorites gt Add Current Stamp To Favorites from the Stamp Tool menu on the Commenting toolbar Related Subtopics Creating custom stamps Deleting custom stamps Reader 7 0 Creating custom stamps If commenting is enabled in an Adobe PDF document you can create a custom stamp from any PDF file When you select a file to be used for the stamp you must create a category to store the stamp If you want to add an image to a PDF document one time only simply paste the image into the document Pasted images have the same characteristics as other stamp comments each includes a pop up window and editable properties To create a custom stamp From the Stamp Tool menu on the Commenting toolbar choose Show Stamps Palette Choose a stamp category from the pop up menu at the top Click Import select the file you want to use and then click Select If the file has more than one page scroll to the page you want and then click OK Choose a category from the pop up menu or type a name to create a new category name the custom stamp and then click OK A BWN Re To edit a custom stamp 1 From the Stamp Tool menu amp on the Commenting toolbar choose Show Stamps Palette 2 Choose the stamp category and then right click Windows or Control click Mac OS the stamp and choose Edit from the pop up me
10. To do that use the source application to spell check the document before you create the PDF document Unrecognized words appear underlined after you type them You can edit these words in context or you can open the Check Spelling dialog box To change a single misspelled word Right click Windows or Control click Mac OS the word in the form field and then choose the correct word from the list of alternatives To spell check text in forms 1 Do one of the following to open the Check Spelling dialog box In Reader choose Edit gt Check Spelling gt In Comments and Form Fields In a web browser or in Reader click the Spell Check Comments And Form Fields button in the Edit toolbar Click Start to begin the spell check When a word that may be misspelled is found it appears under Word Not Found Suggested corrections appear under Suggestions Do one of the following The next unrecognized word if any is highlighted Repeat this step until the Restart button appears Edit the unrecognized word in the Word Not Found box To undo your change click Undo Edit To accept your change click Change Double click a word from the Suggestions box to select a correction or select the word and click Change to replace the unrecognized word Click Change All to replace every instance of the unrecognized word with the selected suggestion Click Ignore if you don t want to change that instance of the word or click Ignore A
11. you can exit by pressing Ctrl L Windows or Command L Mac OS Left Click To Go Forward One Page Right Click To Go Back One Page Lets you page through an Adobe PDF document by clicking You can also page through a document by pressing Return Shift Return to go backward or the arrow keys Show Navigation Bar Shows a minimal navigation toolbar whenever Adobe Reader is running in Full Screen view Ignore All Transitions Removes transition effects from presentations that you view in Full Screen view Default Transition Specifies the transition effect to display when you switch pages in Full Screen view and no transition effect has been set for the document being viewed Mouse Cursor Specifies whether to show or hide the pointer Background Color Specifies the window s background color in Full Screen view If you choose Custom you can select a color from the system color palette Reader 7 0 Setting Multimedia preferences You can select the preferred media player to play sound and movie clips determine whether the Player Finder dialog box appears and set multimedia accessibility options for visually impaired users For example some movie clips include subtitles dubbed audio or supplemental text captions You can determine whether these items appear when the movie is played in your Adobe PDF document To change multimedia preferences L 2 Choose Edit gt Preferences Windows or Adobe Reader gt Prefe
12. Ignore Asian Character Width Finds both half width and full width instances of the Asian language characters in the search text Ignore Diacritics And Accents Finds both cafe and caf when you type cafe as the search text for example If this option is not selected typing cafe does not find caf Always Use Advanced Search Options Makes the Advanced Search options the default display and the Basic Search options display is not available Maximum Number Of Documents Returned In Results Limits the search results to a specific number of documents The default value is 100 but you can enter any number from 1 to 10 000 Range Of Words For Proximity Searches Limits the search results to those in which the number of words between the specified words isn t more than the number you specify You can enter any number from 1 to 10 000 Enable Fast Find Automatically generates a cache of information from any Adobe PDF file that you search The cache then speeds the search process the next time you search the same file To avoid excessively large caches which can slow overall performance don t set the value of the Maximum Cache Size option too high Maximum Cache Size Limits the temporary cache of search information for the Fast Find option to the specified size in megabytes The default value is 20 but you can enter any number between 5 and 10 000 When the cache size starts to exceed the size specified the least recently used ca
13. Mac OS and select Internet in the left pane Set the following options and then click OK Display PDF In Browser Displays any PDF document opened from the web inside the browser window If this optionis not selected PDF documents open in a separate Adobe Reader window Allow Fast Web View Downloads PDF documents for viewing on the web one page at a time If this option is not selected the entire PDF file downloads before it appears If you want the entire PDF document to continue downloading in the background while you view the first page of requested information also select Allow Speculative Downloading In The Background Allow Speculative Downloading In The Background Allows a PDF document to continue downloading from the web even after the first requested page appears Downloading in the background stops when any other task such as paging through the document is initiated in Adobe Reader Connection Speed Choose a connection speed from the menu This setting is also used by the multimedia plug in Internet Settings Click to set up your Internet connection Follow the prompts or consult your ISP provider if you need help Related Subtopics Viewing in a browser in Windows Viewing in a browser in Mac OS Reader 7 0 Viewing in a browser in Windows You can view the PDF document in the web browser if you are using Internet Explorer 5 5 or later Netscape Navigator 7 1 or later or America Online 9 0 or later
14. Reader window Press Enter or Return or the Down Arrow or Right Arrow key to page through the document Press Shift Return or the Up Arrow or Left Arrow key to page backward through the document Note If you have two monitors installed the Full Screen view of a page may appear on only one of the monitors To page through the document click the screen displaying the page in Full Screen view To exit Full Screen view Press Esc if Escape Key Exits is selected in the Full Screen preferences or press Ctrl L Windows or Command L Mac OS If the full screen navigation bar appears you can kaf also click the Exit Full Screen button l Reader 7 0 Reading documents in read mode The read mode is designed to give you a clean work area for when you re simply reading PDF documents Click the Hide Toolbars button Al to retain the menu bar and the navigation pane and move a limited selection of tools to the status bar at the bottom of the work area After you click the Hide Toolbars button a tools menu and zooming features appear to the right of the Hide Toolbars button Click the tools menu to select a tool For information on using the Hand tool see Adjusting the page position for the zoom tools see Magnifying and reducing the view for the Select tool see Copying text tables and images To exit Read Mode click the Show Toolbars button Reader 7 0 Customizing the work area You can change the appearance of
15. Search or click the Search button EU and click Use Advanced Search Options For Look In select the location you want to search For Return Results Containing select Boolean Query For the search terms type the query using Boolean terms and syntax Select any additional criteria you want to use and then click Search In your query you can use commonly used Boolean operators including the following examples Use the AND operator between two words to find documents that contain both terms For example type paris AND france to identify documents that contain both paris and france For simple AND searches the All Of The Words option produces the same results Use the NOT operator before a search term to exclude any documents that contain that term For example type NOT kentucky to find all documents that do not contain the word kentucky Or type paris NOT kentucky to find all documents that contain the word paris and do not contain the word kentucky Use the OR operator to search for all occurrences of either term For example type email OR e mail to find all documents with occurrences of either spelling For simple OR searches the Any Of The Words option produces the same results Use exclusive OR to search for all occurrences that have either operator but not both For example type cat dog to find all documents with occurrences of cat or dog but not both cat and dog Use parentheses to specify the order of evaluati
16. choose Help gt Check For Updates Now and select the 3D package 3D content may initially appear as a two dimensional poster image To interact with the 3D content use tools from the 3D toolbar that appears above the enabled 3D content You can also select tools by right clicking Windows or Control clicking Mac OS the 3D canvas To navigate in 3D Select a tool from the 3D toolbar and then drag in the canvas area Note If the 3D toolbar doesn t appear you may need to enable the 3D content by clicking in the 3D canvas area with the Hand tool e Rotate lets you orbit around objects in a scene To increase the orbit distance hold down the Shift key e Navigate lets you advance in any direction To tilt the view hold down the Ctrl key Windows or Command key Mac OS key To move the view hold down the Shift key e Zoom moves you toward or away from objects in the scene e Pan lets you move up down or from side to side Reader 7 0 Using the Picture Tasks plug in to work with pictures The Picture Tasks plug in lets you extract JPEG images sent to you in an Adobe PDF file that was created with Adobe Photoshop Album Adobe Photoshop Elements 2 0 or Adobe Acrobat With Picture Tasks you can export and save the pictures to your local computer and edit them using Photoshop or Photoshop Elements You can also print them locally using standard photo print sizes and layouts or send them to an online service provider and
17. list lets you validate the signatures of these users on any documents you receive The preferred method of adding another user s certificate to your list of trusted identities is by importing the certificate from an FDF file that the user sends to you You can also add a certificate directly from the PDF document signed by someone who used a self signed digital ID although this method may not be trustworthy To request a certificate from another user BRWN Choose Document gt Trusted Identities Click Request Contact Type your name email address and contact information To allow other users to add your certificate to their list of trusted identities select Include My Certificates Select whether you want to email the request or save it as a file so that you can email it later and then click Next Select the digital ID file to use and then click Select Do one of the following If the Compose Email dialog box appears type the email address of the person you are requesting a certificate from and type a subject Click Email A new email message appears in your default email application with the certificate request attached Send this message in your email application If the Export Data As dialog box appears choose a location for the certificate file in the Save In box type a file name click Save and then click OK To add a certificate from email to your list of trusted identities L 2 After a
18. of the page may be out of view To see keyboard shortcuts for resizing the document open the View menu and notice the shortcuts for each command To return a page to its actual size Choose View gt Actual Size or click the Actual Size button on the toolbar The actual size for a PDF page is typically 100 but the document may have been set to another magnification level when it was created Reader 7 0 Setting the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout You can use the following page layouts when viewing Adobe PDF documents Single Page displays one page in the document pane at a time Continuous arranges the pages in a continuous vertical column Facing arranges the pages side by side displaying only one or two pages at a time Continuous Facing arranges the pages side by side in a continuous vertical column If a document has more than two pages the first page appears on the right to ensure proper display of two page spreads empan T Single Page Continuous Continuous Facing and Facing layouts compared For information on determining how pages are arranged when you use Continuous Facing layout see Viewing document properties To set page layout 1 Do one of the following e Choose View gt Page Layout and then choose Single Page Continuous Facing or Continuous Facing e Click t
19. p To sort the library contents in Detail View Select the column heading to sort the Digital Editions by title author date last accessed or category in ascending or descending order Reader 7 0 Viewing permissions for a Digital Edition All Digital Editions contain permissions set by the publisher that specify how many times you can print and copy a Digital Edition whether the document can be read aloud by Acrobat and when the document expires These permissions are saved with the document and downloaded when you borrow or purchase a Digital Edition To view permissions settings 1 Open a Digital Edition 2 Choose File gt Document Properties and then click the Security tab 3 In the Document Security section of the Document Properties dialog box click Show Details Note You cannot change the Security Method or Security Settings for Adobe DRM documents Reader 7 0 Adding Adobe PDF documents to My Digital Editions You can also add PDF documents to the My Digital Editions bookshelf For example you might want to include technical papers in Adobe PDF in your library You can open and manage these PDF documents in the same way as you open and manage Digital Editions To add a PDF document to the My Digital Editions bookshelf 1 In My Digital Editions click Add File 2 In the Add File dialog box locate and select the PDF document and then click Add Reader 7 0 Organizing Dig
20. then click i Ctrl Shift Spacebar Command Shift Spacebar First page Scroll when Hand tool is Zoom in temporarily Zoom out temporarily Reader 7 0 Keys for general navigating Windows Action Mac OS Action Show hide menu bar Shift Command M Move focus to toolbar in Shift F8 Shift F8 browser Open Properties toolbar Activate selected tool item Spacebar or Enter Spacebar or Enter such as a movie or bookmark or command Shift F10 Control click Close context menu Return to Hand tool Move Esc Esc focus to document pane Move to next open document Ctrl F6 Command tilde when focus is on document pane Move to previous open Ctrl Shift F6 Command Shift F6 document when focus is on document pane Close current document tr1 F4 Command F4 Close all open windows tr1 Shift W Command Shift W Move focus to document pane F Move focus to next pane or F6 6 panel Move focus to previous pane Shift F6 Shift F6 Move focus to nexttabina Ctrl Tab tabbed dialog box Move to next search result F3 F3 and highlight it in the document Select text when Select tool Shift arrow keys Shiftt tarrow keys is selected Select next word or deselect Shift Ctrl Right Arrow ShifttCommand Right previous word when Select Jor Left Arrow Arrow or Left Arrow tool is selected Move cursor to next previous Ctrl Right Arrow or Left Command Right Arrow or word when Select tool is selected Move focu
21. Adobe Reader for Palm OS and Adobe Reader for PocketPC have two components the desktop program for your computer and the reader application for your handheld device To reflow an Adobe PDF document 1 On the status bar or in the View gt Page Layout submenu select either Single Page or Continuous 2 Choose View gt Reflow If you use a standard monitor increase the magnification to the desired amount To return to unreflowed view On the toolbar click the Actual Size button 5 the Fit Page button B or the Fit Width button O or choose a related command from the View menu Reader 7 0 Customizing Adobe Reader for Accessibility About accessibility preferences Setting accessibility preferences Using keyboard shortcuts for menu commands and navigation Scrolling automatically Outputting accessible text for a braille printer Using a screen reader Using the Read Out Loud feature Reader 7 0 About accessibility preferences Adobe Reader provides several settings that make PDF files more accessible for visually impaired and motion impaired users These settings change how PDF documents appear on screen and are read by a screen reader They also allow users to navigate documents using only keyboard shortcuts The Accessibility Setup Assistant provides on screen instructions for setting preferences in Adobe Reader You can select all of these settings in the Preferences dialog box as well as pref
22. Adobe Reader You can click this button to move between open documents Select Tool Options Determines the selection order of text and images Text Selection Margin Size Sets the distance in pixels that the Select tool has to be from text before it changes to a text selection pointer You can set the value from zero to thirty pixels Column Selection Margin Size Sets the distance in pixels that the Select tool has to be from the text selection margin before it switches from text selection to column selection You can set the value from zero to thirty pixels If you set the value at 0 pixels you cannot select columns Use Fixed Resolution For Snapshots Sets the resolution used to copy the image captured with the Snapshot tool Reader 7 0 Full Screen preferences The Full Screen panel of the Preferences dialog box provides the following navigation and appearance options when an Adobe PDF document is being viewed in Full Screen view Advance Every Specifies whether to advance automatically from page to page every set number of seconds You can page through a document using mouse or keyboard commands even if automatic paging is selected Loop After Last Page Lets you page through a PDF document continuously returning to the first page after the last This option is typically used for setting up kiosk displays Escape Key Exits Lets you exit Full Screen view by pressing the Escape key If this option is not selected
23. Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and choose Spelling from the list on the left 2 Do any of the following and then click OK e Select Check Spelling While Typing so that unrecognized words are underlined as you type in a form field or comment e Click Underline Color to select the color to use for underlining unrecognized words In the Dictionaries list select the languages you want to use to spell check the document This list is the order in which the spell checker goes through dictionaries in search of words The dictionary at the top of the list is the first dictionary searched Click Up or Down to change its position in the list Reader 7 0 Adding words to a dictionary You can add to the list of words the dictionary that are recognized when spell checking text in note comments and form fields Adding names and company terminology can reduce the number of words that are flagged during a spell check You can also exclude words from being considered For example if you want to use an alternate spelling for a common word like bicycle add it to the list of excluded words so that it is flagged during a spell check Adobe Reader can maintain a separate set of added and excluded words for each installed language To add words to a dictionary 1 Do one of the following e During a spell check if an unrecognized word appears in the Check Spelling dialog box click Add to add it to the
24. For information on these options see Search options The Return Results Containing menu lets you restrict your search results according to the option you choose e Match Exact Word Or Phrase searches for the entire string of characters including spaces in the order in which they appear in the text box For example if you type Adobe Acrobat the results list only instances of Adobe Acrobat both words next to each other and in that order e Match Any Of The Words searches for any instances of at least one of the words typed For example if you type each of the results include any instances in which one or both of the two words appear each of each of or of each e Match All Of The Words searches for instances that contain all your search words but not necessarily in the order you type them For example if you type of each the results include instances of of each and each of This option is available only for a search of multiple documents or index definition files e Boolean Query searches for terms or phrases you indicate using Boolean operators This option is available only for searching in a designated location not for single document searches See Using Boolean queries in multiple document searches The Look In menu lets you restrict the search to the current document an index or a location on your computer If you choose to search an index or a location on your computer additional options appear under Use These Additio
25. From the Sign menu on the Reader toolbar choose Sign This Document or click a signature field and then follow the steps described in Signing PDF documents in Adobe Reader 2 If you want to retain a copy of the signed document click the Save A Copy button on the Reader toolbar Reader 7 0 Changing signature appearance You can specify how your signature appears in the signature field For example you can include an image of your company logo When you use an image in a signature only the image is used not the white space around it The image is cropped and scaled to fit in the signature field To create a new signature appearance 1 Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and then select Security 2 Click New 3 In the Configure Signature Appearance dialog box type a title for the signature appearance When you sign a document you select the signature by its title so use a short title that accurately describes the signature 4 Select one of the following in the Configure Graphic section to define the signature s appearance e No Graphic displays only the default digital signature icon and other information specified by the Configure Text options e Imported Graphic displays a graphic signature that you specify Click the File button click the Browse button choose the graphic file type from the Files Of Type menu select a graphic click Select and then click OK Windows
26. Index Entry text box The list scrolls to the first match to the text string you type Click a link to go to that topic Reader 7 0 Opening the Help documentation Adobe Reader 7 0 includes complete built in documentation in a fully accessible Help system The Help documentation provides explanations about the tools commands concepts processes and keyboard shortcuts You can print individual Help topics as needed See Printing Help topics Adobe Reader 7 0 Help opens in a separate window with two panes a navigation pane on the left and a topic pane on the right You use the tabs in the navigation pane to find the topics you want to read For example you click the Contents tab to show the list of topics available in Help You click a title in the list to open that topic in the topic pane For more information on using the Contents Search and Index panels see Using the Help navigation pane to find topics T a ci Adobe Reader 7 0 Help Adobe Reader Help thd e sing Help Ea ADOBE READER Rea der 7 0 ESSENTIALS Es Whats New in Adobe Reader 7 0 e Looking at the Work Area Adobe Reader 7 0 Help A Contents Search and Index tabs in the Help navigation pane B Help topic pane You can drag the vertical bar between the navigation pane and the topic pane to change their widths You can drag the lower right corner to resize the entire window The Help window remains visible un
27. Opening documents You can open an Adobe PDF document from your email application from your file system from within a web browser or by choosing File gt Open in Adobe Reader The initial view of the PDF document depends on how its creator set the document properties For example a document might open to a particular page or at a particular magnification The creator of the PDF document may have enabled additional usage rights that let you participate in a document review create comments fill in forms and sign documents See About Adobe PDF documents with additional usage rights When someone sends you a restricted PDF document you may need to enter a password to open it If a document is encrypted you may not be able to open it without permission from the person who created the document In addition restricted or certified documents may prevent you from printing a file or copying information to another application If you re having trouble opening a PDF document or if you re restricted from using certain features contact the author of the PDF document For information on opening documents to which security has been applied see About security If a document is set to open in Full Screen view the toolbar command bar menu bar and window controls are not visible You can exit Full Screen view by pressing the Esc key if your preferences are set this way or by pressing Ctrl L Windows or Command L Mac OS See Reading document
28. Reader 7 0 Magnifying and reducing the view The toolbar and status bar offer several methods for magnifying the view of PDF documents e The Zoom In and Zoom Out tools let you change the document s magnification e The Dynamic Zoom tool lets you zoom in or out by dragging the mouse or mouse wheel up or down Magnification options on toolbar A Zoom In tools B Fit Width button C Zoom menu D Zoom In button To increase or decrease magnification Do one of the following e Click the Zoom In button or the Zoom Out button in the toolbar or select a magnification percentage from the toolbar menu e From the Zoom menu in the toolbar choose the Zoom In tool Q or the Zoom Out tool e and then click the page To zoom in on a specific area use the Zoom In tool to draw a rectangle When you re finished zooming you may want to select the Hand tool e Click the magnification percentage area in the toolbar type a new percentage and press Enter or Return e From the Zoom menu in the toolbar select the Dynamic Zoom tool Q and then drag up to zoom in to the area where you begin dragging or drag down to zoom out from that location If your mouse has a mouse wheel you can roll it forward to zoom in or backward to zoom out 9 When the Zoom In tool is selected you can hold down Ctrl Windows or Option Mac OS while clicking or dragging to zoom out When the Zoom Out tool is selected hold down Ctrl or Command to zoom in With e
29. To Document dialog box type your password if prompted and specify the reason for signing the document Click Show Options and do the following If desired add contact information for validation purposes Choose a signature appearance Standard Text displays a validation icon with the name and other information If you defined a personalized signature choose it from the menu To preview your signature before signing the document click Preview To create a new signature appearance click New and follow the steps in Changing signature appearance To sign and save the document do one of the following e Choose Sign And Save As recommended to sign the document and save it using a different file name This command lets you make changes to the original PDF document without invalidating the signature Chose Sign And Save if you already saved the document with a different file name If you make changes to the saved PDF document you may invalidate the signature Reader 7 0 Signing PDF documents in a web browser To sign a PDF document on the web the document must contain an empty signature field When you click a signature field a Sign button appears rather than the Sign And Save and Sign And Save As buttons which appear when you sign a document directly in Adobe Reader When you sign a document in a browser only the incremental portion of the file is saved to your hard drive To sign a document in a web browser 1
30. Toolbars gt Properties Bar Using the Dimensioning tool to specify an area between two points Reader 7 0 Adding attachments as comments If commenting is enabled you can add a file or audio attachment as a comment to the Adobe PDF document Use the Attach A File As A Comment tool from the Commenting toolbar to embed a file at a selected location so that the reader can open it for viewing To view an attachment the reader must have an application installed that can open the attached file Comment attachments are tracked with other comments in a review workflow unlike file attachments that you add using the Attach A File tool Comment attachments appear in the Attachments tab with a page number indicating their location Audio attachments appear in the Comments List You can also use the Record Audio Comment tool to embed an audio comment in the PDF document Attached audio files can be played back on any platform However the appropriate hardware and software for playing audio files must be installed If you move the document to a new location the embedded file automatically goes with it To add a file attachment as a comment BRWN In the Commenting toolbar select the Attach A File As A Comment tool 6 Click in the PDF document where you want to place the attachment Select the file you want to attach and then click Select In the Properties dialog box select the settings for the file icon that appears in th
31. a table to the Clipboard or into an open document in another application To copy text from a table 1 Use the Select tool gt to select text in the table 2 Choose Edit gt Copy 3 Paste the text into an open document another application To copy a table as an image using the Snapshot tool 1 Select the Snapshot tool ea 2 Drag a box around the rows and columns to be copied Click OK The selection is copied automatically to the Clipboard 3 Paste the selection into an open document in another application Note The table is copied as a bitmap it is no longer editable Reader 7 0 Copying images You can copy and paste individual images from an Adobe PDF document to the Clipboard to another application or to a file using the Select tool When the pointer l changes to the cross hair i the Select tool is in image selection mode Note If you cannot select an image because of overlapping text choose the Select Images Before Text option in General Preferences To copy an image using the Select tool 1 Select the Select tool gt and place it over the image When the cross hair a appears do one of the following e To select the image click it or drag a box around it e To select a portion of the image drag a box around the portion Note To deselect an image and start over click outside the selected image 2 Right click Windows or Control click Mac OS and choose Copy Image To Clipboard
32. a text file Each row in the text file must be tab delimited to create columns as in a table When a row of data is imported each cell becomes the value of the form field that corresponds to the column name Note You cannot export or import data in Adobe Reader unless the Adobe PDF file has special usage rights assigned To export form data to a file 1 Open the Adobe PDF form and fill it out 2 Choose File gt Form Data gt Export Data From Form 3 Specify a location and filename and then click Save To import form data from a file 1 Open the Adobe PDF form 2 Choose File gt Form Data gt Import Data To Form 3 Select a file and click Select Note If you import form data from a form that does not match the form you are importing into only the form fields that match are updated and those that do not match are ignored Existing text in text form fields is replaced if you import data to those fields Reader 7 0 Emailing completed forms PDF forms can contain an email based submit button that exports the information that you entered into the PDF form which you must then email with your own email application You have the option to email the PDF with a desktop or web based email application or you can submit the form data at a later time Note If the PDF form doesn t contain an email based submit button it may have a submit button that sends the form data via the web or some other service To submit an e
33. add bookmarks and comments change security settings and edit PDF documents in other ways Adobe Reader is free software that lets you open and view any PDF document There are two versions of Adobe Reader The basic version contains a smaller set of features to allow for fast downloading while the full version of Adobe Reader includes a broader version set including the ability to search PDF files play back embedded media clips and support Digital Editions Both versions of Adobe Reader are available from the Adobe web site www adobe com at no cost Related Subtopics Viewing PDF documents on the desktop or in a browser Reader 7 0 Viewing PDF documents on the desktop or in a browser You can open PDF documents in two different ways One way is to open the PDF documents directly in the Adobe Reader application on your desktop Another way is to open a PDF document that is posted on the Internet in your web browser When you open a PDF document in your web browser Adobe Reader tools appear within the web browser You can change preference settings to determine whether PDF documents on the web are opened in Adobe Reader on your desktop or in a web browser See Viewing Adobe PDF documents in a web browser To determine whether web based PDF documents are opened within a browser 1 Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and then click Internet 2 Select Display PDF In Browser to
34. at the lower left of the document pane and a stamp is selected by default If you want to use a different stamp than the one selected select the stamp you want in the Stamps palette To view all the stamps in a category scroll or drag a corner to resize the window See Using digital identity stamps If you haven t added your identity information to the stamp you are prompted to do so See Adding identity information to a stamp Approve or reject the document e To approve the PDF document click the appropriate location in the PDF document to apply your stamp The Finished Approving dialog box appears To reject the PDF document click the Reject And Send button in the Document Message Bar and then send the email message that appears to the appropriate person See Rejecting and returning a PDF document In the Finished Approving dialog box do one of the following Select Send To Next Approver to send the document to the next participant in the approval process In the email message that appears type the email address for the next approver in the To box and then click Send The Cc box may contain the initiator s email address if the initiator chose to be notified of each approval Select I Am The Final Approver to complete the approval process Then select the Print Save A Copy or Email option for the approved PDF document or select Cancel to select a different option in the Finished Approving dialog box Selec
35. certain date Search PDF Hide What werd or phrase would you lke to search For ketum results containing Match Exact word or phrase w Look In my Documents w Use these additional criteria Tite Contains ha F kahili Date Created Is after kd H _ __ lM oie an04 Keywords w Contains ka F Coffees e Whole words only Cape Sensitive H Search in Bookmarks F Search in Comments e Search in Attachments Bee Search Searching multiple PDF documents provides additional search criteria To add document characteristics to the search criteria 1 In the Search PDF window in Advanced Search options select the check box adjacent to a set of search criteria 2 Specify a search criterion Choose a document property from the first pop up menu and then choose a value from the adjacent pop up menu 3 In the box type the value of the criterion If you choose Date Created or Date Modified in step 2 you can also click the pop up menu to select the date from an interactive pop up calendar 4 If you want to add additional document characteristics to the search criteria repeat steps 1 3 Reader 7 0 Refining results of multiple document searches After you search more than one document you can use the Refine Results pane to reduce the number of search results by adding additional criteria This can save time because only the existing results are searched For example
36. click Mac OS the toolbar area and then choose Navigation 2 Click the buttons to move forward or backward through your document To jump to a page by its number Do one of the following e Choose View gt Go To gt Page type the page number and click OK e Drag the vertical scroll bar until the number of the page you want to jump to appears e Select the current page number in the status bar type the page number to jump to and press Enter or Return Note If your document s page numbers are different from the actual page position in the PDF file the page position may appear in parentheses in the status bar For example if the first page of an 18 page chapter begins numbering at 223 the numbering might appear as 223 1 of 18 You can double click inside the parentheses change the page position number and press Enter or Return to go to that page For information on turning on and off logical page numbers see Page Display preferences To automatically scroll through a document 1 Choose View gt Automatically Scroll 2 Press Esc to stop scrolling Reader 7 0 Retracing your viewing path After you have navigated through documents you can retrace your path back to where you started To retrace your viewing path Do one of the following e To retrace your path within an Adobe PDF document choose View gt Go To gt Previous View or Next View The Next View command is available only if you have chosen Previo
37. create lines with special properties that measure dimensions in the PDF document To use the drawing tools to create a comment e Neo o gt ies To select a drawing tool choose one of the following Tools gt Drawing Markups gt drawing tool or Show Drawing Toolbar Comment amp Markup gt Drawing Markups Tools gt Show Drawing Toolbar Add a markup to the PDF document If you re drawing a rectangle or oval drag across the area where you want the drawing comment to appear If you re drawing a line drag across the area where you want the line to appear If you re drawing a polygon or polygon line click a starting point move the pointer and click to create a segment of the polygon and then continue clicking to create segments of the polygon When you finish drawing a polygon click the starting point or double click to close the shape Double click to end a polygon line To draw a straight or diagonal line a square or a circle press Shift while you draw the markup Make sure that you don t release Shift before you release the mouse button Using the Hand tool double click the markup to open the pop up window and type a note Optional Click the Close box in the pop up window A note icon appears to the right of the markup to indicate the presence of text in the pop up window To delete a drawing comment Do one of the following Select the drawing markup and press Delete Right click Windows or
38. depends on how the bookmark was defined If the list of bookmarks disappears when you click a bookmark click the Bookmarks tab to display the list again If you want the Bookmarks tab to always remain open after you click a bookmark click the Options menu at the top of the Bookmarks tab and make sure that Hide After Use is not selected Reader 7 0 Viewing layers Some applications such as Adobe InDesign AutoCAD and Visio allow layers to be added to documents When such documents are exported to Adobe PDF these layers appear in the Layers tab You cannot create layers in Adobe Reader However you can examine layers and show or hide the content associated with each layer by using the Layers tab in the navigation pane MEASUREMENTS BORDER Layers tab A Eye icon indicates a displayed layer B Hidden layer You can select or copy content in a layered Adobe PDF document using the Select tool or the Snapshot tool A Lock icon in the Layers tab indicates that a layer is for information only The layer s visibility cannot be changed To view layers e o o o Ww Click the Layers tab on the left side of the window or choose View gt Navigation Tabs gt Layers Click the eye icon to hide a layer s content Click the empty box to show a hidden layer s content A layer is visible when the eye icon is present and hidden when the eye icon is absent This setting temporarily overrides the settings in the Layer Pr
39. dictionary The word is added to the language dictionary selected from the Add To menu e Choose Edit gt Spell Checking gt Edit Dictionary Type the word you want to add in the Entry box and then click Add When you re finished adding words click Done 2 To remove a word from the list select the word in the Edit Custom Dictionary dialog box and then click Delete To exclude words from being considered during a spell check 1 Choose Edit gt Spell Checking gt Edit Dictionary 2 Select Excluded Words from the menu in the dialog box 3 Type the word you want to exclude in the Entry box and then click Add When you re finished adding words click Done Reader 7 0 Changing the appearance of comments If commenting is enabled in a PDF document you can change a comment s color and other properties using the Properties toolbar or the Properties dialog box For some comment types the Properties toolbar contains different options than the Properties dialog box To change the format of text in pop up windows use either the Options menu in the pop up window or the Properties toolbar The title and options for the Properties toolbar vary depending on which tool or object is selected For example if you select a note icon the Note Properties toolbar lets you specify appearance options for the note icon and accompanying pop up window If you select text within the pop up window you can specify appearance options for the text using t
40. do one of the following e Choose Show Drawing Markups Toolbar from the Comment amp Markup pop up menu e Choose View gt Toolbars gt Drawing Markups e Choose Tools gt Drawing Markups gt Show Drawing Markups Toolbar 2 Click the tool on the Drawing Markups toolbar or choose a tool from the tool s pop up menu Reader 7 0 Adding note comments If commenting is enabled in a PDF document you can use the Note tool to add notes on any page in the document and position them anywhere on the page See Reviewing documents with additional usage rights A note comment is the most frequently used comment When you add a note comment a note icon and a pop up window appear You can add bold italics and other attributes to text in a pop up window similar to formatting text in a word processing application If you enter more text than is visible in the pop up window the text scrolls You can also resize the window if desired or change the icon and color by editing the note properties 7 all r The annual meeting of stockholders will be held April 30 dt 1 p m Pacific Time at Kahili Options Piters in Laie H Stock Ma Independent A E Boise Idaho USA l Note comments include two parts A Note icon or markup B Pop up window To add a note comment 1 Do one of the following e Select the Note tool 5 in the Commenting toolbar and click where you want to place the note or drag to create a custom
41. document and return it to the initiator When a PDF document is rejected the approval workflow must be reinitiated To reject a PDF document 1 Open the PDF attachment in the email invitation 2 In the Document Message Bar click the Reject And Send button 3 In the email message that appears type the email address of the initiator or other appropriate person in the To box You can include the reason for rejecting the PDF document by typing text in the body of the email message which contains the message that the document was not approved 4 Click Send Reader 7 0 Using digital identity stamps If commenting is enabled in a PDF document you can use digital identity stamps to approve the document Digital identity stamps contain information that you provide in the Identity preferences such as your name title organization and email address When you open a PDF document in an approval workflow Adobe Reader presents several digital identity stamps from which to choose When selected a digital identity stamp prompts you to provide your identity information See Adding identity information to a stamp Digital identity stamps can be used in place of signatures but are different from digital signatures or digital IDs See About signing PDF documents Related Subtopics Adding identity information to a stamp Creating custom stamps Deleting custom stamps Reader 7 0 Adding identity information to a
42. file is not modified Autosave is available only for documents that have additional usage rights View 3D content The 3D plug in allows you to view and navigate embedded 3D content in PDF files Now you can experience high quality 3D environments with realistic lighting and motion Acrobat 7 0 Professional is required to embed 3D content Set up for accessibility For vision and motor impaired users a new Accessibility Setup Assistant makes it easy to change how PDF documents appear on screen and how they re read by a screen reader screen magnifier or other assistive technology In Windows this wizard starts automatically the first time Adobe Reader detects assistive technology on your system In Mac OS you can start the wizard from a menu Read Out Loud You can use the Read Out Loud feature to read form fields out loud as you tab through them Improved Help The Help system has been improved for vision and motion impaired users Subscribe to digital periodicals and journals Periodicals can be obtained in the same way as Digital Editions When you subscribe to a digital periodical and download the first issue Adobe Reader asks you how often to check for the availability of subsequent issues Overprint preview The Overprint Preview mode lets you see on screen the effects of ink aliasing in the printed output A prepress service provider may create an ink alias if a document contains two similar spot colors and only one is
43. folder or from the My Digital Editions bookshelf If you close a Digital Edition and reopen it later it opens at the last page you viewed To open a Digital Edition Do one of the following e Choose File gt Open locate the Digital Edition and double click to open the file e Choose File gt Digital Editions and then double click the Digital Edition or select the Digital Edition and click the Read button Pe e Inthe Thumbnail view right click Windows or Control click Mac OS and select Read Reader 7 0 Opening Digital Editions that you don t own If you try to open a Digital Edition that you don t own the Cannot Open Document dialog box appears To open a Digital Edition Issue that you don t own Do one of the following e Click Someone Else Gave It To Me And I Would Like to Own It and then click the Obtain Ownership button Adobe Reader opens a dialog box that offers you the opportunity to visit the owner s or publisher s website Click OK and follow the on screen instructions to obtain ownership of the Digital Edition e Click I Own It And I Copied It To This Computer Or Restored It From A Backup and then click the Obtain Ownership button The Adobe DRM Activator website displays instructions on how to reactivate Adobe Reader to allow sharing or restoring of documents If the Digital Edition is restricted to one computer the available options are different Reader 7 0 Smoothing text for improved readabi
44. forms with barcodes To fill out an interactive form 1 Select the Hand tool W 2 If you want to make form fields easier to identify in the PDF file do any of the following in the Document Message Bar if the option appears e To display a light blue color in the background of all form fields select Highlight Fields e To display a red outline around all form fields that you re required to fill select Highlight Required Fields This option appears only if the PDF form contains required fields 3 Click inside a form field The I beam pointer allows you to type text the Arrow icon h lets you select an item in a list box the Pointing Finger icon hy or the Pointing Hand Plus icon dh lets you select a button a check box a radio button or an item from a list 4 After entering text or making a selection do any of the following e Press Tab or Shift Tab to accept the form field change and go to the next or previous field e Press Enter Windows or Return Mac OS to accept the text form field change and deselect the current field If the current field is a check box pressing Enter or Return turns the check box on or off In a multiline text form field pressing Enter or Return creates a paragraph return in the same form field You can use Enter on the keypad to accept the change e Press the Up or Left Arrow key to select the previous radio button in a group of radio buttons or press the Down or Right Arrow key to select the n
45. from Simple Software Solutions Inc Adobe Systems Incorporated 345 Park Avenue San Jose California 95110 USA Adobe Systems Incorporated 345 Park Avenue San Jose California 95110 USA Notice to U S Government End Users The Software and Documentation are Commercial Items as that term is defined at 48 C F R 2 101 consisting of Commercial Computer Software and Commercial Computer Software Documentation as such terms are used in 48 C F R 12 212 or 48 C F R 227 7202 as applicable Consistent with 48 C F R 12 212 or 48 C F R 227 7202 1 through 227 7202 4 as applicable the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U S Government end users a only as Commercial Items and b with only those rights as are granted to all other end users pursuant to the terms and conditions herein Unpublished rights reserved under the copyright laws of the United States Adobe Systems Incorporated 345 Park Avenue San Jose CA 95110 2704 USA For U S Government End Users Adobe agrees to comply with all applicable equal opportunity laws including if appropriate the provisions of Executive Order 11246 as amended Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 38 USC 4212 and Section 503 of the Rehabilitation Act of 1973 as amended and the regulations at 41 CFR Parts 60 1 through 60 60 60 250 and 60 741 The affirmative action clause and regulati
46. in the navigation pane Q You can right click Windows or Control click Mac OS a signature field in the Signatures tab to do most signature related tasks including signing clearing and validating signatures In some cases however the signature field may become locked after you sign it To expand or collapse a signature in the Signatures tab Click the plus sign Windows or triangle Mac OS to the left of the signature to expand it Click the minus sign Windows or the rotated triangle Mac OS to the left of the signature to collapse it Reader 7 0 Validating signatures When you validate a signature you verify the signer s identity and assess any changes made after the document was signed For an identity to be valid the signer s certificate or one of its parent certificates that was used to issue the signer s certificate must be in your list of trusted identities and it must not have expired or been revoked See Building a list of trusted identities When you open a document its signatures are validated automatically unless you turn off a preference setting The verification status appears on the document page and in the Signatures tab If you don t have the signer s certificate the signature validity is unknown Third party signature handlers may verify identities using other methods You can specify whether document specific settings or default settings are used for verifying documents check to see if certifi
47. indexes that can be searched See Searching across multiple Adobe PDF documents e The Trapped menu indicates whether trapping is applied to the file Prepress software uses this information to determine whether to apply trapping at print time e Binding affects how the pages are arranged side by side when you view them using the Continuous Facing page layout See Setting the page layout and orientation This is for matching the reading direction left to right or right to left of text in the document Right Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text e Language specifies the default language used in the document See Using a screen reader Reader 7 0 Updating Adobe Reader Adobe Reader files and components can be updated in a variety of ways Some updates are available if you open an Adobe PDF document that triggers the updating process For example if you open a form that uses Asian language fonts Adobe Reader asks if you want to download the fonts Other updates are available only from the Help menu where you must manually install them Some updates are available using either method You can also use the Updates panel in the Preferences dialog box to determine how to handle updates Adobe Reader can automatically check for critical updates and notifications once a month Depending on your preference settings Adobe Reader can download updates in the background when other web trans
48. made it available to you A B Corporate security policies A Policies are stored on the server B Policies are applied to the PDF document C Users can open and print the document only if permitted by the policy Reader 7 0 Digitally Signing Adobe PDF Documents About signing PDF documents Using the Signatures tab Validating signatures Reader 7 0 About signing PDF documents For particular Adobe PDF documents authors can let users digitally sign documents whether they use Adobe Acrobat or Adobe Reader If you open a PDF document that contains additional usage rights you can add a digital signature in Reader See About Adobe PDF documents with additional usage rights A digital signature like a conventional handwritten signature identifies the person signing a document Unlike traditional signatures on paper however each digital signature stores information behind the scenes about the person signing a document The first signature in a document is called the author signature The author signature allows for modification detection and prevention MDP In other words the first time a PDF document is signed any change to the document is detected in the Signatures panel and the author can determine which changes can be made For example an author may want to ensure that a PDF document with company letterhead isn t changed after it s signed Subsequent signatures to the document are called ordi
49. matches or automatically enters a very probable match for you To set Auto Complete preferences 1 Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and select Forms on the left 2 Choose an option from the Auto Complete pop up menu When you choose an option the box below the option describes the effect of the selected option 3 If you want to include numerical characters in the auto complete memory select Remember Numerical Data To delete one or more Auto Complete entries from storage 1 Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and select Forms from the list 2 Click Edit Entry List 3 In the Auto Complete Entry List dialog box do one of the following and click Yes in the confirmation dialog box e To remove all of the entries click Remove All e To remove only some of the entries select the entries and click Remove Shift click to select multiple adjacent entries or Ctrl click Windows or Command click Mac OS to select multiple nonadjacent entries Reader 7 0 About form fields that span multiple pages Dynamic PDF forms can contain a dynamic text field that grows in size to accommodate the data you ve entered into it if necessary the field may span onto the next page A scroll bar appears in dynamic text fields when the data you enter exceeds the current size of the field when you re finished entering data and the field is deactivate
50. menu choose System Preferences and select Keyboard amp Mouse Mac OS 10 3 or Keyboard Mac OS 10 2 Click the Keyboard Shortcuts tab Mac OS 10 3 or Full Keyboard Access tab Mac OS 10 2 Select the Turn On Full Keyboard Access option Do one of the following e In Mac OS 10 3 choose System Preferences from the Apple menu select Universal Access and then select either Enable Access For Assistive Devices to use installed screen reader technology or Enable Text To Speech For Universal Access to use the Mac OS speech technology In Mac OS 10 2 select Any Control and then exit the System Preferences When you open Adobe Reader within a web browser keyboard commands are mapped first to the web browser Consequently some keyboard shortcuts may not be available for Adobe Reader or may not be available until after you shift the focus to the PDF document Reader 7 0 Using shortcuts within web browsers Windows only You can use the keyboard to control Adobe Reader within Microsoft Internet Explorer in Windows At first the focus is on the PDF document and the Adobe Reader application so navigation and command keystrokes function normally Pressing Ctrl Tab shifts the focus to the web browser Pressing the Tab key shifts the focus back to the document Reader 7 0 Scrolling automatically The automatic scrolling feature makes it easier to scan through long PDF documents especially reflowed documents Y
51. name of the hidden tool e To display hidden tools alongside the other tools click the related tool or the triangle next to it and choose Expand This Button To collapse the hidden tools click the left pointing arrow to the right of the expanded button Q 3 i a E 100 EL Zoom Jn N Zoom Cut aa i p A Crnamic Zoom EA Click the triangle next to a tool to open a hidden group of tools Reader 7 0 Using the Properties toolbar The Properties toolbar is especially useful when you open a document with additional usage rights The item selected in the document pane determines the contents of the Properties toolbar For example if you select a note comment the Properties bar displays the properties of the note When the Properties toolbar is displayed it appears by default as a floating toolbar If you prefer you can dock it next to the other toolbars by dragging it into the toolbar area To show or hide the Properties toolbar ee N gt Select the object such as a note comment that contains the properties you want to edit Do one of the following Choose View gt Toolbars gt Properties Bar Right click Windows or Control click Mac OS the toolbar area and choose Properties Bar from the context menu 9 If you want to change properties other than those listed on the Properties toolbar right click Windows or Control click Mac OS the object and choose Properties Reader 7 0
52. of the alphabet scroll to the term you want and click a link Or you can type an entry into the Select Index Entry text box The list scrolls to the first match to the text string you type Click a link to go to that topic Reader 7 0 Navigating your Help session history The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open Click the Previous Topic button Mon the Help toolbar to return to topics you opened earlier in your Help session Click the Next Topic button B to move forward again When you close Help you end your Help session and delete your Help history Reader 7 0 Printing Help topics You can print any individual topic from the Help documentation Each topic must be printed individually You can t print multiple topics at a time or entire sections of Help To print a Help topic 1 Open the Help topic 2 Click the Print Topic button on the Help toolbar Reader 7 0 Using the How To pages The How To pages supplement Adobe Reader Help by presenting overviews of some topics The How To window appears on the right side of the document pane and never blocks the view of your open document 5 There are many keyboard shortcuts to help you navigate the How To pages See About keyboard shortcuts To open the How To window Do one of the following e Choose Help gt How To gt topic e Choose a top
53. or Select Mac OS Note The Palm Organizer button is unavailable unless Palm OS appearance files are detected See Setting up Palm OS appearance files e Name displays only the default digital signature icon and your name as it appears in your digital ID file 5 In the Configure Text section select any text items you want to appear in the signature Distinguished Name shows the user attributes defined in your Digital ID including your name organization and country To edit or delete a signature appearance 1 In the Preferences dialog box select Security on the left 2 Do one of the following e To edit a signature appearance select its title and click Edit e To delete a signature appearance select its title and then click Delete Reader 7 0 Setting up Palm OS appearance files To use a Palm OS appearance file for your digital signature you must add the Palm OS application file to your Palm Desktop application e In Windows the AcroSign prc file is in the Program Files Adobe Acrobat 7 0 Reader PalmPilot folder e In Mac OS the AcroSign prc is inside the Acrobat application Control click the Adobe Reader 7 0 icon and choose Show Package Contents Browse to the Palm Pilot folder in the Mac OS folder For more information on importing images created on Palm OS devices see the Adobe website and your Palm OS documentation Reader 7 0 Clearing a digital signature from a signature field
54. or interactive form fields interactive form fields let the user fill in the form using their computer while static form fields must be printed and filled in by hand Users who fill in a PDF form that contains interactive form fields using Adobe Acrobat Professional or Adobe Acrobat Standard can save their form data along with the PDF form Adobe Reader users can save only a blank copy of the PDF form unless the form author added special usage rights It s easy to create electronic PDF forms using Adobe Designer or Adobe Acrobat Professional You can design and create an entirely new form or you can quickly convert your existing paper and electronic forms to PDF and then add PDF form fields There are three types of Adobe PDF forms e Fill and print PDF forms are typically digital presentations of paper forms Fill and print forms may contain interactive form fields or static form fields either way the user must manually deliver the form such as via postal mail or fax machine e Submit by email PDF forms contain a button that either extracts the form data from the PDF form and attaches that data to an email message or attaches the complete PDF document e Submit on line PDF forms contain a button that sends the form data to an on line repository such as a database Related Subtopics Elements of an Adobe Acrobat PDF form Setting Forms preferences Reader 7 0 Elements of an Adobe Acrobat PDF form A PDF form created by Acrob
55. pointer icon changes to the Double Arrow icon Reader 7 0 Viewing document properties When you view a PDF document you can get information on the file such as the title the fonts used and security settings Some of this information is generated when the PDF document is created and some can added by the person who created the document In Adobe Reader you can view but not edit document properties To get information on the current document 1 Choose File gt Document Properties or choose Document Properties from the document pane menu which is located just above the vertical scroll bar 2 Select a tab in the Document Properties dialog box e Description See Description document property settings e Security The Security panel describes what activities if any are not allowed See Viewing the security settings of PDF documents e Fonts The Fonts panel lists the fonts and the font types used in the original document and the fonts font types and encoding used to display the original fonts If substitute fonts are used and you aren t satisfied with their appearance you may want to install the original fonts on your system or ask the document creator to re create the document with the original fonts embedded in it e Advanced See Advanced document property settings Related Subtopics Description document property settings Advanced document property settings Reader 7 0 Description document pro
56. required for example Spot colors aliased to other spot colors or to process colors are reflected directly in the open document View PDF documents in the browser Mac OS Adobe Reader works automatically with Safari to make viewing Adobe PDF documents on the web easy The first time you open Adobe Reader your system automatically is configured to use Adobe Reader to open PDF files in your browser Reader 7 0 Looking at the Work Area About the work area Opening documents Navigating in documents Adjusting the view of documents Customizing the work area Setting preferences Viewing Adobe PDF documents in a web browser Working with non English languages in Adobe PDF files Reader About the work area The Adobe Reader window includes a document pane that displays Adobe PDF documents On the left side is a navigation pane that helps you browse through the current PDF document Toolbars at the top of the window and the status bar at the bottom of the window provide other controls that you can use to work with PDF documents You can also open a How To window on the right side with an overview of common tasks i Adobe Reader Ahnual_Report pdf T Elle Edit Vew Document Tools Window Help S Boe Re oe Geer Digital Editions Hep Je Options EI Kehili Coffee Company Adobe Reader Essentials U Table of Contents LA The Kahili Cormmitrr T a jon The value of POF UA Commitment to our i H
57. sized window e Choose Add A Note from the Comment amp Markup menu 2 Type the text for the note in the pop up window You can also use the Select tool to copy and paste text from a PDF document into the note 3 Optional Click the close box in the upper right corner of the pop up window to close the note Closing the pop up window does not delete your text To edit a note comment 1 Click or double click the note icon to open the pop up window 2 Do any of the following e Edit the text as needed When you are finished click the close box in the upper right corner of the pop up window or click outside the pop up window e Choose Properties from the Options menu to change text formatting note color and other note properties See Changing the appearance of comments To resize a pop up window drag the lower right corner of the window to the appropriate size To delete a note comment 1 Select the Note tool or the Hand tool 7 2 Do one of the following e Select the note icon and then press Delete e Double click the note icon to open the pop up window and choose Delete from the Options menu Reader 7 0 Indicating text edits If commenting is enabled in an Adobe PDF document you can use text edit comments to indicate where text should be edited in the source file See Reviewing documents with additional usage rights These text edit comments do not change the actual text in the PDF docume
58. stamp To approve a PDF document that includes additional usage rights you must first add your identity information to a stamp Once you set up a digital identity stamp that stamp is selected by default in subsequent approval workflows You can change the identity information for your stamp at any time in the Identity preferences To add identity information to a stamp BRWN Select the stamp you want in the Stamps palette Choose Edit Windows or Adobe Reader Mac OS gt Preferences Select Identity from the list on the left Type your name title company name department and email address in the boxes provided and then click OK Reader 7 0 Creating custom stamps If commenting is enabled in a PDF document you can create and apply a custom stamp using any PDF file You can store the custom stamp in an existing stamp category or create a new stamp category If you want to add an image to a PDF document one time only copy the image to the Clipboard and then paste it into the document Pasted images have the same characteristics as other stamp comments each includes a pop up window and editable properties To create a custom stamp A BWN Choose Show Stamps Palette from the Stamp Tool menu amp Choose a stamp category from the pop up menu at the top Click Import select the file you want to use and then click Select If the file contains more than one page scroll to the page you want and the
59. the email Reader 7 0 REVIEW AND MARKUP Types of review workflows Reviewing documents with additional usage rights Tool operation basics Using email in a review Using the Tracker Reader 7 0 Types of review workflows In Adobe Reader 7 0 you can review and add comments to PDF documents that contain additional usage rights You may receive an email attachment for review in one of the following types of workflows e Tracked email based reviews e Tracked browser based reviews You must have access to a shared server to participate in this type of review In both review workflows you add your comments to the PDF document using tools in the Commenting toolbar However during an email based review you send the document with comments back to the review initiator via email In a browser based review you upload your comments to a server Reader 7 0 Reviewing documents with additional usage rights If the initiator includes additional usage rights to a PDF document you can participate in an email based or browser based review provided that you use the full version of Adobe Reader 7 0 When you open a PDF document with commenting rights in Adobe Reader the Save command and Commenting tools are available and a Document Message Bar appears in the document s heading See About Adobe PDF documents with additional usage rights Reader 7 0 Tool operation basics Adobe Reader provides a
60. the selected comment is located appears in the document pane and the selected comment scrolls into view To go to the page where another comment is located simply click the comment in the list e Reply to a comment Make sure that it s selected click the Reply button and then type the message in the box Reply messages are indented in the Comments List See Replying to another reviewer s comments e Delete a comment Click it in the Comments List and then click the Trash icon m on the Comments List toolbar You can also select and delete multiple comments e Change the comment s status or mark comments with a check mark You can change the status of comments to Accepted Rejected Cancelled or Completed e Sort the list of comments You can sort comments in the Comments List by author page type date color checked state or status by author In a thread of replies only the first message is sorted and the reply messages are sorted in the same category as the first message in the thread e Search for a comment Search by whole words or case sensitive words Reader 7 0 Approving Adobe PDF Documents Using Digital Identity Stamps About approval workflows Participating in an approval workflow Using digital identity stamps Reader 7 0 About approval workflows Acrobat 7 0 can send PDF documents as email attachments for others to approve and return to the initiator If Acrobat 7 0 Professional is used to init
61. the trust level of a certificate Configuring identity search directories Reader 7 0 Sharing your digital ID certificate You can share your self signed digital ID certificate with others by exporting your certificate as an FDF file or you can email your certificate directly If you use a third party security method you usually don t need to share your certificate with others See the documentation for the third party provider To share your digital ID certificate 1 Choose Document gt Security Settings 2 Select Digital IDs on the left 3 To verify that your certificate information is correct select the digital ID you want to share and then click Show Certificate Details Click OK to return to the dialog box 4 With the digital ID selected click Export Certificate 5 Do one of the following e Select Email The Data To Someone and click Next to send your digital ID certificate to another user Specify the email address click Email and then send the message in your email application if necessary e Click Save The Data To A File and click Next to save the digital ID certificate in an FDF file Browse to specify a location for the certificate file and click Save Reader 7 0 Building a list of trusted identities You can keep a copy of other users digital ID certificates in a list of trusted identities Your list of trusted identities is like an address book that stores digital ID certificates The
62. the work area to better suit your working style For example you can change the appearance and location of toolbars and the navigation pane and lock their position on the desktop The work area that you create becomes the default work area on your system until you change it To show or hide the menu bar To hide the menu bar choose View gt Menu Bar To show it again press F9 To change the display of a navigation tab Do one of the following e To change the width of the navigation pane drag its right border e To move a tab to its own floating panel drag the tab from the navigation pane to the document pane e To move a tab to an existing floating panel or to the navigation pane drag the tab to the floating panel or the navigation pane e To collapse a floating panel to show only the tabs click the tab name at the top of the window Click the tab name again to return the panel to its full size To show or hide tool labels Do one of the following e Choose View gt Toolbars gt Show Button Labels gt option e Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and select General For Show Tool And Property Button Labels select Default Labels All Labels or No Labels Click OK Note Tool labels are turned off selectively regardless of preference settings when space in the toolbar area becomes limited To move a toolbar Do one of the following e To move a toolbar in the toolbar ar
63. under Printer Setup e Select Print Only One Image Per Page if you want only one picture per page e Select Crop And Rotate To Fit if you want the image to fill the selected print size This option eliminates any extra white space around a picture that may result from the differences between the picture size and the chosen print size e Type a number in the Use Each Image Times box to indicate how many of each picture you want to print e AUNE Note When you make changes in the Print Pictures dialog box the changes are applied to all selected pictures 5 In the Print dialog box set the desired options and click OK See Printing Adobe PDF documents Note If the print layout exceeds the available print area on the paper you will be prompted to choose another option Reader 7 0 Using Photoshop Album Starter Edition to create slide shows With Adobe Photoshop Album 2 0 Starter Edition you can freely explore the basic features of Photoshop Album 2 0 Photoshop Album 2 0 Starter Edition makes it easy to find fix and share your digital photos You can organize your digital photos in a snap fix photo flaws in just a click or two easily share your memories in a captioned slide show or email individual photos to family and friends If Photoshop Album 1 0 or Photoshop Album 1 0 Starter Edition is already installed on your computer Photoshop Album 2 0 Starter Edition automatically creates a copy of your existing catalog Photo
64. user sends you certificate information open the email attachment in Adobe Reader and then click Set Contact Trust in the dialog box that appears Select trust settings and then click OK Click OK again and then click Close To add a certificate from a file to your list of trusted identities L e o AUN 1D Ne If you re using the Certificates feature in Windows to organize certificates select the Enable Import And Use Of Identities From The Windows Certificate Store option in the Security preferences Click the Windows Integration tab in the Digital Signatures Advanced Preferences select the desired options click OK and then click OK again See Setting Digital Signature preferences Choose Document gt Trusted Identities Click Add Contacts Do any of the following If Windows Certificate digital IDs are allowed select the appropriate directory and group If you configured an identity search directory select the appropriate directory and group You can then search for specific digital ID certificates See Configuring identity search directories Click Browse locate the certificate file and then click Open Click Add To Contacts List Select the added certificate in the Contact To Add list and then click Details In the Certificate Viewer dialog box note the MD5 Fingerprint and the SHA 1 Fingerprint numbers Confirm with the certificate s originator that the information is correct If the informati
65. you can first search for all documents by a specific author and then define a search query for that subset of documents The result is a subset of documents by the specified author and that contain the search string To refine the results of a multiple document search 1 With the results of the first search still listed click Refine Search Results at the bottom of the Search PDF window 2 Select the options you want and click Refine Search Results You can continue to refine the results by repeating this procedure Note The Search In Bookmarks and Search In Comments options are not available on the refine results pane Reader 7 0 Searching Adobe PDF index files Note This feature is not available unless you have the full version of Adobe Reader An Adobe PDF index is a specially prepared file that catalogs multiple Adobe PDF files and is available through Search If a full text index is available for a set of Adobe PDF documents you can search the index for a word rather than searching each individual document A full text index is an alphabetized list of all the words used in a document or more typically in a collection of documents Searching an index is much faster than searching all the text in the documents An index search produces a results list with links to the occurrences of the indexed documents Selecting the Match Whole Word Only option when searching indexes significantly reduces the time taken to return resu
66. you want to search Or you can select All PDF Documents In Basic Search and then select a location from the pop up menu 4 Click Search The results appear nested under the document names and paths To review the results of a multiple document search 1 In the Search PDF window click the plus sign Windows or the triangle Mac OS next to a document name to expand the list of results for that document 2 Click a result The document opens to the appropriate page and highlights the occurrence You can sort the results of a multiple document search in a number of ways Select an option from the Sort By menu near the bottom of the Search PDF window Results can be sorted by Relevance Ranking Date Modified Filename or Location Reader 7 0 Using advanced search options for multiple document searches When you choose to search multiple PDF documents three sets of additional search criteria are available under Use These Additional Criteria These options let you restrict the results to those that match specified date criteria or that contain additional words in a particular document property including the author title subject file name keywords bookmarks comments image metadata XMP metadata object data and indexed structure tags You can search just using document characteristics without entering a search word For example you could search your local disk for all Adobe PDF documents that you created after a
67. 0 Navigating documents with file attachments The creator of a PDF document can attach PDF and non PDF files to the document If you open a PDF document that has files attached the Attachment icon appears in the status bar at the bottom of the Adobe Reader window Attached files are listed in the Attachments tab in the navigation pane You can open these files for viewing edit the file attachments and save your changes to the file attachment See Opening and saving attachments Reader 7 0 Reading article threads Articles are electronic threads created by the PDF creator that lead you through a document An article typically begins on one page and continues on a different page later in the document in the same way as articles skip pages in traditional newspapers and magazines When you read an article the page view zooms in or out so that the current part of the article fills the screen To read an article L Do one of the following Choose View gt Navigation Tabs gt Articles to open the Articles tab Then double click the article s icon to start reading the article Note You cannot open the Articles tab if you are viewing the PDF document inside a browser Alh Select the Hand tool and then click anywhere in the article to start reading it at that point The pointer changes to the follow article pointer UL Do any of the following to navigate through the article To go to the next page in the ar
68. Because keyboard commands may be mapped to the web browser some Adobe Reader shortcuts may not be available Similarly you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar For example to print a PDF document you need to use the Print button in the Adobe Reader toolbar rather than choosing File gt Print in the browser In Internet Explorer you can choose File gt Print Edit gt Copy and Edit gt Find on the Internet Explorer toolbar Reader 7 0 Viewing in a browser in Mac OS Adobe Reader works automatically with Safari version 1 2 3 or later and Mac OS 10 3 or later to make viewing Adobe PDF documents on the web easy The first time you open Adobe Reader your system automatically is configured to use Adobe Reader to open PDF files in your browser Adobe Reader does not add any tools or menus to the Safari toolbar and menu bar Note Be sure that Safari is not running the first time you start Adobe Reader When you view PDF documents in your browser some keyboard commands may not be available because they are mapped to the web browser Similarly you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar For example to print a PDF document you need to use the Print button in the Adobe Reader toolbar rather than the Print command in the browser Reader 7 0 Working with non English languages in Ado
69. Control click Mac OS the drawing comment and then choose Delete To change the appearance of a drawing comment Do one of the following Right click Windows or Control click Mac OS the drawing comment and then choose Properties Change options on the Appearance tab A Ih Using the Hand tool select the drawing comment Right click Windows or Control click Mac OS the toolbar area and then choose Properties Bar Specify options in the Properties toolbar to change the appearance of the selected shape For more information on changing comment properties see Changing the appearance of comments Related Subtopics Grouping markups Reader 7 0 Grouping markups If commenting is enabled in a PDF document you can group two or more markups together so that your comments function as a single comment You might group your markups temporarily to move them to a new location or to modify their properties rather than editing each one individually Grouping also helps to distinguish your markups from other reviewers markups in a document review Note You cannot group text edit markups To group markups 1 Using the Hand tool select a markup 2 Ctrl click Windows or Command click Mac OS to select all the markups you want to group 3 Right click Windows or Control click Mac OS anywhere in the selection and choose Group from the pop up menu To ungroup markups Right click Windows or Control cl
70. In My Digital Editions bookshelf right click Windows or Control click Mac OS the Digital Edition and select Remove 2 In the confirmation dialog box verify that you want to remove the Digital Edition from your bookshelf Note that the Digital Edition is not deleted from the My Digital Editions folder on your disk Reader 7 0 Keyboard Shortcuts About keyboard shortcuts Keys for selecting tools Keys for editing Keys for working with comments Keys for moving through a document Keys for general navigating Keys for working with navigation tabs Keys for navigating the Help window Keys for navigating the How To window Reader 7 0 About keyboard shortcuts Many keyboard shortcuts appear next to the command names in menus If you can t find the shortcut you re looking for in this section look in the menus Note To use these shortcuts you must select the Use Single Key Accelerators To Access Tools option in the General panel of the Preferences dialog box Reader 7 0 Keys for selecting tools Hand tool Temporarily select Hand too a S Sc c e through zoom tools Zoom In Zoom Out Shift Z oz Dynamic Zoom ce a Temporarily select Zoom In tool Ctrl Spacebar Command Spacebar Temporarily select Dynamic Zoom tool when Shift Shift Zoom In or Zoom Out is selected Reader 7 0 Keys for editing Result Windows Action Mac OS Action Select all conten Deselect all con
71. Mac OS 4 In the File Names section do one of the following e Select Original Names to save the pictures using their original file names e Select Common Base Name and enter a base file name to save the pictures using a file name common to all the pictures Each picture is saved with the common file name and appended with a number to differentiate the pictures For example if you choose to export three pictures and assign the file name Sunset the pictures are saved as Sunset jpg Sunset2 jpg and Sunset3 jpg 5 Click Export To export pictures to a slideshow 1 On the toolbar choose Export To Slideshow from the Picture Tasks pop up menu a 2 In the Export To Slideshow dialog box select the images you want to include in the slideshow or click Select All to include all pictures 3 Select the slideshow preferences you want to use for slide duration transitions and music and then click Export 4 Name the slideshow select a location for the file and then click Save Reader 7 0 Editing pictures You can edit exported pictures on your local machine using Adobe Photoshop Photoshop Elements or another image editing application If you use the Export And Edit Pictures command the pictures are exported saved and automatically opened in an image editing application Note When you export pictures from an Adobe PDF file and then edit pictures in an image editing application the changes you make are not reflected
72. My Digital Editions bookshelf My Digital Editions Py adobe Digtal Media Store The Raven and Other Again The Magic Lisa Kleypas Category irerature amp Fiction Category eNone t My Digital Editions bookshelf To open the My Digital Editions bookshelf Choose File gt Digital Editions gt My Digital Editions To close the My Digital Editions bookshelf Click the Close button Related Subtopics Viewing the contents of My Digital Editions Viewing permissions for a Digital Edition Adding Adobe PDF documents to My Digital Editions Organizing Digital Editions Backing up Digital Editions on your computer Reader 7 0 Viewing the contents of My Digital Editions The contents of your library appear in the My Digital Editions bookshelf as a series of thumbnails or as a list of book titles with author access and category information When you select a Digital Edition information such as the author title publisher and number of pages appears at the bottom of the My Digital Editions bookshelf To change the display of the library contents Do one of the following e Click the Thumbnail View button Egl to display thumbnails of all the books in the library e Click the Detail View button to list the title author access information and category of all books in the library My Digital Editions ao TOE Title The Rave My Digital Editions ay dgar Allan Poe
73. NKSGAARD INTERNATIONAL PUBLISHERS LTD DATABASE Copyright 1990 Munksgaard International Publishers Ltd Copyright 1990 All Rights Reserved Proximity Technology Inc THE PROXIMITY VAN DALE LEXICOGRAFIE BV DATABASE Copyright 1990 1995 1997 Van Dale Lexicografie bv Copyright 1990 1996 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY IDE A S DATABASE Copyright 1989 1990 IDE a s Copyright 1989 1990 All rights Reserved Proximity Technology Inc THE PROXIMITY HACHETTE DATABASE Copyright 1992 Hatchette Copyright 1992 All Rights Reserved Proximity Technology Inc THE PROXIMITY EDITIONS FERNAND NATHAN DATABASE Copyright 1984 Editions Fernand Nathan Copyright 1989 All Rights Reserved Proximity Technology Inc THE PROXIMITY TEXT amp SATZ DATENTECHNIK DATABASE Copyright 1991 Text amp Satz Datentechnik Copyright 1991 All Rights Reserved Proximity Technology Inc THE PROXIMITY BERTLESMANN LEXICON VERLANG DATABASE Copyright 1997 Bertlesmann Lexicon Verlang Copyright 1997 1999 All Rights Reserved Proximity Technology Inc THE PROXIMITY WILLIAM COLLINGS SONS amp CO LTD BERTLESMANN LEXICON VERLANG DATABASE Copyright 1986 1997 William Collins Sons amp Co Ltd Bertlsmann Lexicon Verlang Copyright 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY S FISCHER VERLAG DATABASE Copyright 1983 S Fischer Verlag Copyright 1997 All Rights Reserved Proximit
74. Position the pointer over an item in the work area such as a comment toolbar bookmark or document page 2 Right click Windows or Control click Mac OS to open the context menu and then choose the command you want Reader 7 0 Using toolbars The Adobe Reader toolbar area includes a set of toolbars some of which appear by default and some of which are hidden Ek ao x 4 Adobe Reader Annual_Report pdr O Eile Edit yew Document Tools Window Help m a 3 Get better feedback 20 __and faster approvals DA Fig Digtal Editions D E Toolbars open by default A File toolbar B Basic toolbar C Zoom toolbar D Rotate View toolbar E Tasks toolbar Hold the pointer over the tool to see the name of the tool Hold the pointer over the gripper bar on the left edge of a toolbar to see the name of the toolbar To show or hide toolbars Do any of the following e Choose View gt Toolbars and then select the toolbar you want to show or hide A check mark next to the toolbar name indicates that the toolbar is displayed e Choose Tools select the appropriate topic and choose Show toolbar name Toolbar e Right click Windows or Control click Mac OS the toolbar area and then select the toolbar you want to show or hide e To hide all toolbars choose View gt Toolbars gt Hide Toolbars Choose Show Toolbars to display them again e Choose View gt Toolbars gt Reset T
75. RNE Choose Document gt Security Settings Select Digital IDs on the left and then click Add ID Select Find An Existing Digital ID and then click Next Click Browse select a Digital ID and click Open Type the ID password and then click Next Click Finish Reader 7 0 Selecting digital IDs Before you sign a PDF document you may be prompted to select a digital ID file To avoid being prompted repeatedly you can select a digital ID to use all the time or until you quit Adobe Reader To select self signed digital ID file settings 1 Choose Document gt Security Settings 2 Select a digital ID on the left 3 From the Set Default menu specify that you want to use the digital ID for signing If you choose not to be prompted for the digital ID the pen icon appears next to the selected digital ID Reader 7 0 Using third party digital IDs When you sign or validate a document you can use the Default Certificate Security the Windows Certificate Security or a third party security method When you install a third party signature provider new menu commands may appear Use these commands instead of or in addition to the Manage Digital IDs commands In addition a Third Party Preferences submenu may appear on the Edit menu Windows or on the Adobe Reader menu Mac OS so that you can change the provider s preference settings To specify a third party security method ies If necessary
76. Reader 7 0 Reader 7 0 Using Help About the built in help features Using Help for vision and motor impaired users Opening the Help documentation Using the How To pages Reader 7 0 About the built in help features Adobe Reader 7 0 offers many built in features to assist you while you work including the Help window you re using right now e Help documentation e How To pages See Using the How To pages e Tool tips which identify the various buttons tools and controls in the work area by name These labels appear when you place the pointer over the item you want to identify Tool tips are also available in some dialog boxes e Help buttons in some dialog boxes When you click these Help buttons the Help window opens with the related topic You can also consult online resources Choosing Help gt Online Support leads to links for software downloads product information support documents and more The Help menu also contains links to various online resources and references Note There is no printed user manual for this product Overviews explanations descriptions and procedures are included in Help Reader 7 0 Using Help for vision and motor impaired users Vision and motor impaired users can use the Accessibility Setup Assistant to change how PDF documents appear on screen and are handled by a screen reader screen magnifier or other assistive technology The first time yo
77. Select and copy images Bookmarks Financial Highlights 23 Our Commitment to 23 To Our Shareholder KAHI COFFEE COMPANY DS Financial Performan APEE phie ja Ka Navigate layered POF documents L Officers and Directo AT Ame Create a POF a A Buy and read Digital Editions Am Search POF documents H Navigate POF documents H Customize the viewing arironment Aim View object metadata E comments S attact Layers D E Reader work area A Toolbars B Document pane C Navigation pane Bookmarks tab displayed D Status bar E How To window Related Subtopics Using the navigation tabs Using context menus Using toolbars Selecting tools Using the Properties toolbar Reader 7 0 Using the navigation tabs Tabs display such items as a document s bookmarks page thumbnails and articles Tabs are displayed in the navigation pane on the left side of the work area or in floating panels To show or hide tabs in the navigation pane Do one of the following e Move the pointer over the vertical bar that separates the document pane from the navigation pane Click the bar when the pointer icon changes to the Double Arrow icon 4 e Choose View gt Navigation Tabs and then choose the desired tab from the menu e Click the tab name on the left side of the document pane Note The creator of the Adobe PDF document may set the contents of the navigation tabs In some cases a tab may not contain any conten
78. URL for the Digital Edition retailer If the recipient tries to open a Digital Edition for which they don t have a license or permission a dialog box prompts them to obtain the license from the retailer To email a Digital Edition 1 Select the thumbnail or the book title in the My Digital Editions bookshelf 2 Do one of the following e Click the Email button e Inthe thumbnail view right click Windows or Control click Mac OS and select Email 3 Select the email option you want to use and click OK Reader 7 0 Reading Digital Editions You read a Digital Edition in much the same way you read any other PDF document While reading a Digital Edition you may want to do the following e Use the Read Out Loud feature if the publisher of the Digital Edition allows this See Using the Read Out Loud feature e Smooth text to improve readability See Smoothing text for improved readability e Annotate the Digital Edition by highlighting text adding notes and copying text and objects See About adding comments e Search the Digital Edition to find a word or phrase See Searching for words in a PDF document Related Subtopics Opening Digital Editions Opening Digital Editions that you don t own Smoothing text for improved readability Checking the meaning of words in a Digital Edition Reader 7 0 Opening Digital Editions You can open a Digital Edition directly from your Digital Editions
79. When you clear a signature field the signature is deleted but the empty signature field remains You cannot use Adobe Reader to remove signature fields To clear all signature fields in a document In the Signatures tab choose Clear All Signature Fields from the Options menu Reader 7 0 Using the Signatures tab The Signatures tab lists all the signature fields in the current document Each signature has an icon identifying its current verification status The blue ribbon icon indicates that the certification is valid The digital signature icon along with the name of the field in the Signatures tab indicates the presence of the empty signature field The checkmark 2 icon Kg indicates that the signature is valid The question mark icon indicates that the signature could not be verified The warning sign icon vV indicates that the document was modified after the signature was added You can collapse a signature to see only the name date and status or you can expand it to see more information plions SjRecipient Signatures A The Following people hawe digitalky counber signed this dacument E aP Signed by Thang Ly Signature is walid Time 2004 07 20 22 08 20 Z Reason sthest bo the accuracy and integrity of this document Fiaid Signature on page 10 Icons identifying verification status To display the Signatures tab Choose View gt Navigation Tabs gt Signatures or click the Signatures tab
80. a PDF document using the Search PDF window MN Open the document Click the Search button id on the File toolbar If you want to perform an advanced search click Use Advanced Search Options See Advanced search options You can set a preference to open Advanced Search options instead of Basic Search options when you click Search See Setting Search preferences Type the word words or part of a word that you want to search for Set options as desired See Search options and Advanced search options Click Search The results appear in page order and if applicable show a few words of context Each result displays an icon to identify the type of occurrence the Bookmark Result icon ER the Comment Result icon amp the Layer Result icon ia or the Attachment Result icon All other searchable areas display the Search Result icon EY To display the page that contains a search result click an item in the Results list The occurrence is highlighted Choose Edit gt Search Results gt Next Result or Edit gt Search Results gt Previous Result or use the Back button and the Next button Bj at the top of the Search PDF window to move forward and backward through search panes Note During a search you can click a result or use keyboard shortcuts to navigate the results without interrupting the search See Keys for general navigating Clicking the Stop button under the search progress bar cancels further sear
81. accessibility preferences Forms Sets preferences for the appearance and functionality of forms See Setting Forms preferences Full Screen Sets preferences for navigation transitions and mouse behavior when documents are viewed in full screen mode See Full Screen preferences General Sets miscellaneous preferences including display and text and image selection preferences See General preferences Identity Sets preferences for personal information used for authorship and digital signatures International Sets the language used in Adobe Reader or lets you choose the language each time you start Adobe Reader You can control the default paragraph direction and turn on options for right to left languages Internet Sets web browser and Internet connection options You can set preferences to check your default browser settings for compatibility with the application each time the application starts and you can choose a connection speed that is used by the multimedia plug in This is also where you set your Internet connection setting For more information on setting up Adobe Reader as a helper application in Windows see Viewing Adobe PDF documents in a web browser JavaScript Sets preferences for enabling JavaScript To access the JavaScript Reference Guide go to http partners adobe com ans developer acrosdk main html English only on the Adobe website Multimedia Sets the preferred media player to play 3D
82. actions such as email are inactive In Windows you can minimize the download dialog box to a status bar icon When all the components have been downloaded a Summary Install Now dialog box lets you choose which updates to install To set updating preference options L Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and then select Updates on the left side of the dialog box Select an option to determine how to handle updates If you select Do Not Automatically Check For Critical Updates you should periodically check for updates manually by choosing Help gt Check For Updates Now Click View Notifications to preview any notifications before deciding whether to update Click OK to close the dialog box Click Installed Updates to view the names and descriptions of installed updates If several versions of an update have been installed only the latest version appears in the Installed Updates dialog box Deselect Display Notification Dialog At Startup if you don t want to be advised about available updates when you start Adobe Reader Deselect Display Installation Complete Dialog if you don t want to be advised when updates are successfully installed To manually update components L Choose Help gt Check For Updates Now 2 Select updates from the column on the left and click Add or Reinstall to move them to the column on the right Only the updates and components app
83. ader 7 0 Additional language support The extended language support in Adobe Reader 7 0 allows you to view search and print PDF documents that contain Central and Eastern European languages Forms entry comments and digital signatures are also supported in these languages If you open a document that requires the installation of additional fonts you are prompted to install the appropriate language font kit using the Check For Updates Now command Reader 7 0 Filling in forms If a PDF form contains interactive form fields you can fill in the form electronically and submit the form by email or over the web Reader also lets you spellcheck your entries If the form author added special usage rights to the PDF document you can also save the form data PDF forms may contain bar code form fields that typically appear as a series of vertical bars with a unique set of characters underneath the bars You can t manually enter data into the bar code form field but the bars and characters of these interactive barcode fields change to encrypt the data that you ve entered into other form fields in the PDF Reader 7 0 Reviewing and approving If the creator of the PDF document assigned additional usage rights you can review PDF documents via email or the web In Mac OS browser based reviews are supported through Safari You re provided with a Commenting toolbar and if you re part of a tracked review specific instructions f
84. ader 7 0 Replying to another reviewer s comments To respond to other reviewers comments use the Reply command from the Options menu in the pop up note window or in the Comments List Replying to other comments is especially useful in a browser based review or if the review initiator wants to let participants know how their suggestions were implemented When one or more reviewers reply to another message the set of messages is called a thread All messages in a thread appear in the pop up window and the Comments List In the Comments List replies are indented below the original message See Using the Comments List The number of replies a comment has received appears in a box when you place the pointer over the comment When you reply to a drawing or highlight markup a modifier icon appears next to the markup on the page and becomes part of the markup The modifier icon also appears next to a markup when you set the status Note If you use the Reply option to add text to the pop up window of another reviewer s comment your text is preserved when all comments merge in the original document Modifying other reviewer s comments may cause a warning a You can add comments snd markups to this document Show Tnestriptigns 10 Kahili Molokai bijand re 15 Kahili Hawaii 25 Kabili Mointian brand gig i Set Status j Mark do you know figura Bookmarks he corect percentages for this Mark v
85. at Professional can contain the following form elements Button Can specify an action such as opening a file playing a sound or submitting data to a web server Check boxes Presents a group of choices from which you can typically select one or more items Combo box Presents a list of items in a pop up menu for you to choose from or lets you enter your own values Document Message Bar Displays information about the PDF form and displays tools List box Displays an entire list of options that you can scroll through and from which you may be able to select more than one item Radio buttons Present a group of choices from which you can typically only select one item Text field Lets you fill in text such as name address and phone number Digital signature field Lets you electronically sign a PDF document with a digital signature This fom contains an emai submit buthen Clicking this button vaill B D email the information typed into the Form but not the form itself r i ee ee Specity Order Here ve en rd fnmiby O Dii Pee en NR Ce Ej 2402 phy Ca Blech Pon Gaui Dd Dearing a Dee s ED every E eeidenng W s buttery smel E pisip rium bodied bend i3 iwe igh ogi inh aire mathe Rave Bi orota sa soeach Join Kahili Mountain Coffee Club ies Sign me mp ioin be e fary W HA and receiver a fa Bah i hiounain Cote e mug and ampk pack az pokape individually wapped Ger w Perks asters ae me Joo Club
86. at www adobe com products acrobat readermain html To activate Adobe Reader for the first time Easy Activation 1 If you re not using the full version of Adobe Reader you must first install the Digital Editions plug in by choosing Help gt Check For Updates Now and select Digital Editions and Accessibility Package 2 Connect to the Internet 3 In Adobe Reader choose File gt Digital Editions gt Adobe Digital Media Store or visit http digitalmediastore adobe com if you are using the basic version of Adobe Reader 4 On the Welcome To The Digital Media Store web page click the link that lets you download a free Digital Edition 5 Follow the on screen instructions to select a free Digital Edition to download add the Digital Edition to your order and download it The Easy Activation process begins A congratulatory web page prompts you to complete the full activation using an Adobe ID or NET Passport login 6 On the congratulatory web page click the Sign In And Reactivate button and follow the on screen prompts to complete the full activation To activate Adobe Reader using an Adobe ID or NET Passport ID 1 While connected to the Internet do one of the following e If you have just completed an Easy Activation click the Sign In And Reactivate button on the congratulatory page that appears after the Easy Activation process and follow the on screen prompts to complete the full activation e In Adobe Reader c
87. ath Oheckmark Open Pop up Note Let s review these numbers before we go to print Reset Pop up Note Location ee SS SSS Delete oe Reply N E Hide Comments List j Expand al J S j a ki iw Bo oH 7 E P Make Current Properties Default Properties Liza Mark do wou know the correct percentages for this figure Hobe B17 2004 1 09 12 PM Mark Let s review these numbers before we go to print 8 11 2004 7 34 34 PM s Lisa Ti Replying to review comments A Reply heading and text in a pop up window B Options menu C Reply command To reply to another reviewer s comment in the pop up window Nh 1 Using the Hand tool 4 open the pop up window for the note 2 Choose Reply from the Options menu 3 Type your reply in the text box that appears To reply to another reviewer s comment in the Comments List 1 Click the Comments tab 2 To locate the comment in the Comments List select the comment in the document pane The comment appears selected at the top of the Comments List 3 If you want to reply to a reply for that comment click the reply in the Comments List A new indented text box appears for your reply 4 Click the Reply button 5 5 Type your reply in the box that appears Reader 7 0 Deleting reply messages If you delete a comment that has been replied to only the parent comment is deleted Any replies to the deleted comment remain in the document but are no longer pa
88. ation installed that can handle the file format of the attachment You can open a PDF attachment in Adobe Reader and make changes to it if you have permissions to do so and your changes are applied to the PDF attachment When you open a non PDF attachment you have an option of opening or saving the file opening the file starts the application that handles the file format of the attachment Any changes you make to a non PDF attachment are not applied to the attachment Instead save changes to the file and then reattach it to the primary PDF document See Saving modified files into the primary document To open an attachment 1 In the Attachments tab select the attachment 2 Click Open or choose Open from the Options menu To save a copy of one or more attachments 1 In the Attachments tab select one or more attachments 2 Click Save or choose Save from the Options menu 3 Save the attachment e To save a single attachment name the file specify a location and then click Save e To save multiple attachments specify a location and then click Save Related Subtopics Saving modified files into the primary document Reader 7 0 Saving modified files into the primary document If commenting is enabled in a PDF document you can make changes to attachments in the document depending on the application you choose to open the attachment If you make any changes to the attachment a new modified date appears in the Attachm
89. available issues immediately Select Mark The Digital Edition Thumbnail Only to highlight the Subscription icon in yellow whenever a new issue is available To check for new issues manually L Ze 3 Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf Click the Check For New Issues button in the Subscription Preferences dialog box In the New Issues Available dialog box click Yes if you want to download a new issue The issue opens automatically after it has downloaded If you click No you are asked if you want the option to download issues in the future If you click No again the issue is marked as Refused and is no longer available to you To renew or cancel a subscription Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf and click the Visit Subscription Website button in the Subscription Preferences dialog box Reader 7 0 Sharing Digital Edition subscriptions Your Digital Edition issues appear in the My Digital Editions bookshelf with your other Digital Editions You can forward a copy of the PDF file to a friend or you can email a copy directly from the My Digital Editions bookshelf When the recipient tries to open the issue they are directed to the publisher s website to obtain ownership of the document or register for a personal subscription Reader 7 0 Borrowing Digital Editions f
90. avigation pane and tab contents tab Reader 7 0 Keys for navigating the How To window Result Open close How To window Open and move focus to How To window Close the How To window Esc Move focus between the elements of the Ctrl Tab or Ctrl Shift Tab How To window and the header of the How To window Tab Move focus down through the elements of Tab the How To window Move focus up through the elements of the Shift Tab Shift Tab How To window Go to next page in How To window Right Arrow Go to previous page in How To window Reader 7 0 Legal Notices Copyright Reader 7 0 Copyright 2004 Adobe Systems Incorporated All rights reserved Adobe Reader 7 0 for Windows and Macintosh If this guide is distributed with software that includes an end user agreement this guide as well as the software described in it is furnished under license and may be used or copied only in accordance with the terms of such license Except as permitted by any such license no part of this guide may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical recording or otherwise without the prior written permission of Adobe Systems Incorporated Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement The content of this guide is furnished for infor
91. backup copies of Digital Editions and other Adobe PDF files to protect against accidental deletion hardware failures and other losses You can back up any of the Digital Editions you have stored in the My Digital Editions bookshelf To back up Digital Editions 1 Choose File gt Digital Editions gt My Digital Editions 2 Click the Backup button and from the Backup menu choose whether to back up all Digital Editions all documents or specific categories 3 Select Include User Comments And Markup if you want to save comments and markups that you have made in the Digital Editions 4 Click OK and browse to choose a location in which to store the backed up library Note Adobe Reader must be activated before you can back up or restore the library To restore a Digital Edition 1 Choose File gt Digital Editions gt My Digital Editions 2 Click the Backup button and then select Restore 3 Select Include User Comments And Markup if you want to restore the comments and markups that you have stored in the Digital Edition 4 Locate the folder that contains the content you want to restore and then click OK To save a copy of an individual Digital Edition 1 In the My Digital Editions bookshelf select the icon or title of the Digital Edition 2 Click the Save A Copy button H 3 In the Save Copy dialog box select the folder in which you want to save the Digital Edition and click Save To remove a Digital Edition 1
92. be PDF files Adobe Reader lets you view search and print PDF documents that contain Asian Traditional and Simplified Chinese Japanese and Korean Central and Eastern European and Cyrillic text You can also use these languages when you fill in forms add comments and apply digital signatures Related Subtopics About Asian language Adobe PDF files About Central and Eastern European language Adobe PDF files Reader 7 0 About Asian language Adobe PDF files This section covers managing Asian language PDF files on a non Asian language system Almost all of the Adobe Reader features are supported for Traditional and Simplified Chinese Japanese and Korean text On Mac OS application and system support for Asian text is automatic In Windows you need to have language font kits for both the application and your system If you try to open a PDF file for which you don t have the correct language font kits installed you are automatically prompted to download and install the required language font kits using the Updates command Reader 7 0 About Central and Eastern European language Adobe PDF files You can work with Adobe PDF files that contain Cyrillic text including Bulgarian and Russian Central European text and Eastern European text including Czech Hungarian and Polish if the fonts are embedded in the PDF files If the fonts are embedded you can view and print the files on any system Fonts do not need
93. cation has been revoked add time stamps to signatures and change other validation settings See Setting Digital Signature preferences To validate a signature 1 Open the PDF document containing the signature 2 In the signature field or in the Signatures tab check whether the warning sign icon VA appears next to the signature If this icon appears the document may have been modified after it was signed 3 Select the signature in the Signatures tab and then choose Validate Signature from the Options menu The Signature Validation Status describes the signature status 4 Click Legal Notice to learn more about the legal restrictions of this signature and then click OK 5 If the status is unknown click Signature Properties click the Signer tab and then click Show Certificate to view the details of the certificate If you re working with self signed digital IDs confirm that the certificate details are valid See Checking information on certificates If the document has more than one signature you can view a copy of the signed version in a separate document window See Viewing previous versions of a signed document Related Subtopics Viewing previous versions of a signed document Setting Digital Signature preferences Reader 7 0 Viewing previous versions of a signed document If a document is signed more than once all the signed versions are maintained in a single Adobe PDF file Each version is saved as appen
94. ceive button on the Commenting toolbar This button glows when you have unsent comments Until you send and receive comments you may not be able to see other reviewers most recent comments and they aren t able to see your comments To send and receive comments the document must be open within a web browser When you send comments they upload to the comments repository set up by the review initiator If after sending comments you decide that a comment no longer applies When you click Send And Receive Comments after deleting comments your comments are deleted from the comments repository However you cannot delete or change other reviewers comments Any comments added to the PDF document before it was uploaded to the server are embedded and cannot be deleted online Note Comments automatically upload to the server if you close the browser window or navigate to a different web page To send and receive comments Nee Do one of the following Open the PDF document in your web browser If you are reviewing the document offline choose Go Back Online Do one of the following on the Commenting toolbar Click the Send And Receive Comments button S Choose the Send Comments option T from the Send And Receive Comments menu Your comments are added to the file on the server Choose the Receive Comments option from the Send And Receive Comments menu Reader 7 0 Working offline in a browser based review If you pref
95. che information is deleted Purge Cache Contents Deletes the Fast Find option s entire temporary cache of search information Reader 7 0 Buying and Viewing Digital Editions About Digital Editions Activating Adobe Reader Upgrading Digital Editions Obtaining Digital Editions Reading Digital Editions Using My Digital Editions Reader 7 0 About Digital Editions Adobe Digital Editions eBooks are PDF files that have been packaged by the Adobe Content Server to protect the copyright of the author or publisher Digital Editions are typically bought from online bookstores borrowed from online lenders or exchanged among users You can also subscribe to periodicals in digital edition format To read a Digital Edition you must have a license to open and read the Digital Edition generally provided by the seller or lender you must have the full version of Adobe Reader and you must activate Adobe Reader Reader 7 0 Activating Adobe Reader You must activate Adobe Reader before you can use it to purchase or read Digital Editions Adobe Reader automatically starts an Easy Activation the first time you attempt to open a protected Digital Edition To move documents to other computers you must complete the full activation using an Adobe ID or NET Passport login To read an Adobe Digital Edition on a Palm OS mobile device download and install Adobe Reader for Palm OS or Pocket PC by visiting the Adobe website
96. ching and limits the results to the occurrences already found It does not close the Search PDF window or delete the Results list To see more results you must run a new search Related Subtopics Search options Advanced search options Closing the Search PDF window Reader 7 0 Search options The Find toolbar provides the following search options in the toolbar s Find Options menu The Search PDF window provides these options in either the basic or advanced search mode e Whole Words Only finds only occurrences of the complete word you enter in the text box For example if you search for the word stick the words tick and sticky aren t found e Case Sensitive finds only occurrences of the words that are in the case that you typed For example if you search for the word Web the words web or WEB aren t found e Include Bookmarks searches the text in the Bookmarks tab as well as in the document e Include Comments searches the text in comments and in the document Reader 7 0 Advanced search options The Advanced Search options in the Search PDF window can either broaden or restrict your search results You can view Advanced Search options by clicking Use Advanced Search Options at the bottom of the Search PDF window when the window displays Basic Search options Note The options Whole Words Only Case Sensitive Include Bookmarks and Include Comments are also available when the window is in basic search mode
97. clicking the color swatch and then clicking a color in the color palette Windows only Select Use Windows Color Scheme to choose the standard color scheme for Windows Note If you do not want to change the color of text that is already colored select Change Only The Color Of Black Text and then click OK Reader 7 0 Setting Reading preferences You can use the Reading preferences to determine how documents are read by screen readers or the Read Out Loud feature and in what order Set the volume and speed and choose between voices that come with the system or that are installed with speech engines such as SAPI 4 and SAPI 5 on Windows Note For information on other preferences that affect accessibility see About accessibility preferences To set reading preferences L In the Preferences dialog box select Reading 2 Choose a reading order option and choose whether to override the reading order in tagged documents See Selecting a reading order If you use a screen reader select the options you want See Accessibility options If you use Read Out Loud select the settings you want for Volume Voice Pitch and Words Per Minute Then select Read Form Fields to have the Read Out Loud feature read text fields check boxes and radio buttons in fillable forms Note The Pitch and Words Per Minute options are available only when you deselect Use Default Speech Attributes Reader 7 0 Sele
98. comments Reader 7 0 Using the Dimensioning tool Use the Dimensioning tool to add a line markup that spans between two points You can add lines that include your text comments in technical drawings or blueprints Dimensioning lines can be drawn from right to left or left to right and then positioned in any direction Each end of the line includes an anchor point and arrow Each dimensioning markup includes a text box centered above the line that expands to accommodate lengthy entries Line endings display arrows by default line endings color opacity and thickness can be modified To add a Dimensioning markup 1 Select the Dimensioning tool from the Drawing Markups toolbar 2 Drag from where you want the line to start to create a line of the desired length When you re finished the tool switches to edit mode and a text box appears above the line 3 Enter a value in the text box To edit a Dimensioning markup 1 Use the Hand tool to select the Dimensioning markup and then do any of the following e To adjust the width or direction drag one of the handles that appear on the vertical lines at each end e To adjust the height drag the handle in the middle of the line e To change the value for the markup double click the line to make the Text Insertion icon appear 2 Use the Properties toolbar to change the color line thickness and opacity or arrow style If the Properties toolbar is hidden choose View gt
99. content movies and sound clips as well as other multimedia options See Setting Multimedia preferences Page Display Sets options that define the page display including smoothing text line art and images as well as determining whether CoolType is used Smoothing the edges of text and monochrome images minimizes the contrast between the background and the text or image which sometimes improves the quality of the display on screen especially with larger text sizes CoolType lets you adjust text display to work optimally with your monitor See Page Display preferences Reading Sets read out loud options such as pitch volume and speed for speech used in voice delivery as well as reading order and screen reader options See Setting Reading preferences Search Sets preferences for index based searches and fast find See Setting Search preferences Security Sets the preferred security handler and the preferences for creating and managing digital signatures and their appearance See Setting Digital Signature preferences Spelling Sets preferences for the spell checker and determines whether spelling is checked during typing See Setting Spelling preferences Startup Sets preferences for opening the application and opening documents See Startup preferences Trust Manager Sets permissions for trusted entities See Setting Trust Manager preferences Units Sets the page units Updates Defines how to c
100. cting a reading order On pages with multiple columns or stories the natural visual progression through blocks of text may be complicated especially if the page design is complex or if the document is poorly structured Choosing a reading order can improve how untagged Adobe PDF documents are read by both screen readers and the Read Out Loud feature The reading order also affects the order of text when you choose File gt Save As and select the Text Accessible txt option Adobe Reader includes the following reading order options e Infer Reading Order From Document recommended delivers words according to a sophisticated structure inference process that determines the most likely reading order Unless you experience unsatisfactory results with a specific document or have performance problems when using this option leave this option selected e Left To Right Top To Bottom reading order reads the text according to its placement on the page and is faster than Infer Reading Order From Document This option analyzes text only form fields are ignored and tables aren t recognized as such You may use Document mode with this setting or type a large number for the Minimum Number Of Pages In A Large Document setting e Reading Order In Raw Print Stream delivers words in the order in which they were recorded in the print stream and reads documents faster than Infer Reading Order From Document This option analyzes text only form fields are ignore
101. d document to the list both the document and the author s certificate are added to the list All documents certified by this author are trusted To set Trust Manager preferences L e o o Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and then select Trust Manager on the left From the Display Permissions For menu choose whether you want to display security permissions for trusted documents or nontrusted documents Select whether the trusted documents or nontrusted documents can open other files or launch applications Under Multimedia Permission Settings select Allow Multimedia Operations to allow media clips to be played To change the permission settings for a particular multimedia player select the player in the list and choose one of the following options from the Change Permission For Select Multimedia Player To menu Always to allow the player to be used without prompting Never to prevent the player from being used Prompt to ask whether the player can be used This option lets you decide whether to add a nontrusted document to the list of trusted documents when you try to play the media clip using the selected player To set the media playback options select any of the following options Allow Playback In A Floating Window With No Title Bars Allow Document To Set Title Text In A Floating playback Window Allow Playback In Full screen window For informa
102. d the text field expands to display all of the entered data If you want to continue editing a dynamic text field that spans across more than one page you can begin editing the field on either page you ll have access to all of the text in the box no matter which page the text appears on Kahili Coffee Company welcomes comments ed kahili coffee beans are the best Thanks for the good prices geod senice and great taste MI be sure t recommend Kahili to all rmy friends will be ordering W more of the Vienna berd tor gure Entering text in a form field that spans across two pages Reader 7 0 About typing in forms with barcodes PDF forms can contain barcode form fields that the creator of the PDF document added for various identification purposes such as for an inventory of products Barcode fields are either static or interactive Interactive barcode fields that are created in Adobe Designer automatically encode the data that s entered into the form fields The process of filling in an interactive PDF form that contains a static or interactive barcode is no different from filling in any other interactive PDF form Ja amp lz234567890 Static barcode left and interactive barcode right created in Adobe Designer Reader 7 0 Spell checking text in forms You can spell check the text you typed in form fields However you cannot check the spelling of text in the underlying Adobe PDF document
103. d you can specify settings for Pages Per Sheet Page Order Print Page Border and Auto Rotate Pages Note Adobe Reader N up Multiple Pages Per Sheet printing works independently from the N up printing features of printer drivers The Adobe Reader print settings do not reflect the N up settings of the printer drivers If the N up printing features are enabled in both Adobe Reader and the printer driver the output is generated by two nested N up processes Pages Per Sheet Prints a predefined number of pages or a custom number up to 99 horizontally and vertically during Multiple Pages Per Sheet printing If you select a predefined number from the menu Adobe Reader automatically selects the best paper orientation Drag the slider below the Preview to view the individual pages Page Order Defines how the pages are ordered on paper during Multiple Pages Per Sheet printing Horizontal places pages from left to right top to bottom Horizontal Reversed places pages from right to left top to bottom This page order is suitable for Asian language documents Vertical places pages top to bottom left to right Vertical Reversed places top to bottom right to left This page order is suitable for Asian language documents Print Page Border Draws the crop box the page boundary of PDF pages during Multiple Pages Per Sheet printing Auto Rotate Pages Adjusts the PDF document s orientation to match the orientation specified in the printer pr
104. d and tables aren t recognized as such You may use Document mode with this setting or type a large number for the Minimum Number Of Pages In A Large Document setting e Override The Reading Order In Tagged Documents Select this option only if you encounter problems reading a tagged document Reader 7 0 Enabling single key accelerators You can improve the functionality of your keyboard by using single key accelerators Most keyboard shortcuts in Adobe Reader don t require that you enable this option See Keys for selecting tools To enable single key accelerators 1 In the Preferences dialog box select General 2 Select Use Single Key Accelerators To Access Tools Reader 7 0 Using keyboard shortcuts for menu commands and navigation You can navigate by using the keyboard instead of the mouse See About keyboard shortcuts In Mac OS several keyboard access features are available In Windows some of the keyboard shortcuts used to navigate in Adobe Reader may differ from those used in other Windows applications Related Subtopics Setting up full keyboard access Mac OS only Using shortcuts within web browsers Windows only Reader 7 0 Setting up full keyboard access Mac OS only In Mac OS you can navigate and interact within the Adobe Reader work area and Adobe PDF documents by setting up the appropriate system level preferences To set up full keyboard access L U On the Apple
105. d but unexpired certificates If this option is not selected the revocation status for nonauthor signatures is ignored Under Verification Time select an option to determine whether the time that appears in the digital signature reflects the time the signature was validated Current Time the time set by the default Time Stamp Server specified in the Security Settings or the time the signature was created Click the Windows Integration tab and do the following e Specify whether you can import identities from the Windows Certificates feature into the list of trusted identities See Building a list of trusted identities Specify whether to trust all root certificates in the Windows Certificates feature when validating signatures Be aware that selecting this option might compromise security Reader 7 0 Digital IDs and Certification Methods About digital IDs and certification methods Managing digital ID certificates Setting Trust Manager preferences Reader 7 0 About digital IDs and certification methods PDF authors can use Acrobat to let users sign a PDF document whether they use Adobe Acrobat or Adobe Reader If you open a PDF document with additional usage rights you can add a digital signature which requires that you use a digital ID If a PDF document does not have additional usage rights you cannot use digital IDs or add signatures See About Adobe PDF documents with additional usage rights
106. d only so that it cannot be modified All signatures and their corresponding versions appear in the Signatures tab To view a previous signed version Do one of the following e Select the signature in the Signatures tab and choose View Signed Version from the Option menu e Right click Windows or Control click Mac OS the signature in the Signatures tab or document pane and choose View Signed Version The previous version opens in a new Adobe PDF file with the version information and the name of the signer in the title bar To return to the original document choose the document name from the Window menu Reader 7 0 Setting Digital Signature preferences You can use the Security panel of the Preferences dialog box to change the appearance of your signature specify a default security method change validation settings and specify other advanced preferences See also Changing signature appearance To set advanced digital signature preferences L In the Preferences dialog box select Security on the left and then click Advanced Preferences To require certificates to be checked against a list of excluded certificates during validation select Require That Certificate Revocation Checking Be Done Whenever Possible When Verifying Signatures The Online Certificate Status Protocol OCSP and the Certificate Revocation List CRL are common schemes that maintain security of a network server containing lists of revoke
107. d text of a highlight comment without opening the pop up window Pass the pointer over the comment while the highlighting tool or Hand tool is selected Reader 7 0 Adding stamps If commenting is enabled in an Adobe PDF document you can use the Stamp tool to apply a stamp to a document in much the same way you use a rubber stamp on a paper document You can choose from a list of stamps or create your own custom stamp Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box allowing you to indicate name date and time information on the stamp To stamp a document 1 From the Stamp Tool menu on the Commenting toolbar select the stamp you want to add to your document Note Clicking the Stamp tool selects the stamp that was most recently used 2 Click the document page where you want to place the stamp at its default size or drag a rectangle to define the size and placement of the stamp To edit a stamp Select the Hand tool J Do any of the following To move a stamp drag it to a new location To resize the stamp click it and then drag a corner handle To delete a stamp right click Windows or Control click Mac OS the stamp and then choose Delete e To change the stamp s opacity or the color of its pop up window right click Windows or Control click Mac OS the stamp and choose Properties Use the Appearance tab to change the opacity or color
108. ddresses of the initiator and other reviewers and the date you received the review invitation You can use the Tracker to open PDF documents currently in review and to keep a record of reviews you ve completed and review documents that you ve taken offline To open the Tracker window Choose View gt Tracker Reader 7 0 Using Commenting Tools About adding comments Selecting tools to add comments Adding note comments Indicating text edits Highlighting crossing out and underlining text Adding stamps Marking up documents using drawing tools Adding comments in a text box Using the Callout tool Using the Pencil tool Using the Dimensioning tool Adding attachments as comments Spell checking comments Changing the appearance of comments Reader 7 0 About adding comments A comment refers to a note highlighting stamps and any other markup that you ve added to an Adobe PDF document using the commenting tools A note is the most commonly used comment In Adobe Reader you can add comments only if additional usage rights that enable commenting are added to the PDF document by Adobe Acrobat 7 0 Professional or Acrobat server products Otherwise commenting tools aren t available See About Adobe PDF documents with additional usage rights If commenting is enabled you can place comments anywhere in the document and you can determine the style and format of the comment Note If commenting is enab
109. displays a message click OK to close the message box Choose File gt Print Setup Windows or File gt Page Setup Mac OS to set general printing options The available options vary with different printers and drivers See your printer driver documentation for details Click the Print button or choose File gt Print Choose a printer from the list at the top of the Print dialog box Mac OS Choose an option from the Presets pop up menu In Windows click Properties to set printer driver options In Mac OS set printer driver options in the Print Center In the Adobe Reader Print dialog box in the Comments And Forms pop up menu specify which visible content prints The Document option prints document contents and form fields Document And Markups prints document contents form fields and comments Document And Stamps the default prints the document form fields and stamps but no other markups such as note comments and pencil lines Select any of the following options and then click OK Windows or Print Mac OS Available options may vary For example the Page Order option is available only if you choose Multiple Pages Per Sheet for Page Scaling Current View Selected Graphic Prints the page area including text comments and so on that is visible in the current view The option name changes depending on whether you have a page selected Current View or an area on a page selected using the Snaps
110. download to the My Documents My Digital Editions folder Windows or to the Documents Digital Editions folder Mac OS Reader 7 0 Subscribing to a Digital Editions service Websites may offer Digital Edition subscriptions which allow you to download Digital Editions as periodicals that is as a set of documents or issues each of which has an issue date A Digital Edition subscription has a start date and an end date and you may download any issue after the start date if the current date is earlier than the end date When you register to receive a subscription you receive a first issue You download this issue in the same way you download any other Digital Edition Activation of Adobe Reader is required See Activating Adobe Reader The subscription issue appears in the My Digital Editions bookshelf and has a subscription icon on the issue icon You can read and store issues and exercise any subscription features on any computer activated with the same ID To specify how to check for new issues L Click the Subscription icon on the thumbnail of the Digital Edition issue in the My Digital Editions bookshelf Do any of the following e Select Check Over The Network Every and enter a number in the Days box to specify how often to automatically check for new issues Checking and downloading of issues occurs in the background when Adobe Reader is running Select Display A Message to open a dialog box from which you can download
111. e PDF document See Changing the appearance of comments To add an audio comment 1 In the Commenting toolbar choose the Record Audio Comment tool cf from the Attach A File As A Comment menu 2 Click in the PDF document where you want to place the audio comment 3 Add or record an audio comment e To add an audio comment click Browse Windows or Choose Mac OS and select the audio file you want to add e To record an audio comment click the Record button and then speak into the microphone When you ve finished recording click the Stop button W 4 Optional To hear the prerecorded audio clip click the Play button When you re finished click Stop and then click OK 5 Specify options in the Properties dialog box as described in Changing the appearance of comments and then click Close Related Subtopics Pasting an image from the Clipboard Reader 7 0 Pasting an image from the Clipboard If commenting is enabled in a PDF document you can use the Paste Clipboard Image As Stamp tool to add images to a PDF document You can copy images from any PDF file If you want to add the image to PDF documents repeatedly create a custom stamp of the image See Creating custom stamps Note The Paste Clipboard Image As Stamp tool is not available until you copy a PDF image To paste an image from the Clipboard 1 Use the Select tool or the Snapshot tool ea to select an image from a PDF document See Copyin
112. e PDF document as a bitmap image Printing a document as an image may take longer than using a substituted printer font Note Some fonts cannot be downloaded to a printer either because the font is a bitmap or because font embedding is restricted in that document In these cases a substitute font is used for printing and the printed output may not match the screen display Reader 7 0 Previewing how colors overprint Overprint Preview mode lets you see on screen the effects of ink aliasing in the printed output Spot colors aliased to other spot colors or to process colors are reflected directly in the open document To preview how colors will overprint and blend 1 With the PDF file open choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and select Page Display on the left 2 Select Overprint Preview Reader 7 0 Printing over the Internet You can send open Adobe PDF documents to printers and fax machines in the PrintMe network or securely store PDF files online for on demand printing To print over the Internet 1 Save the document and then choose File gt PrintMe Internet Printing 2 Follow the instructions in the URL provided Reader 7 0 About Adobe PDF forms Reader 7 0 About Adobe PDF forms An Adobe PDF form is an electronic based document that can collect data from a user and then send that data via email or the web A PDF form can contain static
113. e PDF files or Adobe PDF project files A PDF project file is an Adobe PDF file that was created using a specific template in Photoshop Elements 2 0 or Photoshop Album 1 0 such as a calendar or photo album The template you use to create the project determines which online service providers are available Once you ve uploaded the file you can view it and select options for sharing or select print options and complete the order process on the online service provider s website The online service list may be updated each time you send images so check it occasionally for new services o 2 Tip Q You can drag the thumbnails bo rearrange the order in which they will be printed Pictures to Print CEA ES L Urtided jpg L Untitled ipg Online Services dialog box To order pictures or a project for printing 1 On the toolbar choose Order Pictures Online or Order Project Online from the Picture Tasks pop up menu E Note The first time you use an online service an End User License Agreement appears Click Agree to continue 2 Click Next 3 Choose a service from the list in the Online Services Wizard and follow the prompts If you need help refer to the service provider s customer service or help system To share pictures or a project online 1 On the toolbar choose Share Pictures Online or Share Project Online from the Picture Tasks pop up menu Pia Note The first time you use an online service an End Use
114. ea drag the toolbar by the separator bar which is located at the left edge of a toolbar You can move the toolbar within the toolbar area or you can drag the toolbar into the document pane to create a floating toolbar You can drag the bar back to its original location e To move a floating toolbar to any other location drag the toolbar by its title bar E Adobe Reader Annual_Report pdf Fle Edit View Document Tools Window Help 3b A G ce From greeting ths bes Basic Toolbar fie oo dein king che coffa i a sharing the low Moving a section of tools from the toolbar area To lock or unlock the position of toolbars Choose View gt Toolbars gt Lock Toolbars The separator bars disappear when toolbars are locked Note Lock Toolbars only locks the position of toolbars in the toolbar area Floating toolbars are not locked in position To dock toolbars Choose View gt Toolbars gt Dock All Toolbars to expand and dock all floating toolbars in their default location in the toolbar area If necessary the toolbar area expands to three lines and toolbar labels are hidden selectively to save space To return toolbars to their default configuration Choose View gt Toolbars gt Reset Toolbars Reader 7 0 Setting preferences You can use the Preferences dialog box in Adobe Reader to define a default page layout and customize your application in many other ways These preferences control the applicati
115. email message with the To Subject Body and Attachment fields automatically filled in 4 Use your email application to send the email 5 Click Close in the Email Confirmation dialog box Reader 7 0 Submitting PDF forms with a web based email service When you click an email based submit button in a PDF form you have the option to submit the form data with a web based email service To submit a PDF form with a web based email service 10 Click the submit or return form button on the PDF form If the form fields are blank the Email A Blank Copy Of This Form dialog box appears click Email A Blank Copy In the Select Email Client dialog box select Internet Email then click OK In the Sending The Data File dialog box click Save Data File In the Save Data File dialog box choose a location on your computer to save the file then click Save Open a new browser window log in to your web based email service and use your service to create a new blank email In the Sending The Data File dialog box in Adobe Reader select the value in the To field then right click Windows or Control click Mac OS and choose Copy In your blank email message in your Internet email service click in the To field and paste the data you copied Repeat steps 6 and 7 for the Subject and Message Text fields Use your Internet email service to attach the data file that you saved in step 4 to your email message
116. en an Adobe PDF document 2 Navigate to the page you want to read 3 Choose one of the following e View gt Read Out Loud gt Read This Page Only e View gt Read Out Loud gt Read To End Of Document To interrupt the Read Out Loud feature Choose one of the following e View gt Read Out Loud gt Pause e View gt Read Out Loud gt Stop To read form fields out loud 1 Make sure that Read Form Fields is selected in the Reading preferences See Setting Reading preferences 2 In the form press Tab to select the first form field A description is read out loud Note When you type text into a text field Read Out Loud doesn t read the new text until you press Tab to exit the text field and Shift Tab to reenter the text field 3 Make entries and selections as needed Adobe Reader reads the state of selected check boxes and radio buttons 4 Press Tab to select each field until you complete the form Reader 7 0 ADOBE PDF EDITING About editing Adobe PDF documents Reader 7 0 About editing Adobe PDF documents Adobe Reader lets you open and view Adobe PDF documents To perform editing tasks such as adding bookmarks links and headers or footers you must use Adobe Acrobat However you can edit and view PDF documents in the following ways e Copy and paste text and images from a PDF document to another application Use the Select tool to select text tables or images and then copy the se
117. ents tab of the PDF document Reader 7 0 Adding attachments to PDF documents If a PDF document includes additional usage rights you can attach a separate file to it In Adobe Reader you can attach a PDF file or a file from other applications to the PDF document To attach a file as a comment see Adding attachments as comments To attach a file to a PDF document 1 Do one of the following e Choose Document gt Attach A File e Click the Attachments tab and click the Add button uP 2 In the Add Attachment dialog box select the file you want to attach and click Open You can drag a PDF file to the Attachments tab of an open PDF file to attach it Reader 7 0 Searching in attachments When searching for specific words or phrases you can include PDF attachments in your search Use either the Search Documents amp Attachments button in the Attachments tab or the advanced search options in the Search PDF window Search results from attachments appear in the Results list beneath the attachment file name which includes the attachment icon Non PDF attachments are ignored by the search engine Note Full Search options are available only in the full version of Adobe Reader To search PDF attachments from the Attachments tab 1 In the Attachments tab choose Search Attachments from the Options menu The Search PDF window opens 2 Type the word or phrase that you want to search for select the results option you wan
118. er 7 0 Paging through documents The navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents In addition you can use menu commands the Navigation toolbar and keyboard shortcuts for paging through a PDF document d 8 50 x 11 00 in J i id 4 0 b bI O 3 l Navigation controls A First Page button B Previous Page button C Current page D Next Page button E Last Page button F Go To Previous View button G Go To Next View button To go to another page Do one of the following e To go to the first or last page click the First Page button I 4 or the Last Page button Plin the status bar or choose View gt Go To gt First Page or Last Page e To go to the next or previous page click the Next Page button or the Previous Page button on the status bar or choose View gt Go To gt Next Page or Previous Page e To retrace your viewing path click the Go To Previous View button e or the Go To Next View button e If you are in Fit Page view and the page layout is set to single page press the Up Arrow or Down Arrow key to move up or down a page See Setting the page layout and orientation y To learn shortcut keystrokes for paging through documents see About keyboard shortcuts To use the Navigation toolbar 1 If the Navigation toolbar isn t open either choose View gt Toolbars gt Navigation or right click Windows or Control
119. er to work in Adobe Reader you can review an Adobe PDF document offline You can make your comments to the saved PDF document in Adobe Reader and then go back online and send your comments to the server Note If you change the login for your operating system in the course of reviewing the PDF document comments you add after making the change won t upload to the server To review a document offline 1 2 On the Commenting toolbar in the browser click the Save And Work Offline button E and then specify where you want to save the document Open the document in Adobe Reader and add comments to the file You can save close and reopen the file to add additional comments at any time Click Go Back Online on the Commenting toolbar The file opens in your default web browser and closes in Adobe Reader Click Send And Receive Comments to send your comments to the comments repository and view other reviewers most recent comments Note If you open the online PDF file after you save an offline version of it Adobe Reader automatically uploads any comments you ve made to the offline copy Reader 7 0 Viewing and reviewing comments The most common type of comment is the Note comment which is like a sticky note attached to a paper document A note comment includes two parts a note icon or markup that appears on the page and a text message or comment that appears in a pop up window when you select or place the pointe
120. erences that aren t available by using the wizard Specifically you can set your Multimedia preferences to hear available descriptions for video and audio attachments and your Reading preferences to read form fields out loud For a list of keyboard shortcuts for Adobe Reader see About keyboard shortcuts For more information about how users with disabilities access PDF documents visit the Adobe website at http access adobe com Reader 7 0 Setting accessibility preferences If you start Adobe Reader for the first time in Windows while a screen reader or screen magnifier is running the Accessibility Setup Assistant a wizard starts to help you set Adobe Reader preferences for better accessibility Indicate the type of assistive device that you use to present the best options for your system If you use Mac OS or want to change your preferences later you must start the Accessibility Setup Assistant from the Help menu The wizard presents accessibility preferences that most affect users with screen readers and magnifiers Additional preferences may be set manually in the Accessibility Reading Forms and Multimedia panels of the Preferences dialog box To set accessibility preferences with the Accessibility Setup Assistant 1 Start the Accessibility Setup Assistant by doing one of the following e Choose Help gt Accessibility Setup Assistant e Windows only Start Adobe Reader while a screen reader or screen magnifier is runn
121. erences instead of that specified by the tag structure of the document Use only for PDF documents that are poorly tagged See Selecting a reading order Confirm Before Adding Tags To Document When selected Acrobat lets the user confirm the options that will be used before it prepares an untagged document for reading by assistive technology Tagging can be a time consuming procedure particularly in larger documents Deliver Pages Or Document Deliver Currently Visible Pages opens one page or a few pages at a time Page Only mode Deliver The Entire Document At Once opens the entire document and may negatively affect performance Deliver All Pages Only For Small Documents lets Adobe Reader selectively switch to Page Only mode if the document exceeds the page number limit that you set in Maximum Number Of Pages In A Small Document Page Only mode is recommended for use with screen magnifiers but requires that you use keystroke commands in Adobe Reader not in the screen magnifier to navigate to new pages Disable Document Auto Save Select to disable the auto save function Each time a PDF document is auto saved the screen reader or magnifier must reload the document Reopen Documents To The Last Viewed Page Allows you to save your place in the document for the next time you open it Display PDF Documents In The Web Browser Opens PDF documents from the Internet in the web browser instead of a separate Adobe Reader window Deselect for grea
122. eviewers have already added to the document appear If you want to add comments in Adobe Reader instead of in your browser click Save And Work Offline on the Commenting toolbar See Working offline in a browser based review Note If the PDF document does not appear in your browser you may not have access to the server where the PDF file is located Contact the review initiator or your system administrator 2 Use the tools on the Commenting and Drawing Markup toolbars to add comments to the PDF document See About adding comments 3 Click the Send And Receive button in the Commenting toolbar to upload your comments This allows you to view other reviewers most recent comments and lets others see your comments See Sending and receiving comments in a browser based review Note Be sure to upload your comments before you quit the browser or visit other websites or you lose your comments 4 If you want to add more comments later open the document in the email application Or if you saved the document offline open the saved document add comments click Go Back Online and upload your comments Related Subtopics Sending and receiving comments in a browser based review Working offline in a browser based review Reader 7 0 Sending and receiving comments in a browser based review When you add comments in a browser based review they remain on your computer until you send them by using the Send And Re
123. ext and then choose Replace Text Comment To indicate where text should be replaced 1 On the Commenting toolbar choose the Indicate Text Edits tool E from the Text Edits pop up menu 2 Select the text you want to replace 3 Press Enter or Return or choose Replace Selected Text from the Text Edits pop up menu and then do one of the following e Type the text to be inserted or added This text appears in a pop up window Any selected text is crossed out The insertion caret A appears e To indicate that a new paragraph should be added close the pop up window without adding text The paragraph insertion caret appears To indicate which text should be deleted 1 On the Commenting toolbar choose the Indicate Text Edits tool i from the Text Edits pop up menu 2 Select the text and then press Backspace or Delete or choose the Cross Out Text For Deletion command from the Text Edits pop up menu To associate a note with a text edit Using the Indicate Text Edits tool T select the text and then choose Add Note To Selected Text from the Text Edits pop up menu on the Commenting toolbar To delete text edit markups Do one of the following e Right click Windows or Control click Mac OS the markup such as the highlighting or cross out and then choose Delete ih e Select the Hand tool click the markup and then press Delete If markup comments are stacked use the Comments List to delete the markup
124. ext radio button e Press Esc to reject the form field change and deselect the current form field If you are in Full Screen mode pressing Esc a second time causes you to exit Full Screen mode 5 Once you have filled in the appropriate form fields do one of the following e Click the submit form button if one exists Clicking this button sends the form data to a database across the web or over your company intranet e Choose File gt Save As and rename the file to save the form without the data you entered e Print the form See Printing Adobe PDF documents For information about how to fill in a digital signature form field see About signing PDF documents To clear a form in a browser Do one of the following e Select the reset form button if one exists You cannot undo this action e Quit the browser and start again Clicking the web browser s Reload or Refresh button or the Go Back button or following a link in a browser window may not clear a form Related Subtopics Completing fields automatically About form fields that span multiple pages About typing in forms with barcodes Spell checking text in forms Reader 7 0 Completing fields automatically You can use the Auto Complete Forms preferences to save time when filling in forms If the first few characters you type in a form field match something you ve typed in a previous form field the Auto Complete feature either displays a list of the most probable
125. ficate is valid the certificate s intended usage and certificate data such as a unique serial number and public key method To check information on your own certificate 1 Choose Document gt Security Settings 2 Select Digital IDs on the left select your digital ID on the right and then click Certificate Details To check information on a certificate 1 Choose Document gt Trusted Identities 2 Select the contact and click Details 3 Select the name and click Show Certificate Reader 7 0 Determining the trust level of a certificate You can change the trust settings of a certificate For example if you have confidence in a certificate you received from someone else you can change the settings so that you explicitly trust digital signatures and certified documents created with this certificate and you can even trust a certified document s dynamic content and embedded JavaScript To change the trust level of a certificate ee AUNE Choose Document gt Trusted Identities Select the contact on the left and click Details Select the name on the left and click Edit Trust In the Trust Settings tab select any of the following items to trust this certificate for Signatures And As a Trusted Root Certified Documents Trusts documents in which the author has certified the document with an author signature Dynamic Content Trusts buttons links movies and other dynamic elements Embedded High Privi
126. g a PDF document as an attachment If this occurs do one of the following e Windows Double click Internet Options in the Windows Control Panel In the Internet Properties dialog box select the Programs tab and then select your email application of choice e Windows Change the MAPI settings in your email application In Windows Adobe Reader uses the Messaging Application Program Interface MAPI to communicate with your email application Most email applications come with MAPI settings to handle this communication For more information on configuring your email applications see the email application s online Help e Mac OS In Mail the email application that s included with Mac OS choose File gt Preferences select General and then choose the email application you want to use from the Default Email Reader pop up menu Restart Adobe Reader for the changes to take effect If your application is not listed choose Select from the menu and browse to the location Be aware that if you select an application that is not listed in the Default Email Reader menu Adobe Reader may not support your application e Contact the person who administers your email account for help Once you ve verified that Adobe Reader works with your email application you can send your comments as a PDF attachment Reader 7 0 Using the Tracker The Tracker window keeps a list of all the document reviews that you participate in including the email a
127. g images 2 Open the PDF document into which you want to paste the copied image 3 Choose the Paste Clipboard Image tool from the Stamp Tool menu on the Commenting toolbar 4 Click in the document where you want the image to appear 5 Do any of the following e Using the Hand tool f drag the image to move it or drag one of its handles to resize it e To change its properties right click Windows or Control click Mac OS the image and then choose Properties e To delete the image right click Windows or Control click Mac OS the image and then choose Delete Reader 7 0 Spell checking comments If commenting is enabled in a PDF document you can spell check the text you add in note comments However you cannot check the spelling of text in the underlying Adobe PDF document To do that use the source application to spell check the document before you create the PDF document Unrecognized words appear underlined after you type them You can edit these words in context or you can open the Check Spelling dialog box To change a single misspelled word Right click Windows or Control click Mac OS the word in the form field or comment pop up window and then select the correct word from a list of alternatives To spell check text in comments L Choose Edit gt Check Spelling gt In Comments And Form Fields If the PDF document is open in a web browser make sure that the Edit toolbar is open and click
128. han one column drag from the beginning of the text in one column to the end of text you want to select The sensitivity with which the Select tool changes from text select mode to column select mode is set in the General preferences To select all the text on a page Choose Single Page for the page layout Select the Select tool gt and do one of the following e Select any amount of text on the page then press Ctrl A Windows or Command A Mac OS Choose Edit gt Select All Right click Windows or Ctrl click Mac OS and choose Select All from the context menu Note If Continuous or Continuous Facing is selected for the page layout all the text in the document is selected Click four times in the page This method selects all the text on the page regardless of the page layout To copy selected text ee Nr Use the Select tool to select any amount of text on the page Do one of the following Choose Edit gt Copy to copy the selected text to another application Right click Windows or Control click Mac OS and choose Copy to Clipboard or Copy With Formatting if the document is tagged Hold the pointer over the selection until a menu appears and then choose Copy to Clipboard or Copy With Formatting if the document is tagged Reader 7 0 Copying tables You can copy text from a table in a PDF document into another application You can also use the Snapshot tool to copy an image of
129. have the prints mailed directly to you Note Picture Tasks does not support JPEG formatted PDF files created from other applications or Adobe PDF files with ZIP compression created using Photoshop Elements 2 0 Related Subtopics Installing Picture Tasks and other plug ins Using Picture Tasks features Exporting pictures Editing pictures Sharing or ordering prints online Windows only Printing pictures on a local printer Reader 7 0 Installing Picture Tasks and other plug ins If you are not using the full version of Adobe Reader and try to open a Picture Tasks enabled Adobe PDF file for the first time you are prompted to install the Picture Tasks plug in You can download and install the Picture Tasks plug in alone or as a package with two other plug ins the Image Viewer plug in and the Multimedia plug in The Image Viewer plug in lets you view Adobe PDF multimedia slideshows and eCards personal greetings sent via email that were created with Adobe Photoshop Album The Multimedia plug in lets you play sounds and movies See Playing movies and sound clips To install the plug ins prior to opening a file 1 Choose Help gt Check For Updates Now 2 Select Multimedia Package and click Install Reader 7 0 Using Picture Tasks features Picture Tasks features are activated in the toolbar every time you open a Picture Tasks enabled Adobe PDF file You can open the Picture Tasks page in the How To window for l
130. he Options menu within the pop up window or by using the Properties toolbar You can set default properties for any type of comment so that subsequent comments you create share the same icon and color properties You can set different default properties for each type of comment such as notes highlighting and text boxes You cannot change commenting preferences in Adobe Reader Rewse these numbers inM In the fi continued to grow in our chentele as we continued to grow in our clientele as we expanded our geographical shipping expanded our geographical shipping possibilities While a small portion of our possibilities While a small portion of our Properties toolbar A With note icon selected B With pop up text selected To set properties for a single comment using the Properties toolbar 1 To display the Properties toolbar choose View gt Toolbars gt Properties Bar vin 2 Select the Hand tool and then select the comment 3 Select options from the Properties toolbar The type of comment selected determines which options are available To set properties for a single comment using the Properties dialog box 1 Display the Properties dialog box e If the comment includes a pop up window choose Properties from the Options menu e If the comment doesn t include a pop up window right click Windows or Control click Mac OS the note icon or markup and then choose Properties 2 In
131. he Single Page button Fi the Continuous button the Continuous Facing button HH or the Facing button JL in the status bar 2 If necessary choose View gt Fit Page to display the document in the current page layout In Single Page layout choosing Edit gt Select All selects all text on the current page In other layouts Select All selects all text in the PDF document To rotate the page view Choose View gt Rotate View gt Clockwise or Counterclockwise You can change the view of a page in 90 degree increments This changes the view of the page not its actual orientation and the change in view cannot be saved Reader 7 0 Reading documents in Full Screen view In Full Screen view Adobe PDF pages fill the entire screen the menu bar command bar toolbar status bar and window controls are hidden A document creator can set a PDF document to open in Full Screen view or you can set the view for yourself Full Screen view is often used for presentations sometimes with automatic page advancement and transitions The pointer remains active in Full Screen view so that you can click links and open notes You can use keyboard shortcuts for navigational and magnification commands and the Full Screen preferences let you display a navigation bar in Full Screen view See Full Screen preferences To read a document in Full Screen view Click the Full Screen View icon u on the status bar at the bottom left of the Adobe
132. heck for software updates See Additional new features Reader 7 0 Startup preferences The Startup panel of the Preferences dialog box defines how documents open and how the application starts It includes the following options Maximum Documents In Most Recently Used List Sets the maximum number of documents listed in the File menu Windows or when you choose File gt Open Recent File Mac OS The default is five for Windows and nine for Mac OS Reopen Documents To Last Viewed Page Determines whether documents open automatically to the last viewed page within a work session Use Page Cache Places the next page in a buffer even before the current page is viewed to reduce the amount of time required to page through a document Allow Layer State To Be Set By User Information Allows the author of a layered PDF document to specify layer visibility based on user information Display The Document Status Dialog When These Status Items Appear Determines which documents automatically show a status dialog box when they are opened Display Splash Screen Determines whether the application splash screen appears each time the application starts Use Only Certified Plug ins Ensures that only Adobe certified third party plug ins are loaded Show Messages And Automatically Update Relates to the message bar at the top right of the Adobe Reader window Reader 7 0 Page Display preferences The Page Display panel
133. hoose File gt Digital Editions gt Authorize Devices On the Adobe DRM Activator website sign in using your Adobe ID or NET Passport ID and follow the on screen instructions to activate Adobe Reader e Go to the Adobe website at http aractivate adobe com and follow the on screen prompts Note To activate Adobe Reader you need your Adobe ID and password or your Microsoft NET Passport ID and password If you don t have either ID follow the on screen prompts to create an ID and password To activate a mobile device 1 Place the mobile device in its synchronization cradle 2 In Adobe Reader choose File gt Digital Editions gt Authorize Devices 3 Click the Activate Palm OS Or Pocket PC Device button E Reader 7 0 Upgrading Digital Editions If you owned and read Digital Editions using an earlier version of Adobe Reader you need to migrate these files to Adobe Reader 7 0 The first time you open My Digital Editions bookshelf or try to read a Digital Edition using Adobe Reader 7 0 you are prompted to migrate files Follow the on screen prompts Reader 7 0 Obtaining Digital Editions Adobe Digital Editions can be purchased from retailers borrowed from libraries or exchanged among users You can download free Digital Editions from the Adobe Digital Media Store at http digitalmediastore adobe com You can also subscribe to periodicals in digital edition format To display the Adobe Digital Media Store you ca
134. hot tool Selected Graphic Current Page Prints the page that is visible in the current view Pages From To Prints a range of pages In Windows if the Use Logical Page Numbers option is selected in Page Display Preferences you can enter numbers that match the numbering printed on the pages using roman numerals or actual page numbers For example if the first page of a document is numbered iii you can enter iii or 1 to print that page Page Scaling Reduces enlarges or divides pages when printing Adobe Reader supports page sizes up to 15 000 000 inches 38 100 000cm by 15 000 000 inches 38 100 000cm None prints the upper left or center of a page if auto rotated and centered without scaling Pages or selections that don t fit on the paper are cropped Fit To Printer Margins reduces or enlarges each page to fit the imageable or printable area of the currently selected paper size The printer driver determines the imageable area of the paper Reduce To Printer Margins shrinks large pages to fit the currently selected paper size but does not enlarge small pages If an area selected is larger than the imageable area of the currently selected paper it is scaled to fit the imageable area Multiple Pages Per Sheet prints multiple pages on the same sheet of paper Page rendering is properly adjusted to the actual paper size and all rendering is done at the actual resolution of the output device When Multiple Pages Per Sheet is selecte
135. iate an approval workflow the PDF document may include additional usage rights that allow Adobe Reader users to participate You can apply approval stamps and commenting tools to PDF documents that have commenting enabled See About Adobe PDF documents with additional usage rights When participants receive an approval request they can approve the PDF document by adding a stamp and then send it to the next approver or they can return the document to the initiator without approval Participants use a digital identity stamp to indicate their approval See Using digital identity stamps The workflow ends when the final approver returns the PDF document to the initiator If a document is not approved the approval workflow must be reinitiated Approval workflows are suitable for projects or documents that require approval at various levels of an organization Reader 7 0 Participating in an approval workflow If you re invited to participate in an approval workflow you receive an email that provides step by step instructions for approving the attached PDF document If commenting is enabled in the attachment several items appear when you open the document The Stamps palette and How To window open and the Document Message Bar appears at the top of the PDF document providing instructions You can select any of the digital identity stamps in the Stamps palette to approve the document Once you ve added your stamp to the PDF document yo
136. ic from a How To menu in the toolbar To close the How To window Do one of the following e Windows Click the Hide button e Mac OS Click the Close button e Mac OS Control click the How To toolbar under the title bar and choose Hide To reposition the How To window In Windows right click the How To title bar and choose either Docked Left or Docked Right In Mac OS do any of the following e Control click the How To toolbar under the title bar and choose either Docked Left or Docked Right e Drag the title bar of the How To window to the opposite side of the Adobe Reader window You can change the width of the How To window by dragging the separator bar The vertical dimension adjusts to match any changes you make to the document pane To navigate through the How To pages Use the Back button and the Forward button in the How To window to navigate among the pages you ve viewed in your current session Reader 7 0 ADOBE READER ESSENTIALS What s the difference between Adobe Acrobat and Adobe Reader About Adobe PDF documents with additional usage rights Viewing document properties Updating Adobe Reader Reader 7 0 What s the difference between Adobe Acrobat and Adobe Reader Adobe Acrobat and Adobe Reader are separate applications that let you open and view documents created in Adobe Portable Document Format PDF However Adobe Acrobat lets you create PDF documents
137. ick Mac OS the grouped selection and choose Ungroup from the pop up menu Reader 7 0 Adding comments in a text box If commenting is enabled in an Adobe PDF document you can use the Text Box tool TH to create a box that contains text in an Adobe PDF document You can position it anywhere on the page and adjust it to any size A text box comment remains visible on the document page it does not close like a note comment Another way to add a text box comment is to simply paste text that you copied into the PDF document Text font and size uses the system default settings To create a text box comment with a point line use the Callout tool see Using the Callout tool The balance between this blends Mt Kahili Blend refined acidity yielding a coced powder texture and tiny hint of spices The sweetest of island coffees dnd our darkest roast an intense flaver experience Blunt Text box comment Note You can add comments to Japanese Chinese and Korean text with the Text Box tool but you must have the Asian language resource files installed Text boxes allow only horizontal text To add a text box comment 1 Select the Text Box tool M from the Drawing Markups toolbar 2 Click in the PDF document to create a default sized text box or drag a rectangle to define the boundaries of the text box 3 Use the Properties toolbar to change the color alignment and font attributes of the text you type and then ty
138. in an Adobe PDF document it automatically functions as the Select tool You can also determine whether text is selected before images or images before text See General preferences If the Cut Copy and Paste commands are unavailable when you select text the author of the PDF document may have set restrictions against copying text See Viewing document properties If a font copied from a PDF document is not available on the system displaying the copied text the font cannot be preserved The missing font is substituted If the PDF document is tagged properly you can use the Copy With Formatting command which retains the document s multi column layout if any In some situations your selection may include unwanted text For example while selecting text that spans two pages the text selection may include footer information if the document is not properly tagged If the PDF document was created using a scanner or if the text is part of an image the text may be recognized as an image not as characters that you can select You may want to ask the creator of the PDF document to use the Paper Capture command in Adobe Acrobat so that text can be selected beans develop ing beans develop ing round pericarp Oui pericarp Many experienced cofes kany experienced coffee connorsseurs chum the flat sided siblings Hecause the Pegberry bean matures wrth the nutrignt Mow inomded fay we canplete cofee beans iwo complete coffer beans
139. in the PDF file that contains the original pictures To export and edit pictures qu 1 On the toolbar choose Export And Edit Pictures from the Picture Tasks pop up menu ir 2 In the Export And Edit Pictures dialog box select each picture you want to edit or click Select All to edit all the pictures 3 To change the location where the pictures are saved click Change select the location and click OK 4 In the File Names section do one of the following e To save the pictures using their original file names select Original Names e To save the pictures using a name common to all the pictures select Common Base Name and enter the base file name in the box Each file name is appended with a number to differentiate the pictures For example if you choose to export three pictures and assign the file name Sunset the pictures are saved as Sunset1 jpg Sunset2 jpg and Sunset3 jpg 5 Select an application to edit the pictures To change the editing application click Change locate the new editing application and click Open 6 Click Edit The editing application launches opening all the pictures you selected You can then edit and save them separately Reader 7 0 Sharing or ordering prints online Windows only Use the Online Services features to send your images to online printing service providers to order prints to be sent to you or to share the images with others online You can share or order prints from Adob
140. ing 2 Select the option that you prefer e Select Set Options For Screen Readers if you use a device that reads text out loud or sends it to a braille output device e Select Set Options For Screen Magnifiers if you use a device that makes text appear larger on screen e Select Set All Accessibility Options if you use a combination of assistive devices e Select Use Recommended Settings And Skip Setup to use the recommended settings for accessibility 3 Follow the on screen instructions to select accessibility preferences See Accessibility options If you click Cancel at any point Adobe Reader uses default settings for accessibility not recommended 4 Click Done To set additional accessibility preferences in the Preferences dialog box 1 Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS 2 Select Accessibility To improve compatibility with documents that don t specify a tab order select Use Document Structure For Tab Order When No Explicit Tab Order Is Specified Select any other preferences you want See Using high contrast colors Select Forms and then select background or highlighting colors for form fields Select Multimedia and then select the accessibility preferences that you want 5 Select Reading and select the Read Form Fields option and other appropriate options See Setting Reading preferences AU Related Subtopics Accessibility options Using high contrast co
141. ing when text fields exceed the bounds specified when the fields were created select Show Text Field Overflow Indicator To hide the forms document message bar by default whenever a PDF form is opened in Reader select that option To set the Highlight Color forms preferences do any of the following To display a black outline around a form field when you place the pointer over that form field select Show Border Hover Color For Fields If you want to change the color that appears in the background of all form fields when you select Highlight Fields in a PDF form s Document Message Bar click the Fields Highlight Color button to select a color To display a particular color border around form fields that the form creator has made required click the button next to Required Fields Highlight Color and select a color The color appears in required form fields only after you attempt to submit the form For information on using the Auto Complete preferences see Completing fields automatically Reader 7 0 Filling in Adobe PDF Forms About completing Adobe PDF forms Completing Adobe PDF forms Importing and exporting form data Emailing completed forms Reader 7 0 About completing Adobe PDF forms Adobe PDF forms can be noninteractive or interactive Noninteractive PDF forms must be printed in order to be filled in while interactive PDF forms contain form fields you can fill in on screen A PDF form is made in
142. inks to key features To open the Picture Tasks page in the How To window Do one of the following e Choose Help gt How To gt Picture Tasks e Click the Picture Tasks button Pig on the toolbar i e Choose How To Picture Tasks from the Picture Tasks pop up menu Fig Note The Picture Tasks menu is available only if the current document is Picture Tasks enabled F X E Adobe PDF delivers iy Boe gt Hein digital books and more Export to Sideshow tide Export Pictures A Pic Export and Edit Pictures Ge Print Pictures Share Pictures Online Share Project Online os Onder Prints Ondine Order Project Online Get Adobe Photoshop Album iy How To Picture Tasks cave and edit nictures in Adobe Photoshool ot Fhotoshon Flements 2 0 Picture Tasks page in the How To window and Picture Tasks menu Windows Reader 7 0 Exporting pictures Use the export function of the Picture Tasks plug in to save any number of pictures contained within an Adobe PDF file to your local machine You can also export the pictures to a slideshow To export pictures 1 On the toolbar choose Export Pictures from the Picture Tasks pop up menu Ea 2 In the Export Pictures dialog box select each picture you want to export or click Select All to export all pictures 3 To change the location where the pictures are saved click Change select a location and click OK Windows or Choose
143. install a third party signature provider Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and then click Security Click Advanced Preferences Choose the provider from the Default Method To Use When Signing And Encrypting Documents menu which lists all security methods installed in the Reader Plug ins folder Click OK Reader 7 0 Managing digital ID certificates A digital ID certificate contains a public key that is used to validate digital signatures and to encrypt documents in Adobe Acrobat You cannot encrypt documents in Adobe Reader Before other users can validate your signature on documents they receive they must have access to your certificate which you can share with them Likewise other users can share their certificates with you so that you can build a list of trusted user certificates called trusted identities for validating signatures See Validating signatures Adobe Reader keeps track of the trusted identities that you build You can also configure Windows Certificate Security to trust identities in the common Windows Certificate Store See Setting Digital Signature preferences Third party providers may validate identities using other methods or these validation methods may be integrated with Adobe Reader Related Subtopics Sharing your digital ID certificate Building a list of trusted identities Checking information on certificates Determining
144. istant to improve how Adobe Reader interacts with the type of assistive technology you use See Setting accessibility preferences You may also change your reading settings for the current document when using a screen reader by choosing Document gt Change Accessibility Reading Options See Setting Reading preferences Contact your vendor for more information about using a screen reader or screen magnifier with Adobe Reader Reader 7 0 Using the Read Out Loud feature You can use the Read Out Loud feature to read aloud as many pages of an Adobe PDF document as you want Read Out Loud reads the text in comment pop ups and alternate text descriptions for images and fillable fields In tagged or structured PDF documents content is read in the order it appears within the logical structure In unstructured documents the reading order is inferred unless a reading order is specified with the Accessibility Setup Assistant or in the Preferences dialog box See Selecting a reading order Read Out Loud uses the available voices installed in your system contact your operating system vendor for additional voices on Windows If you have SAPI 4 or SAPI 5 voices installed from text to speech or language applications you can choose them to read your PDF documents Note The Read Out Loud feature can read the text of a PDF file out loud but is not a screen reader Some systems may not support this feature To read a document out loud 1 Op
145. istants PDA See Reflowing the contents of Adobe PDF documents e Speech functionality on systems without assistive technology See Using the Read Out Loud feature e Navigation through documents using auto scroll to reduce required keyboard and actions See Using keyboard shortcuts for menu commands and navigation For more information about using accessible features in Adobe Reader for PDF documents visit the Adobe website at http access adobe com Reader 7 0 Elements of accessible PDF documents For Adobe PDF documents to be accessed reliably they should include the following elements e Reading order To effectively read information on a page a screen reader or Text to Speech requires that content be structured Tags add a logical structure to an Adobe PDF document that organizes the content such as text blocks and other page elements and defines the intended reading order of the page To improve the reading order of a PDF document Adobe Reader may temporarily adds tags when you use assistive technology or use the Reflow Save As Text or Read Out Loud command Adding permanent tags to a PDF file requires Adobe Acrobat 7 0 Professional or Standard e Descriptions for images form fields and links Document features such as illustrations and graphs and interactive form fields can t be read by a screen reader unless they contain alternate text that describes the element Adobe Acrobat 7 0 Professional can add alterna
146. ital Editions You can organize your Digital Editions into categories to make them easier to manage You can use the predefined categories or define your own Digital Editions can be assigned one or two categories For example a Digital Edition on resolving conflict might be stored under Business and Self improvement Digital Media Store Sez Read IA Al Dagital Editions All Documents All Subscription Issues Fiction History Literature amp Fiction Mystery R Pystery amp Thrillers Referente wl Category menu in My Digital Editions To add or edit categories 1 Choose File gt Digital Editions gt My Digital Editions and then choose Edit Categories from the category menu at the top of the My Digital Editions bookshelf You may need to scroll down the menu 2 In the Digital Editions Categories dialog box do one of the following and then click OK e To add a new category type its name in the text box and click Add e To delete a category select it and click Delete To assign categories 1 Choose File gt Digital Editions gt My Digital Editions 2 Select a Digital Edition 3 Do one of the following e To assign the Digital Edition to one category select a category from the Category 1 menu e To assign the Digital Edition to a second category select a category from the Category 2 menu Reader 7 0 Backing up Digital Editions on your computer It is a good idea to create
147. ither zoom tool hold down Shift to use the Dynamic Zoom tool To change the magnification level using a page thumbnail 1 Click the Pages tab on the left side of the window to view the page thumbnails Each thumbnail represents a page 2 Locate the thumbnail for the current page and then position the pointer over the lower right corner of the page view box until the pointer changes 3 Drag the corner of the box to reduce or expand the view of the page La z A A 4 F of e 7 The Kahili Commiemen gt Oualitry Ce lt U Allt y TU cera To dipl efilal L pq alan de ax ereanmad enue Bere commodo odalar regul Hum quia aonmquisi al dalis mulls feu few iligis Sonsent pret comm dipi rero ful acidan amcoreetuers del wra w Cond gun ceclliqai ce dia Gee age nik Ad dolum gum coneed muedipli i 8 50x11 00in l l A page view box in a page thumbnail indicates the area of the page currently showing in the document pane To resize a page to fit the window Do one of the following e To resize the page to fit entirely in the window choose View gt Fit Page or click the Fit Page button on the toolbar e To resize the page to fit the width of the window choose View gt Fit Width or click the Fit Width button on the toolbar Part of the page may be out of view e To resize the page so that its text and images fit the width of the window choose View gt Fit Visible Part
148. lavor for a masr W Kahili Mountain Atich bold blend bearing a iweeg tu ape in every iP considering its buttery smell Callout text box Reader 7 0 Using the Pencil tool If commenting is enabled in a PDF document you can use the Pencil tool to draw free form lines Use the Pencil Eraser tool to erase parts of the pencil markups that you drew To sketch with the Pencil tool 1 Select the Pencil tool 6 from the Arrow menu on the Drawing toolbar or by choosing Tools gt Drawing Markups gt Pencil Tool 2 Move the pointer to where you want to begin drawing You don t have to use one unbroken stroke You can release the mouse button very briefly move the pointer to a new location and continue drawing To specify the line width color and other properties of pencil markups before you draw choose View gt Toolbars gt Properties Bar and select the desired options from the Pencil Tool Properties toolbar To edit the pencil comment AT 1 To erase parts of the drawing select the Pencil Eraser tool f from the Arrow menu on the Drawing Markups toolbar and then drag across the areas of the drawing that you want to remove rl h 2 To change the line width color and other properties use the Hand tool to right click Windows or Control click Mac OS the drawing choose Properties and then select the options you want from the Pencil Mark Properties dialog box See Changing the appearance of
149. lection See Copying text tables and images Note Secure PDF documents do not permit copying and pasting of page content e Open and view file attachments Creators of PDF documents can use Adobe Acrobat 7 0 to attach documents to a PDF document which is sometimes called an eEnvelope You can open these document attachments in Adobe Reader See About file attachments e Open and view digital media If you have the appropriate hardware and software you can play movies and sound clips that are embedded in a PDF document See Playing movies and sound clips Reader 7 0 Copying Content in Adobe PDF Documents Copying text tables and images Reader 7 0 Copying text tables and images You can use Adobe Reader to select text a table or an image in an Adobe PDF document and copy it to the Clipboard You can then paste the copied item into a document in another application In Adobe Reader 7 0 the Select tool lets you select any page item Related Subtopics Copying text Copying tables Copying images Copying and pasting a combination of text and images as an image Saving documents as text Reader 7 0 Copying text Use the Select tool to select text or columns of text in an Adobe PDF document You can use the Copy and Paste commands to copy the selected text into another application Note the following You can specify in the General preferences that whenever the Hand tool is over text
150. led in a PDF document that is not part of a review workflow you must save the PDF document to your local hard drive to add comments commenting tools won t be available in the browser window The tools you use to create comments are located on the Commenting and Drawing Markups toolbars These toolbars are listed under the Tools menu and the Comment amp Markup pop up menu The Note tool lets you add the equivalent of a sticky note to your Adobe PDF document Other tools let you add stamps drawing markups or text edit comments that indicate where you want text to be added or deleted You can paste copied text and images into a PDF document or attach a separate file or audio clip Note however that only files that are attached by using the Commenting toolbar are tracked with other comments in a document review You can change the default appearance of comments before or after you add them See Changing the appearance of comments rT Note Tool F Ted Edts d Stamp Too SG Highbght Text Tool f FE Show Drawing Markups Toolbar i h Callout To Toal 3 Cloud Tool A Arrow Tool Mi Dimensioning Toot TE Text Box Tool L F G H l J Commenting and Drawing Markups toolbars A Note tool B Text Edit tools C Stamp tools D Highlighter Cross Out Text and Underline Text tools E Attach A File As A Comment tools F Callout tool G Cloud tool H Arrow tool I Dimensioning tool J Text Box tool Reader 7 0 Selecting tools
151. lege JavaScript Trusts embedded scripts Click OK and then click OK again Reader 7 0 Configuring identity search directories Identity search directories help you locate specific digital ID certificates from network servers including LDAP Lightweight Directory Access Protocol servers By developing trusted digital ID certificate storage area you or a member of your workgroup can facilitate the use of encryption in your workgroup After you locate a digital ID certificate you can add it to your list of trusted identities so that you don t have to look it up again To configure an identity search directory 1 Choose Document gt Security Settings 2 Select Directory Servers on the left 3 Click New specify a directory name and server settings and then click OK For more information on server settings contact your system administrator Reader 7 0 Setting Trust Manager preferences Use the Trust Manager panel of the Preferences dialog box to change multimedia security settings for trusted and nontrusted documents For example you can allow multimedia files to be played in trusted documents and disallow them to be played in nontrusted documents A document is trusted if it s added to the list of trusted documents and authors If a document is not trusted you are prompted to add the document to this list when you try to play a media clip in which the permission is set to Prompt If you decide to add a certifie
152. lity You can set preferences for smoothing text line art and images as well as determining whether CoolType is used to improve readability Smoothing text line art and images can improve the quality of the display on screen especially with larger text sizes by minimizing the contrast between the background and the text or image To set Page Display preferences L In Adobe Reader choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and select Page Display in the Preferences dialog box Select whether to smooth text line art or images The default is to smooth both text and images Select Use CoolType if you want to adjust Adobe PDF text display to work optimally with your monitor This option is recommended for laptops and mobile devices Click OK to apply the settings and close the Preferences dialog box Reader 7 0 Checking the meaning of words in a Digital Edition You can check the meaning of words on the Internet To check the meaning of words 1 Use the Select tool gt to select the word or phrase you want to check 2 Right click Windows or Control click Mac OS the word and choose Look Up selected word Your browser starts automatically and opens Dictionary com English only and the selected word or phrase is checked Reader 7 0 Using My Digital Editions You access and manage your Digital Editions as well as other Adobe PDF files using the
153. ll the tools you need to participate in a PDF document review When you open a PDF document in a review it includes a Document Message Bar with instructions for you to complete the review The Commenting toolbar appears with a number of tools and menus that you can use to add comments If the review initiator specified markup tools while setting up the review the Drawing Markup toolbar may also appear See About adding comments The Commenting toolbar includes a button for you to send your comments back to the initiator and to other reviewers if you wish when you re finished The How To window provides additional information to help you add your comments and return your feedback to the initiator See Using the How To pages Note When you open a PDF document in a browser based review the commenting tools and Document Message Bar do not appear until the PDF document is authenticated This process may require several seconds during which the PDF document itself can be viewed Reader 7 0 Using email in a review To participate in reviews you must have an email application and mail server connection Adobe Reader works with most email applications Although you can t initiate reviews in Adobe Reader you can send an email message from Adobe Reader with an Adobe PDF document as an attachment If more than one email application is installed on your system Adobe Reader may try to start the application you don t normally use when sendin
154. ll to ignore every instance of the word Click Add if you want to add the word to your personal dictionary Click Done when you are finished with the spell check To specify and edit a language dictionary e VN Choose Edit gt Check Spelling gt Edit Dictionary From the Dictionary menu choose the language dictionary you want to use If you want to edit the dictionary do any of the following To remove words you ve added to the dictionary select the word from the Entry list and click Delete To add words to the dictionary enter a word in the Entry box and click Add To change a word select the word in the Entry list edit the word in the Entry box and then click Change Click Done Reader 7 0 Importing and exporting form data If the author of the Adobe PDF document enabled special usage rights you can export the form data that you entered to a separate file Exporting form data lets you save the existing data separate from the PDF file which you can then send via email or the Internet You can save the form data as a tab separated text file Forms Data Format FDF or in XFDF XML based FDF files The exported file will be considerably smaller than the original PDF file A smaller file is preferable for archiving or sharing data electronically You can also import data from the exported file into another form if that form has fields with the same names You can also import file data from
155. lors Setting Reading preferences Selecting a reading order Enabling single key accelerators Reader 7 0 Accessibility options The Setup Assistant helps you select several options that improve accessibility in Adobe Reader particularly if you use assistive technologies You can manually select additional options in the Preferences dialog box The Setup Assistant includes the following options Note Some options may not be available depending on the type of assistive device you specify the Setup Assistant presents only options that are appropriate for your device Use High Contrast Colors For Document Text Lets you choose from a list of contrasting color combinations for text and background or create your own See Using high contrast colors Disable Text Smoothing Makes text sharper and easier to read with a screen magnifier Default Display Zoom Set a percentage value 8 33 6400 to magnify documents on the screen Allows low vision readers to read reflowed PDF documents more easily Always Use The Keyboard Selection Cursor Keeps the pointer on automatically instead of requiring the user to select the Select tool after a PDF document opens Select this option if you use a screen magnifier Reading Order for untagged documents Specifies the reading order of untagged documents See Selecting a reading order Override The Reading Order In Tagged Documents Uses the reading order specified in the Reading Pref
156. lts Note To search an Adobe PDF index you must open Adobe Reader as a stand alone application not within your web browser In Mac OS indexes created with some older versions of Acrobat are not compatible and cannot be searched in Adobe Reader 7 0 using the current Search feature until the indexes are updated To search an index e WN At the bottom of the Search PDF window click Use Advanced Search Options Type the word you want to find For Look In select Select Index If you want to view information about an available index select the index name click Info and then click OK The information includes the title information provided by the builder location the build date creation date number of documents in the index and the index status Select the index you want to use or click Add locate the index file pdx you want and then click Open In the Index Selection dialog box click OK and then proceed with your search See Advanced search options Once you ve selected an index to search in you can choose Currently Selected Indexes in step 3 instead of the Select Index command to select that particular index to search Reader 7 0 Using Boolean queries in multiple document searches A Boolean search offers more options for searching for exact phrasing alternate words and excluded words To use a Boolean query with multiple document searches Na BB WN Choose Edit gt
157. mail based PDF form 1 After you ve filled in the PDF form click the Submit button on the PDF form 2 In the Select Email Client dialog box select the option that best describes how you send email then click OK e Desktop Email Application such as Microsoft Outlook or Eudora For next steps see Submitting PDF forms with a desktop email application e Internet Email for web browser based services such as Microsoft Hotmail or Yahoo mail For next steps see Submitting PDF forms with a web based email service e Other if your email application or service isn t available or you don t know which option to choose For next steps see Submitting a PDF form at a different time Related Subtopics Submitting PDF forms with a desktop email application Submitting PDF forms with a web based email service Submitting a PDF form at a different time Reader 7 0 Submitting PDF forms with a desktop email application When you click an email based submit button in a PDF form you have the option to submit the form data with your preferred desktop email application To submit a PDF form with a desktop email application 1 Click the submit or return form button on the PDF form 2 In the Select Email Client dialog box select Desktop Email Application then click OK 3 In the Send Data File dialog box click Print Form if you want a copy of the filled in form then click Send Data File Your default email application displays a new
158. marks of Microsoft Corporation in the United States and or other countries Palm OS is a registered trademark of Palm Inc Symbian and all Symbian based marks and logos are trademarks of Symbian Limited UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Ltd All other trademarks are the property of their respective owners Apple Information Access Toolkit software included This software is based in part on the work of the Independent JPEG Group THE PROXIMITY MERRIAM WEBSTER DATABASE Copyright 1984 1990 Merriam Webster Inc Copyright 1984 1990 1993 All rights Reserved Proximity Technology Inc THE PROXIMITY FRANKLIN ELECTRONIC PUBLISHERS INC DATABASE Copyright 1994 Franklin Electronic Publishers Inc Copyright 1994 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY MERRIAM WEBSTER INC FRANKLIN ELECTRONIC PUBLISHERS INC DATABASE Copyright 1990 1994 Merriam Webster Inc Franklin Electronic Publishers Inc Copyright 1994 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY WILLIAM COLLINS SONS amp CO LTD DATABASE Copyright 1984 1990 William Collins Sons amp Co Ltd Copyright 1988 1990 1997 All Rights Reserved Proximity Technology Inc THE PROXIMITY Dr LLUIS DE YZAGUIRRE I MAURA DATABASE Copyright 1991 Dr Llus de Yzaguirre i Maura Copyright 1991 All Rights Reserved Proximity Technology Inc THE PROXIMITY MU
159. mational use only is subject to change without notice and should not be construed as a commitment by Adobe Systems Incorporated Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner Please be sure to obtain any permission required from the copyright owner Any references to company names in sample templates or images are for demonstration purposes only and are not intended to refer to any actual organization Adobe the Adobe logo Acrobat Adobe Garamond the Adobe PDF logo Adobe Studio ATM Classroom in a Book Distiller FrameMaker GoLive Illustrator InCopy InDesign PageMaker Photoshop PostScript PostScript 3 Reader and Version Cue are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States or other countries Apple Mac and Macintosh are trademarks of Apple Computer Inc registered in the United States and other countries OS 2 is a trademark of International Business Machines Corporation in the United States and or in other countries Microsoft MS MS DOS OpenType Windows and Windows NT are either registered trademarks or trade
160. ment in the email Adobe Reader alerts you that it will open the tracked copy that contains your comments provided you saved the PDF attachment after adding comments e When you send your comments to the initiator the tracked PDF document with your comments is sent To participate in an email based review 1 Open the PDF attachment in your email application 2 Save the PDF document to a reliable location so that you have the option of reviewing the document later This copy is now your tracked copy of the PDF document 3 Use the tools on the Commenting toolbar or Drawing Markups toolbar to add notes and mark up the document See About adding comments 4 When you re finished adding comments save the document and then click Send Comments in the Commenting toolbar A PDF document containing your comments is attached to an email message that you can send back to the initiator If you need help configuring your email application see Using email in a review 5 If you want to add more comments later open the document in the Tracker window add or edit your comments and click the Send Comments button again The initiator receives the new and edited comments Unedited comments are not duplicated and deleted comments are not deleted in the initiator s document See Using the Tracker Q To reuse the PDF document when the review is completed hide the Document Message Bar by right clicking Window or Control clicking Mac OS between
161. momba abo neces d ex pns tothe pbnitatice mery orien i tou W dollar yaluel i EATE F Po per Aad Mouni x Subscribe to Kahili Mountain Coffee Oniier News and send me ihe complementary i i On line Mews T Shirt Sze indicated i lt p D ee pilates ard special cachet ofiar chap oa R f i clay The wjbajplhin cores wah a tree er Lae hr Wis dar 6 eed dors lente tine Peagi a Addes i 5 Chambe TTT Grand Total radii Cand Humbe Hil l Exe Dats l Moke Checks Payable to Kahi Moun mie Cottoe Yow A B T Adobe Acrobat PDF form A Combo box B Digital Signature field C Text boxes D Forms Document Message Bar E Check boxes F Radio buttons G List box H Buttons Reader 7 0 Setting Forms preferences To control various aspects of your interaction with form fields use the Forms preferences To set Forms preferences L Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and select Forms on the left To set the General forms preferences select any of the following e To automatically perform all field calculations upon user entry select Automatically Calculate Field Values To display which form field currently has the focus select Show Focus Rectangle To retain forms data in the Internet browser select Keep Forms Data Temporarily Available On Disk To display a plus sign indicat
162. multiple Adobe PDF documents Adobe PDF indexes or Adobe PDF files on the Internet open the Adobe Reader application from your desktop rather than within your web browser window Related Subtopics Searching all Adobe PDF files in a specific location Using advanced search options for multiple document searches Refining results of multiple document searches Searching Adobe PDF index files Using Boolean queries in multiple document searches Searching Adobe PDF documents on the Internet Reader 7 0 Searching all Adobe PDF files in a specific location You can search multiple Adobe PDF files that are in a specific location such as a folder on your hard disk or local network You do not need to open the files before running your search Note If documents are encrypted have security applied to them you cannot search them as part of a multiple document file search You must open those documents first and search them one at a time However documents encrypted as Digital Editions are an exception and can be searched as part of a multiple document search To search Adobe PDF documents in a specific location 1 Open Adobe Reader on your desktop not in a web browser window 2 Click the Search button EY or choose Edit gt Search and type the word or phrase you want to search for 3 For the Look In option Advanced Search or Where Would You Like To Search option Basic Search select Browse For Location to find the location
163. n choose Adobe Digital Media Store from the File menu or the Digital Editions menu To display the Digital Editions task button on the toolbar Choose View gt Task Buttons gt Digital Editions Related Subtopics Downloading Digital Editions Subscribing to a Digital Editions service Sharing Digital Edition subscriptions Borrowing Digital Editions from an online library Sending Digital Editions to another device Sharing Digital Editions with others Reader 7 0 Downloading Digital Editions When you first download a Digital Edition Adobe Reader is automatically activated To be able to read Digital Editions on other mobile devices you need to activate Adobe Reader using an Adobe ID or NET Passport See Activating Adobe Reader To download Digital Editions 1 Connect to the Internet 2 In Adobe Reader do one of the following E e From the Digital Editions task button Bel choose Adobe Digital Media Store e Choose File gt Digital Editions and then click the Adobe Digital Media Store button in the dialog box 3 On the Adobe Digital Media Store website follow the on screen links and prompts to buy or borrow Digital Editions If a download fails the dialog box times out and you can retry the download later If a Digital Edition downloads partially a message appears in the thumbnail view of the Digital Edition in the My Digital Editions bookshelf prompting you to finish the download By default Digital Editions
164. n click OK Choose a category from the pop up menu or type a name to create a new category name the custom stamp and then click OK To edit a custom stamp Choose Show Stamps Palette from the Stamp Tool menu Choose the stamp category right click Windows or Control click Mac OS the stamp and choose Edit from the pop up menu Edit the category or name of the stamp or replace the image and then click OK Reader 7 0 Deleting custom stamps If commenting is enabled in a PDF document you can delete custom stamps and stamp categories from the Stamps palette You cannot delete the predefined stamps in the Stamps palette When you delete a stamp the stamp is removed from the Stamp Tool menu but the image file is not deleted To delete stamps 1 Choose Show Stamps Palette from the Stamp Tool menu amp 2 Choose the stamp category right click Windows or Control click Mac OS the stamp and choose Delete from the pop up menu Reader 7 0 SECURITY About security Viewing the security settings of PDF documents Viewing PDF documents with security policies Reader 7 0 About security Acrobat security is similar to home security Just as people lock their doors to prevent others from entering their houses without permission authors may use the various Acrobat security features to lock PDF documents For example authors can add passwords to restrict users from opening a PDF doc
165. nal Criteria For information about these additional options see Using advanced search options for multiple document searches The options under Use These Additional Criteria let you restrict the search parameters according to the criteria you specify The results include instances that match all of the selected criteria only For example if you select Whole Words Only and Case Sensitive for a search of the word Color the results don t include color or Colors e Proximity returns documents that contain two or more words that you specify and in which the range of words between the specified words is lower than the number specified in the Search preferences For example if you search for the words Adobe printer and set the Proximity preference to 900 the search finds all instances that contain the words Adobe and printer but the number of words between them is not more than 900 This option is available only for a search of multiple documents or index definition files and if Match All Of The Words is selected e Stemming finds words that contain part the stem of the specified search word This option applies to single words and phrases when conducting a search in the current PDF Find In Folder or Acrobat indexes For example in English stemming finds instances of the search word that end in ing ed x ion and so on but not er This option is not available in searches for phrases in indexes created with Acrobat 5 0 or earlier You can
166. nary signatures Related Subtopics Signing PDF documents in Adobe Reader Signing PDF documents in a web browser Changing signature appearance Setting up Palm OS appearance files Clearing a digital signature from a signature field Reader 7 0 Signing PDF documents in Adobe Reader You can use Adobe Reader to sign a PDF document only if the document includes additional usage rights and an Acrobat digital signature field When you sign a document your signature and the related information can be stored in a signature field embedded on the page A signature field is an Acrobat form field Important Sign a document only after you make final changes If you make changes to a PDF document after you sign it the signature may still be valid but the caution triangle Ay appears in the signature field and in the Signature tab indicating that changes were made after the signature was added The author of the PDF form can also lock fields after the document is signed to prevent additional changes To sign a document L Click the unsigned signature field in the PDF document The field must be a signature form field not just a blank box If the document isn t certified make sure that you received it from a trusted source and then click Continue Signing If you have not yet selected a digital ID select one and then click OK See About digital IDs and certification methods Inthe Apply Signature
167. not use wildcard characters in stemming searches e Search In Attachments searches all PDF files that are attached to the current PDF document For information on searching attachments by using the Attachments tab see Searching in attachments Reader 7 0 Closing the Search PDF window There are several methods of closing the Search PDF window e Windows Only Click Hide at the top of the Search PDF window The document pane returns to its larger size If you accidentally close the Search PDF window simply reopen it to view your most recent search results e Ifa How To page was open before you started searching click the Back button until that page reappears e Click Done at the bottom of the Search PDF window The How To window returns to its state before you clicked Search If you accidentally close the Search PDF window while reviewing the results of a search you can click the Search button EY to display the results You can also choose Edit gt Search Results gt Next Result or Edit gt Search Results gt Previous Result The most recent search results remain until you do another search or close Adobe Reader Reader 7 0 Searching across multiple Adobe PDF documents You can use the Search PDF window to find words in Adobe PDF files stored in a specific location on your hard disk or network in prepared Adobe PDF index files and in Adobe PDF files on the Internet Note To search for words in
168. nt Instead they indicate which text should be deleted inserted or replaced in the source file from which the Adobe PDF document was created Text in the document marked to be deleted appears crossed out Text to be inserted appears in a pop up window and a caret indicates where the text is to be inserted You can also highlight or underline selected text To indicate where text should be inserted 1 On the Commenting toolbar choose the Indicate Text Edits tool i from the Text Edits pop up menu Click between the words or characters where you want to insert text Do any of the following Choose Insert Text At Cursor from the Text Edits pop up menu Type the text you want to insert or choose Insert Text At Cursor from the Text Edits pop up menu and then in the pop up window that appears type the text to be inserted e To indicate that a new paragraph should be added press Enter or Return and then close the pop up window without adding text The paragraph insertion caret T appears e To indicate that a space should be added press the spacebar and then close the pop up window without adding text The space insertion caret Au appears ee WwW You can also indicate text edits by using the Select tool to select text or place the pointer and then choose the Insert Text At Cursor command Ta from the Text Edits pop up menu on the Commenting toolbar You can also right click Windows or Control click Mac OS selected t
169. nu 3 Edit the category or name of the stamp or replace the image and then click OK Reader 7 0 Deleting custom stamps Use the Stamps palette to delete custom stamps and stamp categories You can delete only custom stamps that you created not the predefined stamps When you delete a stamp the stamp is removed from the Stamp Tool menu but the stamp file is not deleted To delete stamps 1 From the Stamp Tool menu d on the Commenting toolbar choose Show Stamps Palette 2 Choose the stamp category and then right click Windows or Control click Mac OS the stamp and choose Delete from the pop up menu Note Deleting all stamps in a custom stamp category deletes the custom category Reader 7 0 Marking up documents using drawing tools If commenting is enabled in the current Adobe PDF document you can use the drawing tools to mark up a document with lines circles and other shapes called drawing markups You can also add a note to any drawing markup When selecting a drawing tool consider the effect you want The Rectangle tool C the Oval tool j the Arrow tool Pi and the Line tool let you create simple shapes The Polygon tool O creates a closed shape with multiple segments The Polygonal Line tool C creates an open shape with multiple segments The Pencil tool creates free form drawings and the Pencil Eraser tool f removes pencil drawing lines that you select The Dimensioning tool H lets you
170. of documents that you are searching has been indexed using Acrobat Catalog you can search the index for a word rather than searching each document A full text index search is much faster than searching all the text in the documents For information on searching non English language PDF files see Working with non English languages in Adobe PDF files Reader 7 0 About Digital Editions Adobe Digital Editions eBooks are PDF files that have been specially packaged to protect the copyright of the author or publisher Adobe Digital Editions can be purchased from retailers borrowed from libraries or exchanged among users You can also obtain PDF versions of magazines and periodicals by subscribing to a Digital Editions service As with any Adobe PDF file Digital Editions can be moved copied to a folder or a CD posted on the web or sent as an email attachment To read a Digital Edition you must have a license to open and read the Digital Edition generally provided by the seller or lender and you must activate the Reader application See Activating Adobe Reader Reader 7 0 Searching for Text in Adobe PDF Documents About searching text Searching for words in a PDF document Searching across multiple Adobe PDF documents Setting Search preferences Reader 7 0 About searching text You can search for specific words in the text of an open Adobe PDF document a set of PDF documents in a specified locati
171. of the Preferences dialog box includes the following options for the appearance of pages Default Page Layout Sets the page layout used for scrolling when you first open a document Automatic uses the document setting Display Large Images Displays large images If your system is slow to display image intensive pages you may want to make sure that this option is not selected Display Page To Edge Eliminates the thin white border that appears around the edge of Adobe PDF pages created by some applications If you do not select this option pages print with a white border as defined by the printer driver Display Transparency Grid Displays a grid behind transparent objects Use Logical Page Numbers Enables you to use the Number Pages command to display Adobe PDF page numbering that matches the numbering printed on the pages A page s number followed by the page position in parentheses appears in the status bar and in the Go To Page and Print dialog boxes For example if the first page in a document is numbered 1 it might appear as i 1 of 10 If this option is not selected page numbering information in documents is ignored and pages are numbered using arabic numbers starting at 1 Selecting this option should alleviate most cases of unexpected Go Back behavior in your web browser Use CoolType Adjusts text display to work optimally with your monitor Overprint Preview Turns overprint preview on or off The Overprint Previe
172. on PDF files on the Internet or a catalog of indexed PDF documents You can search PDF documents for words in the text layers form fields digital signatures comments bookmarks attachments document properties custom document properties XMP metadata object data indexed structure tags and image XIF extended image file format metadata Several of these items are searched by default while others require you to select particular options or use a particular search tool See Searching for words in a PDF document Reader 7 0 Searching for words in a PDF document You can use either the Find toolbar or the Search PDF window to locate a word series of words or partial word in the active Adobe PDF document The Find toolbar provides a basic set of options for searching for text in only the current PDF document the Search PDF window searches more PDF areas than the Find toolbar provides more advanced options and lets you search for text in one or more PDF documents an index of PDF files or PDF files on the Internet see Searching Adobe PDF documents on the Internet By default both the Find toolbar and the Search PDF window search the text layers form fields and digital signatures in the PDF document both features also let you include bookmarks and comments in the search By default the Search PDF window also searches object data and image XIF extended image file format metadata it searches document properties and XMP me
173. on isn t correct the certificate shouldn t be trusted Click OK After you verify that the information is correct select the certificate click Trust specify trust options and then click OK To add a certificate using a signature in a PDF document BRWN Open the PDF document containing the user s self signed signature Click the signature in the document to check whether it s valid Click Signature Properties and then click Show Certificate In the Certificate Attributes dialog box note the MD5 Fingerprint and the SHA 1 Fingerprint numbers Confirm with the certificate s originator that the information is correct After you verify that the certificate information is correct click Close click Trust Identity click OK specify trust options and then click Import To delete a certificate from the list of trusted certificates L 2 Choose Document gt Trusted Identities Select the certificate and click Delete Reader 7 0 Checking information on certificates The Certificate Attributes dialog box provides user attributes and other information on a certificate When other users import your certificate they may ask you to check your fingerprint information against the information they receive with the certificate You can check certificate information for your own digital ID files or for ID files that you import The Certificate Viewer dialog box provides the validation period in which the certi
174. on of terms in a query For example type white amp whale ahab The query processor performs an OR query on whale and ahab and then performs an AND query on the result with white To learn more about Boolean queries syntax and other Boolean operators that you can use in your searches refer to any standard text website or other resource with complete Boolean information Note You cannot do wildcard searches using asterisks or question marks when searching Acrobat 7 0 indexes Reader 7 0 Searching Adobe PDF documents on the Internet If you have an active Internet connection you can use the web for Adobe PDF files meeting your search criteria To search for Adobe PDF documents on the Internet Choose Edit gt Search or click the Search button at At the bottom of the Search PDF window click Search PDFs On The Internet Type the word or phrase that you want to find To limit the search results select a search criteria option Click Search The Internet After a pause your default web browser opens to a page of results 6 Click an item to examine that document A BWN Re Reader 7 0 Setting Search preferences You can set preferences for the Search feature Those settings apply to all subsequent searches To set search preferences 1 Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS 2 Click Search 3 Select the options you want and click OK
175. on on your system they are not associated with a particular Adobe PDF document To set preferences Do one of the following Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS Choose Preferences from the document pane menu In the Preferences dialog box select one of the preference categories from the list at the left 3 Select preference options for that feature and then click OK Click Cancel to leave the settings unchanged Ne o Related Subtopics Setting preferences for visually impaired users Preference categories Startup preferences Page Display preferences General preferences Full Screen preferences Setting Multimedia preferences Reader 7 0 Setting preferences for visually impaired users Vision and motor impaired users can use the Accessibility Setup Assistant to change the way that PDF documents appear on screen and how they re read by assistive technology See Setting accessibility preferences Single key accelerators and keyboard shortcuts make document navigation simpler For common keyboard shortcuts see About keyboard shortcuts Reader 7 0 Preference categories You set the preference options by category 3D Sets preferences for viewing 3D files This preference is available in full version of Adobe Reader Accessibility Sets preferences for making Adobe PDF documents easier to access for vision and motion challenged users See Setting
176. on tab 3 Choose a signing method from the Default Method To Use When Signing And Encrypting Documents menu such as your third party provider Reader 7 0 Creating digital IDs If you re not using a third party digital ID you can create your own self signed digital ID The resulting file stores an encrypted private key used for signing or decrypting documents and a public key contained in a certificate which is used for validating signatures and encrypting documents You can create either a PKCS 12 digital ID which is a standard encryption format or a Windows Default Certificate digital ID which is stored in the Windows Certificate Store PKCS 12 file extensions are pfx in Windows and p12 in Mac OS To create a self signed digital ID ee AUNE Nn 11 Choose Document gt Security Settings Select Digital IDs on the left and then click Add Select Create A Self Signed Digital ID and then click Next Click Next again Select one of the following to specify where to store your digital ID and then click Next New PKCS 12 Digital ID File stores the information in a file that you can send to others Windows Certificate Store Windows only stores the file where other Windows applications can also retrieve it Type a name and other personal information for your digital ID When you certify or sign a document the name appears in the Signatures tab and in the signature field Optional To use Unicode
177. ons contained in the preceding sentence shall be incorporated by reference
178. oolbars to display the default set of toolbars For information on changing the appearance and position of toolbars see Customizing the work area Reader 7 0 Selecting tools rl h As a general rule you should use the Hand tool when browsing through PDF documents However you can select a number of other helpful tools from the toolbars Note You may notice that certain tools such as commenting tools are available in some documents but not in others When you open a document with additional usage rights the tools that you need to work with the document are added to the work area See About Adobe PDF documents with additional usage rights To select a tool Do one of the following e From the Tools menu choose the toolbar name and then choose the tool e To select a visible tool in a toolbar click the tool or press the appropriate keystroke See Keys for selecting tools e To select the Hand tool temporarily without deselecting the current tool hold down the spacebar e To select the Zoom In tool temporarily press Ctrl Windows or Command Mac OS and hold down the spacebar e To select a hidden tool hold down the mouse button on either the related tool or the triangle next to the related tool until the additional tools appear and then drag to the tool you want e To replace a visible tool with a hidden tool click the related tool or the triangle next to it until the additional tools appear and click the
179. open PDF documents on the web within the browser Deselect this option if you want web based PDF documents to open in Adobe Reader not the browser Reader 7 0 About Adobe PDF documents with additional usage rights Adobe Reader is free software that lets you open and view Adobe PDF documents In most PDF documents adding review comments requires Adobe Acrobat However you can add review comments in Adobe Reader if the PDF document includes additional usage rights The Document Status dialog box indicates whether Comment amp Markup features are enabled The author of the PDF document determines whether the document includes additional usage rights To view additional usage rights in a PDF document Open a PDF document with additional usage rights and do one of the following e View the rights in the yellow Document Message Bar just below the toolbars e Choose Document Status from the document pane pop up menu in the upper right corner To hide or show the Document Message Bar Open a PDF document with additional usage rights and do one of the following e To hide the Document Message Bar move the pointer over the horizontal bar that separates the Document Message Bar from the document pane Drag the bar up to the toolbar when the pointer icon changes to the Double Arrow icon e To show the Document Message Bar move the pointer over the horizontal bar that separates the toolbar from the document pane Drag the bar down when the
180. opens protected documents You can only open these secure PDF documents if you have the necessary passwords or are on the list of approved recipients You can sign a PDF document only if the document includes additional usage rights assigned by the creator of the document Reader 7 0 File attachments Acrobat 7 0 users can attach non PDF and PDF files or pages from files to their Adobe PDF documents If you move one of these PDF documents the attached files or pages automatically move with the document If the creator of the PDF file has assigned additional usage rights you can attach files edit attached files and save your edits A description of each attached file appears in the Attachments tab of the navigation pane Reader 7 0 Additional new features Adobe Reader 7 0 includes many other new and enhanced features to improve how you work Updates Depending on your Updates preferences Adobe Reader can automatically check for critical updates and notifications If you disable this feature you can manually check for updates by choosing Help gt Check For Updates Now Find toolbar The Find toolbar provides a basic set of options for searching for text in the active Adobe PDF document You can locate a word series of words or partial word Recover your work The Autosave feature guards against losing your work in case of a power failure by incrementally saving file changes to a specified location The original
181. operties Note The Shrink Large Pages option is always active for Multiple Pages Per Sheet printing Therefore the pages are always resized to fit the available imaging area regardless of how the Auto Rotate And Center option is set Auto Rotate And Center Adjusts the PDF document s orientation to match the orientation specified in the printer properties and centers the page in the imaging area Print To File Windows Creates a device dependent PostScript file of the document Choose Paper Source By PDF Page Size Windows Uses the PDF page size to determine the output tray rather than the page setup option This is useful for printing PDF files that contain multiple page sizes on printers that have different sized output trays Printing Tips If you are connected to the Internet this option connects to the Adobe website for information on how to troubleshoot printing problems Advanced Opens a panel for setting additional printing options See Setting advanced print options Related Subtopics Setting advanced print options Reader 7 0 Setting advanced print options All of the options in the Advanced Print Setup dialog box are available for PostScript printers only except for Print As Image To set options in the Advanced Print Setup dialog box 1 In the Print dialog box click Advanced See Printing Adobe PDF documents 2 For Language specify which level of PostScript to generate for the pages Choo
182. operties dialog box From the Options menu in the Layers tab do any of the following Choose List Layers For All pages to show every layer across every page of the document Choose List Layers For Current Page to show layers only on the currently visible page Choose Reset To Initial Visibility to reset layers to their default state Choose Apply Layer Overrides to display all layers This option affects all optional content in the PDF document even layers that are not listed in the layers tab All layers are visible regardless of the settings in the Layers Properties dialog box You cannot change layer visibility using the eye icon until you toggle this command off Reader 7 0 Navigating with page thumbnails Page thumbnails provide miniature previews of document pages You can use thumbnails in the Pages tab to change the display of pages and to go to other pages The red page view box in the page thumbnail indicates which area of the page appears You can resize this box to change the zoom percentage See Magnifying and reducing the view To browse using page thumbnails 1 Click the Pages tab on the left side of the window or choose View gt Navigation Tabs gt Pages to display the Pages tab 2 To jump to another page click the page s thumbnail Reader 7 0 Navigating with reviewer comments To view a list of comments in a PDF document click the Comments tab on the left side of the document window To brow
183. or opening the document adding comments and returning the document to the review initiator You can add your comments as a file attachment or record an audio comment if there s a microphone connected to the computer A new Callout tool lets you create text box markups that point to specific areas of a PDF document And you can group markups so that your comments behave as a single comment A comments tab gives you easy access to your own and other reviewers comments In the Asian Traditional Chinese Simplified Chinese Japanese and Korean version of Adobe Reader 7 0 you may also be invited to participate in a workflow that requires approval from multiple branches of an organization In this type of workflow PDF documents are sent to participants in sequential order Only users of Acrobat 7 0 Professional can organize a tracked review Reader 7 0 Document security and digital signatures With Adobe Reader 7 0 you may receive an Adobe PDF document with attachments that are bundled into a secure electronic envelope eEnvelope designed to protect documents during transit When you open the eEnvelope you can extract the file attachments and save them to disk The saved files are identical to the original file attachments and are no longer encrypted when saved Acrobat 7 0 users can create Adobe PDF documents using security policies that can expire and revoke documents as well as maintain accountability by keeping track of who
184. ou can scroll through pages without using keystrokes or mouse actions To scroll automatically through a document 1 Choose View gt Automatically Scroll 2 Do any of the following e To change the scrolling speed press a number key 9 is the fastest and 0 is the slowest or press the Up or Down arrow keys e To reverse the direction of the scrolling press the hyphen or minus sign key e To jump to the next or previous page press the Left Arrow or Right Arrow key To stop automatic scrolling press Esc or choose View gt Automatically Scroll again Reader 7 0 Outputting accessible text for a braille printer You can save the text in a PDF document to print on a braille printer Accessible text can be imported and printed out as formatted grade 1 or 2 braille documents by using a braille translation application See the documentation included with the braille translator for more information To save a PDF document as accessible text 1 Choose File gt Save As Text 2 Choose Text Accessible from the Format pop up menu name the file and then click OK Reader 7 0 Using a screen reader Adobe Reader supports assistive technologies that enable visually impaired users to interact with computer applications such as screen readers and screen magnifiers When assistive technologies are in use Adobe Reader may add temporary tags to open PDF documents to improve their readability Use the Accessibility Setup Ass
185. pe the text The text box expands horizontally to fit the text until you press Return or Enter If the Properties toolbar is not visible right click Windows or Control click Mac OS the toolbar area and then choose Properties Bar 4 Do any of the following e Click the text box to select it Use the Properties toolbar to change the border and fill options e Double click the text box to edit the text or to change the text attributes Drag across text to select it and then select options from the Properties toolbar When you re finished you may want to close the Properties toolbar e To change additional properties right click Windows or Control click Mac OS the text box and then choose Properties e To delete the text box right click Windows or Control click Mac OS the text box and then choose Delete Ah To resize a text box comment select the text box using the Hand tool or the Text Box tool and then drag one of the corners To add a text box comment by pasting text 1 Select and copy text in any text editing application 2 In Adobe Reader select the Hand tool 3 Choose Edit gt Paste 4 To resize the window drag any corner Reader 7 0 Using the Callout tool If commenting is enabled in an Adobe PDF document you can create text box comments that point to specific areas of the document by using the Callout tool Callout markups are especially useful when you want to single out but not obsc
186. pe2 fonts are converted to CIDFontType0 fonts which are compatible with a wider range of printers This option is available for PostScript 3 and PostScript Level 2 PostScript version 2015 and later output devices e Select Discolored Background Correction to correct severe discoloration during printing such as white backgrounds printing as yellow e If normal printing doesn t produce the desired results select Print As Image to print pages as bitmap images Print As Image resolves many problems associated with printing to desktop printers This option is not available for QuickDraw Mac OS printing Reader 7 0 About downloading language specific fonts Select the Download Asian fonts option in the Advanced Print Setup dialog box if you want to print an Adobe PDF document with Asian fonts but the fonts are not installed on the printer or embedded in the document Embedded fonts are downloaded whether or not this option is selected You can use this option with a PostScript Level 2 or higher printer In Adobe Reader Asian fonts are installed on demand if you open a PDF document containing them If Download Asian Fonts is not selected the PDF document prints correctly only if the referenced fonts are installed on the printer If the printer has similar fonts the printer substitutes those If there are no suitable fonts on the printer Courier is used for the text If Download Asian Fonts does not produce the results you want print th
187. perty settings The Description panel shows basic information about the document The title author subject and keywords may have been set by the person who created the document in the source application such as Microsoft Word or Adobe InDesign or by the person who created the PDF document In Adobe Reader you cannot add to or edit this document information You can search for these description items in Adobe Reader to find particular documents The Keywords section can be particularly useful for narrowing searches See About searching text Note that many search engines use the title to describe the document in their search results list If a PDF file does not have a title the file name appears in the results list instead A file s title is not necessarily the same as its file name The Advanced group box shows which PDF version the document is created in the page size number of pages and whether the document is tagged This information is generated automatically and cannot be modified Reader 7 0 Advanced document property settings The Advanced panel shows PDF settings and reading options e Base URL displays the base Uniform Resource Locator URL set for web links in the document The base URL is not used if a link contains a complete URL address e Search Index displays the name of the autoindex associated with the file The autoindex is created in Acrobat Opening the file adds the associated index to the list of
188. r License Agreement appears Click Agree to continue 2 Click Next 3 Choose a service from the list in the Online Services Wizard and follow the prompts If you need help refer to the service provider s customer service or help system Reader 7 0 Printing pictures on a local printer You can print pictures to a local printer from an Adobe PDF file in just a few steps Print any number of pictures using standard photo print sizes by using the Print dialog box Print 0 2 Printer Setup Preview Print Options 1 i Cine oF more images will be rendered at siprink2 nit l q me elprine nt elroy lass than 150 dpi ak the requested print Paper Letter ait C Print only one image per page Crop and rotate bo Fit Use eachimage 1 bine s Contact Sheet Options Print Size D PRG B aS E Wallet 2 1 x 2 8 E Contact Sheet EI Picture Package Page 1 ofi Print Pictures dialog box To print pictures On the toolbar choose Print Pictures from the Picture Tasks pop up menu a In the Select Pictures dialog box select each picture you want to print or click Select All to print all pictures Click Next Specify the desired options and then click Next Select a Print Size option to determine the size of the pictures on the page If you select the Picture Package option click Layout Size to determine the paper size and layout To change the paper size for all other options click Change Settings
189. r over the note icon Other comment types appear in the document as scribbles or highlighted or crossed out text or images Comments can be in the form of text boxes audio clips stamps and attachment files See About adding comments The annua meeting of stockholders will be held April 30 at 1 m Pacific Time at Kahili C ers T Please verity the actual time of in Laie Be me actua ume o this stockholders meeting E Stock Mai ndependent ATASE DJ r LLP Boise Idaho USA Pop up window of a note comment A Indicator of comment type B Close button C Options menu D Text message area If the notes are difficult to read you can change the font size See Changing the appearance of comments To view and read note comments Do any of the following e To open a note select the Note tool or the Hand tool J and then click or double click the note icon e To move a note window drag its title bar e To close a note click the close box in the upper right corner of the note window or double click the note icon e To view a list of comments click the Comments tab on the left side of the document pane e To change how comments appear in your document change the Commenting properties See Changing the appearance of comments Note Because comments can be placed anywhere within the document frame you may need to scroll or zoom out to see comments that are located off the page Re
190. re either email based or browser based e If the initiator sent you the document as part of an email based review special instructions and toolbar options appear when you open the email attachment You can add comments to the document and then use the Send Comments button on the Commenting toolbar e If the initiator sent you the PDF document as part of a browser based review special instructions and toolbar options appear when you open the email attachment You can review the PDF document in a web browser or offline Reader 7 0 Participating in an email based review When you open the attached document as part of an email based review a tracked copy of the Adobe PDF document opens with a Document Message Bar that lets you know that this document has been sent for review Use the tools on the Commenting toolbar to add your comments to the tracked copy of the PDF document and then send the comments back to the initiator Using the tracked copy of the PDF document ensures that your comments appear with other reviewers comments in the original document Note the following e If you save the email attachment to a new location or create a copy by using Save As the resulting copy becomes the tracked PDF document and earlier versions are no longer tracked The Send Comments button doesn t appear on the Commenting toolbar when untracked PDF documents are open e If you open the email attachment a second time by double clicking the attach
191. rences Mac OS and then select Multimedia on the left side of the dialog box From the Preferred Media Player menu select an option to determine the player that will play the media clip The menu displays currently installed players Under Accessibility Options select which special features are allowed to be played specify the preferred language for the media in case multiple languages are available and then click OK For information on setting multimedia preferences for trusted documents see Setting Trust Manager preferences Reader 7 0 Viewing Adobe PDF documents in a web browser Adobe Reader makes viewing Adobe PDF documents on the web easy You can view PDF documents in your browser or you can set up Adobe Reader to work separately as a helper application so that when you open or download PDF documents from the web they open in a separate Adobe Reader window If you set your preferences to start Adobe Reader as a separate application outside your browser and automatically open linked PDF documents in Adobe Reader you cannot use Fast Web Viewing form submittal in a browser or search highlighting on the web To use Adobe Reader as a helper application 1 Choose Edit gt Preference Windows or Adobe Reader gt Preferences Mac OS and select Internet 2 Deselect Display PDF In Browser and click OK To set browser and Internet preferences Choose Edit gt Preferences Windows or Adobe Reader gt Preferences
192. rom an online library You can borrow or check out Digital Editions from a Digital Editions library in the same way that you borrow printed books Borrowed Digital Editions expire at the end of the loan period and are returned or checked in automatically so you never have to worry about overdue fees Because some online libraries limit the number of Digital Editions that you can borrow at a time you may want to return a borrowed Digital Edition before it is due The website for each online library provides its own particular instructions for selecting borrowing and downloading Digital Editions the My Digital Editions bookshelf doesn t automate those processes but does let you manually return a Digital Edition to the online library that lent it to you Borrowed Digital Editions appear in the My Digital Editions bookshelf with the ha bs Time out icon next to the thumbnail of the book You can click the Time out icon to see when the Digital Edition expires Note The Time out icon also appears on Digital Editions that you have purchased but that are packaged with an expiration date To return a Digital Edition to an online library 1 Connect to the Internet hae a Fs 2 Click the Time out icon next to the Digital Edition thumbnail and in the Document Expiration dialog box click Return To Lender Note Digital Editions borrowed from a library generally cannot be sent by email or shared with other users You can send a borro
193. ropriate for your platform and product are listed Click Update Reader 7 0 What s New in Adobe Reader 7 0 New features overview Additional language support Filling in forms Reviewing and approving Document security and digital signatures File attachments Additional new features Reader 7 0 New features overview As with earlier versions of Adobe Reader the free Adobe Reader 7 0 software allows you to open and read any PDF document and fill in PDF forms But Adobe Reader 7 0 also offers significant new features and enhancements that greatly extend the flexibility of Adobe PDF documents If the creator of an Adobe PDF document has assigned it additional usage rights more tools and features are available to users of Adobe Reader allowing you to save form data sign documents participate in email and browser based document reviews and attach PDF and non PDF files to a PDF document If you open a document that has these additional usage rights a Document Message Bar displays the additional tools required to work with the document Language support has been extended a new autosave feature guards against losing your work in case of a power failure and new accessibility features make Reader even easier to use for motor and vision impaired users Depending on your preference settings Adobe Reader can automatically download updates in the background even while other web transactions are occurring Re
194. rt of a thread These comments may become difficult to read because they are stacked You may want to view them in the Comments List In a browser based review you can delete your own comments and replies but you cannot delete others replies unless you are working offline To delete reply messages Do one of the following e Inthe note pop up window choose Options gt Delete Comment e Select the reply in the Comments List and then click the Trash icon in the Comments List toolbar Reader 7 0 Using the Comments List The Comments List lists the comments in an Adobe PDF document You can use the Comments List to delete comments change their status or reply to them You can sort comments in many ways including by date author or page number Each comment displays its associated text next to the comment icon To use the Comments List 1 Click the Comments tab in the navigation pane or choose View gt Show Comments List 2 Using the options at the top of the Comments List do any of the following e Expand or collapse the comments Click Expand All or Collapse All on the Comments List toolbar To expand or collapse individual comments click the plus and minus signs next to the comment e Browse through the comments Click a comment in the list or click the Next button or the Previous button to go to the next or previous comment These buttons are unavailable if no comment is selected The page on which
195. s See Using the Comments List Reader 7 0 Highlighting crossing out and underlining text If commenting is enabled in an Adobe PDF document you can use the Highlight Text tool the Cross Out Text tool and the Underline Text tool to add comments Select these tools from the Commenting toolbar or from the Highlighting toolbar You can use these comments by themselves or in conjunction with notes For example you may want to highlight a section of text and then double click the markup to add text in a pop up window To highlight cross out or underline text 1 On the Commenting toolbar select the Highlight Text tool Ru the Cross Out Text tool T or the Underline Text tool 4 2 Drag from the beginning of the text you want to mark up Ctrl drag Windows or Option drag Mac OS to mark up a rectangular area of text This is especially useful to mark up text in a column To delete a highlight cross out or underline markup Do one of the following e Right click Windows or Control click Mac OS the markup such as a highlight or cross out and then choose Delete e With the Highlight Text Cross Out Text or Underline Text tool still selected click the markup and then press Delete fall e Select the Hand tool click the markup and then press Delete If markup comments are placed on top of one another use the Comments List to delete the markups See Using the Comments List You can view the author an
196. s in Full Screen view To open a PDF document from within Adobe Reader L Neo o o Do one of the following Choose File gt Open or click the Open button i in the toolbar In the Open dialog box select one or more file names and click Open PDF documents usually have the extension pdf Drag the PDF file into the Adobe Reader window Windows From the File menu choose a previously opened document s file name Mac OS Choose File gt Open Recent File and then choose the document s file name If the Document Message Bar appears when a PDF document is opened the document has a special status or special features For example it may be certified or signed or it may include additional usage rights The bottom left corner of the status bar displays icons that represent the special status You can click any of these to view the document status Q9 If more than one document is open you can switch between documents by choosing the document name from the Window menu In Windows Adobe Reader places a button for each open window on the Windows taskbar You can click this button to move between open documents To open a PDF document from outside Adobe Reader Do one of the following Open the PDF attachment from within an email application In most email applications you can double click the attachment icon to open the document Click the PDF file link in your web browser The PDF document may open within your web brow
197. s to status bar Shift F5 when focus is in document pane Reader 7 0 Keys for working with navigation tabs Windows Action Mac OS Action Open close navigation pane Command Shift F5 Open and move focus to Ctrl Shift F5 navigation pane Move focus among the areas F6 of the document document yellow Document Message bar navigation panes and How To window Move focus to next element of Tab Tab the active navigation tab Options menu Close box tab contents and tab Move to next navigation tab Up Arrow or Down Arrow Up Arrow or Down Arrow and make it active when focus is on the tab Move to next navigation tab Ctrl Tab Option Tab and make it active when focus is anywhere in the navigation pane Expand the current bookmark Right Arrow or Shifttplus Right Arrow or Shift plus focus on Bookmarks tab sign sign Collapse the current bookmark Left Arrow or minus sign Left Arrow or minus sign focus on Bookmarks tab Xpand all bookmarks Collapse selected bookmark Forward Slash Forward Slash Move focus to previous item Up Arrow Up Arrow in a navigation tab Reader 7 0 Keys for navigating the Help window Result Windows Action Mac OS Action Open Help window Close Help window Ctrl W or Alt F4 Command W Move focus among tabs Right Arrow or Left Arrow Right Arrow or Left Arrow Contents Search Index If necessary press Ctrl Tab or Shift Tab to move the focus to the n
198. se the level of PostScript appropriate for your printer 3 For Font And Resource Policy specify how fonts and resources in the document are sent to a printer when those fonts and resources are not present on the printer e Send At Start downloads all fonts and resources at the start of the print job The fonts and resources remain on the printer until the job has finished printing This option is the fastest but uses the most printer memory e Send By Range downloads fonts and resources before printing the first page that uses them and then discards them when they are no longer needed This option uses less printer memory However if a PostScript processor reorders the pages later in the workflow it might not reorder the font downloading correctly resulting in missing fonts e Send For Each Page downloads all fonts and resources for a given page before the page prints and then discards the fonts when the page has finished printing This option uses the least printer memory 4 Do any of the following and then click OK e Select Download Asian Fonts to print documents with Asian fonts that are not installed on the printer or embedded in the Adobe PDF document The Asian fonts must be present on the system in use See About downloading language specific fonts e Select Emit CIDFontType2 As CIDFontType2 PS Version 2015 And Greater to preserve the hinting information in the original font when printing If this option is not chosen CIDFontTy
199. se through the comments click a comment in the list or click the Next button O or the Previous button Q to go to the next or previous comment These buttons are unavailable if no comment is selected The page on which the selected comment is located appears in the document pane and the selected comment scrolls into view To go to the page where another comment is located simply click the comment in the list Reader 7 0 Navigating with links Clicking a link in a PDF document is like clicking a link on a website Links take you to another location in the current document to other documents or to websites The PDF document creator determines what links look like in the PDF document Clicking a link can also open file attachments and play 3D content movies and sound clips To play these media clips you must have the appropriate hardware and software installed For information on changing multimedia preferences see Setting Multimedia preferences Note If you have not downloaded the full version of Adobe Reader you cannot play media clips To follow a link Th 1 Select the Hand tool lt 2 Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger The hand has a W if the link points to the web Then click the link Note Some links work correctly only if the Automatically Detect URLs From Text option is selected in the General preferences Reader 7
200. ser In this case use the Adobe Reader toolbars to print search and work on your PDF documents because the menu commands may apply to the browser and not to the PDF document See Viewing Adobe PDF documents in a web browser Double click the PDF file icon in your file system Note In Mac OS you might not be able to open a PDF document created in Windows by double clicking the icon If double clicking the icon in Mac OS does not open the document use File gt Open in Adobe Reader or drag the PDF file icon into the Adobe Reader window Related Subtopics Saving Adobe PDF documents Reader 7 0 Saving Adobe PDF documents You can save a copy of an Adobe PDF document or if the creator of the document enabled additional usage rights you can save comments entries in form fields or digital signatures that you have added to a document If a document contains additional usage rights you are advised what privileges have been assigned when you open the document See About Adobe PDF documents with additional usage rights If the file permissions allow it you can also save the contents of a PDF document in text format This allows you to easily reuse the text from a PDF document and to use the content with a screen reader screen magnifier or other assistive technology To save a copy of an Adobe PDF document 1 Choose File gt Save A Copy 2 In the Save A Copy dialog box enter the file name and location and click Save
201. shop Album 2 0 Starter Edition is available as an update by choosing Help gt Check For Updates Now For information about using Photoshop Album 2 0 Starter Edition see the Help menu in Photoshop Album Starter Edition Reader 7 0 SPECIAL FEATURES About searching Adobe PDF documents About Digital Editions Reader 7 0 About searching Adobe PDF documents Acrobat provides several ways for you to find what you re looking for You can search within PDF documents to find a word fragment word or phrase You can search the text comments bookmarks and document information metadata You can search from within Adobe Reader or your web browser You can search one file or multiple files and you can even search PDF documents without opening them To search solely in the document that you have open use the Find command You can limit your search by matching only whole words or making the search case sensitive or you can extend the search by searching bookmarks and comments as well as text See About searching text To extend the search to documents other than the one you have open or to access more advanced search features including the use of Boolean operators such as AND OR and NOT to further refine your search use the Search command See Searching across multiple Adobe PDF documents and Using Boolean queries in multiple document searches If you have the full version of Adobe Reader and if the collection
202. t To choose a command from a tab Options menu 1 Click a tab to open the navigation pane 2 At the top of the tab click Options to open the menu and choose the command you want The commands vary depending on which tab is displayed To close the menu without choosing a command click anywhere outside the menu or press Esc E Adobe Reader Annual_Report pdf p File Edt View Document Tools window Help B RA zanin Th sect ag GQ L Bs Eny t Buy PDFs Forms H 25 Kahili Ca Expand Current Bookmark j DS Table Collapse Top Level Bookmarks 5 The kli IFS Corn DS Finan Ds Our C Wrap Long Bookmarks BY To Ou Text Sire L Financial Performan daVrbsstAFssss nassa ndi Psssnnasanah i Bookmarks Highlight Current Bookmark Hide Afber Use Lavel Signature ANNUAL REPORT 20 age Click the triangle next to Options to open the menu You can also choose commands from the document pane menu Click the triangle just above the scroll up arrow on the right to open the menu and then choose a command Reader 7 0 Using context menus Adobe Reader provides context sensitive menus that display commands for the particular item under the pointer For example you can right click Windows or Control click Mac OS the toolbar area to display a context menu that contains toolbar options and the most commonly used toolbars To choose a command from a context menu 1
203. t and then click Search Attachments To search PDF attachments from the Search PDF window Fae 1 Click the Search button in the toolbar to open the Search PDF window 2 Type the word or phrase that you want to search for and select the results option you want 3 Click Use Advanced Search Options at the bottom of the window and then select Search In Attachments Reader 7 0 Working with Digital Media in Adobe PDF Documents Playing movies and sound clips Setting Multimedia preferences Interacting with 3D content Using the Picture Tasks plug in to work with pictures Using Photoshop Album Starter Edition to create slide shows Reader 7 0 Playing movies and sound clips You can play movies and sound clips that authors have added to PDF documents A media clip may appear directly in the PDF document In some cases a media clip plays when you click a link or bookmark To play media clips you must have the appropriate hardware and software installed See Setting Multimedia preferences Note If you have not downloaded the full version of Adobe Reader you cannot play media clips Choose Help gt Check For Updates Now to install the necessary plug ins You may also need to download a media player To play movies or sound clips In the PDF document that contains a media clip click the link bookmark or media clip poster If the media clip includes player controls click the Play button Reader
204. tadata by default but only when searching multiple PDF documents or a PDF index it searches indexed structure tags but only when searching a PDF index In addition the Search PDF window lets you include attachments in the search Note Adobe PDF documents can have multiple layers If the search results include an occurrence on a hidden layer selecting that occurrence displays an alert that asks if you want to make that layer visible o If you prefer using the Find toolbar dock the toolbar to the Adobe Reader toolbar area to make it always available See Customizing the work area If you prefer using the advanced search options in the Search PDF window set the Search preference to display these options by default See Setting Search preferences To search for words in a document using the Find dialog box L Open the document 2 To display the Find toolbar right click Windows or Ctrl click Mac OS in the toolbar area and select Find In the Find box type the word words or partial word that you want to search for From the Find Options menu Ep select options as desired See Search options 5 To view each search result click the Find Previous button or the Find Next button P to go backward or forward through the document If you want to switch to the Search PDF feature for additional search options choose Open Full Reader Search from the Find Options menu in the Find toolbar To search for words in
205. te text or tool tips to tagged PDF documents that use audio to describe these features to readers with visual or learning disabilities Note PDF documents that are created by scanning a printed page are inherently inaccessible because the document is an image not text that can be tagged into a logical document structure or reading order Use the Paper Capture feature in Acrobat 7 0 Professional or Standard to convert scanned PDF documents into searchable text e Navigation Navigational aids in PDF documents such as links bookmarks and a table of contents provide an easy way for users to go directly to the section they want instead of reading through a document page by page e Security PDF documents can be accessible while restricting users from printing copying extracting commenting or editing text Reader 7 0 Checking the accessibility of Adobe PDF documents The Accessibility Quick Check feature quickly analyzes an Adobe PDF document for accessibility and returns a brief statement of any accessibility issues This feature determines if the PDF document includes tags if it s a scanned image and therefore inaccessible or if it includes protection settings that prohibit access To check a PDF document using Accessibility Quick Check Choose Document gt Accessibility Quick Check Note If the document is unstructured the checker may suggest that you change the reading order preference See Setting Reading preferences
206. tent Ctrl Shift A Command Shift A Browse fora folder TA Move focus to status tray when focus is in document Shift F5 Shift F5 pane Reader 7 0 Keys for working with comments Note Commenting tools are only available in Adobe Reader if the Comments feature is enabled in the Adobe PDF document Result Window Actions Mac OS Action Note tool tamp tool QTD c z et D A ga D ga gt e ga oc e e Cycle through highlighting tools Highlighter Cross Shift U Out Text Underline Text apik 5 G p hift Tab Shift Tab pacoban TL Move focus to text in comment UN O z Z po ola Gi lt lt Slo cS g ols S som me ore cilio cin n Mle clS z ola m 5 oy S10 JEBE Q HERE S 5 T Qjo JE a S 5 2 z pee 2 gt pee nm aj O n UN Reader 7 0 Keys for moving through a document Windows Action Mac OS Action Previow sown Page Up Page Up i Home or Shift Ctrl Page Home or Shift Command Up or Shift Ctrl Up Arrow Page Up or Command Shift Up Arrow Last page End or Shift Ctrl Page End or Shift Command Down or Shift CtrltDown Page Down or Command Shift Down Arrow Arrow Page Up Down Page Down Next view revious document roll up soll down i Spacebar selected Zoom in Ctrl equal sign Command equal sign oom out Ctrl hyphen Command hyphen l Ctrl Spacebar then click Command Spacebar
207. ter control when navigating a document in a screen reader Reader 7 0 Using high contrast colors Adobe Reader provides various options for making text in Adobe PDF documents easier to see and read on screen You can enlarge small type and adjust the colors and contrast of text and background Magnify the displayed document by using the Viewing toolbar the Zoom options on the status bar or the commands on the View menu See Magnifying and reducing the view The Accessibility preferences change only the colors for the page background document text and line art Additional color options that affect other areas of the on screen display are located on the Forms Full Screen Layout Grid and Spelling panels of the Preferences dialog box Q9 You can enlarge or reduce the font size of your bookmarks with the Options menu on the Bookmarks tab You can set the background color of pages and the color of the text in the Preferences dialog box Preferences affect your view of all PDF documents but they do not affect printing or what other users see when they view the same documents on another computer To change background and text colors L In the Preferences dialog box select Accessibility 2 Select Replace Document Colors and do one of the following e Select Use High Contrast Colors and then choose a color combination from the pop up menu Select Custom Color and then change the Page Background and Document Text colors by
208. teractive if the creator of the PDF form set up the document with appropriate form fields and properties in Adobe Designer Adobe Acrobat Professional Acrobat Content Server or even Adobe GoLive CS You can print a PDF form but you can t save the data that you enter into the PDF form unless the form author included additional usage rights in the PDF file Instead you can submit the form data via email or the web if the PDF author provided these options Reader 7 0 Completing Adobe PDF forms If a PDF form contains interactive form fields you can fill in the form with the Basic toolbar s Hand tool When you place the Hand tool pointer over an interactive form field lh the pointer icon changes from the Hand icon to the Pointing Hand icon thy the Pointing Hand Plus icon i the Arrow icon k or an I beam icon L If the form fields aren t interactive the Hand tool s pointer icon T doesn t change instead you can print a noninteractive PDF form and fill it out by hand Note Data you enter into a fillable form isn t saved with the PDF form unless the PDF document contains special usage rights Instead you can print the form you ve filled in or use the form s submit button if one is provided by the form creator Some text fields are dynamic which means they automatically resize to accommodate the amount of data you enter and can span across pages See About form fields that span multiple pages and About typing in
209. the Document Message Bar and the document title bar and choose Hide Document Message Bar from the pop up menu Then save and rename the PDF document Reader 7 0 Participating in a browser based review When you receive an email message that invites you to participate in a browser based review opening the FDF attachment opens the online PDF document in your web browser The FDF file also configures your review settings for the session and connects you to the online comments repository which stores all comments for the review You can add comments upload them for others to see download other reviewers comments and change the review status If you don t want to review the PDF document using your web browser you can save the PDF document for an offline review in Adobe Reader and upload your comments later The online comments repository is a server location defined by the review initiator This location is configured automatically when you open the review email attachment However if you don t have access to this server you can t participate in the review Notify your review initiator You cannot edit or delete another reviewer s comments but you can add a reply See Replying to another reviewer s comments To participate in a browser based review 1 Open the FDF attachment in your email application This configures the review settings opens a copy of the PDF document in your web browser and makes any comments that other r
210. the Properties dialog box do any of the following and then click Close e Click the Appearance tab to change such options as the color and type of icon used The type of comment selected determines which options are available e Click the General tab to change the author s name and subject of the current comment e Select Locked at the bottom of the Properties dialog box to prevent a comment from being edited or deleted To specify default properties for comments Right click Windows or Control click Mac OS a comment that has the properties you want and then choose Make Current Properties Default All subsequent comments that you create of that type share the same comment properties Existing comments are not affected nor is the appearance of text in pop up windows Reader 7 0 Participating in Document Reviews About reviewing documents Participating in an email based review Participating in a browser based review Viewing and reviewing comments Replying to another reviewer s comments Deleting reply messages Using the Comments List Reader 7 0 About reviewing documents When you receive an Adobe PDF document that includes comments you can view these comments open attached files and play sound clips in Adobe Reader If the creator of the PDF document enabled commenting you can also create edit and respond to the comments See About Adobe PDF documents with additional usage rights Reviews a
211. the Spell Check A EC button lt Click Start to begin the spell check When a word that may be misspelled is found it appears under Word Not Found Suggested corrections appear under Suggestions To change the word that may be misspelled do one of the following Edit the selected word To undo your change click Undo Edit To accept your change click Change Double click to select a correction from the list of suggestions Click Ignore if you don t want to change the word and want to continue with the check Click Ignore All to ignore every instance of the word Click Add if you want to add the word to your personal dictionary Click Change to replace the unrecognized word with the one in the Suggested Corrections section Click Change All to replace every instance of the unrecognized word with the one in the list of suggestions Click Done when you are finished with the spell check To specify a language dictionary L 2 Choose Edit gt Check Spelling gt Edit Dictionary Choose the language dictionary you want to use from the Dictionary menu and then click Done Related Subtopics Setting Spelling preferences Adding words to a dictionary Reader 7 0 Setting Spelling preferences You can specify whether words are spell checked while you type which underline color is used for underlined words and which dictionary language is used as the default To set spelling preferences 1 Choose
212. ticle press Enter or Return or click To go backwards through the document one page at a time Shift click in the article or press Shift Return To go to the beginning of the article Ctrl click Windows or Option click Mac OS in the article When you reach the end of the article the pointer changes to the end article pointer Press Return or click to return to the view displayed before you started reading the article Reader 7 0 Adjusting the view of documents Adobe Reader provides tools that help you adjust the view of your Adobe PDF documents including simple tools such as Zoom In and Zoom Out and more advanced tools You can also adjust the view by rotating pages and determining whether you ll see one page at a time or a continuous flow of pages Related Subtopics Adjusting the page position Magnifying and reducing the view Setting the page layout and orientation Reading documents in Full Screen view Reading documents in read mode Reader 7 0 Adjusting the page position Hil l Use the Hand tool to move around the page so that you can view all the areas of it Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand To adjust the page position 1 Select the Hand tool 2 Do either of the following e Drag the page up or down e If the page is zoomed in to a high magnification drag the page left or right to view a different area
213. til you close it To open Help Choose Help gt Adobe Reader Help To close Help Click the Close button There are many keyboard shortcuts to help you navigate the Help See About keyboard shortcuts Related Subtopics Using the Help navigation pane to find topics Navigating your Help session history Printing Help topics Reader 7 0 Using the Help navigation pane to find topics The Help window opens with the Contents tab selected in the navigation pane e Click the Contents tab to view the Help topics organized by subject matter as in the table of contents of a book You can click the icons to the left of the topics to collapse or expand the outline Click a topic name to that topic in the topic pane e Click the Search tab to find a specific word in Help Type the word in the text box and click Search The results list shows the titles of all topics in which the search word appears Topics are listed in the order that they appear on the Contents tab Note You cannot use Boolean operators such as AND OR NOT or quotation marks to limit or refine your search If you type more than one word the search results include every topic in which at least one of the words appears e Click the Index tab to find a linked alphabetical list of terms for various functions features and concepts You can browse the index in two ways You can click the controls or to expand or collapse the entries under a letter
214. ting Print Save A Copy or Email locks the stamps and prevents any modifications to them Select Hold to apply multiple stamps resize the stamp add a note in the pop up window or to view the PDF document after you ve approved it To conclude the approval process click the Complete My Approval And Send button in the Document Message Bar type the email address for the next approver or the initiator in the To box and then click Send Select Cancel to delete your stamp or to complete the approval process at a later time r LI ee 5 TS a Kahili Coffee Company Annual Report 2004 l OX This PDF has been sent for approval Put EF your stamp on the document to indicate Reject Finished Approwing How To Our approval Bookmarks Stamps Palette Signet ZEE PDF documents in an approval workflow present instructions and tools Reader 7 0 Using other stamps and commenting tools If commenting is enabled in a PDF document you can add custom stamps and other comments in addition to your approval stamp Commenting tools let you add many types of comments including note comments text edits and file attachments See Selecting tools to add comments and Creating custom stamps Reader 7 0 Rejecting and returning a PDF document If commenting is enabled in a PDF document that doesn t meet your requirements for approval you can reject the PDF document Use the options in the Document Message Bar to reject the
215. tion on setting general multimedia preferences see Setting Multimedia preferences Reader 7 0 ACCESSIBILITY AND REFLOW About accessibility and Adobe PDF documents Elements of accessible PDF documents Checking the accessibility of Adobe PDF documents Understanding Reflow Reflowing the contents of Adobe PDF documents Reader 7 0 About accessibility and Adobe PDF documents Adobe Reader includes a set of accessibility features that help readers with motion or vision limitations navigate and view Adobe PDF documents more easily on Windows and Mac OS platforms Many of these features can be adjusted by using a wizard the Accessibility Setup Assistant See Setting accessibility preferences Note The Accessibility and Reflow features are available in the full version of Adobe Reader or can be installed as an update To install the Accessibility update choose Help gt Check For Updates Now e Keyboard alternatives to mouse actions See Keys for general navigating e Support for assistive technology such as screen readers and screen magnifiers that read content and convert it to speech or braille output See Using a screen reader and Outputting accessible text for a braille printer e Visibility customization to make text and images easier to view for people with a limited range of vision See Using high contrast colors e Reflow capability for text to view at high magnifications or on Portable Device Ass
216. to add comments If commenting is enabled one or more toolbars appear over the document pane when you open the PDF document The tool you want may appear on the toolbar or may be available by expanding a pop up menu on the toolbar After you make an initial comment the tool changes to the Hand tool so that you can move resize or edit your comment The exceptions are the Pencil Highlighting and Line tools which stay selected To add multiple comments without reselecting the tool change the tool properties to keep the tool selected To select a tool to add a comment 1 If the Commenting toolbar is hidden do one of the following e Click the Comment amp Markup button The button is unavailable when the Commenting toolbar is open e Choose View gt Toolbars gt Commenting e Choose Tools gt Commenting gt Show Commenting Toolbar 2 In the Commenting toolbar click the tool or choose a tool from the tool s pop up menu Note If the menu selection has a checkmark beside it or if the menu option is Hide Commenting Toolbar the toolbar is already open To keep a commenting tool selected for repeated use 1 Select the tool you want to use Don t use it yet to add a comment 2 Choose View gt Toolbars gt Properties Bar The Properties toolbar name changes with each tool selection 3 In the Properties toolbar select Keep Tool Selected To select a tool to add a markup 1 If the Drawing Markups toolbar is hidden
217. to be embedded to use the Search feature Note If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system the Updates command automatically prompts you to download and install the necessary language font kits Reader 7 0 Printing Printing Adobe PDF documents About downloading language specific fonts Previewing how colors overprint Printing over the Internet Reader 7 0 Printing Adobe PDF documents Most of the options in the Adobe Reader Print dialog box are the same as for other applications For basic office printing you start by selecting the printer page size page orientation and other general printing options in the Print Setup Windows or Page Setup Mac OS dialog box You can also print an Adobe PDF document to a mobile device over the Internet See Printing over the Internet To print an Adobe PDF document L AnA If necessary do one of the following To select pages to print select thumbnails in the Pages tab You can Ctrl click Windows or Command click Mac OS thumbnails to select noncontiguous pages or Shift click to select a contiguous range of pages You can also select a contiguous page range in the Print dialog box To select an area on a page to print use the Snapshot tool is and drag around the area you want to print Adobe Reader copies the selected area to the Clipboard and
218. to open it If a document is encrypted you may not be able to open it without permission from the person who created the document In addition restricted or certified documents may prevent you from printing your files or copying information to another application If you re having trouble opening a PDF document or if you re restricted from using certain features contact the author of the PDF document To view the security settings of a document open in Adobe Reader Choose File gt Document Properties and then click the Security tab When a document is restricted or has a special status icons appear in the lower left corner of the document window Double click a status icon to view more information To view the security settings of a document open in a web browser Choose Document Properties from the pop up menu above the vertical scroll bar on the right side of the document Then click Security Reader 7 0 Viewing PDF documents with security policies In Adobe Acrobat 7 0 authors can save encryption settings as security policies which capture security settings for reuse Security policies are stored on Adobe Policy Server to be shared by a group The document to which a security policy is applied may include restrictions such as not allowing printing or copying While security policies are stored on a policy server the PDF documents are not You can use Adobe Policy Server only if your company has purchased rights and
219. u can send it to the next approver Or you can reject the document and return it to the approval initiator without your stamp See Rejecting and returning a PDF document When participating in an approval workflow be sure to follow the instructions in the invitation email Use only the options provided in the Document Message Bar or in the dialog box that appears after you apply your stamp See Applying a digital identity stamp Important If you use the Email button a in the toolbar to send the PDF document the document no longer is part of the workflow and approval options aren t available to the recipient of that email message Related Subtopics Applying a digital identity stamp Using other stamps and commenting tools Rejecting and returning a PDF document Applying a digital identity stamp If commenting is enabled in a PDF document you can apply a digital identity stamp to indicate your approval Stamps that you apply become part of the document s page content You can delete your own stamp during the approval process however once the approval process is completed your stamp is locked You can t move or delete stamps from other participants Before you can apply a digital identity stamp you must add your identity information to it See Adding identity information to a stamp To approve a PDF document L Open the PDF attachment in the approval invitation email message The Stamps palette appears
220. u start Adobe Reader the Accessibility Setup Assistant starts if Adobe Reader detects that assistive technology is running on your system See Setting accessibility preferences Single key accelerators and keyboard shortcuts make document navigation simpler Some of the more common keyboard shortcuts are described here For a complete list of keyboard shortcuts see About keyboard shortcuts For additional information on how Adobe products enhance electronic document accessibility visit the Adobe website at http access adobe com To activate single key accelerators 1 Choose Edit gt Preferences Windows or Adobe Reader gt Preferences Mac OS and click General on the left 2 Select Use Single Key Accelerators To Access Tools 3 Click OK to apply the change To open the How To window Press Shift F4 To close the How To window Do one of the following e Windows Press Shift F4 or Esc e Mac OS Click the Close button To open or close Adobe Reader Help Do one of the following e To open Help press F1 In Mac OS you can also press Command e To close Help press Ctrl W or Alt F4 Windows or click the Close button Click the Search or Index tab to use that feature In Windows press Ctrl Tab to cycle forward through the tabs or press Shift Ctrl Tab to cycle backward through the tabs Press F6 to move between the document pane and the navigation pane In the Index tab you can type an entry into the Select
221. ument and they can prevent users from printing or editing a document They can also use digital signatures to certify and encrypt PDF documents A document to which security features have been applied is called a restricted document PDF files can take advantage of the security features of Windows XP and a number of other security systems e Password protected documents When you receive a restricted PDF document you may need to enter a password to open it e Restrictions against copying or printing Some restricted or certified documents do not require a password but still prevent you from copying information or printing the file e Encrypted documents If a document is encrypted you may not be able to open it without permission from the person who created the document Documents with special security policies applied may require you to log in to a server to open the document If you re having trouble opening a PDF document or if you re restricted from using certain features contact the PDF document author e Digital signatures If the PDF document contains additional usage rights you may be asked to sign or approve a PDF document See Signing PDF documents in Adobe Reader e Documents to which a server based security policy has been applied See Viewing PDF documents with security policies Reader 7 0 Viewing the security settings of PDF documents When you receive a restricted PDF document you may need to enter a password
222. ure a particular area of the document Callout markups have three parts a text box knee line and end point line You can resize each part by dragging a handle the knee line can be resized only horizontally The text box grows as you type so that all text remains visible To move a callout markup you must move the text box and the end point line independently The text box moves around a stationary anchor point the anchor point is located at the end of the end point line and is created when you first click in the PDF document You can modify the color and appearance of the text box and add arrows or leaders to the end point line To add a Callout text comment 1 Select the Callout tool a from the Drawing Markups toolbar 2 Do one of the following e Click where you want the end point to appear A default sized box appears e Drag to create a custom sized text box e Shift drag to create a square custom sized text box 3 In the Callout text box enter text 4 Optional To resize the markup select the markup so that handles appear and then drag any of the handles 5 Optional To move the callout markup do one of the following e Drag the text box e Drag the end of the end point line 6 Optional Change the color opacity line or arrow characteristics in the Properties toolbar or the Properties dialog box See Changing the appearance of comments Kahili Hawaii The sweetest and darkest roast with a blunt fruity f
223. us View e If you re viewing the PDF document in a browser use options on the Navigation toolbar to move between views Right click Windows or Control click Mac OS the toolbar area and then choose Navigation Click the Go To Previous View button or the Go To Next View button 3 e To retrace your viewing path through other PDF documents choose View gt Go To gt Previous Document or Next Document These commands open the other PDF documents if the documents are closed Reader 7 0 Navigating with bookmarks Bookmarks provide a table of contents and usually represent the chapters and sections in a document Bookmarks appear in the navigation pane The creator of the Adobe PDF document determines which bookmarks appear Bi Kahili Coffee Company A DS Table of Contents LS The kahili Commitmen LA Commitment to our Cn DS Financial Highlights S Gur Commitment to Gig Bookmarks tab A Bookmarks tab B Expanded bookmark C Click to display bookmark Options menu To browse using a bookmark L 2 Click the Bookmarks tab on the left side of the window or choose View gt Navigation Tabs gt Bookmarks to display bookmarks To jump to a topic using its bookmark click the bookmark Click the plus sign next to a parent bookmark to expand it Click the minus sign next to a bookmark to hide its children Note Clicking a bookmark might perform an action instead of taking you to another location It
224. values for extended characters select Enable Unicode Support and then specify Unicode values for the appropriate fields Choose a key algorithm from the menu 2048 bit RSA offers more security than 1024 bit RSA but 1024 bit RSA is more universally compatible From the Use Digital ID menu choose whether you want to use the digital ID for digital signature data encryption or both Click Next and specify a a file name and location for the digital ID file Type a password passwords are case sensitive must contain at least six characters and may not contain double quotation marks or the following characters amp 1 lt gt _ Type the same password in both the Choose A Password and Confirm Password boxes Click Next Click Finish You can export and send your certificate file to those who need to validate your signature See Managing digital ID certificates Reader 7 0 Finding and adding existing digital IDs If you created a digital ID file that does not appear in your list of digital IDs you can search for the missing digital ID file and add it to your list One of the common encryption methods that Acrobat uses PKCS 12 has pfx file extensions in Windows and p12 in Mac OS Digital ID files from some earlier versions of Acrobat use an apf extension If you select an apf digital ID file you may be prompted to convert the file to a supported file type To find and add digital ID files DU
225. w Closes the current document and opens the document being linked to in the same window minimizing the number of windows open If the document being linked to is already open in another window the current document is not closed when you click a link to the open document If you do not select this option a new window opens each time you click a link to a different document Note To override this setting whether selected or deselected press Ctrl Windows or Option Mac OS when clicking a link Save As Optimizes For Fast Web View Restructures a PDF document for page at a time downloading from web servers Emit Passthrough PostScript When Printing Enables PostScript XObjects in the PDF file to be emitted when that PDF file is printed to PostScript printer Enable Print Preview Controls the display window in the Print dialog box that shows how the PDF will print Turning this off speeds up the Print dialog box display Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke This is off by default Enable Text Selection For The Hand Tool Enables the Hand tool to automatically function as the Select tool when it hovers over text in an Adobe PDF document Disable Edit Warnings Disables warning boxes that would normally open when you delete items in a PDF document Show Documents in Taskbar Turns on or off the feature that adds a button to the Windows taskbar for each document open in
226. w mode lets you preview on screen the effects of ink aliasing in the printed output A printer or service provider may create an ink alias if a document contains two similar spot colors and only one is required for example Smooth Text Line Art and Images Select whether to smooth text line art or images The default is to smooth both text and images Use Greek Text Below Displays text below the designated point size as gray lines or greeked text to speed display time Use System Setting Uses the system settings for monitor resolution Custom Resolution Sets the monitor resolution Default Zoom Sets the magnification level for PDF documents when they are first opened This value overrides document settings Automatic uses the setting of the PDF document Max Fit Visible Zoom Sets the maximum magnification level for the fit visible view and for viewing articles Reader 7 0 General preferences The General panel of the Preferences dialog box provides the following preference options Automatically Save Document Changes To Temporary File Every Determines how often Reader automatically saves changes to an open document This option is available only for documents with additional usage rights Automatically Detect URLs From Text Specifies whether web links that weren t created with Acrobat are automatically identified in the PDF document and become clickable links Open Cross Document Links In Same Windo
227. wed Digital Edition to a mobile device however you can t return the Digital Edition from the mobile device The Digital Edition continues to honor the expiration settings and expires when due Reader 7 0 Sending Digital Editions to another device You can send Digital Editions to any computer or mobile device that has Adobe Reader or Acrobat installed and activated If the devices are activated with the same login no further action is required If the devices are not activated with the same login or with Easy Activation follow the on screen instructions to establish ownership of the transferred Digital Edition To send a Digital Edition to a mobile device 1 Do one of the following e On the toolbar choose My Digital Editions from the Digital Editions menu EH e Choose File gt Digital Editions gt My Digital Editions 2 Do one of the following e Inthe My Digital Editions bookshelf click the Send To Mobile Device button EN This button is not available if you don t have a PDA activated e Right click Windows or Control click Mac OS and select Send To Mobile Device The procedures that follow step 2 depend on the type of mobile device you have installed Follow the on screen instructions Note Non DRM PDF documents can t be sent to a mobile device from the My Digital Editions bookshelf Reader 7 0 Sharing Digital Editions with others You can email a Digital Edition to someone else if it contains a
228. y Technology Inc THE PROXIMITY ZANICHELLI DATABASE Copyright 1989 Zanichelli Copyright 1989 All Rights Reserved Proximity Technology Inc THE PROXIMITY MORPHOLOGIC INC DATABASE Copyright 1997 Morphologic Inc Copyright 1997 All Rights Reserved Proximity technology Inc THE PROXIMITY RUSSICON COMPANY LTD DATABASE Copyright 1993 1995 Russicon Company Ltd Copyright 1995 All Rights Reserved Proximity Technology Inc THE PROXIMITY ESPASSA CALPE DATABASE Copyright 1990 Espassa Calpe Copyright 1990 All Rights Reserved Proximity Technology Inc THE PROXIMITY C A STROMBERG AB DATABASE Copyright 1989 C A Stromberg AB Copyright 1989 All Rights Reserved Proximity Technology Inc The TWAIN Toolkit is distributed as is The developer and distributors of the TWAIN Toolkit expressly disclaim all implied express or statutory warranties including without limitation the implied warranties of merchantability noninfringement of third party rights and fitness for a particular purpose Neither the developers nor the distributors will be liable for damages whether direct indirect special incidental or consequential as a result of the reproduction modification distribution or other use of the TWAIN Toolkit Portions of Adobe Acrobat include technology used under license of Verity Inc and are copyrighted This product contains either BISAFE and or TIPEM software by RSA Data Security Inc e_Db is a licensed product

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