School Health Reporting User Manual
Contents
1. Country Nationality INDIA E E Master s Degree z of origin if inora known Update Student Yaccination Details Screening Details View Add View Add Required fields Fig 10 Please note that Mobile Medical Insurance Emirates ID amp Scholastic are not mandatory fields but recommended to be entered In case Mobile Medical Insurance Emirates ID amp Scholastic have not been entered for a student you will see below message as shown in fig 11 when you visit student details screen for that student Message from webpage NI A You have not yet added this student s Mobile Scholastic Emirates ID amp Medical Insurance A Please add this User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module Once you select OK button in the message box as shown in fig 11 below screen as shown in fig 12 appears Health Authority Abu Dhabi Student Details Reliable Excellence in Healthcare Home e Services e Insurance My Profile Sign out Welcome sud Hatt School Name HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name Azhar Mehmood Arabic Name Gender Male dl Mobile 0512345612 Date Of Birth 01 06 1972 HI Medical Insurance 49999787 Emirates ID MOE Scholastic 23 afte 1234567 1 Grade2. started and use the system 1 4 Acronyms and Abbreviations HAAD Health Authority Abu Dhabi User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module 2 0 SYSTEM SUMMARY There should be a designated nurse at each School to report the vaccination and screening test data The designated nurse logs in to the system and records the health details vaccination screening details of student by submitting information in School Health Notification screen Nurse can record the health details of student by adding vaccination amp screening information in this screen The designated nurse can also search view student health details in this screen 2 1 Data Flow Add vaccination screening detail for student Add student details User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module 3 0 GETTING STARTED 3 1 Logging On Please refer Registration User Manual to know how to Login to the application Ch Registration User Manual Registration User Manual can also be downloaded from HAAD Website List of User Manuals that are available for download will be listed in HAAD website once you successfully Login to the HAAD website as shown in fig 1 Health Authority Abu Dhabi Reliable Excellence i
3. to view student details User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module Select the View button under screening details section as shown in fig 12 to view screening history of particular student Below screen as shown in fig 17 will appear once you click view screening button SCH Health Authority Abu Dhabi Screening History WAR Reliable Excellence in Healthcare Home e Services Y My Profile Sign Du Welcome brijeshl School Name AMERICAN COMMUNITY SCHOOL CLINIC Nurse Name Brijesh Mon Student Details First Name Second Name Third Name Last Name English Name Azhar Mehmood Arabic Name Grade Grade Gender Male BMI amp Waist Circumference No Data Available History Measurements Done 01 JUN 10 Oral Hygiene Checkup Done 01 JUN 10 Issues identified refer Yes Done 01 JUN No issues 10 identified Sensory Screening Done 01 JUN 10 Left Right Left Right No issues identified No Done 01 JUN 10 No issues identified No Anticipatory Guidance No Data Available Student Details 3 3 Changing User Profile Data and Password User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module Please refer Registration User Manual for infor
4. Customer Health Authority in Abu Dhabi HAAD Document User Manual Version 1 0 Process School Health Reporting User Manual Health AUOIOMty ADU LanaDI USER MANUAL School Health Reporting Module June 2009 User Manual School Health Reporting Page i Customer Health Authority in Abu Dhabi HAAD Document User Manual Version 1 0 Process School Health Reporting User Manual TABLE OF CONTENTS 1 0 GENERAL INFORMATION 3 1 1 SYSTEM OVERVIEW 3 1 2 AUTHORIZED USE PERMISSION 3 1 3 ORGANIZATION OF THE MANUAL 3 1 4 ACRONYMS AND ABBREVIATIONS 3 2 0 SYSTEM SUMMARY 4 2 1 DATAFLOW __ eaesesa i i A 3 0 GETTING STARTED 5 3 1 LOGGING ON 5 3 2 SYSTEM MENU 5 3 2 1 START PROCESS 6 3 2 1 1 School Health Notification Search Add Student Information 6 3 2 1 2 School Health Notification Delete Student Information 10 3 2 1 3 School Health Notification Edit Update Student Information 11 3 2 1 4 School Health Notification View Add Vaccination Details 14 3 2 1 5 School Health Notification View Add Screening Details 16 3 3 CHANGING USER PROFILE DATA AND PASSWORD 18 3 4 EXIT SYSTEM 19 User Manual School Health Reporting Page ii Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module 1 0 GENERAL INFORMATION 1 1 System Overview School Health Reporting module is used for monitoring the HAAD vaccinatio
5. Grade 1 Class Class 1 a e ai Parent Country See P P t Educat i Ana Nationality Jaen H bet kee Master s Degree EH finota nown Update Student Vaccination Details Screening Details i Z 3 SE ara Se Select to add Select to view Select to add Kee Eralls 0 Vaccination Screening Screening SSES details of the details of the details of the Student student student Fig 12 You can change the student information in this screen and select Update Student button to save the Student information You should enter Mobile Medical Insurance amp Scholastic if it has not been previously entered Please note that you must fill mandatory fields prefixed by to update the student information User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module 3 2 1 4 School Health Notification View Add Vaccination Details Select the Add button under Vaccination details section as shown in fig 12 to add vaccination details for particular student Below screen as shown in fig 13 will appear Health Authority Abu Dhabi Vaccine Administration Reliable Excellence in Healthcare Home e Services e Insurance My Profile Sign Gut welcome sumit alle School Mame HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name Stude
6. ast Name Gender Male Female Date of Birth Date of Birth of student Grade Select the Grade Medical Insurance The medical insurance number of the student Mobile Mobile number of the student or the parent This field accepts 10 digit number Scholastic The scholastic number of the student Emirates ID The emirates ID number of the student This field is alohanumeric fixed at 18 characters 15 plus 3 hyphens Non Mandatory fields English Name Second Name Third Name Arabic Name First Name Second Name Third Name Last Name MOE The MOE number of the student Class The Class Section of the student Nationality Nationality of the student Parent Education level If known Select the appropriate option as shown in fig 5 if You know the parent education level Parent Education L zeegt sl Level if known Ges 4 Year College Degree Master s Degree Parent Country of Origin If known Select the appropriate option if you know the parent country of origin User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module After completing the information in the Add New Student screen select the Save Student button as shown in fig 6 to save the student information in the system Below message appears when you select SAVE STUDENT button if you have not filled the mandatory fields in thi
7. ce in Healthcare Home e Services sl e Insurance sl My Profile Sign Out Welcome sumit_bhatie School Name HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name 4nita Mishra Arabic Name Grade Grade 11 Gender Female Note Please ensure that the following have been carried out 1 Please check that the vaccination card is complete and that any necessary catch up has been administered or the child referred for catch up 2 Before you administer the vaccine please check the following a You have parent consent b There are no vaccine contraindications c The vaccine questionnaire is complete and the child is eligible for administration of the vaccine Extended Program of Immunization EPI Q Catch Up Q Select v Ko D Select M KO accine Type l accine Type P Select Ko f Select X Ko accine Type Select 13 Additional Vaccines Additional vaccines for children with chronic diseases Required fields Student Details Save Vaccination Fig 14 Enter the vaccination details in EPI HPV Vaccine amp Additional Vaccines section in this screen and select Save Vaccination button to save the vaccination details for the student You can select Student Details button to go back to the Student details page Select the View button under Vaccination details section as shown in fig 12 to view vacci
8. ference Date Of Birth 01 06 1972 Height Cms Weight kgs BMI BMI Percentile Waist Circumference Cms History Initial interval Done Select Has the health form been provided by parents Select zl Measurements Blood Pressure Done Select zj Kal Sensory Screening Hearing Done Select sl 7 Screening results Select Referral to parents Select sl Without Glasses Left Right Done Select i ision With Glasses Left Right Screening results Select Referral to parents Select Physical Examination Physical Examination Done Select sl Ke Screening results Select 3 Referral to parents Select sl Scoliosis Done Select Ke Screening results 5elect Referral to parents Select Anticipatory Guidance Injury Prevention Done Select a Ke Nutrition Counseling Done Select l kei Oral Hygiene Checkup Please fill in each time a oral health screening has been conducted Oral Health Done Select Ko Screening results Select z Referral to parents 5elect sl Student Details Save Screening Fig 16 Enter the screening details in BMI amp Waist Circumference History Measurements Sensory Screening Physical Examination Anticipatory Guidance amp Oral Hygiene Checkup section in this screen and select SAVE SCREENING button to save the screening details of the student You can select Student Details button
9. h New Student Ta Clear the data To Search To add entered in the for new Search form el Student record in based on the SE system criteria entered Fig 3 Please note that School name will appear based on the School with which you have been registered in the system as highlighted in fig 3 Nurse name will be auto populated as highlighted in fig 3 as it is mapped with the userid with which you login to the system You will see following 3 buttons in this screen as shown in fig 3 gt Clear Search Select this button to clear out data entered in the search fields e g English Name Arabic Name etc User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module gt Search Select this button to search for student information based on the search criteria entered in the search fields You can search student information based on below search fields in this screen English Name First Name Second Name Third Name Last Name Arabic Name First Name Second Name Third Name Last Name Gender Male Female Mobile Mobile number of the student or the parent Date of Birth Date of Birth of student Medical Insurance The Medical Insurance number of the student Emirates ID The emirates ID number of the student MOE The MOE number of the student Scholastic The scholastic ADEC number of the student Grade Grade1 G
10. he delete option to delete the particular student record highlighted in fig 8 Ei Home e Services Insurance My Profile Sign Out Health Authority Abu Dhabi Student Search Reliable Excellence in Healthcare Welcome sumit_bhatia SchoolName HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia Student Details First Name Second Name Third Name Last Namme English Name Arabic Name Gender ale Mobile Date Of Birth w Get Insurance Emirates ID MOE Scholastic Grade sx Select sl Class sa Select x Nationality L Select el Clear Search New Siudent 4 RECORDS FOUND Student A FName LName Male KGI 01 02 2006 A Student A FName LName Male 62 01 02 2006 3 Azhar Mehmood Male INDIA Grade 1 01 06 1972 x Een mem eg eem EE w First Name Last Name Usa Male Grade1 03 04 2006 CH Select to delete particular student record User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module 3 2 1 3 School Health Notification Edit Update Student Information Edit Update Student Information Click on the English Name of the student to edit the student information as shown in fig 9 EA Health Authority Abu Dhabi Student Search Reliable Excellence in Healthcare Home e Services sl e Insurance My Profile Sign Out Welcome surnit_bhatiz School Name HAAD SCHOOL CLINIC N
11. mation on how to change user profile data password 3 4 Exit System You can exit from the application by clicking on Sign out link on the top of the screen as shown in Fig 18 Health Authority Abu Dhabi Reliable Excellence in Healthcare User Manual School Health Reporting
12. n amp screening programs One or more than one nurse should be designated at each school and is responsible for maintaining the health records of all students in the system 1 2 Authorized Use Permission The copyright for all material provided on the system is held by Health Authority Abu Dhabi HAAD Except as stated herein none of the material may be copied in any form or by any means including but not limited to any data software reports and documents or otherwise without the prior written permission of HAAD Permission is granted to display copy distribute and download the materials on this System for personal non commercial use only provided you do not modify the materials and that you retain all copyright and other proprietary notices contained in the materials This permission terminates automatically if you breach any of these terms or conditions Upon termination you will immediately destroy any downloaded and printed materials Any unauthorized use of any material contained on this System may violate copyright laws trademark laws the laws of privacy and publicity and communications regulations 1 3 Organization of the Manual 1 0 General Information This section includes the basic information needed to understand the system and the details of contacts that provide assistance 2 0 System Summary This section introduces the system technically 3 0 Getting Started This section provides the information needed to get
13. n Healthcare Home e Services e Licensing My Profile Sign Out l welcome back Sumik Test Bhatia User Manual User Registration Birht Notification Infectious Disease Notification Bone IDM ge Estimation School Health You need Sdobe Reader to view the manuls click here For download Fig 1 3 2 System Menu Once you have successfully logged in to the system select the below Link to enter School Health Notification screen as shown in fig 2 Home ees iy Prove Sign Gut Wetone at hati Schl Hea Wi Wetone ut Test Bat Fig 2 User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module 3 2 1 Start Process 3 2 1 1 School Health Notification Search Add Student Information Once you have selected the School Health Notification screen option you will see the below search screen as shown in Fig 3 4 Health Authority Abu Dhabi sudan Seach Reliable Excellence in Healthcare Home e Services e Insurance My Profile Sign Out Welcome ag Hat School Name HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name Arabic Nanve Gender Select sl Mobile Date Of Birth H SE Insurance Emirates ID MOE Scholastic Grade Select e Nationality p Select e Clear Search Searc
14. nation history of particular student Below screen as shown in fig 15 will appear User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module School Name HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia First Name Second Name Third Name Last Name Engish Name Ve Si as Veet Grade Grade Gender No Data Available Fig 15 3 2 1 5 School Health Notification View Add Screening Details Select the Add button under screening details section as shown in fig 12 to add screening details of particular student Below screen as shown in fig 16 will appear once you click add screening button User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module Health Authority Abu Dhabi Screening Reliable Excellence in Healthcare Home e Services zl e Insurance My Profile Sign Out l Welcome sumit hatt School Name HAAD SCHOOL CLINIC Nurse Mame Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name Azhar Mehmood Arabic Name Grade Grade 1 Gender Male Mote rF rents should be notified of all positive screening tests Please note that this is not an automatic referral system so parents should be sent the appropria mana BMI amp Waist Circum
15. nt E Flame LName Arabic Name Grade Kol Gender Female Note Please ensure that the following have been carried out 1 Please check that the vaccination card is complete and that any necessary catch up has been administered or the child referred for catch up 2 Before you administer the vaccine please check the following a You have parent consent b There are no vaccine contraindications c The vaccine questionnaire is complete and the child is eligible for administration of the vaccine Extended Program of Immunization EDU d Catch Up D Select x ii Select x D accine Type accine Type Select x ii Select x k Additional accines Additional vaccines for children with chronic diseases Required fields Student Details Save Vaccination Fig 13 Enter the vaccination details in EPI amp Additional Vaccines section in this screen and select Save Vaccination button to save the vaccination details for the student User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module Below screen as shown in fig 14 appears when you select the Add button under Vaccination details for female students of grade 11 Please note that an additional HPV Vaccine section appears Vaccine Administration ay kg Health Authority Abu Dhabi de Reliable Excellen
16. rade9 Grade11 etc Grade depending on the school Class The Class Section of the student Nationality Nationality of the student Select the Search button to view the records based on search criteria after entering search information in above mentioned search fields gt New Student Select this button to add new student record in the system Below screen as shown in fig 4 will appear r Reliable Excellence in Healthcare Home e Services sl e Insurance My Profile Sign Out Welcome sumit_bhatia School Name HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name Arabic Name Gender E Select H Mobile Date Of Birth Kei ra Emirates ID MOE Scholastic Grade Select Class Select Parent Country ee Parent Education Fee EH slet i Nationality E Select k E J Select sd A Origin if Select ka nown Required fields Save Student Fig 4 User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module You will see below mentioned fields in this screen before the field name indicates that field is a mandatory field that must be entered in order to complete Student record creation Mandatory Fields English Name First Name Last Name or Arabic Name First Name L
17. s screen Please Enter English First Name Please Enter English Last Name Please Select Gender Please Select Date Of Birth Please Select Grade Save Student Fig 6 Please note that Mandatory Field list may be updated later Saving the student information after filling the mandatory information in this screen will complete the New Student process You will see a message Data Saved Successfully as shown in fig 7 when Student record is saved Reliable Excellence in Healthcare Home e Services sl e Insurance My Profile l Sign Out Welcome sumit_bhatie School Name HAAD SCHOOL CLINIC Nurse Name Sumit Bhatia Student Details Data Saved Successfully First Name Second Name Third Name Last Name English Name Arabic Name Gender select o Mobile Date Of Birth Ko SC Insunange Emirates ID MOE Scholastic Grade Select d Class select d nn Fa J ae Jam Fa d nown Required fields Save Student Fig 7 User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module 3 2 1 2 School Health Notification Delete Student Information To delete the student record you should first search for particular student record as mentioned in the above Search Student information section You will see below screen as shown in fig 8 when search is done Select t
18. urse Name Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name Arabic Name Gender Mal Mobile Date Of Birth Ki Ge Insurance Emirates ID MOE Scholastic Grade sa Select el Class set d Nationality Select wf Clear Search New Student 4 RECORDS FOUND English Name Nationa ity iata H Rey T D Student A FName LName Male KGI 01 02 2006 S Student A FName LName Male KG2 01 02 2006 X Azhar Mehmood Male INDIA Grade 1 01 06 1972 E First Name Last Nipe tale zrade 03 04 2006 x Click on English Name to edit particular student Information Fig 9 You will see below screen as shown in fig 10 Once you have selected the English Name of particular student as shown in fig 9 User Manual School Health Reporting Customer Health Authority in Abu Dhabi HAAD Document USER MANUAL Version 1 0 Process Birth Module es I Health Authority Abu Dhabi GEET K Reliable Excellence in Healthcare Home e Services sl e Insurance My Profile Sign Out Welcome sumit_bhatie School Name HAAD SCHOOL CLINIC Nurse Mame Sumit Bhatia Student Details First Name Second Name Third Name Last Name English Name Azhar Mehmood Arabic Name Gender Male gt Mobile 0512345612 Date Of Birth 01 06 1972 ij BEACH Insurance weesen TEUER MOE Scholastic 123 aftc 1234567 1 Grade Grade 1 aj Class Class 1 sl i Parent
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