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1. Job PD pm oT ct eu 2 Proposal amp Initiation Wei Wei Wei Idea Generation Ww Ww Ww Ww Mission Statement W ci ci ci Material Analysis i Ww Ww c Resource Analysis ci W c c a Design amp Appraisal ci We Wei ci Feasibility Study c wW i i R Project Plan c Ww c c X COtratane i rs sponsibility view Edit mode Month scale Example ActionPlanner Screen Shot Other features include budget analysis reminders schedule alarms and full integration with Agenda Using ActionPlanner Starting a new project When starting a new project there is the option to use a pre saved or a new blank project The pre saved templates give you a quick way of loading project structures that you often use To start with a blank project select File gt Create new file option from the Menu then choose the Standard project option and press OK The Project settings window appears after choosing a project type 27 Project settings Name Business Plan Start 01 08 1999 The first day of the project End 30 06 2000 The last day of the project Budget 125000 A Project management This window allows more specific details to be entered such as name budget and start and end dates After entering this information press the OK button Changing the project settings Project wide settings such as duration and budget can be changed at any time To make such changes pick the Tools gt Project settings op
2. Cancel You will then see a window that allows you to select the range of the copy operation Copy jobs lt 4 Proposal amp Initiation gt To Contingency Plans Copy the following elements Information v Duration lines s Responsibilities s The other controls are explained below e Information copies all the information from the job member edit window e Duration lines copies the duration lines for these jobs e Responsibilities copies responsibilities for this job member 36 Choose the range and tick the relevant boxes then press OK To paste the data back into the document press Ctrl V or select Edit gt Paste from the Menu Tell the paste window where the new members should go by picking a job member from the Before list Paste job into project lt 4 Proposal amp Initiation Type Relative Valid O The Relative Valid option is explained below e Relative duration lines maintain their distance from the start of the project This could mean that a job starts on a different day if the projects start date has changed since copying e Valid duration lines always have the date they were copied with This is independent of changes in the project start date e Relative member responsibilities maintain their distance from the top of the job list This could mean that responsibilities change if new jobs have been inserted since the copy e Valid member responsibilities always map to the cor
3. clearly on the screen e To increase the size of the map select View gt Zoom in from the Menu or press Ctrl M e Too decrease the size of the text select View gt Zoom out from the Menu or press Shift Ctrl M e To reset the display to the standard zoom setting choose View gt Default zoom from the Menu Navigation To move around the screen Use the Tab and Shiftt Tab to move forward and backwards respectively or use the pointer to select the new item Toolbar The toolbar on the right of the screen can be hidden to create more space within the CreativeMind window This can be accomplished by either pressing Ctrl T or selecting View gt Toolbar from the menu Printing CreativeMind supports the standard Psion printing model which can be selected from the File gt Printing option on the Menu All standard features are included such as Page setup Print setup etc For more details 25 on printing from your Series 5 5mx please refer to the user manual supplied with the device Exiting When exiting CreativeMind there are two options Ctrlt E quits back to the operating system while Ctrl Shift E quits back to the MindTools shell from which ActionPlanner and Brainstormer can be accessed 26 ACTIONPLANNER Overview ActionPlanner is a project management tool to organise and control tasks and activities ActionPlanner uses a Gantt and responsibility chart format to help sequence prioritise and resource activities
4. press Ctrl Shift B or tap on the question mark in the top right corner of the grid Add Edit member Name Project Director Moniker PD Unit cost 250 Details Ctri pane Ka Information can be recorded for each member of the project e The moniker entry allows for a 5 character abbreviated name 30 e The unit cost field is the daily cost for this project member This figure is used for project financial analysis After entering this information press the OK button and the new member will be added to the project To edit an existing member tap on the member name or move to the column with the arrow keys and press Ctrl B Modes Views and Scales ActionPlanner features two separate modes of operation the Use and Edit modes To switch modes press the toolbar Mode button or press Ctrl D When in Use mode statistics can be retrieved by clicking on the grid labels Finalisation amp Close Out 29 days from 01 02 2000 to 29 02 2000 When in Edit mode the project can be changed and further developed Two views are required to represent the duration s of tasks and each members responsibilities In the responsibility view responsibilities are mapped to members for each task In the calendar view lines are drawn for each task to indicate when that task is active 31 Job PD PM DT CT EU Proposal amp Initiation Wei Wei Wei Idea Generation Ww Ww Ww Ww iS Mission Statement
5. successful installation of this software Series 5mx 1 Connect your Series 5mx to your PC using the link cable and activate the link 2 Insert the MindTools disk in the floppy disk drive 3 From the Windows Start menu click on Run then type a mindtools sis in the dialogue box and click OK to continue 4 Follow the on screen instructions to install Series 5 1 Connect your Series 5 to your PC using the link cable and activate the link 2 Insert the MindTools disk in the floppy disk drive 3 First check if your Series 5 already has the Add Remove icon installed in the Control panel 8 4 Ifyou do not have this icon from the Windows Start menu click on Run then type a setup exe in the dialogue box and click OK to continue This will install the icon to your Psion and setup your PC to recognise SIS files Then follow step 5 to complete the installation 5 If this icon already exists from the Windows Start menu click on Run then type a mindtools sis in the dialogue box and click OK to continue 6 Follow the on screen instructions to install Installing from a Mac 1 You must have the MacConnect software installed to utilise it s support for SIS file installation 2 If you do not have MacConnect we suggest you contact Technical Support using the details at the end of this manual to request advice on manual installation When installation is complete the MindTools appl
6. Proposal amp Initiation Type Objective TaskO Details Tick to mark this job as finished n Ctr Ctrl D Enter Esc Ctrl M This will display the Add Edit Job window from where details about this particular activity such as its name type objective or task and any other notes can be entered There is also a checkbox that can be ticked to show that the activity has been completed When all necessary information has been entered selecting the OK button will add the activity to the project To edit an existing activity tap on the activity name or move to the specific row with the arrow keys and press Ctrl J Associating files with jobs Documents can be associated with each activity Open the Add Edit Job window for a specific task objective tap on the job name or press Ctrl J and press the More button 29 Add Edit Job Current associated file is CADocuments Mindtools BusinessPlanCm Ctri 0O Ctri E Enter Esc Insert Delete oK Caneel More Ctri Ctrl D Enter Esc Ctrl M The file association window will appear which allows a file to be associated Press the Edit button here and pick a file from the file selector Once selected the file can be started by pressing the Open button Adding and Editing members Project members are the people that constitute the project team Each member has different responsibilities To add members to a project select the Planner gt New member option from the Menu
7. Ww ci ci ci 7 Material Analysis i Ww Ww c Resource Analysis ci Ww c c Design amp Appraisal ci We Wei ci Feasibility Study c Ww i i I Project Plan c Ww c c T X Responsibility view Use mode Month scale Example Responsibility View Screen Shot To switch between views press the toolbar view button or Ctrl W 6 99 7 99 8 99 9 99 10 99 11 99 12 99 1 00 2 00 3 00 4 00 5 00 6 00 Proposal amp Initiation LLLLL Idea Generation Mission Statement Material Analysis ic Resource Analysis Design amp Appraisal V V Feasibility Study acc Aat A i Project Plan a ee ee Y Nesinn Stratan Calendar view Use mode Monthscale Example Calendar View Screen Shot The calendar view has a scale along the top indicating the dates when each task is active The unit for the scale is set to days by default but can be toggled through weeks months and years with the toolbar scale button or Ctrl L Drawing duration lines Duration lines are drawn for activities in the calendar view by dragging the pen along a task line Alternatively hold down the space bar and tap the arrow keys to draw your duration lines The position of the line ends govern the duration of the task Each cell in the line is a unit of time exactly how much time depends upon the current calendar scale Note that 32 you can t draw in objective lines as these represent the cumulative lines of the assoc
8. levels of detail can be built CreativeMind offers many advantages over linear noting techniques e g a paper based list and are summarised as e hierarchy categorisation and association to promote a deeper processing of information e shape structure and construct to emphasise information e time savings through recording only relevant words reading only relevant words and reviewing notes and not having to search for key words amongst unnecessary verbiage e shape and structure of a visual map to improve creativity and recall e clear associations to link key areas of information e development of a visual map to encourage deeper processing of information 6 ActionPlanner ActionPlanner provides a range of tools and utilities to help develop project plans These plans help users to schedule and resource objectives and tasks required to deliver a desired outcome The 2 main components of ActionPlanner are a Gantt and responsibility chart These tried and tested project management techniques offer powerful techniques for planning the key stages of a project identifying the necessary resources and associated cost and communicating roles and responsibilities amongst a project team ActionPlanner can be linked to the Psion Agenda to create reminders to do lists and schedule meetings Combined with this is the ability to have ActionPlanner to perform a series of financial and resource workload analysis ActionPlanner also suppor
9. tests have not found it to be a problem but you should Save to flush the buffers if problems with memory shortages occur Zoom ActionPlanner has a 21 level zoom facility to display ActionPlanner clearly on the screen e To increase the size of the map select View gt Zoom in from the Menu or press Ctrl M e Too decrease the size of the text select View gt Zoom out from the Menu or press Shift Ctrl M 39 e To reset the display to the standard zoom setting choose View gt Default zoom from the Menu Toolbar The toolbar on the right of the screen can be hidden to create more space within the ActionPlanner window This can be accomplished by either pressing Ctrl T or selecting View gt Toolbar from the menu Printing CreativeMind supports the standard Psion printing model which can be selected from the File gt Printing option on the Menu All standard features are included such as Page setup Print setup etc For more details on printing from your Series 5 5mx please refer to the user manual supplied with the device Note When printing from ActionPlanner the output will be taken from the currently active view This means that two prints are required to print both the calendar and member views Exiting When exiting ActionPlanner there are two options Ctrl E quits back to the operating system while Ctrl Shift E quits back to the MindTools shell from which ActionPlanner and Brainstormer can be accessed 40 TE
10. the Internet offers as many threats as opportunities A prime problem is that of information overload which stems from the inability to structure analyse and filter large volumes of data and ideas into more manageable structures MindTools is a unique suite of programs designed for the Psion 5 5mx palmtop computer It comprises 3 programs designed to help structure organise and analyse information and turn this into a practical plan of action with associated resources and costs The 3 programs Brainstormer CreativeMind and ActionPlanner offer an effective portable solution for those who need access on the move to powerful yet easy to use knowledge mapping and project planning software Brainstormer can be used to organise information using hierarchical lists The CreativeMind utility makes use of visual memory and creative thinking techniques and the ActionPlanner helps to formulate project plans to organise and prioritise activities Conceptual Design MindTools was conceptualised and produced by a multi disciplinary team consisting of project managers computer scientists educationalists and designers to ensure that it reflected the needs of a wide range of users and was built upon sound management technical and cognitive practice and theory Each of the 3 programs are optimised to support specific tasks for information and knowledge mapping and project management The conceptual model for MindTools is illustrated by Figu
11. 0 000 00 250 00 day 17 2 00 PM 69 days 200 00 day 13 800 00 DT 69 days 150 00 day 10 350 00 CT 69 days 100 00 day 6 900 00 Press a button twice to invert the sorting order Ctri L Ctri Ctri E Enter The summary lists the project members along with the number of days they will work on tasks and gives the total cost for each member It also gives the total number of person days and the total cost and compares this to the budget The output can be sorted by each field by pressing the buttons at the bottom of the window Pressing a button twice will invert the sorting order Setting Alarms ActionPlanner can be used to set Alarms To add an alarm choose Planner gt Alarms from the Menu or press Ctrl A The alarms window will appear Set alarm for job At 12 00 am on the 04 01 2000 Text Planner Business Plan Final Testing al Final Testing Finalisation amp Close Implementation 6 alarms available Ctri A Lx 34 Pick the activity for which an alarm is required from the listbox The start date for this activity will automatically be entered However an alarm time and some alarm text are also required Press the Apply button to set the alarm Note This Alarm is generated separately in the Time application which is limited to 8 system alarms so when you add your alarm the number of free alarms will be reduced If you can t add an alarm check that there are alarms available Making Appoint
12. CHNICAL SUPPORT HELP MindTools should give you many years of trouble free enjoyment However should you have a problem with the floppy disk installing the software or running the applications please use the contact details below where our support staff will be only too pleased you help you Technical Advice Support Tel 0891 717766 Fax 44 0 1438 815222 Email support widget co uk Widget Software Ltd 121 London Road Knebworth Herts SG3 6EX United Kingdom http www widget co uk 41
13. MindTools Creative Business Management ant CreativeMind Action omer s 7 3 38 anner USER MANUAL IDZE OFTWAR a ep m Published by Widget Software Limited 1999 The MindTools software and this manual are copyright 1999 Widget Software Ltd All rights reserved LIMITATION OF LIABILITY If within 12 months of purchase this software can be shown to the reasonable satisfaction of Widget Software Ltd to be faulty and not to function substantially as described in the user manual Widget Software will refund the purchase price or replace the product Apart from this warranty Widget Software Limited will not in any event be liable for loss including consequential loss caused by any error defect or failure of the software or howsoever arising including but not limited to loss of use loss of stored data loss of profits or loss of contracts Widget Software Ltd 121 London Road Knebworth Herts SG3 6EX United Kingdom Tel 44 0 1438 818800 Fax 44 0 1438 815222 Email info widget co uk Internet www widget com Contents INTRODUCTION cccececcseeee Lea E A a Na a 4 ONCEPTUAL DESIGN T T STM echnical Advice Support INTRODUCTION Managing and analysing knowledge and information is a key skill for any professional in our increasingly knowledge driven economy However the proliferation of access to massive volumes of information via technologies such as
14. an be removed To do this 1 Choose Tools gt Clipart gt Delete from palette from the Menu 2 Pick the clipart item which is to be removed 3 Confirm the delete operation Note that built in clipart cannot be deleted Notes on clipboard usage Use the clipboard to copy nodes clipart items and entire branches The operation is simple just select the item to cut copy or paste to When pasting nodes select a node to be the parent for the pasted nodes There are no such restrictions with clipart Brainstormer options CreativeMind can read write Brainstormer documents This means that a project can be started in Brainstormer then continued and further expanded in CreativeMind CreativeMind files can also be exported into Brainstormer To read a Brainstormer project into CreativeMind 1 Choose File gt Brainstormer gt ImportFile from the Menu or press Shift Ctrl I 2 Choose the Brainstormer document and press OK CreativeMind will import the Brainstormer file doing it s best to arrange the nodes in a reasonable fashion but it s likely that the automatic layout will not be perfect The layout can then be modified 23 To export a CreativeMind document back to Brainstormer 1 Choose File gt Brainstormer gt ExportFile from the Menu or press Shift Ctrl X 2 Enter a name for the Brainstormer document and press OK The document is now available for loading into Brainstormer View Preferences It s nice to always dis
15. ch every branch is attached All other nodes are children of this node 16 Add edit node REDS Company Overview Whether adding the root node or children to an existing node the process quite simple e Select the node that you wish to add to if it exists e Press the Add toolbar button press CtrltA or pick CreativeMind gt Add node from the Menu e Type in the name for this node which appears on the map e Type any other information in the notes section then press OK e To edit an existing node at a later date select the node and press the Edit toolbar button Ctrl Q or pick CreativeMind gt Edit node from the Menu This brings up a window where changes can be made Note the name can be formatted in a variety of fonts weights colours and sizes using the buttons just below the name in the edit window Associating files with nodes Files can be associated with each node allowing you to link relevant information sources together e g attaching Word documents and Sheet spreadsheets to nodes 17 Add edit node Start i Files associated with this item Cc Documents Word C Documents Sheet Add Remove Cancel Ok elk To make an association Select the relevant node Press the Edit toolbar button press Ctrl Q or pick CreativeMind gt Edit node from the Menu 3 Select the Files tab and press the Add button 4 Pick the file to associate with
16. ded such as Page setup Print setup etc For more details on printing from your Series 5 5mx please refer to the user manual supplied with the device Exiting When exiting Brainstormer there are two options Ctrl E quits back to the operating system while Ctrl Shift E quits back to the MindTools shell from which ActionPlanner and CreativeMind can be accessed 15 CREATIVEMIND Overview CreativeMind helps you to graphically map out ideas information and relationships Research has found that people find it easier to recall pictorial maps over plain textual data hence the rationale behind CreativeMind Such maps are commonly known as Concept Maps BusinessP vision statement mission statement ShortMed Long Executive Summary Action Plan Company Overview goals amp objectives Financial Review a ompany Description Company Strategy Business Environment market analysis growth strategy competition competitive advantage P segmentation Example CreativeMind Screen Shot Maps in CreativeMind are constructed from three basic constructs e Nodes are text items that are linked hierarchically in branches e Clipart items are pictures that can be linked to other items e Optional links can be used to show relationships between items Using CreativeMind Adding and Editing Nodes To create a document in CreativeMind firstly add the root node which is the central node to whi
17. enu item Any operation can be undone right back to document creation or the most recent save Note This gives more freedom when recovering from errors but in theory could prove to be memory intensive Our tests have not found it to be a problem but you should Save to flush the buffers if problems with memory shortages occur Zoom Brainstormer has a 6 level zoom facility e To increase the size of the text select View gt Zoom in from the Menu or press Ctrl M e Too decrease the size of the text select View gt Zoom out from the Menu or press Shift Ctrl M e To reset the display to the standard zoom setting choose View gt Default zoom from the Menu Toolbar The toolbar on the right of the screen can be hidden to create more space within the Brainstormer window This can be accomplished by either pressing Ctrl T or selecting View gt Toolbar from the Menu Navigation To move to a new item in the list Use the Tab and Shiftt Tab to move forward and backwards respectively or use the pointer to select the new item To move to the start of the list use Home key Fn left arrow To move to the end of the list use End key Fn right arrow To move one page down use the PgDn key Fn down arrow 14 To move one page down use the PgUp key Fntup arrow Printing Brainstormer supports the standard Psion printing model which can be selected from the File gt Printing option on the Menu All standard features are inclu
18. iated tasks Adding member responsibilities Project responsibilities are given to individual tasks in the responsibility view Add Edit Responsibilities Does the work dave Can make descisions solely Must take decision jointly Manages Provides tuition Must be consulted Must be informed Can Advise Add responsibilities to relevant tasks for each project member by tapping on the cell in question and assigning the responsibilities Alternatively navigate around the grid with the arrows and use the space bar to set the responsibilities Note that you can t set responsibilities in objective lines Inserting and deleting jobs and members The procedure for inserting and deleting is common between project activities and members so we ll tackle them together To insert a task member tap on the task member that you wish to insert before or press Ctrlt J or Ctrl B respectively This will bring up the add edit window Press the Insert button here and enter the details for the new member then press OK To delete a job member press the Delete button instead of the insert button in the add edit window There is the option to cancel the delete before proceeding 33 Costs summaries The costs summary provides a financial summary for a project To display the costs summary choose Planner gt Costs summary from the Menu or press Ctrl U Costs summary 276 Person days Project cost 48 300 00 1 700 00 under budget of 5
19. ication icons will appear on the Extras bar of your Series 5 5mx and are ready to run Uninstalling If you wish to uninstall the MindTools software please follow the instructions below Open the Control Panel from the System screen Select the Add Remove icon and press Enter Select MindTools using the scroll bars if necessary Click Remove to uninstall the application Pe a cera GETTING STARTED MindTools is a unique suite of tools for information management and creative thinking offering 3 utilities to help you which can be launched from a Shell or direct from the Extras bar Sample files for each application can documents mindtools folder CreativeMind pE Ds Si 2 ca edio 4 MO Pes S amp S The Shell screen BRAINSTORMER Overview be found in the Brainstormer helps to organise information using hierarchical lists It is ideal for recording key issues during individual and group brainstorming sessions Executive Summary Company Overview Business Mission Statement Corporate Goals amp Objectives Corporate Vision Staternent Business Environment Market Trends Market Segmentation Competitor Analysis Company Description Company Strategy Financial Review Action Plan Example Brainstormer Screen Shot 10 In Brainstormer you can e Create hierarchical lists e Add font style and colours to list items e Hide and show sections of lists e Save and load l
20. ind can also import any Sketch document as clipart This gives control over the contents of your clipart palette To edit a specific clipart item in Sketch 1 Select the clipart item 2 Choose Tools gt Clipart gt Export to Sketch from the Menu A file is created in the C root directory and the Sketch application is started with this file After you have made changes the modified clipart item can be imported back into CreativeMind as any Sketch document can be imported To do this 1 Choose Tools gt Clipart gt Import from Sketch from the Menu 2 Pick the sketch file the default location is the root directory of the C drive then press OK The clipart item will now be available as the last item in the clipart palette CreativeMind does not delete the clipart files it generates so remember to delete them when you have finished with them so as not to waste valuable disk space Other clipart operations Each clipart item is stored within the CreativeMind document This means that documents can be exchanged between CreativeMind users without requiring identical clipart palettes If you find an interesting item in someone else s document that s not in your palette you can grab it into your palette To do this 1 Select the clipart item 2 Choose Tools gt Clipart gt Grab from document from the Menu 22 The clipart will then be available in the clipart palette window If an item of clipart is no longer required it c
21. ists e Cut copy and paste sections of lists e Print lists e Preview how lists are going to be printed e Find and replace items within the list e Export to CreativeMind Using Brainstormer Adding items To Add an item in Brainstormer Click the Add button on the toolbar Press Ctrl A or select Brainstormer gt Add from the Menu The Add item dialog box will then be displayed Add item Text Financial Review Colour Black _ There are two different types of Add dialog box The first appears when the initial item is being created This dialog box allows the entry of the item text set the font style and colour The second dialog box appears when an item is being added to any other item in the list ag Add item Text Business Mission Statement Colour Black _ Relationship Child Sibling This dialog box is identical to the previous except it has a new option whether the new item is to be added as a Child or Sibling of the current item A child item is indented below the current selected item A sibling item is added after all of the current item s children Edit items To Edit an item in the list Click on the Edit button on the toolbar press Shift Ctrlt Z or select Brainstormer gt Edit from the Menu Edit item Italic Undertine Strikethrough Colour Black _ The edit dialog displays the text style and colour properties of the currently selected item All of these proper
22. ments To do s Instead of setting an alarm it may be better to create an appointment in an Agenda diary or a To do item To do this press Ctrlt Shift O or choose Planner gt Appointments from the menu You will be prompted for the diary file and will then see the appointments window Note the Agenda file must be closed to enable ActionPlanner to write the necessary information If necessary close the file before proceeding Set appointments in Agenda Text Final Testing At 09 00 am on the 04 01 2000 For 01 00 To 10 00 am lt 4 Final Testing gt Ctri A Ctrl T Esc Choose a specific job from the listbox or simply enter the title date time and duration for the appointment Then choose whether you want the item entered as an Appointment To do or both by clicking on the buttons at the bottom of the window Once you have finished in this window press Done These items will now appear in your diary file 35 Notes on Cut Copy and Paste You can cut copy and paste the following elements of the ActionPlanner document e Information found inside the job and member edit windows e Duration information from particular job lines e Member responsibilities from particular job lines e All the responsibilities from a group of members To start a copy operation press Ctrl C or select Edit gt Copy from the menu and choose whether you want to copy job or member information Copy lt q Jobs Members O P gt
23. play the map at the highest quality possible but the flip side is that the screen will refresh slowly for larger documents making editing more cumbersome CreativeMind provides a number of options which allow you to balance quality against speed View preferences ave Thick lines Curvy lines s Thick roots e The Quality Draw option eliminates screen flicker e Thick lines help to display the structure more clearly e Curvy lines produce a more organic looking map e Thick roots emphasise the root node and establish it as a central focus for the map We recommend using the quality draw with thick lines while editing then switching on curvy lines and thick roots when everything is complete Turning all these options off will give you the maximum speed improvement If the screen update is sluggish ensure that borders are not switched on and try hiding clipart and unnecessary branches this will give a significant speed increase 24 Undo Redo CreativeMind supports a full undo redo model by selecting the Edit gt Undo Menu item Any operation can be undone right back to document creation or the most recent save Note This gives more freedom when recovering from errors but in theory could prove to be memory intensive Our tests have not found it to be a problem but you should Save to flush the buffers if problems with memory shortages occur Zoom CreativeMind has a unique 33 level zoom facility to display your map
24. re 1 below BrainStormer CreativeMind ActionPlamer Descriptive Phase Analytic Phase Pragmatic Phase Tasks Tasks Tasks List Categorise Prioritise Branch Associate Schedule Develop Synthesise Resource Elaborate Evaluate Monitor A A Figure 1 MindTools Conceptual Model Brainstormer and CreativeMind help to visually map information i e what you want to achieve and ActionPlanner to build project and responsibility plans i e how you will achieve your objective The MindTools Applications Brainstormer Brainstormer uses a hierarchical list to efficiently structure and record information This simple yet effective tool is ideal for recording and structuring information and ideas for example during a meeting or brainstorming session It allows the user to insert delete cut copy and paste information in a list to promote structure Brainstormer lists can be directly exported to CreativeMind for further in depth analysis and structuring CreativeMind CreativeMind helps to record structure and associate information using visual imagery enabling the user to shape and structure information build links and relationships and emphasise key areas on which to focus attention CreativeMind maps can be linked to other electronic resources such as Internet pages or other documents on the Psion Series 5 5mx This includes linking to other CreativeMind maps so that clusters of maps with progressive
25. rect job item General Preferences The General Preferences dialog helps to set custom responsibilities and specify the format of the working week Press Ctrlt Shift K or select Tools gt Preferences from the Menu General Preferences Responsibilities Working week Choose a responsibility from the list W Does the work s Can make descisions so 4 Remove Ctri R OK Enter Text Does the work Char W Lose Must take decision joint Then edit it in the boxes below Add or remove responsibilities as required with the Add and Remove buttons Change any text for the responsibilities in the edit boxes below There is a maximum of eight responsibility items allowed Note The Add button will not be displayed if the maximum of 8 items is reached General Preferences Responsibilities Myiela dale BES Monday Tuesday Wednesday Thursday Friday Enter Saturday Sunday Esc The working week page lets you choose active workdays View Preferences The View Preferences window customises how ActionPlanner looks Choose Tools gt View preferences from the Menu or press Ctrl K View Preferences Labels Summaries Format of the dates for the Day scale ddQ dd mm dd mmiyy Show day name and date Format of the dates for the Month scale mmO mmiyy The Dates pane specifies how dates are shown in the column labels of the calendar view The Labels pane controls the
26. this item and press OK NR Once a document has been associated with a node you can start the document directly from within CreativeMind with the Start button in the Add edit node dialog box To remove an association The association can be removed with the Remove button in the Add edit node dialog box Selecting and Moving items Most operations e g Add Move Edit are performed on the currently selected item Items may be selected with the pen or keyboard as follows Pick the item with the pen or cycle through all the items with Tab and Shift Tab Press Ctrlt Tab to toggle between clipart items and nodes Once selected an item can be moved with the arrow keys or by dragging with the pen Holding Ctrl down with the arrow keys allows bigger 18 movements to be made Finally if the item is a parent node holding Shift down during the move will also move any children Adding borders to branches Borders can be added to branches to highlight them Add edit node Borders Border None Normal Thick The border will circle this node and any children lt Normal Dashed Dotted O gt Dashed borders are the most striking To add a border to a branch 1 Select the starting node for the branch Press the Edit toolbar button press Ctrl Q or pick CreativeMind gt Edit node from the Menu 3 Choose the Borders page and pick a border type and style then press OK Note Because borders considerabl
27. ties can be changed The changes do not take affect until the OK button is pressed Delete items To Delete an item from the list Click the Delete button on the toolbar press Ctrl D or select the Brainstormer gt Delete item from the Menu 12 Note When an item is deleted from a list all of that item s children are also deleted Hide show items Items of a list can be hidden When an item in the list is hidden all of its children are also hidden e The symbol next to an item indicates that it has hidden items e The sign next to an item indicates that all the item s children are visible To hide items in the list Click on the gt sign in the box with the stylus or select the View gt Hide show option from the Menu To show items in the list Click on the sign on the left at the text with the stylus or select the View gt Hide show option from the Menu Tip To show all the items in the list select View gt Show all from the Menu Find amp Replace Item text can be changed using the Edit gt Find gt Replace Menu item Find and replace Company Overvie New text Direction Up Down Case sensitive Replace all 13 If there are multiple occurrences of an item then the Replace all option from this dialog can be used The Case sensitivity option enables a narrower field of search to be performed Undo Redo Brainstormer supports a full undo redo model by selecting the Edit gt Undo M
28. tion from the Menu The global changes made here cannot be undone Saving templates Templates speed the creation of new projects by offering pre determined project structures that you frequently use Templates are made from existing projects and save that project s members jobs and responsibilities Creating a new project is a simple matter of choosing a start end date and drawing in the duration lines To save a template from the current project pick File gt More gt Save template from the Menu or press Ctrl Q You will then be prompted for a name for the new template Enter the name and press OK The next time you start a new project the template will be available in the templates window Templates are saved in the system apps actionplanner templates directory Files from this directory can be deleted when they are no longer required 28 Adding and editing activities Tasks represent specific project activities Objectives are project milestones which comprise of a number of tasks For example a project may have a Birth and Appraisal phase objective This may consist of a series of tasks such as Mission statement Resource analysis Material analysis and Feasibility study Activities are added to a project by selecting Planner gt New job from the Menu pressing Ctrlt Shift J or by tapping on the question mark in the bottom left corner of the on screen grid Add Edit Job PEGS
29. ts the development of templates for project management structures This helps to quickly build commonly used project plans ActionPlanner is a unique product in terms of functionality and design for the Psion Series 5 5mx and it offers a real solution for project managers requiring project information wherever they may be Summary MindTools is a unique suite of powerful information knowledge mapping and project management tools for the Psion 5 5mx It draws upon sound cognitive management and technical practice and theory to offer you an unparalleled suite of programmes for a palmtop computer We hope you enjoy using this software and find great value in its wide range of tools and application INSTALLATION Before proceeding we recommend you make a backup of the MindTools floppy disk in case the original becomes corrupted or damaged The license allows a single backup copy for this purpose only System Requirements To install and run MindTools to your Series 5 5mx you will need the following e PC with 3 5 floppy disk drive running Windows 95 98 NT or higher Or Mac with MacConnect software e Psion Series 5 5mx link cable e 400kb free storage memory for the MindTools applications e 200 500kb of system memory to run the applications Installing MindTools Before installing this application PsiWin v2 x supplied with the device must be installed on your PC This installation routine relies on the
30. visibility of the grid labels allowing more information to fit onto a single screen if necessary The Summaries pane makes ActionPlanner calculate and display line summaries for objectives Turning both summaries on will summarise tasks immediately below each objective line Note that summaries come with a 38 significant performance overhead it may be advisable to turn them on for large projects only when printing Protecting your project If a project contains sensitive information it s probably a good idea to protect it with a password To protect a document choose File gt Password from the Menu or press Ctrlt ShifttQ Enter and confirm a password in the password window and press OK Subsequently you will be prompted for the password each time the document is loaded To remove protection from a document select File gt Password from the menu and re confitm the password The document is now unprotected and anyone can read it Try to choose passwords that don t exist in the dictionary and are mixtures of alphabetical characters and numbers where possible Don t forget your password passwords cannot be determined if forgotten Undo Redo ActionPlanner supports a full undo redo model by selecting the Edit gt Undo Menu item Any operation can be undone right back to document creation or the most recent save Note This gives more freedom when recovering from errors but in theory could prove to be memory intensive Our
31. with less to draw 20 To hide a branch either Hold down Ctrl and click on the item to hide choose the Hide option from the menu that appears or Select the item to hide pick View gt Hide node from the Menu or press Ctrlt H To show a hidden node either e Hold down Ctrl and click on the parent of the hidden node choose the hidden node from the menu that appears or just pick Show All e Select the hidden branches parent node pick View gt Show children from the Menu or press Ctrlt Shift W choose the hidden node from the menu that appears or just pick Show All Clipart can be hidden shown by toggling the View gt Clipart menu option Linking items and clipart Links can be made between nodes in separate branches or between nodes and clipart to represent associations To add a link 1 Select the item from which to make a link 2 Choose CreativeMind gt Link from the Menu or press Ctrl L 3 Select the item to which the link should terminate If at any time you decide not to proceed with a link simply press Ctrlt L again which cancels the operation Links can be removed by following the same process with the exception of choosing CreativeMind gt Unlink from the Menu or Ctrl Shift L A small box exists in the middle of each link line Clicking on this box brings up a window were further details can be recorded about the link 21 Editing clipart items Clipart items can be modified in the Sketch application CreativeM
32. y slow down performance they are not visible by default To make your borders visible pick the View gt Borders option from the Menu It is advisable to edit without the borders only switching them on when printing or when the document is complete Adding clipart Various clipart can be added to your map for extra information or to spruce up the presentation This uses the built in clipart file provided for the Sketch application ee AA JEL I Ta 1 To add a clipart picture to a document 1 Press the Clipart toolbar button or pick Tools gt Clipart gt Select 2 Choose an item from the clipart palette The item is then available in the document Deleting nodes and clipart To delete a node or clipart item 1 Select the item to delete 2 Press the Delete toolbar button press Ctrl D or pick CreativeMind gt Delete from the Menu What happens next depends upon what kind of item is being deleted If you are deleting a clipart item or a node with no children then the item will be deleted But if the item is a parent node you will be asked what kind of delete to perform There are two options e Branch delete the entire branch is deleted including all children e Item delete the selected node is removed but the children are attached to the nodes parent Hiding branches and clipart Branches can be hidden if necessary to make a document clearer or to provide more efficient editing CreativeMind will run quicker

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