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InnoVia? MLS System - Daytona Beach Area Association of

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1. 6683 E Turner Camp Road Inverness FL 34450 480 000 3 Bedrooms 2 Full Baths 2 413 SqFt 55 Acres Built in 1979 Peace Tranquility and County Living at its finest Beautiful 55 acres mol on Lake Cato with Ranch style home 3 bedroom 2 bath swimming pool pastures fenced and cross fenced Less than one mile from town of Inverness 06 21 07 Price Reduced from 499 500 Added 07 03 2007 For each listing they can do several things See a detailed view of the Listing a View additional photos for the listing w Take a virtual tour if available a Print the detailed view a Email the detailed view to others x Delete this listing from your cart a Email your agent Each listing is dynamically updated in the prospect s cart as soon as changes are made in InnoVia such as price changes The prospect will also be able to see if listings are no longer available The Association decides what constitutes a listing being No Longer Available These listings do not get automatically deleted from the cart 74 4 Bedrooms 2 Full Baths 2 3 4 Baths 1 Half Ba in 1990 This listing is no longer available ALBUQUERQUES MOST DESIRABLE LOCATION SAN CRA ANCA ITTY CHreTai it AN EN INACE Deleting a Prospect From the Prospect Manager check off the prospect you would like to delete and click the delete button at the bottom cS 2 P Res test 21 06 eg gl A Smith John E3 4 A g wa
2. Get Search Get Prospect 77 When you click on Save Prospect the screen pictured below will appear Enter the contact information for your prospect and click OK Add Prospect Windows Internet Explorer E Prospect Title First Last Description Address Line 1 Line 2 City St Zip Phone Home i Cell Work Fax E Mail E mail 1 i E E mail 2 E mail 3 E mail 4 Property Type Residential v Functionality C Email Me C Email My Prospect Once your prospect is saved simply click the button to go back to the Prospect Manager where you can place listings in the prospect s cart as illustrated earlier 78 Modifying Prospects from Search Screens To access your saved e prospects click the Get Seatth Prospect button from Q the search page that you haf Ps her ack tese elp save them Coit o a Email UseChecked HO Fe save Search J S ct Get Search Get Prospeck io Once the Retrieve a Saved Prospect window Retrieve a Saved Prospect appears use the drop down to select a ip Select Prospect prospect then click Continue Once you click on Continue the search screen will automatically populate the prospect s search criteria Edit the information by adding to the criteria present or removing any criteria no longer needed by the prospect To save changes click on Save Pro
3. THURSDAY 11 16 06 Use the Alt key to select multiple Time Prospect Address M 11 00am Doe LOT 283353 THORNCLEF OR 85 Prospect Cart ProspectPRO A ProspectPRO cart what the customer sees will be branded with the agent s picture contact info email address and website to be shown on the left side of the cart at all times TY a Bedrooms 2 Total Baths 1801 TO 1900 SF Range 3 97 acres w 3 bedroom 2 5 bath home family room wy gas logs 12 x 24 sunroom wy Frag floors 24 42 wired shop garage double attached garage heated new well filter softener located on private paved rd broker owner Hy Rating 77 OFFUTT SYSTEMS INC O51 To be shown 11 10 2006 02 30 PM confirmed 405 POMONA OR GREENSBORO NC 27407 203 YB 11 10 2006 10 21 AM 02 30 pm n FRIDAY 33 10 06 wi work fine Direct 910 547 2700 716 MILL BAY DRIVE STEDMAN NC 28391 137 950 aaler aatoffutt con There will be a Legend at the top of the cart to give the prospect a brief description of what each button does See a detailed view of the Listing a View additional photos for the listing if available TA Take a virtual tour if available B Print the detailed view a Email the detailed view to others x Delete this listing from your cart FE Rate Add View comments on this listing B Schedule a showing with your agent Hide Legend R OC For each listing the prospect has buttons to schedule a
4. Note The Additional To field has a 100 character limit This allows you to send an email to multiple recipients at one time in the event the recipients are not in your prospect list Copy MLS to Clipboard The Use Checked Function also allows you to copy the MLS of the listings you selected to your clipboard This makes it easy to access another function of InnoVia and paste the MLS you want to pull up For example you may be conducting a Map Based Search and want to take the listings that you have found and include them in your Comprehensive CMA Once you have performed your Map Based Search just select the listings you want to copy the MLS for and click on Use Checked When the Used Checked window appears select Copy MLS to Clipboard and click on Show Selection At that point you can return to the Comprehensive CMA and paste the MLS into the CMA as your comparable properties Check the listings Fonetner bispley v O A a you want to copy e ali e then click on Use Gis aome au 2S Checked 200777 N 2i H Z00777 N om M H 200781 N Pre Save Search Get Searoh ia H 200787 N Qn H 200788 N ae Return Search Map Results Select Copy MLS to Clipboard and click on Show Selection How would y selected tems soneg Ele 47 SELECTED DATA Number of Selected Items O Prnt ORe Group O E Mail lt lew M
5. Display Criteria When this box is checked the criteria selected for the search will be shown at the bottom of the one liner display This will be covered in the Using Results section of this workbook 24 The search criteria options are on the right side of the search screen Search Criteria You must select at least one item in this area in order to perform a search Extended Search Criteria This area allows you to search by specific features and is optional You may have to click on the arrows at the top of the search screen in order see the extended criteria options This depends on the design of your system see below Residential Search Criter k The search screen includes three types of search fields choice lists range fields and entry fields Choice List To select criteria from item you wish to search by Some a choice list simply click on City down to get to a certain item Hold down the CTRL key on your Arcadia von Park Boca Grande Brandenton of these lists require that you scroll keyboard to select more than one item or to de select an rem Brandenton Beach selected in error TIP To avoid scrolling click anywhere in the box and hit the key of the first letter of the item you want to search by For Example To select a subdivision named Westmore click anywhere on the subdivision list hit the W key and scroll down until y
6. FHA VA or Lender Discount Points Seller s Estimated Proceeds click on the field then click Delete Transfer Tax A Termite Inspection Home Protection Plan Unpaid Assessment Real Estate Commission v Ss E To add a cost that is not provided by default click on New Then provide the details for your new cost and click Save Vorigage Prepayment Peraty Real Estaie Taxes Corrective v ork Title New item ae Help Text 0 erm e inspecton Percentage Home Protecton Pian UNpaW Assesemen Prorated CJ Real Esiaie Commason Other Default Value undefined x ese I Once you have finished making your changes click Next at the bottom of the screen 174 Editing the Resume Testimonials Marketing Plan These three components are formatted exactly the same they are just used for three different purposes The components will have a section to edit the title edit the category and edit the details for each category Once you have edited the component click Save at the bottom of the screen The information will be saved for future CMAs that you build Education Major Business Management Experience Offutt Systems Note The details sections of the resume marketing plan is in a bullet format Each time you hit the Enter key it creates another bullet If you are typing a paragraph do not hit the Enter key Al
7. Selected Items Prospect Listing Cart Mr John Doe O Select Sort Options Choose sort Jiowing 46 listings are currently stored in this prospect s lis Address v option Li Descending Sor Display Options PR Be s Photo Address 1 Map Display Display rN N OL OTT d Full Display 1 Customer Display Options R 2628161 AC 4 536 DARBY DRIVE g 5 CTRL to hoto Gallery select Mut Row Customer multiple 262895 F a Be aat d 555 Union Road E Mail Selected y Prnt Window X Back 9e NA ney NANAI g One of the sort options in the dropdown is to sort by Order Selected This allows you to sort the listings in the cart in the order that you check them You could check off listings in the order you would like to see them choose Order Selected from the sort field and preview email or print those listings in that order 71 How Are Listings Added to a Prospect s Cart Two ways automatically or manually Every night InnoVia runs a search and any new listings listings that came back on the market or listings with changes that match your prospect s criteria will be automatically placed in your prospect s cart ONLY 25 listings can be added at one time each night per prospect by the automatic prospect searches Any remaining listings will be added the next night If your prospect searches are consistently returning more listings than the maximum it may be advisable
8. a y Ah 2 eererce O a a Downer 2 S 5 a aro be Harbor Paes T RT oe a3 e gt v owe 4 ray Grove s F Banega Pres oe S g z kroso irtual Earth y p Hide Uap If using a map when searching the results will come up on a map by default If not using a map the results will come up in the default InnoVia display just as they always have unless another display is selected 93 Using the Map Above the map are a series of buttons allowing several functions Toggle between the Ou Road View Aerial View or Both Pal polygon circle or eon rectangle Zoom In or Silver Ridge Park ae Wrangell Brook Park Riverview h Estates Parkway Manor N ae i land B Holiday Tomb River c eights Save as your Heights off y A default map South Toms i iver a A x 627 Use the zoom buttons to zoom in or out Double clicking on the map will also zoom in a level on the point that you clicked If your mouse has a scroll wheel in the middle you can also use it to zoom in and out at Dover Beach i Road Shows generic map with street names g Kennedy Biv xeo uml uvat 94 80th Both Shows a hybrid map with satellite images and street names Draw a Polygon NOTE Scroll to the top of the page before drawing With the polygon you can draw just about any shape you need Simply click once on each corner of the area you are outlining no dragging In order to confirm the
9. of Bedrooms fz f Q m H 26 Date range fields do not function like other range fields You are required to enter a range of dates if you wish to use dates as part of your search criteria Tip To type in a date you DO NOT have to type in slashes or dashes You simply type in the month day and year as follows 010101 the field will populate as 01 01 01 automatically You can also use the calendar buttons to right of the date ranges to select the date you want Date Listed 091205 S o E Tip When searching by dates you can either enter a date range or do a T Activity Date minus search Today minus X number of days In this example the ae would search for Activity Dates over the last week 27 Street Name ma n eim Enter one or multiole street Entry Lists Require that the user type in the desired search criteria Entry lists operate on an automatic names separsted Oy commss wildcard basis which means partial WITHOUT sosoes names may be entered You can enter multiple values separated by a comma WITHOUT spaces MLS Number 440634 440639 440 32 440631 Enter one or more values s osrsted Oy commas Entry Lists operate on an automatic wildcard basis For example you are trying to find a property on Smith Street but you are not quite sure how the listing was entered into the syste
10. Also located next to the prospect s name is a Search for Matches button Clicking on this button will search the MLS system for any listings that match the prospect s criteria that have not O meang om oee C Murphy Patrick 1 already been added to their listing cart CI Pediey L E It will then give you the option to email C smith John p those listings add those listings to the a Aa A prospect s cart or print those listings in a number of different displays This can be used as your initial method of populating their cart with existing listings 70 Listing Cart agent view From the Prospect Manager you will have links to view any Listing Cart Last Last of your prospects listing carts Active Deleted Added Login You can also see the listings gt gt that have been deleted from E 1 1208106 their carts Once a listing has 3 12 07 06 been in the deleted section for 100 260 1211006 12 07 08 sixty days it will be purged completely Clicking on the number links will take you to these listings From there you can email print and preview in multiple displays at once or restore deleted listings back to the active cart From the Prospect Manager you can also see the last time anything was added to the prospects cart as well as the last time they logged in to their cart to view their listings When inside the prospect s cart you can do several things with the listings
11. Liv Area SQFT Apx Acres Assc Phone Assigned Parking mnt Land Add or Remove Comparables Click here to remove any of the comparable properties from any of the Comprehensive CMA components For instance if one of the comparables does not have a picture you may want to remove it from the Comparables Flyer section Seller Presentation Select Comparables Select the comparable properties to be included each of the various r Status MLS Number Address 1144571 198 Garfeis Ave 280100 116 Rage Or 41 Oakse Or 37 Maple St tye a B a g a a ao lt 0 Old Hooper Av 169 Manual Adjustments Use the manual adjustments to allow for features not available on the CMA or on the comparable properties For instance if your subject property has an in ground pool you can click on Manual Adjustments to add this feature to the subject property To do manual adjustments Click the Manual Adjustments button The following screen will appear Seller Presentation Edit Manual Adjustments The Manual Adjustments feature allows you to enter adjustments for listeyg attnbutes that do not exist in the MLS system New Attribute o Reta to Worksheet Add the New Attribute in our example pool Click the Save button and the following screen will appear Seller Presentation Edit Manual Adjustments The Manual Adjustments feature allows you to enter adjustments for listing attributes that do no
12. i z wae Ua Dp Phishing Filter b w news re Windo Manage Add ons gt Windows Messenger work Offline Show Related Links i windows Update Create Mobile Favorite Full Screen F11 Sun Java Console Menu Bar Under the Temporary Internet Files Then click the Delete Files button in the section click the Delete Files button Temporary Internet Files section 208 Use Current Use Defaut r Temporary Intemet Eles Hoe alan Weging danaa ai r History Use Blank bic cs Arapaho Lan ante qack access to recently viewed Se A pop up confirmation box will appear Place a check in the box beside Delete all offline content and click OK 4 Delete all files in the Temporary Intemet Fles You can aso delete all your offline content stored locally he all offline content Click OK to close the Internet Options screen Cancel History The History folder contains links to pages you ve E quick access to recently viewed pages Days to keep pages in history B uk Colors Fonts Languages J een ack YOAN Canpunat DY Paetae To Delete cookies save preferences such as login information History List of websites you have visited Delete history Click Yes from the confirmation message Delete Files 4re you sure you want to delete all temporary Internet Explorer files Once the files have been deleted click Close to exit EE eee e
13. take you to a full 121 PINEWOOD display of the J R 1179075 A PINEWOOD 1501 ETETE 514 90 property li 525 E MAIN o R 1176148 A BONUS 1533 cline 15 5 STREE LJ Raisabbeagennsne vx emo f a a InnoViaws InnoVia s mapping function can display a selected property on an area map You can view the address link j Subdiv Complex List OOo OD Tg PINEWOOD 1501 ESTATES 7 R 1176148 A BONUS 1533 ee ee STREE 109 CYPRESS r E gee On a map for a given property by clicking on_ the address link 34 Clicking on the status type link will give you a listing history report for the selected property The listing firm ID and listing agent ID links will display the listing firm s and listing agent s contact information Clicking on the photo number link brings up a multi photo display of the property The arrows in the header section ae displays a be sorted in ascending or descending order ID Subdiv Complex Lis sei MLS s Address PINEWOOD 1501 ie ssa BAYVIEW TRAILER S 1533 ahi 15 54 hi j ye PINEW JOD a STAT Se ae a Living List BR as N ee Saft weet a 7 o SVPY 310033 T 15 500 2 1 SDTR 314006 1 N an a Ngee se apt Fd List F LO LA DOMA 39 900 SUNSTR 699693 8 1 40 000 SSTR 646824 74 gt gt 40 000 AZ
14. zap T PNF ae PN or NY NA i a SA SS LJ R 2607448 AC Listing RES Canton ME 9 OFFUTT 0 OSIOA 08 01 2006 EY Cos You can also access the upload page from the Misc tab on the menu bar click on the PDF Upload option A search screen will appear POF Upload Search Criteria Choose At Least One AYUNG appropriate criteria to find the listing to which you wish to upload the cee document then Fe male wisn tor moneia wasn click Search em Sreet When the Matches Found button appears click Printer Friendly and your listing will appear in a one line format NOTE This is a secure area of the system which means you will only be able to upload attachments for your own listings 146 Click on the MLS for the listing to ere you veel like to upload the document Clicking on the on the Browse button launches your Windows Explorer allows you to locate the saved PDF files on your computer feature This Once you find the that you wish to attach to the listing aoe click it highlight it and click the Open button at the bottom of the Explorer window City Tuckerton Seller Disclosure Browse Inventory Included Miscellaneous 2 Browse 147 After selecting the file to be uploaded the PDF upload screen will
15. Reset V Scard News F Bulletin Board Active Listengs ALinks of Interest 15 My Inventory Firm Inventory amp My Expiring in 30 Days My Inventory Firm Inventory and My Expiring in 30 Days provide access to your listings the firm s listings and any of your listings that are about to expire MY INVENTORY Co List Vacant Land FRM INVENTORY Closed To retrieve the active listings click on the number out to the left of the property type This will retrieve a one liner display of each listing under that property type Residential Vacant Land Condo Co Op MY EXPIRING IN 30 DAYS listings Naponi and corresponding buttons To see all of your Pending P Contingent K or Closed C click on the Once you pull up the listings in a one liner display you have the option to click on the MLS Number to view the full details about each listing SEL PT MLS ST Address Town State Listing Expire Edit Map PDF Pho Price Frm Ofc Agt Date Upld Upld lt gt o gt a o gt Pay oes a cat a rata Th E m Gey qe SaS7 APAS e LPN O R 2607448 AC Listing RES Canton ME 9 OFFUTT 0O OSIOA 08 01 20 O r 2607435 ac Main _ Barnstead NH 4 400 OFFUTT 0 OSI45 06 25 2006 In Firm Inventory only Brokers and Administrators will have the ability to Edit and Map those listings If you wish to edit the details on a par
16. 148542 City State JOHNSON CITY TN 37604 ListPrice 319 700 Subdivision ROUNOTREE Sell Price County WASHINGTON TN Sell Date Area NW Johnson City DOM Map BR 4 Grid BA 3 Group D Tot Rms 13 Parcel ID 005 00 Fin SF 4 854 Show photo on Let vj Photo Size 245 x 190 v ae Rows 13 Columns 2 Click OK When you return to the Display Components page you will want to set up the layout of the section you have just added Setting up the layout consists of selecting the fields that will be seen in that section as well as setting the properties for each field 189 Highlight the section then click Layout buttons fop S DisplayWriter JKL Display Components Flyer displays are comprised of a number of named components such as Header Coded Features Room Dimensions etc New components can be added to the display by selecting the Add button below The order of the components can be changed by clicking on 3 component and using the Up and Down arrow Optional Display Title C use Links Bar V use Embedded Links C use Landscape Format C Draw Border aroung display Resuts per Page fi Share display weh NotShared y Title Font Label Font Data Font siveri ia bi A shared a small bie2 silver teal ccel siverbig temp cmatrm smal tempnead cmatxt teal ttle gata tero tt v gataol v tempnead v Title Label Data Copy From Decay Bae
17. 3019823 ew Cattus Estates Island Status Active pae Park an l Si Ey crest Park Price 565 000 rel Barnegat 4 Bedrooms 2 Baths 13 Acres Built in i 1959 aside log 37 d Zoom In Aerial k i Hybrid Dr Lininhte SAAS IA Qoet tem PT ST MLS Address Municipality SqFt Sells Selidt DOM Fl Photos O 1 R A 32019696 Ae eee Roemer RE 12 1 047 Or Twp a There will also be a small window on the map results giving the option to zoom in or out to toggle between the road view aerial view or both Depending on the area you may also have the option to view the map in 2 dimensions or in 3D as well as a Birds Eye View 3D Click the 3D button Hold down the CTRL key on your keyboard and click and drag in different directions to pan the map in 3 dimensions 200 yards ae a Marono OUT saost copain y TOE TT Virtual Earth jw an y n Bird s Eye View Click the Bird s Eye View button This will give a more detailed picture at an angle and you can select to view the area from all 4 directions North South East or West Click and drag to move the map You must be in 2D mode to use the Bird s Eye View option 98 NOTE Bird s Eye View may not be available in your area depending on what Microsoft has available in its mapping database You may still see the button but it could be disabled Mapping Regular Search Results without a map based search If you run a normal property typ
18. Adobe Systems Inc s Acrobat Reader which is free and can be easily downloaded from the Adobe website www adobe com Note Some of the recent browser versions have Acrobat Reader pre loaded Once you access the FTP site you may find it easier to read the file names by changing your display to DETAILS mode To access DETAILS mode place your cursor in the forms window e g the same window with the forms icons and click the right mouse button after the icons for each individual form file appear You may be warned that Running a system command on this item might be unsafe If so click Yes A sub menu then appears with several choices Choose VIEW and then DETAILS A sizable column list of each individual form file will then be displayed After selecting a form it will be displayed on the main InnoVia screen 118 FF seve scopy 2 Print GM emer Gi search OD A WW Review S Comment JF Sign Omak i Q 1 GiDjem e 36 Joplin Residential Property ListBrd Firm Co List Agent Less i torre tire r tine r to rirrt a i Office Exclusive YN List Pricef Ls 14 1 i 5s ListOete t f fi Epes Date 1 SASor Ly te BA SO La a TB Sort La VRC YIN LJ Una in City Limits Y N County U Residential Type SaleRentt RentMoF ariel A EA E e Laws ne Felt Road Fmi otal Acres x at ar Naa cee NPR a nate Note To print DO NOT use the main print button on your browser navigation bar Click on the Acrob
19. Customer Display search 3 Customer w Gallery O Muti Phote Display Search Type ma O Flyer Display Residential g mN v O Top Producer OL O ASCE wiPhoto Check or uncheck the box to the Select the display you would like to right of the displays to select have as your default display a whether or not you would like to clicking the radio button next to include the display in your display the display name Click on Save choice list to exit 198 Custom Search Forms Each property type search screen in InnoVia has a set number of search fields designed with a standard format for all InnoVia users Using the Custom Search Forms option you can build your own search screens for each property type giving you control over which fields are included and the location of those fields on the screen If you don t like where a certain field is located on the standard search screen simply build your own search screen The Custom Search Forms option is located under the Search menu Search Hotsheet Maintenance Residential Land Comrmvindustrial Multi F amityiApt By MLS Number Cross Property Search Display Preferences Custom Displays Custom Search Forms Custom Search Form Manager From the Custom Search Form Manager you can e Select a Search Type to view your existing custom search forms e Click New to create a new custom search form e Delete Rename or Edit an
20. Logo Upload vcisccc05 cherie accanihscheecge etal aidentensauondaueienearueerad pidentiate 141 Listing PALACIOS cence ta etc tte AO ce ee cr te A ean ee eect ieee Me eaemeeagi se 142 Preparing an Attachment for Upload cccccceeeeeeeseeenceeeeeeeeeeeeseaaaeeeeeeeeeensesaaaaes 144 Uploading Listing Attachment eeeeececcceeeeeeeeeeeeeeeeeeeeeeeeeetesaaaaaeeeeeeeeeeesenaaaaes 145 Faxing In Listing ATACnimenic ss s2ciietoakete ics actee ean lee ante hans See adtea bonnie ae ae 148 Gomprehensive OMA sespe p a E R EEE E EEEE hd aetna 150 Building Custom Displays sets ste es cl as ee ee Saeed Ce da ese ee age 176 Building a One liner Display cccceeeeeccecceeeeeeeeeeeeeeeaaeeeeeeeeeeteeecaaaaeeeeeeeeeeeeeeaaees 176 Building a Detail Full Page Display cccceccceeeeeeeeecceeeeeeeeeeeeeeceaeeeeeeeeeeteeeeaaees 184 Cloning and Copying From Existing Displays cccecceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteees 195 Adding Displays to TO Veta a Fosgate n A E EEE 197 C stom Search FOLS x siesccteruct cei rra aaa aa EE a e EA aAa E A AEREE E RA REEE EE 198 Troubleshooting Error Messages sssessseeseesssseretrrnrrrsstrrrrrrnnrrtsrrrrrnrrnnntsserrnne rennt 201 Page Cannot Be Displayed cate esa eee chee A cae een ode deck eae 201 Error On Page JavaScript Errors ais cveesshasies el cred ceuresaddetence tent ddvtent aruateentieen able 201 Warning Page Has Expired 2stcesccsrcoteets re veurseanel bat cc
21. appear in the prospect s cart right below the corresponding listing and that listing will move to the top of the cart 81 Confirm Showing at 506 WATERVIEW COURT Comments 12 30 pm on Tuesday 11 14 06 will work fine emea When rescheduling a showing again a box will appear to choose a reschedule time and enter a custom message Reschedule Showing originally requested at 01 30 pm on Friday 02 23 07 Desired Showing Date 02 28 2007 E Desired Showing Time 2 00PM Please add any extra information below Include any alternative times you would consider in the event that the requested time is not available I m sorry but the time you requested for viewing the property in not available Please let me know if this new time is agreeable In the case of a reschedule the customer will see a message in their cart right next to that listing There will be a link to confirm the rescheduled time Once the showing is confirmed by the prospect the agent will receive an email AND a message in the incoming messages section confirming the showing My Rating Not yet rated Showing rescheduled for 02 28 2007 02 00 PM ase confirm Qe 02 22 2007 12 29 PM I m sorry but the time you requested for viewing the property in not available Please let me know if this new time is agreeable There is a refresh button at the top of the Incoming Messages section as well Once you hav
22. name Highlight the type of section pes typically looks like will be seen at the bottom of the page would like a include example of what that section Click OK Once you select a section give it a title and click OK you will be taken to a page to set up the characteristics for that section You will need to specify how many rows and columns the section will consist of If you are adding a Photo Block section you will also specify whether the photo will show on the left or the right After entering this information you will return back to the Display Components page Generally the default values for columns and rows work the best with InnoVia and changing the numbers could give undesirable results 188 Enter the number of rows and columns to be included for that section generally the default values work best with InnoVia and changing them is entirely optional Also if you have selected a Photo Block choose whether you want the photo to show on the left or right DisplayWriter Top Section Characteristics Specify the number of rows and columns to be contained in the section In the sample shown below there are 10 rows and 2 columns For the Photo Block layout a column consists of each label field pair In the Photo Block layout the listing photo is automatically added to the display Address 1910 Millbrook Drive MLS
23. s one of your listings there will be a link to Change Location click this link ONTOS vine 1 i Ln a r Bridge E R ac n Grove a c s Manahawkin errace 2 A new window will open with buttons to update your listing on the map Any other listings on the map will temporarily disappear If necessary move the map to the area where the property should be located click and drag to move the map 17 Change Save Undo Close N 3 Click the Change button under the map 4 Click on the desired location for the property 5 Click on the Save button when you are satisfied with the new location If you need to revert back to the previous location click Undo Once you save it click Close and the listing will show in the new location for anyone else viewing it on the MLS and if applicable the rest of your search results will reload on the map 18 Add Links of Interest You may have the ability in your MLS to add your own links under the Links of Interest section of the My InnoVia page These can be links to any other web sites that you use on a regular basis Placing a link here gives you quick access to these sites while in InnoVia without the need to open another browser and type in the web address To add a link e Click on the Edit button under the Links of Interest section on your home page in InnoVia LINKS OF INTEREST ne 4 Prospect Manager My Listing Cart 4 My RES Saved S
24. then Listings and click on Get Partial A list of your partially entered listings will appear Click Go next to the listing you wish to complete and the listing maintenance form will appear with the saved information Complete the listing click Save and your listing will be entered into the MLS system rn A Saved Partial Listings Search m Del Partial Listing N o go C brad cmt Go Back Reset Help ae C Grad ext Go a e Add New Clone arint o Brad FML Go C bred mer eS E u g a C Grad New cmi Go Save Parti Get Partial zar _ Brad RES Go o Qe Return Search Input Sheet Delete 128 Partial Listing Auto Save InnoVia is also equipped with a function that will automatically save a partial listing for you if you get logged out due to inactivity The system will give the partial listing a name such as auto 1 auto 2 auto 3 etc You can then go into Listing Maintenance pull up the automatically saved partial listing and finish and save it or save it under another name Note InnoVia can only save one automatic partial listing per property type For example if there is already a partial residential listing named auto 1 and InnoVia tries to save another residential partial listing it will give it the same name and overwrite the one that is already there You may want to re save these automatic partial listings under another name to avoid this
25. George Batey 123 Lee Lacey Twp Barnegat Pines Ocean Main Property Photo Subsequent Photo 3 Subsequent Photo 1 Subsequent Photo 4 Subsequent Photo 2 Subsequent Photo 5 158 Building Your CMA Once you entered all the details for your subject property you are ready to create the CMA Make sure the radio button beside the subject property is selected and click Next 10 George Bailey 123 Lee Lacey Twp Barnegat Pines Ocean Oone Ensina Edt Ustna When the screen shown below is displayed select the features from the menu on the right that you want the CMA system to consider when it attempts to find comparable properties To add a feature click on it then click the Add button can prioritize them by using the Up and Down buttons on the left to Once you have added all the features you want the system to consider you make them higher or lower priorities respectively Selected Fields Available Fields Subdiv Complex List Price a Bedrooms Liv Area SOFT Bathrooms Municipality Garage Spaces aS Res Prop Type Section State Street Name Street No Waterfront Zip Code Include MLS s Limit Search to Ative Limit Closed listings to Pending 48 months Closed Expired LA ar ee Limit Expired listings to Enter one or more values no limit v separated Sy commas Cluse previous comparables selections instead 159 At this point you can select the status
26. Inc 154 01 02 07 Manual Active The first few columns will show the Name and Firm Name of the agent who owns each prospect Clicking on the agent name will open a window with the rest of their contact information The Prospect ID column shows the ID number that was assigned to that prospect when he she was saved in InnoVia Clicking on this number will load a window showing a summary of that prospect s search criteria This prospect ID is also a column in the Prospect Manager The remaining columns give information on the activity of that particular prospect and listing e Added the date the listing was added to the prospect s cart e Add Method was the listing added to the cart manually by the agent or automatically by the InnoVia prospect searches e Status where is this listing currently located in the Active or Deleted section of the prospect s cart e Views the number of times the prospect has clicked to view the detail display of this listing in their cart e Last Viewed the date of the last time the prospect clicked to view the detail display of this listing in their cart e Last Rating the last rating that this prospect gave to this listing in their listing cart only available for those agents who have ProspectPRO e Show Requests the number of times this prospect has requested a showing of this property in their listing cart only available for those agents who have ProspectPRO e Show Comple
27. John Doe now contains 57 listings oe Remember The automatic emails from InnoVia only are only sent when listings are added to a cart automatically by the nightly prospecting searches Use this method to notify your prospects when you initially set them up or when you manually add a listing to their cart NOTE If you click on this link in the email message to see what the prospect sees and you are already logged into InnoVia you will most likely receive an error in the prospect s cart This is normal and will not happen for your customer as they will not be logged into InnoVia Prospect s View of Cart The fifth button next to the prospect s name is the Prospect s View of Cart shley gt This allows you to pull up the listing cart as the prospect would see it without recording that the prospect has logged in to their cart 73 What Does the Prospect See When a listing is automatically added to a prospect s cart the prospect will receive an email from InnoVia similar to the one below Dear Thomas 19 listing have been added to your Listing Cart Click here to access your Listing Cart You can access your Listing Cart at any time by going to http www Your login is trobe and your password is 62s4 Sincerely When they click the link or log in to the Listing Cart they will see all of the listings that have been added to their cart the most recently added listings at the top
28. MS Friendly Download available in the list of displays depending on your MLS system The MS Friendly DL will save to a file that you can then import into a program such a Microsoft Excel The Spreadsheet DL will allow you to export listing data directly from InnoVia into an open Excel Spreadsheet To use either of these options simply select it from the list of displays once you have the data on your screen that you would like to export Note when using the Spreadsheet DL the spreadsheet may open in the same browser window if you would like it to open in a separate Excel window follow these steps e Double click My Computer from your desktop and from the window that opens click on the Tools menu then Folder Options e Click on the File Types tab and scroll down until you see XLS Microsoft Excel Worksheet click once on it to highlight e Click the Advanced button at the bottom and UNCHECK the box next to Browse in same Window e Click OK and Close From this point forward when using the Spreadsheet DL it will open in a new Excel window Downloads Not Working In order for these downloads to work you may need to add the web address of your MLS system to the Trusted Sites list in Internet Explorer Follow these steps e While Internet Explorer is open click on the Tools menu and then Internet Options e Click on the Security tab click once on th
29. Sold listings were listed by someone else and sold by the agent Listed and Sold listings were listed and sold by the given agent InnoVia is a customized system meaning it is designed based on specifications supplied by your local board office Due to this fact your reports may have some variation you may have reports that are not covered in this section or you may be missing some that are covered If you have questions regarding the availability of various reports contact your local board office 107 Agent Market Share Report This report provides agent rankings based on input selected and given time range If a firm is selected agents will be ranked among other agents in that firm If no firm is selected agents will be ranked according to their standing in the entire Board This report also provides the market share for each agent listed in the results Firm Market Share This report provides firm rankings based on input selected and given time range If a firm is selected on the search screen it will be the only firm for which results will be displayed If no firm is selected firms are ranked according to their standing in the entire Board This report also provides the market share for each firm listed in the results Million Dollar Sales Achievement Report This report provides a sales summary for the selected agent over a specified time period It shows a brief description of each sale with List Sell Agent Sell Date
30. White as the color choice Any options to reduce file size should be selected at this time With other PDF software a different window may appear Click Save and tell the program where to save the PDF With Adobe Distiller the program will immediately ask you where to save the file When the software completes its work your document will have been converted into a PDF file You are ready to upload it to InnoVia See the following pages for instructions on the uploading of PDF attachments to InnoVia Note While scanning the document look for the opportunity to scan to PDF or save as PDF as these choices will allow you to create the PDF without going through the printing step Enter the 145 Uploading Listing Attachments The PDF upload utility allows you to upload PDF files directly into InnoVia NOTE Only PDF files will be accepted and there is a file size restriction which will be posted on the upload screen If you are not sure how to convert your documents to PDF format see the previous page of this manual titled Preparing an Attachments for Upload From the My Inventory section of the My InnoVia home page click on the paper clip icon for the listing that you are uploading the attachment This will take you directly to the upload screen SEL PT MLS ST Address Town State Listing Expire Edit Map PDF Pho Price Frm Ofc Agt Date Upld Upld a Sey NS ane ob ae oe os
31. accordingly to reflect the fact that the subject property has a pool and the comparable property does not 59 e Repeat for any other comparables entering a description for the item in the COMP column and a value in the Adjust Values column e Negative values are also allowed in the miscellaneous fields to adjust for features a comparison property has that the subject property does not e The CMA can be emailed by clicking on the email display button and or printed by clicking the print button on the browser navigation bar saa Te aa 71 909 Horizontal CMA For the Horizontal CMA all instructions are the same except that miscellaneous descriptions should be entered into the smaller Misc field and the value in the larger field beside it see figure below SUBJECT PROPERTY Edit values for Adjusted PREPARED FOR Factors here ravers adie Leet WEACT ADORE SS DATA Adjusted factors thee Yost Gut Adjusted p om ADJUSTED TOTAL 1 7 60 Saving your CMAs Once you have N completed your CMA click Save Search O Back Reset Help Email UseChecked Save Search uy Save Prospect Cu an o gt dgh Get Search Get Prospect at this screen type in Explorer User Prompt EJ the title you wish to Serer Promet assign to your CMA Pesme erter a ttie for the saved renke Note F saved rests aready ews then click OK l ESS Can
32. and Price and the Claimed Credit by the agent for each sale It also totals the transactions and Claimed Credit over the time period specified InnoVia is a customized system meaning it is designed based on specifications supplied by your local board office Due to this fact you may have reports that are not covered in this section or you may be missing some that are covered If you have questions regarding the availability of various reports contact your local board office 108 Agent Market Share Report This report was implemented in response to numerous requests for reports that would rank agents according to sales statistics Market Share Report go to Reports and click on Agent Market Share To begin an Agent Agent Roster Firm Roster Firm Agent Roster Listing History Report Listings Due To Expire Listing Inventory New Listings Report Home Sold Repon Market Activity Prospect Roster Firm Agent Sales Production Report Agent Market Share Million Dollar mee See Repon Agent Maintenance Changes You will see the following input screen or a similar one Agent Market Share Report Search Criteria Choose At Least One Field Boars Rank By Listes Soid Grand Tota Sou Between 5105 gt Ocean County Board of REALTORS he Firm uw in tA N A O N ooost y a O od m MAZ 2 ad Cormenttee WLS Customer Service Offun Joenman Jm Offut
33. appear again The path to the file you selected will appear in the field beside the Browse button There may also be links to view or delete an attachment directly from the the upload screen The Miscellaneous attachment can be renamed Simply delete the Miscellaneous text in the title field and enter a title for the document you are uploading Follow this same procedure for any additional documents you wish to attach to the listing When the files have been selected click the Upload button to complete the process A pop up box will appear to let you know if the upload was successful or if the file was too large or was not a PDF file Be patient after clicking the Upload button Uploading files of this size may take a few moments especially if you are using a dialup connection When the files have been selected click the Upload button to complete the process s tothe server Only POF tie format wil be accepted and the fie size must be less than 750k Seller Disclosure Lead Paint Disclosure C Documents anc Settings es Browse C Documents and Settings 1es Browse Inventory Included Environmental C Documents and Settings Hes Browse c lt Documents and Settings es Miscellaneous 9 C Documents and Settings es Browse Tih Deleting PDF Attachments Depending on your MLS system you may have the option to delete PDF attachments directly from the upload pa
34. area you are searching you ll need to cross back over the first line that you drew The area will turn to a shaded green color once it s confirmed lines to Left mouse click on the corners 95 Draw a Circle NOTE Scroll to the top of the page before drawing To draw a circle CLICK and DRAG from your center point in any direction A distance indicator will pop up on the screen as you drag your mouse to gauge the distance of the radius of your circle the distance between the center point and the edge Kennedy ene lt d Click and Click and Drag 12 Lclckendorea ara E j 4 e 41th St 3 4 conse Draw a Rectangle NOTE Scroll to the top of the page before drawing To draw a rectangle simply CLICK and DRAG in any direction from a starting point Release the mouse click and the rectangle will form based on the first point you click and distance that you drag the pointer 96 Find an Address Use this option to locate a particular address on the map around which you would like to conduct a search for example a customer s current address an office a school etc Locate an Address ccress Clear the Selection Area This will clear out any area that you have drawn on the map LA Save as Your Default Map Use this option to save an area of the map as your default area Once saved the map will always open to that exact area from your search pages This will be yo
35. depending on Microsoft Virtual Earth s database If this is the case you will be prompted with a message to notify you Selecting OK from this message will let you continue with your directions but will leave off the address that is not found Selecting Cancel will take you back to your search results Windows internet Explorer If you would like to continue without including this address please press Ok 9 The address 300 GOODLAND Goodland FL 34140 could not be located Else pressing Cancel will return you to your search results It is also possible to receive a message from Virtual Earth to choose an address that best matches the one that you chose An example could be two street addresses that are the same except for the street modifier as seen below SELECT A LOCATION close 886 Lely Island Blvd Naples FL 34113 886 Lely Island Cir Naples FL 34113 52 Slide Show To create a Power Point Slide Show with selected listings From a list of search results place a check in the boxes beside the listings you would like to use in a Slide Show Click Use Checked In the Selected Data screen choose Slide Show The Slide Show dialogue window will open If you would like to send the slide show to a customer select Yes beside Prospect Input the name and email address of your customer Choose the font color and slide style Click Create Slide Show The slide show will be emailed to you and or your c
36. display Select the field or fields you would like to include in your one liner display Click on Add to move those fields into the Selected Fields list Display Builder JKL Test Specify the fields to be used as columns in JKL Test for Residential listings Selected Fields Available Fields IMLS Number HOA Mo List Type HOA Name iList Price HOA Phone Bedrooms Half Baths Baths Heat cool CF Liv Area SQFT High List Agent Name How Sold List Firm Name 10x Photo Improvements Initial Fee Interior Features CF Internet Just Listed Kitchen Dim Kitchen Floor Land Lease Laundry Dim Laundry Floor Leased Date List Agent List Agent Phone List Agent Photo List Agt Cell Phone 179 Place the fields in the order you would like them to appear To do so highlight a field then click Up or Down to move the field Display Builder JKL Test Specify the fields to be used as columns in JKL Test for Residential listings Selected Fields List Price Bedrooms Baths Liv Area SQFT List Agent Name List Firm Name Photo Available Fields HOA Mo HOA Name HOA Phone Half Baths Heat cool CF High How Sold HOX Improvements Initial Fee Interior Features CF Internet Just Listed Kitchen Dim Kitchen Floor Land Lease Laundry Dim Laundry Floor Leased Date List Agent List Agent Phone List Agent Photo List Agt Cell Phone Set the Properties for
37. ee 7 Footer Tale Font Label Font Data Font shared Cluse Links Bar V Use Embedded Links O Use Landscape Format J Draw Border around display Results per Page Share display with siversic a sma t a terg tempneac i gt aaoo o g a2 A Ac es Diay ouide Menu Properties Allows you Copy From You can Delete Allows you to to adjust the number of select a previously delete the highlighted columns and rows for the created section from section from the display highlighted section another display built by other users Display Builder Menu Returns you to the first page in Online Display Builder 195 Cloning and Copying From Existing Displays You have the ability to clone or copy from existing custom displays The Clone Existing option allows you to choose an existing custom display from other agents in your firm Once you have chosen that display you will be able to edit it and use that display as one of your own custom displays The Copy From option is found when you create a detail display This option allows you to copy a section that you or other agents have built Cloning Existing Displays From the Custom Display Manager page click on Clone Existing Custom Display Manager Select a search type to view the list of custom displays for that type or click New to create a new display for the selected search type Select the display you wish to
38. existing custom search form Custom Search Form Manager Select a search type to view the list of custom search forms for that type or click New to create a new search form for the selected search type Search Type j t a Land BCH Short Search Commindustial BCH Test2 iiult F amily Apt Oaia S Erica Ethan Joue Kents Test Mike Ross 199 Creating a New Custom Search Form Click New Give your search form a name something you will recognize from the Search menu in InnoVia Choose the appropriate Search Type and click Next You will see three sections The gray area on the left is your custom search form The two scrolling areas on the right are the list of fields you can use on your search form including the basic data fields and the coded features Simply find the field you want to use in the list click and drag the colored block and drop it in the preferred area on the custom search form Add as many fields as you would like Fields Features Amenities services List Firm t Offi sama Appliances Basement Docs Available _ List Type c lic k an d D rag Living Rm Level petowreray Ere Exterior MLS Number Exterior Feature You can double click on any field block to edit properties for that field For the basic fields you can change the label For the coded features you can change the label and the list size The list size equals the number of selections that will be visible in that
39. for prospective buyers Sy working together I am confident we will get the results you wart Please feel free to call me at any time if you have questions I lock forward te a mutually rewarding relationship with you Respectfully a Save as defaut for future presentations h cas Note Do not include your client s name at the top of your cover letter and do not add your name to the bottom of the cover letter Your client s name and your name will be added once the CMA is built drawn from the information you included on your cover page click on Next 165 Table Of Contents The Table Of Contents is not an editable component The Table Of Contents will be built automatically based on the order of components in your CMA Subject Property Flyer The Subject Property Flyer is not an editable component The Subject Property Flyer will be built automatically based on the information you provided on the subject property Editing the CMA Summary 3 Up Picture CMA Comparable Flyers When editing one of these three components your only option is to select the comparable properties you want to include in a particular component For example if have selected 5 comparable properties for your Comprehensive CMA you can prevent any of those comparable properties from showing up in these components ee E from the checkbox for any properties you do not wish to include in a component Then Select th
40. frame e which agent had the largest number of transactions for which they were on EITHER the listing side OR the selling side OR BOTH In this report type if Agent A is ranked number one then Agent A was on EITHER the selling or listing sides of more transactions than any other agent during the timeframe given 111 When the Report appears the information shown below will be provided The agent name and ranking will be on the far left not shown Sold 07 01 2005 10 24 2005 Grand Total Total Total z A of Total Sold of j of 5 of Listed Listed Listed Sold Grand List Sold Listed ss Board Sold Volume Board Sold Suau Board Total Listed Sold Board Volume 1 7 500 000 1 72 48 14 861 500 3 41 0 0 00 46 22 361 500 1 71 ayes ejojef rle Kf i _ _ _____ OE O So A Listed The number of closed listings during the timeframe given where this agent was the listing agent but NOT the selling agent B Total Listed Volume Selling price total for all listings mentioned in A C Of Board The agent s percentage of the Board s Total Listed Volume D Sold The number of closed listings during the timeframe given where this agent was the selling agent but NOT the listing agent E Total Sold Volume Selling price total for all listings mentioned in D F Of Board The agent s percentage of the Board s Total Sold Volume G Listed Sold The number of closed
41. have finished customizing a section repeat these steps to add any other sections you want to include in your display 192 Make any other desired selections for your detail display on the Display Writer screen Options are described on the following page DisplayWriter JKL Display Components Flyer displays are comprised of a number of named components such as Header Coded Features Room Dimensions etc New components can be added to the display by selecting the Add button below The order of the components can be changed by clicking on a component and using the Up and Down arrow buttons Top Section Optional Display Tite Cluse Links Bar Use Embedded Links o Use Landscape Format E Draw Border around display Resuts per Page Label Font stverbiy ia bid sma big tea cce temp cmafrm tie Font matt cman cata Catac v Label Share display wit Not Snares CS oe oo Optional Display Title Allows you to type a short header at the top of each printed page Use Landscape Format f your detail display does not fit on an 8 x 11 page you can check this option to display it in a Landscape format Use Embedded Links In order for the fields you have chosen to link to other displays you must have this box checked Fonts You can choose the fonts for the title of the display the label and the data Highlight the font you would like to use for e
42. in any part of the file name Find Files File Delete Check the files you wish to delete Found File Name E 101156 jog Delete Files 13 Delete Files 1 From the drop down list at the top select the appropriate listing photo that you would like to delete Note In the drop down list 1st Listing Photo is the Main Property Photo 2nd Listing Photo is Subsequent Photo 1 3rd Listing Photo is Subsequent Photo 2 etc 2 After you select the photo you wish to delete type in the MLS in the box under File Name Click on Find Files 3 If the file was found it will be listed on the right hand side of the screen To delete the file you must place a check mark in the box next to the file and click on Delete Files 131 Deleting PDF Documents To delete a PDF document attached to a listing you will follow the same basic instructions as when deleting a listing photo with a few exceptions Document PDF files are named MLS 1 pdf MLS 2 pdf MLS 3 pdf etc The number after the MLS number in the file name represents which attachment it is For example the Sellers Disclosure would be represented by the 1 and the Lead Based Paint Disclosure would be represented by the 2 So if you were working with MLS 343566 the Sellers Disclosure file name would be 3435661 pdf and the Lead Based Paint Disclosure would be 3435662 pdf The number is different for each MLS System In order to determine which number repres
43. listings during the timeframe given where this agent was both the listing agent AND the selling agent H Total Listed Sold Volume Selling price total for all listings mentioned in G This number is double the actual selling price total to reflect the fact that the agent in question gets double credit for being both the listing agent and the selling agent Of Board The agent s percentage of the Board s Total Listed Sold Volume J Grand Total The number of closed listings during the timeframe given where the agent in question was EITHER the listing agent the selling agent or both K Grand Total Listed Sold Listed Sold Volume Selling price total for all listings mentioned in J L Of Board The agent s percentage of the Board s Grand Total Volume 112 Firm Market Share Explaining the Firm Market Share Report This report was implemented in response to numerous requests for reports that would rank firms according to sales statistics To begin a Firm Market Share Report click on Reports and select Firm Market Share Reports Admin Agent Roster Firm Roster Firm Agent Roster Listing History Report Listings Due To Expire Listing Inventory New Listings Report Home Sold Report Market Activity Prospect Roster Firm Agent Sales Production Report Agent Market Share Firm Market Share N You will then see the input screen shown below or one similar to it Firm Ma
44. other OSI products please visit our web site GetOffutt Com Please be as specific as possible regarding the nature of your concern The more detail the better When complete click the SEND button near the bottom of this page Thank you for your time Name S Please enter your comments here Email Address Phone Number Area of concern General Information Contact Method Phone E Mail MarketLinx Support Contact Info Email InnoviaSupport marketlinx com Phone 800 334 0831 Fax 336 547 2723
45. pnce 205 575 This value was derived from the average sold price for the selected closed listings Note Be sure to place the Cover Sheet Cover Letter and Table of Contents first and in that order Subsequent components can be in any order desired 162 At this point it is necessary to edit the components to suit your needs The Price Adjusted Comparables component can be edited to make adjustments to any of the comparable factors and you can also add miscellaneous adjustments for items not included by default The Agent Resume Testimonials and Marketing plan components should be edited to reflect your personal information The 3 Up Picture CMA can be edited to exclude any comparable properties that do not have photos To edit any of the components select the component on the left and click the Edit button When you have finished editing select Save or Next to continue Selected Components Available Components CoverSheet Graphical Summary Cover Letter Testimonials Table of Contents Recommended Price Subject Property Flyer Price Adjusted Comparables CMA Summary Seller s Estimated Proceeds Comparables Flyers Marketing Plan Agent Resume 3 Up Picture CMA 163 Edit Cover Page When you edit the cover sheet you will be able to edit the information that is included on the cover sheet After making any changes click on Next Seller Presentation Create New Presentation Edit
46. populated into that field on the search screen 29 Coded Features Coded Features To City County s search for certain Arcadia ral Chartotte lat features such as_ the Avon Par De Soto Boca Grande Lee type of flooring heating as iesaa rae Le and interior features Fanann ia Other mi and so forth click the 2 Coded Features button Coded Features Flood Zone 3 on the search screen Click for optiona coded features No Fal SS a Salg mlipa greps SEP aA nun aod we The Coded Features INTERIOR FEATURES PARKING HEATING COOLING screen will open Check i coded features you a would like to include in _ at EES your search criteria E cer aseene dh Keep in mind that not all coded features are required when entering a listing so choices made here will limit the number of results found from the search O Vacant O Not T J Lino ake ond _f Ei Owner Wrap if After checking the items to be included in your search criteria scroll to the bottom or the top of Legal bi mi Ova Orot the page and click the Accept button Flows ne Eline J I marks 30 You may also exclude particular coded features from a search To do this check the box on the right side of the feature in question next to the word Not For example if your customer is not interested in any listing that has a loft check the Not box next to Loft
47. showing as well as send comments to their agent and rate the listings Any messages sent by the agent such as confirmed showings requests to reschedule or any other comments will be displayed under the respective listings 11 10 06 Price Reduced from 249 900 My Rating 54 Schedule a showing f Add Comment Rate the Listing To be shown 11 16 2006 03 00 PM confirmed When scheduling a showing or adding comments on the listing the prospect simply clicks the save button and a message will show in the Incoming Prospect Messages section of the Prospect Manager as illustrated earlier Also when scheduling a showing the agent receives an email notification also explained earlier 86 Request a Showing of the Property Desired Showing Date Desired Time 11 16 2006 Ek Please add any extra information below Include any alternative times you would consider in the event that the requested time is not available Anytime after 2pm will be fine with us Thanks E EN Add Listing Comment Please provide a rating to indicate how well this listing matches your requirements Add any additional comments below How well does this listing meet your requirements a_n 80 Comments We really liked this house but the kitchen was too small and we need a fenced back yard E A prospect can rate a listing and add comments as many times as they would like and each time the
48. the following information to be included on the cover sheet Document Title Comparative Market Analysis Client Name Jane Doe Client Address 123 Test City State Zip Absecon City NJ 22222 Property Location 123 Test Prepared by John Doe You will then be able to select a style for the cover sheet Make your selection by clicking on the style you want then click on Next Seller Presentation Select Cover Sheet Style Select a cover sheet to use for the presentation Standard With Agent Photo 164 Edit Cover Letter A default cover letter has already been created for you If you wish you can edit any of the text in the cover letter Once you are finished click Save If the checkbox next to Save as default for future presentations is checked your letter will be used in all future presentations you make Seller Presentation Edit Cover Letter Edit the text to be used as the cover letter for the presentation Thank you for selecting me to help sell your property I believe our marketing plan will generate a great deal of interest in this property and I will keep you informed about our progress With my background in real estate and the value represented by your property we should receive an offer soon As you are aware there are many aspects to selling a property These include finding the right price developing a strong marketing plan and keeping the property looking good
49. their approved list The mlsaddress com portion will be the web address of your InnoVia MLS system Please pass this information along to your prospects Remember In order for a prospect to receive these automatic emails from the system when you set them up you must 1 Enter a First and Last name so the login ID and password can be created 2 Enter an email address for the Prospect 3 Select Email My Prospect If you do not choose to Email My Prospect a cart will still be created for the prospect it just won t be visible to the prospect You can still see what is in their cart from the Prospect Manager or give them access to their cart at any time by clicking on the Edit Prospect button and selecting Email My Prospect 712 Notifying Your Prospects Once you have added listings to your prospect s cart you can send an email notifying them and providing a link to their cart There are two ways to do this Click on the fourth button next to their name in the Prospect Manager This will open a pre populated email message from your default email client such as Outlook with a message to your prospect a link to their cart and your contact information C Doe Jane g f anon PE A m a Fie Emai Prospect You can also pull up the same email message when adding listings to the cart from the Use Checked button explained earlier in this topic Prospect Listing Cart The listing cart for Mr
50. to Residential N and click it Vacant Land search screen will i Commercial Industrial eo aa appear shown below Multi Family Rental By MLS Number Cross Property Search Residential Tour Of Homes Get Saved CMA Comprehensive CMA Search Hotsheet Maintenance Reports Admin Misc Financials BacktoLogin Old Home New Home Uap Haned Search Hesed Search Lat Prce s oj 23 You will see the following items on the left side of the search screen SELECTED CRITERIA f l Choose Display Type v rn A Search Y OQ g e Back Reset Help 2 S Print Email UseChecked TY Save Search DNQ 8 qA Return Search Save Prospect Map Results Count Records C Select All C Display Criteria Help This will direct you to InnoVia s help system should you need help on any topic Return to Search After running a search this will bring you back to the search page while retaining all of your criteria Map Results This will plot all of your search results on a map This can used after you have run your search or you can use it to initiate your search instead of clicking Search Selected Criteria As search results are selected the items are listed in this window Sort Results By This allows you to sort the results of your search by MLS number address listing agent or by other options To select a sort order click on the dro
51. will be able to change the firm information and only that of the Firm to which they belong The Board Office will be able to change anyone s information Enter the criteria firm Maintenance Search Criteria Choose At Least One Field be find the a a you wish to 105 Cinna Cnet boari of ETO modify then click Search If you are a broker or administrative person just click Search and your information will appear in a one liner format When the one liner is displayed ys Brd Firm y Off Office the Firm ID 1D of 10 Name the left side of Ke A 6193 z Offutt Systems Inc one liner The firm s information page will appear 137 From this point change whatever information needs to be changed then click Save i Tyee Cede AF Atiate firm 10 Office Information Scard 610 Pm Omu Sysiers Contact Address and General Information These changes will affect the firm contact information on listing sheets Note Do not use dashes or parentheses in the phone number fields The Web Page field is for the URL of your business web site 138 Photo Upload Utility The photo upload utility allows you to upload photos directly into InnoVia IMPORTANT NOTE Only JPG image format can be accepted and the image size must fit your board s photo size limit If you use a digital camera you will need to consult your camera s u
52. within the Comprehensive CMA Clone Existing is the best way to create a Comprehensive CMA for a buyer because you can use the listing in which the buyer is interested as your subject property To do so from the Start Your CMA page click Clone Existing Then you will be prompted to enter in the MLS Number of the existing listing Enter the MLS Number and click Next At that point you will be asked to enter the information on the Cover Sheet Edit as needed and click Next Your existing listing will then be added as a subject property listing that you can use for creating your Comprehensive CMA Click on Clone Existing 107 George Baley 23 Lee Lacey Twp Barnegat Pines Ocean OOO ge ee E O a a Enter the MLS Number then click Next Seller Presentation Clone Existing Listing This function will allow you to create a new subject property based on an existing listing in the Innovia database Enter the MLS of the listing you wish to create a subject property from then click on the Next button 155 Edit Cover Sheet information as needed and click Next Seller Presentation Create New Presentation Edit the following information to be included on the cover sheet Document Title Client Name Client Address City State Zip Property Location Prepared by Comparative Market Analysis Jane Doe 123 Test Absecon City NJ 22222 123 Test J
53. 1 10 06 10 57 am 506 WATERVIEW Showing request for 11 14 2006 at 12 30 PM COURT Any time after lunch is good In the above example there are three types of messages The first is system generated message letting the agent know that one of his her scheduled showing times has passed The second is a message from a prospect commenting on a listing and giving the listing a rating of 80 out of 100 The third message is a request for a showing Clicking on the drop down arrow to the left of the comment gives the agent several options depending on the type of message Viewing the prospect s profile Viewing the full display or listing history of that listing Viewing notes previous messages between the agent and prospect Viewing the showing instructions Rescheduling the showing Confirming the showing Canceling the showing not shown Marking the message as read not shown Mark the showing as Complete not shown Doe 11 10 06 10 53 am LOT 342 80 1 liked this one but the be AVONCROFT DR small We need a fenced yard t p Doe 11 10 06 10 57 am 506 WATERVIEW gt i a 14412008 COURT Prospect Profile Full Display Listing History View Notes Showing Instructions Reschedule z For example if the agent clicks Confirm Showing a message box will pop up with a pre written message which can be edited if necessary to confirm the showing with the prospect When the agent clicks Save the message will then
54. 1970 250 000 CHGI 20067878 ORD p O a sazzs2 R HRAL ap Sik Peri AA O N 2301 1985 297 000 AWRO 311466 41 Sa a 601 2205 Port i 6 Ady aia AEF O 4 02783 R So ovor PELATAAN 1987 325 000 AWRO 306726 19 477 2402 COMO Port sg i 200 19 C amp 477758 R 2402 COMO ST ehariotte 1987 369 000 HRER 25191398 To browse listings using a display other than Oneliner Display use the Choose Display Type dropdown on the left side of the screen cA CMA Help Click on the drop down arrow to view choices then select your desired display type 33 Display Types If you do not choose a specific display type prior to initiating your search your results will be displayed in the standard one line format as shown below Based on how the system was designed by your local board office you may have display and linking options that are not covered in this section Tot Yr sel MLS E Address City SqFt gt KTS a ss 75 Ps SP TPs Lo O 4 485496 R SAE VIRGO Port N 1637 1981 amp 423426 oR Charlotte Port Charlotte C amp 485870 R 2379 ALVET ST O 48977 R 263 0 SPRING Port Site RAKE ELYD Charlotte a 497752 R HSL ar C 4827752 R AYRSHIRE CIR Charlotte ere 2204 Port A 60179 D smaa Sis oT Charlotte C A 477758 R 2402 Port Charlotte 325 000 369 000 clicking on the Subdiv Complex List MLS number will
55. A preview ren RA is available for each type ni mimbar temphead v below the choice lists Label Data Use Landscape Format If your one liner display does not fit on a 8X11 page then you can check this option to print on a Landscape printed page Optional Display Title m include Select Checkbox T Use Embedded Links C use Landscape Format Share Display Wah ot Snares v Results per Page 20 Click Preview We recommend that once you Tile Font Label Font Data Font have eel sherde a head shared a AE n sma header sever customizing your display a simi iSi you preview it to make temp huge sma sure it looks the way you Tae na ib expected mrn temp menor temphead V Label Data ee ee Click Return once you have finished previewing your display This takes 183 you back to the previous page where you can further modify or save the display MLS Numbers Separate MLS Numbers wm commas List Pace Search ise Sel ba Type Price Fin so ae oo DOOS 3000954 Excuse Agency 390 000 2 4 C 1178 ExcusweRgm 3oeese 3 1 of 1177247 ExcksneRgm 208 000 2084 C 2000842 ExcksneRegm S305000 C 17r waneRom 305 000 2 2 1424 1108 ExcksneRght 5305800 4 2 Retum List Firm If you need to modify the display do so at this time then preview it again Otherwise click Save to finish Display Builder JKL Test pecity the f
56. InnoVia MLS System User Manual Ss Innovia Internet MLS System MarketLinx Inc InnoviaSupport marketlinx com Phone 800 334 0831 Fax 336 547 2723 MarketLinx would like to welcome you and take this opportunity to thank you for choosing the InnoVia MLS System Learning a new system can be a very overwhelming experience It is time consuming and at times a bit stressful Our goal is to make this transition as painless as possible After this training class we suggest that you review this workbook periodically Marketlinx created this workbook for you the User and we feel that it can be a valuable tool in the learning process Please make notes during class of anything that may not be clear to you or of any questions you may have in the notes section at the end of the workbook At the end of the training class the instructor will have a question and answer session during which you will have the opportunity to clear your confusion and or find the answers to your questions using your notes as reference At MarketLinx we believe in team work We strive to help the Users of the InnoVia System become familiar with the system s capabilities and to guide them to the most efficient methods of meeting their MLS needs We look forward to a bright and productive future with you our newest members InnoVia MLS System Table of Contents InnoVia System Requirements acci s ce nenaeeed need tenevanda
57. Lacey Twp Barnegat Pres Ocean First time users should click on New to enter information for a subject New property so it can used in the CMA system Select the property type for your subject property then click Next Keep in mind that your Board Office may have decided to only allow the Residential property type to be selected Seller Presentation Create New Presentation Select the property type for the new listing Property Type Resdentia fh 152 Fill in the details for your subject property then click on Save Listing at the bottom of the screen Note that only the fields appearing in bold or red letters are mandatory when entering in a new subject property However the CMA will use all information entered to find comparable properties It is important that you enter as much information as possible so that all features of the property are taken into consideration when the CMA searches for comparable properties It is also important to keep in mind that you can easily convert the subject property into an actual MLS listing if the seller accepts your proposal so any information entered at this time will not have to be re entered later when you are ready to list the property Your Board may have chosen to disable this feature When you have finished entering information about your subject property scroll down and click the Save Listing button at the bottom of the screen C
58. Listing Cart option Click Show Selection Humber of Selected Items 3 OPnnt O Re Group What would you bike to O E Mail O Slide Show The next window will show you dowitnihe selected O ViewMep how many listings are currently in crc ae your Listing Cart You can click How would you ire ee m the View Cart button to access soned the listings in your cart for She suocesioms 0nemeroar J emailing or printing or click the displayed s Close button to go back to the 4 E a your current search results 54 My Listing Cart You can access your Listing Cart two ways First by clicking the View Cart button after adding listings to the cart through the Use Checked button Second by going to the Links of Interest section from the home page Se Sayed Searches Sun Java VM Association Feedback Form Required InnoVia Settings Selected Hema CT ssw os Innovia Listing Cart Sort Opsons v Cl descersing Sor The folowing listings are currently stored in your isting cart Display taport Op ons Vas Dapa A Fut Dapiay Ok PR MLS ST Phoe Adireis Marivpality Aree Us Sel taD Sdi DON CDi ae a SamnSTABLe ROAD MEST Patu 3 BEACH Preven Desste ach Mat Pant From the Listing Cart 1 Check off the listings that you would like to work with 2 Choose what display you would like to Preview Email or Print from the display list You are allowed to select more than one dis
59. Meru Aps Lote Aorem Ammar Lacs BA Come Booom 3 fro Besroom 4 Cim io City Store Iie Coding agert CoLunng Agent SOUL cpou Daya on Matet Doarmere Court Elen FLoce Pipi Foyer Dim Great Ser Fizo OA Moe Sshe 1K Kner Fleer Lens Lesse Us Agent Prese List Agent Press ve Cane Ve Fier List Price List Tyee Save Columns Bescon Cin UBesroen Fise Ore Die Soe Fou Pacto Preto Coumt Posi Paz Sy Stata Rat Pree Tyee Mestssions 58 Boru SA Come The Layout Page 190 Click on the field you want to include then drag it to the particular cell where you want it to be located Top Section Photo Block Columns MLS sanli Addl Lot s Assmnt Land Bedroom 3 Floor Block Co Listing Agent DOM CDOM Document Count Flood Pisin Grest Rm Floor How Sold Kitchen Floor List Agent Phone List Date List Price MBedroom Dim Address BA Como Bedroom 4 Dim City State Zip Co Listing Agent Days on Market Elem Land Lease List Agent Photo List Firm List Type MBadroom Floor Address City St Basement YN Bedroom 4 Ficor Closing Oste Co listing Agent Den Study Dim Entry Floor Foyer Floor HOA S Mo Improvements Laundry Dim List Agt Cell Phone List Firm Address Liv Ares SQFT Double click on any field for which you wish to change the properties Board of REALTORS luc Search Hotsheet Maintenance Reports Admin Top Section Photo Block MLS Number Address Asol Lot ss List Pric
60. Next Button at the bottom of the screen There is no limit to the number of comparables you use but the more you use the longer it will take the system to create your CMA 161 Select the comparable properties you would like to use in your comprehensive CMA by placing a checkmark in the Select Checkbox then click Next After selecting the comparable properties you wish to include the screen shown below will appear Select the desired components on the right then click the Add button to include them in the Comprehensive CMA Place the components in the order in which you would like for them to appear in the final presentation Arrange the components by selecting each one on the left and using the Up and Down buttons to reorder them Seller Presentation CMA Layout Select the components to be included in the final CMA by transferring the desired components from the Available Components list to the Selected Components list You can edit or preview any of the Selected Components by clicking on the component then selecting the Edit or Preview button Selected Components Available Components Cover Sheet Graphical Summary Cover Letter Testimonials Table of Contents Recommended Price fup Subject Property Flyer Price Adjusted Comparables Dn CMA Summary kz Seller s Estimated Proceeds Comparables Flyers Marketing Plan Agent Resume 3 Up Picture CMA y 8 3 Recommended list
61. Plan Your Route window hitp www nnerenmls com mls 2709741 2690395 2633386 26983 fe gt Se ene Ptan Your Route Get Directons Cancel Help 6 TONY ROAD Belmont NH 03220 39 ARLENE DRIVE Belmont NH 03220 16 SUNSHINE DRIVE Belmont NH 03220 EnterAddress 44 SILKWOOD AVE Belmont NH 03220 46 SILKWOOD AVENUE Belmont NH 03220 Add My Office Move litem Up i Move ltem Down _ Remove ltem Clearlist Driving Options Shortest Fastest Not Optimized Driving Measurement Options Miles Kilometers Text Only Display T Make this route round trip 50 To enter a new starting point or another stop in the route click Enter Address or Add My Office Enter Address manually enter an address and click Add Address to List Add My Office automatically adds your office address to the list To rearrange the stops in the route highlight an address and click either Move Item Up or Move Item Down It is up to you to determine the best order of the stops in your route Remove Item allows for the removal of one address at a time Clear List will clear the entire address list Next to Driving Options you can choose the Shortest or Fastest route or neither with Not Optimized Note This setting affects the directions between any 2 stops in your route NOT the overall order of stops on the route YOU determine the order by moving the addresses up or down in the list Choose Miles or Kilometers for th
62. Solt County lt Sectiorc Biock Lot Qual Code Addi Lot re Lot Qim Apk Acres Ros Prop Type Sop Farsy Basement Ym Ne Spaces Waterfront No Fireplace Poot Water Front Pt Commercial Ope HOA Name tiie Agency Ret furrestings HOA Turnkey initial Fee Elem TUCKERTON List Type sive ight Eetry Floor HOA Phone GEORGE UTC Dusi Oscoseo Units Bide Biso no ROOM Living Am Dining Rew DIMENSIONS ROOM MBedroomc Bedroom2 294 900 M 12000 LONG BEACH BLVD BEACH HAVEN TERRACE Age Age Assmat Land 37 400 00 Inpeovements 122 Tot Assad Value Year Butt Bedrooms Halt Baths Primary Loc ves Garage Ne furnishes Ne HOA Mo gt c Flood Plaine N PRELANDS REG Assigned Parking CeMEN SIONS FLOOR 194 Other Options for the Detailed Display DisplayWriter Residential Full Display Display Components Flyer displays are comprised of a number of named components such as Header Coded Features Room Dimensions etc New components can be added to the display by selecting the Add button below The order of the components can be changed by clicking on a component and using the Up and Down arrow buttons Address Optional Display Title List Agent Info CoList Sell Agent Photo Table Data Linel HOA etc School Condo Section Dimensions Table Coded Feats 1 Coded Feats 2 Directions Remarks Private Remarks Agent Info Table
63. Subtypes StatusEvents County Aces R Single Famty City BHC Kingman O Conde Price Change Sort Resuts By F y Buit Wehdrawn V Vacant Land Exowed C Commercial Ciosec L Commercial Lease Pending Mutif amiy Oneliner Display Contingent mi For multiple selections Back on Market je the CTRL hey Leased For multicle selections vie tha CTRL bey County ounty Show Mao ae Crk Cochise Coconme When the ian Search pop up box appears check the New box to tell waco Be system that it Search Tie uy mcteneet Title Firat tame Midcte inital Last flame should number your search your search eT Address 2 Caty State Zip Give your custom Pate a title the Search Title pen then fill nal any additional information s desired jihod such information is not required Once you fill out the 104 To set up a custom e http www chartotteareamis net Hotsheet Search Save Microsoft internet Explorer e hotsheet click on Email Sy T me and the system will _ ee aes send you an email every s aD N jo night with the results of First tiame nacte ninal Last your saved _hotsheet search appropriate fields EA OK The search will be saved and if you selected the E mail Me option the first email will be sent to you the next day You can retrieve the saved search by accessing the search screen and cl
64. TC 60017865 b wee B00 AWR IPSA aa 1 BR BH Pool AC Tot Ae List Punta Gorda 2 TON ai a Aa Ee a 576 1110 1974 39 900 ol Nee TOT Q0 35 Photo Oneliner A one line display that gives basic information and a small thumbnail photo Ascending and descending sort arrows are provided in the header area Liv Parcel Sal p List st Address City Subdivision Area BR BA SqFt 1D List a E R 162 A 3 apple 4001 Accd Ranches 4001 i 3 i 9999 99 123 a _ SSO ea uc AC Dik 408 12 42 23 323 s912 WEP ret 190 EES O R 222 A inus tHe A Dik 4018 10 42 23 PID 123 950 Multi Photo Gallery Provides all of the photos for the listing May also be found as part of the Customer w Gallery display 36 Customer Display This display resembles the Full Display but without the listing agent and listing firm information It includes a section that provides the preparing agent s contact information picture and logo R 6018894 on Subdiv Taxes hood Zone Possession 1423 60 E vegenabie Living Ren taxas Family Ren Wichen Sreaktast Laundry Waterfront Z fare 299 000 E B De Sete Map Coord Na a tt tao Tot Bidg Sqft bee t 232 Storm Damage No Derape f Cmty SheetPtat f ts Mo Maint fee so Fireplaces APPRONMATE ROOM OMENSONS Matr Bea 12x13 Dining Rx Bedrm 2 1x12 Gedrm 3 Grestroom Bede 4 LN Other Rime Flor
65. The next screen that appears requires you to select a List Agent from the drop down list As noted earlier in this section this menu displays options based on your User ID This means that in most cases the only name available in the drop down list is your own unless you have Broker level access or higher in which case the list would show the names of all agents affiliated with your office or firm ey wd Select list agent select Add A Listing property type and click ie Property Type s Continue n Next you will see the maintenance form appear The maintenance form will contain different information based on the property type selected InnoVia is a customized system The maintenance form shown on the following page is for example purposes only the input options shown may differ from what is available on your particular site 125 Co List Agent Office Exclusive YN List Price List Date Expire Date SA Sor s BA Sor T8 Sorts VRC Yin v Street No Direction v Street lame Unit City Area vi choose City first State lss Zip In City Limits Y N County v Subdivision Residential Type v Rentto Age v Zoning Taxes Sale Rent v Lot Size Road Frnt Total Acres Legal The items displayed in red font are mandatory This means all the mandatory fields must be filled in before you can save the listing The items in black font are optional You only have to enter information in these fields if th
66. UNIT 2 Port Charlotte Punta Gorda Oo ere ARE m Port m n JEA Charlotte ry o Port Charlotte Port Charlotte A o e e8 RA 3299 Easy eT O Port Charlotte 3220 2 Port PORT Charlotte CHARLOTTE Punta Gorda Port Charlotte ash T O Punta n Harbour Gorda Heights GS o O port charlotte 2326 1 You will notice that the one liners are divided by property type and status Status Codes A Active B Back on Market M Misc change K Contingent C Closed Price change P Pending D Deleted N New W Withdrawn X Expired InnoVia can automatically e mail a Hotsheet to each of its users on a daily basis This e mail is sent as a link when the link is clicked you will see the standard one liner display that lists the previous day s activity on all property types To receive this email daily contact your local board office and provide them with your email address Once the e hotsheet is activated under your agent information you will receive the electronic hotsheet every day 103 Saving a Hotsheet Search Set up e Hotsheet To save a hotsheet search or set up a custom e hotsheet do a Hotsheet search as outlined previously but instead of hitting the Search button click on Save Search located on the left side of the screen Search Hotsheet Maintenance Reports Admin Misc Financials BacktoLogin Home Help SELECTED CRITERIA Property
67. about every Script Error If you use Norton Internet Security e Disable Norton Internet Security e Clear Cache and Cookies e Try search again e Re enable Norton Internet Security If neither of these steps works for you you may want to check your popup blocker settings 202 Warning Page Has Expired The primary reason this particular message appears in InnoVia is that agents do not allow the pages to load completely before moving on to something else For example when searching for listings users will click the Printer Friendly button from the Matches Found box Then before the page of one liners completely loads they begin clicking MLS numbers Once they hit the Back button to return to the one liners this message occurs You should allow the one liners to finish loading the green status bar at the bottom of the screen should note that the page has loaded before clicking any MLS numbers Also keep an eye on the scroll bar on the right side Wait for it to stop moving before clicking on any MLS numbers It may also be beneficial to you to check the Required Settings for InnoVia to make sure that all of your Internet Explorer settings are correct DB _ doins errors DB_doins errors are generally a programming issue that should be reported to Customer Support for correction Sometimes they will prevent you from saving a listing however so it is important that you click the Back button from this error an
68. ach item A preview is available for each type displayed below the choice lists Share Display With You have the ability to share your display with other agents in your office Once shared the other agents will need to copy the display into their custom displays Preview your display DisplayWriter JKL Display Components 193 buttons Top Section Optional Display Tile pene Tee o Us Links Bar V Use Embedded Links o Use Landscape Format V Draw Border around display Results per Page fi Share display with Tale Font Label Font sherk ia bid a sma ibid2 tea ece tero lemafem temoness emate ite data ni v datac v Title Labe Flyer displays are comprised of a number of named components such as Header Coded Features Room Dimensions etc New components can be added to the display by selecting the Add button below The order of the components can be changed by clicking on a component and using the Up and Down arrow iot Shared v Data Font ishared A sever sherd sma tea temp tempnead Y Data Display Builder Menu Click Return after previewing your display Once you have previewed the display and click Return your display has been SAVED MLS Numbers Separate IRS Mummers wm commas USP A 1160885 A 334 Wood St Tuckerton NJ 68087 VAN DYK GROUP SEACH HAVEN TERA 609 392 8591 Ust JOAN MART 609 852 1511 Co tist
69. ail display For example a typical full display will have 3 4 sections The section at the top of the display would include a property photo and two columns of details about the listing The next section might consist of columns listing the coded features The third and fourth sections could consist of four columns of listings data only The end result is that the 3 4 sections together make up the final detail display From the Display Builder page you will select the type of components or sections of a detailed display that you would like to add Click Add to add a section to your detail display DisplayWriter JKL Display Components Flyer displays are comprised of a number of named components such as Header Coded Features Room Dimensions etc New components can be added to the display by selecting the Add button below The order of the components can be changed by clicking on 2 component and using the Up and Down arrow buttons Optional Display Title Cl use Links Sar V Use Embedded Links go Use Landscape Format wl Cl Oraw Border around display Results per Page fi Share display with ot Shared v Tale Font Label Font Data For siverbis la bk a shared aA sma bk2 siver tea cce siverdid temp oma frm sma teroneag Cmatxt tea itte data temp ttl v datac v temphead Y Title Label Data Deploy Bue Menu 187 Adding a Section to the Detail Display Give the section a
70. aintenance will only be present for the managing broker or anyone else in the firm that has the same security as the managing broker Both your agent photos and logos must be in JPG format and the pictures must be less than the allowable size limit posted on the upload page You can also upload your agent photo or firm logo from the property photo upload page outlined previously Follow the same instructions to upload your photo or logo as when uploading a property photo 142 Listing Attachments In InnoVia you have the ability to upload attachments to listings such as a seller disclosure floor plan lead paint disclosure or subdivision plat map Once these have been uploaded to the system users will click on the Attachments link from the full display to access a list of the available documents From the list users will click on the links to access the documents RS 772994 1201 Ru Joplin M 64504 List KA HIGDON 417 435 7853 of PRO 100 NC REALTORS M37 782 0800 ef Co List County Jasper Area 3 Jopin Res Type Soi Fordy Subdivision Opt Pont Age 6 10 Year Bult Bedrooms Unet Baths 4 Acres 0 Part Bth 1 tn City Limits Yes Lot Size 102 Ext71 4x200 Road Front Sale Rent Sae Zoning m1 Rentitos Taxes 2386 Legal Price SqFt 92 44 Elementary Stapieten MMeddle tenors School Dest in Basement es Apx Bsmt Fin 791 Apx Bsmt Unfire 425 Apx Living Area 513 Horne Warranty N
71. along with a command button labeled Log In Enter your User ID and Password in the appropriate boxes and click Log In or hit the Enter key on your keyboard G jo Ap tet cites oth sider sonais ho x P wA moam 2 0 ror D Welcome to the InnoVia Baseline Site LFE a T Password sO SE i frat me m Peisa 12 My InnoVia Page After logging in to InnoVia you are greeted by the My InnoVia page The My InnoVia page provides easy access to all of the most commonly used MLS items See descriptions below iInnoVia come Marketlinx Training Search Hotsheet Maintenance Reports Misc Financials Backto Login Home lt 9 2 Days Bock OFT ZV SV AVS Sinetorret veine New Bulletin Srg message BE Posted on 06 10 20 Posted on 02 27 2068 ts New EVE TEST Edited Bulletin Jem i Prce Change Posted on 06 05 2008 Posted on 02 27 2008 pera New B d News Message 4 v Posted on 02 27 2008 Extended All Events Update a Bed News Messege Posted om 02 27 2008 MY INVENTORY t Residertal FIRM INVENTORY cl 25 Residertial 1 6 Residertal Prospe t Me age 6 Vacart Land 3 Vacar Land ty Long Ca p Muln Faruly 4 Muln Famety My Saved See ches rar e A he Innovia Mer ia 16 Commercial Industrial 18 Commercial Industral el a Menu Bs ne Page Requred Irrevie Settegs MY EXPIRING IN 30 DAYS pra Re eters My Stats ASSCOBLCN eodbeck Form Realtor com Residernel 9 Total Lat Volume ules and Regulations 2 Tota
72. am LReschedule rescheduling a message would i appear in the prospect s cart right below that listing The scheduled showings will be displayed in 1 of 4 colors in the Upcoming Showings section Legend Confirmed Av iting Confirmation Time Conflict I off Market White confirmed showing Yellow awaiting confirmation from the prospect such as a reschedule Orange this listing no longer on the market the agent will need to let the prospect know by canceling the showing Red showings will show in red if they have been scheduled within 1 hour of another showing indicating a schedule conflict The agent may want to reschedule if necessary 84 At the top of the Upcoming Showings section there is a button that allows the agent to pull up the listings that are scheduled for showings in a number of different displays Simply check off the appropriate showings and click on the display button at the top From the resulting window select the desired display and click OK Holding the CTRL key will allow the selection of more than one display at a time For example the agent could check off several showings and print up a detail display as well as a map showing the location of all the showings Display Selected Listings Upcoming Showings a Py MONDAY 11 13 06 Time Prospect Address Displays TUESDAY 11 14 06 Time Prospect Address 01 00pm 7 Doe 280 MCKAY ORIVE Embedded Map Display Zoom Display
73. ange the recommended price provided round the price up or down to an even number for example You can also place a checkmark in the box to have the recommended price display as a range instead of an exact amount Any of the text in this component can also be edited Document Title Price Recommendation Enter the introductory text to descnbe the recommended list price in the presentation The recommended price is based on our review of properties similar to your own which are currently for sale or have recently been sold Our analysis suggests that your property should be listed at For this presentation the recommended price was derived from the average adjusted sold price for the selected closed listings You may use this value or enter a value you feel is more appropriate Recommended list orcas D F Display as a range of A Enter any closing remarks related to the recommended price or pricing strategy Pricing your property correctly is crucial A property which is priced correctly will attract more buyers than one which is priced above the current market value I look forward to working with you to get your property sold quickly 172 Editing the Seller s Estimated Proceeds This component will calculate the sellers estimated proceeds based off the values you include for the estimated equity and closing cost You have the ability to change the values and fields included on this page as well as set up the default
74. anges and click the Save button You will only be prompted to do this one time Microsoft Internet Explorer BN Please verify your information Once re saving you will not be prompted again 134 Alias Feature This feature allows you to log in with your user name and password and appear as if you are logged in as another agent in your office This will allow the administrative staff to print or email displays with the agent s contact information showing at the bottom instead of the administrator s information Only those with broker level security will be able to input the aliases under a particular log in The steps for setting up an alias are listed below e Follow the instructions in the previous section Agent Maintenance Modifying Contact Information to access the edit screen for the agent s information for whom you would like to set up the aliases e Scroll to the bottom of the Name Address and General Information section of the screen and you will see the Alias field Designation Compietion Date Orientation Date 05 14 1937 Code of Ethics Date Properties Restricted To License 124012 Statuses Restricted To e Inthe Alias field input the Login ID of each agent they need to log in as Separate multiple Login IDs by a comma with no space in between There may be an Alias button to the left of this field that you can click to look up the Login ID s depending on your MLS system e Click Save t
75. any type of property Additionally this report can access the data for a single zone area or default to all areas based on the selected criteria This report is essentially a detailed market share analysis that reports numbers and percentages for selected firms and or agents as compared to the Board as a whole Firm Agent Inventory Report This report is a specialized search that lists property inventory for a Firm or an agent within a selected firm Listings Due to Expire Report This report provides access to listings based on the date they are due to expire This is a security protected report the system will only allow access to information based on your defined security level For example if you are assigned agent level security you will only have access to listings assigned to you when using this report Those with broker level security will have access to expiration dates for all listings assigned to agents within his her firm New Listings Report This report provides information on all the new listings in your area over a given time frame Agent Sales Report An Agent Sales Report with the parameters of a time range and an agent ID will show all of the listings either listed or sold by the agent over the selected time period The listings will be separated into three categories Listed Sold and Listed and Sold Properties in the Listed category were listed by the agent and sold by someone else
76. ao Copy MLS te at would you like to do with the selected items Clipboare ou like the c B u Mke the Sort Resuts By _ ould you bike the A A ed items displayed Sneiner Display iv Show Selection Cancel Access the MLS Number Search function in which EL pies would like Pal use the MLS Ha paste iA into the appropriate field Enter the MLS Numberis separates by commas T plaste MLS Numbers for example you might enter 21 67890 Click the Search button when finishes View Map This function allows you to map up to seven properties at one time To utilize this function e Check the listings you would like to place on the map e Click Use Checked e Select the View Map option on the Selected Data Screen window e Click on Show Selection e An area map will be displayed as shown below along with a one liner display for each listing 48 2D 3D Evergreen shores an Ro o a Rivierao 3438 WINDSOR Toms River Twp ya KE N 5 gt D w F aA 4 an velh V vig E crest Park awn be 5 Barnegat 4 Road pat St id 37 Zoom In Aerial Kk i Hybrid al lalate A 4 amp LAASIAA Address Municipality SqFt Sell SellDt DOM aa Photos on 1130 Audubon Toms River 1 142 12 P 0 17 Or Twp r NOTE You can email the results by clicking on the Email button out to the left of the map Once you click Email you will be taken to the Email Display windo
77. arch to run the saved search Residential Type Adu Community Congo Mobie Singie Family Apx Acres ZofBedrooms 6 3 op Deleting a Saved Search Status gt On COME List Price Feann wliawey Q u of Garage Spaces om For mukiple selections use the CTRL key sofFullSaths e 2 o ot Half Baths i HJ To delete a saved search bring the search up using the Get Search button Once the search is up on your screen click on the Save Search button At the bottom of the save window there is a delete button Simply click it and your saved search will be deleted 92 Map Based Search The Map Based Search allows you to search a user defined area on the map for listings Microsoft s Virtual Earth maps are incorporated into the property type search pages Simply access the appropriate property type search page from the Search menu and there will be a Map Based Search button in the upper right corner Residential Search Criteria Choose At Least One Map Based Search List Price o _ H This will load a map on the top of the search form To minimize the map click Hide Map in the lower right corner below the map ojo ot Aral Dah o gt O ae 1c a s a x wr 5 uo Crystal Lake une Wt Piesaki 618 v i New 7 Gon Cove lt s f d Wi Hator pp eta Beach Wiliam Oudiey Cedar soot te ad 4 4 p 7 Winy Harbor
78. arebaadieke deus eh eee segs 202 DBAOINE A tte 202 Please Check Appropriate Box to Enable Changes sssssssssssseseeseeeeseseeeeees 202 This Item Is Mandatory ong So co oes cteee ance nee oeemeseons cxusiceacecene neaqunceasaceat recaake 203 Rule Constraint EMO ot es cate coca ct hates oats Aa ee eI ta ae tl te Ue ta ee Se 203 You Are No Longer Logged 2 cdccsscnevedeecdevtantaliydelencnteanteenyle eacteantadeis eaataeeeay 204 Windows Cannot Open This File 2iacic sadn ctienen dance nan Qncdie bea ede neews 205 Troubleshooting Common Problems cccceeeeeeeeececeeeeeeeeeeeeseaaaeeeeeeeeeeneeeaaaaes 206 InnoVia Menu Bar Does Not Appeal cccccecccceeceeeeeeeeeeeeeecenneeeeeeeeeteeessneneeeeees 206 How to Clear your Cache Internet Explorer Temporary Internet Files 4 207 Emails Not Being Received 2d ceonaticidanseeaceedtirscceaeneed wsinetianicscazdeegenttracilacaeeadementaentadts 209 Pictures not Appearing on Listings scsceccssesnsete seks sceeeva Hach onateienerthub inks lemewastouaelts 210 Can t See Entire Screen Screen Resolution 2 cece cece cette eeeeeteeeeeeeeeeeeeeeee 210 Issues With Pop up WINKOWS 2 ccecccteteisechcceecebeceestuastiessed eceesdieschedsedereesinesWeedaedeteeesd 211 SUDPON ODIOM S 2 2 ction ahaa daasadada atin Wada an aaa wan wadeiese 212 InnoVia System Requirements To operate efficiently while using InnoVia we recommend that your PC meet the following
79. art Decosure Select one of the following items Py ry noues your en Select the type of ES document you are faxing in then A click Continue O Environments At this point you will see a cover page for your document Print out the cover page and fax the cover page along with your document The fax number you need can be found on the cover page This is the InnoVia MLS Fax To PDF Cover Page MarketLinx Real Estate Information Technology Converting paper documents to PDF files has never been easier No scanner or special software is required INSTRUCTIONS i Print this cover page Place this cover page on top of the document you wish to convert to POF Fax the cover page and document to 1 866 888 1097 4 Your document will be converted to a PDF automatically and available in InnovVia listing 94 as attachment O1 within 15 minutes wn If you have questions or problems please do not hesitate to contact Offutt Systems customer support department at 800 334 0831 8 30am To 5 30pm EST or via email at support marketlinx com 150 Comprehensive CMA InnoVia offers a professional Comprehensive CMA presentation which includes not only a price adjusted comparable but also several other components including an agent resume customer testimonials flyers and more Please ask your Board staff if you have the Comprehensive CMA feature included in InnoVia You will need Adobe Reader to com
80. as follows Top Number 113 114 Rank by Listed This report ranks firms by the following all sales that occurred during the specified time frame which firm had the largest number of transactions for which they were on the LISTING SIDE ONLY In this report type if Firm A is ranked number one then Firm A was on the LISTING SIDE ONLY of more transactions than any other firm during the timeframe given Firm A listed them another firm sold them Rank by Sold This report type ranks firms by the following all sales that occurred during the specified time frame which firm had the largest number of transactions for which they were on the SELLING SIDE ONLY In this report type if Firm A is ranked number one then Firm A was on the SELLING SIDE ONLY of more transactions than any other firm during the timeframe given Firm A sold them another firm listed them Rank by Listed Sold This report type ranks firms by the following all sales that occurred during the specified time frame which firm had the largest number of transactions for which they were on the BOTH the listing side AND the selling side In this report type if Firm A is ranked number one then Firm A was on the listing AND selling side of more transactions than any other firm during the timeframe given Firm A listed them Firm A sold them Rank by Grand Total This report type ranks firms by the following all sales that occurred during the specified time f
81. at print button to print the displayed form 119 Listing Maintenance The Listing Maintenance function available in InnoVia will allow you to add new listings and modify information in existing listings Depending on your system design Listing Maintenance is accessed either by clicking the Maintenance tab from the navigation bar or by choosing Listing Maintenance under the Misc tab Search Hotsheet PADE Reports Admin Misc Finan Listings Agent areh Firm Maintenance 0 Days Back DEDE By accessing the Listing Maintenance option a search screen will appear This screen functions much like other search screens in InnoVia with one exception this area of the system is security protected This means you will only have access to your own listings or if you are a broker your firm s listings Modify Existing Listings To modify an ama nnn Sees rere Sena a existing listing e enter the kaw criteria to locate the listing in your r ames gt inventory then apa click Search ED GD a Click on the MLS number from the one liner and you 314598 a etoile Aes Area will be taken to the maintenance form for that listing Note Please be aware that your Association has specific rules regarding types of changes that can be made to listings that are of certain statuses for example 120 some associations do not allow expiration date extensions to be mad
82. ayed Sort Results By Oneliner Display v Show Selection Cancel e To re group the selected listings eliminating the listings not checked select the Re Group option e Select how you would like your listings sorted and or displayed by accessing the drop down menus in steps 2 and 3 of the Selected Data pop up box e Click on the Show Selection button and the system will re group the checked listings convert them to the selected display type and sort them according to the selected options Once the items are displayed you may print email or further re group the listings by un checking any items you no longer wish to keep Print e Toprint the selected listings select the Print option e Select how you would like your listings sorted and or displayed by accessing the drop down menus in steps 2 and 3 of the Selected Data pop up box e Click on the Show Selection according to the selected options button and your listings will be printed 46 E Mail e Select the E Mail option in the Selected Data Screen e Select how you would like your listings sorted and or displayed by accessing the drop down menus in steps 2 and 3 of the Selected Data pop up box e Click on the Show Selection button and the Email Display window will appear e Fill in the appropriate information in the Email Display window and click either Send it or My Email
83. book Configure your pop up blocking software to allow pop ups within the InnoVia website address For instructions on how to configure your pop up blocking software see the Troubleshooting section of this manual Set up the InnoVia website address as a Trusted Site within your internet options Most of these settings can be configured by running the Browser Optimizer discussed on the following page Browser Optimizer Located on the login page to InnoVia is the Browser Optimizer This is a tool that will check your Internet Explorer browser to make sure that is has the necessary settings for use with InnoVia and correct any settings that need to be changed It is recommended that you run the Browser Optimizer before logging in to InnoVia for the first time You will only need to run it once To run the Browser Optimizer e Locate and click the Browser Optimizer button on the InnoVia login page 7 Password me my Login IC Tool Email me m gir a Email me my Password e lf you get a message in your browser like the one below click on the information bar and choose Download File or Install ActiveX Control Ei To help protect your security Internet Explorer blocked this site from downloading gt X lt files to your computer Click here For options e You may also get a message asking Do you want to install this software Click the Install but
84. cel To retrieve a saved CMA you will need to do the following Access ee InnoVia Search Hotsheet Maintenance Reports A Navigation Bar and a Select the Search drop Residential amp down tab then click on Vacant Land i Get Saved CMA Commercial Get Saved Display Results Multi Family By MLS Number Cross Property Search Residential Tour Of Homes Tax Search You will then be presented with a list of your Saved CMAs To view a particular saved CMA click on the link s provided To delete a saved CMA check the one you would like to remove and click the Delete button 61 Saved CMAs Del CMA Name CO Kirk O test Saved CMAs Del CMA Name C Kirk My CMA O test To modify an existing CMA make the changes desired then use the Resave button at the top of the page You will be prompted to name the CMA To retain the former CMA and save the changes as a new CMA change the name slightly If you do not wish to retain the old CMA leave the name as it is and InnoVia will apply the changes to the old CMA 62 CMA Displays PDF Depending on your MLS you may have several display options that you can use to run a CMA and save the results as a PDF document Examples are CMA Summary pdf CMA 3 Up pdf CMA Flyer pdf CMA Chart pdf Using these CMA options is as easy as changing display types from
85. click Save 123 Withdraw a Listing Find the section labeled Withdraw Listing From Market on the maintenance form for the listing you wish to withdraw Click the checkbox located next to Withdraw Listing From Market Enter the withdrawn date and click Save Restore a Listing to Active Find the section labeled Restore Listing to Active on the maintenance form for the listing you wish to restore to Active status Click the checkbox located next to Restore Listing to Active Enter the back on market date and click Save Now that the listing has an Active status you can make any additional changes that are needed including returning it to it s previous status Note Please be aware that your Association has specific rules regarding types of changes that can be made to listings that are of certain statuses for example some associations do not allow expiration date extensions to be made to Pending listings If you try to make some of the changes above and have problems or encounter error messages contact your board Office to inquire about the rules that are set up for your MLS It may be necessary to restore the listing to an Active status before changes can be made 124 Adding a New Listing To add a new listing to i system go to z listing maintenance search screen and ca on the Add New button Save Partial Get Partial Qn Q Return Search Input Sheet
86. clone from the Select the display to be cloned and enter a unique name for the new display Available Displays list Available Displays New Display Name _ 3 My Displays fry Custom Display 3 Residential BCH TEST j j Residential JKL Test Create a New 5 Residential Steve Display Name Residential thgd SS a Residential JKL Residential Residential Full a SS Residential wjatest Preview the Uy Fem Tester 60 Offutt _ Residential 123456 _ Residential Residential My Office Display Click OK 196 Copying From Existing Displays When building a detail display you can copy from sections of existing custom displays built by yourself or other agents in your firm From the Detail Display Components page click on Copy From address Line Options Display Tee A Table Table c Is Table Use Lines Bar C Use Landscape format Dimensions r A Coded Feature 7 Use Embedded Lints tj Draw Borger aroung dispiay Coded Feature 2 B Siar dann Directions Resuts per Page Shere disgay wir Not Saares ov MLS Remarks Remarks Tee Font Lede Font Data Font List Sell Info Table shverse Pn bu A shared A Owner Table ome bez sever Footer tea pueseace sherb temo duenease De sma temphead cce tes tte ema frm tem tt v cma v temonea v Title Label Dew Click and drag the section you would like to copy to your display from the left
87. created as soon as you save the prospect as long as your prospect has a first and last name Each time a listing is found for your prospect they will receive an email from InnoVia with a link to their cart that will log them directly into the cart They will NOT have to enter this ID and Password It simply gives them the ability to access their cart from a computer other than their own The automatic email they receive will also have a link to a web page where they can log in if necessary You can also enter a Salutation and a Message to be included in each of the auto emails The Salutation will default to Dear First Name Last Name but you can change it if necessary NOTE If your MLS is converting from the old way of prospecting you may already have a salutation included in the Email Message section You may want to move this salutation into the Salutation field so as not to have 2 salutations in the auto emails Listing Cart Login Password Salutation Email Message 6 Enter any additional Notes only to be seen by the agent on this screen 7 Click OK when you re finished to save the prospect Notes 6 Personal Spouse 69 Editing a Prospect s Contact Information From the Prospect Manager click on the Edit Prospect button next to the prospect s name a Sa E This will bring up the C murphy Pbtrick cE M prospect s contact information Cl Pediey L L Change anything
88. ct s contact information will auto populate onto the new prospect screen if available Prospect Title First Last 67 2 Enter the Prospect s contact information The First and Last name is mandatory A description will auto populate based on the name but you can change it if necessary Enter up to 4 email addresses to receive the automatic emails Prospect Title First Last Description Address Line 1 Line 2 2 City St Zip Phone Home E Cell e Work Fax g E Mail E mail 1 E mail 2 E mail 3 E mail 4 3 Select the property type for the prospect A prospect can only be saved under one property type at a time E mail 4 Property Type Residential v 3 4 Select where you want the email notifications to go Selecting Email Me will send you the agent an email when a match is found for your prospect If you want the Prospect to get the automatic email select Email My Prospect If you select both it will Carbon Copy you on the email that the Prospect gets from InnoVia Functionality Email Me a ity Prospect 68 5 To set up your prospect with an ID and password for their listing cart click on the Create Login button This will automatically assign your prospect an ID and password for their cart If you do not create the login it will be automatically
89. d then click Save Partial so that your work is not lost Please Check Appropriate Box to Enable Changes In order to make status changes price changes or expiration date changes you must first check the appropriate box at the top right corner of the correct section of the maintenance screen Place Contingency Contract W Contingency Date Piace Pending Contract W Pend Contract Dt Pending Agent Look Up Agent Close This Listing Closing Price Closing Date Selling Agent Lookup Agent Se ee How Sold Code v 203 This Item Is Mandatory There are certain fields on the listing input screen that are mandatory You will not be able to save a new listing unless all of the mandatory fields have been entered If you get the This item is mandatory message on your screen when trying to save a listing just click the OK button and the system will move your cursor to the appropriate area for you to fill in the required information and finish your listing If you do not have the correct information available to you at the moment you should save the listing as a partial listing and complete the listing when the information becomes available Rule Constraint Error There are certain rules that apply to listings that are of particular statuses For instance you are not allowed to extend an expiration date on a listing that is already expired You should first place the listing Back On Market before e
90. de Show How would you like the Sort Results By a selected items sorted How would you like the Oneiner Display A selected items displayed 4 a Show Selecton Cancel lt i bore intemet http www charlotteareamls net Subject Property Info Microso SUBJECT PROPERTY INFO Subject Address Prepared for Bedrooms Full Baths Halt Baths Year Built Total Sqft 58 The CMA will be displayed in a vertical column format The adjustment factors and values may be edited manually on this screen allowing you to customize your CMA After you enter a new value in a field simply hit the TAB key on your keyboard or click on another field to recalculate the Total Adjusted value Racca 6583 HIKINA DRIVE 5150 PALENA BLVD DATA Agor COMP Agjust COMP gust COMP Adjust Factors 429969 valves 6010S Valves 605527 Vaives Isc Feat TY s aa ns aa ae aa no 88 576 Misc Feat fields are also available to allow you to further customize your CMA To adjust for the fact that your subject property has a pool for instance whereas your comparables do not e Type the word Pool in the Subject Property column in the Misc row e For the comparables in the corresponding field COMP column type no e Inthe very next field Adjust Factor column type in a value for the pool This will adjust the value
91. dei ne vaudes sete endeseeyeddaundet ener 5 CHING SLAM OO Bes ieee atten aaa ete it cl Gott cote heen Oh ele ee de nites taal ees 6 Browser Optimize sejen rene leidacc ices daceellcs ats oracle eared dane adhi sears eater danas 7 POM POU accent a e Goa Seek A at Noa sen aE N Gtk ah Ra baer NTEN 9 For All Other ISPS henin ae a edd A E AEE A E seen 9 L gging Vesa ict seats a a ed shee E EE E EE R E at E E E ERREA 10 My INNO Via Page is ccaeicates Sect hs e a a a steed AE E A A E EEA E Ea 12 Customizing the My InnoVia Home Page sssesssseessssseserrnrresseerrrrrnnrrsserrrrrrnnnneseennne 13 My Inventory Firm Inventory amp My Expiring in 30 DayS eeeeeeeeeeeeeeeeeeeeeeeeeenanees 15 Manually Mapping Listings 1 cvccctiteessAerecdeteuns cnet hai ate nolo aad acento eae sence 16 Add IAKS ORNATE SE rsiczcacesiet She ce ccnrrece Feb neatedaer E E E carmel vedic meas 18 Message Center Board News and Bulletin Board ceeceeeeeeeeeeeeeeeeeeeeeneeeeeeeeeeteees 19 Bulletin Board Maintenante cicicccscccdecteccpedcaecuedocees caudeadatedentiacduseadepudechcnguaeesenideestantle 20 The Look and Feel of nnoVia ne antenna othataen ie aakama aha kadudee 21 STIO ee aR ep mE REE E E A E a On Be E Soe NO Ere Ae Pe ine aoe 22 Coded FAIS osc tlre r e A aE E tue t nee aaa eee S 29 Getting Searc ResS ltS mes girc r ne ei ana E AE arene areas 31 Display Type Sice nae oe E aE aar a onrar a Trae e AE a rE E EN 33 E Malling Listi
92. dows Jeg Windows cannot open this file Fie Trakker lcb To open this fle Windows needs to know what program created it Windows can go online to look it up automatically or you can manually select from a list of programs on your computer What do you want to do Use the Web service to find the appropriate program O Select the program from a list You may also get the Windows cannot open this File error if e You have attempted to use the Spreadsheet View in InnoVia and do not have a spreadsheet program Microsoft Excel installed on your computer e You have downloaded listing data ASCII MS Friendly Agent Download and double clicked on the resulting file In these cases you may indeed have Microsoft Excel but you need to open Microsoft Excel FIRST and browse out to the file from inside the program 206 Troubleshooting Common Problems InnoVia Menu Bar Does Not Appear If the InnoVia menu bar or banner is missing from your computer screen go to the Sun Java website at www java com If you have the Top Producer software on your computer please do not follow these directions Instead call 1 800 334 0831 for help e Once at the Java website click on the Manual Download link on the left side of the page e On the next page click on Download button for the Windows Offline Installation the second Download button from the top e When the File Download box appears click on Save and sa
93. e Form data Saved information that you have typed into Delete forms Passwords Passwords that are automatically Filed in when Delete passwords V dh tra RA Dat previously Try InnoVia again If you are having the same problem you were having before contact Customer Support for further assistance 209 Emails Not Being Received If you encounter problems receiving or sending emails using the InnoVia system there could be any number of causes depending on which program you use to send and receive your email First we strongly recommend that you use Microsoft Outlook or Outlook Express to check your email if you currently use web based email Your Internet Service Provider most likely has a tech support team that can explain the differences and walk you through setting up and using Outlook or Outlook Express The reason we recommend the use of Outlook or Outlook Express is that these programs will increase the reliability of email based communications where InnoVia is concerned It should ALWAYS be your first choice to use the My Email button in InnoVia rather than the Send it button Several Users have also reported problems with emails if they have Norton Internet Security installed or some other Anti Spam software To configure Norton Internet Security to allow emails from InnoVia e Open the Norton Anti Spam folder from the email program e Highlight the messages that should not be considered
94. e Measurement Options From the drop down menu in the lower left choose a display option Text Only Displays only text for Distance Time and turn by turn directions for each leg Text w Pin Maps Displays a map of the route and turn by turn directions with individual maps for each leg Text w Overlay Displays a map of the route and turn by turn directions for each leg If applicable choose Make this route round trip to bring you back to your starting point You may also Choose route based on traffic If available in your area you can then right click on the resulting map and choose to Show Traffic which will show you color coded roads and streets based on the current traffic conditions When ready click Get Directions at the top Distance 8 2 Miles Time 27 minutes 29 seconds 51 e To email or print your driving directions simply use the Email or Print button on the left e You can change your display option after the directions have loaded by selecting a new one from Map Display Options on the left e You can also make changes to your route by clicking Edit Route on the left Map Display Options Map Display Options Text Only Display Text Only Display Display Options Text Only Display Text w Pin Maps Edit Route RETURN s RETURN TO SEARCH HELP TO SEARCH It is possible that one or more of the locations you have selected cannot be found on the map
95. e Type Assmnt Lang BA Come Oasys on Mamet List Oate Bedroom 3 Floor Bedroom 4 Dim Waterview Water Frontage Ft Blog City State Zip Co Listing Agent Co Listing Agent w Office Baths Half Baths DOMCOOM Bedrooms Liv Ares SOFT Basement YN Furnished Y N Document Count Elem Vin Tour URL Flood Pisin Middle Pool Great Rm Floor How Sold 10X High Garage Aox Aces Taxes Kitchen Floor Land Lesse List Agent Name List Agent Phone List Agent Photo List Fiem Name List Firm Phone Columns List Firm MBedroom Dim MBedroom Ficor Other Dim Other Fleer 191 Properties of Individual Fields Label You can modify the title of the field in your detail display Restrict to Allows you to restrict fields to show up only for the statuses you have selected Label Style Select the font style you would like to use for the labels of each field An example of how the style looks appears just above the Save button Data Style shared Label Data Align Select to have Link to Allows you to Data Style Select the fields align either left select a display to link to font style you would like center or right on the with the field you have to use for the labels of display chosen each field An example of how the style looks appears just above the Save button Click on Save after you have made your selections in Properties window the Note Once you
96. e codes created by the MLS Administrator at your local board office Logins are usually entered in lowercase letters but some boards choose to use uppercase letters The Password is created by your Association and can be changed by following the instructions in the Agent Maintenance section of this book Your password is private and used to ensure that access to confidential listing information is given only to the Listing Agent It is composed of several upper and or lower case letters and or numbers Users cannot however enter symbols or spaces in a password letters and numbers ONLY and they are case sensitive InnoVia recognizes valid users by three details 1 Login or User ID 2 Password 3 Security Level Agent Broker Board member etc When a new user is added the Agent s number is matched to his her login and password This allows InnoVia to recognize information belonging to them alone and thereby enforces strict confidentiality Once you have been assigned a User ID and Password you are ready to start using the InnoVia MLS system To get to the site you will need to establish an Internet connection enter the assigned web address into your browser address field and either hit the Enter key or click on GO The InnoVia login screen will then be displayed similar to what is shown on the following page 11 This screen contains two text boxes one for your User ID and one for your Password
97. e comparable properties to be included each of the various CMA Picture Price Summary CMA Flyer Adj Rank Status MLS Number Address o m a E 100 C 1144571 196 Garfieid Ave 2 Mw a 100 C 260100 116 Rage Or OS D 100 c 278 9 41 Oakside Or v M f amp 1 2731623 37 Mapie St 1 2 O 267160 0 Old Hooper Av Note When selecting the components to be included in your Comprehensive CMA choose either the 3 Up CMA or the Comparable Flyers but not both The 3 Up CMA is a shorter summary of your comparable properties and fits three listings to a page The Comparable Flyer provides a full page of details 166 Editing the Price Adjusted Comparables This page compares your subject property with your comparable properties to provide a recommended price for the subject property There are several options to choose from in getting a recommended price for your subject property Note Any values assigned to the adjusted factors by default DO NOT suggest what the value should be in your area The values are included to show you where to edit the actual value 267150 272162 272496 280100 n h asoress O Ole mecos y 37 Map St 41 Oase Or 116 Sage D 198 Garsea ave Last Proce S825 5 10 131 122 00 Son Pe H soseo saros stareco sarees Date iar vi 72 D2 1 i The adjustments for the following features were determined by the adjustment factors you have provided An asterisk next to a field indicates that adjustme
98. e green Trusted Sites icon and click the Sites button below the icon e Inthe section Add this Web site type in the web address of your MLS system www mlsaddress com e Click the Add button if you receive an error you will need to uncheck the box next to Require server verification and click Add again e Click OK 66 Prospect Manager Prospect Listing Cart The Prospect Manager is a tool that you can use to set up and maintain your prospects You will be able to set your prospects up for a Listing Cart which gives them the ability to access a web page showing them all the listings that are in their cart The system will automatically place new listings listings that come back on the market listings with changes or listings of any other status meeting their criteria into their Listing Cart Prospect Manager Click on the Prospect Manager button on the right side of the My InnoVia home page or under the MISC menu Adding a New Prospect To add a new prospect to Smith John the prospect manager A click on Add New Prospect in the lower left corner of the Prospect Manager Ez Fl Es Smith John a Fe watertronts n Sees This will bring up a window where you will enter the prospect s contact information 1 The Get Prospect Info button will take you to a web site where you can select a prospect from your previous MLS system and the prospe
99. e marked a message as read replied to the message confirmed or rescheduled a showing request or other action clicking the refresh button will clear that message from the list 82 Agent Notifications Whenever a prospect requests a showing or confirms a rescheduled showing you will receive an email notification to the email address saved in your InnoVia profile in addition to the incoming message in the Prospect Manager This email will allow you to confirm or reschedule the showing directly from the email message and will also show you a schedule of the showings you already have scheduled for the requested day If you confirm or reschedule the prospect will be notified in their cart just as if you had done it from Prospect Manager The email will also contain a link to InnoVia Ross Casebere has requested a showing of MLS 498013 1866 Tramway Terrace Loop Ne NE for 02 24 20 We can meet you there Showings on that day include Time MLS Address Prospect Request Status 10 00 am 498989 1475 Morning Glory NE Ross Casebere New request from prospect 12 15 pm 500100 1133 Mangold NE Scott Quinn Confirmed 01 00 pm 500100 1133 Mangold NE Ross Casebere New request from prospect 07 00 pm 498013 1866 Tramway Terrace Loop Ne NE Ross Casebere New request from prospect Click Her to confirm this showing RJ Click Here to reschedule this showing Click Here to log into Innovia Please do not REPLY to these email notifications the
100. e print on the screen larger but will require you to scroll in the window to see everything 211 Issues With Pop up Windows If you are experiencing the following issues with pop up windows e Pop ups not appearing e Automatic minimizing of pop ups e Enlarged pop ups You will need to check the settings of your pop up blocking software to make sure that it is set to allow pop ups on the InnoVia web site It is possible to have more than one pop up blocking program on your computer Refer to the Help Topics section of the InnoVia website for instructions on how to set your pop up blocking software to allow pop ups in InnoVia Website Toolbars If you have a website toolbar on your browser MSN Google and Yahoo all provide toolbars it probably contains pop up blocking software To allow pop ups within InnoVia click the Pop ups Blocked button on the toolbar From that point forward the button will read Pop Ups Allowed when you are in InnoVia Listings Not Printing on One Page If your InnoVia displays are printing on two pages you may need to change your margin settings in Internet Explorer To do so e Go to File and Page Setup while in Internet Explorer e At the bottom of the window that appears reduce your margins to 5 half inch or less for all 4 sides of the page This should prevent those larger displays from spilling over onto a second page when printing from InnoVia You may also wa
101. e search and do not draw an area on the map to search you can still plot your results on a Virtual Earth map At the bottom of the group of buttons on the left side of the page is the Map Results button The Map Results button can be used in 2 ways 1 Save Search _Get Search Qn Return Search Save Prospect Get Prospect Condo Double Wide F Floor Plan Model Modular Single Family Single Wide Timeshare M For multiple selectio use the CTRL key To initiate your search Use this method if you would like to immediately see your search results on a map but you are not including the map as part of your criteria map based search In this case you would use the Map Results button instead of the Search button To map all of the search results for a search you have already run Use this method if you have already ran a regular search without using the map as criteria Simply click Map Results and all of your search results will be mapped Whether you had clicked Printer Friendly or Continue the Map Results button will always map all of your results not just those on the current page To map only selected listings see below 99 If you d like to only map a selected number of listings from your search results simply check those listings off click Use Checked and select the View Map option Click Show Selection at the bottom and InnoVia will plot only those listing that you have c
102. e to Pending listings If you try to make some of the changes below and have problems or encounter error messages contact your Board Office to inquire about the rules that are in place for your MLS han and click changes and clic s Look ens ave ainn G no a List Prce 43560 Co e List Date C1282005 Lapire Date Wweeeues Sort Resuts By v SA Sorts 33 BA Sort a f NC EI PA d artenance Oneiner vj T8 Sars 62 VRC va he F adime bme arent ra s x f E a 7 Street Name 8 AVE Unit 4 cer Wen PARTIAL City Goodman v Ares t4 UcDonaic Area RETURA ichoose City first Y In City Limits YN ey County laspe x Subdirisson tist On Lst v Residentia Type Sy Fardy x Rent Mo Age 21 60 a Zoning 2 1 wl Taxes D 1 Sale Rent Sae v Lot Sze TENIIE 7 J Road Frnt Total Acres mun OE a eee A N A re ps a N ena TS et anadi Once you have saved your change s a screen will appear informing you that the Update was successful From here CLICK ON CONTINUE if you wish to continue performing maintenance on other listings TIP If you need to print a display of the listing for record keeping purposes click on Full display print the display then click Back located on your browser navigation bar Next click on the Continue button to continue performing maintenance on other listings 121 When making significant changes to the listing changing the listing price closing the listing placin
103. each field Highlight the field for which you would like to change the properties then click Properties Display Builder JKL Test Specify the fields to be used as columns in JKL Test for Residential listings List Price Bedrooms Baths Liv Area SQFT List Agent Name List Firm Name Photo Selected Fields IMLS Number List Type Available Fields HOA Mo HOA Name HOA Phone Half Baths Heat cool CF High How Sold IDX Improvements lt Initial Fee Interior Features CF Internet Just Listed Kitchen Dim Kitchen Floor Land Lease Laundry Dim Laundry Floor Leased Date List Agent List Agent Phone List Agent Photo List Agt Cell Phone 180 The Display Writer Properties In the properties window for each field you can change the column heading and select how the fields will be aligned You can also restrict certain fields to only appear with certain statuses for example you can set the Days on Market field to only appear for Active listings The other option you are provided within the properties is to set the field to link to another display for example you can set the MLS number to link to a Customer Display instead of a Full Display Note Fields that are normally restricted to certain statuses will automatically be restricted For example if you were to include Expire Date as a field in your one liner display you do not have set it to restrict to expi
104. earches Missing the Innovia Menu Bar Listings Not Printing on One Page Required InnoVia Settings Association Feedback Form Realtor com MLS Rules and Regulations Internet Member Services WEATHER e From the next screen enter the URL web address of the link you are adding enter a caption what you want to actually show on the home page and choose a sort zero will sort alphabetically e Click on the Add New Link Button Your link will now be available on the home page Reports Financials Back to Login Home Add a Link of Interest URL http www weather com Caption Check the Weather Sone fo Edit a Link of Interest Please SelectOne v 19 Message Center Board News and Bulletin Board After logging in your Board News will be displayed on the My InnoVia page Your local board office is responsible for the maintenance of this information The Bulletin Board contains messages and or announcements entered by members For most boards the Bulletin Board appears alongside the Board News on the My InnoVia page unless you have previously customized your home page miao aes PBULETINDOARD SX Lockbox Training Class Test Message a Posted on 09 05 2008 Posted on 09 04 2008 MLS TRAINING The Lodge at Sundance Trails Oper House and Posted on 09 05 2008 Family Fun Posted on 07 31 2008 LAKEPORT ADDED Posted on 09 05 2008 REDUCED IN SW SECTION NOW ONLY 284 U
105. ect property is an average of the adjusted prices for your comparable properties If you were to add all of your comparable properties adjusted prices and divide the result by the number of comparable properties you would be calculating your adjusted or recommended price THE TOTAL ADJUSTED PRICE FOR ALL COMPARABLE PROPERTIES DIVIDED BY THE NUMBER OF COMPARABLE PROPERTIES THE ADJUSTED PRICE FOR YOUR SUBJECT PROPERTY Example 195 938 232 371 214 429 219 960 4 215 675 For appreciation the default value is 4 percent but this value can be changed The 4 percent is the appreciation on an annual basis The CMA calculates the number of days since the sale of the property and prorates the appreciation of the property accordingly For example a 100 000 dollar house 365 days after you buy it should be worth 104 000 If it has only been 182 days half a year since you bought it then the house should theoretically be worth 102 000 dollars half the appreciation of one year or 2 168 The options at the bottom of the screen allow the user to do the following Add or Remove Fields Click here to add or remove fields for use on the Price Adjusted Comparables page In the example on the previous page Pool is useless because none of the selected properties have pools In this situation pool should be removed and entered as a manual adjustment Adjustment Fields Candidate Fields Appreciation Addl Lot s IBR BA
106. ed to a website where you can download the latest version of Java For AOL Please connect to the Internet as you normally would minimize the AOL web browser and open an Internet Explorer web browser For All Other ISPs Connect to the Internet as you normally would Once connected click in the address bar at the top of the browser Once the address is highlighted type in the URL web address given to you by your association or by the MarketLinx trainer that taught your class Li Welcome te the Innovia MLE Site Once the address is typed in to the address bar click the Go button at the right of the address bar or hit the Enter key on the keyboard This will take you to the login screen You may wish to make InnoVia one of your Favorites From the Login page click on Favorites then Add to Favorites It is also possible to place a shortcut on your desktop if you wish From the Login page right click on an empty area of the screen not on a picture or text then left click on create shortcut A message will appear to let you know a shortcut was placed on the Desktop Click OK From that point on all you have to do to get into InnoVia is double click the new icon on your desktop to access InnoVia 10 Logging In InnoVia is a log in password protected site This means that you are required to have an assigned User ID and Password to gain access to the system Logins ar
107. een on the MLS Updating or Deleting Listing Photos To update or delete photos for a listing access the Photo Upload page as outlined above e Locate the photo you would like to replace or delete e To Delete the photo click Delete To replace the photo click Update Photo and simply upload a new one e To edit or add a comment double click the link next to the photo Be sure to save your changes PRIMARY PHOTO a SR p Front of Property ee Lana T mle 4 zm o7 NOTE on Deleting Photos When a listing photo is deleted if it leaves a gap in the sequence of photos InnoVia will ask you upon leaving the page if you would like to group the images together to fill in the gap Simply click OK and the photos will be automatically shifted for you or click Cancel and fill in the gap yourself If you delete the Primary Photo the Hi Res version of that photo will be deleted as well The Hi Res or high resolution photo is the larger version visible when you click on the Primary Photo from a full display If a new Primary Photo is not uploaded InnoVia will shift the second photo into the Primary Photo position The Hi Res image will remain unavailable until a new primary photo is uploaded 141 Agent Photo Firm Logo Upload Both the Agent Photo Maintenance and Logo Maintenance can be found under the Maintenance tab on the menu bar in some systems they may be under the Misc tab Logo M
108. ents which document you will need to run a search for that listing Once you run a search for that listing go to the Full Display and click on the Attachments link to pull up all available documents From the list of available documents you will notice the file name in parentheses after the document title Use this file name in Delete My Listing Files to retrieve and delete this file R 9935543 Withdrawn 55422 32 Use the BACK button on the control panel to return to InnoVia Note If your MLS system does not display the file name in parentheses simply right click the link to the document and select the Properties option and the resulting window will display the file name of the document Note If your MLS system has the newest version of the PDF upload function you will be able to delete PDF attachments directly from the PDF Upload page 132 Agent Maintenance Modifying Contact Information To change the information that displays on the Agent Display or to change your password click on Maintenance then Agent Maintenance in InnoVia Note Some Boards require agents to call the Board Office to change passwords Search Hotsheet Reports Admin Mis _ Listings SELECTED CRITERIA Firm Maintenance Agent Maintenance N In order to modify an Agent s information you must first search for the Agent This section of the system is security driven which means that brokers and admini
109. ered To select one or more prospects click on the desired names Additional To This field allows you to enter email addresses that do not appear in your prospect list From This field will auto populate with your email address provided you have one set up in your agent information Subject This field will be the Subject of the email sent to the recipient Message This field is the text of the message that will be sent Mail Type Send Page in HTML format will place the displays inside the body of the email Send Page in Text format as link is the default and recommended choice It provides a link to the displays which will open in a web browser window EMAEL DISPLAY Prospects John Doe Additional To support getoffutt com O Copy to Sender Subject Message Mail Type Send Page in HTML format Send Page in TEXT format as link If you use Outlook or Outlook Express you should be using the My Email button Click here to find out why Send It Cancel My Email Trusted sites 42 Once you make your selections on the Email Display window click Send It or My Email http www brevardmls com Email Form Microsoft T EMAIL DISPLAY Prospects Additional To John Doe nulfiple email addresses support getoffutt com CI Copy to Sender Subject Message NOTE So ail programs do not s HTML E mail fo
110. ers in the ML Number field and click the Search button When entering multiple numbers separate each MLS Number by a comma but no spaces 28 Depending on your MLS you may also have fields that use a Look Up button to input the criteria Look Up Towns Cities Subdivisions New Hampshire To search one of these fields click the Look Up button under the field Look Up Towns A New Hampshire Town Search Microsoft Internet Explorer Type in the info you Search For are looking for Acworth OR Alexandria Allenstown Select items from the list Hold down the CTRL button on keyboard to make Antrim multiple selections Ashland Atkinson Atkinson Gilmanton AcdmyGrant Trusted sites Once you have found the items you would like to include in your search click on the Use Selected button This will populate the search field with the criteria you have selected Then click on the Done button and you will taken back to the search page Use Selected i _ _ _ Look Up Firm Office Agent Your search pages may also contain Look Up buttons to search for listings by Firm Office or Agent Simply click the Look Up button type in search criteria for whom you are looking for you do not have to fill out every field only one and click Submit You will then see a drop down list where you can choose the Firm Office or Agent and that ID will be
111. es you would like the CMA system to search for when finding comparable properties If you are searching for closed and or expired listings you can specify how far back you want the system to search through those statuses Include MLS s Limit Closed listings to 12 months y Limit Expired listings to Enter one or more values 6 months Me separated Sy commas You can also enter the MLS numbers of specific listings you would like to use as comparable properties Enter each MLS number you would like to use in the Include MLS s field separating each MLS number with a comma no space Include MLS 2 s 301225 301226 301228 30129 0 301980 Limit Search to Limit Closed listings to 48 months Withdrawn seri ne he E Leased Limit Expired listings to no limit M Enter one or more values separated by commas You also have the option of doing a Manual Search to find comparable properties Click on Manual Search to return to a regular search screen and enter the search criteria you want to use for finding comparable properties Once you have the search results click the checkbox next to each listing you want to use as a comparable property then click Used Checked Limit Closed listings to 48 months Closed Expired Withdrawn Limit Expired listings to no limit v Leased 160 After you have entered the criteria you want to use for
112. ey are applicable The items in blue font are conditionally mandatory This means that the field may be mandatory depending on what you have selected in another field For example if you were to select Yes in the Lockbox Y N field selecting something under Lockbox Location would then be mandatory Whether or not an item is mandatory optional or conditionally mandatory is determined by your board or association office To enter coded feature information click on the Coded Features button located on the maintenance form You will be presented with all the available coded features on one screen To select any of these features click in the box located next to the desired coded feature Click Accept at the top or bottom of the Coded Features screen when you ve selected all options Once you have completed entering all the necessary information click Save and the listing will be saved to the database and you will be provided with a new MLS number assigned automatically by the system The maintenance form for the most part consists of choice lists and entry fields 126 To select an entry from a choice list simply click on the item you wish to select Some of these lists may require you to scroll down to select a certain item Tip To avoid scrolling on choice lists click anywhere in the box and press the key for the first letter of the item you wish to choose and the system will take you to the fir
113. field without needing to scroll down Appliances we aan ano a ES Air Fiter Exch Sys A Appliances Air Fitter Exch Sys A Compactor Dehumidifier Dishwasher Disposa Example List Size 6 List Size 3 200 e There is also an option at the bottom to include the Map Based Search option on your custom search form giving the ability to search a specific geographic location on the map m Include Map Based Search e When your form is complete click Save at the bottom Using a Custom Search Form To use your custom search form click the Search menu from the menu bar and hover your pointer over the appropriate property type A sub menu will load where you can select a custom search form or InnoVia s standard search form Search Hotsheet Maintenance Residential ramman Sal Comrvindustrial Multi FamilywApt Land Long S h DrillDown Test Land Short Search Use your custom search form like any other InnoVia search page There is also an Edit Form link in the upper right corner of the search form that will take you directly to the editing page so you can make changes if necessary Map Based Search X List Price eo Note on Saved Searches You can save and retrieve searches on custom search forms just as you can from the standard search pages However if you load one of your saved searches onto a custom search form and that form does not include one or more of the fields for the saved
114. finding comparable properties click on Next The system will find properties matching the criteria you selected Selected Fields Available Fields Subdiv Complex County a Bedrooms Expire Date Bathrooms Garage Garage Spaces ah IDX Improvements Internet List Date List Price Liv Area SQFT Municipality v Include MLS s Limit Search to Active Limit Closed listings to Pending 48 months Closed Expired Withdrawn laaced Limit Expired listings to Enter one or more values no limit v separated by commas V Use previous comparables seiectons instead Manual Search The screen shown next will appear showing the search results for comparable properties Select the comparable properties you would like to include in the CMA The first four properties will be pre selected for you because they have the highest Rank of the comparables found The ranking system is based ona 100 point scale where comparables ranked as 100 have the exact same values for all the features selected For each feature of your subject property that does not match the comparable property points are deducted from 100 at variable rates depending on the importance or priority you placed on each feature If you would like more information for any of the comparable properties click the MLS number for a Full Display Once you have selected the comparable properties you would like to use by checking the box beside each one click the
115. g Agent requesting a time to show the listing 4 Enter the required details for the showing and click Submit An email will be sent to the listing agent who will then contact you about showing the listing AJ Schedule A Showing Contact GORDON to schedule 8 showing and see in person Provide us with your contact information and the desired datetime you would ike to see this property GORDON or an assistant wil call or emai you to confirm the appointment Required fleits are marked in red Name Email Address Phone Number Preferred Method oO Phone O E Mal ML Number Showing Date Showing Time A 600512 EF v Optional Comments Please acc sny extra information you would like to provide the showing agent here E Mailing Listings 41 You can email listings by selecting the Email option Clicking the Email button prompts the system to email all listings currently displayed on the right side of the screen Once you are viewing the property or properties you would ie to send to el client and they are in the display you want to send click on the Email button O 2 f Back 4 rin Email UseChecked QW O Save Search Get Search Qn Return Search Map Results Once you click the Email button the Email Display screen will appear This window has several features Prospects This field displays your saved prospects that have an email address ent
116. g Custom Displays The InnoVia Custom Display Builder gives you the ability to customize your own displays You can create a custom One liner Display or Detail Display from scratch Not only will you be able to choose the fields that go into the display but you can also select how the fields will link to other reports for example instead of the MLS linking to the Full Display you can choose to have it link to the Customer Display You will also have a variety of other options to choose from as you go through the steps of building the display Once your display is built you will be able to choose your display from the display choice list on the search screen You can also set your customized display to be the default display choice Building a One liner Display Hotsheet Maintenance Reports Search tab then click Residential Vacant Land Commercial Multi F amily By MLS Number Cross Property Search Residential Tour Of Homes Tax Search My Favorite Search Get Saved CMA Comprehensive CMA Display Preferences Custom Displays avs 177 Once you click on Custom Displays you will be taken to the page titled Custom Display Manager Here you can choose to edit an existing display or choose to create a new display Search Hotsheet Maintenance Reports Admin Misc Financials Log out Home Custom Display Manager Select a search type to view the list of custom disp
117. g the listing under pending contract etc scroll to the bottom of the maintenance form Place a checkmark in the Pend Contract Dt appropriate box and input the details of the change Place Pending Continue to Show W Pend Cont to Show Date Pend Cont to Show Look Up Agent Agent Close This Listing 2 Closing Price Closing Date Selling Agent Look Up Agent How Sold Code p Sold Status App Seller Closing Costs Lender Change a Listing Price Find the section labeled Change Listing Price on the maintenance form for the listing on which you wish to change the price Click the checkbox located next to Change Listing Price Enter the new price and click Save As noted earlier in this section click Continue if you wish to continue doing maintenance on other listings Extend a Listing s Contract Find the section labeled Extend Listing Contract on the maintenance form for the listing on which you wish to extend the listing contract Click the checkbox located next to Extend Listing Contract If you do not place a check in the appropriate box the system will not allow you to enter the new expiration date Once you have checked the appropriate box and entered the new contract date click Save and the new date will be applied to the listing 122 Place a Contingency Contract Find the section labeled Place Contingency Contract on the maintenance for
118. ge Just locate the document you would like to delete and click Delete next to it If this option is not available you will need to use the Delete My Listing Files option outlined earlier in this manual 148 Faxing In Listing Attachments InnoVia also offers the option of faxing in a document you wish to attach to a particular listing in the MLS This option can be found under the Misc tab labeled Create A Fax To PDF Cover Page Access the Misc tab from the menu bar and select the Create A Fax to PDF Cover Page option eports Admin Misc Financials Back to Login Home PDF Upload set P List s1 Create Fax to PDF Cover Page Saton T rm Ofc A Prospect Manager x Standard Forms Enter the Photo Upload Search Criteria Choose At Least One appropriate t Instuchons Resizing Photos criteria to find the Aroperty Type et listing for which vacant Lang nares you wish to fax in Mut sse the document TINAS OEN r Aiu iiien ay x then click AA EBAT Biche Search Lasting Price Street Number Sreet Nare Enter sra ft few tier Click on the MLS p mi Ory PAPAE Listing for the listing you _ _ oat canon cain would like to add the document 149 Once you click on you click on E Select POF Cover Type Form Microsoft interne the MLS number a pop up eae Seler Daciosure will appear P
119. gin Activity p rs Ty r THURSDAY 11 16 06 aana F aes a ETE Time Prospect Address O wesa a E gd Resdesa outan E 1 TUCEDS 3110S PINOS 1023A tdan T Ose LOT 283 3SIT ORNCLEF DA 7 naon Dae LOT 20 1812 ROCKROSE DF Ads Nerv Pooesect Seen A Mains Erai Selenied Tanie Sunmar C Aas New Faea e laces _Erai Seincied Delete a 0330 pon sae Lor ses 1e2 HaRcow cr Note The Prospect Manager Module 3 above has one additional column not shown in the instructions above Last Activity is the last time that the prospect performed some sort of activity with a listing such as adding a comment or scheduling a showing which is covered later in these instructions Incoming Prospect Messages In ProspectPRO a prospect has some additional options when looking at the listings in their cart such as scheduling a showing rating the listings and providing feedback on a listing When a prospect performs one of these functions a message will show in the Incoming Prospect Messages section of the Prospect Manager For each incoming message there is a dropdown arrow that gives the agent several options depending on the type of message sent 80 Incoming Prospect Messages Prospect Received Address Comment gj Doe 11 10 06 04 11 pm 4228 FOX RUN RD Showing for 02 30 pm on 11 10 06 has passed gy Doe 11 10 06 10 58am LOT 342 80 liked this one but the bedrooms were too AVONCROFT DR small We need a fenced yard too gy Doe 1
120. h agent By clicking on the agent ID link the Agent information sheet Agent Display will be displayed Clicking on the email link allows you to email a particular agent Firm Roster This report provides a list of the firms within the InnoVia database Search for firms by name type or ID The results will display contact information for each firm found based on your search criteria Agent Roster This report will display a list of agents within the InnoVia database Search for agents by first or last name type or ID The results will display contact information for each agent found based on your search criteria Listing History Report This report enables you to look up the history of MLS property listings You can find out when a listing was entered had a price change went pending etc Searches done by MLS will give the history of that particular listing Searches done by address or unique property identification number will give listings history for that property Home Sold Report This report provides statistical information for residential listings sales Additionally this report can access the data for a single zone area 106 or default to all areas based on the selected criteria Information is provided by price range numbers of bedrooms days on market and how sold code Market Activity Report This report shows several types of listing activity statistics for a selected Agent or Firm within a given time frame for
121. he one shown below One common icon used is VT R 44776174 45 BEACON DR Barnegat NJ 08005 972 C Ocean Greater Barnegat 00114 05 Assmnt Land 14 400 00 60X100 Improvments 92 700 00 9 Tot Assd Value 50 2200 Year Built 1987 12 Bedrooms 5 3 Halt Baths Prop Type Single Famy Model Primary Loc HOA No Waterfront No Basement No Pool es HOA Mo WerFrntFt 0 Fireplace to New Const No Initial Fee Waterview No Air Cond es Vacant HOA Phone Flood Plain U Garage ves Furnished Ne HOA Name Comm Opp Spaces 1 Furnishings Turnkey N DUNFEE Middle RUSSELL BRACKMAN High BARNEGAT lusie Right Agency Rel Dua Disciseda 130 Delete My Listings Files Depending on your MLS you may have the option to delete certain files from your listings in InnoVia These may include listing photos and PDF documents that are attached to your listings To delete files from your listings go to Maintenance and Delete My Listings Files File Delete Select the type of file you wish to delete Select File Type Required The correspondin age will aiso be deleted when selecting an M Sth Listing Photo vw File Name Recommended 101156 Examples 123 match tarting with 123 123 match that contain 123 in any part of the file name 123 124 125 matches any files that begin with 123 124 or 125 123 124 125 matches any files that contain 123 124 or 125
122. hecked on a map O Print O Re Group O E Mail View Map What would you like Slide Show aN Ocma Horizontal CMA selected items 100 Hotsheet Searches A Hotsheet search allows you to find newly sold listed expired etc listings It s the best way to find listings that have changed status within a given time period To perform a Hotsheet search start by pointing to the Hotsheet tab on the InnoVia navigation bar anne 0 Days Back mE EDE MY INVENTORY 31 Residential 2 Vacant Land The search screen pictured below will appear sap nN S BOARD NEWS New Brd News Message Posted on 02 27 2008 Update a Brd News Message Posted on 02 27 2008 This search screen functions like the other search screens available in InnoVia Select criteria for your Hotsheet search then click on Search Hotsheet Search Criteria Choose At Least One Property Subtypes Status Residential New Agncutura Price Change Vacant Lang Wenhsrawn Commercia Expires Muhi Famly Closed Conde Co 09 Pending Renta Contingent For multiple selections Back on Market vse tre CTRL key Leases For multiple selections use the CTRL rey County Area Charitte lA P101 Port Chariotte SY of 1 a De Soto j P102 EI Jobean amp RArerwood Lee P103 Port Chariotte Manatee P104 Port Chariotte N Other v P105 Port Chariotte NE of lt 1 v For multiole selections For multiple selections use the CTRL key
123. hoose Al Laast One 56 At the Oneliner Display screen select the most comparable properties available by clicking in the selection box to the left of the ML column ies LAA An oe N pou No D N 5 gt NOTE For the columnar CMA up to three comparables may be used If you would like to use more than three comparables make your selections and use the Horizontal CMA EJ Once you have made x P Oneliner Display your selections click the USE CHECKED button to N move to the next step in tase the CMA process oO 2 Back Reset 2 9 Print Ernail 2 Save Search Sove Prospect Or Oot Get Search Get Prospec When the Selected Data screen is displayed click the CMA selection for three or fewer comparables or the Horizontal CMA for more than three comparables Click the Show Selection button to move to the next screen At the Subject Property Info screen display enter the requested information as it relates to your subject property Having entered your information click the Submit button to view your CMA 57 j http www charlotteareamls net Re Select Fo m SELECTED DATA Number of Selected Items Bo C OPrnt ORe Group 1 Whatwould you liketodo O E Mail O view Map with the selected items Sli
124. icking on the Get Search button Once the Get Search window appears use the drop down menu to select the saved search you wish to view Click the OK button and the search screen will then be populated with the saved criteria You can perform a search by clicking on Search or you can edit the information by either adding criteria as you would if performing a search or removing criteria To save any changes made to the saved hotsheet search just click on the Save button and the set up page will be displayed Here you can change contact information if needed When you are done click OK and the changes will be saved 105 Reports You can view a variety of reports by clicking the Reports tab on the InnoVia navigation bar A menu will appear allowing you to select the desired report When accessing the reports you will see that a search screen appears These search screens work the same as all of the other search screens in InnoVia Here is an overview of the available reports Maintenance LET Admin Misc Financials Back Anant Rae Firm Roster Firm Agent Roster Listing History Report Listings Due to Expire Listing Inventory New Listings Report Home Sold Report Market Activity y Firm Agent Sales Production Report Help x Firm Agent Roster This report displays a list of agents within the selected Firm or Firms The one liner display contains various information about eac
125. ida Rm Office 2 Lanat Pavo Garage Pool Om lt er Microwave Ret persion Waster if nsew Treatmert s intant Pe pon nine d NOP as a oe Agent Display This display shows contact information for the list agent You will notice a link labeled My Listings clicking on this link will show a list of the agent s active inventory Address 1 Address 2 City and State Zip Code Office Phone Fax Phone Home Phone Secondary Email Website MLS Member Member Type Cerpficatior Biography Last Name Firm Name Emak tatus First Name Sud Boar Agent I Cell Phone Pager Wireless Emast Sour 37 Full Display This display shows all available information on the listing as well as information about the list agent Links to other tools and information on the listing are at the top of the Full Display Each MLS System is customized some links may not appear in your MLS System dd sot of Firm VARTIN Agt 311 f Area P142 Det County De Soto L Prop Type House Map Coord 4 WF wi Gulf Ace No Acreage 11 Lot Dim ond Year Built 1948 Stories 1 Furnished t Exist Barms 2 Baths P Poss Borms Half Bath 0 Elementary Omer Tot Bido Saft 1088 Midde mer AC Area c20 Wight Ore Storm Damage Poot Zoning Subdivisiorc sone Parking Orweway Unpaved f Subdiv See Block Lor Coty SheerPiur Taxes 325 60 Tax Yr 200 Exempt M
126. ields to be used as columns in JKL Test for Residential listings ce Bedrooms Baths Liv Area SQFT List Agent Name List Firm Name Photo Available Fields Addl Lot Address Address City Agency Rel Air Cond Appliances CF Apx Acres Assigned Parking Assmnt Land BA Comp Basement YN Basement foundation CF Bedroom 2 Oim Bedroom 2 Floor Bedroom 3 Dim Bedroom 3 Floor Bedroom 4 Dim Bedroom 4 Floor Bedroom 5 Dim Bedroom 5 Floor Bidg No Block City State Zip Optonal Display Tale newuce Select Checkdox Vj Use Erteddes Links Use Landscape Format Resuts per Page Ttie Font svete A sra 184 Building a Detail Full Page Display To start click on the Search tab then click Custom Displays Hotsheet Maintenance Search Residential Vacant Land Commercial Multi Family Rental By MLS Number Cross Property Search Map Based Search Residential Tour Of Homes IMapp Tax Search Custom Displays Display ser After clicking Custom Displays you will be taken to the page titled Custom Display Manager Here you can choose to edit an existing display or create a new display 185 To build a new display select the property type first Then click on New Search Hotsheet Maintenance Reports Admin Misc Financials Log out Home Custom Display Manager Select a search type to view the li
127. ight corner of the page so that it appears unlocked Then simply click and drag the modules around on the home page and place them where you would like Moving them on top of another module will either swap the two or shift the rest over Play around with it until you get the feel you won t break it Innovia Welcome Markethnx Training Search Hotsheet Maintenance Reports Misc Financials Backtotogin Old Home New Home 0 Days Bock ONT N2E IP SNS evertcwuretinecrton Eve test MY INVENTORY PE ct Posted on 06 05 2008 i i New Brd News Me e Residential aaiae toni 1 Posted on 02 27 2008 BULLETIN MOAND 5 Updste a 8rd vs Message Posted on 02 2008 86 Rescental 6 vacant Land Miltr arity Comernal industnel MY EXPIRING IN 10 DAYS Ee Remdents Remdental 8 vacant Lend Muki Faenily QUICK LOOKUP 18 Commercsl Ingvrirno ss on Realter com Total Lust Volume S Rul ad Resulatior MAS Rules and Regulations MLS Number 0 Total Seld Volume Internet Member Services Total List Sold Volume WEATHER 14 To hide any of the modules click on the little pencil icon next to the pad lock This will open the Module Maintenance screen where you can un check any of the modules to hide them There is also a Reset link to reset the screen back to the default When finished simply close the window by clicking the red X in the upper right corner ead TS MyInnovia Module Maintainence x
128. ings mentioned in G This number is double the actual selling price total to reflect the fact that the firm in question gets double credit for being both the listing firm and the selling firm Of Board The firm s percentage of the Board s Total Listed Sold Volume J Grand Total The number of closed listings during the timeframe given where the firm in question was EITHER the listing firm the selling firm or both K Grand Total Listed Sold Listed Sold Volume Selling price total for all listings mentioned in J L Of Board The firm s percentage of the Board s Grand Total Volume 116 Financials InnoVia offers links to various financial functions by accessing the Financials tab on the InnoVia navigation bar Reports Admin Misc Back to Login Home Help _ z Mortgag Qoan Calc Mortgage Loan Calc 2 a Mortgage Qualifier StatusEvents Property Refinance Breakeven O Condo Rent vs Buy Price Change F Factory Bul i Wendrawn V Vacant Lar Mortgage Payoff jExpred C Commercia Closed mA L Commercig Fefinance Savings Pending Enter M Mut Fam 15 ys 30 Year Contingent d Back on Market Leased For multiole selections use the CTAL key Ece multiple use we cT ARM Calculator Mortgage Points Calc APR Calculator i pun BiWeekly Payment Cale mam Mortgage Tax Savings Cark Average Rates Cochise Coconino Seller Net Proceed
129. inter RPA yyy chariottenr PANS reel Bx Friendly or Continue Matches Found to retrieve the listings 14 Printer Friendly is peecommend d Cominus Coresi Panter nerdy 4 o intemet This window contains the following command buttons Continue Clicking this button will take you to a display that lists the properties ONE PAGE AT A TIME One page will display a set number of one liners usually 30 or a single full customer or multi photo display Cancel Clicking this button will take you back to the search screen All of your selected criteria will still be displayed allowing you to edit the criteria if desired Printer Friendly recommended Clicking this button displays all search results on the screen so that you can print or view them all at once 32 Once you click on either Continue or Printer Friendly the listings will be presented in the standard one liner format as displayed below unless you selected to have the listings displayed in another format prior to initiating the search AC Tot Yr sel MLS E Address City BR p i Pool SqFt Built Lo LA DOM aid es Vv OV 4507 J lt 7 amp gt z L 4507 Port n safest 1983 1781 bisa san Charlotte 2 N 1637 1981 AWRO 86360 53 Port Charlotte C a saseag R iiae VIRGO go A 485870 R 2379 ALVET ST 3 O N 00 2452 1985 215 000 HCRE 319542 50 ATY 45 N SPRING p sAN 3 A gt En A 9 9 Oa go77o R 25 Bee a 1 71 2005
130. k Save on the left when finished To edit an existing message simply search for it using the same Bulletin Board Maintenance screen click on the ID number and edit the necessary fields Be sure to click Save when finished 21 The Look and Feel of InnoVia Most of InnoVia s pages are comprised of frames There are three frames on the page as shown below 1 Consists of the navigation bar and the InnoVia logo The navigation bar or menu bar is it is sometimes called allows you to navigate through each function in the InnoVia MLS System The navigation bar is always present no matter what screen you are on in InnoVia 2 Includes the box labeled Selected Criteria the drop down menus and the command buttons The command buttons complete various functions when you are working in the web pages 3 This is the largest section of the web page as shown in the visual example provided above and includes all of the search criteria available for searching 22 Searches To Search for listings start by clicking on the SEARCH tab on the InnoVia navigation bar A drop down menu will appear This menu gives you the option of searching by a particular property type or by all property types at once Searches done across all property types will have fewer search criteria from which to choose Wel Dev U Arrow down to the Arrow down to the type of search you Search Hotsheet Mail would like
131. l Sold Volume Internet Member Services pA A My Links e Quick links to Hotsheet information with Days Back function e My Firm Office Inventory Links to your active pending and closed inventory e My Expiring in 30 Days Keeps you informed of all your listings that will expire in 30 days or less B Board News These items are available immediately after login c Bulletin Board Agents may post items here such as price reductions and open houses D Quick Lookup Select the type of lookup list price MLS etc then input the criteria and click Go E Quick count of MLS listings for each property type and a quick summary of your Year to Date sales stats F Links of Interest Access your prospects saved searches personal website IDX site helpful websites and more just by clicking the links Add your own links too G Graphical Button links to Standard Forms Help Topics Comprehensive CMA etc 13 Customizing the My InnoVia Home Page You now have the ability to customize your home page by moving several of the modules around to create a different layout You can also hide these modules from showing on your home page to simplify the layout Movable modules include those in the middle of the home page such as Board News Bulletin Board Active Listings and Links of Interest To move a module you will need to unlock the home page by clicking on the little pad lock in the upper r
132. lays for that type or click New to create a new display for the selected search type Osowys v Residentsi Full Display v I EE oe oo ea Note Under Property Format you can select the property type for which you wish build the display You will also have the option to select and create custom displays for your listing inventory under Property Format Give your display a name and choose the Display Type To build a one liner display choose Oneliner in the Display Type choice list After making your choice click on Next Search Hotsheet Maintenance Reports Admin Misc Financials Log out Home Display Builder Add New Display Enter a name to identfy the new display and select the display type Display Name Display Type Oneliner Cetsi Oss Sel ms Address Sars oR Bth Eron Agent Firm ai J 202647 4 8504 3 3 2 250 000 KET VIP 2 C igaza 2483 2 2 2 195 000 BAIM OMAR 1z i 4 3 52 200 000 QOR wie 7336 4 3 2 350 000 NOv C2228 i oon Note Do NOT include any quotes error to occur with your display in your display name this will cause an 178 At this point you will be taken to the Display Builder page where you can select the fields to be included in the one liner display You will also have other options on this page such as including a display title including the Select Checkbox including embedded links and choosing the fonts for your
133. licking the Save Listing button DOES NOT mean the listing is entered into the MLS All you are doing is saving the information so you can use the subject property in future CMAs 153 Once you click on Save Listing the screen below will appear Edit this information for inclusion on the cover sheet then click Next Seller Presentation Create New Presentation Edit the following information to be included on the cover sheet Document Title Comparative Market Analysis Client Name Jane Doe Client Address 123 Test City State Zip Absecon City NJ 22222 Property Location 123 Tesi Prepared by John Doe After clicking Next you will be taken back to the Start Your CMA page and your subject property will appear on the screen as shown below Subject Client Address Municipality 651 Jane Doe 123 Test Absecon City Your subject property is now ready to be used in a CMA The listing is not active at this point It has a number that serves as a placeholder only The listing will not be active until you select it and click the Activate Listing button on the Start Your CMA screen Note Some Boards have chosen to disallow this feature in which case there will be no Activate Listing button on this screen 154 Clone Existing Listings for your Comprehensive CMA This function gives you the ability to take an existing listing from the InnoVia MLS System and use it as your subject property
134. low it to wrap the word around to the next line However we suggest you create short one line bulleted descriptions for ease of reading 175 Finishing the Comprehensive CMA When you have selected and edited all of the components and arranged them as you wish click on Next at the bottom of the screen Selected Components Available Components Cover Sheet Graphical Summary Cover Letter Table of Contents Subject Property Flyer CMA Summary 3 Up Picture CMA Comparables Flyers Price Adjusted Comparables Recommended Price Seller s Estimated Proceeds Marketing Plan Agent Resume Testimonials Recommended list price 161 833 to 178 868 This value was derived from the average adjusted sold price for the selected closed listings The following screen will appear while the CMA is being built InnoVia CMA This may take a moment Your CMA will appear in PDF format and you may print it out by clicking the print icon at the top of the Adobe screen The CMA can be saved on your hard drive by selecting File and Save If after viewing the finished product you would like to edit any of the contents just hit the Back button on your browser until you reach the desired screen Comparative Market Analysis Prepared expecially for Mr and Mrs Seller For marketing the property at 123 Bryland Ct 0320 NI 12345 5 F To start click on the on Custom Displays 176 Buildin
135. m It could have been entered as Smith St or Smith Street To find the listing you could type smith in the street name field and the system will automatically pull all the listings with smith as part of the street name regardless of capitalization or street type To search for multiple street names at the same time enter complete OR partial street names into the field separated by commas but NO SPACES for example elm birch maple This leads to another feature that is available called a Keyword search This function allows you to search a listing s marketing remarks for items that are not available as searchable criteria To do this you go the Keyword search field and type the word you would like the system to find For example if you would like to look for multiple keywords ex pool swim or water type in the words you are searching for separated by commas but NO SPACES Upon initiating a search the system will check for the words pool swim OR water in the remarks section of listings meeting all other selected search criteria Note If you are searching for specific listings you can also search for properties using MLS Numbers If all of the listings you are searching for are of the same property type use the MLS field on that property type s search screen If the listings are of differing property types you should go to Search and By MLS Enter the MLS Numb
136. m for the listing on which you wish to place a contingency contract Click the checkbox located next to Place Contingency Contract Enter the contract date click Save and the listing s status will be changed to K for Contingent Some MLS associations elect not to have a Contingent status so if this capability does not exist for you contact your Board Office to ask how to note on the listing that it is contingent Place a Pending Contract Find the section labeled Place Pending Contract on the maintenance form for the listing on which you wish to place a pending contract Click the checkbox located next to Place Pending Contract Enter the date click Save and the listing s status will be changed to Pending Close a Listing Find the section labeled Close This Listing on the maintenance form for the listing you wish to close Click the checkbox located next to Close This Listing Before closing a listing you may be required to enter certain information The mandatory items for closing a listing are dictated by your local board office Once you have entered all necessary closing information click Save and the listing s status will be changed to Closed Lease a Listing Find the section labeled Lease This Listing on the maintenance form for the listing you wish to lease Click the checkbox located next to Lease This Listing Enter the lease date and
137. minimum requirements Operating System Windows 2000 XP or Vista eMac OS X must use Firefox web browser Processor Minimum At least 500 MHz Recommended 700 MHz Memory RAM Recommended 256 MB for Windows 2000 XP or Vista Browser Browser requirements vary from Board to Board For your specific system you may need to check the login page of InnoVia for browser requirements Internet Explorer 6 0 or greater Firefox version 2 AOL or others Minimize AOL browser and use Internet Explorer or Firefox Modem Minimum 56K Recommended Cable DSL or T1 Video Screen Resolution is recommended to be set at 1024 x 768 instructions for checking this are in the Tips and Troubleshooting section of this book Windows 2000 is sufficient for use with online InnoVia but you will need Windows XP or above for Personal InnoVia our offline product Getting Started Before you log into InnoVia it is recommended that you check the following Make sure you have been assigned a User ID and Password contact your local office in the event you do not have this information Make sure you have an updated Internet Browser To download the latest Internet Explorer or Netscape browser refer to the login page of InnoVia Make sure your screen resolution is set to 1024 x 768 For instructions on how to check your screen resolution see the Troubleshooting section of this work
138. nee eer rere Ensen este 92 Hotsheet SGarCheS nth 1260 eee ent Sel en tee Wane emia nitem eames 100 Saving a Hotsheet Search Set up e Hotsheet eeeeeeeececeeeeeeeeeeeeeeteeeeeeeeeeeeneee 103 Reports ra enine aaen N E aeae A haa de Oat aa Nats aa ean aa tet 105 Agent Market Share Report siceedecacecesesieesece ceccneteneuersdenecsnnereeredechicieeeaeers deena 108 Firm Market Sharee an ea vessel staniesl dustulsataealdteceliameens ds 112 RinancialS eeen Aaen a aaa a aaa a a a AN 116 Standard FOIMS cgancsccectd eiae a a E ee A e EEE RAE E EEE A 117 Listing Maintenance 2tccsteats occur cae e a E 119 Modify Existing LASTS 2 ra e e a a aE E a T S 119 Adding a New LISUNGis s che es Sapa GaGa eae ea aes ei Ra eee 124 Cloning LISting Sirsi deer crca et ea e a a eaea a A a aea E 126 SAVING el Partial LIStiN gisem terrne hne a a a e suid ri a a 127 Partial Listing AUtO SaVE senm eue aa aE E EPE EE EA 128 VEU TOUTS Sree aa a a Pace a Pace a A tons a EAA a REE 129 Delete My Listings Files cc 2 c2cencicieoduka ad woken heads wokaiin dd jaa wade 130 Agent Maintenance Modifying Contact Information ccccceeeeeeeeeteeeeeeeeeteeeeenaaees 132 Alias PO AUS esac srestelets yeacseidcencees Ge mao E A a ceurut nnd E E EE giants 134 Firm Maintenance Modifying Firm Information 0 ccccccccceeeeeeeeeeeeeeeeeeenieeeeeeeeeeteeee 136 Photo Upload Utility ics ccs vectsdekcens et cc a aaa iheniee case AE EAE E REEE eters 138 Agent Photo Firm
139. ng how many times they have viewed it the last rating they gave it and the last date of any activity or changes to that listing 88 Buyer Match The Buyer Match tool is a powerful program that allows an agent to see how many potential buyers have been entered into InnoVia with criteria matching the listings in their inventory The Buyer Match button will be located on the right side of the My InnoVia home page Note This program may not be available in your MLS Prospect Manager amp The screen is divided into 2 panes The upper pane will be your listing inventory Included in this pane are several columns with information for each listing e Active this is how many active carts of other prospects in which your listing resides e Deleted how many carts your listing has been deleted from by the prospect the agent or the system the oldest listings are deleted by the system when the maximum number of listings 100 is reached in a prospect cart e Last Added the last time your listing was added to a prospect s cart e Views how many times other prospects have clicked to view the detail display of your listing in their cart e Avg Rating the average rating given to this listing by prospects in their listing carts only available for those agents who have ProspectPRO e Show Request the number of times a prospect has requested to schedule a showing of this property from their listing cart only available fo
140. ngs e a a E a 41 Printing from MIO Wa ecect ae case lS Set ee cst A te eR ae en See cee eae eae 43 Utilizing the Use Checked Functionl c cccccceeeeeeeeeeeecceeeeeeeeeeeeenaaeeeeeeeeeeeeenenaaaaes 44 Driving DIRS CHGS sinse cedaccedsniacted en dadiees a E Ka nba eleniaceeeaparerseack eee 49 Slide SNOW sates cass theta calle eased ae e a a ot a e hacks tint nat gent nats de a haa aad ae aad Aaah 52 My Listing Gart irern ceacitacndieeehs e ER ER E maw ayaes EE REEE EE RE EEEE 53 PeriorminG a GMA peie aa a a e a a Ee EEEE EGE LE EE AEREE 55 Horizontal GMA rsca ae As 2s Aen ek Reset leh che A E R a A aS 59 Saving YOUR CMAS eretat e E aE EE EA EA EER R 60 CMA Displays PDE reunen a a tama aah ec a 62 Utilizing Download FUNCHOMS 2x ft Soave tected nestle Rivers othe eaves a ate nteweedewndeces 63 Downloading to a Spreadsheet ccccceeeeececccceeeeeeeeeeeneaeeeeeeeeeeeessaaaeaaeeeeeeeeenensaaaaes 65 Prospect Manager Prospect Listing Cart ccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeesaeeeeeeeeeeteneas 66 Saving Prospects from Search Screens cccccceeeeeeeeeeeeececeeeeeeeeeeesecaaeeeeeeeeeeeeeae 76 Modifying Prospects from Search SCreens cccceeeeeesecceceeeeeeeeeeeeeeeeeeeeeeeeeeneeaaees 78 ProspectPRO ia trae eet neste se E el AEE ge E E RETE A 79 B y r Matin iannu nenea mane o e aaa E errar E ra eA A EA EEEN 88 SAVING A Searches a E apd a a a RE cet 90 Map Based best 12 09 epee er en ee mre ares rere tan ern re
141. nt to delete the header and footer from that same screen Simply click in the corresponding field and delete the text This will prevent things such as the web address amp u from being printed in the header and or footer as a result leaving more room and cleaning up the printout a little For other required settings check out the Login Page of your MLS system Click on the Click Here for Required InnoVia Settings link 212 Support Options Count Records Sort Results By v There are numerous ways by which you can receive support for your InnoVia System As your first resource please access the Help section of your My InnoVia page and the Help buttons on every InnoVia screen Choose Displa a en Oi These sections of InnoVia will guide you through troubleshooting some of the more common InnoVia problems On the back cover of this book is a complete list of Support communication options Display Criteria EJ Send Comments to MarketLinx Questions concerns or comments about InnoVia can be e mailed to MarketLinx Customer Service Department from within the system by clicking on Send Comments to MarketLinx under the MISC tab Simply enter your information on the form and click the SEND button Send Comments To Offutt Systems Inc Please feel free to contact OSI with any questions or comments you have regarding the InnoVia Internet MLS system To comment on
142. nts will not be calculated if either the subject property or the comparable property has a value of 0 for that field Caption fxtor Adjust Adjust Adjust Adjust Adjurt acorecaticn fe N per 2 acm The Subject Property and the comparables you selected are at the top of the page Listed below the properties are the values for each of the fields for which you elected to adjust You can change the values for any of the comparables by clicking the appropriate box and entering a new value For instance the CMA shown is using a factor of 7000 00 per bedroom If you would like to change that factor to 2000 00 click in the factor field delete 7000 and type in 2000 Ro mod 167 The adjusted factors that you include on the price adjusted comparable sheet will either raise or lower the adjusted price of your comparable properties For example let s say we are adjusting by the of bedrooms with the subject property having 3 bedrooms and a comparable property having 4 bedrooms The comparable property s adjusted price must be lowered in order for it to be considered comparable In this case if the value per bedroom was 7400 7400 would be subtracted from the sell price of the sold comparable property Once you have calculated the adjusted price for each one of your comparable properties you will then have your adjusted or recommended price for the subject property The adjusted or recommended price of the subj
143. o you would like to Pie iatonae Gawa Haa SS Mite a Sea cuts ana eo ib use Grdana of 4342 Shey 5 TEE El 4 sarres amp aaa asas aars glatas sf Pigs ae aay ae Soaked Se CALI at Ta T ay 23325 each rrot n J Cpanel a ae ayaa cag aa From the Oneliner Display select the listings that you wish to use by clicking in the Selection box next to the desired listings located under SEL on the Oneliner Display Checkboxes are also located in the upper right hand corner of the full sized displays if you prefer to use them your listings click the i Return Search Map Results 45 After selecting the listings you want to use and clicking the Use Checked button the Selected Data screen will be displayed The number of selected listings is displayed at the top of the window Question 1 Choose what you would like to do with the selected listings Question 2 Choose how to sort the selected listings Question 3 Choose how to display the selected listings REE Question 4 Click Show Selection to continue Re Group SELECTED DATA Number of Selected Items 4 What would you like to do with the selected items O Print Re Group E Mail O View Map O Slide Show cma O Horizontal CMA Copy MLS to Clipboard Prospect Cart O My Listing Cart How would you like the selected items sorted How would you like the selected items displ
144. o Electricity On es Documents Available For This Property ller Disclosure 11 391 Lead Paint Disclosure 11800392 pdf nvironmental 11 4 pdf 2 Plat Maps 11800395 pdf Use the BACK button on the control panel to return to InnoVia There are two ways to attach these documents to the listings The easy way is to click on the Misc tab and then click Create Fax to PDF Cover Page Then you will need to do a search for the listing to which you would like to add attachments When the one liner appears click the MLS number Tell the system which type of document you would like to attach and click Continue Then print the page that appears and fax it along with your document to the number provided on the screen Depending on the Board you are with there may be a nominal charge for using this feature The other way to attach the document to the listing is to do it manually Before you are able to upload seller disclosures floor plans etc into InnoVia they must be converted to the PDF file type In order to convert files to PDF you must have special software If you already have Adobe Distiller installed on your computer you have the software that you need To make sure go to Start and Programs If you see Acrobat Distiller then you have the correct software installed The Adobe Reader program is not sufficient it cannot create PDF files 143 If you do not see the Adobe Distiller lis
145. o save the changes you have made to the agent s profile Once you have saved the aliases under a particular agent s profile that agent can then begin to login as an alias If the agent was logged in to InnoVia at the time the aliases were added they would need to log out and log back in in order to be able to use this feature 135 Alias cont When the agent now logs into the system with their same login and password they will be taken to a new screen asking them who they would like to log in as e Log into InnoVia using your login and password e Select the agent from the drop down menu you wish to be logged in as Select an Alias ositnok ositnok John Doe Jane Doe Joe Smith e Click Log In You will then be logged into the system as the alias you selected All displays with agent contact information will have the alias s contact information appearing on the display Note The Alias feature is not available in all systems 136 Firm Maintenance Modifying Firm Information To change the information shown on the Firm Display click on Maintenance then Firm Maintenance in InnoVia Search Hotsheet DOD Reports Admin Mi Listings SELECTED CRITERIA Agent Maintenance Firm Maintenance Board Maintenance h In order to modify a Firm s information you must first search for the Firm This section of the system is security driven which means that only brokers and administrative persons
146. oVia nce Rep iac an FR toes ccey Di a GA a Or P amen icome J tg t seare tage A em mnie SELLER S PROPERTY CONDITION DISCLOSURE THES OIGCLOSURE IE NOT A WARRANTY v 7 y T oy Coun ES neg hy ths deceeue pd erano S aiy te pak Salar es tar ns panne em M of wareness Buyer may wah be otan Tes ewurrera 9 0 Badoa ai r a bnawindge of tho ungdan Fa roperty au oe Gaia none by Sete Te paten os pcdnowiodye Mat Nether Somers l Laenas aer ayers Uses a 7 seaponab ry ty Jor oneing Sot onid m J ap a woring atan Of Tal tee rfgmadot o Geerred indie rovera Duros cdigebon ant yow ED a AAR HASE re SYSTEMS 4 UTILITIES Det tee Aranas Speakers L Weng Uerrwasner gt Dargar tiara pa Dilraesher Crete vacuum On 39 a Map Comps This tool allows you to map properties comparable to the listing you are viewing Once you click this icon you will be asked to provide the Sell Date range Sell Price range and a radius around the listing that you would like to search Enter the criteria click OK and a map of comparable properties will be presented After you click the Map Comps icon provide the Sell Date range Sell Price range and a Enter Criteria or Choose Default radius around the listing that you would like to search Then click OK 50 000 J s H larris villa 0 wy Schedule a Showing This button allows the user to email the Listin
147. of other programs To download the data using the Generic ASCII download follow these instructions with the exception of choosing the Generic ASCII download from the Choose Display Type drop down BEFORE clicking the Search button choose i Top Producer Download from the teers Display Type drop down menu Click on Search Search Hotsheet Maintenance Reports Admin Misc Financials Residential Se CMA Help How To Add A Prospect Ins Back Reset Help us e CTRL key Include Continue to Show C D Print Email UseChecked me Residential Type 64 When the Matches Found box appears click on Continue A File Download screen will appear shown below Click Save File Download Do you want to open or save this file 2 Name download zp Type Compressed zipped Folder From www jerseyshoremis net While files from the intemet can be useful some fies can potentially ham your computer If you do not trust the source do not open or save this fie Whata the risk Now choose a location in which to save the file on your PC Uy doneents Y Corouter Ey teteore Maces LD0 Tate M SAPS 256M Ueo Foces wor Pe see raona US Speech reraton The data will be saved as a zip file in the designated folder 65 Downloading to a Spreadsheet You may also have a Spreadsheet View or Spreadsheet Download as well as an
148. ohn Doe After clicking Next you will be returned to the Start Your CMA page Your listing will be displayed as a subject property in the Comprehensive CMA 156 Edit a Subject Property If you have used the CMA previously and would like to use a subject property from a previous CMA select the listing and click on Edit Listing to make changes to the subject property if you need to do so Subject Client Address Municipality Subdiv Complex County Photo 651 Jane Doe 123 Test Absecon Cty Other Atlante A g 123 Street Absecon Cty Other Atlante 4 107 George Bailey 123 Lee LacA Twp Barnegat Pres Ocea Cone Existing New Activate a Subject Property If you wish to make your subject property an active listing in the MLS select the property and click on Activate You will be prompted to enter any other mandatory information on the next screen Provide the requisite details then click on Save You will then receive the MLS number for your new listing Barnegat Pres Ocean LE Xo oo oe oe List Price 252881 t List Date 10 28 2005 P Expire Date 04 26 2006 Air Cond v r Basement v f Block E BA Comp Nb Age 157 Upload Photos To upload photos to your subject property click the radial button beside the subject property then click the Upload Photos button at the bottom of the screen The upload process is the same as for a live MLS listing
149. omesioas Tax Type County Pets es f Flood Zone Spec Assmt Spec Ann foe tar Mo Maint fee o Possession 30 0sys Service WF es Fe Ceiling Fans Fireplaces lt p APPROXMATE ROOM ONENSONS Living me xt Mstr Bed Ont Caring Ren Bedrm 2 Family Re Bedrm 3 Grestroom Bedrm 4 Kitchen Other Rw Florida Rm Office g Breakfast Lane Pato Grage e Laundry Pool Dim Aa Acton p a p a AE o A y The more commonly used icons are described below S Map Locates the listing on area maps Office Display Provides contact information for the Listing Office Police Creates an email message to be sent to the Board Association Office regarding that listing Virtual Tour Takes you to the Virtual Tour website for that listing if available aS Agent Display Provides contact information for the Listing Agent History Displays a listing history report for that MLS number Photo Gallery Allows you to view multiple photos for the listing on one page 38 S Attachments To retrieve any documents provided by the listing agent click on the paper clip icon After you click the you click the Attachments icon a list of available Documents Available For This Property documents will appear Click a Utilities 1181433 pdf the title of the Miscellaneous 1181435 pdf document you wish to retrieve Use the BACK button on the control panel to return to Inn
150. ou find Westmore This function only works for the first letter of the subdivision name So typing WE would not take you to the subdivisions beginning with WE but would take you to the subdivisions beginning with E 25 You may select more than one item in a choice list by holding down the CTRL key on your keyboard while clicking on an item If after you have selected your criteria you choose to eliminate one of the selected items from a choice list hold the CTRL key down and click on the item you want removed from the search Range Fields Have an L for Low and an H for High This allows you to search a range of Bedrooms i z Bedrooms An example would be Of E Tip If you would prefer not to use a specific range you can type gt 3 or 3 in the L field leave the H field blank Basically this tells the system to look for listings that have more than 3 bedrooms or 3 or more bedrooms see the examples below In the price field you are not required to enter the dollar sign or any other punctuation Just type in the numbers For Example For a list price of 100 000 you only need to type 100000 Also as noted above you can use the lt gt or symbols if you would prefer not to use a range Entering 100000 in the L field and leaving the H field blank will only find listings that are EXACTLY 100 000 of Bedrooms
151. p down arrow and choose one of the options listed This can be done before or after a search is initiated Choose Display This allows you to choose how to display the results of your search To select a particular display type click on the drop down arrow and choose one of the options listed This can be done before or after a search is initiated Search Clicking on this button initiates a search Back This button takes you back to the previous screen Reset Clicking this button refreshes your search screen clearing all search criteria fields Use Checked This function is used after you have your search results displayed and will be covered in the Using Results section of this workbook Save Search Prospect These buttons allow you to save searches and set up prospects Get Search Prospect These buttons allow you to edit saved searches and prospects Print Clicking this button prints the listings shown in the right hand frame Email This button allows you to email displays it will be covered in the Using Results section of this workbook Count Records Checkbox This is checked by default This function counts the number of listings that the system found matching your criteria and displays the information in a pop up window when you Click Search Select All This checkbox allows you to select all displayed one liners at once it will be covered in the Using Results section of this workbook
152. plained as follows Rank by Listed This report ranks agents by the following e all sales that occurred during the specified time frame e which agent had the largest number of transactions for which they were on the LISTING SIDE ONLY In this report type if Agent A is ranked number one then Agent A was on the LISTING SIDE ONLY of more transactions than any other agent during the timeframe given Agent A listed them another agent sold them Rank by Sold This report type ranks agents by the following e all sales that occurred during the specified time frame e which agent had the largest number of transactions for which they were on the SELLING SIDE ONLY In this report type if Agent A is ranked number one then Agent A was on the SELLING SIDE ONLY of more transactions than any other agent during the timeframe given Agent A sold them another agent listed them Rank by Listed Sold This report type ranks agents by the following e all sales that occurred during the specified time frame e which agent had the largest number of transactions for which they were on the BOTH the listing side AND the selling side In this report type if Agent A is ranked number one then Agent A was on the listing AND selling side of more transactions than any other agent during the timeframe given Agent A listed them Agent A sold them Rank by Grand Total This report type ranks agents by the following e all sales that occurred during the specified time
153. play simply hold the CTRL key on your keyboard when selecting them 3 On the left side of the page there are buttons to Preview Delete E Mail or Print the listings 4 Click the appropriate button In the upper left corner of the page there is a Select All option to check every listing as well as a drop down list to sort the listings in the cart You can also sort by any field with the white arrows at the top If previewing listings you can email or print those listings by simply clicking the Email or Print button Performing a CMA Search on the Bese bar then choose Residential or the applicable property type To begin a CMA click 55 Residential Vacant Land Commercial Multi Family By MLS Number Cross Property Search Residential Tour Of Homes Tax Search Perform a search for comparable properties It may be wise to enter search criteria that is applicable to your subject property so that the resulting listings will truly be comparable to your subject property The more detailed your search the more accurate your CMA will be If your subject property has 3 bedrooms and 2 bathrooms a 2 car garage and is in a particular subdivision you will want to do a search for properties that are as similar as possible so enter those items into the search screen Search Hotsheet Maintenance Reports Admin Misc Financials Backto Login Home Help Reektential Search Criteria C
154. plete the Comprehensive CMA If you do not have it go to www adobe com to download the free program To begin a CMA click on Miscellaneous and select Comprehensive CMA or click on the Comprehensive CMA button from the home screen Residential Pres ler Forms Vacant Land Commercial Multi Family By MLS Number OR Cross Property Search Residential Tour Of Homes Tax Search My Favorite Search Get Saved CMA Comprehensive CMA SSSSapq_eE SSN CL The first screen that appears shown on the next page is the Start Your CMA page If you have used the CMA feature before the subject properties you have entered previously will be listed should you wish to use any of them as your subject property To begin a CMA your subject property must first be entered into the CMA system 151 Start Your CMA Seller Presentation Start Your CMA To begin the CMA select the desired subject property from the list then click the Next button To enter a new subject property click on the New button To convert a subject property to an Actrve listing mn the MLS system select the desired subject property by clicking on the radio button to the left of the listing then chek the Actrvate button To delete a subject property chek on the radio button to the left of the listing then click the Delete button Subject Client Address Municipalety Subdiv Complex County 167 George Bailey 123 Lee
155. r those agents who have ProspectPRO e Show Complete the number of completed showings for this listing only available for those agents who have ProspectPRO Buyer Match Last Avg Show Show PR MLS ST Address Lists DOM Active Deleted Added Views Rating Request Complete R 472907 A 324 Riverside Dr SW 79 900 232 1 01 21 07 0 R 49088 A 1870 Tramway Ferrace NE 404 900 81 5 01 16 07 2 84 1 R 492987 A 1209 Edith SE 132 000 58 R 496104 A 6216 Alvis SW 159 900 20 R 492729 A 1201 Calle Garza NW 263 500 50 R 493003 A 9000 Indigo Sky Trail SW 229 900 57 R 496144 A 635 Vista Luna Ln SW 164 900 20 b 89 Clicking anywhere on any of the rows in the top pane will load the bottom pane with detailed prospect activity for that listing breaking down each individual prospect with matching criteria for that particular listing 6216 Alvis SW 159 900 A 1201 Calle Garza NW 263 500 50 Prospect Activity for MLS 490885 1870 Tramway Terrace NE Add Last Last Show Show Agent Firm PrspID Added Method Status Views Viewed Rating Requests Complete m a m awe r5 m os m ra oe oe Sf Se gt Sep SZ N Se SZ SPN oe oe Scott Quinn Offutt Systems Inc 2 01 16 07 Auto Active 1 01 18 07 Offutt Trainer Offutt Systems Inc 2 01 16 07 Auto Active Offutt Programming Offutt Systems Inc 01 16 07 Auto Active 1 01 16 07 84 Offutt Trainer Do rtut Systems Inc 3 01 16 07 Auto Active Offutt Programming Offutt Systems
156. rame which firm had the largest number of transactions for which they were on EITHER the listing side OR the selling side OR BOTH In this report type if Firm A is ranked number one then Firm A was on EITHER the selling or listing sides of more transactions than any other firm during the timeframe given 115 When the Report appears the following information will be provided The firm name and rank will be on the far left not shown Sold 07 01 2005 10 24 2005 Grand Total Tota Total f TotalSold of o of listeds Listed Prt Grand List Sold Listed VORRE Board Sold Volume Board Sold Valen eect Total Listed Sold noord Volume 6 22 361 500 A Listed The number of closed listings during the timeframe given where this firm was the listing firm but NOT the selling firm B Total Listed Volume Selling price total for all listings mentioned in A C Of Board The firm s percentage of the Board s Total Listed Volume D Sold The number of closed listings during the timeframe given where this firm was the selling firm but NOT the listing firm E Total Sold Volume Selling price total for all listings mentioned in D F Of Board The firm s percentage of the Board s Total Sold Volume G Listed Sold The number of closed listings during the timeframe given where this firm was both the listing firm AND the selling firm H Total Listed Sold Volume Selling price total for all list
157. red listings previous screen Column Heading You can change the title of the field in your one liner display For instance you can change MLS to MLS No Align Select to have fields align to the left center or right inside its designated column Link to Allows you to select a display to link to with the field you have chosen You must have the Use Embedded Links field checked on the Display Builder screen in order for the links you select to be available Restrict to Allows you to restrict fields to show up only in the statuses you have selected Choose the properties for each field you wish to change Once you have changed the properties for that field click Save and you will return to the V Use Codeset description Restrict to Make the other selections on this page for your one liner display 181 Display Builder JKL Test Specify the fields to be used as columns in JKL Test for Residentral listings Selected Fields MLS Number List Type List Price Bedrooms Baths Liv Area SQFT List Agent Name List Firm Name Up Photo Proper bes Display Title Allows you to type a short header at the top of each page of one liner displays Optional Include Select Checkbox If you want to use the Used Checked feature from your displays leave this box checked Use Embedded Links In order for the fields you have chosen to link to other displa
158. rket Share Report Search Criteria Choose At Least One Field Board Firm 6105 gt Ocean County Board of REALTORS inc SHOME A HOME FOR SALE REALT SSEV ABC REAL EST 731 ACTION USA JAY ROBERT REALTORS MARKT ACTION USA MARKET REALTORS ACTI ACTION USA PATTI CONSTANCE RE SAGE AGER REALT ALJE ALL JERSEY REALTY INC ALLTWN ALL TOWNE REALT SALLO ALLOWAY ASSOCIATES REALTORS v Report Type Listed Sok Listed Sold Grand Total Top Number Sok Setween Top 10 h Ek op 25 Top 100 o 4 Select your firm to only get statistics SSID OCEANSIDE REALTY S SLINE ON LINE REALTY GROUP ONEON ONE ON ONE REALTORS lt SORIS ORISY N RESEARCH INC SOTHE OTHELLO REALTY LLC for your firm To rank a selected rank a selected number of firms hold down the SNXX OUT OF AREA OFFICE OFFUTT Offutt Systems Inc pee key on your keyboard while selecting desired firms SOTTE OTTEAU APPRAISAL GROUP INC OFFUTT 0 Offutt Systems Inc To rank all firms do not make a selection in the Firm field Select the Rank By this field is explained on the following page Listed Sold Grand Total Sold Between Input a time frame input atime trame Sees EI Once you have the parameters of your report selected click Search The Rank By selections can be explained
159. rmat r Client requests HTML Emails should Send Page in HTML format Send Page in TEXT format as link y Email button Click here to find out why Trusted sites Tips on emailing from InnoVia 1 When you select the Send It option you are actually sending an email from the system s server NOT from your PC As a result you will not have a record of the message being sent We recommend that you send a copy to yourself for your records by clicking the checkbox next to Copy to Sender When you use the My Email function InnoVia will launch the email software from your PC i e Microsoft Outlook Outlook Express or Eudora This will allow you to send the email from your email address use your address book etc This function will ONLY work when you use email managing software on your computer such as the examples mentioned above If you use a browser based email account for example AOL Yahoo or Hotmail you will not be able to use the My Email function Only certain links will be hot when you email your listings Links to the map of the property virtual tours and additional photos will be available to click on once emailed Links to the Full Display Listing History and other information which may be considered sensitive will not be available 43 Printing from InnoVia You can print from any screen within InnoVia by clicking on either the Print but
160. s Ge ji nae Loan Calculator Ve Pus CIAN to generate an am EAA tor MOJI of am Onpa prepa ments Press De rep Oon the When you select one of the above options from the drop down list you are linked to a form that allows you to create a report based on information you supply You can print any of the reports by using the print option located on your browser navigation bar Because you are linked out to another web site you are unable to email any information from this area of the InnoVia system Tip To print a report under Mortgage Calculator you will need to click on Create a Printable Report This option is located at the very bottom of the Mortgage Calculator input screen 117 Standard Forms InnoVia MLS System maintains a library of useful forms which may be accessed under the Misc tab by clicking on Standard Forms The forms can also be accessed with the Standard Forms icon on the My InnoVia Page Admin Misc Financials Back to Login Hon PDF Upload poner Create Fax to PDF Cover Page f 5 5 d News Mes riease sg on 02 27 2 Prospect Manager My Mar An Shen Standard Forms N BTs Send Comments arketLinx Training Workbook Help Topics a ftp jbormls com jop forms Microsoft Internet Explorer Fie Edt View Favorites Toos Help QB tp Sbormis com jop forms Other Places Forms are only available in PDF format To view a PDF file the user will need
161. se of Other Dested on O7 29 2008 To read a Board News or Bulletin Board item simply click the message link and it will open in an expanded window From there you can print the message out or click Go Back to return to the rest of the home page The following page will detail how to enter a Bulletin Board item 20 Bulletin Board Maintenance To maintain your Bulletin Board messages add edit or delete from the navigation bar click on Maintenance then select Bulletin Board Maintenance Adding a new Bulletin Board item See s To add anew one from the search screen click the Add New button on the left Fill out the form Effective date date the message will show on the MLS Expiration date date the message will drop off the MLS Enter the MLS number if applicable Depending on your MLS you may have options to select a particular city or area and the message will show only for agents who have selected that area in their personal profile e There may also be an option to select a Bulletin Type making it easier for other MLS users to sort through all the bulletins on the home page e Headline this is what is visible from the Bulletin Board to everyone e Details the actual message of your bulletin Baleta Bows Efteceve Date W g Expiration Date List Nos Bulletin Cities Bssetn messages al ospay for seected ches Cadieon Headline Builean Derat Hl Save Clic
162. search criteria that criteria will simply be left out of the search The search will only include criteria that have loaded and are visible on the search form 201 Troubleshooting Error Messages Page Cannot Be Displayed If you encounter the Page Can not be Displayed message when attempting to get into InnoVia try the following steps Check to make sure you are connected to the Internet by going to another website It is best to try to go to a website you have not been to recently perhaps www getoffutt com If you cannot get to that website either you may not be connected to the Internet It might be wise to restart your computer and try again from the beginning If you can get to other websites without problems try a different computer or call someone to try it on their computer If neither computer can get to the website and you are certain that you are connected to the Internet call MarketLinx immediately at 1 800 334 0831 If it is after hours stay on the line for the emergency voicemail box If your computer is the only one that cannot get to InnoVia try clearing cache cookies and history Error On Page JavaScript Errors If you are getting JavaScript errors or are continuously asked if you wish to debug follow these steps e In Internet Explorer go to Tools then Internet Options e Click the Advanced tab e Check the box to Disable Script Debugging e Uncheck the box to Display notification
163. ser manual to find out how to reduce the sizes of the pictures that your camera takes so they fit within your board s criteria for photo sizes If you use a scanner to scan developed film pictures you will need to consult your scanner s user manual to find out how to reduce the size of the files the scanner creates From the My Inventory section on the My InnoVia home page click on the Camera icon for the listing in which you would like to upload the photos SEL PT MLS ST Address Town State Listing Expire Edit Map PDF Pho Price Frm Ofc Agt Date Upld Upld oe NSH ZN INT A Th ir PNF a ard aP NF PNF Canton ME 9 OFFUTT 0 OSIQA 08 01 2006 EM MAP Or to perform this function access the MAINTENANCE or MISC tab depending on your MLS from the InnoVia navigation bar as shown below and select the Property Photo Maintenance option Search Hotsheet KADETA Reports Admin Misc Financial Listings SELECTED CRITERIA Agent Maintenance Firm Maintenance Board Maintenance Region Maintenance Sort Results By b f tty Photo Maintenance by Bu Choose Display Type Prope y Eppe Logo Maintenance he rN hercial You will be presented with a search screen From here you can search for the listing to which you want to upload photos You can either search by the MLS number or by other criteria Note This is a secure area of the system you can only access your own listings 139 Either
164. situation Partial listings can only be automatically saved when getting logged out from inactivity If you manually log out or you lose your internet connection InnoVia cannot automatically save a partial listing It s a good idea to manually Save Partial when inputting a listing to make sure you don t lose your work auto 1 G auto 2 auto 3 auto 4 G Aaa 2 8 8 auto 5 G 129 Virtual Tours How to add an icon to your listing that links to the Virtual Tour Contact a virtual tour company to locate the representative nearest to you Schedule a session for a representative to record a tour of your property Once your tour has been recorded and placed online you should receive notification from the company in the form of an email The email will let you know what the URL for your tour is where to go online to see the tour In InnoVia go to Listing Maintenance and change the Virtual Tour option to YES for that listing Then in the Virtual Tour URL field type in or paste the URL provided in the email from the virtual tour company Virtual Tour Y N es w 10X YN internet Y N s x Virtual Tour URL itp www visuatour comshownp asp sk 12 f 3930 To www wenste com Once the listing is saved you should see an ICON on your full display When you click on the icon it will link you to the tour The icon for your MLS may differ slightly in appearance and location from t
165. spam e At the top using the Norton Anti Spam icon select This is not Spam 210 Pictures not Appearing on Listings If you uploaded the pictures to your listings and they are not showing e Make sure that you received a confirmation message informing you that the upload was successful to that listing e You may need to clear your cache and cookies refer to the How to Clear Cache and Cookies section of the manual for instructions Once your cache and cookies have been cleared view the listing display again If you received an error message when you clicked on Upload e Make sure each picture fits the size requirement for your board e The pictures must be saved in JPG format before uploading the pictures Can t See Entire Screen Screen Resolution It is recommended that you set your monitor to a screen resolution of 1024 x 768 or higher when using InnoVia This will allow you to see the entire screen without the need to scroll up and down or back and forth To do so e From your desktop right click in a blank area and select Properties e Click on the Settings tab from the Display Properties window e Click and drag the Screen Resolution slide bar until it reads 1024 x 768 e Click Apply and Ok Your screen should reset to the new screen resolution Note This is not a requirement to use InnoVia only a recommendation Leaving it set to a lower screen resolution will make th
166. spect and the contact information page will be displayed Here you can change contact information as needed Once you are done click OK and the changes will be saved If you want to delete the prospect click Delete on the contact information page 79 ProspectPRO The following instructions will explain the additional features available in InnoVia s ProspectPRO NOTE ProspectPRO is not available in every MLS Contact your local association office for information ProspectPRO is divided into 3 sections Incoming Prospect Messages 1 Shows messages and requests for showings from your prospects Upcoming Showings 2 A schedule of all your upcoming showings broken out by date and time Prospect Manager Module 3 Roster of prospects adding new prospects saving criteria etc as explained previously Incoming Prospect Messages Upcoming Showings Prospect Received Address Comment FRIDAY 11 10 06 fy ove 111006 kiam LOTH 59 liked shes one tart the bedrooms were too Time Prospect Address AVONCEXIFT OR small Vie need a fenced yard too C 02 20 en Ose 228 FOX RUN RD my Doe IUIS 1hSTam 596 WATERVIEW Showing request for 11 142006 at 12 30 PM COURT Any time atier lunch is good MONDAY 11 13 06 Time Prospect Address Cl 91209m Ore 2740 SULARD 2D acie Prazer V TUESDAY 11 14 06 Time Prospect Address T oloon Ose 203 VCKAY DRIVE Listing Cart Last Last Last ae Prospect Type Expires Active Deleted Added Lo
167. st item in the list that begins with the letter you pressed For Example to select a subdivision named Westend click anywhere on the subdivision choice list press the W key on your keyboard then scroll down until you find Westend This function only works on the first letter Get Tax Info if available if you have already provided the Tax ID for your new listing you can click on the Get Tax Info button This will ee populate other rece NC2SASHG 1 600 Get Tax info details found in the tax information of the listing Cloning Listings Cloning allows you to copy information from an existing listing into a new listing If a number of listings need to be entered contain a lot of the same information and are of the same property type you can use the Clone Listing option Enter the first listing normally as described in Adding a New Listing Once the information is entered and saved go back to Listing Maintenance and search for the listing you just entered From the one liner click on the MLS number of the listing you wish to clone When the maintenance form appears edit the information to fit the next listing s description but do not change the price or expiration date at this time When you have finished making changes click the Clone button on the left side of the screen not the Save button If the cloned listing has a different lis
168. st of custom displays for that type or click New to create a new display for the selected search type Displays M Residential Full Display v AS EE oe oo ea Note You can select the property type in which you wish build the display under Property Format You will also have the option to select and create custom displays for your listing inventory under Property Format Give your display a name and choose the Display Type To build a detail display choose Detail Display in the Display Type choice list Then click on Next Display Builder Add New Display Enter a name to identify the new display and select the display type Display Name fix Display Type Residential Status Active 28 ISLAND C MLS 102647 g List Price 2 150 000 Tax Amt 23 356 Prop Type SINGLE FAMILY Apx Tot SF 8504 Area Sanibel Tax Year 2004 Bedrooms 3 Full Baths 3 Half Baths 1 Apx Yr Bit 1992 4 Primary Loc CANAL Sec Loc Canal Near Beach wou Note Do NOT include any quotes error to occur with your display in your display name this will cause an 186 At this point you will be taken to the page shown below There you will select the components to be included in the detail display You will also have other options on this page such as including a display title including embedded links and choosing the fonts for your display A component is a section of the det
169. strative persons will be able to change the information of any agent in their firm agents will only be able to change their own information and the Board Office will be able to change anyone s information Note Some Boards require agents to call the Board Office to change information Enter the criteria Agent Maintenance Search Criteria Choose At Least One Field instructions to find the agent Boara required ser you wish to queens modify then click Search re on the Login ID of the agent you wish to modify 133 From this point User 10 Security Information change whatever Preece select 4 User D before mating any other seiechons T779 Passes i Jscostrnorice RTOATASNMIADA RNS jy information needs m sume i iy to be changed x then click Save l Name Address and General Information es FPIPITTITS es 9999999995 These changes will affect the agent contact information on listing sheets Note Do not use dashes or parentheses in the phone number fields The Web Page field is for the URL of your business web site If your Association has chosen to do so you may at some point be prompted to update your profile information or change your password You will see the window below or something similar immediately after logging into InnoVia Click OK and you will be directed to your profile information Make any necessary ch
170. t If you are getting the No Longer Logged In message when clicking the links on the My InnoVia page you are probably using a shortcut or favorite that was incorrectly saved or for some reason has stopped working correctly Close Internet Explorer Clear the cache and cookies by clicking on Start Control Panel then Internet Options After clearing the cache and cookies open Internet Explorer again Click in the address bar so that it is highlighted TYPE IN the correct web address for your Board of Realtors When you get to the login page either save the login page as a favorite or right click on an open area and then click on Create Shortcut If the computer asks if you would like to replace the old favorite or shortcut click on Yes Nh or Ol Se N e You may be using a Pop up Blocker that interferes with InnoVia e Any disconnection in internet service will also log you out You will not get the notification that you are about to be logged out if you lose your internet connection This sometimes happens on dial up connections and even on High Speed DSL connections as it is subject to any interruptions in the phone line 205 Windows Cannot Open This File Whenever you try to open one of the Standard Forms in InnoVia or create a Comprehensive CMA your computer looks for Adobe Reader to open the file If Adobe Reader is not installed you will see the following message Windows cannot open this file Win
171. t Tester lt 0 Offun Tester 0 Offun Tester A Offutt Tester QA Top Number Top 10 Top 2 Top 100 a Select your firm to only get statistics for agents in your firm To rank agents in selected firms hold down the Ctrl key on your keyboard while selecting desired firms To rank all agents in the MLS do not make a selection in the Firm field Select particular agents in the Agent field If your firm has more ee one office select the desired office in the Office field field Select the Rank By this field is explained on the following page The Top Number p the system how many agents to rank Input a time frame Once you have the parameters of your report selected click Search SSID OCEANSIDE REALTY S SLINE ON LINE REALTY GROUP ONEON ONE ON ONE REALTORS lt SORIS ORISYN RESEARCH INC SOTHE OTHELLO REALTY LLC SOTTE OTTEAU APPRAISAL GROUP INC SNXX OUT OF AREA OFFICE OFFUTT Offutt Systems Inc Office OFFUTT 0 Offutt Systems Inc Agent Offutt Tester 40 Offutt Tester 60 Offutt Tester AA Offutt Tester QA Offutt Tester 10 Offutt Tester 30 Offutt Tester 70 Sold Between o o m Top Number 109 110 The Rank By selections can be ex
172. t exist in the MLS system Attribute Pool EZZ Caption Pool Mise Address City Value Adjustment Subject 1223 Bryland Ct 1517 fin Ground 1144571 198 Garfiek Ave 1511 above Ground 280100 116RdgeDr 1508 iio Poo 278496 41 Oakside Or 273163 37 Maple St 267160 0 Ok Hooper Av Return to Worksheet 170 On the adjustments page Click on Add to enter a title for the attribute that belongs to the subject property For each of the comparables give the contrasting feature In our example the comparable properties had varying values for pool For those that had No Pool making the comparable less valuable we adjusted 10000 just as an example For the comparables having Indoor Heated Pools making them more valuable than our subject we adjusted 10000 When finished click Save Changes Then click Return to Worksheet Seller Presentation Edit Manual Adjustments The Manual Adjustments feature allows you to enter adjustments for listing attributes that do not exist in the MLS system Attribute Pool Caption Poo MLS Address Adjustment ubject 123 Brylane Cr 1144571 198 Garfield Ave 280100 116 Ridge Dr 278496 lt 1 Oakside Dr 273163 37 Mapie St 267160 Return to Worksheet 171 Editing the Recommended Price This component includes the recommended price calculated from the Price Adjusted Comparable Sheet You have the ability to ch
173. t price than the original listing an opportunity to add the listing price of the cloned listing will appear after clicking on the Clone button You can also change the expiration date at the same time The system will read the listing as a new entry and assign a new MLS number 127 Saving a Partial Listing If you get interrupted while adding a new listing or discover that you do not have some of the required information you may save the listing as a partial Listings saved as partials will not be given an MLS number and will not show on the hotsheet At any point during adding a listing if you wish to save the listing for later completion click Save Partial on the left side of your screen You will be prompted to name the listing It is recommended that you name it as the address so that there is no confusion when you go in later to complete the entry Click OK and the partial listing will be saved At any point during AN adding a listing if you A wish to save the listing gaich for later completion OQ click Save Partial on Back J Reset te the left side of your A o screen Add New Clone Print Save Partia Get Partial W Return Search Input Sheet Enter a name for your Explorer User Prompt ax partial listing then click Seti a OK Please erter a ttie for the pana lating an Street When you are ready to complete the partial listing go to Maintenance
174. te number of showings completed by this prospect and their agent for this property only available for those agents who have ProspectPRO 90 Saving a Search InnoVia gives you the option to save specific search criteria for later use It works just like saving a prospect However you are just saving the search criteria that you input and you are not generating automatic emails to clients From the property type A search screen residential Search vacant land commercial etc enter the search Back Becet Help criteria you want to save and click Save Search SA Nw 4 not Search Print Ernail J UseChecked Save Prospect r g Get Search Get Prospect After clicking Save Search a window appears for entering information regarding the search you saved Fill in the information click OK and the search criteria you entered will be saved Search 1D Search Tithe Tite Last Name Address 1 Address City State Zip X Cance Dece To run a saved search click Get Search and a pop up window will appear Select the search you want to execute from the drop down list and click Continue 91 Back Reset Help oy A Print Ernail UseChecked Save Prospect Get Prospect Retrieve a Saved Search or Prospect Select Search x Continue Cancel The criteria you saved will be displayed Click Se
175. ted under Programs you will need to acquire a software program that will allow you to convert files to PDF The Adobe program can be purchased at most software stores or you may find other options online that you can download Once the proper software is installed creating a PDF is fairly simple Note The following documentation does not include any scanning graphics or explain the process of using a scanner because the graphics you encounter and the scanner you use could vary 144 Preparing an Attachment for Upload converting a document to PDF file format Scan the document and save it to your hard drive or if the document already exists on your hard drive skip this step ANY file that can be printed can be converted to PDF Locate the file on your computer and double click the icon to open it From the menu at the top of the window select File and Print or click the print icon When your printer interface appears select Adobe Distiller or Adobe PDF as your Printer if you have another type of software you use to convert to PDF you will select that as the printer Print Ax T Current page Enter page nurrbers and or page ranges seperated by commas For example 1 3 5 12 There should be a Properties button on the printer interface Click Properties and make sure that your resolution is no more than 600 dpi and if possible select Black and
176. terfront search eaa KNA a Other Features You can also create mailing labels for your prospects and email multiple prospects at one time from the Prospect Manager Simply check off the appropriate prospects and click on the corresponding button If emailing the email options window will open If creating mailing labels you will choose what type of labels to print them on and they will open in a PDF file for you to print Test Ross Ei ES Test Ross 111 222 1111 Residential Test Roas Ez l ES Ross TEST2 111 222 3333 Residential q Mailing Labels ASec Al Delete The Summary button will allow you to create a summary report for your prospects showing contact info search criteria expiration dates property type and email functionality Simply check off your prospect s and click on the Summary button at the bottom of the Prospect Manager Add New Prospect Prospect Expiration Dates When you save a prospect in the prospect manager he she is automatically given an expiration date 6 months from when you saved them When this expiration date is reached the system stops sending automatic notifications for that prospect It does NOT delete the prospect at this point 75 From the prospect manager you can see the expiration dates for all of your active prospects If an expiration date is coming in the next 30 days you will see a calendar button that when clicked will extend the expira
177. that needs to Fl essai dea i be changed and click OK at T the bottom of the screen If your MLS is converting from the old way of prospecting to Prospect Manager you may notice several of your prospects will have a red Edit Prospect button with an exclamation point This is flagging those prospects that do not have a First and Last name These prospects will also be at the top of the list Remember prospects need a first and last name in order to get a login ID and password to the cart The auto emails will not be sent to prospects that do not have ID s and passwords to their cart so it is very important that you give these prospects a name to ensure continued delivery of the auto emails Setting Up Editing a Prospect s Criteria Once the prospect has been added a gems oy ae wel i i j lurphy Patrick to input or edit their search criteria i click on the Edit Search Criteria L Pediey L button next to the prospect s name C Smith John _ This will take you to the search screen for that property type where you will enter the search criteria for the prospect Once the search criteria has been entered click on the Save Prospect button on the left side of the screen and when the save prospect window opens click OK at the bottom Remember You CAN use the Map Based Search option as part of your prospects criteria Refer to the Map Based Search instructions for help Running a Manual Search
178. then click the Accept button at the bottom of the page and continue with your search All listings with Loft selected will be excluded from the search results NOTE When searching FOR features OR results in listings with 1 or more of the selected features AND results in only listings with ALL of those features When omitting features NOT search AND results in listings with NONE of the selected features Do not use OR for a NOT search POOL DESC OTHER AREAS SPEC INFO ON i a a an f ja ng CJ net Aena Protos 1nd Da adc Cleane aicony CJ Nor JAspraisa i if age Sarr Stals CJ Net coasta of 4 C CJ ourtyars C Net o 9 i _ Eievason Lenar Ling J Fenced Yaro Not p v ountan Not TERS z E rtya rut Treeis Net SN A n P Oco re A a J Gazeto j Not F OY Joec jesthous CJ net Junoa Aporoves CT Oc Guest Sute J Jo Disciosure t NENE Flrot v Net Ties x A aera sed pe pata swans Gy Sf Jet F nas NE K Ne g 31 Getting Search Results Once you have entered your search criteria click the Search button on the left hand side of the screen to retrieve the listings Once you click Search a window will appear informing you of how many listings it found that met your search criteria Once you have entered your search criteria click the Search button to retrieve the listings When the Matches Found box appears click either Pr
179. ticular listing click the Edit icon To correct the map of your listing click the Map link To upload PDF documents to a listing click the paper clip icon To upload photos to a listing click on the camera icon Details on how to correct the map for your listing are on the following page 16 Manually Mapping Listings When a listing is uploaded into InnoVia it is plotted on the map using Virtual Earth s mapping database If for any reason your listing is plotted in the incorrect location you can easily update it on the map so everyone else in the MLS will see it in the correct location First you will need to pull your listing up on any map There are a several different ways to do this just use the easiest one based on where you are at in InnoVia e From the My InnoVia Home Page click on your listings from the My Inventory or Firm Inventory sections on the left Click on either the address link or the red map button e Access a property type search page and search for the listing using either the map based search or any other criteria such as the MLS number It s ok if there are other listings on the map results page as well e Use the Quick Lookup tool on the home page to search for the listing by MLS number and click on the address link from the oneliner Once you are viewing your listing on a map follow these steps 1 Hover your pointer over the property you would like to geo code As long as it
180. tion date another 60 days from today Listing Cai Active Deleted orb res Residential wo 13 Residential 10 06 06 Type Expires When a prospect does expire they will be automatically moved into the Expired Prospects section In the upper left corner of the Prospect Manager you can choose to view your Active Expired or All of your prospects Simply choose an option from the drop down list If you need to extend the expiration date of a prospect Expired Prospects click on the extend button as Ai Prospects I illustrated above and the Oo prospect will be moved back to E Prospecter Prospect cS g j the Active Prospects Active Prospects w 76 Saving Prospects from Search Screens InnoVia also gives you the ability to set up prospects from the property type search pages To set up a prospect Enter the search criteria for the type of listing your customer wants into the search screen Remember You CAN use the Map Based Search as part of your prospects criteria Refer to the Map Based Search instructions After selecting the Residential Search Criteria Choose At Least Get Long Form Status Active Wehdrawn Expired Ciosed Under Contract of Garage Spaces Contingency Leases For multicle selections vee the CTRL kay SofFulBaths i gt i search criteria click on Save Prospect do not click Search
181. to narrow the search criteria ALSO there can only be a maximum of 100 listings in a prospect s active cart at one time Once any additional listings are added the same number of the oldest listings will be deleted from the cart Remember deleted listings are kept 60 days then purged You can also manually add listings to a prospect s cart two ways First by using the Search for Matches button described earlier or from any regular search results page in InnoVia To do this Check off the listing s you want to add to the prospect s cart Click on the Use Checked button Select the Prospect Cart option and click Show Selection A window will appear where you will select the prospect s name from a list This will place the listings in the Prospect s cart Whenever a listing is added to prospect s cart by the nightly prospecting searches they will receive an email from InnoVia notifying them and providing a link to access their cart This email is ONLY sent when listings are added to the prospect s cart AUTOMATICALLY not when listings are manually added by the agent See the section below for Notifying Your Prospects In some instances this email could be blocked due to the aggressiveness of your prospect s ISP email filtering system Your prospect can make sure that they receive system generated emails from the InnoVia MLS by adding system mlsaddress com and innovia mlsaddress com to their address book and for AOL users
182. to the right Then click on Copy Select one or more sections to be copied into the current design Sections C9 My Displays Coded Features 2 9 BCH Flyer Address Info R Photo a E Prepey Commercial Full Display Coded eS Si Commercial D i Multi Family Section E Owner Pays E Parting and Traffic 9 Farm Full Display Z Farm Coded Feat VC Display m address serhan gt n a 197 Adding Displays to InnoVia To include the displays you have created into the display choices of InnoVia you will need to go into Display Preferences From Display Preferences you will be able to include your custom displays as well as suppress other displays in InnoVia that you may not use You can also set your custom display as the default display Click on Search then Search Hotsheet Maintenance click on Display Residential Preferences vacant Land Commercial Multi F amily Farm By MLS Number Cross Property Search Map Based Search Custom Displays Display Preferences i Commercial a MY EXPIRING IN 3 Days Select the property type you would like to work with Display Preferences Residential Displays Include Default Display For each type of search o O Oneliner Display uncheck any displays A Full Di amp Full Display you do not wish to be M z included in the list f r Q Photo Oneliner display types for that a
183. ton and the Browser Optimizer will check your browser settings Internet Explorer Security Warning Do you want to install this software Name Innovia System Checker Publisher Offutt Systems Inc more options Dont Instal While files From the Internet can be useful this file type can potentially harm your computer Only install software From publishers you trust What s the risk Browser Optimizer cont On the next screen you will see a list of browser settings If any of them need to be changed there will be a Fix button out to the right Simply click on all of the Fix buttons and the necessary settings will be changed Once you have fixed all the settings click the Continue button at the bottom Innovia System Optimizer v 2 3 R Windows Version Microsoft Windows XP 5 1 Service Pack 2 Printer Margins a Margins need to be adjusted to 0 5 inches from all sides Fix Page Footer Acceptable FTP Folder View FTP Folder view should be enabled for easier navigation Fix File Downloads Acceptable Check Page Version Browser should check for new versions each time it visits a page Fix Trusted Sites www nnerenmis com must be added as a trusted site Fix a Allow Popups This site must be registered with your Popup Blockers Fix Java Virtual Machine Acceptable Adobe Acrobat Reader Acceptable CF conirue D Note if you need to install Java Virtual Machine you will be direct
184. ton on your browser navigation bar or the Print button on the left side of your screen There is also an option in the Matches Found pop up box that allows you to print multiple displays at once After you have initiated a search and the Matches Found Box is displayed click on Printer Friendly button instead of the Continue button The listings you selected will be loaded into one page and can all be printed by clicking on either the Print button on your browser navigation bar or the Print button on the left side of your screen Once you are viewing the property or Next properties you would like to print click on the Print button Email Lhecked OPQ Save Search Get Search Qn e Return Search Map Results Once you have selected Use Checked button 44 Utilizing the Use Checked Function The Use Checked function gives you the ability to perform a multitude of functions It allows users to select listings from their search results and e Print selected listings E mail selected listings Create a Power Point Slide Show Presentation Eliminate particular listings from search results Map selected properties Perform CMA s Put listings into a Prospect s Cart or My Listing Cart To select specific listings from your results for an email printout map etc follow the instructions below 7 cc Check the listings agen se SA so tae tore ence uanmny miaa
185. ur default area on all property type search pages and until you set a new default map Restore Your Default Map Use this option to restore your map back to the default area that you had previously saved The map WILL retain any shapes that you have drawn in other areas This button does not clear the map it simply moves it back to your saved default map Running the Search Once you have defined the area on the map to search simply scroll down and enter any other necessary criteria on the search page There is no need to choose a display type the results will open in a default Map Display Click Search on the left and the matches found box will open as usual There will not be a Printer Friendly option the map results will all load by default and there is no limit to the number of listings you can bring up ina Map Based search Search Results Your search results will come up on a map each listing assigned a number Below the map a photo oneliner will also be included for each listing including that same item number Hovering your mouse pointer over any listing will automatically open a window giving some basic listing info and a link to zoom in on that listing The oneliner below the map also contains the select check box giving you all the functionality of the Use Checked function emailing printing CMA s slide show etc 97 Evergreen Shores wh F 3438 WINDSOR Toms River Twp na ike MLS
186. use the CTRL key Activity Date Listing Price o ss of of Ss o MLSS Enter one o more values separated Dy commas Subdivision pamo Enter one o more values separated Dy commas WF wiGulf Ace es 101 Tip When searching by Activity date you can either enter a date range or do a T minus search Today minus X number of days Activity Date Example If you only want to search for New Residential listings entered over the past 3 days select property type Residential status of New and enter T 3 in the activity date L field Tip To search for all Activity Date of search place an L in the low activity date field hotsheet activity that has occurred since the fu E Be you did a hotsheet 102 Your search results will be displayed in the standard one liner format A full display can be viewed by clicking the MLS number Or if you clicked Printer Friendly on the Matches Found box you can change all of the listings to any available display choices and browse through them by scrolling If you want to filter out certain listings or email listings use the Used Checked function Residential New s MLS p Address City BR ELT T 5 5 AC Tot Yr SqFt SqFt Built List 3946 g N 606527 R EIR ESTONE Punta Gorda N EA a 321 HONU r n a HOLIQAY PAR m E u gogga gi torth Port r 2 tO L of RK z132 A Sesesa cT
187. ustomer within a few minutes If you or your customer do not have Microsoft Power Point the reader can be downloaded by using the link provided in the email 1 wnat would you with the selected How would you selected items How would you selected tems d Tepis Tae Taone Fert 53 My Listing Cart Depending on your MLS you may have the My Listing Cart feature available My Listing Cart allows you to temporarily store search results from multiple searches into a central location You can then email or print these listings in multiple displays at the same time even if they are different property types LINKS OF INTEREST My Listing Cart is located under the E Links of Interest section on the My InnoVia home page Board Help Required InnoVia Settings Adding Listings to the Listing Cart Listings are added to My Listing Cart through the Use y Checked button Once you have done a search Search check off the listings you would like to include in the Q Listing Cart and click on Use Checked Back WJ aia evuyysy fn 1OJ I WLAUVYVIV SVU MLAVVYV CANN v E 0 R 26019 A 7133 LAKEISLAND Hidden Lakes at 3 2 0 A R 262231 A 3501 AUSTRALIANA WESTFIELD 3 2 0 A 262232 A 3507 AUSTRALIANA WESTFIELD s 2 Qq PAE Save Search Save Prospect CL R 260758 A 1255 GATOR TRAIL BEAR ISLAND 3 2 0 rx J c From the Selected Data screen SELECTED DATA choose the
188. values Edit the values on this screen if the value only applies to this CMA Corrective Viork 2000 negotadie but generaly seier pays ten gt Survey 5 negotadie but generally duyers expense Termite inspection generas By Ouyers expense except on Va loan Home Protection Plan optionat 300 400 Unpaid Assessment A any Real Estate Commission gt i gees fa broker nvolwed J Other tax service fee underwriting fee on FHA amp VA bans Total Estimated Oeductions 7938 Summary Total Estimated Equity Total Estimated Oeductions Seller s Estimated Proceeds Cl show Percentage Colum Medium Font v Use Board Defaults Shaare Use Snacrg OK Show Disclamer and Signature rea If you would like the values you enter to oe present for future CMAs click Edit Text at the bottom of the screen _ Edit Text o 173 Highlight the field for which you wish to enter a default value then enter the values into the appropriate fields Then click Save Trons er Tax a TT TE FHa V or Leader Discount Ponts Title Corrective Wort Mortgage Pre payment Penaty Help Text negotiable bul generally seller pays Res Estate Taxes Corrective Work yee Percentage Termte inspection Prorated go Mome Pretecio an Unpad assessment Default Value 2009 Real Estate Commssion v To remove a cost that eo not apply to your
189. ve the file to your desktop e After the file has been downloaded to your computer locate the file and double click it to begin the installation e Once the install is complete close all open programs restart your computer and try InnoVia again 207 How to Clear your Cache Internet Explorer Temporary Internet Files There are many problems in InnoVia that can be resolved by clearing your cache or temporary Internet files Among the issues for which we recommend clearing cache are the following Page cannot be displayed Pictures not appearing for listings that are known to have pictures that were uploaded at least 2 hours prior Search Save buttons not doing anything Graphics not appearing or appearing distorted Changes made to Listings not appearing on Displays Can t get to website e JavaScript errors Missing buttons enlarged pop ups Automatic minimizing of pop ups Pop ups matches found save prospect logout warning not appearing Unusual occurrences of any kind during normal activity To clear cache follow the directions below Internet Explorer 6 Internet Explorer 7 Click Tools then Internet Options Click Tools then Delete Browsing History Piedmont Triad Microsoft Internet Ex H e H dh i Page g i avorites Tools Help Delete Browsing History Mail and News gt x lt F P x LS Synchronize
190. w to select the clients to which you wish to email the map You may also use the My Email option in the Email Display window to email the map to your clients If you access the map for a property and you get no results it could be due toa couple of different problems 1 If it is a new area Virtual Earth may not have it added to their database 2 If the address for the property has been entered in the system incorrectly by the list agent it may not match Virtual Earth s database and as a result will not give you a map of the property 49 Driving Directions Much like several popular mapping websites InnoVia has a built in Driving Directions tool allowing you to quickly map out turn by turn directions from one listing to another or an entire route of up to 20 listings You can also include your office address or any manually entered address as stops on your route Using Driving Directions The Driving Directions option is located in the Use Checked window from any of InnoVia s searches including Property Type searches Cross Property Type MLS Number Hotsheet Inventory Reports My Hotsheet and My Office Firm Inventory sections e Once the listings have loaded on the screen check off those for which you would like driving directions e Click Use Chacked an the left set Help jail UseChecked as e From the Selected Data screen choose Driving Directions and click Show Selection e This will open the
191. way you access it the upload screen will appear as shown below There will be sections to upload not only your listing photos but your agent photo and or your firm logo only brokers can upload logos for the entire firm You do not need to upload your agent photo every time you upload listing photos only when you want to change your current picture Innovia Photo Upload status for Listing No 137 are we AGENT PHOTO MarketLino YOUR odat Dalet end ins bE As PRIMARY PHOTO Photo G PRoto Comment Unavailable CAET Listing photos are added one at a time starting with the Primary Photo e Click the Browse button in the Primary Photo section locate the photo you have saved on your computer and open it e A comment can be added to each photo up to 30 characters to be displayed on the photo gallery for that listing e Click the Save button to upload the photo If necessary the Reset button will clear your selection before saving PRIMARY PHOTO Photo Ph oto Comment Unavailable PRIMARY PHOTO anoto jailahia Unavailable Photo C Documents and Settr Browse Comments trace of Progeny 140 e Once the photo is saved it is immediately available for viewing on that listing e At that point the second photo and each subsequent photo can be uploaded one at a time e Also once the photo is uploaded you can double click on the image to view it at it s full InnoVia resolution the size it will be s
192. xtending the expiration date You are not allowed to place an expired listing in Pending status You must first make the listing Active before you can make it Pending If you have concerns or questions about these rules or if you receive the Unable to complete due to rules constraints error please call your board office to find out what the rule is concerning that particular function 204 You Are No Longer Logged In There are a few reasons why you may be getting the You are no longer logged In error e You might actually be no longer logged in You might actually be logged out of the system but getting logged out of the system is more rare than some people think You have a time limit on the system before InnoVia logs you out Activity is considered to be moving from screen to screen typing clicking with your mouse or using any of the gray command buttons on the left side of the screen If you are actually using InnoVia a warning will display at the bottom before we log you out that will allow you to click Refresh Session to keep from getting logged out This warning does include an audible notification so make sure the volume on your computer is turned up if you leave your desk very often We strongly recommend that if you have to get up from the computer while entering a new listing that you make sure to save the listing as a partial so your work is not lost e You may have incorrectly set your favorite or desktop shortcu
193. y are NOT coming directly from your prospects Whenever there is any kind of new message in the Incoming Messages section you will also see a notification on the home page in InnoVia The Prospect Manager icon on the right will flash with a red NEW MESSAGE S Prospect New Manager gt Message s Upcoming Showings Once an agent confirms a showing request from the Incoming Prospect Messages section that showing moves over into the Upcoming Showings section of the Prospect Manager This section is divided by date and time to show all the upcoming showings that the agent has confirmed This section also has the drop down arrow that allows the agent to do several things for each showing 83 Upcoming Showings lt L MONDAY 11 13 06 Time Prospect Address C 02 30pm Doe 2740 H BULLARD RD TUESDAY 11 14 06 Time Prospect Address C 01 00pm Doe 280 MCKAY DRIVE THURSDAY 11 16 06 Time Prospect Address C 11 00am Doe LOT 283353 THORNCLIFF OR CJ 03 00pm Doe LOT20 1818 ROCKROSE DR C 03 30pm Doe LOT 359 162 HARLON CT For example clicking the drop down arrow next to a showing TUESDAY 11 14 06 that s already confirmed gives the Time Prospect Address options to pull up the prospect s E 01 00 pm profile view the showing Betti ama instructions cancel the showing THURSDAY Showing Instructior or reschedule the showing Time Cancel Showing Again in the case of canceling or C 11 00
194. y do the agent will get a notification in the prospect manager There are a few places in the prospect manager where the agent can view past comments and or add additional comments to be sent to the prospect s cart e As illustrated earlier when a comment or request for showing comes to the agent they can click on the drop down arrow next to the comment and select View Notes 87 Prospect Profile Full Display Listing History View Notes Er Casebere Ross comments on MLS 493637 10000 Florence NE Date Rating Prospect Comments Agent Comments 0128 07 07 45 am Reschedule Confrmason ter 017182097 a 08 45 AN 0106 07 07 46 am Tre sorry tut the time you requested for viewing the praperty in not avaiable Please let me know if ths new time is agreeable 0110407 10 29 am 11 43 amon Wednesday 1 17 07 wi werk fre O10S 07 10 25 am Stowirg request ser 01172007 Bt 11 45 AN test Q O omment Print Close Fuck The agent can also see comments for a specific listing by accessing that prospect s cart from the prospect manager and clicking on the View Comments button on the right Listing Cart Last L Ls ee Active Deleted Added Lo Co D OD D O gt Residential 03 06 07 3 01 0 amp 07 01 1 Residential 03 03 07 01 02 07 O14 Last View Last Last Viewed Count Rating Activity lt P P From here the agent can also see the last time the prospect viewed the detail display of that listi
195. your search results They are located in the same drop down as the other displays on the property type search screens e Choose one of the CMA displays from the display list before or after you bring up your search results and all of the listings will be included OR e Check off exactly the listings you want to include click Use Checked select the Regroup option and then choose one of the CMA displays from the drop down list When you click Show Selection only those listings you checked off will be included in the display The listings will come up in a separate window as a PDF in the display you chose This can be emailed using the fields on the left or saved to your computer by clicking the Save a Copy button at the top a http www nnerenmlis com nne cmacom inv_cmapic php criteria DER E Mail Display Prospects test prospect Additional To Separate multiple email ddresses addresses using Commas From Subject Message Comments d 8 5x11in 1 of 1 63 Utilizing Download Functions InnoVia offers the ability to download data to be used in other programs To utilize these download features follow the instructions listed below Top Producer Perform a search for the properties you would like to download for use in the Top Producer program Note InnoVia also offers Generic ASCII downloads that can be used in a variety
196. ys you must have this box checked Available Fields Optional Daplay Te HOA Mo a HOA Name HOA Phone Half Baths Heat cool CF High How Sold IDX Improvements Initial Fee Intenor Features CF Internet Just Listed Kitchen Dim Kitchen Floor Land Lease Laundry Dim Laundry Floor Leased Date List Agent List Agent Phone List Agent Photo List Agt Cell Phone v Optional Display Title pee Tee ooo Y include Select Checkbox vy Use Embedded Links C Use Landscape Format Share Display veh Not Shared Results per Page fo Label Font head neacer jnstheas huge Imap learn Tale Font mrhor v Label Share Osplay v t Resuts per Page zo E clude Select Checkbox F Use Embedded Links Cluse Lancscace Format h Not Snares v Data Font tamo temoheag Data v 182 Share Display With You have the ability to share your display with other agents in your office Once shared the other agents will need to copy the display into their custom displays Optional Display Title include Select Checkbox Use Embedded Links E Use Landscape Format Share Display Wah Not Shares x Results per Page f20 Fonts You can choose the fonts for the title of the La re ee field the label and the rte jae oe data Highlight the font tea hsthead siverbid you would like to choose ene Kew rn for each type

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