User`s Manual - University Library - University of the Philippines
Contents
1. Details option Clicking the Details link will display the Reservation List previously discussed in Section 4 1 5 where you can see the status of your reservation including your position in the priority list if there are others who have placed reservation on the same item The third tab is labeled Titles Recommended shown in Figure 28 This tab lists down all titles you have submitted to the library libraries for future acquisitions Information you will see from this interface include the title author requested date status of your request and an option to cancel your request tems OnLoan Reservations Titles Recommended History Requested Materials Title Author Requested Date Status Cancel Harry Potter and the half blood prince J K Rowling August 05 2008 Pending Cancel Figure 28 E Card Titles Recommended The status of your request may vary depending on the actions that have been taken by the acquisitions staff in charge of the library unit where your request was forwarded Possible values you can see in the Status column include approved disapproved forwarded or pending Information on how to recommend a title for possible acquisition is discussed in Section 4 2 2 The last tab in the Electronic Library Card interface is the History tab shown in Figure 29 Here you can see all records of your past transactions This is useful if you need to check what you have borrowed returned or renew2. The Preview button can be used to generate a reference list in bibliography form Notes When you bookmark add to cart records these are only stored temporarily together with your other session data and will be removed or destroyed when you log out of the system or when you close all instances of your Web browser To save a copy of your Cart Items you can print or send the list to your email Version 1 0 August 8 2008 20 U P Integrated Library System iLib User s Manual Upon hitting the Preview button a pop up window will open and display the records in the Cart List in a bibliography format shown in Figure 22 As part of the bibliography formatted list below each record is a call number and the corresponding location or name of college unit library that owns a copy of the item If an item is available in multiple locations all locations are reflected opposite their associated call numbers Item Cart List iLib No Ed Keen Peter G IG ET ONLINE ita 1 Harvard Busine Remoetome Cart List Preview Maletials stie 5 Russ lahn C PWS Pub Keen Peter G W Business multimedia explained a managers guide to key terms amp concepts Remove from Harvard Business School Press 1997 Multimedia cc HD 30 213 K43 College of Business Administration 3 Steinmetz Ralf Prentice Hall Russ John C Materials science a multimedia approach Electronic resources PWS Pub 1996 Remove from Co
3. Integrated Library System iLib User s Manual OPAC Module The main menu appears on the left side of the screen with Online Catalog and Visitors Area as the main menu groups highlighted in Figure 3 Option to log in is also available on the upper right section of the site Once logged in you will see an additional menu group called My Library in the main menu highlighted in Figure 4 iLib University of the Philippines Integrated Library System Online Catalog Basic Search Search the library s holdings for books digital records periodicals and more Title M Search Advanced Search My Library What s New Visitors Area Notice to Circulation Staff Four Day Work Week View All Figure 4 Main Menu for Logged in Users A welcome message with your login name will also be displayed on the upper right section of the site A detailed description of each menu item is covered in Section 4 Graphical User Interfaces 3 5 Changing Username and Password Since iLib was originally developed to interface with a Lightweight Directory Access Protocol LDAP server for login authentication it does not provide an interface for you to change password from within the system Changing passwords should be done from another system connected to an LDAP server e g WebMail However this only applies to those currently implementing iLib with LDAP System Administrators of iLib systems without interfac
4. Cart The View Cart option brings you to the Item Cart List interface shown in Figure 21 where all items you have bookmarked from the Search Results page or from the Record Details page are listed This interface is somehow similar to the search results page where a brief display of bibliographic information for each record added to the cart is shown The link on the title when clicked will show the record details for that item Item Cart List Material Year Business multimedia e ined a ma s guide to terms amp con Keen Peter G W Harvard Business School Press 1997 Remove from Cart Materials science a multimedia approach Electronic resources Russ John C PWS Pub 1996 Remove from Cart Multimedia computing communications and applications Steinmetz Ralf Prentice Hall 1997 Remove from Cart Network architecture design handbook data voice multimedia Intranet and hybrid networks Taylor Ed 1958 Se Back to Search Results Ji Remove from Cart Preview Figure 21 Item Cart List Available options in this interface are Back to Search Results Remove from Cart and Preview Hitting the Back to Search Results button will bring you back to the Search Results page The checkbox before each record highlighted in Figure 21 can be used to remove items from the Cart List To remove an item simply click on the checkbox and hit the Remove from Cart button
5. Features ccscesecccceeeeeeeseeeeeeeeeeeeeeeeseeaaeeeeess 31 System Enhancements EN 31 ne 31 Section 1 General Information 1 1 Project Overview The University of the Philippines UP Integrated Library System iLib Project started in Diliman in 2005 with the initiatives of faculty librarians and information professionals from the College of Engineering Main Library and the U P Computer Center The project was originally under the Office of the Vice Chancellor for Academic Affairs OVCAA with then Vice Chancellor Dr Amelia P Guevara When VC Guevara became Vice President for Academic Affairs the project expanded its scope to include the other six 6 Constituent Universities CUs in its implementation The project primarily aims to develop an integrated library system catered to the specific needs and requirements of the UP libraries It also aims to save on licensing cost for purchasing proprietary software solutions by developing UPs own library system using Free Open Source Software FOSS tools and methodology to automate the major services of the library 1 2 System Overview iLib is a fully integrated library system with modular components It is a platform independent system being able to run on different operating systems e g Windows Linux MacOS The system s interface is purely web based and requires only a java enabled web browser ed Internet Explorer Firefox Safari The system can interface
6. Logging On In general researchers are not required to login to iLib to use the basic features of the OPAC However students faculty and staff of the University can login to access the special features of the system Note Diliman users can login using their UP WebMail accounts Students faculty and staff from other UP Constituent Universities please refer to your respective college unit libraries on how to obtain your usernames and passwords To login to iLib enter your username and password in the respective textboxes on the upper right section of the site as shown in Figure 2 hit Enter or click the Login button j Jynn n Die Et View History Bookmarks Maat Zoos Help ex a iLib http ilib upd edu ph yr Gl Google University of the Philippines Integrated Library System Figure 2 Login Form 3 4 System Menu By default all users accessing iLib will see a common interface and the same set of menu options shown in Figure 3 iLib University of the Philippines Integrated Library System Online Catalog Basic Search Search the liprany s holdings tor books digital records periodicals and more Tile e Advanced Search Visitors Area What s New Thursday May 05 2005 Notice to Circulation Stai Friday April 11 2008 Fuur Day Work Week View All Home Help Figure 3 Common Interface and Main Menu Version 1 0 August 8 2008 9 U P
7. also available in this view BriefRecord Full Record MARC Record General Information Date and Time of Latest Transaction Title Statement Main Entry Personal Name Local Call Number Publication Distribution Ete Physical Description Cataloging Source Language Code Authentication Code Series Statement Subject Added Entry Geographic Name Series Added Entry Corporate Name Collection Category Format Figure 17 Details Full Record Finally the MARC Record tab provides an interface specifically designed for catalogers It shows the record details in MAchine Readable Cataloging MARC format in a human readable form MARC is a standard format used in library systems for exchange of electronic cataloging records across different platforms Brief Record Full Record MARC Record 008 02022151949 pau eng 005 20010729185756 0 245 14 aThe Soviet Union since World War Il cPhilip Edward Mosely 100 1 SaMosely Philip Edward d1905 090 S Sak 2735DM68 260 aPhiladelphia SdThe American Academy of Political and Social Science cc1949 300 a278p 040 aDML 041 aeng 490 S aAnnals of the American Academy of Political and Social Science w 263 651 4 aRussiaSxPolitics and government y1945 810 S S aAmerican Academy of Political and Social Science tThe Annals Su 263 905 aFO 950 SaMonograph Figure 18 Details MARC Record Version 1 0 Augus
8. descending order 4 2 My Library The My Library sub section provides additional options for legitimate members of the University of the Philippines e g students faculty staff or other users given library privileges Note Interfaces in the My Library sub section requires valid login and password This interface is not visible to non members of the University or public users in general Version 1 0 August 8 2008 22 U P Integrated Library System iLib User s Manual OPAC Module 4 2 1 E Library Card The Electronic Library Card shown in Figure 25 is the electronic version of your Borrower s Card traditionally used in the library when recording circulation transactions e g loans returns The E Card shows your personal information such as your Borrower ID Name and College In addition it also keeps a record of all your transactions with the library libraries These transactions are grouped into four tabs as shown in Figure 25 Electronic Library Card BorrowerlID 200898765 Name Cruz Jerome D College College of Social Sciences amp Philosophy tems On Loan Reservations litles Recommended History Figure 25 Electronic Library Card The default tab is the Items On Loan tab where all your currently loaned materials are listed shown in Figure 26 It shows brief information for each of your borrowed item such as accession number title author call number borrowed date due date fine for
9. of two specific periods e g 2000 or 2008 you should select the OR option from the drop down list Date 2000 2008 Records Page 15 e Figure 12 Date and Records Page Options Lastly you may choose to limit the number of records that will be displayed at a time in the results page by using the Records Page drop down option By default fifteen 15 records will be displayed in the result set at a time You may increase the number of records to be displayed at a time to 25 50 or 100 by changing the preferred value in the Records Page drop down option Version 1 0 August 8 2008 13 U P Integrated Library System iLib User s Manual OPAC Module eneen eneen eneen eneen ay sececece eneen eneen eene cececece eneen ueeeeen eneen eneen eneen eneen seeceeee een eneen To begin searching click the Search button shown in Figure 13 Clicking the Reset button also shown in Figure 13 on the other hand will clear the search boxes and reset all drop down menus to their default values Figure 13 Search and Reset Buttons 4 1 3 Search Result The Search Result page shows you a brief display of the records returned from your search Figure 14 shows a sample results page with 517 records found Search Result Search the lihrary s haldings for hanks digital records periodicals and more Title world war 10records per page Advanced Search Results 1 20 of 517 Next gt gt Son Dy Select AS
10. overdue items if any and location tems On Loan Reservations Titles Recommended History Borrowed Materials Overdue Count 0 Loaned Count 2 Acc No Title Author Call No Borrowed Date Due Date Fine PhP Location T Philippine independence and the Far Duran Pio Aug 19 Main Library Filipiniana FI 2i East R 1200 z DS 685 008 Aug 05 2008 2003 6 0 Book Sect 8 Jose Rizal the national hero of the DS 675 8 Aug 19 Main Library Filipiniana FI 3845P Phil z CES Aug 05 2008 2003 6 0 Book Sect Figure 26 E Card Items On Loan The Reservations tab shown in Figure 27 on the other hand summarizes all reservations you have placed online including brief information about each item you have reserved such as accession number title author requested date expiry date and location items On Loan Reservations Titles Recommended History Reserved Materials Acc No Title Author Requested Date Expiry Date Location FI 6441 Rizal versatile genius Mon August 04 2008 06 57 49PM Sat August 16 2008 Main Library Filipiniana Book Section Figure 27 E Card Reservations Version 1 0 August 8 2008 23 U P Integrated Library System iLib User s Manual OPAC Module From this interface you can cancel the reservations you have placed online by clicking on the Cancel link highlighted in Figure 27 associated with each item you have reserved You may also view the status of your individual reservations by clicking on the
11. s Manual OPAC Module Typical circulation types include Regular Circulation two week book Reserve Book overnight use only Reference Book and Room Use Only o MM O O For Staff Use Only One Week Book Reference Room Use Only Regular Circulation Reserve Book Room Use Only In Reserve Section Room Use Only Three Day Book Figure 10 Circulation Type Drop down List The Format section Figure 11 provides an option to limit your search to specific types of materials Clicking on any of the checkboxes will limit your search to that specific material type By default no checkbox is selected which means your search will retrieve all relevant records matching the search expression regardless of the type of material I book serial map music Cl article Format __ computer file _ visual material mixed material thesis Figure 11 Format Options Figure 12 on the other hand shows two more options to narrow down your search The date text boxes allow you to limit your search on specific year s of publication or copyright If you Know the exact year a material was published you can fill in one of the two text boxes for Date If you wish to retrieve all records published within a given date range e g from 2000 to 2008 you may enter the beginning and ending dates as shown in Figure 12 and select TO in the drop down list Finally if you are looking for materials possibly published in one
12. C v Type Call No Figure 14 Search Result Page By default fifteen records will be shown at a time A navigation link pager will be shown above the results sub section and at the bottom section of the page when the search results returned is greater than fifteen 15 The records per page can be changed from the Basic and Advanced Search forms before executing the search Version 1 0 August 8 2008 14 U P Integrated Library System iLib User s Manual OPAC Module The first column in the results table Figure 14 shows a checkbox before each record in a row which can be used to bookmark records Add to Cart for processing at a later time e g printing sending to email explained further in the View Cart sub section The second column in Figure 14 shows an icon representing the type of material for each record in a row Tip To show what type of material an icon represents in the results page roll the mouse over the icon The table below shows all available icons currently used by iLib and the type of material each one represents mal Article Ee Computer File Electronic Resource RE EE Table 1 Types of Material The third column in Figure 14 shows the Call Number assigned to each record in a row The fourth last column in Figure 14 shows the brief bibliographic information for each record and usually contains the following fields title proper and sub title if available personal author or
13. University of the Philippines Integrated Library System iLib Online Public Access Catalog OPAC User s Manual Version 1 0 e 08 August 2008 iLib Technical Team Data Center U P Diliman Main Library Gonzalez Hall University of the Philippines Diliman Quezon City 1101 Philippines Tel no 632 981 8500 Local 2864 email ilibsupport gmail com Copyright 2008 The University Library University of the Philippines Diliman University of the Philippines Integrated Library System Online Public Access Catalog OPAC User s Manual Revision History i a a a a ce D a a Contents Section 1 1 1 1 2 1 3 1 4 Section 2 2 1 2 2 2 3 2 4 Section 3 3 1 3 2 3 3 3 4 3 5 3 6 Section 4 4 1 4 2 4 3 Section 5 Section 6 6 1 6 2 6 3 Version 1 0 August 8 2008 72 ale ge Male ee eee teeta eA tee eo 1 Project ge EE 1 WEN OVET CW resen e 1 PUDO O r E 1 Intended Headersbunp 1 DY SIEM SUMIMANY A EA E TE 2 Suel e ICT 2 Application Module Cverview 2 System Heouremente 3 User Access Levels AA 3 SS ING ol ANS ME 4 Buteur DEE 4 PC COS SING MAD E 4 OGI E 5 VS ST IT E 5 Changing Username and Password 6 IG SC EE 7 Graphical User Interfaces ccccccccccceeceeeeeeeeeeeeeeeeeeesaeeeseeeeeeeeeeesaas 8 JNE O EE 8 MIY EIDA EE 22 VISHOLS ANC A aseran eine naa aR nA RA r RAAR anni ii Eiai 26 COS Sally EA E E S A 29 Rolgase et 31 New Components
14. an AND operator to combine the two search expressions means that the database will only return records with title introduction to sociology written by the author Allan Johnson Using Boolean OR operator on the other hand will retrieve all records with title introduction to sociology written by Allan Johnson and or records with the same title written by other authors and or other works written by Allan Johnson Generally using Boolean AND operator to combine search expressions will yield low recall few records returned but with high precision highly relevant results On the other hand using Boolean OR operator will yield high recall more records returned but with low precision only a few relevant records from the total records returned by the search Version 1 0 August 8 2008 11 U P Integrated Library System iLib User s Manual OPAC Module Figure 8 shows a Subject Search using the Advanced Search Interface Search Field Search Expression Operator Subject tagalog language OR Subject filipino language OR Subject pilipino language Figure 8 Subject Search Sample To search for a subject enter a keyword or phrase in any of the three 3 search boxes You may combine search expressions by filling in two 2 or all three 3 of the search boxes in the form and selecting the desired Boolean operator to use Figure 8 shows a combination of three 3 search phrases using Boolean OR o
15. ard and e Option to post comments suggestions requests etc using a feedback form Version 1 0 August 8 2008 2 U P Integrated Library System iLib User s Manual OPAC Module 2 3 System Requirements The OPAC module just like the other application modules of iLib is purely web based It only requires an internet connected computer with a java enabled web browser The OPAC s interface has been extensively tested to work well in popular web browsers such as Microsoft s Internet Explorer version 6 or later and Mozilla Firefox version 1 5 or later The system should also work well in other multi platform web browsers such as Flock Opera and Safari JavaScripts have been extensively used in the different interfaces of the system and therefore should be enabled on your web browser for these programs to work as expected Note Popular browsers block JavaScript pop up windows by default to prevent harmful programs from executing in your browser without your permission Therefore you must allow JavaScript pop up windows on your browser or put the URL of the iLib server in the Exceptions list For instructions on how to enable pop up windows or add specific URLs in the Exceptions list please refer to your browser s documentation or online help section Some interfaces in the system such as viewing reports require that a Portable Document File PDF reader be installed in your workstation PDF generated pages have
16. been extensively tested to work well with Adobe s PDF Reader version 5 and later However these interfaces should also work well with other free multi platform PDF readers such as XPDF 2 4 User Access Levels Generally users are not required to log in to the system to use the OPAC Students faculty and Staff of the University are only required to login if they need to check their Electronic Library Card place online reservations recommend titles for future acquisition or post comments Version 1 0 August 8 2008 3 U P Integrated Library System iLib User s Manual OPAC Module Section 3 Getting Started 3 1 User Information Profiles of students faculty and staff of the University including Login accounts ed usernames passwords and other personal information e g name user group college email address are maintained in the local database of iLib Patron information can be created locally in the Admin Module and or if available these information can be automatically fetched from other online services of the University such as the Lightweight Directory Access Protocol LDAP server or the Computerized Registration System CRS database Implementation of iLib varies from one UP Constituent University to another In Diliman for instance profiles of students faculty and staff are automatically obtained from an LDAP server As of this writing though other Constituent Universities have not yet implemente
17. ch topic or subject of inquiry iLib operational definition Sort Ascending to arrange or order values alphabetically from A to Z for words text numerically from smallest to largest value for numbers or chronologically from the earliest to the latest for dates iLib operational definition Sort Descending to arrange or order values alphabetically from Z to A for words text numerically from largest to smallest value for numbers or chronologically from the latest to the earliest for dates iLib operational definition URL Internet address that locate a specific resource on the World Wide Web or elsewhere on the Internet It consists of the Internet protocol name a host name and optional elements such as a port directory and file name Source http www academicresourcecenter net curriculum glossary aspx Version 1 0 August 8 2008 30 Section 6 Release Notes This section summarizes the new components and features major system enhancements and known issues associated with this release version 6 1 New Components Features The following features functions were added in this release 07 12 2008 Added sort options in results page 07 12 2008 Added call number column in results page 06 28 2008 Scheduled jobs implemented to send email alerts to users with delinquencies e g overdue books unpaid fines and reservations that are already available for pick up check re check reservat
18. corporate name publisher and date of publication In the same column Column 4 below the bibliographic information an option to bookmark the record labeled Add to Cart is also available Clicking the Add to Cart link will add the record to your Cart List explained further in the View Cart sub section For items already added to your Cart the label will change to Remove from Cart which you can use to remove bookmarked records from your Cart List Version 1 0 August 8 2008 15 U P Integrated Library System iLib User s Manual OPAC Module Finally an option to sort the results is available at the upper right portion of the results sub section highlighted in Figure 15 Records can be sorted by author title call number and year in ascending or descending order by selecting the preferred Sort field and Sort order from the drop down lists available Results 1 15 of 600 Next gt Sort by Select Type Call No Material Proaress of nations the story of the world and of its peoples from the da of chronicled with the assistance of eminent historians from leading u e D 23P76 1933 Department of Rehabilitation Disabled American Veterans ofthe World War 1933 Add to Cart Figure 15 Sort Options To view the the details of each record click on its title 4 1 4 Record Details The record details page provides three 3 different types of views namely Brief Record Full Rec
19. d interfaces with LDAP or the CRS 3 2 Accessing iLib Since iLib is implemented in each of the seven 7 UP Constituent Universities CUs as of November 2007 each instance of the iLib system is assigned a unique URL In general URLs assigned to iLib servers in the different CUs have common format that is the URLs begin with the word ilib followed by the domain name of the CU For instance iLib in Diliman can be accessed thru the URL hitp ilib upd edu ph for Manila http ilio upm edu oh for Baguio http ilib upb edu ph for Mindanao http ilib upmin edu ph for Los Banos http ilib uplb edu ph for Open University http ilib upou edu ph and so on Note Other CUs that have not assigned fully qualified hostnames to their iLib servers use public IP addresses to make their servers accessible over the web For the specific IP address assigned to iLib server in a particular CU please inquire from any library under this CU For purposes of documenting the system iLib system referred to in this user s manual is the Diliman iLib and all other samples used such as records library units and library users are from Diliman libraries To access iLib open your web browser and type the server s URL in the address bar iLib niversity of the Philippines Integrated Library System Figure 1 Website URL Version 1 0 August 8 2008 4 U P Integrated Library System iLib User s Manual OPAC Module 3 3
20. e with LDAP can still manage their users profiles from the Admin interface of system Therefore request for updating user profile or change of password should be coursed to your iLib System Administrator Version 1 0 August 8 2008 6 3 6 Exit System When you are logged in to iLib you are advised to logout after using the system to prevent other users from using your account To logout simply click the Logout button available at the top right section of the site see Figure 4 You may also choose to close your web browser to terminate the browser s active session with iLib This is an alternative means of logging out of the system Version 1 0 August 8 2008 7 U P Integrated Library System iLib User s Manual OPAC Module Section 4 Graphical User Interfaces This section describes in detail all the user interfaces and functionalities available in the Online Public Access Catalog module The default interface of iLib is the Basic Search discussed in Section 4 1 1 Below the Basic Search form is the What s New section discussed in Section 4 3 1 where all announcements notices and important messages are displayed 4 1 Online Catalog The Online Catalog is the first menu group available in the main menu This menu group being the major component of the OPAC Module provides users with two 2 different search options a facility to manage bookmarked items and an interface for viewing new acq
21. ed in any of the libraries in your Constituent University This can also serve as an unofficial receipt of all your library transactions e g paid fines tems On Loan Reservations Titles Recommended History Library Transactions Acc No Title Author Call No Borrowed Date Returned Date Renewed Date Fines Amount Paid Location Philippine independence e Main Library FI 21 and the Far Eastern Pio 1900 DS 685 08 Aug 05 2008 N A N A 0 0 0 0 Filipiniana Book question E Section g Main Library Jose Rizal the national DS 675 8 T FI 3845P hero of the Philippines R5 P48 Aug 05 2008 N A N A 0 0 0 0 Filipiniana Book l SE HF Main Library Marketing prinaples Llanes kis FI 57285 and practi Violeta A 12 6 M01 2008 Jul 31 2008 N A 0 0 28 0 filipiniana Book Figure 29 E Card History Version 1 0 August 8 2008 24 U P Integrated Library System iLib User s Manual OPAC Module 4 2 2 Recommend a Title This interface allows you to submit request for materials for possible purchase of a library unit A form shown in Figure 30 is provided for you to fill in information about the material you wish to recommend Your personal information such as name email address college are already shown in the form On the other hand you are required to fill in information about the material you wish to recommend specifically the material type available as a drop down menu and the title Other fields are not required but will be helpful to the acqu
22. ervation Reservation for an item is by priority that is whoever places the first reservation is the first priority and appears as number one 1 in the Reservation List the second is number two 2 and so on Reservation List Title Rizal versatile genius Author Accession No Fl 6441 No Name Reservation Date Expiry Date 1 Cruz Jerome D Pp le aa Sat August 16 2008 Mon August 04 2008 Tue September 0 2 Reyer Angeles 06 59 26PM 2008 S Figure 20 Reservation List Notes Reservation effectivity for Reserve books is within the same day and reservation effectivity for Circulation books is three 3 days beginning from the due date of the borrowed item or three 3 days from the current date if item is already overdue For reserved items returned after the due date the Expiration Date will be automatically adjusted based on the date the item was returned Once a copy of a material has been reserved it cannot be borrowed by another user unless the reservation has expired or cancelled by the user who placed the reservation or by the circulation staff The borrower who placed the reservation will be notified thru email once the item has been returned and checked in by the circulation staff Reservations placed online can be viewed and cancelled in the Reservations tab under the E Library Card section Version 1 0 August 8 2008 19 U P Integrated Library System iLib User s Manual OPAC Module 4 1 6 View
23. he complete call number QA 76 15 D36 1983 or QA76 15D361983 without spaces or just the beginning of the call number if you wish to get titles of the same classification number QA 76 5 or QA76 5 without spaces For ISBN and ISSN search enter the 10 digit 13 digit ISBN or 8 digit ISSN 981 247 062 X or 981247062X without the hyphens When searching for a publisher s name enter the complete name of the publisher The Macmillan Company or just the major keyword s in the publisher s name Macmillan For subject searches enter the complete subject entry in a subject heading form World War Il 1939 1945 United States or just keyword s phrase within the subject World War Il United States For a broad search in the database use the Any Field option The Any Field search will search all major fields in the database such as Author Title Publisher Subject General Notes Content Notes Series and Abstract Summary Version 1 0 August 8 2008 9 U P Integrated Library System iLib User s Manual OPAC Module Search Tips 1 You can change the sequence of the keywords in your search and still get the same result This applies for search in the fields Title Author Publisher Subject and Any Field 2 Punctuation marks and other special symbols when part of the search word such as colon comma semi colon period question mark tilde back tick exclamation point at sign number sign dol
24. ion A search form is also provided for you to be able to find specific information from the available list What s New Title Records Page 20 Results 1 9 o0f9 No Date Title 1 June 19 2008 iLib Training Orientation scheduled on June 23 and 24 2008 2 June 17 2008 ones ee University Li amnesty to all 3 June 12 2008 Notice To Circulation Staff Re Library Hours A May 08 2008 Notice to Circulation Staff 5 April 11 2008 Four Day Work Week 6 February 13 2008 Response on users Feedback 7 F brua ry 13 2008 Attention to UP students faculty and staff S February 10 2008 Welcome to iLib 9 February 06 2008 iLib Implementation Advis Figure 32 What s New Section To view the details of each post click on its title A pop up window shown in Figure 33 will be displayed to show the details of the message alert or announcement D D wl o ON WwW Date Title June 19 2008 iLib Trainin ientation scheduled on June 23 and 24 2008 June 17 2008 Attention UP Diliman University Li amnesty to all delinquent users June 12 2008 May 08 2008 a D once BEBO February 13 20 WHICH EIER Er le N ican February 13 20 Tuesday June 17 2000 Fepuay 10 20 Attention UP Diliman University Library grants February 06 20 amnesty to all delinquent users In celebration of the University of the Philippines Centennial the U P Diliman University Library will grant amnesty to all delinquent library users from J
25. ion expiration and re compute reset reservation validity 04 12 2008 Added record navigation Previous Next in Record Details page 6 2 System Enhancements The following features functions were revised enhanced in this release 07 12 2008 Added call number and location in emailed bibliography from Cart List 07 05 2008 New interface for New Acquisitions List 04 12 2008 Actual search result was limited to a maximum of 1 000 records but shows the exact number of records returned by the search This is implemented for performance reasons improved response time 04 12 2008 Improved user interface that is compatible with monitors with minimum resolution of 800x600 pixels 04 08 2008 Session expiration reset to one 1 hour from thirty 80 minutes 07 28 2007 Added Remove from Cart option in Record Details page 06 15 2007 Mouse over on icons in search results page shows the name or description of the material 6 3 Known Issues No known issues documented in this release version as yet Version 1 0 August 8 2008 31
26. isitions staff if you can provide as much bibliographic information as you know Recommend a Title Subject for approval by the library faculty committee Name Cruz Jerome D S Email address jdcruz up edu ph S Course College College of Social Sciences amp Philosophy User Group Material Type Book Y Author J K Rowling Title Harry Potter and the half blood prince a Publisher Distributor Arthur A Levine Books Year 2005 Edition ISBN ISSN if available Price Php Recommend to this Library College of Arts and Letters Comments Figure 30 Recommend a Title Finally you may submit your request to the specific library where you think the material should be made available by selecting a library unit in the drop down list highlighted in Figure 30 Note There is no guarantee that your request will be granted All titles recommended will be reviewed and evaluated by the library faculty committee Your request may also be forwarded to another library unit if the recommended title is more appropriate relevant to another library Version 1 0 August 8 2008 25 U P Integrated Library System iLib User s Manual OPAC Module 4 2 3 Feedback The system provides an interface shown in Figure 31 for you to send your feedback This way you can report problems you have encountered with the system submit your comments or suggestions on how to further improve the system or ask questions regarding some features yo
27. lar sign percent sign caret hat sign hyphen plus sign open and close parenthesis square brackets curly braces vertical bar backslash forward slash greater than and less than symbols lt gt and double quotations marks are ignored To do a right truncated search append an asterisk immediately after the search word Example when you enter SURFI as your search word you will get all records with words beginning with SURFI such as SURFING SURFICIAL etc Note this search technique does not apply when searching for accession numbers Search in any of the fields is case insensitive uppercase or lowercase 4 1 2 Advanced Search For more complex search requirements and very specific search inquiries an Advanced Search interface is provided Using this interface you can combine search expressions and select from a number of search limits Advanced Search Search Field Title Author v Subject X Location Any Location Type Any Type book serial E map music _ article computer file visual material mixed material thesis Figure 6 Advanced Search Interface Version 1 0 August 8 2008 10 U P Integrated Library System iLib User s Manual OPAC Module The Advanced Search interface Figure 6 includes three 3 search boxes three 3 drop down menus for search fields and two 2 drop down menus for Boolean Operators that allow you to combine search ex
28. llege of Engineering Library Taylor Ed 19 Steinmetz Ralf Multimedia computing communications and applications Prentice Hall 1997 4 McGraw Hill QA 76 575 S84 1997 College of Business Administration Remove from Cz QA 76 575 S84 1997 College of Education Taylor Ed 1958 Network architecture design handbook data voice multimedia Intranet and hybrid networks McGraw Hill 1998 TK 5105 5 T381 College of Engineering Library Il Don ThisPage Send as Email Figure 22 Cart List Preview From this pop up window you can generate a print out of the page by clicking on the Print This Page button or send the list to your email by hitting the Send as Email button Upon clicking on the Send as Email button another pop up window will appear asking you for an email address shown in Figure 23 aww LA a ffi m dee d gung eNM illefient III UDO GOU Dr 10y SA Send to this email address al 0o Figure 23 Send to Email Enter a valid email address and click the OK button The bibliography will be sent to the email address shortly Hitting the Cancel button will close the pop up window without emailing the list Version 1 0 August 8 2008 21 U P Integrated Library System iLib User s Manual OPAC Module 4 1 7 New Acquisitions The New Acquisitions interface shown in Figure 24 allows users to view the most recent materials acquired or cataloged by the library Basic info
29. ord and MARC Record display Each view is represented by a tab Details Back to Search Results lt lt Previous Next gt gt Brief Record Full Record MARC Record Local Call Number DK 273 M68 Main Entry Personal Mosely Philip Edward 905 Name Title Statement The Soviet Union since World War II Philip Edward Mosely emgoen Distribution Philadelphia The American Academy of Folitical and Social Science c1949 Physical Description 278 p Subject Added Entry Russia Politics and government 1945 Geographic Name Figure 16 Details Brief Record The Brief Record tab Figure 16 shows the most common bibliographic information describing a material such as call number author title publication data place publisher date physical description and subjects Notice the links on names of authors and subject entries in this view highlighted in Figure 16 Clicking on an author s name will trigger a search for other works of that author while clicking on a subject entry will retrieve records of the same subject Version 1 0 August 8 2008 16 U P Integrated Library System iLib User s Manual eene eneen ee ay eeececee eene eneen ayecececece seeceece eneen seess eneen eneen OPAC Module eneen eneen eneen een eneen The Full Record tab shown in Figure 17 on the other hand provides a complete bibliographic information describing a material Links on author names and subject entries are
30. perator In this search strategy the database may return records where any or all of the three search phrases appear in the subject field For a more complex search requirement other options are provided to narrow down your search The following figures show other search options available in the Advanced Search The Location drop down list Figure 9 provides an option to narrow down the search to a specific location or library unit By default Any Location is selected which means the search will retrieve all records matching the search expression found in any of the libraries available in the list Archeological Studies Program Asian Center Asian Institute of Tourism Center for Ethno Musicology Center for Integrative and Development Studies Center for Women s Studies College of Architecture College of Arts and Letters College of Business Administration College of Education WI Figure 9 Location Drop down List The Type drop down list Figure 10 provides an option to narrow down the search to a specific Type of Circulation material By default the Any Type option is selected which will search all materials matching the search expression regardless of the Circulation type Circulation types available in the drop down list may vary from one Constituent University to another depending on the preferences of the libraries using the system Version 1 0 August 8 2008 12 U P Integrated Library System iLib User
31. pressions Fill in one 1 or all of the search boxes and select specific fields for each search expression then combine the search expression using Boolean Operators AND or OR To illustrate how to use the different options available in this interface we will use the two common types of information search namely Known ltem Search and Subject Search A Known ltem Search is when at least certain information about the records being searched are known e g title or author On the other hand a Subject Search is a type of search where unknown items which may satisfy an information need are being searched for Figure 7 shows a Known ltem Search using the Advanced Search interface Search Field Search Expression Operator Title introduction to sociology AND Author Allan Johnson AND e Subject hd Figure 7 Known ltem Search Sample To search for a known title and author enter the title in the first search box and select Title in the first drop down menu by default Title is already selected in the first drop down menu in the Search Field column Next enter the name of the author in the second search box and select Author in the second drop down menu by default Author is already selected in the second drop down menu in the Search Field column Next select AND in the Boolean operator drop down menu by default Boolean AND is already selected in the first drop down menu in Operator column Using Boole
32. rmation such as accession number call number title author and location are displayed in this interface By default the page will display new acquisitions from all College Unit libraries To view the new acquisitions list of a specific library unit click on the drop down menu for locations highlighted in Figure 24 and select the preferred College Unit library New Acquisitions All Locations Y Results 1 20 of 3354 Next gt gt C Accession umber C callnumber O Gmk EE ER EE 104408 JC 314 D85 asa tir geg their Doob Leonard William fee Social Sciences 130468 DS 615 441 1966 me social and cultural es Sutan Takdir E coma Social Sciences 433255 JX 1394 M6 1967 iana the struggle eeneg o Social Sciences 139782 B3376W563A6 Zettel empa Ludwig PE Social Sciences 164216 BL 1442 24D83 Ahistory of Zen Buddhism Dumoulin Heinrich alt Library Social Sciences 177305 DS 774781969 China since 1911 Moseley George P a 186875 DS 777 55 935 1968 EE deg e m ech in Geesen Herbert pe vaaia Social Sciences 193430 NA 1041 W48 A history of architecture in France West T W College of Architecture Figure 24 New Acquisitions The list can also be sorted by any of the available fields by clicking on the curved arrows before and after each field name A click on the curved arrow pointing upwards will sort the associated field in ascending order while a click on the curved arrow pointing downwards will sort the associated field in
33. s text tables lists photos etc retrieve online information via hypertext links design forms for conducting transactions with remote services include spread sheets video clips sound clips and other applications directly in their documents Source http www ws org TR REC html40 intro intro html MARC or Machine Readable Cataloging is a format standard for the storage and exchange of bibliographic records and related information in machine readable form All MARC Standards conform to the ISO 2709 1996 Source The British Library http www bl uk bibliographic exchange html Precision number of relevant hits in hitlist number of hits in hitlist Precision is a measure of how well the engine performs in not returning non relevant documents Precision is 100 when every document returned to the user is relevant to the query Source Text Retrieval Quality A Primer by Kavi Mahesh http www oracle com technology products text htdocs imt_quality htm Recall number of relevant hits in hitlist number of relevant documents in the collection Recall is a measure of how well the engine performs in finding relevant documents Recall is 100 when every relevant document is retrieved Source Text Retrieval Quality A Primer by Kavi Mahesh http www oracle com technology products text htdocs imt_quality htm Version 1 0 August 8 2008 29 Search Expression consists of keywords or phrases used to represent a sear
34. servation on specific copy of the material To place an online reservation click the Reserve link highlighted in Figure 19 This feature is discussed in detail in the next sub section Below the holdings table are two buttons namely Download MARC and Add to Cart The Download MARC button is designed specifically for catalogers wanting to save a copy of the record in MARC format This function will allow a cataloger to export save the record in a file which can be imported into another cataloging system that is also MARC compliant The Add to Cart button as discussed in the previous sub section is used to bookmark records for processing at a later time e g printing sending to email explained further in Section 4 1 6 Version 1 0 August 8 2008 18 U P Integrated Library System iLib User s Manual OPAC Module 4 1 5 Online Reservation This feature is used to place reservations for an item you wish to borrow in the future The Reserve link highlighted in Figure 19 is only available for Reserve Books and currently On Loan circulation materials Upon clicking the Reserve link the interface Reservation List will be shown Figure 20 This interface provides information on the reservation details for a copy of a material such as title author accession number name of borrower who placed reservation the date and time the reservation was submitted and expiration date of res
35. t 8 2008 17 U P Integrated Library System iLib User s Manual OPAC Module Below the Record Details page is the holdings information shown in Figure 19 This table shows the available copies of a specific title which may be available in one or more college unit libraries Accession Number Call Number Circulation Type Volume Year Status Due Date Location 77000 DS 675 8 R5 C39 Regular Circulation ON SHELF Main Library Filipiniana Book Section Fl 6441 DS 675 8 R5 C39 Regular Circulation ON LOAN Jul 30 2008 Main Library Filipiniana Book Sodio Resene Fl 6442 DS 675 8 R5 C39 Regular Circulation ON SHELF Main Library Filipiniana Book Sectio Download MARC Add io Car Figure 19 Details Holdings The table displays the following information in detail e Accession Number column 1 the unique identifier of each copy of the material e Call Number column 2 serves as locator of physical material on shelf e Circulation Type column 3 common values are Regular Circulation Reserve Book Room Use only Reference etc e Volume Year column 4 used for Multi volume materials optional e Status column 5 possible values are ON SHELF ON LOAN including the due date IN PROCESS LOST and LONG OVERDUE e Location column 6 the name of college unit library where the physical copy of the material can be found and e Reservation option column 7 used to place online re
36. to the student number for graduate or undergraduate students or employee number for faculty admin REPS and other bonafide members of the University used as a unique identifier of individual library patron All transactions e g loans returns of the patron in the library are recorded with his her Borrower s ID iLib operational definition Cart or Book Cart is a bookmarking facility used to temporarily store selected library records returned from a search in a Virtual Book Cart for processing at a later time e g printing sending to email in bibliography format The Cart function in iLib should not be confused with the concept of an online shopping cart used in online stores when placing orders or buying products online iLib operational definition Electronic Library Card or E Library Card is the electronic version of the Borrowers Card traditionally used by libraries when recording circulation transactions of library users It displays basic information about the library user such as the Borrower ID Name and College In addition it also keeps a record of all the borrower s transactions with the library libraries such as borrowed items returned items renewed items paid fines recommended titles and reservations placed online iLib operational definition HTML or HyperText Markup Language is the publishing language of the World Wide Web HTML gives authors the means to publish online documents with heading
37. u are not very familiar with To post a comment simply fill in the Subject and Comments fields as shown in Figure 31 Your Name and Email Address should already be displayed by default Once you have accomplished the form fields click the Submit Feedback button Post Comments Name Cruz Jerome D R Email Address jdcruz up edu_ph e Subject SMS feature A Are there any plans of implementing OPAC search thru SMS Comments required fields Submit Feedback Reset Figure 31 Feedback Form Information you submit using this form will be sent to the iLib System Administrator for appropriate action 4 3 Visitors Area The Visitors Area provides two 2 sub sections the What s New and the Library Information 4 3 1 Wha s New This sub section displays messages intended to be communicated to the library users like you Messages posted usually contain important announcements system alerts instructions and other general information about the system You are advised to visit this sub section often to read important messages that may be helpful to you When you visit the What s New sub section you will find a list of messages announcements system alerts etc sorted by date beginning from the latest post Version 1 0 August 8 2008 26 U P Integrated Library System iLib User s Manual OPAC Module Figure 32 shows a screenshot of messages announcements alerts etc posted in this sub sect
38. uisitions list 4 1 1 Basic Search The Basic Search provides a simple search form with one 1 search box and an option to search in specific fields shown in Figure 5 To begin a search simply type your search expression in the search box and click the Search button or hit the Enter key Carriage Return on your keyboard Using the drop down menu you can limit the search in a particular field Search fields available are Author Accession Number Call Number ISBN ISSN Publisher Title and Any Field The default search field is the Title field Basic Search Search the library s holdings for books digital records periodicals and more Search Advanced Search Accession Number 1 Call Number ISBN ISSN Publisher Subject Title PIP Any Field ersity Library grants amnesty to all delinquent users duled on June 23 and 24 2008 Figure 5 Basic Search Interface Version 1 0 August 8 2008 8 U P Integrated Library System iLib User s Manual OPAC Module Some useful search how to s When searching for a specific title enter the complete title Studies in the sociology and economics in Japan or just keywords within the title Studies sociology economics Japan For author search enter the full name of the author in any order Ambeth Ocampo or Ocampo Ambeth When searching for accession number enter the complete accession number FI 13210 or 11073p For call number search enter t
39. une 18 20 2008 All overdue books returned during this period will not be assessed fines and all other unpaid fines will be written off Figure 33 What s New Details Version 1 0 August 8 2008 27 U P Integrated Library System iLib User s Manual OPAC Module eme 4 3 2 Library Information This sub section provides a list of all college unit libraries under the UP Constituent University of the iLib system you are currently accessing Figure 34 shows a screenshot of this sub section showing a list of college unit libraries in Diliman Clicking on the name of the college unit library will bring up a window showing you more information about the library unit Library Information Description e Records Page 20 v Results 1 20 0145 123 Next gt gt No Code Figure 34 Library Information Lastly for libraries with their own websites a link is made available beside the library unit s name or from the pop up window showing the details of the library unit a URL is made available Clicking on any of these links highlighted in Figure 34 will open the library s website on oo eneen coceccee ee eene eene geen sesseses seesesee Version 1 0 August 8 2008 28 Section 5 Glossary This section provides a list of terminologies and acronyms used or mentioned in this manual and are further defined or explained here to aid the users in understanding their meanings Borrower s ID refers
40. with other online services of the University if available such as the Lightweight Directory Access Protocol LDAP for user authentication and the Computerized Registration System CRS for student information 1 3 Purpose This manual aims to inform iLib users on the different functionalities of the OPAC how to navigate the different parts of the system and how to maximize all available features 1 4 Intended Readership This manual is written for users of all types students faculty or staff of the University And since the search interface of the OPAC is also accessible to non members of the University general information found in this user s manual may also apply to public users Version 1 0 August 8 2008 1 Section 2 System Summary 2 1 2 2 System Configuration Technically iLib is implemented in a client server architecture In this configuration all application programs run in the server except for JavaScripts and the user communicates with the server using a web browser called the thin clien in this architecture No application is required to be installed in the user s workstation other than the web browser to be able to use the system All software updates bug fixes and enhancements are implemented in the server which can take effect immediately without requiring any updates or adjustments from the user s end Just like any common web based systems users can interact with the iLib system using a ke
41. yboard and mouse Most interfaces in iLib require the user to key in information in HTML forms using the keyboard and submit form data by clicking the submit buttons with a mouse In most cases hitting the Enter key carriage return from the keyboard can also trigger form Submission Application Module Overview The Online Public Access Catalog OPAC is the default interface of iLib It provides a robust search engine and supports advanced search options such as Boolean searching field searching and options to limit search by physical format of materials e g books computer files maps by circulation type e g circulation books reserve books reference books by specific library unit and by date Other unique features of the OPAC include e Option to bookmark records a function referred to as add to cart where records are temporarily added to a virtual cart for saving sending to email or printing at a later time e Option to place online reservations e Interfaced with circulation module providing real time status of circulation materials e g on loan on shelf e Option to recommend titles for future acquisition e Option to view a list of the library s newly acquired materials referred to as New Acquisitions e Option to view individual patron status and latest transactions e g loaned and returned items overdue items and corresponding fines referred to as Electronic Library C
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