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TRACES - Jordbruksverket

1. t RMaan t O t Hhnana i C When you switch languages you will be redirected to the general TRACES welcome page 5 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 6 These include 22 official languages of the European Union all apart from Irish ga Albanian Bosnian Chinese Croatian Icelandic Macedonian Norwegian Serbian Turkish Russian TRAde Control and Expert System TRACES I 4 TRACES RELEASE VERSIONS We are constantly upgrading TRACES to improve and adapt it to legal requirements and user needs and wishes This is done step by step As soon as an upgrade is available a new TRACES version is installed online Release notes are regularly published for TRACES in order to explain to our TRACES users the enhancements and modifications made to the user interface and functionalities 7 You may want to check the TRACES release version installed online to verify the information in the TRACES release notes If you double click the world map cow image in the top right of the TRACES window you will see the following information in the top banner v9 Traces 05 33 00 01 10 2012 TRACES TRAINING TRACESO1 K TRAde Control and Expert Syste et bfi bfr bhr Phu bil bit bit bly Pmk Pmt Pnl pnw Ppl bpt bro bru bsk bsl bsq bsr bsv btr bz s 05 33 00 01 10 2012 TRAINING TRACESO1 bba bbg Pcs bda bde bel ben bes b
2. Assign family species level for a given import certificate model Only nomenclature codes for the chosen import certificate model can be selected Confirm the chosen commodity in your import certificate TRAde Control and Expert System TRACES II 2 2 SPECIFYING ORGANISATIONS IN IMPORT CERTIFICATE BOXES II1 2 2 1 SEARCH Before creating a new organisation you should first verify if it is already present in TRACES by searching for it This is in line with the Search first create if necessary principle 1 6 Person responsible for load in EU Marne Address Postal Code Region Country WN Assign Clear Select An organisation can be entered in any box via two options Option Information Assign Allows the organisation to be quickly obtained by selecting the country ISO code and the organisation s Approval Number Select Allows the organisation to be selected from a search screen Note When searching for an organisation economic operators must specify the country and at least three characters of the organisation s name or approval number to safeguard data privacy You can use the sign to broaden the field of search if necessary e g YLogistics to find S A Logistics Name Company Organisation management issues are covered in detail in the Organisation user and authority management user manual TRAde Control and Expert System TRACES
3. I1 2 2 2 CREATION If an organisation is not yet included in TRACES it can be created during the submission of an import certificate 7 Click the Select button in the desired box in the import certificate and choose e New Non Member State to create an organisation in a non EU country 2 TRACES Veterinary Documents Veterinary certificate to EU Privacy statement gt Consignment Details of Consignment Presented Traders Name Name Address Address Postal Code Region Postal Code Region Country Country NI bAssign gt Clear bSelect N bAssign Clear Select gt Transport gt Purpose 1 11 Place of origi Seep Soo Country Code b References gt Traders gt Consignment gt Transport gt Purpose Details of Consignment Presented Select Company I 1 Consignor Search Criteria Country and regior Country n of 1 Postal code Region v N Number TRACES Unit Number 1 12 Place of dest bSearch Name tre Approval number Name Type Approvalnumber County Address Postalcode Regiom Address Postal Code Regid Cancel New Non Memberstate Enter the details of the new non EU organisation 27 An organisation cannot be created as such in box I 11 Place of origin when it concerns a prelisting procedure LMS More information can be found under heading IV 3 Establishment List Publications 28 The creation of
4. European Commission User Manual Import certificates Part I Intended for Economic Operators Non EU stt Submission of IMPORT Veterinary certificate to EU TRACES TRAde Control and Expert System Table of contents I UE CNC ON sirrane WEE xU ERU EUR NRI NEM NN NADOE dS qm MU RAD dilata OR ODER RU NC NER M REA 4 I 1 Scope of the Import certificates user manual Part I 4 I 2 Abbreviations and definitions cc cceccccccceenceeteceeceeteteetenseteteatentesentsateeteaeteatentensenses 5 I 5 WORKING ladiatesissonitnrgp ie EREURDEV FREE FEE ERES EE EEEN E EEEE EEEE RORIS RE Rd 5 1 4 TRACES release VerslOTPISsssaneersaesavadmkberkakkkkored dua a EY Rd ko F A Fr Y o eR ERE EU E ACUTE E 6 1219 JACCOBS T porns E A E E AA AE EINE A EEEE A A EEE 7 I 5 1 Data access and protection sssssrrrrrsrrsrrrrrrrrssrrrerrrrrnnnrrrrrrrsnnerrrrrrnnnnrrrerrnna 7 1 522 DeCUMILY JATOPE orit ie EEEE RV ERI Frid eria EREE EEIE ERRESEINA ENEI EEEE 7 inc MM E E a e O E E N E E E A T E AE 8 L54 Account registratiOMersrrrirriirrirrers irnn ri SEREKUATNEEPRRIE RO EPEKE RUFI NENESE RENEE EVE UMS FE AER 9 1 5 4 1 BY ENG CCONOMIC Operator xsssuua vexomses kbrtetp eren x EF EPIO ERE UC Y nR I EO WEE Ea RIO x 10 1 5 4 2 By the competent authority sse hohen hhaahhhuhhuseaaa a ARRA RRRyyHRRRRRRREEEE M 14 1 5 5 Logging n and OUE uad GbR OORPRYTARUD Rt aX KCN AER Gr E EE OF Fa edo ER FQ Ea EE a 16 L
5. and Assign gt buttons In relation to the export of fishery products and EU establishments and if the organisation in box 11 Place of origin belongs to an EU EFTA country the organisation s appearing in box I 28 Identification of the commodities can only be the organisation entered in box I 11 If the organisation in box I 11 is a cold store CS in a non EU country the selection in box I 28 of an EU EFTA organisation meeting the criteria defined supra is possible Y Comma and point separators A comma should be used to enter decimal numbers maximum of 2 places A point does not need to be used for specifying thousands Use the Assign button for each line activated in box 1 28 in combination with the Assign drop down box and N text box at the bottom of box I 28 to quickly obtain the organisation 52 More information can be found under heading II 1 2 Export of fishery products and EU establishments TRAde Control and Expert System TRACES However the printed import certificate automatically displays a point to indicate decimal numbers Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed import certificate TRAde Control and Expert System TRACES TRANSPORT FTRACES Veterinary Documents Veterinary certificate to
6. TRACES Security Login e the TRACES version number e g 06 00 01 e the release date in dd mm yyyy format e g 23 04 2013 e the TRACES environment and server e g TRACES NT2 2 WEB You can also see this information as a tooltip if you move the mouse cursor over the world map cow image 7 An overview of the TRACES release notes can be found in the introduction page of the TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES I 5 ACCESS 1 5 1 DATA ACCESS AND PROTECTION To comply with stringent rules on the accessibility and display of both commercial and non commercial data and to ensure data protection strict access rights are assigned to each TRACES user profile This applies to both economic operators and competent authority users The TRACES Privacy Statement can be consulted in the different languages available in TRACES via the Privacy Statement button in the top right of the TRACES window when you are logged into TRACES TRAde Control and Expert System d Rha bbg Fes kda kde kel ken kes ket bfi fr bhr khu Fil kit Flt klv bmk Fmt knl bnw Fpl Ppt Fro bru bsk Fsl bsg ksr bsv btr bzh Information Logout LE EU DUERME i gtraces cbt net TRACES Welcome Page kPrivacy statement k Welcome Page I 5 2 Security ALERT When accessing TRACES you may encounter a security alert asking for your approval to p
7. This declaration date must be identical or precede the departure date by 10 days The certification date must precede the departure date of the consignment in accordance with legislation 53 More information can be found under heading II 1 2 Export of fishery products and EU establishments 54 More information can be found under heading II 2 2 3 Automatic filling of import certificate boxes 55 The declaration date Part I may be different from the certification date Part II if Part I of the IMPORT has first been submitted by the economic operator 56 This consistency check also applies when an IMPORT is replaced More information on the replacement of an import certifi cate can be found under heading III 1 2 Modify certified import certificates Parts I and II of the Import certificates Part II user manual TRAde Control and Expert System TRACES 57 58 Y I 15 Means of transport Besides single means of transport such as road vehicle railway wagon aeroplane ship or other you may also add combinations such as Ship Railway wagon or Ship Road vehicle 1 16 Entry BIP in EU If box I 6 Person responsible for load in EU in the References tab contains an organisation box I 16 Entry BIP in EU will automatically be filled with its competent authority If box I 6 Person responsible for load in EU is empty you may manually
8. 7 Country of origin does not contain the desired country you might need to double check the IMPORT model Box I 8 Region of origin may be selected once box I 7 Country of origin is entered This means if regions have been specified for that country In relation to the export of fishery products and EU establishments and if the organisation in box I 11 Place of origin is a cold store CS in a non EU country the organisation in box I 7 Country of origin remains the non EU country where the unloading and loading operations were carried out Y I 9 Country of destination In case of transiting consignments a non EU country may be added 1 12 Place of destination In principle only box I 9 Country of destination is mandatory Nevertheless in view of traceability we recommend filling in as much details as possible If you are using TRACES for non EU certification the list of available countries EU or non EU may be restricted to the certificate model chosen Y Importer This box is not mandatory and will not appear on the printed import certificate In case of transiting consignments non EU organisations may be added 38 More information can be found under sub heading Competent Authorities of the heading References 39 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32007D0240 EN NOT 40 More information can be found under heading II 1 2 Export of fish
9. CVEDP Rejected Recalled X pojpJjn suojipuoo 149 44S VM 9 JUAWUBISUOD pojoalaw E o v S T E 5 T ce gt e oc Z 9T e g e e e 2 26 e en S5 a a otc E 29 v e a 6 dig e dO dd e TRAde Control and Expert System TRACES IV 5 LEGISLATION The Legislation menu redirects the TRACES user to the welcome page of EUR Lex the website for access to European Union law and other documents considered to be public This site is a part of unspa EUROPA gt EUR Lex Home OFFICIAL JOURNAL SIMPLE SEARCH by word by document number by date by OJ reference by CELEX number more options ADVANCED SEARCH COLLECTIONS Treaties International agreements Legislation in force Preparatory acts Case law Parliamentary questions PRACTITIONER S CORNER Budget of the European Union ECICS The institutions registers TARIC EU Pesticides Database EU legislation on statistics About EU law Summaries of EU Legislation The ABC of European Union law Legislative drafting Last updated 01 06 2011 About EUR Lex Site map FAQ Help Contact Useful links Legal notice B E y R Lex Access to European Union law News gt Thematic files Legislation on selected themes 01 06 2011 Volunteering b Selection of new documents b v Yv vr s s 31 05 2011 Regulation EU No 510 2011 of the European Parliament and of the Council of 11 May 2011 sett
10. CVEDs submitted through validation of IMPORTs on a national basis TRACES Reporting Rejected Consignment kPrivacy statement Welcome Page T TRACES Data Warehouse Reporting Rejected CVED Animals y Veterinary Search Criteria Documents Person responsible for load Place of Destination Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Veterinary kAssign certificate to EU Ses 3 See Empty Certificate Code PCleser bSelect code Consignments f CWED for kClear Select Animals Rejected Consignment Clear Search CVED for Animal Products ea User and Search Result k Organisation Management User Management To safeguard the privacy of the commercial data involved strict access rules apply to each TRACES user profile 76 This functionality is not yet available for CED or DECLAR 77 No time limit applies TRAde Control and Expert System TRACES IV 2 USER AND ORGANISATION MANAGEMENT IV 2 1 CHANGE PASSWORD SECURITY QUESTION AND ANSWER 78 TRACES users can change their password and security question and answer whenever they wish via the User and Organisation Management menu Change Password submenu y TR ACE zr Secu rity Ch a ng e Pas sword Welcome Page TRACES Data Warehouse 73 8088 Password Veterinary Documents Sl New password k Reporting Change Password Confirm new password
11. EU Privacy statement jnnienc k Referenc k Traders Consignment w Transport Details of Consignment Presented Transport Date dd mrm yyyy Date dd mrn yyyy amm Time hh mm Time hh mm Type Name Identification Address Postal Code Region Country Document Approval number Ne kAssign kClear kSelect 1 23 Identification of container Seal number 1 16 Entry BIP in EU Container Number kClear kSelect Remove kAdd kCancel and Return to Menu kSave as draft Submit for Certification The Transport tab contains information on transport from the place of loading box I 13 and is mandatory 1 13 Place of loading You can select a port of loading in another country However the competent authority in charge of the port of loading does not have access to the IMPORT In relation to the export of fishery products and EU establishments gt the organisation entered in box I 1 Consignor may belong to an EU EFTA country In this case the automatic copying of the organisation to box I 13 Place of loading is deactivated The selection or creation of a non EU establishment with Port of loading as an activity type is compulsory I 14 Date of departure A consistency check exists between box I 14 Date of departure and e the date of declaration Part I References tab by the economic operator e the date of certification Part II by the competent authority
12. Organisation Management User Management bPrivacy statemen Edit User Detail I SN E mail Name Address Postal Code Region Last Name Country First Name Notification language English Clear kSelect Notification type HTML Phone Number Fax Additional Information Cancel Fave The economic operator account registered by the competent authority is valid immediately after submission A notification is sent to the economic operator informing them of the creation of their TRACES user account 1 Tt includes a direct link to TRACES together with the user name and password 13 Click the New button to fill in the details of the economic operator s user account 14 More information can be found in the Organisation User and Authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES pp From lt SANCO TRACES NOREPL Y i ec europa eu Date 2013 14 31 Subject Aceeunt created lo n M w m me cmd Hip Your account on the Trade Control and Expert System has been activated As of now vou can login using Lsemame e Password Click here to access the application The TRACES application This iz am automatically generated amail Dlassa do not reply To contact the TRACES team plassa wa the following address samco tracas flac europe su TRAde Control and Expert System TRA
13. TRACES issued IMPORTs at the EU border the competent authority may search for IMPORTs that have already been cloned to official entry documents by clicking the Cloned button More information on the cloning operation by EU BIP DPE DPI can be found under heading II 5 Follow up feedback on CED CVED DECLAR of the Import certificates Part II user manual TRAde Control and Expert System TRACES III 1 1 WORKAROUNDS AND LIMITATIONS Apart from using the search criteria in TRACES you may also find an import certificate by using its unique TRACES reference number in a specific workaround Select the URL as listed below and enter the TRACES reference number at the end of the address as follows 9 https webgate ec europa eu sanco traces certificates euimport open do ref IMPORT XX YYYY ZZZZZZZ In accordance with the access rules for the business data you must be declared in the import certificate in order to access it If not you may receive the following alert message bba bog bcs Pda bde bel ben bes bet b pfr Phr Phu bil bit bit b Pmt Pnl bow bol bot bro bru psk bs Psr psv beh bInformation bHelp bLogout TRACES Operation Results Privacy statement Welcome Page e RACES Data Warehouse CERT S00 Security Exception you do not have the rights to perform the requested operation gt Veterinary Documents Security Exception you do not have the rights to perform the requested operation NOTE N
14. TRAINING or ACCEPTANCE regardless of the status of the official document SO as to avoid any confusion with the real life production environment 73 More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 5 2 BLANK IMPORT CERTIFICATE MODELS TRACES users can find all blank consolidated import certificate models in the Veterinary documents menu under the Empty certificates submenu There are multiple models for IMPORT under the Veterinary certificate to EU heading e Semen e Animals e Products e By products In order to print a blank import certificate model 1 Click the Empty Certificate submenu under the Veterinary documents menu 2 Select the desired language from the appropriate drop down list 7 3 Select the desired blank import certificate model under Veterinary certificate to EU 2 Click the Print or Print transit certificate button under the blank import certificate The blank import certificate model will be displayed in the chosen language in PDF format in another webpage TRACES Welcome Page Create an Empty Certificate Veterinary Documents Selected Language English Intra Trade Animal Health CVED for Animals Certificates gt CVED for Animal Products CVED for Animals bhCommon Entry Document CED CP ICM e CVED for
15. User and Organisation Modify Management Change Security question What brand was your first car or bike Password Security answer Modify User ty Profile Modify x Business Partners Establishment List Publications Help To Decision Management k Legislation IV 2 2 Mopiry User PRori_e The Modify user profile submenu available in the User and Organisation Management menu enables e Selection deselection of the categories of automated TRACES e mail notifications you wish to receive 80 e Verification of the organisation linked to your TRACES profile e Modification of the language of automatic notification e mails the notification type HTML Text and other user related data except for the login e mail address To modify your e mail address you must apply to your competent authority which will make a formal request to the TRACES Team 78 More information can be found in the Organisation user and authority management user manual 79 More information can be found in the Organisation user and authority management user manual 80 More information can be found under heading III 6 Automated TRACES e mail notifications of this user manual TRAde Control and Expert System TRACES Modify Uzer Profile User Information Organisation Company e Mail EO MA traces cbt net NE First name e Aggregation Code Last name i Address T Postal Code Region iu
16. an organisation in an EU EFTA country must be requested to SANCO TRACES ec europa eu Please enclose your non EU country competent authority in CC of your message TRAde Control and Expert System TRACES Approval Numbers Name Aggregation Code Address Exporter bA bRemove In Approval number rs tifi Type A val number E te Remove bAdd Country Afghanistan Region Code Aquaculture holding City 1 Bovine holding PSelect Commercial transporter Exporter Phone Number Importer Non Approved Establishment Other species location Ovine Caprine holding Fax E mail Porcine holding Port of loading Poultry farm notprResent Rad RA Rad Type Matriculation number Authorisation type Transport Authorisation of transport Types of animals bAdd 0101 Equidae LJ 0102 Bovine LJ 0103 Porcine a 0104 Ovine sheep goat 0105 Poultry 7 0106 Other live animals 0301 Live fish Expiration date bCancel bSave Data field Information Aggregation Code Corresponds to the EU organisation s general identification number and is optional must be unique in a given country may be the same as the organisation s approval number s For non EU countries this box is greyed out Approval Number Refers to the Activity Type of an organisation that does not need to be officially l
17. bovine animals swine sheep goats horses asses mules or hinnies fresh chilled or frozen 0207 Meat and edible offal of the poultry of heading 0105 fresh chilled or frozen 0208 Other meat and edible meat offal fresh chilled or frozen 0209 Pig fat free of lean meat and poultry fat not rendered or othervise extracted fresh chilled frozen salted in brine dried or smoked 0210 Mest and edible meat offal salted in brine dried or smoked edible flours and meals of meat or meat offal 03 FISH AND CRUSTACEANS MOLLUSCS AND OTHER AQUATIC INVERTEBRATES 04 DAIRY PRODUCE BIRDS EGGS NATURAL HONEY EDIBLE PRODUCTS OF ANIMAL ORIGIN NOT ELSEWHERE SPECIFIED OR INCLUDED Only CN codes in bold can be selected ye s v Consignmer b References gt Traders gt Commodity gt Transport Details of Consignment Presented Select Species gt Purpose Type Class Wild game v Family bCancel bAssign and Add New Code bAssign Babyrousa spp d Dicotyles spp d Hylochoerus spp Phacochoerus spp Potamochoerus spp L Sus scrofa d Sus spp VAssign and Add New Cade Depending on the nomenclature code selected a code extension to categorise the consignment at sanitary type and phylogeny class family species level may be required To proceed the TRACES user can Option Information Assign and Add New Code Select multiple commodities at sanitary type and phylogeny class
18. box I 11 Place of origin According to Commission Decision 2007 240 EC CITES http www cites org TRAde Control and Expert System TRACES TRADERS FTRACES Veterinary Documents Veterinary certificate to ELI kErivacy statement Consignment k References w Traders k Consignment k Transport LE Purpose Details of Consignment Presented Traders Name Name Address Address Postal Code Region Postal Code Region Country Country T Ne kAssign kClear Select Ne kAssign kClear kSelect Country Code Hame ress Postal Code Region Type Approval Number Ne kAssign Select I 7 Country of origin I 8 ion of origi Select Remove kAdd 1 12 Place of destination Name 1 9 Country of destination j 5E Type 1 10 Region of destination Approval number Address Postal Code Region kAssign kClear kSelect Name Address Postal Code Region Country fe Clear Select Cancel and Return to Menu kSave as draft Submit for Certification I 1 Consignor In complement of Commission Decision 2007 240 EC and in case of export of fishery products and EU establishments the organisation entered in box I 1 Consignor may belong to an EU EFTA country In this case the automatic copying of the organisation to boxes I 11 Place of origin and I 13 Place of loading is deactivated I 5 Consignee
19. click the button Please click here to register a new user on the TRACES login page t TRACES Security Lodin O MBiwaty st Login into the System e Mail Password kLogin Please specify your user name and password then click login ar hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail ade kRequest a new password Register a new User Account To subscribe to the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local auth and your account will be activated Please click here to register a new user Consult the organisations directo kSearch for organisations The economic operator enters all details of their TRACES user account and clicks the Submit button TRACES User Registration RF riva statement ister a new User Account Please specify your e mail address The address will serve as your login name after successful registration e Mail Password Password Confirmation Security question What brand was your first car or bike Security answer After submitting this registration form an e mail will be send to you to confirm the validity of the specified address After succeeded confirmation the local authority will be charged to validate your request This procedure is concluded by sending a
20. date Consignor Consignee Departure After Departure Before Country of Destination Authority of destinatian Authority of origin after Declaration date before Commodity Means of Transport Postal code of destination Authority of destination code Authority of origin FErove2 code Country of Origin Entry point Passport N Certificate Status T Cloned kClear Search Search options Certificate reference Refers to the non mandatory local reference number specified in box I 2 Certificate reference number Certificate reference Refers to the unique TRACES reference number automatically assigned to the number TRACES import certificate Certificate status Information on import certificate statuses can be found under heading II 1 1 Certification workflow 61 You can use the wildcard character in most of the TRACES search criteria in order to search for a wider range of data In addition TRACES makes no distinction between the upper and lower case in searches Example entering IMPORT FR in the Certificate reference number TRACES field minimum of nine characters searches for all IMPORTs available to a given user 62 The Certificate Status criterion cannot be used alone TRAde Control and Expert System TRACES Search options Cloned In order to facilitate the verification of official entry documents CEDs CVEDs DECLARs submitted from
21. for any import certificate whatever its status valid rejected cancelled new etc However like the New button the Copy as new button is only available if you are entitled to submit the type of import certificate in question 65 More information on the creation and submission of a blank import certificates can be found under heading II 2 Submit ting Part I Consignment 66 More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 3 MODIFY A SUBMITTED IMPORT CERTIFICATE Depending on the import certificate model chosen you can make your desired modifications by simply searching and opening import certificates in Draft and New status Draft import certificates are only accessible to the submitting TRACES economic operator and their direct colleagues belonging to the same organisation Because New import certificates have already been submitted to the competent authority a New import certificate can be modified only if the competent authority has not yet certified the document TRACES users can easily check whether a modification has been made to Part I by checking the version number Vx attached to the TRACES certificate reference number For print outs of import certificates quick identification of any modifications made between the moment of printing and the moment of processing Part
22. here Comm Decision EC 2007 240 EC http eur lex europa eu LexUriServ LexUriServ do uri Z CELEX 32007D0240 EN NOT TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRACES details http ec europa eu traces TRACES presentations http prezi com user TRACES KR 0 N e TRAde Control and Expert System TRACES I 2 ABBREVIATIONS AND DEFINITIONS A complete list of all TRACES abbreviations and acronyms can be found under the Let s talk TRACES sub heading and the Common TRACES features heading in the TRACES Toolkit I 3 WORKING LANGUAGES Before logging into TRACES and also afterwards in the user interface you can choose one of thirty two 9 languages to allow you to work in your preferred language TRAde Control and Expert S Rha kbg kes Pda kde Fel ken eng ket bfi Pfr khr khu Fil kit Flt Fly bmi Fmt bnl knw Fpl bpt Fro Fru bsk bal ksqQ ber ksv btr bzh Flodcemnatisin oce i oe Oe ab 1e 111808 NE 4 doses S546 90225 s re e nw 40 5 wp E a 174 0 27255 0 NNNNNNUSME S TNCS TRACES Welcome Page kPrivacy statement k Welcome Page welcome b Boman l lavan bg Bugain O mk Macedoan O oO e Czech nt ates 00000 Gre Polish SSCS cS mw 2 Pet E wo Henh 8 Slvenah hu Hugala sSV Swedsh keande sd o Abanan
23. select the EU BIP DPE DPI using the Select button automatically displayed in this box in this case I 23 Identification of container seal number The add button can be used to enter as many lines as necessary since the container number and seal number may be independent and may be filled in or not Estimated date and time of arrival This box is greyed out and cannot not be filled in Apart from the transit storage products IMPORT model this box is not mandatory in TRACES You cannot add another line as long as the first line does not contain a value TRAde Control and Expert System TRACES PURPOSE TRACES Veterinary Documents Veterinary certificate to EU bPrivacy statement v Consix gt References gt Traders gt Consignment gt Transport v Purpose Details of Consignment Presented Purposes I 26 For transit to 3rd Country by EU I 27 For import or admission into EU 3rd country Y D Definitive import bClear bSelect Horses Re entry Temporary admission horses bCancel and Return to Menu bSave as draft bSubmit for Certification 1 26 For transit to 3rd Country by EU For a transiting consignment if box I 26 For transit to 3rd Country by EU is ticked box I 6 Person responsible for load in EU in the References tab becomes mandatory and box I 5 Consignee in the Traders tab becomes optional TRAde Control and Expert System TRACE
24. 1 19 Commodity code HS code Species I 22 Total Number of Packages 1 Domestic 1 20 Gross weight kg E 810 2010 Meat of 0201 Meat of bovine animals fresh or chilled 7 3 lo bSelect 1 20 Total Net weigh z 20 ght kg z 0201 20 Other cuts with bone in SETTES EENI c bRemove Model BOV 1 21 Temperature of products i Bos taurus Chilled human consumption 0504 00 00 Guts bladders and stomachs of animals 810 2010 Meat of bSelect other than fish whole and pieces thereof fresh Domestic bovine o kilo RAE chilled frozen salted in brine dried or smoked Model BOV Bos taurus bReset bAdd New Code 1 25 Commodity certified as Human consumption 1 28 Identification of the commodity bAdd bAdd 10 bClear Commodity Code SREY p dinde Slaughterhouse Contieb ncm Number of packages Net weight kg Eu Freezing date mm yy Nature of commodities Type of packaging r 1 020120 w 1 Bos taurus v 7 bSalect bAssign Een Gela ome bAssign bAssign bClear bClear Y v bRemove 2 05040000 w 2 Bos taurus v v gt Select bAssign eee um Clear bAssign bAssign v bRemove bClear bClear Assign v N bAdd bAdd 10 Clear Cancel and Return to Menu bSave as draft P Submit for Certification I 19 Commodity code HS code The nomenclature code and code extensions in the import certificate can be modified with the Select Remove Reset and Add New Code buttons Any addition
25. 5 5 1 Posi X 16 1 5 5 2 LOG Ko 0 PT nese 16 1 5 5 3 LOGI ISSUCS Tro PX 17 1 5 6 Customising the TRACES menus sssssssssssssssssssssssses sese nenne as 17 1 5 7 TRACES NEWS HUDOdSLeS usse REO Range eR OR aerobic aO ao eii 18 1 5 7 1 ddsso eg Ns cmt TT x 18 1 5 7 2 WEE EEEE exerc rREEFREFFNRDO N N A E E E RII 18 II Veterinary Documents menu ss ss1s215252225225222515225252525222252252522225522 19 Ill TOU OUO ear eE EEEE E EE EE EERE EEO EE EEEE E EE EE E EEEE EE EEEE 19 II 1 1 Certification workflow sess hn nnn nnne nnn nnn nana 19 II 1 2 Export of fishery products and EU establishments 00000 00 000 0c coc cece 19 IZ Submit Part I CODSIODETIGDYD iuaadacatkisriki EA ERE ER EK RERUM REGERE POE ACER KC CER RE Tecate ane 21 II 2 1 Selecting the nomenclature code s seesessesseeee eene nnne nnn nnn nnns 22 II 2 2 Specifying organisations in import certificate boxes ssssssessss 24 1I 2 2 1 erc m S 24 II 2 2 2 EEEE E i guests conve x RENEEERAFEEEEEX EORR UDEDEEREEERURERRUUERREERKERREERREC UBER ERI RERRUEEREP RE PET 25 II 2 2 3 Automatic filing of import certificate boxes s cry yy vani y era EFE ROCK E FER 28 II 2 3 Filling in Part I of an IMPORT eee eee eee ne eese 29 L234 SUDMISSION ODUONS n
26. Animal Intra Trade Animal Health Certificates Products Veterinary certificate to EU bPrint Export Health Dom ial MUN Certificates al Docume y qe bPrint Document CED Veterinary certificate to EU Commercial Document Semen Pa Declaration Document bPrint Empty Animals Certificate ET mr bPrint Rejected Consignments Products CVED for Animals Rejected bPrint Consignment bPrint transit certificate CVED for Animal i Products Sub products User and bPrint v Organisation x Management bPrint transit certificate Change Passwo rd Declaration Document Modify User Profile bPrint Business Export Health Certificates Partners ee Establishment List PPrint Publications 74 Import certificates must be drawn up at least in the official language or languages of the Member State of destination and those of the Member State in which the border inspection takes place or be accompanied by a certified translation into that lan guage or languages However a Member State may consent to the use of an official Community language other than its own 75 Repeat these steps for any other languages TRAde Control and Expert System TRACES III 6 AuroMATED TRACES E MAIL NOTIFICATIONS Automated TRACES e mail notifications are sent to all valid and active TRACES users concerned to inform them of certain actions performed or to be performed in TRACES These notifications messages can
27. C for IMPORT More information can be found under heading III 2 Copy as new TRAde Control and Expert System TRACES II 2 1 SELECTING THE NOMENCLATURE CODE The nomenclature code must be selected in line with the commodity to be declared by the customs agent at the Border Inspection Post BIP Designated Point of Entry or Designated Point of Import DPE DPI The Combined Nomenclature CN code currently used by Border Inspection Posts in the EU ensures interoperability between systems throughout the EU TRACES lists nomenclature codes for e live animals e animal products and products of animal origin e feed and food of non animal origin e by products The CN is a method for designating goods and merchandise It meets the requirements of the Common Customs Tariff of the Union The CN is based on the Harmonised System HS nomenclature of the World Customs Organisation WCO with further subdivisions at EU level The online customs tariff database of DG TAXUD called TARIC Integrated Tariff of the European Communities 2 also employs the HS nomenclature making TRACES even more convenient to use for customs agents The TRACES user can Option Information Assign Enter the nomenclature code directly in the Nomenclature code field and click the Assign button to continue This is the fastest way to proceed Search Search for the nomenclature code in the nomenclature code tree by entering th
28. CES Forwarded message Prom SANCO TRACES NOREPL Y ec europa eu gt Date 2013 25 Subject User creation requests To Hi There are 2 request to validate To process all Click here validate USER Click here validate USER Click here This iz am automatically generated email Please do not reply To contact the TE ACES team please use the followings address sanco traces jac suropa en As soon as the competent authority clicks the Activate button the economic operator can access TRACES TRACES User and Organisation Managerment LUssr Management Edit User Detail kPrivacy statement IL XE 77 771707770777 0734 XN E mail First Name Last Name Notification language English Notification type HTML Phone Number Fax Additional Information Status Confirmed kCancel kSave Delete Reset Password kReject kActivate Save options Cancel Returns to the User Management menu and cancels all modifications made to the user s details Name Address Postal Code Region Country kClear kSelect Authority NRI TRACES Unit Number Name Address Postal Code Region City Country Save Saves all modifications made to the user s details apart from the status Delete Deletes the user account from TRACES Note that it will nonetheless not be possible to register another account for the same e mail address On the other hand it is possible to ch
29. CES 1 09 25 LOGGING IN AND OUT I 5 5 1 Loc IN Go to the TRACES welcome page enter your login e mail address in the e Mail field type your password and click on the Login button gt i all ois mm i A as g mr E Ls da Ana nna an eErmen Seam PAPAS PU ani AT ba WS tba kbg bcs bda kde kel ken bes bet Hi Mr bhr khu kil kit ki blu Prot bol Prw Fpl kpt bro bro Fsk Psl Bsr ksu btr kzh Help FTRACES Ssecurity Login Privacy statement Login into the System E ss Please specify your user name and password then click login or hit the enter key When you have logged in your user account is shown in the top right of the screen xpert system bda bde bel ben bes bet bfi bbe bg bcs bfr bhr bhu bil bit blt Bly bmk Pmt bol bnw Pol bpt bro bru bsk bsl bsq bsr bsv Ptr bzh TRACES Welcome Page gt Welcome Page j Welcome TRACES Data Latest news Warehouse e binc 1 9 9 45 Loc ouT Click on the Logout button in the top right of the screen and confirm by clicking the OK button 7 MC Ade Control and Expert System bba bbg bcs bda Pde bel ben bes bet bfi bfr bhr bhu bil bit bit bly bmk Pmt Pnl bow bpl bot bro bru psk Psl bsq Psr bsv Ptr bzh bInformation n Gtpaees cbt ne TRACES Welcome Page Privacy statement gt Welcome Page S TRACES Data Warehouse Welcome Latest news Veterinary Documents Intra Trade Animal H
30. CVED for Animals Rejected Consignment CVED for Animal Products User and Organisation Management Change Password Modify User Profile Business Partners k Establishment List Publications EU Establishments list per sector EU Establishments list per country Third Country Establishments list per sector Third Country Establishments list per country Third Country Bovine Holding Lists Establishments by Section 17 TRACES Toolkit https circabc europa eu w browse ac0bd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES I 5 7 I 5 7 1 WELCOME PAGE TRACES NEWS UPDATES Once logged into the Production real life environment the TRACES welcome page displays both information on TRACES and important health information such as safeguard measures We invite you to regularly check the news updates published on the TRACES Welcome page concerning the following topics 9 General information and hints Hazards and outbreaks Working groups and meetings 1 5 7 4 NEWSLETTER Sanitary information e g official document models Technical updates and TRACES version releases a Q If there are problems with how this message is displayed click here to view it in a web browser Th e b zm m O nt h y TRAC E S n CWS ette r CO nta n S From sanco news ec europa eu Sent Fri 13 07 2012 11 07 To general news on TRACES facts and f
31. Control and Expert System TRACES III 5 PRINT IMPORT CERTIFICATES In order to print out a TRACES import certificate you need e Hardware a printer e Software an updated version of Adobe Acrobat Reader Import certificates must be drawn up at least in the official language or languages of the Member State of destination and those of the Member State in which the border inspection takes place or be accompanied by a certified translation into that language or languages However a Member State may consent to the use of an official Community language other than its own 7 III 5 1 SUBMITTED IMPORT CERTIFICATES In order to print a submitted import certificate 1 Search for the specific import certificate in the Veterinary Documents submenu Veterinary certificate to EU 2 Click the Open button under the import certificate 3 Click the Print button Another web page is opened where one or more languages can be selected to print the submitted import certificate which will be output in a single PDF file 72 TRACES Veterinary Documents Veterinary certificate to EU bPrivacy idis Details of Consignment Presented References I 2 Certificate reference number I 2 a TRACES reference number IMPORT MA Vi I 6 Person responsible for load in EU 1 17 No s of CITES Name Address v Consignment gt References gt Traders gt Consignment Postal Code Region Language selection for
32. ERR 54 Mie ReDOFCIFI queas cePHERIUDEBERPEREEREVERINERERE FEE EITAS O E EIEEE EEIEIEE ETEISEEN EEEE ARES KUCHNU AREE E 54 IV 2 User and organisation management eee eee sese se sese s nnl 55 IV 2 1 Change password Security question and answer 0 0 0 0 cece eee 55 IV 2 2 Modify User Profle 5d ikke dc c ec or c ob a FEE n 55 IV 3 Establishment List PUbIlICaElOFiS J4 xsxieeo riim aie IEEE EEIER ERROR HEC EC ER OEC Rn 56 IV 4 Help To Decision Management ssssssssssssssssssssssssssss eese eese he hens seas sess 57 IV 4 1 Re enforced Check programme 00 00 ccc eee cece betes beset eee eeseneeeennes 57 n5 E eE a E pondere RO RO GE canner raeinenmer ances ERUURE EU ORIGO BAQ AURA UU RUD AR RI UE RN DURUM e 59 TVG INTOMMGAUION aiserzrpareaaufetsdkidrikP tO REIR USFRGOGE RN EE IHESU GERE AEGEE EEEE EEEE RERRARERU Icater 60 V FAG T 61 V 1 You cannot submit an new import certificate sss ens 61 V 2 Alert message Multiple submission not allowed cece e 61 V 3 Alert message Security exception you do not have the rights to perform the requested DSF CON ca ELEM HT 61 V 4 Alert message The certificate is NOt FOUN 0000 occ cece cece ee ees 62 V 5 Alert message GEN 002 unexpected failure alert sse 62 VI Further information and contact details 52221222512252152252522225252522525 22 63 TRAde C
33. I may be important x _EO MA traces cbt net TRACES Veterinary Documents Veterinary certificate to EU Privacy statement gt Consignment gt Transport b Purpose Details of Consignment Presented References 1 2 Certificate reference number 1 2 8 TRACES reference number IMPORT MA 2013 I 6 Person responsible for load in EU 1 17 No s of CITES Name Address Morocco Veterinary certificate to EU Postal Code Country 1 Consi L2 Certificate reference number L2a TRACES reference number L3 Central Competent Authority MA00000 Office National de S curit Sanitaire des Produits Competent A Iia d Ge Morocco MA I4 Local Competent Authority 1 3 Central d MA00108 Casablanca Service v t rinaire L6 Person responsible for load m EU Name Address Cancel and A hed consignment 67 Modification of the IMPORT model chosen is only possible through the cancellation and re creation of the IMPORT as it involves the definition of Part II of the import certificate TRAde Control and Expert System TRACES III 4 DELETE AN IMPORT CERTIFICATE The Delete option is available only when Part I of an import certificate has been submitted and has the status Draft or New in TRACES 9 Both the economic operator and the competent authority have access to the import certificate and the Delete option The import certificate will no longer be visible after deletion In o
34. In case of transiting consignments non EU organisations may be added If you are using TRACES for non EU certification the list of available countries EU or non EU may be restricted to the certificate model chosen 1 11 Place of origin 34 35 36 37 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32007D0240 EN NOT More information can be found under heading II 1 2 Export of fishery products and EU establishments More information can be found under heading II 2 2 3 Automatic filling of import certificate boxes Non EU certification refers to non EU countries that would like to use TRACES for trade between non EU countries other than EU EFTA countries TRAde Control and Expert System TRACES There is a clear link between the organisation entered in box I 11 Place of origin and the competent authorities automatically assigned to the import certificate 38 IIn complement of Commission Decision 2007 240 EC and in case of export of fishery products and EU establishments the organisation entered in box I 11 Place of origin may belong to an EU EFTA country whatever the nationality of the consignor Y I 7 Country of origin and I 8 region of origin Multiple countries and regions of origin may be entered Use the Add and Select buttons after having specified the first line within the import certificate If the drop down list in box T
35. LNIdd WuviHualvA VN LNaLNOO 31VOIJILu3 peijelsd SNLYLS 31VOIJILN3 9JoJog 1Uoujne wes y 03 pexul SanBeajoo 328Julp JUO x SUASN OL ALTIISISIA SS 4604d UJ LNIdd WYVWYALV M II Hed 939 duuo2U LNILNO9 JLYJIILAIJ ssoJboud UJ SNLYLS ILY IHILYIJ ss bosd ui aAes dIg 3utod Aue Jo YD Q3A2 Q3O x NAT uibi40 JO YO LHOdWI 9pe4LeAUT x Sua3Sn OL ALTTIISISIA M N LiNIMd WHVWi3lVAA P2 9 GWOd Wed LNALNOD a1voIJILN37 MON SALVLS 31VOIJILH37 UOIJEIIJIAID 404 WUIGNS I LUVd Aysoyujne 10 3ueuiusi qe3so wes au 0 payul Sanbeajood 32aJuip JUO x Su3Sn OL ALTIISISIA 43J84Q LNIdd oniviiialv AA I Hed 83e duijo2U 1N31NO2 31vO2IJILMN32 jJEJq SniviS 31vOIJILN3 1j8P1qd SP DABS In the TRACES test environments all official documents bear the watermark TRAINING or ACCEPTANCE regardless of the status of the official document so as to avoid any confusion with the real life product 23 II 2 Part I of the import certificate concerns information on the consignment such as references traders consignment transport and purpose Both economic operators and competent authorities can submit Part I of the import certificate from the Veterinary Documents menu SuBMiIT Part I CONSIGNMENT e Veterinary certificate to EU IMPORT The steps to submit a new import certificate 1 Click the New button to initiate a new blank Part I of an import
36. S II 2 4 SUBMISSION OPTIONS The following options are available for submission of an import certificate in TRACES Part I Consignment Save options Cancel and return to Returns to the IMPORT submenu and cancels all actions performed during menu creation of the import certificate If your import certificate has not yet been saved all information entered in Part I will be lost Save as draft Saves Part I of an import certificate that has not yet been completed It is an intermediate optional stage before the final submission of Part I of the import certificate to your competent authority Save as draft can be used as many times as necessary in TRACES For search purposes certain information on the consignment consignor consignee country of destination and place of origin is mandatory for the Save as draft option Any further information needed for Part I may be filled in later on The status of the import certificate is then Draft This option is available to both economic operators and competent authorities but only direct colleagues will be able to view the Draft import certificates No notification messages will be sent regarding the submission of an import certificate in Draft status Submit for All mandatory boxes in Part I must be completed to submit the import certificate Certification to the competent authority for certification This option is available to both e
37. S NOREPL Y ec europa eu gt Date 2013 2 1 subject Confirmation request To Hi The Trade Control and Expert Svstem has successfully received vou registration request Click here to confirm this request The TRACES application This iz am automatically generated email Please do not reply To contact the TRACES team please wa the following address samco traces ec europe au After clicking the Click here button in the confirmation message the economic operator is redirected to the following page TRACES User Registration kPrivacy statement ister a new User Account on west Confirmation Your user registration request has been confirmed successfully The request will now be validated by your Local Authority An email will be sent to your to inform your about the result of this procedure Go back to kLogin screen However the economic operator cannot access TRACES until their competent authority has validated the registration request For this purpose the competent authority will receive a notification message informing it of a confirmed TRACES registration request 12 For security reasons the confirmed economic operator account will need to be validated by the competent authority before the economic operator can access TRACES More information can be found in the Organisation User and Authority management User Manual also available with the TRACES Toolkit TRAde Control and Expert System TRA
38. abc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 86 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES V FAQ V 1 YOU CANNOT SUBMIT AN NEW IMPORT CERTIFICATE If you do not see a New button in the Veterinary certificate to EU submenu when you want to submit a new import certificate it might be that your TRACES profile is not linked to the correct competent authority at the non EU LVU CCA but to a non EU BIP As each TRACES profile is assigned specific access rights this may explain why some functions are inaccessible to you Please double check with your competent authority as to which competent authority you are actually linked to in TRACES V 2 ALERT MESSAGE MULTIPLE SUBMISSION NOT ALLOWED TRACES Operation Results bPrivacy statement Welcome Page eias EERT 501 Multiple submission not allowed Multiple submission not allowed gt Veterinary Documents The alert message Multiple submission not allowed may appear when you are trying to validate submit delete etc data import certificate organisation user account etc in TRACES and you use the back and forward buttons which in fact belong to the internet browser MS Internet Explorer Firefox Mozilla etc TRACES Trade Control and Expert System Windows Internet Explorer G r d r Favorites Center E TRACES Trade Cont
39. ange the e mail address for the user s account Please contact the TRACES team in order to do so TRAde Control and Expert System TRACES Save options Reset Password Reject Activate Resets the TRACES user password and sends an automatic notification containing a new standard password to the user account s e mail address Prom lt SANCO TRACES NOREPL Y iG ec europa eu gt Date 2013 2 1 Subject Password reset To Hi Your password for the Trade Control and Expert System has been reset As of now vou can login using Usemame Password Click here to access the application The TRACES application This is an automatically generated email Plage do not reply To contact the TRACES team plese use the following address samco traces fier europa au At first login this new standard password will need to be replaced and confirmed by a personal password The security question and answer remain unchanged Please contact the TRACES team to change the user account s security question and answer The competent authority may choose to reject a confirmed TRACES registration request The applicant will receive a notification indicating that their TRACES registration request has been rejected by their competent authority The competent authority may choose to validate a confirmed TRACES registration request The applicant will receive a notification indicating that their TRACES registration reques
40. be sorted by category e Import certificates creation validation rejection cancellation deletion cloning IMPORT INTRA Modify User Profile e Mail EO MA traces cbt net Name First name Aggregation Code Address Postal Code Region English v Country MA Morocco Last name Notification language Notification HTML v type Phone Fax Additional Information eceiving notification mail Notification related to CED validation Notification related to CVEDA validation Notification related to IMPORT creation Notification related to CHED PP validation V Notification related to CVEDP validation E Notification related to Import certification cancelled iv Notification related to Import certification rejection I S Notification related to Import certification modified Notification related to Import certification validation V Notification related to Intratrade validation bSelect all bDeselect all bCancel bSave In the event of a third country third country transit transfer or transhipment at the EU border automated TRACES e mail notifications are sent immediately upon validation of the official entry document informing the competent authorities at the EU BIP DPI DPE concerned and the non EU countries of destination delivery via TRACES If an official entry document CED CVED DECLAR created in TRACES is rejec
41. certificate 2 Click the Copy as new button to initiate a new Part I based on an existing similar document TRACES Veterinary Documents Veterinary certificate to EU Welcome Page E Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products Veterinary certificate to EU Common Entry Document CED Commercial Document Empty Certificate k Reporting User and Organisation Management E Modify User Profile B Publications ELI Establishments list per sector ELI Establishments list per country Third Country 24 25 Change Password Establishment List kPrivacy statemen Search for Veterinary certificate to EU Search Criteria Certificate reference number TRACES Declaration date after Declaration date before Certificate Reference Consignor Consignee Departure After Commodity kErovze Departure Before Means af Transport Postal code of destination Authority of destination code Country of Destination Authority of destination Authority of origin code Entry point Authority of origin Country of Origin Passport Ne Certificate Status Clear kSearch Search Result 0302 85 10 0302 85 90 0302 89 50 0302 89 90 0307 41 10 0307 91 00 IMPORT kOpen kCopy as new kNew See Commission Decision 2007 240 E
42. conomic operators and competent authorities If Part I of the import certificate is submitted by the economic operator they can view the document along with their direct colleagues and their competent authority However if the import certificate has been submitted by the competent authority itself the economic operator even when entered in the import certificate will not be able to view it The status of the import certificate is then New A notification message will be sent upon submission of the import certificate New TRAde Control and Expert System TRACES II 2 5 SIGNATURE TRACES requires you to enter your password to submit the import certificate After entering it click on the Sign validation button Consi mme i k References Traders Consignment Transport Purpose Details of Consignment Presented Sign for Submission Please enter your password to sign the consignment and submit it for certification I Use same password for all subsequent signatures kCancel and Return to Consignment kSign Certification The box Use same password for all subsequent signatures can be checked for the password to be stored by TRACES throughout the session A session terminates automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES II 3 FoLLow up II 3 1 Next steps ror IMPORT As soon as the import certificate has been submitted Submit for certi
43. ctions are available for submission of Part I 1 Save as Draft allows the economic operator to store the import certificate locally Only the initiator and his her direct colleagues belonging to the same organisation will be able to consult and to modify the import certificate before actually submitting it to the competent authority 2 Submit for certification allows the economic operator to submit the import certificate to the competent authority As TRACES is a web based online system submission is instantaneous II 1 2 EXPORT OF FISHERY PRODUCTS AND EU ESTABLISHMENTS Certification of fishery products for export to the EU coming from a factory vessel FV or a freezing vessel ZV flying the flag of an EU EFTA country which have been landed in a non EU country and loaded after storage within a warehouse or on a quay can also be performed by the concerned non EU competent authority indicating the EU establishment of origin The activity type of the establishment of origin FV or ZV must be approved and listed on the consolidated LMS lists as published in accordance with the requirements of Article 12 Regulation 854 2004 Products 22 More information on the filling of the different IMPORT boxes in relation to the export of fishery products and EU establishments can be found under heading II 2 3 Filling in Part I of an IMPORT 20 Part I of the import certificate can be initiated by competent auth
44. e code in the Nomenclature code field and clicking the Search button to continue Filter Filter the nomenclature code from the import certificate model presented or specify the number of the legislative act number and press Filter The tree structure then shows the relevant nomenclature codes sign Search for the nomenclature code in the nomenclature code tree by clicking on the sign next to the nomenclature code to expand the tree and select the appropriate nomenclature code to continue 26 TARIC http ec europa eu taxation customs customs customs duties tariff aspects customs tariff index en htm TRAde Control and Expert System TRACES v onsi gt References gt Traders gt Commodity gt Transport gt Purpose Details of Consignment Presented Select Commodity Code Search Criteria Nomenclature Code 02032110 Model Nomenclature Code Browser MEAT AND EDIBLE MEAT OFFAL 0201 Mest of bovine animals fresh or chilled 0202 Meat of bovine animals frozen 0203 Meat of swine fresh chilled or frozen E Fresh or chilled Frozen 0203 21 Carcases and half carcases 0203 21 10 Of domestic svine 0203 21 90 cf vild suidae 0203 22 Hams shoulders and cuts thereof vith bone in 0203 29 Other 0204 Meat of sheep or goats fresh chilled or frozen 0205 Meat of horses asses mules or hinnies fresh chilled or frozen 0206 Edible offal of
45. e English Country Notification type Phone HTML Fax Additional Information Notification related te CED validation v Notification related to CHED PFP validation Notification related to CVEDA validation Notification related to IMPORT creation Notification related to Import certification modified Notification related to CVEDP validation Notification related to Import certification cancelled Notification related to Import certification rejection Notification related to Import certification validation Notification related to Intratrade validation kSelect all Deselect all Cancel Save IV 3 ESTABLISHMENT List PUBLICATIONS More information on the presentation and management of approved establishment listings LMS can be found in the Organisation user Authority management user manual also available with the TRACES Toolkit 81 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 4 Herp To DECISION MANAGEMENT IV 4 1 RE ENFORCED CHECK PROGRAMME The Re enforced Check programme submenu available to TRACES economic operators and competent authority users of non EU countries complies with Article 24 of Council Directive 97 78 EC Read only details 8 of all Re enforced Check programmes are available from the Help To Decision Management menu and Re enforced Check submenu 82 FTRACES Sys
46. ealth 2 Are you sure you want to logout Certificates ELLL CVED for Animals CVED for Animal Products Windows Internet Explorer 15 Your account is inactivated after 5 consecutive failed attempts You should contact your TRACES competent authority to reactivate the account 16 You will be logged out automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES I 5 5 3 LOGIN ISSUES More information on login issues can be found in the Organisation User and Authority management user manual also available with the TRACES Toolkit 7 1 5 6 CUSTOMISING THE TRACES menus JTRACES Welkome Page PTRACES Welcome Page The TRACES menu on the left can be customised as you wish JH s Welcome Page p Welcome Page Less popular menus can be collapsed while more popular menus can eterinary Veterinary emi Y Documents be expanded Intra Trade Animal Health nean These changes are stored with your TRACES user profile so will apply to CVED for Animals CVED for Animal all TRACES sessions until you make new changes Products Reporting lanagement stablishment List ublications Veterinary certificate to EU Export Health Certificates elp To Decision lanagement Legislation Common Entry Document CED Commercial Document Declaration Document Empty Certificate Reporting Rejected Consignments
47. ear bSearch Change Password Modify User d Seara necmi EEE a a SSS SS SSS SSS Profile Establishment List m 0302 85 10 0302 85 30 0302 85 90 sect an i Valid E Publications IMPORT MA Morocco Spain 0302 89 90 0307 41 91 EU bOpen bkCopy as new Establishments 0302 85 10 0302 85 90 0302 89 50 MA i list per sector pas raid m aoa 0302 89 90 0307 41 10 03073100 id EU bOpen bCopy as new dE um 0302 85 10 0302 85 30 0302 85 90 rait og IMPORT MA Morocco Spain 0302 89 50 0302 89 90 0307 41 10 Valid i 0307 41 91 0307 91 00 Third Country Establishments Open bCopy as new list per sector gt New The Copy as new option can be used to quickly create a new import certificate by copying certain data from Part I of an existing import certificate to a new import certificate thus speeding up the submission process The nature of the information copied depends on the Combined Nomenclature code selected If the code remains the same all the information from the Traders tab is copied from the original to the new import certificate Depending on the model and CN code selected the information in the free text boxes of the original import certificate will be copied automatically to the new import certificate The original import certificate is not affected The information in the new document can of course be modified This Copy as new option can be used
48. ery products and EU establishments 41 If any The creation or modification of regions in non EU countries must be requested to SANCO TRACES ec europa eu Please enclose your non EU country competent authority in CC Carbon Copy to your message 42 Or instead of the Select button the drop down box to directly choose the desired country region 43 You cannot specify a second line as long as the first line does not contain a value country region 44 The model selected to your IMPORT can be verified in box I 19 Commodity code HS code of the Consignment tab More information can be found in the sub heading Consignment 45 The creation or modification of regions in non EU countries must be requested to SANCO TRACES ec europa eu Please enclose your non EU country competent authority in CC Carbon Copy to your message 46 More information can be found under heading II 1 2 Export of fishery products and EU establishments 47 According to Commission Decision 2007 240 EC 48 This means the country drop down box 49 Non EU certification refers to non EU countries that would like to use TRACES for trade between non EU countries other than of EU EFTA countries TRAde Control and Expert System TRACES CONSIGNMENT TRACES Veterinary Documents Veterinary certificate to EU bPrivacy statement Ere ee b References gt Traders v Consigr Details of Consignment Presented Commodity Id
49. fication the non EU competent authority have immediate access to the import certificate in question and will be automatically notified by TRACES for it to continue with the certification process More information on certification by competent authorities can be found in the Import certificates Part II user manual also available with the TRACES Toolkit II 3 2 GETTING IN CONTACT WITH THE COMPETENT AUTHORITY Once the competent authority has certified the import certificate Part II submitted by the economic operator the latter can view the contact details of the competent authority by searching for the certified import certificate opening it and clicking the link to the name of the competent authority who signed it For privacy reasons only the official e mail address of the signing competent authority may be available 59 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 60 If the import certificate has been submitted by the competent authority itself the economic operator even when entered in the import certificate will not be able to view it TRAde Control and Expert System TRACES TRACES Veterinary Documents Veterinary certificate to EU bPrivacy statement gt Consignment Certific Certification II a Certificat reference number II b TRACES reference number IMPORT MA 2013 II Health information TE 1 Public health attestation I the undersig
50. formation can be found under heading III 1 1 Workarounds and limitations V 4 ALERT MESSAGE THE CERTIFICATE IS NOT FOUND Welcome Page RACES Data we 3 Md INTRA 001 The certificate is not found gt Veterinary Documents The alert message The certificate is not found may appear on your TRACES screen if you try to access a New import certificate that has already been deleted by another TRACES user following an automatic e mail notification sent by TRACES Indeed it could be that one of your economic operator or competent authority colleagues has in the mean time already deleted the import certificate V 5 ALERT MESSAGE GEN O02 UNEXPECTED FAILURE ALERT We invite you to fill in the TRACES problem statement report available with the TRACES Toolkit 88 Please send it to the TRACES Team at sanco traces ec europa eu adding your competent authority in CC Carbon Copy to your message 87 e g CVED when you are a TRACES user linked to a non EU LVU CCA 88 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 bO09c a3fa9854acfd 89 A problem statement report is available with the TRACES Toolkit TRAde Control and Expert System TRACES VI FURTHER INFORMATION AND CONTACT DETAILS We strongly recommend that you as a TRACES economic operator contact your competent authority which will answer your questions or redirect you to the relevant competent authorities in char
51. ge Also at your disposal The TRACES Team for questions concerning the functioning of TRACES as a web based system TRACES Toolkit which includes a heading on Contingency Plan 9 and Problem Reporting TRACES presentations 24 E mail sanco traces ec europa eu Tel 32 2 297 63 50 Fax 32 2 299 43 14 The LMS website for questions concerning the official listing of establishments The RASFF website for questions concerning the Rapid Alert System on Food and Feed opo TRACES j TOOLKIT The online customs tariff database TARIC for questions concerning the Combined Nomenclature code used by BIPs The BISF website for questions concerning Better Training for Safer Food The EUROPHYT website for questions concerning Plants and Plant Products The EXPORT Helpdesk for questions concerning requirements and taxes for internal market access import tariffs and customs duties 90 Contingency Plan https circabc europa eu w browse 91fe2ba6 6d69 4bdc 94ad 304b7eb6ff05 91 Problem Statement Report under construction 92 TRACES presentations http prezi com user TRACES 93 Please include your competent authority in CC with your message when contacting the TRACES team 94 LMS website http ec europa eu food food biosafety establishments third country index en htm 95 RASFF website http ec europa eu food food rapidalert index en htm 96 TARIC http ec europa eu taxa
52. igures Spee seminars training sessions and workshops ee PEE EE E E E Y poc Dear colleagues eg l S a ti O n d n d u pco m l n g l SS u es a Here enclosed you will find the latest version of the TRACES newsletter If you haven t subscribed to it yet we suggest you to sign in by following this link in order to receive information and news about TRACES on a regular basis If you do not subscribe you are not going to receive any TRACES newsletter anymore You can subscribe to this free communication service hosted by the Directorate General for NEWSLETTER z uropean Health and Consumers via this link BE L Issue n 1 June 2012 Editorial Seminars training and workshop on TRACES News from TRACES L gislation Facts amp figures Coming up The TRACES Team has the pleasure of presenting the latest newsletter In this edition we have a detailed article on the new version 5 31 of TRACES that is available as from 30 May well as a report on training and a workshop which took place in the first 18 More information can be found under heading I 5 3 Environments 19 TRACES Newsletter http TRAde Control and Expert System TRACES II VETERINARY DOCUMENTS MENU II 1 INTRODUCTION II 1 1 CERTIFICATION WORKFLOW In TRACES economic operators 2 can initiate Part I Consignment of the import certificate and submit it to their competent authority for certification Two main a
53. ing emission performance standards for new light commercial vehicles as part of the Union s integrated approach to reduce CO2 emissions from light duty vehicles Text with EEA relevance gt pdf 31 05 2011 2011 314 EU Commission Decision of 12 May 2011 concerning the technical specification for interoperability relating to the operation and traffic management subsystem of the trans European conventional rail system notified under document C 2011 3099 Text with EEA relevance pdf 31 05 2011 2011 321 EU Commission Implementing Decision of 27 May 2011 establishing pursuant to Directive 2006 7 EC of the European Parliament and of the Council a symbol for information to the public on bathing water classification and any bathing prohibition or advice against bathing pdf 19 05 2011 Directive 2011 51 EU of the European Parliament and of the Council of 11 May 2011 amending Council Directive 2003 109 EC to extend its scope to beneficiaries of international protection Text with EEA relevance gt pdf 19 05 2011 2011 286 EU Decision of the European Parliament and of the Council of 2 May 2011 on mobilisation of the European Union Solidarity Fund in accordance with point 26 of the Interinstitutional Agreement of 17 May 2006 between the European Parliament the Council and the Commission on budgetary discipline and sound financial management pdf Newsletter 18 4 2011 Q de en fr English en P
54. ion EC 45 2001 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32001R0045 EN NOT TRAde Control and Expert System TRACES 9 I 5 3 ENVIRONMENTS The TRACES Production environment is available at https webgate ec europa eu sanco traces This is the real life environment of TRACES since any manipulation of data will automatically notify the economic operators and competent authorities involved TRACES users are invited to check out TRACES features and functionalities in one of the two TRACES test environments More information on the use of the TRACES TRAINING and ACCEPTANCE environments can be found under the heading Testing TRACES features in the TRACES Toolkit TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1 5 4 ACCOUNT REGISTRATION Both economic operators and competent authorities may register an economic operator account in TRACES Z Registration Economic Operator Workflow TRACES European Commission c Local Economic operator Com rite New within the TRACES Use Management menu Please click here to register a new user within TRACES login page The EO cannot access TRACES until his CA has activated va i dated his registration request TRAde Control and Expert System TRACES 1 5 4 1 By THE ECONOMIC OPERATOR The economic operator may
55. isted LMS and may be mandatory depending on the Activity Type may be different from the Aggregation code and other Approval Numbers of the same organisation In certificate Allows a specific Activity Type to be assigned to the organisation in the import certificate Unlike the procedure for creating an organisation from the User and Organisation Management menu and Organisations submenu a specific establishment s Activity Type must be entered in the certificate box This will correspond to the commodity indicated in the import certificate Possible Activity Types that can be assigned in the certificate box are marked with an asterisk and are the only ones that can be assigned in the import certificate TRAde Control and Expert System TRACES Data field Information Type Allows the definition of multiple Activity Types to be specified using the Add and Remove buttons Activity types coming under the listing procedure LMS for officially published establishments cannot be assigned through this procedure Such organisations with LMS activity types should follow the official listing procedure Region Code City Allows selection of regions provinces or states for non EU countries The competent authority is automatically assigned by this Region Code City information and is displayed after validation of the organisation Click the Save button to save the details of the
56. k Purpose Details of Consignment Presented References 1 2 Certificate reference number 1 2 4 TRACES reference number I 6 Person responsible for load in EU I 17 No s of CITES Name Address Remove kAdd Postal Code Region Country Ne kAssign kClear kSelect Competent Authorities Identification of Applicant I 4 Local Competent Authority Name keo MA I 3 Central Competent Authority Date of Declaration 07 02 2013 Cancel and Return to Menu kSave as draft Submit for Certification I 2 Certificate reference number This is a number that the TRACES user can assign depending on their national administration optional but recommended If not entered this box will automatically be filled with a unique reference number assigned by TRACES after submission of Part II in order to facilitate the cloning from the IMPORT to an official entry document T 2 a TRACES reference number A unique TRACES reference number is assigned automatically by TRACES and is displayed after submission of Part I While the import certificate remains at the submission stage New TRACES users can still modify Part I A version number Vx is automatically added to the unique IMPORT reference number and is incremented each time the document is resubmitted whether or not it is modified Y I 6 Person responsible for load in EU 29 This means live animals products transit storage semen embryo
57. lease select a lanquage StarapcKn bg espanol fes eesti keel et chAnvixa fel English en flatvie u valoda lv lietuviu kalba It magyar hu Malti mt portugu s pt romana ro Ud slovencina sk sloven ina sl ence fi Paswenske sv Free registration 20 www eu2011 hu Other sites manage by the Publications Office N Lex A common gateway to national law TRAde Control and Expert System TRACES IV 6 INFORMATION The Information button in the top right of the TRACES window will redirect you to the TRACES Toolkit on the CIRCABC Information website r1 73 TOA dS nien mne Curar Cuts i ee 1 RAde Control and Expert System E kba bbg Fes Fda kde Fel ken kes ket bfi fr khr khu Fil kit Flt klv bmk Fmt knl knw Fpl kpt Fro Fru bsk Fsl kag ksr bsy Ptr bzh Information kLogout traces cbt net The TRACES Toolkit 8 serves as your gateway to further TRACES user manuals videos and templates For the submission of import certificates we would recommend viewing the instructional videos produced TOOLKIT The TRACES Toolkit 99 contains all useful information in one platform document and assists you in your use of TRACES 83 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 84 CIRCABC Communication and Information Resource Centre for Administrations Businesses and Citizens 85 TRACES Toolkit https circ
58. n e mail holding the validation result After this you may be able to login into the system Please fill out attentively the following registration form and confirm your request by clicking the submission link Mame First name Address Postal Code Region Country Notification language English Last name Clear kSelect Notification type HTML Phone Fax Additional Information Cancel Submit 10 Or their competent authority 11 Competent authority accounts cannot be registered this way This needs to be done by the TRACES national administrator TRAde Control and Expert System TRACES TRACES confirms the request for a new economic operator account THA da ame mel ume mme Cat a RAde Control and Expert System tba kbg kcs Fda kde Fel ken kes ket kfi kfr Phr khu kil kit Flt Fly krnk Fmt Fol knw Ppl kpt Fro Fru ksk Fsl Fsg ksr ksv Ptr kzh TRACES User Registration kPrivacy statement Register a new User Account Submission Successful The new user account has been submitted A confirmation mail has been sent to the e mail address you specified As soon as you receive the mail click on the link in this mail to confirm the validity of your e mail address and to allow the validation of your request by the local authority Go back to kLogin screen A confirmation request e mail is sent to the economic operator s e mail address to confirm their registration in TRACES Prom lt SANCO TRACE
59. ned declare that I am aware of the relevant provisions of Regulations EC No 178 2002 EC 852 2004 EC 853 2004 and EC 854 2004 and certify that the fishery products described above were produced in accordance with those requirements in particular that they Official veterinarian or official inspector LVU Number MAO00034 Tanger Service v t rinaire Address d m Postal Code Region k Country MA Name E 1 Qualification and title Official veterinarian gt Consignment bClose bPrint e Authority E mail TRACES Unit Number MA00034 First Name i Name Tanger Service v t rinaire Address Last Name Postal Code Region Notification language English Notification type HTML Phone Number City Country Fax RN Additional Information Close TRAde Control and Expert System TRACES III IMPORT CERTIFICATE FUNCTIONALITIES III 1 SEARCH FOR AN IMPORT CERTIFICATE Choose the following official document type in the Veterinary Documents menu e Veterinary certificate to EU and specify one or more search criteria 6t which mostly relate to Part I Consignment of the import certificate You can use search criteria individually or in conjunction with other search criteria Some specific search criteria are illustrated below Search for Veterinary certificate to EU Search Criteria Certificate reference Certificate Reference number TRACES Declaration
60. ntended for TRACES users You can find this document and download it at https circabc europa eu w browse acObd3d2 66ae 4234 bO09c a3fa9854acfd Updated 09 Oct 2013 TRAde Control and Expert System TRACES m Health and Consumers mt
61. of nomenclature code or code extensions may be restricted to the IMPORT model currently chosen Any modification of nomenclature code or code extension may cause information to be deleted in Part I to comply with the consistency rules If the consignment involves multiple selected nomenclature codes they are preceded by an order number Id and presented in accordance with the Customs Classification 50 Modification of the IMPORT model chosen is only possible through the cancellation and re creation of the IMPORT as it involves the definition of Part II of the import certificate TRAde Control and Expert System TRACES 51 Details of Consignment Presented Commodity Id I 19 Commodity code H5 code Species Subtotal Net Weight Domestic 810 2010 Meat of 0201 Meat of bovine animals fresh or chilled mum gt Select 1 Lor tic bovi 0 kil 0201 10 Carcases and half carcases SE EET x kRemove Model BOW Bos taurus human consumption 0504 00 00 Guts bladders and stomachs of animals 810 2010 Meat of pepe 2 other than fish whole and pieces thereof fresh Domestic bovine o kilo eee ee chilled frozen salted in brine dried or smoked Model BOY Bos taurus human consumption 1502 Fats of bovin i Is sh ts oth ats of bovine animals sheep or goats other 810 2010 Meat of than those of heading 1503 Select 3 Dor tic bovi kil 1502 10 Tallow ge AT qum sRemove Model BOW 1502 10 90 for human c
62. on EU countries using TRACES for certification of IMPORTs may access official entry documents CEDs CVEDS DECLARs issued from the cloning of their validated IMPORTs Following adresses can therefore be used as well 1 https webgate ec europa eu sanco traces certificates ced open do ref CED XX YYYY ZZZZZZZ 2 https webgate ec europa eu sanco traces certificates cvedanimals open do ref CVEDA XX YYYY ZZZZZZZ 3 https webgate ec europa eu sanco traces certificates cvedproducts open do ref CVEDP XX YYYY ZZZZZZZ 4 https webgate ec europa eu sanco traces certificates euimport open do ref 2 DECLAR XX YYYY ZZZZZZZ 63 Legend XX country ISO code in which the LVU of the Place of origin is situated YYYY submission year NNNNNNN unique certificate reference number TRACES 64 More information on the cloning operation by EU BIP DPE DPI can be found under heading II 5 Follow up feedback on CED CVED DECLAR of the Import certificates Part II user manual TRAde Control and Expert System TRACES III 2 Copy As NEW There are two options for the submission of a new import certificate 1 Use the New button to create a blank import certificate 2 Use the Copy as new button under an existing import certificate Both the economic operator and competent authority can create a new import certificate in TRACES The Copy as new option is thus available to both types of user X MVIYSIiiscuvti Management bCl
63. onsumption EIE Bubalus spp kReset kAdd New Code The Id number is also shown in the box Identification of the commodity I 28 Identification of the commodity bAdd bAdd 10 bClear i ientifi T Commodity Code xad scientific reatment Fer Cold f 2 s 23 f ue Slaughterhouse En iEn Number of packages Net weight kg Freezing date mm yy Nature of commodities Type of packaging bSelect bSelect bAssign bAssign bClear bClear 1 020110 v 1 Bos taurus v bSelect Assign gt Clear 4 T v bRemove bSelect Select bSelect bAssign ee spi FER v v bRemove SSi I bClear d 9 bClear bClear 2 05040000 w 2 Bos taurus Y 4 bSelect bSelect bAssign bAssign bClear bClear 3 15021090 w 3 Bubalus spp v 4 gt Select bAssign bClear T v bRemove Assign v N bAdd bAdd 10 Clear Note that only commodities with the same temperature type ambient chilled or frozen can be selected in the import certificate For each nomenclature code the field Subtotal Net Weight is completed automatically according to the net weights entered in each line linked to the code in question Box T 20 Total Net weight kg corresponds to the sum of subtotals and is automatically filled in when the user switches tabs Box 1 28 Identification of the commodity Use the Add or Add 10 buttons to add more lines in box I 28 Different organisations can be specified for each line by use of the Select
64. ontrol and Expert System TRACES INTRODUCTION I 1 SCOPE OF THE IMPORT CERTIFICATES USER MANUAL Part I This user manual describes the main principles and functionalities of TRACES for the submission Part I of the following import certificate to the competent authority at non EU level e IMPORT Veterinary certificate to EU Where needed the descriptions are accompanied by screenshots of the TRACES user interface so as to better illustrate the look and feel of TRACES The aim of the user manual is to help you speed up your work while avoiding inaccuracies and typing slip ups We recommend that you read this user manual in combination with the TRACES Toolkit which serves as your gateway to further TRACES user manuals videos and templates The TRACES Toolkit contains all the information you need in one platform document TRACES serves as a single window to European legislation in the field of animal health and public health covering products of animal origin and non animal origin live animals and animal by products as well as plant health However for the implementation of the general EU legislation we invite you to contact your national competent authorities or official EU services in order to obtain the correct information on movement requirements and other details You can find out all about TRACES on the Commission s official Health and Consumers webpage Presentations of TRACES can also be found
65. organisation and return to the previous screen Organisation management issues are covered in detail in the Organisation user and authority management user manual TRAde Control and Expert System TRACES II 2 2 3 AUTOMATIC FILLING OF IMPORT CERTIFICATE BOXES In order to speed up the submission process an organisation may be copied automatically from one box to another Example Consignee may be copied automatically to Place of destination and Importer This TRACES feature depends on a combination of parameters e Import certificate box type Consignor Place of origin Place of loading Consignee Place of destination e Organisation s Activity Type used in the initial box of the import certificate Of course the automated details can be cleared and modified as you wish Veterinar y certificate to EU Part I Details of dispatched consignment TRAde Control and Expert System TRACES II 2 3 FILLING In Part I or AN IMPORT Part I Consignment of the IMPORT in TRACES contains all the boxes required for Commission Decision 2007 240 EC under the tabs summarised below The official description of the boxes can be found for each model type in Annex I to Commission Decision 2007 240 EC However some boxes are highlighted below REFERENCES TRACES Veterinary Documents Veterinary certificate to EU eum Consignment References Traders Consignment Transport
66. ority users 21 More information can be found in the Notification management user manual 22 More information can be found under heading IV 3 Establishment List Publications Consolidated LMS lists http ec europa eu food food biosafety establishments third country index en htm TRAde Control and Expert System TRACES TRACES 23 97291417499 T 03 peppe eq AewW sjoJ3uo5 jd ynu nva uoljepljen jSJUBWUBISUOD pa3 efeJ j 2uL 0 e qissod JOU SI 31 riva Sol4tJUNOS Jaye syjuow 0 dn sayedyiquad jjede4 ue UIHUO Jo WD niv s l1 uno 4 bunisuen pue uoneunsep jurod Aue JO WD q3A2 030D x Salujunod Bunisuej pue uoneunsep uod Agua Jo WD q3 42 032 x Dunisuen pue uoneunsap urod Agua Jo WD q3 2 032 x m Sol4tJUNOD saljunod Sal4junod bunisuea pue uoneunsep upo Jo YO LYOdWI APe4Le4qUy x bunisuen pue uoneunsep uibuo Jo WD LYOdWI apesLesqul x bunisueJ pue uoneunsep upo JO V2 LHOdWI 9peJ eur x Su3Sn OL ALTIISISIA Su3Sn OL ALTIISISIA Su3Sn OL ALTTISISIA o IeUuIDIAQ 1NTHd xuviaalvA D9 E99M 1NTHd WYVWYALV M D9 99U82 1NTHd oi viia iv M pe3ejduuoo TII pue JI I Wed LN3LNOD a1vorJdiLN37 paje dujoo pue Wed 1N31NO2 ALVOISILUa paje dujoo pue Wed 1N31NO2 a1voIJILN32 c PIJEA SNLVLS 31VOIJIHM3 p jje2 snivis aivor4rL432 92Ue Snivis alvoIJILN37 o 1041 U09 poj e2ay Jooue 6 TRAde Control and Expert System III LUVd II LVd WD pa32u1saJ e Aq ue e3 u q sey JJ Wed uo
67. ova 30 http eur lex europa eu LexUriServ LexUriServ do uri Z CELEX 32007D0240 EN NOT 31 More information can be found under heading II 5 Follow up feedback on CED CVED DECLAR of the Import certificates Part II user manual TRAde Control and Expert System TRACES 32 33 Apart from the transit storage products model this box is not mandatory in TRACES However in order to facilitate the pre notification of your consignment by the Person responsible for load or Customs agent in EU to the appropriate EU BIP DPI DPE we recommend to fill in this box This will trigger a notification to your contact person in the EU I 17 No s of CITES The Convention on International Trade in Endangered Species of Wild Fauna and Flora CITES became the only global treaty ensuring that international wildlife trade is based on sustainable use and management of wild and captive populations CITES provides a framework for cooperation and collaboration among nations to prevent further decline in wild populations of animals and plants This box will be activated automatically within TRACES depending on the commodity sanitary type and phylogeny class family species level chosen Use the Add button to specify multiple CITES numbers Y Competent Authorities The name of the competent authorities and their TRACES codes are filled in automatically when Part I is initiated depending on the organisation entered in
68. printing Certificate Country ES Spain v N bAssign bClear bSelect F Croatian Romanian E Chinese Turc Competent Authorities I 4 Local Competent Authority MA00034 Tanger Service v t rinaire Na 1 3 Central Competent Authority MAOO000 Office National de S curit Da Sanitaire des Produits Alimentaires Hungarian Latvian Lithuanian Norwegian German Finnish Bulgarian Swedish gt Cancel and Return to Menu bSubmit for Certification Delete D D p p TE DIE D3l French Macedonian Slovenian Slovak Danish E Italian ba E Maltese D EE E E E E E __ Serbian Albanian Icelandic l Czech LC Greek Ir Portuguese 7 Polish v English E Russian 7 Estonian E Spanish r7 Dutch bCancel bPrint 70 http get adobe com reader Td Regulation EC No 854 2004 72 The current TRACES working language is selected by default You may tick or untick any language boxes you need TRAde Control and Expert System TRACES The status of import certificates is shown by a watermark Only a valid import certificate has the watermark ORIGINAL For New status there is no watermark There are other watermarks for Cancelled e Draft Rejected and Replaced 7 m Part I Details of consignm ent presented In the TRACES test environments all official documents have the watermark
69. rder to Delete an import certificate 1 Search for the specific import certificate in the Veterinary Documents submenu Veterinary certificate to EU 2 Click the Open button under the import certificate 3 Click the Delete button TRACES Veterinary Documents Veterinary certificate to EU bPrivacy statement gt Traders gt Consignment gt Transport Purpose Details of Consignment Presented References I 2 Certificate reference number i 1 2 8 TRACES reference number IMPORT MA 2013 I 6 Person responsible for load in EU 1 17 No s of CITES Name Address Postal Code Region Country ES Spain v Ne bAssign bClear bSelect Identification of Applicant 1 4 Local Competent Authority MA00034 Tanger Service v t rinaire Name b 1 3 Central Competent Authority MA00000 Office National de S curit Date of Declaration 22 02 2013 Sanitaire des Produits Alimentaires bhCancel and Return to Menu bSubmit for Certification bDelete bPrint 68 More information on the certification workflow can be found under heading II 1 1 Certification workflow 69 For Draft import certificates only the initiator and his her direct colleagues belonging to the same organisation will be able to consult and make additional modifcations like deletions to the import certificate More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde
70. roceed to the website This is a configuration setting in TRACES and is therefore fully trustworthy x There is a problem with this website s security certificate The security certificate presented by this website was issued for a different website s address Security certificate problems may indicate an attempt to fool you or intercept any data you send to the server We recommend that you close this webpage and do not continue to this website Click here to close this webpage Q Continue to this website not recommended 9 More information TRACES implements various security features for application access official document validation and communication privacy through the encryption of secure information between client and server https SSL Electronic signature further improves speed and efficiency traceability and anti falsification measures based on security rules that meet the legal requirements for electronic signature If the Security Alert pops up we invite you to press View Certificate in order to see more details before proceeding and then choose Yes to start using TRACES The HTTPS Secure Sockets Layer SSL and Transport Layer Security TLS certificate is imported by the client from the server into the local application or environment declaring it as trusted This alert is therefore not in fact generated by TRACES but by the server on which the certificate is hosted 8 Regulat
71. rol and Expert System https training sanco ec europa eu Eracesjcertificabes intratrade open do ref As the back and forward buttons are not part of TRACES but belong to your internet browser you will not be able to use them in order to undo an action carried out in TRACES V 3 ALERT MESSAGE SECURITY EXCEPTION YOU DO NOT HAVE THE RIGHTS TO PERFORM THE REQUESTED OPERATION TRACES Operation Results kPrivacy statement Welcome Page 2 TRACES Data Warehouse CERT 900 Security Exception you do not have the rights to perform the requested operation Veterinary Documents The alert message Security exception you do not have the rights to perform the requested operation may appear on your TRACES screen if you 1 try to save modifications to an import certificate if its status has since been modified by another TRACES user TRAde Control and Expert System TRACES Indeed it could be that one of your economic operator or competent authority colleagues has in the mean time already processed the import certificate by certifying or deleting Part I Consignment of the import certificate so that accessing processing the import certificate is no longer possible 2 try to access an import certificate type for which your TRACES profile does not have the correct access rights by entering the import certificate reference number in the URL bar of your internet browser More in
72. t has been activated validated by their competent authority From SANCO TRACES NOREPLY Gec europa eu Date 2013 2 1 Subject Your account has been activated To Hi Your account on the Trade Control and Expert System has been activated As of now you can login using the userName and the password you provided during registration Click here to access the application The TRACES application This is an automatically genersted email Please do not reply To contact the TRACES team please use the following address samco trace Dec europa su TRAde Control and Expert System TRACES I 5 4 2 By THE COMPETENT AUTHORITY The competent authority may go to the User and Organisation Management menu and User Management submenu in TRACES to register a new economic operator account 13 TRACES User and Organisation Managernent User Management bPrivacy statement Welcome Page Search for User Search Criteria E mail First Name Veterinary j Documents k Reporting User and Last Name Organisation Management Postal Code Region City User Management Organisation NER kClear Search Organisations Change Password Modify User Profile Search Result Business H Partners Se The competent authority enters all details of the economic operator s TRACES user account and clicks the Save button TRACES User and
73. ted at the EU border non EU countries receive an automated TRACES e mail notification TRACES users can choose which automated e mail notifications they wish to receive by going to the User and Organisation Management menu and Modify User Profile submenu and ticking the appropriate checkboxes Receipt of these automated TRACES e mail notifications does not affect access to the online TRACES information which is instantly updated upon any modification made by the competent authority TRAde Control and Expert System TRACES III 6 1 SECURED ACCESS Direct online access to TRACES information via hyperlinks in the automated TRACES e mail notifications is secured by use of the TRACES password From SANCO TRACES MOREPL Mec europa eu Ta CC lon MEEEEEENENEENEEEEEEEEEEEEEMMMNBNEEEEN QQUEU LWYNIN Subiect Import certificates have been validated after the last notification you have received Reference Number IMPORT CA Click here to access the application The TRACES application TRAde Control and Expert System TRACES IV OTHER TRACES menus IV 1 REPORTING This menu allows consultation of CVEDA and CVEDP consignments rejected at the EU border 7 To do this click on e Rejected Consignments CVED for Animals e Rejected Consignments CVED for Animal Products Several search criteria can be used to refine the search for CVEDs Non EU countries only have access to
74. tem Managernent Help To Decision Welcome Page TRACES Data Warehouse Veterinary t Documents k Reporting User and k Organisation Management Establishment List Publications Help To Decision Management Re enforced Check k Legislation kPrivacy statement Search for Re enforced Check Search Criteria Country Commodity Application Date Status kClear kSearch Search Result China Unique Commodity Code Group for 05040000 Chloramphenicol 16 10 2012 Active Viet Nam Prepared crustaceans molluscs CM 1605 Listeria monocytogenes 15 10 2012 Stopped Brazil meat and edible offal of poultry CN 0207 Salmonella typhimurium 11 10 2012 Active China 11 10 2012 Active Thailand rre 10 10 2012 Active Ecuador FFP Physical Tests Required Yes OB 1l0 2012 Fulfilled China OO Le o nioaramiimnenlimimuc aL E LT jtilled To safeguard data privacy only the country commodity code and laboratory test details are displayed TRAde Control and Expert System TRACES The search criterion Status which can have the values Active Deleted Fulfilled Imposing Checks New and Stopped relates to the following RASFF workflow p European Commission TRACE Confirm Validate RASFF and Re enforced Checks Workflo e 0 009 0 09 09 090 9 090 09 09 090 9 09 0o Oo oO oO oO CVEDP Xn progress
75. tion customs customs customs duties tariff aspects customs tariff index en htm 97 BTSF website http www foodinfo europe com index php lang english 98 EUROPHYT website http ec europa eu food plant europhyt index en htm 99 EXPORT Helpdesk http exporthelp europa eu thdapp index en html TRAde Control and Expert System TRACES TRAde Control and Expert System TRACES Author Annelies VAN RANST RAde Control and Expert System TRACES is a management tool for tracking movements of animals products of animal origin from both outside and within the European Union It also covers imports to the European Union of feed and food of non animal origin as well as plants seeds and propagating materials TRACES aims to improve the relationship between the private and public sectors and to strengthen cooperation between EU parties It aims to facilitate trade to enhance the safety of the food chain and to protect animal health This system consolidates and simplifies the existing systems It is a major innovation in improving the management of animal diseases and reducing the administrative burden on economic operators and competent authorities Dr Didier CARTON Head of the TRACES Sector For more information TRACES Sector DG Health and Consumers B232 03 057 B 1049 Brussels Tel 32 2 297 63 50 E mail sanco traces ec europa eu http ec europa eu traces http prezi com user TRACES This information sheet is i
76. uoisi29p y JI pijeASJd aul022q IM 93621492 SUL x VD ay Ag payndexea u q Sey I 10 Hed 03 uoneo2yipouu e ji Huljesipul YaquuNU sdUsIaJaY S928JJ y 03 JX9U DICISIA q IM ZA TA UOISJ A 93e2uHJ92 SUL x SHUVWAY souqunoo Huljisues pue uoneunsep uiod Aue JO YD q3A2 032 x soiunoo Bunisueag pue uoneunsep UIBUO Jo WD pyOdlWI 9peJ4I eu x Soluno2 usuen pue uoneunsep julod Ajjua Jo WD pue sqId N3 II d3A2 d30 x soiunoo Bunisueag pue uoneunsep urbi40 JO WD LYOdWI epe4sLesquUl x Su3Sn OL ALTTISISIA D9329 9M LNIHd hiviialvA pa3e duuoo T pue Wed 4N31NOO a31vo2IJILH37 pe3 efey SNLWIS a1vordrLN32 1 efoM S9j821Jl492 LYOdWI UlUu13IM S4921JO dIg pue Jie3isueJ 104 BjqeyleAe Aquo si uopnq siy niv dIg 40 41e3isueJ dy Aq ua ye uoisi ep y uo Buipuedep d3 O0 x SHaSn OL ALTTIISISIA 49214JO dIg 10 J1e3isueJ ay Aq u9 e3 uoisi op By uo buipuedep po32efey 10 jeuibiuO ssasboud UJ M N 3jeJq 4Nrud oniviialv A II Hed 40 pue J Wed 1N31NOO 31VOIJILMN32 dIg 40 J1e31isueJ y Aq u9 e3 uoisi op y uo Buipusedap pi eA ssasboud UJ M N YeIG DNINO1D 3a314V SNLVLS 3LWOISILYAaD Q3AO Sse 8uo 1 uoIssiuJu0 ueadoun3 SAOVUL MO J JOM UOHRE21JI495 S4XJSN OL ALTTISISIA CUIBIO 1NTHd XAVWYILY M pa3e duuoo I pue Wed 1N31NOO a31VvOIJILN3 pI BA SNLVLS a1voIJILN3 uoisi2eq 1iuiqns o3epijeA 9UON x Sua3Sn OL ALTIISISIA VN
77. vetkavnvxirp OK HUE SERRE EPERERA DCECEXIAOSERUEA ORE RE EE AERE TE PER E 39 1l 2 55 Id G aerer en dE III SPRMONMITI EMI OE EEA EEEE E S QUI M DELI dM HEMDEN RULES 40 LP FOON o vars nunpavenvensvaied EE tse EEA E EEUE EEEE OEE E EEEE EEEE AEAEE AN 41 II 3 1 Next steps for IMPORT ccccceccecceceeteceeneeteeteeeeneeneeteatentenentententesentententenenges 41 II 3 2 Getting in contact with the competent authority sss 41 TRAde Control and Expert System TRACES III Import certificate functionalitieS s 1 1222212225222252 22522225252252 22525525222251 43 III 1 Search for an import Certificate cece ccecceceeteeeeeeeteeteeteneetententeneeeeeteeteatenenteatenteneens 43 III 1 1 Workarounds and limitations sss meme eene 45 M2 CODY aS MOW PMRIMTTu rxr T 46 III 3 Modify a submitted import certificate ee e eese 47 III 4 Delete an import CertifiCate ccc eee cee ce eee et eet ee nne hn nanus sarah aan 48 II 5 Print import CertilICalGS uersennkk ennt RO ERE ER EET EE OE Kr EE LCREE EN EE E EE RR E CR ER E 49 III 5 1 Submitted import certificates ssssssssssssssssss eese 49 III 5 2 Blank import certificate models 51 III 6 Automated TRACES e mail notifications sss eee 52 M6 1 Secured ACCESS usen m pdpREEITFROIT EISERES EEEE EEA EEEE ES EEEE EERS EDS 53 IV Other TRACES Menus LueeensusaxxsuamRsumzsamEd um N EUM Kd RC A CR AT RAUS Rd RD NOR RR

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