Check Writing User Manual
Contents
1. Icons Function Ea Exit H Add Row Delete Row Pr Option List 1 7 Abbreviations and Acronyms The following acronyms and abbreviations are adhered to in this User Manual Abbreviation Meaning Acronym ADMIN User Administrator AGY The Agency Branch component of the system AMC Asset Management Company BOD Beginning of Day CDSC Contingent Deferred Sales Charge CGT Capital Gains Tax Ve ORACLE CIF Customer Information File EOD End of Day EPU Earnings per unit FC IS Oracle FLEXCUBE Investor Servicing FMG The Fund Manager component of the system FPADMIN Oracle FLEXCUBE Administrator ID Identification IHPP Inflation Hedged Pension Plan IPO Initial Public Offering LEP Life and Endowment Products LOI Letter of Intent NAV Net Asset Value REG The Registrar component of the system ROA Rights of Accumulation ROI Return on Investment SI Standing Instructions SMS Security Management System URL Uniform Resource Locator VAT Value Added Tax WAUC Weighted Average Unit Cost 1 8 Getting Help Online help is available for all tasks You can get help for any function by clicking the help icon provided or by pressing F1 ORACLE 2 1 2 Processing Checkbook Requests Processing Checkbook Requests An investor could avail the use of checkbooks for a fu2. You can retrieve a previously entered record in the Summary Screen as follows In the Browser select Corporate Actions menu and click on Summary specify any or all of the following details in the corresponding fields The status of the record in the Authorized field If you choose the Blank Space option then all the records are retrieved The status of the record in the Open field If you choose the Blank Space option then all records are retrieved e Fund ID e ISIN Code e Corporate Action Date e Corporate Action Type Click Search to view the records All the records with the specified details are retrieved and displayed in the lower portion of the screen You can also retrieve the individual record detail from the detail screen by querying in the following manner 1 Press F7 2 Input the Fund Id 3 Press F8 26 ORACLE 2 4 2 You can perform Edit Delete Amend Authorize Reverse Confirm operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanumeric value For example You can search the record for Fund ID by using the combination of and alphanumeric value as follows 1 Search by A System will fetch all the records whose Fund ID starts from Alphabet A Ex AGC17 AGVO6 AGC74 etc 2 Search by 7 System will fetch all the records whose Fund ID ends by numeric value 7 Ex AGC17 GSD267 AGC77 etc
3. 3 Search by 17 System will fetch all the records whose Fund ID contains the numeric value 17 Ex GSD217 GSD172 AGC17 etc Editing a Check Book Request record You can modify the details of a check book request record that you have already entered into the system provided it has not been subsequently authorized You can perform this operation as follows 1 Invoke the Check Book Request Summary screen from the Browser 2 Select the status of the record that you want to retrieve for modification in the Authorized field You can only modify records that are unauthorized Accordingly choose the unauthorized option 3 Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified 4 Click Search All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen 5 Double click the record that you want to modify in the list of displayed records The Check Book Request Detail screen is displayed 6 Select Unlock Operation from the Action list to modify the record Modify the necessary information 7 Click Save to save your changes The Check Book Request Detail screen is closed and the changes made are reflected in the Corporate Actions Summary screen You can modify the details of a Corporate Actions record that you have already entered into the system provided it has not been subsequently authorized You can perform this ope
4. Alphanumeric Mandatory In this field you can indicate the unit holder for whom the checkbook request is being entered You can use the Find Options button to view a list of unit holders for whom the check writing facility has been allowed in their account profiles and select the required unit holder from this list You cannot enter a checkbook request for a unit holder for whom the check writing facility is not allowed in the account profile 22 ORACLE Fund ID 6 Characters Maximum Alphanumeric Mandatory In this field you can indicate the fund for which the unit holder made the checkbook reguest You can use the Find Options button to view a list of funds for which rules for check writing facility have been defined and select the required fund from this list You cannot enter a checkbook request for a unit holder in a fund for which rules for check writing facility have not been defined When you specify the ID of the fund the ISIN Code of the fund is displayed in the ISIN Code field ISIN Code 12 Characters Maximum Alphanumeric Mandatory Select the ISIN Code of the selected fund If you specify the ISIN Code of a fund the ID of the fund is displayed in the Fund field Entity ID 16 Characters Maximum Alphanumeric Mandatory Indicate the check vendor to whom the checkbook request will be sent for printing You can use the Find Options button to view a list of check vendors associated with the selected fund select the
5. Action List When a checker authorizes a transaction details of validation if any that were overridden by the maker of the transaction during the Save operation are displayed If any of these overrides results in an error the checker must reject the transaction When you authorize a corporate action you must re key the liquidation price for liquidations or the parent resultant ratio for splits reverse splits and mergers Amending a Check Book Request record After a Corporate Actions record is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization 1 Invoke the Corporate Actions Summary screen from the Browser 2 Select the status of the record that you want to retrieve for authorization You can only amend authorized records 3 Specify any or all of the details in the corresponding fields on the screen ea ORACLE 2 4 7 4 Click Search All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen 5 Double click the record that you wish to authorize The Corporate Actions Detail screen is displayed in amendment mode Select Unlock operation from the Action List to amend the record 6 Amend the necessary information and click on Save to save the changes When you amend an authorized corporate action after it has been processed you can only alter the liquidation pr
6. corresponding fields e The status of the record in the Authorized field If you choose the Blank Space option then all the records are retrieved e The status of the record in the Open field If you choose the Blank Space option then all records are retrieved e Unit Holder ID e Fund ID e Entity ID 29 ORACLE e Check Book Number e Check Currency e Status Click Search to view the records All the records with the specified details are retrieved and displayed in the lower portion of the screen You can also retrieve the individual record detail from the detail screen by querying in the following manner 1 Press F7 2 Input the Unit Holder ID Fund Id Entity ID and check book number 3 Press F8 You can perform Edit Delete Amend Authorize Reverse Confirm operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanumeric value Example You can search the record for Fund ID by using the combination of and alphanumeric value as follows 1 Search by A System will fetch all the records whose Fund ID starts from Alphabet A For example AGC17 AGVO6 AGC74 etc 2 Search by 7 System will fetch all the records whose Fund ID ends by numeric value T For example AGC17 GSD267 AGC77 etc 3 Search by 17 System will fetch all the records whose Fund ID contains the numeric value 17 For example GSD217 GSD172 AGC17 etc
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8. required vendor from this list The name of the vendor that you select is displayed in the Entity Name field Check Book Details Section Check Book Number 16 Characters Maximum Numeric Mandatory Specify the number of the checkbook that has been requested This is the identification for the checkbook in the system The number you specify here must not be used to identify any other checkbook in the system for the same unit holder and fund combination Check Status 50 Characters Maximum Alphanumeric Mandatory This field is used to assign a status to a checkbook The individual checks in the book may have different statuses which are different from the status of the checkbook You can choose the status of the checkbook that is being requested from the drop down list The list contains statuses defined to be applicable to checkbooks in the System Parameters The following statuses are possible for a checkbook e Check Book Applied You must mark this status when a checkbook request is entered for the first time in this screen This is the only status you can assign when you are entering a new request in this screen e Sentto Vendor The system automatically marks this status for all checkbook requests that are sent to the designated vendor for printing e Discrepancy Noticed You can mark this status when a vendor reports a discrepancy in a checkbook request while processing it You can only mark this status by editing or amendin
9. the Cheque Status Details section Cheque Status Information Section Cheque Status The current status of the selected check is displayed here It could be any of the following e Lost Indicates that information has been received from the unit holder that the check has been misplaced e Invalid Indicates that the original checkbook that contained this issued check has been marked with the status Cancelled or Check Book Exhausted Mandatory Specify the status for the cheque you have chosen It can be one of the following e Invalid e Lost Click on the Mark Status Change button to apply the status change to the given cheque Check Details Section The system displays the following check details e Cheque Status e Depository ID e Unit Holder ID ae ORACLE Payment Number Fund ID Cheque Number Cheque Date Drawee Bank Drawee Branch Cheque amount Transaction Number ORACLE 3 Function ID Glossary U UTDCHKRO ee ee 2 1 UTDCHKST esse 2 12 UTSCHKRQ ese ees 2 5 s ORACLE Check Writing User Guide April 2014 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon East Mumbai Maharashtra 400 063 India Worldwide Inquiries Phone 91 22 6718 3000 Fax 91 22 6718 3001 www oracle com financialservices Copyright 2007 2014 Oracle and or its affiliates All rights reserved Oracle and Java are registered trademarks of Oracle and or
10. third party to whom it is issued misplaces it before presenting it at the bank You can manually change the status of active checks in a checkbook as Stop Payment Issued Lost or Inactive as deemed necessary by amending the check status in the Check Status Summary Screen A change in status of the original checkbook request could also affect the status of an active check in the checkbook For instance if the original request is marked with Cancelled status then all checks in the checkbook would automatically be marked Invalid The Used status Any check that has been issued by a unit holder for which the details have been received by the AMC from the bank or clearing house and uploaded into the system is automatically marked as Used For such checks redemption transactions are generated when you execute the interface that you have defined through the Online Execution of Interfaces option If the transaction is generated successfully the status of the Used check is marked as Redemption Cleared If the redemption transaction fails to be generated successfully the status of the Used check is marked as Redemption Failed If the redemption transaction generated for the check is amended the status of the used check is marked as Redemption Amended Selecting a check in the Check Status Summary screen To recall you can effect manual status changes on an active
11. to Checkbook Requests annen ee ee RR ee ee 2 4 2 4 1 Retrieving a Check Book Request record annen ee ee Re ee 2 5 2 4 2 Editing a Check Book Request record ee ee ee Re ee ee Re ee ee 2 7 2 4 3 Viewing a Check Book Request record an ee Re ee ee Re ee veen 2 8 2 4 4 Deleting a Check Book Request record RR Re ee 2 8 2 4 5 Authorizing a Check Book Request record ee ee ek Re ee 2 9 2 4 6 Amending a Check Book Request record ii ee Re ke ee 2 9 2 4 7 Authorizing a Check Book Request record ee ee ee ke ee ee 2 10 2 5 Monitoring Statuses for Individual Checks se se ee Re Ge RA ee 2 11 2 5 1 Fields in Cheque Status Summary SCreeN iii seek ee AR ee ke 2 13 2 5 2 Cheque Status Information Section ER RR Re EE ee RR RE 2 14 2 5 3 Check Details Section iii Re RR ee Ee EAE R AR Eed ek EERI 2 14 Function ID Glossary aie EE ERK ER EEN ESEG R EA GEE OOR EE ee KEER REEE ANN SE ES REG Rae 3 1 1 1 1 2 1 3 1 4 1 5 1 About This Manual Introduction Welcome to Oracle FLEXCUBE Investor Servicing M a comprehensive mutual funds automation software from Oracle Financial Servicing Software Ltd This Oracle FLEXCUBE Investor Servicing User Manual helps you use the system to achieve optimum automation of all your mutual fund investor servicing processes It contains guidelines for specific tasks descriptions of various features and processes in the system and general information Related D
12. ORACLE Check Writing User Guide Oracle FLEXCUBE Investor Servicing Release 12 0 3 0 0 Part No E53392 01 April 2014 Table of Contents About This Manual ii EES EER GKESSE EER PR EER E peade ORE RSA Ee Ee 1 1 ME eelte ei AE EE OE OE OE EE EE 1 1 12 Related Documents nnn see AS Se ae aei i ee deit ee Ge Se ek ee ee ed ee ee ee 1 1 WS AUdIenCE en AE DE RE ER A OE cash dd ra ve tts 1 1 1 4 Organization EE EE iten enten cc eel te Ge te ee DE ate eet eee 1 1 1 5 Conventions Used in this Manual ee se ee RR ee RA ee RA ee AR ee ee 1 1 1 5 1 General Conventions seisis iena Ge Re ee ee GR Re ee ee Ge Re ee ee ke ee ee 1 2 1 5 2 Keyboard Conventions iese ee Re ee nE Ge Re ee ek Ge Re ee ek ee E ee 1 2 1 6 Glossary of ICONS EE erdee ete aderen aaneen ade tana En taeda oa bee es 1 2 1 7 Abbreviations and Acronyms nnn nennen Re AA ee Ee AA ee AA ee ee ee ee ee 1 2 1 8 Getting Help ER OE ed Ee evi ev einen eten ee ed ee Ee ae 1 3 Processing Checkbook Requests EER eneen ene Re Gee 2 1 2 1 Processing Checkbook Requests nnn ee ee Ee AA ee ee ee ee ek ee ee ee 2 1 2 1 1 Before Entering Checkbook Request iii ee ee ee Re ee ee Ge Re ee ee 2 1 2 1 2 Entering Checkbook Request in Check Book Request Screen 2 1 2 13 PICASA TIS RE N OE N ET ON 2 2 2 2 Sending Details of Checkbook Requests ss ee ee ee ee RR ennen 2 4 2 3 Receiving Details of Printed Checkbooks ie ee ee ee RA ennen 2 4 2 4 Making Changes
13. check in the Check Status Summary screen You can also view the status of active or used checks You can invoke this ani ORACLE screen by typing UTDCHKST in the field at the top right corner of the Application tool bar and click the adjoining arrow The screen is displayed below You can manually change the status of an active check to Stop Payment Issued or Lost through this screen To select a check in this screen you must specify the following details that the system will use to identify and retrieve the check record e The number of the check e The ID of the unit holder who issued the check e The ID of the fund for which the check was issued and the ISIN Code for the fund e The number of the redemption transaction that was generated for the check e The status of the check You could also specify the number of the checkbook that contained the check issued as well as the ID of the check vendor who printed the checkbook If you do not select any criteria for the search all the records are displayed The following details are displayed for each check e The ID of the unit holder that has issued the check e The ID of the fund for which the check has been issued e The ID and name of the check vendor e The number of the checkbook e The number of the check e The date on which the check was assigned the present status e The currency in which the checkbook was issued e The transaction number corresponding to the
14. entered into the system through the Check Book Request screen to the designated check vendors you must define an interface through the Interface Definition facility The interface when executed on a given business day sends all authorized checkbook requests with status Checkbook Applied received during the day as an export file to the designated check vendors You must manually execute the interfaces on each business day If you fail to do so the pre end of day checks performed by the system prompts you to do so To execute the interfaces use the Online Execution of Interfaces menu option Receiving Details of Printed Checkbooks To upload details of checkbooks printed by vendors against requests received you must define an interface through the Interface Definition facility The checkbooks are uploaded as authorized records The interface when executed on a given business day uploads all authorized checkbooks printed by vendors against requests received during the day from an import file sent by the vendors You must manually execute the interfaces on each business day If you fail to do so the pre end of day checks performed by the system prompts you to do so To execute the interfaces use the Online Execution of Interfaces menu option Making Changes to Checkbook Requests If a checkbook request has been entered incorrectly you can make changes to the details of the request through the Check Book Reque
15. g the checkbook request with the status Sent to Vendor e Check Status Maintained The system automatically marks this status when the file containing details of printed and issued checkbooks is received from the vendor and uploaded into the system In this status details of each check in the checkbook are maintained in the system e Check Book Exhausted You can mark this status when all the checks in a checkbook have been used up In this status all checks in the book are marked Invalid You can 28 ORACLE 2 2 2 3 2 4 only mark this status by editing or amending the checkbook reguest with the status Check Status Maintained e Cancelled You can mark this status when notification is received that the checkbook stands cancelled In this status all checks in the book are marked Invalid You can only mark this status by editing or amending the checkbook request Check Issue Currency 3 Characters Maximum Alphanumeric Mandatory In this field you can indicate the currency in which the check amounts will be expressed on a check issued from the requested checkbook All currencies allowed for the selected fund in the Fund Transaction Currency Rule are displayed in the drop down list Remarks 200 Characters Maximum Alphanumeric Optional You can specify any relevant narrative regarding the requested checkbook in this field Sending Details of Checkbook Requests To send details of checkbook requests
16. ice lot size and book closing period for liquidations or the new unit par value book closing period and parent resultant ratio for splits reverse splits and mergers The original corporate action is marked cancelled and a new record is created with a link to the original action record Also the book closing dates can be entered if required The exchange rate details such as the rate source and rate date can be amended provided the corporate action has not been processed When you amend an authorized corporate action before it has been processed the amendment operation is similar to an edit operation All the validations performed by the system when a new corporate actions record is initiated are applicable In this mode the corporate action can also be marked as cancelled in which case it will not be processed After a Corporate Actions record is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization 1 Invoke the Corporate Actions Summary screen from the Browser 2 Select the status of the record that you want to retrieve for authorization You can only amend authorized records Specify any or all of the details in the corresponding fields on the screen 4 Click on search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen 5 Double click the reco
17. nd You can maintain details of checkbooks requested by an investor as well as the status of individual checks in a checkbook that has been issued To maintain details of requested checkbooks and update the status of checks in each issued checkbook use the Check Book Request Detail screen You can invoke this screen by typing UTDCHKRO in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Cheque Book Request Detail New Enter Query Entity Information Unit Holder ID ISIN Code Fund ID Entity ID Entity Name Cheque Book Details Cheque Book Number Cheque Currency Status Remarks Input by DateTime Authorized by DateTime Mod No Open Authorized Before Entering Checkbook Request Only those investors for whom the check writing facility has been allowed in their account profiles can avail the use of checkbooks for a fund Also rules for the check writing facility must also be maintained for the fund for which the checkbook has been requested by the investor Typically checkbooks requested by investors for a fund are printed by external agencies known as check vendors that enter into an agreement with the AMC to print the checks on the investor s behalf You must maintain a record for each check vendor with whom the AMC has entered into such an agreement as an entity in the Entity Maintenance in FCIS You must also associate each check vendor with
18. ocuments The User Manual is organized in to various parts each discussing a component of the Oracle FLEXCUBE Investor Servicing system Audience This Fund Manager User Manual is intended for the Fund Administrator users and system operators in the AMC Organization This volume of the Fund Manager User manual is organized under the following chapter sequence About This Manual explains the structure audience organization and Chapter 1 l related documents of this manual Chapter 2 Check Writing Processing Checkbook Requests explains how to main P tain and update details of checkbooks requested by an investor Conventions Used in this Manual Before you begin using this User Manual it is important to understand the typographical conventions used in it 1 1 ORACLE 1 5 1 General Conventions Convention Type of Information Italic type Functional foreign terms Validations for fields on a screen References to related Headings Users Manuals For emphasis Numbered Step by step procedures Bullet 1 5 2 Keyboard Conventions Convention Type of Information Keys All keys of the keyboard are represented in capital letters For example lt CTRL gt Shortcut All short cut keys are contained in brackets For example lt ALT SHIFT gt keys 1 6 Glossary of Icons This User Manual may refer to all or some of the following icons
19. otected by intellectual property laws Except as expressly permitted in your license agreement or allowed by law you may not use copy reproduce translate broadcast modify license transmit distribute exhibit perform publish or display any part in any form or by any means Reverse engineering disassembly or decompilation of this software unless required by law for interoperability is prohibited The information contained herein is subject to change without notice and is not warranted to be error free If you find any errors please report them to us in writing This software or hardware and documentation may provide access to or information on content products and services from third parties Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content products and services Oracle Corporation and its affiliates will not be responsible for any loss costs or damages incurred due to your access to or use of third party content products or services
20. owser 2 Select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option Specify any or all of the details in the corresponding fields on the screen 4 Click Search All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen 5 Double click the record that you wish to authorize The Check Book Request Detail screen is displayed Select Authorize operation from the Action List When a checker authorizes a transaction details of validation if any that were overridden by the maker of the transaction during the Save operation are displayed If any of these overrides results in an error the checker must reject the transaction An unauthorized Corporate Actions record must be authorized in the system for it to be processed To authorize a record 1 Invoke the Corporate Actions Summary screen from the Browser 2 Select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option Specify any or all of the details in the corresponding fields on the screen 4 Click on search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen 5 Double click the record that you wish to authorize The Corporate Actions Detail screen is displayed Select Authorize operation from the
21. ponding fields on the screen 4 Click Search All records with the specified fields are retrieved and displayed in the lower portion of the screen 5 Double click the record that you want to delete in the list of displayed records The Check Book Request Detail screen is displayed 6 Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physically deleted from the system database You can delete only unauthorized records in the system To delete a record that you have previously entered 1 Invoke the Corporate Actions Summary screen from the Browser 2 Select the status of the record that you want to retrieve for deletion 3 Specify any or all of the details in the corresponding fields on the screen 6 ORACLE 2 4 5 2 4 6 4 Click on search button All records with the specified fields are retrieved and displayed in the lower portion of the screen 5 Double click the record that you want to delete in the list of displayed records The Corporate Actions Detail screen is displayed 6 Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physically deleted from the system database Authorizing a Check Book Request record An unauthorized Check Book Request record must be authorized in the system for it to be processed To authorize a record 1 Invoke the Check Book Request Summary screen from the Br
22. ration as follows 1 Invoke the Corporate Actions Summary screen from the Browser 2 Select the status of the record that you want to retrieve for modification in the Authorized field You can only modify records that are unauthorized Accordingly choose the unauthorized option 3 Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified 4 Click on Search button All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen 5 Double click the record that you want to modify in the list of displayed records The Corporate Actions Detail screen is displayed 6 Select Unlock Operation from the Action list to modify the record Modify the necessary information at ORACLE 7 Click Save to save your changes The Corporate Actions Detail screen is closed and the changes made are reflected in the Corporate Actions Summary screen 24 3 Viewing a Check Book Request record To view a record that you have previously input you must retrieve the same in the Check Book Request Summary screen as follows 1 Invoke the Check Book Request Summary screen from the Browser 2 Select the status of the record that you want to retrieve for viewing in the Authorized field You can also view all records that are either unauthorized or authorized only by choosing the Unauthorized Authorized option Specify any or all of the details of
23. rd that you wish to authorize The Corporate Actions Detail screen is displayed in amendment mode Select Unlock operation from the Action List to amend the record 6 Amend the necessary information and click on Save to save the changes When you amend an authorized corporate action after it has been processed you can only alter the liquidation price lot size and book closing period for liquidations or the new unit par value book closing period and parent resultant ratio for splits reverse splits and mergers The original corporate action is marked cancelled and a new record is created with a link to the original action record Also the book closing dates can be entered if required The exchange rate details such as the rate source and rate date can be amended provided the corporate action has not been processed When you amend an authorized corporate action before it has been processed the amendment operation is similar to an edit operation All the validations performed by the system when a new corporate actions record is initiated are applicable In this mode the corporate action can also be marked as cancelled in which case it will not be processed Authorizing a Check Book Request record An amended Check Book Request record must be authorized for the amendment to be made effective in the system The authorization of amended records can be done only from Fund Manager Module and Agency Branch module
24. redemption payment made against the check Selecting the operation To change the status of an active check in the Check Status Screen select Amend as the operation The amended record will be saved as an unauthorized record which you must authorize to make the change effective To authorize a check status amendment choose Authorize as the operation To view the status of a check select View as the operation When you have specified all the details for selecting the check and the operation you want to perform click on OK Button The checks that match the details you have specified are displayed in the lower list portion of the screen ale ORACLE 2 5 1 The Check Status screen is displayed Cheque Status Summary Save Cheque Status Type Of Cheque Dividend 7 Operation Cheque Number From View All Records 7 Payment Date e Cheque Number To Unit Holder ID Cheque Status Information Cheque Status invalid 7 Mark Status Chanae Cheque Details 1of1 3 E I Cheque Status DepositorylD UnitHolderiD PaymentNumber FundiD Cheque Number Cheque Date oral In this screen the details of the check you have selected are displayed in View Mode If you have selected an operation to change the status of the check the Check Status field is enabled with the current status displayed and you can select the required status by choosing from the options in the drop down list If the operation
25. s whose status is Checkbook Applied After the interface is successfully executed the status of the requests processed is automatically marked as Sent to Vendor After a checkbook request has been sent to the designated check vendor if there is any discrepancy reported by the vendor while downloading the checkbook request you must manually change the status to Discrepancy Noticed by either editing or amending the request When the details of checkbooks printed and issued against each request are received from the vendors and uploaded into the system the status of all issued checkbooks is marked as Check Status Maintained In this status the details of all checks that are part of the issued checkbook are maintained in the system When all checks in the checkbook have been used up the status of the book is marked as Check Book Exhausted You will need to either edit or amend the record to mark this status In this status all checks contained in the book are marked Invalid If for any reason the checkbook stands cancelled and you have received notification to that effect you must edit or amend the checkbook request and mark the status as Cancelled In this status all checks contained in the book are marked Invalid You can also monitor the status of individual checks in the checkbook through the Check Status Summary screen Fields in this Screen Unit Holder ID 16 Characters Maximum
26. st Summary screen at ORACLE 2 4 1 You can invoke this screen by typing UTSCHKRO in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Cheque Book Request Summary Authorized Open Unit Holder ID f Fund ID a3 Entity ID B Cheque Book Number ai Cheque Currency H Status ai CE Advanced Search Records per page 15 v 1 of 1 Authorized Open Unit Holder ID Fund ID Entity ID Cheque Book Number Cheque Currency Statu You can make changes both before the request is authorized and also after You can change the following details e Check Book Number e Check vendor e Checkbook status e Checkbook issue currency In the summary screen you can select a checkbook request for which you want to make changes by specifying any or all of the following details e The ID of the unit holder who requested the checkbook e The ID and ISIN Code of the fund for which the checkbook request was made e The check vendor to whom the checkbook request was sent for printing e The number of the checkbook The following operations are possible in through the Check Book Request Summary screen Retrieving a Check Book Request record You can retrieve a previously entered record in the Summary Screen as follows In the Browser select Check Book Request menu and click on Summary specify any or all of the following details in the
27. the funds for which the vendor can print checks You do this in the Fund Entity screen Entering Checkbook Request in Check Book Request Screen To enter a checkbook request in the Check Book Request screen you must specify the following details aA ORACLE Specifying the unit holder You must specify the unit holder who has reguested the use of a checkbook Only those unit holders for whom check writing is allowed as part of their account profiles may avail the use of a checkbook Specifying the fund You must specify the fund for which the unit holder has reguested the use of a checkbook Rules for check writing should already have been maintained for such a fund Specifying the check vendor You must also specify the check vendor who will print the checkbooks on behalf of the investor Only those check vendors associated with the selected fund for which the checkbook is being requested can be specified Specifying checkbook details You must also specify the details of the checkbook being printed such as the number of the checkbook the currency in which it is being issued and any remarks Specifying the status of a checkbook request When a new checkbook request is being filled in in this screen you must mark the status of the checkbook as Checkbook Applied The interface that you have defined for exporting details for checkbook requests to the designated vendors when executed will only pick up those request
28. the record in the corresponding fields on the screen 4 Click Search All records with the specified fields are retrieved and displayed in the lower portion of the screen 5 Double click the record that you want to view in the list of displayed records The Check Book Request Detail screen is displayed in View mode To view a record that you have previously input you must retrieve the same in the Corporate Actions Summary screen as follows 1 Invoke the Corporate Actions Summary screen from the Browser 2 Select the status of the record that you want to retrieve for viewing in the Authorized field You can also view all records that are either unauthorized or authorized only by choosing the Unauthorized Authorized option 3 Specify any or all of the details of the record in the corresponding fields on the screen 4 Click on search button All records with the specified fields are retrieved and displayed in the lower portion of the screen 5 Double click the record that you want to view in the list of displayed records The Corporate Actions Detail screen is displayed in View mode 2 4 4 Deleting a Check Book Request record You can delete only unauthorized records in the system To delete a record that you have previously entered 1 Invoke the Check Book Request Summary screen from the Browser 2 Select the status of the record that you want to retrieve for deletion 3 Specify any or all of the details in the corres
29. to ORACLE 2 5 The subseguent process of authorization is the same as that for normal transactions Monitoring Statuses for Individual Checks A unit holder who uses the check writing facility could issue checks to third parties for a transaction The bank at which the check is presented communicates with the AMC and sends the check details to the AMC A redemption transaction is initiated for the unit holder who issued the check in the fund for which the check was issued The used check details are typically sent to the AMC as a file the contents of which may be uploaded into the system You must define an interface that will upload the details from the file and also automatically trigger the generation of redemption transactions based on the check details Each check in an issued checkbook will pass through different statuses in the cycle of issue through clearing To monitor the status of a check in the system use the Check Status Summary screen The active status When a checkbook is printed and issued against a request and the details of the checkbook sent by a vendor are uploaded into the system each check in the issued checkbook is marked with the active status This means that the check is now available to the unit holder to be issued to a third party for a transaction A stop payment instruction could be issued on an active check An active check could also be rendered lost if the unit holder misplaces it or a
30. you have selected is View then none of the details in the Check Status screen can be changed including the Check Status The latest status of the check is displayed here Fields in Cheque Status Summary Screen Cheque Status Section The following fields are available in this screen Type of Cheque Mandatory Specify the type of cheque for which you wish to view details or change the status The type can be any of the following e Redemption e Dividend e Fee Incentive e Bonus Operation Mandatory Specify the type of operation you wish to perform You can e View all records anig ORACLE 2 5 2 2 5 3 e View records whose status has been changed e Change the status for a cheque Note The field Cheque Status and the button Mark Status Change are enabled only if the type of operation is Mark Status Change Cheque Number From Optional Enter the cheque number from which you wish to perform the operation specified Cheque Number To Optional Enter the Cheque number till which you require the operation you have specified Payment Date Optional Specify the payment date of the cheque s Unit Holder ID Optional Specify the unit holder ID if you want view details make changes only for a specific unit holder Use the UH Find button to search for the specific unit holder Click OK after having specified all the relevant details The system displays all the relevant details in
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