iProcurement - Business Office
Contents
1. 4 Search and Select List of alues Search and Select Unit of Measure Cancel Select Search To find your item select a filter item in the pulldown list and enter a value in the text field then select the Go button Search By Unit of Measure is Fee Results Previous 4 1 0 Next 10 5 Select Quick Select Unit of Measure juom Code s Bag BAG E EdFt EFT nt Book EK Bottle m m m m Em CS Em CL eo OJ G Previous 1 10 mi Next 10 amp a http pear spps org 8008 04_HTML OA jsp region oracle apps icx lov webui UnitOfMeasureLovRN regionCode F Internet A The list of values displays There are 29 Units of Measure so click the Next 10 link on the right to continue searching until you find a value that best describes what you are ordering Note For most requisitions the unit of measure will be Each If you are adding shipping amp handling charges use Each Click the Quick Select icon to add the value to the Unit of Measure field Rev 9 25 08 Page 12 Office of Business amp Financial Affairs iProcurement User Manual Unit Price 1364 Enter the Unit Price No formatting is needed dollar sign commas decimal point Currency USD Use the default value of USD Contract Number Ed Skip this field it is not being used at this time supplier Mame x Click the flashlight to search for the supplier2. 065 00 Automotive and Truck Bodies Accessories and Parts 070 06 Automobiles ans SU s etc 060 00 Badges Emblems Name Tags and Plates Jewelry Etc 200 10 Athletic Clothing F gt 204 00 Computer Hardware and Peripherals Printers scanners Etc PC Dell 6 Previous 1 10 Next 10 E J e ee O Internet 5 The list of values displays There are 103 Categories so click the Next 10 link on the right to continue searching until you find a value that best describes what you are ordering Note If your requisition is for consulting services select Education and Training Consulting Services Click the Quick Select icon to add the value to the Category field Quantity s Enter the desired quantity in the Quantity field Unit of Measure x Click the flashlight next to the Unit of Measure field to search for a value Rev 9 25 08 Page 11 Office of Business amp Financial Affairs iProcurement User Manual 2 Search and Select List of alues Search and Select Unit of Measure Cancel Select Search To find your tem select a filter item in the pulldown list and enter a value in the text field then select the Go button Search By Unit of Measure Go Results Select Quick Select Unit of Measure UOM Code Mo search conducted About this Page a eee Cancel Select On the Search and Select Unit of Measure page click the Go button
3. BACKUP DOCUMENTATION FOR APPROVALS If your Principal Budget Administrator does not approve requisitions electronically you must have backup documentation that shows they approved the expenditure This documentation can be in any format such as an email handwritten note Teachers Request to Principal form or a screen print of the requisition with the Principal Administrator s signature on it Rev 9 25 08 Page 20 Office of Business amp Financial Affairs iProcurement User Manual Adding an Electronic Attachment to a Requisition Attachments can be files web addresses or text maximum of 2000 characters To add an attachment click the Add Attachments button Shopping Cart Home Logout Preferem OQORACLE iProcurement Requisitions W Receiving Contractors Requisition Information Requisition Information Edit Lifes Indicates required field Ri Delivery Billing Attachments Requisition Attachyrents Add Attachments File Name Type Description Category Last Updated By Last Updated Usage Update Delete Publish to Catal No results found Requisition Line Attachments Line Item Description Unit Quantity Price Amount USD Attachn 1 Stainless Steel Kenmore 18 8 cu ft Top Freezer Refrigerator for FACS department Each 1 1 199 00 USD 1 199 00 G 2 White Kenmore 7 2 cu ft Chest Freezer for FACS department Each 1 199 00 USD 199 00 a TIP Click on an Attachment icon to
4. add or update attachments for a particular line Delivery Biling Accounts Attachments R Shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Coanvriaht fo ON Oracle All vinkto recor arn Drivarw ot Rev 9 25 08 Page 21 Office of Business amp Financial Affairs iProcurement User Manual If you want your attachment only to be seen internally by accountants and purchasing staff select a Category of Internal to Requisition If you want the attachment to show on the Purchase Order that goes to the vendor leave the default of To Supplier NOTE If you are using a MAC and doing a file attachment you must add a file name extension of tif after the file name for example if the file name is books you must change it to books tif Hard copy attachments can be faxed or sent via inter office mail to the Purchasing Office The Requisition number must be written on all hard copy attachments so the Purchasing Office can match the electronic requisition to the attachments ORACLE iProcurement Shopping Cart Home Logout Preferences H Shop D Requisitions a Receiving Y Contractors Add Attachment Cancel Add Another A Add Desktop File Text URL Attachment Summary Information Indicates required field Description Shipping and Warranty Information Category To Supplier Define Attachment Type C Fie _Browse _ C URL Text Included in th
5. 1 DELL WAY ROUND ROCK TX 977 955 COMPUTER WAY FARR USA 3355 CORP Multiple supplier records may display for the same supplier It s usually because they have multiple addresses or contact people Click the Quick Select icon to add the value to the Supplier field NOTE If you can t find the supplier return to the shopping cart by clicking the Cancel button Click the New Supplier checkbox and type the supplier name in the Supplier Name field Additional supplier information such as address phone Federal ID or SSN will be required in the Note to Buyer field on a later screen New Supplier supplier Name DELL COMPUTER CORP A Site HIDELLWAY os Contact Name RUSSOM MELISSA Phone aaa 97 F 39565 If the supplier Contact Name and Phone fields are blank after selecting the supplier you are not required to fill in that information You can enter that information in the Note to Buyer field if you have it on hand and the Buyer will add it to the supplier record Rev 9 25 08 Page 14 Office of Business amp Financial Affairs iProcurement User Manual When all fields are completed click the Add to Cart button The Shopping Cart will show the line items as they are added To add another line item simply erase the information in the fields and type the new information When you are ready to check out click the View Cart and Checkout button OR rT LE iProcurement Shopping Cart Home Logout Preference
6. 3 19 2008 One L Information Text Information Supplier Time Requisition Line Attachments 1 Stainless Steel Kenmore 16 6 cu ft Top Freezer Refrigerator for FACS department Ewch 1 1 199 00 USD 1 199 00 Ee 2 White Kenmore 7 2 cu ft Chest Freezer for FACS department Each 1 199 00 USD 199 00 Ee TIP Click on an Attachment icon to add or update attachments for a particular line Delivery Billing Accounts Attachments Rev 9 25 08 Page 23 Office of Business amp Financial Affairs iProcurement User Manual Saving a Requisition If you have started creating a requisition and you want to save your work and finish it later you can save the requisition On any screen click the Save button OR ACLE iProcurement Shopping Cart Home Logout Preferences Help Shop Requisitions ReceiNng v Contractors Shopping Cart Save Checko Line Item Description Special Info Unit Quantity Price Amount USD Del 1 Stainless Steel Kenmore 18 8 cu ft Top Freezer Refrigerator for FACS department Each 1 1 199 00 USD 1 199 00 i 2 White Kenmore 7 2 cu ft Chest Freezer for FACS department Each 1 199 00 USD 199 00 fl Total 1 398 00 Return to Shopping Save Checko shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Help copyright c 2006 Oracle All rights reserved Privacy Stater You will receive a Confirmation message that the requisition has been saved C
7. 55 56 Approved OptiPlex 755 Desktop Core 2 Duo E4400 2 0 GHz 2M SOOFSB See 1 454 19 Approved attached Quote 403762633 For Marie Yang i Micro Focus Support Renewal 2 768 46 In Process audio visual equipment 1 820 00 Incomplete shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Help Copyright c 2006 Oracle All rights reserved Privacy Statement z gp Internet start is g COLLEEN SHIELDS HI jhttp palm spps o Oracle Applications 2 Oracle Applications Joracte iProcure Vi nl 10 28 4M Rev 9 25 08 Page 6 Office of Business amp Financial Affairs iProcurement User Manual Setting Up Preferences 1 The first step in using iProcurement is setting up default information under the Preferences link This information will apply to all requisitions entered in the system Click on the Preferences tab references t Shop guisitions Contractors Stores Categories Shopping Lists Non Catalog Request Contractor Request Search Main Store Go Advanced Search Shopping Cart Stores PP 9 Your cart is empty Main Store Main Store My Requisitions Full List Total Requisition Description USD Status Copy Change 135892 Mailing Labels amp Pocket Folders 144 03 Approved FE 135716 13 Computers 12 Mouse 3 Keyboards for Business Office 17 355 56 Approved B 135715 OptiPlex 755 D
8. SD 199 00 fl Total 1 398 00 Return to Shopping Save Checko shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Help copyright c 2006 Oracle All rights reserved Privacy Stater Rev 9 25 08 Page 15 Office of Business amp Financial Affairs iProcurement User Manual The Requisition Description defaults to the description of the first line item You can change the description to anything you want it only shows up in iProcurement and does not print on the PO To view or enter a budget code click the Edit Lines button R AC LE iProcuremenmt Shopping Cart Home Logout Preferences Shop V Requisitions W Receiving Contractors ReQwisition Information Approvers Review amp Submit heckout Requisition Information e Indicates required field Cancel Save Submit Edit Lines Step 1 of 3 Ne Requisition Description Stainless Steel Ksqmore 18 6 cu ft Top Freezer Refrigers Delivery Billing I Urgent Taxable No Need By Date 04 17 2008 00 00 00 GL Date 03 18 2008 example 0316 2008 19 45 00 Requester Hanna Karen J Deliver To Location North End Elementary Cancel Save Submit Edit Lines Step 1 of 3 Ney shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences copyright c 2006 Oracle All rights reserved Privacy Staterr Click the Accounts link to view or enter your budget codes Th
9. ant a printout click the Show link next to one of the line items so you can see the budget code and supplier information Then click the Printable Page button and a new browser window opens with a printer friendly format After printing close the window to return to the requisition When ready click the Submit button Z Oracle iProcurement Checkout l8 x Fie Edit wiew Favorites Tools Help Back amp A Qsearch Favorites media lt 4 G4 3 a a Address http pear spps org 8000 04_HTML O4 jsp page oracle appsjicx por approval webui ReqApprListPG amp _ti 29597 14298retaindM VSaddBreadCrumb N amp oapc 23 0as tyx4UCSad Y Go Google Gr gt Go a YY Bookmarks Popups okay P Check Autolink AutoFill endtow D Settings Links COR ACLE iProcurement Shopping Cart Nome Logout Preferences Help Shop V Requisitions WV RecSying W Contractors Requisition Information Approvers Review amp Submit Checkout Review and Submit Requisition Save Printable Page Back Step 3 of 3 Submit Requisition 135965 Total 1 398 00 USD Created By Hanna Karen J Creation Date 03 18 2008 Freezer R department Justification Maria please review and approve Requisition Attachments File Name Type Description Category Last Updated By Last Updated Usage Update Delete Publish to Catalog No results found Lines Cost Amount Details Line Description Cent
10. e primary budget code from your Preferences will be assigned to each line If you don t have budget codes set up in your Preferences the link will show up as Enter Charge Account If you wish to change or add a code click on the link O R Ft a LE iProcurement Shopping Cart Home Logout Preferen Shop X Requisitions p Receiving X Contractor Requisition Information i Information Check Funds completed successfully Requisition Information Edit Lines Indicates required field Check Funds CR Delivery Billing Accounts Attachments Select Lines Update Copy Delete Select All Select None Select Line Description Charge Account GL Date O f Stainless Steel Kenmore 16 6 cu ft Top Freezer Refrigerator for FACS department 01 536 640 306 6305 0000 03 18 2008 O 2 White Kenmore 7 2 cu ft Chest Freezer for FACS department 01 536 640 306 6305 0000 03 18 2008 TIP Click on a Split icon to allocate costs to multiple accounts Delivery Billing Accounts Attachments Check Funds R shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Copyright c 2006 Oracle All rights reserved Privacy St Rev 9 25 08 Page 16 Office of Business amp Financial Affairs iProcurement User Manual Enter the budget code in the Accounting Flexfield If you are splitting this cost to multiple budget codes click the Add Another Row button to add more cod
11. e total cost is delivery of items and removal and recycling of old refrigerator and freezer Items will be brought from the loading dock to the room and hooked up Also included is an extended warranty to cover 10 years of repairs or replacement due to defective materials or workmanship gi Name Shipping and Warranty Information Optional provide a name to Text attachment Cancel Add Another A Shop Requisitions Receivina Contractors Shonpina Cart Home Logout Preferences Help Rev 9 25 08 Page 22 Office of Business amp Financial Affairs iProcurement User Manual After you add the attachment you ll receive a Confirmation message Click the Return button to continue the checkout process Oracle iProcurement Checkout Heak gt O A A Aseh Favorites Beda S R GSE le G Go g EB YY Bookmarks P Check 4 Autolink AutoFill eb Send tov Q se hddress http pear spps org 8000 04_HTML OA jsp page oracle apps icx por req webuifCheckoutLinesPG amp porMode display amp 04_SubTablIdx 3 amp _ti 1730236624 retainAM VaMode NOF OR ACLE iProcurement Shopping Cart Home Logout Preferences A Requisition Information Approvers Review amp Submit Requisition Information Edit Lines Indicates required field Delivery Billing Accounts Attachments Requisition Attachments Add Attachments Shipping and Warrant Short Shipping and Warranty To KHANNA 0
12. er Unit Quantity Price USD Attachments Show 1 rasa Steel Kenmore 18 6 cu ft Top Freezer Refrigerator for FACS 535 Each 11 199 00 USD 1199 00 SaaS partment Show White Kenmore 7 2 cu ft Chest Freezer for FACS department 536 Each 1 199 00 USD 199 00 Total 1 398 00 Save Printable Page Back Step 3 of 3 Submit Shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Help Copyright c 2006 Oracle All rights reserved Privacy Statement i Cm agp internet Rev 9 25 08 i S gO Office of Business amp Financial Affairs iProcurement User Manual Once you have submitted your requisition you will receive a confirmation message To continue entering requisitions click the Continue Shopping button or click the Shop tab If you are finished and want to log off click the Logout link and close all screens by clicking the X in the top right corner ORACLE iProcurement Shopping Cart Home Logout Preferenc Shop Requisitions Receiving Contractors Confirmation Requisition 135965 has been submitted to Castro Maria C for approval To check on this requisition s status click on the Requisitions tab or look in My Requisitions on the Shop page Continue Shop Shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Copyright c 2006 Oracle All rights reserved Privacy St
13. es If all the lines are charged to the same budget code use the checkbox at the bottom left of the screen When done click the Return button to get back to the checkout screen then click the Next button to move to Step 2 of 3 ORACLE iProcurement Shopping Cart Home Logout Preferenc Shop D Requisitions p Receiving i Contractors Requisition Information Requisition Information Split Cost Allocation Indicates required field Re Selected Line Line Description Unit Quantity Price Amount 1 Stainless Steel Kenmore 16 6 cu ft Top Freezer Refrigerator for FACS department Each 1 1 199 00 USD 11 Projects Charge Accounts Line Accounting Flexfield GL Date Percent Quantity Amount USD De 1 1 36 203 000 6530 0000 t a3 18 2008 100 1 1 199 00 i Fund Organization Program Finance Object Course _ Add Another Row Total 100 1 1 199 00 Projects Charge Accounts QM TIP Total allocation must equal 100 of the selected line values Apply this Cost Allocation information to all applicable requisition lines Re shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Copyright fc 2006 Oracle All riahts reserved Privacy Ste Rev 9 25 08 Page 1 Office of Business amp Financial Affairs iProcurement User Manual The Note to Approver field must always indicate who approved the requisition TITLE I REQUIREMENTS If using Title I funds als
14. esktop Core 2 Duo E4400 2 0 GHz 2M 800F SB See 1 454 19 Approved FB attached Quote 403762633 For Marie Yang 7 135655 Micro Focus Support Renewal 2 768 46 In Process FE 135642 audio visual equipment 1 820 00 Incomplete B Shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Help Rev 9 25 08 Page 7 Office of Business amp Financial Affairs iProcurement User Manual 2 Under General Display Preferences you can control the appearance of the web pages or change your password Passwords must be at least 6 characters and can contain letters numbers and special characters laix Fie Edit wiew Favorites Tools Help Back gt amp 2 QsSearch Favorites Media g D 8 agy Address http pear spps org 8000 04_HTML O4 jsp page oracle apps fnd preferences webui PreferencesPG amp retainaM Ve amp _ti 312040642 amp o0apc SR204MC 1006809_79_ O amp menu Vadde Y Go v icop E e T Bookmarks E Popups okay AP Check Autolink AutoFill ab Sendtow lt Q Settings Links ORACLE iProcurement Shopping Cart Home Logout Preferences Help Requisitions o General General Preferences e Display Cancel Reset to Default Cancel Reset to Defaut Apply Access Languages Current Session Language American English 2 Default Application Language American English Accessibility Accessibility Features None Regiona
15. f an incorrect or inactive code is entered you will receive an error message Rev 9 25 08 Page 3 Office of Business amp Financial Affairs iProcurement User Manual Logging On to iProcurement Using the Administration Applications Web Portal 1 Open Internet Explorer or Firefox and go to the web address http adminapps spps org This web portal allows you to access the login page for several different systems all in one place Click the link for Internet Procurement E SPPS AdminApps Micro toft Internet Laplorer Fle Eck ew Favorkes Tools tiep Address 2 hp edninages org Q Saint Paul PUBLIC SCHOOLS Administration Internet Procurement Applications Fi A ry 1 L Lo Tol eened lenne fdreinfinne Adirenenke tebaseb Curiaras l 2 On the login page enter your username and password and click the Connect button Financial Saint Paul Management PUBLIC SCHOOLS User Name Password Connect Rev 9 25 08 Page 4 Office of Business amp Financial Affairs iProcurement User Manual 3 Click the SPPS Internet Procurement Requisitioning link Welcome KHANNA A Hawigate SPFS Inquiry 2 SPPS Internet Procurement Reguisitianin 4 Click the iProcurement Home Page link Weicome KHANNA amp yg SPPS Internet Procurement Requisitioning PSPPS Internet Procurement Requisitioning iProcurement Home Re
16. iProcurement Instructions for Purchase Requisition Entry and Inquiry Office of Business amp Financial Affairs Saint Paul Public Schools Office of Business amp Financial Affairs iProcurement User Manual TABLE OF CONTENTS Helpful Hints on Using Procurement cccccccccccceseseecceeeeaeeeeeceeeeaaaeeees 3 Logo me On OTP FOCUTeMCM bot niinrcnocincreu maeccecomnuaateiseccstrenaaanes TS 4 Using the Administration Applications Web Portal cceecccccceeeeeeeeees 4 iProcureme it Home Pate 955s sce tea steueani steel eity E ataeden aera asco ears 6 SECME a ed he ei acs O c eee eee men roe as ee en en ar eo 7 Creatine a Non Cataloe Request ciceneiscrnsinmarsioiattienneotasniinrnnarsesiaeten 10 Adding an Electronic Attachment to a Requisition ccceeeeseeeeeeeeeeeeeeees 2 Savino a Regon asia start a TN 24 Viewing Requisition Status Approval History ccccccccssesseeseeecceeeeeeeaees 26 Rev 9 25 08 Page 2 Office of Business amp Financial Affairs iProcurement User Manual Helpful Hints on Using iProcurement e Ifa field has the Flashlight icon click on the flashlight to search for and select values for that field e Don t use the Back and Forward buttons on the internet browser toolbar Use the links or buttons on the web pages to navigate e Budget codes are validated by the system the entire combination of 19 characters not each component such as fund object etc I
17. l Territory United States o y Date Format MM dd yyyy 03 19 2008 Timezone Number Format 10 000 00 Currency Client Character Encoding Western European Windows Change Password Known AS oO Old Password S New Password D Repeat Password PO pl Some ep nternct Rev 9 25 08 Page 8 Office of Business amp Financial Affairs iProcurement User Manual 3 The Procurement Preferences control your shopping and delivery defaults and allows you to set up Favorite Charge Accounts To change a Requester Name or Deliver To Location click the Flashlight next to that field to search for other values iIProcurement Preferences Indicates required field Clear Changes Apply Changes Shopping Mly Favorite Store Main store Search Results Per Page fioo For best performance enter a number between 1 and 100 Shopping Search Results Per Page 25 For best performance enter a number between 1 and 25 Hide Thumbnail Images Delivery Meed By Date Offset 30 Meed By Time 0 00 Example 17 30 Requester Shields Colleen Deliver To Location Business amp Financial I Deliver to subinventory Aa a ih subinventory a 4 Enter the most commonly used budget codes as your Favorite Charge Accounts The Nickname field can be any text that would help you recognize that particular budget code Click the Select button for the charge account you use most often
18. lick the New Cart button to clear out your shopping cart At this point you can log out of the system or proceed to other functions OR ACLE iProcurement Shopping Cart Home Logout Preferenc ShoN V Requisitions Receiving Contractors Confirmation Requisition 135971 has been saved Incomplete requisitions can be completed from the Requisitions page You can continue to checkout or create a new shopping cart New Cart Continue with Chec Shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Copyright fc 2006 Oracle All riahts reserved Privacy St Rev 9 25 08 Page 24 Office of Business amp Financial Affairs iProcurement User Manual To find the saved requisition click the Requisitions tab in the top right corner of the screen The requisition will show a Status of Incomplete Select the requisition and click the Complete button to open and finish it R f Y am LE z iProcurement Shopping Cart Home Logout Preferences Requisitions Requisitions Notifications Approvals Requisitions Views View All My Requisitions Go Indicates requisition with a pending change request Select requisition Copy To Cart Cancel Requisiqon Complete Previous 1 12 Me Select Requisition Description Total USD Creation Date 135971 Stainless Steel Kenmore 18 8 cu ft Top Freezer Refrigerator f
19. name E Search and Select List of Yalues Search and Select Supplier Name Cancel Select Search To find your item select a filter item in the pulldown list and enter a value in the text field then select the Go button Search By Supplier m dell e Results Select Quick Select Supplier Site Address Contact Phone Fax Email Mo search conducted Abot this Page Cancel Select Enter the supplier name in the search field and click the Go button If you don t find the supplier try searching by entering only part of their name since it might be abbreviated or entered in reverse order for example St Thomas University instead of University of St Thomas Rev 9 25 08 Page 13 Office of Business amp Financial Affairs iProcurement User Manual E Search and Select List of Yalues Search and Select Supplier Name Cancel Select Search To find your item select a filter item in the pulldown list and enter a value in the text field then select the Go button Search By Supplier dell Go Results Previous 1 10 mi Next 10 amp Quick Select Select Supplier be Rares Contact Phone Fax Email DELL COMM 4050 4960 MUSTANG CIRCLE MOUNDS JASON 763 783 INC S VIEW MN 55112 0035 DELL COMM Po BOY DELL MARKETING LP C O DELL INC 502616 USA LP PO BOX 802816 CHICAGO IL 60680 2816 DELL H1 DELL 1 DELL WAY ROUND ROCK TX RUSSOM Age 977 eee WAY 70662 USA MELISSA 3355 DELL H1 DELL
20. o indicate in the Note to Approver field the purpose for the goods being purchased so the Title I staff can determine if this is an appropriate Title I expenditure A Title I Order Form does not need to be submitted for requisitions entered in iProcurement The Note to Buyer field is used for any information you want to convey to the Purchasing Department Always enter a name and phone number of who to contact if the buyer has a question If the supplier on this requisition is new enter their address phone and fax numbers contact person name and Federal tax ID or SSN When done click the Next button ORACLE iProcurement Shopping Cart Home Logout F Shop Requisitions Receiving i Requisition Information Approvers Review amp Submit Checkout Review Approver List Your requisition will be sent to the following list of approvers Save Submit Back Step 20 Next Approver Name Delete Baumann Michael A Bolen Carolyn M Note to Approver ron by Maria Castro Note To Buyer i Karen Hanna 767 4321 if questions Attachments Add Attachments File Name Type Description Category Last Updated By Last Updated Usage Update Delete Publish No results found Save Submit Back Step 2 of 3 Next Rev 9 25 08 0 PaB Office of Business amp Financial Affairs iProcurement User Manual You are now ready to submit the requisition A requisition number has been assigned and displays on the screen If you w
21. ons Approvals Requisitions Requisitions gt Approval History for Requisition 135975 Sequence Approver Organization Name Status Action Action Date 1 Shields Colleen Setup Business Group v Submitted 03 20 2008 11 44 36 2 Shields Colleen Setup Business Group v Reserved 03 20 2008 11 44 40 a Shields Colleen Setup Business Group v Forwarded 03 20 2008 11 44 41 4 Baumann Michael A Setup Business Group v Pending 5 Bolen Carolyn M Setup Business Group Rev 9 25 08 Page 26
22. ontinue typing and a scroll bar will appear on the right side You know you have met the limit of characters when you are typing and nothing shows up on the screen Category x Click the flashlight next to the Category field to search for a value E Search and Select List of Yalues search and Select Category Cancel Select Search To find your item select a filter item in the pulldown list and enter a value in the text field then select the Go button Search By Name Go Results Select Quick Select Description Commodity Mo search conducted About this Pace Cancel Select On the Search and Select Category page click the Go button Rev 9 25 08 Page 10 Office of Business amp Financial Affairs iProcurement User Manual Search and Select List of E search and Select Category Cancel Select Search To find your item select a filter item in the pulldown list and enter a value in the text field then select the Go button Search By Name co Results E Previous 1 10 i Next 10 amp Select Quick Select Name Description Commodity 031 00 Alr Conditioning Heating and Ventilating Equipment Parts and Accessories 045 00 Appliances and Equipment Household Type Non Foodservice 050 00 Arn and Crafts Equipment and Supplies 055 00 Automotive Accessories for Autamoblies Busess Trucks Etc 060 00 Automotive Maintenance tems and Repair Replacement Parts
23. or FACS department 1 398 00 03 19 2008 10 10 36 Incomplete 135970 Pearson Digital Learning 03 19 2008 10 08 35 Incomplete 135969 SFA CONTRACT 2007 08 03 19 2008 10 07 37 Incomplete Rev 9 25 08 Page 25 Office of Business amp Financial Affairs iProcurement User Manual Viewing Requisition Status Approval History On the Home Page under the My Requisitions section click the link in the Status column If the requisition is not listed on the Home Page click the Requisitions tab to see all the requisitions you ve submitted ORACLE iProcurement tt Home Logout Preferences Help Requisitions ceiving Contractors Stores Categories Shopping Lists Non Catalog Request Contractor Request Search Main Store Go Advanced Search Shopping Cart Stores Your cart contains 3 lines Main Store p Main Store Recently Added Lines Audio Visual 1 Each ee Audio Visual 28 Each My Requisitions Audio Visual 1 Each Full List view Cart and Checkout Requisition Description 135976 Labels Laser Printer 1 in x 2 5 3 in Avery 5160 Bx 3000 anran A The Action column will show pending if the requisition is waiting for someone to review and approve it It will show approved when the buyer in the purchasing office is ready to turn it into a Purchase Order ORACLE iProcurement Shopping Cart Home Requisitions Requisitions Notificati
24. s Help Contractors Stores Categories Shopping Lists Non Catalog Request Contractor Request Non Catalog Request Indicates required field Clear All Add to Cart Se ed rece Item Type Goods billed by quantity Contract Number E f Recently Added Lines Item Description Stainless Steel Kenmore 18 8 a I New Supplier Se ee 1 Each cu ft Top Freezer Refrigerator for a ene a PE FACS seo i i Supplier Name SEARS D View Cart and Checkout x Category bewo SC Site 425 RICE ST i Contact Name SILVA JOE Quantity f S einer E Ean SOS F4 Phone 291 4222 Unit Price f 199 00 Currency USD Clear All Add to Cart Add to Favorites Shop Requisitions Receiving Contractors Shopping Cart Home Logout Preferences Help copyright c 2006 Oracle All rights reserved Privacy Staten While in the Shopping Cart if you decide to change a description or price delete the item and click the Return to Shopping link to create a new line item OR ACLE iProcurement Shopping Cart Home Logout Preferences Help Shop Requisitions Receiving Contractors A Shopping Cart Save Checko Line Item Description Special Info Unit Quantity Price Amount USD Del 1 Stainless Steel Kenmore 16 6 cu ft Top Freezer Refrigerator for FACS department Each 1 1 199 00 USD 1 199 00 ji 2 White Kenmore 7 2 cu ft Chest Freezer for FACS department Each 1 199 00 U
25. then click the Set as Primary button Favorite Charge Accounts Use the Select column to set your primary favorite charge account TIP During checkout the system automatically generates charge accounts In some circumstances the system may select your primary favorite charge account Select Account Set as Primary Select Nickname Accounting Flexfield Primary Delete fe Consultants 01 536 203 000 6305 0000 ry f Fund Organization Program Finance Object Course _ Add Another Row aa ey ea ae T O Clear Changes Apply Changes 5 When finished entering all information click the Apply a A Rev 9 25 08 Page9 Office of Business amp Financial Affairs iProcurement User Manual Creating a Non Catalog Request The iProcurement system does not have a catalog for every type of item a district employee may want to order You can find catalogs by clicking the Categories link in the blue navigation bar If the items you want to order are not in a catalog click on the Non Catalog Request link in the blue navigation bar and fill in the fields The instructions below will describe what to enter in each field tem Type Goods billed by quantity 2 Use the default value of Goods billed by quantity for all requisition types ltem Description Dell Optiplex desktop computer model pentium processor 2 GB RAM Quote 1249785 hha Enter a detailed description of the item you are ordering You can c
26. v 9 25 08 Page 5 Office of Business amp Financial Affairs iProcurement User Manual iProcurement Home Page The iProcurement Home Page has links on the blue bar and tabs on the right side that provide quick and easy navigation to the information you need The last five requisitions you submitted are shown at the bottom of the page Click the status to see an approval history or click the requisition number or description to see all the details laix Fie Edit view Favorites Tools Help Back gt amp GY Qsearch Favorites Pmeda lt 4 Gy S ST S Address http pear spps org 8000 04_HTML O4 jsp page oracle appsjicxjicatalog shopping webui ShoppingHomePG amp _ti 782787 7 14 amp 0apc 8R04MC 1006809_84_O amp menu V amp oaMenuLe Y ao Google Gr MEX rA Ee X T Bookmarks E Popups okay P Check v Se Autolink YE AutoFill Sendtow Q Settingsv Sy Links OR C iProcurement Shopping Cart Home Logout Preferences Help Shop Requisitions ii Receiving y Contractors Stores Categories Shopping Lists Non Catalog Request Contractor Request Seakan Store Y Go Advanced Search Stores Shopping Cart Your cart is empty Main Store Main Store My Requisitions Full List Total ion Description USD Status Copy Change Mailing Labels amp Pocket Folders 144 03 Approved 13 Computers 12 Mouse 3 Keyboards for Business Office 17 3
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