Digital Pocket Memo - Pacific Transcription
Contents
1. User manual 4 3 Delete 4 3 2 Delete part of a recording Follow these steps to delete a section from a E 6 Note recording a Before deleting a file make sure that it is not Ell Press the MENU button 1 while in the stop ifm marked finished and that the memory card is not position to open the menu set to read only locked If the file is marked fin J Press the or button 2 to select the ished unlock it by pressing the EOL button once Delete section menu item and press the OK smart button 3 E Using the play forward or rewind functions 4 3 1 Delete a file navigate to the beginning of the section to Follow these steps to delete a file entirely be deleted Press the MARK 1 smart button El Press the or button 1 while in the stop 4 A cross symbol appears on the screen position to select the file to be deleted EJ Press the MENU button 2 to open the menu The Delete dictation menu item is Delete section GY Delete dictation selected Priority high El Press the ENTER smart button 3 to enter Index set the sub menu Ell Press the OK smart button 4 to delete the file permanently Press the CANCEL smart button 3 to cancel the operation and leave the recording intact EJ Navigate to the second mark position using playback forward or rewind Press the MARK 2 smart button 5 The second cross appears H Pre2. 18 User manual 5 Use more of your Digital Pocket Memo 5 1 Use Philips SpeechExec software Philips SpeechExec software can be used for advanced configuration of the Digital Pocket Memo automatic download conversion and routing of dictation files Folder options DPI 9620 b DPW options 6 Note For detailed information about SpeechExec software refer to the SpeechExec user manual 5 1 1 Advanced configuration The Digital Pocket Memo Configuration Wizard is part of the Philips SpeechExec Pro Dictate software It guides users through the device configurations and settings of the Digital Pocket Memo The wizard assists in configuring time format sound feedback voice activated recording display appearance standard or advanced display mode recording format microphone sensitivity keywords and file User manual download to the PC Ell Connect the Digital Pocket Memo to the PC using a USB cable B Start Philips SpeechExec Pro Dictate software E Click Settings gt General settings on the menu bar of SpeechExec to open the settings menu and select DPM DT Configuration gt DPM Wizard from the list on the left side EJ Click the Start Wizard button to open the wizard Follow the on screen instructions to customize the Digital Pocket Memo E Click the Finish button to close the wizard and confirm the transfer of the new settings to the Digital Pocket Memo 6
3. Digital Pocket Memo 9600 Digital Pocket Memo 9620 Q Tip Philips SpeechExec software can be configured to download only those files from the Digital Pocket Memo to the PC that are marked finished Caution Locked files are deleted when the memory card is formatted or the delete all dictations function is used User manual 4 1 5 Change the recording format The recording format determines the audio quality of recordings and affects the number of audio files that can fit on the memory card The Digital Pocket Memo supports the following recording formats Quality Play QP requires 1 megabyte for 5 minutes of recording Standard Play SP requires 1 megabyte for 10 minutes of recording Long Play mobile LPm requires 1 megabyte for 15 minutes of recording Ell Press the MENU button 1 while in the stop position to open the menu EI Press the or button 2 to select the Setup menu item and press the ENTER smart button 3 E Press the or button 2 to select the Record format menu item and press the ENTER smart button 3 EI Press the or button 2 to choose between QP SP and LPm H Press the OK smart button 4 to save the setting or press the CANCEL smart button 3 to exit the sub menu without changing the setting 4 1 6 Adjust the microphone sensitivity Set the microphone sensitivity for the environment and your recording preferences
4. EJ Press the MENU button 1 while in the stop position to open the menu EJ Press the or button 2 to select the Setup menu item and press the ENTER smart button 3 E Press the or button 2 to select the Microphone menu item and press the ENTER smart button 3 EJ Press the or button 2 to choose the microphone sensitivity Private low Dictate medium and Conference high H Press the OK smart button 4 to save the setting or press the CANCEL smart button 3 to exit the sub menu without changing the setting j Record lamp Q Microphone Q Contrast Private Delete dictatio Y Insert mode Dictate Keywords Device beep Setup i Conference Language Dictate 7 Delete dictatiof Insert mode Language Ql Record format dS Keywords Voice activation Setup Language Backlight User manual 15 ae v a Iv 2 w 4 2 E Press the or button 1 while in the stop position to select the file to play and locate Playback the beginning of the recording Move the slide switch 2 to the PLAY position to start playback The following information is displayed a Recording format b Playback position minutes seconds Current positio
5. Press the ENTER smart button to display the list of keywords for the category Press the or button 2 to select a keyword Press the OK smart button 4 to confirm or the CANCEL smart button 3 to exit without assigning a keyword User manual 5 5 Use Voice Command Voice Command allows to add keywords to dictation files by speaking them 6 Note The Voice Command feature must be enabled with Philips SpeechExec or the software application of your system integrator and the proper configuration keywords codes to use and settings must have been transferred to the Digital Pocket Memo See Advanced configuration on page 19 for more information 5 5 1 Voice command training The voice recognition engine of the Digital Pocket Memo must be trained to recognize your voice and way of speaking You can quickly train the Digital Pocket Memo to recognize individual numbers and letters of the alphabet as well as keywords The training process takes only a few minutes Follow these steps to train the Digital Pocket Memo E Press the MENU button 1 while in the stop position to open the menu BI Press the or button 2 to select the Setup menu item and press the ENTER smart button 3 El Press the or button 2 to select the Voice cmd traing menu item and press the ENTER smart button 3 6 Note The voice command set
6. use the smart button 3 any time during the procedure to step back to make corrections It is also possible to change the date and time later using the menu See Menu settings on page 24 for more information 3 8 Power save mode After four minutes of inactivity the Digital Pocket Memo automatically goes into power save mode and the LCD screen will display the date and time Press any button to reactivate it If the Digital Pocket Memo is not used for more than two hours it turns off completely Turn the unit on by moving the On Off switch to the OFF position and then back to the ON position 11 ak t aj Iv Li Lu 4 Use your Digital Pocket Memo 4 1 Recording 4 1 1 Create a recording Follow these steps to create a recording with the Digital Pocket Memo Ell A memory card must be inserted into the memory card slot See Insert and eject the memory card on page 9 for more information El Slide the On Off switch 1 to the ON posi tion to switch on the Digital Pocket Memo E Press the NEW smart button 2 to create a new recording 6 Note The NEW smart button is not displayed if the current recording is empty position and start speaking On the Digital Pocket Memo 9620 press the REC button G move the slide switch 4 to the REC position and start speaking The status LED 5 glows in red in overwrite mode or green in insert mode while recording The following information is
7. during training or words that sound similar such as four and door The Digital Pocket Memo may prompt you to repeat the training procedure to guarantee reliable voice recognition 5 5 2 Enter keywords using voice command EJ Press and hold the VOICE smart button 1 while stopped to activate the keyword recognition mode E Say the keyword or the word for the next character If the word is recognized the cor responding keyword or character is displayed E Release the VOICE smart button Ell Press the OK smart button 2 to accept the keyword and assign it to the current recording or repeat from step Kllto modify the keyword N RECOGNIZE j Work Type Es y us Inemunne 055 VOICE TEU REC PLAY 6 Note A keyword can have a maximum of 15 characters For more than 7 characters the character size will be reduced to fit the display 24 5 6 Menusettings To access the Digital Pocket Memo menu EJ Press the MENU button 1 while in the stop position to open the menu BI Press the or button 2 to select the next previous menu item E Press the ENTER smart button 3 or the MENU button 1 to enter a sub menu Press the BACK smart button 4 to exit the menu EI Press the or button 2 to select a function H Press the OK smart button 4 to conf
8. into a dictation file El Press and hold the INSTR smart button 1 while recording BI Dictate the instruction E Release the INSTR smart button 1 when the spoken instruction is complete The spoken instruction is displayed as a solid line on the file position bar a OPM S600 INDEX INSTR User manual 4 1 3 Addto a recording insert overwrite Files are recorded in overwrite mode by default Follow these steps to switch to insert mode to make additions to a recording El Press the FUNCTION button 1 while stopped to switch between insert or overwrite mode The 4 symbol a is displayed when in insert mode In insert mode the record position of the slide switch reads iREC and the status LED 2 glows in green while recording In overwrite mode the record position of the slide switch reads REC and the status LED 2 glows in red while recording Ell Press the or button 3 to select the file into which the insertion should be made E Play forward or rewind to the position where the insertion should be made SM a N a N bed 2 fm SP S mos 5 X xa wp j E E REC rer us ic PLAY OPM S600 I4EBUDRO NEL EJ To insert an additional recording On the Digital Pocket Memo 9600 move the slide switch 4 to the iREC position and start speaking The insertion will not overwri
9. 5 33 Delete all index marks 21 3 5 Insert and eject the memory card 9 5 4 Assigna keyword 22 3 6 Format a new memory card 10 5 5 Use Voice Command 22 3 7 Activate the Digital Pocket Memo 10 5 5 1 Voice command training 22 3 1 Set the language 10 5 5 2 Enter keywords using voice command 23 3 2 Setthe date and time 11 5 6 Menu settings 24 3 8 Power save mode 11 5 61 Menu list 24 4 Use your Digital Pocket Memo 12 6 Technical data 26 4 1 Recording 12 4 1 1 Create a recording 12 4 12 Record a spoken instruction 13 User manual 3 ENGLISH 1 Welcome Congratulations on your purchase and welcome to Philips To fully benefit from the support that Philips offers visit our Website for support information such as user manuals software downloads warranty information and more www philips com dictation 1 1 Product highlights The Philips Digital Pocket Memo 9600 series sets new standards in advanced functionality and style Voice commands on board file encryption and password protection are but a few of the powerful features of the 9600 The ergonomic design lends itself to unparalleled user friendliness to create dictations and the intuitive controls are easy to use The Digital Pocket Memo s asymmetrical and ergonomic design delivers unparalleled user friendly operation All buttons are within the sweep angle of the thumb a separate on off switch and the popular 4 position slide switch let you work in the most familiar w
10. Digital Pocket Memo ts LFH 9600 fm SP BEIC LFH 9620 For product information and support visit www philips com dictation EN User manual 3 ES Manual del usuario 75 DE Benutzerhandbuch 27 NL Gebruikershandleiding 99 FR Manuel de l utilisateur 51 IT Manuale di istruzioni 123 PHILIPS User manual 1 Welcome 4 413 Addtoarecording insert overwrite 1 14 Product highlights 4 4 14 Finish lock a recording 1 2 Whats in the box 4 41 5 Change the recording format 4 1 6 Adjust the microphone sensitivity 2 Important 5 42 Playback 2 1 Safety 5 42 1 Overview of playback functions 22 Disposal of your old product 5 43 Delete 2 3 Technical support and warranty 5 43 1 Delete a file 4 3 2 Delete part of a recording 3 Get started 6 433 Delete all dictations 3 1 Overview controls and connections 6 3 2 Overview display indicators and 5 Use more of your Digital Pocket symbols 7 Memo 19 3 3 Install the batteries 8 5 1 Use Philips SpeechExec software 19 3 4 Recharge the batteries 8 5 1 1 Advanced configuration 19 3 4 1 Recharge the batteries through the docking 5 1 2 Download recordings to the PC 19 station 8 52 Usevoice activated recording 20 3 42 Recharge the batteries through the USB 5 3 Work with index marks 21 cable 9 531 Insert an index mark 21 3 43 Recharge the batteries using the Philips 5 3 2 Delete an index mark 21 power supply 9
11. Mbit s e DCin 6V Microphone 3 5 mm impedance 2kQ Earphone 3 5 mm impedance 8 Q or more Memory card Secure Digital SD Multimedia MMC Recording media Memory Secure Digital SD MMC up to 2 GB Recording time QP SP LPm 21 44 65 hours with 256 MB card Sampling frequency QP mode 16 kHz SP mode 12 kHz LPm mode 8 kHz Display Type TFT Transreflective Diagonal screen size 44 mm 171 Resolution 128 x 128 pixels Backlight colour White Recording format e dss dss Pro Digital Speech Standard Recording modes Quality Play mode QP Standard Play mode SP Long Play mobile mode LPm Disclaimer and Notices Compression rate QP mode 26 kbit s SP mode 13 5 kbit s LPm mode 9 kbit s Speaker Built in 30 mm round dynamic speaker Output power 200 mW Power Battery type two Philips AAA Ni MH rechargeable batteries LFH 9154 or two AAA batteries LR03 or R03 Power supply optional 6 V DC 850 mA Battery life SP mode 17 hours with Philips Ni MH rechargeable battery 15 hours with Philips alkaline battery Green Specifications Compliant to 2002 95 EC RoHS Lead free soldered product Operation conditions Temperature 5 45 C 41 113 F Humidity 10 90 Specifications Product dimensions WxDxH 50x116x17 mm 2 0x4 6x0 7 Weight 106 g 3 7
12. Note When the Digital Pocket Memo is connected to the PC for the first time Windows detects the new hardware and automatically installs the required drivers When the installation is complete Windows may prompt you to restart the PC 19 EIS e o za w 5 1 2 Download recordings to the PC With USB mass storage support the Digital Pocket Memo is automatically displayed as an external drive when it is connected to the computer lt can then be accessed easily with any Microsoft Windows program as a regular drive Use Philips SpeechExec software for automatic download conversion and routing of files E Make a recording with the Digital Pocket Memo E Start Philips SpeechExec Pro Dictate software E Connect the Digital Pocket Memo to the PC using the USB cable or the USB docking station EJ By default the recordings on the Digital Pocket Memo will be downloaded automatically to the PC and moved to the Finished dictations folder of the work list 6 Note How and which files are downloaded after a Digital Pocket Memo is connected can be configured in the settings menu of SpeechExec or with the Configuration Wizard 20 5 2 Use voice activated recording Voice activated recording is a convenience feature for hands free recording When voice activated recording is enabled recording will start when you begin speaking When you stop speaking the Digital Pocket Memo will automatically pause recording aft
13. To stop recording On the Digital Pocket Memo 9600 move the slide switch 6 to the STOP position On the Digital Pocket Memo 9620 move the slide switch 6 to the RECP position and press the REC button 5 mi SP Jr 9 23 i smr PLAY OPM 9600 44 INDEX INSTR 5 3 Work with index marks Index marks can be used to mark certain points in a recording as points of reference A point of reference may be the beginning of a major section or a part of the recording that you may want to revise later or access quickly User manual 5 3 1 Insert an index mark Ell Press the INDEX smart button 1 during recording or playback to insert an index mark a The index number is displayed for two seconds ES v aj o 2 w e LOCOONNA mu Ci 25 lt TH i INDEX OPM S600 44 INDEX INSTR 5 3 2 Delete an index mark EJ Play fast forward or fast rewind to the index mark to be deleted a H Press the MENU button 1 while in the stop position to open the menu El Press the or button 2 to select the Index clear menu and press the OK smart button 3 Delete dictatioi gt Priority high gt Index clear Insert mode 21 5 3 3 Delete all index marks Ell Press the MENU button 1 while in the stop position to open the
14. ay Security and confidentiality is ensured through file encryption Voice files can be real time encrypted and password protected to prevent unauthorized access Another level of privacy is ensured through personal user key codes SpeechExec Pro Dictate the network based dictation software facilitates the sharing and archiving of dictations and streamlines communication between author and transcriptionists It includes advanced features such as file encryption and integration with legal and medical IT systems The Digital Pocket Memo 9600 can be quick charged through the USB connection to your PC This gives you the assurance that your recorder will always be ready to work when you are Assign job data such as keywords simply by speaking them This increases efficiency and minimizes errors Digital Pocket 1 20 What s in the box Ires CD ROM Pouch Memo USB Docking Station qu Rechargeable batteries SD memory card ups Mini USB cable Power supply Quick start guide user manual User manual 2 Important 2 1 Safety To avoid short circuit do not expose the product to rain or water Do not expose the device to excessive heat caused by heating equipment or direct sunlight Protect the cables from being pinched particularly at plugs and the point where they exit from the device Back up your files Philips is not responsible
15. displayed a Recording format b Recording time Current position in the recording d File number e Keyword 1 author name IE To stop recording On the Digital Pocket Memo 9600 move the slide switch 4 to the STOP position On the Digital Pocket Memo 9620 move the slide switch 4 to the RECP position and press the REC button 3 my SP 0 00 c PLAY DP s600 HESIUORO new mi SP uu SP sl jS fa oS _ 2 e ste PLAY REL smr oem S600 PLAY INDEX INSTR 4 e enem 3500 za o ll EJ To start recording On the Digital Pocket Memo 9600 move the slide switch 4 to the REC 12 6 Note For best results speak clearly and keep the microphone about four inches ten User manual centimeters away from your mouth A beep will sound when the battery level drops below 10 or the remaining recording time reaches two minutes Press the INDEX smart button during recording or playback to insert an index mark See Work with index marks on page 21 for more information Press and hold the INSTR smart button during recording to record a spoken instruction See the next chapter for more information 4 1 2 Record a spoken instruction Spoken instructions are recorded comments by the author that are directed to the person transcribing the dictation To insert a spoken instruction
16. er three seconds of silence and resume only when you begin speaking again E Press the MENU button 1 while in the stop position to open the menu BI Press the or button 2 to select the Setup menu item and press the ENTER smart button 3 El Press the or button 2 to select the Voice activation menu item and press the ENTER smart button 3 EJ Press the or button 2 to choose Off or On H Press the OK smart button 4 to save the setting or press the CANCEL smart button 3 to exit the sub menu without changing the setting Language Q Record format Delete dictatiog y Insert mode Voice activation Backlight Keywords Setup Language BACK ji E 4 A To start recording On the Digital Pocket Memo 9600 move the slide switch 6 to the REC User manual H position and start speaking On the Digital Pocket Memo 9620 press the REC button move the slide switch 6 to the REC position and start speaking The status LED 7 glows in red in overwrite mode or green in insert mode while recording When the sound level drops below the threshold sound level a recording pauses after three seconds and the status LED flashes Press the or button 8 to adjust the threshold sound level a while recording
17. et Memo is turned on and off by sliding the ON OFF switch When using it for the first time you will be prompted to set the language date and time 000000000 000000000 3 7 1 Set the language When using the Digital Pocket Memo for the first time you will be prompted to set the language El Press the or button 1 on the Digital Pocket Memo to select a language BI Press the OK smart button 2 to confirm the selection The selected language will be displayed User manual 6 Note It is possible to change the language later using the menu See Menu settings on page 24 for more information 3 7 2 Set the date and time After selecting the user interface language the Digital Pocket Memo will prompt you to set the current date and time El Press the or button 1 to change the value for the year month or day EI Press the smart button 2 to advance the arrow t to the next entry El After setting the day press the smart button 2 to advance the settings to the correct time Ell Press the or button 1 to select a 12 hour or 24 hour clock AM or PM if a 12 hour clock is selected and to change the value of the hour and minute settings El Press the smart button 2 to confirm the date and time The Digital Pocket Memo is now ready to function User manual 6 Note If a mistake is made in setting the date time
18. for any loss of data 2 2 Disposal of your old product Your product is designed and manufactured with high quality materials and components that can be recycled and re used When this crossed out wheeled bin symbol is attached to a product it indicates that the product is covered by the European Directive 2002 96 EC Please become informed about the local separate collection system for electrical and electronic products Please act according to your local rules and do not dispose of old products with your normal household waste The correct disposal of old products will help prevent potential negative consequences for the environment User manual and human health Batteries including built in rechargeable batteries contain substances that may pollute the environment All batteries should be disposed of at an official collection point at e aj o A Lu 2 3 Technical support and warranty This Philips product was designed and manufactured to the highest quality standards If your Philips product is not working correctly or is defective contact your supplying Philips Speech Processing dealer who will provide you with the necessary information on how to proceed If you have questions that your dealer cannot answer or any other related question visit www philips com dictation to contact us No components are user serviceable Do not open or remove covers and do not insert objects not suitable fo
19. g station User manual 3 4 2 Recharge the batteries through the USB cable When the Digital Pocket Memo is connected to a PC or notebook computer with the supplied USB cable the rechargeable batteries are automatically recharged If the USB port on the computer is high powered a complete recharge cycle takes about 2 5 hours 6 Note The PC must be ON when charging battery via the USB cable connection The Digital Pocket Memo may become warm during fast recharging Important If the USB port of the computer does not supply enough power capacity 500 mA disable the USB quick charge function in the menu of the Digital Pocket Memo and recharge the batteries using the optional power supply 3 4 3 Recharge the batteries using the Philips power supply El Connect the Philips power supply to the main power supply A Connect the Digital Pocket Memo to the Philips power supply 6 Note It is okay to continue using the Digital Pocket Memo during recharge The batteries will be recharged while you work and will continue recharging even when the Digital Pocket Memo is turned off User manual 3 5 Insert and eject the memory card The Digital Pocket Memo operates with a SD SecureDigital memory card and supports SD cards with storage capacities of up to 2 GB Your Digital Pocket Memo is packaged with a memory card already inserted and formatted ZIE a ZI o Z w To eject the memory card Ell Locate the memo
20. irm a selection or the CANCEL smart button 3 to exit a sub menu without changing a setting C gt Delete dictation CT Insert mode Insert mode Keywords Keywords gt Setup Language Setup Language BACK ENTER A J 5 6 1 Menu list 6 Note Some settings such as defining keywords or switching to the simple display mode are available only through Philips SpeechExec Pro Dictate See Advanced configuration on page 19 for more information Press and hold the MENU button for a few User manual seconds to access additional information about files the device and the memory card Press the MENU button MAIN MENU LANGUAGE see 3 7 1 page 10 RECORD FORMAT see 4 1 5 page 14 VOICE ACTIVATION see 5 2 page 20 BACKLIGHT OFF 8 s 20 s T RECORD LAMP ON OFF F3 T LCD CONTRAST rs T DEVICE BEEP ON OFF P MICROPHONE SENSITIVITY see 4 1 6 page 15 SETUP MENU DATE amp TIME see 3 7 2 page 11 T USB QUICK CHARGE ON OFF E DELETE ALL DICTATIONS see 4 3 3 page 18 FORMAT MEMORY see 3 6 page 10 VOICE COMMAND TRAINING see 5 5 page 23 PLAYBACK VOLUME DEVICE FONT MODERN CLASSIC User manual 25 6 Technical data Connectivity Docking connector 8 pin female USB Mini USB 2 0 female full speed 12
21. menu BI Press the or button 2 to select the Delete indices menu item and press the ENTER smart button 3 E Press the ENTER smart button 3 and the OK smart button 4 to confirm the deletion or press the CANCEL smart button 3 to exit without deleting Insertmode y Keywords Setup Delete indices Delete all f N f 7 agea All indices will be lost Delete al 9 Yes delete 1 ATTENTION BACK ENTER 6 Note The Delete Indices menu item is available only if the current file has at least one index mark 5 4 Assign a keyword One or more keywords such as the author s name can be assigned to every recording Keywords can be used to identify recordings and automatic file routing in Philips SpeechExec software 6 Note Keywords must first be set up with Philips SpeechExec software See Advanced configuration 22 on page 19 for more information By default the keyword category Author with the keywords DPM 9600 and empty and the category Work type with the keywords Memo Letter Fax and Report are available on the Digital Pocket Memo To assign a keyword to a recording Ell Press the KEYWORD smart button 1 while in the stop position to display the list of keyword categories Press the or button 2 to select a category
22. n in the recording 4 File number e Keyword 1 author name Press the or button 1 to adjust the playback volume during playback Press the SPEED smart button 3 to adjust faster or slower file playback Move the slide switch 2 to the STOP position to stop playback g emm 600 INDEX SPEED 16 4 2 1 Overview of playback functions File selection Press the button n once while in the stop position to skip to the end of a file Press the button again to skip to the beginning of the next file Press the button O once while in the stop position to skip to the beginning of a file Press the button again to skip to the end of the previous file Fast rewind Move the slide switch 2 to the 44 position Move the slide switch to the STOP position to stop rewinding or the PLAY position to stop rewinding and begin playback Fast forward On the Digital Pocket Memo 9600 press and hold the FWD button 3 while in the stop or play position Release the FWD button to stop forwarding On the Digital Pocket Memo 9620 move the slide switch Q to the P position Move the slide switch to the STOP position to stop forwarding or the PLAY position to stop forwarding and begin playback Playback speed Press the SPEED smart button 4 during playback to adjust faster or slower file playback
23. oz including batteries Optional accessories LAN Docking Station 9160 Barcode module 9294 Rechargeable batteries 9154 Power supply 9146 Philips Secure Digital SD memory card Headphones 334 Philips performs extensive testing with the most popular configurations However since PC add ons and device drivers are updated continually conflict free operation cannot be guaranteed 26 User manual
24. r the specific connectors Repairs may be made only by Philips service centers and official repair facilities Failure to do so will void any warranty stated or implied Any operation expressly prohibited in this manual any adjustments or assembly procedures not recommended or authorized in this manual will void the warranty 3 Getstarted 3 4 Overview controls and connections Digital Pocket Memo 1 Microphone socket 2 Headphone socket 3 Built in microphone 4 Status LED 8 LFH 9600 EOL end of letter button LFH 9620 REC record button 6 Slide switch menu navigation and volume control On off switch 9 Speaker Function button programmable 1 Menu button 12 Smart buttons 13 Display Memory card slot 15 LFH 9600 FWD forward button LFH 9620 EOL end of letter button Battery compartment 17 USB connection slot Docking station connection slot Power supply socket ooo CONDOS USB Docking Station Power supply socket USB connection slot Download indicator LED Charge indicator LED Docking slot for the Digital Pocket Memo 6 User manual 3 2 Overview display indicators and symbols 6 Note The slide switch has different function placements on each of the two models of the Digital Pocket Memo 9600 series LFH 9600 and LFH 9620 This user manual will describe functions for both models Digital Pocket Memo 9600 with interna
25. ry card slot on the top back side of the Digital Pocket Memo E Press the memory card into the Digital Pocket Memo until it clicks 1 E Release the memory card It will slightly emerge from the memory card slot Simply slide it out To insert a memory card Ell Locate the memory card slot on the top back side of the Digital Pocket Memo A Slide the memory card into the slot A small illustration under the memory card slot indicates the correct orientation 2 E Push the memory card in until it clicks 6 Note If the Digital Pocket Memo is turned to the ON position and there is no memory card inserted a warning screen is displayed 3 6 Format a new memory card When a new unformatted memory card or a memory card that was formatted with a non Digital Pocket Memo device is inserted the Digital Pocket Memo will display a prompt to format the memory card A Ell To confirm and start the formatting process press the OK smart button 1 A To cancel the formatting process remove the memory card or press the CANCEL smart button 2 Format memo Delete all geh A Volume Font Delete all UNO All files will be lost Yes format Language 1 ATTENTION 6 Note Formatting is not possible if the memory card is in read only mode locked 10 3 7 Activate the Digital Pocket Memo The Digital Pock
26. side of the battery compartment cover 1 2 E Close the battery compartment by folding it down and sliding the battery compartment cover inward until it clicks 6 Note Do not mix battery types Use two rechargeable batteries or two non rechargeable alkaline batteries 3 4 Recharge the batteries The Digital Pocket Memo can be operated with the rechargeable Philips AAA batteries To recharge these batteries use the Docking Station the USB cable or the Philips power supply 3 4 1 Recharge the batteries through the docking station E Make sure that the docking station is connected to the main power supply with the Philips power supply E Insert the Digital Pocket Memo into the docking slot of the docking station and press it down firmly until it locks The green LED lights up indicating that the batteries of the Digital Pocket Memo are being recharged in fast recharge mode E Record with the Digital Pocket Memo from the docking station or switch it off when not being used EJ When the green LED blinks recharging is complete and you can remove the Digital Pocket Memo from the docking slot 6 Note When the Digital Pocket Memo is connected to the docking station it is powered by the docking station and not by the batteries If the Digital Pocket Memo is operated with rechargeable batteries the batteries are automatically recharged while the Digital Pocket Memo is connected to the dockin
27. ss the DELETE smart button 5 and the OK smart button 6 to confirm the deletion of the marked section or press the CANCEL smart button 5 to exit without deleting Delete dictatiol Delete Delete dictatio1 Delete O Insert mode Keywords 1 ATTENTION TE 5 34 CF prm S600 User manual 4 3 3 Delete all dictations Caution Files marked finished EOL are deleted when the delete all dictations function is used Follow these steps to delete all recordings E Press the MENU button 1 while in the stop position to open the menu BI Press the or button 2 to select the Setup menu item and press the ENTER smart button 3 H Press the or button 2 to select the Delete dictations menu item and press the ENTER smart button 3 C Delete dictation Microphone Q Insert mode Date amp time Keywords USB quick charge etup Delete dictations Language Delete all X A RI Press the ENTER smart button 4 and the OK smart button to confirm the deletion or press the CANCEL smart button 4 to exit without deleting Delete all Yes delete Delete all rYes delete All dictations will be lost 1 ATTENTION
28. te the recording On the Digital Pocket Memo 9620 13 at v ZI Iv Z w press the REC button move the slide switch 4 to the iREC position and start speaking The insertion will not overwrite the recording E To end the inserted recording On the Digital Pocket Memo 9600 move the slide switch 4 to the STOP position On the Digital Pocket Memo 9620 move the slide switch 4 to the RECP position and press the REC button 5 4 1 4 Finish lock a recording When a recording is finished and no additional changes will be made follow these steps to mark it as finished and protect it from being accidentally deleted El Press the or button 1 while in the stop position to select the recording to be marked finished EJ Press the end of letter EOL button 2 to lock the file and mark it as finished The v symbol 3 is displayed Digital Pocket Memo 9600 4 yg o INDEX INSTR Digital Pocket Memo 9620 E If the recording is not finished simply fast forward to the end of the file and continue recording Repeat from step E to return to overwrite recording mode 14 To assign priority status to the recording press the EOL button 2 again within half a second The symbol b is displayed indicating that the file has priority status To make changes to the recording press the EOL button 2 again to remove the finished mark
29. ting must be acti vated in Philips SpeechExec or the software User manual application of your system integrator for this option to appear in the menu The first keyword is displayed Press and hold the VOICE smart button 4 and say the keyword Release the VOICE smart button when the status LED 5 glows in green Press the button to skip training the current item and continue to the next The Digital Pocket Memo will prompt you to repeat the word Press and hold the VOICE smart button 4 and say the keyword again Release the VOICE smart button when the status LED 5 glows in green training was successful or red training was not successful If the training was successful the Digital Pocket Memo will automatically advance to the next keyword Repeat from step EJ until you have trained all keywords ZE e a o z4 Lu Delete dictatiog USB chick chaf 3 Insert mode Delete dictations Keywords Format memory Vo ce cmd traing 6 Note If you have configured Voice Command to use alphanumeric characters the training procedure starts with with numbers 0 9 followed by letters A Z then special characters For recognition of letters say the word for each letter such as alpha for A bravo for B and so on 23 Q Tip Voice recognition performance can be adversely affected by background noise
30. tional slide switch iss Ail OPM s600 44 4EYSWOR NEW booe O Current function of the left smart button eywor such as author name o Keyword 1 such h ecording number QB R ding b 4 Position bar ecordin ayback time Recording playback 6 Battery level indicator 7 Recording format emory card is write protected locke M y card P d locked 9 Insert recording mode is activated Voice activated recording in progress ig IN prog User manual 5 i Es e a o za w Digital Pocket Memo 9620 with Philips slide switch aan diu 15 23 11 Recording level meter 12 Sensitivity level for voice activated recording 13 Current position in the recording Positions of the slide switch 15 Current function of the right smart button Recording is marked finished EOL and locked 17 Recording is marked priority Recording contains index mark Recording contains spoken instruction 3 3 Install the batteries The Digital Pocket Memo can be operated with the two rechargeable AAA batteries delivered with the product Standard non rechargeable AAA alkaline batteries may also be used El The on off switch of the Digital Pocket Memo must be in the OFF position EI Open the battery compartment on the back side of the Digital Pocket Memo by sliding it outwards then folding it up E Insert the two AAA batteries The correct polarity is indicated on the in
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