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Realtime System Administration

1. BCO6D IL HE TURE COMPANY BATCH TABLE MAINT 04 May 05 BATCH CODE DAILY HO BATCH DESC DAILY BATCH H1 DEFAUL STAR TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER QUEUE FO H5 TYPE H3 RUN SPECIALS Y N Y QUEUE HS QUEUE AF CURRENT CHANGE TO QUEUE FO QUEUE FO QUEUE HS QUEUE HS QUEUE S QUEUE S ENTER P AGE QUEUE TO CHANGE VOID OR TO CONTINUE HS When you are finished making changes enter a to save them to your batch record BCO6D IL HE URF COMPANY BATCH TABLE IAINT 04 May 05 BATCH CODE DAILY HO BATCH DESC DAILY BATCH H1 DEFAUL STAR TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER QUEUE FO H5 TYPE H3 RUN SPECIALS Y N Y CURRENT CHANGE TO QUEUE FO QUEUE FO QUEUE HS QUEUE AF QUEUE S QUEUE S ENTER P AGE QUEUE TO CHANGE VOID OR TO CONTINUE A eee ee ae eee ae oe eee System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 12 Realtime Software Corporation System Administration amp Reference Manual DAILY BATCH PROCESSING At the end of every business day users should run the nightly batch process Running the nightly batch process is not required but users should still run this to make sure a
2. OEO03A IL THE TURF COMPANY ORDER ENTRY 04 May 05 CUST 01043 001 ORDER NO 407953 NAME ABBOTT LABORATORIES 2C Alice CUSTOMER MUST PROVIDE ADDR 1 2 S ADDR 2 P O BOX 177 3 HT CITY NORTH CHICAGO 4 10 ST CNTY IL 5 P ZIP PST 60064 6 COUNTRY Ta 8 ORDER DATE 05 04 05 14 ORDER TYPE P 9 SINGLE MULTIPLE SHIP DATES S M S 15 SHIP VIA UPS DELIVERY 10 SHIP DATE 05 04 05 CANCEL 16 FOB 11 CUST P O PO REQUIRED 17 SLMN1 9 SLMN2 SLMN2 00 12 ORDERED BY 18 TERMS A NO TICKET 13 SPECIAL INSTRUCTIONS 19 AR CUST 20 STATUS CA 21 INTERNAL NOTES 22 FREE FREIGHT Text Window Edit ENTER CODE FOR PREDEFINED TEXT TO BE INSERTED You can then further edit the inserted text if desired Then hit escape and S to save your changes and continue processing the document OE03A IL THE TURF COMPANY ORDER ENTRY 04 May 05 CUST 01043 001 ORDER NO 407953 NAME ABBOTT LABORATORIES 2C T CUSTOMER MUST PROVIDE ADDR 1 2 5 ADDR 2 P O BOX 177 3 HT CITY NORTH CHICAGO 4 10 ST CNTY IL 5 P ZIP PST 60064 6 COUNTRY Ta 8 ORDER DATE 05 04 05 14 ORDER TYPE P 9 SINGLE MULTIPLE SHIP DATES S M S 15 SHIP VIA UPS DELIVERY
3. UTILS CW REALTIME SOFTWARE CORP UTILITIY PROGRAM 01 Jun 04 ENTER CHOICE LEAVE NULL OR TO EXIT 1 LIST USERS ON SYSTEM A LIST TANDEM PROCESSES 2 LIST SYSTEM LOCKS B TANDEM A USER 3 LIST PEQS PRINT FILES C UNTANDEM A USER 4 LIST DISK SPACE STATISTICS D EXECUTE D3 WHERE COMMAND 5 LIST POVF OVERFLOW TABLE E MANAGE THE SPOOLER D3 6 LIST MAX LICENSED USER COUNT F CURRENT PROGRAMS INQUIRY SRES 2 7 LIST PRINTER STATUS SERIAL G PROGRAM ABORT MAINTENANCE SRES 15 8 LIST PRINTER STATUS NETWORK H CLEAR LOCKS PROGRAM SC H 16 9 DISPLAY THE CALENDAR Z EXECUTE NIGHTLY FILE SAVE All items on the left column presented to all users are inquiry type in nature and can not affect any system settings A brief description of each menu option along with an abbreviated screen print follow 1 List Users On System provides a listing of users currently logged on and their ports you can display this list by user ID or process a k a port LISTU command at TCL UTILS CW REALTIME SOFTWARE LIST USERS UTILTY 06 Oct 04 PIDE pid 0 USER lt 06 ences udate utime account mdate mtime location 1 671878 RHR 10 06 08 19 RSC 10 06 08 19 Ruby Rodgers 2 536642 KAS 10 06 08 38 BCP TEST6 10 06 08 38 Kevin Schuch 3 172272 KAS 10 05 07 03 RSC 10 05 14 50 Kevin
4. TPOL IL THE TURF COMPANY TEMPLATE TABLE MAINTENANCE 04 May 05 EMPLATE ID OEH LOGON STOP AT CHANGE ENTRY EQ ATB FIELD DESCRIPTION DATA TO PRE LOAD PROMPT DATA REQ D n 001 009 Customer Number FLO 002 011 Customer Purchase Orde 003 012 Order Date C SYS DATE 0 004 013 To Be Shipped Dat C SYS DATE 0 005 014 Ship Via 006 015 Customer Terms Code 007 018 Order Discount 008 020 Order Taxable Amount 009 022 Freight 010 023 Miscellaneous 011 026 Salesman 1 012 027 Salesman 2 KKK K KZZ Z Z ZKZ ZK KKZKKKKKKZK ENTER SEQ P AGE S1 OR RTN FOR PREV SCREEN Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 80 Realtime Software Corporation System Administration amp Reference Manual EXPORT CONFIGURATION SETTINGS Several programs have the capability to export data directly to external files such as Excel worksheets You can specify which dictionary words formatted data fields are included in these exports To maintain the template for a program go to menu SC H choice 1 and choose Export Configuration Settings from the list displayed SE BGO2
5. ENTER PROCESS TO UN TANDEM LEAVE BLANK OR ENTER TO EXIT Realti t C tion P 54 System Admin amp Ref Manual v2 0a ealhimi Sufiware Corporation Fage Realtime Software Corporation System Administration amp Reference Manual D Execute D3 WHERE command provides technical data on processes a session is running UTILS Ln 0001 0002 0003 0004 CW REALTIME SOFTWARE WHERE STATUS UTILITY 06 Oct 04 PCB PIB ABS Stat R1 amp Return stack contents 10 35 44 06 Oct 2004 FID Stat Base 00084D F390 000018 RR EI INP 000 RR EI5 05C 219CBF FF90 000018 1 ws wherel 000 ws whatwhere 50C 00084F F390 000018 RR EI INP 000 RR EI5 05C 000850 F390 000018 RR EI INP 000 RR EI5 05C E Manage the Spooler this is a really cool menu driven way to mange real print jobs print jobs that were sent to hold files and more SPOOLER MENU SPOOLER CONTROL PAGE 1 OF 1 10 36AM Job Stat Lnk Line Status Cpy Form Frms Date Time User 8 8880 2 ch 1 4 10 05 04 08 01 27 KAS 10 8880 2 ch 1 2 10 05 04 13 11 08 KAS 19 8880 2 ch 1 8 10 06 04 07 55 55 KAS 20 8880 2 ch 1 1 10 06 04 08 49 28 KAS 21 8880 2 ch 1 1 10 06 04 08 58 23 KAS E Edit File s H Help Menu P Print Files s M Printer Control Menu D Delete File s S Spooler Status K Kill and Hold Print Job T TCL Command C Change No of Copies RIN Displ
6. 4 Lisk Disk Space Statistics provides summary disk storage information in MB and frames with percentages used FREE command at TCL UTILS CW REALTIME SOFTWARE LIST DISK SPACE UTILITY 06 Oct 04 Disk Available O E eis Sle he ate Dae sO es Paws Oe eee sins ol 00 KKK KKK KKK KKK KK KKK KKK KKK KKK MB Bytes Frames Maximum disk space 100 8 946 8 945 660 000 4 472 830 System usage 0 6 5 530 000 2 165 Data usage 49 4 404 4 403 762 000 2 201 881 Available disk space 51 4 536 4 536 368 000 2 268 184 5 List POVF Overflow Table provides frame usage figures Key number here is overflow If this falls below 100000 system performance can begin to suffer POVF command at TCL UTILS CW REALTIME SOFTWARE LIST OVERFLOW POVF UTILITY 06 Oct 04 overflow 2268153 reserve 1024 blocks 99 b tree levels 1 leaves 0 Realti t ti P 2 System Admin amp Ref Manual v2 0a salhimi Sujal ane Corporation PIREA Realtime Software Corporation System Administration amp Reference Manual 6 List Maximum Licensed User Count displays number of sessions logged on and maximum allowed per your licensing MAXUSERS command at TCL UTILS Number Number Number Number CW of of of of REALTIM licensed users E SOFTWARE LIST MAXUSERS UTILITY 06 Oct 04 users currently logged on users allowed on system ports on system 12 15
7. SCREEN JUMPS FOR BIL PGM BLO4 PRINT Invoice Print PRINT 3 ENTER FOR SCREEN JUMPS D TO DELETE ALL SCREEN JUMPS RTN TO POST amp Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 44 Realtime Software Corporation System Administration amp Reference Manual Type in the screen jump you want to add and type A to add SJ01B CW REALTIME SOFTWARE CORP SCR T EN JUMP MAINTENANCE 15 Jul 03 SCR T EN JUMPS FOR BIL PGM BL04 PRINT Invoice Print PRINT SCREEN JUMP gatt an EEEE A D ENTER S FOR SCR T EN JUMPS D TO DELETE ALL SCR T EN JUMPS RTN TO POST T SJ01B CW REALTIME SOFTWARE CORP SCR EN JUMP MAINTENANCE 15 Jul 03 T SCREEN JUMPS FOR BIL PGM BL04 PRINT Invoice Print PRINT SCREEN JUMP IP A D A ENTER S FOR SCR A EN JUMPS D TO DELETE ALL SCR EA EN JUMPS RTN TO POST You can have multiple screen jumps that call the same program SJ01B CW REALTIME SOFTWARE CORP SCREEN JUMP MAINTENANCE 15 Jul 03 SCREEN JUMPS FOR BIL PGM BLO4 PRINT Invoice Print IP PRINT SCREEN JUMP
8. kK ek x SOFTWARE CORP YEAR END UPDATE WARNING AR HAVE END ALL YE REPORTS BEEN PRODUCED Y N 08 Oct 04 The following screen will be presented and will be filled out automatically by the system Verify the information is correct then simply enter a to post and perform the Year End Update GLO9B MODS CW REALTIME SOFTWARE CORP YEAR END UPDATE 08 Oct 04 CURRENT PERIOD IS 12 CURRENT FISCAL BEGIN DATE IS CURRENT FISCAL END DATE IS 1 ENTER NEXT FISCAL BEGIN DATE 01 01 05 2 ENTER NEXT FISCAL END DATE pig ewe RONG TER DATA CODE TO RECEIVE CURRENT YEAR DATA HISTORY 2004 FISCAL 2004 ENTER LINE TO CHANGE TO TO BEGIN UPDATE VOID System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 43 Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION F SCREEN JUMPS MAINTENANCE Throughout the User Manual you have been instructed to type various Screen Jumps alpha characters at any menu to go to a particular process Screen Jumps in the Realtime Software Business System are short cuts to get you where you want to go quickly It eliminates multiple key strokes throug
9. prompt type SET TIME correct time in hh mm ss format This is in military time seconds are optional and Realti t C tion Page 23 System Admin amp Ref Manual v2 0a Paame Sojnvare COrpOraiony Kage Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION D MONTH END FOR A R A P SALES INVENTORY Some users will close all software modules at once during their month end procedure Other users will close A R Sales and Inventory as one step and then close Accounts Payable as another step The following steps assume that all modules are being closed out at once Notes at the end of this section will list the typical steps if A P is closed out separately from the rest of the modules When it is time to run the end of month batch it is assumed that users have finished all customer invoicing cash posting and labor entry for the month that is about to be closed t WARNING Make sure the Daily File Checker screen is empty prior to starting the Month end batch Go to menu SC H 10 Then pick S for screen Follow the steps displayed to make sure the Daily File Checker screen is empty Refer to the File Checker portion of this document Section A for more information on this Run daily batch processing Change line 2 with underscore shift dash to blank the time out so the batch will run immediately instead of later at night BATCH CW REALTIME SOFTWARE
10. The program will display the data it has on file and ask you if this is the correct batch record If you enter N O the program will return to the batch code prompt If you enter Y ES it is correct the program information you selected on the menu will be carried into the first 3 prompts of the program line for you BC06D CW REALTIME SOFTWARE CORP BATCH TABLE MAINT 14 Jan 02 BATCH CODE DAILY HO BATCH DESC DAILY BATCH H1 DEFAULT START TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER QUEUE FO H5 TYPE H3 RUN SPECIALS Y N Y RUN PROGRAM PROGRAM PRINTER ASSIGN RUN FREQ S SEQ FILE AME E 010 A R PGM ARO6 HS O 020 RES PGM RE02D HS 56 030 RES PGM REO02F HS Y IS THIS THE CORRECT BATCH RECORD TO PROCESS Y N Realtime Soft Corporation Page 9 System Admin amp Ref Manual v2 0a caline Software Gorp 8 Realtime Software Corporation System Administration amp Reference Manual Now just enter your printer report profile acceptance run frequency and special information and post BCOQ6D CW REALTIME SOFTWARE CORP BATCH TABLE MAINT 14 Jan 02 BATCH CODE DAILY HO BATCH DESC THIS IS A TEST BATCH RECORD H1 DEFAULT START TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER
11. ITEMS IN PURCHASE ORDER RECEIPTS FILE CODE D G PURCHASE ORDER RECEIPTS REGISTER SPO11 2 THEN 6 14 ITEMS IN ENT KEY FILE CODE D G DAILY A P INVOICE REGISTER SA P 4 PRESS RETURN TO CONTINUE OR TO EXIT DAILY G GL UPDATE M MONTHLY O OPTIONAL S SYSTEM ADMINISTRATION oO ll The above example is what the Daily file checker screen would normally look like BEFORE batch is run If you don t want to run BATCH to update values you can go to the individual menu screens listed and run the individual registers one at a time Realti t ti P 1 System Admin amp Ref Manual v2 0a ealteme Sapyare Comporanons Pagers Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION B NIGHTLY BACKUP PROCEDURE Itis VERY IMPORTANT to back up your data every night Make sure the tape has been changed from the previous day s tape Users should keep at least one tape for each day of the week In addition they should save each of the month end file save tapes for at least a year This is a separate process from the nightly batch and needs to be run from a different screen and or terminal There are several different ways to do the nightly file save The following are two examples of the ways the save can be done You may have other procedures in place for doing the save If you do not know your tape drive number call Realtime Software Corporation and we can ea
12. ports Order entia Quote entry Orcleir memiLey Quote inquiry Order adjustments Quote adjustments Customer order change change customer number in an Bill sales order to an invoice Open orders all orders by department to screen Open orders report Print invoices from billing program Enter labor time on service orders Clock in and out of service jobs Updates posted technicians time to run efficiency 6 PURCHASE ORDERS EE PO RE RA PI PA BR OP O Purchase order entry manual Create purchase order from sales order REGUS ie OnmC eM creche Org CUISisOMc n ordens Requisition adjustments PULCMASS OKC metni Purchase order adjustments PULCMASS OCleic POCSIVIMG Open purchase order report System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 50 Realtime Software Corporation System Administration amp Reference Manual G UTILITIES MENU A menu of common utilities for System Administration has been provided for users to view certain system parameters and listings User that are flagged as an Administrative type through the Logon Control Maintenance will have more choices of options than standard system users The Utilities program menu can be seen by typing in the Sereen Jump U The menu appears as follows if the user is an Administrative user as described above
13. 15 temporary 100 7 List Printer Status Serial displays status of the spooler and printers including assigned process number SP STATUS at TCL Printer Printer The printer is running on line Assigned output queues he number of inter job pages to eject is 1 The spooler is inactive 0O is serial 1 is serial 1 inactive The printer is running on line Assigned output queues 0 The number of inter job pages to eject is 1 inactive 40 41 and on line and on line 8 List Printer Status Network displays status of network printers including some more technical info as to page layout and font SHP STATUS at TCL UTILS CW REALTIME SOFTWARE LIST NETWORK PRINTERS STATUS UTILITY 06 Oct 04 VMname Prt Port PID Spooler command Status picko 0 40 327844 exec qprt v8 1 66 w 132 p 13 OK picko 11 46 241720 exec qprt 1 60 w 132 p 12 P OK picko 15 35 249992 exec qprt 1 66 w 132 p 17 z OK picko 16 34 266396 exec qprt 1 66 w 132 p 13 z OK System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 53 Realtime Software Corporation System Administration amp Reference Manual 9 Display the Calendar did you know the system had a Calendar function It allows you to toggle between months years etc very handy when completing date fields DATE C command at TCL
14. CoNo bwNEBeO j O C HANGE P AGE B ACK I NDEX T OGGLE R ETURN TO VOID SEQ Enter the program you wish to maintain a default template for or select it from the list displayed in this example OEH Order Entry Header You can also designate different templates for different users or login groups by adding their logon or group to the program code e g OEH KAS The template settings would then only apply to that logon or group TPOL IL THE TURF COMPANY TEMPLATE TABLE MAINTENANCE 04 May 05 EMPLATE ID OEH LOGON 1 DESCRIPTION ORDER ENTRY HEADER 2 ADD RECORDS Y N Y 3 CHANGE RECORDS Y N Y 4 BYPASS TEMPLATE Y N 5 INVALID CHANGE LINE OPTIONS 6 LOAD LOGON DATA Y N Y ENTER D ELETE I NDX N XT P REV S2 VOID TO POST OR RIN TO CONT Realti t C tion P 79 System Admin amp Ref Manual v2 0a Paame Sojnvare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual Screen 2 S2 of the template record displays the varying fields that may be controlled via the template Here you can choose to pre load data whether or not to stop at a prompt allow changes to the data or require that data be entered Fields with FLO displayed to the right are required by the data file s layout
15. UTILS CW REALTIME SOFTWARE DISPLAY CALENDAR UTILITY 06 Oct 04 October 6 2004 Wednesday internal 13429 julian 280 October 200 4 10 13 41 SUN MON TUE WED 31I 41 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 l D Prev Month F Next Month X Exit Y Prev Year U Next Year A List Tandem Processes lists tandems currently active on the system LIST TANDEMS at TCL UTILS CW REALTIME SOFTWARE LIST TANDEMED USERS UTILITY 06 Oct 04 Tandem Associations 10 30 42 06 Oct 2004 Devic Tandemed by devic S2 S14 B Tandem a User likes your session to another session allowing you to see their screen and issue commands TANDEM n at TCL n is their process number UTILS CW REALTIME SOFTWARE TANDEM USERS UTILTY 06 Oct 04 EXIT AND RUN SELECTION 1 IF YOU DO NOT KNOW YOUR USER TO TANDEM ENTER PROCESS TO TANDEM LEAVE BLANK OR ENTER TO EXIT C Untandem a User releases the tandemed process set above TANDEM n x at TCL or ESC x UTILS CW REALTIME SOFTWARE UNTANDEM USERS UTILTY 06 Oct 04 EXIT AND RUN SELECTION 1 IF YOU DO NOT KNOW YOUR USER TO UN TANDEM
16. 10 SHIP DATE 05 04 05 CANCEL 16 FOB 11 CUST P O PO REQUIRED 17 SLMN1 9 SLMN2 SLMN2 00 12 ORDERED BY 18 TERMS A NO TICKET 13 SPECIAL INSTRUCTIONS 19 AR CUST 20 STATUS RR KKK PLEASE NOTE 21 INTERNAL NOTES 22 FREE FREIGHT k k k k XTHIS CREDIT MEMO HAS BEEN APPLIED TO INVOICE Text Window Edit Realti t ti P 72 System Admin amp Ref Manual v2 0a palume Stare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual FORMS NOTES You can also choose to have a block of predefined text printed automatically every time a form is printed This feature is available for various forms on a by form basis that is each form can have its own block of text To maintain the notes for a form go to menu SC H choice 1 and choose Forms Notes Table from the list displayed BGO2 IL THE TURF COMPANY HDR BACKGROUND TABLES MAINTENANCE 04 May 05 Display of the BACKGROUND TABLES table by DESCRIPTION Table Description ADJUST COLOR SETTINGS COMPANY CONTROL RECORD HDR FORMS CONTROL TABLE FORMS NOTES TABLE LOGON MAINTENANCE PREDEFINED TEXT TABLE PRINT QUEUE TABLE SCREEN JUMPS FILE TEMPLATE MAINTENANCE TABLE S OANA PWNE 1O C HANGE P AGE B ACK I NDEX T OGGLE R ETURN TO VOID SEQ S
17. BOLD AND BLINKING TEXT DE ED UNDERLINED AND BLINKING TEXT ENTER A PPLY CURRENT SETTINGS VOID OR RIN TO POST As you scroll through each field help appears to the right and the area affected is indicated Basically users choose from the A B C D E combinations to make the Realtime screens easier to use This is especially useful to separate data from prompt fields on the screen Not all programs utilize these color codes yet If field 1 does not have a Y then the user will see the company default color scheme If the Administrator does not define a company wide default all settings are set to A for normal Realti t ti P 9 System Admin amp Ref Manual v2 0a CNUE SONARE CONDOPERONT BARE d
18. overlay which takes the data output and overlays onto a user defined template such as a blank invoice or statement form Since this is an E email format you are prompted to choose either pdf or tif format for the output In addition to inserting the output into an email message the user defined default email signature will also be added In this case the default signature explains how to open the attached document Similar choices are available for F fax formats TABLE MAINTENANCE 04 May 05 QTO1 IL THE TURF COMPANY QUEUE QUEUE AE ENTER QUEUE OR FOR LOOKUP 1 NAME ACTIVEFAX EMAIL 2 PRINT MODE H I M 0 P S T PO 3 PICK FORM QUEUE F11 4 NUMBER IF COPIES 1 5 ENTER QUEUE TYPE A ENTER FORMAT R EDIRECT O VERLAY P ASSTHROUGH E MAIL OR F AX E ENTER DEFA PERSONAL E DEFAULT Please note Realtime Software Corporation lt This EMAIL SIGNATURE ULT FORMAT PDF AIL QUEUE Y N S N lt tif or pdf It is provided in Adobe Acrobat Format ENTE R TO VOID D Email contains information requested by you from pdf It requires the ELETE I NDEX N EXT P RI EVIOUS OR RIN TO POST System Admin amp Ref Manual v2 0a Realtime Software Corpor
19. 04 SELECT PRINTER FOR AUDIT REPORT PRINTER Hots sages ated bse e ai HOLD SUPPRESS COPIES 1 ENTER NEW PRINTER FOR DISPLAY OF ALL PRINTERS OR ENTER TO CONTINU T E Realti t C tion P 85 System Admin amp Ref Manual v2 0a palane Satare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual H he audit report will print and the lock will be cleared This can be verified by returning to the Clear Locks program REOLF CW REALTIME SOFTWARE CORP CLEAR PROGRAM LOCKS UTILITY 07 Oct 04 ENTER A Y FOR LOCKS TO BE CLEARED OR TO CLEAR ALL LOCKS LOCK SET BY PORT RECORD 1 INVENTORY ADJUSTMENTS IN PROGRESS 2 INVENTORY ADJUSTMENTS REGISTER 3 INVOICE REGISTER BEING RUN 4 P O S ARE BEING ENTERED 5 P O S ARE BEING ADJUSTED 6 P O RECEIPTS ENTRY IN PROGRESS 7 P O RECEIPTS REPORT RUNNING 8 P O RECEIPTS REGISTER BEING RUN 9 CASH POSTING IN PROGRESS 10 BANK REGISTER RUNNING 11 BATCH CURRENTLY RUNNING 12 CLEAR FAIL SAFE FLAGS 13 G L INTERFACE IS BEING RUN FAIL SAFE LOCKS T ENTER LINE TO CHANGE TO VOID OR TO CLEAR LOCKS Realti t C tion P 86 System Admin amp Ref Manual
20. 39 items selected out of 365 items END NOW EXECUTING RES PGM REO30 14 36 04 14 Jul 03 404 330 items selected out of 2351 items END OF BATCH PROCESS lt Connect time 3 Mins CPU 252 Units LPTR pages 54 gt lt logged off at 14 36 05 on 14 Jul 2003 gt If a batch did not go through successfully for whatever reason someone may try to set the batch at the end of the next business day and get the following warning message ENTER to acknowledge and return to a menu BATCH CW REALTIME SOFTWARE CORP BATCH PROCESSING 14 Jul 03 T BATCH PROCESSING BEING RUN BY TERMINAL 21 FLAG CAN BE REMOVED BY GOING TO MENU SBC01 CHOICI ENTER RTN TO ACKNOWLEDGE J m Gl 1 BCO1A PROMPT 7 Follow the instructions displayed above and type SBCO1 select 1 select Company Contol Record B C and then prompt 7 Type Y to clear the batch running You can also see the date of the last successful batch run below Post and you will return to a menu and can then process your nightly batch like normal BCO1A IL THE TURF COMPANY BATCH CALENDAR COMPANY MAINT 04 May 05 1 CALENDAR START DATE 04 25 02 CALENDAR CREATED Y DATE LAST MAINT 2 SP ASSIGNMENT FO HP 132 LANDSCAPE 04 May 05 3 BATCH DEFAULT DAILY DAILY BATCH 5 BATCH RECORDS CURRENT FOR
21. D G DAILY amp UPDATES THE GENERAL LEDGER Q MONTHLY BUT OPTIONAL S SYSTEM ADMINISTRATION FUNCTION THESE CODES ARE AS FOLLOWS DAILY PROGRAM SHOULD BE RUN DAILY GENERAL LEDGER PROGRAM UPDATES THE GENERAL LEDGER ONTHLY PROGRAM SHOULD BE RUN MONTHLY OPTIONAL PROGRAM RUN IS BASED ON CLIENT PREFERENCE SYSTEM ADMINISTRATION PROGRAM RUN FOR SYSTEM ADMIN PURPOS NORAD ll Gl wn Realti t ti P 17 System Admin amp Ref Manual v2 0a galame Satare Corporgiioniy Kage Realtime Software Corporation System Administration amp Reference Manual EOD1 CW REALTIME SOFTWARE CORP DAILY FILE COUNT 01 Jun 04 lt lt lt COUNTING gt gt gt 46 ITEMS IN INVENTORY ADJUSTMENTS FILE CODE D G INVENTORY ADJUSTMENTS REGISTER SINO4 2 x 98 ITEMS IN INVOICE KEY FILE CODE D G DAILY SALES INVOICE REGISTER SBLO6 2 xx 24 ITEMS IN INVOICE PRINT KEY FILE CODE D INVOICES STILL NEED TO BE PRINTED SBIL 4 xx 2 ITEMS IN PURCHASE ORDER RECEIPTS KEY FILE CODE D G PURCHASE ORDER RECEIPTS REGISTER SPO11 2 THEN 6 2
22. END DATE NYSD NEXT YEAR START DATE 3 9 PED 3 9 PERIODS AGO END DATE NYED NEXT YEAR END DATE EX 7PED 7 PERIODS AGO END DATE PYSD PREVIOUS YEAR START DATE PYED PREVIOUS YEAR END DATE EYSD END YEAR START DATE EYED END YEAR END DATE In addition to making report data more consistent the headings on the reports will now be slightly different All template able reports will now have two lines of report header type information The first line will have the program report date and time similar to how it is now The second line will have the account this report was created from as well as the logon ID and the User name and port information Below is an example of the cash receipts register ARO6 CW REALTIME SOFTWARE CORP DAILY CASH RECEIPTS REGISTER 04 09 15 15 Jan 2002 PAGE 1 PORT 1 ACCOUNT BCP TEST6 DEPOSIT SLIP USER AG ADRIANA USING THE ENTIRE FIELD BANK CODE 01 1 AA BC CUST CK REF AMOUNT BC CUST NAME SOURCE CK REF AMOUNT Realti t ti P 2 System Admin amp Ref Manual v2 0a CANUTE SOARE COPOraNON KERE 6 Realtime Software Corporation System Administration amp Reference Manual J MISCELLANEOUS MENU SCREEN PROCESSING The menu screen program is the first program that you will enter when using the BCP software Each user will see different choices depending on the password being used The pass wording system allows items to easily be removed from
23. H choice 1 Then choose the Screen Jumps File from the list of tables displayed SCREEN MODS LONG TEST COMPANY Company Header Maintenance 04 May 05 3 BCP TEST6 KAS SC H ENTER SELECTION NUMBER 12 19 44 AS2 FUNCTION NMBR DESCRIPTION 0 Select Printer 1 HDR Utility Background Table Maintenance 2 HDR Utility Background Table Lists 3 HDR Utility Background Table Inquiries 4 Background Table Maintenance 5 Background Table Inquiry 6 Background Table List 7 Background Tabl aintenanc by Application 8 Background Table Inquiry By Application 9 Background Table Lists By Application 10 End of Day File Checker 11 End of Month File Checker 12 iscellaneous File Checker T3 nu Screen Processing 14 Selection Screen Lists 15 File Layout Inquiry Lists 16 Clear Locks Program A screen similar to the one above but more detailed is displayed Enter the screen jump you wish to maintain at the command prompt and Enter Fill in data in the appropriate prompts as described below and enter Individual screen jumps can be deleted using the D option SJ01 MODS LONG TEST COMPANY SCREEN JUMP MAINTENANCE 04 May 05 COMMAND IP Enter COMMAND or enter for lookup 1 TYPE CODE P 2 CONTROL RECORD CBIL 3 FUNCTION DESCRIPTION 4 DESCRIPTIO Invoice Print 5 PROGRAM FILE CAT
24. IL THE URF COMPANY HDR BACKGROUND TABLES MAINTENANCE Display of the BACKGROUND TABLES table by DESCRIPTION SQ Table Description 1 ADJUST COLOR SETTINGS 2 COMPANY CONTROL RECORD HDR 3 EXPORT CONFIGURATION SETTINGS 4 FORMS CONTROL TABLE 5 FORMS NOTES TABLE 6 LOGON MAINTENANCE 7 PREDEFINED TEXT TABLE 8 PRINT QUEUE TABLE 9 REPORT TEMPLATE FILE 10 SCREEN JUMPS FILE Ta TEMPLATE AINTENANCE TABLE C HANGE P AGE B ACK I NDEX T OGGLE R ETURN TO VOID END OF SEARCH INDEX 04 May 05 Select the program you wish to maintain Export Configuration Settings for from the list displayed IL THI EP01 SQ al AP12B 2 ARO9B 3 BL10A 4 CM01X 5 6 EPO1L 7 FX09 8 GLO1X 9 INO5SE 10 IN11C ial IN11D 12 IN11H 13 IN110 14 OEO8F 15 PO03J 16 VM01X C HANGE END OF SI Display of Export Program CRS EXPORT ty P AGI E TURF COMPANY B ACK EARCH INDEX EXPORT CONFIGURATIO the DICT HDR table by Description MAINT MAINTI Export Profil e ACCTS PAYABL RIAL BALANCE R EPOR CUSTOMER AGED TRIAL BALANCE A R INVOICE HISTORY REPORTS CUSTOMER INFORMATION EXPORT R EXPORT CONFIGURATION FAX EMAIL REPOR CHART OF ACCOUNTS EXPORT PRICE AND VALUATION REPO ISSING INVENTORY TAG RE LISTING RTS PORT EPOR PHYS INVEN
25. OGGLE R ETURN TO VOID SEQ END OF SEARCH INDEX If you have any special steps that you manually run this is the time to run them For example some users want to run the finance charge calculation program manually instead of during the batch process If users have everything set up as a sequence in the EOM Batch then there is no reason to manually run anything Do a backup file save and then mark the tape as End of Month with the date This will save the state of the system in case there are any problems that occur during the month end batch so the system could be restored and batch run again At any menu type in the Screen Jump BATCH or SB C and select 2 to run end of month batch from DAILY to EOM Note the name for your month end batch may not be called EOM It may be called EOM SALES EOM AP etc If choice 2 has a value in it then with underscore to blank out the time Enter the batch password if required Then to continue The EOM batch may have been designated an E type batch If so batch processing will first check daily files before processing the EOM batch If any daily files are present that would affect the processing of the EOM batch the user will be notified and batch processing will not continue BATCH CW REALTIME SOFTWARE CORP BATCH PROCESSING 14 Jul 03 KKKKKKKKKKKKKKKKKKKKKKKKKKKKKK BATCH SELECTIONS KKKKKKKKKKKKKKKKKKKKKK
26. QUEUE FO Hd TYPE H3 RUN SPECIALS Y N Y ENTER RUN SEQ 040 ENTER PROGRAM FILE RES PGM ENTER PROGRAM NAME RE02M ENTER PRINTER ASSIGNMENT semestre eee eee eee eee ENTER PRINTER ENTER REPORT PROFILE ASSIGNMENT FOR ACCEPT REPORT FLAG THIS PROGRAI ENTER RUN FREQUENCY ENTER SPECIAL tz AAG DATA ENTER TO VOID THIS SEQ OR lt TO BACK UP ONE PROMPT After posting this line you may add others re sequence or whatever you wish to do while in this program Upon posting this record you are returned to the menu you started from Realti t ti P 1 System Admin amp Ref Manual v2 0a ealteme SREE Comporanon KAREL Realtime Software Corporation System Administration amp Reference Manual Users may also re direct to output of the programs to different print queues This can be done two ways individual program sequences can be called up and maintained as described above or a print queue may be selected and all programs using that print queue can be re directed to a different print queue in one step BC06D BATCH CODE DAI IL THE URF COMPANY Y H1 DEFAULT START TIME H2 DEFAULT PRINTER QUEUE H3 RUN SPECIALS Y N RUN PROGRAM PROGRAM SEQ FILE NAME 010 I C PG IC89B 016 A P PG AP04 020 A P PG AP04 030 A P PG AP05B 040 A P PG AP10 050 A P PG AP11B 060 MASTER FLO 070 INV PG INO4B 080 P O PG PO11
27. RESTORE COMPANY PROCESSING 04 May 05 3 BCP TEST6 KAS SRE01 ENTER SELECTION NUMBER 11 41 14 HS FUNCTION NMBR DESCRIPTION 0 Select Printer I Restore Company Maintenance 2 Restore Company List 3 Restore Report 4 Batch Current Programs Update 5 Aborted Programs History Inquiry 6 Programs Aborted XREF Inquiry Program 7 User Aborted XREF Inquiry Program 8 Verify and Rebuild Aborted History Cross Ref 9 Rebuild Recommendations 10 Program Abort History Purge 11 Program Log Inquiry Program 12 Program Log PGM XREF Inquiry Program 1 3 Program Log User XREF Inquiry Program 14 Verify and Rebuild Program Log Cross Ref 15 Background Table Application Rebuild Realtime Soft Corporation Page 59 System Admin amp Ref Manual v2 0a CALLE Bofinare Corp 8 Realtime Software Corporation System Administration amp Reference Manual REPORT PROFILES The main purpose of the Report Template is to provide the user with a measure of consistency with various reports on the system This consistency is achieved by allowing the user to create and save profiles which contain the input responses to the various prompts The data selections made are stored in a separate file PROFILE DETAIL Users can then access these saved settings the next time they run the program or create a new profile by choosing CUSTOM CREATE YOUR OWN PROFILE Profile names can be specified in the batch maintenance program so that customized reports can easily be ad
28. RUN DAYS CALENDAR PARAMETERS 6 PRINT PROFILE ID ON REPORTS Y N WORK HRS 7 CLEAR BATCH RUNNING FLAG Y N TO DATE A D DAYS Y N DAY BATCH RUN STARTED ENDED 4 05 04 05 08 49 22 12 31 06 MON 8 0 TUE 8 0 WED 8 0 THU 8 0 FRI 8 0 SAT 8 0 SUN 8 0 ENTER LINE TO CHANGE TO VOID P TO PAGE OR RTN TO POST Realti t C tion P 14 System Admin amp Ref Manual v2 0a palume Satare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual Another way of checking on if when a batch completed or how long it took is the Batch Run Inquiry Program menu SBC06 choice 3 As the screen print below illustrates you can see which days batches were run as well as their start stop times If a batch did not finish properly the stop time will remain blank and the program file and name it halted on will be listed to the right This is vital information needed to determine the cause of the failure SCREEN CW REALTIME SOFTWARE CORP Special Reports Processing 05 Oct 04 2 BCP TEST6 KAS SBCO6 ENTER SELECTION NUMBER 16 35 44 HS FUNCTION NMBR DESCRIPTION 0 Select Printer 1 Batch Maintenance 2 Batch List 3 Batch Run Inquiry Program 4 Batch Run History Inquiry 5 Batch H
29. TABLE C HANGE P AGE B ACK I NDEX T OGGLE R ETURN TO VOID SEQ Enter the queue you wish to maintain or select it from the list displayed OTOI IL THE TURF COMPANY QUEUE TABLE MAINTENANCE 04 May 05 QUEUE FO ENTER QUEUE OR FOR LOOKUP 1 AME HP 132 LANDSCAPE 2 PRINT MODE H I M 0 P S T P 3 PICK FORM QUEUE FO 4 UMBER IF COPIES 5 ENTER QUEUE TYPE TER A COMBINATION OF THE FOLLOWING CHOICES H OLD P RINT S UPPRESS PRINTER OUTPUT I MMEDIATE O PEN SEND TO T APE M ESSAGE SUPPRESS SOME COMBINATIONS ARE HS IP IT IPM IPT HSO HST HMO HSIMO HP HO HI HPI ENTER TO VOID D ELETE I NDEX N EXT P REVIOUS OR RTN TO POST 2 Name user defined make it something easily identifiable Print Mode may be combined as HS or HSO see above screen Form Queue the number of the D3 form queue that is being used Number of Copies enter how many copies to output Queue Type choices are A ctivefax V sifax W indows or R egular System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 75 Realtime Software Corporation System Administration amp Reference Manual The screen for an Activefax print queue is shown below Note the type is PO for print open telling the queue to open the designated software file The queue type is A activefax which in turn displays additional prompts The most common format is O
30. TABLE Y N System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 41 Realtime Software Corporation System Administration amp Reference Manual GENERAL LEGER NOTE Prior to closing the G L Year End the last period of the year needs to be closed You will close the last period of the year using the G L Period End Update program the same way you close any other period When you do close the last period of the year the system will alert you that you have closed the last period of the year and that year end must now be run If you attempt to close the last period a second time by mistake you will be warned with the following screen GLO8B CW REALTIME SOFTWARE CORP PERIOD END UPDAT 08 Oct 04 CJ N OTIC E KKEKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK NEXT P T EI RIODS ARE ALLOWE is RIOD NUMBER IS 01 ONLY 12 P FINAL PERIOD OF CURRENT YEAR HAS BEEN CLOSED PRODUCE ALL REQUIRED YEAR END REPORTS THEN RUN YEAR END PROCESSING BEFORE STARTING NEW PERIOD x KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK ENTER RIN TO GO TO SELECTION SCREEN General Ledger Year End processing is located
31. menus When you are at a menu screen you can do the following Logoff the system by entering OFF or EXIT Go into another menu by entering the selection number on the screen Go into more than one menu by entering the selection number s followed by commas i e 5 3 3 Go directly to another menu by menu I D SO E Go directly into a program not another menu by using a user defined screen jump such as CI to go into customer inquiry Return to a previous menu by hitting the enter return key Go to TCL by entering TCL Display program information by entering a SCREEN MODS LONG TEST COMPANY RSC Management Control System 04 May 05 3 BCP TEST6 KAS SSYS ENTER SELECTION NUMBER 12 01 41 AS2 FUNCTION NMBR DESCRIPTION B 0 Select Printer 1 Data Retrieval 2 Company Header Utility Programs 3 Initialize Applications Batch 4 Batch Calendar Processing BCP 5 Business Control Programs MCS 6 Manufacturing Control System 7 Additional Software Modules Restore 8 Verify and Rebuild Data Files Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 63 Realtime Software Corporation System Administration amp Reference Manual Things to note about what is displayed on the menu The word SCREEN is in the upper left hand corner That is the name of the menu screen program All programs throughout the software contain the program name in the upper left hand corner T
32. needs to be referenced in the future Do NOT run these Year End processes more than once for the Year presently being closed When you run a Year End Process it clears Year To Date YTD fields and moves the YTD numbers to the Last Year LYR fields If you run a process more than once it will end up clearing the LYR fields as well since you have already cleared the YTD fields the first time the Year End Process was run Realti t C tion Page 35 System Admin amp Ref Manual v2 0a ealhmi Safware Corporation Fage Realtime Software Corporation System Administration amp Reference Manual INVENTORY Inventory Year End processing is located on menu SINV as choice 13 SCREEN CW REALTIME SOFTWARE CORP RSC Management Control System 06 Oct 04 2 BCP TEST6 KAS SINV ENTER SELECTION NUMBER 13 07 52 46 HS FUNCTION NMBR DESCRIPTION 0 Select Printer Company 1 Company Processing Inventory 2 Inventory Master Processing 3 Inventory Displays And Reports 4 Inventory Adjustments Processing 5 Price And Valuation Reports 6 Reorder Reports 7 Critical Reports 8 On Order Reports ABC 9 ABC Analysis Processing Cycle Count 10 Cycle Count Processing Physical 11 Physical Inventory Processing Period End 12 LIFO FIFO Shrinkage Revaluation Year End 14 Price Tape Load Menu Answer the prompts as follows Report Date Type and ENTER T
33. remind the user it s waiting or it gives the user an error message and leaves the program Not all record locks are in places where it s easy to exit the program In these cases the user has no option but to wait What happens if they are waiting on something that is never going to clear Eventually you will get a frustration call Depending on the source of the problem you have a few choices call Realtime Tech Support is always an option With a few simple inquiries this can possibly be taken care of in no time 1 What port is beeping If the user isn t sure use the List Locks option and the List User option from the Utility program to find out which port you want to look at 2 Is there really a record lock 3 Is the lock on a regular record or a control type record Control records are what keeps the system from running two or more registers or system programs from running at the same time Similar to the Batch is Already running error discussed in the Batch Section There are a number of different control records in use by the system each with it s own way of setting clearing and using the flag Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 83 Realtime Software Corporation System Administration amp Reference Manual Go into the Clear Locks program by going to the SC H menu and picking choice 16 Clear Locks Program You will see the following screen
34. senatas eea aesa A D T ENTER S FOR SC Po T EN JUMPS D TO DELETE ALL SCR EN JUMPS RTN TO POST System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 45 Realtime Software Corporation System Administration amp Reference Manual ENTER to post It s always a good idea after setting up a screen jump to test it out and make sure it takes you where you want it to go Type in the screen jump you want to remove and type D to delete SJ01B CW REALTIME SOFTWARE CORP SCR F EEN JUMP MAINTENANCE 15 Jul 03 SCREEN JUMPS FOR BIL PGM BL04 PRINT Invoice Print IP PRINT SCREEN JUMP PRINT A D D ENTER S FOR SCREEN JUMPS D TO DELETE ALL SCREEN JUMPS RIN TO POST SJ01B CW REALTIME SOFTWARE CORP SCREEN JUMP MAINTENANCE 15 Jul 03 SCREEN JUMPS FOR BIL PGM BLO4 PRINT Invoice Print IP ENTER S FOR SCR T EN JUMPS D TO DELETE ALL SCR T EN JUMPS RIN TO POST Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 46 Realtime Software Corporation System Administration amp Reference Manual If you know the program file and program name screen jumps maintenance can also be accessed from menu SC
35. to the record and return to the sequence prompt for entry of the next program for this batch record CCK will redisplay the program list screen and take the user to the change line When you are finished entering programs to the batch record enter return at the sequence prompt The screen will now display select information for the entered program lines as seen below The sequences shown do not offer a lot of room to insert additional program lines What if you wanted to run 3 more programs between sequence 003 and 005 Entering RES equence at the change line will make the first entry 010 and adjust the remaining sequences into multiples of 10 BC06D CW REAL BATCH CODE DAI RUN PROGRAM SEQ FILE 003 A R PGM 005 RES PGM 012 RES PGM BATCH TABLE MAINT 14 Jan 02 ESC DAILY BATCH H4 PASSWORD H5 TYPE PRINTER ASSIGN RUN FREQ S F HS O HS 56 xX HS Y IME SOFTWARE CORP Y HO BATCH D H1 DEFAULT START TIME 20 00 H2 DEFAULT PRINTER QUEU FO H3 RUN SPECIALS Y N Y PROGRAM AME AR06 RE02D REO2E INDE X F WD R EV P AGE ENTER D EL RES EQ VOID OR RIN System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 7 Realtime Software Corporation System Administration amp Reference Manual The order for program
36. v2 0a ealeme Sujenane Corporationi Fage Realtime Software Corporation System Administration amp Reference Manual K LOGON TABLE SETTINGS There are a number of features in the software that are tied a to users LOGON ID Different Companies utilize these options differently The Logon Maintenance Table is in the Company Header Background Tables which can be reached on menu SC H option 1 Locate Logon Maintenance on the list Type in your own ID to get accustomed to the features of this program This example will use RSC TCO1l CW REALTIME SOFTWARE CORP TERMINAL LOGON CONTROL 07 Jul 04 MAINTENANCE LOGON ID RSC 1 NAME REALTIME SOFTWARE 2 EMPLOYEE 3 GROUP 4 DEFAULT QUEUE HS HOLD SUPPRESS 5 LOGON SCREEN 6 INHIBIT TCL 18 MAX SESSIONS 3 7 INHIBIT BREAK KEY 8 COMPANY NAME REALTIME SOFTWARE CORP 9 COMPANY PHONE 847 803 1100 10 COMPANY FAX 847 803 3539 11 DEFAULT SITE 01 CW WILLIAMS 12 ALLOW FAX Y 13 DEFAULT COVER 14 DEFAULT TIFF FILE 15 DEFAULT SALESMAN 2 INT INTERNAL 16 DEFAULT ORDER TYPE P PARTS FROM STOCK 17 USERS EMAIL ADDRESS support realtimesw com ENTER S2 S3 CANCEL D ELETE I NDX N XT P REV POST RTN CONT Not every field is required This entire screen is mainly informational fields The Default Queue will set your printer
37. worksheet tab if applicable A default output file location can be stored in the user s logon record The user can accept or change the export settings and if accepted elect to store them with the profile Realti t C tion P 60 System Admin amp Ref Manual v2 0a palm Sufiware Corporation Fage Realtime Software Corporation System Administration amp Reference Manual OEO08F ODS LONG TEST COMPANY OPEN ORDERS REPOR 04 May 05 ER PROFILE TO USE AG1 DESC THIS IS A TES i ER SELECTION c 5 BY SITE BY SLMN 1 BY CUST Z ER CATEGORY IP Fe ER SI I 4 ER ITEM I By ER DEPARTMENT I 6 ER ORDER TYPE I 7 ER SALESMAN 1 I 8 ER DATE RANGE RD 07 20 04 TO D 9 ER CUSTOMER I ADR 10 ER CUSTOMER CLASS 11 ER PGC I ENTER EXPORT CONFIGURATION NAME RT DEF ENTER FILE NAME WITH EXTENSION ORDERS XLS ENTER SPREADSHEET TAB NAME TEST A Select A CCEPT C HANGE EXPORT DATA Realti t ti P 1 System Admin amp Ref Manual v2 0a palma Sofware Corporaitan PaReG Realtime Software Corporation System Administration amp Reference Manual Once the selection for prompt one which has numerous valid options is made the other prompts will be displayed and so on until all prompts have been answered If available help text will be displayed immediately fo
38. 0 Y 2004 07 2004 07 6 AP11B Y 2004 07 2004 07 Ty INO2A Y 2004 07 2004 07 8 IN04B 2004 07 2004 07 9 IN11E Y 2004 07 2004 07 10 IN12 Y 2004 07 2004 07 Tis IN14J Y 2004 07 2004 07 12 OEO3A Y 2004 07 2004 07 GLOBALLY Y 2004 07 2004 07 ARE YOU SURE YOU WANT ALL FUNCTIONS TO HAVE THESE SETTINGS Y N Y ENTER PA EA PREVENT ENABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST C Now all functions should show up as period 07 only as seen in the following screen print Go ahead and post the record Period 06 entries are no longer allowed within the individual applications at this point General Ledger journals can still be entered for period 06 at this point assuming the General Ledger is still open for period 06 or prior T ESO1I CW REALTIME SOFTWARE CORP EIS DATE SCREENING MAINTENANCE 01 Jun 04 START START STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVENT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 07 2004 07 2 IRO1B Y 2004 07 2004 07 3 AP04 Y 2004 07 2004 07 4 APO5B Y 2004 07 2004 07 5 AP10 Y 2004 07 2004 07 6 AP11B Y 2004 07 2004 07 7 INO2A b4 2004 07 2004 07 8 IN04B Y 2004 07 2004 07 9 IN11E Y 20
39. 04 07 2004 07 10 IN12 2004 07 2004 07 11 IN14J Y 2004 07 2004 07 12 OEO3A Y 2004 07 2004 07 ENTER PA EA PREVENT ENABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST Realti t C tion Page 34 System Admin amp Ref Manual v2 0a palane Sojnvare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION E YEAR END CLOSING Year end closing is actually a fairly simple process However there are several things to be aware of before beginning The Year End Processing cannot begin until ALL Period End Processing has been completed for the last period in the year By period end postings we are referring to the software module application close not the general ledger month end close After the last Period has been closed be sure to run all reports you may need for Year End auditing purposes or those for your business records This includes all Data Retrieval reports Remember that once all Year End Updates have been completed for an application data such as YTD balances etc may no longer be available unless it s been saved on media It is a good idea to process a complete file save before closing a month or a year Then label the tapes and keep them in a safe place in case period or year end data
40. 0a palane Satare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual PURCHASE ORDER Purchase Order Year End processing is located on menu SP O as choice 12 SCREEN CW REALTIME SOFTWARE CORP Purchase Order 06 Oct 04 2 BCP TEST6 KAS SP O ENTER SELECTION NUMBER 12 08735229 HS FUNCTION NMBR DESCRIPTION 0 Select Printer Company 1 Company Processing Vendor 2 Vendor Processing Requisition 3 Requisition Blanket Order Processing And 4 Purchase Order Processing Purchase Order 5 Requisition Blanket Order Adjustment Process Processing 6 Purchase Order Adjustment Processing 7 Release Requisition Blanket Order Processing Prints 8 Purchase Order Confirmation Receiving Reports 9 Acknowledgement Date Entry Reports 10 Requisition And Purchase Order Reports Receipts 11 Purchase Order Receipts Processing Receipts History 13 Vendor Rating System Answer the prompt as follows Type Y and ENTER PO12 CW REALTIME SOFTWARE CORP P O YEAR END PROCESSING 06 Oct 04 DO YOU WISH TO RUN THE R EPORT Y N S LEEP x REPORT NOW BEING P ROCESSED System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 39 Realtime Software Corporation System Administration amp Reference Manual ACCOUNTS PAYABLE Account
41. 4 KAS 08 46 01 System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 40 Realtime Software Corporation System Administration amp Reference Manual Type Y and ENTER If the report is acceptable type Y and ENTER otherwise N and ENTER AP15A CW REALTIME SOFTWARE CORP DO YOU WISH TO RUN xxx REPORT NOW BE 1099 WORKSHEET 06 Oct 04 THE REPORT Y N S LEEP ING PROCESSED NOTE IF ACCEPTED UPDATES WILL TAKE PLACE AND REPORT CAN NOT BE RERUN IS THE REPORT ACCEPTABLE Y N For year end processing type 2 and ENTER SCREEN CW REALTIME SOFTWARE CORP Year End Processing 06 Oct 04 2 BCP TEST6 KAS SAP15 ENTER SELECTION NUMBER 2 08 46 01 HS FUNCTION NMBR DESCRIPTION 0 Select Printer ak 1099 Worksheet Answer the prompts as follows Report Date Type fiscal year end date and ENTER Type Y and ENTER if the report is acceptable AP15B CW REALTIME SOFTWARE CORP YEAR END PROCESSING 06 Oct 04 ENTER YEAR ENDING D ATE 12 31 04 REPORT NOW BEING PROCESSED NOTE IF UPDATES WILL TAKE PLACE ACCEPTED AND REPORT CAN NOT BE RERUN IS THE REPORT ACCEP
42. ABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST Realti t C tion Page 28 System Admin amp Ref Manual v2 0a palume Satare Corporgiiony Kage Realtime Software Corporation System Administration amp Reference Manual All functions will now be moved forward to period 07 ESO1I CW REALTIME SOFTWARE CORP EIS DATE SCREENING MAINTENANCE 01 Jun 04 START START STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVENT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 07 2004 0 7 2 IROIB Y 2004 07 2004 07 3 AP04 Y 2004 07 2004 07 4 APO5B Y 2004 07 2004 07 5 AP10 Y 2004 07 2004 07 6 AP11B Y 2004 07 2004 07 7 INO2A Y 2004 07 2004 07 8 IN04B Y 2004 07 2004 07 9 IN11E Y 2004 07 2004 07 10 IN12 Y 2004 07 2004 07 11 IN14J Y 2004 07 2004 0 7 12 OEO3A Y 2004 07 2004 07 ENTER PA EA PREVENT ENABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST You can now enter to post the changes to the date screening table Realtime Soft C tion Page 29
43. ALOGED ITEM BIL PGM 6 PROGRAM NAME BROA s aran ve hse aa Os 9S eases OTS Yor Gy dremel Sei Tak By WUD eae Ge ENTER D ELETE 1I NDEX N EXT P REVIOUS TO VOID OR RIN TO POST Type code specifies whether the program is an update or non update program P non update program returning to screen Q non update program with a simple return this flag is not needed for any baseline Realtime program U update program returning to screen V non update program with a simple return this flag is not needed for any baseline Realtime program System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 47 Realtime Software Corporation System Administration amp Reference Manual Control record in the past many programs required a control record to verify update settings If required it needs to be specified here This field is pretty well obsolete except for software developers If you are not a software developer leave this field blank Function description an additional alternate description field NOTE if setting up a screen jump to execute a specific batch record see batch processing above the batch record must be specified in this field Description the program description from the menu or similar description Program File the file where the program to be executed is located An easy way to get this information is to go to the menu th
44. APOSB Y 2004 06 2004 06 5 AP10 Y 2004 06 2004 06 6 AP11B Y 2004 06 2004 06 7 IN02A Y 2004 06 2004 06 8 IN04B Y 2004 06 2004 06 9 INLIE Y 2004 06 2004 06 10 IN12 Y 2004 06 2004 06 11 IN14J Y 2004 06 2004 06 12 OE03A Y 2004 06 2004 06 ENTER PA EA PREVENT ENABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST C If you are closing period 06 they should enter C to change They should enter C to change and then enter Y to globally followed by 2004 07 2004 07 null and Y as the following screen print indicates Itis recommended that the PREVENT TRANSACTIONS column remain null START STARI STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVENT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 06 2004 06 2 IRO1B Y 2004 06 2004 06 3 AP04 Y 2004 06 2004 06 4 APOSB Y 2004 06 2004 06 5 AP10 YX 2004 06 2004 06 6 AP11B Y 2004 06 2004 06 7 IN02A Y 2004 06 2004 06 8 IN04B Y 2004 06 2004 06 9 INI1E Y 2004 06 2004 06 10 IN12 Y 2004 06 2004 06 11 IN14J Y 2004 06 2004 06 12 OE03A Y 2004 06 2004 06 GLOBALLY Y 2004 07 2004 07 ARE YOU SURE YOU WANT ALL FUNCTIONS TO HAVE THESE SETTINGS Y N Y ENTER PA EA PREVENT EN
45. ATI ENTER REPORT DATE 12 31 04 DO YOU WISH TO ROLL THIS YEAR BALANCES TO LAST YEAR Y N E NOW IN PROGRESS System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 37 Realtime Software Corporation System Administration amp Reference Manual SALES ANALYSIS Sales Analysis Year End processing is located on menu SS A as choice 6 SCREEN CW REALTIME SOFTWARE CORP Sales Analysis 06 Oct 04 2 BCP TEST6 KAS SS A ENTER SELECTION NUMBER 6 08 13 07 HS FUNCTION NMBR DESCRIPTION Select Printer Company Company Processing B 0 in S A Maintenance 2 Customer Inventory History Processing 3 4 5 Period End Period End Register Reports Customer Sales Analysis Reports Inventory Sales Analysis Reports Year End Answer the prompts as follows Type Y and ENTER CHECK YOUR CALENDAR CAREFULLY Type or N and ENTER SA06 CW REALTIME SOFTWARE CORP YEAR END PROCESSING 06 Oct 04 YEAR END DATE IS 12 31 04 T DO YOU WANT TO PERFORM YEAR END PROCESSING Y N Y DOES THE NEW YEAR CALL FOR AN EXTRA DAY BECAUSE OF LEAP YEAR Y N N YEAR END REPORTS ARE BEING PROCESSED Realti t C tion Page 38 System Admin amp Ref Manual v2
46. B 090 P O PG PO11F 100 S N PG SNO2E 110 EIS PG ESGL1 ENTER D EL INDE X F WD R HO BATCH 20 00 FO Y BATCH TABLE MAINT 04 May 05 DESC DAILY BATCH H4 PASSWORD H5 TYPE PRINT QUE A PROFILE E RUN FREQ HS HS FO FO FO KKK AS FO FO FO FO HS KaKK EV P AGE EQ VOID OR RIN When Q is entered a list of the print queues being utilized by the batch is displayed Enter the print queue you wish to change BCO6D IL THE TURF COMPANY BATCH CODE DAILY HO H1 DEFAULT START TIME 20 00 H2 DEFAULT PRINTER QUEUE FO H3 RUN SPECIALS Y N Y CURRENT QUEUE FO QUEUE HS QUEUE S ENTER P AGE QUEUE TO CHANGE VOID OR BATCH TABLE MAINT 04 May 05 BATCH DESC DAILY BATCH H4 PASSWORD H5 TYPE CHANGE TO QUEUE FO QUEUE HS QUEUE S 1 TO CONTINUE MD eck Geneva ess You will be prompted to enter a new print queue If you do not know the print queue name enter a and choose a print queue from the list that is displayed System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 11 Realtime Software Corporation System Administration amp Reference Manual
47. Bob s Golf Course and you want it to say Bob s Golf you can simply enter Bob s Golf when you hit return the Course will disappear NUMBERS A field that prompts with NNNN NN is a numeric field This field will only allow a number up to 9 999 99 to be entered or 999 999 99 if the field is NNNNNN NN The field will automatically figure out the decimal place If you have a prompt of NNN NN and you enter 30 the system will assume you are entering 30 not 30 dollars If you want to enter 30 dollars you can enter 30 or 30 0 or 30 00 If a field prompts with SNNNN NN that means a negative value is allowed The users must be careful with the decimal place Most cost fields go to 5 digits so they will prompt as NNNNNNN NNNNN if you enter 5000 that means 05000 or five cents not fifty dollars TEXT INPUT A text field will prompt with XXXXXXXXXXXXXX This type of field allows the user to space over data without losing data This field also requires the user to delete any data they don t want Some text fields allow an unlimited amount of text to be entered When you are in a text field the following commands can be used note that the escape commands only apply to unlimited text fields Realti t C tion P 67 System Admin amp Ref Manual v2 0a ealhmi Sufiware Corporationi Fage Realtime Software Corporation System Administration amp Reference Manual TEXT INPUT cont Control I Go into insert mode Control D Delete cha
48. C and dropping the session The best way to clean up the database and make sure everything is okay is to do a shutdown and restart It is also recommended that once every five months or so you do a shutdown and restart to make sure everything is functioning smoothly and correctly Make sure all users are logged off the system From any menu enter TCL From the prompt enter LOGTO DM From the prompt enter SHUTDOWN At the question prompt enter Y this will shutdown the business system application To shutdown the Linux Operating system Login as the root user if you do not know your root user password please contact Realtime Software Corporation for assistance From the prompt enter shutdown now If the system pauses during the shutdown process enter halt Turn the server on and wait When system reaches a Red Hat Linux login Login as the root user if you do not know your root user password please contact Realtime Software Corporation for assistance From the prompt you will need to start the business system Enter d3 0 this is literally d three space minus sign zero not the letter OJ Enter X to execute the business system When the system is up and running you will be sent to a login prompt From any menu enter TCL From the prompt type SET DATE correct date in mm dd yy format and ENTER From the
49. CORP BATCH PROCESSING 14 Jul 03 KKKKKKKKKKKKKKKKKKKKKKKKKKKKKK BATCH SELECTIONS KKKKKKKKKKKKKKKKKKKKKKKKKK kx kx 1 BATCH RECORD TO RUN DAILY ca xx 2 TIME TO START 23 00 00 ae 3 RUN SPECIALS Y N EK 4 GLOBAL PRINTER OVERRIDE B x x KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK NO TIME ENTRY WILL START THE BATCH IMMEDIATELY UPON ENTERING ENTER TO CHANGE Q UEUES TO CONTINUE OR TO VOID 2 Realti t ti Page 24 System Admin amp Ref Manual v2 0a CANUTE Sojnvare Corporanuny age Realtime Software Corporation System Administration amp Reference Manual Use Screen Jump U to access the Utility menu and choice F to see which users are in what programs Users should not be entering any transactions but it is okay for them to be in inquiry screens This example screen shows only the user who is getting ready to do the end of month The month end batch should only take a couple of minutes or less to run so it s best to have everybody sign off while it is running RE88 CW REALTIME SOFTWARE CORP CURRENT PROGRAMS INQUIRY 14 Jul 03 Display of the CURRENTI PROGRAMS table by Port SQ Port Account User Name Current Prog File Prog Name T Date In Time In 1 10 CWW DS RES PGM REO1D P 07 14 03 15 23 C HANGE P AGE B ACK I NDEX T
50. Corporation System Administration amp Reference Manual H RESTORE PROGRAMS REBUILDS The system has various restore programs rebuilds to repair corrupted data cross references recalculate quantities etc They are listed below by module Many of the common ones are probably already running in your nightly batches For easy access these programs are grouped by module on menu SRES or you can proceed directly to any of the sub menus listed below INVENTORY menu SRE02 Verify amp Rebuild Items With Sites Verify amp Rebuild On Hand With LIFO FIFO Verify amp Rebuild INV Site Quantities Verify amp Rebuild Inv Cross References Verify amp Rebuild Inventory Orders History Verify amp Rebuild Inventory Search Codes OPEN ORDERS menu SRE03 Verify amp Rebuild Open Orders Verify amp Rebuild Customer Open Order Balances Verify amp Rebuild Customer Cross References Verify amp Rebuild Customer Phone Cross Ref Verify amp Rebuild Customer Search Codes Verify amp Rebuild OO Xref File BILLING menu SRE04 Verify amp Rebuild Detail Invoices Verify amp Rebuild Customer Cross References Verify amp Rebuild Customer Phone Cross Ref Verify amp Rebuild Invoice Cross References Verify amp Rebuild Customer Search Codes Verify amp Rebuild Sales Values ACCOUNTS RECEIVABLE menu SRE05 Verify amp Rebuild Detail Invoices Verify amp Rebuild Customer A R Balances Verify amp Rebuild Customer Cross Referen
51. DISABLE COST TOGGLE WITH C OPTION Y N 13 DEFAULT PATH NAME FOR EXPORT ENTER Sl 3 OR RIN FOR NEXT PAGE The printer fields are fairly self explanatory If there are any entries in the Allowed printers field only the printers listed are available for use Likewise if there is anything in the Disallowed printers everything else is available If the Administrative User flag is set users will see the number of Aborted Programs listed at the bottom right when at any menu screen They will also see more options and information when working within a Report Template Program Additionally there are some features relating to Background Tables that are only available to Administrators The Cost display fields affect the Inventory Inquiry program ONLY This is intended for parts counter type employees who may or may not want customers to possibly view the cost of parts information on their computer screens either intentionally or by accident Realti t C tion P 88 System Admin amp Ref Manual v2 0a ean SETE CoMporanon 7 Kage Realtime Software Corporation System Administration amp Reference Manual Timeout Information works off of the Program Type You can see what a program is set at by doing a ona menu There are a number of types The two main ones are U and P U Update Program P Inquiry report type no data is affected There are two steps to setting a Timeout 1 Select
52. FLAG DATA Dutt w k D HEE 42Z04 4444 DD UD DW s nw HA QHHHAHH THe 4 Fl H Fl 003 A R PGM ARO6 HS ENTER ANY COMBINATION OF TEST DAY CODES WITHOUT ANY N SEPARATING CHARACTERS NNNNNNN NO ENTRY RUNS EVERYDAY O SUN 1 MON 2 TUES 3 WED 4 THURS 5 FRI 6 SAT The following table illustrates possible combinations and their results Run Frequency Entered Program will run on 135 Monday Wednesday and Friday 246 Tuesday Thursday and Saturday 1234560 Monday Tuesday Wednesday Thursday Friday Saturday and Sunday Monday Tuesday Wednesday Thursday Friday Saturday and Sunday Please note that these settings do not make the programs run automatically The Batch has to be started and this batch record must be selected for execution The next prompt says Special Flag Data The response to this prompt can be Y O or null ENTER RUN SEQ ENTER PROGRAM FILE ENTER PROGRAM NAME ENTER PRINTER ASSIGNMENT ENTER REPORT PROFILE ACCEPT REPORT FLAG ENTER RUN FREQUENCY ENTER SPECIAL FLAG DATA 003 A R PGM ARO6 HS IF THIS IS A Y RUN TEST SPECIALS MUST BE N SELECTED TO RUN IN BATCH ENTER O IF THIS IS A ONE TIME PROGRAM FOR THIS RECORD System Admin amp Ref Manual v2 0a Realti
53. HE TURF COMPANY FORM CONTROL MAINTENANCE 04 May 05 PROGRAM ID PO07A PRINT PURCHASE ORDERS LOGIN PORT PRINT QUEUE OVERRIDE 1 DEFAULT ALL AE Y 2 PORT EXCEPTIONS 3 LOGIN EXCEPTIONS PORT PRINT QUEUE OVR LOGIN PRINT QUEUE OVR ENTER I NDEX N EXT PROGRAM P REVIOUS PROGRAM OR ENTER TO CHANGE ADD S2 SCREEN 2 D ELETE PA GE TO VOID OR TO CONT Realti t ti P 77 System Admin amp Ref Manual v2 0a palume Satare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual S2 will display the second screen of data for this forms control entry Here the choice of printers and other output characteristics can be further limited to ensure that output meets your firm s standard specifications FCO1 IL THE TURF COMPANY FORM CONTROL MAINTENANCE 04 May 05 PROGRAM ID POO7A 1 ALLOWED PRINTERS 2 DISALLOWED PRINTERS 3 DEFAU FAX QUEUE AF ACTIVEFAX FAX 4 FAX TIFF FILE po cov 5 COVER SHEET ALLOWED Y 6 DEFAULT COVER SHEET Modern cov 7 IS PROGRAM FAXABLE Y 8 DEFAU EMATL QUEUE AE ENTER TO CHANGE ADD TO VOID S1 OR RTN TO CONTINUE Realti t ti P 7 System Admin amp Ref Manual v2 0a Caen SOORTE Ca
54. KKKKK k k k 1 BATCH RECORD TO RUN EOM PASSWORD kk x p TIME TO START x 3 RUN SPECIALS Y N x 4 GLOBAL PRINTER OVERRIDE k k k KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK ENTER TO CHANGE Q UEUES TO CONTINUE OR TO VOIDA Realti t C tion Page 25 System Admin amp Ref Manual v2 0a palume Sojnvare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual After the End of Month runs it will ask for your user ID to sign back on the system Once logged back on Type SC H at any menu select 11 then type S for print to screen f you are running one of the Realtime default batches as your EOM batch the End of Month file checker is the last program to run in the batch Make sure these files are empty Run any report or process as instructed if necessary SCREEN CW REALTIME SOFTWARE CORP Company Header Maintenance 14 Jul 03 10 CWW DS SC H ENTER SELECTION NUMBER 11 15233253 HS FUNCTION NMBR DESCRIPTION 0 Select Printer 1 HDR Utility Background Table Maintenance 2 HDR Utility Background Table Lists 3 HDR Utility Background Table Inquiries 4 Background Table Maintenance 5 Background Table Inquiry 6 Background Table List 7 Background Table M
55. KKKKKKKKKKK k k k k k xk k k k KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK ENTER TO CHANG ES TO CONTINUE OR TO VOID System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 32 Realtime Software Corporation System Administration amp Reference Manual This month end batch will print a final Purchase Orders Pending Invoices report and A P trial balance for the month being closed i e June in this example e After the A P month end batch is run you will need to move the date screening table forward so that every function is now in the new period i e period 07 in the above example Enter DS for date screening SCREEN CW REALTIME SOFTWARE CORP RSC Management Control System 01 Jun 04 9 CWW PFR SSYS ENTER SELECTION NUMBER DS 09 46 16 HS FUNCTION NMBR DESCRIPTION 0 Select Printer 1 Data Retrieval 2 Company Header Utility Programs 3 Initialize Applications Batch 4 Batch Calendar Processing BCP 5 Business Control Programs MCS 6 Manufacturing Control System zi Additional Software Modules Restore 8 Verify and Rebuild Data Files ESOLI CW REALTIME SOFTWARE CORP EIS DATE SCREENING MAINTE
56. LY1 DO YOU WANT TO COPY ANOTHER RECORD Y N NULL H1 DEFAULT START TIME H4 PASSWORD H2 DEFAULT PRINTER QUEUE H5 TYPE H3 RUN SPECIALS Y N BCO6D IL THE TURF COMPANY BATCH TABLE MAINT 04 May 05 NEW BATCH BATCH CODE DAILY1 FROM WHICH RECORD mis H1 DEFAULT START TIME H4 PASSWORD H2 DEFAULT PRINTER QUEUE H5 TYPE H3 RUN SPECIALS Y N Realti t ti P 1 System Admin amp Ref Manual v2 0a valime Software Comparanon Puge Realtime Software Corporation System Administration amp Reference Manual BCO6D IL THE TURF COMPANY BATCH TABLE MAINT 04 May 05 Display of the CUSTOM BATCH TABLE table by Batch Code SQ Batch Code Description 2 RT DA M DAILY MFG 3 RT DA MFG DAILY BATCH MFG 4 RT ME MONTH END BATCH 5 RT ME A MONTH END A P CLOSR 6 RI ME MFG MONTH END BATCH MFG 7 RT ME SALES MONTH END BATCH C HANGE P AGE B ACK I NDEX T OGGLE R ETURN TO VOID SEQ 1 Choosing a record from the index list or entering a valid record name will copy all the data from the original custom batch record onto your new custom batch record and you will be taken to the change line H0 Batch Record description If you do not choose to copy an existing record this is the first data field you will stop at The next 3 prom
57. NANCE 01 Jun 04 START START STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVENT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 06 2004 07 2 IRO1B Y 2004 07 2004 07 3 APO4 Y 2004 06 2004 07 4 APO5B Y 2004 06 2004 07 5 AP10 Y 2004 07 2004 07 6 AP11B Y 2004 07 2004 07 7 IN02A Y 2004 07 2004 07 8 IN04B Yy 2004 07 2004 07 9 INI1E Yy 2004 07 2004 07 10 IN12 Y 2004 07 2004 07 11 IN14d Y 2004 07 2004 07 12 OE03A Y 2004 07 2004 07 ENTER PA EA PREVENT ENABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 33 Realtime Software Corporation System Administration amp Reference Manual Enter C to change Then enter Y 2004 07 2004 07 null and Y per the following screen print T ESO1I CW REALTIME SOFTWARE CORP EIS DATE SCREENING MAINTENANCE 01 Jun 04 START START STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVENT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 06 2004 07 cae IRO1B Y 2004 07 2004 07 3 APO4 2004 06 2004 07 4 APO5B 2004 06 2004 07 5 AP1
58. NT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 07 2004 07 2 IRO1B Y 2004 07 2004 07 3 AP04 Y 2004 07 2004 0 7 4 APO5B Y 2004 07 2004 07 5 AP10 Y 2004 07 2004 07 6 AP11B Y 2004 07 2004 07 7 INO2A Y 2004 07 2004 07 8 IN04B Y 2004 07 2004 07 9 IN11E Y 2004 07 2004 07 10 IN12 Y 2004 07 2004 07 11 IN14J Y 2004 07 2004 07 12 OEO3A Y 2004 07 2004 07 ENTER PA EA PREVENT ENABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST At this point you need to move 3 of the displayed functions back a period as we have not closed AP yet The Functions you need to change are choices 1 3 and 4 Function 1 the Control Function needs to accommodate the range allowed by ALL the functions listed 3 and 4 are specific to the AP module Realti t C tion Page 30 System Admin amp Ref Manual v2 0a palume Satare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual We need to let all 3 selections allow both the period we are closing and the new period In the example we are using the Start Period will be 06 and the Stop Period will be 07 This will allow for payables to be entered for either period Whe
59. REOLF CW REALTIME SOFTWARE CORP CLEAR PROGRAM LOCKS UTILITY 07 Oct 04 ENTER A Y FOR LOCKS TO BE CLEARED OR TO CLEAR ALL LOCKS LOCK SET BY PORT RECORD 1 INVENTORY ADJUSTMENTS IN PROGRESS 2 INVENTORY ADJUSTMENTS REGISTER 3 INVOICE REGISTER BEING RUN 3 4 P O S ARE BEING ENTERED 5 P O S ARE BEING ADJUSTED 6 P O RECEIPTS ENTRY IN PROGRESS 7 P O RECEIPTS REPORT RUNNING 8 P O RECEIPTS REGISTER BEING RUN 9 CASH POSTING IN PROGRESS 10 BANK REGISTER RUNNING 11 BATCH CURRENTLY RUNNING 12 CLEAR FAIL SAFE FLAGS 13 G L INTERFACE IS BEING RUN T FAIL SAFE LOCKS ENTER LINE TO CHANGE TO VOID OR TO CLEAR LOCKS Before you make any selections be sure it s the lock you want to clear these are set for a reason Some locks allow multiple programs or sessions to run through the same guardian If there is more than one lock set for the type you want to clear you may be better off calling Realtime Technical Support This is especially true of the Fail Safe lock If there is only one lock set for the type you need and you are sure that no one is really using the Port or Record listed make the relevant selection Our sample is easy there is only one lock to choose from During the normal course of the day any number of the
60. RINTER TEMPLATE SEQ FILE NAME DATE TIME SENT TO USED 001 MASTER IRO1B 05 21 04 00 00 00 HS FO 1 002 EIS PGM ESO2A AR 05 21 04 INCOMPLT HS FO 1 ENTER SEQ B A TCH INFO P AGE B ACK VOID OR ENTER TO RIN Specific batches may also be associated with menu choices or screen jumps The batch name is entered into the function description field Also note that the program name is not batch but BCXX If a batch is executed in the manner the user cannot change the batch record to be run The batch must either be executed or voided out of How to set up screen jumps is discussed in more detail later in this document SJ01 IL THE TURF COMPANY SCREEN JUMP MAINTENANCE 04 May 05 COMMAND BATCH Enter COMMAND or enter for lookup 1 TYPE CODE P 2 CONTROL RECORD CB C 3 FUNCTION DESCRIPTION DAILY 4 DESCRIPTION Batch Processing 5 PROGRAM FILE CATALOGED ITEM B C PGM 6 PROGRAM NAME BCXX ENTER D ELETE I NDEX N EXT P REVIOUS TO VOID OR RTN TO POST Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 16 Realtime Software Corporation System Administration amp Reference Manual x DAILY FILE CHECKER When the DAILY batch is run the last report that prints out is a DAILY FILE CHECKER print out This daily file checker report will give a list of all of the daily reg
61. Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION 1 A BATCH PROCESSING 1 BATCH MAINTENANCE 1 DAILY BATCH PROCESSING 13 B NIGHTLY BACKUP PROCEDURE 19 NIGHTLY BACKUP METHOD 1 FROM UTILITIES MENU 20 NIGHTLY BACKUP METHOD 2 FROM TCL COMMAND LINE 22 C SHUTDOWN OF REALTIME SERVER 23 D MONTH END FOR A R A P SALES INVENTORY 24 ADDITIONAL EOM NOTES FOR SALES AND A P CLOSINGS AT DIFFERENT TIMES 30 E YEAR END CLOSING 35 INVENTORY 36 ACCOUNTS RECEIVABLE 37 SALES ANALYSIS 38 PURCHASE ORDER 39 ACCOUNTS PAYABLE 40 GENERAL LEGER 42 F SCREEN JUMPS 44 MAINTENANCE 44 COMMON SCREEN JUMPS 48 G UTILITIES MENU 51 H RESTORE PROGRAMS REBUILDS 57 I REPORT PROFILES 60 J MISCELLANEOUS 63 MENU SCREEN PROCESSING 63 INPUT FIELDS 67 SPECIAL CHARACTERS 70 PREDEFINED TEXT 71 FORMS NOTES 73 PRINT QUEUES 75 FORMS CONTROL 71 TEMPLATES 79 EXPORT CONFIGURATION SETTINGS 81 CLEAR LOCKS PROGRAM 83 K LOGON TABLE SETTINGS 87 Realti t ti Page A System Admin amp Ref Manual v2 0a calirie Sujnvare Corporation Ruge Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION A BATCH PROCESSING BATCH MAINTENANCE The Batch Maintenance program can be found on the Special Report Processing menu SBC06 as choice number 1 This maintenance program allows users to create different Batch job s
62. S ENTRY YPE FLAG U UPDATE PROGRAM DATE ENTERED 05 04 05 IME ENTERED 10 43 ENTER RIN OR I FOR INDEX N EXT P REV OR TO EXIT 04 May 05 G Program Abort Maintenance displays a listing of aborted programs and users who were running them Further details are available by selecting a sequence number If a corrupted data record is discovered this program can be extremely useful for administrators to track who may have caused the error EST COMPANY CURRENT P of the PGM ABORTS table User Name Current Prog File B ACK I ND RE89 MODS LONG T Display SQ Abort ID Account 1 011234 BCP TEST WSB 2 011237 BCP TEST PFR 3 011238 BCP TEST PFR 4 011239 BCP TEST PFR 5 011240 BCP TEST PFR C HANGE P AGE B T PGM DEV A R PGM A R PGM DEV A R PGM DEV A R PGM DEV Prog Name SDO1 ARO4C ARO4F ARO4F ARO4F W g a EX T OGGLE ETURN TO VOID ROGRAMS INQUIRY by Abort ID Date In 04 25 05 04 25 05 04 25 05 04 25 05 04 25 05 SEQ 04 May 05 TimelIn 13320 22 15 22 36 22 46 23 00 H Clear Locks Program see detailed description in Miscellaneous section below Z Execute Nightly File Save menu drive file save process This is discussed in detail in the nightly backup file save section above System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 56 Realtime Software
63. SE ORDER CORRECTION OTHERWISE OUR PURCHASE ORDER PRICE WILL BE PURCHASE PRICE PAID ON YOUR INVOICE Text Window Edit ENTER LINE TO CHANGE TO VOID OR RIN TO POST 5 Realti t ti P 74 System Admin amp Ref Manual v2 0a Paame SREE COrporaiony Kage Realtime Software Corporation System Administration amp Reference Manual PRINT QUEUES You can manage how your printers will handle output by setting up print queues The same printer can have multiple queues directed to it each telling it how to output the job The underlying forms queues must have already been defined in your AIX or Linux operating system To maintain a print queue go to menu SC H choice 1 and choose Print Queue Table from the list displayed BGO2 IL HE URF COMPANY HDR BACKGROUND TABLES AINTENANCE 04 May 05 Display of the BACKGROUND TABLES table by DESCRIPTION SQ Table Description 1 ADJUST COLOR SETTINGS 2 COMPANY CONTROL RECORD HDR 3 FORMS CONTROL TABLE 4 FORMS NOTES TABLE 5 LOGON MAINTENANCE 6 PREDEFINED TEX TABLE 7 PRINT QUEUE TABLE 8 SCREEN JUMPS FILE 9 TEMPLATE MAINTENANCE
64. Schuch 4 647350 WSB 10 06 07 48 RSC 10 06 07 48 Scotty Brauer Realti t C tion P 5I System Admin amp Ref Manual v2 0a paame Sojnvard Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual 2 List System Locks provides a listing of data records currently locked process and data file Records are locked when the system is updating them to prevent others from accessing them at the same time Most locks last a split second but some can last longer such as a user leaving a session open while adjusting a line item in open order adjustments LIST LOCKS command at TCL UTILS CW REALTIME SOFTWARE LIST LOCKS UTILTY 06 Oct 04 Group Locks PIB Lvl Type Filename Item Locks PIB Lvl Hash Item id Filename 2031084 OQO1EFDEC 4 0 76106522 028 13428 002 JOB TICKET RSC 86388 00015174 4 0 1EF678320 028 13428 002 4 JOB TICKET WORK RSC 89138 00015C32 4 0O 3F868104 028 13428 JOB TICKET RSC 8080 00001F90 102 0 075C1D43 options resize data 3 List PEQS Print Files list print files being output including date time and user LISTPEQS command at TCL Spooler Queue Elements 06 Oct 2004 10 05 01 Job Stat Lnk Line Status Copies Form Frames Date Time User 1 8880 12 ch 1 0 1 09 14 04 13 18 16 test6 2 8880 2 ch 1 0 2 10 04 04 22 54 47 RSC 3 C880 12 ch p 1 10 2 06 28 04 12 48 51 JMR 4 C880 12 ch p 1 10 1 06 28 04 12 57 24 JMR
65. System Admin amp Ref Manual v2 0a Paame SREE Corporanony Kage Realtime Software Corporation System Administration amp Reference Manual ADDITIONAL EOM NOTES FOR SALES AND A P CLOSINGS AT DIFFERENT TIMES If users are setup to close sales at a different time than AP they should follow all of the above steps to close out sales with the following exceptions a When running the End of Month batch you will normally have a batch record setup called EOM SALES or something similar to that The EOM SALES batch should be run after all receiving billing creation of A P checks and other inventory transactions are completed for the month This is usually done on the last calendar day of the month or the first working day of the next month b After running the EOM SALES batch users should make sure the monthly file checker screen is empty and then go into the DS date screening table to move all functions forward to the next month with the exception of Accounts Payable entry and adjustments The steps for moving all the functions forward are identical to those described above except there are 3 extra steps before you are done and can post any changes Once all the periods are in the new period 07 in the example above the screen will look like this ESO1I CW REALTIME SOFTWARE CORP EIS DATE SCREENING MAINTENANCE 01 Jun 04 START START STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVE
66. TORY SHRINKAGE SERIAL NUMBER VARIANCE R INVENTORY TAGS ENTERED R OPEN ORDERS REPOR O V EPOR EPOR as as EN PURCHASE ORDE E RS REPORT ENDOR INFORMATIO EXPOR I NDI EX T OGGLE URN EPORTS TO VOID S EQ ENA 04 May 05 Bee aces System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 81 Realtime Software Corporation System Administration amp Reference Manual Enter the configuration you wish to maintain lookup of existing configurations is available EP01 IL THE TURF COMPANY EXPORT CONFIGURATION MAINT MAINTENA 04 May 05 EXPORT CONFIGURATION TEST CM01X CUSTOMER INFORMATION EXPORT 1 DESCRIPTION ADRI TES 2 EXPORT FIELDS SEQ DICT SEQ DICTIONARY SEQ DICTIONARY 001 CUST 035 NUMBER OPEN ORDERS 002 NAME 045 OPEN A R BAL 005 SLMN 050 YTD SALES AMT 006 TELEPHONE 055 YTD DAYS TO PAY 009 ATTN 010 ADDRESS 012 ADDRESS1 013 CITY 014 STATE 015 ZIP CODE 020 CLASS CODE 025 SHIP VIA 030 SOURCE OF LEAD Select P AGE B ACK IND X F WD R EV VOID Enter or Post Enter the sequence number to maintain You can add fields in between existing fields by entering a number in between the existing sequen
67. TUS NETWORK DISPLAY THE CALENDAR PROGRAM ABORT MAINTENANCE SRES 15 CLEAR LOCKS PROGRAM SC H 16 EXECUTE NIGHTLY FILE SAVE E 1 LIST USERS ON SYSTE A LIST TANDEM PROCESSES 2 LIST SYSTEM LOCKS B TANDEM A USER 3 LIST PEQS PRINT FILES C UNTANDEM A USER 4 LIST DISK SPACE STATISTICS D EXECUTE D3 WHERE COMMAND 5 LIST POVF OVERFLOW TABLE E MANAGE THE SPOOLER D3 6 LIST MAX LICENSED USER COUNT F CURRENT PROGRAMS INQUIRY SRES 2 Ta G 8 H 9 Z The screen will display the default options 1 6 for your system These options can be changed at any time and have help text displayed when the prompt number is entered For example if you need to change the file save device type 5 and ENTER Then select the correct device from the list displayed and ENTER SMI Utilities File Save 05 Oct 04 Ie PARITY CHECK REQUIRED rerom e imita EEEE RDE EES Y 2 TAPE LABEL 4 5 seca aged eee debe eae ee A ae ee wees FILE SAVE 3 LISTING OF FILE STATISTICS AT END OF SAVE Y 4 START FILE SAVE AT A FIXED TIME EACH DAY 23 00 00 Se PILE SAVE DEVICE ox vsskeadee Peri PEDESE EEES 6 6 BLOCK SIZE siede aaea Bee eed ds J ees ed s ee ee A 16384 Number Device Description 0 compressed 500K home tape Z 1 compressed 500K usr lib pick ab 2
68. ain and Enter PT01 IL THE TURF COMPANY PREDEFINED TEXT MAINTENANCE 04 May 05 ENTER TEXT CODE CA iw ESCRIPTION ENTER CODE OR 2 FOR LOOKUP If you entered an existing code the text block will be displayed Use the options presented on the change line to make the changes you desire You can use the word wrap input commands discussed in the previous section to edit the text PT01 IL THE TURF COMPANY PREDEFINED TEXT MAINTENANCE 04 May ENTER TEXT CODE CA DESCRIPTION CREDIT APPLIED TO INVOICE ENTER CODE OR CALE PLEASE NOTE xx xx 2 FOR LOOKUP THIS CREDIT MEMO HAS BEEN APPLIED TO INVOICE PLEASE DO NOT USE WITH YOUR NEXT PAYMENT TO ILLINOIS LAWN EQUIPMENT THANK YOU KKK KKK KKK KKK e He He He e He He KKK KKK RRR ENTER I NDEX EXT CODE P REVIOUS CODE OR ENTER PA GE TEXT C HANGE TEXT EXIT D ELE H E RTN OR TO POST Realti t ti P 71 System Admin amp Ref Manual v2 0a galame Satare Corporanun Kage Realtime Software Corporation System Administration amp Reference Manual To insert your predefined text block into a text field simply type the letter P and Enter At the prompt type the desired code and Enter
69. aintenance by Application 8 Background Table Inquiry By Application 9 Background Table Lists By Application 10 End of Day File Checker 11 End of Month File Checker 12 iscellaneous File Checker 13 Menu Screen Processing 14 Selection Screen Lists 15 File Layout Inquiry Lists 16 Clear Locks Program EOM1 CW REALTIME SOFTWARE CORP MONTH END FILE COUNT 15 Jul 03 Gl DO YOU WISH TO RUN REPORT TO P RINTER OR S CREEN S NOTE A CODE OR COMBINATION OF CODES WILL BE DISPLAYED NEXT TO THE FILE WHICH CONTAINS AN ITEM COUNT FOR EXAMPLE D G DAILY amp UPDATES THE GENERAL LEDGER M O MONTHLY BUT OPTIONAL S SYSTEM ADMINISTRATION FUNCTION THESE CODES ARE AS FOLLOWS DAILY PROGRAM SHOULD BE RUN DAILY GENERAL LEDGER PROGRAM UPDATES THE GENERAL LEDGER ONTHLY PROGRAM SHOULD BE RUN MONTHLY OPTIONAL PROGRAM RUN IS BASED ON CLIENT PREFERENCE SYSTEM ADMINISTRATION PROGRAM RUN FOR SYSTEM ADMIN PURPOS T aons ll Gl wn Realti t C tion Page 26 System Admin amp Ref Manual v2 0a ealteme Sojnvare Corporanony Bage Realtime Software Corporation System Administration amp Reference Manual If the monthly files are not empty they will show here and you will need to run whatever processes it says by going to the specified m
70. ation Page 76 Realtime Software Corporation System Administration amp Reference Manual FORMS CONTROL In addition to managing how your print queues operate you can also set up default print queues for an individual program s output and for program login or program port combinations To maintain the default print queue for a program go to menu SC H choice 1 and choose Forms Control Table from the list displayed BGO2 IL THE URF COMPANY HDR BACKGROUND TABLES MAINTENANCE 04 May 05 Display of the BACKGROUND TABLES table by DESCRIPTION SQ Table Description 1 ADJUST COLOR SETTINGS 2 COMPANY CONTROL RECORD HDR 3 FORMS CONTROL TABLE 4 FORMS NOTES TABLE 5 LOGON MAINTENANCE 6 PREDEFINED TEXT TABLE J PRINT QUEUE TABLE 8 SCREEN JUMPS FILE 9 TEMPLATE AINTENANCE TABLE C HANGE P AGE B ACK I NDEX T OGGLE R ETURN TO VOID SEQ Enter the program you wish to maintain a default queue for or select it from the list displayed In the example below we are looking at the forms control entry for POO7A print purchase orders All logins ports are set to default to the AE print queue however all logins ports may also override this setting at the time of printing FC01 IL T
71. ay Page 1 F Change Forms Que n Display Page n Q Quit Spooler Control Enter Choice F Current Programs Inquiry displays which users are in which programs This screen is extremely valuable for system administrators to see what programs users are currently in RE88 MODS LONG TEST COMPANY CURRENT PROGRAMS INQUIRY 04 May 05 Display of the CURRENT PROGRAMS table by Port SQ Port Account User Nam Current Prog File Prog Name T Date In Time In 1 3 BCP TEST KAS MASTER DEV UTILS P 05 04 05 10 37 2 4 BCP TEST KAS A R PGM ARO4C U 05 04 05 10 43 C HANGE P AGE B ACK I NDEX TI OGGLE R ETURN TO VOID SEQ END OF SEARCH INDEX System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 55 Realtime Software Corporation System Administration amp Reference Manual Entering a sequence number allows the user to drill down for further information as shown on the screen below CURRENT PROGRAMS INQUIRY RE88 MODS LONG TEST COMPANY ACCOUNT BCP TEST6 PORT 4 USER NAME KAS KEVIN SCHUCH LOGON DATE 05 04 05 TIME 10 25 CURRENT QUEUE TABLE SELECTION HS HOLD SUPPRESS CURRENT PROGRAM INFORMATION FILE A R PGM NAME ARO4C CUSTOMER CASH RECEIPT
72. ber from list displayed This is a sample of device list Tape Status 05 Oct 2004 19 00 14 Type Density Owner Device Nam 0 compressed 500K home tape Z 1 compressed 500K usr lib pick ab 2 compressed 500K usr lib pick dt 3 Floppy Pseudo Floppy tmp rs73xa94 4 compressed 500K home PFR BCP 2Z 5 Floppy 3 1 2 720K dev rfd0l 6 4mm DAT 9 dev rmt0 1 Enter unit number of device to select From the prompt enter FILE SA VE Is this an Incremental Save y or lt n gt N Console Listing to printer y or lt n gt N Send statistics Report to printer y or lt n gt N Verify save with t verify te y or lt n gt Y Bypass inconsistent groups y or lt n gt Y Do you want to sleep y or lt n gt Y Type in start time at the prompt 23 00 Note This field must be in military time 11 00 PM Be sure and hit enter after typing in 23 00 the system will verify you are sleeping with an on screen message stating the filesave is sleeping Realti t C tion Page 22 System Admin amp Ref Manual v2 0a palume Sojnvare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION C SHUTDOWN OF REALTIME SERVER There are sometimes instances when the server needs to be shut down and then restarted One possibility is when there are too many corrupt sessions due to users not signing off correctly or losing power to a P
73. ce numbers When prompted for a DICT dictionary you can enter a to see a display of available dictionaries EP01 IL THE TURF COMPANY EXPORT CONFIGURATION MAINT MAINTENA 04 May 05 EXPORT CONFIGURATION TEST CM01X CUSTOMER INFORMATION EXPORT 1 DESCRIPTION ADRI TEST 2 EXPORT FIELDS SEO 007 DICI sikersboceki rekipe kiaii ett de SEQ DICTIONARY SEQ DICTIONARY 001 CUST 035 NUMBER OPEN ORDERS 002 NAME 045 OPEN A R BAL 005 SLMN 050 YTD SALES AMT 006 TELEPHONE 055 YTD DAYS TO PAY 009 ATTN 010 ADDRESS 012 ADDRESS1 O13 CITY 014 STATE 015 ZIP CODE 020 CLASS CODE 025 SHIP VIA 030 SOURCE OF LEAD Once changes are complete the settings can be saved for use when running the program using the export option The same program can have several configurations depending on the data fields needed in the output for the desired use Realti t ti P 2 System Admin amp Ref Manual v2 0a PANETE SONARE CONDOPERONT PARER Realtime Software Corporation System Administration amp Reference Manual CLEAR LOCKS PROGRAM There were a couple places in this document that referred to record locks and hung sessions As System Administrator you get the fun of cleaning up all sorts of messes There is a very handy program on the system to handle the most common headache cause When the system encounters a record lock it does one of two things it sits and waits for the lock to clear with a pleasant beep to
74. ces Verify amp Rebuild Cust Payment History Keys Verify amp Rebuild Customer Phone Cross Ref Verify amp Rebuild Invoice Cross References Verify amp Rebuild Customer RGA Cross Ref Verify amp Rebuild Customer Search Codes Verify amp Rebuild Sales Values Realtime Soft Corporation Page 57 System Admin amp Ref Manual v2 0a CALNE Sumang P 8 Realtime Software Corporation System Administration amp Reference Manual PURCHASE ORDER menu SRE06 Verify amp Rebuild Purchase Orders Verify amp Rebuild Vendor P O Balances Verify amp Rebuild Vendor Cross References Verify amp Rebuild Vendor Phone Cross Ref Verify amp Rebuild Vendor Open Orders History Verify amp Rebuild Vendor Search Codes Verify amp Rebuild POAI Keys ACCOUNTS PAYABLE menu SRE07 Verify amp Rebuild Vendor A P Balances Verify amp Rebuild Vendor Cross References Verify amp Rebuild Vendor Check History Keys Verify amp Rebuild Vendor Phone Cross Ref Verify amp Rebuild Vendor A P History XREFs Verify amp Rebuild Vendor Search Codes GENERAL LEDGER menu SRE08 Verify Journals Report Verify Year To Date Journals Report Verify Chart Of Accounts Report Verify amp Rebuild Journals Verify amp Rebuild General Ledger Search Codes Verify amp Rebuild G L Search Codes Verify amp Rebuild Distribution History XREFs Verify amp Rebuild Chart Of Accounts XREFs Verify amp Rebuild COA Summary Xrefs Verify amp Rebuild COA Summar
75. compressed 500K usr lib pick dt 3 Floppy Pseudo Floppy tmp rs73xa94 4 compressed 500K home PFR BCP Z 5 Floppy 3 1 2 720K dev rfd01l 6 4mm DAT dev rmt0 1 Realti t ti Page 2 System Admin amp Ref Manual v2 0a CANUTE Sapare Comporanon basen Realtime Software Corporation System Administration amp Reference Manual If no changes are required or you have completed all necessary changes type C and ENTER 26 2 BLOCKSIZE ieks terai esa CERP SMG si ghd igo Bidens Bs gee Se ol 16384 SMI Utilities File Save 05 Oct 04 1 PARITY CHECK REQUIRED ccc ccc cece eee ees Y 2 TARE LABEL 2 oat di tigvstas tteck aie EE aae a dae eu eee FILE SAVE 3 LISTING OF FILE STATISTICS AT END OF SAVE Y 4 START FILE SAVE AT A FIXED TIME EACH DAY 23 00 00 5s FILE SAVE DEVICE 2 sc sek oS bis 6 Ses ae eels oe Hw Oe 4mm DAT dev rmt0O 1 Enter field to change to void C to continue Q to quit E Realti t ti Page 21 System Admin amp Ref Manual v2 0a ealtome SREE Corporanon KARE Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION NIGHTLY BACKUP METHOD 2 FROM TCL COMMAND LINE From any menu enter TCL From the prompt enter LOGTO DM From the prompt enter SET DEVICE Enter unit num
76. creen jumps such as OE for Order Entry QE for Quote Entry II for Inventory Inquiry etc make the system very simple for the less sophisticated user Many users only know how to navigate by the shortcuts and not the numbers When you combine the screen jumps with the ability to make custom menus my users you can really simplify a lot of tasks for the user Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 66 Realtime Software Corporation System Administration amp Reference Manual INPUT FIELDS There are various types of input fields throughout the system DATE Date fields will prompt with a MM DD YY or DD MM YY in the UK At a date field you can enter 01 01 94 or you can enter 010194 the system will figure out the slashes You can also enter 0101 or 01 01 the system will use the current year as the year It is a good habit to always use at least six digits when entering a date 010195 instead of 0101 This way when you are near the end of year dates for the wrong year won t get entered when a user types in 1231 or 0101 INPUT A regular input field will prompt with periods You will see something like CUSTOMER NAME eesesssessseseesseee A field that prompts with periods is a field that requires retyping For example if you already have Bob s Golf as the name field and you want to make the field to say Bob s Golf Course you must retype the entire field On the other hand if the field says
77. date listed this one time program will run the next time this batch record is executed After a one time program has successfully completed its batch run the entry will be removed from the program list on the custom batch record ENTER RUN SEQ 003 ENTER PROGRAM FILE A R PGM ENTER PROGRAM NAME AR06 ENTER PRINTER ASSIGNMENT HS ENTER DATE TO EXECUTE ENTER REPORT PROFILE TEST THIS ONE TIME PROGRAM ACCEPT REPORT FLAG N ENTER RUN FREQUENCY o 10 15 04 Realti t ti P System Admin amp Ref Manual v2 0a calme Sapevare Commoranony RAREN Realtime Software Corporation System Administration amp Reference Manual If an N for no special flag or a null is entered this program entry will run every time this batch record is executed After going through all these fields completely the user will be given the opportunity to change any of this information before finishing the entry of this program detail line ENTER RUN SEQ ENTER PROGRAM FILE ENTER PROGRAM NAME ENTER PRINTER ASSIGNMENT ENTER REPORT PROFILE ACCEPT REPORT FLAG ENTER RUN FREQUENCY ENTER SPECIAL FLAG DATA 003 A R PGM ARO6 HS TEST N O 01 14 02 IS THIS INFORMATION CORRECT Y N N N o will take the user through all the prompts beginning with the Run Sequence lt will take the user back to the Special Flag prompt Y es will post this line
78. ded to batch processing and the same report can be added more than once with different profiles Two changes users will notice are 1 the first prompt may be one asking for a profile 2 the prompts will only display one per line so users may have to adjust to looking in a different place for a prompt and its data Once the prompts have been completed you will be presented with several options 1 If the template is not flagged to stop at the change line the program will begin execution after the last prompt is completed 2 If the template is flagged to stop at the change line the user will be given one more chance to void out or change data 3 Ifa specific character is required for execution typically a Y the program will wait at the change line until that character is entered If another character is entered an error message will display 4 If the template is flagged to allow saving of profiles the user may enter S to save the profile with a short name and description 5 If the user is flagged as an administrative user option DEL allowing the user to delete the profile will be displayed 6 If output can be directed to your terminal screen option T erminal will be displayed and selecting it will execute the program with the results displaying on your screen 7 If the resulting output can be exported choosing E xport will display prompts for the export configuration fields to be exported output file and
79. e Lists 3 HDR Utility Background Table Inquiries 4 Background Table Maintenance 5 Background Table Inquiry 6 Background Table List 7 8 Background Tabl aintenanc by Application Background Table Inquiry By Application 9 Background Table Lists By Application 10 End of Day File Checker 11 End of Month File Checker 12 iscellaneous File Checker 13 Menu Screen Processing 14 Selection Screen Lists I5 File Layout Inquiry Lists 16 Clear Locks Program Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 64 Realtime Software Corporation System Administration amp Reference Manual Enter the company code and screen name you want to maintain If it already exist prompts 1 3 will display data If you are creating a new menu you will need to complete these prompts before continuing Return screen refers to the screen that will be displayed if the user does not enter a menu choice before hitting enter SCREEN MAINT SCREENS MAINTENANCE 04 May 05 COMPANY CODE COMPANY MODS SCREEN NAME SKAS 1 SCREEN HEADING KAS TEST MENU 2 RETURN SCREEN SSYS 3 CONTROL RECORDS H E RIN TO CONT TO POST ENTER LINE TO CHG TO VOID D TO DELE The menu will be displayed with sequence numbers for maintenance of individual items You can mainta
80. e option at the change line will intentionally put spaces in between these sequences The next prompt is for the program file At this point there are 3 possible entries First users may enter the desired program file The second and third options appear as help text when the program enters this prompt Choice two is to enter R to remove this program from the custom batch record When this choice is made an error message is displayed and users are asked to confirm the removal by entering Y Choice three is to enter C to change the sequence In this case the program simply returns to the sequence prompt The following prompt is the program name Both the program name and the program file are checked for validity upon entry If you are at the menu that a program item is on you can do a to display both of these items The next prompt is the printer assignment This printer option is specific to the program item being maintained This value is required and will preload with the default printer assignment chosen in H2 This field is also driven by the Queue Table file and allows for a lookup The next prompt is the Report Profile This is the detail record of the report template the record with the user s selections for a given report If no template is on file for the program being maintained this field will be skipped as it is not relevant in that case If a profile is allowed but not entered the program will ru
81. e program is executed from and enter a to display all of the program file and names Program Name the name of the program to be executed COMMON SCREEN JUMPS At any menu users can type the Screen Jump SJ to see a listing of the systems current Screen Jumps listed on the screen If you wish to print out a listing of available Screen Jumps setup on your system you can go to menu SC H choose selection 2 HDR Utility Background Table Lists then select the corresponding sequence to print out a listing of the SCREEN JUMPS FILE The following is a Common Screen Jump Reference Listing which is generally supplied with each users system NOTE Screen Jumps can easily be added or removed from a system listing to correspond with your individual security or personnel needs 1 ACCOUNTS RECEIVABLE Cl AR PH CH CM CASH CASH CASES CD DI Customer inquiry Open A R inquiry Payment history Check nigtory Customer maintenance Cash receipts A R entry GL Cash receipts GL entry DAILY Cash receipts amp bank deposit register Credit amp debit memo entry Detail invoice inquiry Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 48 Realtime Software Corporation System Administration amp Reference Manual 2 ACCOUNTS PAYABLE VI Vendor inquiry AP Open A P inquiry PH Payment history CH Check history PO Purchase order look up VM Vendor maint
82. elect the form you wish to maintain notes for from the displayed list FNO1 IL THE TURF COMPANY FORM NOTES MAINTENANCE Ty INVOICE NOTES 2 PICK TICKET NOTES 3 CREDIT MEMO NOTES 4 ORDER ACKNOWLEDGEMENT NOTES 5 PURCHASE ORDER NOTES 6 UNKNOWN NOTES 7 A R STATEME NOTES 8 A P CHECK NOTES 9 QUOTE ACKNOWLEDGEMENT NOTES ENTER LINE TO CHANGE TO VOID OR RTN TO POST 5 Realti t ti P 7 System Admin amp Ref Manual v2 0a ealeme Sofware Corparataniy PIREJA Realtime Software Corporation System Administration amp Reference Manual The text input box and any existing contents will be displayed You can use the word wrap input commands discussed in the previous section to edit and save the text FNO1 IL THE TURF COMPANY FORM NOTES MAINTENANCE de INVOICE NOTES 2 PICK TICKET NOTES 3 CREDI EMO NOTES 4 ORDER ACKNOWLEDGEMENT NOTES 5 PURCHASE ORDER NOTES 6 UNKNOWN NOTES 7 A R STATEME NOTES 8 A P CHECK NOTES 9 QUOTE ACKNOWLEDGEMENT NOTES PURCHASE ORDER NOTES PURCHASE ORDER PRICE REFLECTS RECEIVED PRICING TO DATE FROM VENDOR IF PRICE IS DIFFERENT NOTIFICATION IN WRITING IS REQUIRED WITHIN 24 HOURS FOR PURCHA
83. enance AP A P Invoice entry without PO APPO A P Invoice entry with PO SPO1L 8 Change vendor in PO merge more than 1 PO SROIN 2 PO receipts report 6 PO receipts register run fror APPO entry APA A P Invoice adjustments CHECK Check writer 3 GENERAL LEDGER COA Chart of accounts maintenance AI Account inquiry JE Journal entry GLREPORT REOOKE PrOCSSSinGg fOr Timamcials 4 INVENTORY Inventory inquiry TH History of sales po receipts shrinkages IO Open order on part number SN Serial info of trucks on hand SH Serial history trucks sold amp trucks on hand IM IMVEMEORY maintenance IA Inventory adjustments CHGPART Change Prefix on part nember SNC Serial number change SNPART Serial number part number change SI Serial inquiry O Open orders linked to serial number OL Open sales order for customer purchase AV Added value cost inquiry AVD Added value detail of truck costs billed in process A P history DI Detail invoice of serial number sold to customer SM Serial Maintenance SERIAL Serialize a new part number VI Vendor Inquiry Realti t C tion P 49 System Admin amp Ref Manual v2 0a galame Satare Corporgiiony Kage 5 OE OE OL Ql Realtime Software Corporation System Administration amp Reference Manual SALES ORDERS OA QA COC existing order BI LL OO OOR PRINT TI CL ME OCK I ME DAILY re
84. enu and selecting the number indicated After running come back to this screen and check to see if it s empty EOM1 CW REALTIME SOFTWARE CORP MONTH END FILE COUNT 15 Jul 03 lt lt lt COUNTING gt gt gt 1448 ITEMS IN SA HOLD FILE CODE M PERIOD END REGISTER SS A 3 38 ITEMS IN A P CHECK IMAGE FILE CODE M PERIOD END A P CHECK REGISTER SAP13 1 PRESS RETURN TO CONTINUE OR TO EXIT D DAILY G GL UPDATE M MONTHLY O OPTIONAL S SYSTEM ADMINISTRATION A Miscellaneous File Checker can also be run from menu SC H choice 12 This program checks data files that are not required to be cleared for daily or month end processing to complete Many of these files can grow quite large over time and can affect system performance It is a good idea to periodically run this program and follow the steps on screen to clear these files If you have any questions about these files or programs call Realtime Technical Support If your customer statements are not set up to automatically print when running the end of month batch you need to print them at this time from the Accounts Receivable menu The last step for closing month end is very important and should be done immediately after the previous step of month end file checker Type DS for the EIS Date Screening table at any menu Once in the progra
85. execution remains the same only the sequences have changed It is not necessary to have the first sequence be 001 The program works off of a list and just checks to see that the current sequence is a greater value than the previous entry BCOQ6D CW REALTIME SOFTWARE CORP BATCH TABLE MAINT 14 Jan 02 BATCH CODE DAILY 0 BATCH DESC DAILY BATCH H1 DEFAULT START TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER QUEUE FO H5 TYPE H3 RUN SPECIALS Y N Y RUN PROGRAM PROGRAM PRINTER ASSIGN RUN FREQ S SEQ FILE AME F 010 A R PGM AR06 HS O 020 RES PGM RE02D HS 56 Y 030 RES PGM REOQ2E HS ENTER D EL INDE X F WD R EV P AGE Q UEUE RES EQ VOID OR RTN If you do not have the time to keep track of the program files and names to build this list there is an alternative Go to the menu that you would normally run the program from Instead of entering 14 to manually run Verify and Rebuild Inventory Orders History you could simply enter 14 BC as seen in the next screen SCREEN CW REALTIME SOFTWARE CORP Restore Inventory 14 Jan 02 12 BCP TEST6 ag SREO2 ENTER SELECTION NUMBER 14 BC 17 16 40 HS H FUNCTION N W DESCRIPTION Select Printer Inventory Balancing Report Inventory Interrelationship Balancing Report Ver
86. ey twice Note many users set up function keys for these characters to make it easier to enter Realtime Soft C tion P 70 System Admin amp Ref Manual v2 0a ealtemc SREE Corporanun Page Realtime Software Corporation System Administration amp Reference Manual PREDEFINED TEXT A predefined block of text can be any block of text that you want to use on a regular basis The text can be stored as a predefined block with a code referencing it The block can be inserted into any text field simply by typing a P while in edit mode and entering the reference code In addition to saving several keystrokes the use of pre defined text blocks ensures consistency To maintain a block of pre fined text go to menu SC H choice 1 and choose Predefined Text Table from the list displayed BG02 IL THE TURF COMPANY HDR BACKGROUND TABLES MAINTENANCE 04 May 05 Display of the BACKGROUND TABLES table by DESCRIPTION SQ Table Description al ADJUST COLOR SETTINGS 2 COMPANY CONTROL RECORD HDR 3 FORMS CONTROL TABLE 4 FORMS NOTES TABLE 5 LOGON MAINTENANCE 6 PREDEFINED TEXT TABLE 7 PRINT QUEUE TABLE 8 SCREEN JUMPS FILE 9 TEMPLATE MAINTENANCE TABLE C HANGE P AGE B ACK I NDEX T OGGLE R ETURN TO VOID SEQ Type the code for the predefined block you want to maint
87. gnated as an E or End Of Month batch Batch processing will first check daily files before processing the EOM batch If any daily files are present that would affect the processing of the EOM batch the user will be notified and batch processing will not continue The next screen shows sample entries into the fields discussed so far Realti t ti System Admin amp Ref Manual v2 0a valime Safiware Corparahon Page 2 Realtime Software Corporation System Administration amp Reference Manual BCO6D IL THE TURF COMPANY BATCH TABLE MAINT 04 May 05 BATCH CODE DAILY HO BATCH DESC DAILY BATCH H1 DEFAULT START TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER QUEUE FO H5 TYPE H3 RUN SPECIALS Y N Y RUN PROGRAM PROGRAM PRINT QUEUE A PROFILE RUN FREQ S SEQ FILE NAME F F 010 I C PG IC89B Ss 016 A P PG AP04 HS N 020 A P PG AP04 HS N 030 A P PG APO5B FO Y 040 A P PG AP10 FO Y 050 A P PG AP11B FO y 060 MASTER FL01 S 070 INV PGM IN04B FO Y 080 P O PG PO11B FO Y 090 P O PG PO11F FO N 100 S N PG SNO2E FO Y 110 EIS PG ESGL1 HS ENTER D EL INDE X F WD R EV P AGE Q UEUE RES EQ VOID OR RTN E Users may enter a new or existing program sequence at the change line When a program sequence is being entered or maintained the display of the program sequences entered so far is cleared and re
88. h multiple menus to find what you need With a Screen Jump as long as you re at any menu you can jump to acompletely different process with just a couple of keystrokes At the time of your software conversion we include many commonly used Screen Jumps automatically with your system However after working with the system you may find that you want additional screen jumps or maybe you want to change an existing one to something more meaningful to you To add or change a Screen Jump go through the menus until you get to the process that you want to have a Screen Jump for Type the menu number followed by a dash and SJ for screen jump This will take you to screen jump maintenance SCREEN CW REALTIME SOFTWARE CORP Billing 15 Jul 03 21 CWW DS SBIL ENTER SELECTION NUMBER 4 SJd 17 10 27 HS FUNCTION NMBR DESCRIPTION 0 Select Printer Company 1 Company Processing Customer 2 Customer Processing Billing 3 Shipment Pre Bill Processing 5 Invoice Reprint 6 Daily Invoice Memo Processing 7 Detail Gross Profit Reports 8 Detail Invoice Processing Period End 9 Period End Invoice Memo Register amp Tax Report Sales Reports 10 Detail Invoice History Reports EE Period End Invoice Tax History Report You can see there is already a screen jump on file named PRINT Type S and ENTER SJ01B CW REALTIME SOFTWARE CORP SCREEN JUMP MAINTENANCE 15 Jul 03
89. he company code is next to the word screen This may be OEC for Outdoor Equipment Company etc You can set up as many companies within one account as desired although most users only have one The Company Name the description of the menu and the date also appear across the top On the second line you will see the port number and the account they are logged on to The far right side of the second line displays the logon id the user is logged on as This can be useful if a terminal freezes so that you know which port you are on The account is helpful so you know whether you are in your live account or test account and the logon provides information as to what features you have access to The menu name appears on the third line SSYS SO E etc are common names The time is displayed on the right side of the third line Current print queue assignment is displayed on the fourth line There are programs on the system that allow users to build their own menus This can be very helpful if you want to set up all of a specific users programs on one menu for the service department as an example Go to menu SC H choice 13 Menu Screen Processing SCREEN MODS LONG TEST COMPANY Company Header Maintenance 04 May 05 3 BCP TEST6 KAS SC H ENTER SELECTION NUMBER 12 44 18 AS2 FUNCTION NMBR DESCRIPTION B 0 Select Printer 1 HDR Utility Background Table Maintenance 2 HDR Utility Background Tabl
90. ify amp Rebuild Items With Sites Missing Inventory Product Groups Report Verify amp Rebuild Bin Lot Data Missing Inventory Unit Of Measure Report Verify amp Rebuild On Hand With Lifo Fifo Verify amp Rebuild INV Site Quantities Verify amp Rebuild Inv Cross References Inventory Maintenance 11 Product Group Maintenance 12 Unit Of Measure Table Maintenanc I3 Inventory Site Batch Delete 14 Verify amp Rebuild Inventory Orders History 15 Verify amp Rebuild Inventory Search Codes 16 Change Prefix on Part Number ODANHDUOBWNHR OW bh ie Realtime Soft Corporation Page 8 System Admin amp Ref Manual v2 0a CHLOE SOW UE P 8 Realtime Software Corporation System Administration amp Reference Manual You will now find yourself in the Batch Maintenance program Simply enter an existing record find it from the lookup list or create a new record BCOQ6D CW REALTIME SOFTWARE CORP BATCH TABLE MAINT 14 Jan 02 BALCH CODE iii ca tae wee or ADD SELECTED PROGRAM TO WHICH BATCH SEQUENCE H1 DEFAU START TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER QUEUE FO HS TYPE H3 RUN SPECIALS Y N Y RUN PROGRA PROGRAM PRINTER ASSIGN RUN FREQ SEQ FILE AME REPORT TEMPLATE SPECIAL ENTER D EL INDE X F WD R EV P AGE Q UEUE RES EQ VOID OR RIN
91. in individual items delete items or the entire menu and insert blank lines In maintenance mode once a sequence is selected you will be prompted for type control record function description description program file and program name as in screen jump maintenance above Function description is normally just an additional descriptive field but when used to call batch execution via B C PGM BCXX it is specifying the batch record that will be run when the accompanying program is executed SCREENS MAINT KAS TEST ENU 04 May 05 SEQ FUNCTION NMBR DESCRIPTION 0 1 1 Vendor Return Obsolete Inventory Report 2 TEST 2a FILE SAVE 3 3 APO9A TEST 4 4 Customer Maintenance 5 6 5 Customer Inquiry 7 6 Vendor Inquiry 8 PAUL Ts BATCH 9 KAS1 8u BATCH 10 ia 12 L3 14 15 16 Lp ENTER M MAINTAIN TOGGLE FUNCTION DETAIL D DELETE R RESEQ RIN TO POST Realti t C tion P 65 System Admin amp Ref Manual v2 0a palume Sojnvare Corporgiiony Kage Realtime Software Corporation System Administration amp Reference Manual There are also utility programs that allow menu screens to be printed out When printing the menu screens you can print individual menus selected menus or all menus that exist below a certain menu The system administrator should print these out to review The ability to create custom s
92. ing payables for the prior month i e June in the above example they should run the daily batch and make sure the daily file checker program is empty Realti t ti P 1 System Admin amp Ref Manual v2 0a salime Sofware Corporala Pagea Realtime Software Corporation System Administration amp Reference Manual d Users should now run the A P month end closing batch This is typically called EOM AP or something similar Just as Before enter the screen jump of Then call up prompt 1 and change the batch name from DAILY to EOM AP or whatever you re A P month end batch name is Enter the batch password if required SCREEN CW REALTIME SOFTWARE CORP RSC Management Control System 01 Jun 04 9 CWW PFR SSYS ENTER SELECTION NUMBER BATCH 09 19 23 HS FUNCTION NMBR DESCRIPTION 0 Select Printer 1 Data Retrieval 2 Company Header Utility Programs 3 Initialize Applications Batch 4 Batch Calendar Processing BCP a Business Control Programs MCS 6 Manufacturing Control System 7 Additional Software Modules Restore 8 Verify and Rebuild Data Files BATCH CW REALTIME SOFTWARE CORP BATCH PROCESSING 01 Jun 04 KKKKKKKKKKKKKKKKKKKKKKKKKKKKKK BATCH SELEC k k k k k k RE RUN SP AUNE k k k k GLOBAL PRINT IALS BATCH RECORD TO RUN EOM AP TIME TO START EC Y N ER OV ERRIDE TIONS KKKKKKKKKKKKKKKK
93. isters that still have data that has not been processed The daily file checker will also include notes on where to go to correct any errors The most common type of error will be Distribution records that have bad general ledger accounts linked to them To review the list of daily files on the screen users can enter SC H and pick choice 10 End of Day File Checker Then choose S for screen to see the list SCREEN CW REALTIME SOFTWARE CORP Company Header Maintenance 01 Jun 04 9 CWW PFR SC H ENTER SELECTION NUMBER 10 08 33 40 HS FUNCTION NMBR DESCRIPTION 0 Select Printer 1 HDR Utility Background Table Maintenance 2 HDR Utility Background Table Lists 3 HDR Utility Background Table Inquiries 4 Background Table Maintenance 5 Background Table Inquiry 6 Background Table List 7 Background Table Maintenance by Application 8 Background Table Inquiry By Application 9 Background Table Lists By Application 10 End of Day File Checker 11 End of Month File Checker 12 Miscellaneous File Checker 13 Menu Screen Processing 14 Selection Screen Lists 1 5 File Layout Inquiry Lists 16 Clear Locks Program EOD1 CW REALTIME SOFTWARE CORP DAILY FILE COUNT 01 Jun 04 DO YOU WISH TO RUN REPORT TO P RINTER OR S CREEN S NOTE A CODE OR COMBINATION OF CODES WILL BE DISPLAYED NEXT TO THE FILE WHICH CONTAINS AN ITEM COUNT FOR EXAMPLE
94. istory Purge BCO6F CW REALTIME SOFTWARE CORPME1CUSTOM BATCH INQUIRY 05 Oct 04 RUN BATCH START STOP PGM CURRENT PROGRAM IN EXEC START SEQ DATE ID TIME TIME SEQ FILE NAME PGM NAME TIME 0017 08 02 04 127C5 10 56 55 10 56 56 001 0018 08 02 04 127C3 10 51 24 10 51 24 001 0019 08 02 04 127C1 10 50 42 10 50 42 001 0020 07 31 04 127B7 12 50 24 12 50 24 001 0021 07 31 04 127B6 12 46 39 001 A P PGM AP13 12 46 39 0022 07 31 04 127B2 12 43 03 12 43 05 001 0023 06 28 04 11E3E 14 38 28 14 38 30 001 0024 06 15 04 11B2D 12 27 44 12 28 54 011 0025 05 21 04 1144D 22 33 36 22 34 10 011 0026 05 21 04 1144B 22 30 34 22 32 55 011 0027 05 21 04 11449 22 24 52 22 25 03 002 22 23 09 002 EIS PGM ESO2A AR 22 23 09 0029 05 21 04 11445 22 21 18 002 EIS PGM ESO2A AR 22 21 18 0030 05 21 04 11443 22 18 35 22 19 53 002 0031 05 21 04 11441 22 18 00 22 18 10 002 0032 05 21 04 1143F 22 14 13 22 17 40 002 ENTER SEQ TO VIEW BATCH PGMS P AGE B ACK RTN OR TO EXIT 0028 System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 15 Realtime Software Corporation System Administration amp Reference Manual To inquire further into a particular batch type its SEQ and ENTER BCO6F CW REALTIME SOFTWARE CORPME1CUSTOM BATCH INQUIRY 05 Oct 04 RUN DATE 05 21 04 BATCH ID 11447 START TIME 22 23 09 PROGRAMS 002 PROGRAM PROGRAM START RUN P
95. llowing the prompt as seen below OEO8F CW REALTIME SOFTWARE CORP OPEN ORDERS R T PORT 06 Oct 04 ENTER PROFILE TO USI NO TEMPLATE PROFILE IN USI E Gl 1 ENTER SELECTION C 1 BY SITE BY ORDER 2 ENTER CATEGORY MERETE NO ENTRY ALL NULL WITHOUT CATEGORY Select S AVE DEL ETE PROFILE T lt ERMINAL E XPORT OR Y TO EXECUTE The program can handle various kinds of prompts including date time multi value of entries to include exclude verified inputs and choices from a list Dates will have the general options of D Specified date O Offset from current date C Current Date S Special Code see table below CPSD CURRENT PERIOD START DATE 1PSD 1 PERIOD AGO START DATE CPED CURRENT PERIOD END DATE 2PSD 2 PERIODS AGO START DATE NPSD NEXT PERIOD START DATE 3 9 PSD 3 9 PERIODS AGO START DATE NPED NEXT PERIOD END DATE EX 6PSD 6 PERIODS AGO START DATE EPSD END PERIOD START DATE EPED END PERIOD END DATE CYSD CURRENT YEAR START DATE 1PED 1 PERIOD AGO END DATE CYED CURRENT YEAR END DATE 2PED 2 PERIODS AGO
96. m type C to change all listed transactions If you are closing A P separately from the rest of the modules review notes at the end of this section This must be done manually it is not an automatic function just because you ve closed your month end If you forget this step the system will treat any new data entered as if it occurred in the month you just closed SCREEN CW REALTIME SOFTWARE CORP EIS Company Processing 15 Jul 03 14 CWW DS SESO1 ENTER SELECTION NUMBER 6 10 31 06 HS FUNCTION NMBR DESCRIPTION 0 Select Printer 1 EIS Background Table Maintenance 2 EIS Background Table Lists 3 EIS Background Table Inquiries 4 EIS Calendar Create 5 EIS Calendar Report 7 EIS Date Screening List 8 Background Application Tables Realti t C tion Page 27 System Admin amp Ref Manual v2 0a palume Satare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual You can see that the system shows in period six ESO1I CW REALTIME SOFTWARE CORP EIS DATE SCREENING MAINTENANCE 01 Jun 04 START START STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVENT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 06 2004 06 2 IRO1B Y 2004 06 2004 06 3 AP04 Y 2004 06 2004 06 4
97. me Software Corporation Page 5 Realtime Software Corporation System Administration amp Reference Manual If the operator enters Y to flag this as a special program as in the following screen the user is next prompted with a 3 digit numeric field This number is the waiting period between executions of this program If this numeric field was set to 60 then this program would not be executed unless A The special programs flag was set to Y when executing the batch AND B It has been at least 60 days since the last time this program was executed from batch or a menu If the numeric field is left blank then the program will be run whenever the special flag is set to Y when executing batch ENTER RUN SEQ 003 ENTER PROGRAM FILE A R PGM ENTER PROGRAM NAME ARO6 ENTER PRINTER ASSIGNMENT HS ENTER THE NUMBER OF DAYS ENTER REPORT PROFILE TEST TO SLEEP SINCE LAST RUN ACCEPT REPORT FLAG N OF THIS PROGRAM ENTER RUN FREQUENCY NO ENTRY WILL EXECUTE ENTER SPECIAL FLAG DATA Y NNN THIS PROGRAM EVERY TIME RUN SPECIALS IS SELECTED It is also possible to enter an O at the Special Field In this case the next prompt will ask for a date to run this program this field will pre prompt with the current system date If this batch record is not run on the
98. mporanon I BAREN Realtime Software Corporation System Administration amp Reference Manual TEMPLATES The Template module allows users to control what happens at each input prompt throughout many of the programs in the software The template allows users to do the following types of things in data entry programs pre load values into different fields flag fields so that users are required to fill in certain data fields flag fields so that users can t maintain fields thereby allowing for field level security determine whether users can add change or delete records determine which fields are bypassed when creating new transactions Fields that are never used can be bypassed to speed up the entry of transactions eae oE The template system provides for a hierarchy of control in each program that utilizes the template To maintain the template for a program go to menu SC H choice 1 and choose Template Maintenance Table from the list displayed BGO2 ii THE URF COMPANY HDR BACKGROUND TABLES MAINTENANCE 04 May 05 Display of the BACKGROUND TABLES table by DESCRIPTION Table Description ADJUST COLOR SETTINGS COMPANY CONTROL RECORD HDR FORMS CONTROL TABLE RMS NOTES TABLE LOGON MAINTENANCE PREDEFINED TEXT TABLE PRINT QUEUE TABLE SCREEN JUMPS FILE TEMPLATE MAINTENANCE TABLE S
99. n completed the screen will look like the following sample Now the extra steps are complete and you can now enter to post the changes to the date screening table ESO1I CW REALTIME SOFTWARE CORP EIS DATE SCREENING MAINTENANCE 01 Jun 04 START START STOP STOP SCREEN DATA SCREEN DATA SCREEN PREVENT FUNCTION DATES CODE PERIOD CODE PERIOD TRANSACTIONS 1 CONTROL Y 2004 06 2004 07 2 IRO1B Y 2004 07 2004 07 3 AP04 Y 2004 06 2004 07 4 APO5B Y 2004 06 2004 07 5 AP10 Y 2004 07 2004 07 6 AP11B Y 2004 07 2004 07 7 IN02A Y 2004 07 2004 07 8 IN04B Y 2004 07 2004 07 9 IN11E Y 2004 07 2004 07 10 IN12 Y 2004 07 2004 07 11 IN140 Y 2004 07 2004 07 12 OE03A Y 2004 07 2004 07 ENTER PA EA PREVENT ENABLE C HANGE ALL LISTED FUNCTION TRANSACTIONS P AGE LINE IN CREMENT DE CREMENT PERIODS D ELETE TO VOID OR TO POST Some users may want to limit the entry of payables to just period 06 instead of allowing the entry in two months at the same time If this is the case the STOP SCREEN PERIOD above for lines 3 and 4 should be set to 06 Note users are more than welcome to cut off their months in many different ways A few possible methods have been illustrated c After users are done enter
100. n just like it does in the current batch Any report profile entered must already exist on file This field is also verified when the custom batch program prepares the list of programs to execute If the profile listed is not on file at that time the program will not be run and an error will print on the Custom Batch report listing Some reports do not have a batch default In these cases users will be required to enter a valid profile The lookup option is a valid option If the program has a Report template and if the report is one that asks IS THE REPORT ACCEPTABLE Y N then this field can be loaded with a Y or N response for that question A common use for this feature is to run something like the Daily Invoice Register to multiple printers before accepting it If the Report Template is not on file for this program or if the report is not an acceptance type this field will be skipped Realti t ti Page 4 System Admin amp Ref Manual v2 0a valime Software Corporaion Page Realtime Software Corporation System Administration amp Reference Manual The next prompt asks for the Run Frequency This field is looking for a number to specify which day of the week to run this program Each day is encoded with a single digit number This field is explained on the screen at the time of entry as seen below UN SEQ ROGRAM FILE ROGRAM NAME RINTER ASSIGNMENT EPORT PROFILE T REPORT FLAG UN FREQUENCY PECIAL
101. ny daily registers that have not been run get run and closed out Everyone should be signed off of the system while the batch is being run or make sure that they sign off before leaving Type the Screen Jump BATCH at any menu The batch is called DAILY and is usually set to start after the business has closed for the day In this example it is set for 7 00 pm All you do is type to continue BATCH IL THE TURF COMPANY BATCH PROCESSING 04 May 05 KKKKKKKKKKKKKKKKKKKKKKKKKKKKKK BATCH SELECTIONS KKKKKKKKKKKKKKKKKKKKKKKKKK xk k k 1 BATCH RECORD TO RUN DAILY xx 2 TIME TO START 20 00 xx 3 RUN SPECIALS Y N Y xx 4 GLOBAL PRINTER OVERRIDE ol xk k k KKEKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK ENTER TO CHANGE Q UEUES TO CONTINUE OR TO VOID g If you want to start the batch immediately you can call up prompt 2 and enter _ shift dash to null the start time Also if you want the batch to run as quickly as possible you can call up prompt number 3 and change the Y to N When RUN SPECIALS is set to Y several database verification programs are run in addition to the daily registers Users should also keep in mind that the DAILY batch records are 100 user definable Programs can be added and removed from the batch For example as a default invoices will print during the batch If users don
102. on menu SG L as choice 9 then choice 2 SCREEN CW REALTIME SOFTWARE CORP General Ledger Processing 08 Oct 04 11 BCP TEST6 WSB SG L ENTER SELECTION NUMBER 9 11 45 50 HS FUNCTION NMBR DESCRIPTION 0 Select Printer Company 1 Company Processing 2 Chart Of Account Processing Journal Entry 3 Journal Entry Processing 4 Journal Posting Budgets 5 Budget Processing Reporting 6 Report Structuring 7 Report Processing Period End 8 Period End Processing Year End 9 Year End Processing 10 General Ledger Interfac Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 42 Realtime Software Corporation System Administration amp Reference Manual SCRE 11 EN CW REALTIME BCP TEST6 SOFTWARE CORP Ye SGLO9 ENTE HS FUNCTION N Select Dump Y Year E Ne OW ar End Processing ELECTION NUMBER 2 DESCRIPTION Printer TD Journal Files To Tape nd Update 08 Oct 04 WSB 11 47 30 Simply answer Y then Y again to the following 2 questions Make sure all Year End Reports have been produced before answering Y to the second question GLO9B MODS CW REALTIME SOFTWARE CORP DO YOU WANT TO PERFORM YEAR YEAR END UPDATE END UPDATE Y N 08 Oct 04 GLO9B MODS CW REALTIME
103. placed with the detail prompts for each program Below is the maintenance screen for a new program detail line BCO6D IL THE TURF COMPANY BATCH TABLE MAINT 04 May 05 BATCH CODE DAILY HO BATCH DESC DAILY BATCH H1 DEFAULT START TIME 20 00 H4 PASSWORD H2 DEFAULT PRINTER QUEUE FO H5 TYPE H3 RUN SPECIALS Y N y ENTER RUN SEQ 070 ER PROGRAM FILE INV PGM ER PROGRAM NAME INO4B ER PRINTER ASSIGNMENT FO ENTER R TO REMOVE THIS ENTER REPORT PROFILE PROGRAM FROM CURRENT ACCEPT REPORT FLAG Y BATCH RECORD ENTER RUN FREQUENCY OR C TO CHANGE THE RUN ER SPECIAL FLAG DATA SEQ FOR THIS PROGRAM ENTER TO VOID THIS SEQ OR lt TO BACK UP ONE PROMPT Realti t System Admin amp Ref Manual v2 0a valime Safeware Gorparahon Rages Realtime Software Corporation System Administration amp Reference Manual Any 3 digit number is allowed as a sequence and can be easily changed These sequences are meant merely as the order in which to execute the listed programs If the sequence is new you will hear a beep and the highlighted message above will display on the lower left hand corner of the screen Note These sequences will work fine if there are gaps in the numbers used In fact choosing the RES equenc
104. pts are the Header prompts These are merely default options meant to simplify the steps necessary to start executing the batch Each of these fields can be overridden when initiating a batch run as will be seen later H1 The Default Start Time This should be entered in the HH MM SS format just like any other time entry prompt If no time is entered the batch program will default to starting immediately when it is initiated in the batch execution program SB C 2 H2 The Default Printer This is used as the default for each individual program to be run Just like setting a printer on any other report in the system entries are verified against the Queue Table file and accept a lookup H3 Run Specials A Special program can be defined by the user simply by setting the flag on a per program basis with either a Y for yes or an O for a one time program If the operator does not answer this header question with a Y at start time any programs with a special flag of Y WILL NOT be run as part of this batch One time programs are selected to run based on the date entered in the detail field H4 Password to Run If designated password would be required to execute batch This is a measure to prevent users from accidentally executing the EOM batch Additionally if the end of day file checker has entries the EOM batch would be prevented from running until they are cleared H5 Batch Type A batch may be desi
105. racter Control T Tab to next word Control N Clear to end of line Control B Blank next character Control X Restart Changes Escape D Delete a line Escape I Insert a line Escape P Page Escape K Clear to end of text Escape U Go up 1 line Escape Add predefined Text A Post Changes and end System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 68 Realtime Software Corporation System Administration amp Reference Manual WORD WRAP TEXT 1 There are various word wrap text boxes throughout the software These fields work similar to a word processor There are three modes for word wrap fields insert edit and help When you enter a word wrap text box if the text block is blank you start in insert mode If the text block already contains text you will start in edit mode To go into insert mode to start typing you enter the letter I This will switch to insert mode To get out of insert mode hit the escape key or hit the Enter key while their cursor is on a blank line of text and the text editor will be automatically be back in edit mode To get help mode hit H Here are useful edit commands Quit Exit Bottom of Document Down One Line Page Down Left One Character Backspace also works Right One Character Space bar also works Top Of Document Up One Line Page Up Forward a word Back a word Change Letter Case Delete a Character End of Line Insert Mode Delete a Line Predefined Te
106. s Payable Year End processing is located on menu SA P as choice 15 SCREEN CW REALTIME 2 BCP TI SA P HS SOFTWARE CORP Accounts Payable EST6 ENTER SELECTION NUMBER 15 FUNCTION NMBR DESCRIPTION Select Printer Company Company Processing Vendor Vendor Processing Payables Invoice Processing Daily Invoice Register Cash Management Disbursements End Period Year End History Cash Requirement Reports Payment Hold Reverse Hold Open Invoice Reports Invoice Payment Processing 10 Daily Check Register 11 Voided Check Processing OMAAIAADHBWNHE OW 12 Accounts Payable Trial Balances 13 Period End Processing 14 Check Reconciliation Processing 16 Payment History Processing Invoice Adjustment amp Voids Processing 06 Oct 04 KAS 08 44 56 If you are using our Accounts Payable package and you use the 1099 Feature then you will need to run the 1099 Worksheet The 1099 s are based on calendar year regardless of your companies Fiscal Year If you do not have 1099 Vendors then you can skip running the 1099 Worksheet If you wish to run the 1099 report type 1 and ENTER SCREEN CW REALTIME SOFTWARE CORP Year End Processing 2 BCP TEST6 SAP15 ENTER SELECTION NUMBER T HS FUNCTION NMBR DESCRIPTION 0 Select Printer 1 1099 Worksheet 2 Accounts Payable Year End Processing 06 Oct 0
107. se locks can be set at once Realti t ti P 4 System Admin amp Ref Manual v2 0a CANUTE SONARE CONMOPARONT BAREH Realtime Software Corporation System Administration amp Reference Manual When you make the selection to clear a lock you will be asked to confirm it by ntering Y 0 REOLF CW REALTIME SOFTWARE CORP CLEAR PROGRAM LOCKS UTILITY 07 Oct 04 ENTER A Y FOR LOCKS TO BE CLEARED OR TO CLEAR ALL LOCKS LOCK SET BY PORT RECORD 1 INVENTORY ADJUSTMENTS IN PROGRESS 2 INVENTORY ADJUSTMENTS REGISTER 3 INVOICE REGISTER BEING RUN Y 3 4 P O S ARE BEING ENTERED 5 P O S ARE BEING ADJUSTED 6 P O RECEIPTS ENTRY IN PROGRESS 7 P O RECEIPTS REPORT RUNNING 8 P O RECEIPTS REGISTER BEING RUN 9 CASH POSTING IN PROGRESS 10 BANK REGISTER RUNNING 11 BATCH CURRENTLY RUNNING 12 CLEAR FAIL SAFE FLAGS 13 G L INTERFACE IS BEING RUN FAIL SAFE LOCKS T ENTER LINE TO CHANGE TO VOID OR TO CLEAR LOCKS ts nter to Clear the Lock You will be asked for a printer so an audit report can print It s generally a good idea to keep a paper copy of this to help track down any corrupted records or data later on like during month end REO1LF CW REALTIME SOFTWARE CORP CLEAR PROGRAM LOCKS UTILITY 07 Oct
108. sily identify the number for you You will also use this same backup procedure before closing Month or Year End for A R A P Sales and Inventory and again before closing Month or Year End for General Ledger Using either method the next morning you should see the following screen which means the file save was successful time error message 22200 last tcl entry pib user md abs fid date abs date pgm ctr 23 52 log msg 15 dm D 00000018 07 11 File Save Verified 23 46 log msg 15 dm D 00000018 07 11 File Save Finished 23 00 log msg 15 dm DM 00000018 07 11 File Save Started 405 3 items listed out of 757 items lt Connect time 476 Mins CPU 2931 Units LPTR pages 0 gt lt logged off at 23 53 01 on 11 Jul 2003 gt 23 53 01 11 Jul 2003 Enter your user id Realti t ti P 19 System Admin amp Ref Manual v2 0a palume Satare Corporaiiony Kage Realtime Software Corporation System Administration amp Reference Manual SYSTEM ADMINISTRATION NIGHTLY BACKUP METHOD 1 FROM UTILITIES MENU The Utilities program menu can be seen by typing in the Screen Jump U Once it is displayed type Z and UTILS CW REALTIME SOFTWARE CORP ILITIY PROGRAM 01 Jun 04 ENTER CHOIC Gl LEAVE NULL OR TO EXIT LIST PRINTER STATUS SERIAL LIST PRINTER STA
109. t want this to happen they can remove the invoice print from batch The first prompt BATCH RECORD TO RUN can be called up and changed to another record i e EOM etc Users should NEVER run the end of month batches unless they are actually closing the month end Some users may have special batches set up i e to only run the registers that update cash balances that are OK to run while other users are entering transactions Entering a print queue in prompt 4 Global Printer Override will cause all output for this run of the batch to be re directed to the global print queue ignoring the print queues specified in the batch maintenance record Future runs of the batch will not be affected Users can also override individual print queues for this running of the batch only by entering Q and specifying an alternate printer as discussed in the batch maintenance section Future runs of the batch will not be affected Realti t ti P 1 System Admin amp Ref Manual v2 0a CANUTE SOARE Comoragon Paseas Realtime Software Corporation System Administration amp Reference Manual The next morning you should see the following screen which shows the batch went through and logged you off If there is anything else besides the user id prompt displayed print the screen and fax it to Realtime technical support for assistance if you are unsure of what the error message is NOW EXECUTING RES PGM REI15E 14 36 02 14 Jul 03 404
110. the program type 2 Enter the number of idle seconds before program is terminated The default path name for export is specific to Report Template programs that are configured for Export to Excel or Word If this field is blank the default path is C TEMP The last page of Logon Maintenance is for Color selections This screen is available from a separate program so users can edit their own settings without being able to affect other Logon settings TC01 CW REALTIME SOFTWARE CORP TERMINAL LOGON CONTROL 07 Jul 04 COLOR MAINTENANCE ENTER ID RSC 1 USER SETTINGS OVERRIDE DEFAULT Y N 2 COLOR SETTING FOR HEADER LINE DISPLAY 3 COLOR SETTING FOR PROMPT TEXT DISPLAY 4 COLOR SETTING FOR DATA DISPLAY 5 COLOR SETTING FOR CHANGE LINE TEXT 6 COLOR SETTING FOR CHANGE LINE SELECTIONS 7 COLOR SETTING FOR ERROR MESSAGES 8 COLOR SETTING FOR HELP TEXT 9 COLOR SETTING IF FIELD LOOKUP IS POSSIBLE CHOOSE FROM THE FOLLOWING 1 OR 2 DIGIT COLOR CODE COMBINATIONS A NORMAL TEXT BC CB BOLD AND REVERSE TEXT B REVERSE TEXT BD DB UNDERLINED AND REVERSE TEXT C BOLD TEXT BE EB BLINKING AND REVERSE TEXT D UNDERLINED TEXT CD DC BOLD AND UNDERLINED TEXT E BLINKING TEXT CE EC
111. to whatever is in this field when you logon Logon Screen will start you on the specified menu If a user has a custom menu set up they can easily start there upon signing onto the system Default Salesman2 and Order Type will load data into these fields if the customer or template does not during Order Entry Users Email is used to preload data into an Email type Activefax Queue Max Sessions limits the number of times that a user can sign on This is helpful when a company has a limited number of licenses If this is blank then this user can sign on as many times as possible within the number of licenses for the company Realti System Admin amp Ref Manual v2 0a ealtime Software Corporation Page 87 Realtime Software Corporation System Administration amp Reference Manual Simply hit ENTER to continue to the next screen Screen two data is geared towards Administrative type users TC01 CW REALTIME SOFTWARE CORP TERMINAL LOGON CONTROL 07 Jul 04 MAINTENANCE LOGON ID RSC 1 ALLOW USER TO ENTER PRINTERS NOT IN QUEUE TABLE Y N ALLOW USER TO ENTER PRINTER AT LOGON Y N N lt 3 ALLOWED PRINTERS 4 DISALLOWED PRINTERS 5 DIS ALLOW PRINTER CHANGE FROM MENU Y N 6 ADMINISTRATIVE USER Y N Y 7 AUTOMATIC BATCH LOGOFF 8 BYPASS BATCH INFORMATIONAL LOGGING 9 SUPPRESS DISPLAY OF COST AS DEFAULT Y N 10
112. tream Records such as DAILY to run all daily registers and EOM to run all month end programs Each batch record has some header fields such as time to run and password to run as well as a list of programs that run Following is the initial screen seen upon entering the maintenance program BCOQ6D IL THE TURF COMPANY BATCH TABLE MAINT 04 May 05 BATCH GODE 5 tose Suse ai eaensite as HO BATCH DESC H1 DEFA START TIME H4 PASSWORD UEUE H5 TYPE U H2 DEFAULT PRINTER QUE H3 RUN SPECIALS Y N Normally you will be adjusting batch records that already exist or copying one that is already on file Realtime includes a number of sample batch records that begin with the letters RT During initial set up these RT records such as RT DA for daily and RT ME for month end are copied to names such as DAILY and EOM and printer selections are changed to the appropriate names for your company If you want to create a new record enter a name at the Batch Code prompt If you wish to start with a copy of an existing record simply answer the copy question with a Y and you will be prompted for which record to copy from This which record field allows for a lookup of existing Custom Batch Records BCO6D IL THE TURF COMPANY BATCH TABLE MAINT 04 May 05 NEW BATCH BATCH CODE DAI
113. xt Quit Exit Replace a Word Exit Save Toggle Letters Undelete Delete a Word Exit Without Save Zap Delete All Text OMANNBRWNK CO NXE CHYROVA MYO Realti t C tion P 69 System Admin amp Ref Manual v2 0a calm Sufware Corporationi Fage Realtime Software Corporation System Administration amp Reference Manual SPECIAL CHARACTERS There are various special characters that are used by the BCP software These characters are as follows uae The asterisk a k a star or snowball is used as the standard void character At any point in any transaction you can void what you have done by entering an and hitting return In some cases more than one will be required a The up arrow or carat is used as a posting character This field is required to post various transactions throughout the system This character is also used to skip past unnecessary fields for example when setting up a new customer an The underscore this is a shift dash is used to null or clear out a field If you have data in a field and want to remove it you enter an _ Don t enter spaces to clear out a field because the field will then have spaces in it instead of nothing Esc escape key The escape key is used in certain programs to hot key to various inquiry programs For example a user who is in the middle of Order Entry can suspend the order and go into customer inquiry inventory inquiry etc by hitting the escape k
114. y Balances SERIAL NUMBER menu SRE14 Verify And Rebuild Serial Part Xref Files Verify amp Rebuild Previous End User Keys Verify amp Rebuild Inv Site Serial Quantities Verify And Rebuild Customer Serial XREFs Verify And Rebuild S N XREFs Resolve Negative Quantity Accessories Verify amp Rebuild Demo Cross Reference Files Verify amp Rebuild Service Bulletin Info Verify and Rebuild Job Code Data QUOTATIONS menu SRE15 Verify amp Rebuild Open Quotes Verify amp Rebuild Customer Open Quote Balances Verify amp Rebuild Customer Cross References Verify amp Rebuild OQ XREF File Realtime Soft Corporation Page 58 System Admin amp Ref Manual v2 0a CALNE Sumang P 8 Realtime Software Corporation System Administration amp Reference Manual PAC TRACK menu SRE16 Verify amp Rebuild Diary Cross References Verify amp Rebuild Prospect Phone Cross Ref Verify amp Rebuild Propect Cross References Verify amp Rebuild Prospect Cross References MISCELLANEOUS Verify and Rebuild RSC INDEX Table Xrefs Rebuild Pick Indices for Table Xrefs Verify amp Rebuild Screen Jump Xrefs In addition menu SREO1 provides access to the restore company control record and various progam and user log inquiries These inquires are useful in determining which users are accessing programs exiting or breaking out of them etc SCREEN MODS LONG TEST COMPANY
115. ype Y and Type Y and IN13 CW REALTIME SOFTWARE CORP INVENTORY YEAR END 06 Oct 04 ENTER REPORT DATE 12 31 04 DO YOU WISH TO RUN THIS REPORT Y N Y DO YOU WISH TO ROLL THIS YEAR BALANCES TO LAST YEAR Y N Y UPDATE NOW IN PROGRESS kkk System Admin amp Ref Manual v2 0a Realtime Software Corporation Page 36 Realtime Software Corporation System Administration amp Reference Manual ACCOUNTS RECEIVABLE Accounts Receivable Year End processing is located on menu SA R as choice 13 SCREEN CW REALTIME SOFTWARE CORP RSC Management Control System 06 Oct 04 2 BCP TEST6 KAS SA R ENTER SELECTION NUMBER 13 07 52 46 HS FUNCTION NMBR DESCRIPTION 0 Select Printer Company 1 Company Processing Customer 2 Customer Processing Invoices Memos 3 Invoice Memo Processing Cash Application 4 Cash Receipts Processing 5 Cash Sales Processing 6 Daily Cash Receipts amp Bank Deposit Register Period End 7 Finance Charge Calculation 8 Statement Print 9 Aged Trial Balance Processing 10 Open Invoice Report 11 Period End Cash Receipts Processing 12 Commission Processing Year End History 14 Customer Payment History Processing L5 Detail Invoice Processing Answer the prompts as follows Report Date Type and ENTER Type Y and AR13 CW REALTIME SOFTWARE CORP INVENTORY YEAR END 06 Oct 04 UPD

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