Home

WinFIBRE USER`S MANUAL - International Atomic Energy Agency

1.
2. 1 It always appears between the end of a tag number and the beginning of data 2 It appears at the end of a data field that you will not need to edit For instance if you were using this matrix and pressed the lt Tab gt key after tag 610 the following information would be added automatically 009 S 229 Canadian Journal of Physics 3204ISSN 0008 4204 403 Aug 1997 500 v 75 8 009 9 800 3 Ifthe information appears in the middle of data fields where the data will have to be input For instance in the example below you will have to add a subject category in tag 008 The second in the tag places the cursor there when the subject category is added to the input file 008 J AS If there is no carat in the middle or at the end of a data field the cursor is positioned at the end of the field ready for input 62 Chapter 7 Matrixes Save the user matrix Select Save As from the File menu The File Save window is displayed Save AS Ei ES Save in eX Input journal38 cave as type Matrix Files rte Cancel Give the matrix file a name associated with the general subject WinFIBRE automatically adds the extension MTX to the file name unless explicitly specified 7 2 3 More then one user matrix in the same file One matrix buffer can contain more than one user matrix There is no limitation for this number One can place many user matrixes in a single buffer by using Edit
3. Select Position for Salzburg Univ Austria Inst fuer Mathematik Add at cursar Manual Selection Cancel Choose between Add at cursor or Manual Selection or Cancel If you click Manual Selection the following window is displayed Select Position for Salzburg Univ Austria Inst fuer Mathematik International Atomic Energy Agency Vienna Austria ij Cancel Futthe cursar atthe desired position and press Enter Move the cursor to the desired position and press Enter or lt OK gt 6 7 4 2 Add new corporate name to the corporate database You can add new entries to the database at any time 50 Chapter 6 Menu and Toolbar Functions Corporate entry Ed Centre National d Etudes Spatiales CNES 75 Paris France Click Add in the window Corporate and enter the new corporate name in the field following Name Select the corresponding country name by clicking on the drop down menu following Country Use the up and down arrow keys lt PgUp gt and lt PgDn gt to move through list press Enter or click OK once you have found a country If the selected country name does not correspond to the country name entered in parenthesis in the text of corporate name an error message is displayed 2 The country specified in the name field does not match the value in the country field Cancel If the corporate name either does not con
4. 4 2 Matrixes A matrix is a template or pattern that contains all the tags required and permitted for a particular document type WinFIBRE can create standard matrixes for all types of documents and bibliographic levels If you will be entering a number of similar documents reports in the same series chapters of a book papers presented at a conference you can create your own matrixes by editing one of the standard WinFIBRE matrixes 4 2 1 To use a standard matrix Click Matrix on the menu bar The following options appear in a drop down list 13 WinFIBRE User s Manual Select Standard Matrix Shift F2 Sete Steve Matie Click Select Standard Matrix to show a list of possible matrixes you can also use the shortcut key lt Shift gt lt F2 gt Bibliographic Matrix Journal Articles Le Books or Monographs Books or Monographs Books or Monographs Books or Monographs Books or Monographs Books or Monographs Audio Visual Materials Audio Visual Materials Audio Visual Materials Audio Visual Materials Audio Visual Materials Audio Visual Materials Jel A and S Type of Record T Level M Type of Record B Level A and M Type of Record B LevelAMandS Type of Record B Level hM and S Type of Record B Level M and C Type of Record B LevelAMandC Type of Record B Level M Type of Record F Level hM and S Type of Record F Level M and C Type of Record F LevelAMandC Type of Recor
5. 4 5 4 Checking the buffer Select Check Buffer from the Check menu or press lt Ctrl Shift gt B to check the current buffer starting from the cursor location to the end of the buffer The toolbar contains this icon for the check buffer command Each document in the buffer is checked against INIS rules and authority files It is checked for internal consistency ensuring that all tags required for each type of record or literary indicator are present and there are no unexpected tags Cross checking is also performed i e between the three journal tags journal title ISSN and CODEN to ensure that they match If spell checking is activated spelling is also checked in tags 200 210 and 860 Refer to section 6 7 3 for more information about checking the buffer 4 6 Saving work Select Save from the File menu or press Ctrl S to save the file being edited As WinFIBRE saves the file the following window is displayed Writing baak88 inp PES BEREE The toolbar contains this icon for the save command E The old file will be replaced WinFIBRE does not ask you first before overwriting it Be certain this is what you want before you save your work 4 7 Leaving WinFIBRE Choose Exit from the File menu or press lt Alt gt lt F4 gt to end a WinFIBRE session If you have made changes to the input file you will be asked if you want to save them 17 WinFIBRE User s Manual WinFIBRE Ea
6. Set Default with the word Country beside it If you click this box you can limit the search to organizations or journals from a particular country When you choose Set Default this window is displayed Journal Titles Ea Search for Chapter 6 Menu and Toolbar Functions 10 Enter all or part of the country s name or code in the field following Search for and press lt Enter gt or click Search A list of countries and international organizations that match your search string are displayed Journal Titles x GB United Kingdom Organization af the United Nations FAO LI United Nations UN US United states Search for Junited GB United Kingdom 4 Entries found cet as a default Cancel 11 Click Set as a default to choose the highlighted country Now all searches in that authority will be limited to entries belonging to the country chosen 6 7 4 1 Search in the user defined Corporate Names WinFIBRE allows you to create and maintain your own list of corporate entries This module is optional It will not work unless the additional INIS Database package has been installed When you are searching for corporate names the window for the search is different Corporate Ed Show filter we SSS Country Sal term Exit E E Jd Use this screen to locate corporate names with containing a particular word or phrase Keep in mind that this
7. Find what field If you want to move to the next find within the document press Find Next If you want to match the capitalization of the word exactly locate the acronym CAT for instance without finding the word cat click the Match Case box If you want to locate whole words only i e the word cat not the word catapult click the Match whole words Only box Press Enter or click Find Next to start searching Click Cancel to return to the edit window When a string is found WinFIBRE highlights it and places the cursor at the end of the string if the string can be found The string will be highlighted 6 5 2 Replace lt CTRL gt H Selecting Replace from the Search menu locates a text string and replaces it with another string This following window is displayed Replace Find what E Find Next Replace with Replace Replace All Match whole word only Cancel ut Match case Type the string to search for in the Find what field Type the new string in the Replace with field If you want to move to the next find within the document press Find Next If you want to match the capitalization of the word exactly 1 e locate the acronym CAT without finding the word cat click the Match Case box If you want to locate whole words only i e the word cat not the word catapult click the Match whole
8. J jN N P L J pecGenmm iyi tt 100 Mameta V J NN ft 100 Af itiation VANN v v v v PT NIN IN viv iv iin H BET E pet EY EIME RR EEIERERERERES E N N IN IN IN NI N N N PN I 4 a a 300 Report suffix M 300 Patent 310 Report suffix 310 Patent 320 ISBN ISSN 320 T u E A A KE DE RE RE KE A A A IN E E KE E E LN BE ES N NN A Y Y Y Y viv iy E RIRIE E viv iw E viv iv Y Y Y Vi NIN ININ NIN N I N N Vivi vi viv viv atv Vivi v viv IN IN IN TIN fy o Wy Wi LAE LE qp bep E o Wy Wi co sea ei a Se ae ENRBNWENBELTTIE OE ivy LL NI NL LL E INININI a VV Iv Iv vv N a ARERR EREEREER 810 ptt Tt A vt tt T E E 69 WinFIBRE User s Manual 9 Database for Corporate entries The Database allows WinFIBRE users to create and maintain their own list of corporate entries The database is based on an ODBC interface to the MS Access file As such it allows if properly installed and defined multi user access not only for checking but for maintenance as well This module is optional It will not work unless the additional INIS Database package is installed If you do not install this module WinFIBRE s ability to work will not be affected at all The only option lost by not installing the package is the possibility to search and choose corporate names from a list instead of entering it manually This module is a helpful tool
9. WinFIBRE carries out all necessary checks on tag 800 The indexing function checks to see that descriptors are spelled correctly and that proper punctuation has been used Click OK or Cancel or press lt Enter gt or lt Esc gt to clear the error messages and then correct the problem 5 4 2 4 Leaving the indexing function without saving descriptors Click Cancel or press lt Esc gt when the Thesaurus Indexing window is visible to cancel all the changes you have made to the list of descriptors and return to the main document window 5 5 Proposing descriptors New descriptors can be proposed manually or by using the indexing function For either method you must still send the INIS section a written note with this batch of input giving the a scope note and the suggested word block for the new descriptor 5 5 1 Manual method of proposing descriptors One way to propose and use a new descriptor is to type the descriptor into tag 800 Then create a tag 810 and enter the new descriptor there 27 WinFIBRE User s Manual 5 5 2 Using the indexing function to propose descriptors The indexing function takes care of using and adding new descriptors for you Click Propose term in the Thesaurus Indexing window Type the proposed term in the window that is displayed Proposed Term fixer bundles cancel Click OK or press lt Enter gt to use this term click Cancel or press lt Esc gt to cancel you
10. and select the file type from the list that appears If you want to look at files on a different drive click the down arrow button under Look in and select the drive from the list that appears Use the display under Look in to change to a different directory If the directory name appears in the window double click its name If the directory does not appear double click the name of the directory above the current one to move up the directory tree double click the name of a directory below the current one to move down the directory tree Like most windows the file selection window has an Open button and a Cancel button Click Open or press lt Enter gt to open the file you have selected Click Cancel or press lt Esc gt to cancel this operation Chapter 1 Introduction 1 5 3 Using the keyboard LSS Keyboard shortcuts in Windows You can use Microsoft Windows with just a keyboard if necessary Here are some useful keystrokes Press lt Alt gt a character key lt CTRL gt O lt AIt gt lt F4 gt lt Alt gt lt Spacebar gt lt Ctrl gt lt F4 gt lt CTRL gt lt End gt lt Enter gt lt Esc gt lt CTRL gt lt Home gt lt PgUp gt lt PgDn gt lt Tab gt lt Shift gt lt Tab gt lt Spacebar gt To Moves to an option containing the underlined letter in its name Opens a list Quits an application Opens the Control menu Closes the active window Moves to the last line in a
11. mtx All files with the extension mtx will be displayed 63 WinFIBRE User s Manual Open HE Look in Files oftype MA cese 2 Select the matrix file from the list If necessary change directories and drives to find the matrix file 3 To make the loaded matrix active select Matrix and then Select Active Matrix This step is necessary only if you have more than one matrix open at same time 4 Select the input file name from the Window menu to switch back to the input buffer 7 2 6 Editing a user matrix You may need to change some of the information the user matrix adds automatically To update the matrix open the matrix file and change where needed the data in the relevant tags If you do not save the matrix buffer changes you will be asked to save them when you close WinFIBRE or when you close the matrix buffer WinFIBRE Ea AN cave changes to Matritz Select Yes to save the changes No to discard them or Cancel to return to WinFIBRE 64 Chapter 8 Database for Corporate entries 8 Checking Input Those responsible for doing descriptive and subject cataloguing usually check their work as they go Sections I5 and b 7 1 to 5 7 3 in this manual describe the checking functions and section B 6 2 offers more information on checking for descriptive cataloguers and subject specialists It is a good idea for another person besides the person who pr
12. AN save changes to books Press lt Enter gt or click Yes to save the changes to the input file and to close your WinFIBRE session Click No to discard all the changes you have made in the input file and exit WinFIBRE Press lt Esc gt or click Cancel to return to WinFIBRE leaving the input file as it was If you were editing a new input file that did not have a name yet you will be asked to give it a name A list of the input files in your current directory is displayed Save As ed ES Save in CX Input Ex File name Save cave as type Files inp Cancel As default WinFIB1 is shown in the File name field This name can be changed by typing the name of the new file in the File name field By default the extension INP will appear unless you change the file type under Save as type to All Files If you would like to save the file to a different directory or drive move through the list under Save in to select the correct one Once the name drive and directory have been assigned click Save If you change your mind click Cancel or press lt Esc gt If you have made changes to the matrix you will also be asked if you want to save them WinFIBRE Ea AN cave changes to Matritz Press Enter or click Yes to save the changes to the matrix file and to close your WinFIBRE session Click No to discard all the changes y
13. Cancel Choose Yes to save the changes No to discard them and Cancel to go back to editing the file If you have made changes to the matrix you will see the following message WinFIBRE x N cave changes to Matritz Choose Yes to save the changes No to discard them and Cancel to go back to editing the file 6 3 9 File List A list of the four most recently used files input or matrix appears at the bottom of the file menu Clicking on one of these file names tells WinFIBRE to open this file in a new document window 6 4 Edit menu Clicking Edit or pressing lt AIt gt E activates the Edit menu The Edit menu displays number of editing functions Linda Cre z Cut Ctrl em Copy Ctrl C Paste Cr es Delete Insert Special character select All Ctrl A 6 4 1 Undo lt CTRL gt Z WinFIBRE remembers the last edit operation you made during this editing session If you want to reverse a change press lt CTRL gt Z or click the Undo button on the Edit menu The toolbar contains this icon for the undo command 6 4 2 Cut Ctrl X To remove a section of text from the document or matrix and place it on the Windows clipboard select the text Bhd choose Cut from the Edit menu or press lt Ctrl gt X Using WinFIBRE s Paste function allows the text to be moved to a different part of the same file or placed in a different file Since the text is placed
14. ISSN and CODEN to ensure they match If spell checking is on spelling is also checked in tags 200 and 860 If an error is found WinFIBRE highlights the line containing the error and displays a warning 8 2 Batch checking Batch checking checks your input file in batch mode There is no screen interaction Batch checking works faster than normal interactive checking The result of the batch check is written on a file which can be printed or displayed on your screen For more detail see section 8 3 Limitations of the checking function Tag 001 Temporary Record Number The first two digits third and fourth characters of the Temporary Record Number TRN are last two numbers the year the record was submitted The document with TRN CA000123 was submitted in 2000 These two digits must be between 98 and 01 Tag 004 Record Status Tag 005 Affected RN These two tags are seldom used and are not included in any standard matrix If you need to use these tags insert them manually WinFIBRE will not do any more checking of this record when it encounters these tags Move to the beginning of the next record to continue checking Note When you submit a changed record you need to enter all the data fields for the record not just the changed ones Tag 007 Related RN TRN The year of the related record must be between 70 and 01 Tag 008 Bibliographic Control Data Subject categories The first character of the subject category code can be
15. Move Size Minimize Maximize Close Ctrl F4 ext Ctrl F E Restore Restores present window Move Places the cursor pointer in the header of the window and drags it to the desired location Size Resizes the window by clicking on and dragging its edges Minimize Minimizes the window to smallest size Maximize Maximizes the window to largest size Close Closes the present window Next Skips to next open window The following points describe other menu functions 6 3 File menu Clicking File on the menu bar activates the File menu The File menu lists a number of file management functions New Open Ltrl O Close Save Ctrl S Dave AS Expart INIS ETDE send e Mail Batch Check Fage Setup Frint Setup Print Preview Print Ctrl F 1 FAIREPSINP S3U3SeSusc 2 CAMy Documents testzz 3 CAMy Dacumentss rep38 d FAIRPSINPF SG3U3eSInIS Exit It is possible to create open and save files using this menu You can also open the most recently used input or matrix files by choosing them from the list located at the bottom of the menu This menu also allows you to exit from WinFIBRE 6 3 1 New file lt Ctri gt N Choosing New from the File menu displays another drop down menu in which one can choose between New Document and New Matrix Mew Document Cr Pl New Matrix Cirl Shitt eh Pressing lt Ctrl gt N opens a new empty document window and lt CTRL Shift gt N opens a new emp
16. None of these changes are recommended if you are using WinFIBRE for INIS related input They are useful only if WinFIBRE is used for non INIS input Using the so called optional sets WinFIBRE can be set to assist input using up to eight different sets of tag definitions and checking rules 10 Chapter 3 Using WinFIBRE 3 Using WinFIBRE 3 1 Starting WinFIBRE Windows provides two ways to start WinFIBRE version 3 e Direct start WinFIBRE click Start and then point to Programs select the WinFIBRE folder or the proper folder if another one has been selected during the installation and then select WinFIBRE If necessary use Windows capabilities to make another folder to change the existing one or to make shortcuts etc e Indirect another way to start WinFIBRE is by clicking a file that has an extension inp If you attempt to start another WinFIBRE version 3 session indirectly Windows will not create a new session but will simply activate the one currently running and display the desired inp file 3 2 The editor screen The WinFIBRE editor screen looks like this WIinFIBRE WinFIB1 LIBI X H File Edit Search Option Command Matrix Window Help x Deal e e amp v vga For Help press F1 No tems La 1 Call INUM At the top of the screen is the menu bar which contains all the commands you need to use WinFIBRE File Edit Search ect Below the menu bar is the to
17. as it avoids typos and inconsistencies that occur with previous references to particular corporate names However this module package is by no means mandatory and only optional The INIS Database module contains ODBC software and an empty corporate database On some systems the software might have been installed for other purposes The corporate database comes with two text files The first one CORP TXT contains all good entries from the last issue of the INIS Corporate authority file in the appropriate format This file can be selectively downloaded by country countries or even entirely downloaded in the database Keep in mind that the fully loaded file with approximately 30 000 items will require a lot of disk space and might affect your PC s performance The second file CORP1 TXT contains all the entries omitted from the first one CORP TXT These entries either did not match the country code field or there was no country specified These records may require some changes before loading You also should be aware that the disk space and performance efficiency of this database module is slower than the other authority files in WinFIBRE Bear in mind that corporate entries are not needed in all the tags and hence do not affect the overall performance of WinFIBRE If the additional module INIS Database is installed the Command Database item in the menu will display four options Maintenance Import Export Compress For
18. s computer aided indexing features are only tools to assist indexers WinFIBRE doesn t analyze text or do anything else to help indexers select the appropriate descriptors Indexing remains an intellectual exercise that only humans can accomplish 5 1 Starting WinFIBRE Start Microsoft Windows if it is not running and start WinFIBRE The WinFIBRE editor screen appears showing an empty document window 5 2 Opening the document If you are subject indexing documents that have already been catalogued you will need to open the existing input file Do this by clicking the Open icon button on the toolbar or by choosing Open from the File menu WinFIBRE presents a list of possible input files to open Open HE Look in E input d ES e E E Files af type WinFIBRE Files inp Cancel This window lists all files in the default directory that have the extension INP the default input file extension If the input file you want isn t listed in the File name field make sure that the correct drive and correct directory have been specified To see a list of all the files in the current directory select All Files in the Files of type field Select the file you want by double clicking on it WinFIBRE opens a new document window and reads the file 5 3 Assigning subject categories If someone else did the bibliographic description of the document you are working on they probably left
19. Copy and Edit Paste No delimiter is required between two matrixes empty lines are accepted To switch between the matrixes point the cursor to the desired one and click 7 2 4 Select Active matrix If you have more than one matrix open at the same time you have to make one matrix active This matrix will be used for input preparation There are two methods for doing this 1 Keep each matrix in a separate buffer To make a matrix active click the window menu and select the matrix you would like to activate The matrix you select will be displayed on screen Now click Matrix and chose the Select active matrix command Your matrix is now active 2 Keep all the matrixes in a single buffer and keep this buffer as the Active Matrix When you want to switch the matrix scroll the buffer up or down until you find the matrix needed and leave the caret in it To see which matrix is active click the Window menu and locate the asterisk next to the name of the matrix The document with the asterisk is the active matrix Cascade Tile Arrange loans 1 wWinFIB1 2 Matrixta v 1 Mjatrixtb 7 2 5 Open a stored user matrix Follow these steps if you are about to add a document which has already been defined as a user matrix l In order to load the matrix file click the Open button icon on the toolbar or select Open from the File menu Change the Files of type to Matrix Files
20. Input 4 1 Input files 4 1 1 Creating a new input file When you first start WinFIBRE it creates an empty document At this point you can start typing in field tags and information creating a new input file However to make the fullest use of WinFIBRE you should use a matrix See section k 2 fo learn more about how to select and use matrixes 4 1 2 Opening an existing input file If you want to add information to an existing input file or edit an input file you will need to open the existing input file Do this by clicking on the Open button on the toolbar or by choosing Open from the File menu WinFIBRE displays a list of possible input files to open Open HE Look in a Input Files of type WinFIBRE Files inp Cancel This window lists all files in the default directory that have the extension INP the default input file extension If the input file you want isn t listed in the File Name box make sure that the correct drive and correct directory have been selected Use the Drives and Directories selection list under Look in to change the drive or the directory To see a list of all the files in the current directory select All Files in the Files of Type field Once you locate your inp file double click it to select it WinFIBRE reads this file into the document window Reading rep88 inp DES BEBEEEREEENE This window displays the status of the loading process
21. WinFIBRE Press lt Esc gt or click Cancel to return to your WinFIBRE session and continue editing If you were editing a new input file that did not have a name yet you will be asked to give it a name A list of the input files in your current directory appears Save As ed ES Save in C3 winfibre F i File name vvin FIB cave as type WinFIBRE Files inp Cancel Type the name of the new file in the File Name box It will be given the extension INP automatically unless you specify another extension If you would like to save the file to a different directory move through the list under Save in and select the proper one If you would like to write the file to a different drive select the drive from the list under Save in and click 5 or Up One Leve When the proper name drive and directory are provided click Save If you change your mind click Cancel or press lt Esc gt If you have made changes to the matrix you will also be asked if you want to save them WinFIBRE x AN cave changes to Matriti Press Enter or click Yes to save the changes to the matrix file and to close your WinFIBRE session Click No to discard all the changes you have made in the matrix file and exit WinFIBRE Press lt Esc gt or click Cancel to return to your WinFIBRE session and continue editing 12 Chapter 4 Preparing Bibliographic Input 4 Preparing Bibliographic
22. entered in upper or lower case Number of abstracts This version of WinFIBRE will accept up to three abstracts Type of Record Bibliographic Level These codes can be entered in upper or lower case Literary Indicator WinFIBRE allows a maximum of five different literary indicators They may be entered in upper or lower case Tag 009 Level The level code A M S 9 or X may be in upper or lower case Tag 100 Personal Author s Editor s Affiliation s Up to 200 personal authors with their affiliations can be entered surname The surname may contain up to ten words Each word can be up to 30 characters long Initials An initial may be up to three characters long A maximum of ten initials is allowed Given names One given name forename is allowed It may be 20 characters long Name fragment One name fragment is allowed It can consist of up to ten words each up to 20 characters long Affiliation Nine different affiliations can be entered for one person each separated by a semicolon and a space Some affiliation names begin with numbers If a number is more than five digits long it will create an error message Tag 107 Collaboration Up to 400 digits of collaboration name may be entered 66 Chapter 8 Database for Corporate entries Tag 109 Funding Organization Up to nine different funding organizations can be entered Each organization must be separated by a semicolon and a space Some organization names b
23. field currently does not have a full permuted index as is the case with the other WinFIBRE authorities This means you cannot search for a word that appears in the middle of a name The entry found must start with the text entered in the Name field The search can be limited to a particular country by selecting the country name Click the drop down menu following Country and use the up and down arrow keys lt PgUp gt and lt PgDn gt to move through the list Press lt Enter gt type you search string in the field following Name and press Show If the selected country is not installed in your set of corporate names the window remains empty If you leave the Name and Country fields empty and you press the Show button the program will display all the entries in the database 49 WinFIBRE User s Manual Corporate Show filter Name salzburg Salzburg Unie Austria Add Salzburg Univ Austria Inst fuer Allgemeine Biologie Biochemie und Biophysik Salzburg Univ Austria Inst fuer Mathematik Salzburg Univ Austria Lehrkanzel fuer Physik Salzburger Biotechnik reg Gen mbH Salzburg Austria Saltem Exit Salzburg Univ Austria In the example above a list of all entries with the word Salzburg for the country Austria is displayed Use the up and down arrow keys or mouse to highlight the appropriate name and click lt Sel term gt
24. go back to editing the file The input and matrix files will be saved under their original names 6 3 4 Save lt Ctri gt S Choosing Save from the File menu or pressing Ctrl S allows you save the file being edited As WinFIBRE saves the file the following window is displayed writing baak88 inp fare EEREN 33 WinFIBRE User s Manual The toolbar contains this icon for the save command El 6 3 5 Save As Selecting Save As from the File menu allows you to change the name of the file being edited The following window is displayed asking you for the new name of the file Save As Ei ES cave In input iT El EE File name Save cave as type mm Files inp Cancel Enter the name of the file in the File name field and press lt Enter gt Use the Save in field if you want to save the file in a different location This is the easiest way to save an input file to floppy disk 6 3 6 Export INIS EDTE This command has two subcommands INIS File and ETDE File If INIS File is selected the following window is displayed Export INIS file as HE Save in CX Input d Ex cave as type WinFIBRE Files inp Cancel Enter the name of the file in the File name field and press lt Enter gt Use the Save in field if you want to save the file in a different location This command will create a new file while leaving the cu
25. lt Home gt lt Ctrl gt lt End gt lt AIt gt H lt F9 gt lt Ctrl gt N lt Ctrl gt N lt Ctr1 SHIFT gt N lt Ctrl gt O lt Alt gt O lt Ctrl gt V lt Ctrl gt P lt F3 gt lt CtrI gt H lt Ctrl gt S lt AIt gt S Ctrl A lt Shift gt lt F2 gt lt F9 gt lt Alt gt lt Bkspc gt lt Alt gt W lt Ctrl gt lt Left Arrow gt lt Ctrl gt lt Right Arrow gt Chapter 5 Subject Indexing Appendix B Transcription of Special Characters in INIS Symbol bes vibe gt n Symbol SS RAC a cp D Boc gu oc V ue Dum udo vago dC e Encoded form lt gt gt approx approx arrow down arrow up centre dot dagger exclamation ident to Encoded form alpha beta gamma delta epsilon zeta eta theta iota kappa lambda mu nu XI omicron fpi rho sigma tau upsilon phi chi psi omegait Scientific Symbols Symbol 3 e d cis Sek Sie Encoded form infinity integral left brace nabla not partial deriv propor to Planck constant reversible right brace sq root Square Greek Alphabet Symbol Encoded form Ore 5415 vv ead OS Om 2 Sa Se Ae ON aS a E ALPHA BETA GAMMA DELTA EPSILON ZETA ETA THETA IOTA K APPA LAMBDA MU NU X1 OMICRON PIF RHO SIGMA TAU UPSILON PHI CHI PSI OMEGA 73 WinFIBRE User s Manual These c
26. lt Shift gt lt F2 gt displays a window that lists the standard matrixes One of these can be selected as an input template Bibliographic Matrix Type of Record 1 evel and 5 Books or Monographs Level M Type of Record B Books or Monographs Level A and M Type of Record B Books or Monographs Level AM and S Type of Record B Books or Monographs Level M ands Type of Record B Books or Monographs Level M and C Type of Record B Books or Monographs Audio Visual Materials Audio Visual Materials Audio Visual Materials Audio Visual Materials Audio Visual Materials Audio Visual Materials LevelAMandC Type of Record B Level M Type of Record F Level M and 5 Type of Record F Level M and C Type of Record F Level AM and Type of Record F Level A and M Type of Record F Level AM andes Type of Record F Miscellaneous Level MM Miscellanecus Level A and M eee eee Loa ie Oe C Type of Record T Type of Record T El cence This is a list of all standard matrix types valid combinations of record type and bibliographic level When you find a combination that best describes the document you want to catalogue highlight it and press lt Enter gt or click OK to select it The next window shows the selected matrix which can be edited In order to return to the input file click Window or press lt Alt gt W and select the desired input file name from the list The mat
27. matrix 15 60 Copying text 36 37 Corporate Entry tag 67 Creating new input file 13 Cut 36 Database for Coporate entries 54 maintenance 54 Date of Publication tag 68 Deleting text 37 Descriptors assigning 25 manual indexing 25 proposing 27 saving 27 Descriptors tag 68 Directories changing 4 Disk drive requirements 3 Documents checking 17 checking 42 65 Double clicking mouse 3 Dragging mouse 3 Drives changing 4 Edit menu 36 Editor screen 11 status line 11 toolbar 11 ETDE category codes 25 ETDE input separating from INIS input 34 71 Export files 34 F SPLIT 71 FIBRE for DOS 1 Fibre option 40 Fields checking 16 checking 41 65 File list 36 File menu 32 File names changing 34 File selection window 4 Files closing 33 copying 71 creating new 32 export 34 opening 33 reading 14 63 renaming 34 saving 33 selecting 4 Finding next 38 string 38 Font 39 5 WinFIBRE User s Manual Funding Organization tag 67 General Notes tag 67 Given names personal authors 66 Hardware requirements 3 Help activating help system 5 bookmark 7 contents 7 searching 7 Icons arranging 60 Indexing 21 25 Initials personal authors 66 Input adding 15 Input files creating new 13 opening 21 65 opening 13 saving 17 18 19 Insert mode 60 Insertion point positioning 3 Installation 9 IPC tag 68 Journal Title tag 67 Keyboard using in Windows 5 using in
28. the last line in the buffer Searching for a word in the dictionary with wild characters You can consult the dictionary to find a word using the percent sign or the asterisk The percent sign will denote a single letter and the asterisk will denote any letter combination Enter your word in the Change to field and press suggest For example You enter organiVoation 44 Chapter 6 Menu and Toolbar Functions opelling Ed Mot in Dictionary D Change To organisation 000000 sugqestions Ignore Ignore All s QuiCheckg QuiCheckg Suggest Help press Suggest and the following list of suggested words appear opelling Es Mot in Dictionary Jarganiation Change Ta jorganisation suggestions organization Quit Checking Another example You enter paraph amine and get following word displayed on screen opelling Es Not in Dictionary perephanylendamine T Change To ma sugqestions Quit Checking 6 7 4 Call Authority lt Shift gt lt F3 gt Ignore ignore All Change WinFIBRE makes it possible to consult the INIS authorities and copy information from them into your input These authority files are available Bibliographic Level Matrix Types Countries ETDE Subject Category Codes INIS Subject Categories INIS Thesaurus Descriptors Journal CODENs ISSNs and Titles Languages Special Characters a l
29. the task your are working on A check mark beside the word Status bar indicates that the status bar is visible on the screen Click the word Status bar and the check mark will disappear hiding the status bar from the screen WIinFIBRE WinFIB 2 LIBI X H File Edit Search Option Command Matrix Window Help amp x Deal eal amp v vg az Mandator TRH Temporary Record Number Items 1 in 2 Cold NUM a This status bar in the above example illustration contains information about the cursor position and tag 001 e Mandatory TRN Temporary Record Number The cursor is placed in tag 001 which is a mandatory field where the Temporary Record Number will be input e Jtem Total number of records in your current file is displayed e Ln 2 Col 5 The cursor position is in line number 2 column 5 e Num Num Lock on your keyboard is activated usually there is a light on your keyboard indicating this 6 6 3 Font Change the font used to display the input or matrix on the screen by choosing Font from the Options menu This font selection window is displayed 39 WinFIBRE User s Manual Font ki ES Font Font style Size F Arial Black F Arial Narrow F Arial Rounded MT Bald Tp AvantGarde Bk BT 16 Tp AvantGarde Md BT 18 Tr Book Antiqua 20 Effects Strikeout Underline AaBbYyZz Color MM Slack Script Western Select the font
30. to browse add change and delete entries in the corporate list Browse In order to Browse use the Show button If you leave the Name and Country fields empty in the Show filter the program will give all the entries in the database Corporate Ed Show filter Country 5 Add eset S Edit Academia Sinica Beijing BJ China Inst of Atomic Energy Academia Sinica Beijing BJ China Inst of Chemistry Academia Sinica Beijing BJ China Inst of Electronics Academia Sinica Beijing BJ China Inst af High Energy Physics Academia Sinica Beijing BJ China Inst of Theoretical Physics Delete Academia Sinica Changchun JL China Changchun Inst of Applied Chemistry Academia Sinica Hefei AH China Inst of Plasma Physics Insel all Academia Sinica Lanzhou GS China Inst of Modern Physics Academia Sinica Shanghai SH China Shanghai Inst of Optics and Fine Mechanics CN China 12 1 selected Only those entries that can fit on the screen will be visible Use the arrow keys and lt PageDown gt and lt PageUp gt to see more If you reach the bottom of the list the total number of items will be shown in the status line The number of the current line is always showing The number of items given can be limited by selecting a country or typing something in the Name field Keep in mind that this field does not yet have a full permuted index as is the ca
31. to change the selection of the current entry You can use the Space key with or without the Shift or Ctrl keys as well 55 WinFIBRE User s Manual Show filter Country FF France Centre National d Etudes des Telecommunications CNET 22 Lannion France Add Centre National d Etudes des Telecommunications CNET 82 Issy Ies Moulineaux France Centre National d Etudes des Telecommunications CNET 32 lssy es Maoulineaux France C Edit Centre National d Etudes Spatiales CNE SY rh Faris France Insel all Centre National de la Recherche Scientifique CNRS 13 Marseille France Centre de Physigi Centre National d Etudes Spatiales CINES 31 Toulouse France Centre National d Etudes Spatiales CNES 75 Paris France Delete Centre National d Etudes Spatiales 81 Bretigny sur Orge France Centre National de la Recherche Scientifique CNRS 13 Marseille France Centre National de la Recherche Scientifique CNRS 13 Marseille France Centre de Recher Exit Centre National d Etudes Spatiales CNES 75 Paris France 5S4 G select Another option for selection is the button Sel all Unsel all With it you can select all records or unselect a selection Keep in mind that to select all entries you will have to find and select not only the visible entries on the screen but all entries specified by the Show filter area The more they are the longer this operation tak
32. w checks the document buffer A checks the current document checks the current field A calls authorities performs indexing functions Clicking one these icons executes a command If you place the mouse pointer on an icon for a second or two a description of its function pops up At the same time a more detailed information about the selected command appears immediately in the status line The toolbar is dockable it can be moved around the screen It can float freely in a convenient place or can be attached to the bottom or sides of the screen Ci G3 SAEZ vYA A To move the toolbar place the mouse pointer in an empty area of the toolbar and drag it to the desired location When the toolbar is floating it can be resized by clicking the edge and dragging its edges It can be closed by clicking the box marked with an X in the upper right hand corner 6 2 Main menu This menu appears at the top of the WinFIBRE editor screen H File Edit Search Option Command Matrix Window Help Clicking these words allows further menus to drop down You can also activate these menus by pressing both the lt Alt gt key and the underlined letter key in the menu name Clicking Help or pressing lt AIt gt H calls up the on line help feature Section 6 Hescribes the help system in further detail 3l WinFIBRE User s Manual Clicking on this icon will display a list of various functions for rearranging the window
33. you want from the list that appears under the word Font You can change its style regular italic bold bold italic its size in points and display effects and color The Sample field shows you how the new font will look Click OK to use the new font press lt Esc gt or click Cancel to make no changes to the font 6 6 4 Fibre Selecting Fibre from the Options menu allows you to specify what kinds of automatic checking WinFIBRE will do When selected this window is displayed Auto Check Show One Error per Tag spelling checker options i Spell Check Enabled Iv Always Suggest Iv Ignare Formulas Iv Ignare words with Digits Cancel 6 6 4 1 Auto Check Clicking the box next to the words Auto Check toggles automatic field checking Auto Check on and off When Auto Check is on WinFIBRE automatically checks information as it is entered for agreement with INIS input rules Once you finish entering data in that tag press lt Tab gt to enter the next tag The contents of the tag are then checked using the appropriate authority and matrix If the spell checker has been activated your work is spell checked 6 6 4 2 Show One Error per Tag Clicking the box next to the words Show One Error per Tag toggles this function on and off When Show One Error per Tag is activated WinFIBRE will not continuing checking for further errors in the same field after the first erro
34. 0 and exit Descriptors Table List of selected terms 1 MAPPINGFIBRATION gj ETE eth Cancel If the list is too long to be seen all at once the scroll bar can be used as described in section 1 5 3 1 Alternatively the window can be resized by moving the mouse to the top or bottom edge of the window pressing the left mouse button and dragging the edge of the window to its desired new position This is also true for the windows that follow 26 Chapter 5 Subject Indexing Use the up and down arrow to navigate through the list of descriptors Terms that are in upper case are legal descriptors terms in lower case are forbidden descriptors As you navigate you may find that the window is not wide enough to display some descriptors fully in which case the complete descriptor appears at the bottom of the screen Press lt Enter gt or click Show word block to see a full Thesaurus word block for a highlighted term Indexing Es RIEMANN SPACE Thesaurus lag fbb SPACE rniemann curvature tensor riemann geometry riemann manifolds riemann metric i riemann sphere 5 ju BTI MATHEMATICAL SPACE fes E BT2 SPACE be B MTI EUCLIDEAN SPACE pu BY RT CURYVILINEAR COORDINATES Theseurus Options cave descriptors in Tag 800 and exit List of selected terms 11 MAPPINGFIBRATION gj New Search selectthe Term Sion unu fs epe e Back Move through the word block with the up and down arrow keys Press lt Enter
35. 00 Call up the Thesaurus by clicking on the 7 button on the toolbar LE You can also use the thesaurus by pressing lt F9 gt or selecting Indexing from the Command menu The Thesaurus window looks like this Thesaurus Indexing Term for Search In Descriptors Fropose term save descriptors in Tag 800 and exit Descriptors Table List of selected terms i MAPPING FIBRATION Po BeBe Ter Search Cancel 25 WinFIBRE User s Manual 5 4 2 2 Searching the Thesaurus Search terms can be entered directly in the space following Term for Search A drop down list of all the terms you have searched for previously in this thesaurus session is displayed if you click next to the Term for Search field You can select one of these A search term can be a phrase a word or part of a word Press Enter or click Search to view a list of all Thesaurus entries that contain the term It is not necessary to type in the full search term WinFIBRE will look for all Thesaurus terms that contain words beginning with the characters typed If you enter the characters OXID WinFIBRE will permit you to select from the terms THIOBACILLUS OXIDANS oxidants MIXED OXIDE FUELS OXIDE MINERALS OXIDES OXIDOREDUCTASES Terms in which the string oxid occurs but in the middle of words not at the beginning ALKOXIDES HYDROXIDES are not displayed Truncation is a feature that allows you to sel
36. 3 Select all 37 Select Standard matrix 58 Selecting text 3 Sending input to INIS 71 Separating INIS ETDE input 34 71 Setting up WinFIBRE 9 Show One Error per Tag 40 Special character 37 Special characters inserting 28 Special keys 3 Spell checking 16 29 40 41 42 43 44 Starting WinFIBRE 11 21 65 Status bar 39 Status line 11 Subject categories 66 assigning 21 Subject indexing 21 surname 66 Tab key 60 Tag 001 66 Tag 004 66 Tag 005 66 Tag 007 66 Tag 008 66 Tag 009 66 Tag 100 66 Tag 107 66 Tag 109 67 Tag 110 67 Tag 111 67 Tag 200 67 Tag 210 67 Tag 211 67 Tag 213 67 Tag 215 67 Tag 229 67 Tag 230 67 Tag 300 67 Tag 310 67 Tag 330 68 Tag 401 68 Tag 402 68 Tag 403 68 Tag 404 68 Tag 500 68 Tag 600 68 Tag 610 67 Tag 611 67 Tag 620 67 Tag 800 68 Tag 810 68 Tag 860 68 Temporary Record Number tag 66 Text copying 36 cutting 36 deleting 37 Index finding 38 pasting 37 replacing 38 selecting 37 selecting 3 Thesaurus searching 26 selecting terms from document 26 truncation 26 Tile 59 Title Augmentation tag 67 Toolbar 11 31 39 TRN incrementing automatically 9 Type of Record codes 66 Undo 36 Window menu 59 Windows cascading 59 file selection 4 scroll bars 3 tiling 59 useful keystrokes 5 WinFIBRE exiting 11 17 36 Installing 9 new features setting up 9 starting 21 65 what it does 1 71
37. 56 Chapter 6 Menu and Toolbar Functions Import database records Ed Input File Jeorp te Select All countries Selected countries only Ecuador EE Estonia Egypt European Patent office Ethiopia Fl Finland FJ Fiji FR France GA Gabon GB United Kingdom w Press Import to import the selected country 6 7 5 3 Export The Export option is meant to upload the data from the database as an ASCII text file with simple structure Each entry is represented by a single row in the file the country code followed by the delimiter followed by the corporate name This file can be used for maintenance purposes or even more importantly for backup purposes In case of database malfunction or data loss an empty database can be reinstalled and the last or another backup file can be easily downloaded into the database In the Export dialog you must specify the file name in the box Output File field Under Select you can change the directory or drive location You can also select one several or even all countries by clicking on the All countries or Selected countries only button If no country is selected all the entries will be exported in the order they appear in the database If one several or all countries are selected the entries in the output will be sorted first by country and then by name Export database records Ed Output File Jeorpen Select All cou
38. 732 001 008 61000 F 6000 01 MiY 007 008 M 008 J AS 100 Chmielewska D Infeld 009 A E Preibisz Z gt 100 For Help press F1 Items 1 Ln41 Coll NUM v To make one document fill the screen click the middle box in its upper right corner or simply double click the heading on the top of the document 6 9 3 Arrange icons Documents and matrixes can be minimized by clicking on the down arrows in their upper right corners When they are minimized they appear as icons on the editing screen These icons can be arranged at the bottom of the screen by selecting Arrange icons from the Window menu 6 10 Additional keys and key combinations 6 10 1 Copy next tag from the matrix lt Tab gt When adding a new document to the input file press lt Tab gt to copy the next tag and its default information from the active matrix buffer If nothing has been entered in the previous tag and the tag is not mandatory then that tag will be replaced by the new one If you leave a mandatory tag empty WinFIBRE will display an error message and leave the empty tag in the document After a document has been entered information can be put into a tag that has been previously skipped Place the cursor in front of the tag that is missing and press lt Tab gt If according to the matrix it is not possible to insert a tag you will see a warning message If the matrix in the matrix buffer does not match the document type you a
39. B lists all the special characters that may be needed in input and how they can be encoded 1 3 2 Typographical conventions Special keys are enclosed in pointed brackets lt gt lt Alt gt the key marked Alt lt Ctrl gt the key marked Ctrl lt Shift gt the Shift key lt Enter gt the key marked Enter Return or lt Ins gt the key marked Ins lt Tab gt the key marked Tab FI lt F2 gt etc function keys marked F1 F2 etc lt Left Arrow gt etc the arrow keys marked f 1 4 Hardware and software requirements To run WinFIBRE you need Computer an IBM PC or compatible computer capable of running Microsoft Windows NT 9x Hard disk WinFIBRE s files take between 6 and 10 MB of space on the hard disk Operating system Microsoft Windows NT 95 98 Optional floppy disk drive Send input to the INIS Secretariat on 5 25 inch or 3 5 inch disks Mouse A mouse is very helpful although it is possible to do most things with keystrokes 1 5 Using Microsoft Windows You can skip the rest of this chapter if you are an experienced Microsoft Windows user 1 5 1 Using the mouse It is possible but not easy to use Microsoft Windows without a mouse see section 5 3 The mouse controls a pointer on the screen When you move the mouse on your desk surface the pointer moves on the screen Moving the pointer so it is on top of an object on the screen is called pointing Your mouse will hav
40. To field directly and click the Change button Click Quit Checking to return to the document without making any changes 6 7 2 Check document lt Ctrl Shift gt D Select Check Document from the Check menu or press lt Ctrl Shift gt D to check the current document from beginning to end The toolbar contains this icon for the check document command The document is checked using INIS rules and authority files It is checked for internal consistency ensuring that all tags required for each type of record or literary indicator are present and that there are no unexpected tags Cross checking is also performed between the three journal tags journal title ISSN and CODEN to ensure that they match If spell checking is on tags 200 210 and 860 are checked for spelling If an error is found WinFIBRE displays a warning Here is an example of what you might see when a required tag is missing WinFIBRE FLE OOP Tag 210 is out af place in matrix Reports Level A and M Type of Record R or missing mandatory tag 2D Primary Title 42 Chapter 6 Menu and Toolbar Functions Select OK to correct the error or Help to get more information about the message In this example Edit is not available because a required tag is missing the best thing to do would be to quit checking by selecting OK and add the tag If WinFIBRE finds a spelling error you will see this w
41. WInFIBRE Version 3 0 USER S MANUAL INTERNATIONAL ATOMIC ENERGY AGENCY VIENNA September 1999 Preface PREFACE The WinFIBRE USER S MANUAL describes how to use the Windows version of FIBRE Friendly Inputting of Bibliographic Records that was developed by Mr L Iliev in 1995 1996 Grateful acknowledgment is made to all the staff members of the INIS Section who contributed to the preparation of this Manual Special thanks are due to Ms L Lewis from Wordworkers Information Services Ontario Canada for her excellent work in the preparation of the first release of the WinFIBRE manual Comments suggestions and criticism from National INIS Centres and users of this document are welcome Please send them to Head INIS Section Division of Scientific and Technical Information P O Box 100 A 1400 Vienna Austria Fax 4 43 1 2600 29882 Table of Contents l WinFIBRE User s Manual Table of Contents iii Chapter 1 Introduction 1 Introduction 1 1 What is WinFIBRE Welcome to WinFIBRE Windows Friendly Input of Bibliographic Records a simple and quick way of preparing input for INIS the International Nuclear Information System WinFIBRE version 3 e prompts you to supply all the information and only the information that INIS needs about each type of document e helps check and add terms and codes from the Thesaurus corporate authority list list of category codes journal list and
42. WinFIBRE 5 Keys special 3 Language tag 68 Leaving WinFIBRE 11 17 36 Level tag 66 Literary Indicator codes 66 Main menu 31 Matrix menu 58 Matrixes 61 character in 62 active 14 automatic data entry 62 changing 63 creating user matrix 61 editing user matrix 64 opening 14 saving 63 saving 12 18 selecting 58 63 selecting 13 61 standard 61 user 61 Mouse clicking 3 double clicking 3 dragging 3 pointing with 3 Mouse requirements 3 Moving through windows 4 Name fragments personal authors 66 Non alphabetic characters allowed in tags 70 Number of abstracts 66 76 Online thesaurus 25 Opening input files 13 Opening input files 21 65 Operating system requirements 3 Options menu 38 Original Conference Title tag 67 Original Title tag 67 Overwrite mode 60 Paste 37 Patent Number tag 67 Patent Priority Application Number tag 67 Personal Author s Editor s Affiliation s tag 66 Place of Publication tag 68 Pointing with mouse 3 Primary Title tag 67 Printing Date tag 68 Proposed Descriptors tag 68 Publisher tag 68 Quitting WinFIBRE 11 17 36 Record Status tag 66 Related RN TRN tag 66 Repeat search 38 Replace repeating 38 text 38 Report Number Prefix 67 Report Number Suffix 67 Report Number tag 67 Saving files 17 Saving files 12 18 19 33 Scroll bars 3 Search and replace 38 Search menu 37 Secondary Report Number tag 67 Select Activ matrix 58 6
43. a target plasma with an electron density of approx 3 x 10 1 7 cm 3 can be produced by coupling 3 6 MW of AF power to the plasma at a frequency of approx 3 MHz Such a level of RF power ts sufficient not only for full ionization of the neutral gas but also for heating the produced plasma to electron temperatures of approximately 8 eV author 53 refs 8 figs degenerate fibre metric author 10 refs 12 figs Put the cursar at the desired position and press Enter Use the arrow keys to move through the abstract Press lt Enter gt or click OK when you reach the place where the symbol should be placed Press lt Esc gt or click Cancel to cancel the action The special characters authority list does not contain all the special characters that can be used in tags 200 230 and 860 rather just the ones that will be decoded in the printed version of Atomindex Appendix B located at the end of this manual provides a complete list of special characters and how they may be transcribed 5 6 2 Checking spelling and abstract length Press Ctrl Shift F click the field check icon button on the toolbar or select Check Field from the Command menu when the cursor is in the abstract field to have WinFIBRE check the field against the INIS rules If spell checking is activated the spelling will be checked as well If the abstract is too long an error window will appear inviting you to edit shorten it You can of cou
44. acters 300 Corporate Report Prefixes Country Codes 310 Corporate Report Prefixes Country Codes 320 Journal ISSN 321 Journal CODEN 401 Country Codes Country Names 600 Language Codes Language Names 610 Special Characters 611 Special Characters 620 Special Characters 800 INIS Thesaurus Descriptors 860 Special Characters There are also authority files containing INIS subject category codes and titles Use these as indexes to find codes to put in the appropriate fields Select Call Authority from the Command menu or press lt Shift gt lt F3 gt to display a list of the authority files appropriate to the tag the cursor is in If the tag does not usually contain information from one of the authority files you will see the complete list of authorities instead Move from one item to the other in the list using the up and down arrow keys Press lt Enter gt to select an authority See section b 7 4 for a description of the INIS authorities and how to use them 4 5 Checking input 4 5 1 Auto Check and Spell When Auto Check is on WinFIBRE automatically checks that the information being entered follows INIS input rules After you finish entering data in a tag press lt Tab gt and WinFIBRE will check this tag according to INIS input rules to make sure your entry is correct After the check is completed the next tag will be created Continue this process until you have finished the input entry If spell checking is activated th
45. arning opelling Es Notin Dictionary nucler Change To sugqqestions Ignore Ignore All ienge Add Quit Checking Suggest Help Click Ignore or press lt Esc gt to leave the spelling unchanged Every time the spell checker sees this word it will ask you if it should be changed did Click Ignore All to leave the spelling unchanged The spell checker will no longer question the spelling of this word during the current editing session Click Add to add the word to your personal user dictionary PUD If a word is added to the PUD the spell checker will recognize it as correctly spelled from that time onward Click Suggest to see a list of possible words opelling Ed Mot in Dictionary nucter Change To islzisu Ignore Ignore All Change Add Quit Checking Lain suggest Help Use the up and down arrow keys or the mouse to move through the list As you move through the list the word in the Change To field changes sugqqestions iil Click Change to replace the word in the text with the word in the Change To field Instead of having WinFIBRE suggest a list of possible words you can edit the word in the Change To field directly and click the Change button Click Quit Checking to return to the document without making any changes After you have corrected an error WinFIBRE continues checking the document When the check is finished the inserti
46. ategories so this needs to be done manually 5 3 3 ETDE and INIS subject categories Tag 008 can contain either INIS or ETDE subject categories or both If tag 008 contains only ETDE category codes the primary code goes before the number of abstracts and the secondary codes follow the literary indicators without any separators 070204 01 R M KN130800150500 If tag 008 contains both INIS and ETDE codes enter the INIS codes before the number of abstracts and the ETDE codes after the literary indicators without any separators B1210 01 R M KN130800150500 Before the input file is sent to INIS the INIS and ETDE records must be separated See section 10 2 for instructions 5 4 Assigning descriptors WinFIBRE provides two ways to assign descriptors to a document Descriptors may be assigned manually or you can use WinFIBRE s indexing function 5 4 1 Assigning descriptors manually Look up descriptors in IAEA INIS 13 INIS Thesaurus and type them following the carat in tag 800 Descriptors should be separated by a semicolon To check the field against the authority files and INIS rules click the Check Field icon on the toolbar You can also choose Check Field from the Commands menu or press lt Ctrl gt lt Shift gt F to check the current field 5 4 2 Using the indexing function 5 4 2 1 Opening the Thesaurus WinFIBRE can search the INIS Thesaurus for words or phrases and insert terms from the Thesaurus into tag 8
47. caded form by selecting Cascade from the Windows menu Part of each document will be visible the current document is placed top WinFIBRE P19950 of x Eille Edit Search Option Command Matrix Window Help Djem Aea S elkali WP WinFIBI rif x Matrixtb L B x Matrixt Of x P9950 LIBI x 001 pi9901732 z 008 1000 F6000 01 l M Y 100 Chmielevwska D Infeld E Preibisz Z Zupranski P feds 110 The Andrzej Soltan Institute for Nuclear Studies Otwock Swierk PL Z200 Annual Report 1998 SA SERIES Pal iuam E C C C C C C C 009 M 1 1 1 1 Items 147 Ln 1 Cal 1 NUM E To make one document fill the screen click the middle box in its upper right corner or simply double click the blue heading on the top of the document 6 9 2 Tile If several documents are open you can display them in tiled form by selecting Tile from the Windows menu Each document will be visible the current document s title bar displayed in a different color in the below example the current document is located on the bottom right area of the screen For Help press F1 59 WinFIBRE User s Manual WIinFIBRE Matrixtb LIBI x Eille Edt Search Option Command Matrix Window Help Dl eta amp olo Artal Sample zig x 001 xa9945034 001 z 008 E3200 01 R M 007 009 M 008 l M 110 International Atomic 009 M Energy Agency Vienna 100 001 pl9s01
48. creen To go back to the previous screen press lt Esc gt When you find a category you want to assign to the document move to it or click it so it is highlighted Then click the Select The Term button WinFIBRE asks where the code should go If no codes have been assigned to the document yet you will see the following window Select Position for C5615 To place the code where the cursor is on the screen click the Add at cursor button If you need to place the code somewhere else click the Manual Selection button This window appears showing the line to be edited Select Position for C5615 01 6 M k B Futthe cursar atthe desired position and press Enter Cancel Use the left and right arrow keys to place the cursor where the code should go and press lt Enter gt If you have already assigned codes and are adding another this window will help you indicate where the code is to be placed Select Position for C5615 e G1100 y Ge12l Replace the value Manual Selection Cancel 24 Chapter 5 Subject Indexing To replace one of the codes that has already been assigned highlight the code that is to be replaced and click the Replace the value button To add the code to ones assigned to this document click the Manual Selection button move the cursor to its desired position and press Enter In case of Manual Selection FIBRE will not add the semicolon between the two c
49. ct Call Authority from the Command menu press lt Shift gt lt F3 gt or click the Authority button icons on the toolbar to display a list of the authority files appropriate to the tag the cursor is in If the tag usually does not contain information from one of the authority files you will see the complete list of authorities instead This is what you see if you are in tag 008 which can contain subject categories and bibliographic matrix type codes Authority List mfe E3 Bibliographic Level Matrix Types ETDE Subject Category Codes INIS Subject Category Codes Titles Full List Cancel Help Choose Select or press lt Enter gt to open the highlighted authority If none of the authorities seems appropriate select Full List to see the list of all available authorities This is the list that also appears when the cursor is in a field that does not normally use information from one of the authority files Authority List IOR Bibliographic Level Matrix Types A Corporate Repor Frefixes Country Codes Country Names ETDE Subject Category Codes INIS Subject Category Codes Titles INIS Subject Category Index INIS Thesaurus Descriptors Journal Titles Journal CODEN Journal ls SN Language Codes Language Mames special Characters Userdetined Corporate Names select LEES m List Cancel Help Choose Select or press lt Enter gt to open the authority Enter the term to search When y
50. d F Level A and M Type of Record F LevelAMandS Type of Record F Miscellaneous Level M Type of Record T Miscellaneous Level A and M Type of Record T E k PETE I eee lemand A kd ee c Tae f a eee UN cence Move through the list until you find a type and bibliographic level combination that matches your document Select the matrix by double clicking it or by highlighting it and pressing Enter or lt OK gt 4 2 2 To select a user matrix If you want to use an existing user matrix you need to open the matrix file by clicking on the Open button on the toolbar or by choosing Open from the File menu A file selection list appears Open HE Look in E Input d journal38 Files oftype eea Cancel Change Files of type to Matrix Files and a list of all files in the default directory 14 that have the extension MTX the default matrix file extension appears If the matrix file you want isn t listed in the File Name field make sure that the correct drive and correct directory have been selected To see a list of all the files in the current directory select All Files in the List Files of Type field Select the file you want by double clicking its name WinFIBRE reads this file into the matrix window Edit the matrix if necessary You may have created this matrix for a previous issue of a journal or an earlier session of a conference If so there ar
51. d or ISSNs can be entered The ISBN consists of the word ISBN followed by 13 characters ten numbers three spaces or hyphens The letter X is also allowed at the end of an ISBN The ISSN consists of the word ISSN followed by 9 characters two blocks of four numbers separated by a hyphen IPC The number after the words Int Cl or Nat Cl can be up to 20 digits long Up to 20 different numbers separated by a semicolon and a space can be entered Tag 330 Contract Number The number after the words Contract Project Number etc can be up to 50 digits long Up to 50 different numbers separated by a semicolon and a space can be entered Tag 401 Place of Publication Each word in the place of publication can be up to 50 characters long The city and geographic subdivisions can each contain up to ten words During checking the country code or name are validated against the country authority Tag 402 Publisher Each word in the publisher s name can contain up to 50 characters Up to 10 words are allowed in the name Tag 403 Date of Publication Tag 404 Printing Date The year must be between 1960 and 2005 Tag 500 Collation The number of pages must be numeric up to five digits long Page number ranges must be in ascending order If the pagination consists of ranges of pages and single pages each separated by a comma and a space only the ranges are checked for ascending order Up t
52. datory TRH Temporary Record Number Items 1 Ln 2 Cold NUM Z Tag 001 has been added and the cursor is at the end of the line ready for you to enter the TRN Temporary Record Number The name of the tag appears in the status line The word Mandatory is displayed in the status line because something must be in this tag for every document Enter the TRN then press lt Tab gt to copy the next tag from the matrix If you do not need to enter anything in this tag press lt Tab gt again to get the next one Continue to enter the necessary information required for the tags and press lt Tab gt to copy the next tag from the matrix until you are done 4 4 Using authority files Many tags contain information that can be copied from WinFIBRE s authority files This is a quick and accurate way of entering standardized information These are the tags that contain standardized data and the authority files that can be used in connection with them Tag Authority 15 WinFIBRE User s Manual Tag Authority 001 Country Codes 007 Country Codes 008 Bibliographic Level Matrix Types ETDE Subject Category Codes INIS Subject Category Codes amp Titles 009 Language Codes abstract level only 100 User defined Corporate Names 109 User defined Corporate Names 110 User defined Corporate Names 200 Special Characters 210 Special Characters 211 Country Codes Country Names 215 Special Characters 229 Journal Titles 230 Special Char
53. e appropriate tags will also be checked for spelling Auto Check and Spell can be activated by selecting Fibre from the Options menu and clicking the boxes beside the words Auto Check and Spell so V appears in them 4 5 2 Checking a field Selecting Check Field from the Command menu or pressing lt Ctrl Shift gt F checks the data field in which the cursor is positioned The toolbar contains this icon for the check field command 16 Chapter 4 Preparing Bibliographic Input The field is checked against INIS rules and the authority files If spell checking is activated WinFIBRE checks tags 200 210 and 860 for spelling Refer to section b 7 1 for more information about checking fields 4 5 3 Checking a document Select Check Document from the Check menu or press lt Ctrl Shift gt D to check the current document from beginning to end The toolbar contains this icon for the check document command 4 The document is checked against INIS rules and authority files It is checked for internal consistency ensuring that all tags required for each type of record or literary indicator are present and that there are no unexpected tags Cross checking is also performed between the three journal tags journal title ISSN and CODEN to ensure that they match If spell checking is activated tags 200 210 and 860 are checked for spelling Refer to section b 7 2 for more information about checking documents
54. e in the list to show the list of relevant topics Select the topic you want and choose the Go To button Information about the topic appears on the screen Chapter 1 Introduction WinFIBRE amp INIS Miel E File Edit Bookmark Options Help Data elements for abstract level X evel X information is related to the abstract 1 Level Indicator Tag 009 This data element includes the level indicator X a slash and the appropriate two letter lanquage code taken from Appendix 11 Language Names and Codes Examples A EM English abstract X FR French abstract 2 Abstract Language Tag 850 Tag 850 Abstract Language is no longer to be used for input This information still must be entered in the Level Indicator field for Level X 4 k m At the top of Help window there are four buttons Contents takes you to the table of contents for the help file Search lets you search the help file keyword list like we did in the example above Back goes back to the last help topic you viewed There is a menu bar at the top of the Help window The File menu has the choices Open opens a new help file Print Topic sends the information in this topic window to your printer Exit closes the Help window Using the Edit menu you can Copy selects a topic to copy to the Windows Clipboard Annotate attaches a note to the current Help topic The Bookmark menu is a quick way to access frequently used Help topic
55. e some details that will have to be changed in the matrix Make these changes now Select active matrix When several User matrix buffers are in use only one of them can be the Active Matrix This Active matrix will be to be used with Next Tag Tab Chapter 4 Preparing Bibliographic Input command The Active matrix is marked with an asterisk in front of the name This name is shown in the Window menu and on the title bar as well Cascade Tile Arrange loans v 1 swinFIBT 2 journal33 3 WinFIB 2 4 Matrixtl b WinFIB3 b Matrite If the Active Matrix buffer contains more than one matrix the matrix containing the caret text cursor will be used for Next Tag Tab command Return to the Document window Select you input file from the Window menu 4 3 Adding input You have selected an input file or opened an empty document to receive your input and you have selected a matrix as a guide for your input If you are using an existing input file move to where you want to start working Usually that will be at the end of the input buffer Press lt Ctrl gt lt End gt to go there quickly Now add the information Press lt Tab gt to copy the first line from the matrix If you are starting a new input file the screen will look like this WIinFIBRE WinFIB1 LIBI x fl File Edit Search Option Command Matrix Window Help x Deal eal amp v vg Al Man
56. e two or three buttons The left button is the one most commonly used Pressing and releasing the left button once is called clicking Pressing and releasing the left button twice quickly experiment to find the right speed is called double clicking Pressing and holding the left mouse button while moving the pointer is called dragging In WinFIBRE you can position the insertion point by moving it with the mouse and clicking when you reach the right place Select text to copy or delete by clicking and dragging with the mouse Selected text is with inverted video attributes white against a dark background if normal text is dark against a light background Select a single word by double clicking on it 1 5 2 More about windows 1 5 2 1 Scroll bars If a window is too small to display all the information available scroll bars appear in its frame WinFIBRE User s Manual WIinFIBRE Sample Pu E3 H File Edit Search Option Command Matrix Window Help x Dag eal amp v viele Al J20 ISSN 1011 4289 403 Jul 1997 5004126 p 600 EN 610 14 refs 4 figs 4 tabs 00949 800 lAEA MEMBER STATES INTERNATIONAL COOPERATION TECHNOLOGY TRANSFER NUCLEAR FACILITIES NUCLEAR POWER PLANTS ACCIDENTS EMERGENCY PLANS RECOMMENDATIONS 008 X EN 850 This report supplements IAEA emergency preparedness guidance published in the 19805 and is consistent with the new international guidance It provides p
57. ect from a list of terms that contain two or more words or character strings If you type EX DA WinFIBRE locates the terms energy technology data exchange EXPERIMENTAL DATA Both these terms contain words beginning with the characters ex exchange experimental and da data The characters on either side of the truncation character appear at the beginning of words that occur in the selected terms It is also possible to select terms from the text of the document by copying a word or phrase from the document to the clipboard then pasting the term into the Term for Search field See sections 5 4 3 pnd 5 4 4 for more about copying and pasting The number of Thesaurus entries that contain the search term appears at the bottom of the screen If there are no descriptors in the Thesaurus that contain the search term you will see 0 Entries found at the bottom of the screen The search term can be edited to try another word Use the right and left arrow keys to move through the term press lt Del gt to delete letters and type in missing letters Searching for the word riemann in the Thesaurus produces the following result Thesaurus Indexing Ed riemann curvature tensor RIEMANN FUNCTION remann geometry riemann manifolds riemann metric RIEMANN SHEET RIEMANN SPACE riemann sphere riemann surface Term tor Search emn H InfDescriptors y Propose term save descriptors in Tag 80
58. ed the information on that topic is displayed WinFIBRE User s Manual WinFIBRE amp INIS LIBE x File Edt Bookmark Options Help Contents WInFIBRE Preparing bibliographic input starting VvinFIBRE Input files Matrixes Adding input Using authority files Checking input Saving work Leaving VVINFIBRE To search through the Help index select Search A window similar to this is displayed Help Topics WinFIBRE amp INIS HE Index Find Type the first few letters of the word you re looking for Jab stract e Click the index entry you want and then click Display Abstract Tag 860 abstracts Academic Degree Tag 111 al Adding input Appendices Appendix 10 State and Province Codes Appendix 11 Language Names and Codes Appendix 12 Preparing a Worksheet Appendix 13 Submitting Changed and Deleted Records in Machine Readak Appendix 14 Procedures far New Standardized Corporate Entry and Journal Appendix 3 INMIS ETDE Character Set Appendix b MIS Rules for Entering Romanized Chinese Personal Names Appendix 7 Rules far Transliteration of Selected Non Roman Characters Appendix B Corporate Abbreviations Display Erit Cancel When you start typing in the box under Type the first the list of topics scrolls to those keywords that most closely match what you type When the topic you want is highlighted click the Display button or double click a phras
59. een To go back to the previous screen press lt Esc gt Copy data from the authority to the input tag When you find a category you want assigned to your document move to it or click it to highlight it Then click the Select The Term button WinFIBRE asks where the code should go If you have already assigned codes and are adding another this window will help you indicate where the code is to be placed Select Position for C5615 e q1100 3 gel2l Replace the value Manual Selection Cancel To replace one of the codes that has already been assigned highlight the code that is to be replaced and click the Replace the value button To add the code to the ones assigned to this document click the Manual Selection button move the cursor to the desired position and press lt Enter gt Go back to the input buffer 53 WinFIBRE User s Manual Press lt Esc gt to move backwards through all the authority windows until they close and you are returned to the input buffer screen 6 7 5 DataBase The DataBase allows WinFIBRE users to create and maintain their own list of corporate entries This module is optional It will not work unless the additional INIS Database package is installed If the additional module INIS Database is installed the Command Database item in the menu will show four options Maintenance Impart Export Compress 6 7 5 1 Maintenance Maintenance is an option that allows you
60. egin with numbers If a number is more than five digits long it will create an error message Tag 110 Corporate Entry Up to nine different organizations can be entered Each organization must be separated by a semicolon and a space Some organization names begin with numbers If a number is more than five digits long it will create an error message Tag 111 Academic Degree Up to 300 characters can be entered in this tag Tag 200 Primary Title Tag 210 Conference Title Tag 215 Original Conference Title Tag 250 Edition Tag 230 Original Title Tag 610 General Notes Tag 611 Availability Note Tag 620 Title Augmentation These tags may be 150 words long One word can be up to 75 characters long The non alphabetic encoding characters subscript and superscript can be entered up to five times before one character Tag 211 Conference Place Up to nine different conference places separated by a semicolon and a space can be entered Each word in the conference place name can be 50 characters long For the city or other geographic names up to ten words are allowed separated by a comma During checking the country codes or names are compared to the country name and country code authorities Tag 213 Conference Date Nine different conference dates separated by a semicolon and a space can be entered The year must be between 1960 and 2005 Tag 215 Original Conference Title See Tag 200 Title Tag 229 Full Jo
61. ell check tags 200 210and 860 If an error is found WinFIBRE highlights the line containing the error and displays a warning 8 1 3 2 Check document lt Ctrl Shift gt D Select Check Document from the Check menu or press Ctrl Shift gt D to check the entire current document The toolbar contains this icon for the check document command 65 WinFIBRE User s Manual The document is checked using INIS rules and authority files It is checked for internal consistency ensuring that all tags required for each type of record or literary indicator are present and that there are no unexpected tags Cross checking is also performed between the three journal tags journal title ISSN and CODEN to ensure they match If spell checking is on tags 200 210 and 860 are checked for spelling If an error is found WinFIBRE highlights the line containing the error and displays a warning 8 1 3 3 Check buffer Ctrl Shift B Select Check Buffer from the Check menu or Ctrl Shift gt B to check the current buffer from the cursor location to the end The toolbar contains this icon for the check buffer command Each document in the buffer is checked using INIS rules and authority files It is checked for internal consistency ensuring that all tags required for each type of record or literary indicator are present and there are no unexpected tags Cross checking is also performed between the three journal tags journal title
62. epared the input to check an input file before it is submitted to INIS 8 1 On line checking 8 1 1 Starting WinFIBRE Start Microsoft Windows if it is not running and start WinFIBRE The WinFIBRE editor screen appears showing an empty document window titled WinFIB1 8 1 2 Opening the document Open the existing input file by clicking the Open button icon on the toolbar or by choosing Open from the File menu WinFIBRE presents a list of possible input files to open Open HE Look in c3 Input f Files af type WinFIBRE Files inp Cancel This window lists all files in the default directory that have the extension INP the default input file extension If the input file you want isn t listed in the File name field make sure that the correct drive and correct directory have been selected To see a list of all the files in the current directory select All Files in the Files of Type field Select the file by double clicking it WinFIBRE opens a new document window presenting the file selected 8 1 3 Check the file 8 1 3 1 Check field lt Ctrl Shift gt F Select Check Field from the Command menu or press lt Ctrl gt lt Shift gt F to check the data field in which the cursor is positioned The toolbar contains this icon for the check field command The field is checked using INIS rules and the authority files If the spell checker is activated WinFIBRE will sp
63. es Press Delete and following screen is displayed Corporate x Show filter Mame chow Country FR France Centre National d Etudes des Telecormunricsatoanes RIE TT 1 annon Franne Centre National d Etudes des T HEEL e DT LUE eaux France Centre Natianal d Etudes des Ti eaux France L Edit 9 Delete Centre National d Etudes Spatie Centre National de la Recherchi Centre National de la Recherch entre de Physic Centre National de la Recherche Scientifique CNRS 13 Marseille France Centre de Recher Insel all Exit apiid pT Click OK to finish this process 6 7 5 2 Import The Import option is designed mainly for the initial loading of the database but can be used any time if needed When selected it will show the same dialog as the Export command Next specify the input file name or choose it You can also choose one or more countries If none are selected all the entries in the input file will be loaded If there are selected countries only these countries entries will be loaded If the database already exists and contains entries then all new additional entries will be loaded All lines in the input file will be checked for availability of the delimiter in the third position The restrictions about the country names and codes described in Maintenance Add will not apply here Additional caution is required when using the Maintenance Add option
64. file Chooses the selected menu name or command Stops Cancel a procedure Moves to the first line in a file Scrolls up or down one screen at a time Moves from option to option in a dialog box or window Moves from option to option in reverse order Selects an item in a list Check the Microsoft Windows User s Guide for more information about using a keyboard in Windows 1 5 3 2 Keyboard shortcuts in WinFIBRE To move around WinFIBRE s editor screen use the same keystrokes many other text editors use To move Down one line Up one line Down one screen Up one screen Left one character Right one character Left one word Right one word To beginning of line To end of line To top of buffer To bottom of buffer 1 6 Using Help Press Down arrow gt Up arrow lt PgDn gt lt PgUp gt lt Left arrow gt lt Right arrow gt lt Ctrl gt lt Left arrow gt lt Ctrl gt lt Right arrow gt lt Home gt lt End gt lt Ctrl gt lt Home gt lt Ctrl gt lt End gt WinFIBRE has a standard Microsoft Windows context sensitive help system Click a Help button whenever one is available or choose Help from the menu bar to get help appropriate to the situation When you choose Help from the menu bar this drop down menu is displayed Contents About Win FIBRE Select Contents to view the list of topics covered in WinFIBRE s Help file By clicking on a topic in colour and underlin
65. from the Edit menu A table of all valid INIS Special characters is displayed INIS special characters Es ESG Click the desired special character and press lt Insert gt The selected special character will be inserted at the current cursor position This character is entered into the record in encoded format e g SIGMA 6 4 7 Select All lt Ctri gt A To select the entire text in the current window choose Select All from the Edit menu or press lt CTRL gt A The selected text can be copied to the Windows clipboard and pasted into another file Use this function to append one file to another open one input file select all of its text and copy the selected text to the clipboard Then open the file to which this text is to be appended Move the insertion point to the end of the document or to another appropriate place and use the Paste function to place the selected text into that file 6 5 Search Menu Clicking Search or pressing lt AIt gt S activates the Search menu The Search menu functions include finding a string and replacing a string Eind Ctrl F Replace Ctrl H Find Next F3 37 WinFIBRE User s Manual 6 5 1 Find lt CTRL gt F Selecting Find from the Search menu locates a text string in a file This following window is displayed Find ES Find what Find ext Match whole word only Cancel i Match case Type the string to search for in the
66. gt 22 1 View the full entry When you have retrieved a list of entries from the authority use the up and down arrow keys lt PgUp gt and lt PgDn gt to move through the list Press Enter or click Show details to display the full information on an entry This window contains the full information for category C5600 Environmental aspects of nonnuclear energy INIS Subject Category Codes4 Titles Ed C5400 Radiation Protection Procedures LS5500 Dosimetry and Monitoring CBBI Environmental Aspects of Nonnuclear Energy C5610 Environmental Aspects of Fossil Fuels C5611 Environmental Aspects of Coal Lignite and Peat C5612 Environmental Aspects of Petroleum 5613 Environmental Aspects of Natural Gas 5614 Environmental Aspects of Oil shales and Tar Sands 5615 Environmental Aspects of Fassil Fueled Power Plants Term far Search In CodesaTitles C5600 Environmental Aspects of Nonnuclear Energy 330 Entries found oelectthe Term Show details Cancel Chapter 6 Menu and Toolbar Functions INIS Subject Category Codes Titles X Note this category includes information on topics e g effects on the gt gt Show Full Full definition C5600 Environmental Aspects of Nonnuclear Energy EB BC CSO00 Radiation Protection and Environment been BCe COOO0 Life and Environmental Sciences Mle C5611 Environmental Aspects of Coal Lignite and Peat 3 We MC C5B12 Environmental Aspec
67. gt or click Show Word block to display the word block of any broader narrower preferred or forbidden term that is of interest to you You can select a term by highlighting it and clicking Select the Term An indicator red ball appears in front of those terms selected If the wordblock is truncated not all levels of BTs and NTs are displayed a sign at the descriptor will indicate where truncation has occurred Clicking the sign with the left mouse button or pressing the space bar when a descriptor is highlighted will expand the display by one level Performing either of these actions ona sign will collapse the tree completely enabling more of the wordblock to be displayed It is possible to select the number of broader and narrower term levels that are displayed by default via the Thesaurus Options button at the bottom of the window A list of selected descriptors can be seen by clicking the down arrow key next to the List of selected terms field Usually the most recently selected descriptor appears in this field but if you highlight another descriptor in the list by clicking it that descriptor will remain in the field until the next selection Press lt Esc gt or click Back to move back to the previous window 5 4 2 3 Saving descriptors Click Save descriptors in Tag 800 and exit in the Thesaurus Indexing window to save the terms in tag 800 and exit the Thesaurus function
68. h the word in the Change To field Instead of having WinFIBRE suggest a list of possible words you can edit the word in the Change To field directly Once you have entered the new word click the Change button Click Quit Checking to return to the document without making any changes 30 Chapter 6 Menu and Toolbar Functions 6 Menu and Toolbar Functions The row on the top of the document window the menu bar provides access to all of WinFIBRE s functions The row of icons below it the toolbar provides quick access to the most commonly used WinFIBRE functions The following sections describe in detail each of these functions Many frequently used functions can be performed using shortcut key combinations When a function has a shortcut key combination assigned to it that key combination appears after the function name in the section heading 6 1 Toolbar The toolbar is a collection of icons representing the most frequently used commands Dja e amp v ol Viele Ale These icons help you to in order from left to right L creates a new file opens an existing file into a new window E saves the file db cuts move the selected text to the clipboard copies the selected text to the clipboard EG pastes the clipboard text at the insertion point amp prints the entire document pages or selection aa About WinFIBRE version x undoes the previous edit action ex redoes the last undone edit action
69. haracters should not be encoded with the hash sign They should be transcribed as shown in the second column 74 Symbol degree Transcription K tilde k tilde K bar double apostrophe not Pound And Deg character in matrixes 62 Abstract tag 68 Abstracts checking 29 length 29 writing 28 Academic Degree tag 67 Affected RN tag 66 Affiliation 66 Appending files 37 Arrange icons 60 Authorities associated tags 15 changing files 51 copying data into tag 53 corporate names 49 getting search term from document text 51 limiting search to one country 48 list 45 list 47 searching 47 subject category 22 Auto Increment Tag 9 Autocheck 9 16 40 Availability Note tag 67 Backups timing 9 Bibliographic Control Data tag 66 Bibliographic Level codes 66 Buffer checking 17 43 66 Carat character in matrixes 62 Cascade 59 Category codes assigning manually 21 assigning using authority file 22 Changing directories 4 drives 4 Check buffer 66 Check field 65 Checking automatic 16 buffer 17 43 66 documents 17 42 65 fields 16 41 65 limitations of checking function 66 spelling 16 40 41 Clicking mouse 3 Closing files 33 Collaboration tag 66 Collation tag 68 Command menu 41 Computer requirements 3 Conference Date tag 67 Conference Place tag 67 Conference Title tag 67 Contract Number tag 68 Index Index Copying files 71 Copying tag from
70. he Term shaw detalls Back At the top of a screen is a scope note There is not enough room to display the full note there but clicking the gt gt Show Full definition button displays the full definition in a window at the bottom of the screen 29 WinFIBRE User s Manual Note this category includes information on topics e g effects on the ecosystems of the effluent release resulting tram nonnuclear energy production Nonnuclear methods techniques and equipment H used for measuring environmental pollutants or used for pollution control and abatement are excluded Click the OK button or press lt Enter gt to close the scope note window Following the scope note the term code and title followed by a list of broader categories are listed BC1 categories are up one level more general than the category displayed Those marked BC2 are up yet one more level even more general than BC categories and BC3 is yet more general than that If more specific categories are available they are marked NCI NC2 etc The categories marked as NC2 are more specific than those marked as NC1 Finally a list of related categories is displayed If the word block is too big to fit in the window the elevator bar on the right will be activated Use this elevator bar the up and down arrow keys or lt PgUp gt and lt PgDn gt to move through the word block Press Enter to see the full entry for a category highlighted on the s
71. he warning or click Quit the checking to quit checking altogether Select Help for more information about what should be placed in the tag that has an error 4 WinFIBRE User s Manual If WinFIBRE finds a spelling error you will see this warning opelling Ed Matin Dictionary nucler D Change To ouggestions Ignore Ignore All Ehange Add Quit Checking Suggest Help Click Ignore or press lt Esc gt to leave the spelling unchanged Every time the spell checker sees this word it will ask you if it should be changed did Click Ignore All to leave the spelling unchanged The spell checker will no longer question the spelling of this word during the current editing session Click Add to add the word to your personal user dictionary PUD If a word is added to the PUD the spell checker will recognize it as correctly spelled from that time onward Click Suggest to see a list of possible words opelling Es Mot in Dictionary nucter Change To islzisu Ignore Ignore All Change Add Quit Checking a suggest Help Use the up and down arrow keys or the mouse to move through the list As you move through the list the word in the Change To field changes cuggestians iil Click Change to replace the word in the text with the word in the Change To field Instead of having WinFIBRE suggest a list of possible words you can edit the word in the Change
72. ictionary nucler Change To cuggestians Ignore Ignore All Ehange Add Quit Checking Suggest Help Click Ignore or press lt Esc gt to leave the spelling unchanged Every time the spell checker sees this word it will ask you if it should be changed il Click Ignore All to leave the spelling unchanged The spell checker will no longer question the spelling of this word during the current editing session Click Add to add the word to your personal user dictionary PUD If a word is added to the PUD the spell checker will recognize it as correctly spelled from that time onward Click Suggest to see a list of possible words opelling Ed Mot in Dictionary nucter Change To Ignore Ignore All neuracil Add Guit Checking ius Suggest Help Use the up and down arrow keys or the mouse to move through the list As you move through the list the word in the Change To field changes sugqqestions Click Change to replace the word in the text with the word in the Change To field Instead of having WinFIBRE suggest a list of possible words you can edit the word in the Change To field directly and click the Change button Click Quit Checking to return to the document without making any changes After you have corrected an error WinFIBRE continues checking the buffer When checking is complete the insertion point is positioned at the beginning of
73. indow lists all the special characters already located in the abstract If you wish to replace one of these characters with the one you have just chosen move the highlight bar to that character and click Replace the value If you wish to put the special character at a new position in the abstract click Manual Selection The whole abstract appears 28 Chapter 5 Subject Indexing Select Position for approxd The paper studies the possibilities of target plasma radiofrequency RF production in the ron cyclotron range of frequencies ICRF fomegat lt Homegait_c_1 in large scale tokamaks before the startup of an Ohmic discharge 4 number of experimental and theoretical studies on dense plasma production in the ICRF in toroidal magnetic devices are reviewed The criteria for optimal development of the AF discharge stages are analysed i6 for HF breakdown of the neutral fill gas in the vicinity of the antenna non wave stage n e much less than n a where n_e and n a are the densities of electrons and atoms and the wave stages of initial ionization n_e lt n_a and neutral gas burnout n e ffapproxti n aj in the whole volume of the plasma torus A number of requirements for the design of the antenna system are formulated for all stages of dense plasma ICHF production A scenario for plasma ICRF production with slot type antennas in the ITER tokamak is proposed Numerical simulations with a O D transport code show that in ITER
74. ist of all the valid combinations of record types and bibliographic levels with a description a list of valid country codes and country names ETDE subject category codes and their descriptions a list of subject categories with their codes and descriptions and an index to the list Broader and narrower categories are indicated and suggestions are made about related and preferred categories the full Thesaurus as it was when the program disks were produced All the word blocks and relationships in the printed publication are available each entry gives the full title the CODEN the ISSN and the country as well as information about previous new and variant titles a list of valid language names and codes a list of the Greek alphabet and scientific symbols as they are encoded for INIS The special characters authority list does not contain all the special characters that can be used in tags 200 230 and 860 but rather only the ones that will be decoded in the database Appendix B provides a more 45 WinFIBRE User s Manual comprehensive list of special characters and how they are transcribed User defined Corporate a list of corporate names This authority is maintained by the Authorities user Follow these steps to view and insert data from the authority files any time you are editing or adding information to the input file 46 A Chapter 6 Menu and Toolbar Functions Display the list of authorities Sele
75. ition in the name This name is shown in the Window menu and in the title bar as well e fthe Active Matrix buffer contains more than one matrix the matrix containing the caret text cursor will be used for Next Tag Tab command All these changes are made in order to ease usage for more than one user matrix There are two methods for doing this e Keep any matrix in a separate buffer When you want to switch the matrix make the corresponding buffer current by clicking with the mouse or through Window menu and make this matrix Active through Matrix Select Active Matrix WinFIBRE User s Manual e Keep all the matrixes in a single buffer and keep this buffer as Active Matrix When you want to switch the matrix scroll the buffer up or down to find the matrix you want and leave the caret in it Any combinations of these two methods are also possible 1 2 2 Batch checking Batch checking is an added feature to WinFIBRE version 3 It also existed in the FIBRE for DOS Unlike the old DOS version Batch checking in WinFIBRE function is selected from a menu The command line interface is not available in WinFIBRE v 3 but might be made available in a future version File Batch checking menu item calls up a simple dialog There are two file names to be specified typed or selected input file and output file The input file is a WinFIBRE document file The output file is going to contain the
76. line per error found Each error related line has information about Line number from the beginning of the document file Tag number and bibliographic level Relative line number from the beginning of the document Relative character position from the beginning of the line Text specifying the error This text should be the same as the one that can be received during interactive checking but in the form of a dialog box Below is an example of an error log file WIinFIBRE batch3 LIBI X H File Edit Search Option Command Matrix Window Help x Deu e S12 Viel ale WinFIBRE Checking log of file CAMy Documents WinFibreinputitest3 inp 1 xa9945034 Line 21 Tag 860 X 61 Spelling RPV Line 24 Tag 860 X 3 8 Spelling PTS 2 xa9944889 3 xa8944890 Line 58 Tag 200 M 63 Spelling CNNC Total number of errors 3 For Help press F1 No Items Ln12 Col 1 NUM v After entering the input and log file name press OK and the following window appears Batch Checking PSI E3 Checking 3 xa884488Il fb EEREN This window displays the number of document and TRN being checked To cancel the process press Cancel 35 WinFIBRE User s Manual 6 3 8 Exit lt Alt gt lt F4 gt Select Exit from the File menu or press lt Alt gt lt F4 gt to leave WinFIBRE If you have made changes to the input file the following message will be displayed WinFIBRE x N cave changes to books No
77. more details about this four options see section 70 Chapter 9 Sending Input to INIS 10 Sending Input to INIS There are two ways of sending input to INIS l E mail Use the function Send e mail in the file menu to open your e mail The current document is copied and sent as an attachment to your e mail 2 Diskette or CD ROM Use either WinFIBRE s file saving functions or the DOS COPY command to copy the input file to a disk or CD you wish to be send to INIS You will also need to send INIS the additional documents and correspondence associated with the batch 10 1 Copying the file 1 Load the file into the WinFIBRE editor Open the file into a new document by selecting Open from the File menu or clicking the Open button icon on the toolbar 2 Select Save As from the File menu 3 Enter the name of the file to be saved in the window that appears Save in Floppy AY cave as type WinFIBRE Files inp Cancel Choose the drive in which the file should be saved by selecting the drives list in the Save in field In this example the input file will be copied to the file book99 inp on the disk in drive A Send this disk to INIS You can also use the Windows File Manager or the DOS COPY command to copy the input file onto a diskette 10 2 Separating INIS and ETDE input Before copying the input file to a diskette for INIS files containing both ETDE and INIS input must be s
78. n It helps you locate an appropriate category but is in no way a substitute for the Codes amp Titles The Codes amp Titles contains a list of INIS subject categories as well as its scope definitions In this file you can either for example search for a category code or search one or more words that may be found in the category code title Enter the string you are looking for in the Term for Search area If you enter environmental as the term for the search the next window looks like this 27 Chapter 5 Subject Indexing INIS Subject ir PAD EET Titles Es C5200 Environmental Aspects Impact on Ecosystems of Nuclear Installations ES CBb25 Environmental Aspects of Biomass 2mm Ch232 Environmental Aspects of Chemical and Thermal Releases fram Fissiol Ch231 Environmental Aspects of Chemical and Thermal Releases from Fissiol Ch230 Environmental Aspects of Chemical and Thermal Releases from Nuclee Ch233 Environmental Aspects of Chemical and Thermal Releases from Other C5611 Environmental Aspects of Coal Lignite and Peat Ch242 Environmental Aspects of Design Basis and Hypothetical Accidents at F C6247 Environmental Aspects of Design Basis and Hypothetical Accidents at F C6240 Environmental Aspects of Design Basis and Hypothetical Accidents att Ch243 Environmental Aspects of Design Basis and Hypothetical Accidents at m Term for Search environmental In Codes amp Titles Ch200 Environmental Aspects Im
79. ntries Selected countries only Canada CF Central amp frican Republic C Congo zal CH switzerland Cl Cote d Ivoire CL Chile Cameroon Colombia CR Costa Rica Cu Cuba m Press Export to export the selected country to an output file 6 7 5 4 Compress Compress is a service option used to compress the database The reason for this is that WinFIBRE does not automatically free up unused disk space created as a result of deletion of entries Compress will force the database to use only the space actually required on the disk If you decide to use Compress INIS recommends you export the database first If something goes wrong you will be able to restore your database easily When the compress command is selected the following window is displayed Press Continue to start the database compression or Cancel to return to the input document 57 WinFIBRE User s Manual Database Compress Ed since a problem inthe computer or in the operating system could lead to data loss itis highly recommended to export the database to a text file before continuing with the compression Cancel 6 8 Matrix Clicking Matrix or pressing lt AIt gt M activates the Matrix menu Select Standard Matrix Shitt Fe Select Active Matrix 6 8 1 Select Standard matrix lt Shift gt lt F2 gt Choosing Select Standard matrix from the Matrix menu or pressing
80. o ten page numbers as ranges or single numbers are allowed Alphanumeric volume identification can be up to 20 characters Spaces are not allowed Additional information and identification can be added in an alphanumeric string in parenthesis The string can be up to 20 characters long Tag 600 Language Up to five different language names or codes separated by a comma and a space can be entered Language names or codes are checked against the language authority Tag 610 General Notes See Tag 200 Title Tag 611 Availability Note See Tag 200 Title Tag 620 Title Augmentation See Tag 200 Title Tag 800 Descriptors Up to 100 different descriptors may be entered each separated by a semicolon and a space During checking each descriptor is compared to the thesaurus of descriptors Tag 810 Proposed Descriptors Up to 20 different proposed descriptors may be entered each separated by a semicolon and a space Each descriptor can be up to 30 characters long Tag 860 Abstract The abstract can be up to 6000 characters long The non alphabetic encoding characters subscript and superscript can be entered up to five times before one character a character can be a subscript of a subscript of a subscript of a subscript of a subscript Up to three abstracts can be entered 68 Chapter 8 Database for Corporate entries Non Alphabetic Characters Permitted in Tags E GMmees 0 rim TT ttt tet odmita v
81. olbar a set of icons that represent the most commonly used commands Ejas 5 Es m amp c E Ea Clicking on one of these icons executes the command it represents When you place the mouse pointer on top of an icon for a second or two a label explaining the icon s function appears At the same time more detailed information about the command appears immediately in the status line The status line is located at the bottom left of the WinFIBRE window As long as this toolbar is floating it can moved to any place on the screen you like WinFIBRE will not save the toolbar s position at the end of the editing session though The editing area appears below the toolbar By default the cursor is positioned at the first occurrence Below the edit window is the status line WinFIBRE displays messages on this line that indicate where you are in the file being edited and the total number of records entered in your file Other messages appear on the status line from time to time 3 3 Leaving WinFIBRE Choose Exit from the File menu or press lt Alt gt lt F4 gt to end a WinFIBRE session If you have made changes to the input file you will be asked if you want to save them 11 WinFIBRE User s Manual WinFIBRE x N save changes to sample Press lt Enter gt or click Yes to save the changes to the input file and leave WinFIBRE Click No to discard all the changes you have made in the input file and leave
82. on point is moved to the start of the next document if there is one otherwise to end of the current document 6 7 3 Check buffer lt Ctri Shift gt B Select Check Buffer from the Check menu or lt Ctrl Shift gt B to check the current buffer from cursor location to the end of the document The toolbar contains this icon for the check buffer command Each document in the buffer is checked using INIS rules and authority files It is checked for internal consistency ensuring that all tags required for each type of record or literary indicator are present and there are no unexpected tags Cross checking is also performed between the three journal tags journal title ISSN and CODEN to ensure that they match If spell checking is on spelling is also checked in tags 200 210 and 860 If an error is found WinFIBRE displays a warning Here is an example of what happens when a journal ISSN does not match the journal name 43 WinFIBRE User s Manual WinFIBRE Check Error The Journal lssh in tag 320 level S does not correspond to the Journal Title in tag 229 level S Select Edit to correct the error The insertion point is positioned at the beginning of the item that caused the error Choose Ignore to ignore it Quit the checking to quit checking altogether or Help to get more information on what should be in this tag If WinFIBRE finds a spelling error you will see this warning Matin D
83. on the Windows clipboard it is available to all Windows applications not just WinFIBRE The toolbar contains this icon for the cut command 6 4 3 Copy Ctrl C To copy a section of text from the document or matrix and place it on the Windows clipboard select the text kid choose Copy from the Edit menu or press lt Ctrl gt C Using WinFIBRE s Paste function allows the text to be moved to a 36 Chapter 6 Menu and Toolbar Functions different part of the same file or placed in a different file Since the text is placed on the Windows clipboard it is available to all Windows applications not just WinFIBRE The toolbar contains this icon for the copy command 6 4 4 Paste Ctrl V Text that has been copied into the Windows clipboard from WinFIBRE files or from other Windows applications can be placed into the current input or matrix file Place the cursor where the text should go and select Paste from the Edit menu or press Ctrl V The toolbar contains this icon for the paste command 6 4 5 Delete To remove a section of text from the input file or matrix select the text Bhd choose Delete from the Edit menu The text is not saved on the Windows clipboard and cannot be retrieved anymore except by using the undo command mentioned above 6 4 6 Insert Special characters To insert special characters into the current input or matrix file select Insert special character
84. or title wraps to fit the displayed window s width If Wrap option is disabled each field in the input buffer takes up only one line on the screen Word wrap does not affect the way input appears when it is sent to the INIS Section 6 7 Command Menu Clicking Command or pressing lt AIt gt C activates the Command menu The Command menu provides access to checking authority and indexing and Database functions Check Field Ctrl Shitt F Check Document Ctrl Shit O Check Butter Cirl Shitt B Call Authority chift F3 Indexing F3 Database 6 7 1 Check field lt Ctri Shift gt F Selecting Check Field from the Command menu or pressing lt Ctrl Shift gt F checks the data field in which the cursor is positioned The toolbar contains this icon for the check field command The field is checked using INIS rules and the authority files If spell checking is activated WinFIBRE checks tags 200 210 and 860 for spelling If an error is found WinFIBRE highlights the line containing the error and displays a warning message about the error In this example we have entered an incorrect subject category WinFIBRE Check Error Ch Not in data set Subject category Edit Ignore Help Click Edit or press lt Enter gt to correct the error If you choose to edit the error window will close and the cursor will be placed in the document where the error occurred Click Ignore or press lt Esc gt to ignore t
85. other INIS authorities e checks input using INIS rules e prepares a file to send to the INIS Secretariat The Secretariat can process input prepared using WinFIBRE quickly and easily so information from your country will appear in INIS products promptly e runs under Microsoft Windows NT Ox Version 3 0 has been tested only under Windows NT4 0 and Windows 95 WinFIBRE is a text editing program specially designed for the preparation of INIS input 1 2 New features of WinFIBRE version 3 WinFIBRE version 3 uses the standard Windows user interface It looks and acts like any other program that runs under Microsoft Windows The screen layout dialog boxes lists menus shortcut keys and toolbars are slightly different from those in WinFIBRE 2 x 1 x DOS FIBRE users should treat WinFIBRE version 3 as a new program that does everything FIBRE 2 1 could do but in a Windows standard way WinFIBRE version 3 has a Windows standard Multiple Document Interface MDI During an edit session more than one input file or user matrix can be open at a time WinFIBRE version 3 input files are compatible with files prepared by previous versions of WinFIBRE and DOS FIBRE version 2 1 WinFIBRE version 3 uses the same data files user defined matrixes authority files format description files cross checking rules files and spelling checker files as previous versions of WinFIBRE On the other hand setup files help files and timed backup files are diffe
86. ou have made in the matrix file and leave WinFIBRE Press lt Esc gt or click Cancel to return to WinFIBRE leaving the matrix file as it was If you were editing a new matrix file that did not have a name yet you will be asked to give it a name A list of the matrixes files in your current directory is displayed 18 Chapter 4 Preparing Bibliographic Input Save As E Ea Save in X Input T journal38 cave as type Matrix Files P mtx Cancel Type the name of the new matrix file in the File name field By default it will be given the extension mtx unless you change the file type under Save as Type to All Files If you would like to save the file to a different directory or drive move through the list under Save in to assign it to the correct one Once the name drive and directory have been assigned click Save If you change your mind click Cancel or press lt Esc gt 19 Chapter 5 Subject Indexing 5 Subject Indexing In some organizations the same person may be responsible for the bibliographic description and subject indexing of documents Still in other organizations subject specialists may assign subject categories and descriptors and write the abstracts This section is written primarily for subject specialists who will be adding subject related information to files prepared by others although it can be used by anyone who does subject cataloguing WinFIBRE
87. ou select an authority file a window is displayed in which the search term can be entered If you select the Journal Titles authority this window appears 47 WinFIBRE User s Manual 48 Journal Titles x Term for Search In Titles set Default Country ee E reer Cancel Use this screen to locate journal titles with titles containing a particular word phrase or code Enter the string you are looking for in the Term for search field A list of all the terms you have searched for previously drops down if you click the arrow beside the Term for Search field You can select one of these If physics is entered the next window looks like this Narrowing the search The journal title authority contains more than 285 titles with the word Physics in its title In this case you need to be more specific in order to find what you want Narrow the search by using more specific title name If you are looking for the AMPI Medical Physics Bulletin enter Physics Bulletin The search retrieves three titles Searches can be narrowed by combining several terms and separating them with an asterisk The order of the terms is not relevant The terms can be full words or parts of words To find any journal with the words physics and chemical in its name type physics chemical Limiting the search to one country When you are using the journal authorities the search screen has a box labeled
88. pact on Ecosystems of Nuclear Installations 4 Entries found oelectthe Term Show details Cancel Use the up and down arrow keys to move through the list If you find the relevant subject category highlight it and click Select the Term If no category seems right press lt Esc gt or click Cancel and start a new search If you want to view the full word block for a term press lt Enter gt or click Show Word block The word block window displays full information about the term and lists categories related to it This window describes category C5600 Environmental aspects of nonnuclear energy INIS Subject Category Codes Titles Es Note this category includes information on topics e g effects on the gt gt Show Full Full definition C5600 Environmental Aspects of Nonnuclear Energy 7 Na BC CBDDO Radiation Protection and Environment f E BC COO00 Life and Environmental Sciences J ra MC C5610 Environmental Aspects of Fossil Fuels is Mle C5617 Environmental Aspects of Coal Lignite and Feat 3 m MC C b12 Environmental Aspects of Petroleum 3 a Mle C5613 Environmental Aspects of Natural Gas 3 RE MC C614 Environmental Aspects of Oil Shales and Tar Sands x MC C5615 Environmental Aspects of Fassil Fueled Power Plants fa NC C5620 Environmental Aspects of Renewable Energy Sources Thesaurus Options C5600 Environmental Aspects of Nonnuclear Energy edo tems In the list New Search Selectt
89. phic level Apply one of these matrixes to a document by choosing Select Standard Matrix from the Matrix menu The following window is displayed Bibliographic Matrix Journal Articles Level AandS Type of Record Jo Books or Monographs Level M Type of Record B Books or Monographs Level A and M Type of Record B Books or Monographs Level AM and S Type of Record B Books or Monographs LevelM ands Type of Record B Books orMonographs Level M and C Type of Record B Books or Monographs Level AM and C Type of Record B Audio Visual Materials Level M Type of Record F Audio Visual Materials Level M ands Type of Record F Audio Visual Materials Level and C Type of Record F Audio Visual Materials Level amp M and C Type of Record F Audio Visual Materials Level A and M Type of Record F Audio Visual Materials LevelAMands Type of Record F Miscellaneous Level M Type of Record T Miscellaneous Level A and M Type of Record T LEE PAETE I ae lemand a kd nad c MT oe f M e eind UN cence To navigate through the list move up and down using the arrow keys lt PgUp gt and lt PgDn gt or the elevator bar When you reach the item that best describes the document to be catalogued press lt Enter gt to select it or click OR The next window shows the selected matrix which can be updated For more details refer to User matrixes To return to the input file click Window or pre
90. plit into INIS and ETDE files Use Export INIS EDTE command in the File menu and select INIS or ETDE In the Export XXXX file as window specify the filename and drive and press Enter If you specify A or B for drive you can export the input directly to a diskette 10 3 Labeling the disk or e mail Before you send a disk to INIS label it with the file name country date range of TRNs and software used to prepare input If you use e mail the same information should be added File name CA9907 INP Country Canada Date 99 08 20 TRNs CA9900231 487 Software WinFIBRE version 3 0 71 WinFIBRE User s Manual Appendix A Functions and Shortcut Keys 22 Authorities Check buffer Check document Check field Close file Command menu Copy block Copy next tag Cut block Edit menu Exit File menu Find Find next Go to first line Go to last line Help menu Indexing functions New file New document New matrix Open file Options menu Paste Print Repeat replace Replace Save Search menu Select all Select standard matrix Thesaurus functions Undo Window menu Word left Word right lt Shift gt lt F3 gt lt Ctrl Shift gt B lt Ctrl Shift gt D lt Ctrl Shift gt F lt Ctrl gt lt F4 gt lt AIt gt C lt Ctrl gt C lt Tab gt lt Ctrl gt X lt AIt gt E lt AIt gt lt F4 gt lt AIt gt F lt Ctrl gt F lt F3 gt lt Ctrl gt
91. r is found 6 6 4 3 Spell Check Enabled Clicking the box beside the words Spell Check Enabled toggles automatic spell checking on and off 40 Chapter 6 Menu and Toolbar Functions When the spell check enabled command is activated all the other check functions automatically check spelling using WinFIBRE s dictionary MAIN DIC and the user dictionary PUD DIC When spell checking is off the check functions do not check spelling 6 6 4 4 Always suggest Clicking the box next to the words Always suggest toggles this function on and off When Always Suggest is activated WinFIBRE will display a list of possible words for each misspelled word found by the spell checker 6 6 4 5 Ignore Formulas Clicking the box next to the words Ignore Formulas toggles this function on and off When Ignore formulas is activated WinFIBRE will not check the spelling of any words containing the underscore _ or the double quote character 6 6 4 6 Ignore words with Digits Clicking the box next to the words Ignore words with Digits toggles this function on and off When Ignore words with Digits is activated WinFIBRE will ignore all words with digits For the spell checker a word is a alpha numeric string between two spaces or other delimiters such as O 6 6 5 Wrap Clicking the box next to the word Wrap on the Options menu indicates that the text of long fields like the abstract
92. r proposed term WinFIBRE creates tag 810 inserts the new term there and adds the proposed term to the list of descriptors 5 6 Writing abstracts WinFIBRE does not change the abstracting process You still need to write and type the abstract using the principles outlined in IAEA INIS 4 nstructions for Submitting Abstracts WinFIBRE offers some help with inserting special characters and checking the length and spelling of the abstract 5 6 1 Inserting special characters When you click the Authorities icon button on the toolbar select Call Authority from the Command menu or press Shift F3 while the cursor is in the abstract field WinFIBRE then displays the special characters list as the suitable authority Using this list WinFIBRE can insert special character wherever you need them To have WinFIBRE place the symbol for approximately in your abstract type approx in the Terms for search field and press Enter A list of symbols that contain the string approx is displayed opecial Characters Es approx Fapproxt Term tor Search approx In Characters approx e Entries found oelectthe Term Show details Cancel Highlight the desired special character and click Select the Term to select it Then indicate where it should go Select Position for omega 1 omegag D HeH 3 omeqart q omeqart 5 Replace the value Manual Selection Cancel This w
93. r when the document is being printed If a Screen font is being used WinFIBRE a similar font will be substituted for printer because the Screen font cannot be used for printing 1 2 4 Other small changes The new version of WinFIBRE has a document counter in the status bar which always shows the actual number of documents Items in the current buffer This version also has a so called Floating Toolbar 1 3 About this manual 1 3 1 Organization Chapter 1 of this manual introduces WinFIBRE describes what you need in order to use WinFIBRE and explains some basic Windows features and how to get on line help Chapter 2 goes through the process of installing and configuring WinFIBRE Chapter 3 explains starting and exiting WinFIBRE Chapter 4 describes how to use WinFIBRE to prepare bibliographic input Chapter 5 discusses the use of WinFIBRE in subject indexing Chapter 6 is a detailed description of menus and function keys Chapter 7 talks about matrixes what they are and how to create save use and edit matrixes of your own Chapter 8 explains how to use WinFIBRE to check input Chapter 9 describes the installation of the Database for Corporate Entries Chapter 10 describes making a file to send to the INIS Secretariat Appendix A lists all the functions that can be carried out in WinFIBRE and the function key menus and shortcut keys that perform these functions 2 Chapter 1 Introduction Appendix
94. ractical advice for the development of an emergency response capability based on the potential nature and magnitude of the risk In order to apply this method emergency planners should have a good understanding of the basic radiological emergency response principles Therefore other applicable El For Help press F1 It Items 10 O L Ln 1 Col 1 NUM y A scroll bar has arrow containing buttons at each end and a scroll button positioned somewhere between the two arrow buttons Use the scroll bar to move through the document Click the arrow button to move one line up or down one character left or right Click and hold the arrow button to move steadily through the file Click above or below the scroll button to move one screen up or down Drag the scroll button to move to an approximate location in the document 1 5 2 2 File selection windows A special kind of window standard dialog you will use often with WinFIBRE allows you to locate and select a file Typical is the Open Document window Open HE Look in E Input Files of type WinFIBRE Files inp Cancel This window shows a list of all the files of a particular type in a specified directory on a particular drive If the file you want is in the list you can select it by double clicking on its name or by clicking the name and then clicking Open If you want to list files of another type click the down arrow button under Files of type
95. re editing or adding you will also receive a an error message You may need to change the matrix type to match the document type see section 7 1 for instructions on changing the matrix 6 10 2 Switch between Insert and Overwrite modes lt Ins gt Normally when WinFIBRE starts up the text editor is in Insert mode This means that when you type a character in the middle of a line it is inserted into the line In Overwrite mode new characters overwrite existing ones Press the lt Ins gt key to change from Insert to Overwrite mode or from Overwrite to Insert mode 60 Chapter 7 Matrixes 7 Matrixes A matrix is a template or pattern that WinFIBRE uses so you will not have to remember which tags are required and optional for each document type WinFIBRE has many standard matrixes one for each document type You can also create and edit your own user matrixes User matrixes are used to insert information that is repeated from document to document i e for papers from the same conference journal articles book chapters etc 7 1 Selecting a standard matrix When you click the word Matrix on the menu bar this drop down list is displayed Select Standard Matrix Shift F2 eiie eic kiate Click Select Standard Matrix to show a list of possible matrixes you can also use the shortcut key lt Shift gt lt F2 gt WinFIBRE has 35 different standard matrixes one for each valid combination of record type and bibliogra
96. rent from previous FIBRE WinFIBRE versions 1 2 1 User Matrixes The most important difference between this and previous versions of WinFIBRE is in the way user defined matrixes are presented and used The idea behind these changes is that WinFIBRE users are able to use one input document and several user matrixes to correspond with it In the previous version the link was one document one matrix In version 3 e Document buffers and user matrixes do not go in pairs anymore e One can have many matrix buffers not linked to a particular document buffer e A matrix buffer can be created in three different ways From File New menu creating an empty matrix buffer From Matrix Select Standard Matrix selecting one of the built in matrixes From File Open menu opening already existing matrix file e Any of the matrixes can be changed and saved as a file if necessary for future use e One matrix buffer can contain more than one user matrix There is no practical limitation for this number One can place many user matrixes in a single buffer by means of Edit Copy and Edit Paste No delimiter is required between two matrixes empty lines are accepted e fthere are more than one User matrix buffers only one of them can have a status of Active Matrix This Active matrix is going to be used with Next Tag Tab command The Active matrix is marked with an asterisk in the first pos
97. results of the checks performed It has one line per document checked and one line per error found Each error related line has information about e Line number from the beginning of the document file e Tag number and bibliographic level e Relative line number from the beginning of the tag e Relative character position from the beginning of the line e Text specifying the error This text should be the same as the one that can be received during interactive checking but in the form of a dialog box Because there is no screen interaction Batch checking works faster than normal interactive checking 1 2 3 Menus Some of the menus have been slightly changed to reflect the new User matrix concept e In the File menu New and Open items work for documents as well as for matrixes The Read menu item is not supported anymore as it is not needed e Select matrix item in the Command menu has been moved to a newly created Matrix menu This menu also contains the new item Select active matrix e C Document Matrix item in the Window menu has been removed e Inthe Search menu Goto line item has also been removed e The newly added Print preview item in File menu creates just an overall view and is not very precise in the details The preview can be completely wrong when the font set is a Screen font instead of a True Type font A similar problem could occu
98. rix is a template for document input Chapter 7 describes matrixes in more detail 6 8 2 Select Active matrix If you have more than one matrix open at the same time you have to make on matrix active This matrix will be used for you input preparation There are two methods for doing this 1 Keep each matrix in a separate buffer To make a matrix active click the window menu and select the matrix you would like to activate The matrix you select will be displayed on screen Now click Matrix and chose the Select active matrix command Your matrix is now active 2 Keep the matrixes in a single buffer and keep this buffer as the Active Matrix When you want to switch the matrix scroll the buffer up or down until you find the matrix needed and leave the caret the text cursor in it To see which matrix is active click the Window menu and locate the asterisk next to the name of the matrix The document with the asterisk is the active matrix Cascade Tile Arrange loons 1 wWinFIB1 2 Matrixt4 v 1 Matrixtb 58 Chapter 6 Menu and Toolbar Functions 6 9 Window Menu Clicking Window or pressing lt Alt gt W activates the Window menu The Window menu allows you to toggle to another document and change the way windows are displayed Cascade Tile Arrange loans 1 wvinFIB1 2 Jp39318n 3 Matrixtb v 4 atrxt 6 9 1 Cascade If there are several documents open you can display them all in a cas
99. rrent input file unchanged This command is useful when the records in the current input file have both INIS and ETDE subject categories For example The command Export INIS File will cause WinFIBRE to create a new file This file will contain all the records from the current input file that have INIS subject categories None of the ETDE subject categories will be included If there is a record without INIS subject categories it will not be included in the new file Export ETDE File command will work the same way but will export only the records having ETDE subject categories Please make sure the buffer only contains correct records as the Export command does not check the buffer for errors If there are errors in tags 001 or 008 Export will not work correctly 34 Chapter 6 Menu and Toolbar Functions 6 3 7 Batch Check This command checks your input file in batch mode There is no screen interaction Batch check works faster than normal interactive checking The result of the batch check is written to a file which can be printed or displayed on screen Select Batch check from the file menu and the following window appears Batch Check x DK Cancel Two file names Input File and Output File need to be specified typed or selected The input file is a WinFIBRE document file The output file will contain the results of the checks performed It has one line per document checked and one
100. rse choose to ignore this message but INIS recommends abstracts longer than 6000 characters to be shortened A colored highlight appears at the point where the abstract becomes too long Press Enter or click Edit the field to return to the text editing function where you can shorten the abstract If a word is not in the dictionary you will see this window Hot in Dictionary modie O Change To EE Suggestions Ignore All Change Quit Checking Suggest Click Ignore or press lt Esc gt to leave the spelling of the word unchanged Every time the spell checker finds this word it will again ask you if it should be changed Click Ignore All to leave the spelling of the word unchanged The spell checker will not question the spelling of this word for the rest of this editing session Click Add to add the word to your personal user dictionary PUD If a word is added to the PUD the spell checker will recognize it as a correctly spelled word even in future editing sessions Click Suggest to see a list of possible words Hot in Dictionary Change To modi O mne mod le Suggestions module Ignore All mode mole mailed Huit Checking mauled Suggest 29 WinFIBRE User s Manual Use the up and down arrow keys or the mouse to navigate through the list As you navigate through the list the word in the Change To field changes Click Change to replace the word in the text wit
101. s Chapter 2 Instalation 2 Installation 2 1 How to install WinFIBRE version 3 WinFIBRE version 3 is normally distributed on CD but is also available on 3 inch floppy disks or can be downloaded from INIS FTP server Before you install WinFIBRE version 3 consult the readme txt file for installation details specific for the particular distribution kit To start the installation usually the Setup exe should be run On 3 inch floppy disks this file is in the root directory on the first disk of the installation kit On CD this file is normally in the WINFIBRE directory When installing WinFIBREv 3 the following will occur e The contents of Readme file will be shown e You will be asked to choose or simply to confirm the default values for the destination directory and program folder e If you are installing WinFIBRE with the floppy disk based installation kit you will be asked to replace the disks during the installation e After the successful completion WinFIBRE version 3 will be ready for use When the WinFIBRE installation is complete you will have a new program group containing the main WinFIBRE version 3 program and WinFIBRE Setup 2 2 Setting up WinFIBRE Although WinFIBRE is ready to use as soon as you have installed it there are a few additional parameters you can change using WinFIBRE Setup utility Use the Windows Control Panel Display Appearance to change colours and other windows screen
102. se with the other WinFIBRE authorities This means you cannot search for a word that appears in the middle of a name The entry found must start with the text entered in the Name field Add In order to add a new corporate name use the Add button 54 Chapter 6 Menu and Toolbar Functions Corporate entry Ed Mame Centre National d Etudes Spatiales CNES 75 Faris France Cancel Enter the corporate name and choose the Country Please do not forget to specify the country by entering either country code or name in brackets Because corporate names are used for various purposes the country specified by code or name in brackets and the country selected in the Country field can be different In this case a warning is displayed To avoid any ambiguity the program will not allow you to enter more that one valid country code or name in the brackets Edit To change an entry use the Edit button This is similar to the Add command The only difference is that instead of anew empty entry you will get the current entry for editing Corporate entry Es Chinese Academy of Medical Sciences Tianjin TJ China Inst af Radiamedicine Mame Country CN China cancel Delete Delete is the only function that uses the selected entries You can select as many entries as you wish Use the mouse with or without the Shift or Ctrl keys or the Space key
103. settings Click the WinFIBRE Setup icon in the Windows WinFIBRE group or run it from Start Program menu The following window appears WinFIBRE SetUp Ed Options I Auto check E Minutes between backups Auto increment tag More options About Quit The following parameters can be changed in this window e Auto check To activate deactivate Autocheck click in the box beside the words Auto check The A that appears in this box indicates that Autocheck is activated Click the box again to remove the v and deactivate Autocheck for more information see i51 e Minutes between backups When WinFIBRE is first installed it is set to make backups every five minutes To change the time between backups click the box delete the 5 and enter the desired time between backups directly in the box e Auto increments tag number Those using WinFIBRE for INIS input will find it particularly useful to change the Auto Increment Tag to 001 Then whenever WinFIBRE inserts tag 001 in response to your pressing lt Tab gt at the end of the Abstract field the TRN will be incremented by 1 When you have finished changing these options click Save amp Exit to save your changes and leave Setup or Quit to discard your changes If you click More options you will be given a chance to e change the default file locations and names e change tag definitions WinFIBRE User s Manual
104. ss Alt W and select the desired input file name from the list 7 2 User matrixes 7 2 1 Why use a user matrix If you are cataloguing a number of similar documents you will find a user matrix an easy and convenient way to avoid entering the same information over and over User matrixes may be saved as separate files and used later for similar documents 7 2 2 Creating a user matrix Follow these steps to create a user matrix 1 Select a standard matrix Start off with the standard matrix for your document type If you will be working with a series of articles from the same journal select the journals matrix if you have a series of reports select the reports matrix 2 Editthe matrix Delete any tags you will not be using Add information that is the same for every document of this type Be careful not to delete any mandatory tags tags required for this document type After editing a standard matrix article from a journal the user matrix might look like this 61 WinFIBRE User s Manual WIinFIBRE Matrixt1 LIBI X J Eile Edit Search Option Command Matrix Window Help x mpg e e amp v Viele ala 001 008 I01IJIAS 008 A 100 200 500 600 EN 610 008 5 229 Canadian Journal of Physics J20 ISSN 0008 4204 403 amp ug 1997 500 v 75 8 008 9 800 009 X EN 860 For Help press F1 Items 1 Ln 16 Cal 10 NUM The carat or circumflex sign has three functions
105. ss Enter or click Select to select this authority Choose Cancel or press lt Esc gt if you do not want to use an authority click Full List to get the complete list of authorities If you choose INIS Subject Category Codes amp Titles this window is displayed INIS Subject Category Codes amp Titles Es Term far Search 1 In Codes amp Titles oe S l pP eer Cancel Use this screen to locate subject categories with titles containing a particular word phrase or code The field labeled In has the options Codes amp Titles and Index To select one of them click the down arrow next to the field The field expands showing both options Click one of them and the field collapses showing your chosen selection in the field The Index is a subject index file which can assist you to locate the appropriate category for a topic In this file you can enter a key word in the Term for Search field you will get a list of all the terms using this word You can select a more suitable term from this list by double clicking it The next screen displays information related to that term If you select one of these options by double clicking it possible suitable categories will shown for your topic You can view the full scope details of the category to decide whether this category is applicable or not The Index should be used only as an aid and not as a means for subject classificatio
106. tag 008 looking like this with the subject category missing 008 01 J ASIN You need to add the subject category codes between the carat and the slash There are two ways of doing this 5 3 1 Adding category codes manually Look up the codes in IAEA INIS 3 Subject Categories and Scope Description and type them in the proper place If more than one category code needs to be assigned separate the codes with a semicolon there should not be a space between the semicolon and the next code To check the field against the authority files and INIS rules click the Check Field icon on the toolbar You can also choose Check Field from the Commands menu or press lt Ctrl gt lt Shift gt F to check the current field 4 WinFIBRE User s Manual 5 3 2 Inserting codes from WinFIBRE authority files Move the cursor so it is positioned in the tag that uses an Subject category authority file 008 Click the Authority icon button on the toolbar You can also press lt Shift gt lt F3 gt or select Call Authority from the Command menu A list of the authority files appropriate to this tag appears Depending on the tag contents of the tag 008 the list may look like this Authority List JOX Bibliographic Level Matrix Types ETDE Subject Category Codes INIS Subject Categary Codes amp Titles Full List Cancel Help Use the up and down arrow keys to move to INIS Subject Category Codes amp Titles and pre
107. tain a valid country name nor a valid country code the following message is displayed Wrong value Es AN A country code or name must be specified for this corporate entry Press OK and make the necessary changes to your entry 6 7 4 3 Switching search field in authorities With some authority files it is possible to switch to related authority files by opening the drop down list beside the word In on the search screen If you are using You can switch to Country codes Country names Country names Country codes INIS subject category index INIS subject category codes and titles INIS subject category codes and INIS subject category index titles Journal titles CODEN ISSN CODEN Journal titles ISSN ISSN Journal titles CODEN Language codes Language names Language names Language codes 6 7 4 4 Finding a searched term in the document text This function is not available for the user defined coporate authority 5 WinFIBRE User s Manual Copy a searched term from the input buffer by entering as a search term in the authority window WinFIBRE displays the contents of the current tag in a window This is what you might see with the cursor in tag 008 Select a word Es200 E 2400 01 F AME Futthe cursar atthe desired position and press Enter Cancel Position the cursor over the term you want to use if the term is one word or select it if it has more than one word and press lt Enter
108. ts of Petroleum 3 a Mle C5613 Environmental Aspects of Natural Gas 3 ws Mle C614 Environmental Aspects of Oil Shales and Tar Sands Mle C5615 Environmental Aspects of Fassil Fueled Power Plants a a or Thesaurus Options C5600 Environmental Aspects of Nonnuclear Energy ede tems In the list New Search Selectthe Term show detalls Back At the top of a screen is a scope note There is not enough room to display the full note there but clicking the gt gt Show Full definition button displays the full definition appears on the screen Click the OK button or press lt Enter gt to close the scope note window Following the scope note the term code and title followed by a list of broader categories are listed BCI categories are up one level more general than the category displayed Those marked BC2 are up yet one more level even more general than BC1 categories and BC3 is yet more level general than that If more specific categories are available they are marked NCI NC2 etc The categories marked as NC2 are more specific than those marked as NCI Finally a list of related categories is displayed If the word block is too big to fit in the window the elevator bar on the right will be activated Use this elevator bar the up and down arrow keys or lt PgUp gt and lt PgDn gt to move through the word block Press Enter to see the full entry for a category highlighted on the scr
109. ty matrix window The toolbar contains only one icon for opening a new empty document 32 Chapter 6 Menu and Toolbar Functions k 6 3 2 Open file lt CtrI gt 0 Choosing Open from the File menu or pressing Ctrl O opens a new document window and allows you to select an input file The usual file selection dialog window will be displayed Open HE Look in E Input Files of type WinFIBRE Files inp Cancel This window lists all files in the default directory that have the extension INP the default input file extension If the input file you want isn t listed in the File name field make sure that the correct drive and directory have been selected Use the Look in field to change the drive or directory To see a list of all the files in the current directory select All Files from the Files of Type field Select the file you want by double clicking it WinFIBRE reads this file into a new document window The toolbar contains this icon for the Open file command 6 3 3 Close file Ctrl F4 Selecting Close from the File menu or pressing lt Ctrl gt lt F4 gt closes the current document or matrix window If you have made changes to the document or the matrix you will be asked if you want to save these changes WinFIBRE x AN cave changes to books Choose Yes to save the changes No to discard them and Cancel to
110. urnal Title in level S The journal title is compared to the journal title authority which contains the full journal title Tag 230 Original Title or Series Title in level S See Tag 200 Title Tag 250 Edition See Tag 200 Title Tag 300 Report Patent Number Report Number Prefix The prefix of the report number is checked against the report number authority Report Number Suffix The first character after the double dash must be numeric The report suffix can be up to 49 characters long Patent Number The country code is checked against the country code authority After the words Patent Document up to 30 alphabetic or numeric characters are allowed for the patent number Tag 310 Secondary Report Number Patent Priority Secondary Report Number The first character must be a capital letter The following characters up to 29 of them can be alphabetic or numeric The first character after the double dash must be numeric The next 29 characters can be alphabetic or numeric Up to 20 different secondary report numbers can be entered separated by a semicolon and a space Patent Priority Application Number The country code is checked against the country code authority The words priority or patent application must follow the country code The application number can be up to 30 alphanumeric characters long 67 WinFIBRE User s Manual Tag 320 ISBN ISSN IPC Number in level M ISBN and or ISSN Up to ten ISBNs an
111. words Only box Press Enter or click Find Next to start searching Press lt Esc gt or click Cancel to return to the edit window If you want to replace the found text string with the new text from the Replace with field press Replace If you want to replace all occurrences in your file with the new text from Replace with field press Replace all gt The Undo function on the Edit menu shortcut lt CTRL gt Z is available in case you want to restore the original string settings within the document 6 5 3 Find next F3 Selecting Find next from the Search menu or pressing lt F3 gt repeats the last search If you are repeating a search the cursor moves to the next occurrence within the document and highlights the string 6 6 Options Menu Clicking Options or pressing AIt O activates the Options menu The Options menu allows you to customize the way WinFIBRE looks 38 Chapter 6 Menu and Toolbar Functions v Toolbar v Status Bar cest Fort Fibre v Wrap 6 6 1 Toolbar A check mark beside the word Toolbar indicates that the toolbar the row of icons giving access to frequently used functions is visible on the screen Click the word Toolbar on the Options menu and the check mark will disappear removing the toolbar from the screen 6 6 2 Status Bar The status bar at the bottom of the FIBRE window provides information about the active document or

WinFIBRE USER`S MANUAL - International Atomic Energy Agency

Contents

Download Pdf Manuals

Related Search

Related Contents