User Manual for School Administrators - 30
Contents
1. help ensure that you get the most out of the 30 Minute Websites for Teachers We have included comprehensive documentation that explains how to create and maintain your classroom website Online Solutions for Educators is committed to delivering a user friendly informative online resource for educators Please contact us at support os4e com should you have any questions or comments Cindy Penchina President Online Solutions for Educators Website Overview 30 Minute Websites for Teachers lets you create your own classroom website quickly and easily It allows you to e Create a fully functional robust website in minutes Customize your site with your own colors and images Easily create a Class Calendar Post News and Announcements for the class Post assignments and related resource materials Create mini sites for special projects and events Create and publish webquests and other lessons Administer and maintain your site from any computer with an Internet connection The website contains 5 main sections off the Home Page plus an unlimited number of Special Pages and Webquests Note Websites for Specialists offer different top level sections that are more appropriate to that particular role See below for more information Special Pages Home Page News amp Announcements Classes amp References Contact Assignments Calendar News Announcements Publish news and announcements for2. Dhue WEBSITES User Manual for School Administrators TM XO T Online Solutions for Educators Online Solutions for Educators is a service of Penchina Web Design LLC info os4e com www os4e com 1 914 762 0687 September 2002 Table of Contents IriftoduetiOn i caisede sss cadsssvivedsspaecuasendaesastisiuassiisadassisadasouaesissuusnbdiccusenssanineadsxsutesdacbatandssaied 3 Website OyervieW ST 4 Desig Elements ook sec teca ame ae idet SH Me eee et d eect deb ees eee 5 End User Requirements ui cei eec i ete oh ok ees ee 6 Administration OVELVICW sessivssessiicsesecavesiessocees eee arva eU ra eae eor eaae Ya beoe eoo e Vene vu ke aaa ue eria nav 7 Administration OverviQw eerie eee eae en eo eno ae eet etie o ros dae eo nenne ea a eoe ee ee eee ea eae o esee rene eaa 7 School BS PEU CLTC 8 guum 8 Statisties ALT 9 school Management 3 2 oet e io ODE RR EE RN RH ERR ee ee 10 Teacher sites Index minien Tnn So ERE OE REGE A FRENIS RENIFEIHG ee rds 14 Change Password x sott eO RE RR IRR RUN eee eee en eee 15 Hardware and vIO irj rec 16 A T rkey erii e P 16 Extended SeFVIG6S sissies cedconsasavicontanscagessiledasvadsensnats sv bunnies bcageaiinnespadelasparunedscstaasaneesesebaapsenls 17 WOCHNICAl Einige oc oona osasi toii eeose ists 18 Miriam E E EE E E E E AS 19 Introduction The materials provided in this booklet are designed to
3. IE edit School Information Teacher Name last first O Donnell Michelle e add view Teachers Password feachy i s S Teacher Sites Index e view Teacher Listing School Name Penchina Elementary School request additional licenses Template Elementary School z change password logout email help user manual School Administrator Add Teacher to School When finished select the Add Teacher button to save this information to the database You will be taken to a screen that lists all the teachers in your school that have been created in the 30 Minutes system You can view each teacher website by selecting the View link next to the teacher s name A new browser will open to display the corresponding teacher s website Notice the URL in the browser address window This is the website address you will give the teacher It is where they will go to log in to begin creating their site Teachers can send website visitors to this address or they can send visitors to a central location that lists all the teacher websites in the 30 Minutes system For more information see Extended Services below View Teachers To view all the teachers entered in the system by school select the View link next to Teachers in the School Management section Here you can see at a glance all the teachers in that particular school that have been entered into the 30 Minute Websites system The Teacher ID information is the teac
4. accessible OS4E offers integration of the 30 Minute Website for Teachers with one school or district website All teachers in the 30 Minutes system will be listed on a dynamically generated page designed to fit seamlessly with your current website The page will automatically be updated each time a new teacher site is created Please see www os4e com for pricing information or give us a call at us at 914 762 0687 for more information Technical Support 30 Minute Website for Teachers offers an extensive online support section that includes Frequently Asked Questions FAQs user support forums user manuals and more Please visit us online at www os4e com support for additional product information and helpful user tips As the District Administrator you are the first point of contact for technical support Most technical issues from teachers can easily and quickly be solved by referring to this manual or accessing our online support section With the purchase of this product you are entitled to unlimited phone and email technical support for a period of one year Teachers are entitled to unlimited email support only Should you need to contact technical support directly please contact us at the following support os4e com Phone 1 914 762 0687 Summary 30 Minute Website for Teachers provides you with an easy way to connect and communicate with students and parents You can create a robust fully functional website in minu
5. ation lists in alphabetical order by teacher ID per school Disk Usage Statistics Your School Your School Your School Your School Your School Your School Your School Your School Your School Your School Your School Your School Your School mr_george mr_jackson ms dicostanzo ms gusmano ms peer robin ms schneider ms smith ms stokes ms wvhelchel mr high mr mehta Ho Teachers Defined Ho Teachers Defined O bytes 0 bytes O bytes O bytes O bytes O bytes 180 579 bytes O bytes O bytes 16 578 bytes 0 bytes 0 bytes O bytes School Administrator Disk Usage School Management In the School Management section you can add your school contact information as well as set up teachers to use the system Edit School Information Selecting the Edit link next to School Information will allow you to add or edit information pertaining to the particular school The UserName field is the only data you cannot change This is created by the District Administrator You can however change the school password This password is case sensitive and should have no spaces The URL field allows you to enter a website address for the school that will appear as a link on every classroom website where the school name is displayed If you do not enter a URL in this field the school name on all the classroom websites will not be linked From this screen the School Administrator can choose to upload a graphic o
6. chool Information add view Teachers Teacher Sites Index view Teacher Listing change password logout email help user manual School Administrator Change Password 15 Hardware and Hosting A Turnkey Solution With our turnkey solution OS4E hosts the application and offers you access to the application based on the purchased number of subscriptions In this model we maintain the server the operating system maintain availability administer the database server and keep the application up and running This enables you to concentrate on allowing your teachers access to the site without having to worry about hosting and technical issues The school or the district can still continue to host their current website wherever they choose and simply link to 30 Minutes Teacher Sites Index OS4E can help you integrate this tool with a current website if you so choose See Extended Services below for more information 16 Extended Services Configuration of the 30 Minutes System OS4E offers you services to extend the value of your purchase To get you up and running faster OS4E will configure the entire 30 Minutes system for every school in your district and every teacher in each school who is using the 30 Minute Website for Teachers This saves you valuable time and enables your teachers to get up and running quickly and easily Integration With One School or District Website To make your teacher websites more
7. elete Teacher accounts Add Edit Delete district and school information that appears on all pages Check hard disk space usage View the date of last login for each teacher account View license usage Request additional licenses School Site Administrator The School Site Administrator has the ability to perform the following functions Add Edit Delete Teacher accounts Add Edit Delete Teacher passwords Add Edit Delete school information that appear on all pages Check hard disk space usage View the date of last login for each teacher account View license usage School Administration The School Website Administrator is responsible for creating user names and passwords for all the teachers within their particular school The School Website Administrator will go to the following website address to begin configuring the system for the individual school www os4e com 30 The login page for the School Administrator is the same as the District Administrator However the information that is displayed on the page after login is dependent on the UserName and Password and is not the same information displayed for the District Site Administrator Login To log in as the School Administrator type in your username and password then select the radio button next to School Admin INFO Please enter your user name and password below Don t forget to select which account or role either District or School Administrator is appropriate for th
8. her s login username for their website To view the password or change any teacher information select the Edit link next to the corresponding teacher You can also choose to delete teachers from the system by selecting the Delete link next to each teacher name Note Once a teacher site is deleted all content within that site is also deleted 12 INFO The Teachers view lets you see at a glance the teachers you have set up within your school The Teacher ID information is the login Username for the Teacher To view the password or change any M IN teacher information select the edit link WEBSITES Statistics View 3 7 7 e view Site Summary edit delete view dipen Mehta Dipen 9 5 2002 9 5 2002 view Disk Usage Edit delete vievv teacher O Donnell Michelle 9 5 2002 9 11 2002 j i Smith Micheal School Management edit delete view teacher2 9 6 2002 9 6 2002 e edit School Information edit delete view teacher3 Doe John 9 11 2002 pe eel i edit delete view teacher4 Jones Missy 9 11 2002 Teacher Sites Index edit delete view teachers Penchina Cindy 9 5 2002 9 6 2002 fupe M edit delete view teachers Mohatt Veronica 9 11 2002 change password logout edit delete view teacherz Stanley Ellen 9 11 2002 email help user manuel edit delete view teacher Jack Freddie 9 6 2002 9 5 2002 edit delete view teacher8 Grimes Anita 9 11 2002 lr edit delete vievw teacher10 Grisem Nat 911 2002 ed
9. her s name on their website This field is separate from the Teacher Name field so that you do not have to display the teacher s first name on their website if you don t want to The Teacher Name field is the teacher s full name last first and is used for reporting purposes Assign the teacher a password by typing it in the appropriate field Passwords are case sensitive There should be no spaces in the password The teacher will use this password along with Teacher ID to log in to their website Select the corresponding school in the pull down menu As the School Administrator you can designate the template you want the teacher to initially use 30 Minute Websites for Teachers ships with templates specifically designed for each grade level You do not however have to use the intended template You can choose to use a high school template for a middle school teacher etc The teacher however will be able to change this template choice when they set up their own website Note You must first add schools to the 30 Minutes system BEFORE you add any teachers 11 INFO Here the School Administrator can set up all of the teachers within their school Remember to click the ADD TEACHER button to save your changes For help with any item below click the icon for more information Statistics View Add New Teacher To Your School x mew SIE URINE Teacher ID modonnet view Disk Usage Display Name O School Management gd M
10. is login information MIN WEBSITES Please login ID UserName Role C District Admin School Admin School Administrator Login Opening Screen The username and password is given to the School Administrator by the District Administrator Statistics View Site Summary After login the School Administrator will see the Site Summary view for their school only This screen gives an overview of the teachers entered in the system as well as license information 20 WEBSITES Statistics View e view Site Summary view Disk Usage School Management edit School Information add view Teachers Teacher Sites Index view Teacher Listing request additional licenses change password logout email help user manual INFO This view the Site Summary view gives you an overview of schools entered in the system as well as license information School Summary YourSchool 6 School Administrator Site Summary Disk Usage The disk usage view lets you see usage statistics for each teacher in your school Information lists in alphabetical order by teacher ID 20 WEBSITES Statistics View view Site Summary view Disk Usage School Management edit School Information add view Teachers Teacher Sites Index view Teacher Listing change password logout email help user manual IHFO Here you can see usage statistics for each teacher Inform
11. it delete view teacher11 Michaels Dana 9 6 2002 9 6 2002 edit delete view teacher12 Nelson Rob 911 2002 edit delete view teacher13 Dorn Fran 9 11 2002 edit delete vievw teacher14 Statler Butler 9 6 2002 9 6 2002 edit delete view teacher1S Roberts Julia 9 11 2002 edit delete view teacher16 Nile Tia 9 11 2002 edit delete view teacher Gates Macdonald 9 6 2002 9 6 2002 edit delete vievw teacher18 Lombard Carol 9 11 2002 fedit delete view teacher19 Bently Peter 9 11 2002 School Administrator View Teachers To view the actual teacher website select the View link A new browser will open to display the corresponding teacher s website Notice the URL in the browser address window This is the website address you will give the teacher It is where they will go to log in to begin creating their site Teachers can send website visitors to this address or they can send visitors to a central location that lists all the teacher websites in the 30 Minutes system For more information see Extended Services below 13 Teacher Sites Index Selecting to view the Teacher Sites Index will bring up the page as shown below in a separate browser This page lists all teachers alphabetically by school Clicking on the teacher link will open that particular teacher s website as seen by all users in a new browser window Note The URL that appears in the Browser s web address window is the website address
12. ool building can share an image on the home page This image cannot be changed by the individual teacher Usually a photograph of the school or an image of the school mascot is used here At the onset templates for your website are chosen by the school or district website administrator according to the grade level you teach For example templates specifically designed for the elementary school age will be offered to elementary school teachers A more mature design will be offered to high school teachers Teachers can change these templates if they wish by going to Preferences and selecting a different template End User Requirements 30 Minute Websites for Teachers was built with the following browser specifications in mind If you are having technical difficulties or are not seeing page layouts correctly please check to see that your browser meets the specifications outlined below IE Netscape Browser 6 x or higher for PC Netscape IE 6 x or higher for Mac AOL 8 0 or higher for PC AOL 6 0 or higher for Mac Connection speed of 56K or higher 800 x 600 screen resolution Administration Overview There are 4 levels of access available to the site They are District Site Administrator School Site Administrator Teachers Users District Site Administrator The District Site Administrator has the ability to perform the following functions Add Edit Delete School Site Administrator accounts Add Edit Delete Schools Add Edit D
13. r photograph to be displayed on all the teacher websites throughout the school If the School Administrator does not upload a picture here a default picture will appear on the Home page in its place As the School Administrator you can change this picture as often as you like IHFO Here you can edit information for your school TM MIN Remember to click the LIPDATE SCHOOL button to save your changes WEBSITES For help with any item below click the icon for more information Statistics View Edit Your School Information view Site Summary School ID YourSchool view Disk Usage School Name Penchina Elementary School School Management e edit School Information Password penc add view Teachers Address o State Street Ossining NY 10562 Teacher Sites Index view Teacher Listing Phone fet 4 762 0856 URL change password logout email help user manual Current School Image New School Image Browse Template Elementary School School Administrator Edit School Information 10 Add Teachers The School Administrator can set up all the teachers within a school in the system The Teacher ID and Password will be the information the teacher needs to log in to their own site The Teacher ID is also a part of the teacher s website address Example www os4e com district ID school ID teacher ID Information in the Display Name field will appear as the teac
14. tes and the best part is you don t need to know HTML to do it If you have any questions regarding the 30 Minute Website for Teachers or are interested in any of our other educational products please contact us Online Solutions for Educators 30 State Street Ossining NY 10512 Phone 1 914 762 0687 Fax 1 914 931 1724 Email info OS4E com Web www OS4E com Online Solutions for Educators is a service of Penchina Web Design LLC 19
15. you will give the teacher it is where they will go to log in to begin creating their site and it is what the teacher can use as their own website address to give parents and students Teachers can also send users to their school or district website if there is a link to all the teacher pages For more information see Extended Services below The Teacher Sites Index is a handy way to locate URL s for teachers when you are linking to them from other pages OS4E offers customization of this page for inclusion in your school or district website For more information see Extended Services below TEACHER PAGES Berry High School Doe John Fisher Monica Grace Michael Jackson Peter Kipler Donna Masters Jordan Macdonald Betty Nelson Rob O Donnell Michelle Piper Veronica Pelly Jason Roberts Julie Reynolds Diana Ried Megan Taylor Shane Zeller Piper Fiseray Br 20 WEBSITES School Administrator Teacher Sites Index 14 Change Password Clicking the Change Password link will allow you to change the School Administrator login password This password is case sensitive There should be no spaces in the password INFO Here you can change your login password Remember that passwords are case sensitive TM MIN WEBSITES EE 5 IDA Isername YourSchool Statistics View view Site Summary New Password view Disk Usage Change Password School Management edit S
16. your classroom This page includes the ability for you to upload two images Calendar Display events on a Calendar Upon opening this page events appear in the format of a monthly calendar Events are linked to a complete description Previous and Next buttons appear on the page and enable you to navigate through additional months and their associated events Classes amp Assignments This section opens to a listing of your class schedule You can add the topic of the day or week for discussion along with a description You can also enter an assignment for the class Webquests Webquests are separate assignment templates that can be used for a variety of purposes These templates create mini websites that concentrate on a single assignment or lesson plan References Add web links and documents that may be helpful to complete homework assignments This area can also be used for forms and other documents that you want to make available for download Links and documents can be organized within categories that you can define Special Pages With Special Pages you can create mini websites each mini website is one page that will be linked off of your Home Page These pages can be used for class projects field trips student showcases or for any purpose you wish Design Elements When the district or school administrator first sets up the teacher accounts he she can assign certain design elements Each website within a sch
Download Pdf Manuals
Related Search