Scan and Say™
Contents
1. The barcode database provided with Scan and Say contains over 250 000 items Periodically RVB Systems Group will make updated barcode data files available to Scan and Say customers These are available for a fee Contact RVB Systems Group at www barcode solutions com or 919 362 5211 for more information Page 162. Tab to the Delete this Category button and press enter You will be asked ARE YOU SURE Select yes or no Page 14 Scan And Say RVB Systems Group 9 Import New Data To import new data from an electronic file type 9 and press enter The import file is named c scanandsaydata txt This is an ascii comma delimited file consisting of two fields The first field is a 12 digit numerical field representing an item s barcode number The second field is a 256 character text field representing an item s description Updated barcode data files are available periodically from RVB Systems Group You can contact RVB Systems Group regarding new barcode data files 10 Add Time Stamp to Last Barcode To add a time stamp to the last barcode scanned type 10 and press enter The next time this item is scanned the time stamp will be announced according to the option selected on the software setup form 11 EXIT To exit Scan and Say and return to Windows type 11 and press enter Page 15 Scan And Say RVB Systems Group Support Warranty Scan and Say is provided with a 30 day money back guarantee If for any reason you are not satisfied with Scan and Say during this period you can return it for a full refund The scanner provided with Scan and Say comes with a 12 month factory warranty A warranty card is provided with the scanner indicating where it can be returned in the event of a problem with the scanner
3. ESIESEJ Figure 5 You will hear READY TO SCAN and you simply scan your item If this is a new item you will hear ITEM NOT IN DATABASE and a new screen will appear Figure 6 Type the item description press enter and you will hear ITEM ADDED TO DATABASE ScanAndSay Figure 6 Page 8 Menu options e E UE debo No SEC dec e s 2 NE e Scan And Say RVB Systems Group Repeat Edit Descriptions System Setup View Shopping List Print Shopping List Erase Shopping List Print Report by Category Add Categories Import New Data Add Time Stamp to Last Barcode EXIT Page 9 Scan And Say RVB Systems Group 1 Repeat Last Description To repeat an item s description type 1 and press enter The description for the last item scanned will be read aloud 2 Edit Descriptions To edit an item s description type 2 and press enter Figure 7 will appear Edit Barcode Descriptions Barcode Description Category Grocery Medicine frozen food Add Edit Data Figure 7 To edit a description scan the barcode then tab to the description field Edit the description then tab to the category field Use the arrow keys to select the category Tab to the add edit data button Press enter to return to the main screen If the barcode is not in the database the cursor will be automatically set to the description field Type a new description then tab to the category list
4. Scan and Say Version 2 0 A Talking Barcode System for the Sight Impaired User s Manual Copyright 2003 RVB Systems Group Scan And Say RVB Systems Group Table of Contents Introduction eet eee eee Software Installation 2 2 Scanner Setup Initial Sereen 0 22 Main Menu Screen 1 Repeat 2 Edit iB e aet anaapa taa iaai 3 System Setup 4 View Shopping List 5 Print Shopping List 6 Erase Shopping List 7 Print Report 8 Add Categories 9 Import New Data 10 Add Time Stamp i Exi 25 seems errs eee eee er Support Warranty Page 2 10 10 11 12 12 13 13 14 15 15 15 16 Scan And Say RVB Systems Group Introduction Scan and Say is an exciting new product that allows the vision impaire
5. Use the arrow keys to select a category Tab to the add edit button Press enter to return to the main screen Page 10 Scan And Say RVB Systems Group 3 System Setup To enter the system setup screen type 3 and press enter Figure 8 will appear This screen allows you to set custom options This screen includes 4 group boxes with options for the shopping list announcing the cursor position adding time stamps the voice speed and how to announce the scanned barcode Use the tab key to move between group boxes Use the arrow key to move within a group box to make your selections After choosing your preferences tab to the Close Form box and press enter to return to the main menu Scan And Say Setup Form Page 11 Scan And Say RVB Systems Group 4 View Shopping List To view and hear the shopping list type 4 and press enter Figure 9 will appear Scan and Say will read the shopping list aloud after it is displayed on the screen I My Shopping List My Shopping List Thursday March 13 2003 CATEGORY DESCRIPTION UPC Grocery KRAFT STRING CHEESE 021000000227 Lipton SideKicks Mash Potatoes w Gravy Chicken 069400057341 Gravy Ultra Slim Fast Chocolate Royale 911926114401 Page LT x a Figure 9 Press the ESCAPE key to return to the main menu screen 5 Print Shopping List To print the shopping list type 5 and press enter Are you sure you want to print the shopp
6. d to hear descriptions of bar coded items Scan and Say has been designed not to require the use of the mouse Additionally Scan and Say does not require a screen reader Scan and Say consists of the following An easy to use program that runs on a Windows based PC An omni directional barcode scanner that connects to the PC Over 250 000 barcode items stored in an Access database 500 pre printed barcode labels that can be applied to any non barcoded item An audio version of the user s manual Page 3 Scan And Say RVB Systems Group Software Installation The Scan and Say CD contains a self starting installation routine that will display the screen shown in Figure 1 If for any reason the installation program does not start automatically locate and double click the file name ScanAndSayIns exe on the CD 43 Scan And Say Welcome to the Scan And Say Setup program This program will install Scan And Say on your computer Itis STRONGLY recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Copyright 2003 by RVB Systems Group Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecut
7. ed to the maximum extent possible under law Figure 1 Page 4 Scan And Say RVB Systems Group Once all of the Scan and Say files are loaded onto your PC the following screen Figure 2 will appear Scan and Say requires Microsoft Access 2000 or higher If you do not have a copy of Microsoft Access on your PC or you are not sure select INSTALL ACCESS RUNTIME If Microsoft Access 2000 or higher is already installed on your PC then click FINISHED and you are ready to start using Scan and Say 43 Scan And Say Scan and Say requires Microsoft Access 2000 or higher to JA run properly Press ENTER Finished if Access 2000 or higher is already installed on this PC e Press INSTALL ACCESS 2000 RUNTIME if Access 2000 or higher is NOT installed on this PC This action will install a fully licensed runtime version of Microsoft Access 2000 If you select INSTALL ACCESS 2000 RUNTIME a Microsoft setup program will start which may require the aid of a screen reader or a sighted person Y ou can manually run the Access 2000 runtime installation at a later time by starting the file named SETUP EXE located onthe RUNTIME directory on this CD Install Access 2000 Runtime Figure 2 If you need to manually install the runtime version of Access 2000 which is provided with Scan and Say it is named SETUP EXE and it is located on the Scan and Say CD in the directory named RUNTIME This program will step you thro
8. ing list Figure 10 If you select yes the shopping list will print to your default printer The main menu screen will become active after the shopping list is printed Page 12 Scan And Say RVB Systems Group 6 Erase Shopping List To erase the shopping list type 6 and press enter Figure 11 will appear You will be asked ARE YOU SURE Are you sure you want to erase the shopping list Figure 11 Select YES or NO and press enter The main menu screen will then become active 7 Print Report By Category To print a list of items by category type 7 and press enter Figure 12 will appear Select Category 1 Select a CATEGORY Medicine frozen food Print Report Close Form Figure 12 Use the arrow key to select a category Tab to the PRINT REPORT button and press enter to print Then tab to the CLOSE FORM button and press enter to return to the main menu Page 13 Scan And Say RVB Systems Group 8 Add Categories To add or delete category type 8 and press enter Figure 13 will appear Scan and Say Add Category Form Add new category Close Form Select Category Grocery to Delete frozen food Delete this Category Figure 13 To ADD a new category type the category and press enter Press enter again on the Close Form box to return to the main menu To DELETE a category tab to the list of categories Use the arrow keys to select the category
9. ugh the process of installing a fully licensed runtime version Microsoft Access 2000 on your PC Page 5 Scan And Say RVB Systems Group Scanner Setup The scanner provided with Scan and Say Figure 3 is a fully automatic omni directional scanner which can be used as a hand held device or used with the adjustable stand This scanner emits a 20 scan line pattern that makes it extremely easy to use for the sight impaired Upon a successful scan the scanner beeps three times and Scan and Say announces the item s description Figure 3 The scanner is provided with a Y type connection which allows it to be installed in line between your PC and your PC s keyboard One end of the Y connector plugs into the keyboard port on your PC Your keyboard cable plugs into the other end of the Y connector Detailed directions regarding scanner usage and setup are included in the scanner s user manual Page 6 Scan And Say RVB Systems Group Initial Screen The first Scan and Say screen Figure 4 is shown below Figure 4 Press the Press ENTER to activate Scan and Say button to begin the program This will start the main menu screen Page 7 Scan And Say RVB Systems Group Main Menu Screen The next Scan and Say screen is the main menu screen Figure 5 From this screen the user can scan bar coded products and select from 11 additional options E JESIESIESJESI
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