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[August] [2010] Oracle Part Number E51575-01

1. Specifying Instruction Type You can indicate whether the standing instruction is to be associated with a Customer Account or whether it is to be associated with a Customer Code Identifying Customer Savings Account Number You have to identify the code assigned to the particular customer if you have indicated that the standing instruction is to be associated with a customer Similarly if you have indicated that the standing instruction should be maintained at the account level you have to select the account number The option list positioned next to this field displays a list of customer account numbers or customer codes depending on your specification in the Type field After you select the Customer Code Account Number the branch code of the branch in which the rule is being created will be displayed in the respective field Capturing Details of Instruction You can key in the details of the instruction that is to be associated with particular Account Customer in a free format text format Click the icon positioned next to this field Instruction The Instruction Details screen will be displayed Key in the instruction and click on the Ok button Specifying Your Preference for Instruction Type Each instruction that you maintain will be executed based on a specified frequency or on a specific event You can indicate your preference depending on whether the instruction is to be associated with a customer or a customer a
2. Date Time E Open Setting the Execution Periodicity If you have indicated that the particular instruction is to be Frequency Based you have to set the frequency at which the system has to execute the instruction The options available are e Days indicating that the instruction should be executed as per the number of days specified in this field You can choose to execute the instruction on a daily basis or once in every few days For instance your requirement is for the standing instruction to be carried out once in every 20 days You have to capture 20 in this field The system will execute the order once in every 20 days e Months indicating that the execution periodicity should be on a monthly basis For example if you want to execute the instruction once in every three months specify 3 in this field e Years indicating that the instruction should be executed based on a yearly frequency It could be either annually bi annually once in three years etc depending on your requirement Indicating your preferences for the First Due Date and the Month end cycles After you specify the execution periodicity you have to indicate the date on which the standing instruction is to be carried out for the very first time Since the instruction is yet to be carried out by the system the first due date will be defaulted as the next due date You will need to indicate whether the instruction is to be carried out during the month end
3. The details of an instruction are recorded in the Standing Instruction Online Detailed screen You can invoke this screen by typing SIDCONON in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Standing Instruction Online Detailed NIE er DI DI Product Type Instruction Number Instruction Type Source Instruction Product Description Source Code FLEXCUBE User Instruction Number Product Code Processing Perferences First Execution Execution Periodicity Execution Time Value Date Days Counterparty Due Date Months i Years Holiday Treatment Hext Execution Value Date Month End Due Date Instruction Definition SI Details Reference Number SI Currency Charge Information Mirror Reference SI Expiry Date Charge on Success User Reference Number SI Amount Charge on Partial Debit Details Credit Details Charge on Reject Debit Branch Credit Branch Borne By Debit Account Credit Account Debit Account Description Credit Account Description Credit Currency Remarks Priority Debit Currency Details Minimum Balance After Sweep Maximum Retries of Minimum Sweep Amount Action Code Standing Order With Events Change Log Settlements Advices Charges Tax MIS Fields Input By Date Time Authorized By Date Time Contract Status DOC3 Cancel i ORACLE 4 3 4 4 From this screen you can navigate to the following screens
4. amount that is to be transferred in an account sweep If the amount in the Sweep From account is more than the defined SI amount but the sweep amount is less than the minimum sweep amount then the sweep will not be executed 3 3 1 3 Action Code Amount The SI is processed on its due date and the necessary transaction is effected An SI will not be processed if there are insufficient funds in the account to be debited In such a case the Action Code specified for the product will decide the action to be taken It could be Partial Liquidation Full pending The system will first attempt an SUXS If SUXS fails due to insufficient funds Available Balance lt SI Amount in the account the SI will be executed to the extent of the funds available This is Known as partial execution The event PEXC is triggered during a partial liquidation execution The rest of the amount will be collected during subsequent retries subject to the Maximum Retries defined for the instruction The system will attempt SUXS only once during the day first time If it fails only PEXC will be attempted on every subsequent retry Therefore if between the SUXS and PEXC events the available balance increases to cater to the full SI the PEXC event ONLY will be triggered This means that the entire SI amount may be posted for the PEXC event as well However the event PEXC is triggered only if the Action Code is specified as Partial L
5. as Monthly Yearly or as a combination and identified any one of the following dates as the First Due Date e 31 January 2000 e 31 March 2000 e 31 May 2000 e 31 July 2000 e 31 August 2000 e 31 October 2000 5 4 ORACLE e 31 December 2000 The system automatically checks and enables the month end check box option You will not be allowed to change it The instruction will be executed on the last day of the month Specifying the holiday treatment preference You have to indicate the preferred holiday treatment that should be followed for the frequency due dates that you have specified The options available are as follows e Don t Execute it indicating that if the Next Due Date falls on a holiday the instruction should not be carried out e Next Working Day indicating that if the Next Due Date falls on a holiday the instruction should be executed on the next working day after the holiday e Previous Working Day indicating that if the Next Due Date falls on a holiday the instruction should be executed on the working day before the holiday You can select the appropriate holiday treatment preference Auto calculating the Next Execution Date The system arrives at the Next Execution Date based on your specifications in the Holiday Preference field and the Local Holiday maintenance screen of the Core Service module Let us assume that in the Holiday maintenance screen you have marked all weekends as holidays F
6. ee 8 13 6 7 1 COICO Nee AR N RE EE EE N EE N EE secs 5 14 ORACLE 1 About This Manual 11 Introduction This manual is designed to help you to quickly get familiar with the Standing Instructions SI Module of Oracle FLEXCUBE It provides an overview to the module and takes you through the various stages in setting up instructions that Oracle FLEXCUBE should automatically process You can further obtain information specific to a particular field by placing the cursor on the relevant field and striking lt F1 gt on the keyboard 1 1 1 Audience This manual is intended for the following Users User Roles Product Managers Product definition and authorization Account Officer Entry of Standing Instructions End of Day Operators End and beginning of day related processing functions BC Report Query functions Financial Controller Product Generation of reports Managers 1 1 2 Organization This manual is organized into the following chapters Chapter 1 About this Manual gives information on the intended audience It also lists the various chapters covered in this User Manual Chapter 2 Standing Instructions An Overview offers an introduction to the module and its features Chapter 3 Defining Attributes specific to a Standing Instructions Product talks about defining the attributes specific to setting up a Standing Instruction product Chapter 4 Recording an Instruction deals with the sequence of events involved in r
7. ei ER Ge ER pe ER Ge Ee ee ER ee ee ee re ene Go Re de 2 2 2 2 4 TIO OM ER A N ON A A A EE A E E renee 2 2 3 MOEN GA SS dy DEE EE EE EE EE EE Ed EE EE 3 1 3 1 MNT GON se ENE Se sn acts dee eaten tan A esc ee oe eed EE ee dasa Ge as GE GE 3 1 9 2 RE PUIG A PRODU OT oreo E ee dee EG ee Ge RE GE sets aa aes Ge Ge EE ea ee Ee 3 1 3 3 DE TING PRODUCT PEEEERENGES ee Ede Ee de ee ee spud n Ge n eo Se ee ee ee ee Go Ge ve Ee N ee eene Gee 3 3 3 3 1 ha Eie AA ME EE EE EN EO EO RR EE em were 3 4 3 3 2 ee EE de ie OO MA ON NE EE OR EE ER OE 3 9 4 RECORDING AN INSTRUCTION sseosseossecssscssecoscocososssosssoossoosocosecssososososeosseosseosseosseosseosseossesssesseosseos 4 1 4 1 INTRODUCTION E A E ATE A E EE OE EE A OE TE 4 1 4 2 SPECIFYING STANDING INSTRUCTION DETAILS cccccesecceseccessccceneccenecceeecccenecceecseueceeescceeeceeeceeueceeenes 4 4 3 OPERATIONS ON IS TRUE TION ie Ee Ee SE ee DO AE ER Ee Go EE GR GE Ge GE EO EE DO 4 2 4 4 FEATURES OF SLINPUT DETAILS SCREEN esse esse Gee e GE oe ee ek een Ee E ee sr oe 4 2 4 4 Specifying Product Code cccccccccccsssesseececeeen a eeseeeeeeeen ee EE ee ee ee ee RR ee ee ee ee ee ee ee ee ee ee RE ee ee ee 4 3 4 4 2 DSTI ER VI IT AO OE EE EE oes bau ee EE EE 4 3 4 4 3 Vane anrd Dne Dile EE n EE EE Ee N 4 5 4 4 4 Specifying Debit and Credit Accounts ccccccccsssecccccccccccesesesceeeeecneeeseeeeeeeeaaeeeeeeeeeeeaaaaeeeeeeeessuaeaeeeeeeeenags 4 6 4 4 5 C9 NB EA AU pen EPO OE RE EED ME EE OE
8. of day only if the instructions are defined for end of day execution The advices defined for the instruction will be put in the Outgoing Message Browser They could be one or more of the following e Successful execution e Collection advice e Payment advice and e Debit advice for charges You can generate them from the browser or carry out any other messaging related operations Variable payments for which no amount has been defined for the cycle will be given an Execution Status of unprocessed These will be processed only if you enter an amount for them in the SI Cycle Details screen a ORACLE
9. or whether it should be executed as of the next due date 5 3 ORACLE The scenarios in which you will have to specifically indicate that the instruction is to be executed during the month end are given below Scenario Lets us assume that you have set the frequency as Monthly Yearly or as a combination and identified any one of the following dates as the First Due Date e 29 February 2000 e 30 April 2000 e 30 June 2000 e 30 September 2000 e 30 November 2000 When you specify the First Due Date which is other than the one specified before then the system displays an override message and it does not allow you to check the field Month End Specified date is not the month end If you specify that the instruction should be executed only on month ends the system auto calculates the Next Due Date and displays this dates in the respective field First Due Date Month End Next Due Date 29 Feb 2000 29 Feb 2000 30 April 2000 30 April 2000 30 June 2000 30 June 2000 30 Sept 2000 30 Sept 2000 30 Nov 2000 30 Nov 2000 Scenario Il You have set the frequency as Yearly Monthly or as a combination and identified the 28 of February 2003 as the First Due Date You have also indicated that the instruction should be executed only at the end of the month In Keeping with your specification the system displays the Next Due Date as 28 of February 2003 Scenario Ill Let us suppose that you have set the freduency
10. the value date of the accounting entry for the instruction will be the working day on which it was processed Example Taking up the same example that was discussed earlier Ms Agnihotri s insurance is due on 02 May each year 02 May 2000 is a banking holiday e If the code is Forward then the due date is moved forward by a day and payment is made on the next working day 03 May 2000 e Ifthe code is Backward then the due date is moved back by a day and the payment is processed on the previous working day 01 May 2000 e Ifthe code is Lapse the current cycle is not executed Sometimes an adjustment of the due date makes it fall on a month other than the one it was Originally due Under such circumstances the adjustment will made in such a way that the due date is retained in the month of the original due date The adjustment may be in the form of an exactly opposite action from that defined for the product the due date may be backward for a product with the forward code and vice versa Thus whether an instruction will be picked up for processing also depends on your holiday handling specifications as it does on the frequency and the first value date defined for the instruction ORACLE 6 3 SI Cycle Due Table On the day a cycle of an instruction is processed its details will be put onto the SI Cycle Due table The following information will be available for a pending cycle in this table e The serial number allott
11. CUBE supports the amendment upload of Standing Instructions by way of the FLEXML interface Oracle FLEXCUBE allows amendment of only authorized instructions The following fields will be made available for amendment at the instruction level e Counterparty e Execution frequency Days Months Year Changing the counterparty will lead to re pickup of subsystems The following fields will be made available for amendment at the contract level e Action Code e Charge On Success e Charge On Partial Success e Charge On Reject e Retry Count e Charge Whom e Minimum Sweep Amount e Minimum Balance After Sweep e Sl Amount e Sl Amount Ccy e Dr Account Branch IE ORACLE e Dr Account e Cr Account Branch e Cr Account The FLEXML interface will carry out the following as a part of the amendment upload e Anew version of the instruction is created and based on the data that is being amended replication re pickup for subsystem is carried out Subsequently the accounting and advice generation based on the amendment event maintenance in product definition will be processed e The post upload auth status will be accepted as a parameter to the amendment service e The action to be taken on override and exception is similar to the processing done as in the case of Save of a new instruction 4 10 1 SI Batch Processing e The system would initially post the accounting entries by debiting the customer account and crediting t
12. DDA and BCG BCA respectively ele ORACLE e In SI settlements Other Details tab option Waive Charges on Instrument Issue has to be selected to waive off any instrument charges maintained at ARC maintenance e Sl batch that executes would create DD BC issue transaction 4 10 2 Printing of DD BC All the generated Drafts Banker s Cheques will be spooled to a file based on Instrument type and these spooled files would be sent to designated DD printing system in bank Note the following e The Message Printing MSDPRINT screen would be used to spool the generated DD PO s during SI batch e The instruments for DD and PO would be identified with the message type DEMDRAFT and MCK respectively e The Message Printing screen has the provision to spool instruments based on Customer That is Customer Account and Instrument Na ORACLE 5 1 5 Standing Instructions Diary Maintaining a Standing Instructions Diary In Oracle FLEXCUBE you can capture text based standing instructions and link each instruction with a specific customer account or a customer through the Standing Instruction Diary screen The diary of text based standing instructions that you maintain is meant for your bank s own internal reference Since each instruction is linked to a customer account or a customer it will be executed automatically by the system as of the due date depending on the execution parameters define
13. EN HE eee 4 6 4 4 6 PROTO COS OE RE EE EE OR EE EF 4 7 4 4 7 Maximum Retry EA vacua acct ace EE EE EE EE tad anes EE ER EE N 4 7 4 4 8 Specifying Minimum Balance after SW scccccccccccccceecccccccccenssssseeceeeeeaeesseeeeeeeeeeaaeaeeeeeeeessaaaaseeseeeeas 4 4 4 9 Specifying Minimum Sweep AMOUNL cccccsssecccccccccccccassssscccceccaassssecceeeeaaaesseecceeesaaaaeeeseeesaaaaaaseeseeeeas 4 8 ERA I OUr RETIE EER EE EE EE OE ER N 4 8 4 5 CHARGES FOR INSTRIE DON oes Sie eg eC ee eee 4 8 4 6 SPIE MENT ING WV BJS aaa E AEE E E A 4 9 4 6 1 Spee VP ACCOUNT ie Ba ok OE E TEE T A TEE T ET EN 4 10 4 7 SLPPEES SUING A a EEEE E A GE ee Ed ee O 4 10 4 8 EA SON INS NOI si see oe E E N OE OAA EEE 4 10 4 9 VIEWING EVENT DETAILS ON INSTRUCTION ccccsseccsscccsscccscccenecccusccescceenccseusceeeeceeeneceeeceeueceeeeseeenes 4 11 AAO SLAMFNDMENT 18 7 9 Ben ee es oi TEESE EEEE ee ee 4 12 AAO oo da OCC AE RE EE 4 13 NO E E E E A NE OE E EA AE E EA T 4 14 5 STANDING INSTRUCTIONS DIARY esse siese se GR ee ee GE eo GR Re Ak Gee aaiae de EE 5 1 5 1 MAINTAINING A STANDING INSTRUCTIONS DIARY ees sees sees seek ee ee ee ee ee ee ee ee ee ee ee 5 1 5 1 1 Specifying Instruction Type ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee Ee ee ee ee EE ee ee ee 5 2 ae 4 Identifying Customer Savings Account Number iii esse ees se ee ee ee ee ee Ee ee ee ee ee ee ee ee ee ee 5 2 5 1 3 Capturing Details Of INStructiOn ee ee ee ee ee ee EE ee
14. Parties Parties Cover Parties Other Details Clearing Details Local Clearing Besides the account details the other details that you can specify include the currency in which the component is expressed the payment account and its currency the branch of your bank to which the account belongs the exchange rate in the case of the component currency being different from the account currency If you have specified an account that uses an account class that is restricted for the product an override is sought when you attempt to save the contract Depending on the component the system will also display whether the account involved in an entry has to be debited or credited e P indicates you credit Pay to the account involved and e R indicates you debit Receive from the account involved You can specify the mode of payment by SWIFT or by an instrument and also verify customer signatures through the Settlement Instructions screen oe ORACLE 4 6 1 Specifying Account Details 4 7 4 8 You can specify the following details in the Account Details tab Negotiated Cost Rate Specify the negotiated cost rate that should be used for foreign currency transactions between the treasury and the branch You need to specify the rate only when the currencies involved in the transaction are different Otherwise it will be a normal transaction Negotiated Reference Number Specify the unique reference number that should be us
15. Recognition Product Code C Cr Account C SI Currency C SI Amount Book Date _ First Execution Value date _ Execution Periodicity The product code together with a brief description that you specified for the product in the product definition screen will be displayed at the top of the screen Not all product preferences are allowed to be amended after the product has been authorized once So care needs to be taken before authorization of the product to ensure that the product attributes preferences have been maintained correctly 3 3 1 Specifying SI Cycle The SI cycle defines the frequency at which the instruction is to be executed This can be defined in days months or years For example you can choose to define a payment order on a daily basis or every 60 days or 150 days or a payment every three months or six months You can also define a payment that is annual or every two years Example Your customer Ms Tanya Agnihotri wishes to pay her insurance premium She could do it on a monthly basis a quarterly basis or on an annual basis This can be defined in three ways e n days 30 days 90 days and 365 days e In months 1 month 3 months and 12 months e n years not possible for the first two but 1 year for the third frequency Rate Type You have to specify the Rate Type that should be used for SI transactions Click on the option list for a display of all the Rate Types maintained thr
16. Standing Instructions Version 11 1 INT1368 ORACLE FCUBSV UM 11 1 0 0 0 0 0 August 2010 Oracle Part Number E51575 01 ORACLE FINANCIAL SERVICES ORACLE Document Control Author Documentation Team Group UBPG ma Created on October 01 2008 Revision No Final N Updated by Documentation Team Reviewed by Approved by Software Quality Development Testing teams Assurance Team Updated on August 13 2010 Reviewed on August 13 Approved on August 13 2010 2010 ORACLE Standing Instructions Table of Contents L ABOUT THIS MANUAL soe io es esis een a secs eas ee ene bec Ge ee de ee ee Oe ee Ge ei GE OE 1 1 1 1 EE CON es N OE EE EE EE EE N EE EO EE OE N OE N sendin 1 1 l ll FO E A EE OEA l 1 1 1 2 ODF ION OOR NO OE NE EN E N EE E AE T l 1 1 1 3 Glossary of Icons eee l 2 1 1 4 Related DOCUMENTS sees EE in NE ren ar ENEO NENE Ge Ge ee ee EG E ee GE Ee n AENEAN 1 3 2 STANDING INSTRUCTIONS AN OVERVIEW ccsccccsscccscccccccccccccccsccccscccccsccccsccccsccccsccccscccseees 2 1 Zed IR OD CON AO OR OE E EE N N EO N N EE ON EN 2 1 2 2 KEY FEATURES OF SI MODULE Aas eien sssss ons ene se red oe eke ee droee od nee oe eko ee ei 2 1 2 od Processing Standing Payment Orders cccccccccsssssessesssceeecccesccscccecccconscsnsuseseesecscstecececcecsccasaussseseceeneeees 2 1 22 Processing Standing Collection OrderS issie ee ee ER ee ee ee ee ee ee ee ee ee ee ee ee 2 1 2 2 3 PrOCESSING SWEEP In TIGNSACTIONS
17. account e Execution Periodicity For charges you should indicate who bears the charge the remitter or the beneficiary You can also indicate the events that should be charged successful execution SUXS partial execution PEXC or rejection REJT Specifying Product Code Every instruction that you record would involve a specific service that you offer which you defined as a product When recording an instruction you should specify the product that it involves All the attributes of the product that you specify will apply to the instruction However you can change some of these attributes Instruction Number The Instruction Number identifies the instruction It is automatically generated by the system for each instruction The Instruction Number is a combination of the three character branch code the four character instruction code the date on which the instruction is recorded in Julian format and a running serial number se ORACLE The Julian Date has the following format YYDDD Here YY stands for the last two digits of the year and DDD for the number of days that have elapsed in the year Example January 31 1998 translates into the Julian Date 98031 Similarly February 5 1998 becomes 98036 in the Julian format Here 036 is arrived at by adding the number of days elapsed in January with those that elapsed in February 31 5 36 4 4 2 1 User Instruction Number An instruction can be identified by two diff
18. ally you would debit one customer account and credit another to execute an instruction All the examples we have discussed so belong to this category Under some circumstances you may have to debit a single account and credit many accounts or vice versa In Oracle FLEXCUBE you have to specify this by defining the appropriate SI type for the product The options available are One account has to be debited and one credited One account has to be debited and more than one credited many Many to More than one account has to be debited and one account one credited Many to More than one account has to be debited and more than one Many account credited 3 3 1 6 Execution Periodicity You should indicate the periodicity with which the standing instruction has to be executed You can indicate it in days months years or as a combination of all three You can define execution periodicity for Sweep In Sweep Out type of instructions also 3 3 1 7 Transfer Type For contracts associated with the product you need to indicate whether the payment details need to be structured or whether the details can be in free format The format in which payment messages will be sent for all contracts involved in the product will depend on your specification in this field 3 3 1 8 Authorization Re key All operations on an instruction input modification etc have to be authorized e By auser other than the one who carried out the operation and e Befo
19. ay after the holiday In keeping with your specification the system displays the Next Due Date as 28 of February 2003 The Next Execution Date too will be 28 of February 2003 since it is a Friday 5 1 5 Maintaining Details of Event Based Instructions If you have indicated that the instruction is to be executed based on an event click on the Event Details tab and specify the event specific details 5 6 ORACLE amp Standing Instruction Diary Instruction Number O00ZSID073320002 Instruction Type Frequency Based Branch Code 000 Evert Based Instruction Special Instruction Unit Of Instruction n Unit Type Unit Number Frequency Detail Event Detail Special Instruction Condition Elements Operator Ki Condition value Input By Date Time Modification Number Authorized BB Authorize Cancel Authorized By Date Time E Open Indicating the condition based on which the event gets triggered You have to specify the condition or factor within an account which is instrumental in triggering the standing instruction You can achieve this by identifying the conditional element and linking it with an operator and a conditional value First identify the conditional element which forms the basis for the event You have the option of selecting any one of the following events e Current Balance e Available Balance e Daily Turnover Credit e Daily Turnover Debit e Transaction Amoun
20. ccount Instructions that are associated with customers can only be frequency based However those instructions which are to be associated with customer accounts can either be frequency based or event based You can also choose to maintain details of a special instruction in this screen For instance let us assume that Mrs Wendy Klien is a high net worth customer of your bank You would like to send her a New Year greeting Since this is a once in a year occasion you can either choose to base this instruction on a yearly frequency or maintain it as a special instruction 5 2 ORACLE Maintaining details of Frequency Based instructions Apart from the section titled Main Details you will notice that the SI Diary screen has been divided into three other sections Frequency Details Event Details and Special Instruction You can capture the execution periodicity details of an instruction under the Frequency Details section of this screen Q Standing Instruction Diary Instruction Type Frequency Based Branch Code 000 Event Based Instruction Special Instruction Unit Of Instruction Unit Type Unit Number Frequency Detail Event Detail Special Instruction Execution Periodicity Execution Days Execution Months Execution Years C Month End Holiday Preference First Due Date Next Due Date Next Execution Date Fields MP Input By Date Time Modification Number E Authorized i 7 Cancel Authorized By
21. ction may go on for many months or even years with each cycle being processed automatically Key Features of SI Module As a measure to maximize processing efficiency the SI module offers the following features e Sl module processes the following types of standing instructions gt Standing Payment Order gt Standing Collection Order gt Account Sweep Sweep in and Sweep out gt Variable Payment e Sl module is designed to automatically process an instruction that has been recorded apply relevant charges and generate advices Instructions can be recorded for handling a situation where an instruction cannot be processed due to lack of funds e The product definition facility enables you to create business products with certain attributes When an instruction is processed under a product these attributes will be applied automatically Flexibility which is the mainstay of Oracle FLEXCUBE s design ensures that you have the option to modify the attributes while processing an instruction to suit specific customer needs e Sl module has a flexible mechanism for defining and applying charges Charges can be collected either as a rate or as a flat amount on a slab or tier system These can be defined for products and modified for individual instructions Processing Standing Payment Orders A payment order is perhaps the most commonly used service Under this service one or more accounts of your customer are debited and one or more c
22. d for each instruction For instance let us assume that Silas Marner an individual type of customer having a GBP Savings Account in your bank has instructed you to execute an instruction as and when the current balance in his account comes down to GBP 1000 You have to associate the standing instruction with the customer account whereby the instruction will be executed suitably amp Standing Instruction Diary Instruction Type Frequency Based Branch Code 000 Event Based Instruction Special Instruction Unit Of Instruction Unit Type Unit Number Frequency Detail Event Detail Special Instruction Execution Periodicity Execution Days Execution Months Execution Years C Month End Holiday Preference First Due Date Next Due Date Next Execution Date Fields Input By Date Time Modification Number N authorized Cancel Authorized By Date Time a Open Every time you invoke the SI Diary details screen to capture the details of a new record the system automatically assigns an instruction number to the new record In Oracle FLEXCUBE instruction numbers are generated automatically and sequentially to uniquely identify a record The instruction number is a combination of a three digit branch code a four digit hard coded number a five digit Julian Date and a four digit serial number In this screen you can specify the following attributes of the SI 5 1 ORACLE 5 1 1 5 1 2 5 1 3 5 1 4
23. d of day on the due date When the processing is end of day the instruction will be executed when the automatic processes for the SI module is run after End of Transaction Input has been marked for the day For products with processing time as intra day the instruction will be executed during the day i e during the normal transaction input However such transactions will be maintained in separate groups to be executed at different times during the day 3 9 ORACLE 4 Recording an Instruction 4 1 Introduction A product is a specific service that you offer your customers For example you may process periodic insurance payments account sweeps subject to a specific balance etc These services should be defined as products A product you will notice helps you classify the standing instruction services that you offer according to broad similarities The advantage of defining a product is that you can define certain general attributes for a product that will default to all instructions involving it Every time you have to process an instruction for a customer you need not specify its general attributes since they are inherited from the product involved Some of these attributes may have to be changed for an instruction Further attributes specific to an instruction like the accounts involved the currency and amount of transfer etc have to be specified when an instruction is initiated 4 2 Specifying Standing Instruction Details
24. ecording an instruction Chapter 5 Standing Instructions Diary details how you can capture text based standing instructions and link each instruction with a i ORACLE SS specific customer account or a customer Chapter 6 Automatic Processing explains the processes that automatically run periodic activities Chapter 7 Error Codes and Messages for Standing Instructions gives a list of the error messages that you can encounter while working with the module Chapter 8 Reports gives a detailed account of report generation from this module and the contents of such reports 1 1 3 Glossary of Icons This User Manual may refer to all or some of the following icons Icons Function s p e fe Fa Fk E AILE oe die wil al re ORACLE Sign off Add Refer the Procedures User Manual for further details about the icons 1 1 4 Related Documents You may need to refer to any or all of the User Manuals while working on the SI module e Signature Verification e Core Services e Limits e Procedures e Products e Settlements e Tax e Charges and Fees rs ORACLE 2 1 2 2 2 2 1 2 2 2 2 Standing Instructions an Overview Introduction A Standing Instruction SI is a service offered to customers of a bank wherein regular transactions that the customer wants to make are processed as a matter of course instead of initiating specific transactions each time Once initiated a standing instru
25. ed for negotiation of cost rate in foreign currency transaction If you have specified the negotiated cost rate then you need to specify the negotiated reference number also Sro Oracle FLEXCUBE books then online revaluation entries based on the difference in exchange rate between the negotiated cost rate and transaction rate Suppressing Advice The advices to be sent for an event are defined for the product under which the instruction is processed These advices will by default be generated for an instruction However while processing an instruction you have the option to suppress the generation of an advice Click Advices button in the SI Input Detailed screen The Contract Advices screen will be displayed Contract Advices Contract Reference Number Contract Advices oO Advice Name Receiver Medium Suppress Priority The screen will contain the details of the advices applicable for the event you are processing If you want to suppress an advice select Yes in the Suppress column Since an advice for a standing instruction is always sent by mail the priority column does not apply Tax on Instruction You can process tax on the charges that you earn for an instruction and on the instruction amount itself Tax is applied based on the tax scheme linked to the product under which the instruction is processed While processing an instruction you can choose to waive the tax applicable Click Tax butto
26. ed to the cycle and the total number processed till date e Details about the instruction like the instruction number product type user instruction number SI Type counterparty and the holiday handling specifications e Details about the cycle like the Reference Number Execution Status could be successful waiting retry unprocessed in the case of a variable payment or ignored e The event on which charge will be applied for the SI e The action code defined for the product indicating the action to be taken when funds in the debit account are not sufficient for the SI to be processed e The priority allotted for the instruction if the debit account is involved in more than one instruction during the day e The Variable SI Amount in the case of a Variable Payment type of product e The Collection Flag for a collection type of instruction The collection advice will be generated for the instruction according to the instruction frequency till this flag is blank It will be stopped once this field is ticked For each retry that is done for a cycle the following details are shown e Retry number e The date on which each retry took place e The complete details of the retried cycle os ORACLE 6 4 Specifying SI Cycle Details You need to specify the standing instruction cycle details in the following screen Standing Instruction Cycle Detail Instruction Number Product Type User Instruction Number Standing Instructi
27. ee ee ee EE ee ee ee ee ee ee ee ee 5 2 5 1 4 Specifying Your Preference for Instruction Type cccccsscccccccccccccesescccceeeeaeessescceeeeaaaseeseceesaaaaeseseeeees 5 2 5 1 5 Maintaining Details of Event Based Instructions ees sesse se see ee ee ee ee ee ee ee ee ee ee ee 5 6 5 1 6 Maintaining Details of a Special INStructiOn cccccccccccsssesccccccccccecneeesseeeceeeeaaesseeceeeseaaeseeeeeeeeaaaaaaseees 5 8 dT Viewing Standing Instructions associated with a Customer or Customer ACCOUNE essssese sesse 5 10 5 1 8 Operations on SI Diary Record ees ee ee ee ee ee ee ee ee ee ee ER ee ee ee ee ee ee ee ee ee ee ee 5 10 5 2 MANTANING INSTRUCTION TYPE iese sone eke ede Se ee en NG re EO ER Gede Ge Ee ee ee 5 10 5 2 1 Operations on Instruction Type Record ees sesse ee ee ee ee ee ee ee EE ee ee ee ee ee ee ee ee ee ee 5 11 AUTOMATIC PROCS ING N OT a wren a ec ence ree a 6 1 6 1 J Us Ne Bale TION ER penne ne EE RA NE OR ORE ee 6 1 EE in EENS OR ONA OE EE OR ER EO N OE EE 6 1 6 3 SLC YCEE DUR TABLE eer EE EE OE OR EE rer 6 2 4 SPECIFYING SI CYCLE DETAILS soseer Dee ke sp ee ge Re ke ees di Oe ee ER EE Ee ee ee EG DEE ae Ee ee ee Ge ele ee 6 3 6 4 1 Values in SI Cycle Details Screen that can be Modified ii ee ee ee ee ee 6 3 6 4 2 Operations on SI Cycle Details Screen ee ee ee ee ee RR RE ee ee ee RR EE ee ee ee ee RE ee 6 4 6 4 3 Operations during Beginning Of DAY cccccccccccsssecccccccccceecneseeseeeeeeenaeesseeeeeeeeaaeee
28. eeeeseesaaaaseeeeeeeesaaaseeeeees 6 4 6 4 4 Operations during End of Daisies SEER See N oo pe ee eN ge Ee Ee Ge GE Ge eN GE ee 6 5 EEROR ODE AND MESSAGES esse des ecw cece ene esse De eo oe ER De ee ooo eeue sees 7 1 7 1 ERROR CODES AND MESSAGES yazsenseias dannevsdapuniaisernosaesownsiis Ke OG ee So Ge DE Ge Ge meet eee 7 1 REFOR a cas rosa carn ca ates A EE OE EE EE 8 1 8 1 INPRO DUC TON RR RE NE OR RE NE N N NE N EE EN 8 1 8 2 SUCCESSFUL OR IGNORED SIS FOR A DAY ies REEDE DEGREE Ge ee Gee Ge ee GED Dee aiaiai 8 1 6 2 1 Conients Of es EE OE EE EE EG 8 1 8 3 UNSUCCESSFUL Sik FORTHE DAT AR i aan tea iewianeaeraaaaeeettanee emcees 8 3 8 3 1 CORES of ICO AE OE EE EE Ea 8 3 8 4 REPORT ON PENDING COLLECTIONS ee Ese AREA GER Gee GR Ge EG AR OG RS DEE BE OON EO GER GER ROG GR GE ee Ge GREG Ee 8 5 8 4 1 Conies OF ICO AE OE ET AR TE 8 6 8 5 REPORT ON STANDING INSTRUCTIONS FOR A CUSTOMER cccccccceeeeeeeseeeeennnaneeeeeeeeeeceeeeeeseneeenaaaaeeeeeeeeeeeeees 8 7 6 5 1 Selection Options ee 5 7 6 5 2 Contents Of REPOTTE ccccccccccccccsansececccceeeenesseeeeeeeeeaeeeeeeeeeeeeeaeeeeeeeeeeesaaeseeeeeeeeeaaaesseeeeeeeeaaaaesseeeeesaaaaaeeeeees 8 7 8 6 REPORT ON STANDING INSTRUCTIONS BY PRODUCT TYPE sesse sees ee esse ee ee ese ee ee ee ee dee ee de ed 8 10 6 6 1 Selection Options cee 5 10 8 6 2 Contents of dead EER N EA N ER RE EE AE OE beciees 5 1 8 7 STANDING INSTRUCTIONS DUE PENDING FOR EXECUTION REPORT ees sesse ee ese see ee ee ee ee ee ee ee ee ee
29. erent numbers one is allotted by Oracle FLEXCUBE while the other one can be a number input by you which should typically be the number with which your customer identifies the instruction called the User Instruction Number No two instructions can have the same User Instruction Number By default the Instruction Number allotted by Oracle FLEXCUBE and the User Instruction Number will be the same 4 4 2 2 Specifying Customer When entering the details of an instruction you should specify the customer on whose behalf you are recording it The category of customers or the customers themselves who can record standing instructions is defined for the product Specify the code of a customer who falls into a category allowed for the product 4 4 2 3 Execution Periodicity The execution periodicity defined for the product will be picked up automatically You can modify it to suit the instruction you are processing 4 4 2 4 Specifying Period for which Instruction should be Executed Each instruction is valid for a specific period of time This must be defined for the instruction The first due date and the expiry date will mark the life span of the instruction The value date for the first execution is usually the same date as the first due date unless that is a holiday In that case the First Value Date will be computed based on the holiday handling specifications for the product By default the First Due Date will be today s date You can chan
30. etry Count oo ORACLE 4 4 8 4 4 9 4 4 10 4 5 If the Action Code for an instruction indicates that the full amount should be kept pending or the partial amount has to be liquidated you can define the maximum number of times for which Oracle FLEXCUBE should try to re execute the instruction This attribute is defined for the product and will be defaulted for the instruction and you can modify it Specifying Minimum Balance after Sweep For a sweep in type of instruction you should specify the amount that should be left in the debit account after the sweep is executed A sweep in instruction will be executed when the balance in the credit account goes below the SI Amount The minimum balance after sweep ensures that a certain balance is left in the debit account and only excess amount is swept Specifying Minimum Sweep Amount This applies for a sweep out type of product You should define the minimum amount that is to be transferred in an account sweep If the amount in the Sweep From account is more than the defined SI amount but the sweep amount is less than the minimum sweep amount the sweep will not be executed Example An account sweep for Mr Sam Brown s account is defined to transfer any amount over USD 10 000 to another account The minimum sweep amount for the product is defined at USD 2 500 If the balance in Mr Brown s account is USD 12 000 the instruction will not be processed as USD 2 000 is less than the M
31. fied Mr Henry Grant as the Account Officer in charge of executing this instruction and set 30 December 2001 as the Expiry Date If Mr Henry Grant fails to send the greeting in time the special instruction looses its validity After having specified all the pertinent details you can key in the instructions that should be carried out by Mr Henry Grant 5 9 ORACLE 5 1 7 5 1 8 5 2 Viewing Standing Instructions associated with a Customer or Customer Account You can choose to view the details of standing instructions associated with a customer or customer account by clicking on Standing Instructions button in the respective maintenance screens The details of all the instructions associated with the particular customer customer account will be displayed in a tabular format Operations on SI Diary Record You can perform the following operations on an SI diary record e Enter the details of a new record e Copy the details of a record e Delete a record e Amend a record e Close and Reopen a record Please refer to the manual Common Procedures for details on these operations Maintaining Instruction Types While maintaining the details of a special instruction you have to associate the instruction with an appropriate instruction type as per the nature and purpose of the special instruction Therefore you need to categorize instructions into different types You can do this through the Instruction Type screen In
32. ge it to a date in the future Oracle FLEXCUBE will automatically compute the next due date and next value date based on the periodicity defined for the product The Expiry Date will be the date until when the instruction will be processed ia ORACLE 4 4 2 5 Specifying Instruction Currency and Amount 4 4 3 The SI amount that you specify while processing an instruction has different interpretations depending on the type of SI as follows Payment This is the amount that should be transferred whenever the instruction is executed Collection This is the amount that would be coming in for the customer for every cycle This amount is for information purposes only and no accounting entries will be passed for it Sweep in This is the balance in the credit account that should trigger a sweep in of funds The sweep transaction will be executed if the balance in the credit account goes below this amount Sweep out This is the balance in the debit account that should trigger a sweep out of funds The sweep transaction will be executed if the balance in the debit account becomes greater than this amount Variable Payment This is the amount that should be processed for the next cycle of the variable payment transaction Every time a cycle of the variable payment instruction is executed the SI Amount field is reset to zero You should put in the SI Amount applicable for the next cycle through the Amend operation on the SI Input Detai
33. h an Action Code of full pending or partial liquidation the retries will be executed during Beginning of Day only if the instructions are defined for beginning of day execution The accounting entries defined for the payment and the charges will be passed For a collection however only the Collection Advice will be generated To recall this advice will be generated till the Collection Flag is ticked for an instruction The advices defined for the instruction will be put in the Outgoing Message Browser They could be one or more of the following e Successful execution e Collection advice e Payment advice and e Debit advice for charges You can generate them from the browser or carry out any other messaging related operations Note that variable payments for which no amount has been defined for the cycle will be given an Execution Status of unprocessed These will be processed only if you enter an amount for them in the SI Cycle Details screen an ORACLE 6 4 4 Operations during End of Day At this stage of end of cycle processing the following transactions will be executed e Payment and variable type of instructions defined for this stage either for the product under which they are processed or the instruction itself e Sweep in transactions e Sweep out transactions in that order For those instructions that have been defined with an Action Code of full pending or partial liquidation the retries will be executed during end
34. he event opening execution etc upon which it is applied e The accounting roles and the General Ledgers for accounting purposes when an event execution partial execution etc takes place and the advices to be generated e The customer categories and customers for whom you can process instructions involving the product ie ORACLE 4 4 1 4 4 2 e The branch and currency restrictions An instruction that you record acquires the details specified for the product that it involves However you also need to enter information that is specific to the instruction You can enter details specific to an instruction in the SI Contract Details screen You have to specify the following details for each instruction e Counterparty on behalf of whom the instruction is being recorded e Currency of the instruction e Amount that has to be transferred during each cycle e Account that has to be debited e Account that has to be credited e Date on which the instruction has to be executed first due date e Date until which the instruction has to be executed expiry date e If the debit account is involved in more than one instructions falling due on the same day you can allot the priority with which an instruction has to be processed The following attributes will be inherited from the product and you can change them e Maximum retry count e Action code applicable if the instruction cannot be processed due to insufficient funds in the debit
35. he payable GL for the SI transaction amount e The system would prepare the instrument transaction data to be uploaded and the same would be uploaded to create the instrument transaction e By debiting Payable GL DD BC transaction would be created as per the Instrument ARC maintenance e Once DD BC issue transaction is created the transactions would be available as a part of Web Branch DD BC issued data stores e After that system would do the message handoff to generate the DD PO e After successful generation of instrument message system would internally update the instrument number for the contract e Incase of foreign currency instruments the system would generate MT 110 along with the Draft PO e MT110 would be created with the message type as DD_ISSUE The following setting needs to be done for SI Transaction e In Sl details screen any instruction for issuing DD PO the Credit Account will be selected as a Payable GL e During SI save when the user selects Credit Account as Payable GL and Payment Mode as Instrument the system performs following validations gt Instrument Type should not be null gt Ultimate beneficiary details are mandatory Name and Address gt Payable Bank and Branch should not be null e In SI Settlements the user has to select the appropriate Instrument Type to generate DD PO For issuing Demand Drafts and Banker s Cheque instrument types should be DDG
36. hether transactions involving the product need to be considered for referral checks Enabling this option indicates that transactions within the product need to be considered for referral If a product is marked for referral the details of transactions resulting in the account involved in the transaction moving into Overdraft will be sent to the Referral Queue Note the following e The referral is processed only for those SI instructions in which the Action code is Wait for Further Instruction and the processing time is BOD Referral is not processed for the other SI Instruction e Ifan Sl transaction breaches the specified limits the details of the transaction will be displayed in the Unposted Entries section of the queue You can choose to either accept or reject it For further details on Referrals refer to the Processing Referrals in Oracle FLEXCUBE chapter of the Core Entities manual 3 3 2 Indicating the Processing Type Only while creating a payment type payment or variable payment or sweep type Sweep in or sweep out of product you have to specify the stage of end of cycle processing when an instruction under the product has to be processed The following options are available e EOD End of Day e BOD Beginning of Day e INTRADAY During the Day When an instruction is processed under a product with processing time as BOD or EOD the accounting entries will be passed either during the beginning of day or en
37. inimum Sweep Amount Specifying Your Remarks You can enter information describing the instruction that you are recording This will be available when you retrieve information on the instruction However this information will not be printed on any advice printed for the customer s benefit This information will be displayed whenever you retrieve information on the instruction either as a display or in print Charges for Instruction The charges that are applicable for an instruction are defined for the product under which the instruction is processed You have the option to e Modify the amount that is applied by default or e Waive the application of the charge altogether Click Charges button in the SI Input Detailed screen The Charge Details screen will be displayed je ORACLE 4 6 Charge Details Reference Number Event Sequence Number Charge Details oO Component Currency Waiver The charges applicable for the events that have been processed till date will be displayed Tick the Waiver field if you want to waive the charges applicable Settlement Instructions The account s through which a customer wishes to settle the charges have to be indicated through the SI Settlements screen Click Settlements button in the SI Input Detailed screen to invoke the Settlements Details screen Settlement Details Reference Number Component Account Details Message Details
38. iquidation The SI is not executed until there are sufficient funds in the account The system will re execute the instruction daily for the number of times defined as Maximum Retries In this case only an SUXS is triggered subject to the availability of funds to the extent of the SI amount The event PEXC will not be triggered even if partial funds are available 3 5 ORACLE ree Ignore The current installment is not executed at all The next cycle will be processed on the next due date Await The instruction is not processed again until its action code is further changed in the Instructions Due Table The SI Cycle Details instructions table is automatically created when the automatic processing of Sls for the day takes place for details on this please refer the chapter on Automatic Processing For an instruction you can change the action code in this table so that you may process an unsuccessful SI Force In this case the instruction is executed leaving a debit balance in the account Example You have a payment order to pay USD 6000 as annual premium to an insurance company for Ms Tanya Agnihotri This amount is to be transferred from her savings account on the 01 June every year If the account balance in her account is only USD 5000 when the insurance payment is due the SI cannot be processed as funds are insufficient The processing of the instruction will depend on the action code as foll
39. irst time If it fails only PEXC will be attempted on every subsequent retry Therefore if between the SUXS and PEXC events the available balance increases to cater to the full SI the PEXC event ONLY will be triggered This means that the entire SI amount may be posted for the PEXC event as well However the event PEXC is triggered only if the Action Code is specified as Partial Liquidation Full Pending The SI is not executed until there are sufficient funds in the account The system will re execute the instruction daily for the number of times defined as Maximum Retries In this case only an SUXS is triggered subject to the availability of funds to the extent of the SI amount The event PEXC will not be triggered even if partial funds are available in the account The current installment is not executed at all The next cycle will be processed on the next due date Await further The instruction is not processed again until its action code is instructions changed in the Instructions Due Table The SI Cycle Details table is automatically created when the automatic processing of Sls for the day takes place for details on this please refer to the chapter on Automatic Processing For an instruction you can change the action code in this table so that you may process an unsuccessful Sl Force In this case the instruction is executed leaving a debit balance in the account 4 4 7 Maximum R
40. led screen If the amount is not changed and it remains as zero on the Value Date of the instruction Oracle FLEXCUBE will not process it it will allot it an unprocessed status You should change the amount through the SI Cycle Details table before the variable payment can be processed during a subsequent retry The instruction currency is the one in which the instruction should be executed The SI amount that you specify is taken to be in the instruction currency The currency of the debit and credit accounts can however be different from this currency In such a case Oracle FLEXCUBE will use the conversion rate specified for the product Further the holiday checking for an instruction will be done for the instruction currency Value and Due Dates The First Execution Value Date is the date you should specify while processing an instruction This date is used by Oracle FLEXCUBE for the following purposes e The first execution of the instruction is done on this date and e The value dates for subsequent executions will be computed based on this date and the frequency of the instruction n ORACLE Thus the Next Execution Value Date is the date on which the next cycle of the instruction falls due The First Execution Due Date and the Next execution Due Date is relevant only if any of the value dates fall on a holiday in the instruction currency In such a case the Due Date will be the date adjusted according to the holiday handling
41. ls section of the SI Diary details screen 5 8 ORACLE amp Standing Instruction Diary Instruction Type Frequency Based Branch Code 000 Event Based Instruction S Special Instruction Unit Of Instruction Unit Type Unit Number Frequency Detail Event Detail Special Instruction Account Officer Special Instruction Type Special Instruction Expiry Date Fields Input By Date Time Modification Number AE Authorized Cancel Authorized By Date Time E Open Identifying the Account Officer in charge of executing the special instruction You have to identify the account officer of your bank in charge of executing the Special Instruction Identifying the Instruction Type Each special instruction that you maintain can be categorized under an instruction type as per the nature of work it is supposed to perform A list of all the special instruction categories you have maintained through the Instruction Type definition screen will be displayed in the available option list You can identify the category to which the particular special instruction belongs Specifying the Expiry Date For a special instruction you should necessarily identify the date after which the special instruction looses its validity Let us assume that you are maintaining a special instruction to send a New Year card to Mrs Wendy Klien a high net worth customer of your bank greeting her on the occasion of the New Year You have identi
42. n The Tax Details screen will be displayed We ORACLE Tax Details Contract Reference Number Tax Scheme Description Waive All Basis Component Amount Details CI value Date Transaction Date Currency Event Sequence Number Tick the Waiver button if you want to waive the taxes applicable 4 9 Viewing Event Details on Instruction The event details screen of instruction processing will show the details of the accounting entries generated for an instruction Click Events button in the SI Input Detailed View screen to go to the SI Contract Events Accounting Entries and Overrides screen Event Details Reference Number Events Pi Event No Event Date Event Code Description Accounting Entries For the event that is highlighted the details of accounting entries and the overrides that were given when the event was stored are shown For each accounting entry the following details are provided e Branch e Account e Transaction Code e Booking Date Ui ORACLE e Value Date e Dr Cr indicator e CCY Currency e Conversion rate e Amount in contract CCY e Amount in local currency e Whether the instruction is still active meaning that cycles are being executed for the instruction e Whether the last activity on the instruction is authorized You can use the arrow buttons to navigate through the various events 4 10 Sl Amendment Upload Oracle FLEX
43. nize information relating to the services you provide Product Groups also help you retrieve information easily You can invoke a list of the product groups that you have maintained in your bank and choose the product group to which the product that you are creating belongs 3 2 1 1 Defining the Product Type The product type identifies the most basic nature of a product The remaining attributes that you define for a product will depend on its product type A product that you are defining can have one of the following types e Standing payment orders e Standing collection orders e Account sweeps in or out e Variable payments 3 3 Setting Product Preferences Preferences are the options that are available to you for defining the attributes of a product The options you choose ultimately shape the product Some of the attributes defined as preferences can be changed when an instruction is processed under the product 3 3 ORACLE Click Preferences button to invoke the SI Product Preferences screen Preferences Processing Time Rate Type Holiday Exception o B Minimum Sweep Amount Action Code Amount Maximum Retry Count SI Type One To One Execution Periodicity O One To Many Days Many to One Months Many To Years Many Transfer Type Authorizarion Rekey Standing Order With 7 Referral Required Rekey Required Rekey Of Amount Rekey Of Currency Duplication
44. on Type Counterparty Holiday Rule Latest Cycle Number Processing Cycle Details Contract Reference Number Cycle Sequence Number Execution Status Version Number Execution Date Cecy Value Date Variable Standing Instruction Amount Priority Success Date Action Code On Amount Amount Pending Retry Count ry Cou Collection Flag Charge On Success Partial Execution Retry Details SerialNumber Date Amount Executed Debit Account Ccy AmountDebited Credit Branch Account Ccy Amount Input By Date Time Modification Number E Authorized Authorized By Date Time E Open 6 4 1 Values in SI Cycle Details Screen that can be Modified Once an instruction is past its Value Date for the current cycle any change to the terms can be made only through the SI Cycle Details table However for such an instruction you can change only the following values e Charge details you can decide to either levy or waive a charge for an event success partial execution or rejection e Action code amount you can change this code This becomes specifically important for an instruction for which you have defined the Action Code as Await further instructions In such a case you have to change the Action Code before the instruction is retried e Variable SI Amount when you start off with a variable payment instruction you would not have given the SI amount This amount has to be filled in through the amendment operation in the SI Inpu
45. or the examples mentioned under Scenario in the section titled Indicating your preferences for the First Due Date and the Month end cycles the Next Execution Date will be displayed as follows First Due Date 29 Feb Iv 29 Feb Next Working Day 29 Feb 2000 2000 2000 Next Due Holiday Next Execution Date Preference Date 30 April 2000 30 June 30 June Don t Execute 30 June 2000 2000 2000 30 Sept 30 Sept Don t Execute 30 Sept 2000 2000 2000 30 Nov 30 Nov Next Working Day 30 Nov 2000 2000 2000 30 April Previous Working 28 April 2000 2000 Day 5 5 ORACLE Suppose you specify that the instruction need not be executed on the Month end the Next Execution date will be displayed as follows Next Due Holiday Next Execution Date Preference Date 28 Feb Don t Execute 28 February 2000 2000 First Due Date 28 Feb 2000 30 April 2000 30 April Next Working 1 May 2000 2000 Day Day Next Working 2 October 2000 Day Don t Execute 30 Nov 2000 es Next Working 30 June 2000 Scenario Il You have set the frequency as Yearly Monthly or as a combination and identified the 28 of February 2003 as the First Due Date You have also indicated that the instruction should be executed only at the end of the month Since all weekends are observed as holidays at your bank you have indicated that if the first due date is a holiday the instruction should be executed on the next working d
46. ough the Rate Type Definition screen 3 3 1 1 Holiday Exception Code You should define the action that is to be taken if the due date falls on a calendar holiday Since Sl s are processed at regular intervals often it may happen that a due date for an instruction will be a holiday In such a case you can 3 4 ORACLE e Bring the due date backward in which case the instruction will be processed on the working day before the holiday e Push the due date forward in which case the instruction will be processed on the working day after the holiday or e Let the cycle lapse in which case the instruction will not be processed for the cycle at all If the due date is brought backward or pushed forward the value date of the accounting entry for the instruction will be the working day on which it was processed Example Taking up the same example that was discussed earlier Ms Agnihotris insurance is due on 01 June each year 01 June 2003 is a Sunday and hence a banking holiday e If the code is Forward then the due date is moved forward by a day and payment is made on the next working day i e 02 June 2003 e Ifthe code is Backward then the due date is moved back by a day and the payment is processed on the previous working day i e 31 May 2003 e Ifthe code is Lapse the current cycle is not executed 3 3 1 2 Minimum Sweep Amount This applies for a sweep in and sweep out type of product You should define the minimum
47. ows Partial In this case you would transfer USD 5000 to the insurance liquidation company Full Then you would not make any insurance payment for this year pending The system will re execute the instruction daily for the number of times defined as Maximum retries count Ignore The payment to the company will not be made this year but the next payment will be processed Await Future insurance payments for Ms Tanya Agnihotri will not be further made until a change in the Action Code is indicated in the instructions Instructions Due table Force The payment will be made leaving a debit balance in the account 3 3 1 4 Maximum Retry Count The action code for a product indicates the action to be taken when the account to be debited for an instruction does not have the requisite balance One of the actions could be for the full amount to be kept pending and the instruction re executed daily However you can fix the maximum number of times the SI should be re executed This number is defined as the maximum retry count The SI for the current cycle will be skipped after this number has been reached Please note that this number will also include the first time the system tries to execute the instruction That is if the maximum retry count is five the system will try to re execute the SI after the first try for four times 3 6 ORACLE 3 3 1 5 SI Type The number of accounts involved in an instruction may be more than one Typic
48. racle FLEXCUBE you can define generic attributes such as branch currency and customer restrictions interest details tax details etc by clicking on the appropriate icon in the horizontal array of icons in this screen For an SI product in addition to these generic attributes you can specifically define other attributes These attributes are discussed in detail in this chapter You can define the attributes specific to an SI product in the SI Product Definition Main screen and the SI Product Preferences screen In these screens you can specify the product type and set the product preferences respectively For further information on the generic attributes that you can define for a product please refer the following Oracle FLEXCUBE User Manuals e Products Interest User Defined Fields e Settlements Product Code You need to identify a standing instruction product that you are creating with a unique Product Code This code should be unique across all the modules of Oracle FLEXCUBE This code should be different from the Instruction Code that is given 3 2 ORACLE Instruction Code You should give the product another unique code that will be used to generate the Instruction Reference Number This code should be different from the Product Code that will be used to generate the contract reference number for each cycle of the instruction Product Group Grouping products according to the common features they share helps you orga
49. re you can begin the End of Day operations When you invoke the initiation of an instruction for authorization as a cross checking mechanism to ensure that you are calling the right instruction you can specify that the values of certain fields should be entered before the other details are displayed The complete details of the instruction will be displayed only after the values to these fields are entered This is called the re key option The fields for which the values have to be given are called the re key fields If no re key fields have been defined the details of the instruction will be displayed immediately once the authorizer calls the SI for authorization The re key option also serves as a means of ensuring the accuracy of inputs 3 7 ORACLE Duplication Recognition You can specify the following details related to duplication check for transactions The duplication check is carried out based on the combination of the preferences maintained at the SI product level Product Code Check this box to indicate that the product code needs to be considered while checking for duplicate transactions Cr Account Check this box to indicate that the Cr account needs to be considered while checking for duplicate transactions SI Currency Check this box to indicate that the SI currency needs to be considered while checking for duplicate transactions SI Amount Check this box to indicate that the SI amount needs to be con
50. redited This is called a payment order because the service would mostly be used for making a payment like regular insurance payments Processing Standing Collection Orders A collection order is issued by a customer when a certain amount will come in to a customer s account on a regular basis The crediting of this amount has to be handled through other modules of Oracle FLEXCUBE Remittances or Journal Entries When a collection type of instruction is recorded a Collection advice will be generated for the customer who serves as a reminder for follow up on the amount that should be credited into the customer s account ae ORACLE 2 2 3 Processing Sweep In Transactions A sweep in instruction will be used when the balance in a customer account should constantly be maintained at a certain balance A sweep in instruction ensures that whenever the balance in the Customer account goes below a certain amount money is swept in from another account 2 2 3 1 Processing Sweep Out Transactions A sweep out instruction will be used to move funds out of an account whenever the balance reaches a certain minimum This is typically used to sweep funds out of a low interest earning account into a high interest earning one 2 2 3 2 Processing Variable Payment Transactions A variable payment is a variation of the payment type of instruction In a payment instruction you would fix the amount to be debited when the instruction is initiated this would be
51. ription of the credit account will be automatically displayed 4 4 5 Specifying Charges The charges applicable for an instruction are defined for the product under which the instruction is processed These charges will be defaulted for the instruction you are processing A charge can be applied for the following events e Successful execution SUXS e Partial execution PEXC or e Rejection REJT You should specify the party who bears the charge the remitter or the beneficiary si ORACLE 4 4 6 Action Code The Action Code indicates the action to be taken if the account to be debited in order to execute an instruction does not have the necessary funds This applies to a payment or a variable payment type of product This Action Code is defined for the product under which an instruction is processed You can change it for the instruction you are processing The following are the Action Codes that can be specified Partial lf the account has insufficient funds Available Balance lt SI Liquidation Amount the SI is executed to the extent of the funds available This is Known as partial execution The event PEXC is triggered during a partial liquidation execution The event PEXC is triggered during a partial liquidation execution The rest of the amount will be collected during subsequent retries subject to the Maximum Retries defined for the instruction The system will attempt SUXS only once during the day f
52. s User Manual for details on these operations Enter the details of a new record Copy the details of a record Delete a record Amend a record Close and Reopen a record ORACLE 6 1 6 2 6 Automatic Processing Introduction Once an instruction has been recorded in the system it will be executed on the due date by an automatic process This automatic process has to be executed twice everyday as follows e During the beginning of day when the payment instructions scheduled for BOD execution are processed and e After end of transaction input has been marked when payment messages scheduled for EOD execution and all other instructions due for the day are processed During end of day any instruction that falls due for the day that was initiated during the day will also be executed Handling Holidays When an instruction is processed at regular intervals chances are that a due date falls due ona holiday In such a case the due date has to be adjusted to be processed on a working day This adjustment can be made in one of the following ways e Bring the due date backward in which case the instruction will be processed on the working day before the holiday e Push the due date forward in which case the instruction will be processed on the working day after the holiday e Let the cycle lapse in which case the instruction will not be processed for the cycle at all If the due date is brought backward or pushed backward
53. sidered while checking for duplicate transactions Book Date Check this box to indicate that the booking date needs to be considered while checking for duplicate transactions First Execution Value Date Check this box to indicate that the value date of the first execution of the Standing Instruction needs to be considered while checking for duplicate transactions Execution Periodicity Check this box to indicate that the periodicity of the Standing Instruction needs to be considered while checking for duplicate transactions The check for duplicate transactions is carried out based on the duplication check days maintained at Branch Parameter level An override message gets displayed if any duplicate transaction is encountered If none of the above checkboxes are selected duplication check will not be performed even if duplication check details have been specified at branch parameter level 3 8 ORACLE For more details on the duplication check preferences maintained at branch level refer the section titled Maintaining Duplication Check Details in Core Services user manual 3 3 1 9 Referral Required Referral refers to the process of handling customer transactions which force the accounts involved in such a transaction to exceed the overdraft limit Standing Instructions are examples of typical transactions which can force an account to move into overdraft While maintaining the details of an SI product you can indicate w
54. specifications for the product under which the instruction is being processed The holiday handling specification could be to move the Value Date either backwards or forwards On a rare occasion an instruction cycle that falls on a holiday will be ignored if the holiday rules SO specifies 4 4 4 Specifying Debit and Credit Accounts In the case of one to one instructions you should define one debit and one credit account For a many to one or one to many instruction the first account you specify will be defaulted and they can be changed If you have specified an account that uses an account class that is restricted for the product an override is sought when you attempt to save the contract 4 4 4 1 Debit Account Description In this field the description of the corresponding debit account is displayed by the system when you specify or select the Customer Number or Customer Account from the LOV If the debit account number keyed in has only one value matching it in the LOV then system will not open the LOV on tab out and the description of the debit account will be automatically displayed 4 4 4 2 Credit Account Description In this field the description of the corresponding credit account Is displayed by the system when you specify or select the Customer Number or Customer Account from the LOV If the credit account number keyed in has only one value matching it in the LOV then system will not open the LOV on tab out and the desc
55. struction Type Instruction Type Description Input By DOCS Date Time Modification Number We authorized Cancel Authorized By Date Time iv Open In this screen you have to specify an appropriate name to group together a set of instructions that share a common purpose For instance let us assume that you have maintained an instruction type called Misc PR with the description Miscellaneous Public Relations activity You are maintaining three separate special instructions in the SI Diary maintenance screen The details of each are as follows Special Instruction You would like to send birthday greeting to Mr Silas Marner before the 25 of January 2001 wishing him on his birthday Special Instruction Il You would like to send a New Year card to Mrs Wendy Klien before the 30 of December 2001 greeting her on the occasion of the New Year 5 10 ORACLE 5 2 1 Special Instruction Ill You would like to send a congratulatory message to Mr Sandy Brown on the purchase of his new car since he has availed of your car finance scheme You can associate all three of these instructions under the single Instruction Type Misc PR since the purpose and nature of all the three instructions is the same it is a public relations activity for your bank and it is miscellaneous in nature Operations on Instruction Type Record You can perform the following operations on an Instruction Type record Refer to Common Procedure
56. t e Transaction Amount Debit e Transaction Amount Credit After selecting the appropriate condition you have to associate it with an operating clause The options available are lt lt e gt gt lt gt 5 7 ORACLE You can select the appropriate operator and associate it with the conditional element You will also have to specify the conditional value that is to be associated with the conditional element plus operator combination Example Our requirement is to associate a standing instruction with Mr Silas Marner s saving s account whereby each time the current balance in his account reaches GBP 1000 a notice will be served reminding him that his account has reached the current balance of GBP 1000 Your entries in the SI Diary screen should be as follows Fields in this Your entry specification screen se fm Instruction Send a statement of accounts to Silas Marner s North London address when the balance in his account equals 1000 GBP Instruction Event Based Type Conditional Current Balance Elements Operator Conditional 1 000 00 Value Result Every time the current balance in Silas Marner s account equals GBP 1000 the standing instruction associated with the event will be carried out 5 1 6 Maintaining Details of a Special Instruction While maintaining details of special instructions you can capture details specific to the instruction through the Special Detai
57. t Detailed screen If the amount is not changed and it remains as zero on the Value Date of the instruction Oracle FLEXCUBE will not process it it will allot it an unprocessed status You should change the amount through the SI Cycle Details table before the variable payment can be processed on ORACLE 6 4 2 6 4 3 e Collection flag for a Collection type of instruction the only processing done is the generation of the Collection Advice informing the customer about the non arrival of amount to be collected This advice would remind your customer to follow up on the payment This advice will be generated for a collection instruction cycle till you tick the Collection flag field You would do this when the amount that has to be collected on behalf of your customer has come In Operations on SI Cycle Details Screen The following are the operations you can perform on the SI Cycle Details screen e Amend the SI cycle details e Authorize an amendment Refer to the manual on Common Procedures for details on these operations Operations during Beginning of Day During Beginning of Day the payments variable payments sweeps and collections that were defined for this stage either for the product under which they are processed or the instruction itself will be executed The details of the cycle will be updated in the SI Cycle Details table with the appropriate Execution Status For those instructions that have been defined wit
58. that will contain values that are applicable by default depending on the product involving the instruction e Sl Advices screen e Sl Charges screen e Sl Tax Details screen You can choose to modify or waive the charges suppress the generation of an advice or waive a tax Operations on Instruction The following are the related activities that you can perform on an instruction e Open an instruction e Delete the details of an instruction e Amend the details of an instruction e Authorize an instruction e Close an instruction e Reopen an instruction Please refer to the user manual on common procedures for details on these procedures Features of SI Input Details Screen Every product that is created in your bank has certain general attributes An instruction that you record acquires the general attributes that were defined for the product that it involves These general attributes are e The product code description slogan start and end date for the product and remarks e How the instruction is to be processed in case the processing date falls on a holiday e The mode of payment and the currency rate that is to be used in case it is a cross currency transaction e The frequency of the execution e The action to be taken if the account to be debited for an instruction does not have sufficient funds e Details of charges applicable on an instruction e Other tax details like the component being taxed the type of tax and t
59. the amount for each cycle In a variable payment type of instruction the amount to be debited for each cycle would be different Examples of variable payments would be the payment of electricity or telephone bills where the amount would be different each time Thus for a variable payment type of instruction you would specify the amount every time a cycle has to be executed 2 2 4 Reports Information on the Sls defined and processed in Oracle FLEXCUBE can be retrieved in many forms These reports can either be printed or displayed on the screen The following are the reports for the SI module Successful Sls for the day Unsuccessful Sls for the day Pending collections Standing instructions by customer Report by SI product type Standing Instructions Due for Execution ORACLE 3 1 3 2 3 Defining Attributes Introduction A product represents a specific service offered by your bank For example a certain type of account sweep a specific type of periodic collection etc can be roughly termed a product Once a product has been defined with specific attributes individual instructions can be processed under it This enables quick and uniform processing of instructions in all the branches of your bank While attributes defined for a product are applied on an instruction processed under it by default some of them can be modified for a particular instruction Oracle FLEXCUBE thus offers you flexibility to deal with peculiar condi
60. tions that may sometimes be applicable Standing Instructions are broadly grouped as follows e Standing payment orders e Standing collection orders e Account sweeps Sweep in and Sweep out e Variable payments These are termed product types in Oracle FLEXCUBE For each product type you may have many products which represent the method in which instructions have to be processed The product type identifies the most basic nature of a product The subsequent specifications for a product will be based on its type Creating a Product In this chapter we shall discuss the manner in which you can define attributes specific to a Standing Instruction SI product You can create an SI product in the Standing Instruction Product Definition screen invoked from the Application Browser You can invoke this screen by typing SIDPRMNT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button os ORACLE In this screen you can enter basic information relating to a SI product such as the Product Code the Description etc Standing Instruction Product Definition Product Code a Product Type is Payment Product Description Na gt Collection Instruction Code IE O sweep In Product Group E Sweep Out Slogan C fE O Variable Payment start Date B EndDate JE Maker Date Time Kod Ho Checker Date Time Record Status Authorization Status For any product you create in O

[August] [2010] Oracle Part Number E51575-01

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