LCAP Tool User Manual - Pivot Learning Partners
Contents
1. Save this Update Original Related State and or Local Priorities GOAL from Provide professional development and implementation support for schools and teachers to use the CC SS to 4d 2i 5 B provide First Best Instruction COE Only 8 10 LC AP Local Goal Applies to Applicable Pupil Subgroups All Expected Support for schools to implement CC SS correctly Actual Annual Annual Measurable Measurable Outcomes Outcomes LCAP Year 2014 15 Planned Actions Services Actual Actions Services Budgeted Estimated Expenditures Actual Annual Expenditures Establish PLCs all schools Provide collaboration and planning 1 280 000 00 time for teachers Invest in teacher and staff training Hire and retain quality staff Scope of 1 EA Wide Scope of Service Service None J All Low Income What changes in actions services and expenditures ra be made as a result of reviewing past and or goa Save this Update ili Exclude Budget from Section 3 Reports LCAP Reports for 123 SD LCAP 2014 17 MOLKA LEARNING PARTNERS After you have completed all of the steps in the LCAP writing process you can generate the LCAP by going to the Reports page and clicking n Load Control Accountability Plan2. EEEE Teachers Stakeholder name O BEEN UN New OM Note Stakeholder Name is limited to 100 characters in length e e LEARNING PARTNERS Manage Resources The Resources page is where you can upload specific resources that detail your data as well as other information that might help you in your district planning Any resources can be uploaded here as reference material You can upload documents specific to your Stakeholder Events on the Manage Resources page or on the Stakeholder Events page LEARNING PARTNERS Manage Resources LCAP Appendix Documents Click Choose File to 1 Use the Browse button to select your Appendix Document browse for the file you wish to upload Choose File file chosen 2 Then use the Upload Document File button to Upload your Document Then click U p load Upload Document File Document File to upload your file to the Tool Uploaded LCAP Appendix Documents Order Document Type Document Filename Edit f1 LCAP Appendix Document 434530847 Icap_spsa_tool_fags docx Click Edit to edit Click information for document 7 Delete to but not the document yy delete the itself or View to view the document document 60 WOT KA LEARNING PARTNERS Manage Resources Stakeholder Engagement Events cont Manage Event Documents Check the box to
3. District Settings Change Edit Values Funding Source You edit information Funding Sources for District Gizmo Unified l ommum erm _ REESE ee mt eue i Edit Title Part A Allocation J K L Click Return Edit Title Part A Parent Involvement to return to Edit Title Part A Professional Development 3 the previous Edit Title Il Part A Improving Teacher Quality page Edit Title IIl IEP Title Ill Immigrant Education Program Edit Title Ill Part A Language Instruction for Limited English Proficient LEP Students Edit Title VI B Title VI Part B Rural Education Achievement Prog Edit Tobacco Use Prevention Education E E P 818 a m el x IE S z gt EB Click on Add New to adda d a 2 2 5 new Funding Source 3 int Il Grant 11 ui 57 District Settings Change Edit p Aaa Values Stakeholders stakeholders for District Gizmo Unified EM Stakeholder Name at famin sar Click Return Classified Staff to return to the previous County Office of Education Foster Youth Services Programs page You edit information by clicking on Edit English Learner Parents Foster Youth Click delete to delete Click on Add New t m Stakeholders 4
4. Involvement Process and Sane we used Ro Ihis LCARS Y Below is a table that lists the various meetings and times Impact LCAP 13 DO PARTNERS Stakeholder Engagement Event Click Add New Stakeholder Event to add a new stakeholder event Engagement Events for Plan 123 SD LCAP 2014 17 Add New Stakeholder Event Click any of the subject tabs to sort data alphabetically parents numerically by that JN Fair Community Parents Center Event Name Event Topic Event Date Duration Event Location Stakeholder Name Notes 03 12 20 it Community Engagement Engagement Event Board Room Community Members English Learner Edit Principal Community on Priorities for 01 28 2014 Meeting Edit Board Community LCFF Priorities 01 23 2014 Meeting Edit Parent Feedback on District This morning group had two groups of Delete Community Priorities about 10 parents in each group Engagement Meeting eee Edit Parent LCFF Feedback on District Fair Oaks Commung Community Priorities Center Engagement Meeting Click Continue to Needs Assessment when Edit Staff Community LE Friarities for Meeting all engagement events have been entered to continue to the Needs Assessment pate Priorities for 013 2014 Meeting Room win TET METTE is MEME Continue to Needs Assessment Click
5. 2 97 Pd go KINA LEARNING PARTNERS LCAP Tool User Manual e e LEARNING PARTNERS Contents About the LCAP 2 1 4 4 4 7 M o HOMO P EO 8 e Introduction mE Involvement amd nent 13 e Stakeholder Engagement 4 14 16 Needs 55 55 0 0 1 17 18 Rank 000000000 0000 3 4 35 e Budget TEN E Y ots IA e Edit Fiscal Year Allocations 38 39 e e LEARNING PARTNERS Contents 40 Outcomes Annual Rollover and Annual 41 47 Reports han IPRC tO Settings Help renim wa Inest 49 50 Settings Add Edit 0 40605000 51 District 52 58 Manage
6. Select Subgroups for Applicable Pupils Low Income English Learners Foster Youth Redesignated FEP C Black African American within description of LCAP Goals Applicable Pupil Subgroup s LJ American Indian or Alaska Native L J Asian Filipina Hispanic Latino C Native Hawaiian or Pacific Islander _ White C Two or More Races lect wh hool Female Select what schools will be affected by Male the LCAP Goal Gifted and Talented provided C Students with Disability Schools Affected aq i WOE KX LEARNING PARTNERS Adding Editing Goals cont d Applicable Pupil Subgroup s Choose a subgroup selection option Choose a Subgroup Schools Affected Year 1 Year 2 Year 3 2014 17 2017 18 2018 19 Click each box and write what will be different or improved for students for years 1 2 and 3 of the Plan Cancel Return to Plan Click Save to save your work then Return to Plan to continue add a new goal add an action to the goal you just created 25 een X pot KAKA PARTNERS Actions and Services LCAP Plan for Plan 123 LCAP 2015 18 All Years Year1 2015 16 Year2 2016 17 Year3 2017 18 Goals Add New Goal Edit Delete Edit Delete Goal Area 1 To ensure every student is college and career ready Align Planning and budgeting calendar for SPSA and LCAP Goal All schools and the distr
7. 44 27 clicking on Edit ee Cancel to revert to click Add New to used to specify board the original values add a new Goal Area goals and strategic plans Goal Area Description is limited to 500 characters in length 54 District Settings Change Edit District Values cont Goal Priorities You edit Click on Add To add a Goal Area enter Click Return to return to information by New to add a the new Priority Area for ANI the district settings page clicking on Edit Priority Area your district LCAP Goal Priorities for District Gizmo Unified Retum _ INL Priority 14 Priority 18 3 id e I 79 E al Priority Description is limited to 500 characters in leng 55 p vat ww strict District Settings Change Edit D Values Metrics You can edit Metrics for District Gizmo Unified information by clickingon TE m Share of students that pass Advanced 4 Share of students determined prepared for asa EIC INNNNNNNL TT IN Click delete Edit standardized Tests Performance on standardized tests Iu IEEE Delete Select an eae to delete Outcome unwanted CI ick on ec student access and enrollment in all areas mM Category from Dae metrics 4 Add New the dropdown toadda meseee ees MOD new Metric E NN
8. Checking the Word box will download the file as a doc file as opposed to a pdf file O Word The report will be delivered in PDF format unless the 1 5 or Word checkbox is selected Expense Reports These are additional reports O XLS Expenditures by Priority Area pe i Y from various sections that can O XLS Expenditures by Subgroup be automatically generated with the click of a button LJ XLS Expenditures by Funding Source LJ XLS Expenditures marked as Reserved O XLS Budget by Funding Source O Word Stakeholder Engagement Events 48 O Word Funding by Goal Area and Goal LEARNING PARTNERS Settings Help Privacy Logout Click on Privacy to download the Tool Scroll over Settings Click Help to Click Logout to to view other go to the Help P P log out of the administrative options page January 1 2014 Tool If you are assigned to more than one plan and would like to switch plans select the school from the Select a Plan list and then click Go To Plan Select a Plan 123 LCAP 2015 18 49 MOLKA LEARNING PARTNERS Settings Help Privacy Logout Help for Plan 123 LCAP 2015 18 Click to download Help Documents for assistance on common issues Click on any of the links to watch a video on the subject you need assistance in Click to change your password Contact us at the li
9. E LCAP Template Click Edit to begin 3 Identify barriers to full or timely implementation of 4 What actions were undertaken to mitigate those barriers or adjustthe plan to overcome them in past plans What impact did the lack of full ar timely implementation of these actions have What data did you use to come to this conclusion 17 3 Click Continue to 1 Edit information in the to save your changes p Needs Assessment form as or Cancel to revert PUE 08 the next step in the process LEARNING PARTNERS necessary to the original values Needs Assessment cont STEP THREE Assess Needs for Plan 123 SD LCAP 2015 18 The Needs Assessment includes questions to help you assess alongside the analysis of data where your school and or dep ds now and what changes might need to be made to improve None of the fields are required 1 What dd identify as the biggest priorities far the next three years How did they align or not align with the 8 state priorities for LUFF STEP ONE 2 What did they identify as the biggest needs in the district to focus on over the next three years 3 Identify barriers to full ar timely implementation of the needs and priorities outlined above ve 4 What actions were undertaken to mitigate those barriers ar adjust the plan to overcome them in past plans 5 What impact did the lack af full ar timely implement
10. Title Part Professional Development Enter annual amount of funds provided by Funding Source here Enter dolla rs as a number with or aho formatting 150000 or 50 000 Totals 500 000 500 000 500 000 Save Allocation Dollar Amounts Funding Source Program Save all changes made and or added to Funding Sources Names which can be selected by clicking on Program Name and selecting from scroll menu provided 30 ve 9 7 pivot rik LCAP Goals Actions Sort Order After all Goals Actions and Expenditures are entered the Goals Actions can be sorted by hovering the mouse over Plan and clicking LCAP Goals Sort setings Help Privacy Logout Select a Plan 123 LCAP 2015 18 Goals Actions and Services LCAP Goals Sort Order LCAP Actions Sort Order Needs Plan for Plan 123 2015 18 31 LEARNING PARTNERS LCAP Goals Sort Order Order LCAP Goals in Plan 123 SD LCAP 2015 18 Select each LCAP Goal Area then choose the ordering of LCAP Goals within each Goal Area Goal Area 1 Ensure that all students are prepared for college and career Se ect W h h G Od C2 Goal Area 2 Ensure all schools are safe and healthy places for students staff and community Are as Wi b e So rt e C Goal Area 3 Ensure that all schools support the social emotional intellectual amp physical development of students C Goal Area 4 Work wit
11. 9 5 and other Description 123 School Distnet enrolls 9 300 students in kindergarten through eighth grades in twelve elementary schools and community center See example Click Continue to Stakeholders to go to the next step in the process Continue to Stakeholders 12 LEARNING PARTNERS Involvement amp Impact Click to add a new Engagement Activity Section 1 Stakeholder Engagement Section 1 instructions 1 2 3 435 5 7 Add a new Engagement Activity Bold fields are required for Template oo Gr A 123 School Lip afaur st ets toe with stakeholders in gu development of aur LCAP 25586 4 mes H informed ENTER Step 1 Inform E nate to ensuring that they are able to provide relevant feedback on how z During this step in the process we hosted informational sessions on LCFF LCAP the district should develop its LCAP Click to move in various Venues SES Jee Sites of these sessions was to that ou ses pe lear about the new law and its impact on our district All tp ese ea ee each of the steps igagefents four large community meetings hosted by dstrit central in the meetings hosted by board members and site In addition to hosti the informational sessio the PowerPoint presentation nvo lve ment used during the meetings was was posted on aur ebsite We also of the i
12. L CAP Goal then choose the ordering of LCAP Actions within each Goal C Goal Area 1 Provide professional development and implementation support for schools and teachers to use the CCSSto provide First Best Instruction O Goal Area 1 All schools and the district will have a vision and mission that is aligned ta the eight priority areas and there is a clear through line of key district strategies in the school sites C Goal Area 1 Provide intervention for students not performing at grade level in ELA and math with a facus on aur target population Goal Area 1 By spring of 2017 the district will provide a core set of trainings in parent education classes in all schools in the district and the rate of parent participation in conferences about student success will increase by 15 C2 Goal Area 1 Professional development for teachers on best practices to support students ELD with particular attention on EL and Special Ed students O Goal Area 2 Articulate district social and emotional support systems for all students and to implement it C Goal Area 2 Provide a clean safe and healthy school campuses across the district C2 Goal Area 2 Provide equitable mental health services to all sites Goal Area 3 All schools will provide tasty healthy meals and physical activity programs q Sort by the order actions ts stakeholders and other agencies to support our families students and schools JA were entered een sc
13. Update Create a new Goal Create a New Goal is atthe top ofthe list 4 Save this Goal Original Related State and or Local Priorities 4 1 2 1 3 4 E 5 1 B8 GOAL from prior year COE Only 9 EJ 10 E LCAP Local Goal Applies ES Pupil Subgroups Actual Expected Annual Annual Measurable Measurable Outcomes _ Outcomes Year 2014 15 Planned Actions Services Actual Actions Services Estimated Budgeted Expenditures Actual Annual Ss 0 00 Scope of Service None 11 All U Low Income Nonae 11 All U Low Income What changes in actions services and expenditures will be made as a result of reviewing past progress and or changes to goals You can then proceed to All Expected Planned boxes enter the actual measurable Select goal for annual update from drop will be auto filled according outcomes and actual When finished click Save down menu to the goal selected from the actions services and begin this Update drop down menu thinking about how to improve next year Annual Update Returning User Select a Goal to Update Provide professional development and implementation support for schools and teachers to use the CSS to provide First Best Instr
14. include the Include uploaded document in LCAP Appendix uploaded document within the LCAP Appendix Choose file to be uploaded for the specific 1 Use the Browse button to select your Event Document Stakeholder Engagement No file chosen event that is being added or edited 2 Then use the Upload Document File button to Upload your Document Click to upload the chosen document file Uploaded Event Documents Click Save Click any of the subject tabs to save your Order Document Type Document Filename to sort data alphabetically changes or Event Document Jfa numerically by that subject fid Select Event Document if it is not for LCAP Appendix or Cancel to revert to the original values Click to download Click Edit to and view a copy of edit the type of the Uploaded Event Event Document select LCAP Appendix Event Document if it is Document 61 LEARNING PARTNERS Change Password 5 so s HM Create Plan Add Edit Users District Settings TM Manage Resources Prepare Annual Rollover yr User Password Reset To change your password go to the Settings option at the top of the screen and select the User Password Reset i option Return t Home On the Password Reset page type in the new password you would like to use Change Password for Account aaron Then clic
15. individual items as information changes 20 LEARNING PARTNERS Select year to display Goals Actions and Services or select Plan co nt All Years to display them all LCAP Plan for Plan 123 SD LCAP 2014 17 Add Goal Actions and Servi Edit Delete Edit Delete f Atea T fnsure that all students are prepared for college and career Estate PT 5 in all schools Provide collaboration and planning time for teachers Invest teacher and staff training Hire and retain quality sta Goal Provide professional development and implementation support far schools and teachers to use the CC SSto provide First Best Instruction Year 1 1 280 000 Year 2 1 280 000 Year 3 1 280 000 State local Priorities Basic Services Implementation of Common Core State Add New Action Service Standards Course Access Parental Involvement School Climate Edit Delete Edit Delete Goal Area 1 Ensure that all students are prepared for college and career Executive leadership will work with the principals of individual school sites to look for areas of alignment with LCFF and then to develop a shared m Goal All schools and the district will have a vision and mission that is aligned ta the eight priority areas and there is a clear through line af key district Year 1 10 000 Year 2 120 000 Year 3 120 000 strategies in the school sites Add New Action Service State local Priorities Basic Se
16. or prepare for the next year of planning you may want to rollover the data for some or all of the plans in the Tool To rollover site plan data go to the Settings menu and select Prepare Annual Rollover Copy Rollover an Existing Plan for 123 LCAP 2015 18 Then select Copy an Existing Plan or Prepare an Annual Prepare an Annual Rollover or Copy an Existing Plan Rollover Which of the available plans would you like to copy To rollover data for a single plan 123 LCAP 2015 18 Copy an Existing Plan copies 123 SD LCAP 2014 17 h Hole Curriculum and Instruction 2013 14 for 123 SD 2015 1877 Prepare an Annual Rollover LCAP for 123 SD LCAP Test 2015 18 rolls over all of your plan information into the next year s LCAP select the plan from the list D Copy an Existing Plan Prepare an Annual Rollover Fnter the new site New Site Plan Name name and click Create LCAP for 123 SD Create New Site Plan New Site Plan e e pivot t X LEARNING PARTNERS Performing an Annual Update If you are writing an annual update in the 2014 17 LCAP you can enter an analysis of your progress on the Edit Goal page Annual Update Analysis of Parent educati 2 two of nine ementary orang in both oe Progn K i schoo 15 and in one of three mi chools District average parent attendance in xs dent conferences p 56
17. participation in conferences about student success will increase by 15 Year 1 833 000 Year 2 1 280 000 Year 3 1 820 000 pivot PARTNERS Actions and Services Edit LCAP Action for Plan 123 LCAP 2015 18 Each number displays a Guiding ection 3 Actions Services and Expenditure Section 3 Instructions Question of the LCAP Action Service Template Bold fields are required for LCAP Template Al schools and the district will have a vision and mission that is aligned to the eight priority areas and there is a clear through line of key district strategies in the school sites LCAP Goal and Related State Local Priorities provided from selection on Goal page Basic Services Implementation of Common Core State Standards Course Access Related State and Local Priorities arental Involvement School Climate Type in relevant details and descriptions of the Action and or Service Lini ot Rank 89 Exclude Budget pivot PARTNERS Actions and Services Edit LCAP Action for Plan 123 LCAP 2015 18 Action Service Description Guiding Questions fram Template LCAP Goal Related State and Local Priorities Select Level of Service LEA wide or School wide Level of Service Plan 2 Savethis Action 3 Actions Services and Expenditures Section 3 Instructions 1 2 3 4 5 6 7 Bold fields are required for LCAP Template Al sc
18. Edit to edit the name or event details for an existing event 14 Stakeholder Engagement Event cont Guiding Questions Event Name Type in the cdi details of the Event Date Engagement Event Duration hours Event Event Location Check the box es that Stakeholder Name indicate s which Add Edit Stakeholders Stakeholders will be targeted Then click Save to save your changes or Cancel to revert to the original values pivot PARTNERS Each number asks Guiding Question from Section 1 of the LCAP C Admin Staff C Board Classified Staff Community Members LI County Office of Education Foster Youth Services Programs C Court appointed Special Advocates C English Learner Parents C Faster Parents C Foster Youth C LEA Personnel C Parents Principals C Students O Teachers Enter notes to add detail 4644 PARTNERS Stakeholder Engagement Event cont Manage Event Documents Check the box to include the Include uploaded document in LCAP Appendix uploaded document within the LCAP Appendix Choose file to be uploaded for the specific Stakeholder Engagement No file chosen event that is being added or edited 2 Then use the Upload Document File button to Upload your Document 1 Use the Browse button to select your Event Document Click to upload the chosen document file Uploaded Event Documents Cli
19. RESOUICEG cccccssessssccssssteessscscesseesessstesstececessessssseeesstsessscessesesess 59 61 Change 55 1 62 Other Features 2 4 44 44 tense densas est 63 pot LCAP Tool Pivot s LCAP amp SPSA Tool the Tool was designed to support districts across the state to complete their LCAP through a step by step process that helps schools identify goals and then build budgets to meet them The Tool Aligns the Planning and Budgeting Process Review and Revise Needs Assessment e Student achievement e Community engagement Review Current Plan e Set 3 year goals e Develop 3 year actions Ongoing stakeholder engagement and data analysis Budget for next school year e Identify resources e Prioritize actions e Draft a budget e Gain consensus with stakeholders e Finalize staffing decisions Implement e Begin implementation of LCAP plan and begin assessing outcomes e Community asset mapping Finalize e Review budget and LCAP plan with stakeholders and share at public hearing e Submit plan for final school board approval Activities supported by the Tool He who fails to plan is planning to fail Winston Churchill e e p
20. ation af these actions What data did you use to come ta this conclusion B 18 vor ve 9 7 LEARNING PARTNERS Plan The Plan page is where you will document much of the information required for your district plan Goals Actions and Expenditures are all visible on the same page so you can see how all of the information supports your district goals You must first identify a goal then actions and then expenditures for each goal Each goal can have one or more related actions each action can have one or more related expenditures and so on The purpose of the Tool is to guide you with a specific process when planning and budgeting for your district If however you would like to use a different process you can type N A into the Goal and Action fields so that you can identify Expenditures and work on ideas for budgeting returning to add detail to the Goal and Action fields at a later time LEARNING PARTNERS Plan cont LCAP Plan for Plan LCAP for 123 SD LCAP Test 2015 18 Guiding Questions from Template 1 2 3 4 5 6 7 All Years Year 1 2014 17 Year2 2017 18 Year 3 2018 19 Goals Add New Goal Actions and Services Add Mew Goal To start the planning section click Add New Goal After you add your first Goal you can then add Strategies Actions and then Expenditures After adding Goals Strategies Actions and Expenditures you can edit or delete
21. ck Save to save your Order Document Type Document Filename changes or EE Click any of the subject tabs RB SO t data alphabetically numerically by that subject ae Event Document ArureTasks doc J Select Event Document if it is not for LCAP Appendix or Cancel to revert to the original values Click to download Click Edit to and view a copy of edit the type of the Uploaded Event Event Document select LCAP Appendix Event Document if it is Document 16 4644 PARTNERS Needs Assessment Assess Needs for Plan 123 SD LCAP 2015 18 The Needs Assessment includes questions to help you assess alongside the analysis of data where your school and or department stands now and what changes might need to be made to improve Mone of the fields are required ContinetoPlan Continue to Plan 1 What did your community identify as the biggest priorities for the next three years How did they align or nat align with the 8 state priorities for LCFF 2 What did they identify as the biggest needs in the district The Needs Assessment includes questions to help you O 9 assess alongside the analysis of school data where your talcm eee iene LU E district stands now and what changes might need to be made to improve These questions correspond to the Guiding Questions from Sections 1 2 and 3 of the State A nee
22. dit information in the Contact Information form as necessary then click ie Save to save your changes or Cance to revert to the original values Contact Information Plan Name Department Name 123 SD LCAP School Year 2014 15 Level nites 7 Phone Addess2 0 Email Dept Head First Name ste Dept Head LastName contact FistName 0007 CDS Code contactLastName UUE 11 Introduction cont LEARNING PARTNERS The lower part of this page includes additional information about your school such as Overview Mission amp Vision Description and Other Information added here will show up in the top part of the LCAP This is not required but might be a good place to write an introduction about your LCAP plan About 123 LCAP 2015 18 Overview of Priority 2 Implementation of State Standards implementation of academic content and performance standards adopted by LCAP Plan e state board for all pupils including English learners See example Priority 7 Course Access pupil enrollment in a broad course of study hall District Department Mission amp Vision see example District he 123 School District in Mendoi County is a unique academic environment that draws from the culturally rich communities of Manau and Department eastern Silver Town The ethmc make up of the population 15 predominantly Hispanic 8255 African Amencan 7 5 Asian
23. e until District will use a variety of effective Edit pri parent education classes work build 240 000 00 3 800 000 00 500 000 00 methods to facilitate communication Edit positive relationships between staff and between schools and fam parents Create atas Kforce to identify and plan for 1 SS to meet district needs Connect to real The district will foster partnerships with Edit p arity world events Provide parent education 10 000 00 100 000 00 100 000 00 local colleges businesses non profits Edit classes Improve parent education and stakeholders and outreach Provide nutrition education for all 3 medium community Offer cooking 95 elective schools will provide tasty healthy priority Provide equitable PE instruction including 1 200 000 00 1 200 000 00 1 700 000 00 meals and physical activity programs Edit during recess before after school Provide breakfast at all sites The family and community partnerships Office will develop a district wide plan and recommended strategies including 3 medium Identifying models for mentoring programs priority Mental health support for students S MM Increased support for nurses and counselors Early intervention programs for Students demonstrating emotional distress Articulate districi social and emotional support systems for all students and to Edit implement it Click Edit to return to the Edit Action Serv
24. el Bold fields are required for Template Section 2 Goals and Progress Indicators Section 2 Instructions STEP ONE Guiding Questions from LCAP Template j Return to Plan Goal Area Add Edit Goal Areas None Selected Description of Goal 1000 chars 2 22 Adding Editing Goals cont d DO PARTNERS Related State and Local Priorities Select the Priorities and Metrics related to your Goal by checking the boxes to the left Items will turn bold when they have been fulfilled by at least Add Edit Priorities Category A Conditions of Learning Category B Pupil Outcomes Category C Engagement one goal in the Plan Metric Add Edit Metrics n E D ia EF t ie B Priority 7 _ Priority 4 Pupil Achievement L Priority 8 Other Pupil Outcomes _ Priority 3 Parent Involvement L Priority 5 Pupil Engagement L Priority 6 School Climate Metric Description up to 250 chars C 0000000 Facilities in Good Repair 00000002 Parent Participation I E Schoo AttendanceRaes O OSS Chronic AbsentecismRate oS Dropout Rate gt S C Graduation Rate DS TsuspensonRate 00000000000 Expulsion Rate C Other Local Measures J 23 pot PARTNERS Adding Editing Goals cont d Choose a subgroup selection option Select a subgroup Choose Subgroup selection option
25. for le ementary gra ade es 40 for middle 2 1000 chars If you are writing an annual update in the 2015 18 LCAP please refer to the directions on the next few pages 44 stakeholder Needs ngagement Assessment Ranking Outcomes for Plan 123 LCAP 2015 18 Select Annual Update from the Outcomes drop down peleci a Goal to Update menu Related State and or Local Priorities If you are a returning user 1 2 3 4 5 6 7 B8 entering annual updates EU choose the goal you wish to enter an annual update for from the drop down menu If you do not have last year s goals entered into the Tool choose Create a new Goal from the drop down menu Measurable Measurable Outcomes Outcomes LCAP Year 2014 15 Planned Actions Services Actual Actions Services Budgeted Estimated Expenditures Actual Annual Expenditures Scope of Scope of Service Service W None O All LJ Low Income What changes in actions services and expenditures will be made as a 45 result of reviewing past progress and or changes to goals Enter expected and Review your planned and actual P 2 actual measurable Fill in the information identical to actions services and outcomes When finished click Save this Goal at the the Goals section start planning actions services and top improvements for next scope of service year Annual Update New User Select a Goal to
26. h our community to create schools that are focused on student success O Goal Area 7 Testing addition 4 District Goal Area Sort by the order goals were entered Sort alphabetically Initial Sort after choosing Initial Sort you can rearrange Goals using the Up Down arrows CO Sort by LCAP Goal Description Q Sort by Order Goals were Entered scription All schools and the district will have a vision and mission thatis aligned to the eight priority areas and there is a clear through line of key district strategies in the school sites Provide professional development and implementation support for schools and teachers ta use the CCSSto provide First Best Instruction By spring af Z017 the district will provide care set of trainings in parent education classes in all schools in the district and the rate of parent participation in conferences about student success will increase by 15 Provide intervention far students not performing at grade level in ELA and math with a focus an our target population Professional development for teachers on best practices to suppor students ELD with particular attention on EL and Special Ed students Click to move each of the Goal Descriptions Up or Down in the 32 desired order LEARNING PARTNERS LCAP Actions Sort Order ee to select which Goal Order LCAP Actions in Plan 123 SD LCAP 2015 18 Action Descriptions will be sorted Select each
27. he user name and a regular user An Admin will be able to modify district password The user will be able to change their values add users and prepare the annual rollover of password after they log in for the first time all plans among other things LEARNING PARTNERS Settings District Settings ING FARTXE RS To access district settings go to Settings at the top of the screen and select District Settings LCAP Goal Area Administrative users have the ability to change certain drop down values such as the LCAP Goal Area LCAP Priority Area Metrics Funding Sources and Stakeholder Categories Funding Sources Edit To change drop down values for your district click on Edit next to the section you wish to change College and Career Ready Dropout Rate Early Assessment Program Supplemental and Concentration Grant Money Title Part A Allocation J K L2 Title Part A Parent Involvement Title Part A Professional Development Title 1 Pat Improving Teacher Quality Title 111 Immigrant Education Program County Office of Education Foster Youth Services Progra ppoigntiec Decimi Advocmal Select a Plan 123 LCAP 2015 18 Settings Create Plan SEIS J District Settings Manage Resources Prepare Annual Rollover User Password Reset Help Privat Directions for managing sub districts are on the
28. hool District believes that a strong institutional program should be the foundation to support all students especially at a isk students For this reason 123 School District has chosen to use the majority ofthe tall 2014 2015 LCFF increase 2 673 512 for the current LCAP year to strengthen core instructional programs We meet requirements of providing services district wide due to our unduplicated students count of 82 396 An explational of resources can be found in Sections 3A and 3B of this LCAP document grant funds and the percentage by which services for unduplicated pupils must be increased or improved B In the box below identify the percentage by which services for unduplicated pupils must be increased or improved as compared to the services provided to all pupils in the LCAP year as calculated pursuant to 5 CCR 15496 a Consistent with the requirements of 5 CCR 15496 demonstrate how the services provided in the LCAP year for low income pupils foster youth and English learners provide for increased or improved services for these pupils in proportion to the increase in funding provided for such pupils in that year as calculated pursuant to 5 CCR 15496 a 7 An LEA shall describe how the proportionality percentage is met using a quantitative and or qualitative description of the increased and or improved services for unduplicated pupils as compared to the services provided to all pupils 85 Update Percentage urrently i
29. hools and families agunit liaisons to bring family culture and experience onto campus Initial Sort after choosing Initial Sort you can rearrange Actions using the Up Down arrows CO Sort by Action C Sort by Order Actions were Description Entered These Goals have never been sorted Please select the Initial Sort first NN LCAP Action Description Develop full annual course of parent education classes related to student achievement attendance health ways to support student achievement training parents use of computer ELD classes for EL parents nutrition Develop full annual course of parent education classes related to student achievement attendance health ways to support student achievement training for parents on use of computer ELD classes far EL parents nutrition Click to move each of the Action Descriptions up or down in desired order 33 ve 9 7 Wot righ EYY PARTNERS Rank Actions p PARTNERS Ranking allows you to view rank your compiled actions settings Privacy Logout Select a Plan 123 50 LCAP 2014 17 Plan for Plan 123 SD 34 wots LEARNING PARTNERS Click to sort by header Rank Actions Rank Actions for Plan 123 SD LCAP 2014 17 Rank Actions Est Cost Year 1 Est Cost Year 2 Est Cost Year 3 LCAP Goal Provide more ollingual resources extend i 1 highest the school day to provide car
30. hools and the district will have a vision and mission that is aligned to the eight priority areas and there is a clear through line of key district strategies in the school sites Basic Services Implementation of Common Core State Standards Course Access arental Involvement School Climate Rank the Action priority Check box to exclude from 1 to 5 1 being the Action Service from highest priority budget 1 Exclude from Budget VOL Actions and Services cont d p LCAP 2015 18 Plan EARNING PARTNERS Enter description of the specific action service for each year of the Plan Action Service expenditures Applicable Pupil Subgroup s Choose a subgroup selection option Enter the Antici pated Expenditures for each Action Service above Choose a Subgroup Select Applicable Pu pil Su le grou p s Choose a subgroup selection option Choose Subgroup English Learners Foster Youth Redesignated FEP Black African American American Indian or Alaska Native Gifted and Talented Students with Disability Save the Action to continue to Funding Source Save this Action 29 ik Actions and Services Funding Estimated Annual Cost of So rces Action Service Funding Sources Add Edit Funding Sources Total Est Cost Year 1 50D 000 Year 2 500 000 Year 3 500 000 Program Name Year 1 Amt Year 2 Amt Year 3 Amt
31. ice section and select a rank if you have not already done so 35 Y pivot wiv LEARNING PARTNERS Budget The Budget page will show your district budget Here you can edit Funding Allocations and the amounts budgeted and remaining will be shown for each funding source You can also assign and modify funding sources and other information for each Expenditure from this page 4644 PARTNERS Budget LCAP Budget for Site Plan 123 SD LCAP 2014 17 The Budget page shows expenditures for all goals by default focus on expenditures for year 1 201415 Year 2 2015 16 Year 3 2016 17 a specific goal use the dropdown menu Show Only All Goals 8 5 Edit Fiscal ss sa Yea e Allocation Allocations Budgeted Budgeted Totals and Remaining Esau ed 2 883 000 902 900 625 500 88 000 266 600 0 Source amounts for each Funding nn Source Proposed Investments For Est cost Est Cost Est Cost Est cost Est Cost Est Cost _limplementthis Goal i 240 000 00 30 000 00 m 000 w M Click Edit to Click Exclude for the expenditures return to the you do not want to include in your Edit Action budget This will allow you to model Use trainings on cultural section different budget scenarios competence see below support parent teacher relationships Host cultu
32. ict will have a vision and mission that is Year 1 5 000 Year 2 40 000 Year 3 40 000 aligned to the eight priarity areas and there is a clear through line of key district strategies in the school sites Edit Delete Create strategic plan for district in order to guide vision and mission for schools State local Priorities Basic Services Implementation of Common Core State Standards Course Access Parental Involvement School Climate Year 1 25 000 Year 2 15 000 Year 3 15 000 Edit Delete After creatin g Goa Is click Executive leadership will work with the principals of individual school sites to look ey for areas of alignment with LCFF and then to develop a shared mission and vision Add New Act ion Service In year two principals will conduct a similar activity to align individual school to add Actions mission vision and action plans with the district services Year 1 10 000 Year 2 120 000 Year 3 120 000 Add New Action Service Edit Delete Edit Delete Goal Area 1 To ensure every student is college and career ready Develop full annual course of parent education classes related to student achievement attendance health ways to support student achievement training for Goal By spring of 2017 the district will provide a core set of trainings in parents on use of computer ELD classes for EL parents nutrition parent education classes in all schools in the district and the rate of parent 26
33. ivot xt About the Tool Pivot Learning Partners LCAP Tool facilitates a year round planning and budgeting process and the creation of a district s Local Control Accountability Plan LCAP School staff evaluate student data and can record the findings in the Tool Users can enter planning information such as Goals Actions and Expenditures The Tool supports prioritization of actions and budget planning Avariety of reports are available at the click of a button including the Local Control Accountability Plan LCAP links to training and support resources are available pivot xX Benefits of the Tool Connects the planning and budgeting process Facilitates transparency and stakeholder engagement Provides an online medium for administrators to work together and to share best practices Enables a more effective and meaningful way of creating your Local Control and Accountability Plan LCAP Allows users to have multiple versions of their plan in order to create different scenarios and budgeting options pivot PARTNERS Login Go to www edspending org then proceed to the About the Tool page Home About the About the Resources for Resources for Center Tool Community Administrators Select Log in to Your Account Enter your User ID and User ID Password from your account setup email E Password If you do not remember your password click on Forgot your pass
34. k Change Password to change your password or New Password O Minimum length 6 chararacters at least 1 number are required Cancel 62 e e LEARNING PARTNERS Other Features Multiple users at a single site can view and edit the same plan Central office users can look at data across schools Districts can customize certain aspects of the Tool such as district goal areas and budget data specifics 64 65 66
35. n 123 School District the increase in proportionality for English Learners Low Income Students and Foster E outh is 18 42 in the LCAP year In order to ensure equity we recognize the need to improve and expand services for out most at risk students which comprise 82 5 of our student population The actions in section 3B go above and beyond e state proportionality requirement for the District 40 wot 1 LEARNING PARTNERS Outcomes LEARNING PARTNERS settings Help Privacy Logout select a Plan 123 LCAP Demo 2015 18 without Reading Program Outcomes for Plan 123 LCAP Demo 2015 18 without Reading Program Click Outcomes from the Outcomes drop down menu to proceed 41 Outcomes Outcomes for Plan 123 LCAP 2015 18 bel LI Select Priority checkboxes to enter Outcome Information Category C Engagement jority 3 Parent Involvement T rH i3 mu orty 5 Pupil gagemen iority 6 School Climate Priority 8 Other Pupil Outcomes 644 PARTNERS When you have finished entering your text press Save Enter Priority Outcome Information into the associated text box 42 Wt LEARNING Settings Copy an Existing Plan Prepare an Annual Rollover settings Help Privacy Logout Create Plan Add Edit Users District Settings Manage Resources As you explore different budget scenarios
36. next page Pivot Usage District Schools amp Departments Add Edit Users Manage Sub Districts Training Module Mapping Needs Assessment Questions Manage Resources To edit the Needs Assessment Questions at the district level select Needs Assessment Questions and follow the on screen directions 22 vot vA LEARNING PARTNERS District Settings Create Sub Districts cont Admin Only To create a new Sub District select Manage Subdistricts from the Select Sub District drop down menu Groups for Site Plan 123 SD LCAP 2015 18 Select Sub District Create a New Sub District Delete Sub District To create a new Sub District select Create a New Sub District above at the top of the list Enter New Sub District name here Check All Uncheck All save Changes Cancel Enter the name of the 123 SD LCAP Sub District Alexander Elementary Select the schools MEN Click on Save Changes to save the to be included in sub district After the Sub District the Sub District has been created you may assign Apricot Park Academy users to the subgroup in the District Users section 53 Ip District Settings Change Edit Values cont Admin Only Goal Area You can edit Type in a detailed Then click Save to description of the LCAP information by save your changes Goal This is not
37. nformation within this PowerPoint in all E earn peg ng ings Process up nai down the span Step 2 Listen received ETE ERI LEN desired ord g thi the of Th ided the di m _ series of community meetings ta ese sessions provi istrict engage Presies to SS ae cnp e of identified need E with our in the morning and to be rein umero en cda aeri inclusive JESS sets ny meanest al e focu to ganed d MAE ihe in cher low 5 in during the listening phase paver ur E E inform our goal setting er strategy development for the ae I 10 people and participants were to respond to a series of questions related to the state s These sessions served an additional ace district s ideas about how to address them function of providing a venue for Cli k t dit Participants were asked to give feedback on the district ideas as well as to community voice an 1aled the new IC O eal suggest new ideas for the district to consider Led te cael Working with the community to develop our f Careful notes were taken during these meetings to ca re both the feedback text on the eight pri grep strategies to improve n our E A summary feedback collected during At the end of the meeti bui rticipants to rank both the eight areas and their suggeste ede
38. r Budget button and click Proportionality Edit Proportionality for Plan 123 LCAP 2015 18 Budget Needs Assessment Budget Funding Sources Proportionality Edit Proportionality for Plan 123 LCAP 2015 18 Bold field ired for LCAP LCAP Section 3 Proportionality Description OTT 7 A In the box below identify the amount of funds in the LCAP year calculated on the basis of the number and concentration of low income foster youth and English learner pupils as determined pursuant to 5 CCR 15496 a 5 Describe how the LEA is expending these funds in the LCAP year Include a description of and justification for the use of any funds in a districtwide schoolwide countywide or charterwide manner as specified in 5 CCR 15496 For school districts with below 55 percent of enrollment of unduplicated pupils in the district or below 40 percent of enrollment of unduplicated pupils ata school site in the LCAP year when using supplemental and concentration funds in a districtwide or schoolwide manner the school district must additionally describe how the services provided are the most effective use of funds to meet the district s goals for unduplicated pupils in the state and any local priority areas See 5 CCR 15496 b for guidance You will then be prompted to enter the total amount of Supplemental Concentration Total amount of Supplemental and Concentration grant funds calculated 3 591 500 123 Sc
39. ral days three times a year at each site to highlight the culture and background ofthe families 37 pot KAKA PARTNERS Edit Fiscal Year Allocations LCAP Budget for Site Plan 123 SD LCAP 2014 17 Show Only All Goals r Year 1 201445 Year2 2015 16 Year 3 2016 17 Click Edit to Funding HB 10 018 000 8 800 000 300 000 20 000 800 000 90 000 925 000 923 000 90 Total pe 2 883 000 902 900 1 625 500 Funding Source Remaining He 135 000 7 897 100 51 325 500 508 000 600 000 50 000 5241600 23 000 5 Source 38 WOE KX LEARNING PARTNERS Edit Fiscal Year Allocations cont To add or edit the funding amounts or funding sources expected for the upcoming school year click on the highlighted number you would like to change Funding Source Save Cancel supplemental and Concentration Grant Money Supplemental Concentration EIER Then edit as amount click Save to save your changes or Cancel to 20 000 00 m revert to the original values Clicking Return will take 00 000 00 you back to the Budget 300 000 00 m Title Part Allocation J K L page Proportionalitv Select a Plan 123 LCAP 2015 18 To enter proportionality information for your LCAP place your mouse over the toolba
40. rvices Course Access Implementation of Common Core State Standards Other Student Outcomes Parental Involvement School Climate Student Achievement Student Engagement Edit Delete Edit Delete Goal Area 1 Ensure that all students are prepared for college and career For English Learners Invest in teacher and staff training PD on differentiated instruction Collaborative planning time Team building far teachers acr LC AP Goal Provide intervention for students not performing at grade level in ELA and math with a focus on our target population Year 1 115 000 Year 2 115 000 Year 3 115 000 State local Priorities Implementation af Common Core State Standards Student Achievement Student Engagement Edit Delete gacher professional development extended school day for students below grade el develop a list of quality interventions that can be used across Delete and remove saved Goals Actions and ar 1 85 000 Year 2 240 000 Year 3 150 000 d Mew Action Service Services 21 259 KA LEARNING PARTNERS Adding Editing Goals cont d 1 The Guiding Questions and Type ina Instructions are taken directly from Select an LCAP description of your SMART goal and the LCAP Template Hover over the Goal Area from the numbers to view each guiding drop down menu question individually identified need Edit LCAP Goal for Plan LCAP for 123 SD LCAP Test 2015 18 Save Canc
41. sted phone number or email for further assistance Help Documents LCAP User Manual LCAP and SPSA User CAP and SPSA Tool FAQ s Video Tutorials Change Password Change Password Contact Us Phone 415 644 3400 Email toolhelp pivotlearningpartners org 50 Settings Add Edit Users p VOL WW PARTNERS To add a new user go to Settings at the top of 4 X the screen and select poi PARTNERS Add Edit Users Settings Help Privacy Logout Create Plan Add Edit Users Select a Plan 123 LCAP 2158 0000 District Settings liz Ma iManage Resources e 5 Prepare Annual Rollover User Password Reset ports i takeholder Needs Home Introduction ngagement Assessment You can calde District Users for District Gizmo Unified Click any of the headers to sort user to add a new user enter user names email etc in the blank click the Add New link by clicking by subject on Edit What is a Sub What is DENIS Admin Kellys Kelly khoppe gpivotlearningpartners org Alexander Elementary None Selected CNET Ralphi Ralph rdavies sbcglabal net signs Elementary Gizmo Subset LIBI WilliamsTest khoppe gpivotlearningpartners org Alexander Elementary None Selected Click Add New to add the user An email will Identify whether the user will be an Admin or a be sent to the user with t
42. word and you will get an email with a new password which you can change after you log in Navigate using the buttons at the top or H O m e Page the links in the Activities section Select a Plan 123 L CAP 2015 18 Welcome to Your Plan 123 LCAP 2015 18 To start the planning process click on Department Introduction You may also select any option from the navigation above or the links below F all Winter Spring Department Introduction Plan Actions and Services Budget Stakeholder Engagement Hank Actions Reports Needs Assessment Budget Plan Goals Training and Resources Overview and Community d Action Building the Budget Engagement Needs Assessment Quick Guides Goal Setting Links to program resources are available at the bottom of the page oo g Settings Help Privacy Logout Introduction Contact Information Plan 123 5D 2014 17 Year 2014 17 7 Address Address 2 City Zip Code CDS Code 4769005 pivot PARTNERS The upper part of the Introduction page includes Contact Information for your school Click edit to edit information if anything needs to be changed Department Name 123 SD LCAP Level Phone Email Dept Head First Name Dept Head Last Name Contact First Name Contact Last Name 10 pivot PARTNERS Introduction cont Introduction for Plan 123 SD LCAP 20 E
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