16 August 2004
Contents
1. 4 Navigating in the Master Data Module amp Close Tear Off General Master Data Administration Q 7 Master data 3 Account Mappings D Accounts he Bank of New York New York Use the tree on the left side of the screen to locate the master data type you want to maintain Click the button to open the filters which enables you to search for records i Bank Accounts en norske Bank ASA London Branch D Banks aybank Berhad 3 Baseline Term umiputra Commerce Bank Berhad 7 Business Partners 3 Business Units 3 Claim Nature 3 Claim Sub Nature General 3 conie Benkname The Bank of New York New York y coating Types SWIFT code RvTUSSN 3 coatings chip iw fs7475 Cid 3 commodity D Commodity Class 3 Commodity Group Dataloy Systems AS 2 Proprietary and Confidential Use Create New Save or Remove buttons in the toolbar to perform actions in the module Edit the details of the selected or newly created record in the details panel This panel might contain multiple panels of data Use the tab bar to toggle between the different detail panels Dataloy v3 1 User Manual Maintaining Master Data Release 1 Maintaining General Maste Data 16 August 2004 5 Create New Master Data In the menu tree select the type of data you would like to create In the toolbar click the Create New button A blank detail2. DATALOY 000 SYSTEMS USER MANUAL MAINTAINING MASTER DATA MAINTAINING GENERAL MASTER DATA 16 August 2004 This document is solely for the use of client personnel No part of it may be circulated quoted or reproduced for distribution outside the client organisation without prior written approval from Dataloy Systems AS Dataloy v3 1 User Manual Maintaining Master Data Maintaining General Maste Data 16 August 2004 REVISION HISTORY Release 1 Issue Issue Date Notes 1 16 August 2004 First release created 2 3 4 Dataloy Systems AS Proprietary and Confidential Dataloy v3 1 User Manual Maintaining Master Data Release 1 Maintaining General Maste Data 16 August 2004 TABLE OF CONTENTS IWbhatis Master Da ais 1 2Who Mauntams the Master Data ii ii 1 3Aocessme the Master Data MOI une ea een ta 1 4Navigating in the Master Data Mod ai AS 2 SC Tedte New Master Data see toiture Ati M E ML E IU 3 GEdit Existing O c 3 Remove Master Dalt tte cti cbc 3 Dataloy Systems AS 3 Proprietary and Confidential Dataloy v3 1 User Manual Maintaining Master Data Release 1 Maintaining General Maste Data 16 August 2004 1 What is Master Data Master data is a combination of core data customer vendor commodity vessel trade etc accounting parameters such as chart of account structures and currency exchange rates and other data used by D
3. ataloy that does not change on a regular basis Master data is normally created once and then re used many times Keeping Master data up to data and with high qualtity is key to smooth operation of the system and quality if output analysis reports and interaction with external systems 2 Who Maintains the Master Data Your company should adopt a policy of who should maintain what in the system To avoid processes coming to a halt it is important to know who maintains what type of master data in your company To avoid poor quality of master data it might be necessary to set up restrictions on who is allowed to maintain different types of master data This can be done through the User Administration module Please check with your system administrator on who to ask if master data is missing or of bad quality If you are allowed to create update or delete master data read this document to learn how to properly maintain it 3 Accessing the Master Data Module The maintenance of all master data except vessels and trades which are maintained through separate modules is done through the General Master Data Module To access the master data module select Modules gt Master Data gt General Master Data Administration from the menu bar Learn how to navigate in the module on the next page Dataloy Systems AS 1 Proprietary and Confidential Dataloy v3 1 User Manual Maintaining Master Data Release 1 Maintaining General Maste Data 16 August 2004
4. s panel is loaded ready for input of data Fill in the required data When done click the Save button to confirm Gun 6 Edit Existing Master Data In the menu tree select the type of data you would like to edit In the master data list select the record you would like to edit The details panel is loaded ready for editing of data Modify the data you want to change When done click the Save button to confirm nA BWN eR Note there are restrictions on editing master data Not all fields are editable by users 7 Remove Master Data 1 In the menu tree select the type of data you would like to delete 2 In the master data list select the record you would like to delete 3 Click the Delete button to confirm Dataloy Systems AS 3 Proprietary and Confidential
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