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1. conatruci n Contact Dalay I Conatruction Contact Status Conaiuchon Under n or Shed of Sebede am Contiact Pn Price A Tack Digerati Zu A SIS TOS LA PAR Contacting Type A Lomgsetimeeke Did Pwed Price Hona Procedue m fuiet Class E Loritnachon beers EF Wn wr ICEFMS Chl winds 12000 Fugen Plants m eimai Fae HI d Chori Gud Citali Pois AlProiecis User aliedepm Dats Dec Aagi lances Mode Shared Basekre Curreri Project ES 1 26 Resident Management System The RMS P2 interface only downloads the P2 Projects that pertain to your District The way it accomplishes this is by downloading available project data only for certain P2 Org Codes These P2 Org Codes should be entered for each office you have setup in RMS if you expect to download P2 data for contracts in that office Resident Management System B El x File Help Home Summary Office Local Library District Library System Library E eA a slt Overview Reports Office Portland Resident Office gi vas a Office Description Add Edt Dele Find A 6 USACE Portland District Office Personnel E 3 Portland District Eng Corst Office Policy BEES tiers escent Office Office Plans Edit Office Information User Defined Entries al Close User Roles Office Information Administrators User Access Control District Review Office Office Type RESIDENT OFFICE vo Office Symbol
2. eeeesssseeessseseeenenenenen enne 8 SUDCOMMACION Bue RR rea 9 OC Planning BI E E MTM 11 Features OF WOK CNN T EREE 11 3 PNASC INSPECCION wutaccton ini euvccenantedeate E taeda ue dud Nod Dua Dad 12 Hazard ANYS comer iiaeaeletolt aa eimisemieced ie eaaahiacheneheceice 12 Hazard AnalysiS Repon Sample uec tes eas aa eta ae dua ure wea Uns M ed ct 14 XC REQUE BIEHES a iua Ee Edd EI ere LM etrc EI IKE Uu NOE NE EM EUM 15 eee ME TT ETT 15 User SCMOOIS MNT DS 15 Istalled E TODOLD sesostute uia estrone eiae Sepe ann clu MM ae Poor Del ce lU Cu Ue ILE UE SE 16 TR STO Prope cos hob esed a e eoa etui dite decas toD Pas Paed ost cota Cat ian um 16 EGUIDIMGNE cm 16 moles ne Tm 17 Dredging GUIDING Eseia e a a E S 17 Dredging E g lben tiisna baie inate 18 EXPO SUr ROU Sireen a TER 18 EXPOSUICROUNS aere A Oubnndac tat ineaineaaeatods 19 Monthly Injuries Illnesses amp Exposure REPOM cccccecceeeeeceeeeeeeeeeeeeeeeeaaeeeeseeeeesaneeeeas 20 Exchanging Data between RMS QAS and QCS ssseeessssssssseeeeeeenena nennen 21 Export from RMS Using SFTP Server eene itineri nk inu R er nx sek a c da TEND 21 Import from RMS QAS to QCS Using SFTP Server eeeeeesseeeeeeeeeenne 25 Export rom RMS OAS by Exporl ng File arraga SE REM EE quide iens 26 Export from RMS QAS by Exporting Fllen n 27 Import from RMS into QCS by Exported File
3. t This option will save your exports as disk files You can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB drive Path File File To Export To c Memp RMS G2000193 RMS EXF Automatically E Mail Export File Email Address Exporting data from RMS to Govt Site Exporting Requisition DD1149 Invoice records X Cancel x BS Modifications Ee xl a les Closeout Import Export Overview Reports p I Pa o ua R This screen tells you where your exported file Real Property disappeared to and what NAS SDEF the name of the file is Excel Mods List Submittal Register Remote QAS Sites Notes from Government Site Import from QAS Export to QAS citempiRMS G2000193 RMS EXF exported Intro 18 Resident Management System Add a new contract to the QAS Program Adding a contractin QAS EXZZLZIILL IE E x is the same process as This appears ta be a newly installed GAS system Site ID HTRVWD 76 1 adding one in a Remote GAS needs an expart file fram RMS ta populate GAS User List QCS site You will click on Mate QAS username is the same as RMS username butthe QAS Password is set in the QAS icon on your RMS gt Office gt Office Personnel gt Edit gt GAS Password desktop and use the RMS file just created to add the contract to QAS
4. STRUCTURE 75 96 MAXIMUM 25 C MINIMUM 15 C 24 HOUR PRECIPITATION ENDING NO HAS ANY THING DEVELOPED ON THE WORK WHICH MIGHT LEAD TO A CHANGE ORDER OR FINDING OF FACT YES Explain 17 00 NUMBER OF GOVERNMENT EMPLOY EES LAYOUT INSPECTION TOTAL RIVER STAGE TIME SUPERVISORY OFFICE 2 5 NUMBER OF CONTRACTOR S EMPLOY EES SKILLED LABORERS 2300 NUMBER OF SHIFTS TO FROM SUPERVISORY TOTAL FROM 6 38 245 289 0600 M 1800 M M M Attach list of the following a Major items of equipment either idle or working and b Number and classification of contractor personnel onsite Note If the contractor s Quality Control Report QCR contains the information it need not be repeated INSPECTOR S SIGNATURE SUPERVISOR S INITIALS z is torm together with ENG Form 8 1 Aug 92 IS equivalent to Pr CEMP ENG FORM 520 4 May 93 one Aug 89 MET GE ENG Form 2538 Dec 87 however is obsolete SPFOPORSRISC ee Resident Management System What this Chapter presents a w 1 E Overview e Specsintact Submittal Program e Contract Setup e Submittal Requirements e Specification Sections e Submittal Details amp Register ENG Form 4288 Transmittal Log ENG Form 4025 e Submittal Reviewers Resident Management System Overview eo This chapter furnishes information on Submittals for our
5. Neccvcccseccsessocensscceescccesccenssscesccsesscceeesccsessccnsecooeees C Selected Office Administration Rights Full Rights Screen Full Office Administration Rights have been Granted io xi Selected Rights Close Office Administration rights for Gary L Bechtel at Portland Resident Office Screen 2 a C Full Office Administration Rights Selected Office Administration Rights Add Restore Contracts v Office Description User Roles v Milestone Events Delete Archive Contracts V Office Personnel User Access Control v Mod Routing Slip v Edit Any Contract IV Office Policy Word Documents P2 Projects Office Plans J User Defined Macros Interface Schedules Jv User Defined Entries Letter amp gency Codes Resident Management System Office Personnel There is the location the lists all persons having access to RMS or supporting RMS in one form or another The four tabs are explained as follows Office Personnel The individuals shown on this tab are assigned to the Office in which you are viewing e g Victory Area Office in the example Other District Personnel The individuals listed on this tab are assigned to other offices within your operating District Non District Personnel These people are not assigned to an office within your operating District but provide support to some function of RMS They may be from another District Headquarters or may even be an A
6. CLIN pricing complete Negady to fund Obligations for this CLIN Funding wwork a j e Obligation Obligatic ECCO PR amp C Line Ma Obligation Description as G266679 F83 7H WEEQEZ51053963 7 1 FGE BONNEVILLE CONT CONTRACTS RESERVE 0001 Eu IE G270461 D471D4 WEEOEZ61916284 1 MOD 10 515 REPAIRS Dare j RMS x 2 j Do you want to use obligation line item 0001 to Fund CLIN 201944 Obligations for Award Contract Funding Funded ward Award a Account Ho Work Item Contract Obligations G266679 F83l7H 4 355 347 0 rna GAT ra ik nn tora nma Award CLIN Price Priced SubCLIM 2019544 Description Exterior Kitchen Equipment for B B Area Award Unit Price 18 000 00 pam c p 4 956 947 0D Award Quantity Ls Sum of all Award CLINs 4 899 947 00 Variance 57 000 00 Award Amount eA CLIN pricing complete ready to fund Obligations for this CLIN SubCLIM PR amp C Line Ma Obligation Description Obligation Ubligation l Line ltem Amount 201944 wE60KZ51053963 1 FGE BONNEVILLE CONT CONTRACTS RESERVE po 12 000 00 Obligations for Award Contract Funding Funded ward Award Account No Work kerr Contract Obligations CLIN 0001 Amount 13 000 00 CLIN 0001 Obligations 18 000 00 Variance 0 00 G266679 F83J7H 4 356 347 00 3270461 D471D4 0 00 50 000 00 Reobligate CLIN a __ Resident Management System You repeat this process for adding additiona
7. esseeeessseeeeeeeeeeennnee 9 Compute Submittal Need Dates based on Activity Schedule 10 Manually enter Scheduled Start Finish Dates eesessseeesseeeeeees 10 Import Scheduled Start Finish Dates from NAS sessssseessseeeeeneenenee nennen 10 Ghapter 6 Correspondente uuo ceste oS a et I a dent hue utto tux evo uu one ae rau ar RUM TES EM UR RE gua 1 Whatthis Chapter presents sossisdess ois Didot tact ae tuus le tese Coma Uartumid ceded one n tes Lasse Leod Lau E 1 RII E 1 Adding Correspondence in RMS one eet eei meen Eo un ve na eie d eR E eds 2 Generating FORM LEET RR OE 3 Copying a Document from another Library ccccccccceeceeceeeeeceeeeeseeeeeeseeeeeeaeeeessaeeeesaaeees 4 setting up BMS and MS WOrd smit ttti a UR o cu Ue Ren SURE Uer ecu 5 TOC 4 Resident Management System Using RMS with MS Word Word Automation seeeesseeeeeeeeeeenneen nnn 5 Add an icon to the MS Word toolbar ccccccccccesceceeeeeeeeeeceeeeceecesaeeeeaueeeseeeeseesesaeeeeaes 7 RFI s Request for Information ccccccceccceseceeeeceeecececeeeceeeeceeseueeseeesaueeseessueesueeseeesaaes 8 RFI Fe QUINING Response T a teats 10 Government Response to BEI ci t Met e uice a tede iem ee dtes ees 10 screen after the RFI has been exported to QCS essseeseeeeee 12 REI Nou
8. Additional Item Information New Walkw ays Standard Concrete Sidew alk SY Patterned Concrete Patio SY Concrete Ramps SY Concrete Stairs SY 3 Wide Path SY 10 87150 RETAIN STRUCTUR NA 4 480 00 01 New Concrete Retaining Wall 11 PADSR 85225 PAD SY 5 000 00 01 New Concrete Equipment Pads see information below 24 STATEMENT OF COMPLETION The facilities listed hereon are in accordance with maps draw ings and specifications and change orders approved by the authorized representative of the using agency except for the deficiencies listed on the reverse side a TRANSFERRED BY Typed Name and Signature GEORGE P HENRY PE b DATE SIGNED YYYYMMDD c TITLE Area Engr Base Engr DPW FT LEWIS RESIDENT ENGINEER DD FORM 1354 20040303 Emerson Eskeets PE 25 a ACCEPTED BY Typed Name and Signature b DATE SIGNED YYYYMMDD Tribal Chief PREVIOUS EDITION IS OBSOLETE c TITLE DPW RPAO 26 PROPERTY VOUCHER NUMBER Resident Management System Installed Property Included in the category of Installed Property are those items of equipment that are incorporated into the design of a facility These are typically acknowledged as those pieces of equipment that require maintenance have serial numbers and can be accounted for individually This property is printed out on a separate report and is m
9. amp amp Resident Management S x m dh b Page 9 Tools z US Army Corps of Engineers Welcome Guest User Tuesday April 08 2008 Welcome Government Welcome to the RMS home page If you are an employee of the COE using the RMS system Click Here If you are a Uu Contractor working with the government and using the QCS system Click Here Access To District RMS Alaska District Albuquerque District Baltimore District Buffalo District Charleston District Chicago District Detroit District Europe District Fort Worth District Galveston District Gulf Region Division Honolulu District Huntington District Huntsville Center o Looking up application Resident Management System You will arrive at another warning screen You must click OK to WARNING This computer is the property of the United States Department of CO nt In u e Defense and may be accessed only by authorized users Unauthorized use of this system is strictly prohibited and may be subject to criminal prosecution The th Department may monitor any official or personal activity or communication on this e OQ O n system and retrieve any information stored within this system By accessing and using this computer you are consenting to such monitoring and information D ro ce S S retrieval for any lawful purpose including but not limited to 1 a properly authorized law enforcement or counter intelligence inve
10. ici File Options Help See QCS Manual on Home Contractor Library Government Library T dud E procedures to install and hh Cecuacts USACE Portland District maintain the QCS z x a fan Contracts z program Add Edit Delete Find a GENE NN RNC DACWE6 02 D 1002 DTO4 G2000123 Main Unit Circuit Breaker BN JD DTO4 Bonneville 2 Powerhouse Ww 3127N 05 C 0013 2000178 Fern Ridge Dam Repair Fem Ridge Dam Lane County Contractor Site title and ID number About This Manual This User s Guide is intended to give the information that you might need for the effective use of the RMS program The reader is directed to other sources of information for particular practices and suggestions on Contract Management such as from available Corps of Engineers Prospect training courses Disk of Knowledge D O K your Districts SOPs etc RMS Center Tools RMS Home Page http www rmssupport com home aspx RMS Government Home Page http www rmssupport com rmswebhome aspx Login or Password is not required QCS Contractor Home Page http www rmssupport com qcs default aspx Login or Password is not required Power Point Training Slides Technical Data FAQ Software Upgrades Downloads User Manuals Links to other data sources such as the Disk Of Knowledge D O K Intro 25 Resident Management System RMS Center Assistance When contacting the RMS Center with a question on a specific contrac
11. Push this button to begin x Now we will i Adding New Contract to QAS review the three choices on this DU Use this option if AMS OAS has uploaded a file to the RMS center SFTP server for screen adding a contract to your site Use this option if you have received a file from AMS O 45 for adding a new contract to your site IF FS LAS have not uploaded ar sent you a file you must give them your GAS Site E Request Export File ID and then request that they send you an export x Cancel Request Export File If you have not yet advised the RMS po User of your QAS i Request Export for adding contract Site ID or a file has not yet been created from RMS you need to request it be done This screen just reminds you of that need If this is the first QAS site fo add this contract You need to add your QAS Site ID to RMS For this contract and export a contract file from RHS Intro 19 Resident Management System Import from SFTP This will always be the preferred method You must have a live internet connection of course and hopefully a high speed connection Dialup 56KB s is do able but painfully slow You simply add the unique Contract ID as obtained from the RMS program and select OK x The file will then be amp Add Contract by downloading from RMS Center Repository automatically downloaded from the repository after making Enter a Contract ID 82000133 connection to the RMS Server
12. sseeeeeesseeeeeeernreneen 29 Request Export File for Adding COntract ccccccccseecceceeseceeeeeeeeeeeeseeeeeeaeeeeeeeseaeeeeesaaaes 31 Automated Import and EXxport cccccccssscccssececeeeeeceececseeeecseuseeseaeeessgeesseneeesseeeessags 32 Adding GS site WIbalbi RMS sussebos iutce t ui eben etoe uite boit e ete aiu Biste t tute ues leuia Edu Cot LeS aba 33 CHAPTER 13 Government Quality Assurance Planning esee 1 What this Chapter presento snc 2tdcecedenleesosttaricindaae dade eatur ere e Te oa ede tome acie ie bn deat testate 1 Quality Assurance and RMS onec ivsstdec hti deed Peg ut ecu eit Elo ge DR n 1 amp 7 c E S 1 Contract Setup Quality Assurance Tab iseic nennen enne nnnn nnns 2 CA eS UNG acetates texto onduacncot tm oc orbes Rn cou uhi cn edam se uu beni d lesu eEe D OLD 3 Plame Gi Labor INEN EET TTE 4 CHAPTER 14 9 CQG DallyBebpOFL suuix ttt e ahi SS Te b CES SER bo ett aote uticmi ue eaae eet 1 What This Chapter Presents cecus saec p ERR emat aul Dee NEU deus pauci ae quel sehen cele A EE 1 Quality Control Beport and BIVISs cussses scent cutter hi Mr na eu ieu eR dictt a e Ren nA REN ER 1 SUBIT T mmm 1 WEUMeEereiozee8te T m 2 Sample Quality Gotntol Re DOM BOLITIGes c eu de Resim tute a ut pace eua obe cated adr 4 Sample Quality Control Report Form Page 1 of 2 5 Sample Quality Control Report Form Page 2 of 2
13. vermis Reports Dredging Exposure MEISTE PRETI E QA QC Daily Reports zi X ES C Civil Reports Dredge Reports Required Add E dit Delete Find QA QC Summa Planned li Bele AEN Features of Work 10 02 2007 Tuesday Bucket Dredge No 3 Weather Caused No Delay gt hae ncn cs 10 02 2007 Tuesday Hopper Dredge 2 Weather Caused Mo Lelay 0972472007 Monday Bucket Dredge Mo 3 Weather Caused Mon Lritical Delay Hazard Analysis 09 24 2007 Monday Hopper Dredge 2 Weather Caused No Delay C Requirements Equipment Checks Dredging Equipment Exposure Hours Required Verifications QA Tests Planned Interviews ww Report is nok marked as completed 14 3 Resident Management System With this next window push the QC REPORT button to access the CIVIL QC report f the Contractor is using the QCS program as indicated during Contract Setup this option will not be available from within RMS except you may VIEW a QCR submitted by the Contractor At the top of the screen is the REPORT NUMBER for this particular date E g 184 This report number coincides with the DAY construction commenced onsite It is computed from the Milestone identified as Construction Start Date The date entered will result in the report being QA QC Report Number 1 Both the QA and the QC report use the same number for a particular calendar day Non work days are included in the tabulation therefore the report numbers wil
14. 9 eme a a 9 PUOI zscicmdotuciatetivimcon Eo cHRQ dUtR eU a MU DIR TAUTA PU EPA CN ud 9 Chapter 9 Contract Change ReEQUESTS cccccccseeeeeceeseeeeeeeeeeeeseaeeeeeseeeeeeesseeeeeeeseeeeeeeseaeeeneas 1 Whatthis Chapter presents cue eiriaa ss Soto Sea Unius ERa e a 1 uU orent E RIEE REG 1 Prefix Code for Change R qQuests cccsssccccssscccesececenececceuseeceuseesseeseeseueeesseeesseneeessesesseaeeenss 2 TOC 5 Resident Management System Contract Ghange Bequ6SIS oos optet etos las doit aa Ecke et sum cei dedo E i ted sene 2 Julejo Mm 15 10 E 07016 3 E 3 Award OD ONS ues ouem Meses E din ee Sc dheta iud quee mtan aut tapa N d Deest ume mud E 3 Soiree TET 3 Sisleeeiiie zia mue en 3 Sample Basic Change Document BCD Form Partial Only 4 Chapter 10 Contract ModlflCallOris oerte reo Dern seo Ree hee a 1 Whatthis Chapter DIeSeniS tussis Deoa b etl odisea dde eun aan aneaud stharndetGitenaoieasnsyesmantaseeuices 1 SOW X 1 KOMMACE WIOGIIGATIONS renee cece waes D OO E m 2 ve per URB arc gt yal De E jammer M Er 3 SCO PAGS FAD sia daar ate nae rna a ahead ot MA a Ra e 4 OC ta serena E PRO 4 SOC asain e 4 wigol Mslele dcm A a 4 vimos dhiosecrm ETE 4 SFO BIOK IA aaa 5 DCO PAG 8 aD m r T a EN 5 SF30 Block 14 C
15. It is recommended that you use priced CLINS to include the Unit Price Quantity Amount and use priced Sub CLINS when you have to identify multiple sources of funding The upgrade for RMS from 2 36 to 2 37 will convert all existing CLINS and treat them like priced parent CLINS with informational sub CLINS created as needed When you use sub CLINS you will first ADD a CLIN followed by the sub CLIN You are able to delete a CLIN if it has sub CLINS linked to it the funding sub CLINS will be deleted automatically RMS Contract Menu G2000193 W9127M 05 C 0025 NA Bonneville FGE amp VES Modifications i Er mi x File Help Home Administration Finances AIC Submittals Schedules Clasen Import Export Overview Reports Finances Award CLINs gi Xx amp Add Priced CLIM For Payment Add Priced SubCLINs For Payment ESPETHUCO CEFMS Finances Recompute Finances Award Award A Amaunt Obligations Award CWE 10001 Mob Demob 65 000 00 65 000 00 Award CLINs 1002 Gate well Modifications 1 246 355 00 1 245 355 C t CLIN 1003 WBS 1 436 682 00 1 436 682 00 urren 5 E 2 7 nes 1004 STS Tuming Vanes Add v ontract Line Item x Fay Activities 1005 VBS Guides P P 1006 Gap Closure Devices f Progress Payments nn PT E E Enter a unique number for the new Contract Line ltem 100 Haw Water Wash Down System 1008 Electrical work Preassure Tranduce Contractor Claims 1003 Serv
16. RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonm dille FGE amp YES Modifications B mi x File Help Home Administratian Finances 4 00 5 ufimittals Schedules Closeout Import E sport Overview Reports Finances CWE Changes gi X eq LEFMS Finances Add Edi Delete Find Recompute Finances antract DOC Review Contractor Design SA Other Without 5 amp amp L Award CWE um Title Status Change Request A Amount Award CLINs DwED J Furniture for Golf Shack 5 000 00 Current CLINs Pay Activities Progress Payments Contractor Claims Contract Chang s Contract Mo itications CWE Chamtjes Contingency Award Supporting Contract 0 00 Current CWE Completed Changes 6 5 000 00 Current Contract Current Supporting Contract 5 000 00 Im Sy 10 12 Resident Management System Current Construction Working Estimate CWE Selecting the Current CWE will reflect the impacts of ALL changes and modifications issued RMS Contract Menu G2000193 Ww 9u127N 05 C DO 025 NA Bonneville FGE amp YES Modifications P E mi x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import Export m verview Reports Finances Current CWE fiead Cai CEFMS Finances i Project No 122645 CON630 Recompute Finances Award CWE Award CLINs Current CLINs Coniac g Er Award Completed Current y W9127N 05 C 0025 uu Pay Activities CWE Modifications
17. 12 24 Resident Management System The Government Representative will need to advise the Contractor of the Contract ID number so he can select it from within QCS This number is the number automatically assigned to a project in RMS when it is first entered into RMS and cannot be changed This example shows the Contract ID as being P0004537 Export ziBl x Export file to add this cOgtract to Master QCS5 Site ID JISG7MJ2G The Master OCS Site can add additional GCS sites for this contract ay cetti Export to AMS Center SFTP repose for electronic download inta GCS _ fay Settings nI GCS will require the Contract ID P0004537 ta find the file Export Mates gt Edit Set up new Contract x Cancel RMS will upload the file to the SFTP server and it will then be available for the Contractor to add the contract to his QCS program RMS Secure File Transfer E File Upload Stats Transfered 52 KB of 949 KB Buffer Size 4 KB Time Lett 08 39 Average Speed 1 7 KB sec Uploading RMS Export File RMS Secure File Transfer File Upload Stats Transtered 949 KB of 943 KB Buffer Size 4 KB Time Lett 00 00 Average Speed 1 3 KB sec Upload of Export File is Completed The contract is now placed on the RMS SFTP server and is available for the Contractor 12 25 Resident Management System Import from RMS QAS to QCS Using SFTP Server When the Contractor is ready to import the project into his QCS program he must fi
18. p9 23 2007 SF30 Government Signature Insure MoWification is Funded with PR amp C in CEFMS e Then sign SAGO and record Contractor and ACO signature dates 10 7 Resident Management System The above screen then turns into this screen when those boxes are completed Modification No RO0019 R00019 Provide Crane to Unload VBSs WS 2 x SF30 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs amp EK SF30 Close WS B Modification funded with PREC in CEFMS bsp dd SF30 Contractor Signature pos EN UEN zs zi Enter the Obl igation SF30 Government Signature 09 23 2007 Amount and check the Modification funded with Obligations in CEFMS box Obligation Line Items Linked to CLIN Changes for Payment a Obligation 2016 ovide Crane to Unload VBS emm 15 500 0 m Totals 15 500 00 15 500 00 v Modification funded with Obligations in CEFMS Modification Completed Include this Modification in Current Contract After Modification is Completed adjust activities to equal new CLIN amounts Z When you indicate the Modification is Es complete by checking the box at the 9 bottom you will get this popup message Activities will be required to be balanced prior to making payment Proceed You should then balance the activities prior to exiting the modification area if you push Yes If Yes is pushed the next screen appears from which
19. particular letter from either the H or S office and will ignore subsequent answers Also the Government will be able to generate both RFP and C letters to send to the Contractor The generated letters are able to be answered by either the QCS Home or the QCS Site office The new feature operates very similar to the existing RFI modules The choice to use the new feature must be indicated in Contract Setup the same as the RFI feature is presented Once the Contractor is designated to enter the Correspondence the RMS User will not be able to perform manual entry to the received correspondence RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp v S Modifications File Help Home Administration Finances AZUL Submittals Schedules Clns put Import Export lol xl E Overview Reports Administration Contract Setup Contract Description Contract Status Administration Contrari Sete wil CEFMS be used for downloading Finances and uploading Payments Luniract setup Contract Plans e Will this contract be linked to P2 W Use P2 data prior ta award Use only one Phase Contract Documents W Do you want to use DAS with this contract ME W Do you want to use GCS with this contract Contractor e S Contacto Correspondence IY Do you want ta anzwer RFI z with two way AFI Form Insurance Entered By Contractor Bisntissi due dis I Do you want ta tr
20. sj E vit District Library USACE Portland District Prime Contractors gi inl XU District Policy Add Manually Add 4 Prime Contractor Copy Prime Contractors From Existing Contracts he i E ST Standard Text 044824886 Hickey Marine Enterprises Inc V ANCOUYET OA OC Reports 122815280 CP Construction LLC Oakland X Feature Types Prime Contractor Library Lookup oj x d zu EK Select All Clear All EET Prime Contractors 3 Phase Inspections Speciication Sections submittal Types TUNIS Md 122815280 CF Construction LLC Oakland S60956445 Fabrication Products Inc Vancouver Trades Labor Work fy 44824886 Hickey Marine Enterprises Inc Vancouver Construction Curves M 605997420 M acra z Technology Santa Aria MW 160070538 Saybr Contractors Inc Tacoma iol x File Help Home Summary Office Local Library District Library System Library d Overview Reports Exit District Library USACE Portland District Prime Contractors al X i i i District Policy Add Edt Delete standard Text 044824886 Hickey Marine Enterprises Inc Vancouver 122815280 CP Construction LLC Oakland QA QC Reports 160070538 Saybr Contractors Ine Tacoma Feature Types 605597420 Macro T echnolagy Santa Ana Ba4bbr ree Sparks Electric LLC 3 Phase Inspections 960956445 Fabrication Praducts Inc Vancouver Specification Sections submittal Types Milestone Events Trades Labor Work C
21. A and those signed by the Contracting Officer Procurement Officer will begin with the letter P 10 3 Resident Management System SF30 Page 1 Tab There are two things to be accomplished from this screen 1 Select Change Requesi s to be included on this Modification You select one or more existing Change Requests to be included in this new Modification package 2 Add Edit Contract Line Item s to equal the Modification Amount You have the choice to either Automatically add a CLIN equal to Modification Manually Add a New CLIN or to Revise an existing Lump Sum CLIN The latter will present you with a listing of the existing CLINS to choose from RO0019 Provide Crane to Unload VB5s WS x 2 x SF3U 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs Gl Close Change Requests included in this Modification Select Change Change E Edit 00079 Provide Crane to Unload VBSs W5 2 15 500 00 0 jp Remove Modification Amount 15 500 00 Contract Line Items changed by this Modification i Add CUN CLIMs Changed by ROODIS pee Ey E E dit Provide Crane to Unload WBS a WS 15 500 00 3 Delete Sum of CLIN Changes 15 500 00 Funding for this Modification En E dit Funding Title Funded PREC al Account Amount Amount G266679 CON630 BN2 1 VB5 Mods Contract 122645 15 500 00 15 500 00 Modification Funding 15 500 00 Resident Management System S
22. E supporting your contract efforts Some Districts put QA Contractors here also Inactive Personnel A user can be marked inactive and yet remain in the system for information For example you may have a submittal reviewer that has transferrred elsewhere and you wish to retain their name in the submittal register etc ioi x File Help Home Summary Office Local Library District Library System Library E Overview Reports Exit Office Portland Resident Office Office Personnel g EDI x a Office Description Add E dit Dalee Poi Office Personnel Office Personnel Other District Personnel Non District Personnel Inactive Personnel Office Policy User Employee ID ID Office Plans G2HDCJMB BOAGJ5551 G2bECRMHF FRA amp ZM7853 Frazier Morris H User Defined Entries User Roles User Access Control District Review Office Resident Management System Office Policy There is a selection in the Office Policy screen that controls editing of the Quality Assurance Daily Reports QAR s Each office Chief should decide upon a policy for allowing Quality Assurance Representatives to edit reports after they are completed RMS allows the following options e Only allow editing of the most recent daily report e Only allow editing of daily reports created within the last days e Always allow editing of daily reports Resident Management System i
23. GRN Ma ster loj x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port Home Overview Reports QA QC QC Requirements fabl E QA QC Daily Reports zi eal X A ED Add Edit Delete Find Copy QA OC Summary QAVOC Summa QC Tests User Schools Installed Property Transter Property Transfer Total Units Remaining Upit a 3 Fhase Inspections CLIN 0011 E GLASS LAY 0 00 i 7 aE TP 00002 CUN 0005 E ee LAYEF 1 641 00 0 00 0 00 0 00 Hazard Analysis 01015 TF 00003 CLIN 0002 E GLASS LAYER 1 567 00 0 00 0 00 0 00 QC Requirements 01015 TF 00004 CLIN 0003 E GLASS LAYER 2 092 00 0 00 0 00 0 00 01015 TF 00005 CLIN 0004 E GLASS LAYER 2 596 00 0 00 0 00 0 00 Equipment Checks 1015 TP DDODE CLINDD12 E GLASS LAYEF 3 198 00 0 00 0 00 0 00 Exposure Hours 01015 TF 00007 CUN 0013 E GLASS LAYER 1 688 00 0 00 0 00 0 00 01015 TF 00008 CLIN 0014 E GLASS LAYER 2 250 00 0 00 0 00 0 00 l E 01015 TF 00009 CLIN 0015 E GLASS LAYEF 657 00 0 00 0 00 0 00 Required Verifications mms5 TP D0010 CLIN DODE E GLASS LAYER 2 575 00 0 00 0 00 0 00 QA Tests 01015 TF 00011 CLIN 0007 E GLASS LAYER 1 998 00 0 00 0 00 0 00 0015 TF 00012 CLIN 0O08 E GLASS LAYEF 923 00 0 00 0 00 0 00 Description Sector 01015 Paragraph 4 3 9 CLIN 0011 E GLASS LAYER BALLISTIC GRADE FRAGMENT PROTECTION LAYER GOVERNMENT E FURNISHED MATERIAL GFM ANACONDA OFAC 3 4 FT SFT THICKNESS NOT GREATER THAN 5 8 INCH WEIGHT
24. Import Export Overview Reports Administration Contract Status Pane escini Statue ssues Status Photo Milestones Schedule Monthly Progress Cost Time Growth Contract Status Active Phase Contract Phase Contract Setu Current Contract Including Completed Mods Contract Plans Base Award 4 356 347 00 197 days TERE Options Exercised 5231 32300 205 days slau Contract Documents Original Contract 70 188 876 00 402 days Time Controllable Mods 547 941 00 160 days LRGODUENODIEA RS 335 787 00 Odays Original Required Completion 12 07 2006 Correspondence Request for Information Contract Including Pending 5 Changes User Defined Entries Bendro Omon 000 0days E ieu Cost Cost Time Cost Cost X Time Time Controllable Changes 0 00 O days 0 o0 gt gt Prime Contractor Uncontrollable Changes 0 days Estimated Contract 11 072 504 00 562 days Estimated Required Completion 05 16 2007 Current Contract 11 072 504 00 562 days Current Required Completion 05 16 2007 subcontractors Contract Including Pending 4 Changes Contractor Insurance Controllable Pending Options 0 00 days Contractor Payrolls Controllable Changes 125 000 00 0 days F Labor Interviews Uncontrollable Changes 0 00 0 days 10 347 504 00 562 days Estimated Required Completion 5 15 2007 Estimated Contract Explanation of Options Contract Cost and Time
25. ME Item Description Bccident Prevention Plan APP Paragraph hs O Classification Submittal T FIO Far Information Only Drawing uamtttal ype GA Government Approval c 13 STATEMENTS C DA Designer of Record Approval Submittal Schedul CR Government Conformance Review of Design Primary Heviewe Mame Eric A Amdt m Reguired For A amp ctivit i O01 Mob Demob Office Portland District Eng Lanst Submittal need dates based on Activity Start Date fi 1701 720054 Secondary Reviewers ap Select eee Material Deilvery 45 gas MaterialNeeded by 10 17 2005 Scott A Apple Lag Lead ib Remove Procurement Period 21 Days Approval Needed by 09 26 2005 G t Review Period 30 Days Submit Needed by jog 2772005 aade SS SS SS SOO After all submittal items are entered a Submittal Register ENG Form 4288 can be generated as shown on the next page Resident Management System Sample Submittal Register Form ENG Form 4288 SUBMITTAL REGISTER ER 415 1 10 TITLE AND LOCATION Bonneville FGE amp VBS Modif ications Bonnev ille Lock amp Dam 16 6 DATE 24 Jun 2006 CON TRACTOR Fabrication Products Inc CONTRACT NUMBER 9127N 05 C 0025 NA ACTIVITY No TRANS MITTAL No SPEC PARAGRAPH No DESCRIPTION OF SUBMITTAL TYPE OF SUBMITTAL CLASSI FICATION REVIEWER CONTRACTOR SCHEDULE DATES CONTRACTOR AC
26. Portland 0 3 Phase Checks WCGW3RHJ Home Office Portland Spec Sections Submittals Transmittals WEGW3RHJ Home Office Portland 0 Resident Management System What this Chapter presents Quality Assurance and RMS Overview QA Staffing QA Tests Planned Labor Interviews e gt Overview This chapter addresses information on Government Quality Assurance and provides instructions for utilizing the Quality Assurance areas of the RMS program for planning purposes Resident Management System Contract Setup Quality Assurance Tab 13 2 This is where you begin identifying assigning and otherwise setting up the QA features for the contract The type of report to be used is selected Civil Military Dredging or other special that is set up in the District Library Personnel are identified RMS will accommodate up to 3 shifts and you enter the weather data from tables or listings that are included within the contract specifications Contract Setup Quality Assurance Tab RMS Contract Menu G2000193 Ww9127N 05 C 0025 NA Bonneville FGE amp 65 Modifications File Help Home Administration Finances 4 00 Submit Schedules Closeout Import Export Administration Contract setup Contract Description Contract Status Contract Setup Contract Plans Quality Assurance Contract Documents Number of QA Shift f 1 Shift 2 Shifts 3 Sh
27. e 3 Phase Inspections e Hazard Analysis e QC Tests e User Schools e Transfer Property e Installed Property Resident Management System ao i Tuis chapter addresses information on the planning activities required for Contractor Quality Control and provides instructions for utilizing the Quality Control modules of the RMS program Overview In contracts of 1 000 000 or more detailed CQC should be applied and a properly edited CEGS 01451 01 45 04 00 10 should be included in the contract Inclusion of detailed CQC in construction contracts under 1 000 000 is discretionary When construction services are obtained through an international governmental agreement CQC should not be used unless it is specifically required by that agreement Quality Control Requirements There are areas that must be addressed in the Planning of a contract before a Contractor can adequately prepare his Daily Quality Control Report This includes among many other things what RMS refers to a QC Requirements Resident Management System Prime Contractor Data The Prime Contractor window is comprised of four 4 tab entry screens located under Administration from the RMS Contract Menu Data is entered into each tab separately beginning with the Contractor Information tab RMS Contract Menu G2000193 W9127h 05 C 0025 NA Bonneville Fb amp YES Modifications ml x File Help Home Administratian Finances 4 00 S ubmitta p Schedul
28. m INST File name RMS_POOO0816_OCS AXF Files of type RMS OC5 Export File Cancel Places EZ Add Contract lBi xl S Add Contract from file Select a valid file to Import from ATEMPASRMS POOOOS16 BGCS RXF a x Cancel QCS will then import the file Importing RMS Export to QCS HIN q Processing Master Work Check records 3214 records to process 12 30 12 31 Resident Management System When the import is complete the program will automatically open the contract to the Contractor Library QCS Site Description screen as shown below You will then need to add the QCS Site Title Primary Point of Contact Name and EITHER a telephone number or email address Quality Control System Home Office Portland Site ID WCGW3RHJ l ioj x File Options Help Home Contractor Library Government Library ed GI Overview Reports E xit Contractor Library QCS Site Description QCS Site Description OCS Site ID ROBERT Contractor Staff QCS Site Title Home Office Portland Feature Types 3 Phase Inspections Primary Point of Contact Mame Fred Freeman Hazard Analysis Phone 3602623583 E Mail address freemanstunnytarm hughes net Alternate Point of Contact Mame Eam Kareem Fhone 360 262 3597 E Mail Address sam freemansfunnyfarm hughes net Request Export File for Adding Contract As above when you push the Add button on the main menu select Reques
29. they simply identify the Obligation Line Item and obligation amount required to pay for the Parent CLIN An Information Parent CLIN is used when there is a need to have different unit prices for parts of a CLIN An Information Parent CLIN can have multiple Priced SubCLINs when the elements of Unit Price Unit of Measure or Quantity differ for the same Parent CLIN For example if we had a Parent CLIN for Excavation we could use a Priced SubCLIN to indicate the first 100 tons of material at 40 00 CY and use another Priced SubCLIN to indicate the next level of tonnage say 100 500 tons would be priced at 35 00 CY RMS Contract Menu G2000193 W9127N 05 C 00275 NA Bonneville FGE amp YES Modifications ml x File Help Home Administration Finances HA I C Submittals Schedules Closeout Impart E sport E Home Overview Finances Award CLINs CEFMS Finances zn x Q Add Edit Delete Find Recompute Finances Am A Award CWE 1001 Mob Demob 65 000 00 65 000 00 Award CLINs 1002 Gate well Modifications 1 246 355 00 1 246 355 00 1003 VBS 1 435 652 00 1 436 692 00 Current CLINs 1004 STS Turning Vanes 107 634 00 107 634 00 Pay Activities 1005 VBS Guides 479 148 00 479 149 00 Erauricu e 1006 Gap Closure Devices 37 452 00 37 452 00 1007 Haw Water Wash Down System 134 400 00 134 400 0 1008 Electrical Work Preassure Tranducers Preasure Tranduce 246 860 00 246 660 00 Contractor Claims 10
30. 4 rogram Description ACHE Ii Type Lookup Originating 7 Program Types ANA Afghan National Army AMP Afghan National Police BMICMP Border Management Initiative Counter Narcotics Program CSI Index Nu Fund Types Work Types Contract Status Codes CERP Commanders Emergency Response Program CIN DO SM Crvil O peratian and Maintenance Three Phase i Primary Delay Codes CON GEN Civil Construction General 1354 Codes Mod Reason Codes DERP D efense Environmental Restoration Program EXEMPT Exempt FAR References FORCE Crvil Flood Control and Coastal Emergencies e FLUSRHAP Livil Formerly Utilized Sites Remedial Action Program Originating Agencies GWOT Global Var an Terror CSI Index Numbers IRAQ Iraq Reconstruction Activities MIL CHM Militarw O peration and Maintenance Work Types MILCON Military Construction MART Crvil Missizsippi Hiver and Tributaries Three Phase Checks SFO Support for Others USAID US Aid WFO Work for Others lt 17 1 lt 1 7 XE 0 1 1 1 eT IH 1354 Codes Units 1 46 Resident Management System Reports The Reports button allows you to enter the Reports Menu window and view as well as print any of the reports available throughout the various RMS functional areas The reports are divided in four areas e Contract Includes all reports having to do with an individual contract e Summary Includes reports spanning several contracts and issues e Office Reports pertaining to an office or
31. 5 Sample Quality Control Report Form Page 2 of 2 seeeseseeeeeeeeeennen 6 TOC 7 Resident Management System Sample Bucket Dredge Report Form 4267 Page 1 Of 2 9 Sample Bucket Dredge Report Form 4267 Page 2 of 2 ccccccccccccssseeeeeeeeeeeeeseeeeeeeees 10 Sample Hopper Dredge Report Form 27A Page 1 Of 2 ecccceeccccessseeeeeseeeeeeeeaeeeeeeees 12 Sample Hopper Dredge Report Form 27A Page 2 Of 2 eeccccececcccceeeeeesueeeeeeseeeeeeeees 13 Contractor QC Report Not Imported uice ei te ie teta cavit toda Poe e teed ea 14 Contractor QC Report Imported Opportunity to Return eeeeseeeeeeeeeeeeennn 15 CHAPTER 15 Government QA Daily TReDOELs uu ca oett eco tob e ne eben bua o euo dpe etui 1 What This Chapter Presents nesese coo itla svo hen Dae xU Gear te Dosen dixit n aede P ENS anu cuml 1 Quality Assurance an MS waesescsscsnsacseasinugenseesanmunimensdoactoupeccwiennaiveaeiaminnaeannemnteunatuanguetes 1 S2 qe E Caaerooevee es 1 Elements Of Quallily ASSUFANCS seciiece fosilecetcstei thet E 1 Quality Assurance megultemellls usse dep eux giz ane ates ve cee nis ve td duas ta EU oe eek 2 Creatindia DaillWOA REPO pm L 2 Civil or Military Format for QA Report ccccccccccceessceeeeeseeeeeeeeeseeeeeeeesesseaeeeeesseeeeeeeeeeaas 3 PUNEM LISE MENT TI m 4 sample Daily QA Report
32. Baseline schedules Add Edit Delete Claims Custom Reports Range fan Claims For Portland Resident Office Including Sub Offices E Sort Field Office Contract Groups E P Projects Apple Scott A DADW57 02 C 0012 CLe 0001 35 550 00 Contractor Claims Interface Schedules Contractor Claims _ Contractor Claims es aS i Preview Frint Close CEFMS Interface Log P2 Interface Log sc Contractor Claims f Open Claims C All Claimz Claims may be added here in the Summary Claims Assigned te Stra Module or at the individual contract level Claims for Contract BEEN Senna ma E Bs listed under the Finances selection In Sort report by Field Office either case the data and screens are identical Resident Management System District Library District Policy Claim Dates 1 35 Various dates are controlled from the District Library to ensure uniformity throughout the entire District for claims Resident Management System a File Help Home Summary Office Local Library District Library System Library Overview District Library USACE Portland District District Policy T District Policy Mod Policy District Policy E x Prime Contractors Add Edit Delete Standard Text QA QC Reports Feature Types 2 Action Complete File Closed 3 Negotiated 4 SF30 signed by ETH 5 SF3 signed by GOW B 1 0K COD due 7 1U0K COD scheduled B COD Issued 3 Phase
33. CEFMS Finances Recompute Finances Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes Contract Modifications CWE Changes Contingency Current CWE Current Contract 5 Guides For Use During The Following v Closure Devices For Use During the Fo Mob Demob Gate well Modifications VBS STS Turning Yanes VBS Guides Gap Closure Devices Raw Water Wash Down System Electrical Work Preassure Tranducers Preasure Services of Skilled Craftsmen Optional 4s Direct Accel Delivery of VBSs amp STSs U 13 Misc Elect Changes Mod HROO008 Stillwell Revision amp Misc Changes Mod HROOC W ashdown Pump Piping Modification Modify Lifting Beam End Blocks STS Repair 718 722 00 pm 00 65 000 00 1 245 355 00 1 436 682 00 107 634 00 479 148 00 37 452 00 134 400 00 248 860 00 14 000 00 63 088 00 20 261 00 15 129 00 53 333 00 2 344 00 146 246 00 1722 00 Em D 55 000 00 1 245 355 00 1 436 682 00 107 634 00 479 148 00 37 452 00 134 400 00 248 860 00 14 000 00 53 088 00 20 261 00 15 129 00 53 333 00 2 344 00 146 246 00 Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Balanced Resident Management System Add activities for each CLIN until the Sum of Activities equals the amount designated for th
34. CENWP EC F CENWP EC F CENWP EC R CENWP EC F CENWP EC F W9127N 05 C 0017 Bonneville Hatchery H2 Replacement Well W9127N 05 C 0018 Rental of the Dredge Oregon Ww 3127N 05 C 0025 Bonneville FGE amp VBS Modifications Ww 8127N 05 D D005 Port Orford Boat Hoist Maintenance Dredg W9127N 05 D 0005 DTO5 Port Orford Dredging DTO5 W9127N 05 F 0104 Dexter Circuit Brkrs Switchgear Supply W9127N 06 C 0001 TD Intake Gantry Crane Rehab W9127N 06 C 0006 Bonneville HVAC Upgrades W9127N 06 C 0017 MCR South Jetty Interim Repairs Ww 8127N 06 C 0021 Hills Creek Butterfly Valve Replacement Ww 8127N 06 C 0024 Spare Transformer Facility Detroit Dam W9127N 06 C 0025 Bonn 2 PH Excitation System Replacement Display Contracts Projects v Include Contracts of Sub Offices v Include Contracts with amp ccess Denied Contract Setup for QAS ini x RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications File Help Home Administration Finances 04 0C Submittals Schedules Closeout Import Export home _Finances NN E E Overview Reports Administration Contract Setup Before you can export the contract from RMS for use with QAS or QCS for that matter you will need to indicate that you wish to do so Proceed to the Payment Modifications Quality Assurance Submittals S chedule Contract Description Contract Status Contract Setup Contract Plans Will
35. Contractor Payrolls Labor Interviews You are now ready to proceed to the next chapter and begin entering contract specific data Resident Management System Adding a Contract for Training or Read Only Purposes You can expo rt RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications B m x File Hel contracts to QAS and or QCS for Home Administration Finances AOC Submittals Schedules Closeout Impart E xport Overview Reports use In Training Mode or to be Remote O45 Sites Read Only If you export a contract from RMS and have not Notes from Government Site established a submittal Register m remote QAS Real Property QCS site you will receive this brief message Excel Mods List n Import from QAS Export to QAS RMS Warning X AN No OAS Sites have been defined Only Read Only Training Exports can be created 3 5 Resident Management System When you need to set up QAS or QCS for training purposes or Read Only it is quite simple to do so simply choose the appropriate radial button You will need to convey the Contract ID number and the QCS QAS Access Code to the system desiring to add the contract to their program E Export File for GAS Read Only Mode GAS Read Only Training Access Code Export File for GAS Training Mode Gy Seti Export to file RMS G 2000185 RHiMS EXF ion The saved file
36. Export Pe Projects Unlinked P2 wWBS s Unlinked Contracts Linked Contracts Baseling Schedules Import from P Custang Reports P Future Contracts Awarded Contracts Contg amp ct Groups Task Amount Project Scope of Work P2 Projects Design By Project Customer Issues l Contract Type Project USACE Issues sonata ainis Project Scope of Work Fiscal Completion Contract Status Primary Delay Code Project Customer Issues gt B Ua SEMEN System Milestone Events Interface Schedules CEFMS Interface Log Import Projects from P for P Interface Lo Portland Resident Office Portland Resident Office including sub offices Import P Projects C Al offices in USACE Portland District ast Import for Portland Resident Office 03 13 06 04 13 pm In the above example the Portland Resident Office has been selected If you click the Import P2 Projects button RMS will download all the available P2 projects for the Task Organization that was entered into the Portland Resident Office Optionally you can choose to download P2 projects for the Portland Resident Office including all of its sub offices or even choose to download for all offices in the whole database District x You may see this message following your wnl if there are unlinked P2 WBS s Import Completed ao patel Wel edie ed Ss There Are 3 Unlinked P2 WBS s for Portland Resident Office 1 28 Resident Manage
37. Resident Management System Transfers DD Form 1354 Once the Real Property is entered you may prepare a DD Form 1354 and link one or more pieces of the Real Property to the form It is not uncommon on larger projects to have multiple Transfer Documents as you need to provide one for the Customer to sign with each phase or portion of the contract turned over to them RMS Contract Menu 63001254 W912DW OT C 0006 NA FYOT Air Support Operations Squadron mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port E Overview Heparts Closeout Transfers DD1354 Heal Property zi X a Add Edit Delete Find Transfers DD1354 TransNo Dae Transterred From Transferred To E Requisitions DD1149 1 0515 2007 NORTHWEST AREA OFFICE DIRECTOR FT LEWIS PUBLIC WORKS CREE E Warranty Inspection E DD1354 Close Header Real Property Deficiencies Remarks 1 From Installation NORTHWEST ARES OFFICE Actif JUSACE SEATTLE PO BOX 610 2 Date Prepared 05 15 2007 z Service zip DUPONT wA 98327 0610 3 Praject Job Ma 57437 S T 4 Seral Mo N A Installation DIRECTOR FT LEWIS PUBLIC WORKS 6 Site Installaion No FTLEWIS 53488 Activity ATTN AF H Pwi s REAL PROPERTY B Drawing Numbers 22571 41 10 01 Service ip FT LEWIS Wa 98433 0500 9 Transaction Details a New Construction b Physical Completion Availabl
38. The linking between RMS and P2 has been enhanced so that when RMS Users select the P2 Project and WBS s RMS will automatically link all construction tasks within the WBS to the RMS contract Example of a P2 Project organized by WBS P2 Project Project ID and Project Title WBS WBS No and WBS Name Construction Task 1 Task Code and Task Name Construction Task 2 Task Code and Task Name P2 projects can be linked to RMS contracts in a number of different ways 1 One P2 Project can be linked to one RMS Contract All WBS s from a single P2 Project can be linked to a single RMS Contract 2 One P2 Project can be linked to multiple RMS Contracts When a P2 Project has multiple WBS s each WBS can be linked to a different RMS Contract 3 Multiple P2 Projects can be linked to a single RMS Contract WBS s from different P2 Project can be linked to the same RMS Contract Resident Management System Keys points to keep in mind The P2 Project is identified by a Project ID and Project Name that is downloaded to RMS 1 23 Additionally the Project Scope of Work is displayed to describe the P2 project The WBS band can be looked upon as simply being a collection of activities such as one would find on any schedule In fact the Tasks within the WBS are given an Activity ID such as our typical construction schedule would include For example among these activities Tasks you might find Construction Tasks Actu
39. X Cancel Import from File When you select this method you must find the file on your computer or portable media that you may have used A windows explorer will appear to start you off BS e e amp mE RMS PO008433_ RMS EXF iia P0006429 RMSE Highlight the file and hit Open to begin It is usually easier just to double mouse click the file and it will start immediately RMS G2000193 RMS EXF RMS QAS Export File xi The file will be added to QAS One of the first things it does is provide the User CY Add Contract from file Rights to use the program If the site is Select file to Import from JE TEMP RMS_G2000193 RMSEXF amp not identified in RMS prior to the export it X Cancel will not complete the process 280 of 393 Records to Add Intro 20 Resident Management System Automated Import and Export RMS can now perform automated imports and exports for QAS Users that use the SFTP repository option will have exports automatically sent to the SFTP repository on a nightly basis In order for this function to operate the Export Settings and Import Settings must indicate that you are using the SFTP transfer method as opposed to the Export to File option Also the box entitled Automatic Import Export must be checked Export Settings Export to RMS Center SFTP repository for electronic download O x This is beneficial to users that are
40. bg HDC Dexter Circuit Brkrs Switchgear Supply v Include Contracts of j H 8 Operations Bonneville HAC Upgrades 7 Include Contracts wit gt E Safety Office 7 02 C 0012 480 Ton Intake Gantry Crane Supply Ct D E Seattle District f 27N 06 C 0025 Bonn 2 PH Excitation System Replacement _ 9127N 05 C 0025 Bonneville FGE amp VBS Modifications W9127N 06 C 0039 WY Baseline Security Projects 2 W9127N 06 C 0036 Celilo Village Redevelopment Phase 1 W9127N 06 C 0042 Tenasillahe Island Ecosystem Restoration 3 Ww 3127N 06 C 001 7 MCR South Jetty Interim Repairs 3471 W9127N 05 C 0017 Bonneville Hatchery H2 Replacement Well 136550 W9127N 07 C 0001 JD Full Flow PIT Tag Detection System 138507 W 3127N 07 C 0002 TD Gap Closure Device 143285 W9127N 05 C 0018 Rental of the Dredge Oregon Display Contracts Ww 3127N 06 C 0024 Spare Transformer Facility Detroit Dam v Include Contracts of Sub ffices DACW6 02 D 1002 DT11 Main Unit Circuit Breaker JD Units 1 16 W9127N 05 D 0005 Port Orford Boat Hoist Maintenance Dredg v Include Contracts with Access Denied peee SS Resident Management System Adding a New Contract 3 2 You should enter a new contract into RMS as soon as you have reason to believe that the contract is valid the sooner the better A contract can be entered with as little information as a title contract type customer type contract dates estimated duration and an estimated cost A S
41. covered in Chapter 4 you are ready to download CEFMS Finances data into RMS and setup the finances for the contract CEFMS Finances RMS Contract Menu G2000193 W9127M P C D0025 NA Bonneville FGE amp YES Modifications E ml x File Help FEuffinces 4 00 Submittals Schedules Closeout Import E port m Overview Reports Home Administration Finances CEFMS Fine ces gi Xx eS Add Edit Delete Find Recompute Finances Recompute Tole Lek wok Funding Pregram e cinia Project ID a Item Account Type P Task Code Award CWE D471D4 G2 70467 117U0 BN2 Fi Man rtn Damaged STS Repair 122750 122645 CON630 FBRI H G266679 CON630 BN2 1 VB5 Mods Contract 122645 122645 CON 630 CEFMS Finances Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes CEFMS Database Service baz NwP CEFMS WORLD Contract Modifications Funding Registers CWE Changes Funding Accounts Funded and Ordering Work Items Contingency Purchase Requests PR amp U s Current C E Obligation Line Items View CEFMS Financial Data Last Import 2 20 2007 04 11 Current Contract Resident Management System CEFMS Work Item Codes CEFMS Work Items can be either created in P2 which in turn creates them in CEFMS or Created in CEFMS In either case the Work Items are downloaded from CEFMS into RMS and linked to the appropriate CWE element These
42. e Sample Daily QA Report Form Overview es This chapter addresses information on the Government QA Report and provides general information for utilizing the associated Quality Assurance modules of the RMS program Quality Assurance is required on all construction contracts The extent of assurance should be commensurate with the value and complexity of the contracts involved and the requirements of this regulation Elements of Quality Assurance Daily QA Report Government Staff QA Tests Required QA Verifications 3 Phase Inspection Checks Planned Labor Interviews Anticipated Adverse Weather 15 2 Resident Management System Quality Assurance Requirements These are areas that have to do with Planning that is required before the Government or the Contractor can adequately prepare their respective Daily Reports The Government or the Designer accomplishes some of the planning before the contract exists This includes what RMS refers to a QC Requirements as was discussed previously Although the government data is entered in the QA Report menu option and the contractor data is entered in the QC Report menu option much of the data is interdependent For example a QC requirement such as a QC Test must be reported as completed in the QC Report option before it can be verified in the QA Report Verify QC Requirements option Creating a Daily QA REPORT The QA Daily Report is generated in RMS to document the Quality Assurance progr
43. or from the dates manually entered if the SDEF import is not utilized Activity Schedule provides for either manually entering the Start Finish Dates or Importing the Start Finish Dates from the Contractor s NAS scheduling system Choose the one specified by the contract or being used by the Contractor Manually enter Scheduled Start Finish Dates If the Contractor is using a Gantt chart manual entry of dates may be required The Actual Dates will be imported from the Contractor QCS module if it is being used Import Scheduled Start Finish Dates from NAS The easiest method to keep up to date with the Contractor is by use of a Network Analysis oystem NAS often referred to as a CPM Critical Path Method RMS will automatically be able to import the Early and Late Start Finish Dates that can be used to update P2 The Actual Dates will be imported from the Contractor QCS module Resident Management System Chaptert 6 j Correspondence c SEEN UE What this Chapter presents e Overview e Adding Correspondence in RMS e Generating Form Letters e Copying a Document from another Library e Request for Information RFI Procedure e Contract Documents e Supporting Documents Overview es he correspondence option allows you to maintain a log of all documents sent or received on a contract It has links to other menu choices so you can check pertinent correspondence at several points For example when yo
44. pq Second Tide EN 00 00 i 00 00 Gauge Datum Low Resident Management System Sample Bucket Dredge Report Form 4267 Page 1 of 2 After all desired entries have been made it is time to print the report and archive as a permanent document for the contract Press the Form 4267 button to generate the report PAGE NO QUALITY CONTROL REPORT BUCKET PIPELINE Page 1 of 2 CONTRACT NO CONTRACT TITLE CONTRACTOR REPORT NO W912ER 04 C 0013 CONTRACTOR VILLAGE Sructural Engineers LLC 440 CHARACTER OF DATE X MAINTENANCE NEW WORK ENVIRONMENTAL 15 Mar 2005 Tuesday NAME AND TYPE SHIFTS PER DAY DAYS PER WEEK Bucket Dredge 3 7 HORSEPOWER NO OF CREW MEMBERS PIPELINE DIPPER OR DREDGE PUMP SUCTION CUTTER OR BUCKET PIPE JET BUCKET 10 LOCATION CHANNEL OF WORK REACH DREDGED STATION TO STATION DISPOSAL AREA USED QTY DEPOSITED CUMULATIVE AND QTY LOCATION OF GROSS CY DEPOSIT FOR DA CY WORK 0 0 CHARACTER OF GRAVEL SAND CLAY MUD SILT HARDPAN STONE SHELL OTHER MATERIAL 2 0 0 0 0 0 0 0 100 CHANNEL CONDITION AVERAGE DEPTH BEFORE DREDGING O AFTER DREDGING 0 RIVER TIDE MIN 0 TIME MAX 0 TIME 00 00 GAGE LOCATION STAGE MIN 0 TIME MAX 0 TIME 00 00 GAGE DATUM 0 WEATHER TEMP min max VISIBILITY WIND WEATHER CONDITION SOUND Weather Caused No Delay 0 0 5 C 16 16 WORK PERFORMED DISTRIBUTION OF WORK ITEM EFFECTIVE WORKING TIME CHARGEABLE TO COST OF WORK HR MIN
45. should be thought through quite carefully Both the Government and Contractor are able to link Features of Work to 3 Phase Inspection checks See the QCS User Manual for the QCS process RMS Contract Menu G2000193 W9127h 05 C 0025 NA Bonneville FGE amp YES Modifications File Help Home Adminigtration Finances p r Submit Schedules Closeout Import Export m Overview Reports gi X a iol x QAfQC Features of Work S QA QC Daily Reports Add Edit Delete Find QA QC Summary Number of days after Preparatory P Feature of work hat Ins honid be scheduled Features of Work CARPENTR FINISH 3 Phase Inspections CARPENTRY ROUGH CONCRETE FORMWORK Hazard Analysis CONCRETE CAST IN PLACE QC Requirements CONCRETE SIDEWALKS Fainne Chede ELECTRICAL INTERIOR FINISH Equipment LNECKS ELECTRICAL INTERIOR ROUGH Dredging Equipment ELECTRICAL UNDERGROUND Exposure Hours ESCANATION FIRE DETECTION amp ALARM SYSTEMS FIRE SPRINELER SY STEM INTERIOR Required Verifications HVAC SYSTEM Bo Wo Bo 03 F3 039 Poo r3 0329 3 F3 r2 Eg QA Tests LANDSCAPING ae l PLUMBING INTERIOR FINISH Planned Interviews PLUMBING INTERIOR ROUGH STRUCTURAL STEEL 12 12 Resident Management System 3 Phase Inspections The 3 Phase Inspections within the QCS program and the Government RMS program utilize checks that are numbered generally following the CSI specification format The CSl based
46. 0 minutes Average Cut width o sepe Dunes lbs m QC Narratives 0 written Tad Character of Maternal ritten Today Density of Materials ra Hiver Tide Stage Min Time Density ov ater Lc Water T emp M ax Time First Tide Gauge Location o OE Second Tide 00 00 0 0 00 Gauge Datum ow As with the previous Dredge Report when you report the entries as completed you may view print the Report itself Click on the Form 27A button to view the report Also you are able to COPY a report from a previous day and make any necessary changes 14 12 Resident Management System Sample Hopper Dredge Report Form 27A Page 1 of 2 PAGE NO QUALITY CONTROL REPORT HOPPER DREDGE Page 1 of 2 CONTRACT NO CONTRACT TITLE CONTRACTOR REPORT NO W912ER 04 C 0013 CONTRACTOR VILLAGE Sructural Engineers LLC 440 CHARACTER OF DATE NO OF CREW DREDGE OTHER PLANT WORK SCHEDULE SHIFTS PER DAY DAYS PER WEEK MEMBERS 0 3 LOCATION CHANNEL REACH DREDGED STA TO STA DISPOSAL AREA USE QTY DEPOSITED CUMULATIVE AND QTY us GROSS CY DEPOSIT FOR DA CY WORK AVG LENGTH OF CUT AVG WIDTH OF CUT AVG DIST TO DUMP SHADDIERFGE DENSITY OF MATERIALS GMS LITER MATERIAL DENSITY OF WATER GMS LITER RIVER TIDE MIN 0 TIME 00 MAX TIME 00 GAGE LOCATION STAGE MIN 0 TIME 00 MAX TIME 00 GAGE DATUM WEATHER CONDITION WEATHER TEMP min max VISIBILITY WIND Weather Caused No Delay 0T 0T FORWARD LOADED A
47. 00 0 00 Thomas Industrial Coatings Inc 35 600 00 0 00 0 00 0 00 Triangle Enterprises 340 000 00 0 00 0 00 0 00 A written notice of any withholding shall be issued to a subcontractor w ith a copy to the Contracting Officer of any such notice issued by the Contractor specifying 1 the amount to be w ithheld 2 the specific causes for the w ithholding under the terms of the subcontract and 3 the remedial actions to be taken by the subcontractor in order to receive payment of the amounts w ithheld Attach copy of notification to pay estimate Reference FAR 52 232 27 g herby certify to the best of my know ledge and belief that 1 The amounts requested are only for performance in accordance w ith the specifications terms and conditions of the contract Payments to subcontractors and suppliers have been made from previous payments received under the contract and timely pay ments w ill be made from the proceeds of the payments covered by this certification in accordance w ith subcontract agreements and the requirements of Chapter 39 of Title 31 United States Code and This request for progress payments does not include any amounts w hich the prime contractor intends to w ithhold or retain from a subcontractor or supplier in accordance w ith the terms and conditions of the subcontract This certification is not to be construed as final acceptance of a subcontractor s perfor
48. 05 C 0025 NA Bonneville FGE amp YES Modifications mi x File Help Home Administration Finances 4 00 Submittals Schedules Closeout Import E sport m Home verview Reports schedules Feature Schedule q Edit Find aema fom CARPENTRY FINISH E CARPENTRY ROUGH Activity Schedule CONCRETE FORMWORK CONCRETE CAST IN PLACE 10 01 05 A 11 01 054 111 01 05 A CONCRETE SIDEWALKS ELECTRICAL INTERIOR FINISH ELECTRICAL INTERIOR ROUGH 11201205A O3 31 07 12 06 054 12 05 05 A ELECTRICAL UNDERGROUND EXCAVATION FIRE DETECTION amp ALSAM SYSTEMS FIRE SPRINKLER SYSTEM INTERIOR Milestone Schedule Feature Schedule H AC SYSTEM LANDSCAPING Feature CONCRETE CAST IN PLACE First Activity 1002 Gate well Modifications Start 10 01 20054 Last Activity 1002 Gate well Modifications Fish 03 30 2006A Feature start and finish dates computed from the activity schedule Preparatory and Initial Inspection Dates from Daily QC Reports SS Resident Management System Standard Data Exchange Format SDEF The SDEF was developed by the U S Army Construction Engineering Research Laboratories USACERL in conjunction with the Corps of Engineers Headquarters Corps Field Offices construction management consultants scheduling software vendors and professional associations Implementation of the SDEF makes data transfer between the Corps of Engineers and construction companies easier by establi
49. 736 52 Once the block for Funds for Management Reserve is checked all the CWE Element fields disappear This money cannot be used for CWE amounts for the same funding source as the other CWE elements When the funds are ready to be used they are deducted from the Management Reserve funding account and added into the Contingency of the other fund cite This is used when a Customer desires to approve all expenditures funded from a separate Funding Account or you can use it to set up a separate NONCEFMS Contingency amount to keep a closer look on contingency the amount of the contingency if used this way will need to be manually reduced with each Modification issued Award Contract Line Items From the Contract Menu select Finances Award CLINS These are currently referred to as CLINS and were formerly called Bid Items in many Districts and field offices At this point a short discussion of CLINS would be useful to define what we really mean when dealing with the finances in RMS A Priced Parent CLIN will include Unit Price Unit of Measure Quantity and CLIN Amount If a Priced CLIN is funded by one Obligation Line Item the Priced Parent CLIN may be funded Resident Management System directly When a Priced Parent CLIN is funded by multiple Obligation Line Items separate Information SubCLINs must be added for each Obligation Line Item These Information SubCLINs are entered without unit price unit of measure or quantity
50. Acknowledged 09 10 2005 10 31 2005 User Detined Enines amp Construction Start Date 09 15 2006 11 01 2005 Beneficial Occupancy Date HLA MAA Prime Contractor m Completion Cert Completed N A HA Physical Completion E N A a 4 Contract Required Completion 12 07 2006 05 16 2007 Contractor Insurance Contractor Evaluation Date N A NAA Red Zone Meeting OF 430 200 08 01 2007 Contractor Payrolls Labor Interviews 4 System Milestones E District Milestones Contract Milestones Milestone Event 1 of 31 For Primary Phase In reality all Milestones should be entered into RMS The System Milestones HQ required will be upward reported to the P2 Portal and will be used for Consolidated Command Guidance in Command Management Reviews The dates represented on this tab may reflect only those SYSTEM dates milestones that RMS requires for management tracking and reporting You may add other optional milestone dates in the Local Library and use them for all or selected contracts You can also add milestones at the contract level that will only be reflected for that contract Some Offices elect to enter the Key Milestones from the Contractor s scheduling program You should enter the Scheduled dates Resident Management System as soon as they become known As the event takes place enter the Actual date Hey Roscoe Do not enter FUTURE ACTUAL dates Definitions of Milestone Dates for the RMS System The fol
51. Award CWE G266679 Feo 7H CON630 BN24 V65 Mods Contract 122645 100 000 00 a27 0451 D471D4 1170 BN2 Fi Man rtn Damaged STS Repair 122750 173 251 00 Award CLIN s Current CLIN s Pay Activities ei Progress Payments Award CHE Funding Account No G 66679 Contractor Claims Award Contract 4 531 947 00 Cantari Chaimas Lusi Supporting Contract 0 00 Contingency 4 431 9347 00 Contract Modifications GE t0 00 CWE Changes Gov t Review Contractor Design 0 00 Contingency Design During Construction 0 00 Current CWE Other Without SEA 0 00 Award CWE 100 000 00 Current Contract Resident Management System Funds for Construction Working Estimate ini xj Mic Report Close Funding Account No EA3357 Funds for Construction working Estimate Funded ark Item Ma CONBSO BN21 VB5 Mods Contract 122545 Funds for Management Reserve 3 Award CWE Enter the Total Award CWE Amount Then enter the award contract amount and the other award cwe element amounts The award contingency will be computed by subtracting the CWE elements from the total award CWE Shared Funding amp ccount Award CWE Award Contract 4 531 347 00 Other Supporting Contract 0 00 Enter Total Award CWE Amount for this Funding Account 6 000 000 00 UTE E ah 50000 Current authorized amount in CEFMS for this account is 4 532 30 0 Gov t Review Contractor Design 0 00 1
52. Based on First Payment Date schedule Finish Date 02 02 2007 Based on month when actual placement reaches 100 Contract Amount i 152 137 00 Based on Current Contract Amount 30 Projected Placement mr mr 1 000 000 200 OOO 600 nager 3400 fon ufo ono 1 lc d L h d Eu T c Cumis zac cc MN 0 fe PRPPRPRREER May 2006 Jul 2006 Sep 2006 Nov2006 Jan 2007 Enter the amount of the contract via one of the choices on the popup window 2 Projected Cone Click on the Close button to Base Projected Contract Amount on Current Contract Amount 1 152 137 00 C Current Contract including pending 5 mods 1 152 137 00 C Other Manually entered amount 0 00 1 11 Resident Management System Contract G2000159 W9127M 05 C 00065 NA Bonneville 2nd PH EE Follow on mi x Proceed to the Placement vs Baseline tab to Placement Curve enter the Baseline schedule Projected Placement Based on Standard Curve m Start Date 0370172005 Based on First Payment Date Monthly Placement Placement vs Baseline Finish Date Da 4 2005 Based on month when actual placement reaches 100 Contract Amount 342 052 00 z Based on Curent Contract Amount 3D Placement Curve Monthly Placement Placement vs Baseline r dud ce CONI eee I p Placement vs Baseline for Fr 2006
53. CE NwP EL R Parent Office CE Nw P EC Office Code DODAAC Resident Engineer Jeffrey R McDowell F2 Org Code 8211 HU Office Mame Portland Resident Office Address 1060 N w Corporate Drive Es Search Characters galri T 08 00 Pacific Time US amp Canada DigCode OmName a Abs erve daylight savings time G5R0S10 POMONA PROJECTIE 35R 0632 POMONA REGJSPSTORY FIELD OFC ot Change Requests AC KBMTEAU POPE REZENMT OFFICE KBHOCIO PORR SEyY MORE JOHNSON TEAM 3200000 S IRTLAND DISTRICT B3L 230 POTAMOLOGY SECTION P2 Task Organizations also by using the Ga 0D 2740 POWER BRANCH COLUMBIA Be lookup GJRDAMO POWERHOUSE Ot FIN AF l B5H4000 PF AND EAE GEMENT DIVISION Download oR amp s X Cancel 1 27 Resident Management System Progress Indicator Downloading P Task Organizations u Download P2 Data Once you have entered the P2 Task Organization Code for a particular office you are ready to download the available P2 projects for that office Click on the Home button select the office you want to download P2 projects for and then click the Summary button The program will display the option P2 Projects and you should select that option Resident Manage sent System i El x Ele Help Home Summary Office Local Library District Library System Library GI Overview Reports E uit summary Portland Resident Office P Projects Import Pe Projects
54. Completion Dates Transfer Document Dates AE Evaluation Dates Contractor Evaluation Dates Contractor Final Payment Dates Information that RMS downloads from P2 prior to Award Milestone Dates Target Dates Contract Award Dates NTP Acknowledged Dates Contract Required Completion Dates Construction Start Dates Construction Completion Dates Beneficial Occupancy Dates Physical Completion Dates Transfer Document Dates AE Evaluation Dates Contractor Evaluation Dates Contractor Final Payment Dates Project Information Project ID Project Title WBS WBS Title Task Code Task Name Task Amount Design By Contract Type Project Scope of Work Contract Status Primary Delay Code Project Customer Issues Project USACE Issues Task Organization P2 Org Code 1 34 Resident Management System Contractor Claims This feature allows Management to track and review any claims that may exist in any contract in the District You may select to review Open Claims or All Claims and may also choose to view those claims assigned to an individual by name the claims associated with an Office or Sub office and may also limit the claims to a particular contract At this Summary level ALL claims for ALL contracts may be reviewed iBixd File Help Home Summary Office Local Library District Library System Library GI Overview Reports E xit summary Portland Resident Office Contractor Claims A g X gj
55. Contract Data Entry Representative role is not required for evaluations being exported from RMS The only roles required are Assessing Official Contractor Representative and Reviewing Official CCASS will provide RMS with updated status of the evaluation each time the evaluation is updated in CCASS all the way through completion ial x RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export E E Overview Reports Closeout Contractor Evaluation zi x a Real Property Add E dit Delete Find Requisitions DD1 149 1 Final Above Average 2 Amended Final Contractor Evaluation Warranty Inspections Evaluation Status Evaluation completed in RMS ready to send to CCASS Completed aluation in CCASS awaiting Focal Point to grant User Access Not Completed Evalu amp tion initiated waiting for Assessing Official signature Not Completed essing Official waiting for Contractor comments Not Completed Not Completed Signed by Signed by Cont gtor waiting for Assessing Official to finalize 18 14 Resident Management System Is your Contractor having trouble gaining access to CCASS Contractors are required to obtain a PKI certificate in order to access the system In addition to US contractors contractors from only 4 oth
56. Cosfe v B Release of Chaima ode B Progress Payment Indicator Cert of Conformance Required Vendor For Credit Card Purchase Clause Humber Country _ Authorized Receivers _ Obligation Discounts Prev Page Prev Hext Query List Save Exit Hext Page Enter the obligation constructive acceptance days i Record 14 Resident Management System CEFMS Set Up for Payment Terms CEFMS needs to reflect the Payment Terms required by the contract CEFMS defaults to 30 days but many contracts have 14 day Payment Terms The following screen 2 41 in CEFMS is set up for each Obligation Line Item and includes the box to indicate the proper Payment Terms Honolulu District CEFMS Action Edit Block Field Record Query ESIG Help Window TH v 1 5 Obligation Line tem Create l ndate Screen 2 41 Es 06 C 0003 Vendor DICK Pi PACIFIC CONSTRUCTION co Delivery Order Ho a Total Obligation Amt 23520765 00 Last Amendment Ho 200012 Hew Amendment Ho MERE Amend Date 19 pzc z007 Last Amendment Originator ELIZABETH FREITAS ru New Vendor SAACONS Site ID Remarks Obli Line Ho ooo Obli Line Desc FY05 MCA PN 57226 DRUM ROAD UPGRADE PHASE I HELEMANO MILITARY RESER Payment Terms fia Est Complete Date 02 SEP 2009 Freight Line Item PRAC Ho DERLER a Pav mer ClosedLineltemHo a ESES Torm TEQUE ni 1 Line Item Ho J MOA Code cz CONTRACT honirsrt fabas Sese Forei
57. EC R DACW5 02 C 0020 N The Dalles Fishway Dewatering Imp v Include Contracts of Sub Offices CENWP EC R DACW57 02 C 0023NA Bonn 1st PH Intake Deck Modifications IV Display Contracts with Access Denied CENWP EC R DACw57 02 C 0024 N TDAID DC Systems Upgrade Record 61 of 184 vox X Cancel T When you find your desired contract and push the OK TE Es button you are asked to confirm that you want to add i the claim to the selected contract 2 korey a et ae eee Are yougure 1 37 Resident Management System You are then automatically taken to the Contractor Claim selection in the desired contract to enable you to complete the entry information regarding the claim If you enter the claim within the contract level the same screen appears The next sequential Claim ID number is automatically linked to the new claim and the contract information heading is already populated as shown on the following screen The Claim ID numbers are assigned by RMS without regard to the contract that is the sequential number is for all claims for all contracts within the District database Otherwise it would be difficult to sort them at the Summary level across all contracts The following screen is provided with many of the fields completed and should be self explanatory for the most part Contractor Claim Bonneville FGE amp BS Modifications X Claim Supporting Documents Ej Ej Gi Claims Docs Close C
58. Evaluation Date CC860 Date AE Evaluation after construction completed signed by the Reviewing Official Red Zone Meeting Date of meeting with PDT to discuss all aspects of upcoming contract closeout Initial Red Zone meeting is held approximately 60 days before the scheduled BOD or at 80 complete Project Fiscal Completion ML260 Date all project fiscal requirements are satisfied and all remaining design and construction funding returned to customer and the CEFMS Construction In Progress CIP asset account is closed by Resource Management Scheduled and Actual date comes from P2 Examples of District defined Milestones Interim 1354 Date Date the User Signs last if more than one Interim 1354 Remember that it is possible to have multiple Interim 1354 date s on a single contract The date in RMS should reflect the last Interim 1354 Date on the Contract Final Pay to District Date Final Pay Estimate Package Sent to the District Office As Builts to District Date As Built Drawings Sent to the District Office Payrolls Sent to District Date Payrolls Sent to the District Office Contract Files Sent to District Date Contract Files Sent to the District Office Resident Management System Monthly Progress Tab Once the NTP Acknowledged date Scheduled has been provided you may proceed to the Monthly Progress tab and generate your monthly scheduled progress by copying the actual projected 96 placement choose
59. Fri 02 29 2008 Fri 06 26 2008 Man 0b 7 2008 Fri 07 30 2008 wed 08 01 2008 Fri 08 25 2008 Man 09 26 2008 Fri 10 23 2008 Wed 10 31 2008 Fri 10 00 10 00 10 00 10 00 10 00 10 00 iBl x E m Overview Reports Actual a Date 18 21 Resident Management System Warranty Inspection YES Room 4 Mo Wey PE P E Items Inspection Close Add Attendees Engine Room 4 Month Waranty Inspection participating in the ScheduedDate 12 26 2007 m Time 10 00 ActualDate eal Inspection Attendees for 4 Month Warranty Inspection T TE oi Edit 3 Delete Copy Warranty teme for 4 Month Warranty Inspection T EE Add any Warranty A Select Items discovered zw Warranty Ebene during the n inspection ZA i L 5 Delet Attendee Name ohn Viesmuller Organization city af The Dallas Phone Ma 703 245 9756 Facility B5 Ronan E Close Warranty Item wiT OUOL4 Location Room 120 Item D escription Wall Covering Failure tem in Review Warranty Status Undetermined Status f Warranty Item C Mon W aranty Item Date Reported by Owner fi er 3 2007 E Date Contractor Notified m 04 2008 E D ates Date L arrected Scheduled Date L arrected Actual Ls Government Remarks Sp Edit po Covering on Horth wall is Falling off completely Appears ta be an adhesive failure Contractor Remarks amp View Evaluation of Contractor Performance on this It
60. Growth is computed and updated by RMS from the Award CWE and all contract changes and or modifications issued to date The ORIGINAL contract amount is the AWARDED contract amount plus OPTIONS exercised at award time When you exercise an option that was originally identified it is considered as part of the original contract amount and time Therefore options exercised do not count against COST TIME growth As options are exercised the ORIGINAL contract amount will include the option as exercised Resident Management System What this Chapter presents Entering Contract Setup and Planning Data For Administration e Funding e Payment e Modifications e Quality Assurance e Submittals e Schedules Resident Management System Contract Setup and Planning Data This chapter will address the HOW and WHO of certain aspects of our contract That is HOW we want to do things and WHO will do them The entries discussed in this module are typically referred to as Planning Activities Contract Setup Administration Funding Tab RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VB5 Modifications Ioj x File Help Home Administration Finances AZUL Submittals Schedules Closeout Import Export Overview Reports Administration Contract setup amp dministrationzF undin feel z Contract Description g Fayment Madifications Quality Assurance Submittals 5 che
61. Inspections Specification Sections submittal Types Milestone Events Trades Labor Work Construction 5 Curves You can add event dates in the District Library by selecting the Add button You can indicate that you wish to automatically add the new event to all NEW claims also Automatically Add to All new Claims Cn x YD Add this date to all existing open Claims In addition you can add the date to all existing open claims as well Reports Milestone Events O x Ei E vit Add To Mew Claims Jrder Event Title Mo Hecewedby Govemment lt 00 U Tes Tes Tes Yes Yes Yes Claim Date i Claim Event Date Description Claim being processed in ASBCA g iBl x ET Close Order Ma 1 36 Resident Management System Adding a Claim When you wish to add a claim from the Summary level select the Add button to select the contract the claim is for from the popup window Resident Management System m x File Help Home Summary Office Local Library District Library System Library E Overview Reports Eit Summary Portland Resident Office Contractor Claims zi X Ej Ada Edit Delete Claims OM Claims for Portland Resident Office Including Sub Offices Sort Field Office Ape a E Portland Residen Office DAC WS 02 C 001 2 CLM 0001 35 550 00 3t Baseline Schedules Custom Reports Range Contract Groups
62. Labor Horsepower Shifts Per Day E suction Pipe Jet Days Fer Week r Bucket Fipeline Information Equipment Mame and Type Bucket Aw 10 Size Required Yeritications QA Tests Planned Interviews Purp Mobilization Dates Mobilized 10 02 2007 m Demobilized Labor Hopper Infarmatian Equipment Mame and Type Hopper c10 Capacity l Average Volume Average Unfilled Capacity of Bin water Capacity 180 2500 2 ann shifts Per Day 3 Days Per Week T 12 19 Resident Management System Exposure Hours The Contractor will enter the employee work hours in QCS Exposure Hours and transmit that information to RMS with each QCS to RMS export After the hours are imported the Government needs to decide to Accept the hours as submitted or return to the Contractor for corrections these selections are along the bottom of the screen RMS Contract Menu G2000193 Ww9127M 05 C D 25 NA Bonneville FGE amp YES Modifications m x File Help Home Adminigtration Finances 4 00 Submittals Schedules Closeout Import E port Ta VErVIEW eporks QA QC Exposure Hours QA QC Daily Reports Ed QA QC Summary Exposure Hours Exposure Hours Exposure Hours A Fealu res nf Wark Feb O6 3 261 3 261 3 261 Gov t Accepted l Mar OB 5 303 5 303 2642 Retumed for corrections 3 Phase Inspections Apr 06 5 725
63. Management Business Process PMBP culture USACE is committed to accomplishing work through project focused teams using proven project management practices P2 is a suite of commercial off the shelf cots software applications configured to support project execution in the Military Civil Works Environmental Research amp Development and Interagency and International Services IIS mission areas 71 P2 Application Tour Click any of the components below to learn more US Army Corps of Engineers PMBP Portal CEMRS Data Modeling Discoverer Financial Analyzer 4 Oracle Tutor Oracle Projects GI Database CWAS PROMIS Primavera P3e PPDS Primavision t PROMIS iam iin Resident Management System A project may be identified long before it becomes a construction contract The project data is input into P2 for tracking and budget purposes P2 will include information on FUTURE CONTRACTS such as estimated contract amounts scope of work description anticipated milestone dates and other pertinent data This is the information that will be downloaded into RMS until the contract is awarded The RMS User will benefit directly by being able to download information directly from P2 when initially setting up the contract in RMS The information can be refreshed as needed by additional downloads for all the future data related to our Contracts that is stored in P2 Here is the screen depicting what will be downloaded di
64. Next to Update existing installation Server and Client Force Different Install Type Back If you desire or need to install QAS on a network you can select Force Different Install Type on the above screen and choose to install the Server only or the Client only as seen below TELE QAS Install Type C Stand Alone one computer by itself Server network C Client Only network Back Next gt Intro 7 Resident Management System We will assume the default installation of Server and Client QAS Update Steps Check QAS Database Integrity already updated C Program Files Q45 240 45 fdb Browse Update QAS Software C Program Files 2 Browse The program will then backup your QAS database if existing and let you know where it is on your computer should you need to reinstall it QAS Setup 2 37 1 17 Backing up QAS Database Se gbak writing domain ROB 119 QAS Setup E xj Database is backed up as C Program Files Q452Backups O4508040908 48 Fb Intro 8 Resident Management System It will then update and validate your existing database This occurs when you migrate from one version i e 2 35 to another version i e 2 36 A5 Setup 2 37 1 17 i Updating Validating QAS Database Database SLIENE3U 4 C Program Filezvazs2w5 fdh Current DB version 2371 2 Login Target DB version 2371 Exporting CHECKS M Record 566 a
65. Omer SUDDONING CONWACl m TRE E E E 7 Desn iburing COMSIICIO I meaa maet ciat aas fei E edP Ecrit SR PIE basta E end bond 7 Gov t Review Contractor Design ccccccssesceceeeeeeeecaeeeeeeceeueeeeseaeeeeseeeeeeessaaeeeessaeeeesanees 7 GOMMMGCNCY ERE T ms 7 OU ates waded ecru DEM OMM INUENIRI eu MIA Ar anata 7 QET W O S OU er ene ene rota exp re OMNE CLIE M rere eee 7 Buc eO i a 8 Funds for Management Reserve ccccsseccccececcnececeueeeeceuseeseuseessueeeeseeeessaeeessaneeesaaeeessaeeenss 8 Award Contract Line EMS 23 9 e coacto Eu a etie taped ue Pobre avv E a pt d prn xus Buc Ud uuo dut 8 Adding OLUNSA RM Oo datant Lue dai necis n Start mdi dac tuta tole tun diem utetre lU esr ule uci dzeiUL n eios 10 Adding Priced SUDGEINSI TAM i3 etoectitidbs tinae td t A 12 Chapter 8 Contractor Pay Activities sseeesssseessessseeeeeeeeee nennen nennen nnne nennen nnns 1 Whatthis Chapter presents araon entia decease wt de a pute s Um ada a i a 1 Importing Contractor Pay ACtVINGS soertar E E Aaaa 1 Tuming Of OCS trom Contract Sew saeccctecescen cheb au osea edu tette Oa e taca G 3 Harn of tes Dim adim 3 CC ssolisHBie TU DO m eae Gta asta 7 Gontraeter Pay ACIVIIOS ect rd aet odio uote estare E ke pe edu Ete dnte 8 Mandatory Entry Elements for Pay Activities cccccceeceeeeeeeeceeeeeeseeeeesaesessaeessaaeeesaaes 9 Bi izre deo pe T
66. Placement by Fr Construction Plagement Summa I Actual Frajecteli Placement vs Baseline Custom Queries Monthly Scheglile Exceptions System Milegiones Schedule All Milestongs Schedule Milestone Qjoseout Checklist Monthhy Inifries lMinesses amp Exposure omall Buginess Distribution All Trangimittals Trans Outsta Contractor Claims Change Request Register als In Review ding Request For Information 1 40 Resident Management System You can then proceed to indicate what precisely you would like to view by using the numerous range and sort selections presented by the ellipsis lookups Contractor Claims E 2 15 xi EY Preview Print Close Contractor Claims C Open Claims All Claims Claims for Office Portland Resident Office 7 Include Sub Offices C Claims Assignedto Site Wet m Claims for Contract REP oss Bania m Sort report by EA CONTRACTOR CLAIMS 16 Sep 2007 Open Claims for Portland Resident Office including Sub Offices US Army Corps of Engineers Contract No DACW57 02 C 0012 NA Claim ID CLM 0001 Received by Government Project Name 480 Ton Intake Gantry Crane Su Claim Ref No CL 2007 110 Action Complete File Closed Contractor Advanced Automation Technoloc Evaluation POC Scott A Apple Customer CIVIL WORKS Contracting Officer Eric A Arndt Field Office Portland Resident Office Counsel POC Bill Averill Claim Type REA Proje
67. R Ad Staff Assignments f x Office Description Office Personnel E Office Policy Close Office Plans 20D Personnel Information Administration User Roles G20P User Defined Entries g24p Fredrick Freeman PEA E een G2EC v System Adminstrator v Summary Baseline Schedules fw jCCAS District Focal Point G2cT District Library Administrator W Custom Reports SPS Contract Coordinator G2EC District Wide Read only Access to all contracts District Review Office GZHD District wide Access to Claims Ii Is GAS User G L District Prime Contractors eh Change HAS Password District Review Office TEE District Wide Submittal Reviewer User Roles User Access Control G2EC Fredrick Freeman is an Office Administrator for the following offices GeuD Portland Resident Office Full Office Administrative Rights G2DP ae Select g L2CU Edit GCT G2CT eb Remove GAT Fredrick Freeman is a member of the following User Groups District Personnel Portland Resident Office Sy ooo After the QAS User Role is indicated on the foregoing screen you must enter a QAS x Password on the same screen Rules for passwords are as follows Must contain at least five and at most 10 characters Only letters are allowed A 2 and a z Your password i case sensitive Set you password following the password rules Blanking out your password will remove it and will not allow you login inta DAS indicated on the QAS Pass
68. Report Not Imported If you have not yet imported the Contractors QC Report and click on the QC Report option you will get this message CI IL QA Report Number 690 09 21 2007 Friday l l mJ x a E E G4 Report HC Report 0A Repot QC Report Close QA Report Weather Weather Mat Entered QA Narratives written Today RMS X Funch List Items 0 Issued O of 2 Verified OC Report for 03 31 2006 has not been imported QA Tests 0 Completed Today QA Final Follow Ups 0 af 11 Completed Today V erity OC Requirements Mone Required Labor Interviews 0 Held Today Accident Reporting O Accidents Today Not Required 14 15 Resident Management System Contractor QC Report Imported Opportunity to Return If you have imported the Contractors QC Report and have identified items that need to be corrected you can click on the Return to Contractor for Corrections box and it will be returned with your next RMS to QCS export LIVIL QA Report Number 666 08 28 2007 Tuesday T mJ x a _ ae E S E HA Report QC Report wv iHetum to Contractor for corrections QA Report Weather Weather Mat Entered OA Mascus RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonn ville FGE amp VB5 Modifications Bl x D written Today Ele Help Punch List Items Home Administration Finances 04 00 Submittals SchedWgs Closeout Impart E sport O lesued 0 of 2 V
69. Reports QA QC Hazard Analysis QA QC Daily Reports E di EE Feature of work Number of Number of Status m Principal Steps Hazards Festires dai Waoik Concrete Cast In Place 0 O Mot Recerved Concrete Sidewalks 0 O Mot Recerved 3 Phase Inspections Electrical Aerial 0 D Mat Received Hazard Analysis Electrical Interior Finish 0 O Mot Hecereed Electrical Interior Rough O Mot Recewed C Requirements EE AA irea Excayation 10 In Review i Equipment Check R Hazard Analysis for Feature EXCAVATICON loj x Exposure Hourg EI ut Ex al ET Add View Delete Eopy Hazard Close Required Verifica QA Tests ___ Principal Steps Potential Hazards Equipment Inspections Training Planned Interview Er Principal Step Equipment Excavatian be g Potential Hazard Underground Overhead Utilities ce P Potential Hazard Struck ByrAgainst Heavy Equipment ween P Potential Hazard Sharp Objects A P Potential Hazard High Noise Levels me Ea Potential Hazard Slips Trips and Falls be g Potential Hazard Handling Heavy Objects Ps P Potential Hazard High Low Ambient Temperature a gP Potential Hazard Excavation Wall Collapse i Principal Step Manual Excavation bes ge Potential Hazard Struck Struck By bee g Potential Hazard Overexertion Government Remarks ta Contractor cee View IA Hazard Analysis Completed Resident Management System 12 14 Hazard Analysis Report
70. Sample L l Bonnaville FGE amp VES Modifications Us Army Corpa WS12TH 05 C D025 HA of Engineers Hazard Analysis FEATURE Excavation 24 Jun 2006 Partiand Resident Oike Excavation Vall Collapse Excavadon Vi Handing Heavy Objects High Nolse Lewes High Nalse Levels 1 Collapse Handing Heavy Objects 1 Construct diversion diches or dikes to prevent surtace water tom entering excavation 2 Provide good drainage of area adjacent to excavation Store excavated material at least 2 feet from tne edge of the excavation prevent excessive loading of fne excavation face Provide eutmcient stairs ladders or ramps when workers enter excavations ower 4 feet Treat excavations over 4 feet deep ae confined spaces Complete confined space permit entry procedure Monitor atmosphere for fammabletoxic vapors and oxygen deficiency Slope bench shore or sheet excavations over 5 feet deep If worker entry Is required Assign a competent persan to inspect decide soll classification and proper sloping 10 Inspect excavations when personne entry ts required dally amy time conditions change 11 Provide at least two means of exit tor personnel working In excavallons Observe proper ing techniques Review proper IMing posluretechniques regulary at safety meetings Obey sensible Iing limite ED Ib Maximum per person manual lifting 4 Use mechanical Iing equipment hand carts tucks to mowe large awkward loads 5 Avold carryin
71. Sele Contract Plans Author Document Building Blocks Government In House Memos Description Letters to Contractor Letters ta Other Agencies Modification Documents Office Plans Request for Proposals C mmm dd yyy C rome dd yyy Li C dd mmmm yypy C ddmmmypyy Delete Import Export Resident Management System The user selects Create New which will open MS Word and allow the user to create a document template After the document is complete it is saved in the RMS database 1 xj E Close 7 You would then either create the document Category Modification Documents bul a mE manually or import an existing one This is Author ed Freeman where you should make use of the RMS Description Pi c 25k D Rimw No IGE macros so the document applies to all your contracts Date Forma mmm dd yup C dd mmmm yyy b Create New Delete Import Face Export C mmddyy C ddmmmyyyy Add a Supporting Document Supporting documents can be added to Contract Changes or Contract Modifications RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VB5 Modifications E B x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Finances Contract Changes zi X q SEEMS Finances Add E di Delete Find Copy Recompute Finances Change Change Request Title Status ia Change Change M
72. Subcontractors Administered By CEMRVP EC A Portland Resident Office Contractor Insurance F SF30 Signed By eorge Williams Contractor Payrolls Title Contracting Officer Labor Interviews Obligation Payment Terms This option allows different payment terms days for each Obligation Line Item for compliance to the Prompt Payment Act The Payment and Refund Terms days may be changed in RMS and will be uploaded to CEFMS for the current payment only if the Payment Terms are different in CEFMS RMS will not be over ridden on the next exchange of data with CEFMS The Final Payment terms are always 30 days Obligation Pay Terms X isle Live ie FGE BONNEVILLE CONT CONTRACTS RESERVE Terms Payment fi 4 days Final Fayment EE days Refund 30 days Final payment terms are always 30 days Resident Management System CEFMS Set Up for ENG 93 Payments You need to enure that CEFMS has been set up to make Progress Payments ENG 93 Now would be a real good time to take a look at the CEFMS screens to verify proper indication El CEFMS Test database using test_ver code Sele Action Edit Black Field Record Query ESIG Help Window fe v2 1 88 Obligation Create Update Screen 2 40 Obligation Humber irs1266 05 c n001 Delivery Order Humber na Continuing Contract Clause Ind B Constructive Acceptance Days ri Advance Payment Code Fast Pay Indicator E Prompt Payment Act Exemption B Hoge To Proceed Letter
73. US Units Metric Units Subcontractors Anticipated adverse weather days per month Jan Feb Mar Apr May Jun Jul amp ug Sep Oct Nov Dec fel FT 2 of of of 4 6 Contractor Insurance Contractor Payrolls Labor Interviews Clicking the radial button Specific weather conditions causing critical delays you will see the following rows for entry of data e Precipitation Over Inches MM e Temperature Below 32 F 0 C e Surface Wind Over MPH KPH Resident Management System Contract Setup Submittal Schedule Tab On the Submittals Schedule tab default submittal information is provided in order to generate the Submittal Register RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp YES Modifications B x File Help Home Administration Finances 4 00 Submittals Schedules Closeout Import Export m Overview Reports Administration Contract setup m I a Contract Description Administration Funding Fayment Madifications Quality Assurance Contract Status Submittals fe there be more than one Submittal Register Contract Setup Contact Plans Compete Submittal Need Dates based on Activity Schedule Main Register Auxiliary Power Plant Government Arie Period GA 30 Days Fio 10 Days Contractor Resubmithal Period 14 Days Correspondence WB R J Request for Information Default Number of Cones Gal Copies Fio Copies Use
74. USE OF SPECIFIED MATERIALS X h REVIEW RESOLUTION OF k IDENTIFICA TION CORRECTION X SUBCONTPACTOR S ISSUES X MIS WORK IN A TIMELY i IMPLEMENTATION OF SUBCONTRACTING PLAN T 17 TIMELY PERFORMANCE 18 COMPLIANCE WITH LABOR a ADEQUACY OF INITIAL PROGRESS X STANDARDS SCHEDULE a CORRECTION OF NOTED DEFICIENCIES X b ADHERENCE TO APPROVED X b PAYROLLS PROPERLY COMPLETED SCHEDULE AND SUBMITTED T c RESOLUTION OF DELAYS X c COMPLIANCE WITH LABOR LAWS 3 SUBMSSONOF RECURED r SRO PERUA TONS WIH SRO ACT AND EEO REQUIREMENTS X e COMPLETION OF PUNCHLIST X 19 COMPLIANCE WITH SAFETY ITEMS STANDARDS f SUBMISSION OF UPDATED AND X a ADEQUACY OF SAFETY PLAN X REVISED PROGRESS SCHEDULES b IMPLEMENTATION OF SAFETY PLAN X g WARRANTY RESPONSE X c CORRECTION OF NOTED DEFICIENCIES X 20 REMARKS Explanation of unsatisfactory evaluation is required Other comments are optional Provide facts concerning specific events or actions to justify the evaluation These data must be in sufficient detail to assist contracting officers in determining the contractor s responsibility Continue on separate sheet s if needed EVALUATOR REMARKS Professionals DD FORM 2626 JUN 94 Very good and responsive Contractor A pleasure to work with 18 18 Resident Management System Warranty Inspections The warranty provisions on each fixed price construction contract are described in FAR clause 52 276 21 Warranty of Constru
75. amy so ou Resident Management System 1 24 m3 Primavera Ent rprise Project Manager 104777 Port of L s Angeles oject Enterprise Tools Admin Help D m File Edit View Contract Advertised Open Bids Award Contract CC Notice to Proceed Construction NTP Acknowledgement SW SLIP Area 1 Preparation for Surcharge Area 2 Mini D203 Pit 1 Mining Mining Material Disposal P300 Mining Material Disposal CSw H Mining Material Disposal Surcharge Area 1 Backfilling Mining Pit 1 From D204 207 210 Added Disposal Area Preparation Expansion P300 Dredging of Main Channel D210 207 Added Berth Dredging Wharf Construction Construction Contract L1000319 Construction Contract L1000319 Construction Contract L1000319 Construction Contract L1000319 Construction Contract L1000319 Construction Contract L1000319 Construction Contract L1000319 Construction Contract L1000319 NED GNF Federal Fun O amp M Federal Funding NED GNF Non Federal LERR Non Federal Fu Incremental Non Feder Local Service Facilities Betterments Non Fede Advance Funds Supervision amp Adminstration Federal Funding Supervision amp Adminstration Non Federal Funding General Status Resnurces Prederessors Successors Codes CON1920 CON2180 CON2220 CON2260 CON2280 CON2281 CON2379 CON23791 CON 23792 CON23793 CON23794 CON23795 CON23796 CON2
76. between RMS QAS and QCS Export from RMS Using SFTP Server The procedures to exchange files with the Contractor has been significantly streamlined and made easier to use We will start by selecting the Import Export QCS function from the main contract menu and push the Export to QCS button at the bottom of the window The procedure for importing or exporting from QAS is the same as from RMS This is how the screen appears after you have exchanged data with QCS RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VES Modifications E 4 ml x File Help Home Administration Finances AUD Submittals Schedules Closeout Import Export Overview Reports Import Export QCS Last data imported from ICS was exported from OCS on October 2 2007 02 08 pm Import Export Details acs Last export to OCS from this zite was created on April 8 2008 02 37 pm OCS Sites AS Hotes from the Contractor Re n Submittal Register Heal Property Proposed Changes Requiring Government Approval NAS 5 DEF Excel Mods List Import from GCS Export to QCS 12 22 Resident Management System If the Contract has yet to export exchange a file with RMS you will see the following screen It advises you when you exported a file to QCS and lets you know that all exports will include ALL data libraries etc until the Master QCS site acknowledges and returns a file RMS Co
77. contracts and provides general instructions for utilizing the associated Submittal related modules of the RMS program The Specsintact Specification Production System The use of Specslntact Specifications Kept Intact in both Military and Civil contracts is mandatory as established within Engineering Regulation ER 1110 2 1201 and CEMP EA 1110 Memorandum of 14 April 1997 for all FYOO and future projects This policy has been incorporated into ER 1110 345 700 Drawings Design Analysis and Specifications Contract Setup 16 2 During an earlier Chapter of this Manual we setup the submittal register s for our contract This was done using the Contract Setup screen shown below RMS can have as many different Submittal Registers as needed RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp BS Modifications ml x File Help Home Administration Finances 4 00 Submital Schedules Closeout Import Export Overview Administration Contract setup ra inistrati i ificati i Submittals Schedule irat ric Administration Funding Fapment Modifications Quality Assurance Contract Status Submittals Delete fe will there be more than one Submittal Register Contract Setup Contract Plans fw Compute Submittal Need Dates based on Activity Schedule Main Register Government Review Pernod GA 30 pays rin 10 pays Contractor Hesubmittal Period 0 Days Default Nu
78. enter a name for this site Ik cannot be empty wr DK X Cancel Intro 13 Resident Management System After you enter a name you must enter a Site ID You should get the name and Site ID from the person system that installed the QAS program It is unique for each of your sites Remote AS Site X Remote QAS Site Title Bonneville Site ID You must enter a Site ID For this site w OK X Cancel It will let you know if you enter an invalid Site ID also Remote QAS Site EET x Remote GAS Site Title Bonneville Site ID HTRwDx 5 The Site ID For this site is not valid x cons When or if you finally get it right you can push the OK button to proceed to the next step See almost fool proof Remote QAS Site Bonneville Remote DAS Site Title Site ID HTRwvDX78 X Cancel Intro 14 Resident Management System Assign one or more RMS Modules to the Remote QAS Site Once you Add your Remote QAS Site select the ellipsis to the right of a module We are going to assign the Daily Report stuff to the remote site OAS Sites i Add Mee eee RCPACUC Portland Resident Office Fomote d abl Edit 3 Delete Modules Assighed To Contractor Insurance CS Home Office Portland Contractor Payrolls OCS Home Office Portland Prime Contractor Subcontractors AMS Portland Resident Office Pay Activities AMS Portland Resident Office Progress P
79. export received 09 02 2007 from Payroll Office 9 7X6WYK4H A log entry will be made indicating the time date and person performing this action User Login ID Li COHFBF User Login Password X cea Import SDEF File As previously stated the easiest way to enter the Contractor activities is by utilizing the Import Export features of RMS From the top menu push Import Export RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications m x File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export Overview Reports Import Export NAS SDEF Import from Network Analysis System Proposed Changes Requiring Government Approval Excel Mods List Last Import Data Date N A Resident Management System Click on NAS SDEF to begin importing the contractor Activities Then determine if you wish to import all Activity Changes or select just those items you need to import If imports have already been made this is the screen from which you would import the contractors Pay Request also Selecting the Import from Contractor s NAS button will send you to a window on which to select the items you with to import Then you will need to locate and highlight the SDEF file from the Contractor Once selected you can double click on it and the import process will begin 9 Import from Network Analysis System
80. from the Contract Menu RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications Overview Reports ini x gi x Q Add E dit Delete Find Activities CLINS 5 Guides For Use During The Following v ps Closure Devices For Use During the rem Mob Demob Gate well Modifications VBS STS Turning Vanes VBS Guides Gap Closure Devices Raw Water Wash Down System Electrical Work Preassure Tranducers Preasure Tr Services of Skilled Craftsmen Optional As Directe 18 722 00 ED 00 65 000 00 1 245 355 00 1 436 682 00 107 634 00 479 148 00 37 452 00 134 400 00 248 860 00 14 000 00 CLIN 100054 718 722 00 Sum of Activities 718 722 00 Variance 0 00 Current Contract Sum of All Activities Variance 10 632 004 00 10 632 004 00 0 00 Finances Pay Activities screen you can select either the Add or Edit button at the top of the screen as appropriate You can also Delete individual Activities from this screen The second tab of this screen will list all the CLIN s used for the contract File Help Home RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp BS Modifications Administration Finances QA QC Submittals Schedules Closeout Import Export ini x m Reports Finances Pay Activities H A E All CLINS Add Edit Delete Find Activities CLINS cuy CUN CLIN Sum of al 2 Guns n
81. need to enter a different contract you will use the Contracts Control Center that is accessed via the Home option of the main menu as shown below Resident Management System Pala xt File Help Home Summary Dffice Local Library District Library System Library Edd ed You can choose to display HI Cresc o aN ge HQUSACE sus ri Es X Q D LLL wish by checking the box EQ USACE Porlond Disc Add Edt Delete Find Archive zl as indicated EG Portland District Eng Const Contract amp Portland Resident Office Office ID No Title f Small Projects Team CENWP EC R CRCI 7 E Essayons Oregon Rehandle Project j m Project Management CENWP EC R DACw57 02 C 0012 480 Ton Intake Gantry Crane Supply Ct p ve Contractir Resident Management System HDC Ele Help H E Operation Safety Off Home Summar Office Local Librar District Librar Sus Seattle Distric T E 2 d Overview Reports Exit Contracts Portland Resident Office 5 HQUSACE E Northwestern Division E Active Contracts USACE Portland District 3f Portland Resident Office ID ID No Title Lie Small Projects Team 106047 DACW57 95 C 0002 Bonneville 1st PH Major Rehab Supply Ct f Project Management TD Intake Gantry Crane Rehab E Contracting Division lagi x Delta Ponds Ecosystem Restoration Display Contracts
82. next area of Contract planning activities can be found on the Contract Menu QA QC and includes the Features of Work 3 Phase Inspections Hazard Analysis and QC Requirements as required by the contract Features of Work In accordance with the terms of the contract the Definable Features of Work are required to be listed in the contractors Quality Control Plan Using RMS to create that list is an easy way for the Contractor to meet these requirements However even more importantly Features of Work are tied to the contractor s pay activities providing both the Government and the Contractor invaluable information and report capability Press the Add button to create each Feature of Work Then enter the data in the pop up screen by using the lookup provided or by typing directly into the cells Close the window when completed and repeat as needed Features of Work can also be entered in QCS and really should be if your Contractor is using QCS Features of Work are general categories of construction work that are referenced in the contract specifications A feature can be thought of as a phase of work requiring a separate Preparatory Inspection typically there is at least one for every technical specification section with many sections having multiple features Within RMS and or QCS Features of Work are tied to 3 phase inspection checks As such Features of Work are an integral part to the power of the RMS Inspection Check sheets and
83. numbering system is used in such references as Sweets Catalogs MEANS Estimating Books Military Specifications and so forth This is done in QCS and RMS to categorize various comments and items where they can easily be remembered and found and to minimize duplication of comments in various areas The linking of 3 Phase Inspection checks to the Features of Work is discussed extensively in the separate QCS Manual and will not be repeated here Once the links have been made you will see a screen similar to the following which depicts the number of Checks linked for each of the 3 Phase Inspection periods RMS Contract Menu G2000193 w 9127N 05 C 0025 NA Bonneville FGE amp YES Modifications E ml x File Help Home Administration Finances 4 00 Submittals Schedules Closeout Import E sport ee VErVIEW eports QAf QC 3 Phase Inspections QA QC Daily Reports q Edit Find QA QC Summary Feature of work Number of Number of i Fanie of Wok Preparatory Checks Initial Checks ne P CARPENTRY FINISH 1 i Phase Inspections CARPENTRY ROUGH D Hazard Analysis CONCRETE FORMWORK 2 C mesiiesosd is CONCRETE CAS T IN PLACE 89 37 9 l CONCRETE SIDEWALKS 50 31 7 Equipment Checks ELECTRICAL INTERIOR FINISH 19 23 B Dredging Equipment ELECTRICAL INTERIOR ROUGH gi 29 7 SA ELECTRICAL UNDERGROUND 67 39 3 exposure Pours EXCAVATION 19 14 3 FIRE DETECTION amp ALARM SYSTEMS 39 11 9 Required Verifications FIRE SPRINKLE
84. screen shows you where to access this feature File Options Help Technical Support Home Contract ID LL About http eww rmssupport cam gi mi x 5 Add Edit Delete Find Quality Control System Home Office Portland IO x Site ID WOGW3RH1 Turn on Debug Lag OCS Scripts Send Data To RMS Center Connect to Live Assist E ET Overview Reports E xit Jal Contracts W 3127N 05 C 0025 EPA UE KE w STZ7N O0S D 0005 OTOS G2000297 w ST2DS D DDDB 33001 254 Bonneville FGE amp v BS Modifications Bonneville Lack amp Dam Port Orford Dredging D TUS FY O Ar Support Operations Squadron Ft Lewis V Once you request this remote assistance you will need to telephone the RMS Center Helpdesk 760 247 0217 and advise them that you require assistance This help is available Monday Friday 0700 1500 PST excluding Holidays The RMS Center will then connect to your computer to assist you When their action is completed you should ensure that the connection is Instant NC x RMS Support Center Address support rmssupport com 23 Password sg Login Hame LIEN Advanced Setting After you click OKAY your PO will accept remote contral Cancel Instant HC version 1 38 echoWare version 1 999 Click OKAY below to allow Instan ME to make a connection to this echoServer disconnected by right clicking on the ICON on the
85. selection of offices will be here e Library Reports from the Library will be accessed here RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port verview Reports Administration Contract Description Contract Status Contract Setu ixi Contract Plans E Contract Documents Contract Summary Office Library Close Contract Reports Administration aoe Administration Request for Informal Ec Contract Status Sheet Contract Lewel Finances User Defined Eni h i Contract Status Sheet By Phase GA QC per ji El Correspondence Subject and Status Submittals Su sb Correspondence Subject Listing Prime Contractor C Schedules l arespandence Draft Letters Subcontractors Requests far Information Contract Closeout Contractor Insurance Outstanding Request For Information Custom Queries List of Contractors Contractor Payrolls Contractor Action Items Labor Interviews Resident Management System What this Chapter presents e Office Staff Setup M amar 4 2 Office Module P9 Six steps to success to use RMS RMS must be setup to allow each staff member to use it effectively The Office Administrator needs to accomplish the following six items 1 Enter a description name for each office 2 Enter each staff member in the office creat
86. started by printing out the RMS macros from the report Explorer as follows Report Menu I ES ES BS BS Contract Summary Office Library Library Reports Management Finances Quality Control Quality Assurance Submittals Word Macros Data Dictionary Contract Closeout Contractor Trades Work Category Codes Construction Category Codes Cuctomer Tunoc A T Net 8 zox e a Preview Print Close Word Macros Options for this report Resident Management System Copying a Document from another Library You can easily copy documents from other offices or the System Library into your Local Library so they will be available for all your contracts Select Local Library Word Documents and then the Add button as shown below Choose the selection Copy Document for other Library option Resident Management System ici x File Help Home Summary Office Local Library District Library eben Library eA d Overview Reports Exit Local Library VICTOR AREA OFFICE Word Documents gi X a Ac Add Subcategory User Defined Macros E Create Mew Document Copy Document From other Library Letter Agen Codes fee Government In House Meron F i x Milesto Import Word Automation Document ml x Hod Ric Word Documents Close Copy Word Documents From Selected Library System Library USACE Do
87. that have access rights and privileges that affect that particular office If you desire something be accomplished in areas you have no access contact one of the listed people for assistance The bullets to the right of each window explain the abilities of the listed members Edit Office Information What the heck is all this Close A CCE S S CON TR OL a b ou t Office Information Administrators and why S it SO difficult System Administrators for USACE Portland District 2 y m Select McDowell Jeffrey R a Add Delete ffices d Pyles Lori J i ecd ksi oriole eb Remove e Assign Office Administrators gt RMS access control is really zi quite simple when you analyze it RMS EE District Library Administrators needs to know three basic things for m SEES access control to be put to use WHO WHAT WHERE a D P Maintain District Library McDowell Jeffrey R Pyles Lori J Roppel Amy N District Wide Read Access ERA Head access to all contracts in District 1 Who you are your name and office arem Couch Rober G affiliation Office Administrators for Portland Resident Office 2 What you do what you will have Fico PAN a read write access to mss Pyles Lori vb gland 3 Where you do it what contracts you NEM uv sj will have access to With this information you can be assigned to one or more groups of individuals that will jointly adm
88. that you are using the SFTP transfer method as opposed to the Export to File option Also the box entitled Automatic Import Export must be checked lO x This IS beneficial to users Expor to RMS Center SFTP repository for electronic download that are working on multiple This option is recommended if the sender and receiver have an internet connection By contracts because RMS Will selecting this option vou can electronically export files to the RMS Center SFTP repository send exports for all contracts M Automatic Import Export E RMS update for GCS to th i di OCS that have the settings set to Pup E Rude Erud e Lam use the SFTP repository This feature will do EAF RONSE NIE Thiz option will save your exports as disk Files You can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB drive automated imports from the Contractors QCS if the Contractor has manually sent an export from QCS to the RMS Center SFTP repository The imports exports will be done during off hours Users will still have the option of doing manual imports and exports for individual contracts RMS will filter this feature to those contracts that have identified a QCS oite ID and have not yet received Final Payment on the contract 12 33 Resident Management System Adding QCS site within RMS Push the QCS Sites button to view the listing of registe
89. the Department of 4 SERIAL NUMBER N A 8 DRAWING NUMBER S 22s 141 10 01 20 FUND SOURCE NEW CONST CAPITAL IMP EXISTING FAC OTHER Specify Form Approved OMB No 0704 0188 PAGE 1 OF 7 PAGES athering and maintaining the data needed and completing and reviewing efense Executive Services and Communications 9 TRANSACTION DETAILS PHYS COM AVAIL BENF O PARTIAL BOD FINANCIAL COM OTHER Specify DRAFT INTERIM d EFFECTIVE DATE YYYYMMDD 23 ITEM REMARKS New Air Suppor Operations Squadron ASOS w ith attached 21410 Vehicle Maint Shop 03099 44263 VEH STOR INST 150 497 00 New HMMWV 16 Bay Vehicle Storage Building 03071 44263 VEH STOR INST 169 309 00 New HMMWV 18 Bay Vehicle Storage Building 03072 44263 VEH STOR INST 124 226 00 New Stryker 16 Bay Vehicle Storage Building 03073 44224 ORG STR BLDG 28 218 00 New Law nmow er Storage Building w ith attached 83312 Dumpster Enclosure ROAD1 85110 ROADS PAVED 516 652 00 New 24 wide seat concrete drivew ays curb gutter OPKG1 85210 ORG PARK PAV ED 0 00 New 5 vehicle space Ops Parking inside fence QV MS NPKG1 85215 NONORG PK PAV ED 0 00 New POV Parking 63 spaces curb gutter Lb WALK1 85220 SIDEWALKS SURFA 57 532 00 New Walkw ays see information below
90. the following status Disconnected VPN Client Version 5 0 00 0340 Joj x Connection Entries Status Certificates Log Options Help Import Modify Delete cisco ee CEEIS VPN CPC 140 154 The server has requested the following information to complete the user authentication atl Usemame IT cohtbt FN Password m You connect to the appropriate CEEIS portal and your credentials will be verified If you have access the following banner appears amp YPN Client Banner i X WARNING This i a U S Government DoD Network By connecting you agree to the following You are not using wings 38 ar ME OS ou are an authorized v PM user Tour computer has the latest security patches installed our computer has approved Anti virus application updated with the latest AY files installed By clicking continue all information placed on or sent over this system may be monitored Use of this DoD Network constitutes consent to monitoring Disconnect You then can proceed to the website to select your RMS District Resident Management System From the RMS website you click on the District you want to use the District of which you have permissions and access to do so Resident Management System Windows Internet Explorer pr PEE ona atn a v E http jwww rmssupport com home aspx ty x Goodie L j T gt w w 39 M Rmssupport com Spam fr
91. the software platform The Quality Control System QCS is the Contractor Module of RMS that construction contractors utilize to exchange information electronically with the Government The QCS program includes a Remote QCS Program module that allows the Master QCS Site to assign various modules to one or more remote QCS sites It operates similar in principle to the QAS program that is used remotely from the Government program RMS QCS uses Firebird as the software platform Intro 2 Resident Management System Opening Screens RMS Opening Screen This is often referred to as the contracts control center It is where you choose the contract you are looking for and wish to work with Archive a Contract You may also decide to Archive contracts as they become complete as is shown here Resident Management System i ml x File Help Home Summary Office Local Library bustrict Library System Library m E verview Reports E xit zm ie x h Active Contracts w S Northwestern Division Add Edi Find Delet Archi USACE Portland District edes rchive P0 0E Portland Resident Office Uttice ID Ma Title Contracts Portland Resident Office E Small Projects Team CENWP EC R CRCI U7 E Essavons Dregon Rehandle Project LE Project Management CENwP EC R DACWS O2 C 001 2 460 Ton Intake Gantry Crane Supply Ct T E3 Contracting Division CENWP EC R DACW 57 03 C 0005 Cougar PH Turbine Generator Upa Supply i A f H
92. 0186 Washdown Pump Flow Switch 01 25 2007 10 850 00 Progress Payments ROO0IS RH D0D19 Provide Crane to Unload VB5s V5 H 2 8 23 2007 15 500 00 ow Modification Status A Time Contractor Claims Contract Changes f PR amp E Requested Completed Contract Modifications f 5SF30 Signed Completed CWE Changes f Funds Obligated Completed Contingency i Activities Balanced Completed Current CWE Modification Included in Current Contract 15 500 00 a Current Contract Remarks 10 11 Resident Management System Other Change Orders Not all Change Orders directly impact the Contractor for time and money There are Change Orders that affect the Construction Working Estimate CWE that can also be tracked within RMS CEFMS and PD2 The Change Orders dealing with other CWE items are broken into five 5 categories Supporting Contract Changes Design During Construction Changes DDC Review Contractor Design Supervision and Administration S amp A Other without S amp A oe C Doce These changes are relatively simple to complete and are usually accomplished in RMS after they have actually taken place However they can be entered any time during the funding stages Unfunded Funded and Complete The financial information on these changes will typically originate with the Project Manager PPMD or Contracting Division The screen on which to accomplish these other Change Orders is located under Finances CWE Changes
93. 05 456 7866 c NAME AND TITLE d SIGNATURE e DATE Brandt D Bannister Project Engineer 13 EV ALUATION REVIEWED BY a ORGANIZATION Name and Address Include Zip Code b TELEPHONE NUM BER Include Area Code c NAME AND TITLE d SIGNATURE e DATE 14 AGENCY USE Distribution etc UNSATISFACTORY Explain ABOVE AVERAGE in item 20 on reverse SATISFACTORY MARGINAL DD FORM 2626 JUN 94 USAPPC V 1 01 EXCEPTION TO SF 1420 APPROV ED BY GSA IRSM 6 94 Resident Management System Sample DD Form 2626 Report Form Page 2 of 2 FOR OFFICIAL USE ONLY WHEN COMPLETED 18 17 PART Ill EVALUATION OF PERFORMANCE ELEMENTS N A NOT APPLICABLE O2 OUTSTANDING A ABOVEAVERAGE S SATISFACTORY M MARGINAL U UNSATISFACTORY 15 QUALITY CONTROL NA O A S M U 16EFFECTIVENESS OF MANAGEMENT NA O A S M U a QUALITY OF WORKMANSHIP X a COOPERATION AND RESPONSIVENESS x b ADEQUACY OF THE CQC PLAN X b MANAGEMENT OF RESOURCES c IMPLEMENTA TION OF THE CQC X PERSONNEL X PEAN c COORDINATION AND CONTROL OF d QUALITY OF QC X SUBCONTRACTORS X DOCUMENTA TION d ADEQUACY OF SITE CLEAN UP X e STORAGE OF MATERIALS X e EFFECTIVENESS OF JOB SITE f ADEQUACY OF MATERIALS x SUPERVISION X g ADEQUACY OF SUBMITTALS x f COMPLIANCE WITH LAWS AND h ADEQUACY OF QC TESTING X REGULATIONS X i ADEQUACY OF AS BULLTS X g PROFESSIONAL CONDUCT X j
94. 09 Services of Skilled Crattemen Optional amp s Directed by the 1 4 000 00 14 000 00 2017 Ready Building 25 000 00 25 000 00 Contract Changes 2018 Club House for Troops 325 000 00 325 000 00 Contract Modifications EME Kitchen Equipment for Ready Building 75 000 00 CWE Changes Obligations for Award Contract eA Reports Contingency Funding Award Award a Award Contract 4 956 947 00 Account Ma Contract Obligations Current CWE G266679 4 956 947 00 pee ME c 3270451 0 00 93 000 00 Variance tal Current Contract After all CLINS are balanced the next step in setting up the finances in RMS are to enter the Contractor s Construction Activities which is covered in the next Chapter 0 00 Resident Management System Adding CLINS in RMS You add CLINS from Finances Award CLINs selection Your options will be to add either a Priced CLIN or a Priced SubCLIN for payment We will add the Priced CLIN first RMS Contract Menu G2000193 W9127M 05 C 0025 NA Bonnevil FGE amp VES Modifications E d e mi x File Help Home Administration Finances AIC Submits Schedules Closeout Import Export E Overview Reports TTT Q Finances Award CLINs CEFMS Finances zi i Add Priced CLIN For Pavment Add Priced SubCLIMs For Payment just IET a CL E pro Aider Amount Obligations Recompute Finances Award CWE 1001 Mob Demob 65 000 00 65 000 00 Award CLINs
95. 1 524 00 75 099 00 75 099 00 13 0970172006 10 15 2006 5 327 814 00 616 290 00 616 290 00 Award CLINs 14 10 16 2006 10 21 2006 6 038 025 00 710 211 00 710 211 00 Current CLINS 15 11 01 2006 11 17 2006 6 256 774 00 218 749 00 218 749 00 aS 16 11 18 2006 11 30 2006 6 533 417 00 276 643 00 276 643 00 Pay Activities 17 12 01 2005 12 15 2006 7 043 036 00 509 619 00 509 619 00 Progress Payments 18 12 17 2006 01 10 2007 7 385 975 35 242 939 35 342 933 35 A A 4 10 m4 404 20e d EEA a 0n whe o0 nr d dmm nm Report Menu E E xl E Contract Che Contract 5 ummary Office Library Close Contract Mo J CWE Chang Contingency Administration Current CWE Contractor C Change Request Register Activity summery by CLIN Modification SE3U Mod Routing Slip Contractor s Pay Request vvarksheet Progress Payment ENG Farm 83 Frogress Payment History Construction Working Estimate CWE Contractor Claims Change Request Modification Funding Cancelled Changes CUN History Finances QA QC Current Cont a Submittals Schedules Contract Closeout Prompt Payment Certification Activity Total Earnings Activity Accrual Projected Activity Monthhy Placement Summary Resident Management System What this Chapter presents Required Planning Activities q 9 n m Administrative Prime Contractor Data e Subcontractor Data Quality Assurance Quality Control e Features of Work
96. 100 a M14900 Contract Adv RFP Issued 0 04 Aug 04 1602 0d 0 00 0 00 10 00 0 00 aj MISO Dans Bacon Wage Hales OO 02452904 D ug 04 150 Od wm wm som po g M15109 Govt Estimate IGE 00d Maugi Maug 160204 0 00 0 00 0 00 0 00 ani M15200 Open Buds Od Ww 1602 0d 10 00 0 00 0 00 000 M15300 Abs of Bids Ree of Nego 00d M tt Aun 04 1600 Dd sm 000 000 14100 a M15400 Cet Low Did Pseto Contract Docs 00d 02 4u5 04 Aug 1602 06 0 00 0 00 10 00 0 00 D MISO Rec Bordfiep NTP 0d 02 49 04 UD Aug 04 150 Dd wm sam som yo M15600 Evaluate A E Contractor 004 0240944 0202 04 1602 0d 000 000 0 00 00 M15700 Eval Corsi Corti actor O0d 240544 MAH 1502 Od 1000 12 00 0 00 0 00 M15800 Al Other Avid Docs 0d 02 ug 04 Aug 04 1600 Dd som 000 000 oun M15500 Budgeted Conutruction Contingency 004 024u9404 Cau 1602 0d 0 00 0 00 0 00 0 00 M170 D 10 Conshuchon NTP Ackrowedoed 0d 220ec 98 A nm 000 wm suu M ii TON 504 22D 6 IP Febi A 45 0d 404 be 404 634 404 634 19 STS FPN MT 0 10 Piya Completion 04 NAUZA 10 00 10 00 180 00 mo M1 Ano 0 10 Cortese Faca Corgit uf 20 Apr 05 1422 id 1M i0 0 t0 0d uu MT U 10 Coniac Award ud VP Desc 00 A 0 00 0 00 0 00 0 00 MH 0 10 Lonatnachon Lampir Miki OF A 3 3 m 3 D oo MTESOCI 0 10 Lontract Tranashic Document Date ld funders Thee Dd 0 00 fw 0 06 son MBE 010 Derr Requeed Ciapa Tike OM ae 74585 Ld wm wm wm eiga ul Maz DID AE Evakistion Dai ud TZA Tenz Od 20 00 80 00 no po
97. 1002 Gate well Modifications 1 246 355 00 41 246 355 00 1003 WBS 1 436 682 00 1 436 682 00 Current CLINs 1004 STS Tuming Vanes 107 634 00 107 634 00 Pay Activities 1005 VBS Guides 479 148 00 479 148 00 1006 Gap Closure Devices 37 452 00 ar 452 00 Progress Payments 1007 Haw water Wash Down System 134 400 00 134 400 00 1006 Electrical Work Preassure Tranducers Preasure Tranduce 246 860 00 246 960 00 Contractor Claims 1009 Services of Skilled Craftsmen Optional 4s Directed by the 14 000 00 14 000 00 2017 Ready Building 25 000 00 25 000 00 LOntact nanges Contract Changes 2018 Club House for Troops 325 000 00 325 000 00 Contract Modifications 2019 Kitchen Equipment for Ready Building 75 000 00 18 000 00 CWE Changes Obligations for Award Contract Contingency aa E a Award Contract 4 956 947 00 cenunt Mo oantract gations Current CWE G266679 4 956 947 00 Due ccs oem EEE E DAE 3270481 0 00 93 000 00 Variance A ki Add Contract Line Item X RMS will automatically default to the next CLIN number but it can be Enter a unique number for the new Contract Line ltem changed if desired Enter the Unit Type pns CLIN and select OK Select the Unit of Measure for the New CLIN Unit Type Ls CLIMs must begin with four numeric digits MEN 8 x CLINS must be Four characters in length Resident Management System Enter the description for the Price CLIN t
98. 105 053 00 Contingency SAA 360 500 00 Other w o 5 amp A 0 00 Current Contract Obligations for Payment 4 531 347 ni Total Award Cw E Total Award CWE Amount This amount will typically be the same as the Current Authorized Amount that is downloaded from CEFMS Award Contract This amount as is indicated on the Award Letter or Delivery Task Order The ORIGINAL contract amount is the AWARDED contract amount plus OPTIONS exercised at award time When you exercise an option that was originally identified it is considered as part of the original contract amount and time Therefore options exercised do not count against COST TIME growth As options are exercised the ORIGINAL contract amount will include the option as exercised Therefore OPTIONS exercised do not count against COST TIME growth Resident Management System Other Supporting Contract Enter any applicable amounts for the Other Supporting Contract Examples of this element of the CWE could be equipment purchased by the Government to be installed by the Contractor or the User A E Design services after award etc Design During Construction These costs were previously referred to as Engineering During Construction EDC and are now called Design During Construction Gov t Review Contractor Design This is for Design Build Contracts where the Government must review the Contractors design for conformance to criteria furnished by the Customer review f
99. 15 3 TO 6 PSF 12 17 Resident Management System Equipment Checks All Contractor equipment that requires a mechanic s inspection should be entered here not hand tools The entries will then be available to report their use and standby time on the Contractor Daily Quality Control Report QCR RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp YES Modifications ioj x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E sport e Home Overview Reports QAf QC Equipment Checks gi x A QA QC Daily Reports j i AE uipment GA QC Daily Reports Add zd o dme Fd ci QA QC Summary Eau i Em E dapur Make Model Seral Mo Description Sale a gt ID Inspected Features of Work OOO00001 LINKBELT RTC 86 109716 65 TON CRANE v 1170172005 OOOU0002 HYD 360 2 EA 1 WALL SAWS Y 11710 2005 3 Phase Inspections OOOO0003 2 SP HY ACCURA 2 2 SPEED HYD CORE DRILL Y 11710 2005 Hazard Analysis TC 1 Soe oon ini xl QC Requirements 0nong Equipment Checks oo000 r QOO ase Exposure Nours B G Exposure Hours mes BUD Equipment ID OOOUO00T Serial Ma fi 0916 Required Yerifications DOCE QA Tests DDDOD Make and adel ILIHKBELT ATC 8665 Planned Interviews Note Description 65 TON CRANE Ini
100. 3797 CON23798 CON23800 CON23801 CON23802 CON23803 CON23804 CON23805 CON 23806 CON23807 CON23808 CON23809 Posi 1 Activity ID Milestone Civil Works Col 104777 30000 30D00 30D50 Dredge Construction Contract 188 9 mil 144 8 mil Expanded Contract Ready to Advertise RTA Cw 400 Cw420 Cw430 Cwd440 RMS Interface CC800 RMS_M_CONT R Afa CC810 RMS NTP ACKNOWLEC RMS A CONTRA RMS A CONTRACT RMS A CONTRACT RMS_A CONTRACT RMS A CONTRACT RMS A CONTRACT RMS A CONTRACT RMS A CONTRACT Portfolio SPD Projects User I1ed3ril Data Date 03 Apr 01 Access Mode Shared Baseline Current Project A 1 25 Resident Management System Primavera Enterprise Project Manager 108791 42 523 SELA Ort Par LA UF F e Edt View Project Erterprice Took Adnin Heip EC BERhBig FME TB HE AA os 7 Layout VPM Classis WBS Layout OSS See SNORE INDEETUUIIUTIEEUUTUI TIED aS Stat nh T i Total Total At T IDs Acti IO _ Aceriy Name ngral Fi Tol Budgted Tcl Actua Con Remaining Tola Conpiston Talai Fescuce zx DOSO DACWO 00 0016NUf road Si p i x Cartract Nega dved Docs 04 M is Waughs TE Od 8000 0 00 80 00 sou R M14500 Contract ATA 00d RAM 160204 0 00 0 00 0 00 0 00 r M14700 Recere Soonior Donitrachon Funds 00d Aug 1602 0d 10 00 10 00 10 00 10 00 M1480 CAD Announcement 00d M tt Mau 04 1500 d 14000 00 000 1
101. 3798 Construction Contract L1000319 NED GNF Federal Fun CON23800 Construction Contract L1000319 O amp M Federal Funding CON23801 Construction Contract L1000319 NED GNF Non Federal CON23802 Construction Contract L1000319 LEAR Non Federal Fu CON23803 Construction Contract L1000319 Incremental Non Feder CON23804 Construction Contract L1 OO Local Service Facilities CON23805 Construction Contract L1000313 Eent Non Fede CON23806 Construction Contract L10003139 Advance FS CON23807 Supervision amp Adminstration Federal Funding ON23808 Supervision amp Adminstration Non Federal Funding ULIS Civil Works Construc Cw400 Cw420 Cw430 Cw440 mig a s m m w e 5 as x QI R Layout Classic Schedule Layout Filter All Activities Activity Name Activity ID _ Milestone Milestone RMS Interface EB 104777 30000 30000 30DS0 Dredge Construction Contract 188 9 mil 144 8 mil Expanded CC800 CC810 RMS M CONT RACT Aw RMS NTP ACKN WLEC RMS A CONTRACT RMS A CONTRACT RMS_A CONTRACT RMS_A CONTRACT RMS A CONTRACT RMS A CONTRACT RMS_A CONTRACT RMS A CONTRACT zi General Status Resourees Predecessnrs Successnrs Codes Portfolio SPD Projects User lled9ril Data Date 03 Apr 01 Access Modes o 5 inbox amp 04722 X micros maw start Baseline Current Project LZ SU
102. 5 725 823 Gov t Accepted Hazard Analvsis May DE PET PET 991 In Review by Gov t IEEE jung mm S Ip ee QC Requirements dul Safety Exposu gt Hours for May 2006 x Equipment Checks Aug el Pl Exposure Hours A Exposure Close e IP nee Contractor Contractor Prime Exposure Hours Exposure Hours Exposure Hours Required Verifications Dec Code Full Name Subcontractor Total ta Date For the fear For the Month Fabrication Products Inc Jan Feb Planned Interviews Mar Apr May Jun Jul Aug EE QA Tests Accurate Concrete Subcontractor FP Erectors LLC Subcontractor HIRE ELECTRIC Subcontractor Subcontractor Goverment Remarks to Contractor f n Review Hours Accepted Hours not accepted Return ta Contractor for corrections The Safety and Health Requirements Manual EM 385 1 1 at section 01 Program Management Paragraph 01 D Accident Reporting and Recording sub paragraph 01 D 05 requires the Prime Contractor to provide a monthly record of all exposure and accident experience of the Prime Contractor and all Subcontractors relative to the work The information is captured and will produce the required exposure report 12 20 Resident Management System Monthly Injuries IIInesses amp Exposure Report The exposure hours will be compiled and you are able to create the Monthly Injuries IlInesses amp Exposure Report for upward reporting US Army Corps of Engineers Month Record of W
103. 525 1 3 7 OSHA 30 TRAINING CERTIFICATION CERTIFICATES Arndt Eric A 21 Sep 05 01 Oct 05 01 Oct 05 A 31 Oct 05 F 19 Dec 05 1 10 01525 1 3 5 Quality Control Plan GA Arndt Eric A 01 Sep 05 01 Oct 05 01 Oct 05 A 210ct05 B 25 Oct 05 1002 2 11 01525135 WORK PI AN amp SCHFDIII F GA RO Arndt Fric A 01 Sen 05 N1 Oct 05101 Oct 05 A 25 Ort OR F 17 Nav 05 Features Submittals Transmittals il Multi delete for Submittal and Transmittal screens You are able to perform multiple deletes oubmittal COPY feature is available for all users Previous versions only had this option available for the System Administrators You are ableto copy a submittal register from one contract to another contract or one register to another register If you copy from register to register you will need to ensure that Contract Setup is configured to use more than one submittal register RMS includes a Notify Label on the QCS IMPORT screen that lets User s know when transmittals have been imported from the Contractor so they can be timestamped in Resident Management System 16 7 Transmittal Log ENG Form 4025 The form provided by the Contractor to track submittal items is the Transmittal Log This log will include one or more submittal items for one and only one technical specification section QCS will print this form for the Contractor as part of the Submittal Control process RMS Contract Menu G2000193 w 9127N 05 C 0025 NA Bonnevil
104. 7 9 Resident Management System There are three Milestone related reports available from the Reports Explorer from the Summary area of RMS Report Menu Bl xl E Contract Summam Office Library Close summary Reports summary Reports Contract Status Sheet Contract Level Contract Status Sheet By Phase summary Reports P Linking Reports USACE Project CCG Metrics Custom Reports Project Listing Cost and Time Growth by Reason Military Cost and Time Growth Construction Placement by Fy US Census Bureau Placement by Er Construction Placement Summary Actual Prajected Placementvs Baseline Monthly Schedule Exceptions oystem Milestones Schedule All Milestones Schedule Milestone Claseaut Checklist Monthly InjuriesInesses amp Exposure Small Business Distribution RBuilder Custom Reports All Transmittals Transmittals In Review Outstanding Request For Information Contractor Claims gt 17 10 Resident Management System Monthly Progress This selection should always be completed to provide either scheduled or projected earnings for the monthly projections The Monthly Progress shows earnings to date figures that are automatically posted from each Contractor pay estimate You can generate the Scheduled Progress from this selection RMS Contract Menu G2000193 Ww9127NM 05 C D 25 NA Bonneville FGE amp YES Modifications File Help Home Administration Finances 4 00 Subm
105. 72007 Tuesday Weather Caused Mo Delay Mat Completed Receved a8 27 2007 Monday Weather Caused Mo Delay Mot Completed Fieturn for corrections bel Ng complete Hazard Analysis 0271972007 Monday Weather Caused No Delay Completed Hecerved j n th e QCS QC Requirements 02 16 2007 Friday Weather Caused No Delay Completed Received 02715 2007 Thursday Weather Caused No Delay Completed Hecerved prog ram on the Equipment Checks 2 14 2007 Wednesday Weather Caused Mo Delay Mot Completed Received ne xt ex po rt to Dredging Equipment 0213 2007 Tuesday Weather Caused No Delay Completed Hecaeived QCS Exposure Hours PUES ne Weather Caused No Delay Mat Completed Received ursday Weather Caused Mo Delay Mot Completed Received O2 OF 200 Wednesday Weather Caused No Delay Mot Completed Receved Required Verifications 02 06 2007 Tuesday Weather Caused No Delay Mat Completed Received QA Tests D2r05 2007 Monday Weather Caused No Delay Mot Completed Hecerved DR MSS 02 03 2007 Saturday Weather Caused No Delay Mot Completed Received Planned Interviews 02 02 2007 Friday Weather Caused No Delay Not Completed Received 02701 2007 Thursday Weather Caused No Delay Mot Completed Hecaeived 0173172007 Wednesday Weather Caused No Delay Mot Completed Received 0173072007 Tuesday Weather Caused No Delay Mot Completed Hecerved Report is nok marked as completed Resident Management System What this Chapter presents Quality Assurance and RMS e Overview e Daily QA Report
106. 9 Header Part 1 DD 1143 Header Part 2 Transfer Property Requisition Date 04 28 2006 mi Requisition 2006 193 Date Material Required 04 28 2006 mj Priority Low Authority or Purpose Spare Parts in Contract Signature Dupree Youcher f 33 20 Date Shipped Jos 7202006 Voucher Date 4 7202006 d Transfer No 1 F 5j Gi DD1143 Close DD1148 Header Part 1 DD1143 Header Part 2 Transfer Property Transfer Decin Supply Container Container Quantity A Property P Action Type Ma Hequeste PU 33 TF 00001 Provide 3 spare air compressor Pallet BORNE 1 Transfer Properties have been included 18 11 Resident Management System Sample Transfer Property Form DD Form 1149 Requisition and Invoice Shipping Document Page 1 of 1 SHIPPING CONTAINER TALLY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 OMB NO 0704 0248 o s REQUISITION AND INVOICE SHIPPING DOCUMENT Expires Dec 13 1996 PLEASE DO NOT RETURN YOUR COMPLETED FORM TO EITHER OF THESE ADDRESSES RETURN COMPLETED FORM TO THE ADDRESS IN ITEM 2 1 FROM Include ZIP Code M SHEET Rm 5 REQUISITION DATE 6 REQUISITION NUMBER u orporatio 02 04 2002 COE 0020 Tucson Arizona 7 DATE MATERIAL REQUIRED 8 PRIORITY 02 06 2002 Include ZIP Code Tucson Resident O F fice 9 AUTHORITY OR PURPOSE Davis Monthan AFB Arizona Spare Parts
107. ACRO for the long title and will copy whatever you type in the Contract Long Title block into your report Note Older versions of RMS allowed the Contract Identification Number to be User Defined e g the Contract Number However those contracts cannot be used with the QCS or QAS programs The Contract Number and Delivery Order number MUST BE ENTERED if using CEFMS RMS Contract Men G2000193 W9127N 05 C 0025 A Bonneville FGE amp VB5 Modifications B x File Help Home Administratitg Finances AC IRL Schedules Closeout Impart E port Overview Reports Administration Contract Description ect Description P Projects antract Information Access Control Project Delivery Team Contract Description Contract Status Contract Title Bonneville FGE amp B5 Madificaf Contract Setup Contract Short TN Bonn FaSAVBS Mode Contract Plans stract Long Title Contract Documents Q Edit Borteville FE amp VBS Modifications OMESPONGeENCe camesponderie Contract Number W91 27 05 C 0025 Delivery Order Na Fiscal ear 2005 Request for Information User Defined Entries Contract Office Portland Resident Office Contract Location Bonneville Lock amp Dam Contract Scope of Work ce Edit Prime Contractor subcontractors Bonneville Second Powerhouse Fish Guidance FOE Program Gatewell and Vertical Barrier Contractor Insurance Screen WES Modifications
108. AVERAGE WIDTH FT QO PUMPING OR DREDGING OF CUT TOTAL ADVANCE THIS PERIOD TOTAL ADVANCE ET PREVIOUSLY NON EFFECTIVE WORKING TIME CHARGEABLE COST OF WORK PCT OF EFFECTIVE TIME FT BOOSTER IN LINE TOTAL ADVANCE FT TO DATE HANDLING PIPE LINES CHEER 0 FLOATING PIPE SHORE PIPE O SUBMERGED PIPE O HANDLING ANCHOR LINES TOTAL LENGTH OF DISCHARGE PIPE FT O CLEARING PUMP AND PUMP LINES CLEARING CUTTER OR SUCTION HEAD WAITING FOR SCOWS CUBIC YARDS REMOVED CREDITED TO AND FROM WHARF OR ANCHORAGE AMOUNT DREDGED THIS DATE CHANGING LOCATION OF PLANT ON JOB AMOUNT PREVIOUSLY REPORTED LOSS DUE TO OPPOSING NATURAL ELEMENTS TOTAL AMOUNT SHORE LINE AND SHORE WORK DREDGED TO DATE AMOUNT DREDGED PER PUMPING CUTTING HR 0 00 0 00 WAITING FOR BOOSTER MINOR OPERATING REPAIRS EXPLAIN IN REMARKS OPERATING SUPPLIES WAITING FOR ATTENDANT PLANT COMMODITY CONSUMED CREDITED PREPARATION AND MAKING UP TOW ITEM UNIT QUANTITY QUANTITY TRANSFERRING PLANT BETWEEN WORKS LAY TIME OFF SHIFT AND SATURDAYS BBL SUNDAYS AND HOLIDAYS FIRE DRILL MOVING OUT OF WAY OF TRAFFIC MISCELLANEOUS EXPLAIN IN REMARKS LUBRICANTS Oc OoOo o o o oo o o ooo oco oco loo oi o Oc OoOo o o o ooo o ooo oco oco loo oi o TOTAL NON EFFECTIVE TIME PCT OF NON EFFECTIVE MOB DATE DREDGE START DEMOB DATE TOTAL EFFECTIV
109. CEFMS be used for downloading Finances and uploading Payments Will this contract be linked to P2 w Use P2 data prior to award Use only one Phase fi rst tab of Contract Documents Do you want to use DAS with this contract a a Ad min Ist rat ion Do you want to use OCS with this contract Contractor Excess Contractor gt Do you want to answer RFI s with two way AFI Form Correspondence Contractor Co ntract Setu p Do you want to track Contractor s Insurance in RMS D Contractor Payroll Entered By Contractor RFI Entered By Both gt Category Codes for AR MY Continuing Funds after entering the contract Do you want to track Contractor s Payrolls in RMS Do you want to track Labor Interviews in RMS Will this contract require a DD1354 Transfer Document Funding You must ensure that Do you want to use QAS with this contract is checked Subcontractors Track CWE for each Funding Account pre plan Obligations for payment on all CLINS C Track CWE at Project Level compute Obligation amounts for payment based on available funds C Track CWE at Project Level manually enter Obligation amounts for payment Program Amount 6 000 000 00 Currency Type us DOLLAR Contractor Insurance Contractor Payrolls Labor Interviews Now it is time to export the contract to QAS from RMS Intro 12 Resident Management System Assign Remote QAS Site You will then proceed to the Impo
110. CHEDULE MUST BE GENERATED after the contract is entered Your contract may already be loaded in P2 therefore consult with your PM and link the data directly from P2 if it has been entered Only an Office Administrator can ADD a new contract to RMS Resident Management System File Help Home Summary Office Local Library District Library System Library _ ni xi E E s Overview Reports Eit Contracts Portland Resident Office EE HOUSACE x m E Northwestern Division E Edit Delete Nd Active Lontracts Er USACE Portland District E of ipiis BEES BUS Contract Contract al i ne ID Mo Title baa BY Small Eie p LENWP EC Ms B Project Management LENWFP EL R ef Contracting Division LEN wP EC R beg HDC CEMWwP EC R H Operations CENWP EC F o 3 Safety Office CENWP EC R if Seattle District CENYWP EC FR CENWwP EC R CENWwP EC R LENWFP EL R CENWP EC F CENW4P EC F CENWEP EC R CENWP EC F CENWP EC F CENWP EC F CENWP EC F CENWP EC F LEHWPECTI WIIN MHwWP EL R Projects v Include Contracts of Sub Offices v Include Contracts with Access Denied Display of Contracts EU RMS From the Contracts Explorer push the Add button to begin the process of adding a new contract If you hit the Add button by mistake you have a chance to UNDO the mistake CRLI 7 E EssavonsUregon Hehandle Project DAC S O2 C 001 2 490 Ton Intake Gantry Crane Supply Ct DACWS 03 C 0005 Cougar PH
111. CWE Progress Payments Contract 4 531 947 00 6 115 557 00 10 647 504 00 Pending 5 Contract Changes 0 00 Other Supporting Contract 0 00 5 000 00 5 000 00 Contractor Claims Contingency 4 758 696 00 41 012 296 07 Contract Changes DEA 0 00 0 00 0 00 Hi Design During Construction u t 0 00 u t Contract Modifications Other Without StA 0 00 0 00 0 00 CWE Changes CWE 273 251 00 6 120 557 00 9 640 207 93 Contingency Current CWE Management Reserve 0 00 0 00 Current Contract Pending 4 Contract Changes 0 00 Estimated Contingency including Pending 4 changes 1 012 296 07 From this screen you may view Read Only the CWE Rms x L J Do you want to see the project level CWE If you choose Yes you will see the financial information on the Contract and the Project If you choose No you will see the financial information on the Contract Appropriation and the Funding Account Resident Management System What this Chapter presents e Overview e Adding a Payment e Pay Estimate Worksheet GIG Sheet e Sending Payments to CEFMS e Payment Reports Overview X This chapter addresses instructions for processing construction contractor payments Progress Payments is located under the heading Contract Menu Finances Prior to making any progress payment you should verify that all finances are properly balanced including CLIN s and Contractor Activities 11 2 Residen
112. Close Contractor Request for Information Government Response Date Received 09 03 2007 Date Answered EAA MM ENT v Approved Receipt acknowledged by i fe JIE v Modification Required Change Request No 00017 Answer Prepared By Scott A Apple P E Administrative Contracting Officer Date Answer Requested 1E A 00h Government Response to Contractor SP View We concur with your recommendation to provide concrete ramps amp n RFP will be issued for this work not later than tomorrow zi 1 Secondary Respondent ES Add O Respondent ja Secondary Response Due 1552 Et n Charles N Allen 5 Remove Secondary Response Completed 1 52 51 111 Response by Charles N Allen TER construction is in agreement with ADAAG guidelines and should be approved 0 Attachments from Government rt E FleSze jal View J lt Delete FI Detail R The Approved box is checked when the Government is ready to export the Government Response to the Contractor Once the RFI is exported to the Contractor it can no longer be edited you can no longer uncheck the Answer Completed or Approved boxes Resident Management System Screen after the RFI has been exported to QCS Request for Information RFI 0041 E E Fs RFI Close Contractor Request for Information Government Response 4 Answer Completed Approved Modification Required Change Request No 00017 Ans
113. Contract Administration Section under Request for Information The RFI module must be turned on in Contract Setup by checking the box that asks Do you want to answer RFI s with two way RFI form These screens show all RFl s that have been received by the Government for this contract RMS Contract Menu P0000004 W917ER 04 C 000T NA 15T CAVALR T HO BUILDING E al x File Help Home Administration Finances JAJC Submittals Schedules Closeout Impuort E port Overview Reports Administration Request for Information abi Contract Description s x A Delete Find Contract Status EEE Outstanding AFI s i AF ls Answered by the Gov t a Contract Setup E Date Answer Date Contract Plans ur Ed Daraar 2005 RAFI 0001 Clarification on Handicapped Access Oe 28 3 1 4 2005 Correspondence Request for Information User Detined Entries Prime Contractor Subcontractors RFI 0001 Information Requested Contractor Insurance The contract drawings do not show access Far handicapped persons Ma ramps ar rails are provided anywhere and steps are designed at all entrances Contractor Payrolls X RFI 0001 Government Response Prowide 1 12 ramps as suggested and as referenced in Contract Specification 02222 and Contract Drawing 5 13 Labor Interviews Government Response to RFI The Government Response to the Contractor is entered on this screen Required entries are Response Dates received and
114. Crane Rehabilitation CENWP EC F G2000165 Ww912 N 05 P 0118 NA The Dalles Spillway Cleanup CENWP EC F G2000119 Ww912 N 04 C 0003 NA Detroit Big Cliff Rewind Supply Ct CENWP EC F G2000199 DACWE O2 D 1002 0710 Main Unit Circuit Breaker JD Units 1 8 CEN wP EC R G200020 W9127N 06 C 0009 NA Fem Ridge Permanent Safety Instrumentat CENWP EC F G22000179 wS8127N D05 P DT143 NA Cougar Elevator Rehabilitation CENwP EC R 2000083 D amp CW57 02 C D027 M Comer Collector Surface Flow Bypass Sys CENWP EC F G2000211 WS127N 05 D 0005 0003 Port Orford Dredging Contract ion af work 20001 30 suction ae nem fs hee Wl 27M 04 0 0075 NA Contract Title Mouth af the Columbia Dredging 2004 1 30 Resident Management System Another area where you can link a P2 Project to an RMS contract is on one of the Contract Description tabs as seen below You can also remove the linked P2 project from the contract on this screen Information is downloaded from P2 until the Actual Contract Award date is entered this date can be entered in either RMS or P2 RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp 65 Modifications f E x File Help Home Administration Finances HAC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Description ur Contract Description P2 Projects Contract Information Access Control Project Delivery T
115. Current CLINS Tinie Growin EEBRHIGONSO IPIE HONO Contract Administration Office Scheduled Percent Primary Delay Code THI QAR RESIDENT OFFICE FA8903 04 D 8672 0011 ECC 4 73831 0 00 0 73831 73 831 00 BE 002 THI QAR SCHOOL 1801153 QANADEEL 73831 0 Bee Hep CEGRS TAO TQR FA8903 04 D 8672 0011 ECC 69101 0 00 0 69101 69 101 00 BE 002 THI QAR SCHOOL 1801176 SAIF ALL 69101 0 02 18 2003 CEGRS TAO TQR 0 FA8903 04 D 8672 0011 ECC 0 41142 0 00 n 41140 amp 41 142 nn You have completed the report and can now utilize it from the Summary Report area of RMS 1 19 Resident Management System Custom Report Summary Level If you have indicated you wish your report to appear on the Summary report menu it will show up here where you can use it in the same manner as all of the other Summary reports Report Menu B Contract Summary Office Library Close summary Reports P Linking Reports Custom Reports Status of Construction SAMPLE Award Amount Preview Print Close Status of Construction SAMPLE Portland Resident Office TD v Include Sub Offices f All Active Contracts Individually Selected Contracts Contracts Selected from Contract Group Sort By ttice 1 20 Resident Management System Contract Groups This optional feature can be used to create any number of groups or selections for Management reports and tracking For example you might create a group
116. DAYS BCD REQUIRED BOD DATE ACT BOD DATE SCH BOND CITY 5T zIP BOND COMPANY BOND FAX BONG NO BOND STREET General Option f Select One C List All Matching Page 1 5 j ne Z RFI s Request for Information Do not close the Customize window Right click on the button that was just created on the toolbar Where is says Name change the name to Get RMS Macro Further down on the drop down menu select Change Button Image and select the down arrow to change the button icon Close the Customize window When the user clicks on the Get RMS Macro icon they should be met with the following window which is a listing of the RMS macros You are now ready to begin using macros for generating form letters plans etc The Request for Information RFI module in QCS and RMS allows the contractor to request clarification of contract information or to pose questions regarding the contract through the RMS QCS interface The RFI is transmitted between RMS and QCS using the import export function Prepare RFI The contractor prepares the RFI in QCS When the Contractor checks that it is completed the RFI is then submitted to the Government and includes the following key items e Information requested Resident Management System Date response Required Contractor s Recommendation Will the Contractors Recommendation increase cost or time of the contract Attachments from Contractor such as contract drawi
117. DC CENwP EC R DAC 5 95 C O002 Bonneville 1st PH Major Rehab Supply Ct H E Operations CENWP EC R DACWwB7 02 D 1002 DT10O Main Unit Circuit Breaker JD Units 1 16 fy Safety Office CENWP EC R DACWE 02 D 1002 0711 Main Unit Circuit Breaker JO Units 1 16 CENWP EC R W912 N 04 C 0003 Detroit Big Cliff Rewind Supply Ct CENMWP EC R w3127N D5 D 001 Bonneville Hatchery H2 Replacement vell CENWP EC R w3127N D5 D 0018 Rental of the Dredge Oregon CENWP EC R W9127N 05 C 0025 Bonneville FGE amp VBS Modifications CENWP EC R W S 27N 05 D 0005 Port Orford Boat Hoist Maintenance Dredg CENWP EC R w8127H 05 D 0005 OTOS Port Orford Dredging D TOS CENWP EC R WS 2 N 05 F 07 04 Dexter Circuit Brkrs S witchgear Supply CENWP EC R W S 27N 8 C O061 TD Intake Gantry Crane Rehab CENWP EC R W9127N 06 C 0006 Bonneville HAC Upgrades CENWP EC R W912 7 N 06 C 001 MCA South Jetty Interim Repairs Display Contractes Projects CENWP EC R W S 27N 8 C O021 Hills Creek Butterfly Valve Replacement v include Contacte of Sup Offices CENWP EC R W912 N 06 C 0024 Spare Transformer Facility Detroit Darn m IT EE CENWP EC R W S 2 N 06 C 0025 Bonn 2 PH Excitation System Replacement Archive Contract X Security Systems at Lookout Paint Contract Mo DACASr 01 D 0009 Delivery Order 0049 Ee Archive this Contract x Cancel Intro 3 Resident Management System Progress Indicator Archiving contract ee Archiving Contr
118. E port verview eports Import Export QAS o CS o AS Excel Mods List Pe x Export file for Daily Update of QAS Export to QAS C Export file to Overwrite all data in QAS for this contract C Export File for QAS Read Only Mode QAS Read Only Training Access Code C Export File for QAS Training Mode hy Sell Export to file c temp R MS 32000183 RMS EXF iiis The saved file will not be emailed Export Notes Edit J OK X Cancel If this is your first export for this contract you should choose the default Export file for Daily Update of QAS Later if your Remote QAS Site runs into difficulty did the DUMB thing and did not backup as often as we should you may use the second radial button to overwrite the data entirely Of course the QAS program will loose any information they entered since the last export back to the main RMS program Resident Management System The preferred and recommended way to exchange data between RMS QAS QCS is by use of the RMS Center SFTP repository It is pretty much automatic and you don t have to worry about exchanging files and won t make the mistake of importing an older file The repository only holds the last exchange the new one in overwrites the old one This version of QAS allows you to have the program automatically update your contract from RMS on a nightly basis until Final Payment of the Contract You Intro 17 Export Sett
119. E AND NON EFFECTIVE TIME 03 01 2005 03 15 2005 CHARGEABLE TO COST OF WORK RMS FORM 4267 14 10 Resident Management System Sample Bucket Dredge Report Form 4267 Page 2 of 2 PAGE NO QUALITY CONTROL REPORT BUCKET PIPELINE Page 2 of 2 CONTRACT NO CONTRACT TITLE CONTRACTOR REPORT NO W912ER 04 C 0013 CONTRACTOR VILLAGE Sructural Engineers LLC NAME AND TYPE DATE Bucket Dredge 15 Mar 2005 Tuesday NAME OR NUMBER MAJOR REPAIRS CESSATION COLLISIONS MISCELLANEOUS TOTAL LOST TIME PERCENTAGE OF TOTAL TIME TOTAL TIME IN PERIOD QC NARRATIVE S No QC Narratives were reported today RMS FORM 4267 14 11 Resident Management System Available Dredgers i Exi Dredge Type Equipment Hame Bucket Fipeline Bucket Dredge Next we will view the Hopper Dredge Report 3 Wapper Hopper Dredge Report for Hopper Dredge 2 05 11 2006 Thursday B g a Copy borm rA Close Dredge Repor Character of Report Character of Report Character of Report Maintenance New Work Maintenance Report Crew Size Weather Draft Weather Mat Entered Liezl Other g Work Performed Location of Work Total Loads 0 Location Channel Attendant Plants Reached Dredge Total Time 0 hours and minutes Disposal Area Used Distribution of Work Quantity Deposited sj Average Cut Length al Total Time 24 hours and
120. E OF CONTRACTOR SECTION II APPROVAL ACTION ENCLOSURES RETURNED List by item No NAME TITLE AND SIGNATURE OF APPROV ING AUTHORITY ENG FORM 4025 R MAR 95 ER 415 1 10 EDITION OF SEP 93 IS OBSOLETE SHEET 1 OF 1 Proponent CEMP CE 16 9 Resident Management System Transmittals in Review Imported Transmittals If you have imported transmittals from the Contractor they will be listed here until such time as they are logged in If they have all been logged in RMS will indicate that also Contract Menu L1000789 DACAS9 02 C 0009 NA 557th DS Maintenance Shop P iol x File Help Home Administration Finances JAIE Submittals Schedules Closeout Impuort E port Overview Reports Submittals Transmittals in Rewiew opecification Sections Log in date Transmittal Documents Received Submittal Register imported Transmittals Tramsmittals in Review Transmittal Log Transmittals in Review Submittal Reviewers WD All imported Transmittals have been logged in 16 10 Resident Management System Review Status This area reflects the review status and actions taken on transmittals until such time as they are sent to the Contractor Once they are sent to the Contractor they no longer appear on this screen RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications ml x File Help Home Administratian Finances 4 00 Submittals Schedules Closeou
121. Employees lassification Required Rate Paid Fate Disputed Downhill Jerry Johnson 23 50 20 00 3 50 PLUMBER Straub Pacific Jahn Jacobs 15 50 19 00 Mone LABORER CARPENTRY ACCIDENT REPORTING Describe accident cause and G4 recommendations The following Accident occurred today The track hae operator was warned yesterday and the day before that that seatbelts are required He has refused ta wear it The Doctor reported that at least two days aff work was required INSPECTOR S SIGHATURE DATE SUPERWISOR S INITIALS DATE ENG FORM 2538 1 Aug 83 Facsimie The OCR will be attached ta ar filed with the AF 15 7 Resident Management System Sample Daily QA Report Form Civil The Daily QA Report is accessed by pushing the QA Report button at the top of the screen The bottom portion of the report would be the same layout as the Military Report on the previous page THE QCR WILL BE ATTACHED TO OR FILED INSPECTORS QUALITY ASSURANCE REPORT QAR DAILY LOG OF CONSTRUCTION CIVIL ER 1180 1 6 WITH THE QAR REPORT NUMBER 439 DATE 14 Mar 2005 Monday Page 1 of 1 PROJECT CONTRACTOR VILLAGE Camp Victory Iraq CONTRACT NUMBER W912ER 04 C 0013 NA CONTRACTOR Or hired Labor Sructural Engineers LLC PORTION OF SCHEDULED DAY SUITABLE FOR OPERATIONS WEATHER Weather Caused No Delay TEMPERATURE STRUCTURAL EXCA VATION 100 BORROW EXCA EMBANKMENT CONCRETE VATION 100 100 50
122. Exposure Hours Hopper Dredge 2 Er Required Verifications QA Tests Planned Interviews Report is not marked as completed We will choose the Bucket Dredge to view first O Ee Resident Management System 14 8 The contractor will complete each of the items shown on the left of the screen and can print out or view the QC Report Form 4267 after the report is checked as being completed You may also COPY a report from a previous day and make any changes to it as necessary Report for Bucket Dredge No 3 aaa aI Immm OIOI Dredge Repor Character of Report Character of Report Maintenance Report Weather Work Weather Caused No Delay Distribution of Work Total Time 24 hours and 0 minutes Attendant Plants Total Time 0 hours and minutes QC Narratives O written Today 05 11 2006 Thursday c Copy Form 4267 Close Character of Report eee Maintenance New Work Environmental Crew Size Dredge EN Shore Other n Location of York eee Reached Dred UU Disposal Area Used Quantity Deposited EE Character of Material Clay Low Hardpan Dow Sand a Silt i Other 100 Gravel D ow Mud EN Shell Poa Stone 0l Channel Condition Average Depth Before Dredging ow Average Depth After Dredging lw Hiver Tide Stage Min Time Max Time First Tide 3 00 00 ion Gauge Location
123. F30 Page 2 Tab SF30 Block 2 The modification number entered initially i e R00019 will be replaced via SPS when the Modification is completed by Contracting However in most all cases the Contractor will use this temporary number and may not even be aware of the final number SF30 Block 4 The Requistion number is typically the PR amp C number and will be automatically populated by RMS in most cases It may be changed if desired or needed SF30 Block 12 The Accounting and Appropriation Data memo field is an optional field if required by your District or this modification There is a lookup if you choose the EDIT button that may include standard wording if this feature is used in your District Library SF30 Block 13 Select the manner in which the Modification is being issued and select the appropriate FAR Clause s from the lookup provided Also indicate whether or not the Contractor will be required to sign the Modification Modification No R000119 R OO019 Provide Crane to Unload VB5s WS 2 X SF30 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs E E SF3U Close SF30 Block 2 Modification No R0005 SF30 Block 4 9 Requisition No WEBOKZ51 053963 SF30 Block 12 Accounting and Appropriation Data Optional Additional Notes C Edit E SF30 Block 13 A ssued Pursuant to FAR Clause s B v C B Administrative Changes 52 243 0004 CHANGES m C C Supplemental Agre
124. FP Projects Contractor Claims Interface Schedules Select Contract X USACE Portland District Q Portland District Eng CQnst Find fan Contracts Portland Resident OWee Contracting Division Office ID No Title P Interface Log HDC CEN WP EC FR DACW5 01 D 0004 0003 Port Orford Boat Maintenance Operations CENWP EC R DACW 5 01 D 0004 0004 Port Orford Boat Hoist Maint Dredging CENWP EC R DACW5 01 P 0340NA Spring Creek Hatchery Filter Bed Gate CENWP EC R DACW57 01 P 0357 N Lost Creek Trail Repairs CENWP EC R DACw57 01 P 0385 N Storage Building John Day Dam CENWP EC R DACw57 01 P 0380 NA John Day Lock Tainter Valve Shaft EN wP EC R DACw57 01 P 0528 NA Spirit Lake Tunnel Intake E quip Rental ENWP EC A DACW5 7 02 C 0002N4 John Day ESBS Modifications FY02 h CENWP EC R DACWw57 02 C 0003 NA Adult PIT Tag Production System Bonn ww n ll gl gl CENWP EC R DACW5 02 C 0004 N Bonneville 2nd Powerhouse FGE Mods CENWP EC R DACw57 02 C 0007 NA WTC Intake Tower Modifications CENWP EC R DACw57 02 C 0008 NA The Dalles North Fishway N3 Wall CENWwP EC R DACW5 7 02 C O010 NA The Dalles Blocked Trashrack Operational CENWP EC F DACW5 02 C 0011 N Bonn Powerhouse JBS Phase 3 CENWP EC R DACw57 02 C 0012 NA 480 Ton Intake Gantry Crane Supply Ct CENWP EC R DACw57 02 C 0017 NA MCR C A amp Coos Bay Maint Dredging CENWP EC R DACw57 02 C 0018 NA Cougar Dam Interim Fish Trap Facility CENWP
125. Form 2626 e Warranty Inspections 18 2 Resident Management System verview a This chapter addresses requirements for Transfer of Completed Facilities Y and Warranty enforcement procedures as addressed in ER 415 345 38 30 June 2000 The referenced Engineering Regulation is the basic regulation that prescribes USACE policy and procedures for transfer of completed construction projects We will discuss how the RMS program is setup to assist us in closing out a contract Closeout Activities in RMS RMS provides the following input screens and forms for closing out a construction contract and more are under consideration for future releases Real Property Screens Transfers DD Form 1354 Input screens and reports Requisitions DD Form 1149 Input screens and reports Contractor Evaluations DD Form 2626 Input screens and reports Warranty Inspection screens and reports RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VB5 Modifications Ioj x File Help Home Administration Finances 4 00 Submittals Schedules Closeout Import E sport m Home Overview Reports Real Property Transfers DD1354 Requisitions DD1143 Contractor Evaluation W arranty Inspections Resident Management System Real Property 18 3 For Military construction contracts Real Property is required to be documented by use of the DD Form 1354 Transfer and Acceptance of Military Real Property This for
126. Formi MIB serenus dote atl A epo Mos 6 Sample Daily OA Report Fon CIVIL ettet ardua eei ce actas ua iad stud tete tua deeds 7 CHAPTER 16 Contract Submittals and Specslntact ccc eeecccceeeeeeeeceeeeeeeceeeeeeeseeeeeeesaaeees 1 Whatthis Chapter preSelllS execiee captu enr uve Loco a e a a a e TEA 1 OV CIVIC a O 2 The Specslntact Specification Production SYStEM cccccccsseeeceeeeeeeeeeeeseeeeeseeeeeseeeeeeas 2 Contact SCID ERE T I T NE 2 SUBMITTAL REOUIRENMIENITS 2 doti ue meu ode Lade ence Guba ide ud eiua a 3 SPECICATION SECUONS TT o DO T E o 4 Submittal Details and Requirements cccccccseeceeeceeeeeeeseeeeeeeceeeeeeeeeeseeesseeeeeeseseeeeeeaeaes 5 Submittal Requirements Window seeesssssessssseseee nennen nennen 5 Sample Submittal Register Form ENG Form 4288 seeeeeseseeeeeeeeenn 6 Features Submuiials Trarismittals 23 9 3 2 E 6 Transmittal bog ENG BEOIm 4025 sei ee ce aded oo e etes E ite 7 Sample Transmittal Form ENG Form 4025 cccccceccccsseeeeceeeeeseeeeeeseeeeeeseeeesseeeeesaaes 8 Transmittals In REVIEW 5 cora itt estara Ure VE OUO ens o Mese o ope eae p ERO ORDIN MS e dais admit eeu E Cea UE 9 Itiborted TransmitalS sudes Deae t Detto duido e S Ee MU eR Edw rSn a bras m ecu eus 9 REVIOW SQL Scie aesthetics bM n ea eee cts Setacaataiatot sucht eetn cee LIL MEE 10 COMMIT ed VIS WY CUS agate Bess a etium DER en oa hee uum ag ded iva esta uae
127. G20001193 Wfi9127S 05 C 0075 MA Bonneville FGE amp YES Modifications ml x 23 rmnase ins File Help opecificatial E 52d Home Administratian Finances 4 00 Submittals Schedules Closeout Import Export submittal Ty Home Overview Reports Milestone Fx Bi Iulius EET T Ter tee tel eT Toe te Es Trades Lat ica Eg x Q Specification Sections ue Edi neice Find 00 01 20 List of Schedules Transmittal Log 01 3213 Scheduling of Work 01525 Safety and Occupational Health Requirement Transmittals in Review 03207 Concrete for Minor Structures O3600 Concrete Removal 03730 Resin Systeme for Concrete Repair and Bonding Cubmittal Reviewers 05055 Metalwork Fab Mach Work Misc Provision 039900 Painting General 15050 Compressed Ar System 15200 Pipelines Liquid Process Piping 16050 Electrical Work amp Equipment 16120 Insulated Wire and Cable 16768 Fiber Optic Data Transmission System 16 5 Resident Management System Submittal Details and Requirements Notice the distinct sections of this screen Identification section Classification section modified now to address Design Build Contracting Drawing and Submittal Type references Submittal Schedule section Primary Secondary Reviewer sections Activity link and Time periods section on the Submittal Schedule section Submittal Requirements Window Submittal Register X Section Ma o1 525 Section Title Safety and Occupational Health Requirement Item No
128. GITATING DREDGE amp HAUL MILES RUN MIN MIN NAUT MI EFFECTIVE W ORKING TIME 0 PUMPING TURNING DRAG DEPTH MAX TO DUMP INDICATORS LAST CHECKED ON 12 30 1899 AVERAGE SPEED OF DREDGE DURING LOADING FT MIN DUMPING TO CUT AVERAGE SPEED OF DREDGE DURING AGITATING FT MIN GALLONS OF FUEL OIL CONSUMED GAL GALLONS OF WATER CONSUMED TAKING ON FUEL AND SUPPLIES TO AND FROM WHARF OR ANCHORAGE WORK PERFORMED LOSS DUE TO NATURAL ELEMENTS DREDGING AND HAULING AGITATING LOSS DUE TO TRAFFIC AND NO OF LOADS TOTAL CYS DISPOSAL AREA TOTAL CYS BRIDGES MINOR OPERATING REPAIRS TRANSFERRING BETWEEN WORKS LAY TIME FIRE AND BOAT DRILLS ATTENDANT PLANT MISCELLANEOUS NAME OR NUMBER TOTALS LOST TIME MAJOR REPAIRS AND ALTERATIONS CESSATION COLLISIONS TOTALS TOTAL TIME MILES RMS FORM 27A 14 13 Resident Management System Sample Hopper Dredge Report Form 27A Page 2 of 2 CONTRACT NO CONTRACT TITLE CONTRACTOR W912ER 04 C 0013 CONTRACTOR VILLAGE PAGE NO QUALITY CONTROL REPORT HOPPER DREDGE Page 2 of 2 REPORT NO Sructural Engineers LLC 440 NAME AND TYPE DATE Hopper Dredge 15 Mar 2005 Tuesday QC NARRATIV E S No QC Narratives were reported today 14 14 Resident Management System Contractor QC
129. Import E sport Home Overview Reports QA Q0C Planned Interviews Contractor Contractor ERE a QA QC Daily Reports Code Mame Number of Labor Interviews Planned QA OC Summa PRIM Fabrication Products PRIM A 1 Accurate Concrete Concrete Saw Cutting B 2 HIRE ELECTRIC Electrical 2 Features of Work B JH KELLY Services Manpower 2 sPhoselnspecions SS TT o i A Labor Interview x Hazard Analysis QC Requirements Pl Equipment Checks Close Dredging Equipment Exposure Hours Interview D ate 1172172002 E EE Employer fom a les Employee George Strait Planned Interviews Address fi 324 Bullnde Road Austin Texas 78704 Llassification BUPER JDE EE Required Rate 21 00 hr The actual Labor Interview Paid Rate 155 00 hy is part of the Daily QA m Report process Difference Due C In Compliance Please review ER 1180 1 um m2 8 Contracts Labor Relations Chapter 7 which speaks to the interview process It is very important that the enforcement procedure and reporting be accomplished as required by regulations This chapter may be obtained at the following website address Contract Labor Relations ER 1180 1 8 Resident Management System What this Chapter presents Quality Control Report and RMS o e e Overview p Daily QC Report e Sample Daily QC Report Form LL Overview es This chapter addresses information on the Contractor Daily
130. LOG OF CONSTRUCTION MILITARY DATE ER 4151 302 18 Jan 2002 Friday PROJECT CONTRACT NUMBER Facility Modernization of bela DACANS 99 D 0020 0005 CONTRACTOR WEATHER Straub Pacific LLT Weather Caused No Delay Temperature Min 45 F Max B5 F 0 3 Inches Precipitation 12 MPH Wing QA HARRATIVE S Comments Pertaining to Contractor s COC Activities Very bad job here Fred B Freeman QA FIHAL FOLLOW UPS Evaluation of Contractors performance on activities reported finished Final follow up inspections were held today on the following Activities Activity Contractars ic Performance PF00127 Pravide Service and Telephone Outstanding Gc PF00120 Revise Site Water Line Above Average Gc PO0D13 Provide Mech Testing and Balan Unsatisfactory Gc POO 4 Misc Changes Satisfactory Gc P015 Add Moulding Satisfactory GC QA PUHCH LIST Describe G4 Punch List items issued verify 2 4 Punch List tems reported corrected by contractor The following QA Punch List items were issued today aA Punch List Item Location Description Status 4 001 71 Outstanding c 00001 Morth Pad Must remove all fill and recompact Subcontractor did not use water and it is tao dry QA TESTING Include test description and resulte The following 04 test was performed today QA Test Description Results 47 00001 Verity smoke detector sensitivity tests are accomplished Awaiting Results LABOR IHTERVIEV S The following employees were interviewed today Employer
131. Management as to when the work will be transferred and accepted by the customer This date should be established within 30 calendar days after contract award and remains fixed for the life of the contract Scheduled BOD Initially matches the Original BOD established by PDT then updated as necessary to reflect when it is currently expected or scheduled to occur Actual BOD When it actually occurs For military projects the client should sign the initial 1354 on this date It is possible to have multiple BOD s on a single contract For projects without separate phases the date in RMS should reflect the last or final BOD for the Contract Local milestones can be added to track multiple BOD s in RMS Physical Completion CC840 Date all contractor work is completed All deficiencies punch list items are completed Note Claims can be pending and this date excludes activities within government control such as warranty inspections CCASS evaluations final 1354 etc Resident Management System Transfer Document Date CC890 Date Initial 1354 or Transfer Memo is accepted by the customer which should occur at BOD Contractor Evaluation Date CC870 Date Contractor Evaluation completed signed by the Reviewing Official Contractor Final Payment CC880 Date on the Check EFT on the Final Payment to contractor Actual date will be downloaded from CEFMS Scheduled date is a manual entry of when you expect it to happen AE
132. Mid ear Baseline hl a i i Graph FEV ufu EN Mees Gaeta eg aa eee See lem ge Monthly Placement Bl Actual Earrings lll Projected Eamings 105 Mar 2006 Jun 2006 Morh Actual Projected Placement Monthly m Difference 334 682 00 M mmm 0 00 334 692 00 0 00 0 00 Select the Copy Placement 342 052 00 0 00 7 360 00 Baseline button then click Jan BE 342 052 00 0 00 0 00 Feb UB 342 052 00 0 00 0 00 Yes 342 052 00 0 00 0 00 342 052 00 0 00 0 00 342 052 00 0 00 0 00 Jun 06 342 052 00 0 00 0 00 Jul 06 342 062 00 0 00 0 00 342 052 00 0 00 0 00 Sep 6 342 052 00 0 00 0 00 Totals 7 360 00 0 00 7 360 00 f Copy Placement to Baseline A Fr 2006 Mid Year Baseline not entered Es RMS J Are vou sure vau want bo copy the plag ment values into the Baseline For all 12 months Conkrack Wwa1z7MN m5 c DOCD6 Bonneville 2nd PH CC Follow on This Contract will be added to the lisk of contracts with Baseline Placement entered For FY 2006 Mid Year Baseline 1 12 Resident Management System You continue this process until such time as all contracts projects have a schedule and you choose to LOCK the Baseline When you choose to lock the baseline schedule you should see the following message Lock Baseline Schedule G Baseline Schedule Lock This will lock all Contracts included in the Baseline and will not allow any further changes to be made to the Baseline S
133. OHllllled niaar aaa a egi ex RM addas 5 wixsablee quit o e e 5 SF30 BIOCK TG T e E A paedbvautewedd 5 Release Mod Ta Dennie me 6 Pay AClVity OCTO ON aiani a E a 8 SUPPONGO DOCUMEN Ocarane E T Eoo 0 EE 9 OlherGhange Orders saisie cubus dede enu O puoi ineat ui ou aoo reu hen PLE tub NNUS a UM M UE 11 Current Construction Working Estimate CWE cccccccceceseceeeeseeeseeeeeseeeeeseeeesseeeeseneeeeas 12 Ghapter 11 Contractor Payments 2uccdosio qe tubes a fetal tot puteo us eben eet baa o ee e De os Deeper iactu 1 Wians Ghapier DreSentS act sai cae co teat tepst ected eost eared bert eas Ote Ui CLEA LM en sen tects Oed 1 ONY NC esac aaa ae DEC MM M DU ek 1 POCING M Progress mech ABI RETE t OTT 2 Prompt Payment Pay Requests from QOS ccecccccccccssseceeeseseeeeeceeeseeeeeeeeessaeaeeeeesseaaeees 2 Prompt Payment Pay Requests from QOS eeessssssssssssssseeee nennen nennen 3 Prompt Payment Certification Report Page 1 4 Contractors Pay Beguest WOIKSTIBBE u5 reacts be Fd er bat Deui bends dex teas prat t eden taies 5 Sending Payment to CEFMG c ucissa oci denne aped bue te tete toe ote bane ea etat eet Ea 5 IBODOLSJOF P AV MCI ct seruauit id d acu aful usted at reum nb e a dau udut 7 Chapter 12 Contractor Quality Control Planning eeeeeseseseeseesseeeeeeennnennnn 1 Wliabthis Chapter presents amccuisantieheitetot entouiacadochsiont ebbe dut qbvet evite A better kae u 1 Hed lred PIan
134. Oj j File Help Home Summary Office Local Library District Library System Library E Overview Reports Eit Office VICTORY AREA OFFICE Office Policy Office Description Office Personnel Quality Assurance Daily Reports Office Policy Office Plans Only allow editing of the most recent daily report Only allow editing of daily reports created within the last 30 days User Defined Entries User Roles User Access Control District Review Office This policy does not apply to the Contractor QC Daily Report Unless the Government RMS specifically returns a QCR for correction the contractor will not be able to modify his Daily Report once it is marked complete and exported to the Government If something is wrong with a report and it marked completed the proper way to make a correction is to enter a Narrative comment either in the QA or QC Report and explain the error or correction of a previous day You should not alter a report especially if you are providing a signature and filing it with the contract Resident Management System Project Delivery Team Members RMS provides the opportunity to capture a list of key players involved in the execution of the contract This listing should not be confused with Staff Assignments as the list should include personnel from various organizational lines such as the Designer Engineering Project Management Field Office Staff Users Occupants and ot
135. Personnel Office Policy Office Plans User Defined Entries EU A The Office Symbol is the official office symbol for your office and was entered when the office was first added to the program If the symbol is incorrect or zi X z Add Edit Delete Find EE USACE Portland District Fl Portland District Eng Const TE esident Office Close Administrators RESIDENT OFFICE a Office Symbol CE NwP EL R Parent Office CE Nw P EC Office Code DOD Resident Engineer Jeffrey R McDowell rg Code 3 2L 1R UD Office Mame Portland Resident Office Address fi OBO Nw Corporate Drive MT 08 00 Pacific Time US amp Canada Sere Ns 503 E51 2420 Tes Fax Ma 503 492 3850 daylight savings time Prefs Code for Change Requests AC changes you are now able to change it without deleting the entire office as was the case in prior versions This symbol is assigned by your District or Center and should be unique for your individual office Some Districts may refer to the symbol as the Routing Symbol and others as the Mailing Symbol B a he Office Code is utilized by some Contracting Offices and is presented on this screen It will print directly on the SF30 when entered If left blank the SF30 block will also be blank It is a ten 10 character cell Some offices may refer to this as the SF30 Office Code Resident Management System C a he Prefix Code for C
136. Quality Control Report and provides general information for utilizing the Quality Control Report module of the RMS program 14 2 Resident Management System Daily Quality Control Report The Government and Contractor reports are accessed from the same location within RMS The dates shown reflect the QA QC Report Dates and you select the QC Report from the next screen This screen depicts a standard Civil Report This contract has been set up to utilize Dredge Reports and if you need to add a dredge report you will simply check the radial button and view the 2 screen below RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp 3S Modifications ml x File Help Home Administratian Finances 4 00 Submittals Schedules Clout Import E port e Home Overview Reports QAf QC QA QC Daily Reports QA QC Daily Reports zi X a Civil Reports Dredge Reports Add Edit Delete Find QA QC Summary z Report 4 Report OC Repeat Features of Work 09 21 2007 Friday Weather Caused No Delay Not Receiv d n ssa ee ee 08 20 2400 Tuesday Weather Caused No Delay Completed Peturnen for orrections 8 27 2007 Monday Weather Caused No Delay Completed Heceived Hazard Ai RMS Contract Menu G2000193 W9127Nh 05 C 0025 NA Bonneville FGE amp VES Modifications mi x QC Regui File Help Equipmen Home Administration Finances AZUL Submittals Schedules Closeout Import Export N
137. R SYSTEM INTERIOR 8 5 0 HVAC SYSTEM 38 20 5 QA Tests LAMDSCAPING 27 16 E Planned Interviews PLUMBING INTERIOR FINISH J 3 8 PLUMBING INTERIOR ROUGH 22 12 2 STRUCTURAL STEEL 95 25 4 Hazard Analysis The Contractor should prepare a Hazard Analysis for each Feature of Work This is accomplished in the QCS program After they are created in QCS they will be available in RMS for review comments acceptance or rejection 12 13 Resident Management System We need to realize that the AHA is really keyed around the activities required to accomplish a certain feature of work and addresses any hazards or potential hazards that may be associated with work anticipated to be required while doing the actual work The Contractor is able to create the AHA in the Contractor Library for each feature he would add to the library The library AHA s will be available to add copy to any contract Thus the Contractor using QCS will build the AHA on the Features of Work listed in the contractors CQC Plan and hopefully in the QCS program Many of the items in the AHA are identical or very similar from one FOW to another Therefore the Contractor is able to COPY an AHA from one FOW to another The idea is to simplify input RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications B x File Help Home Administration Finances AIC Submitals Schedules Closeout Import Export E Overview
138. Resident Management System RMS User s Guide Software Version 2 37 14 April 2008 Folsom Bridge Project Sacramento District CESPK Resident Management System U S Army Corps of Engineers RMS Center 760 247 0217 Voice 760 247 2547 Fax Resident Management System Written under contract for the RMS Center Los Angeles District U S Army Corps of Engineers While every precaution has been taken in the preparation of this manual the U S Army Corps of Engineers and the author assume no responsibility for damages resulting from the use of information contained herein Trademarks Windows 98 Windows ME Windows 2000 Windows NT and Windows XP are registered trademarks of the Microsoft Corporation HP and LaserJet are registered trademarks of the Hewlett Packard Corporation TOC 1 Resident Management System Table of Contents O US TON ise E NOTES 1 What Is AMS QAS and QGCS cricnsadcsosocet tinesataneoncussacensinmecoacsomcedonnentiotiwesseunsnnewoscsebdewanadcsoneses 1 Opening SCIEENS ccccceecccccseeececeeeeeeeecaeeeeeeceeeeceesseeeeeseeeseeeeseeeeeeseeeceesseaeeeeeseaaeeeesseeeessageeeeseas 2 RMS Opning SETEC coccusa2ccpancencnaswseandasnausngaesscinnastaatnensdeanceondseanatennaeneenentinenacaeiagheasehiapsessantosanss 2 Ar AVE aT CONIO REED ER 2 How the Archive Feature VVOIKS sia ac meni paliest d tA pt ei ee pH MS aaka aii iiaeaa i 3 AS ODONPOSSIGOI secant UD E e DRIN PERIERE AT P dr 4 Re
139. Revision amp Misc Changes Mod 05 02 0648 05 02 064 0 ashdown Pump Piping Modification 087237064 10 03 064 0 Modify Lifting Beam End Blocks OF 207064 01 01 074 Oo 575 Repair 8 01 D065 10 03 0685 Imported From MAS Scheduled and Actual Dates Imported from HAS This is a Read Only screen if the Contractor is using the QCS program and no changes can be made from this screen The scheduled dates are either imported from the Contractor s NAS or manually updated The actual dates are imported or manually extracted from the Contractor s Daily QC Report By using the drop down menu at the upper righthand side of the screen you can view the activities sorted by any of the following All Activities Default Critical Activities Activities Not Started Activities in Progress Activities Not Finished Activities Finished 17 12 Resident Management System Feature Schedule As Definable Features of Work are required to be identified by the Contractor as part of his Quality Control program this Feature Schedule of RMS is used to track and report when the Preparatory and Initial 3 Phase Inspection Control Meetings are scheduled and actually conducted The Feature Schedule can be accessed from the main Contract Menu Schedules Feature Schedule as shown below If the contractor is using the QCS program this will be a READ ONLY screen The Preparatory and Initial dates on this screen are taken from the Contractors Dail
140. Rule an 11 Chapter 17 Schedules amp the Standard Data Exchange Format SDEF 1 Whatthis Ghapler presents arisen contacts ie ai a a udi edu Lene a ote ud 1 Contractor Schedule Requirements ersinnen E AEN ibaia 1 Schedules and ihe SDE Furnirani eoa Ete a Hc PON cob r Dine RED o ve ROLL Os 2 Sr M M 2 RMS maintains four types of schedules cccccseececeseeeeceeeeeceececeeueeeseseessaeeessegeeessesessaeeenss 2 Milestone schedule ERE DE A 2 Placement SCHOO UG eu TS E NEEE S e dos Edu aud 3 AclVity SC dule aisre nE E EAEI 4 Feature SCMOCUIS cirein T E One ev CE 5 standard Data Exchange Format SDEF uda eor EE A 6 Feature Torre ODE perme am nn E E MED Tag M EM EU 6 RNS ANd ISSO DEF NR S A nmin herent nN ree ETRE 6 Contract Specified Project SCHECUIEC cccccccssecceeceeeeeeeceeeeeeeseeeeeeseeeeeeeseaeeeeeseeeeeessuees 6 District Milestone Events District Library cccccceececesceceeeecceeeeceeeeceuseseusesseeenseeessaees 6 TOC 8 Resident Management System Milestone Events Local Library cccccccccsseecseeceeseeceeeeceeessseseeseeseeeeseueessaeeeseeeesaesens 7 Milestone Schedules Summary REPOFts cccccceecceceseeeeeeceeeeeeseeeeeeeseeeeeeesaeeeeesaaeeeees 8 Monty Progres e E C C E UTD 10 Acuvity S ohedulgaseieo cap actesa iiie eti aste biegadutU gute piude quem U MM SCNNR ER ID POR CIE PR Lar ESO e cu
141. SDEF X What would you like to import IY Activity Changes Add Deleted Edited Activities Activity Change Option Select the items you Import ELIN wish to Import from the Contractor Import Activity Amount Import Responsibility Code Import Feature af Work Import Contract Phase Import Project Area Import Work Category Import Curation i Activity Schedule Scheduled Actual start amp finish dates Iv Pay Request No 6 Completed Cancel Next gt gt Resident Management System Import from Network Analysis System SDEF l x Select Standard Data Exchange Format SDEF file to Import c foe CS Z2 AMS Files gt SDEF Files ue Import to Wins OTa TT Windows Explorer of SDEF Folder and Files lt lt Back Import NAS SDEF SDEF Import Confirmation E x SDEF File Header Information Confirmation Data Date Contractror Marne Screen 04 30 2006 Perini Corporation Project Mame G ult Region South L Project Master Project Start Date Project End Date 09 28 2005 031 62007 X Cancel the Import Push the Continue with Import button when ready When RMS completes the import process the data fields on the screen will be completed reflecting the particulars of the import Resident Management System To review the activities imported double mouse click on any changes shown in the field in the above screen The next sc
142. Supplies Required 11a VOUCHER NUMBER AND DATE D AD99000 Received by 12 DATE SHIPPED b Date 02 06 2002 02 06 2002 CESPL CO AD 13 MODE OF SHIPMENT 14 BILL OF LADING NUMBER Pickup Truck N A led 4 APPROPRIATION SYMBOL AND SUBHEAD OBJECT CHARGEABLE BUREAU CONTROL BUREAU CLASS ACTIVITY ACTVITY NO CONTROL NO DECA DACA09 99 D 0020 0005 ITEM UNIT QUANTITY SUPPLY TYPE CON UNIT PRICE TOTALCOST NO FEDERAL STOCK NUMBER DESCRIPTION AND CODING OF MATERIAL AND OR SERVICES OF REQUESTED ACTION CON TAINER TAINER NOS a b c d e f g h i TP 0000fAcoustical wall covering that will be installed by User a 5882g 500 00 pare laminate for wall signs and directories 16 TRANSPORTATION VIA MATS OR MSTS CHARGEABLE TO 17 SPECIAL HANDLING ISSUED BY TOTAL TYPE DESCRIPTION TOTAL TOTAL 19 CONTAINERS DATE YYMMDD SHEET TOTAL CONTAINERS CONTAINER WEIGHT CUBE i RECEIVED EXCEPT AS e NOTED CHECKED BY QUANTITIES DATE YYMMDD GRAND TOTAL RECEIVED EXCEPT AS EE disi DD Form 1149 DEC 93 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 zo A rca o omi Azmzu ro mo POSTED Resident Management System Contractor Evaluations DD Form 2626 Itis USACE standard operating procedure that the Contracting Officer evaluate contractor s performance and prepare a performance report
143. System When the contractor installs the QCS program a SITE ID is automatically assigned for the Contractor This ID must be conveyed to the Government to enable the transfer of files Enter the number here i e JSG7MJ2G iBl x Export file to add this contract to Ma OCS Site ID J5G 7MJ2G The Master OCS Site can add additional OCS sites for this contract Gy Celi Export to file AMS POOO45S QUCS REF Do not email the saved file You will then need to determine how you prefer to transfer the file to the contractor Use the Settings feature for this purpose ini x C Expor to RMS Center SFTP repository for electronic download This option i recommended if the sender and receiver have an internet connection By selecting this option you can electronically export files to the AMS Center SFTP repository Export to file This option will save pour exports as disk Files You can transfer the saved files between goverment and contractor using your prefered method including CD floppy disk email attachment or USB drive Path File RAMS Bb2000133 dCS RAF File To Export To Eesdcednsk Automatically E Mail Export File Email Address X Cancel The preferred way to transfer files is to make use of the RMS Center Secure File Transfer Protocol SFTP The other method is to export a file that you would email or furnish on another media to the contractor In this example use the SFTP method and push OK
144. TENSION YES X NO CALENDAR DAYS 0 4 TOTAL 0 00 5 NECESSITY FOR CHANGE Attach a copy of Directive letter of authority from OCE or Using Service and brief statement as to necessity of contract action Include any special construction requirements or known quantitities Include any information regarding status of work in progress and future activities that will be affected by this change 1 Allocation of FY07 300 000 00 Resident Management System What this Chapter presents e Overview Contract Modifications e Current Construction Working Estimate CWE Overview es This chapter furnishes instructions for processing construction contract modifications and other changes to the CWE You are encouraged to review and follow your own District guidelines if a procedure or recommendation herein conflicts with your District policies 10 2 Resident Management System Contract Modifications A modification allows the Government to add or change information and or requirements of the contract RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VB5 Modifications Bl x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E port E VErVIEW eporks Finances Contract Modifications gi X A CEFMS Finances Add Edit Delete Find Recompute Finances Ref Mod Mod Sign VET E Mo Ho Date Amount Award CWE R0000 Allocat
145. TION GOVERNMENT ACTION FIO GA DA or CR OFFICE NAME SUBMIT NEEDED BY APPROVAL NEEDED BY MATERIAL NEEDED BY CODE CORPS RECEIVED DATE CORPS RETURNED DATE CODE SECTION 01525 Safety and Occupational Health Requirement 1 01525 1 3 5 Accident Prev ention Plan APP GA Arndt Eric A 21 Oct 05 25 Oct 05 2 01525 1 3 5 Activity Hazard Analy sis GA Arndt Eric A 21 Oct 05 25 Oct 05 3 01525 1 3 5 Crane Critical Lift Plan GA Arndt Eric A 31 Oct 05 11 Nov 05 4 01525 1 3 6 Accident Report Arndt Eric A 5 01525 1 3 6 Monthly Exposure Reports FIO Bechtel Gary L 6 01525 1 3 6 Regulatory Citations and Violations FIO Arndt Eric A 7 01525 1 3 6 Crane Reports FIO Arndt Eric A 21 Sep 05 01 Oct 05 01 Oct 05 31 Oct 05 8 01525 1 3 6 Confined Space Entry Permit Bechtel Gary L 21 Sep 05 01 Oct 05 01 Oct 05 9 01525 1 3 7 Certificate of Compliance CERTIFICATES GA Bechtel Gary L 01 Sep 05 01 Oct 05 01 Oct 05 5 9 1 01525 1 3 7 CRANE OPERATOR CERTIFICATION CERTIFICATES FIO Arndt Eric A 21 Sep 05 01 Oct 05 01 Oct 05 A 31 Oct 05 F 19 Dec 05 5 9 2 01525 1 3 7 CRANE OPERATOR CERTIFICATION CERTIFICATES FIO Arndt Eric A 21 Sep 05 01 Oct 05 01 Oct 05 A 31 Oct 05 F 19 Dec 05 5 9 3 01525 1 3 7 OSHA 30 TRAINING CERTIFICATION CERTIFICATES FIO Arndt Eric A 21 Sep 05 01 Oct 05 01 Oct 05 A 31 Oct 05 F 19 Dec 05 5 9 4 01
146. Turbine Generator Upg Supply b DW 57 385 C DO Bonneville 1st PH Major Rehab Supply Ct S DW BD 002 OT10 Main Unit Circuit Breaker JO Units 1 16 DS wb z D 1002 DT11 Main Unit Circuit Breaker JO Units 1 16 WOT O4 C O003 Detroit Big Cliff Rewind Supply Ct WS 289 085 C DUT 7 Bonneville Hatcher H2 Replacement all W S 2 7AR05 C 0016 Rental af the Dredge Oregon W912 7N L 7 0 0025 Bonneville FGE amp YES Modifications WS 27 N 08 D05 Port Orford Boat Hoist Maintenance Dredg W971 27H 05 D90005 D TOS Port Orford Dredging DTO5 WS 27 N 05 F OQ04 Dexter Circuit Brkrs Switchgear Supply Ww 8127M Ob C DONRE TD Intake Gantry Crane Rehab W S 2 N O6 C O008 Bonneville HAC Upgrades Ww S127M Ob C DT MCA South Jetty Interim Repairs WS 27N 8 C O021 Hills Creek Butterfly Valve Replacement W912 N 06 C 0024 W912 N 06 C 0025 Spare Transformer Facility Detroit Darn Ronn z PH Excitation System Replacement d A Are vou sure vou want Eo create a new contract 3 3 Resident Management System The RMS program assigns the Contract Identification Number automatically and it becomes part of the Oracle database and cannot be changed The Contract Title is the name on the contract or task order notice of award or the Bid package However it is limited in length to 40 characters so you may need to be creative with the title to shorten it If you need to have the LONG title of a contract for a Report you wish to create RMS has created a M
147. WI OOO03 Concrete Deficiencies Hazard Analysis Wall Covering Failure 01 05 2008 01 05 2008 QC Requirements Equipment Checks Dredging Equipment Exposure Hours Activity schedule Feature Schedule Warranty Items eererererererweeorOee 18 23 Resident Management System The Contractor should address the Warranty Items and return the results findings electronically to close out the action Warranty Item E Bl xi E Close Warranty Item 00004 Location remun ell Description Wall Covering Failure Date Reported by Owner 12 13 2007 m Date Contractor Notified 01 41C Sills Date Corrected Scheduled jon A0544008 al Date Corrected Actual jon A0544008 z Government Remarks ce View Wall Covering on North Yall is Falling off completely Appears to be an adhesive Failure Dates Contractor Remarks ep Edit Wall covering was nat installed as part of our Contract The Customer installed this after we were completed The Government RMS receives the Warranty Item response from the Contractor and Evaluates the Contractor s performance on completing the item Following the Import from QCS you need to click on the Warranty Item Change and either approve or disapprove the submission That will clear it from the window and place it in the proper location within RMS RMS Contract Menu h200019 WwS127N 05 C 0025 MA Bonneville FGE amp YES Modifications ml x Fil Help Home Administ
148. Winrms executable file where RMSword dll is located Some users may want to use Word for creation updating of Word Automation documents when the RMS database is not available In order to use the interactive method of inserting RMS macros RMSword dll needs to be located in one of the directories in the System Path i e C Wwindowslcommangd Add an icon to the MS Word toolbar Right click on the top toolbar within MS Word i e next to Help icon Choose Customize and click on the Commands tab Choose the Macros category in the left window and highlight the Normal RMS GetMacro subroutine located in the right window Drag the Normal RMS GetMacro subroutine to the standard toolbar and drop it i e again next to the Help icon Toolbars commands Options Categories Commands Description Z Save in Normal dat keyboard cose Resident Management System wi Documenti Microsoft Word File Edit View Insert Format Tools Table Window Help 4 Get RMS Macro DSR SSR Bl gt 10 9 JCEENEERESE NEGO XXE imes New Roman 12 B Z U z A E Add RHS macro to document i ACD NAME i ACD TITLE i AE MAME i AGENCY CODE i APPRO_DS i APPRO_NO i AWARD DATE ACT i AWARD DATE SCH i AWwD CONTINGEMCY AWD CONTRACT ile x E S AwD GOW REV AWD MGT_RESY AwD SA i AwD SUPP_CONTRACT AwD WO SA BCD COMP DATE BCD_ITEM_AMOLINT i BED ITEM
149. Work Items are transmitted periodically to P2 refreshing the P2 Current Working Estimate view on the Contract Project and Funding levels RMS Contract Menu 2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications Jox Fle Help Initially this screen Home Administration Finances QA QC Submittals Schedules Closeout Import E port would not have any Overview Reports ene inances Tits Ulm E i i listed it would be gi X g EN Add Edt Delete Find blank Unique Recompute Finances Work Funding Program Teese Project ID CEFMS Wo rk ltem Account Type Ed Task Code Award CWE D471D4 G270461 A1170 BN2 F amp w Non ttn Damaged STS Repair 122750 122645 CON630 ltems identity each Ste F88J7H G2b6679 CON630 BN2 1 VBS Mods Contract 122645 122645 CON630 CO ntract and each Current CLINs Work Item IS Or Pay Activities has a Parent Work Progress Payments Item From these Work Items Contractor Claims f di f Contract Changes CEFMS Database Service unal ng accounts Contract Modifications Funding Registers Rie si are setup for CWE Changes Funding Accounts making progress Funded and Ordering Work Items Contingency Purchase Requests PR amp C s pay ments to th e Current CWE Obligation Line Items View CEFMS Financial Data contractor and for Current Contract Last Import 02 20 2007 04 11 tracki ng aval abl e funds A CEFMS Work Item must be setup for e
150. a subcontractor s per formance Name ack Mayberry RFD Title vice President Finances The Prompt Payment Certification is also included on the screen and a report can also be generated within QCS to submit with the Contractor s Payment Request Payment No 21 Thru 09 21 2007 Invoice Date 09 23 2007 Requested Earnings Completed Yes You will undoubtedly encounter Contractors reluctant or even refusing to indicate the Contract Amount of their Subcontractors Reasons vary for Prime Contractors Some Prime Contractors are fearful the Government will determine WAY TOO MUCH overhead profit is being taken and will haunt them with deductive change orders Other Prime Contractors may like to live off the Subcontractor money You never have to argue with a Prime Contractor on this simply point out the FAR requirement and refuse to pay them anything until they comply Prime Contractors have been barred for Government work due to violations of the Prompt Payment Act PPA 11 4 Resident Management System Prompt Payment Certification Report Page 1 Prompt Payment Certification And Supporting Data For Contractor Payment Invoice 2 Location and Description of Work Page 1 of 13 pages 1 Contract No DACW27 01 C 0030 NA 3 Estimate No Olmsted Illinois i Maintenance and Operating Bulkheads 4 Invoice Date 10 26 2005 5 Contractor Official name and addre
151. ach kind of money funding source used to fund the contract Your Project Manager typically accomplishes this in P2 The Work Items are then downloaded from CEFMS into RMS following award of the contract and then periodically whenever finances change on a contract payments made to a contractor modifications issued PR amp C s issued etc Prior to downloading use the drop down menu and select the CEFMS database you wish to use If the need arises you can download any contract from any database at your CEAP center Your ORACLE tnsnames ora file will need to include the selected database iBixi Enter your user id and password to login to the CEFHS Oracle Database User ID l In getting the financial data from CEFMS RMS will go to mu COC lt S the Funding Registers and download the appropriation data and to the Funding Accounts to get the X ced authorized amount for each of the funding accounts used on the contract 7 4 Resident Management System RMS will then automatically login to CEFMS and complete the download of financial data and the following screen will appear CEFMS Finances G2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications E 2 inl xl g fan Finances z E Find Report Close ER Appropriation No 36 N x 31 22 0000 o E Funding Account No G266679 Work Item F88J7H Hr Appropriation Ma 36 N 5 31 23 0000 H Funding Account Mo G270461 Work Item D471D4 Appr
152. ack Contractor s Insurance in RMS Contractor m U Defined Entri v Do you want to track Contractor s Paprolls in AMS 7 Payroll Entered Ey Contractor ser Vetine niries IY Do you want ta track Labor Interviews in AMS RFI Entered By Both v Will this contract require a 001554 Transfer Document Category Codes far ARMY Prime Contractor subcontractors Conirsciir inerant f Track CWE for gacn Funding 4ccount meg Obligations For payment an all Eats Track CWE at Project Level compute Obligation amounts for payment based on available funds Contractor Payrolls Track CWE at Project Level manually enter Obligation amounts for payment Labor Interviews Program Amount 6 000 000 00 Administration Funding Fapment Modifications Quality 4s uRanice Submittals 5 chedule Funding Continuing Funds Currency Type Jus DOLLAR Resident Management System Contract Documents This module will allow the RMS User to add various types of contract documents to a particular contract to be shared with other stakeholders of the contract These may include Word documents Text files JPG files BMP files XLS files PDF files And many others When you Add a Contract Document you will be presented with a screen on which to SELECT the attachments to add to the RMS database for your contract Once you Add a document you will be able to view it from this screen without having to drill do
153. act Status selection provides an easy way for management to keep up with the status of a contract therefore it is critical that the data be consistent and accurate This selection includes four 4 Tabs Status Issues Milestone Schedule Monthly Progress and Cost Time Growth for active contracts only Contract Status Future Contract Status Issues Tab These contracts may also be in P2 if it is not in P2 coordinate with the District Project Manager to have the data input into P2 All information on this screen should remain current at all times The grey fields are downloaded from P2 prior to actual award of the contract RMS Contract Menu G2000148 TD Station Service Improvements E E mi x File Help Home Administration Finances AZUL Submitals Schedules Closeout Import Export Overview Reports Administration Contract Status Cantar Description status Issues Status Photo Milestones Schedule Monthly Progress Cost Time Growth Contract Status Future Contract Contract Setup Contract Plans Contract Status f Final Design Behind Schedule z Contract Documents Primary Delay Cade p5 SCOPE NOT DEFINED Remarks awaiting Input for Customer Correspondence RMS Contract Issues Customer lesues Remarks as of 04 09 2008 E dit ERE needs to provide final criteria they have changed their minds three times in the last User Defined Entries d month on design details AMS Contract Is
154. actor Site Responsibility Chart records Archive Contract X Security Systems at Lookout Point Contract Mo DACAS7 OT D D003 Delve Order 0049 Archiving Contract Please NN How the Archive Feature Works Only a System Administrator an Office Administrator with full Office Administration Rights or an Office Administrator with Add Restore Contracts and Delete Archive Contracts will be able to utilize the Archive feature Office Administrator Permissions m x Close Office Administration rigfits for Morris H Frazier at Portland Resident Office Full Office amp dministratigsf Rights f Selected Office 4ffninistratian Rights v Add Restore Contracts Office Description User Roles Milestone Events jw DeleteZArchive Contracts Office Personnel User Access Control Mod Routing Slip Edit Any Contract Office Policy Word Documents P2 Projects Office Plans User Defined Macros Interface Schedules User Defined Entries Letter Agency Codes n IO There will be a single archive database for the entire Corps of Engineers offices and it will reside at the WPC Portland Oregon Once a day a service will run at the WPC and will pull Intro 4 Resident Management System any archived contracts from the normal RMS database into the RMS Archive Database The RMS Center is tasked to run all program updates on the RMS Archive Database as they are released to ensure that the archived deleted co
155. ad dm Request Amount a ut Award CWE 00015 alocatii of Fr Funds 300 000 00 2 comi 5 0 00 000E Jashdown Pump Flow Switch 6 R0008 10 850 00 a T Award CLINs oon Missam Field Changes 5 ROOK 15 254 00 D 45 al Current CLINs 00018 Allocation of FY 0 Funds 2 400 000 00 E ROODE 0 00 0 2 ans 00019 Provide Crane to Unload VBS wS5 2 4 15 500 00 O 216 Pay Activities Progress Payments Change Hequest Status D Time f Basic Change Document Completed 11 30 2006 11 30 0t f Government Estimate Completed 1270772006 Contract Changes f Contractor Proposal Completed 12 04 2006 Contractor Claims Contract Modifications i Hegotiations Completed 01 17 2007 CWE sn Funding 6 Mod Ready Send to District Contingency Current CVE Current Contract Remarks SSS By selecting the Supporting Documents tab of the Change Request the user selects the document type to be added Resident Management System Change Request 00016 Washdown Pump Flow Switch Add New Correspondence Letter to Contractor After choosing the document EM etter from other Agency type the user selects SS Generate Document on this screen Modification Document 09 30 2004 EG GGUITITETTC 2 5 Delete Document Test Document for Supporting Documents The document template is selected from this screen to add a new supporting document Generat
156. ades f Labor Work Construction 5 Curves zi A a A Events Add Edit Find Delete Event Record A Jrder Ho 1 Construction Contract Award Beneficial Occupancy Date Physical Completion Contractor Final Payment 2 Post Construction 3 Post Construction 4 Post Construction 5 Construction Construction Completion 6 Post Construction Transfer Document Date Contract Required Completion AE Evaluation Date Contractor Evaluation Date NTF Acknowledged Completion Cert Completed T Construction a Past Construction 3 Past Construction 10 Construction 11 Post Construction 12 Construction Construction Start Date Hed one Meeting Project Fiscal Completion 13 Construction oemelseesesees 14 Post Construction B District Milestones System Milestones Milestone Event 1 of 14 EM n Milestone Events Local Library Milestones that are gray on this screen are mandatory milestones and originate from either the RMS program or the District Library They are Read Only and only the Order No can be modified You can choose to record the time of the milestone and whether to add the milestone to contracts as they are entered into the RMS program Resident Management System Oj x File Help Home Summary Dffice Local Library District Library System Library E Overview Reports Exit Loca
157. al WORK 1 Construction Contract Construction Milestone Dates 2 Award Contract 3 Construction NTP Acknowledged Activity ID CON4300 Activity ID CON2260 Activity ID CON2379 some of the Activities under the WBS are specifically identified within the P2 program under a column titled RMS Interface These are the activities that will interface with the RMS Contract P2 also includes the milestone dates Project Status and Delay Codes that are downloaded to RMS Project Managers PM s now need to be instructed to enter the RMS Contract ID in the WBS name not the P2 Task name m3 Primavera Enterprise Project Manager 104777 Port of Los Angeles File Edit View Project Enterprise Tools Admin Help Activities B 104777 30000 30D00 Construction Contract Contract Ready to Advertise RTA CON1920 Contract Advertised CON2180 Open Bids CON2220 Award Contract CON2260 CC Notice to Proceed CON2280 Construction NTP Acknowledgement CON2281 SW SLIP Area 1 Preparation for Surcharge Area 2 Mini CON2379 D203 Pit 1 Mining CON23791 Mining Material Disposal P300 CON23792 Mining Material Disposal CSwH CON23793 Mining Material Disposal Surcharge Area 1 CON23794 Backfilling Mining Pit 1 From D204 207 210 CON23795 Added Disposal Area Preparation Expansion P300 CON23796 Dredging of Main Channel D210 207 CON23797 Added Berth Dredging Wharf Construction CON2
158. al turnover for installing customer furniture scheduling User Training classes O amp M turnover etc During construction these types of milestones should be reviewed at the weekly planning meetings with the contractor and updated in RMS as part of the daily QA reporting process Prior to construction award milestone dates should come from P2 to RMS but after 17 3 Resident Management System construction award the construction milestone dates will come from RMS to P2 Some offices choose to include the Milestones the contractor may indicate on his project schedule Placement Schedule RMS Contract Menu 62000193 w9127M 5 C 0025 MA Bonneville FGE amp 65 Modifications B x File Help Home Administration Finances AZUL Submittals Schedules Closeout Import Export E Hoe Overview Reports schedules Placement Schedule Placement Curve Monthly Placement Placement vs Baseline Frojected Placement Based on Sine Squared Curve Stark Date 10 01 2005 Based on First Payment Date Milestone Schedule Placement Schedule Activity Schedule Finish Date 04 30 2006 Based on Current Month M Gantact Amount 11 222 504 00 Based on Current Contract Amount 30 Projected Placement 10056 10 000 000 9 000 000 6 000 000 4 000 000 2 000 000 0 Mow 2005 War 2006 Jul 2006 Noy 2006 Mar 2007 Jul 2007 Mow 2007 Mar 2006 This is the area from which you creat
159. ame screen You probably don t even need to look at these logs unless of course you have Geek tendencies in your genes Resident Management System El x File Help Home Summary Office Local Library District Library System Library E Overview Reports E uit summary Portland Resident Office Interface Schedules Baseline Schedules Import Finances from CEFMS Custom Reports Import Schedule 4 PEIER ES f Run every week on Iv Iw fe w C Run every month on day ee Im Im I Contract Groups 6 00 am P Projects Run After ar Contractor Claims Interface Schedules Import Projects from P CEFMS Interface Log Import Schedule un After rio pm v gs KS p a Meu f Run every week on Iv Iw Run every month on day m mis is ie EF Interface Log 1 42 Resident Management System Office Module The third module Office tracks data pertaining to the offices and staff that will interface with RMS for all contracts This is where individuals are given access and permissions to work in various areas of RMS and is where you assign staff members access to particular contracts or portions of contracts Resident Management System O File Help Home Summary Office Local Library District Library System Library E T ult Overview Reports Office Roadrunner Resident Office Office Description Office Person
160. answered dates Government Response to Contractor Answer Completed check box Approved Ready to send to Contractor check box Optional entries in the Government Response are e Secondary Respondents e Attachments from the Government Resident Management System Request for Information RFI 0041 f FFI Close Contractor Request for Information Government Response Date Received 09 08 2007 e Date Answered 09 14 2007 4 E Approved Receipt acknowledged by aE ima EE v Modification Required Change Request No 00017 Answer Prepared By Scott Apple P E Administrative Contracting Officer Date Answer Requested 1E A Anir Government Response to Contractor Edit We concur with your recommendation to provide concrete ramps n RFP will be issued for this work not later than tomorrow zd 1 Secondary Respondent es Add Respondent 4 Secondary Response Due 0971 3 2007 eb Remove Charles N Allen Secondary Response Completed ps 3 2007 Response by Charles N Allen Edit construction is in agreement with ADAAG guidelines and should be approved D Attachments from Government FieSize Jal Zi Add E dit 3X Delete FI Detail R When the Government Response is marked as Answer Completed it is ready for approval All entries become read only and cannot be changed unless the completed box is unchecked Request for Information RFI 0041 RFI
161. anty Contractor Evaluation Warranty Inspections Item Description ESSE ERG ET B ETUR Government Remarks Replace defective wall covering in Mech Room of WBS Control Building amp View Poran EI Contractor Remarks Replaced all wall covering in Mech Room with different type as approved and requested by your Site Representative Mr Harry Ronstadt Warrany dates are automatically calculated and tabulated when you enter the Start date on the previous screens Resident Management System 18 20 4 Month 9 Month and 12 Month Warranty Inspection Choose the Inspection you are going to conduct by highlighting and hitting the Edit button File Help Home Real Property Transfers DD1354 Requisitions DD1149 Contractor Evaluation Warranty Inspections acilities Schedule scheduled EU ee AE VBS Room Bonneville FGE Engine Hoam Fish Ladder VBS Room Bonneville FGE Fish Ladder Engine Room VBS Room Bonneville FGE Fish Ladder Engine Room X Delete G2000193 20001 33 I3 20001353 I3 2000133 I3 2000133 I3 2000133 20001 33 I3 200601353 I3 200601353 I3 20060133 I3 2000133 32000133 RMS Cm act Menu 62000193 w9127M 05 C D025 NA Bonneville FGE amp 65 Modifications Neninistration Finances AZUL Submittals Schedules Closeout Import Export Closeout Warranty Insoections Warranty napections mm 12 25 2007 ed 01 28 2008 Man 02 29 2008
162. at SDEF specifies numeric identifiers only however the RMS QCS programs will accept either or CEC DUNS No Enter the nine digit or thirteen digit Contractor CEC number DUNS or DUNS 4 as it appears on the Contractor s proposal or contract award letter A sample CEC number is 03 8074381 FAR 52 204 4 Contractor Establishment Code CEC The CEC is a 9 digit code 12 4 Resident Management System assigned to a Contractor that contracts with a Federal executive agency The CEC system is a contractor identification coding system that is currently the Dun and Bradstreet Data Universal Numbering System DUNS The CEC system is distinct from the Federal Identification Numbering TIN system The Government will obtain a CEC for any awardee that does not have or does not know its CEC The CEC number should be found on the executed SF 1422 in block 14 It is also used in Block 2 of the DD Form 2626 Performance Evaluation Construction form in CCASS Contractor Short Name Contractor Name Enter the Contractor s Company short name that will be used on many reports and screens in RMS and QCS and enter the complete name that will be used for Correspondence Payments etc NAICS Code Enter the Contractor s NAICS code A sample NAICS code is 236220 for Commercial and Institutional Building Construction most of our Contractor will have this code Office to receive payments This entry will be c
163. atus Issues Contract Status Active Phase Status Photo Milestones Schedule Monthly Progress Cost Time Growth Contract Phase oi Primary Phase Contract Setup Award Duration 197 days Original w Options EET days Current Duration 562 days The Milestone Contract Plans Schedule is also Edit zi Contract Documents A Delete Q Find Show System Events Only All Events available at the Administration Contract Status Correspondence Request for Information of fontract Award Construction NTP NTP Acknowledged User Defined Entries M i l e sto ne Construction Start Date Beneficial Occupancy Date Sc h ed u le tab a Prime Contractor Completion Cert Completed Physical Completion Subcontractors Contract Required Completion 12 07 2006 10 31 2005 09 10 2005 09 15 2005 NAA NAA NAA 05 16 2007 Actual Date Date Date Time 11 01 2005 N A NAA N Contractor Insurance The information Contractor Evaluation D ate Red Zone Meeting on this screen will Contractor Payrolls NAA 07230 2007 NAA 08 01 2007 Labor Interviews be shared with P2 therefore it is System Milestones Milestone Event 1 of 31 for Primary Phase B District Milestones amp Contract Milestones very important that it be kept current Milestone Schedules Summary Reports 1
164. ayments AMS Portland Resident Office Daily Reports OC Requirements Equipment Activity Schedule AM5 Portland Resident Office Features of Work AMS Portland Resident Office 3 Phase Checks AMS Portland Resident Office Spec Sections Submittals Tranemithale AMS Portland Resident Office EE ER LER SR ERE ER LER X The Daily Report group of modules is cug ntly managed by this site Confirm Choose Yes unless you goofed and meant a another one or if you 7 i a ditt rF site changed your mind a different site Do you want to assign this module Site Lookup x Select a site to manage Daily Reports HC Requirements Equip A list of available sites appears and you then pick your poison In this case we will choose Bonneville to manage the AMS Portland Resident Office remote module HTR W D76 Bonneville Click the OK button and repeat for any other modules you wish to assign remotely from the RMS program You are ready to export the contract for your Remote QAS Site X Cancel Intro 15 Resident Management System gi Add Remote QAS Sites RCPFACOC Portland Resident Office Remote Edit gt lt Delete Contractor Insurance 3C5 Contractor Payrolls OCS HOME trice ronan Prime Contractor Subcontractors Ee ST RSET Pay Activities RMS PotlandResidenOfice E Progress Payments IAMS Portland Resident Offic
165. bmits dhedhe eonra aci Lescripuon Contract Status Administration Contract Setu v will CEFMS be used for downloading Finances and uploading Payments Lunma ctaoeup ee enc ca s erg x EI yer me MC eee ee Contract PI v wil this contract be linked ta P2 W Use P2 data prior ta award J Use only one Phase nto ane erint Conract Oacumentz W Do pou want to use G45 with this contract MARN 5 I Do pou want to use GCS with this contract Contractor uci Contractor Correspondence I Do you want ta answer AFI s with two way AFI Form Insurance Entered By Contractor ee frs ee eee ee If Do you want to track Contractor s Insurance in AMS Request ror inrormauon T Dafined Entri Do you want ta track Contractor s Payrolls in RMS Payroll Entered By Contractor ser Vetine ntries EI XXII I Dl v Do you want ta track Labor Interviews in RMS RFI Entered By Both v Will this contract require a DE 1354 Transfer Document Category Codes far ARMY Prime Contractor Funding Continuing Funds Subcontractors Track CWE for each Funding Account pre plan Obligations for payment on all CLINS Track CWE at Project Level compute Obligation amounts for payment based on available funds Contractor Payrolls Track CWE at Project Level manually enter Obligation amounts for payment Labor Interviews OO o Program Amount 6 000 000 00 Currency Type us DOLLAR Contractor Insurance Reside
166. cation Description QA 00019 Bldg 950 Damper actuators at the VAV s shall not be installed such that they cover the schematic QA 00028 Corridors Verfiy that the wiremold cable tray covers can be removed for access to the data cables at the corridors QA 00035 Attic All of the roof framing and bridging pieces that have been removed for hvac equipment installation shall be replaced 14 6 Resident Management System Sample Quality Control Report Form Page 2 of 2 REPORT NUMBER CONTRACTORS QUALITY CONTROL REPORT QCR 482 Page 2 of 2 DAILY LOG OF CONSTRUCTION MILITARY DATE 01 Apr 2002 Monday PROJECT CONTRACT NUMBER Facility Modernization of DeCA DACA09 99 D 0020 0005 CONTRACTORS ONSITE Report first and or last day contractors were on site No contractors had their first or last day on site today LABOR HOURS The following labor hours were Reported today Employer Labor Classification Straub Pacific CARPENTER Total hours worked to date 128 0 EQUIPM ENT HOURS The following equipment hours were Reported today Equipment ID Description 00000001 Track Hoe Number of Employ ees 8 0 8 0 Standby Hours 0 0 0 0 Hours Worked 64 0 64 0 Operating Hours 8 0 8 0 Total operating hours to date 14 0 ACCIDENT REPORTING Describe accidents The following accident was reported today Operator should have had seatbelt on when in the cab This was just discussed a
167. ce generated you must manually adjust the scheduled progress as needed or return to this option to regenerate a new progres schedule This information MUST BE CO M P L ET E D fo r p aceme nt C Copy Actual Projected Placement projection reports and is pe oe eee ee up loaded to HQUSACE via the Contractor s activity scheduled start and finish dates P2 module The initial schedule is typically based on a Sin curve If you are importing the contractors NAS via the SDEF you should use the selection Contractor s activity scheduled start and finish dates for more accurate reporting s activity scheduled start and finish dates Early start C Mid float start C Late start J OK X Cancel Resident Management System Cost Time Growth Tab Information screen only you can only change the Contract Phase you wish to review You should first complete your AWARD CWE before using this screen You must have an NTP Date scheduled or actual and a contract DURATION entered before you will be able to access this tab The information on this screen depicts a succinct snapshot of the contract as it was originally at Award how it currently stands and finally what it is estimated to be in the future RMS Contract Menu 52000193 w9127M 05 C 0025 NA Bonneville FGE amp VB5 Modifications Bl x File Help Home Administration Finances HAZ Submitals Schedules Closeout
168. chedules for those contracts X Cancel Baseline 5chedule E X ez x Reports Close FY 2006 Mid Year Baseline Locked Baseline Unlocked Allow baseline to be updated for all contracts with placement for the Fr Lock baseline schedules Far all contracts in this baseline Locked on 03 04 2007 by Fredrick Freeman Baseline Summary USACE Portland District 2 Contracts with Baseline Placement Entered Monthly Placement Bl Actual Earnings Bl Projected E armings Eme Graph WES Monthly Monthly Monthly Accumulative A Placement Baseline Difference Difference ct 05 5 55350412 43418365 amp 101 858 07 14 040 027 67 5 693 402 38 518 423 60 5 174 978 78 19 215 006 45 4 597 325 14 410 654 76 4 287 270 38 23 502 275 8 Feb 06 6 965 057 99 253 468 13 6 701 569 86 30203 866 6 4 848 348 24 492 785 69 14 355 552 65 34 559 429 34 Apr 06 5 588 208 34 075 496 07 4 712 771 47 39 272 200 81 6 331 282 36 1 075 035 47 5 255 256 89 44 527 457 70 Jun 06 4 601 001 22 1 221 994 01 3 379 007 21 47 906 464 91 Jul 06 5 652 399 14 995 534 14 44 656 865 00 52 563 329 91 10 343 737 80 556 242 75 33 787 495 05 62 350 824 9E 81 383 745 52 8 374 342 08 73 003 403 43 Resident Management System Custom Reports Using data fields from RMS users now have the option of creating their own Custom Reports and adding them Summary Custom Report menu Custom Reports can be a
169. conclusion of the contract for Warranty contacts Resident Management System 12 10 Push the Add button to add a new Subcontractor or the Edit button to edit information on an existing Subcontractor RMS Contract Menu G2000193 W9127M 05 C 0025 NA Bonneville FGE amp YES Modifications File Help Home Administration Finances 4 00 Submittals Schedules Closeout Import Export Reports Administration Subcontractors iol xl Overview gi x g Add Edt Delete Find Contract Description Contract Status Contract Setup Contract Plans ccurate Concrete HIB LECTRIC 3 Subcontractors Contract Documents Correspondence Request for Information User Defined Entries Responsibility Code Contractor Prime Contractor Trade Subcontractors Contractor Insurance aa ines Full Name Address Contractor Payrolls Labor Interviews EE Hespansils Contractor Tade Amount Hane Subcontracted Concrete 5 aw C tting t52 15 40 00 EG Ann nn Flactric al Accurate Concrete Concrete Saw Cutting aj Accurate Concrete Po Box 5738 Vancouver Wie J8668 vem Balkowitsch Sr 360 694 8564 Fax 503 285 6907 Amount Subcontracted 621 630 00 V pe Insurances required to bs sent to the Government v Are Payralls required to be sent to the Government Contractor is a Second Tier Sub AES s p 12 11 Resident Management System QC Planning Data The
170. ct Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract Award Probability ontract Contract Contract Contract Contract Contract will CEFMS be used T M Will PROMIS be used MN Will Contractor Use CS YN Will Contractor Insurance be tracked 1 M will Contractor Labor Interviews be tracked 1 M Will Contractor Payrolls be tracked 1 7M Contract Contract m Linked ta Pe Y MJ Stage Contract Number Location Fiscal Year Program Type Primary Fund Type Contracting Method Customer Type Duration Original Duration Current Program Amount Award Contract Amour Current Contract Amount E Dos x 1 Resident Management System P2 Projects P2 Project Structure P2 is organized by Projects separated into Work Breakdown otructures WBS that contain a group of Tasks activities that belong to a construction contract These Tasks in the WBS include both construction tasks and construction milestones When more than one source of funds is required for a Construction contract there will be multiple Construction tasks within a WBS as each construction task in P2 can only be funded by a single source of funds In addition all Construction tasks within a WBS will always belong to the same RMS contract P2 construction tasks are linked to RMS contract by selecting the P2 Project WBS for an RMS contract
171. ct Manager Brian P Schmidtke Claim Status Amount Claimed 35550 Claim Cause Time Claimed 90 Days Change No Change Amount Mod Ref No Change Time Mod No Description Unforeseen weather conditions not addressed in Special Clauses Contract No DACW57 95 C 0002 NA Claim ID CLM 0002 Received by Government Project Name Bonneville 1st PH Major Rehab S Claim Ref No Action Complete File Closed Contractor Voith Siemens Hydro Power Gen Evaluation POC gt 100K COD scheduled Customer CIVIL WORKS Contracting Officer COD Issued Field Office Portland Resident Office Counsel POC Claim Type COD Request Project Manager Donald L Erickson Claim Status Amount Claimed 175000 Claim Cause Time Claimed 120 Days Description If you used the Reports function from the Contract level you would only see the claims for that single contract 1 41 Resident Management System Interface Schedules Using the Interface Schedules you will indicate how often and when the processes will transpire as shown on the following screen It is suggested that you choose a time that will be least disruptive to your office functions such as after normal work hours In addition you can choose to run the update immediately anytime you need to Following each download upload a log will be generated to reflect what was accomplished and will list any problems encountered with the data transfer The logs are viewed from this s
172. ction The provisions of this clause state that the contractor must provide a warranty that the work required by the construction contract conforms to the contract requirements and is free of any defect in equipment material and workmanship for a period of 1 year after the date of final acceptance of the work or 1 year from the date the Government takes possession Further guidance on implementing instructions concerning the warranty provisions is found in ER 415 345 38 Transfer and Warranties We are required to conduct Post Completion Inspections during the period of Warranty and report any deficiencies out to the Contractor for correction These intervals of inspection are referred to a 4 9 and 12 Month Warranty Inspections You begin this process by selecting the Add button RMS Contract Menu G2000193 Ww91z27N 05 C D 2 NA Bonneville FGE amp YES Modifications E ml x File Help Home Administration Finances ALC Submittals Schedules Closeout Import Export Overview Reports Closeout Warranty Inspections X Add Edit Heal Propeny Transfers DD1354 Warranty Item Warranty Inspections C E l Bonneville FGE L nneville Second Powerhouse Fish Guidance FGE 08 28 2007 09 26 2008 Contractor Evaluation iris adder Fis eadder along west side of dam 10 20 2007 10 30 2008 VBS Room VBS Aditgg and Controls 08 26 2007 8 25 2008 Warranty Inspections Warranty Inspections Add War
173. ctor Home Office Resident Management System e Letter from Contractor Site Office e Letter from Other Agency e Government In House Memo The prefixes that RMS utilizes are recorded in the Library for all Agencies and other Customers RMS requires certain predefined prefixes and these cannot be changed These are used to sort letters on several of the Correspondence reports The required predefined prefixes are as follows C Letter to Contractor from the Government RFP Request for Proposal letter to the Contractor from the Government MEM In house Memorandum for the Government H Letter to the Government from the Contractor Home Office S Letter to the Government from the Contractor Site Office RFI Request For Information from the Contractor to the Government Generating Form Letters Form letters and templates are compiled using MSWord and make use of the many macros embedded in RMS some are provided by the RMS program and others can be created by the RMS User There are lots of samples included with the program for your use It is suggested that you use the samples as a pattern and let them remain in your system It is easy to COPY a letter to another file and modify it to meet your needs That way you can always start over with one that functions You are encouraged to add all the form letters that you use to help speed up your processes and provide consistency in your office environment It may help you to get
174. cts Team Contracts Portland Resident Office Contract i Contract Contract Office ID No Title CENWP EC R CRCI U7 E Eszayons Oregon Rehandle Project bou E3 Project Management CENWP EC R DACWS O2 C 001 2 480 Ton Intake Gantry Crane Supply Ct d Contracting Division CENWw P EC R DADWBS 3 C 0005 Cougar PH Turbine aenerator Upg Supply Lg HDC CENwP EC RH DACW 57 95 C 0002 Bonneville 1st PH Major Rehab Supply Ct H E Operations CENWP EC R DACWB 02 D 1L Sate Ol ENWPECR oncwerc7 ind Xi CENWP EC R W9127N 04 C 00 CENWP EC R W9127N 05 C 00 Search Characters CEMWP EC R W9127N 05 C 00 CENWP EC R W9127N 05 C 00 EXT PS CENWP EC R WS 27N 08 D D CENWwP EC A we 27H 05 D 00 E Find Anywhere Case Sensitive CENWP EC R W912 7H 05 F 011 CEMWP EC R W9127N 06 C 00 CENWP EC R W 9127N 06 C 00 CENWP EC R w9127N DE C 00 search in column Display Contracts Projects CENWPECA WSI27N 06 C 00 Contract ID IW Include Contracts of Sub Offices CENWREGA jwSTe N DS L 00 CENwP EC R WS 27M 06 C 00 v Include Contracts with Access Denied uf Next A Close Intro 26 Resident Management System Connect to Live Assist A new feature of both QCS and QAS is the ability to receive help from the RMS Center by allowing them to connect directly to your desktop and operate it while you observe The advantage of this is typically rapid solution to your problem or challenge The following
175. cument Type Documents to Import Preview Document click Far detailed view Contract Plans Accident Prevention Plan Requirements to l Document Building Blocks COC Plan Requirements to Contractor G t In H M Cure Letter After Show Cause Letter O d Progress Schedule Approval mogbenmam net dedned Letters to Contractor Show Cause Letter Timeliness l Letters to Other Agencies L Stop Work for Safety Violation aie eel m Heal e eee n poem nli Plans LI Submittal Register Approval Ur con fact Submittal of Accident Prevention Plan HeqyestforProposals J ns eh ted ie aaa Pa b DAL of fe owe E eid Man Alp puke tiat prior to O Suspension of Work Letter Re ee COT WEE ata ote ite aa accep tab e accel EB ene rich Pot ites by the prime contactor ir the specie wok ard mp kme wth g li de tall rhe vt req uirem evt of the man wal willbe reuk we d by the dez giat d Ouerme bt pe mo aiel Errori Bookmark notdedned Oi co tactope ations e Contact rs p in willbe Job spe chic and will Inclide work ip be penbome deny bo Tac E aid Meare ez b be te a Dr the Contactor conte azard soc dwit material se uie s ore qi pme wtp rou de d by apple re Parag raph Er A Ed ofthe aboue re e rea ced mai ral prou dez that The vt Preven ton Bii zkallproue dor Teque rtaad egilar satiy aspectiouz ofthe work sles matrak aude qipme itb com pe ea tpe ros E You am be e Dy reque zed zabmita write s ob spe cic Acide irt Preven thon Bibreu
176. d Hecaerved Required Yerifications 2 05 2007 Tuesday Weather Caused No Delay Mot Completed Heceived QA Tests 02 05 2400 Monday Weather Caused No Delay Mot Completed Received e z Q3 200 Saturday Weather Caused No Delay Mot Completed Hecaeived Planned Interviews 02 02 2400 Friday Weather Caused No Delay Mot Completed Hecaeived 0270172007 Thursday Weather Caused No Delay Mat Completed Heceived 0173172007 Wednesday Weather Caused No Delay Mat Completed Received 0173072007 Tuesday Weather Caused Mo Delay Mot Completed Received 01 23 2007 Monday Weather Mot Entered Mot Completed Receved gi Add E dit X g Delete Find Report G4 Report f Civil Reports lol xl Dredge Reports QC Report Status 15 3 Resident Management System Civil or Military Format for QA Report The only difference in the Civil and Military format is reflected on the Weather option of the QA Report All other elements are identical At the top of the screen is the REPORT NUMBER for this particular date E g 492 This report number coincides with the DAY construction commenced onsite It is computed from the Milestone identified as Construction Start Date The date entered will result in the report being QA QC Report Number 1 Both the QA and the QC report use the same number for a particular calendar day Non work days are included in the tabulation therefore the report numbers will not always be sequential MILITARY QA Report Nu
177. d S Urs 11 Bore UL eres 0 go 6 0 AN e E H 12 CHAPTER 19 Ol9SeoUt ACUVIIIBS 5 4 ei n aces Oa tied Beate h eL Seidel tin RE S bedet e te Rep Eisen 1 Wiha this Ghiapler preseltils ac aeduced e Saco nieto E ceattiadaeseeees 1 Gu 2 Closeout AGHVIHeS In BIS usua aE aea peter utt quta ure un neto A EAE EEk RE ENERO 2 mis m fojer ig EET PREMIER 3 Real Property Import from Spreadsheet eese 4 TIransterS s DD FOM 1994 uie ote REN Uu eeu eal cae es esi dau eae eee uius 5 Sample DD Form 1354 Report Form ccccccscccessessceeeceeseeeeceeeeesseeeeesseeeeeseegeeeeseas 6 Sample Real Property Form DD Form 1354 cccccccccececceceeeeeeesaeeeeeseeeeeeseeeeeeeeas 7 Transfer and Acceptance of Military Real Property Page 1 of 7 7 jgzireiziod Prone teet m HDD LP M 8 Transfer Property Requisitions DD Form 1149 seeseeeeseeeeeeeeeene 9 REQUISITION and Invoice Sree Ne ener eieiei T ER E EA nnns nnn nnns 9 DJD 1149 Input SCIOOlISs esce gehts ean suede ndivemenitis utadedtoasee duettiuntnlaedieerscdavcneeeenet eas 10 Sample Transfer Property Form DD Form 1149 sees 10 Sample Transfer Property Form DD Form 1149 seeeeeseeeeenenene 11 Requisition and Invoice Shipping Document Page 1 of 1 ssss 11 Co
178. d into the following three categories New Documents e Request for Proposal e Modification Document Reference Documents e Request for Information Letters e Letters to from Contractor e QA QC Report Narratives Attachments e Photos e Documents e Excel spreadsheets This module will allow the user to 1 Create a library of Modification Documents in the Local Library such as a Price Negotiation Memorandum b Price Objective Memorandum c Request for Consent Memorandum 2 Add the Modification Documents to a Contract Change and or Modification Resident Management System Create a library of Supporting Documents The Modification Document templates are created in the local library under Word Documents After clicking Add button the user selects Create New Document Resident Management System ml x File Help Home Summary Office Local Library Diskeet Library System Library d Overview Reports Exit Local Library VICTOR AREA OFFICE Word Documents x a Add Subcategory Create Mew Document Copy Document From other Library Word Documents User Defined Macros Letter Agency Codes Government In House Memos Letters ta Other Agencies Contract Plans Office Plans Document Building Blacks Modification Documents Milestone Events E E E E T Mod Routing Slip From the Category drop down menu the user selects the type of document to create Category
179. dded manually or by copying an existing Custom Report For you to have access to this feature you must be granted access by an Office System Administrator Office Personnel Resident Managemer c System lol xl File Help Home Summary Office Local Library District Library System Library m GI Overview Reports Exit summary Porland Resident Office Custom Reports gi X Baseline hedules Add Edit Delete USTOM rieportis Contract Groups Status of Construction SAMPLE RMS Center 1 Contract Listing Cristin 5 zudlik 2 P Projects i Award Amount Cristin Szydlik j Milestone Schedule SAMPLE AMS Center 4 Contractor Claims Interface Schedules CEFMS Interface Log FPF Interface Log After you select to manually create the report or to copy an existing report the report detail is entered on the next screen The RMS User enters the following data Report Title Author Page Orientation Landscape or Portrait The option to include the report on the Summary Report Menu If you copy another custom report these items will remain the same as the original report You can then modify them to suit your needs e Order No e Page Orientation Landscape or Portrait e Report Columns e Report Headers 1 14 Resident Management System Columns for the report can be manipulated by using the Add Edit or Remove buttons on this screen Column width Column Title and Data Field are entered here The T
180. dule Contract Status Administration Contract Setu Wil CEFMS be used for downloading Finances and uploading Payments LUuntiract setup v ill this contract be linked to w Use ala prior to award se only ong Fhase Contract Pl ve will thi be linked to P2 W Use Ped i d ru Phase nnira ans Contract Documents M Do you want to use GAS with this contract nu v Do pou want to use GCS with this contract Contractor a T Contractor Correspondence IY Do you want to anzwer RFI z with two way AFI Form i M Do you want to track Contractor s Insurance in RMS m ranee E gen Contractor Ei Request for Information Semel errarac Contractor U Defined Entri v Do you want ta track Contractor s Paprolls in AMS u oy ontractor ser Vetine niries I Do you want ta track Labor Interviews in AMS RFI Entered By Both e Will this contract require a 001554 Transfer Document Category Codes far ARMY Prime Contractor Fundin mm Subcontractors a Continuing Funds Contractor Insurance Track CWE for seem Funding 4ccount aeque Obligations for payment gore aie Track CWE at Project Level compute Obligation amounts for pa nt based on available funds Contractor Payrolls Track CWE at Project Level manually enter Obligation ags nts for payment Labor Interviews Program Amount E 000 000996 Currency Type us DOLLAR Continuing Funds The Continuing Funds box should be checked if it applies to your contract This wil
181. dure for adding a contract via an Import file is very similar to using the SFTP server The first step is to push the Add button on the Contracts menu Quality Control System FredLap p Site ID ISG7MIS5 z iol xl Home factor Library Government Library E d Overview Reports Eit Contracts GULF REGION CENTRAL DISTRICT U x es All Contracts Add Edit Delete Find File Options Help I MMC QNNM NC W BERAA D4 D DODT GRO HO Complex Camp Victory Iraq je BOW 04 D D045 FRennovate Building 128 VICTOR BASE SOUTH d d Adding New Contract to QCS Use this option if FS LS has uploaded a file to the AMS center SFTP server for adding a contract to your site Use this option if you have recereed a file from AMS QCS for adding a new contract bo your site ES p Fi IF HMS I RES have not uploaded or sent you a File vou must give them your 105 Site x incu ID and then request that they send you an export x Cancel Select Import from File Use the Browse button to locate the desired file Add Contract is Add Contract from file Select a valid file to Import from Resident Management System Locate and highlight the file and then push Open followed by OK Open Look in 7j Temp My Recent Documents Deskto p 926 Toshiba Drive _ Carole s camera _ Pictures Freds camera RMS POOOO004 QCS RXF RMS POOOO0RO QCS Ri z My Documents r D hy Computer
182. e pu Daily Reports QC Requirements Equipment Activity Schedule IAMS Portland Resident Office E Features of Work IAMS Portland Resident Office p 3 Phase Checks RMS PotlandResidenOfice Et Spec Sections Submittals Transrnittals RMS PotlandResidenOfice Ej If you have already assigned a module to a remote QAS site you will see this message Select An Option X The Daily Report group of modules is currently managed by Bonneville Site IF You want this module managed at a different site vou have the following options C Assign this module ta a different site fram your site Last edits from Bonneville Site may be last x Cancel If you try to return control from a module already assigned to another site you may see a message such as this EMEN 5 5 5 39g Pi The Contractor Insurance module is currently managed by QC5 i Do you want ta return control of this module back ta RMS This action will required you to get an unlock code From the RMS Support Center The purpose of this measure is to have you require the original system to reassign it back to you in order to avoid loss of data Intro 16 Resident Management System Export the Contract to the Remote QAS Site RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp BS Modifications ial x File Help Home Administration Finances QA QC Submittals Schedules Closeout Import
183. e CLIN Continue through all CLINS until the Sum of Activities equals the amount of the contract Pay Activity G2000193 W9127N 05 C 0025 NA Bonneville PGE amp VBS Modifications CLUN 100054 W VES Guides For Use During The Following W S Unit Frice Quantity 15 0000 EA Amount 718 722 00 Subcontractor PRM al Fabrication Products Inc Feature El ENE E L antract Phase Ha Project Area Ha Duration o Work Days CLIN 100054 718 722 DU Sum nf Activities 718 722 00 0 Variance Mandatory Entry Elements for Pay Activities RMS will function properly financially if only the top portion of the input screen is completed The lower portion of the screen is extremely useful and you are encouraged to complete all of it in detail In any case the following three 3 items must be completed Description Enter a brief description of the activity into the Description This field allows for up to 50 characters in length However when you are using the SDEF feature the SDEF truncates the field to about 35 characters Therefore you might want to only use the first 35 characters so the description appears okay after imported from P3 be sure to use the same description in P3 CLIN The CLIN field lookup should be selected so you can choose the appropriate CLIN The Quantity field just below will automatically populate based on prior entry of the CLINS Amount The Amount of the activity is entered her
184. e If a Quantity Item were chosen the Amount field would be gray and you would enter the Quantity Resident Management System What this Chapter presents e Overview e Prefix Code for Change Requests e Contract Change Requests e Basic Change Document BCD e gt For military projects When an appropriation is made contingency funds are generally allocated to cover modifications that arise As modifications are proposed and funding entered the necessary funds are automatically subtracted from the contingency amount and added to the unawarded estimated amount for status 5 mods on the Construction Working Estimate screen When a modification is designated as Complete status 6 mods the funding amount is added to the award contract amount Overview For civil projects Contingency funds are not generally allocated for the contract When modifications need to be funded additional money is added to the contract RMS looks at modifications in four distinct parts 1 The first part defines the change and tracks actions before the change becomes an official contract modification During this time RMS refers to the change by Change Request Number using your Office Prefix Code for Change Requests and a sequential number The Prefix Code for Change Requests is identified on the Office Office Description screen as shown below 2 The second part begins once all actions on the Change Request are complete Residen
185. e C Draft d Effective D ate C Existing Facility Beneficial Occupancy Interim H Capital Improvement Partial Beneficial Occupancy Final Other See Financial Completion C Other eect 24 Transfered By GEORGE P HENRY PE 25 Accepted By Emerson Eskeets PE Title FT LEWIS RESIDENT ENGINEER Title Tribal Chief 18 6 Resident Management System Sample DD Form 1354 Report Form You may view and print the form itself by selecting the DD1354 button at the top of the screen Edit Transfer Ma 1 DD1354 Close Header Real Property Deficiencies Remarks 1 Fro Installation NORTHWEST ARES OFFICE Bon JUSACE SEATTLE PO BOX 610 2 Date Prepared 05 15 2007 Services ip DUPONT wa 98327 0610 3 ProjectJob Mo 57437 ET 4 Serial No N A Installation DIRECTOR FT LEWIS PUBLIC WORES E Site Installation Na FT LEWIS 53465 Activity ATTN AFZH Pw8 REAL PROPERTY B Drawing Numbers 22571 41 10 01 Service zp FT LEWIS Wa 98433 0500 9 Transaction Details a New Construction b Physical Completion Available C Draft d Effective D ate C Existing Facility Beneficial Occupancy Interim H Capital Improvement Partial Beneficial Occupancy Final Other Seeecut Financial Completion C Other Sescsig 24 Transfered By GEORGE P HENRY PE 25 Accepted By Emerson Eskeets PE Title FT LEWIS RESIDENT ENGINEER Title Tribal Chief Resident Ma
186. e Modification Document The user selects Create Document which will open MS Word and allow the user to create a document After the document is complete it is saved in the RMS database Resident Management System What this Chapter presents e Overview 2 el Se CELA CEFMS e Construction Working Estimate CWE f e e Contract Line Items CLINS ea Overview I chapter addresses the major elements of contract finances CEFMS Finances and the CWE Lut Finances are centrally located under the area of Contract Menu Finances and consist of the following major elements CEFMS Finances Contractor Claims Recompute Finances Contract Changes Award CWE Contract Modifications Award CLINS CWE Changes Current CLINS Contingency Pay Activities Current CWE Progress Payments Current Contract Resident Management System RMS Contract Menu 62000193 Ww98127M 5 C 0025 MA Bonneville FGE amp 65 Modifications B x File Help Home Administration Finances AC Submittals Schedules Closeout Impart E port E Home verview Reports CEFMS Finances Recompute Finances Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes Contract Modifications CWE Changes Contingency Current CWE Current Contract SSS If the contract has been awarded and you have completed the Contract Description information
187. e buttons in an RMS Contract Menu Administration Finances QA QC Submittals Schedules Closeout Custom Report Field Lookup Ioj x Administration E E Finances a b Er HU Alternate Can Rep Shift 1 E Alternate Con Rep Shift 2 A Alternate Con Rep Shift 3 As Chief Con Rep Shift 1 A amp Chief Con Rep Shift 2 i Chief Con Aep Shift 3 D ME QA Project Engineer Name B amp Submittals nA Default government Submittal reviewer iA Default submittal reviewer name CX Default submittal reviewer office a a Ta XA Contract Scheduled Award Date 8 Contract Award Actual Date A Award Date Scheduled or Actual A A Contract BOD Scheduled Date ta Original BOD Date Contract BOD Actual Date AZ BOD Date Scheduled or Actual iz X Cancel You simply select the lookup you need for your report and choose OK at the bottom of the window Let your imagination be your guide as you create reports Resident Management System You choose the column width using one of the three choices at the top of the screen which should be self explanatory The field window will be populated with your prior selection and the Title will be the default title of the macro You will normally want to change the title Characters When completed with your column selection close this window 1 18 Resident Management System From this window you can check the format of your new report or preview what it will
188. e your Placement Curve and should ensure that the projected placement reaches 100 You can create this manually use an S curve or use the Contractor s activity scheduled start and finish dates A Baseline Schedule can be entered from this selection also You can create the Baseline manually or simply copy any placement to the Baseline The baseline should be completed to make use of the District Baseline Schedules from the Summary Level 17 4 Resident Management System Activity Schedule RMS Contract Menu G2000193 W9127M 05 C 0025 NA Bonneville FGE amp VES Modifications E E ml x File Help Home Administration Finances 4 00 Submittals Schedules Closeout Import E sport m Overview Reports Schedules Activity Schedule Head Gal Milestone Schedule C Activities Not Finished Find Placement Schedule Activity Activity E arly E arly Late Late Total al A Description Start Finish Start Finish Float VBS U 2003 09 16 7064 03 25 07 0 Activity schedule 20034 VBS Far Use During The Following 4S 10 01 064 12 15 07 D 2004 STS Turning Vanes 10 01 064 03 15 07 0 2005 VBS Guides For Use During The Followir 10 01 0858 12 15 07 0 Feature Schedule 2006 Gap Closure Devices 10 16 06 03 15 07 0 2007 Electrical Work Pressure Transducers 117027064 03 31 07 2008 Services of Skilled Craftsmen n1 A15 07A 03 31 07 0 2013 Provide Tmasducer Desiccant Modules in 01715 0744 02 15 07 2015 W ashdown Pump Flow Sw
189. eam Contract Description Coniract Status P Projects Linked to this Contract eS Select Praject ID Praject Title WES Na Contract Setup le Remove CRFM BN2 S FISH GUIDANCE EFF Contract Plans Contract Documents Select P7 Project Search By Project ID Correspondent Search Characters Request for Inf Portland Resident Office Portland Resident Office including sub offices User Defined E Al offices in USACE Portland District P Projects Prime Contract 7 ProjectID J Pioject Title c WBS No WBS Title E subcontractors BPA 5138 TD Synchr Conden Upg synchronous Condenser Cantractor nsu 122645 CRFM BN2 5 FISH GUIDANCE EFF Cw 30053 B2 FGE Fiber Optic Supply Contract 122650 Bonneville 1 CSP 1 61000 Implementation Contract B1 CISP DD NOT USE Contractor Pay Labor Interview P2 Tasks Pl Contract Eamings 75138 Project Scope of Work Project Issues USACE PHASE 1 amp nbsp Provide Engineering Services for preparation of plans and specs to upgrade the Synchronous Condensing System on units 15 20 at The Dalles Powerhouse Controlling the RMS P2 Interface On the Contract Setup screen there are three checkboxes that help control how the RMS P2 interface works As an RMS User you will need to indicate IF you will use P2 to link your contract IF you desire to use P2 data prior to Award and IF you want to report Multiple Phases on the Contract The firs
190. eant to accompany the DD Form 1354 for the Customer Installed Property is not entered on the DD Form 1354 directly but rather is one of the QC Requirements addressed earlier OC Installed Property l z oj x E Close Installed No FAnn Location Room 120 Section fi 0S0 a Unit Type EA Paragraph fi 3 Unit Cost 1 615 50 Performed by Dsmosis Inc Required for Activity 2003 VBS Activity Start Date 09 16420064 Requirement Lag Lead 14 days Requirement Needed by 09 30 2006 Description ID Manufacturer Model Serial Number Refrigerator Whirlpool Model DH 2820 S N wPal 455rG V Edit Capacity BTU CFH KYA HP Volts PH AMPS etc 145 CF 220 volt 1 phase Edit 18 Resident Management System Transfer Property Requisitions DD Form 1149 Transfer Property is that property that changes hands during the construction process Examples would include Government Furnished Property GFP that the Contractor would install or consume during the contract performance It would include spare parts and supplies that are furnished by the contractor as part of the contract requirements but not actually installed It could also include equipment or materials that were deleted as part of a contract modification and that were beneficial for the Government to retain rather than get some minimum token credit for the deletion Requisition and Invoice Screen When you choose Requisitions DD1149 this sc
191. ection Range Type N The example module is named RMS the module name can be changed here at the top line in the lower left hand box Resident Management System START Public Declare Function GetMacrolnfo Lib c winrms RMSword dll ByVal MacroChoice As String As Boolean Sub GetMacro Dim Result As Boolean Dim MacrolnfoChosen As String Dim OtherString As String MacrolnfoChosen Space 4096 System Cursor wdCursorWait call function in RMSword GetMacrolnfo MacrolnfoChosen System Cursor wdCursorNormal insert macro into document at current cursor position MacrolnfoChosen Strip MacrolnfoChosen If Len MacrolnfoChosen gt 2 Then Word automation stuff ERW Selection Fields Add Range Selection Range Type wdFieldEmpty PreserveFormatting False Selection TypeText Text MacrolnfoChosen pos Selection Range End Selection SetRange Start pos 2 End pos 2 End If End Sub Function Strip Incoming As String As String Dim FoundAt As Long FoundAt InStr Incoming Chr 0 If FoundAt lt gt 0 Then Incoming Mid Incoming 1 FoundAt 1 End If Incoming Trim Incoming Strip Incoming End Function END Resident Management System 4 Save changes and exit from the Visual Basic editor Save changes and exit from the Normal document template lt Ctrl gt 5 then lt alt gt Q NOTE When MS Word is called from RMS the default directory is the same as that of the
192. ed 3 Set up roles for the office can be for an individual staff member by title function etc 4 Assign staff members to the roles created 5 Create one or more User Groups for the office and assign the staff to the Group s 6 Assign contracts to the User Group created Resident Management System Office Module EE In this option you will define the specifics of your office that will be used across ggg all your office contracts You will enter your Office Symbol your Parent EM Office Symbol Office Type and Office Name This information is used for various reports and is the tool RMS uses to position your contract in the Contract Explorer Information required for input into this option will be obtained primarily from office records iagl xl Local Library District Library System Library d Overview Reports Exit Resident Management System File Help Home Summary Office Roadrunner Hesident Office Office Description Office Personnel Office Policy Office Plans User Defined Entries User Roles User Access Control District Review Office Resident Management System Office Description Most of the items on this screen are self explanatory Resident Management System File Help O xl Home Summary Office Local Library District Library System Library GI Overview Reports E wit Office Portland Resident Office Office Description Office
193. ed O of 2 Verified QA Tests 1 Completed Today QA Final Follow Ups 0 af 11 Completed Today Verity QC Requirements Mone Required Labor Interviews 0 Held Today Accident Reporting gt 0 Accidents Today Q4 00005 Not Corrected Structural h 1 The paint on the latch teeth of the lifting beam needs ta be retouched FEE 2 4 stainless steel lack nut also needs to be installed on the thread of the latch arm weldment This nut should also be coated with never seize Not Required 3 The field welded plates on the top of the lifting ears of the WBS screens need to be painted ini Location Horth Fad Select from all DA Punch List item Select from QA to d UA fo C Copy G4 Punch List 0A oq X Cancel Resident Management System You are also able to Replace on location T EA with another location change the name of any location globally This will assist in Search Characters having the Punch List sort correctly E sterior Mech Room North Pad PH2 Room 120 Room B Unit 174 RMS Replace Location With Location Room O6 x Cancel y RMS EE x Location Room 6 has been replaced with Room 06 15 5 15 6 Resident Management System Sample Daily QA Report Form Military The Daily QA Report is accessed by pushing the QA Report button at the top of the screen REPORT NUMBER INSPECTORS QUALITY ASSURANCE REPORT QAR 408 Page 1 of 1 DAILY
194. eenneenn nennen 32 Information that P2 downloads from CRMS cccccecceeeeeeeeeeeeeeseeeeeeesseeeeeseeneeeeseas 33 Information that RMS downloads from P2 prior to AWaI ccccsecceceeeeesseeeeeceeseeteees 33 Contractor GAINS aue Deus Metab tenE Sau a t S CUu Uia MU 34 District Library District Policy Claim Dates sseeeeeeeeeeneeeeeenn 35 Adang a Oldess aaa ete Suede sse deett sos Duden ect fart eee d o RUM Seu 36 Supporting Documents for Claims eerie na nente eoi enc enne aad xn rennes 38 REDONS TOM e cinco t 39 Interface Sohedll Ss teens ion get does bd e E pde esu iati ed m Md fatui eat ees 41 OMICS sIWIOG UNG m Q 42 POG Alb NS Ez IR NM E DL E PEN 43 Bruder ig get a a oC Ac cc 44 Systemi CID A E m m mmt 45 Bic CTI TK E 46 Chapter 2 Office and Staff Setup rhe etate noe rina ds Ex ex en rugs dH gue Rua 1 Wharthis Chapter present Si sussiemsuscsiteste Su ose anene tutus Ne asd Cox on tbe deed toa eo tuo que On od deu E 1 SIX Steps 10 SUCCESS 10 USES ioco t tci epe ELE cast enticed ce eset 1 MICS MOUIS cei e c A 2 ONCEDE CADO PETRO TET TETTE 3 Deleting am OM CO E T o o nents uate 4 Office Information Administrators Tab ccccccccccccsssseeceeeseseeeeaeeeeeseeeeeeeeseeeeeeseeeeeeeeeas 5 Cice Administrator RIMS sisii is eee eae doped es Ua a Deed bade 6 mU RISE CEN Gana E 6 Selected Righis SGIGOTi ca hoc eee hne oe petu ciunt e le dsedet on edi ce s
195. egotiated Contract Option Exercised After Award Controllable 1 Engineering Changes Includes possible and confirmed A E Fault 8 Value Engineering Changes G Deficient Government Furnished Property Corrections S Suspension of Work T Termination of Work V Construction Changes Necessary to Complete Contract Uncontrollable 4 User Changes Discretionary 6 Miscellaneous Changes 7 Differing Site Conditions not readily identifiable by thorough Site Investigation 9 Administrative Changes Fund Cite Paying Station Address etc Resident Management System Adverse Security Conditions Variations in Estimated Quantities Revaluation Foreign Currency DOM LS Excusable Delay for No Fault Weather or Act of Nature Sample Basic Change Document BCD Form Partial Only BASIC CHANGE DOCUMENT BCD Page 1 of 2 MOD SERIAL NO CONTRACT NO INCEPTION DATE DATE COMPLETED 00015 W9127N 05 C 0025 NA 30 Nov 2006 30 Nov 2006 PROJECT Bonneville FGE amp VBS Modifications CONTRACTOR LOCATION Bonneville Lock amp Dam Fabrication Products Inc PART A 1 DESCRIPTION OF CHANGE 2 SPEC DWG Al llo clilailtiilo n olf FIYIOI7 Fuinidis Allocation of FY07 300 000 00 Allocation of 300 000 00 for contractor payment in FY07 Initial Estimate 0 00 Time Extension 0 Days 3 TIME EX
196. eing used then please remove it and then promptly do an export to your other sites and RMS Failing to remove a site that is no longer in use can result in data loss and a tremendous increase in the export file size Intro 23 Resident Management System Updating the QAS Program You should periodically check for software updates to ensure you have the latest and greatest This feature is built in to automate the process If you are connected to the internet QAS will automatically check for updates each day you log on to the program QAS Bonneville Site ID HTRWDX76 E lal x File Help Check for Software Update E el Ca Setup 7 i Overview Reports Exit w System Administrator Bacup Database TTT Utilities Exit A Active Contracts Find 1ni xi L antract n Contr ID No m USACE District GRD South District W912 N 05 C 0025 Bonneville FGE amp VBS Modifications QAS Software Version 2 35 2 3 is available QAS Database Already Up To Date Download SoftwargsOpdate Downlog Database Update The program will advise that an update is available and or tell you that your program is already up to date Push the Update NOW button to begin the download from the RMS Center Your update will be automatically installed and you can enter the new version X OAS QAS Software has just been updated Click OK to Login in to new version of QAS Intro 24 Resident Management System QCS Opening Screen
197. em Quality Control Timely Performance Effectiveness of Management DS Mr r As 18 22 Resident Management System Warranty Inspection 65 Room 4 Mo WEy P El E Items Inspection Close Engine Room 4 Month Waranty Inspection Scheduled Date 12 26 2007 T Time fioo Actual Date 12 13 2007 T You are now Attendees for 4 Month Warranty Inspectian Pia scd a a il the Warranty Item ibi Edi to the Contractor G Delete Copy Jahn Viesmuller City of The Dallas 7 3 245 3 7 5B Warranty tems For 4 Month Warranty Inspectian Iter Mo ltem Description Status Scheduled Actual Correction Correction ES Add ES Select Edit G Hemove Wall Covering Failure Warranty G Delete gas SS Peis i5 Remove es dee Transfer Warranty Items to Contractor QCS If you are using QCS on your contract the Warranty Items will be sent electronically to the Contractor for resolution OCS Contract Menu 62000193 W9127N 05 C O 0725 NA Bonneville FGE amp VES Modifications f joj x File Options Help Home Administration Quality Control Submittals Import E part e Overview Reports Quality Control Warranty tems QC Daily Reports Edit C Summary ltem Mo Description scheduled Actual al Correction Correction Features of Work WI OO001 Wall Covering Failure O9 1042007 09 09 2007 WI ODOO02 Severe Concrete Cracking and Spalling 3 Ph Inspect Ua ase nspecuons
198. ement OO TI C D Other E IMPORTANT Contractor is f is mot required to sign this document GF30 Block 14 Modification Title Provide Crane ta Unload VB5s w5 2 Resident Management System SF30 Block 14 The last section of the tab includes the entry for the Modification Title This block 14 is continued on the next Tab If you are selecting more that one change request to a modification verify that the title of the change reflects the basic scope of work of each item if at all possible The title should be easy to understand and use keywords that may help you identify it SF30 Page 3 Tab SF30 Block 14 continued The first two memo fields are for entry of optional notes on the contract price and time and should reflect any particulars that were discussed or addressed during negotiations of the modification with the contractor You may use the remaining memo fields for comments related to the Change in Schedule and enter a Closing Statement The Closing Statement should reflect your District or Office policies A lookup is available in the Edit screen to import statements already prepared These can be found in your District Library under Standard Text SF30 Block 15A At the bottom of the screen indicate the name of the Contractor representative that will sign this modification SF30 Block 16A At the bottom of the screen indicate whether the Contracting Officer or the Administrative C
199. er Roles You must also have a QAS password b RMS must indicate that the contract will use QAS Administration Contract Setup and Administration Funding Intro 5 Resident Management System Actual Installation of QAS After downloading QAS from the RMS Center double click on the exe file or use the Windows Run command and the installation process will begin It will start by extracting the QAS Setup files and then it will be ready to install as indicated on the following screens O45 Setup 2 37 1 17 P 1 Please Wait Extracting GAS Setup Files Daas For technical assistance please contact the RMS Support Center at rmssupport usace army mil or by phone at 60 24 021 f Ven emeaing ease Ioue eame name mumeoer am mel gescimm oF Port wwWwW rmssuppart cam QAS Setup 2 37 1 17 Heady to begin GAS Install For technical assistance please contact the RMS Support Center at rmssuppot usace army mil or bv phone at 60 24 021 F brem Gating ease Ioue eame hone mumeoer and ire gescimm oF Patras ww rmissuppart cam Cancel Intro 6 Resident Management System Typically QAS will be used in the field or field office with a stand alone computer either a desktop or laptop that is not connected to the RMS program The installation by default assumes you will need the Firebird amp database installed as a Server and Client as shown below QAS Setup 2 37 1 17 OAS Installation Click
200. er copy just the Copy BUNS and Contractor Information i DUNS number or all of the information on the screen DUNS No Contractor Short Mame 515 If you ve chosen all of the data your work is streamlined and the Prime Contractor information is completed Contractor Mame NAICS Code H12 Street Address City County Home Fax ESSE 12 8 Resident Management System Prime Contractor Data is Copied to Contract The information copied will spread across two screens tabs to complete the information on the Prime Contractor RMS Contract Menu G2000306 B x File Help Home Administration Finances 4 00 Submital Schedules Closeout Import Export m verview Reports Administration Prime Contractor Contract Description Contractor Information Contractor Address Managementw ork Days Bond Co SBA Contract Status Prime Contractor Contract Setu Contract Plans Responsibility Code PRIM Contract Documents DUNS No 634567722 d Contractor Short Mame Sparks Contractor Name Sparks Electric LLC Correspondence User Defined Entries NAICS Code 252322 lolx File Help Prime Contract Gubcontractors Home Administration Finances 4 00 Submit Schedules Closeout Import Export m Se Overview Reports Contractor Insu Contractor Pay Labor Interview Contract Description Contractor Information Contractor Addre
201. er countries are able to obtain the PKI certificate Canada New Zealand Australia UK All others must use a work around It works like this Contractors from other countries need to use the login selection labeled Contractor Logon Pending PKI This selection is available to all contractors from the date that the Focal Point initially enters them into the system through the next 90 days This is one reason not to set up these contractors at time of contract award i e pre registration However since this pass through is only temporary 90 days the Focal Point must send an email to the CCASS helpdesk requesting an extension of the 90 day period for the foreign contractor as many times as necessary until the contractor has completed his commenting The requests do not need to overlap Once a contractor is in the system the next time this contractor has a contract a similar email can be sent to the helpdesk to initiate a new 90 day window Bottom line There is no reason that any contractor cannot access CCASS to do their part regardless of their country of origin 18 15 Resident Management System The DD Form 2626 Report Form You may access the report form directly from this screen by selecting the DD2626 button Add Contractor Evaluation No 3 w 9127ND5CDO25 m o60956445 Fabrication Products Inc 4201 M E Minnehaha Street g2 r07 236220 SEALED BID FIRM FIED PRICE kd 18 16 Resident Management Sys
202. erified Overview Reports Civil Repoti Dredge Reports QA Tests QAf QC GQA QC Daily Reports 0 Completed Today ri x Q al OQA Q0C Daily Reports i QA Final Follow Up Add Edit Delete Find 0 of 11 Completed Today QA QC Summary Report 0A Report QC Report a Verify QC Requirem San None Required Features of Work 03 21 2007 Friday Weather Caused No Delay Mat Completed Mat Received Labor Interviews 3 Phase Inspections UGzz3 20D Tuesday Lompleted Returned for corrections Qa z27 2007 Monday Weather Caused No Delay Completed Received 0 Held Today Hazard Analysis 0219 2007 Monday Weather Caused No Delay Not Completed Received Accident Reportin QC Requirements O2 16 2007 Friday Weather Caused No Delay Mat Completed Heceived 0 Accidents Today 02 15 2007 Thursday Weather Caused No Delay Not Completed Received E xiuinmonnt ihork c RMS Contract Menu G2000193 w9127M 05 C D 25 MA Bonneville FGE amp YES Modifications ml x File Help GA Report Completed Home Administration Finances AUC Submittals Schedules Closeout Import Export E Not Required Hoe Overview Heparts ey OALOC QAC Daily Reports gi X a QA OC Daily Reports ivil Reports Dredge Reports The QC Report QA QC Summa Add Edit Delete Find wlhenbe UT a eee ate Status Status returned and Features of Work 09 21 2007 Friday Weather Caused No Delay Not Received u nch ecked as 3 Phase Inspections 0528
203. erview Reports E xil District Library USACE Portland District Prime Contractors POS gi E e District Policy S Manually Add 4 Prime Contractor Copy Prime Contractors From Existing tgptracts Prime Contractors i EI CON M MC ML E DUNS No Contractor Name City E Standard Text 44824885 Hickey Marne Enterprises Inc Vancouver 122815280 CP Construction LLC Hakland QA QC Reports Y 1600 Prime Contractor X Feature Types 6055 53451 Ej 3 Phase Inspections agog Glass Specification Sections Prime Contractor submittal Types Milestone Events DUNS No 634567722 Trades Labor Work Contractor Short Hame Sparks Construction S Curves Contractor Name Sparks Electric LLC NAICS Code 262322 Home Office Address Pa Street Address 2345 Lightning Lane 0000000000000 Ciy Wick County lewis O State Wwa Country 5 ip Code 9953000 Home Phone 360 354 5605 Home Fax 360 354 5699 Resident Management System Copy Prime Contractors From Existing Contracts 12 6 When you first use this feature from the District Library you can simply copy the data from existing contracts into the library A listing of existing contractors will appear and you select the ones you wish to add to the library Choosing the Close button will add the selected contractors to the library File Help Home Summary Office Local Library District Library System Library Overview Reports 5 x
204. es Prime Contractor Subcontractors Contractor Insurance Contractor Payrolls Labor Interviews Resident Management System Milestones Schedule Tab It is essential that you have the following critical information populated e Original Contract Duration days e Contract Award Scheduled date e NTP Acknowledged Scheduled date If you have not input that S y x information you will not be able to prepare the monthly progress of work or anticipated placement of work and will not be able to complete your Milestones Schedule AN 4 scheduled or actual NTP date needs Eo be entered in order to access the monthly schedule RMS Contract Menu G2000193 W9127Nh 05 C 0025 MA Bonneville FGE amp 65 Modifications mi x File Help Home Administration Finances AZUL Submitals Schedules Closeout Import Export Overview Reports Administration Contract Status Cantari Deserintinn Status ssues Status Photo Milestones Schedule Monthly Progress Cast Time Growth Contract Status Active Phase Contract Phase o Primary Phase Contract Setu Award Duration 197 days Original w Options days Current Duration days Contract Plans IN aa a i a as tT ab pt Cantract Documents E UR a Show System Events Only All Events Original Scheduled Scheduled Actual INN A Ee Correspondence PS Contract Award 10 31 2005 09 20 2005 Request for Information z Construction NTP 10731 2005 p HTF
205. es Closeout Import E sport m Overview Reports Administration Prime Contractor Contractor Information Contractor Address Managementa ork Days Bond Co SBA Contract Description Contract Status Prime Contractor e ud Responsibility Code Contract Documents DUNS No 250956445 oe Contractor Short M ame Fabrication Products Correspondence Contractor Mame Fabrication Praducts Inc Request for Information NAICS Code 236220 User Defined Entries Office to receive payments Payee Office ID E d Prime Contractor Payee Name FABRICATION PRODUCTS INC subcontractors Payee Address 4207 N E MINNEHAHA STREET Contractor Insurance Contractor Payrolls Contractor Representative to Review Contractor Evaluation DD 2626 Labor Interviews Mime im Pikes XU eeen Responsibility Code This code should match the Contractor s scheduling package if one is being used It must be unique and cannot be assigned to any other subcontractor for this contract The responsibility code for the Prime Contractor is always PRIM and is automatically entered by RMS If a subcontractor is performing more that one type feature of work enter the code for his most significant work An alpha numeric identifier is almost always used within a commercial scheduling package such as Primavera and can easily be imported into the RMS program The Corps of Engineer s Standard Data Exchange Form
206. escnctutinnelicatieaticacwuta Ui cena ia Cou dinate sient cita mutuo RU dde nd Fu CREME REN USE E DUE CE 3 Contract Information Fab e o Lupi a Tae E Uc dere ug e PoduseDe doe er ehe beue Ut 5 CONTA elis cR EUER MR SEN 6 Contract Status Future Contract eo otio Ea duet eE o a hon EOM E Pe D bu bates Eoo redet 6 oratis sSsNeS Ta rsen ELA ULL SIMA IUE NC E LCD eee 6 Contract Status Active Phase io out aote oot Eve aom a pone cba We dorvsidoanduciscedameds 6 Contract Status Active PHASE coectetuer td Re YI CURE DR EISERES ANSY 7 Status TD EO T coi otio um ee a fols Le Paci SE EIS d ete encasement 8 Milestones Schedule Tab tb Ie a UNE DUI DI Giles 8 Milestones Schede TaD sueco a nea sotoidt a pbst Du e UU Rede Du fr 9 Definitions of Milestone Dates for the RMS System cccccccseseeeeeeeeeseeeeeseeeeesaaeees 10 Contractor Final Payment CC880 Date on the Check EFT on the Final Payment to contractor Actual date will be downloaded from CEFMS Scheduled date is a manual entry of When you expectit to Nappen c oerte SUL ue aeu pet Bo Pac Dnus Y Re d rs EUR obo ehe La bai o Dono voa o bue uL M 11 Examples of District defined Milestones esee 11 Month Progress TRDsdedsstiemten parciedi piae neue Eunice Dita Fes Setar rtc celu ences T 12 GOSE EUER la 13 Explanation or ODIIOFIS soter r tole etae ies be a6 eda ieu etit ends 13 Chapter 5 Contract Set
207. ess of the Government and to record among other items any conflicts claims or disagreements with the Contractor QA Reports can be either the Military or Civil format or other special depending on how it was setup RMS also includes Dredging Reports Keep in mind a simple thought The report should be a record of fact not a record of your opinions RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp 65 Modifications File Help Home Adminigtration Finances 4 00 Submittals Schedules Closeout Import E sport Pos VErVIEWY eporks QAf QC GQA QC Daily Reports QA QC Daily Reports QA QC Summary Features of Work 09 21 2007 Friday Weather Caused No Delay Not Received a BEusudecuuciens Q e 28 200 Tuesday Weather Caused No Delay Completed pede for corrections Qa z27 2007 Monday Weather Caused No Delay Completed Received Hazard Analysis 0219 2007 Monday Weather Caused No Delay Completed Received QC Requirements 0271672007 Friday Weather Caused Mo Delay Completed Received 02715 2007 Thursday Weather Caused Mo Delay Completed Receved Equipment Checks O2 14 200 Wednesday Weather Caused No Delay Mot Completed Receved Dredging Equipment 2 13 2007 Tuesday Weather Caused Mo Delay Mot Completed Receved Fanse bens O2 12 200F Monday Weather Caused Mo Delay Mot Completed Receved O2 0687200F Thursday Weather Caused No Delay Mot Completed Hecerved 2 07 2007 Wednesday Weather Caused No Delay Mot Complete
208. etuiedesibaesututoedur cat uidisse ted oe EEE courte eu sen ee Sine NRE N 24 PUI CENO VOOM MR RTU 24 RMS OMG ASSISEHTIOD zoe eidem cundo Sii eise Me petia Pete ma E EEEa EN EAE ERGE ae 25 o qiu i e M od NL AS IC ears taser T 26 Chapter 1 Overview Basics and Logging In seeeeeesseesesssseeeseeeeeeenneennne nenne 1 What this Chapter PreSents cccccccsssecceceeeceeeseeeeeeeceeeeeeeseeeeeeeseeseeeeseeeeeesseaeeesseaeeeeseeeeeneas 1 LOGGING INTO TAC Syste Missierna nanain TET 1 Logging Into the System Via the RMS Website and Citrix cccccecseeeeeeeeeeeeeeeseeeeeeesaeeeeesaeees 3 Men Bar COINS re ote cas cee see m mt 8 SUITE do GUNS NERO ERR E 8 Baseline SCMOOUIS cR RRRK d m e 9 TOC 2 Resident Management System STE e Rc E EE 12 RIS POI REDON NEST c 13 Custom Report Summary Level aaa nnns 19 GORTMACE GOUD PET E 20 minae icut TM RM 22 PZ sire em eid eM MEE T I uM 22 Example of a P2 Project organized by WBS ssesseeeeeeeneennnne 22 Keys points to Keep IN MING TEE T TI TM 23 DOWMIOAG P 2 Ale ER TTE REDDE T 27 Identify and Link P2 Projects to RMS Contracts cccccecccceesseeeeeseeeeeeeseeeeeeeseeeeeeeeas 29 Controlling the AMS P2 Interfaee 21 ois E ee Mli ceeded 30 Information Interchanged from RMS to P2 ssesseseesseee
209. ewer Set Government Review Period Replace Reviewer E Overview eq Update Find 01525 Accident Prevention Plan 4 13 Tn TM 01525 Activity Hazard Analysis 5 cntt amp Apple 01525 Crane Critical Lift Plan S5Scatt amp Apple 01525 Accident Report Scott Apple 01525 Monthly Exposure Reports 20 Scott Apple 01525 Regulator Citations and Vid Scott amp Apple 01525 Crane Reports Eric A Amdt Confined Space Entre Perm 20 Scott A Apple 01525 Certificate of Compliance Scott Apple 01525 CRANE OPERATOR CERT OF Scott Apple 01525 CRANE OPERATOR CERT U Scott Apple 01525 OSHA 30 TRAINING CERT OF Scott Apple 01525 OSHA 30 TRAINING CERT OF Scott Apple 01525 Quality Control Plan Scott A Apple 01525 WORE PLAN amp SCHEDUL Scott Apple 01525 Environlogic Biodegradable 13 David M Bardy 01525 Scott amp Apple 01525 Maameh A Mamie 330 Ayr Entraininig Adristure Cur 12 Scott Apple lol xl Reports Review al Days 10 Resident Management System What this Chapter presents Contractor Schedule Requirements e Overview e Standard Data Exchange Format SDEF e RMS and the SDEF e Contract Specified Project Schedule e Milestone Schedule e Monthly Schedule e Activity Schedule e Feature Schedule 17 2 Resident Management System Schedules and the SDEF Overview Qe This chapter furnishes basic information on the Schedules and the Standard Data Exchange Format and prov
210. f you Password choose Yes RMS will ask you for your User Name and Password and log into CEFMS The X Cancel rest will be automatic and the payment will be placed into CEFMS for approval The CEFMS payment upload now sends Pay Period from and thru dates from RMS to CEFMS Instructions are also included in RMS to remove downloaded CEFMS information associated with a payment if that payment is deleted from RMS This allows the RMS user to back up to previous payments and reprocess them as the current payment if needed without having the CEFMS payments add back in automatically The CEFMS payments will however add back in with the next CEFMS download 11 7 Resident Management System Reports for Payments Reports may be accessed from the Contract Menu Push the Reports button and select Finances on the next screen It is suggested that the various Reports available from the Report Explorer be printed out and filed with the Contract files Reports for all Progress Payments can be found via the Report Explorer shown below RMS Contract Menu G2000193 W9127M 05 C 0025 NA Bonneville FGE amp YES Modifications m x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E sport Home verview Aep Finances Progress Payments gi X 2 CEFMS Finances Add Edit Delete Find Recompute Finances poem eem gs Earnings Due Contractor al Award CWE 12 06 30 2006 18 31 2006 4 71
211. ficaa n in RMS and QS iue tatu out neue oU dec inet tbc e dbseeu t neue AU E PRIM Tp dE 12 OCS Correspondence MOGUIeOsdos eiosdvu Vp qc yx P teRbE Reb eS en aad x lbuEh REY Ond pep Tu v dE 13 COnIFacEDOCUITIODIS auiem quU pute Eu Epica oreet note cast tuu vd tts Eaux vuCH uen e UM dxeu UN DE UMP RUM 14 Supporting DOCUMENTS suae oucs Dti a gertt Seri iasas ue doas dede eeu e ebsul dup etaed nuce epu LUN L EY onu ctu 15 Create a library of Supporting Documents seeeeesseseeseseeeeeeneennn nennen 16 Adda Suppoming DOCUMENT sone dnee i diete dur seed usc Uie tne te dicus uc eee ease a eee 17 Chapter 7 CEFMS Finances and the CWE cccccccccccescceceeseeteeececeeeececeeeceteueeesenecetsueeeesaaees 1 What this Chapter DIOSOLITS eue exec ether eem Erud as ido Oen det ceed eret dade t oup dene M DUO Rogo t edm tasa E eee 1 UTI ieee 1 CEEMS Finances and the GWE ix Eos ed e erepto aa Ete heeled 1 S educ ID UST UE 2 OEFMS Work Hem COUE S rerne idiota Ee secte e ett omi eina vetet nce iic aioe 3 Construction VWOrTKIDasESUEIIEO edet incedo e ada nee tertie enia ind ecu deni E a a a drea os 5 AWSIO VV caine iae odes oto eom n Donec sand desi co siet salle re ee 5 Funds for Construction Working Estimate c cccccsseeceeseeeeeeeceeeeeeeceeeeeesseeeeeeseeeeseeseaaeseesaaaes 6 Total Award OWE ADINOUIs qe asit iones diaconi deett atro Lern b M eee Disaster bitu ond 6 AWATON C oa a 6
212. from a selection of automated S curves or choose to use the Contractor s activity scheduled start and finish dates Quite a variety of Schedule options have been added to this latest version of RMS as you can explore by using the selections at the bottom of the screen You do this from selecting the Generate Scheduled Progress button iol xl RMS Contract Menu G2000193 W9127h 05 C 0025 MA Bonneville FGE amp YES Modifications File Help E a Home Administration Finances AC Submittals Schedules Closeout Impaort E pq j verview Reports Status lssues Status Photo Milestones Schedule Monthly Fibgress Cost Time Growth Administration Contract Status Contract Description Contract Status Generate Scheduled Progress Contract Setup Contract Plans 2 Placement W Actual Placment Bl Projected Placement Contrari Darumanis X Progress Actual Progress reported thru Sep 07 OF Actual vs 100 Scheduled Month Placement 1 Progess Actual Projected Actual Scheduled Co rrespondence UF MT ES els fae Bs Bb Hequest for Information Dx qax User Defined Entries Urs 100 rs 100 Os 100 Prime Contractor Dc 100 Subcontractors 815 100 Ds 100 Contractor Insurance 100 Contractor Payrolls 100 ao Labor Interviews i mes lox Scheduled Progress must be maintained by the RMS user You may copy generate a UU progress schedule based on any of the options below On
213. g heavy objects above shoulder level E Warm up muscles before engaging In manual Iing Use nearing protection when exposed to excessive nolee levels greater than 65 dBA over an E hour work period 2 Assess noise level with sound level meter 3 Do not altempt verbal communication in high noise backgrounds l j Bonneville FGE amp VBS Modifications US Army Compe WS12TH 05 C D025 MA of Engineers Hazard Analysi 5 24 Jun 2006 Partiand Resident Oike Sips Struc Excavator Shovelb LELIC2 patential Sound Level Meter to read dBA scale Bs ks Pi F E nciudes Waming vests Hard Hats Safely Glasses Steel toes work boots Leather Gloves T Ear Plugs ID corps ET Bg TJ Daily equipment Inspections as per Manufacturers requirements A Review AHA with all take personnel including all warserg 2 Excavallon inspection permit 3 Review operations safety manuals for all equipment utilized for Confined space permit potential Excavation in amp pecton of all emergency equipment L first ald alts fre C Review site specific chemical hazards and MSDS xlinguishers Page iga 12 15 Resident Management System QC Requirements QC Requirements include four 4 separate items for control and tracking Each of the items is located under a separate Tab as can be seen below QC Tests User Schools Installed Property Transfer Property RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bo
214. given permission to use QAS from the RMS program you will see message such as the following Authenticate From Import l i x The user password was notfound inthe database Passwords are case sensitive Either try again or the user password information in QAS can be updated from an RMS Export File g gt Try Entering User Mame Passward Again Enter Contact Information in QAS You must complete this initial screen before adding a contract to your system It must have a name AND either a telephone number or an email address before you can use the system First a Warning message is given E AN Please Make sure Database Contact Info is up to date Then you enter the appropriate screen after you push OK QAS Bonneville Site ID HTRWDX76 al x File Help Home Library E E Overview Reports E xit Library USACE Portland District QAS Database Info QAS Database Info DAS Site p MEES Units of Measure uM QAS Site Tithe Bonnevie 0000 Work Category Codes Contractor Trades Primary Point of Contact Labor Classifications Name Fred Freeman 3Bl 252 3533 3 Phase Inspections Phone fisso E Mail address freemansfunnytarm hughes net Alternate Point of Contact Mame Sam Kareem Phane fisen 262 3593 E Mail Address freemansfunnyfanmhughes net SS Intro 22 Resident Management System Contract is now added to the QAS Program You can now hi
215. gn Curr E jus Dollar Amt E View Line Item History Reoecur Paym yment Foreign Currency Amt E Detail Financial Data n Format Pos 1 PA Pos 2 X amp iphanumeri Pos 4 h numeric Ex PEAUUT Record 1 1 Resident Management System SPS Set Up for Payment Terms Modifications created in SPS should also have the Payment Terms agree with the Contract and should agree with CEFMS The following screen 6 1 1 in SPS is set up for each Obligation and includes the box to indicate the proper Payment Terms Honolulu District CEFMS Action Edit Block Field Record Quer EZIG Help Window ev2 1 26 SPS Obligation Update Obligation Humber rs128A 06 c 0003 Oblilgation Type e Delivery Order Ho l Amendment Ho aonooi Amendment Date 30 SEP 2007 Description ic ONTRACT m VendoriD isvrs DICR PACIFIC CONSTRUCTION CD LID SS US Amount zz 0518 00 AwardiMod Oblig US Amt C0 Foreign Curr Amt enonon This is the Payment CEFMS Calculated Mod Amt zaozam oo Terms indicator box ymeTeadi E and it must reflect the proper payment Assignment Inst ID Pay Seq Ho terms Prompt Pay N Fast Pay H Progress Pay i Advance Payment il Continuing Contract Clause Accept Days fy Discount Day 0 Discount Percent O d Freight Code D PrevPage Prev Next List Save Exit Hext Page Enter t if contract paymentis by a disburs
216. hange Requests is a two 2 character prefix code that will be used to identify the change requests associated with this office In most cases your organization code is used If this office will not initiate changes as an ACO or CO the cell may be left blank Just because you access RMS does not necessarily mean you will create change requests and or modifications The change requests and modifications are processed under the office that is administering the contract using their own prefix Deleting an Office You may push the Delete button to delete a particular office after you highlight that office However you will not be able to delete an office if a Contract a Sub office or a Person is assigned to that office The Office Administrator must first reassign any contracts offices or staff linked to the office to be deleted or delete them entirely Resident Management System El x File Help Home Summary Office Local Library District Library System Library d Overview Reports E wit Office Portland Resident Office gi A a Office Description Add Edt Delte Find Office Personnel A 6 USACE Portland District Office Policy Office Plans User Defined Entries User Roles User Access Control District Review Office Portland Resident Office has 184 contracts 36 employees and 0 sub offices Resident Management System Office Information Administrators Tab This tab reflects all personnel
217. hanges Contract Modi Barware C Titre Lee en en ind et oe ee Oj x CWE Change File Help Contingency uec w 3 Home Administration Finances QA QC Submittals Schedules Closeout Import Export i Current CWE Overview Reports Current Contre Miu is i ae LSLE Opton Disabled Under CONTRACT SETUP this Contract has been set up to manually enter activity start and finish dates Submittal Register Notice As you Real Property click on the Import Export item NAS SDEF NAS SDEF you Excel Mods Li may see the following picture if your contractor will not use the QCS program or you have decided to manually enter dates Resident Management System Turning Off QCS from Contract Setup If you have previously indicated you wanted to use QCS and later decide to unclick that option a log entry will track your doing so You will see this message box Note There are times when you may really need to turn off QCS and import the Contractor s SDEF file in that case ignore the message and face the consequences Confirm QCS Shutdown x ES AUTHENTICATION REQUIRED SHUTDOWN GCS Support Turning off support for QCS may result in the loss of data It is recommended that the contractor provide you with a final export prior to turning off QCS support Below you will find the date of last export for each QC5 site Last export received 09 20 2007 from Home Office Portland WCGW3RHJ Last
218. hase 01 lesues Customer lssues Remarks as of 2 14 2007 a 4 2007 Request for Information amp Edit User Defined Entries RAMS Phase 01 Issues USACE eee Edit Field work a Modification of Units 11 and 16 i complete P2 Project Issues Customer Prime Contractor Subcontractors amp View Contractor Insurance Contractor Payrolls Vi Labor Interviews Qa Vien P Project Issues USACE Resident Management System Status Photo Tab e his tab has been added to permit a photo depicting the contract to be filed within RMS The photo can be updated as progress is made e You are cautioned to limit the size of the photo to around 150KB or less e To update the photo use the Update Photo button and then use the Delete button on the following screen to delete your current picture then you can use the Select button to update change your photo Only one photo at a time can be used RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp 65 Modifications 5 Ioj x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Status Conad esnia Status Issues Status Photo Milestones Schedule Monthly Progress Cost Time Growth Contract Status Active Contract Contract Setup Contract Plans Contract Documents Correspondence Request for Information User Defined Entri
219. he Award Amount and check the box to indicate you are ready to decide how you are going to fund the CLIN The bottom of the screen will then be populated Award CLIN Price x x Close Priced CLIN 2018 Description Club House for Troops Award Unit Price 325 000 00 Award Contract Amount 4 991 947 00 Award Quantity Ls Sum of all Award CLINs 4 881 947 00 i 0 00 Award Amount 325 000 00 Variance QD Complete CLIN pricing prior to selecting obligati Award CLIN Price Heobligate Henumber ded CLIN 2018 D escription Club House for Troops Award Unit Price ee Award Contract Amount 4 881 947 00 Award Quantity Ls Sum of all Award CLINs 4 881 947 00 Variance 0 00 Award Amount 325 000 00 W CLIN pricing complete ready to fund Obligations for this CLIN SubCLIN PH amp L Line No Obligation Description Obligation Obligation ES Line Item Amount 201801 wEBEBKz51053963 FGE BONNEVILLE CONT CONTRACTS RESERVE OO01 250 000 00 201 802 WEE R26191 zm i MOD 10 575 REPAIRS DD 75 000 00 anding ungeg 256579 F85J7H 270461 D471D4 ES NEN Only numbers 0 9 are allowed Fer numbering information SubCLINs l Resident Management System Adding Priced SubCLINs in RMS To fully comply with the DFARs RMS supports and enforces SubCLIN numbering This has some major impacts on the way RMS handles CLINS and the way that those CLINS are funded
220. he Fay Activity module is currently assigned to contractor site COE Project Office As aresultyou will not be able to impor activity changes Features Import Activity Features The Feature module iz curently assigned to contractor site COE Project Office As a result you will nat be able to import the features F Contactor Codes import Contractors Responsibility Codes The Subcontractor module is currently assigned to contractor site COE Project Office As a result you will not be able to import the Subcontractor cades Activity schedule Scheduled Actual start amp finish dates The Activity Schedule module i currently assigned to contractor site COE Project Office As a result you will not be able to import the Activity Schedule Pay RequestWo 5 Completed The Progress Payments module is currently assigned to contractor site COE Project Office As a result you will not be able to import the Pay Activilies Resident Management System Contractor Pay Activities File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export Finances Pay Activities CEFMS Finances Recompute Finances Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract Changes Contract Modifications CWE Changes Contingency Current CWE Current Contract If you need to manually add or adjust the individual Activities
221. hedules CInsea p Import Export Overview Reports B inBl x QA QC QA Tests l gi x OQ GA QC Daily Reports Add Edit Delete Find QA QC Summa Foe a A Date 03307 47 0000 uy sk West 5 tL 09721 72007 Eissniards at Work IKE T 1 M Test on West Slab at Column line 4 ur ampressive ena test for Calumn 6 footing 3 Phase Inspections Hazard Analysis C Requirements Equipment Checks Dredging Equipment Exposure Hours Required Yerndtations QA Tests E i E Awaiting Results by QA on 09 21 2007 Planned Interviews ERUIT waiting Results by QA on Density Test on West Slab at Column line 4 a QA Test AT 00001 x Section 03307 Perform By ATL Inc 45 QA Test Window poe Description of QA Test C Edit Density Test on West Slab at Column line 4 Activity Number 2002 T Gate ell Modification Date Performed 09 21 s2007 m Status Awaiting Results 13 4 Resident Management System Planned Labor Interviews If selected in Contract Setup Labor Standard Interviews using SF 1445 are held with labor type workers by Government Representatives as a spot check to verify that the contractors are in compliance with the labor standard provisions of the contract Planned Labor Interview Window RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp YES Modifications i Bl x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout
222. hers that might play an important role during the life cycle of the project When you choose Add you have the following options Copy team from another Contract Select Distrct Personnel Select Other Personnel RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VES Modifications IR mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Impaort E pa Overview Reports Administration Contract Description Contract Description P Projects Contract Information Access Control Contract Description Contract Status Project Delivery Team Members Contract Setup ga me lT Contract Plans ae Helwig Lance 4 Project Manager Edit McDowell J Reed Administrative Contracting Officer Contract Documents 7 i pe Moran Michael A EC AC Rep Mamie M aameh Project Engineer Sawka Mark J Technical Lead Wegner Brian C Quality Assurance Representative Correspondence Request for Information User Defined Entries Contracting Officer Prime Contractor Subcontractors Contractor Insurance Contractor Payrolls Labor Interviews 3 1 Resident Management System What this Chapter presents Selecting a new Contract 7 e Adding a new Contract X L 2 e Deleting a Contract Selecting a New Contract RMS will automatically place your cursor on the last contract you opened when you return to the program If you
223. his procedure to copy the following declaration subroutine and function into the normal template 1 Start Word 2 Choose Tools Macro Visual Basic Editor menu option The following screen appears e Microsoft Visual Basic Normal m x File Edit view Insert Format Debug Run Tools Add Ins Window Help JE 5m B GS K3 dA O c gt np m BE SS T 27 ge ta xi 3 Right click on the e Normal Ruse era gt Normal icon and Normal Declarationsy E 9 Microsoft Word Objects ee stil ala choose Insert Bey Modules Public Declare Function GetMacroInto Lib ERMSword dll Module A smaller E Project Fbf wordicon window Will appear E Microsoft word Objects Sub GetMacrnai and you paste the ff ThisDocument Dim Result As Boolean foll data int H E References Dim MacroInfoChosen s String O OWING ala INTO Properties FMS Dim OtherString As s the window paste misceri Fut M Infoch 5 4096 sede El voccm eue all text BETWEEN Alphabetic categorized ioe CUR RGE UD Mu the words START RMS call function in RMSword and END as GetMacroInfo MacroInfoChosen provided below System Cursor wdlursorNormal Do not include the words start and insert macro into document at current cursor posit i MacroInfoChosen Strip MacroInfoChosen end If iLeni MacroInfocChosen gt 4 Then Word automation stuff ERUW E sSelectrion Fields dd Range Sel
224. his system This computer system including all related equipment networks and network devices including internet access are provided only for authorized U S Government use DOD computer systems may be monitored for all lawful purposes including to ensure their use is authorized for management of the system to facilitate protection against unauthorized access and to verify security procedures survivability and operational security Monitoring includes but is not limited to active attacks by authorized DOD entities to test or verify the security of this system During monitoring information may be examined recorded copied and used for authorized purposes ll information including personal information placed on or sent over this system may be monitored Use of this DOD computer system authorized or unauthorized constitutes consent to monitoring Unauthorized use of this DOD computer system may subject you to criminal prosecution Evidence of unauthorized use collected during monitoring may be used for administrative criminal or other adverse action Use of this system constitutes consent to monitoring for all lawful purposes Database GRD_RMS WORLD Resident Management System You should now be within the RMS program 2 GRDRMS Citrix Presentation Server Client Resident Management System Ee x File Help Admin mE Summary Office Local Library District Library System Library Exit e Overview Rep
225. ices of Skilled Craftsmen Option 2017 Ready Building 2018 Club House for Troops Contract Modifications 2013 Kitchen Equipment for Ready Buildini X cone CWE Changes Obligations for Award Contract Contract Changes Account Ma Contract Obligations Current CWE 3256679 4 955 947 DO Sward CHN nem Current Contract Award CLIN Price E X E Close Info CLIN 2019 with Priced SubCLINs You will then add a Priced SubCLINs i I CLIN SE Description for your Description SUGCLINs must be six characters in length CLIN and the Add Priced SubCLINs to that new CLIN You must also follow the Edit Add Contract Line tem Enter a unique numme otals MEN T NENNT 71 required numbering cuv 201944 n 5 scheme for the SubCLINs Secr Ihe a Measure oc tbe New EUIM Priced SuBbCLINS must use letters in the last two positions Unit Type ILS X coe Resident Management System Enter the description and amount for the new Priced SubCLIN and check the box that you are ready to fund it You will then need to use the ellipsis to verify which Obligation Line Item you want to use to fund the CLIN Award CLIN Price x E Close Priced SubCLIN 20194 Description Exterior Kitchen Equipment for B B Area Award Unit Price 18 000 00 Award Quantity LS 4 355 347 00 4 833 947_ 00 57 000 00 Award Contract Ami Sum of all Award CLI Variance Award Amount 15 000 00
226. ides general instructions for utilizing the associated modules of the RMS program RMS maintains four types of schedules Milestone Schedule RMS Contract Menu 62000193 W9127N 05 C 0025 MA Bonneville FGE amp 65 Modifications mi x File Help Home Administration Finances AZUL Submittals Schedules Closeout Import Export Home Overview Reports schedules Milestone Schedule Active Phase Phase o Primary Phase Milestone Schedule Award Duration 197 daps Original w Options SUM daps Current Duration aA daps Placement Schedule abi E zi A E Show System Events Only Construction Add E dit Delete Find Activity schedule Mi IDEE STI Original Scheduled Scheduled Actual Date Date Time Date Contract Award 10 37 42005 09 20 2005 Feature Schedule NTF Acknowledged 03 10 2005 10 31 2005 Construction Start Date 3 15 2005 11 01 2005 Contract Required Completion 12 07 2006 05 15 2007 Red Zone Meeting OF 30 2007 08 01 2007 Construction Completion 8 27 22007 System Milestones B District Milestones a Contract Milestones Milestone Event 1 of 6 Far Primary Phase som The most important schedule to the customer is the Milestone schedule This schedule includes not only major milestones like the Contract Award Date Notice To Proceed Construction Start Date and BOD but can also include important milestones for the customer like parti
227. ification section or if you need to manually enter a section that is not otherwise included Your revisions to this area will affect the current contract only and will not alter the specification sections listed in the District Library The nice feature of this area of the program is that you can have submittal section numbers and titles that do not agree and do not conflict with those in the library That is a section in the library could have the same number as a section in the contract but a totally different title assigned to it RMS District Library includes the older format of MasterFormat 1995 and also includes the MasterFormat 2004 The older version basically included 16 Specification Divisions and the new format includes 50 Divisions When downloaded from SpecsInTact you will download all of the fourteen characters available With this format we are able to link the submittal items to various other data such as QC Test or QA Tests xl File Help Home Summary Office Local Library District Library System Library E Overview Reports Exit District Library USACE Portland District Specification Sections Ei X g District Policy Add Edit Delte Find ERN SS ee OO X nd Standard Text QA QC Reports Feature Types Section Mame B 00 D Procurement and Contracting Requirements o0 01 01 Project Title Page 00 01 nh Certifications Paae 3 Phase Ing RMS Contract Menu
228. ifts Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Anticipated adverse weather days per month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Now Dec fef f sf af 2 of of of sp e Contractor Insurance Contractor Payrolls Labor Interviews Administrations Funding Paument Madificatioris Quality Assurance Submiltalz 5 chedule GA Report Type civit mj Project Engineer Naameh A Momie m Send QA Report To HVDCDO P On Site COR Eric Amdt ee Shift Chief H Re Alternate GA Re Brian C Wegner David M Bardy a Scott Chun e Charles N Allen z Carolyn 5 Markos m Heidi Moritz mj Time extensions due to adverse weather per month based on 5 Daa eer iol x bo g verview Reports 13 3 Resident Management System QA Testing The QA Tests option is located from the main Contract Menu at QC QA QA Tests Tests are entered that are to be performed by or on behalf of the Government This information can be obtained from either the contract specifications and or the submittal register but should be coordinated with Contractor QC Plan for precise type and quantity of tests i e we should be doing at least 596 of the number of QC Tests performed by the Contractor RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications File Help Home Administration Finances AZUL Submitals Sc
229. ing office other than your own Resident Management System Contract Setup Quality Assurance Tab This is where you begin identifying assigning and otherwise setting up the QA features for the contract The type of report to be used is selected Civil or Military Dredging or other special type Personnel are identified RMS will accommodate up to 3 shifts and you enter the weather data from within the contract Contract Setup Window RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp 65 Modifications l Bl x File Help Home Administration Finances AZUL Submitals Schedules Closeout Import Export Overview Reports Administration Contract setup Administration Funding Payment Modificatians Quality Assurance Submittals 5 chedule Contract Description Contract Status Contract Setup Contract Plans Quality Assurance G4 Report Type EMIL Dredging Report mj Project Engineer Naameh A Momie Send QA Report To NwDco P On Site COR Eric A Arndt Number of G4 Shifts shift Chief QA Re Altemate OA Re 1Shit Brian C wegner David M Bardy m 2 Shifts Ja Scott Chun e Charles N Allen Carolyn 5 Markos ID Heidi Moritz naa tv 3 Shifts Time extensions due to adverse weather per month based on 5 Dui eek Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor f
230. ings geeeeeseseeseocccccceceeseeosoosecceeseeceossossooeeeesesesosososceceeeesesosococececeeeessssosocecessosessssssoseeeceesosoossceceeeseseesosococceceeessosssosececessosososssseceeessssososocescceesessosososccessosssssos ini x omm A A R a R e This option is recommended if the sender and receiver have an internet connection By selecting this option you can electronically export files to the RMS Center SFTP repository Automatic Import Export Export an RMS update for GAS to the repository and import an GAS update from the repository on a nightly basis until Final Payment This optig will save your exports as disk files You can transfer the saved files between government and conpfffsctor using your prefered method including CD floppy disk email attachment or USB drive Jf OK X Cancel will need to check the box to enable this function There could be occasion you might wish to Export to File and that is also an option If such is the case you need to identify the path to which the file should be placed on your computer This example is placing the file in the C temp directory Select OK when you are ready Progress Indicator Export Settings d C Export to RMS Center SFTP repository for electronic download 2 lnl x This option is recommended if the sender and receiver have an internet connection By selecting this option you can electronically export files to the RMS Center SFTP repository
231. inister construction contracts using RMS This information can be input by your Office Administrator who will be assigned by a System Administrator The Office Administrator has total control on the access program for the individual field office and can add or delete other Office Administrators Resident Management System Office Administration Rights Varying degrees of access and rights can be assigned to Office Administrators By default when an Office Administrator is selected full rights are granted However you may also limit the rights if needed or desired Edit Office Information Office Information Administrators System Administratars for USACE Portland District McDowell Jeffrey A Add Delete Offices Pyles Lori J E e Assign District Library Administrators ner gt e Assign Office Administrators Bi Select E Remove District Library Administrators Maintain District Library co Select few Remove McDowell Jeffrey A Pyles Lar J Hoppel Amy M District Wide Head Access Read access to all contracts in District iS Select B annister Brandt D Banse F ay Ralph P T Remove Couch Robert G Jones Howard B ie Administrators for Portland Resident Office e Add Delete Contracts for office MoDo pe E ini x Pyles x Huthe Close Sal zai Office Administration rights for Gary L Bechtel at Portland Resident Office Pe Select Edit ewe Remove
232. ion 3 Track CWE at Project Level manually enter Obligation amounts for payment This option is basically the same as Option 2 except you decide how much should be allocated out of each Obligation when payment is made Currency Type The foreign currency module in RMS matches the one in CEFMS Foreign Currency contracts will honor exchange rates at the Obligation Line Item level at award Resident Management System Contract Setup Payment Modifications Tab RMS Contract Menu 2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications j E ml x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Setup E TE Contract Description Administration Funding o f asmenwMecmcamons Quality Assurance Submittalz 5 chedule Contract Status Payment Obligation ee Payment Refund Final To Line ltem P T Terms lues 0001 FGE BONNEVILLE CONT CONTRACTS RE 30 ooo MOD 10 5T5 REPAIRS T 30 El Contract Setup Edi Contract Plans Contract Documents Modifications ACO Mad Issued By CENWEP USACE Portland D ftrict CEN WP EC F Portland d esident Office Correspondence Request for Information User Defined Entries Administered By SF30 Signed By Title Administrative Cof acting Officer Frime Contractor CO Mod Issued By CEN WBF USACE Portland District
233. ion NTP 10 31 2005 MMM lol x Reports F The exchange of information from RMS to P2 involves several stages First the contracts in RMS must be linked to specific P2 projects Second once an actual award date has been entered each District or RMS database automatically uploads information from its contracts to one large Consolidated RMS system CRMS Third P2 must then retrieve the contract information from CRMS finally placing it into the P2 database This process takes time and requires all the pieces to be entered correctly and functioning properly P2 will start gathering up information from CRMS when there is an actual award date on the contract Once P2 obtains an Actual Fiscal Completion date P2 will no longer retrieve information from CRMS for that contract These two milestone dates can be input in either the P2 or RMS programs Resident Management System Information that P2 downloads from CRMS Contract Information Contract Number Delivery Order Number Contract Title Contract Scope of Work Contract Amount Placement Percentage Contract Status Code Primary Delay Code Phase WBS Title Contract Customer Issues Contract USACE Issues Phase Title on Multiphase Contracts Milestone Dates Contract Award Dates NTP Acknowledged Dates Contract Required Completion Dates Construction Start Dates Construction Completion Dates Beneficial Occupancy Dates Physical
234. ion of Fy 06 Funds 200 000 00 10 28 2005 0 00 ME R Dnn2 Allocation of Fr B Funds 538 900 00 11 30 2005 m Award CLINs R DDD3 Allocation of Fv 06 Funds 36 169 00 12 02 2005 0 00 Current CLINS H nO4 Addition of Davis Bacon Wage Rate 12 13 2005 0 00 HER ROOOOS Allocation of Fv06 Funds 1 044 157 00 12 22 2005 0 00 Pay Activities ROCIO Allocation of FY E Funds 2 612 721 00 01 19 2006 0 00 R0000 Accel Delivery of vVBSs amp STSs L1113 04 5 2005 53 088 00 Progress Payments p Aodification Status Amount Time Contractor Claims Contract Changes f PRAC Requested Completed Contract Modifications f 5SF30 Signed Completed CWE Changes f Funds Obligated Completed Contingency f Activities Balanced Completed Current CE f Modification Included in Current Contract a Current Contract Remarks Like the Change Request to add a Modification you follow logical steps and track the Modification until it is complete The example screen above shows numerous Modification packages The Modification Status at the bottom of the screen reflects the current progress of the entire effort for the Modification package It should be noted that the Modification Number will be assigned by the Standard Procurement System SPS called pp following completion of all signatures and processing through SPS In accordance with the FAR Modifications signed by an ACO will begin with the letter
235. ique to an individual contract but these would not be listed in the Local Library nor would they be available for other contracts Remember if you have multiple phases on a contract you can choose to use them or roll them up into only one phase Contract Setup RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export ial x wi Overview Reports Schedules Milestone Schedule Milestone Schedule eave unn Award Duration 197 days Original w Options days Current Duration NL days Placement Schedule gi a Show System Events Only All Events Add E dit Delete Find Date Date Time Date Contract Award 10 31 2005 09 20 2005 Feature Schedule Construction NTP 10 31 2005 NTP Acknowledged 09 10 2005 10 31 2005 Construction Start Date 03 15 2005 11 01 2005 Beneficial Occupancy Date N N E Completion Cert Completed N N Physical Completion N N A Contract Required Completion 12 07 2006 05 16 2007 Contractor Evaluation Date N N z File Help Home Administration Finances QA QC Submittals Schedules Closeout Import Export MS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications ini x wi N N Reports Administration Contract Status Contract Description St
236. is completed it is reported as such within the Contractor s Daily QCR Installed Property Installed Property is those items of equipment that are incorporated into the design of a facility These are typically acknowledged as those pieces of equipment that may require maintenance have serial numbers and can be accounted for individually It is the Designer that specifies the equipment based upon Design guidance provided by the Government Design or Using Agency These items are given the prefix IP by RMS and take the form of IP for numbering and tracking purposes As the Installed Property arrives at the jobsite it is compared to approved Shop Drawings for conformance to the contract the serial number and other information is recorded and reported within the Contractor s Daily QCR Transfer Property Transfer Property is that property that changes hands during the construction process Examples would include Government Furnished Property GFP that the Contractor would install or consume during the contract performance It would also include spare parts and supplies that are furnished by the contractor as part of the contract requirements It could also include equipment or materials that were deleted as part of a contract modification and that were beneficial for the Government to retain rather than get some minimum token credit for the deletion RMS Contract Menu P0008433 W912ER 04 D 0008 0004 OHC Overhead Cover Sys 004
237. itch 01705 7074 02 16 07 0 2016 Provide Crane to Unload VBS w S HZ iz Scheduled and Actual Dates Imported from HAS Imported From MAS This is the schedule used at the jobsite to forecast projected need dates for submittals materials equipment work crews testing schedules 3 Phase inspections etc The level of detail i e form footings set re bar place concrete is not very useful for the customer or those not tasked with the day to day scheduling operations at the jobsite It would not make sense to duplicate this schedule in P2 17 5 Resident Management System Feature Schedule As part of the contractor s QC Plan Definable Features of Work for a construction contract are identified by the contractor to plan Preparatory Initial and Follow Up inspections of the work RMS generates a feature schedule by finding the first activity scheduled to start under a feature and the last activity scheduled to be finished under a feature Actual progress is determined by computing earnings to date on the activities for a feature Most construction contracts even those with 1000 s to tens of 1000 s of work activities have fewer than 30 features of work This rolled up feature schedule makes an excellent schedule for monitoring the progress on a contract The customers find this schedule very easy to understand Typical features include items like Site Utilities Interior Electrical Roofing etc RMS Contract Menu 62000193 9127N
238. itle name defaults from the data field but can be changed manually la xj El El rs Format Preview Close Report Title Customer Status Report Author Fred Freeman Order Ma 1 Landscape C Portrait v Include report on Summary Report Menu Report Columns m Add Column Column Width Column a Number Title Based Un Width Edit 1 Contract Contractor Contract Location Customer Type itle 1 002 2 Administrative Contracting Officer QA Project Engineer Name Chief Con F Title 1 5 5 T peris 3 Paid Percent Reported Percent Scheduled Percent Title Bar 4 Award CLINS Current CLINS Title fe 5 Sum of activities Title a25 6 Curent contract value Title 1 054 T Cost Growth Time Growth Title B16 Available width Total width Used Odd Width Remaining Header above a group of columns Add Group First Last a a Yr E dit g Financial and Schedule Status la Remove Headers may also be added above a group of columns Resident Management System After you Add or Edit the Report Columns the data fields are entered by clicking on the ellipsis which opens up the Custom Report Field Lookup Characters You should notice that you can have as many as FOUR fields under each column These are in addition to a Header if you need one 1 16 Resident Management System On the Custom Report Field Lookup the user opens the tree to find the fields to display in the report The fields are titled the same as six of th
239. ittals Schedules Closeout ImpareE port m Overview Reports Status ssues Status Photo Milestones Schedule Monthly Process Cost Time Growth lol xl Administration Contract Status Contract Description Contract Status Generate Scheduled Progress Contract Setup Contract Plans 4 Placement W Actual Placment Bl Projected Placement Contract Documents X Progress Actual Progress reported thru Sep 0 BU Actuals 93 Scheduled Placement Foes id Month a Peete ae tee C Scheduled X Correspondence Jan O7 E Bre zi Bx Feb 07 aux og B Request for Information Mar O7 BE anz User Defined Entries Apr O7 i B i go Mau OF INN aux el BUE o x Generate Scheduled Progress Prime Contractor Subcontractors Scheduled Progress must be maintained by the RMS user You may copy generate a Contractor Insurance progress schedule based on any of the options below Once generated you must Contractor Payroll manually adjust the scheduled progress as needed or return to this option to regenerate Labor Interviews a new progres schedule Ee Copy Actual Projected Placement Selected 5 Curve from District Library modified for actuals to date Contractor s activity scheduled start and finish dates f Early start Mid float start Late start y OK X Cancel Activity Schedule Resident Management System 17 11 This option gives you a quick overview of your act
240. ivity schedule The information in this section is either entered directly into RMS or imported from the QC module QCS or scheduling software package There is an opportunity to review imported data before incorporating it into RMS Choosing Activity Schedule brings up the following screen RMS Contract Menu 62000193 W9127M 05 C 0025 MA Bonneville FGE amp 65 Modifications B x File Help Home Administration J Finances AZUL Submittals Schedules Closeout Import Export Overview Reports Schedules Activity Sc 1edule Head Gai Milestone Schedule a mmm Find Placement Schede Activity Activity Early Early uf Late Late Total a Humber Description Start Finish Start Finish Float 100054 VBS Guides Far Use During The Following 03 01 064 06 25 Jaa T Activity Schede 100064 Gap Closure Devices For Use During the 03 01 064 Ja 2565 0 1001 Mob emob 11201 059 11 01 054 1002 Gate well Modifications 03 30 04 T Feature Schedule 1003 VBS 03 31 05 0 1004 STS Turning anes 107017054 03 31 064 1005 VBS Guides 107017054 03 31 064 1006 Gap Closure Devices 107017054 037317064 0 1007 Haw Water Wash Dowpgi stem 117017054 04 06 06 Electrical work Pregffsure Tranducers P 11 01 7055 04 06 0655 0 U Craftsmen Optional As 02 25 0648 02 25 0855 pafffu of VES amp STS UH 03 30 064 03 31 064 ech Changes Mod A 0000S 05 02 064 05 02 0684 gall
241. kwD the ome Tipi mistte zapmrtie d mmedtre kr zo tatit Ee reus wed priorteyotar comme csm eit or wok atthe bre maoa kae ary eS TOs orcorceraz pleare do bother Iste incallorr WET COTA Chon Reprere state Errori Ebo m ars notdedimd at Error okma not ce fire d n Bookmark not de ins d CENE Z Use the drop down menu to select the office followed by the Document Type you would like to import As you select the Document Type all the available documents will then be reflected in the middle window You can select a particular document from the middle window then click on it in the extreme right window to get a full screen view If no documents appear it is a sign that you or someone else has alread copied the documents from that library Check each document in each Document Type you wish to import when you are completed select CLOSE and they will be imported Resident Management System Setting up RMS and MS Word Prior to using MS Word for creating form letters that make use of the RMS macros you must first configure the two programs to work together The following procedures will set up your MS Word and create an Icon on your tool bar that will provide access to all RMS macros Using RMS with MS Word Word Automation The following steps are required in order to allow users of the RMS Word Document Automation features to select RMS Macros from an interactive interface when creating automated documents Use t
242. l not always be sequential The contractor will complete each of the items shown on the left of the screen and can print out or view the QC Report as needed A HARD COPY with QC Signature and Superintendent initials of the report should be supplied to the Government to be included in the Contract File Dredging QA Reports QC Rep lt Number 184 04 02 2006 Sunday xX Ej ay d E AH I CA t _GARepatt QE Bapor DA Repot OHC Repot Report Close QC Report Weather W eather Mot Entered QC Narratives LU written Today CI IL QA Report Number 665 08 27 2007 Monday i mJ x Punch List Items nee m 8 g Ff 0 of 0 Corrected Today QA Report QC Report fetum to Contractor for corrections Tiere E Fest Cee QC Requirements QA Report ead Only 0 Completed Today Weather Weather Caused No Delay Prep initial Inspections 0 Prep 0 Initial Today Activities Started Finis 0 Started 0 Finished Today QA Narratives LU written Today Contractors on Site O Started 0 Finished Today Labor Equipment Hour 0 Labar Equipment Hours Punch List ltems 1 Issued 0 of 2 Yenta QA Tests 0 Completed Ty Accident Reporting QA Final ollow Ups 0 Accidents Today TT Abor Interviews 0 Held Today If QCS is being ee Accident Reporting used you will have O Accidents Today the option of returning the QC Report to the M OA EDO Completed contractor for Not Required
243. l purposes including to ensure ther use is authorized for management of the system to facilitate protection against unauthorized access and to verify security procedures survivability and operational security Monitoring includes but is not limited to active attacks by authorized DOD entities to test or verify the security of this system During monitoring Information may be examined recorded copied and used for authorized purposes All information including personal information placed on or sent over this system may be monitored Use of this DOD computer system authorized or unauthorized constitutes consent to monitoring Unauthorized use of this DOD computer system may subject you to criminal prosecution Evidence of unauthorized use collected during monitoring may be used for administrative criminal or other adverse action Use of this system constitutes consent to monitoring for all lawful purposes Configuring Database connection Resident Management System Logging Into the System Via the RMS Website and Citrix If you log into RMS by way of the RMS Website or other CITRIX portal you will need to sign into CITRIX prior to seeing the RMS logon screen discussed above You will need to be on the Corps mil network to do so If you are not actually on the Corps network you will need to use a VPN program to gain access see your IM staff for installation and configuration of VPN software Typical VPN screens may look like
244. l Library Portland Resident Office Milestone Events gi X a all Events Add E dit Delete Find Jrder Event Record Always a a Iv Word Documents User Defined Macros Letter Agency Codes 1 Construction Contract Award Closeout Pkg to Dist Beneficial Occupancy Date Physical Completion Contractor Final Payment Construction Post Construction Post Construction Post Construction Milestone Events 4 Mod Routing Slip on CD oO A CO n3 Construction Construction Completion Construction Construction NTP Post Construction Transfer Document Date Construction Contract Required Completion AE Evaluation Date Contractor Evaluation Date NTP Acknowledged Completion Cert Completed Construction Start Date Red Zone Meeting Project Fiscal Completion 10 Post Construction 11 Post Construction 12 Construction 13 Post Construction 14 Construction 15 Construction 15 Post Construction 1 3 1 1 1 1 3 1731 3 Aa fa lt 1 I lt 1 SI I lt 1 amp I I XI I amp I XI 1 X1 ounto ooet eooo ue ceo ha System Milestones E District Milestones Local Milestones Milestone Event 1 of 16 rsa S Resident Management System 17 8 The Milestone Schedule in the contract reflects all the milestones from the RMS Program System Milestones the District and the Local Libraries You are also able to add milestones that are un
245. l Price SubCLINs as needed Award CLIN Price l X Info CLIN 2019 with Priced SubCLiNs Description Kitchen Equipment for Ready Building Priced 5ubCLIN s zo xxm PB E dit 201944 Exterior Kitchen Equipment For B B Area 418 000 00 18 000 00 201446 Interior Kitchen Equipment 43 000 00 43 000 00 a Delete Propane Tank for Kitchen Equipment 14 000 00 14 000 00 Totals NENNT 75 000 00 Resident Management System What this Chapter presents e Overview e Importing Contractor Pay Activities e Standard Data Exchange Format e Balancing Contractor Pay Activities e Mandatory Entries for Pay Activities Importing Contractor Pay Activities EE mm mm The next step in setting up our finances in RMS is to enter the Contractor s Construction Pay Activities The easiest way to accomplish this would be to IMPORT the Activities electronically via the Standard Data Exchange Format SDEF Resident Management System The Contractor s Pay Activities are located via the Contract Menu Finances RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp BS difications E Oj x File Help EUIS 1 m Home Administration Finances QA QC Submittals edules Closeout Import E port Overview Reports Finances CEFMS Finances Recompute Finances Award CWE Award CLINs Current CLINs Pay Activities Progress Payments Contractor Claims Contract C
246. l cause RMS to recognize that your contract is not fully funded and will keep track of contingency including negative contingency Resident Management System Funding Track CWE Options RMS will accommodate three basic methods to enter and track funding for the contract Option 1 Track CWE for each Funding Account pre plan Obligations for payment on all CLINS This option allows you to pre plan how you are going to pay for the Contract Award Changes and Modifications This option gives you complete control of how the contract funds will be used The option requires you to maintain a CWE for each Funding Account and requires you to predetermine obligation amounts for each Contract Line Item While this option gives you the most control it also requires the most input Option 2 Irack CWE at Project Level compute Obligation amounts for payment based on available funds This options does not require you to identify expenditures at the Funding Account level It requires you to maintain only one CWE at the Contract level Funding for pending changes or modifications does not require pre planning Contract payments are based on the available Obligations when the payment is made Monthly payments will be based on the predetermined allocation split Any payments made will not exceed the available funding This is the easiest of the options and is also recommended if the total source of contract funding is not known at award Opt
247. laim Reference Ma 20077 93 006 Evaluation POC Eric A Arndt Contractor Eines e Ir Ue ens Contracting Officer Scott A Apple Customer CIIL Wo H KS Counzel Laura L Hicks Field Office Portland Resident Office Bisectnananer LnceAHeWg SSS AHelwig Claim Description Amount Claimed Time Claimed gt Edit Differing Site Conditions E sistance of underground obstruction was not delineated 35 000 00 To clearly on the drawing 3030 Contract Ho Sea ER EBEN RE Claim iD EBRZENEIE Contract Tithe sfera matu E e Pe aTa f T TRES Remarks Z Edit area was actually THREE times as lard as shown On site Government Received by Government Representatives refused to acknowledge the change and requested a Claim be Acton Complete File Closed submitted by the Contractor Claim Type REA T Claim Status nEvausim mr Claim Cause Differing Site Conditions Iz te Select Events Change Request No Mad Ref Ma Modification Mao 1 38 Resident Management System Supporting Documents for Claims You are able to attach any number of documents and files to a claim package The following screen shows you the capabilities and selections you may make Contractor Claim Bonneville FGE amp VBS Modifications Ix gi LT x Correspondence Letter to Contractor Request for Information Link to Existing Correspondence Request for Proposal to Contractor De OA Report Narratives Letter to O
248. lass 1 Material Complete Const Frwrd Redist Pt Warehouse Complete Multi Class Warehouse Anaconda Corps Distribution Center Complete DS Maintenance Facilities Complete DFACH5 Anaconda Corps Dist Center part 1of 2 T4C Equipment Support Activity ESA Strategic Air Force Parking Ramp JOC Anaconda SCIF Anaconda SEE JOC FILE for DATA Air Force Tactical Airlift Ramp Air Force Helicopter Parking Ramp Battalion and Company HO T4C Repair Install Airfield Lighting BPF Construct Cargo Marshaling Area Resident Management System Menu Bar Options Summary Module The SUMMARY module is provided to allow you to set Baseline Schedules for all contracts in the database create Custom Reports and Queries establish Groups of contracts for reporting and tracking purposes to manage P2 Projects to manage Contractor Claims and to setup interface schedules and track interface logs lol xl Office Local Library District Library System Library E Overview Reports Exit Resident Management System File Help Home summary Portland Resident Office Baseline Schedules Custom Reports Contract Groups P Projects Contractor Claims Interface Schedules CEFMS Interface Log P Interface Log Resident Management System Baseline Schedules To assist in budgeting and other areas of management the baseline schedule is used at the summary level It requires that contracts future and ac
249. le FGE amp YES Modifications File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E sport ni x E re Overview Reports Submittals Transmittal Log 01 Main Register gi X a F7 il a Specification Sections Add Edi PES Id submittal Register 01525 1 1 2 10 Transmittal Lo 01525 4 11 01525 3 3 Transmittals in Review 7525 01525 5 31329384 01525 6 12 Submittal Reviewers 753077 5 10 03307 1 1 5 03307 1 2 5 03307 2 12387851 03307 3 4 0330731 4 10721 72005 10 25 2005 10731 42005 10731 2005 10731 2005 12705 2005 11 02 2005 11 15 2005 12 09 2005 11 12 2005 12 07 72005 01723 2006 Submittal Items included on Transmittal 01525 1 f Display Items C Display Remarks Eric A Amdt ltem H ecnrd 1 nf 3 Transmittal Record 1 of 72 Jal Transmittal Y 11720 2005 11 24 2005 11730 2005 11710 2005 11710 2005 01704 2006 12702 2005 11725 2005 12 79 2005 11 22 2005 12 07 7 2005 2 22 22005 dem PrmawReviewe AC Code 10 25 20 05 11 17 2005 11 11 2005 02710 2006 12719 2005 12 20 2005 11 03 2005 11 28 2005 12 12 2005 12 12 2005 12 20 20 05 01 24 2006 Transmittal A Submittal Items included an Transmittal Received by Review Due sent to E Number Government Date Contractor x QC Code Variation G Code 4 A E u A A MH 16 8 Re
250. le Funding Org joo ARMY m Interest Cade jan DoD aj ltem Remarks New Air Support Operations Squadron 35015 with attached 27410 Vehicle Maint Shop Additional Item Information Fa Re order 18 4 Resident Management System Real Property Import from Spreadsheet As an alternative to entering the Real Property directly into the RMS screens an Excel Template is available to allow entry via a spreadsheet The template can be downloaded from the RMS website at the following URL http www rmssupport com datafiles RealProperty Template ver1 final zip You will use the Import Export screen to use the Excel Template as follows RMS Contract Menu 53001254 w912DW 07 C 0006 NA FYU7 Air Support Operations Squadron B x File Help Home Administration Finances A E Submittals Schedules Closeout Import Export Overview Reports Import Export Real Property um Import Real Property from Excel Template QAS Facility P2 Category Code Bu Construction Cost Submittal Register tem Remarks Type of Construction Real Property Unit of Measure Quantity Fund Source Funding Org Interest Code NAS SDEF Excel Mods List f Overwrite existing Real Property Merge with existing Real Property Import from Excel Export To Excel SSS For Design Build contracts where the Contractor is using QCS and must also provide the Real Property Listing and DD Form 1354 this will be most helpful 18 5
251. look like at the summary level The format selection is useful to adjust the width of the columns for better appearance Bl x FS Clase Custom Report 5j Format Ej Preview Report Title Customer Status Report Author Fred Freeman Order Ma 1 Landscape C Portrait v Include report on Summary Wfeport Menu Heport Columns Mh ser Pal ima al ima Pn 21 Feb 2005 GULF REGION DIVISION Customer Status Report THI QAR RESIDENT OFFICE including Sub Offices US Army Corps of Engineers Administrative Contracting Officer E Contract No Contractor QA Project Engineer Name Paid Percent Award CLINS Cost Growih ae se nee Contract Title Chief Con Rep Reported Percent Sum of activities 5 Current CLINS Time Growth Required Completion Date Contract Administration Office Scheduled Percent Primary Delay Code 1 575 1 920 ECG 720 616 825 1 075 0 00 0 ECC 0 00 0 Customer Status Report 21 Feb 2005 GULF REGION SOUTHERN DISTRICT THI QAR RESIDENT OFFICE including Sub Offices US Army Corps of Engineers Administrativ e Contracting Officer Financial and Schedule Status Contract No Contractor QA Project Engineer Name Paid Percent Award CLINS Cost Growth me EUN Dern Contract Title Chief Con Rep Reported Percent Sum of activities Current contract value z
252. lowing definitions are provided for the RMS System required Milestones HQ RMS P2 Contract Award CC800 Date the Contract Award Letter is signed by the Contracting Officer NTP Acknowledged CC810 Date the Notice To Proceed NTP is acknowledged by the Contractor Acknowledgement is the contractor s signature or the receipt date of the NTP letter postal delivery receipt RMS and P2 use only ONE NTP for a contract even when the contract is a Design Build contract Construction Start Date Date construction is scheduled or actually started This will begin the numbering system for the Daily QA and QC Reports The start date will be Report 1 and they will be sequentially numbered after that and will include non workdays and weekends Contract Required Completion CC830 calculated Uses the NTP Acknowledged date plus the original duration to compute the Original Required Completion Date Uses the NTP Acknowledged date plus the current duration includes signed mods with time to compute the Scheduled Current Required Completion Date Construction Completion CC820 Date that the COE accepts the work i e LD s would no longer apply This is synonymous with the term Substantial Completion Beneficial Occupancy Date BOD CC850 Customer acceptance and occupancy of the facility Original BOD This is the date mutually established by the Project Delivery Team PDT customer user Area Resident and Project
253. m is used to transfer a facility or part of a facility to the Using Service prior to either partial or complete occupancy This form may be supplemented by DA Form 2877 Heal Property Record on Army construction contracts As shown above Real Property is accessed from Contract Menu Closeout Real Property This screen will show all items of Real Property that have been entered during the contract RMS Contract Menu G3001254 W912DW O7 C 0006 NA FYOF Air Support Operations Squadron File Help Home Administration Finances AZUL Submittals Schedules Closeout Import Export r VEIEN iBl x Reports Closeout Real Property Ei X a Real Property Real Prope Add E dii Delete Find Laes uh ded ic Desorption 1 RP 00001 03101 14112 Aviation Unit Operations Building 2 AP OOO02 03099 44253 Vehicle Storage Building Installation Contractor Evaluation 3 RP O0003 03071 44253 Vehicle Storage Building Installation 4 AP O0004 3072 44253 Vehicle Storage Building Installation LLi_ h ee m m eos mne ee amma Requisitions DD11 493 Edit Real Property E x Item Na Order Ho il Unit of Measure Quantit Facility Jost u Unit Quantity Category Code 1112 m le SF SQUARE FOOT m 40097 Category Description 3 35 98 Bini Bs Eaa Ae a br D NA NOT APPLICABL Type of Construction Permanent Construction Cost 10 720 200 00 Fund Source o1 MILCON E Multip
254. m wl 00004 Wall Covering Failure Warranty 01 05 2008 01 05 2008 Bonneville FGE WI 00002 Severe Concrete Cracking and Sp Warranty Bonneville FGE WI O0003 Concrete Deficiencies Warranty Warranty Inspections Facility B5 Room E E Close es ompletely Appears to be an adhesive failure Warranty Item ARE Location Room 120 mj ltem Description wal Covering Failure ltem in Review Waranty Status Undetermined yur Contract The Customer installed this after we were Status Warranty Iter C Mon W aranty Item Dela Eyes tec nn 12 13 2007 Date Contractor Notified aa Rate the Dates Date Corrected Scheduled Uaua Date Corrected Actual WHA performance of the Government Remarks Contractor on this gt Edit Wall Covering on North Wall is Falling off completely Appears to be an adhesive failure item and you have BEN LAAAALGLLADAAaLLLL L LAAAAAA OoGlbLuounontGoaoGoul oEe OA wy ujaaLDl completed the Contractor Remarks process Q View Wall covering was not installed as part af aur Contract The Customer installed this after we were completed Evaluation of Contractor Performance on this Item Quality Control Timely Performance Effectiveness of Management Outstanding Outstanding Outstanding z
255. mance Signature John Mayberry Superintendant Typed Name and Title Resident Management System Contractor s Pay Request Worksheet Each pay period a Contractor s Pay Request Worksheet aka Gig Sheet can be printed from the Reports menu This worksheet shows the total amount for each activity what has already been paid and any outstanding items that might impede or impact the amount the Contractor requested This should be reviewed prior to making any final determination on the amount of the pay request to be processed The Contractor s Pay Request Worksheet is accessed from the Reports menu Report Menu t El xl E Contract Summary Office Library Close Administration Change Request Register E Activity Summary by CLIM QA QC Sa Modification SF30 Submittals ee SL Mod Routing Slip Schedules NE A Contractor s Pay Request vyvofksheet Progress Payment ENG Farm 83 Frogress Payment Histary Construction vvorking Estimate CWE Contractor Claims Change Request Modification Funding Cancelled Changes Finances Contract Closeout CUN History Prompt Payment Certification Activity Total Earnings Activity Accrual Projected Activity Monthhy Placement Summary The worksheet report will give you a detailed listing of all items that are outstanding and or delinquent on a given Activity For example if the Contractor is missing payrolls or insurance the worksheet will list them The Contractor is al
256. mber 1 594 09 24 2007 Monday ni x QA Report E amp j E KADER QC Report QA Report QC Repot Close QA Report Weather Military format Weather Weather Caused No Delay QA Narratives INSPECTORS QUALITY ASSURANCE REPORT QAR D Written Today DAILY LOG OF CONSTRUCTION MILITARY Punch List Items QA Report Number 1 594 09 24 2007 Monday D Issued 0 of 0 Verified QA Tests 0 Completed Today Weather Weather Caused No Delay QA Final Follow Ups None Required Minimum 55 F Verify QC Requirements Temperature Maximum j None Required 78 F Labor Interviews 24 Hour Precipitation 0 5 Inches D Held Today Accident Reportin Surface Wind 5 MPH D Accidents Today QA Report Completed Not Required CIVIL QA Report Number 690 09 21 2007 Friday E ni x QA Report E amp j a QA Report QC Report QA Report QC Report Close QA Report Weather Weather INSPECTORS QUALITY ASSURANCE REPORT QAR Weather Caused No Delay DAILY LOG OF CONSTRUCTION CIVIL QA Report Number 690 09 21 2007 Friday Civil format Weather Weather Caused No Delay Temperature Minimum 55 F Maximum 78 F 24 Hour Precipitation 0 5 Inches Ending 16 00 River Stage 6 Feet Time 01 30 Wind 5 MPH Portion of day Structural Borrow STE Excavation Excavation Embankment Concrete Structure Operations 80 100 80 80 100 Number of Supervisory Office Layout Inspec
257. mber of Copies gal 3 Copies Fol 3 Copies Auxiliary Power Plant Contract Documents Correspondence Request for Information User Defined Entries Default Government Naameh A Momie va Default Review Portland Resident Office Reviewer Office Prime Contractor Contractor ta send submittals to The above Default Review Office only Cubcontractors t The Office assigned to review the submittal Both the Default Office and the Office assigned to review the submittal Contractor Insurance Activity Schedule Manually enter Scheduled Start Finish Dates Contractor Payrolls Labor Interviews f mpoart Early and Late Start Finish Dates from Contractor s Network Analysis System MAS Reports 16 3 Resident Management System SUBMITTAL REQUIREMENTS Submittal requirements can and should be imported from the Specsintact system The Import Export feature is shown from the main Contract Menu Import Export by highlighting Submittal Register However for you remaining neophytes that continue to insist on using an Excel Spreadsheet for submittal registers RMS has the capability to import such antiquated and unofficial data format If you have multiple submittal registers be sure to select the correct Import To register RMS Contract Menu 62000193 9127N 05 C 0025 MA Bonneville FGE amp 65 Modifications B x File Help Home Administration Finances AZUL Submitals Schedules Clo
258. ment System After downloading P2 projects you may view the projects that were downloaded by clicking the Unlinked P2 WBS s tab This tab displays any new projects that are not currently linked to an RMS contract In the example below the projects downloaded for the Portland Resident Office are displayed The Projects ID Project Title and WBS No information are listed in the top grid The lower grid displays the P2 tasks Task Code Task Name and Amount associated with the project selected in the upper grid Resident Management System E z 3 xi File Help Home Summary Office Local Library District Library System Library d Overview Reports E wit So summary Portland Resident Office P Projects Import F2 Projects Export Pe Projects Baseline Schedules WB5 s for Portland Resident Office Show Invalid WBS s Custom Reports am m Contract Groups 122650 Bonneville 1 CISP 1 61000 P2 Projects 114706 BPA 75138 TD Sunchr Conden Upa 610001 122645 CREM EN2 S FISH GUIDANCE EFF Cw 30D53 Contractor Claims a WES Tithe Implementation Contract B1 CISP DO NOT USE Invalid WBS Inter ace Schedules P2 Tasks Task Code ATUTU B1 CISP Contract DD NOT USE CEFMS Interface Log P Interface Log Project Scope of Work Project Purpose The specifically authorized purpose of these projects is to protect the critical assets associated with lass of navigation flood control Li
259. n is used to review and or add pay periods You begin the process by pushing the Add button at the top of the screen If a payment already exists you can also Edit it from this location RMS will accommodate processing a payment and a refund on the same ENG Form 93 Resident Management System Prompt Payment Pay Requests from QCS 11 3 In accordance FAR 52 232 5 Payments Under Fixed Price Construction Contracts RMS and QCS have been provided with screens to accommodate the information specified to be furnished by the Prime Contractor relative to any Subcontractor used on the contract Key items to be provided on Subcontractors a Listing of amount for work accomplished by each subcontractor b Listing of the total amount of each subcontract 1 Tier Only c Listing of amount previously paid to each subcontractor includes any deductions against the subcontract per the Prompt Payment Act PPA Contractor Requested Earnings E m xj g x Request Close Activity E amings Subcontractor Earnings Additional E amings Payment POCs Update Previous Subcontractor Payments Subcontractor Amount Included in this Payment Estimate Excluding Deductions Previous Subcontractor Payments Excluding Deductions Total Amount Subcontractor Name Cornici P Erectors LLC IRE ELECTRIC H KELLY 521 930 00 0 00 216 400 00 117 828 00 Contractor Requested Earnings Subcontractor E arnings Deduc
260. nagement System Sample Real Property Form DD Form 1354 18 7 Transfer and Acceptance of Military Real Property Page 1 of 7 TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY The public reporting burden for this collection of information is estimated to average 30 minutes r response including the time for revi ormation includi the collection of information Send comments regarding this burden estimate or any other aspect of this collection of in r 1S 1 e ent of j Directorate 0704 0188 Respondents should be aware that notwithstanding any other provision of law no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION 1 FROM Installation ActivityDistrict and Zip Code NORTHWEST AREA OFFICE USACE SEATTLE PO BOX 610 DUPONT WA 98327 0610 5 TO Installatior ActivitySService Zip Code and INSNO DIRECTOR FT LEWIS PUBLIC WORKS ATTN AFZH PWS REAL PROPERTY FT LEWIS WA 98433 0500 11 12 13 FACILITY CATEGORY CATCODE NO CODE DESCRIPTION 03101 14112 AVN UNIT OPS 2 DATE PREPARED YYYYMMDD 20070515 6 SITE INSNO NAME FT LEWIS 53465 3 PROJECT JOB NUMBER 57437 7 CONTRACT NUMBER S W912DW 07 C 0006 ewing instructions searching existing data sources 10 720 200 00 ng suggestions for reducing the burden to
261. needed corrections 14 4 Resident Management System Sample Quality Control Report Form After all desired entries have been made it is time to print the report and archive as a permanent document for the contract Press the QC Report button from this screen to generate the report CI IL QC Report Number 666 08 78 2007 Tuesday aC Reset Ej Ej E AH t CH t G Report Sod QA Repot HC Repot Close QC Report Weather Weather Caused No Delay QC Narratives 1 written Today Punch List Items 2 af 5 Corrected Today QC Requirements 0 Completed Today Prep initial Inspections 0 Prep 0 Initial Today Activities Started Finished 0 Started Finished Today Contractors on Site O Started Finished Today LaborfEquipment Hours 100 Labor 6 Equipment Hours Accident Reporting 1 Accident Today See a sample QC Report on the following two pages 14 5 Resident Management System Sample Quality Control Report Form Page 1 of 2 REPORT NUMBER CONTRACTORS QUALITY CONTROL REPORT QCR 482 Page 1 of 2 DAILY LOG OF CONSTRUCTION MILITARY DATE 01 Apr 2002 Monday PROJECT CONTRACT NUMBER Facility Modernization of DeCA DACA09 99 D 0020 0005 CONTRACTOR WEATHER Straub Pacific LLC Weather Not Entered QC NARRATIV ES Did anything develop that may lead to a Change Order Claim The Government Inspector insists that we don t do any work onsite without an adequate number of Quality Con
262. nel Office Policy Office Plans User Defined Entries User Roles User Access Control District Review Office 1 43 Resident Management System Local Library The fourth module Local Library contains the libraries maintained by your local office This allows you to customize the libraries to fit the requirements of your local practices and management preferences Changes made in this library affect all contracts assigned to your office Resident Management System Inl j File Help Home Summary Office Local Library District Library System Library m xit Overview Reports Word Documents User Defined Macros Letter Agency Codes Milestone Events Mod Routing Slip 1 44 Resident Management System District Library The fifth module District Library contains the libraries maintained by the District Office This provides uniformity of field offices in areas considered appropriate Changes made in the library affect all contracts within the database that fall under the District Office Resident Management System ioj xl System Library d Overview Reports Exit File Help Home Summary Office Local Library District Library USACE Portland District District i rary District Policy Prime Contractors Standard Text GA QC Reports Feature Types 3 Phase Inspections Specification Sections submittal Types Milestone Events Trades f Labor Work Cons
263. ngs documents or photos OCS Contract Menu 2000193 W9127N 05 C 0025 MA Bonneville FGE amp YES Modifications E mi x File Options Help Home Administration Quality Control Submittals Import E part Overview Reports Administration Request for Information jab Contract Description zi z x EN Add E dit Delete Find Action Items zE EE eoe i Request for Information RFI 0001 7 Prime Contractor Ej E Subcontractors RFI Close Conacher isura Contractor Request for Information Lontactor Payroll Date Requested 0272272005 Completed Ready ta send to Government Correspondence Fequestors Mame Tim Morrow Subcontractor Request for Inform Answer Requested By 02 28 2005 TIERE ESTE V Potential Schedule Impact Pay Activities RFI Subject Clarification on Handicapped Access Feature of work Progress Payment Specification Sections Drawings and Details Information Requested ep Edit The contract drawings do not show access for handicapped persons Ma ramps or rails are provided anywhere and steps are designed at all entrances Contractor s Recommendation gt Edit Suggest the steps be converted to 1 12 ramps on all entrances except the loading dock 0 Attachments from Contractor Lo Te a E dit 3X Delete RFI Detail 6 10 Resident Management System RFI Requiring Response The RFI Requiring Response can be found in the
264. nk this Project to Existing RMS Contract New AMS Contract 3 P2 Projects WES s not linked to a Contract for Portland Reside 1 29 Resident Management System Identify and Link P2 Projects to RMS Contracts At this point you can select one of these projects and link it to a contract that already exists on your system or choose to link it to a new contract In order to link the P2 Project to an existing contract select the P2 project in the upper grid and click the Existing RMS Contract button A new screen appears listing the available contracts that do not have a P2 project linked to it You can select the contract from this list Select Contract from Portland Resident Office lBi xl Search Characters Contract Office Exclude Contracts linked to P2 Projects Search By Exclude Contracts Fiscal Complete Contract Contract ID Contract Mo Office CENWP EC A CENWP EC F G2000129 DAC E 02 D 1002 DTOA Main Unit Circuit Breaker c BM JD DTOA CENWP EC F G2000123 DACWE O2 D 1002 DOTOS Main Unit Circuit Breaker amp TD DOTOS CENwP EC R G2000184 w3127N 05 C D018 WA Coos Bay Maintenance Dredging CENWP EC F G2000141 w8127N 04 C D 025 NA Celilo Village Potable Vater Well Const CEN wP EC R a2000124 w3127N 04 C D007 WA Comer Collector PIT Prototype Antenna CENWP EC F G20001857 DACWE O2 D 1002 DTOS Main Unit Circuit Breakers The Dalles CENWRP EC F G2000214 G2000214 Detroit Big Cliff
265. nneville FGE amp VB5 Modifications Bl x File Help Home Administratian Finances 4 00 Submital Schedules Closeout Import Export E m Overview Reports QA QC QC Requirements fead Gal E GA QC Daily Reports A ER Jal Items Wiew Find Copy QA OC Summary QA QC summa OC Tests User Schools Installed Property Transfer Property Exterior Density Test main slab each 6 inches of lift 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Dredging Equipment Exposure Hours Required Verifications QA Tests Planed Iniesiiews Description Section 3307 Paragraph 3 6 Density Test main slab each 6 inches of lift Module Managed by Bonneville Site Quality Control Tests Quality Control Tests are defined in the Contract and are based on engineering and construction judgment as to the type and number of tests to be accomplished After the award of the contract the Contractor will further define the method and quantity of tests based on the material quantity and or equipment options he has chosen to incorporate into the work The tests should also be addressed in the Contractor Quality Control Plan for the contract User Schools User Schools represents the Training or Instructions the Contractor must provide the Customer on equipment or systems provided and installed as part of the contract As each 12 16 Resident Management System session of the Training or Instruction
266. nt Management System 1 32 When this box is unchecked and you have more than one phase you can choose the phase on the Contract Description screen and Milestone Schedule screen RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville Fob VBS Modifications File Help Home Administration Finances AA E Submittals Schedules Llosece Schedules Milestone Schedule E Import Export Active Phase Milestone Schedule PVC Y CHR FEET CIEL VET YAT TE ETT Y EYWTETYTETT TEREYERYEYTI ward Duration 13 days Original w Options NE daps Placement Schedule abi 5 1n g fe S Mandatory Events Only All Everts Add Edit Delete Find Activity schedule pecan ater Original Scheduled Scheduled Date Date Time NTF Acknowledged 10 31 2005 Contract Award 107 3172005 10 31 2005 Construction Completion N N A Beneficial Occupancy Date MA N A Ci Completion Cert Completed NA MA Physical Completion NA MA Contract Required Completion 12 07 2006 N A N A Contractor Evaluation Date MAA MA VBS Room Start wte 08 26 2007 Ed Bonneville FGE Start ty 3 28 2007 Closeout Pkg to Dist MJ M System Milestones B District Milestones amp Contract Milestones Milestone Event 1 of 26 Far Primary Phase Information Interchanged from RMS to P2 Overview Actual P uh Date Construction Start Date 1073172005 Feature Schedule LA Construct
267. ntial to complete as this will separate your contracts into the proper programs for your placement reports and any Contract Groups you might create RMS Contract Menu 2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications mi x File Help Home Administration Finances HAZ Submitals Schedules Closeout Import Export Overview Reports Administration Contract Description Contract Description Contract Status Contract Setup Contract Plans Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Contractor Insurance Contractor Payrolls Labor Interviews Contract Description P Projects Contract Information Access Control Project Deliver T eam Primary Fund Type BF Multipurpose CG a Contracting Methad Firm Fixed Price Customer civic CIVIL WORKS Contract Location Longitude example 117 171261 Latitude example 34 500465 Jantract Building Information Model Blb Compliant Design Type j ing Service or Agency Design Cost 0 00 Designer Na AdEress This is a field in RMS that you can use with the Custom Report Designer for custom reports This is not a topic covered in this Manual Resident Management System Contract Status The Contract Status selection contains THE information used to update P2 for upward reporting of our contracts to Higher Headquarters The Contr
268. ntract Menu G2000119 W9127N 04 C 0003 NA Detroit Big Cliff Rewind Supply t E IOl x File Help Home Administration Finances HAZIUE Submittals Schedules Closeout Import Export Overview Reports Import Export QCS Ma OCS exports have been imported into this contract Import Export Details acs Ma GCS exports have been created from this site OCS Sites AS Hotes from the Contractor Re n Submittal Register Heal Property Proposed Changes Requiring Government Approval NAS 5 DEF Excel Mods List Import from GCS Export to QCS Ko x O LG EUU After you have imported a file from QCS the foregoing screen changes to advise you of the last date of the QCS import RMS Contract Menu G2000193 W9127N 05 C 0025 MNA Bonneville FGE amp 65 Modifications Ioj x File Help Home Administration Finances AZUL Submittals Schedules Closeout Import Export Overview Reports Import Export QCS Last data imported from OCS was exported from OCS on October 2 2007 02 08 pm Import Export Details acs Last export to OCS from this zite was created on April 8 2008 02 37 pm OCS Sites AS c Hotes from the Contractor Re n Submittal Register Real Property Proposed Changes Requiring Government Approval NAS 5 DEF Excel Mods List Import from GCS Export to QCS SSS 12 23 Resident Management
269. ntractor Evaluations DD Form 2629 ao pete ie oie p E be RH e iot 12 muere E elca eH aCe ETT D DLE 12 Is your Contractor having trouble gaining access to CCASS cccccceececceeeeeeeeeeeeeees 14 ine DD Form 2626 Report FOIT ossesoc ichs stt eria me Eo wk Fo au RE c Ex E PvE Fue P swan 15 Sample DD Form 2626 Report Form Page 1 of 2 16 Sample DD Form 2626 Report Form Page 2 of 2 17 LA Tz iacens Mleiio iedein m t M TDTP 18 4 Month 9 Month and 12 Month Warranty Inspection eseeeseeeeeeeeeeneeeene 20 Transfer Warranty Items to Contractor QCS ccccccccesccecesececeeeeseeeeeeseeeceeseneeseueeesaneees 22 Intro 1 Resident Management System What Is RMS QAS and QCS The Resident Management System RMS is a user friendly comprehensive system for the expedient and effective management of construction contracts through tracking and documentation of all facets of a contract by Corps of Engineers field offices and contractors RMS uses Oracle for the software platform The Quality Assurance System QAS is an extension of RMS for Government personnel to use remotely from the main RMS software program Certain modules tasks can be assigned by RMS to be accomplished with QAS and such modules tasks will become Read Only in the RMS program The program can import and or export to and from RMS to synchronize both programs QAS uses Firebird as
270. ntracts in this baseline 0 46 Contracts with Possible Baseline Placement 3 Contracts with Baseline Placement Entered Contract Contract Contract Office ID No Title Edit CENWP EC A W91 27N 05 D D0005 Fort Orford Boat Hoist Maintenance Dredg CENWP EC R W 9727N 05 D 0005 OTOES Port Orford Dredging D TUS CENWP EC R 731 27N O5 P D081 Lost Creek Exciters Supply CENWP EC R Ww S12 N 06 C 0002 B2CC PIT Tag Detection System Select the Edit CENWP EC R W S 27N 06 C 0006 Bonneville HYAC Uporades CENWP EC R Ww S127 N 06 C 0010 Detroit Big Cliff Remote Control Mods button to start CENWP EC R wW9127N DE C 0D17 MCR South Jetty Interim Repairs the process CENWP EC R W9127N 06 C 0020 The Dalles Dil V ater Separator Phase 2 CENWP EC A 31 27N 06 C 0021 Hills Creek Butterfly Valve Replacement CENWP EC A W9127N 06 C 0024 Spare Transformer Facility Detroit D am CENWP EC R 731 27N 6 C 0025 Bonn 2 PH Excitation System Replacement CENWP EC A W912 N 06 C 0032 Bonn PHT Urnwatering Pump Replacement CENWP EC R WS 27N 06 C 0033 Detroit Big Cliff Crane Rehabilitation CENWP EC A 731 27N Ob C D034 Columbia Hiver Channel Improvement 1 10 Resident Management System Contract 62000215 W9127N 06 C 0020 NA The Dalles Oil Water Separator Phe Placement Curve Monthly Placement Placement vs Baseline Select Edit or double mouse Projected Placement Based an Sine Squared Curve T click on a contract beh a Start Date 0470172006
271. ntracts will be able to be added back to the live RMS database Once you Archive a contract it will be removed from your database Archive Users will actually log into the archive RMS just like they would log into their normal live RMS database It will basically be like logging into another Corps Districts RMS program When you elect to Add a contract to your normal RMS you will be given choices to add a new contract restore an archived contract or to restore a deleted contract If you choose to restore a deleted or archived contract you will see a listing of all available archived and deleted contracts for your District These features are still under construction QAS Opening Screen Ur Portland Resident Office Remote Site ID RCPACUCT mJ x File Help Home Library F Site title and D VEIVIEW eports xit number alii gi x a Active Contracts Add E dit Delete Find Contract Contract m Ww g127N D05 C D01 8 Rental of the Dredge Oregon Columbia and Willamette Rivers W912 N 05 C 0025 Bonneville FOE amp YES Modifications Bonneville Lack amp Dam Review the Steps to Install and use QAS 1 Download the QAS program QASSETUP exe from the RMS Center 2 Launch the exe File to begin the installation of QAS 3 Upon completion of the QAS installation import a contract from RMS a RMS must indicate that you will be a QAS User Office Office Personnel Staff Assignments and Administration Us
272. ompleted automatically from CEFMS if CEFMS is used If the contractor is in CEFMS more than one time you will need to select which Payee Office to use Contractor Representative to Review Contractor Evaluation DD2626 Enter the name and email address of the Contractor representative that will be authorized to review and comment electronically to the Contractor Evaluation DD Form 2626 issued at the end of the contract 12 5 Resident Management System The remaining tabs Contractor Address Management Work Days and Bond Co SBA are self explanatory and all applicable field should be completed Prime Contractor Data in District Library If your District is using the Prime Contractors module in the District Library you will be able to import much of this information for your Prime Contractor You will need to ensure that Prime Contractors have first been entered in the District Library to be able to copy the information from there Once entered the information will be easily added to new contracts You can also copy all contractors from the various offices directly into the District Library Manually Add Contractor to District Library When you select the Add button you can Manually Add a Prime Contractor Enter the appropriate information and click on the Close button to add the contractor Resident Management System l l B x File Help Home Summary Office Local Library District Library System Library d Ov
273. onstruction 5 Curves gt Le 12 7 Resident Management System Copy Prime Contractor Data From District Library Adding a contractor to a new contract is easy when you already have them entered into the District Library When you click on the DUNS No elipsis you get a pop up screen that lists all contractors in the library Choose your contractor and then select the OK button RMS Contract Menu G2000306 B x File Help Home Administration Finances 4 00 Submital Schedules Closeout Import Export m Overview Reports Administration Prime Contractor Contract Description Contractor Information Contractor Address Management wW ork D avs Bond Co 5BA Contract Status Contract Setu ibili PRIM Contract Plans Responsibility Code PRIM Contract Documents DUNS Ho Prime Contractor Contractor Short Mame Select List of District Prime Contractors x Correspondence E3 User Defined Enti Search Characters re ee NN NNNNCCRNNN Prime Contractor a345b7 7 22 Sparks winlack subcontractors 455545545 CP Construction LLC Oakland Contractor Insural 960956445 Fabrication Products Vancouver Contractor Payrol 4482 4885 Hickey Marine Enterp Vancouver 05897420 M acro z Santa Ana Labor Interviews 160070538 S aybr Contractors Tacoma a Column to Search By DUNS Ma Record 1 of 6 EX x Cancel Prime Contractor E X E Copy Duns Only You then decide to eith
274. ontract Menu 62000193 ww9127M 05 C D025 MA Bonneville FGE amp 65 Modifications mi x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Reports Administration Contract Description Contract Description Contract Status Contract Setup Contract Plans Contract Documents Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Contractor Insurance Contractor Payrolls Labor Interviews Contract Description P Projects Contract Information Access Control Project Delivery Team Contract Title Bonneville FGE amp VBS Modifications Contract Short Title Bonn FGSABS Mods C Edit Contract Number Contract Office Contract Location ep Edit Contract Lang Title Bonneville FOGE amp VBS Modifications w91z N Og Onz5 Deliver Order N Fiscal Wear 2005 Portland Resident Office Bonneville Lock amp Dam Contragy Scope of Work Bonngville Second Powerhouse Fish Guidance FOE Program Gatewell and Vertical Barrier Scregn vB5 Modifications Resident Management System P2 Projects Tab Refer to Chapter 1 of this manual for an explanation of how P2 and RMS work together What is all this talk about P2 and what does it mean to our Field Offices P2 is the tool AIS that enables USACE to implement its business processes and to change to its desired Project
275. ontracting Officer will sign this Modification and use the lookup to populate the fields 10 6 Resident Management System Modification No ROOO19 R 00019 Provide Crane to Unload VB5s W5 2 X SF30 1 SF30 2 23SF30 3 Release Mod Pay Activities Supporting Docs Ej Gl SF au Close SF30 Block 14 Change in Contract Price Optional Additional Notes ce Edit a Change in Contract Time Optional Additional Mates Exclude standard time text on SEU ep Edit E Change in Schedule Closing Statement C Edit 5F3U Block 154 Contractor Signature Mame of Signer Ce Title FO SF30 Block 164 Government Signature i Reed McDowell z C Contracting Officer JESUS nea Ey Administrative Contracting Officer Title Administrative Contracting Officer Release Mod Tab This screen is to record the administrative progress of the modification You must obtain a PR amp C from CEFMS for funding and all required signatures must be entered with the appropriated date fields completed Notice the instructions in the bottom window of the screen Modification No RO0019 R00019 Provide Crane to Unload VBSs WS 2 x SF30 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs e EK SF30 Close E v Modification funded with PR amp C in CEFMS MoB cation Signed Required Sent to Contractor Date Due Back Date Signed SF30 Contractor Signature v Yes 09 28 2007 10 05 2007
276. opriation No 96 NA X 3122 0000 Appropriation Mo Sb NA x 3122 DO00L Symbol Hame Source Appropriation Limitation M ame FAD CustomerNo RESE Expiration Date OU Funding Register Mo EELEE Appro Class Code o Registered Amount Pending withdrawal Distributed to Funding Accounts 345 353 528 32 Undistributed Balance Once the download is completed you will be able to view the Appropriations on the top half of the screen and review particulars of the individual Appropriations on the bottom part of the screen as you scroll down through them Of special note is the ability to see what funds are truly available The following diagrams will help explain how RMS actually gets the funding data from CEFMS Resident Management System Construction Working Estimate e Once the Finances are properly set up in CEFMS you will use RMS to establish the Construction Working Estimate CWE e The funding accounts are used to fund the elements of the Construction Working Estimate Award CWE The Award CWE is where the initial amounts of money are set aside for each of the CWE elements RMS Contract Menu G2000193 9127N 05 C 0025 NA Bonneville FGE amp 65 Modifications ml x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E port Home Overview Reports Finances Award CWE CEFMS Finances Edi Find Hecompute Finances Funding Funded E Award a m
277. or Code compliance etc Contingency The Contingency block cannot be changed from this screen The amount reflected here is what is left over after funding has been provided for all the other CWE elements The amount will automatically adjust as Obligations in CEFMS are completed against the funding account The Modifications issued the Construction contractor will not be the only items causing this to change Other entities may be draining money away and you can only confirm this by refreshing the CEFMS download data prior to making any commitments or final negotiations S amp A The amount of S amp A may vary on the type of funding and can be a fixed percentage or actual dollar amount Your Project Manager is responsible for computing and verifying this amount Other w o S amp A This represents project funds that are not subject to District S amp A such as PM costs Resident Management System Total Award CWE This is computed automatically as each of the CWE elements are entered Funds for Management Reserve PISTES EE E Reports Close Funding Account No RAG Funds for Construction working Estimate Funded Work Item No Ebi DECA MCCLELLAN AFB REPAIR HO BLDG 950 Funds for Management Reserve i Management Reserve Funds Enter Award Management Reserve Amount for this Funding Account Enter Award Management Reserve Amount for this Funding Account 4 706 199 00 Current Available Amount in CEFMS for this Funding Account 25
278. ork Related Injuries IlInesses amp Ex USACE PRIME CONTRACTOR Monthl May 2006 osure Page 1 of 2 In accordance with the provisions of EM 385 1 1 Section 01 Program Management Paragraph 01 D Accident Reporting and Recording sub paragraphs 01 D 05 y ou the Prime Contractor shall provide a monthly record of all exposure and accident experience incidental o the work this includes exposure and accident experience of the Prime Contractor and its sub contractor s As a minimum these records shall include exposure work hours and a record or occupational injuries and illneses that include the data elements listed below Def initional criteria f or each data element is found in 29 CFR Part 1904 If the maintenance of OSHA 300 Logs are required by OSHA most of this information can be obtained from those logs If data on log provided below is revised after it is submitted to USACE Contractor shall prov ide a revised report to the GDA You must complete the USACE ENG Form 3394 Report of Accident Inv estigatio Aes for all recordable accidents If you re not sure whether a case is recordable call y our local Safety and Occupational Health ffice for help USACE Portland District Fabrication Products Inc W9127N 05 C 0025 Bonneville FGE amp VBS Modif ications Vancouv er Washington 98661 Portland Resident Office USACE Command Contractor Name Contract Number Project Title City amp State USACE Office Number of Days Date Em
279. orts Contracts ANACONDA AREA OFFICE fan Contracts GULF REGION DIVISION o 3 CEGAN Master Project Contracts H E CEGAN Recycle Bin 3 GRAS MASTER PROJECTS E GRS Project Holding Area H E GULF REGION CENTRAL DISTRICT 1 GULF REGION NORTHERN DISTRICT amp C ANACONDA AREA OFFICE ff KIRKUK AREA OFFICE H E MOSUL AREA OFFICE of X NON AREA OFFICE GULF REGION SOUTHERN DISTRICT MNSTC Non GRD REPORTS WRITING OFFICE DIVISION RMS TRAINING OFFICE GRC Projects Managed by Other 6 GRC Non Reported Projects GAN Non Reported Projects PROJECTS amp CONTRACTING OFFICE Display Contracts with amp ccess Denied gi Add m Edit x Delete EX Find CEGRN AAO ARC w 812BU 06 C 0027 NA CEGRN AAO ARC w 312BU 06 C 0027 NA CEGRN AAO ARC w 312BU 07 C 0007 NA CEGRN AAO ARC w 312BU 07 C 0007 NA CEGRN AAO ARC w 312BU 07 C 0007 NA CEGRN AAO ARC w 312BU 07 C 0007 NA CEGRN AAO ARC w 312BU 07 C 0027 NA CEGRN AAQ ARC w 312BU 07 C 0023 NA CEGRN AAD ARC w 312ER 04 C 0005 NA CEGRN AAD ARC w 312ER 04 D 0002 0004 CEGRN AAD ARC w 312ER 04 D 0003 0001 CEGRN AAQ ARC w 312ER 04 D 0003 0011 CEGRN AAQ ARC w 312ER 04 D 0003 0011 CEGRN AAO ARC w 312ER 04 D 0005 0002 CEGRN AAO ARC W931 2ER 04 D 0005 0003 CEGRN AAD ARC W391 2ER 04 D 0005 0004 CEGRN AAO ARC W391 2ER 04 D 0005 0005 CEGRN AAO ARC W931 2ER 04 D 0005 0008 Archive Complete Municipal Incinerator Anaconda Incinerator amp Waste Management Y ard Compl Storage Warehouse C
280. ory or the Contract ID is not valid When the issue has been corrected try this option again 12 27 Resident Management System Export from RMS QAS by Exporting File If for some strange reason you do not wish to utilize the SFTP method of transfer you can elect to prepare a file and transmit email floppy disk CD etc the file to the Contractor The method to do so is similar to the above That is you start from the Import Export screen of RMS QAS and push the Export to QCS button The following screen will appear joj x You must enter the QCS Site X ID obtained from the Export file to add this contract to Master GCS Site ID J5b MJSY Contractor for his QCS The Master OCS Site can add additional QC amp S sites for this contract program and enter it here Export to file RMS PODO0S16_OCS RXF tr eting Dio not email the saved file Export Hotes Set up New Contract X Cancel Push the Settings button to set up Export to file method of transfer iol xi C Expart to RMS Center SFTP repository for electronic download This option is recommended if the sender and receiver have an internet connection By selecting this option pou can electronically export files to the AMS Center SFTP repository Export to file This option will save your exports as disk files You can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB d
281. owing website http www cpars csd disa mil ccassmain htm The Construction evaluation will be prepared in RMS When the evaluator has prepared the evaluation to the point it is ready to be sent to the Assessing Official it will be marked completed and ready to be sent to CCASS in RMS It has been suggested that the evaluation be sent to the Contractor before it is sent to CCASS This will give you the opportunity to fine tune the evaluation prior to formal submission 18 13 Resident Management System The evaluation will be exported from RMS to CCASS When the evaluation from RMS is imported into CCASS the contract will automatically be registered It is not necessary to pre register contracts in CCASS when using the RMS CCASS interface It is recommended but not necessary that the CCASS Focal Point authorize access to contracts prior to the evaluation being sent to CCASS from RMS This will allow the Assessing Official Evaluator once notified that the evaluation is copied to CCASS to login to CCASS and continue processing the evaluation to the Contractor Representative It is further recommended that the Focal Point give access to not only the Assessing Official but the Contractor Representative and Reviewing Official at the same time The Focal Point is required to include email addresses when authorizing access to allow CCASS to send the system email notifications as the evaluation is moved through the workflow process The
282. ploy ee Contractor began work On Job transf er or restriction day s Other record able cases Job Transfer or restriction Where the event occured Away from work day s Describe the injury or illness Date of Injury Labor Classification or onset oi Hle Skin Disorder Respiratory Condition Poisoning Hearing Loss All other illnesses Prime Subcontractor No accidents reported US Army Corps of Engineers i Month May 2006 Record of Work Related Injuries lllnesses amp Exposure RM USACE PRIME CONTRACTOR Monthl Exposure Hours Number of Cases Number of Days Number of Injuries Illnesses Rates Contractor Month Year To Date Trade Fabrication Products Inc Primary Contractor Current Period Year to Date Days Away from Work Cases Transfer or Restriction Cases Other Reportable Cases Days Away from Work Job Transfer Days Skin Injuries J Disorder Respiratory Conditions Poisoning Hearing Loss All Other Illnesses Lost Time Frequency Rate Contractor DART Rate Contractor Day Count Accurate Concrete Concrete Saw Cutting FP Erectors LLC Serv ices Manpower HIRE ELECTRIC Electrical JH KELLY Serv ices Manpower Totals 12 21 Resident Management System Exchanging Data
283. r Defined Entries Default Government Naaggeh A Momie Default Review Portland Resident Office Reviewer Office Prime Contractor Contractor ta send submittals t tf The above Default Review Office only Subcontractors The Office assigned to review the submittal Contract Documents Bath the Default Office and the Office assigned to review the submittal Contractor Insurance Contractor Payrolls Activity Schedule Manually enter Scheduled Start Finiqao D ates Labor Interviews B l f Import Early and Late Start Finish Dat from Contractor s Network Analysis System MAS Will there be more than one Add Sutera tA E Submittal Register Add Hew Submittal Register To add a new submittal register enter a unique 2 character identifier On the left side of the Submittal Schedule tab and a descriptive title RMS defaults to a single Main Register Each contract can be provided with any number of submittal registers Submittal Register ID a The pop up screen must be completed with a new Submittal Register ID number and a Submittal Register Title Auxiliary Power Plant Submittal Register Title RMS defaults to the next sequential number for the Submittal Register ID A X Cancel Resident Management System Compute Submittal Need Dates based on Activity Schedule This selection will automatically populate the fields in the Submittal Register ENG 4288 with the dates from the Contractor activity schedule NAS
284. ranty Inspection for completed facility Facility Short title Engine Room Warranty Pernod Start Date fi 170172007 A X Cancel Give the Facility a Short Title and enter the date the Warranty Period commences Select the OK button If you have more than one phase you will need to choose which phase to add the Facility to 18 19 Resident Management System You will then be a a d able to enter and Items Inspection Close track deficiencies Facility Title JEngine Room Facility Short Title Engine Room identified during the s Facility Description Inspection These gt Edit Engine Room for 500 KW Diesel Generators includes switchboards ATS and Fuel Systerd E work very similar to ea QA Punch List Items Warranty Period Start Date 11 01 2007 Duration B Months End Date BIUIFPSLT You enter the ee Warranty Items on the Tab labelled Warranty Items RMS Contract Menu 152000193 W9127N 05 C 0025 NA Bonneville FGE amp VES Modifications i E m x File Help Home Administration amp AZUL Submittals Schedules Closeout Import Export Overview Reports Closeout Warranty Inspections zi Eni Add E dit Heal Property Transfers DD1354 Facilities Warranty Items Warranty Inspections CERE VBS Room Wall Covering Failure warranty 09 10 2007 05709 2007 Bonneville FGE Wwl OO002 Tm Concrete Cracking and Sp remm Bonneville FRE WI OOO03 Concrete Deficiencies Warr
285. ration ances HAC Submittals Schedules Closeout Impart E port Overview Reports Import Export QCS ata imported from LCS was exported from OCS on April 13 2008 01 58 pm Import Export Details aca eMport to OCS from this site was created on April 13 2008 01 53 pm 1L 5 Sites AS Hotes Wom the Contractor Re n3 A Submittal Register Real Property El Proposed yanges Requiring Government Approval NAS SDEF Lerranty Item Change Excel Mods List Import from QCS Export to QC5 18 24 Resident Management System Close the screen Compare Warranty Item Records Pa KP F Approve All Disapprove All Clear All Find Close spi Approved mium vl 00004 W wall Covering Failure Edited v E Warranty Item WI 00004 Wall Covering Failure Edited po Cent Contacto Proposed Changes Correction Scheduled 017052008 Corrected By Ktr Ps 010572008 RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS Modifications File Help Home Administration Finances 04 0C Submittals Schedules Closeout Import Export Overview Reports Closeout Warranty Inspections 1 Beal Property t Edi d J Show only information that has change Traosters DD 1394 dial iis cin T Reauisitions D01149 an a rx zs VBS Room WI 00001 Wall Covering Failure Warranty 03 10 2007 09 09 2007 Co ntractor Evaluation r Evaluation YES Roo
286. rectly from P2 RMS Contract Menu 2000193 W9127N 05 C 0025 MA Bonneville FGE amp VB5 Modifications mi x File Help Home Administration Finances AU Submittals Schedules Closeout Import Export Overview Reports Import Export P acs Import from P2 QAS Awarded Contract P m Project Scope of Work Submittal Register Froject Customer Issues Erie WS Ae LIST S perty cc E Fiscal Completion NAS SDEF Excel Mods List f Import Projects for current contract Import Specific P2 Project Import from P Last download 02 20 07 10 09 am m D P2 is meant to make our work easier in the field offices We should be able to avoid manual input of data already entered and simply import it into our RMS program Following the ACTUAL AWARD of a contract P2 will automatically and behind the scenes gather necessary data directly from the Districts RMS databases The information will reside in a new database referred to as CRMS Consolidated Resident Management System CRMS will query the Districts RMS databases and forward the required reporting information to P2 Only following the Actual Award Date milestone date will RMS upload the current contract data to P2 This will continue until the Contractor Final Payment Date Actual has been entered Resident Management System Contract Information Tab This screen is esse
287. red sites In order to assign the various Modules to other QCS sites you must have the QCS site ID number If needed RMS can change the QCS Master Site from one QCS site to another etc RMS Contract Menu G2000193 w9127M 05 C D 025 MA Bonneville FGE amp YES Modifications B x File Help Home Administration Finances AA GE Submitals Schedules Closeou Import Export QCS Import Export E Overview Reports Ne Last data imported from OCS was exported from OCS on October 2 2007 02 08 pm acs Impart E sport Details Last export to OCS from this site was created on April 12 2008 05 33 pm DAS OCS Sites Hotes from the Contractor P2 a Submittal Reaiste x Heal Property Cal Close NAS GBDEF Modules Assigned To OCS Master Site WCGW3RHJ Home Office Poland Home L arrespondence WEGW3RHJ Home ffice Potland 00 Site Correspondence WEGW3RHJ Home ffice Potland 00 Request for Information WECBGw 3RHJ Home Office Portland Contractor Insurance 976WK4H Pavrall Office Contractor Payroll STXEWK4H Payroll Office Subcontractors WCBGW 3RHJ Home Office Fotland Pay Activities WEGW3RHJ Home Difice Porland Excel Mods List ct tempiRMs_G2000193_QC5 R Progress Payments WCBGW 3RHJ Home Office Fotland Daily Reports QC Requirements Equipment Activity Schedule WECGw 3RHJ Home Office Fotland Features of Work WEGW3RHJ Home Office
288. reen appears and lists all the DD Form 1149 s previously entered into the system RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications ml x File Help Home Administratian Finances 4 00 Submital Schedules Closeout Import Export verview Reports Closeout Requisitions DD1149 gi x q Real Property i Real Prope Add Edt Delete Find Transfers DD1354 TemNoi Dae roa Pea Shipped To f Requisitions DDT143 1 08 28 2007 Bonneville Resident Office Clackamas County Contractor Evaluation Warranty Inspections The DD Form 1149 is used to document the transfer of property to the customer and should include transfers to from the Contractor and the Corps of Engineers This transfer may take place in more than one stage if so you will do one DD Form 1149 for each transfer 18 10 Resident Management System DD 1149 Input Screens The screens are pretty much self explanatory and are used to compile the actual report The information should be as complete as necessary to provide on audit trail of where each piece of transferred property actually was delivered Transfer No 1 LT E ee Include jp Remove DD1143 Header Part 1 Date From To Ship to Mark for Ej Fs DD1143 Close 001149 Header Part 2 Transter Property D4 28 2005 Prime Contra Bonneville Eric Arndt EE Transfer No 1 E Ej Fs DD1143 Close 00114
289. reen is used for approving or disapproving the changes proposed by the contractor You can use the buttons at the top of the screen for approval action on ALL items or alternatetively you can individually approve or disapprove each item by using the check boxes on the right side of the screen Compare Records IOl xi i Approve All Disapprove All Clear All Find Close pte scription hace A001 Notice ToProceed Performance ees Added E a y A002 50 Bldg Utility Design Added C C ADO3 Complete All Design Work Added C E A004 Design Submittals 100 Added C 4005 100 Complete Design amp Specs Added D L1 ADDE COC S afety Proj Mgmt Plan Added E L1 A007 Assest Abatement Plan Added D L1 ADOS Contractor Mobilization Added 1 E A001 Notice To Proceed Performance Added Current Activity Description Bid Item Quantity Amount Feature Contractor Code Area Category Proposed Activity Notice To Proceed Performance ies 1 35 000 00 PRECON GEN GEN 1 A 1 v Show only information that has changed Resident Management System QCS being Used If you have indicated that QCS was going to be used in Contract Setup you may have assigned certain items to be managed by the QCS staff In such a case you will see this screen that advises you you will not be able to import those items You must use the QCS import Import from Network Analysis System SDEF l x What would vou like to import Mote T
290. reviously is set within the RMS program you cannot use you normal Oracle password to access QAS accreditation level of this system Do not process store ar transmit information classified above the accreditation level of this system This computer system including all related equipment networks and network devices including internet access are provided only for authorized U S Government use DOD computer systems may be monitored for all lawful purposes including ta ensure their use i authorized for management of the system to facilitate protection against unauthorized access and to verify security procedures survivability and operational security Monitoring includes but is not limited to active attacks by authorized COD entities to test or verify the security of this system During monitoring Information may be examined recorded copied and used for authorized purposes All information including personal information placed on or sent over this system may be monitored Use of this DOD computer system authorized or unauthorized constitutes consent to monitoring Unauthorized use of this DOD computer system may subject you to criminal prosecution Evidence of unauthorized use collected during monitoring may be used for administrative criminal or other adverse action Use of this system constitutes consent to monitoring For all lawtul purposes Login Complete Intro 21 Resident Management System If you have not been
291. rive Path File File To Export To c temp I AMS_G2000305_QC5 AXF Automatically E Mail Export File Email Address y OF AX Cancel Check the radial button next to Export to file and use the Browse button to indicate where you want RMS to store the created file i e C temp RMS_P0000816_ QCS RXF Press OK twice to begin the export 12 28 Resident Management System RMS will create the file and place it where you indicated Progress Indicator Exporting data from RMS to OCS Exporting Master Work Check records RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications E mi x File Help Home Administration Finances AZUL Submittals Schedules Closeout Import Export Overview Reports Import Export QCS Last data imported from OCS was exported from OCS on October 2 2007 02 08 pm Import Export Details aca Last export to OCS from this site was created on April 12 2008 05 33 pm OCS Sites AS Hotes from the Contractor Re n submittal Register Real Property Proposed Changes Requiring Government Approval NAS SDEF Excel Mods List Import from GCS Export to QCS lctempiRMS_G2000193_0C5 R F exported The location of the file is then indicated at the bottom of the Import Export screen i e C temp RMS_G2000193 QCS RXF 12 29 Resident Management System Import from RMS into QCS by Exported File The proce
292. rst be advised of the Contract ID number i e P0004537 The Contractor will then add the contract to his program after importing your file from the SFTP site as follows Adding New Contract T G Adding New Contragi4 QCS Use this option fF AMS OCS has uploaded a file ta the AMS center SFTP server For adding a contract to your site Use this option if you have recereed a file from AMS QCS for adding a new contract ta your site z t Ewmort Fi IFAM S VOCS have not uploaded or sent you a file you must give them your LES Site Request Export File ID and then request that they send you an export X L ancel Enter the Contract ID here Add Contract m x amp Add Contract by downloadingNrom RMS Center Repository Enter a valid Contract ID P0004537 X Cancel Push OK 12 26 Resident Management System QCS will complete the import and it will then appear on the Contract Menu of the program opening screen RMS Secure File Transfer File Upload Stats Transtered 949 KB of 343 KB Buffer Size 4 KB Time Lett 00 00 Average Speed 1 3 KB sec Upload of Export File is Completed If the Contractor does not use or enters an incorrect Contract ID number the following message will appear OCS Warning Or you may see X A file for Contract ID P0004599 was not found on the RMS Center SFTP repository Either the contract has not yet been uploaded to the SFTP Resposit
293. rt Export screen in RMS to export the chosen contract to the QAS User Choose the QAS Module accordingly RMS Contract Menu G2000193 W9127M 05 C 0025 NA Bonneville FGE amp YES Modific tons mi x File Help Home Administration Finances HAZIUE Submittals Schedules Closeout Impart E port E Overview Reports Import Export QAS PFIT R EEE TAERE TA Hotes from Government Site Submittal Register Heal Property NAS SDEF 1 QAS Sites Close gi Add Remote QAS Sites A RCPACGQC Portland Resident Office Remote Edit gt lt Delete Export to GAS Modules Assigned To Contractor Insurance acs Home Office Portland Es Contractor Payrolls OCS HemeOffice Potland m Prime Contractor Subcontractors RMS Portland Resident Office m Pap Activities RMS Portland Resident Office BI Progress Payments RMS PotlandResidenOfice pu Daily Reports QC Requirements Equipment Activity Schedule RMS Portland Resident Office Features of Work RMS PotlandResidenOfice EI 3 Phase Checks IAMS Portland Resident Office EI Spec Sections Submittals Transrnittals RMS Portland Resident Office E The following screen will tell you the next step one at a time It first says you must enter a name for the site Remote QAS Site X Remote QAS Site Title Site ID Tou must
294. rtland Resident Office E Project Management oe E34 Contracting Division an Contracts r Contract Contract Contract Office ID No Title M CENWP EC R Ww S1zZ7N D06 C O001 WA TD Intake Gant Crane Rehab CENWP EC R W S 27M 06 C 0002 NA B2CC PIT Tag Detection System D CENWP EC R WS 27M 06 C 0003 NA Bradford Island PIT Tag Detection System M CENWP EC R W S 27M 06 C 0006 NA Bonneville HAC Upgrades CENWP EC R WS 2M 06 C 0008 NA TD Spillway Gate Wire Rope Replacement CENWP EC R WS 2 N 06 C 0009 NA Fern Ridge Permanent Safety Instrumentat IY CENWP EC R Wwe zZ N D6 C 0010 WA Detrait Big Cliff Remate Control Mods D CENWP EC R w91 27 N 06 C 0012 M TD Fish Equipment Removal D CENWP EC R wi 27N 06 C 001 3 M JBS Full Flow FIT Tag Detection System CENWP EC R w91 27M 06 C 001 4 WA ACI Emergency Breach Repair WMCA Jetties CENWP EC A Ww S 27M 06 C 0017 NA MCA South Jetty Interim Repairs CENWP EC A WT 2N O6 C ORSL HA CRCI Dredge Oregon Oregon Slough CEMWP EC R WS zZTN b P DD88 NA Cougar Transformer Cooling System Uprate ea M CENWP EC R 200020 CISP Security Upgrade Contract CENWP EC R 2000214 Detroit Big Cliff Crane Rehabilitation H E Operations 4 Contracts Selected 1 21 Resident Management System You may also create groups based on a formula you can create as shown below If you can picture it in your mind you can probably create it depending on the data elemen
295. s Close Ce ERE ore se E equest 0572172007 00019 Negotiations Negotiations Completed G2000183 Attachment m Supporting Documents for Modification R00001 28 Mar 2005 Ce e e a a 2 8 U I ER a 1ST CAVALRY HQ BUILDING Camp Victory Iraq US Army Corps W912ER 04 C 0007 NA Record 1 of 1 of Engineers Document Status Description 02 01 2004 BCD BCD Completed This change was initiated by the User and is not considered necessary by th 03 14 2005 Mod Document Statement of Disagreement The Resident Office does not feel the change should be issued and provides herewith their rationale for disagreeing with the User 10 10 Resident Management System You have now completed the Modification RMS Contract Menu 62000193 W9127N 05 C 0025 MA Bonneville FGE amp YES Modifications B x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E port n Pew v BPVIEw eporks Finances Contract Modifications Ei X a CEFMS Finances Add Edit Delete Find Recompute Finances Ret Mod m YEUNET VES E Mo Mo Date Amount Award CWE R0001 3 Work Season I Structural Steel 09 29 2006 460 000 00 ROO 4 Exercise Optional CLIM sw 51I 10 13 2005 5 031 323 00 Award CLINs ROOTS Allocation of FO Funds 300 000 00 11 30 2006 0 00 Current CLINS R DDT5 Allocation of FO Funds 2 400 000 00 12 21 2005 0 00 ae HU Miscellaneous Field Changes 1252007 15 254 00 Pay Activities R00
296. s Migrate When the program completes the installation you will see a QASSchema Log Notepad window Unless you are a geek this window will not be of any consequence or interest and can be ignored by simply closing it QAS Install Completed v Run the G45 program immediately Finish Click Finish to launch the QAS program You can close the QASSchema log when it shows up Intro 9 Resident Management System If you do not yet have any contracts in your QAS program you will need to get an import from the RMS program for the contract you will be working with Authenticate Fron Import This appears to bia newly installed QAS system Site ID HTAR O76 HAS needs an expovttile from RMS to populate GAS User List Note QAS username the same as RMS username butthe QAS Password is setin RMS gt Office gt Office PFegsannal gt Edit QAS Password Intro 10 Resident Management System Assign QAS User Role and Password At this point you will need to have a User Role assigned that indicates you will be using the QAS program This Role is granted from RMS at Office Office Personnel The Administration User Roles screen is used for this purpose as seen on the next screen Resident Management System E x File Help Home Summary Office Local Library District Library System Library d Overview Reports E wit Office Portland Resident Office Office Personnel g i
297. scription Correspondence Fort Orford Dredging DT 05 Contract Title Prime Contractor Short Title Part Orford Dredging Short title used for listing reports Subcontractors Contractor Insurance Contractor Payrolls Contract Number MASATA OLLI Delivery Order DTO Fiscal ear ETA LONTactor r ayrolls Labor Interviews Contract Office Portland Resident Office Contract Description Port Orford Dredging Port Orford Oregon Delivery Task Order Mo 0005 Always Managed by RMS Similar screens and procedures exist for the QCS program also Resident Management System What this Chapter presents e Entering Contract Information e Contract Description e Providing Contract Dates Contract Status Entering Contract Description and Status gt o e 9 LL This chapter may be considered the true contracts control center for our work within the RMS program RMS segregates specific tasks under this selection as can be seen on the Contract Menu Contract Description Contract Status Contract Setup Contract Plans Correspondence Request for Information User Defined Entries Prime Contractor Subcontractors Contractor Insurance Contractor Payrolls and Labor Interviews Resident Management System Contract Description Tab This screen needs to be complete and accurate as the information shown controls many different RMS reports Each block should be populated RMS C
298. seout Import Export Overview Reports Import Export Submittal Register Qcs Import Submittal Register QAS Submittal Sections Submittal Item Numbers P2 Submittal Descriptions Section Paragraphs Submittal Register Submittal Types Real Property GA or FIO NAS SDEF Import From Specslntact Excel Template Excel Mods List Import To 01 Main Register i f werwrite existing submittals Merge with existing submittals Import Submittal Register If you have made the Specsintact Excel Template import you are finished with the setup However you can still make manual entries if required TTILE ANO Loos TIOM Some FOE amp VES ModTicxdors Bonevil Lock amp Cam SUBMITTAL REGISTER ER 415 1 10 z QO TRACT OS Faoricastion Froducts Inc GOR TRACT SURE CLASS LA GON TRACTOR CATAN iii SLHE LRILE DATES DESCHIPTKZH OF ITPE CF SUBMTTAL FE Pru MATE mi HEEDED KEEDES a De er HF HUHUT TAL STATEMENTS GA nis2s 1 35 Crane Crtica Lis Pian STATEMENTS 2254 32 scckient Report REPORTS nzzm i8 Moethy Exposure Reports REPORTE FO r ot ee Secahor Msn anA iinhsHanr DECOTE rm E missas Acity Hazard Anaiysis ETATE a EST T 16 4 Resident Management System Specification Sections If you are using the Import feature from Specsintact this selection is not absolutely required to be used However this area is used if you need to change or modify a title of a spec
299. shing a standard format for the exchange of scheduling data Feature for the SDEF You can merge two SDEF files into one file with the available SDEF Merger Utility This utility is available on the RMS and QCS Websites RMS and the SDEF This guide specification covers the requirements for use of RMS for contract monitoring and administration QCS 01 45 02 00 10 Construction Quality Control 01 45 00 00 20 Contract Specified Project Schedule This guide specification covers the requirements for the preparation and maintenance of the project schedule Project Schedule 1 31 19 00 40 NAS 01 32 17 00 20 District Milestone Events District Library Milestones are arranged in sub groups and are based on the time period in which they occur The sub groups you may select are listed below All Events Listing of All Milestone Events Design Events occurring prior to award Construction Events occurring during construction Post Construction Events occurring following construction 17 7 Resident Management System Resident Management System File Help Home Summary Office Local Library District Library System Library d Overview Reports Exit iol x District Library USACE Portland District Milestone Events District Policy Prime Contractors Standard Text QA OQC Reports Feature Types 3 Phase Inspections Specification Sections submittal Types Milestone Events Tr
300. sident Management System Sample Transmittal Form ENG Form 4025 TRANSMITTAL OF SHOP DRAWINGS EQUIPMENT DATA MATERIAL SAMPLES OR TRANSMITTAL NO MANUFACTURER S CERTIFICATES OF COMPLIANCE 10 21 2005 01525 1 Read instructions on the reverse side prior to initiating this form SECTION I REQUEST FOR APPROVAL OF THE FOLLOWING ITEMS This section w ill be initiated by the contractor TO Portland District Eng Const FROM LS CONTRACT NO CHECK ONE P O Box 2946 Fabricio Products He X THIS IS A NEW TRANSMITTAL Portland Oregon 97208 2946 4201 NE Mnnehaha Street W9127N 05 C 0025 NA THIS IS A RESUBMITTAL OF Vancouver Washington 98661 TRANSMITTAL SPECIFICATION SEC NO Cover only one section with each transmittal PROJECT TITLE AND LOCATION 01 Main Register CHECK ONE THIS TRANSMITTAL IS 01525 Safety and Occupational Health Requirement Bonneville FGE amp V BS Modifications Bonneville Lock amp Dam FOR GA DA DESCRIPTION OF ITEM SUBMITTED MFG OR CONTR NO CONTRACT REFERENCE FOR VARIATION Ty pe size model number etc CAT CURVE OF DOCUMENT CONTRACTOR See DRAWING OR USE CODE Instruction BROCHURE NO SPEC DRAWING See instruction no 8 PARA NO SHEET NO d e f mL NE certify that the above submitted items have been reviewed in detail and are correct and in the strict conformance with the contract drawings and specifications except as otherwise stated NAME AND SIGNATUR
301. sig ACIVIN GS oett o ice ean utu teat Lect Mor vias ubordes R teen ieee madiees 1 PROMISE AUIS s ooi Seceete aded Ate aetna a cia aed eared eee ce totis E Da bela tcd 1 Quality Assurance Quality Contool esee exei echa an wb tees sid vn ta ana ud EVE RI aa ae 1 CO SOY MERE RE NCMO emn 2 Quality Control RegHlremelllS oosgrens subi pues enside oie ug M take HE TA MN RA TUAE T ARI uM ETEFOR Ka MENU D ME P 2 Prime Contractor Data odudoo seed euin dites a a Tuo vut So Ud tot Lan ne ORI ost uctor Lad 3 FRESIOOMSID INIT COC E LPS 3 TING TNO hr a at rere cnc aa ene rea TE 3 Contractor Short Name Contractor Name ccccccseeecceceeeeeeeseaeeceeeseeeeeessaeeeeeseeeeeeeeeas 4 Nagel 4 Office to receive payments essssessssssssssseeeeeee nennen nennen nnns nnn eaei 4 TOC 6 Resident Management System Contractor Representative to Review Contractor Evaluation DD2626 4 Prime Contractor Data in District Library ce cccccceeeeceeceeeeeeeceeeeeeeseeeeeeeseeeeeseeeseeessaeeeeeseaees 5 Manually Add Contractor to District Library seeeeseseeeeeseeeeenneenennn 5 Copy Prime Contractors From Existing Contracts cccccsseeeeeeeeeeeeeseeeeeeeseeeeeeeeeeeeeeeeas 6 Copy Prime Contractor Data From District Library eeseseeeeseeeeerneeeen 7 Prime Contractor Data is Copied to Contract
302. so able to print out this worksheet from the Contractors QCS Module prior to requesting payment Sending Payment to CEFMS With the Progress Payment completed you can send it to CEFMS for signature and payment to the Contractor Push the Send to CEFMS button to begin 11 6 Resident Management System Progress Payment Invoice No 20 Bonneville FGE amp YES Modifications i X 5j Ej E Request ENG 33 Close Invoice Activity Earnings Additional Earnings Obligations Line E Obligation Amount Previous CEFMS Available for Obligation Payment Earnings this Item in CEFMS Earnings Accruals Payment Status Period Banc 3 400 823 00 8 478 200 0 0 00 922 629 00 COR Approval Required 6 809 90 Bd 149 246 00 75 099 00 0 00 74 147 00 No Earnings this period 0 00 Obligations this Period Refunds vithhalding far sd Obligatrans Earnings this Period 6 809 90 Variance Line Item 000 MOD 10 STS REPAIRS Previous Total Withheld EA Withhald this Period Refund this Period Total Withheld To Date Other Deductions ER 5 000 00 Liquidated Damages 0 00 ENG 93 Completed for this Pay Period Send ta CEFMS CEFMS Pay Estimate Upload DE X Do vou want to upload pay estimate ta CEFMS cea Database Login Og Ei Enter your userid and password to login to The Send to the CEFMS Oracle Database CEFMS OO present a screen to ask you if you want to upload the pay estimate to CEFMS I
303. ss Management wW ork Days Bond La 5 B Contract Status Contract Setup Government should send mail to Contractors Home Address C Contractor s Site Address ss Contract Plans Home Office Address Street Address 3345 LightningLane 0 Contract Documents 3345 Lightning Lane City winlock County Lewis Correspondence state wa Country usa User Defined Entries Zip Code 58530 Home Phane 360 354 5685 Home Fax 350 354 5693 Site Office Address Street Address City Country Contractor Insurance State Contractor Payrolls County zip Code Labor Interviews Site Phone Site Fax Administration Prime Contractor Prime Contractor Subcontractors Resident Management System Subcontractor Data The subcontractor entry is an essential part of the RMS program for example attaching a subcontractor to each activity will link submittal items to the subcontractor With the subcontractor linked to activities RMS knows who has related responsibilities such as for Preparatory and Initial Inspections A subcontractor list is necessary to document Labor Interviews Without the subcontractor data daily Labor Hours cannot be posted in the Daily Quality Control Report Subcontractor deficiencies are noted on the Pay Estimate Worksheet Subcontract amount and particulars are required per the Prompt Payment Act A listing of Subcontractors may be provided to the User at the
304. ss to whom payment is to be sent 6 Discount Terms Massman Construction Co 0 Days 8901 State Line Road Kansas City MO 64114 O Percent 8 Name Title phone number and mailing address of person to be notified in event of a defective invoice 7 lf Notice of Assignment has been filed enter name of Assignee to w hom payment is to be sent Robert Brow ne Ow ner 909 234 5679 1254 West Avenue Upland CA 92506 9 10 11 12 13 Subcontractor Name Total Amount Previous Subcontractor Subcontractor Subcontractor Earnings Subcontracted Payments Amount Included in this Deducted by Contractor Excluding Deductions Pay ment Estimate Total to Date Excluding Deductions BART 43 000 00 24 000 00 4 000 00 2 400 00 Bar Tie 23 445 00 0 00 0 00 0 00 COE 13 253 00 0 00 0 00 0 00 DivCon LLC 160 000 00 0 00 0 00 0 00 DivCon LLC 75 000 00 0 00 0 00 0 00 12 005 00 1 200 00 1 200 00 120 00 15 000 00 0 00 0 00 0 00 N amp N Metro Plumbing 80 000 00 0 00 0 00 0 00 N amp N Metro Plumbing Inc 0 00 0 00 0 00 0 00 PLAT 12 500 00 0 00 0 00 0 00 Plateau Electrical Constructor 250 000 00 125 000 00 50 000 00 12 500 00 SIW 46 500 00 0 00 0 00 0 00 THMS 33 000 00 0 00 0
305. st for Information User Defined Entries Prime Contractor subcontractors Draft Letter to Contractor Contractor Insurance Add 55 Steel Plate Ramps Contractor Payrolls Labor Interviews No Answer required lol x Home Administration Finances AUC Submittals Schedules Closeout Import Export Overview Letter SLatus I Not Completed 12 21 2006 C 0036 Modification Ma ROOOT6 Case No 18 Not Completed 0271672007 C O040 Change Order Case Mo 13 Not Completed 0919 2005 MEM 0001 Notice of Award Hot Completed 09 19 2005 MEM O002 New Contract Activites Checklist Hot Completed 10 05 2005 MEM O003 SF1413 amp Insurance Binders Mot Completed 10 06 2005 MEM O004 WC Certs for Fab Products and FP Erectors Mot Completed 10 06 2005 MEM 0005 Precon Minutes Not Completed 10 18 2005 MEM O006 Hire Electric Insurance Binder WC Binder Not Completed Reports When adding a piece of correspondence a drop down menu presents a listing of the categories of all letters maintained within the program This is the listing you will see when you are NOT using the QCS module for Correspondence or have chosen to have the Government enter the Contractor correspondence The items marked with will not appear if you have indicated that the Contractor will enter the Correspondence in Contract Setup Letter to Contractor Request for Proposal to Contractor Letter to Other Agency Letter from Contra
306. stigation 2 information systems security monitoring 3 an Inspector General inspection investigation or inquiry or 4 other authorized administrative investigation Users have no expectation of privacy with respect to any information either official or personal transmitted over or stored within this system including information stored locally on the hard drive or other media used with this computer to include removable media or hand held peripherals devices E GRDRMS Citrix Presentation Server Client Enter your User Name Oracle password and Log On to Windows the correct Be Windows Server 2003 logon location Standard Edition 885 2003 Microsoft Corporation User name li cohfbf Password Log onto PNENEEEEEEKNNNEENENN x Cancel Shut Down Options lt lt Resident Management System You will then logon to your District and arrive at the normal RMS logon screen FIGRORMS Citric Presentation Server Chent M NN 2101 x Starting GRDRMS Checking your credentials GRDRMS Citrix Presentation Server Client RMS 2 36 1 31 Enter Your RMS Oracle User ID and Password Login UserID LICOHFBF Password Cancel This is a DOD computer system Before processing classified information check the security accreditation level of this system Do not process store or transmit information classified above the accreditation level of t
307. sues USACE amp Edit alae the 60 review of the specifications F2 Project Issues Customer Prime Contractor Subcontractors amp View F2 Project Issues USACE Portland District has entered into an agreement with the Contractor Insurance RR eee Views Bonneville Power Association BFA to directly fund this project thraugh amp nbsp the 2406 large Resident Management System Contract Status Active Phase Fortunately most of our contracts will entail only a SINGLE PHASE However on those occasions where multiple phases are required RMS has been modified to handled unlimited numbers of Projects and or Phases P2 refers to these phases as bands If more than one phase is required you will see the Contract Phase selection and will be able to update Status on each Phase RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bo neville FGE amp VB5 Modifications E Ioj x File Help Home Administration Finances 4 00 Submittals 5 cMedules Closeout Import Export Overview Reports U Status Issues Status Photo Milestones 53 edule Monthly Progress Cost Time Growth Administration Contract Status Contract Description Contract Status Active Phase Contract Phase 01 Primary Phase Contract Setup eee Contract Plans Contract Status Contract Documents Primary Delay Code po NO CURRENT PROBLEMS ALL PHASES vd Remarks work season HZ Correspondence AMS P
308. t Import Export Overview Reports submittals Transmittals in Review 01 Main Register specification Sections Edi fan Reviewers TR SER RENEE ana eye Transmittal CHEM ERES Hecerved by Review Due Sent to a Humber Government Date Contractor Transmittal Log os o2 2007 10 02 2007 Transmittals in Review Submittal Reviewers Transmittal Items 2 sers Ulme oc otk 2 ny Apple Lr Scott A Apple Secondary Reviewer 0 Secondary Reviewer Review Completed al w mmm O Resident Management System Submittal Reviewers 16 11 This feature allows you to revise and or reassign Submittal Reviewers to a particular submittal item to a section and so forth You may modify the screen directly by selecting the Reviewer or Review Days on the main screen shown RMS Contract Menu 62000193 W9127N 05 C 0025 NA Bonneville FGE amp YES Modifications File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import Export Submittals Submittal Reviewers 01 Main Register specification Sections submittal Register Transmittal Log Transmittals in Review Submittal Reviewers Alternatively you may push the Update and have the following choices Assign Primary Reviewer For Unassigned Submittals Assign Primary Reviewer Far Selected Office With Replace Invalid Reviewers With a Valid Revi
309. t Export File if you have not yet been provided one by the Government The next screen will provide instructions on getting the export In either of the cases you will need to have your site registered to be able to import a contract x G Adding New Contract to QCS Use this aptiangfriM S OCS has uploaded a file ta the AMS center SFTP server for adding a cyfitract ta your site Use this option if you have received a file from AMS GCS for adding a new contract bo your site IF RMS VOCS have not uploaded ar sent you a file you must give them your GCS Site ID and then request that they send vou an export x Cancel 12 32 Resident Management System Export Request Ai Request Export for adding contract If this is the first QCS site to add this contract Y ou need to request the Government assign your QCS Site ID 5G7MJS Y as the Master QCS site for this contract and export a contract file from RMS If this contract has been added to a Master QCS site Y ou need to request the Government Master QCS site add your site ID J 5G7MJSY to the list of QCS sites for this contract and export a contract file to you Automated Import and Export RMS can perform automated imports and exports for QCS Users that use the SFTP repository option will have exports automatically sent to the SFTP repository on a nightly basis In order for this function to operate the Export Settings and Import Settings must indicate
310. t Management System Adding a Progress Payment RMS Contract Menu G2000193 wWw9127M 05 C D025 NA Bonneville FGE amp YES Modifications E ml x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E sport Home Overview Reports Finances Progress Payments So mE Xx q CEFHMS Finances Add E dit Delete Find Recompute Finances S pee ee e O mE E x Award CWE 12 06 30 2006 08 31 2006 4 711 524 00 75 099 00 75 099 00 13 09 01 2005 10 15 2006 5327 814 00 615 290 00 616 290 00 Award CLINs 14 10 15 2006 10 31 2005 6 038 025 00 710 211 00 710 211 00 Current CLINS 15 11 01 2005 11 17 2006 5 256 774 00 218 749 00 218 745 00 o 15 11 18 2005 11 30 2006 5 533 417 Ul 276 643 00 276 643 00 Pay Activities 17 12 01 2006 12 15 2005 7 043 036 00 509 619 00 509 619 00 Progress Payments 18 12 17 2005 01 10 2007 7 395 975 35 342 939 35 342 939 35 18 01 11 2007 1 31 2007 8 553 293 Uf 1 157 323 5 1 157 323 65 20 02 01 2007 08 10 2007 eye Po ey mur Lr ZU Contractor Claims Contract Changes Contract Madificatians Payment Status f Invoice Received Received Invoice Received CWE Changes Eng33 Completed Completed Payment Due 03 10 2007 Contingency Contractor Paid Hot Paid Date Paid o Current CWE Current Contract Payment overdue 13 days Payment Details The Progress Payments scree
311. t Management System 3 The third part adds the Reference Number and creates the modification package 4 The final step is the identification of the package through the Standard Procurement System SPS referred to as PD Procurement Desktop Defense which will provide the A or P modification number Prefix Code for Change Requests Edit Office Information EK Close oe Office Information Administrators Office Type RESIDENT OFFICE Office Symbol CENWP EC A Parent Office CENWP EC a Office Code DODAAC Resident Engineer Jeffrey R McDowell E P Org Code G2L1RO0 Office Name Portland Resident Office Address i OBO MM Corporate Drive Troutdale Oregon 97060 9540 i GM T 08 00 Pacific Time US amp Canada Phone No 503661 2420 Time Zone W Observe daylight savings time Fax Ma 503 492 3850 Prefix Code for Change Reques aC Pp Y You must ensure the proper code is entered here Contract Change Requests A Change Request is generated in anticipation of a potential or real Modification to the Contract The process generates what is known as a Basic Change Document BCD The BCD describes the change the reason it is necessary the initial estimated cost and time impact and may also be used to evaluate AE liability if Design Errors or Omissions cause the change The process of adding a Change Request is a matter of following logical steps and tracking to completion In the example screen below you can see
312. t check box should be unchecked if the contract should not be linked to P2 1 31 Resident Management System The check box identified by Use P2 data prior to award will select who controls the status and milestone information before contract award When checked the RMS program will populate status and milestone information with P2 data prior to actual contract award When unchecked the milestone information is not updated with P2 data and must be updated within RMS When multiple WBS s are linked to a contract in RMS the RMS user has the option in Contract Setup to track a separate set of milestone dates and status information for each WBS as separate Contract Phases in RMS or using one phase in RMS and sending the same milestone and status information to each WBS in P2 The other checkbox Use only one Phase enables you to decide whether you want separate status and milestones for each P2 WBS band By default this check box is unchecked and so all the linked P2 Projects will have separate milestone dates Check this box if you want to keep roll up all phases to a single set of Milestones RMS Contract Menu 62000193 W9127N 05 C h 5 NA Bonneville FGE amp YES Modifications B x File Help Home Administration Finances AUC Submittals Schedules Closeout Impart E port Overview Reports Administration Contract Setup Baias Descietiocn Administration Funding Payment Madifications Maalit Assurance Su
313. t our Safety Meeting at 6 00 a m today What a dummy CONTRACTOR CERTIFICATION On behalf of the contractor certify that this Report is complete and correct and all equipment and material used and work performed during this Reporting period are in compliance with the contract plans and specifications to the best of my knowledge except as noted above QC REPRESENTATIVE S SIGNATURE SUPERINTENDENT S INITIALS Resident Management System With this next window check the Dredge Report radial button to access the QC Dredge report options This sample contract has been setup to use both the Bucket Pipeline and the Hopper Dredge You will add these reports by choosing the Add button selecting the Date of the report and finally the Dredge Type you wish to report on RMS Contract Menu G2000193 W9127N 05 C 0025 NA Bonneville FGE amp VBS I fications File Help Home Administration Finances AIC Submitals Schedules Closeout Impis QA QC QA OC Daily Reports l gi x a QA OC Daily Reports uH Edit Delete Find QA QC Summary Report z Equipment eaten P Date Mame 05 11 2006 Thursday Hopper Dredge 2 Weather Mat Entered gl xl E S Overview Reports C Civil Reports f Dredge Reports port Features of Work 3 Phase Inspections Available Dredgers Hazard Analysis Dredge Type Equipment Mame QC Requirements Equipment Checks Dredging Equipment Pipeline Bucket Dredge Ho 3
314. t the Home button and go to the contract controls center to use your newly added contract Once you are into your contract the procedures are the same as if you were in the main RMS program QAS Bonneville 5ite ID HTRWDX76 c mi x Ele Help Home Library z Overview Reports E xit z x E Active Contracts Add Edit Delete Find Contract Contract w 31z H 05 C O025 Bonneville FEE amp VBS Modifications Bonneville Lock amp Dam Warning On use of Remote QAS and QCS Sites If you are going to use the QAS QCS program it is very important that the QAS QCS programs frequently exchange files with RMS The reason for this is two fold First it helps to ensure data integrity between the two programs and secondly it is needed to maintain manageable file sizes for the exports and imports Exchanging data frequently will ensure that each site is up to date with the most recent data If for some reason a site becomes inoperative then RMS can send a full overwrite file to get them back on track However if the last time an export was done to RMS QCS was over a week or two then you may have quite of bit of data entry to manually catch up with If all RMS QAS QCS sites are exporting and importing frequently then it is very common for the file size to be less than 1 Megabyte in size If you are on a remote site that does not have DSL a file less than 1 megabyte in size will be very helpful If you have a site that is no longer b
315. t you should ALWAYS advise them of the Contract ID number to assist in locating the project within your database The Contract ID is the prime key number assigned by RMS when the project is first entered into RMS and appears at the very top of almost every contract level screen in RMS Some of the older contracts may still linger that have the Contract Number showing as the Contract ID number The older versions allowed that field to be whatever the User entered The bad news is that those contracts are not able to use either QAS or QCS If you know the significant digits of the Contract ID you can use the FIND button on the opening menu where the contracts projects are listed For example if the Contract ID is P00000331 you can find this contract by entering 331 in the Search field RMS will find the contract and immediately open it for you Note you can ignore the EROC District identifier i e PO in this example For Contract ID numbers that are longer than 4 numbers you will have to use the entire number including the EROC identifier Resident Management System E mi x File Help Home Summary Office Local Library District Library Syster brary E Overview Reports Exit o HOUSACE gi x a i Active Contacts Northwestern Division i Add Edit Delet Find Arch FG USACE Portland District uie ih bulbs Elf Portland District Eng Const gt Portland Resident Office E3 Small Proje
316. ted by Contractor Total to Date Ej E Request Close Activity Earnings Subcontractor E amings Additional E arnings Discount Terms Discount Days 0 Discount Percent Notice of Assignment If Notice of Assignment has been filed enter name of Assignee to whose payment is to be sent Thru 09 21 2007 Payment No 21 Invoic Name rT Screens are available to provide data for Assignments and Notification of Defective Invoice Phone Address e m MNotice of Defective Invoice Name Title phone number and mailing address of person to be notified in event of a defective invoice Name Robert Browne Title President Phone 909 234 5435 Address fi 254 West Avenue Upland CA 92506 Payment POCs 2151 x Certification by hereby certify to the best of my knowledge and belief that 1 The amounts requested are only for per formance in accordance with the specifica tions terms and conditions of the contract 2 Payments to subcontractors and sup pliers have been made from previous pay ments received under the contract and timely payments will be made from the proceeds 3 This request for progress payments does not include any amounts which the prime con tractor intents to withhold or retain from a sub contractor or supplier 4 This certification is not to be construed as final acceptance of
317. tem Sample DD Form 2626 Report Form Page 1 of 2 FOR OFFICIAL USE ONLY WHEN COMPLETED PERFORMANCE EVALUATION CONSTRUCTION 2 DUNS NUMBER PART I GENERAL CONTRACT DATA 3 TYPE OF EVALUATION X one 4 TERMINATED FOR DEFAULT Ex INTERIM List Percentage x FINAL HE AMENDED Hi 5 CONTRACTOR Name Address and ZIP code 6 a PROCUREM ENT METHOD X one Fabrication Products Inc 4201 N E Minnehaha Street SADA EATA Bonneville b TYPE OF CONTRACT X one OR 98867 FIRM FIXED PRICE C COST REIMBURSEMENT NAICS Code 012345 Lol OTHER Specify 7 DESCRIPTION AND LOCATION OF WORK Bonneville Second Powerhouse Fish Guidance FGE Program Gatewell and Vertical Barrier Screen VBS Modifications Bonneville Lock amp Dam 8 TYPE AND PERCENT OF SUBCONTRACTING 14 Concrete Saw Cutting 12 Services Manpower 5 Electrical a AMOUNT OF BASIC b TOTAL AMOUNT OF c LIQUIDATED d NET AMOUNT PAID 9 FISCAL DATA CONTRACT MODIFICATIONS DAMAGES ASSESSED CONTRACTOR 34 531 047 35 000 0 3 367 909 a DATE OF AWARD b ORIGINAL CONTRACT c REVISEDCONTRACT d DATE WORK 10 SIGNIFICANT DATES COMPLETION DATE COMPLETION DATE ACCEPTED 09 15 2005 04 15 2006 05 15 2006 04 28 2006 PART Il PERFORMANCE EVALUATION OF CONTRACTOR 11 OVERALL RATING X appropriate block B OUTSTANDING 12 EVALUATED BY a ORGANIZATION Name and Address Include Zip Code b TELEPHONE NUM BER Include Area Code NWDCO BO 5
318. that all steps have been completed as is indicated by the presence of the green check marks on the bottom section of the screen Resident Management System RMS Contract Menu G2000193 W9127N 05 C 0025 MA Bonneville FGE amp YES Modifications Bl x File Help Home Administratian Finances 4 00 Submit Schedules Closeout Import Export m verview Reports Finances Contract Changes gi x q DE a2 Add Edt Delete Find Copy Recompute Finances Change Change Request Title Status ina Change Change Mod di Request Amount a ES Award CWE 00013 Work Season Il Structural Steel comi 3 460 000 00 O00 4 Exercise Optional CLIM zw 51I H D 4 5 131 323 00 a Award CLINs 00015 Allocation of FYO Funds 300 000 00 B ROOTS 0 00 00016 W ashdawn Pump Flow Switch 5 BUM B 160 850 00 59 El 00017 Miscellaneous Field Changes B 7 SERT Change Request Status Amount Time f Basic Change Document Completed 12 18 2006 46 500 00 f Government Estimate Completed 12 19 2006 en ee Contract Changes f Contractor Proposal Completed 12 15 2006 m a Contractor Claims Contract Modifications w Negotiations Completed 01 12 2007 15 254 00 CWE Changes f Funding 6 Mod Ready Send to District 15 264 00 Contingency Current CWE Current Contract Remarks OE Mod Reason Codes Mod Reason Codes are divided into 3 categories as follows Award Options 5 Pre n
319. that would include all the contracts for a particular Customer or Inspector You might create groups that contain contracts by funding types locations or about anything else you might need In this first example we will select Manually Select Contracts after hitting the Add button l loj xj Resident Management System File Help Home Summar Office Local Library District Library System Library E Overview Reports Eit summary Portland Resident Office Contract Groups Baseline Schedules Ti x E Ad Manually Select Contracts p Select Contracts Based on Formula Custom Reports Orde amp Group Type Created By ES Contract Groups Active Contracts All 1 Farmula Jeffrey A McDowell P Proiects Contracts Awarded 1 Apr 03 30 Seo 03 2 Formula Karen K Hutherfard r Projects Contracts Awarded 1 Oct 04 31 Mar 05 3 Formula Karen K Rutherford Contractor Claims No Emmai Fund Type 4 Formula Jeffrey A McDowell Active Contracts Annus 5 Formula Jeffrey A McDowell EE 0 OS nA Jeren K Rutherford Add Contract Group Manual Selections X ifrey R McDowell rx E frey A McDowell Contracts Close Hrey A McDowell firey A McDowell ffreu A McDowell ren K Rutherford firey A McDowell Contract Group Title Upgrade Contracts Created by Fred Freeman Order Ma 14 Contract Selection View Selected Contracts Fl USACE Portland District EG Portland District Eng Const gt Po
320. ther Agency OC Report Narratives Modification Document Attachment Photo Document etc Letter from Contractor Home Office Letter from Contractor Site Office Letter from Other Agency Government In House Memo Record 0 of 0 1 39 Resident Management System Reports for Claims From the Summary area you can view all Contractor Claims by using the Reports function Resident Management System E m x File Help Home Summary Office Local Library District Library System Library E Overview epuorts Eit Summary Portland Resident Office Contractor Claims gi X Add Edt Delete P 8 Claims Custom Reports Range fan Claims for Portland Resident Office Including Sub Offices Sort Field Office Contract Groups mi Field Office Contract No E EH ZH Time FP Projects Portland Resident Office DACWS 02 C 001 2 CLM 000 35 550 00 3n Contractor Claims Portland Resident lfice DACWS 95 C 0002 CLM o002 175 000 00 Report Menu g i Bl x Baseline Schedules Inter E B j Contract Summam Office Library Close mid Contract Status Sheet Ag USACE Project CCG FP Linking Reports Fraject Listing Custom Reports Costand Time Gro by Reason Phase etrics summary Reports summary Reports summary Reports RBuilder Custom Reports Military Cast and Tife Growth Construction Placen by Fy LS Census Burau
321. tial Inspection rm 2205 Last Day On Site Last Heinspectian 09721 P2007 ml Equipment In Sate Condition W Hours authorized between inspections 1240 Hours run since last inspection Remaining hours authorized 1240 Hotes The automatically come to the jobsite every Thursday unless we call them earlier 12 18 Resident Management System Dredging Equipment If you have a dredging contract the dredging equipment data must be entered to be able to complete a Daily Dredging Report in QCS You will add information for a bucket pipeline dredge or a hopper dredge You make the selection after you choose the Add button You then choose to ad the Bucket Pipeline Dredge or a Hoppoer Dredge and enter the appropriate information RMS Contract Menu G2000184 W9127N 05 C 0019 NA Coos Bay Mainten ace Dredging ex iol x File Help Home Administration Finances BA OC Submittals Schff ules Closeout Impuort E part Overview Reports QA QC Dredging Equipment QA QC Daily Reports zi a P add Bucket Pipeline Dredge jd QA QC Summary Add Hopper Dredge Date af Date of a pe Mobilization Demobilization Features of Work 3 Phase Inspections Hazard Analysis QC Requirements Equipment Checks Dredging Equipment Exposure Hours Adding New Bucket Pipeline Dredger E X Mobilization D ates Mabilized i 0702 2007 zi Demobilized T Pipeline Dipper Bucket 2
322. tion Labor QA Narratives D Written Today Punch List Items D Issued 0 of 2 Verified QA Tests 0 Completed Today QA Final Follow Ups D of 11 Completed Today Verify QC Requirements None Required NE NE NE NE Labor Interviews 0 Held Today Number of Supervisory Skilled Laborers Shifts ly Contractor s Employees 3 18 21 0600 to fi 500 Accident Reporting D Accidents Today Has anything developed on the work that might lead to a change order or finding of fact Yes QA Report Completed Not Required 15 4 Resident Management System Punch List Items You are able to Copy punchlist items from one location to another This is especially beneficial in contracts such as dormitories offices etc where the same comment is applicable to various locations CI IL QA Report Number 690 09 21 2007 Friday G4 Report QC Report QA Report Punch List Items ENG 8 G J amp Repot QC Repot Close oom x a amp Weather i Weather Caused No Delay Add Edit Delete Find Copy Punch List Items Issued by QA ETERNI SHEEN QA Marratives J 0572172007 GA O0004 North Pad Grade 4 rebar has been installed instead of the specified C 097 2172007 Q DO0005 Room 120 Structural 1 The paint an the latch teeth af the lifting bea ga 21 2007 GA O0006 Room 120 Replace incorrectly installed motor P 3 with proper size anc Punch List ltems 3 Issu
323. tive have a schedule developed within RMS Once contracts have their baseline completed the Administrator can lock the schedules and future placements will be compared to that composite baseline schedule You can create a Baseline schedule for any year and can create a schedule for both Original and Mid Year timeframes You are also able to edit a contract and be taken directly to the point where a schedule can be created and the contract will be added to the list of contracts with the Baseline Placement entered Resident Management System loj x File Help Home Summary Office Local Library District Library System Library Gl Overview Reports Exit summary Portland Resident Office Baseline Schedules al X Baseline Schedules Add Edit Delete Custom Reports Baseline Schedule Title eee 5 mount Contract Groups FY 2007 Mid Year Baseline Locked on 08 04 2007 576 761 23 z Fe 2007 Orginal Baseline Locked on 08 04 2007 481 153 15 P Projects Fr 2006 Mid ear Baseline Locked on 03 04 2007 8 374 342 03 Fr 2006 Original Baseline Locked on 09 04 2007 6 566 992 09 Contractor Claims Interface Schedules ayer ara E E CEFMS Interface Lo Close P Interface Log FY 2007 Mid Tear Baseline Unlocked Baseline Unlocked Allow baseline to be updated for all contracts Contract Baseline Due Date 0972572007 ee with placement for the Fr Baseline Locked Lack baseline schedules For all co
324. toolbar at the bottom of your desktop Resident Management System What this Chapter presents e Logging Into The System e Menu Bar Options Logging Into the System CEFMS is a large diverse system encompassing virtually every functional area of the U S Army Corps of Engineers organization It NOTICE handles much more than the finances having to do with construction N OTI CE contracts Like CEFMS RMS is controlled through use of USERIDS ALL VISITORS and Passwords and application access permissions Without these MUST GET PASS items a user will be unable to enter the system to initiate and process AT OFFICE documents or to download financial data needed for RMS Resident Management System Before accessing RMS you must login Depending on your setup there are dfferent procedures Click the RMS Castle Icon on the Desktop to begin using the RMS program u RMS 2 37 1 31 0 Logging into AMS Please Wait Login User ID Li COHFEF Password Cancel This i a DOD computer system Before processing prassified information check the security accreditation level of this system Do not process store or transmit information classified above the accreditation level of this system This computer system including all related equipment networks and network devices including internet access are provided only Far authorized U S Government use DOD computer systems may be monitored for all lawfu
325. trol Representative present This is unreasonable PREP INITIAL DATES Preparatory and initial dates held and advance notice Preparatory inspections were held today for the following 2 features CARPENTRY ELECFINISH Initial inspections were held today for the following 2 features DEMO ELECFINISH ACTIVITY START FINISH The following activity was started today Activity No Description 02924 Approve for Sodding The following activity was finished today Activity No Description 0025A Add lights QC REQUIREM ENTS The following 4 QC requirements were completed today Requirement No Type Description Results CT 00002 QC Testing Perform load test per ANSI A 17 1 Awaiting Results IP 00001 Installed Property lonization smoke detectors CP 101 J addressable plug in Completed TP 00001 Transfer Property Acoustical wall covering that will be installed by User at a later date after Completed customer move in is completed US 00002 User Schooling Provide programming training 3 days minimum for addressable Fire Alarm Completed Control Panel QA QC PUNCH LIST Describe QC Punch List items issued Report QC and QA Punch List items corrected The following QC Punch List item was issued today Item No Location Description QC 00002 Roof Replace alll roofing insulation Insulation was not properly protected and is all wet due to the rain we had this morning The following 3 Punch List items were corrected today Item No Lo
326. truction 5 Curves 1 45 Resident Management System System Library The sixth module System Library contains the libraries maintained by the RMS Center These libraries include HQUSACE policy driven selections that will seldom change and are considered critical enough that uniformity throughout all USACE Offices is required Also there are Word Document samples such as plans memorandums and form letters that you are able to copy into your Local Library and modify them as desired in your particular office The following selections in the System Library are able to be tailored for your District If the Data does not apply to your District or if your District chooses to not use these selections simply uncheck the Include in Lookup boxes Program Types Fund Types Contract Status Codes Primary Delay Codes If unchecked those items will not appear in the various lookup tables within RMS Resident Management System z ml x File Help Home Summary Office Local Library District Library System Library GI Overview Reports Exit System Library USACE sample Documents Word Macros Prooram T Resident Management System E ml x File Help Fund Types p A Home Summary Office Local Library District Library System Library Contract Sta Overview Reports Exit Primary Del siis RS No o LS Ld SE Primary Deli Mod Reasor Sample Documents AS Ir EAR Referer Word Macros Include in
327. ts you need X Edit Contract Group Formula Selection E Close l Contracts Contract Group Tite AEE Created by FREDRICK E FREEMAN Descriptigg of Contract Range LEX Basis for Contract Selection Date Date Actual Contractor Evaluation Actual amp E Evaluation Date Date Date Date Date Date Date Date Date Date Date AMD BJORC A Date ection Formula x Edit Delete View Selected Contracts E Add Contract Selection Criteria A Contract Primary Fund Type equals 10 Contract Selection Formula Epes A AMD B A SELECT FROM CONTRACT WHERE DFFICE SMB L IN ISRGRES EEBRS AHAU CEG WRU LEEBRS AHAU UIPU CEGRS BAU CEBRS BAD BPR CERES BAO BRO CEGRS E Actual Complete Fiscal Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled Original BOD Original Contract Required Completion Current Contract Required Completion Personnel Project Engineer Personnel CO Personnel ACE Personnel COR On site Personnel Chief Con Rep Contract Award NTF Acknowledged Construction Completion Contract BUD Complete Physical Contractor Evaluation AE Evaluation Complete Fiscal DPAU EEGRS TAD CEGRS TAD MR EEGRS TAUO TOR EEGRSNRAD DFI AND FUN Personnel Alternate Con Rep 4 Contracts meet criteria for currently selected office Contra
328. u choose a particular modification a subsequent menu choice allows you to view all correspondence on that modification This option also gives you access to word processing and assists you in generating form letters from a variety of templates Both an RFI module and a Correspondence module is available to exchange information with the Contractor electronically regarding RFI and or Correspondence subjects All correspondence can be linked to Contractor Claims and or Contract Changes Modifications as Supporting Documents In order to utilize the RFI and Correspondence modules in QCS the appropriate boxes in Contract Setup must be checked Resident Management System Adding Correspondence in RMS Correspondence is accessed from the Contract Menu Administration Correspondence menu as shown The screen is the primary correspondence window on which you can observe all letters at a glance As you place the cursor on a letter the letter number and brief description will appear at the bottom of the window RMS Contract Menu 62000193 W9127N 05 C 0025 NA Bonneville FGE amp 65 Modifications File Help Administration Correspondence gi x a A i All Draft Letters v Contract Description o Edi T Find ESAE Contract Status Prepare Letter Letters Sent Letters Hecereed Govt In House Memos Contract Setup Contract Plans 12711 2006 C 0033 Add 55 Steel Plate Fi amps Contract Documents Correspondence Reque
329. uem so le nt Fox aa etu 6 TICS FC SONN hane ME DT PN RD REPRE 7 Cice PETrSOnNE csie a lE e wed ea E T Other District Pers nnel uos eot onte uec aput a auto Lade Db DC SI Eveil oun 7 NOM DISITICEPOISORDOL decies atum uota AE e Doe nic cats aah din AA ook tea eee mad te 7 Inactive Personnel uniiessusbuspliu es ence lesion tas eie dnd Giatiacered eden Ont hen Pici uobi du uL RUM pM NM IUE 7 COMICS POMC se T MQ 8 Project Delivery Team Members esses nennen nnne nnne nnne nnn nena nnns na nnn nns 9 Chapter 3 Adding Selecting amp Deleting a Contract eseeeeeeesseseeeereeeeernnne 1 Whak this Chapter presents sossddast onbasbeae assu tadeneastate he eon a e E asetedeaitecer see Da ud 1 Selecting A NEw CONTAC hia e EM E DeEAU DINI EM M AA 1 Adding a New GOnl Cas aene uet ated et ust dut M EM ace hal can TUUM I dua t add 2 Adding a Contract for Training or Read Only Purposes eeeseeeeeeeeeennen 4 Chapter 4 Entering Contract Description and Status cccccseeececeeeeeeeeceeeeeeeseeeeeeeeeeeseeessaeeees 1 Wiel this Chapter preselils orescence ui iuvenis du aub o REA Pete en ad redu SU Masa erui 1 TOC 3 Resident Management System Entering Contract Description and Status ccccccccseeeceeceeeeeeeseeeeeeeseeeeeeseeaeseeseeeeseessaeeeeessaaes 1 GOnmtract DESCHDIOM Mom 2 P2 Projecto IAD ihnetesn
330. up and Planning Data ccccccceccceccseeceeeceeeeeeceeeeeeeseeaeeeeseaeseeesaaeeees 1 What TAS Chapter presents cette o oben ia dioe tele aretha dee it Gee tees ad at 1 Contract oetup and Planning Dal gius utn see Lae beca neater adicere dns eae 2 Contract Setup Administration Funding Tab ccccccceeseeeeeeeeeeeeeeseeeeeeeseeeeeeeeeeeeeeeas 2 So aiia PI afe m SIRO NE MEE 2 Funding Track OWE gt ODLOFIS suatit ohiadens tutorum et eaaet eat tot numerate aste uM e De 3 eem 3 lolo worm t EE ER Ee ane ee Cee een 3 Gee porte T PM 3 CENOV TYDE E 3 Contract Setup Payment Modifications Tab sseeeseseeeeeeeennreneen 4 Obligation Payment Terms sssseesssssssssseeeenen nennen nennen nennen nn nnnm n ansa nain 4 CEEMS Set UD TOL ENG 93 Pay Mens iii a oer tre epa a ecc Uus euni MIU 5 GEFMS SSEUDTOFPayrment TENS sueco cou podeis eaeque addc tnos ie deat Ra elias 6 SPO Sel Up Tor Paymoelit Terffs assessed dispen bono E de tom aie deb etui ret ceten ete 7 Contract Setup Quality Assurance Tab ssseesesssssssssssseeeeeenen ennemis 7 Contract Setup Quality Assurance FaDssostiteste neon ea eebaiot e eodera ute Fo p E rede te 8 Contract Setup Submittal Schedule Tab eeeeeeessseeeeseeseeeneeeennn nnn 9 Will there be more than one Submittal Register
331. using the DD Form 2626 18 Performance Evaluation Construction Contracts for each construction contract of 100 000 or more 25 000 or more if any element of performance is either unsatisfactory or outstanding 10 000 or more if the contract is terminated for default RMS Contract Menu 62000193 ww9127M 05 C D025 NA Bonneville FGE amp YES Modifications ml x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E sport d VErVIEW eports Closeout Contractor Evaluation gi x q Real Prope Add Edit Delete Find Requisitions DD1149 1 Final Above Average 2 amp mended Final Above Average Contractor Evaluation Warranty Inspections Evaluation 5tatus wf Evaluation completed in RMS ready to send to CCAS 5 Completed Evaluation in CLA55 awaiting Focal Point to grant User Access Not Completed Evaluation initiated waiting for Assessing Official signature Not Completed Signed by Assessing Official waiting for Contractor comments Not Completed Signed by Contractor waiting for Assessing Official to finalize Not Completed Ratings finalized waiting for Reviewing Official signature Not Completed Not Completed Evaluation completed in CCASS RMS CCASS Interface 12 The interface between RMS and CCASS is now available Additional information can be obtained from the ACASS CCASS the foll
332. view the Steps to Install and use QAS ssssssssssssssssseseseen nannten 4 Actual Installation of QUAS asxesnsubsrteis qustuteitiiatesbrntUpxa Fa RtE IUE PP NS a PEVDKSINE FD au IUNII DDR T MEE 5 Assign QAS User Role and Password cccccccsssseeceeteeeeeecceeeceeeeeeeeesaueeeeeeeessaaeeeeess 10 Choose contract Tor USING QUAS iuc iedncie dacecustwssslacsebssiadesiaccaadinnbsbeeinaacaccctedesdneboseeiaguet 11 Sese c 11 Assign Remoto QAS SIE ec casti eee oie enn ne IPM MISI MM MM UM Ec 12 Assign one or more RMS Modules to the Remote QAS Site sus 14 Export the Contract to the Remote QAS Site eeeeesssssssesssseseeeereeenna 16 Add a new contract to the QAS Program ccccccsseecceceeeeesecceeeceeeeeeeeesesaaeeeeeeseaaeeeeeess 18 Rogues EEX OOM FG Pr 18 MOOR ide eile gt eal D NN ER NT 19 MTTOONT MOM THUG NR E E c 19 Automated Import and Export esses nennen nnne nnne 20 EioBiBeEQ V E 20 Enter Contact Information in QAS ue sucu cuia dos boe petiugempaektenesDosa tubi abe vta De Fas died bhuttun ait iu ies 21 Contract is now added to the QAS Program cccccseesccceccsesseeeeeeeeeeeeeeeseseeeeeeeeseaaeeeees 22 Warning On use of Remote QAS and QCS Sites seseesssseeeeeennnreneee 22 Updating tie QAS PIO Gi NR OT 23 GCS Opaning SCC ERE 24 About This Manual a e
333. wer Prepared By Scott A Apple F E Administrative Contracting Officer Date Answer Requested Iai ny Date Hecerved 09 09 00 Date Answered EAC SES Receipt acknowledged by gi 99 TEENE Government Response to Contractor Cp View We concur with your recommendation to provide concrete ramps An AFP will be issued for this work nat later than tomorow i 1 Secondary Respondent ceu LL Remnim TI 7 Secondary Response Due EAF Charles M Aller 5 Remove Secondary Response Completed IE ESTER Response by Charles M Allen E m construction I in agreement with ADAAG guidelines and should be approved 0 Attachments from Government Se TC File Size Z d View 7X Delete FI Detail R RFI Notification in RMS and QCS Both RMS and QCS will advise the Government or the Contractor of any new or answered RFI s following the export import process Resident Management System QCS Correspondence Module This module will allow the Contractor and Government to exchange correspondence letters within QCS and RMS In addition they will be able to include file attachments to the letters 6 13 The letters that will be able to be sent will include contractor Home H and Site S letters Basically the contractor will be able to designate a remote QCS to be either Site or Home using the current check out scheme The Government will accept the first answer to a
334. will not be emailed Important Information 4 f O x Important Information USACE Use Only ffre FOlOG WI IDIOFRIVIORI IS REGUIREL Imi order fo add a ReadOnly of Framing Contract fo GAS Contract ID 32000185 QAS Access Lode H 7 6K 6F Force New Access Code Pririt The program will then export the contract to the RMS SFTP repository or a file whichever you have chosen You then download the desired contract from the SFTP site or file and will be asked for the Contract ID and Access code Enter Access Code X Enter QAS Access Code to Add Read Only Mode Contract OAS Access Code HFJ76K6F T QAS Warning AN This Contract is in GAS Read Only Mode OAS Warning l E AN This Contract is in GAS Training Mode Data entered in QAS for this contract is for training purposes only and cannot be exported to RMS or other QAS sites 3 6 Resident Management System You may then use the contract either for Training Mode or Read Only purposes While in Training Mode you are able to enter and manipulate data but you are not able to export any files to QCS or RMS QAS Contract Menu G2000297 W9127s 05 D 0005 OTOS Port Orford Dredging CTOS B x File Help Home Administration Finances HA IUD Submittals Schedules Closeout Import E part Overview Reports Administration Contract Description fiead Oni Contract Description General Information Contract De
335. wn further into the screens You should use caution with this feature by limiting the size of the files pictures you include This may later cause a problem with server sizing and the time it takes for downloading and uploading contracts RMS Contract Menu 62000193 W9127M 05 C 0025 MA Bonneville FGE amp 65 Modifications P B x File Help Home Administration Finances AUC Submittals Schedules Closeout Import Export E Overview Reports Administration Contract Documents gi X Ej Contract Description Add E dit Delete VIEW Contract Status E Son T KNEE Contract Setu 0972072007 Acrobat PDF File Contract Plans 09 20 2007 BMP Picture Contract Documents 09 20 2007 JPG Picture 09 20 200F Text File 09720 2007 Word Document File Correspondence 09 20 7200 LS Document Request for Information User Defined Entries Prime Contractor Subcontractors Contractor Insurance Contractor Payrolls Labor Interviews Resident Management System Supporting Documents A major feature of RMS is Supporting Documents This function designed for the Change Modification modules allow the user to Generate Change Request and Modification Documents Search for and link all Supporting Documents and QA QC Narratives otore Supporting Documents electronically List Supporting Documents chronologically Print a report of all Supporting Documents included in the Mod Package Supporting Documents are divide
336. word window Password Recontinn Password a x Cancel Intro 11 Resident Management System Choose contract for using QAS File Help Home Summary Office Local Library District Library System Library E gt RA Reports Exit Portland Resident Office ini xi The next step is to choose the contract that QAS will be used on for the QAS User we just set up Find the Contracts C HOUSACE x Q ay Tn Active Contracts C Northwestern Division E dit Delete Find Archive USACE Portland District 4 E Contract Contract Office ID No Title Portland District Eng Const CRCI 07 E Portland Resident Office contract and hit the Edit button or double mouse click the contract Small Projects Team f Project Management Contracting Division HDC Operations Safety Office CENWP EC R CENWP EC F CENWP EC F CENWP EC R CENWP EC R CENWP EC F CENWP EC F sayons Oregon Rehandle Project DACW 5 02 C 0012 Ton Intake Gantry Crane Supply Ct DACWw57 03 C 0005 Cougar PH Turbine Generator Upg Supply DAC w57 35 C 0002 Bonneville 1st PH Major Rehab Supply Ct DACW6 02 D 1002 DT10 Main Unit Circuit Breaker JD Units 1 16 DACW6 02 D 1002 DT11 Main Unit Circuit Breaker JD Units 1 16 W9127N 04 C 0003 Detroit Big Cliff Rewind Supply Ct CENWP EC F CENWP EC F CENWP EC F CENWP EC F CENWP EC F CENWP EC R CENWP EC F
337. working on multiple contracts because RMS will send exports for all contracts that have the settings set to use the SFTP repository The imports exports will be done during off hours Users will still have the option of doing manual imports and exports for individual contracts RMS will filter this feature to those contracts that have identified a QAS QCS Site ID and have not yet received Final Payment on the contract This option is recommended if the sender and receiver have an internet connection By selecting this option pou can electronically export files to the AMS Center SFTP repository Export an AMS update for 155 to the repository and import an GAS update fram the repository on a nightly basis until Final Payment C Expor to file This option will save your exports as disk Files You can transfer the saved files between government and contractor using your prefered method including CD floppy disk email attachment or USB drive la x QAS 37 1 17 08 Apr 2008 09 56 29 Log in to QAS The QAS Logon screen will appear and be ready to receive an RMS file to enable you to access the contract using the QAS Module of RMS Connected to DAS Database User ID i COHFBF Site ID RCPACQC Cancel Fassword Database This is a DOD computer system Before processing classified information check the security You will use the same User ID as you do for RMS but the password as shown p
338. y QC Report If the contractor is not using QCS entries may be manually entered here RMS Contract Menu G2000193 W9127N 05 C 00275 MA Bonneville FGE amp VB5 Modifications E ml x File Help Home Administratian Finances 4 00 Submittals Schedules Closeout Import E port E Home Overview Reports schedules Feature Schedule Q Edit Find Feature of fork Start Finish Preparatory Initial a Placement Schedule Date Date Inspection Inspection Milestone Schedule CARPENTRY FINISH E CARPENTRY ROUGH Activity Schedule CONCRETE F RMW DRK CONCRETE CAST IN PLACE 10 01 05 A 11 01 054 111 01 05 A CONCRETE SIDEWALKS ELECTRICAL INTERIOR FINISH ELECTRICAL INTERIOR ROUGH 11 01 05A 0331 07 1206 054 12 05 05 A ELECTRICAL UNDERGROUND EXCAVATION FIRE DETECTION amp ALARM SYSTEMS FIRE SPRINKLER SYSTEM NTERIDR Feature Schedule H AC SYSTEM LANDSCAPING Feature CONCRETE CAST IN PLACE First Activity 1002 Gate well Modifications Start 10 01 20054 Last Activity 1002 Gate well Modifications Fish 03730720064 Feature start and finish dates computed from the activity schedule Preparatory and Initial Inspection Dates from Daily QC Reports P i o Resident Management System What this Chapter presents e Overview e Closeout Activities e Real Property e Installed Property e Transfers DD Form 1354 e Requisitions DD Form 1149 e Contractor Evaluations DD
339. you enter the activities Modification No RO0019 R00019 Provide Crane to Unload VBSs WS 2 xj SF30 1 SF30 2 SF30 3 Release Mod Pay Activities Supporting Docs Push the Edit button and then the E Add or Edit button on the next Screen to enter or modify activity CLINs Changed by this Modification details 15 500 00 15 500 00 CLIN 2016 15 500 00 Sum of Activities 15 500 00 Variance 0 00 Resident Management System Pay Activity G2000193 W9127N 05 C 0025 NA Bonneville FGE amp BS Modifications Pay Activity Screen This is the same Contractor Activity Screen that was discussed in Chapter 8 of this Manual This screen will be filled in automatically with this limited data if you choose to let RMS automatically add activities to balance the CLIN 10 9 Resident Management System Supporting Documents You can add documents for reference that include the following Correspondence Request For Information QA Report Narratives QC Report Narratives Modification Documents Attachment Photos Documents etc The listing of such Supporting Documents can be created and attached to the package when finalized You can view the attachment by pushing the Docs button Modification Mo R000019 R OO019 Provide Crane to Unload VB5s WS 2 X Release Mod Pay Activities Supporting Docs g x Ej E Add E dit Delete Doc

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