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Pennsylvania PROVIDER LEVEL USER MANUAL

1. Create Grid button lee i ro ees oes 5 iw appear io elas parent demographic amaton Sample Screenshot displaying the Establish Recurring Groups Page a x E Deen this group crass cal years w ae Sample Screenshot displaying the Establish Recurring Groups Page This is a partial screenshot KIT Solutions 2013 oe this gro crows tal years 8 If services for a group will continue into the next fiscal year check the Does this group cross fiscal years checkbox Yoa must sele ben roa hs group wi be ded wh or the new fecal year Select Program Nan Taysad soln SCA Foc Her TargmtodNion SEA Funded Sn Azzizanca Prog a Select the program s the group will be involved in from the Select Nat te Non A Funasa Nan Tagen SCA Funasa Sh Asean Pragan Program selection box on aed adorn SCA Fas Nain SCA Fong Stab stares roma b Use the ME down arrow button to add the program s to the ad Selected Programs selection box Note To remove a selected program select the program from the Selected Programs selection box and click the SE up arrow button 9 Click Save from the left toolbar e Note Click Cancel from the left toolbar if you wish to cancel the changes Sample Screenshot displaying the Establish Recurring Groups Page This is a partial screenshot Tips e Clicking the Click to Add Additional Participants link will allo
2. Your Organization 103 Login Page URL hinp demo kithost net PADemo Login Information To ensure delivery to your inbox please add the following domain to your safe ist ites PA WebRequests ktsolutions net Ifyou are unable to add the domain to your safe list you may add PA WebRequests itsolutons net to vour address book to help ensure saccessfil devery This is an example of a staff account creation email KIT Solutions 2013 Performance Based Prevention System PBPS kanibi to peti Sales Amouncament i Forgot Your Login asa aomiarwm A If you are unable to log into PA PBPS due to forgetting your User ID or Password oan J PERE RETN you can retrieve this information by clicking the link Click Here on the Login Page i nob 12 Join the DDAP Malin List Forgot Your Login link 1 Type the email address associated with your staff user account in the Email Address field 2 Click the exe Request button Note Click the E Cancel button to cancel the request ee O You should receive an email including your Login Name a temporary password organization ID and email address Tips You must have a staff user account registered within PA PBPS to use the Forgot Your Login feature To ensure that you receive the email add the following domain to your safe list kitsolutions net PA Provider User Manual 9 KIT Solutions 2013 Service Announcement The Service Announc
3. Single Service a y Data Edit button Daa Eny Tia Yoo mmp Prfet B Implementation Typ n impiementation Name e Program Sais Oat KIT Solutions 2013 Sample Screenshot displaying the Single Service Page Tips e Ifa service is rejected by the SCA you must perform the steps for editing a service to re submit the service for review Deleting a Single Service 1 Click Activities from the main menu 2 Click Single Service from the Activities submenu or Landing Page 3 Click se lt s__ 4 Search from the left toolbar to locate the entry you wish to delete a Click the Eset Select button to the right of the entry you wish to delete b Click the ME Back button to return to the Single Service Edit Page 4 Click Se x Delete from the left toolbar a A message will appear asking if you are sure Click the OK button to continue with the deletion or click the Cancel button to cancel the deletion b A message appears confirming that the entry has been deleted PA Provider User Manual 25 pennsylvania DEPARTMENT OF HEALTH i Single Service re ea eea a e oara eea Progra o Sample Screenshot displaying the Single Service Page KIT Solutions 2013 Editing Single Service Staff Time Salon ait a ae m1818 Search Staff Service Time refers to service time performed by a member of your sl organization This person must be entere
4. PA Provider User Manual Sree Performance Based Prevention System PBPS pennsylvania DEPARTMENT OF HEALTH Sgen pen ser ID and Pa General information OK button Delete button Reenter Eni Sample Screenshot displaying the Master Staff Page KIT Solutions 2013 My Profile anian Trenin aata The My Profile module allows you to view or modify your account details and change eee Performance Based Prevention System PBPS your password ALCOHOL PROGRAMS ea a Updating My Profile Details Z5 My Protte information 1 Click Administration from the main menu mu O EE 2 Click My Profile from the Administration submenu or Landing Page EOT AN Genera information 3 Click o Data Edit from the left toolbar Oat Sattaton fir M 4 Several fields may be filled in for you already These fields were filled in when Soet your staff account was first created by your system administrator Most fields may be edited if needed 5 Fill in any required fields that may be blank Sample Screenshot displaying the My Profile Edit Page 6 Click 14 Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes Tips For instructions on changing the password see the Changing Your Password section Once you have completed the certification test a button will be available for you to view print yo
5. Sample Screenshot displaying the Individual Tests and Survey Page pennsylvania DEPARTMENT OF HEALTH Sean timeout ab ee Ae Performance Based Prevention System PEPS Enter Assessment Group Information ater Survey Group Hane Warusi Crou Existing Groups oe ED Sample Screenshot displaying the Assessment Group Information Page KIT Solutions 2013 KNOWLEDGE BASE The Knowledge Base module is a warehouse of documents and web source information designed to provide pertinent data These documents have been posted by DDAP for your convenience vania DEPARTMENT OF HEALTH Resource Library 1 Click Knowledge Base from the main menu 2 Click Resource Library from the Knowledge Base submenu 3 A list of resource documents appear to the right of the submenu Browse the list of documents 4 Click the resource document you would like to view 5 Documents will open differently depending on what format they are If you choose to view a document that is a PDF it will open in a new window If you view any other document format it will open in a view only window Note See Reports for additional details on a view only window Resource Library list Sample Screenshot displaying the Resource Library List Tips Ifyou are having difficulty opening the document it may be due to a pop up blocker Try holding down the Control CTRL key on your keyboard while clicking the document link or
6. ii Read Only Staff member is able to view the data only eee acon Tl ii Read and Write Staff member is able to view and enter the data peas A only orgaren Furcomoi T iv Full Control Staff member is able to view add edit and delete Ea Fut Come al the data Sample Screenshot displaying the Staff Edit Page 14 Click _t Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes Tips All staff that have staff service time for services should be entered as a staff member Anyone who will not be doing data entry does not need to have login information but still needs a staff account created You have the ability to create staff members that do not log into the PA PBPS for data entry by selecting No to the question Will this staff member need a User ID and Password e If itwas determined that the staff member does need login information once __ Save is clicked from the left toolbar the staff member will be emailed with login information needed to access the PA PBPS Ifa staff member leaves your organization you should set the Status of the account to Inactive PA Provider User Manual 61 KIT Solutions 2013 Editing a Staff Member 1 Click Administration from the main menu 2 Click Master Staff from the Administration submenu or Landing Page 3 Click Search from the left toolbar to locate the entry you wish to edit a Click the Eeee Select button to t
7. Activities submenu or Landing Page Select a program from the Program dropdown list Enter a name for the group in the Name of Group field The Group Status field if set to Active by default Specify the number of participants in the Number of Participants field Click the E Create Grid button Nange A grid will display with rows equal to the number of specified participants Enter an age for each participant in the Age field Select a race for each participant from the Race dropdown list Select an ethnicity for each participant from the Ethnicity dropdown list Select a gender for each participant from the Gender dropdown list If desired enter the participant s initials in the Initials field Note You can enter the participant s initials or student identification number in this field Entering this type of information can make it easier to identify the participant when entering attendance during a recurring service Select a status for each participant from the Status dropdown list i Active a participant that is participating can be viewed on other screens ii Inactive a participant that is no longer participating will not appear on other screens mr eaogcp bod PA Provider User Manual SSS anauma nonea pennsylvania Performance Based Prevention System PBPS k Establish Recurring Groups Tin Tid andi Non SCA Funded Hoa Tain SA Fond So Asitnea Foran T7010 BOAT z
8. If the Start Time comes after the End time the Total Time will say N A and you will not be able to save 9 Enter a description of the indirect time in the Description field 10 Click the Add Indirect Time button to save the indirect time aa 11 A grid will appear displaying the indirect time prob ee Serie aana s ij ipa Sample screenshot displaying the Indirect Staff Time Page am E Tips The Indirect Staff Time page can also be accessed at the Single Service and Recurring Service Landing pages or when editing a service Click the Add Indirect Time button to add edit and delete indirect time e When adding indirect time directly from a service the Program name will automatically be chosen for you and the service date column will populate to match the service PA Provider User Manual 43 KIT Solutions 2013 Editing Indirect Staff Time 1 Click Activities from the main menu 2 Click Indirect Staff Time from the Activities submenu or Landing Page 3 Click the Edit button to the right of the record you wish to edit 4 The details of the indirect time will appear above the grid Make any necessary changes to the indirect time 5 Click 4 Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes Deleting Indirect Staff Time 1 Click Activities from the main menu 2 Click Indirect Staff Time from the Activities submenu
9. Master Staff module allows you to manage your organization s staff Only the system administrator has access to the Master Staff module to enter staff members Adding a Staff Member 1 Click Administration from the main menu it 2 Click Master Staff from the Administration submenu or Landing Page W pennsylvania Performance Based Prevention System PBPS 3 To add a staff member begin by clicking Data Entry from the left iirail toolbar Note This step may not be necessary if you are just entering the Master Staff page N 4 Indicate whether login information will be sent to the staff member using the Will Simm 5 NS this staff member need a User ID and Password dropdown list e Wi i 5 Select the desired salutation for the staff member from the Salutation dropdown Genarei rrorrinon list Cancel 6 Enter the name of the staff member in the First Name and Last Name fields 7 Select the staff member s title or position from the Title dropdown list 8 Enter the staff member s email address in the Email field Fis tom Note This field will only be available if Yes was selected to the Will this staff member need a pael araoa E User ID and Password dropdown list amka RAN AEE AN at Peers pe 9 Reenter the staff member s email address to confirm it in the Reenter Email a a a a field Note This field will only be available if Yes was selected to the Will this staff member need a User ID and Pass
10. aready esting names sun ee Sample Screenshot displaying the Service Location Addresses Page KIT Solutions 2013 a Active a service location that is in use can be viewed on other screens b Inactive a service location that is no longer in use will not appear on other screens 10 Click the MESS Save button Tips e The local Name entered for the location is there for your organization s convenience for finding locations in future services and is not stored in the state master index for address locations e Service Location Addresses are approved at the State level If your Service Location Address is not approved you will receive an email with a reason for rejection You will need to update the Service Location Address with the correct information based on the email received e If you have any Service Location Addresses associated with not approved service locations the Services Associated with a Rejected Location dashboard report will be displayed on the Home page You should update the Service Location Address or Service with the correct information see the Updating Rejected Service Location Addresses section for more information PA Provider User Manual 7 KIT Solutions 2013 Service Location Addresses m Q Editing a Service Location Address Type andlor Status a eee eee een 1 Click Activities from the main menu aoe ene SoCT Edt Service Location no on
11. button 52 W pennsylvania Sonion mosut Deni Spagna Sumon 0 ma e Save button Aem eanan Aseni toad Performance Based Prevention System PBPS ATMENT OF HEALTH Enter Assessment Group Information oe sat acl Yur 7772070602557 z Soloet nomen 304 we a chest har tied te vey a roe Semec Progra See Pg Salac Saree Typa Single Service O Recuing Serie Grups ot you on amtar tests tor both atv a nate or Sample Screenshot displaying the Assessment Group Information Page sees muan ar vania Performance Based Prevention System PEPS RTMENT OF HEALTH Enter Assessment Group Information Sole laa toor Sass riec Ye a er Survey Group Nae Select button Existing Groups p oom KO Sample Screenshot displaying the Assessment Group Information Page KIT Solutions 2013 Tips Ifyou are having trouble finding the group you entered you can do a search by clicking the EEEE Show Search button This will display three parameters Fiscal year Instrument and Group Name to select from a dropdown list that will help sort the information that is displayed Click the EZE Hide Search button to hide the search options e Clicking the Edit link in the existing groups table will allow you to edit the group name of the selected group 13 The participant listing table will be displayed on screen some informat
12. button to continue u Sample screenshot displaying the Administrative Time Page PA Provider User Manual KIT Solutions 2013 Kit Support On the Support Site you will find information about how to contact Support an online version of this manual and frequently asked questions regarding the application 1 To reach the KIT Solutions Support Site click Support from the main menu A PA PBI new window will open displaying the Support Site upport Site 2 To submit a problem question or suggestion for improvement to KIT Solutions Home Contact Support User Manuals Online Trainings Videos What s New scare Customer Support team click the Contact Support link wednesday Seutember 28 2011 tocia a Fill in the appropriate fields cc ce wi nies Note Fields marked with an asterisk are required Welcome to the PA PSPS Suppor Site The purpose ofthis sie is to enhance the support sanices we preside you You b Click the Em Submit button Your request will be sent to the KIT have a number af resource here te help you este problema report buga and suggest improvements to odes and Solutions Customer Support team and DCF Contact Support Ifyou nead ta contact Suppor to aske a question repart a bug or malie a suggestion ciek on the 3 To find this manual in an online version click the User Manuals link The See Spa tik rie 7 Wi i Gesi x ca Manuals section will display the various documents pertinent
13. click to close Org 1D A field name with an asterisk denotes a required field Calendar Feature A calendar will pop up when selecting a Date field Help Icon provides more information regarding a field It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e You can type an identifying letter of an item in a dropdown list and the first selected option beginning with that letter will appear in the box Dates should be entered as mm dd yyyy or mm dd yyyy Dates should not be entered using alpha characters PA Provider User Manual 5 KIT Solutions 2013 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Data Entry Must be pressed on some pages to enter new information into a form me Data Edit F 4 Must be pressed to edit information on a form Save Adds the information on an Edit Form to the database Delete x Removes the information currently on an Edit Form from the database Cancel Cancels the Add or Edit without saving any information entered Search Allows you to locate previously entered records _ Tips When clicking the 1 Save or
14. date click the Show Staff Time button PA Provider User Manual 38 KIT Solutions 2013 Editing Recurring Service Non Agency Service Staff Time Non Staff Time refers to service time performed by a person outside your organization such as a volunteer 1 Click Activities from the main menu 2 Click Recurring Service from the Activities submenu or Landing Page 3 Click lt Search from the left toolbar to locate the entry you wish to edit a Click the Esec Select button to the right of the entry you wish to edit b If you need to return to the Recurring Service Edit Page click the Back button 4 Click the EESE Non Staff Time button from the Recurring Service edit page 5 Select anon staff type from the Non Staff Type dropdown list 6 Select Direct or Indirect from the Direct Indirect dropdown list a Direct time spent face to face at the event b Indirect time spent planning traveling and or performing follow up duties for the event any support time associated with the event 7 Enter the Hour Minutes and select AM or PM from the Start Time and End Time fields and dropdown lists 8 The Total Time box will populate based on what was entered for the Start Time and End Time Note If the Start Time comes after the End time the Total Time will say N A and you will not be able to save 9 Click the BES ADD Record button The staff time will be added to the grid at the bottom of the pa
15. e Ifa group crosses fiscal years the service must be entered in the fiscal year the group was created PA Provider User Manual 35 KIT Solutions 2013 pennsylvania Editing a Recurring Service Search I Che Activities from tie main menu 7 i 2 Click Recurring Service from the Activities submenu or Landing Page 3 Click lt Search from the left toolbar to locate the entry you wish to edit Chonso From Al iii a Click the Esset Select button to the right of the entry you wish to edit SoN nan b If you need to return to the Recurring Service Edit Page click the Back button Sample Screenshot displaying the Recurring Service Search Page DEPARTMENT OF HEALTH EE LS SEs 2000 Recurring Service Suppor 4 Click 22 Data Edit from the left toolbar ax ES ES ee 5 Make any changes needed to the details Search ste Foe 6 Click Save from the left toolbar x Note Click Cancel from the left toolbar if you wish to cancel the changes Data Edit button Tnplemenoo none Progam I0 pr z o Seve eT Sample Screenshot displaying the Recurring Service Page PA Provider User Manual 36 KIT Solutions 2013 Tips e ifa service is rejected by the SCA you must perform the steps for editing a service to re submit the service for review Deleting a Recurring Service 1 Click Activities from the main menu 2 Click Recurring Service from the Activitie
16. menu Click Single Service from the Activities submenu or Landing Page Click Search from the left toolbar to locate the service you wish to copy a Click the Eeiect copy If you need to retur to the Single Service Edit Page click the 5 Back button Select button to the right of the service you wish to Click the Copy Service button The service will be displayed in edit form a The Service Date and Session Length are not copied and will need to be filled in b Make any other desired changes to the services details Click 14 Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes PA Provider User Manual Single Services Or Select a Fiter Select button Sample Screenshot displaying the Single Service Page This is a partial screenshot m1703 Single Service Select button n oana iva Implementation name Pr Sern Dat School er Ctl Wena TE Sample screenshot displaying the Single Service Edit Form This is a partial screenshot 29 KIT Solutions 2013 Establish Recurring Groups The Establish Recurring Groups module is used to enter recurring groups and their participants to keep track of attendance in the Recurring Services module Adding a New Recurring Group 14 Click Activities from the main menu 2 Click Establish Recurring Groups from the
17. module allows users to develop a comprehensive Strategic Plan Create a Project Lene Saute This module is used to Create projects and assign one or more programs to them Peen series rico Emunten romnesesase Atmeatn Create a Project Creating a New Project 14 Click Planning from the main menu 2 Click Create a Project from the Planning submenu or Landing Page 3 Enter a project name in to the Project Name field Note If the project already exists you can select a Project Name from the Or Choose from Existing dropdown list Save tution 4 Select a fiscal year from the Fiscal Year dropdown list m g 5 Select a project program from the displayed Select Project Program list box Note To select more than one entry hold down your Ctrl key while making selections 6 Move the selected project program s to the Selected Program list box by Sample Screenshot displaying the Create a Project Page clicking the move arrow Note To remove selections from the Selected Program list box use the other move in Ss Ove m Select Project Program Sate Progra Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes PA Provider User Manual 14 KIT Solutions 2013 Edit Project Name Status 1 Click Planning from the main menu 2 Click Create a Project from the Planning submenu or Landing Page 3 Click the BEEE Edit Pr
18. same instruction from the Adding a Service Location Address section for this pop up page The Change Group Status button takes you to the Update Group Status page where you can edit the status of all groups currently listed in the Choose Existing Groups dropdown list The Status of each group is defaulted to Active To change the status click the sis Edit button to the right of the appropriate group name Select Inactive from the Status dropdown list and click the E Update button Once a group is set to Inactive Status it will no longer appear in the Choose Existing Groups dropdown list Editing a Single Service te 2 3 Click Activities from the main menu Click Single Service from the Activities submenu or Landing Page Click lt Search from the left toolbar to locate the entry you wish to edit a Click the Esiet Select button to the right of the entry you wish to edit Ifyou need to return to the Single Service Edit Page click the MEESE Back button Clic Data Edit from the left toolbar Make any changes needed to the details Click 14 Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes PA Provider User Manual Support pennsyt pennsylvania Performance Based Prevention System PBS DEPARTMENT OF HEALTH Search es oaan one From A W DEPARTMENT OF HEALTH
19. service location address is created or edited it must be approved Supon gy Search Providers can still use locations while under review If a service location address is Be ara nine tind bon acho Ooi at ob Ra stain rejected you will need to update the service location All updated service location cle Edit button addresses will need to be reviewed approved again by the State 1 Click Activities from the main menu 2 Click Service Location Address from the Activities submenu or Landing Page Sample Screenshot displaying the Service Location Addresses Page 3 Click the MAS View Rejected Addresses button 4 Click the H Edit button next to the record to want to edit Service Location Addresses Tet Sanies Leeson toa View Belerid hese Sxhocs universes ics ae rareertech schon have been pre loaded ins PEPS and do NOT need Io be addet ever Acres Cex Vanaste Vatame wi uedate me adress whe postat servceaaares TRE may change anerevatens or spenng twos upon suecessh vanaanon Cex save conten ey 5 You will be taken to the Service Location Edit form Make any changes needed to the form Note See the Adding a Service Location Address instructions for further information 6 Click the MEEN Validate button Note After clicking the Validate button PA PBPS ensures that the address is valid via Google Maps 7 Click the ME Save button ype Sepma orria FE Step 1 Prov
20. to print your certificate will be available under the My Profile module PA Provider User Manual 12 KIT Solutions 2013 Prevention News e To view a news article click on the title of the article from the Prevention News section e Anew window will open when you click on the specified news article link To close the open window click the d X in the upper right hand corner Miscellaneous Items The Session Timeout located in the upper right hand comer of the Home page displays the amount of time left before your session will time out The Session Timeout is 20 minutes for each refresh of the page You will receive a notice when 3 minutes are left e A link to the PA PBPS Support Site is located in the upper right hand corner of the Home Page Once clicked a new window will open displaying the PA PBPS Support Site To log out of PA PBPS click the Log Off link located in the upper right hand corner of the Home Page These items can be found in the left toolbar when viewing all other pages within PA PBPS Messages Bierman MDS Summary of Revisions Support Site link z 3 Log Off link MDS Summary of Revisions Tips j To retum to the Home Page from any other page within PA PBPS click the Pennsylvania Department of Health logo w PA Provider User Manual KIT Solutions 2013 PLANNING The Planning
21. to the PA PBPS S Ont Trainings Cser re Taning mena hit recive isamatin ayota Dakan Tanings prod by tons and 1o sign fot an Onis Ta 4 To see a list of new features improvements changes or announcements for me yeu ne torean a wining adea show you sep byistep houro use the PA PBRS click ne the PA PBPS click the What s New link What How Occsonaly chock out the Wats Now scion ta soe what has baon cal ae 1o PA PBPS by ekg on the What Haw me Wnt 5 To view available training videos to show you step by step how to use PA PBPS click the Videos link 6 To receive information regarding Online Trainings and to register to receive a training click the Online Trainings link Sample screen shot of the Support Site Tips e Support can be contacted 1 by using the Contact Support link on the Support Site 2 calling the toll free number 888 600 4777 or 3 emailing directly at pasupport kitsolutins net PA Provider User Manual 69 KIT Solutions 2013
22. whether any adaptations were made to the service curriculum Select Yes or No from the dropdown list 21 Click 14 Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes Tips e Aservice can be entered immediately after it is performed Clicking the Help button next to an entry field will display a pop up window with more information regarding that particular field Clicking the Add Service Location link on the recurring service entry page will produce a pop up window similar to the actual service location page so that the data you have entered in tothe recurring service page thus far does not get lost You can follow the same instruction from the Adding a Service Location Address section for this pop up page or by clicking the ES Service Location Addresses button on the recurring service entry page e Providers will have the ability for select service codes to enter one service with multiple locations addresses Example If you disseminate FASD material to 20 locations on the same day you will be able to enter 1 service with 20 addresses instead of 20 separate services The service codes that allow for the entry of multiple addresses are STN10 STN11 STN13 STN16 GINO4 GINO7 GENO8 PAEV03 PAEV06 and PAEV16 e The Print Data Collection Forms button provides a printable form that can be used to collect data during services for input into the system at a later time
23. x Delete buttons a confirmation message appears informing you that the data has been saved submitted or deleted Additional Buttons Each page within PA PBPS offers additional help to the user Click on one of the icons to receive the help needed Manuals KA Takes the user to the User Manuals page of the Support Site Print Prints the information currently on the form Support Q Takes the user to the Home page of the Support Site Log Off 4l Logs the user currently logged in out of the system PA Provider User Manual 6 KIT Solutions 2013 LOGIN PROCEDURE eee wnat Wo oo z s P Enter button ee Bion ars Logging In Connect to the internet using an Internet browser In the Address Location box type in the following address website URL and press Enter https paprev kithost net paprevent2012 pennsylvania formance Based Prevention System PBPS Please login to get stared ny camara Sample screenshot of PA PBPS Login Page using Intemet Explorer Ww pennsylvania Performance Based Prevention System PBPS 1 Enter the login name in the User ID field Please login to get started saris Aone is 2 Enter the password in the Password field cane te Done BET ore at 3 Enter the SCA Level ID in the Org ID field ctl anne Supper neta 4 Click the Login button i Note If you made mistake in your login information click the BEZE Reset button Lo
24. En E shows the number of programs with more than 30 of services entered 15 days after Messages the services were delivered during the last 30 days Prevention News e Click a report link to open a Dashboard report e Click the A to hide the Dashboard Alert Tips e Dashboard Alert colors indicate Yellow Alert Red Needs Action PA Provider User Manual 11 KIT Solutions 2013 The Message section on the Home Page displays important messages posted by DDAP Certification Test Allusers are required to obtain training certification to use the PA PBPS In order to prepare for the Certification Test it is recommended that an Online Training be received or watch the training videos that are available on the Support Site If the certification test has not been taken yet a link will appear on the PA PBPS Home page e To take the certfication test click on the link entitled Take Certification Test e If you fail the certification test you will be able to take the test again in seven 7 days During that time you should take advantage of the training videos and manual available on the Support Site You have a period of 90 days in which you can retake the test every seven 7 days until you pass the test If you do not pass the test after the 90 day period you will be locked out and therefore will be unable to access the PA PBPS e Once you have passed the certification test a link
25. In If you received an email with your login information and are logging in for the first time you will be taken directly to the My Profile form A message appears at the top of the form informing you that you must change your password before continuing into the system Follow the instructions from the Updating My Profile Details section to update your profile details When entering your password information remember to use the temporary password provided to you in the account creation email for the Current Password field PA Provider User Manual ts 00 ay at 2 ivania Performance Based Prevention System PBPS pennsyhy DEPARTMENT OF HEALTH eit My Profile Information Support You must change yur paenwora tae conning th pyaar Tans General Information Dwor i Lostiame Sample Screenshot displaying the My Profile Edit Page KIT Solutions 2013 Administrative Time The Administrative Time area allows users to indicate time spent on prevention that is not directly related to a service Time spent during trainings meetings general planning or even entering information into PA PBPS can be classified as administrative time Adding Administrative Time 1 Click Administration from the main menu 2 Click Administrative Time from the Administration submenu or Landing Page 3 Select a staff member from the Staff Name dropdown list 4 Click lt Data Entry from the left toolbar 5 Enter a date that the a
26. PBPS we Edane Based Program Report en Program Evaluation Ropon Service Codes E Program Evaluation Ropart Service Select button C Sat Approved Progra Report fen Sample Screenshot displaying the Reports Listing Page Evidenco Basea Program Report 10 Megpeny ana tuer 110 Sample Screenshot displaying the Reports Parameters Page Tips e Each listing page displays up to ten 10 reports To move between the various pages use the Previous Next Previous and Next links located at the bottom of the reports list If there are less than ten 10 reports on the page the links will not be active If you are having difficulty opening the report it may be due to a pop up blocker Try holding down the Control CTRL key on your keyboard while clicking the Open Report button or disable the pop up blocker for PA PBPS PA Provider User Manual KIT Solutions 2013 Viewing a Report Once the Open Report button is selected the report is opened in a view only mode The following details will help you review the report in the view only mode 4 M 41 Jese H use these arrows to navigate through the view only mode to the different pages of the report 2 100 use this dropdown list to enlarge or decrease the text size of the report 3 Select a format x Exo use this dropdown list to export the report into another format for printing or
27. Pennsylvania PBPS pennsylva nia DEPARTMENT OF DRUG AND ALCOHOL PROGRAMS PROVIDER LEVEL USER MANUAL VERSION 1 3 AUGUST 2013 Phone 888 600 4777 KIT Solutions LLC Fax 412 366 7199 Sin cana Drive Email pasupport kitsolutions net Suite 530 Pittsburgh P TABLE OF CONTENTS Tips for Using the System Effectively Data Fields and Buttons Logging In How Do Get My Login Information Forgot Your Login Service Announcement DDAP Mailing Lisi Home Page Planning Create a Projec Creating a New Project Edit Project Name Status Activities Service Location Addresses Adding a Service Location Address 16 Editing a Service Location Address Type and or Status 18 Deleting a Service Location Address 19 Updating Rejected Service Location Addresses 20 Single Service Adding a New Single Service Additional Fields Editing a Single Servic Deleting a Single Service Editing Single Service Staff Time Editing Single Service Non Agency Service Staff Time Copy Service Establish Recurring Groups Adding a New Recurring Group Editing a Recurring Group Deleting a Recurring Group Recurring Service PA Provider User Manual 2 KIT Solutions 2013 Adding a New Recurring Service Editing a Recurring Service Deleting a Recurring Service Editing Recurring Service Staff Time Editing Recurring Service Non Agency Service Staff Time Edit
28. am 22 Enter the demographics for the group served in the Total Participants fields ua L white Each category Age Group Race Gender and Ethnicity must equal the number ae sesh anesn F you entered as the number of attendees Im o ee amet Note The demographics may not be available for certain service codes aa TE seve E 23 Click Save from the left toolbar a ea vente Note Click Cancel from the left toolbar if you wish to cancel the changes wea o Omer Pace wnan SE paa eee y swa o Moe Timor Race 0 Fonie 5 Additional Fields 1 If your service code specified items were to be entered as the Primary Count a new field will appear called Number Served or Estimated Reach Specify the number of attendees in this field 2 Ifa service code associated with material dissemination is selected the Number of Materials Disseminated field will appear Enter the number of items distributed broadcasted or announced during the service in this field 3 The Number of Students Discussed field allows you to indicate the number of students discussed at the service The field will only appear if you are using the Student Assistance Program SAP 4 The Referrals for D amp A LOC Assessment field allows you to indicate how many referrals were made as a result of the service The field will only appear if you are using the Student Assistance Program SAP 5 The Core Team Member Affiliation field s allow you to provide the affi
29. ation s website information in the Web Site field Sample Screenshot displaying the Organization Edit Page Primary Contact information 7 The Primary Contact Information may already be filled in for you If it is not filled Logor it in or is incorrect select the staff member to be the organization s primary contact S ty ny Car nn A from the Choose the Staff Member dropdown list e Fi ame Laxtiane Note The options listed in the dropdown list are the names entered in the Master Staff module Wot Phone x Once a name is selected the First Name Last Name Work Phone and Email fields will be filled in for you Sample Screenshot displaying the Organization Edit Page 8 The Secondary Contact Information may already be filled in for you If it is not d ananin DANAA filled in or is incorrect select the staff member to be the organization s secondary contact from the Choose the Staff Member dropdown list This is optional Note The options listed in the dropdown list are the names entered in the Master Staff module iit cote te Stat Member m Once a name is selected the First Name Last Name Work Phone and Email fields will be pais i fled in for you e 9 Click 14 Save from the left toolbar Note Click Cance from the left toolbar if you wish to cancel the changes Sample Screenshot displaying the Organization Edit Page PA Provider User Manual 59 KIT Solutions 2013 Master Staff The
30. d in the Master Staff page For more m O ey information please see the Master Staff section kosor il Select a Filer Select button 1 Click Activities from the main menu 2 Click Single Service from the Activities submenu or Landing Page 3 Click lt Search from the left toolbar to locate the entry you wish to edit a Click the Esec Select button to the right of the entry you wish to edit b Ifyou need to retum to the Single Service Edit Page click the Sample Screenshot displaying the Single Service Page This is a partial screenshot E Back button eS 4 Click the E Staff Time button from the Single Service edit page itso ater serie rine sot G 5 Enter the Direct Service and Indirect Service hours as applicable for staff mt members associated with the selected service time spent face to face at the event Service time spent planning traveling and or performing follow tone B Pee ee ee up duties for the event any support time associated with the event Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes 7 Click the Return to Service button i mw o E na Sample Screenshot displaying the Single Service Staff Time Page Tips e All staff members that were associated with the service should be given staff service time You will not add a different service for each staff member s staff s
31. disable pop up blockers for the PA PBPS PA Provider User Manual 56 KIT Solutions 2013 r i nnsylvania Reports available in PBPS PDF pe The Reports available in PBPS PDF link provides a PDF document listing a description of each report available within the PA PBPS Reports module 1 Click Knowledge Base from the main menu os Te ind cn mn a 2 Click Reports available in PBPS PDF from the Knowledge Base submenu tin wari ir an RDN UE a coume topo 3 A PDF will open Sample Screenshot displaying the Knowledge Base submenu 4 Click the browsers Back button to return to the PA PBPS Tips DO NOT click the X in the upper right hand corner This will close the PA PBPS and require you to log back in PA Provider User Manual 57 KIT Solutions 2013 Yf cemsyvania Performance Based Prevention System PEPS Ee orer orien Web Sources and Links The Web Sources and Links module is useful for finding a wealth of prevention related and state approved web sites Semion timeout zen Prevention Web Sites Suppor Choose Category Fetal Akona eosin Duc ASD rl 1 Click Knowledge Base from the main menu 2 Click Web Sources and Links from the Knowledge Base submenu 3 To search for a specific web resource category select the appropriate category from the Category dropdown list 4 Select the source you would like to view from the Web Source List a A web site link will appear next to the Web Si
32. dministrative time took place on in the Date field in the format mm dd yyyy 6 Select the type of administrative time from the Category dropdown list 7 Enter the Hour and Minutes using the dropdown lists 8 Type in any additional information regarding the administrative time in the Description field This is optional 9 Click 14 Save from the left toolbar Note Click _ Cancel from the left toolbar if you wish to cancel the changes Performance Based Prevention System PBPS A Peary R sat personel You wl be askeri to con vetore maga Supon Em sve x m Sample screenshot displaying the Administrative Time Page Staff Administration Time Tras ina lng the Daleta button vil Femanentiy Remove Sample screenshot displaying the Administrative Time Page Tips e For a description of the selected Category click the Help icon located to the right of the Category dropdown list e To view whether the staff member currently has staff hours associated with the date entered click the Show Staff Time for this date link PA Provider User Manual 67 KIT Solutions 2013 Editing Administrative Time Click Administration from the main menu Click Administrative Time from the submenu or Landing Page Select a staff member from the Staff Name dropdown list Click the Edit button to the right o
33. e 6 If you entered a part of the address incorrectly it will be corrected for you based on the validation If the address is unable to be located you may still use the address lf you know that the address is correct enter a reason as to why the address is valid in the Reason text box 7 Click the LAGS Accept button 8 If the address exists for another provider the location names will appear allowing you to choose to save your location with the local name you entered or select from the already existing names If you choose to select the already existing names select the appropriate name using the radio button 9 Select a status from the Status dropdown list PA Provider User Manual Service Location Addresses wy ear Samara emer amres Gic vail Vaate wi upate he adress to me ostat sever aaaess Tis way cna i wel Step 1 Provide Address iy soe PA lap Validate button Sample Screenshot displaying the Service Location Addresses Page Step 2 Select Address From List The es amarei can not be lestod Plone vari that you have hypothe adirar cnet I iie oct please rer a reason aa why hs addres valid Qor example mew building constuction anat lick the Accept button Sample Screenshot displaying the Service Location Addresses Page The rares displayed below have been entere by the sere powders Yau may choose bo save tmth the boc mame that you entered or select tom the
34. e Individual Tests and Surveys Landing Page W pennsylvania Performance Based Prevention System PEFS DEPARTMENT OF HEALTH Enter Assessment Group Information soto aca Year See Fel Vex rl a Cena recive survey 10a proqean Existing Groups oo Ed Sample Screenshot displaying the Assessment Group Information Page 51 KIT Solutions 2013 PA Provider User Manual Click 5 The Group that you just entered will display in the listing grid at the bottom of the a Select a program from the Select Program dropdown list b Select the appropriate radio button for the Select Service Type field c Select the appropriate radio button for the Select the Status of the Groups field d Select a group from the Select Group dropdown list Note The group dropdown is populated from the Single and Recurring service pages under the activities section based on the selected program e Select a service date from the Select Service Date dropdown list Note The Select Service Date field is only available for single service related entries f Click 4 Save from the left toolbar g Continue to Step 11 Enter a name for the group in the Enter Survey Group Name field Enter the number of surveys in the Enter Number of Surveys field Save from the left toolbar page Click the E Select button for the group you wish to enter a survey for Note To retum to the previous page click the BELH Go Back
35. ements that are located on the Login Page are there to notify users that PA PBPS is receiving any necessary server updates PA PBPS is available at any time but during server maintenance it may be down for a short period of time which means you will not be able to log into the application at that time Server Maintenance typically occurs once a month DDAP Mailing List To join the DDAP Mailing list click the Join the DDAP Mailing List link on the Login Page A new window will open displaying the Pennsylvania Department of Health website PA Provider User Manual 10 pennsylvania Performance Based Prevention System PBPS Please login to get started bance Au Service Announcement sanie DDAP anng List irra narrans m Forgot your lagin Cc Here Dicker tor the Suport Ste i pennsylvania Performance Based Prevention System PBPS Please login to get started mbtoa Join the DDAP Mailing List link KIT Solutions 2013 HOME PAGE The Home Page provides the organization with important messages upcoming events and links to News regarding Prevention Suwon manas Lopon Dashboard Alert EEEE aoan N The Dashboard feature on the Home page is designed to provide status updates in Provider Level regards to various timelines notifications and inactivity for reports and surveys within Dashboard Aiert g the PA PBPS For example the Service Entry Delay Notice dashboard report
36. ennsylvania DEPARTMENT OF HEALTH Establish Recurring Groups Data Edit button ne ot Parpan i You must ste anen rogram grouo wt ve tues win fore new sca yaar 1l Sample Screenshot displaying the Establish Recurring Groups Page This is a partial screenshot KIT Solutions 2013 Deleting a Recurring Group 1 2 3 Click Activities from the main menu Click ss Search from the left toolbar to locate the entry you wish to delete a Click the Select button to the right of the entry you wish to delete b Click the ME Back button to return to the Establish Recurring Group Edit Page X Delete from the left toolbar A message will appear asking if you are sure Click the C button to continue with the deletion or click the Een to cancel the deletion A message appears confirming that the entry has been deleted 0K Cancel button Click Establish Recurring Group from the Activities submenu or Landing Page state tay am W insylvania Performance Based Prevention System PEPS DEPARTMENT OF HEALTH Pst Suppor Establish Recurring Groups ina iron gt Ls Seach Dae ano Gene umber tenis Sample Screenshot displaying the Establish Recurring Groups Page Tips A recurring group cannot be deleted if any services have been entered for it They can only be set to Inactive or completed in the Participant Attendance
37. ervice time e Ifa service is not attended you cannot have direct service time e You are also taken to the Staff Service Time page immediately after clicking Save when entering a service e To view whether the staff member currently has staff hours associated with the service date click the IESE Show Staff Time button PA Provider User Manual 26 KIT Solutions 2013 Editing Single Service Non Agency Service Staff Time Seppe in Non Staff Time refers to service time performed by a person outside your Suppor Single Services organization such as a volunteer News wo i a 1 Click Activities from the main menu 2 Click Single Service from the Activities submenu or Landing Page 3 Click Search from the left toolbar to locate the entry you wish to edit a Click the Select button to the right of the entry you wish to edit Select button b If you need to retum to the Single Service Edit Page click the rma iced aa PE Terms cv La Back button Sample Screenshot displaying the Single Service Page This is a partial screenshot 4 Click the Non Staff Time button from the Single Service edit W pennsylvania Page DEPARTMENT OF HEALTH 5 Select a non agency staff type from the Non Staff Type dropdown list 6 Select Direct or Indirect from the Direct Indirect dropdown list saar a Direct time spent face to face at the event Suen g Non Agency Staff Service Time b Indirec
38. f the date you wish to edit The Administrative Time will appear in the edit mode Make any changes needed to the form Click Save from the left toolbar NOOO PF Ops Deleting Administrative Time Cancel from the left toolbar if you wish to cancel the changes pennsytvania DEPARTMENT OF DRUG AND Performance Based Prevention System PBPS ALCOHOL PROGRAMS Staff Administration Time O pease ee teeny He site buman ai Pemaneney Remove mg an 4 Edit button x cs m oo ema Sample screenshot displaying the Administrative Time Page nnsylwania htion Syste ples EH Performance Based Prevention System PEPS ALCOnDL PROGRAMS 1 Click Administration from the main menu 2 Click Administrative Time from the submenu or Landing Page Staff Administration Time 3 Select a staff member from the Staff Name dropdown list O Pease nere at ccna re Delete burton wi Pemaneney Remove 4 Click the M Delete button to the right of the date you wish to delete Siou ne aeaa eamin tee deen i a A message will appear asking if you are sure Click the OK L stat tone button to continue with the deletion or click the C Cancel button ae 2 Delete button to cancel the deletion x b A message appears confirming that the entry has been deleted Click 0 pe aa a the C OK
39. ge Note The staff time details can be edited on the grid after being added Click 14 Save from the left toolbar Note Clic Cancel from the left toolbar if you wish to cancel the changes Click the Return to Service button PA Provider User Manual 39 Recurring Services Select button Sample Screenshot displaying the Recurring Service Search Page a RRT Y perrsytvania Bier Based Prevention System PEPS DEPARTMENT OF HEALTH in 1957 Suppor ES Non Agency Staff Service Time ADD Record button rae FEE Sample Screenshot displaying the Single Service Staff Time Page KIT Solutions 2013 Tips Non agency staff service time is only available if the service was delivered by non agency staff Editing Recurring Service Attendance 1 Click Activities from the main menu tea Search 2 Click Recurring Service from the Activities submenu or Landing Page A 3 Click lt Search from the left toolbar to locate the entry you wish to edit oe a Click the Eest_ Select button to the right of the entry you wish to edit b If you need to return to the Recurring Service Edit Page click the x 5 EEEE Back button TEE ay em Sample Screenshot displaying the Recurring Service Search Page 4 Click the E Attendance button Wa pennsylva
40. ged in the text box iv Click the Done button to commit to your changes Screenshot displaying the Enter Environmental Data Window 14 Enter a primary contact in the Primary Contact field 15 Select an IOM category from the IOM dropdown list 16 Select the service population from the Service Population dropdown list 17 Select the Hours Hrs and Minutes Mins of the Session Length using the as associated dropdown lists Were surveys seminteredo any of these Individuals Note You are able to choose from any amount of minutes in an hour 1 minute increments 18 Enter a name for the group in the Name of Group field Note If you choose to select an existing group from the Choose Existing Group dropdown list it will also populate the Name of Group field with the existing group name 19 Select the type of staff who delivered the service from the Delivered By tended Tas gt dropdown list 20 Select Yes or No for the Is this a non attended service dropdown list Note This dropdown list will only appear when certain service codes are selected a If Yes is selected enter the last day of the service in the Service End Date field 21 Enter a brief description of the service in the Service Description field This is an optional field Sample Screenshot displaying the Single Service Page PA Provider User Manual 22 KIT Solutions 2013 Teal AEG paricipanie Raen hod Pan
41. gin link E Screenshot displaying the PA PBPS Login Page Tips e The User ID is NOT case sensitive e The Password IS case sensitive PA Provider User Manual 7 KIT Solutions 2013 After logging in you may be taken to the Dashboard Alert or receive a message If you receive the Dashboard Alert click one of the report links to open a Dashboard report or click the Close Close link to continue into PA PBPS If you receive a message read the message and click the I Acknowledge button For more information on the Dashboard reports and Messages see the Home Page section of this manual How Do Get My Login Information Your login information is created for you by your system administrator Once your staff account is created you should receive an email with your login information This email will contain the necessary pieces of information needed to log into PA PBPS Username Password and Organization ID The Username is automatically generated for you upon creating a new staff member The Username will be the first letter of the staff member s first name and the full last name up to ten 10 characters For example Karen Caldwell s staff Username will be kcaldwell A temporary password will be assigned to your account You will use this to log in for the first time PA Provider User Manual Dashboard Report link Close link Your Username kealdwell You Password ZVkaP gt h
42. he right of the entry you wish to edit b Ifyou need to return to the Master Staff Edit Page click the MA Back button 4 Click Data Edit from the left toolbar 5 Make any changes needed to the details 6 Click Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes PA Provider User Manual 62 Secon oot m1950 Supper jena Deon g te From Al oe ow mans Select button Sample screenshot displaying the Master Staff Search Page ATMENT OF HEALTH Create New Staff User and Pos General information Data Edit button osnterEmal Sample Screenshot displaying the Master Staff Page KIT Solutions 2013 Deleting a Staff Member 1 Click Administration from the main menu 2 Click Master Staff from the Administration submenu or Landing Page 3 Click lt Search from the left toolbar to locate the entry you wish to delete a Click the Esiet Select button to the right of the entry you wish to delete b Click the LSS Back button to return to the Master Staff Edit Page 4 Click Se _9 Delete from the left toolbar a A message will appear asking if you are sure Click the OK button to continue with the deletion or click the _c _ Cancel button to cancel the deletion b A message appears confirming that the entry has been deleted
43. ide address cay ceuaceighos _ Sample Screenshot displaying the Service Location Addresses Search Page PA Provider User Manual 20 KIT Solutions 2013 Single Service The Single Services module is used to enter one time stand alone prevention services that through the practice or application of recognized prevention strategies are intended to inform or educate general and specific populations about substance use or abuse Adding a New Single Service 1 Click Activities from the main menu 2 Click Single Service from the Activities submenu or Landing Page 3 Select the fiscal year from the Fiscal Year dropdown list 4 Select a project from Project dropdown list Note If your single service is not connected to any Projects select N A from the Project dropdown list 5 Select an implementation type from the Implementation Type dropdown list Note Implementation Type may be pre populated based on your Project selection 6 Select an implementation name from the Implementation Name dropdown list Note Implementation Name may be pre populated based on your Implementation Type selection 7 Select a program from the Program dropdown list Note Program may be pre populated based on your Implementation Type or Implementation Name selections 8 Enter a date for the service in the Service Date field in the format mm dd yyyy 9 Select a school district from the School District dropdo
44. ifying you that the N test was completed 18 Click the Enter More Surveys button to enter another survey or use the menu bar navigation to navigate to another page Sample Screenshot displaying the Pre PostFollow up Test Page Tips e The test and survey data collection forms can be found under the Reports module Select the Evaluation and Forms tab to locate the Pre Post Follow up Test and Survey Data Collection Forms PA Provider User Manual 50 KIT Solutions 2013 Enter Surveys Entering Assessment Group Information 14 Click Evaluation from the main menu 2 Click In Jual Tests and Surveys from the Evaluation submenu or Landing Page 3 Select the Enter Surveys radio button 4 Click the Continue button 5 Select a fiscal year from the Fiscal Year dropdown list 6 Select an instrument from the Select Instrument dropdown list 7 To associate the selected survey instrument to a previously entered program select the checkbox next to Check here to connect the survey to a program Note Associating the instrument to a program is not a required step If you are not doing this you may skip to step 8 PA Provider User Manual W pennsylvania Performance Based Prevention System PEPS DEPARTMENT OF HEALTH S Individual Tests and Surveys swn O ESE Logom N Select me Type ot Assesment so Compite C Entar PrafPoat Folow Up Tests emer Sr Sample Screenshot displaying th
45. ight of the entry you wish to edit b If you need to return to the Recurring Service Edit Page click the Or Sot Far Select button Ei m een ZS neat ame memticn osmoso anaon al E Back button Sample Screenshot displaying the Recurring Service Search Page 4 Click the Staff Time button from the Recurring Service edit page Spe 5 Select a staff member from the Staff Name dropdown list aati oS jaiai 6 Enter the Direct Service and Indirect Service hours as applicable for staff members associated with the selected service a Direct time spent face to face at the event b Indirect ime spent planning traveling and or performing follow up duties for the event any support time associated with the event 7 Click _t Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes 8 Click the Return to Service button me He 0 oa ihe oben oe we Beton fom Sample Screenshot displaying the Recurring Service Staff Time Page 4 Tel Tips e All staff member s that were associated with the service should be given staff service time You will not add a different service for each staff members staff service time e You are also taken to the Staff Service Time page immediately after clicking Save when entering a service To view whether the staff member currently has staff hours associated with the service
46. ing Recurring Service Attendance Program Fidelity and Adaptation Indirect Staff Time Adding Indirect Staff Time Editing Indirect Staff Tim Deleting Indirect Staff Time Reports Opening a Repor Viewing a Report Printing and Saving a Report Evaluation Pre Post or Follow Up Test Entering a Pre Post or Follow Up Test Enter Surveys Entering Assessment Group Information Delete Assessment Group Information Knowledge Base Resource Library Reports available in PBPS PDF Web Sources and Link Administration Organization Editing Organization Information Master Staff Adding a Staff Member Editing a Staff Member Deleting a Staff Member My Profile Updating My Profile Details Changing Your Password First Time Logging In PA Provider User Manual 3 KIT Solutions 2013 Administrative Time Adding Administrative Time Editing Administrative Time Deleting Administrative Time Kit Support PA Provider User Manual 4 KIT Solutions 2013 TIPS FOR USING THE SYSTEM EFFECTIVELY Data Fields and Buttons In the PA PBPS system there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field aka Text Box ___ fill in the blank Dropdown List aka Pull Down Menu Select One select one Radio Button Selected Not Selected Check Boxes E Selected C Not Selected Double Arrows click to open
47. ion may nsylvani Reman pay need to be completed pel el f Entar anagem tie Age feb Pn cs es b Select a race from the Race dropdown list Session moont Sel hnicity from the Ethnictty dropdown li pal Assessment Participants c Select an ethnicity from the Ethnicity drop oin list Selection Checkbox m d Select a gender from the Gender dropdown list TEN S AN Enter Survey Link e Enter a survey date in the Survey Date field f Click E Save from the left toolbar EENE A 14 Select a participant from the listing table using one of the following methods set oe a Use the Select check box in the first column of the table for each oat ane participant you want to select then click the Enter Surveys for Selected SSeS a Se ee TT Participants link case so uslonk chip geaupe b Click the Enter Survey link in the last column of the table for the Sample Screenshot displaying the Assessment Participants Page participant you want to select Tips Clicking the Add Additional Surveys link will let you add more assessment participants to the list currently displayed on the page After clicking the link just enter the number you wish to add in the text box that appears and click the BEZZA Update button e To select all available participants click the Select All check box located above the table Uncheck the box to un select all participants To retum to the previous page click the utils Go Back button e Once a Survey is complete
48. liation of each team member The field will only appear if you are using the Student Assistance Program SAP Tips e A service can be entered immediately after it is performed e The Service Location dropdown list is populated based on any Service Location Addresses entered using the Service Location Address module If School was selected as the Service Location Type a pre populated lst of schools will be available for you e Providers will have the ability for select service codes to enter one service with multiple locations addresses Example If you disseminate FASD material to 20 locations on the same day you will be able to enter 1 service with 20 addresses instead of 20 separate services The service codes that allow for the entry of multiple addresses are STN10 STN11 STN13 STN16 GINO4 GINO7 GENO8 PAEV03 PAEV06 and PAEV16 Clicking the Help button next to an entry field will display a pop up window with more information regarding that particular field The Print Data Collection Forms button provides a printable form that can be used to collect data during services for input into the system at a later time e _ Clicking the Add Service Location link on the single service entry page will produce a pop up window similar to the actual service location page so that the data you have entered in to PA Provider User Manual 23 KIT Solutions 2013 the single service page thus far does not get lost You can follow the
49. nia Performance Based Prevention System PBPS 5 Complete the attendance information for the selected recurring service ih necesita 6 If this is the last service for the group check the Yes checkbox next to Is this the ne last session to complete the group a a Enter the completion date in the Completion Date field e os oo b Select the status of the group from the Group Status dropdown list mm g Save button 7 Select Yes or No from the Session Attendance dropdown list for each participant to indicate whether they participated in the service 8 Select Complete Incomplete or Withdraw from the Program Completion dropdown list for each participant to indicate whether or not the completed the program or withdrew from the program 9 Clicl Save from the left toolbar E Note Click Cancel from the left toolbar if you wish to cancel the changes Sample Screenshot displaying the Recurring Service Attendance Page Tips To add more participants click the Register participant link to be taken to the Establish Recurring Group page PA Provider User Manual 40 KIT Solutions 2013 Program Fidelity and Adaptation The Fidelity page allows you to determine whether your services were done to fidelity and add any adaptation notes to the individual service dates 14 Click Activities from the main menu 2 Click Recurring Service from the Activities submenu or Landing Page 3 Click s _ 4 Search from the left toolba
50. nual 18 KIT Solutions 2013 Deleting a Service Location Address ty Click Activities from the main menu Service Location Addresses Ener Aadress Jo serve acres Ths may change abivewations or seeing Edit Service Location Info 2 Click Service Location Address from the Activities submenu or Landing Page Lp BRST a button 3 Click the Edit Service Location Info button Tie Py Sample Screenshot displaying the Service Location Addresses Page Service Location Site Address Status 4 The EEES Local Addresses button is selected by default Toe in ott ses tne rae etn es ear e beatan and eange he sans t ee Note To see different sets of addresses click either the MELLA SCA Addresses button or the EEE Non Local Address button ree 5 Click the E3 Delete button next to the record to want to delete EES EX Delete button a A message will appear asking if you are sure Click the OK oe mp imepaa eg aaea b button to continue with the deletion or click the Cancel button pie sed to cancel the deletion YR Rent OK button b A message appears confirming that the entry has been deleted en Sample Screenshot displaying the Service Location Addresses Search Page Tips A location that is currently used within a service cannot be deleted PA Provider User Manual KIT Solutions 2013 Updating Rejected Service Location Addresses Anytime a
51. o Me 2 Click Service Location Address from the Activities submenu or Landing Page S Spe rE ae button 3 Click the Edit Service Location Info button Tie F Sample Screenshot displaying the Service Location Addresses Page 4 The Local Addresses button is selected by default eee E Note To see different sets of addresses click either the MELLL SCA Addresses button or the EEE Non Local Address button 5 Click the Edit button next to the record to want to edit 6 Select the new service location type from the Location Type dropdown list 7 Select a status from the Status dropdown list a Active a service location that is in use can be viewed on other screens b Inactive a service location that is no longer in use will not appear on other screens 8 Click the E3 Update button to save your changes paneer Note If you do not wish to save your changes click the Cancel button Service Location Site Address Status Edit button Sample Screenshot displaying the Service Location Addresses Search Page Tips e A location that is currently used within a service cannot have the Location Type updated The E SCA Addresses button allows you to view Service Location Addresses added throughout all providers within your SCA s jurisdication The EESE Non Local Address button allows you to view Service Location Addresses entered by all providers PA Provider User Ma
52. oject Name Status button Click the La Edit button associated with the record you want to edit Make any changes to the Project Name or Status field Click the suc Update button to save any changes made to the record Note If you do not wish to save your changes click the E Cancel button Click the Go Back button to return to the Create a Project page PA Provider User Manual pennsylvania DEPARTMENT OF HEALTH Lala a a Create a Project Pret none OR owe rom Eig Esas TE Select Pret Proga 7 a Selecta Pogo Sample Screenshot displaying the Create a Project Page SEE Yj pennsyvania Performance Based Prevention System PEPS SepaRTHENT OF HEALTH Riar Edit Project Name Status Go back button Edit button Sample Screenshot displaying the Edit Project Page KIT Solutions 2013 ACTIVITIES The Activities module allows you to enter services for your implementation plans Service Location Addresses Enter Service Location Addresses Adding a Service Location Address 1 Click Activities from the main menu 2 Click Service Location Address from the Activities submenu or Landing Page 3 Select the service location type from the Type dropdown list 4 Complete the address form under the Step 1 Provide Address section 5 Click the MEEN Validate button jee After clicking the Validate button PA PBPS ensures that the address is valid via Googl
53. or Landing Page 3 Click the Delete button to the right of the record you wish to delete a A message will appear asking if you are sure Click the __ OK button to continue with the deletion or click the _cn __ Cancel button to cancel the deletion 4 A message appears confirming that the entry has been deleted PA Provider User Manual oo Sample screenshot displaying the Indirect Staff Time Page This is a partial screenshot we Pam g Delete button E ea Ge Sample screenshot displaying the Indirect Staff Time Page This is a partial screenshot KIT Solutions 2013 REPORTS The Reports module allows you to open view save and print reports available within the PA PBPS Opening a Report 1 Click Reports from the main menu 2 Select the module for the reports you would like to open from the Reports submenu or select the appropriate module name from the available tabs 3 Browse the list of reports 4 Click the Select button to the right of the report you wish to open 5 You may have to select specific criteria before viewing some reports Select the appropriate items from the available dropdown lists if available 6 Click the Open Report button 7 Anew window will open displaying the selected report in a view only mode a To close the report click the E X in the upper right hand corner Ac at at ivania Performance Based Prevention System
54. quired in addition to entering fidelity information Indirect Staff Time The Indirect Staff Time module allows you to add additional indirect staff time for any service that happened on a different day than the service Adding Indirect Staff Time 1 Click Activities from the main menu 2 Click Indirect Staff Time from the Activities submenu or Landing Page 3 Click the names of the program s you wish to add indirect time for in the Select Program selection box Note To select more than 1 one program hold the CTRL key while clicking program names 4 Click the HAA v button to move the programs down to the Selected Programs selection box Note To unselect a program click the program name from the Selected Programs selection box and click the MEE A button PA Provider User Manual 42 Yj pesya eerie DEPARTMENT OF HEALTH Ee eee Indirect Time Manuals e Eror 1O Tris page street re not done on the day ot the sece mr 4 x Sample screenshot displaying the Indirect Staff Time Page KIT Solutions 2013 5 Enter the date the indirect time took place on in the Date field 6 Select a staff member from the Staff Name dropdown list 7 Enter the Hour Minutes and select AM or PM from the Start Time and End esti aa Time fields and dropdown lists Destin 8 The Total Time box will populate based on what was entered for the Start Time and End Time Note
55. r Drogt TOFD Comm Deca ATOD Es Sample Screenshot displaying a View Only Mode of a Report serie by Atv Saport Winawws test oe itn hottie ASN er na as e a E anea Beet a pennsylvania i sero bp dcey Export link Sample Screenshot displaying the Report Page KIT Solutions 2013 Tips e Ifyou are having difficulty opening the report it may be due to a pop up blocker Try holding down the Control CTRL key on your keyboard while clicking the Export link or disable pop up blockers for the PA PBPS You do not have to open a report to the view only mode using the Opening a Report instructions in order to print or save it If you wish to print or save the report immediately without using the view only mode use the export buttons located on the CEN Report Parameters page ch Export buttons dance Gace Program apart sore sca 0 Agron ana Buter 0 POF Excel Sample Screenshot displaying the Reports Parameters Page PA Provider User Manual 47 KIT Solutions 2013 EVALUATION The Evaluation module allows you to enter individual tests and survey data Pre Post or Follow Up Test Enter individual Pre and Post test survey information Entering a Pre Post or Follow Up Test 1 Click Evaluation from the main menu 2 Click Individual Tests and Surveys from the Evaluation submenu or Landing Page 3 Selec
56. r User Manual eee te 0 Performance Based Prevention System PBPS Ww pennsylvania DerantmenT or DUG AND REOL PROCARE Recurring Service ESOT Progam pacers Sample Screenshot displaying the Recurring Service Page KIT Solutions 2013 Click the MEESE Add Location button Select an IOM category from the IOM dropdown list Select the Hours Hrs and Minutes Mins of the Session Length using the Select a school district from the School District dropdown list Select a service location type from the Service Location Type dropdown list Select a service location from the Service Location dropdown list Note If no service locations are available see the Adding a Service Location Address section Note A grid will appear below the Service Location dropdown list You may select as many locations as needed associated with the service a4 Select the service population from the Service Population dropdown list ww associated dropdown lists Note You are able to choose from any amount of minutes in an hour Enter a brief description of the service in the Service Description field Select the type of staff who delivered the service from the Delivered By dropdown list Davee By AY 3 Sample Screenshot displaying the Recurring Service Page 20 If the program selected is an evidence based program the Adaptations dropdown list will appear asking you
57. r to locate the entry you wish to edit a Click the est_ Select button to the right of the entry you wish to edit b If you need to return to the Recurring Service Edit Page click the Back button 4 Click the Fidelity button 5 Select Yes or No from the Program Done to Fidelity Dropdown list a If Nois selected select the adaptation type from the Program Group Adaptation dropdown list 6 Click the Edit button to the right of the service where an adaptation was made a Select Yes or No from the Adaptation dropdown list i lf Yes is selected enter your response in the Why are you making this change field b Enter any notes in the Comments field c Click the is Update button Note Click KE Cancel from the left toolbar if you wish to cancel the changes Save from the left toolbar Cancel from the left toolbar if you wish to cancel the changes 8 Click the Return to Service button 7 Click or Em Support Recurring Services e Select button ino Program Fidelity and Adaptation Program Donato Fie Skt One gt Edit button Sample screenshot displaying the Program Fidelity and Adaptation Edit Form Tips e Fidelity can only be completed after a group is completed PA Provider User Manual 4 KIT Solutions 2013 e Fidelity must be completed before the last service is approved The Fidelity Evaluation Form is not re
58. s submenu or Landing Page 3 Click lt Search from the left toolbar to locate the entry you wish to delete a Click the Esiet Select button to the right of the entry you wish to delete Click the LAA Back button to return to the Recurring Service Edit Page X Delete from the left toolbar a A message will appear asking if you are sure Click the C button to continue with the deletion or click the _c _ Cancel button to cancel the deletion b A message appears confirming that the entry has been deleted PA Provider User Manual 0K Sonion timeout i1955 Suon O Search amame aae O Or Sancta Finer ae Sample Screenshot displaying the Recurring Service Search Page Recurring Service OO Or Imploownaconsane ea Sample Screenshot displaying the Recurring Service Page KIT Solutions 2013 Editing Recurring Service Staff Time Sewing Staff Service Time refers to service time performed by a member of your Support_ Recurring Services organization This person must be entered in the Master Staff page For more information please see the Master Staff section toon gt i GE 1 Click Activities from the main menu 2 Click Recurring Service from the Activities submenu or Landing Page 3 Click Search from the left toolbar to locate the entry you wish to edit a Click the Eeee Select button to the r
59. saving 4 Find Next use this text box to locate a specific word within the report 5 MM some reports can expand and collapse the details within the report This can become helpful if the report shows a lot of data To expand the details within the report click the Fl minus symbol To collapse the details within the report click the F plus symbol Printing and Saving a Report To print or save a report you will need to export the report into another format 1 From the view only mode of the report select the format you would like to export the report to from the Select a Format dropdown list 2 Click the Export link 3 A window may appear asking if you wish to open or save the file To view the file immediately click the Open button Click the Save button if you want to save the report directly to your computer and open it later Note If you wish to cancel the export click the Cancel button 4 Anew window will open displaying the report in the format selected 5 You will be able to print or save the report from the new window a To close the report click the E X in the upper right hand corer PA Provider User Manual rey yap Wines arnt Eger g E sirota ce creer 7 i m Service by Activity Report Bape Pent 11200 402818 Phra ATOD Cem Prices Cmmly Doe ATOD Cor Recap arr Sage beu Tot Co 2 Sale erat Prat Tou Ged Fa
60. section PA Provider User Manual 33 KIT Solutions 2013 Recurring Service The Recurring Services module allows you to add specific details about the types of services your Providers are conducting with their Programs and Strategies Adding a New Recurring Service 1 Click Activities from the main menu Click Recurring Service from the Activities submenu or Landing Page Select the fiscal year from the Fiscal Year dropdown list Select a project from Project dropdown list Select an implementation type from the Implementation Type dropdown list Note Implementation Type may be pre populated based on your Project selection 2 3 4 5 6 Select an implementation name from the Implementation Name dropdown list Note Implementation Name may be pre populated based on your Implementation Type selection 7 Select a program from the Program dropdown list Note Program may be pre populated based on your Implementation Type or Implementation Name selections 8 Select the group to be associated with this activity from the Name of Group dropdown list Note Groups are created in the Establish Recurring Groups section 9 Select the service code from the Service Code dropdown list Note Ifthe selected group has been used before the service code will be pre populated when the group has been selected 10 Enter a date for the service in the Service Date field in the format mm dd yyyy PA Provide
61. survey date for the selected participants in the Survey Date field in the last column of the listing table ee ee Sa 14 Continue button rr Fonie Tatame w ser Tarma Cancel button to retum to the previous page ID a p is Female Mae ThanDh Net apc aan thine Ip ft use Met Hagare or Laton pa or om s ur Nea Tini tarea ae van D s m u ue fs opr an ibis bad Continue button Sample Screenshot displaying the Pre Post Follow up Test Page SREE E ER Yj pennsylvania Tparfonnance Based prevention system FEPS DEPARTMENT OF HEALTH Semion treo is Individual Tests and Surveys 15 Complete the presented survey by answering the question in the left column of Seer O SS the table with making a selection of one of the available answers in the right column of the table Note An answer for each question on the survey is required 16 Click the Submit Test button at the bottom of the page when complete Note Click ET Cancel Test button to retum to the previous page Anver a goto and thon tk te Submit at btn You wl th gow tenet respondent hor io compete ODisenee aute Onimage aLa Sample Screenshot displaying the Pre PostFollow up Test Page PA Provider User Manual 49 KIT Solutions 2013 se tt Wi nsylvania Performance Based Prevention System PBPS DEPARTMENT OF HEALTH Individual Tests and Surveys 17 After submitting the survey a verification screen will display not
62. t time spent planning traveling and or performing follow up mee na duties for the event any support time associated with the event eah Seed j 7 Enter the Hour Minutes and select AM or PM from the Start Time and End Time fields and dropdown lists 8 The Total Time box will populate based on what was entered for the Start Time and End Time ka FndTine aur 1 gt inion D AN gt Ic Toni Tine ADD Record button Note I the Start Time comes after the End time the Total Time will say N A and you will not be Pint ib able to save Vario gt Daet e A amar D7 PMY tr Z v amt 8 PM 9 Click the MES ADD Record button The staff time will be added to the Sample Screenshot displaying the Single Service Staff Time Page grid at the bottom of the page Note The staff time details can be edited on the grid after being added 10 Click Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes 11 Click the Return to Service button PA Provider User Manual 27 KIT Solutions 2013 Tips Non agency staff service time is only available if the service was delivered by non agency staff PA Provider User Manual 28 KIT Solutions 2013 Copy Service Single services can be copied to make data entry easier and more efficient Perform the following steps to copy a service Click Activities from the main
63. t a question set in the Questions dropdown list above the Questions Answers table then click the EELE Go button if more than one participant was selected you select which participants survey you are viewing by using the Participant dropdown list at the bottom of the page Select the participant Whose survey information you want to view and click the BEEE Go button e The test and survey data collection forms can be found under the Reports module Select the Evaluation and Forms tab to locate the Pre Post Follow up Test and Survey Data Collection Forms PA Provider User Manual 54 KIT Solutions 2013 Delete Assessment Group Information 1 Click Evaluation from the main menu 2 Click Individual Tests and Surveys from the Evaluation submenu or Landing Page 3 Select the Enter Surveys radio button 4 Click the EEE Continue button 5 From the listing table click the Delete link for the record you wish to edit a A message will appear asking if you are sure Click the OK button to continue with the deletion or click the _c __ Cancel button to cancel the deletion b A message appears confirming that the entry has been deleted PA Provider User Manual 55 aceon anaes Performance Based Prevention System PEPS vania W DEPARTMENT OF HEALTH idee Smor Individual Tests and Surveys Ly Logn i Select me Type ot soniment Complete EntrPrePostFotlow p Tests mor Sue
64. t the Enter Pre Post Follow Up Tests radio button 4 Click the BE Continue button Select a fiscal year from the Fiscal Year dropdown list Select a program from the Select Program dropdown list Select an instrument from the Select Instrument dropdown list Select the status of the groups a Active a group that is in use b Inactive a group that is no longer in use 9 Select an available group from the Select Group dropdown list 10 Select a survey type from the Select Survey Type dropdown list 11 Click the BE Continue button Note Click LG Cancel button to return to the Individual Tests and Surveys landing page SNS PA Provider User Manual dastea m W pennsylvania Performance Based Prevention System PBPS DEPARTMENT OF HEALTH Individual Tests and Surveys ratama sate ssn Compa C Entar Pant Falow Up Tete mer Sue ey Sample Screenshot displaying the Individual Tests and Surveys Landing Page se a aa pennsylvania Performance Based Prevention System PEPS ATMENT OF HEALTH Individual Tests and Surveys Selec Group ie Gout ai a maamme Continue button Sample Screenshot displaying the Pre Post Follow up Test Page KIT Solutions 2013 fi repre hen lea tee aera G ET DEPARTMENT OF HEALTH Individual Tests and Surveys 12 Select a participant by using the Select checkboxes in the first column of the Eh nears listing table 13 Enter a
65. te field name Wes Source Lit AAST ets Real ani Dg Aas Grmanon AA Atay oe Goarant AREST be Guin rena FAS FAS Corman Recours Corer Natonal Gearrahouse r Neal and Drug mation NGADI Ftal Aenal Siem in w Tens en alec 5 Click the web site link to view the web site 4 a een l Webo e a Anew window will open displaying the selected web site Sample Screenshot displaying the Web Source Page b To close the report click the E X in the upper right hand comer Tips If you are having difficulty opening the web site it may be due to a pop up blocker Try holding down the Control CTRL key on your keyboard while clicking the web site link or disable pop up blockers for the PA PBPS PA Provider User Manual 58 KIT Solutions 2013 ADMINISTRATION a Aa To at 258 Organization Y perrsyvania ESERE The Organization module allows you to manage your own organization details SSS Se Organization Information Editing Organization Information Ee 1 Click Administration from the main menu 2 Click Organization from the Administration submenu or Landing Page k cial 3 Click Data Edit from the left toolbar sta 4 The ID FID Status and Name are prefilled for you These fields cannot be Roms modified z e em 5 Enter or modify the organization s Address information in the following fields Sate PA Zip Code Address City State and Zip Code hal 6 If applicable enter the organiz
66. the green Enter Survey link will change to read Survey Complete e Clicking the Edit link in the participant table will allow you to edit the information for the selected participant PA Provider User Manual 53 KIT Solutions 2013 Meann Tarim tenisean y pennsylvania Performance Based Prevention System PBPS DEPARTMENT OF HEALTH Individual Tests and Surveys k snr guess anei tner ciek Save an Danada You wll wan wa to me nt pago ornet ehacnent r Hare eto compete trer test 15 Complete the displayed survey by selecting answers in the answer column to the associated questions in the question column Note Each surveys questions and answers will be different based on the instrument selected 16 When you have finished the survey click the EAEI Save and Continue button to move to either the next set of question or the next participant selected Note Click the MESS Save button to save the current page you are on without Iestument Ago a Fist se Panuspant suse Ene art a zi Sas leaving tne page ee 17 To return to the participants listing page click the Return to Demographics link Bu mn osuere youve tne youutsosens nan mt 5 Panne o Sample Screenshot displaying the Individual Tests and Survey Page Tips Some surveys have multiple pages depending on the number of questions in the survey To navigate to a different page and a different set of questions within the survey selec
67. ur certificate on the My Profile page PA Provider User Manual KIT Solutions 2013 Changing Your Password 1 Click Administration from the main menu 2 Click My Profile from the Administration submenu or Landing Page 3 Click os Data Edit from the left toolbar 4 is Login Information To change your password enter your current password in the Current me w Password field E Note If you have logged in for the first time the current password will be the temporary password you received in your account activation email 5 Type the new password you would like to use in the New Password field 6 Reenter the new password to confirm it in the Reenter New Password field 7 Click _t Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes Sample Screenshot displaying the My Profile Edit Page Tips Itis important to remember that passwords are case sensitive e Passwords must be at least eight 8 characters long and must contain at least 3 of the following types of characters Uppercase Letters A B C Lowercase Letters a b c Numbers 1 2 3 9 Special Characters other punctuation marks e Passwords will appear encrypted when entering into the Password fields so ensure that no one else sees what password you are typing in PA Provider User Manual 65 KIT Solutions 2013 First Time Logging
68. w you to add more participants to the table than originally entered o After clicking the link enter the number you wish to add in to the Number of Additional Participants field o Glick the Add Additional button to commit your changes e Ifyou entered too many participants you can click the Delete link located at the end of each row in the participants column to remove and participant from the listing table e The Select Program selection box will only contain programs entered for the current fiscal year based on what is selected in the Program dropdown list To select more than 1 one program hold the CTRL key while selecting the desired programs PA Provider User Manual 31 KIT Solutions 2013 Editing a Recurring Group Search from the left toolbar to locate the entry you wish to edit a Click the Esiet Select button to the right of the entry you wish to edit b If you need to return to the Establish Recurring Group Edit Page click the US Back button 4 Click 22 Data Edit from the left toolbar 5 Make any changes needed to the details 6 Click 14 Save from the left toolbar Note Click Cancel from the left toolbar if you wish to cancel the changes PA Provider User Manual pennsylvania Based Prevention System PEPS Search Select button v eos Sat Sample Screenshot displaying the Establish Recurring Groups Search Page p
69. wn list Note If Out of County State is selected as the implementation type Out of County State will be your only option for School District 10 Select a service location type from the Service Location Type dropdown list 11 Select a service location from the Service Location dropdown list Note If no service locations are available see the Adding a Service Location Address section 12 Click the MAL Add Location button Note A grid will appear below the Service Location dropdown list You may select as many locations as needed associated with the service PA Provider User Manual 21 i ibe manome att peni Performance Based Prevention System DepastmenT oF AUG AND MAESA ALCOHOL PROGRAMS sae zpen O Single Service Tana amp not a i earen Fecal tear SO ene ped Sme EA _oeentaion amat x Peann 1 me serena Sample Screenshot displaying the Single Service Page KIT Solutions 2013 13 Select a service code from the Service Code dropdown list a If service codes PAEVO9 PAEV10 or PAEV11 are selected and the EEA primary count is greater than zero 0 the Enter Envioomentat Data Enter Environmental Data link will display under the service code dropdown list Number of Potici n i Select the policy that changed from the Policy Changed Changed dropdown list ii Enter a description of the change in the text box nr ii Enter the Number of Policies Chan
70. word dropdown list 10 Enter the staff member s date of birth in the Birth Date field or select the estimated age range of the primary contact from the Age Range dropdown list 11 Select the status of the staff member from the Status dropdown lists a Active the staff member is currently a member of your organization b Inactive the staff member is no longer a member of your organization PA Provider User Manual 60 KIT Solutions 2013 12 If No was selected to the Will this staff member need a User ID and Password dropdown list enter the Demographic and Education Information for Demographic Information the staff member ome E a Select the staff member s gender from the Gender dropdown list paws a m b Select the staff member s race from the Race dropdown list PEENE RN c Select the staff member s ethnicity from the Ethnicity dropdown list m m d aa the staff member s level of education from the Degree dropdown Sample Screenshot displaying the Staff Edit Page 13 If Yes was selected to the Will this staff member need a User ID and Password dropdown list a grid of permissions becomes available a Indicate whether the staff member can enter data for the organization using the Can user enter data for this Organization dropdown list b Select the appropriate permission levels for each module using the se o rceneee emr dropdown i i e i No Permission Staff has no access to the module ra sares Fui comei p

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