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Owners Manual - Encompass Parts

1. Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Text in the Courier New font New identifies messages on the LCD of the machine Warnings tell you what to do to prevent possible personal injury Electrical Hazard icons alert you to possible electrical shock Hot Surface icons warn you not to touch machine parts that are hot Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects e bep Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features Ei Improper Setup icons alert you to devices and operations that are not compatible with the machine General Information Accessing the Software User s Guide and Network User s Guide This User s Guide does not contain all the information about the machine such as how to use advanced features of Printer Scanner and Network DCP 540CN only When you are ready to learn detailed information about these operations read the Software User s Guide and Network User s Guide that are on the CD ROM Viewing Documentation Viewing Documentation For Windows To view the documentation from the Start menu point to Brother DCP XXXX where XXXX is your model name from the programs group and th
2. EG Note If your digital camera supports DPOF printing see DPOF printing on page 40 When the option you want Is highlighted press OK 38 Print Images View Photo s You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD eg Make sure you have put the media card in the proper slot Press 6 PhotoCapture Press A or V to choose View Photo s Press OK Press or to choose your photo Press or repeatedly to enter the number of copies you want Repeat step and step until you have chosen all the photos After you have chosen all the photos do one of the following E Press OK and change the print settings See page 41 E f you do not want to change any settings press Color Start to print QO 6 Print Index Thumbnails The PhotoCapture Center assigns numbers for images such as No 1 No 2 No 3 and so on The PhotoCapture Center does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures You can print a thumbnail page Index page with 6 or 5 images per line This will show all the pictures on the media card D Make sure you have put the media card in the proper slot Press PhotoCapture Press A or V to choose Print Index Press OK Press A or V to choose 6 Images Line Fast or 5 I
3. No Cartridge An ink cartridge is not installed Take out the ink cartridge and put it in properly again seating it properly See Replacing the ink cartridges on page 72 The media card in the media Put the correct media card into the slot drive does not contain a JPG again file 67 No Paper Fed Out of Memory Unable to Change XX Unable to Clean XX Unable to Init XX Unable to Print XX Unable to Scan XX Wrong USB device 68 The machine is out of paper or paper is not properly loaded in the paper tray Do one of the following E Refill the paper in the paper tray and then press Black Start or Color Start m Remove the paper and load it again and then press Black Start or Color Start The paper is jammed in the See Printer jam or paper jam on page 70 machine The machine s memory is full Paper is jammed in the machine The machine has a mechanical problem A non PictBridge compatible or broken device has been connected to the PictBridge port Printing operation in progress Reduce print resolution For details see Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Remove the Jam Clear Cover at the back of the machine and pull out the jammed paper See Printer jam or paper jam on page 70 Disconnect the machine from the power for several minutes then reconnect it Unplug the device from the PictBridge port then press On
4. Accessing the Software User s Guide and Network User s Guide 0068 2 Viewing Documentation rannrrnnnnnnrrnnrnnnrnnnnnnnnnnnnnnnnnnnnnrnnarnnnnnernennnnnnnnennnnn 2 Accessing Brother Support For Windows EEE EN E 5 Control panel OVervieWw ccccceccecceece eee eee cece eececceeeteueeaeseaeeseeseeeseeeseeteeeeeeeeeeeaes 6 OS OVA STEEN kecir a oe ae 8 Basic Operatl nS EEE ER 8 Status LED indications secatosscecancdranaenacasuetssneatadauevenystadtenseessanvuneriventadesdteaiaeinans 9 Pre 9 2 Loading documents and paper Loading COCUMEING sees 10 Using the ADF DCP 540CN Only ccc ccccc ceca cee eeeeaeeeeeeeeseeeeeeeseeeeaeeaes 10 Using the scanner glass sackswoiccdccesacetinasenschiasasuccsnnocnedeedeetsousseasesnedadeaetometcneke 11 BANDENE 11 Acceptable paper and other MeIa cccceccecc secs cca eeceeceeeeeeeeeeeeceeceecseeseeaeeaes 12 Recommended media ccccceeceeceeeceeceeeeeeeeceeceececseeaeeaeeceeceeceesseessessesaes 12 Handling and USING Media rerrrnnnvrnrrnnvvnrrnnrrnnrnnnnnnnnnnnnnnnnnrnnnennnrnnnnnnnnnnnnnnenn 12 Choosing the right media rrrrannranrvrannnnnrvnnnnnnnnrannnnnrnnannnnsrnnnnnnnennarnnnennnsen 14 Loading paper and other MedIa cc cece ccc eeccecceeceeceeeeeeceeeeeeseeeeceecseceeeseeaseeaes 16 Loading envelopes and post CardS rrrrrarnnnnananarnannnnnnannannnnnnnnnnenaenannnannenen 18 Loading Photo PAPE vare ak 20 Re
5. If you want to print the whole image turn this setting to Off vB Press or V to choose Cropping Press OK D Press A or V to choose Off or On Press OK If you do not want to change additional settings press Color Start to print Cropping On LL LLL LLL LLL LLL LLL p gt gt SN ae ates ti es Ls p Borderless printing This feature expands the printable area to the edges of the paper Printing time will be slightly slower D Press A or V to choose Borderless Press OK B Press A or V to choose Off or On Press OK If you do not want to change additional settings press Color Start to print 44 Setting your changes as new default You can save the print settings you use most often by setting them as the default settings These settings will stay until you change them again Press A or V to choose your new setting Press OK Repeat this step for each setting you want to change 2 After changing the last setting press or V to choose Set New Default Press OK amp Press to choose Yes D Press Stop Exit Restoring all the settings to factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again D Press A or V to choose Factory Reset Press OK D Press to choose Yes Press Stop Exit Scan to Card Entering Scan mode When you
6. for for Drivers Applications 32MB 128MB 120MB 130MB 64MB 256MB 128MB 256MB 170MB 220MB 256MB 512MB 170MB 220MB 128MB 256MB 80MB 200MB Recommended RAM For the latest driver updates access the Brother Solutions Center at http solutions brother com Specifications Consumable items Ink Service Life of Ink Cartridge Replacement Consumables The machine uses individual Black Yellow Cyan and Magenta ink cartridges that are separate from the print head assembly The first time you install the ink cartridges the machine will use extra ink to fill the ink delivery tubes This is a one time process that enables high quality printing Afterward replacement ink cartridges will print the specified number of pages Replacement Ink Cartridges Standard Black Approximately 500 pages at 5 coverage Yellow Cyan and Magenta Approximately 400 pages at 5 coverage The above figures are based upon the following assumptions E Continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge m The printing frequency E The number of pages printed m Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically This process will use a small amount of ink and E Ink remaining in cartridge identified as empty It is necessary to leave a small amount of ink in the ink cartridge to prevent air from dryi
7. 17 W DCP 540CN Off Mode Average 4 W Standby Average 6 W Operating Average 29 W 89 1 Dimensions DCP 330C DCP 540CN 14 6 in 370 mm 17 6 Ib 8 0 kg DCP 540CN 50 dB or less 50 F to 95 F 10 to 35 C 68 F to 91 F 20 to 33 C Weight 15 9 Ib 7 2 kg DCP 330C Noise Operating Temperature Operating Best Print Quality Humidity Operating Best Print Quality This depends on printing conditions 90 20 to 80 without condensation 20 to 80 without condensation Specifications Print media Paper Input Paper Tray m Paper type Plain paper inkjet paper coated paper glossy paper a transparencies 12 and envelopes m Paper size Letter Legal Executive A4 A5 A6 JIS B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo 2L 5 x7 Index card and Post card 3 For more details see Paper weight thickness and capacity on page 15 E Maximum paper tray capacity Approx 100 sheets of 20 Ib 80 g m plain paper Photo Bypass Tray USA Photo Paper Tray Canada m Paper type Plain paper inkjet paper coated paper and glossy paper m Paper size Photo 4x6 in and Photo L 3 5x5 in m Maximum paper tray capacity Approx 20 sheets Paper Output Up to 50 sheets of 20 Ib 80 g m plain paper face up print delivery to
8. 2 0 interface cable that is no longer than 6 feet 2 0 m 1 LAN cable 3 DCP 540CN only Ethernet UTP cable category 5 or greater 1 Your machine has a USB 2 0 Full speed interface This interface is compatible with USB 2 0 Hi Speed however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface Third party USB ports are not supported for Macintosh See the Network User s Guide on the CD ROM for detailed network specification 95 Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform amp Operating System Version Windows 98 98SE Printing Operating Scanning 1 Removable 2000 Professional Supported PC Software Functions Systems Professional x64 Edition OS X 10 2 4 Ko or greater Printing Scanning Removable Disk 3 Apple Macintos Operating systems Microsoft Internet Explorer 5 or greater Third party USB ports are not supported Removable disk is a function of PhotoCapture Center 96 Interface Minimum Processor Speed USB Ethernet DCP 540CN only Intel Pentium ll or equivalent AMD Opteron AMD Athlon 64 Intel Xeon with Intel EM64T Intel Pentium 4 with Intel EM64T PowerPC G3 G4 G5 Intel Core Solo Duo 350 MHz USB 2 Ethernet DCP 540CN only Available Hard Disk Space
9. 3 26 Copy Making copies How to copy Making a single copy D Load your document See Loading documents on page 10 D Press Black Start or Color Start Making multiple copies You can make up to 99 copies D Load your document 2 Press or repeatedly until the number of copies you want appears up to 99 Press Black Start or Color Start EG Note To sort the copies press A or V to choose Stack Sort See Sorting copies using the ADF DCP 540CN only on page 31 Stop copying To stop copying press Stop Exit 28 Making copies Copy options You can change the copy settings from the default display The LCD shows 1 Quality Normal Enlarge Reduce 100 Paper Type Plain Pap Paper Size Letter Brightness No of Copies You can enter the number of copies you want by pressing or repeatedly Press A or to scroll through the copy options menu Quality See page 29 Enlarge Reduce See page 29 Paper Type See page 32 Paper Size See page 32 Brightness See page 31 Contrast See page 31 Color Adjust See page 32 Stack Sort DCP 540CN only See page 31 Page Layout See page 30 Set New Default See page 33 Factory Reset See page 33 When the option you want Is highlighted press OK You can change the copy settings temporarily for the next copy These settings are temporary and the machine returns to it
10. Bold with an asterisk 82 Menu and Features LAN TCP IP BOOT Method Auto Chooses the BOOT method See DCP 540CN EN that best suits your needs Network only Users RARP Guide sad on the eee IP Address 000 255 Enter the IP address 000 255 000 255 000 255 Subnet Mask 000 255 Enter the Subnet mask 000 255 000 255 000 255 Gateway 000 255 Enter the Gateway address 000 255 000 255 000 255 BRN_XXXXXX Enter the Node name WINS Config Auto Chooses the WINS configuration mode Stat c WINS Server Primary Specifies the IP address of 000 000 000 000 the primary or secondary server Secondary 000 000 000 000 DNS Server Primary Specifies the IP address of 000 000 000 000 the primary or secondary server Secondary 000 000 000 000 APIPA On Automatically allocates the IP address from the link OLE local address range Setup Misc Ethernet Chooses the Ethernet link mode Factory Reset Yes Restores all network settings to the factory No default The factory settings are shown in Bold with an asterisk 83 Prints these lists and reports Print Reports Help List User Settings Network Config DCP 540CN only Machine Info Serial No Lets you check the serial 79 number of your machine Initial Setup Date Time Puts the date and time in your machine Local English Allows you to change the Lan LCD language for your quede F
11. Med or Dark Press OK 6 Press Stop Exit 24 Setting the backlight brightness You can adjust the brightness of the LCD backlight If you are having difficulty reading the LCD try changing the brightness setting ap Press Menu Press A or V to choose General Setup Press OK Press A or V to choose LCD Settings Press OK Press A or V to choose Backlight Press OK Press A or V to choose Light Med or Dark Press OK 6 Press Stop Exit Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press PB Press Menu 2 Press A or V to choose General Setup Press OK 3 Press A or V to choose LCD Settings Press OK e Press A or V to choose Dim Timer Press OK Press A or V to choose 10 Secs 20 Secs 30 Secsoroff Press OK 6 Press Stop Exit General setup Setting the Off Timer You can set how long the LCD stays on after the last key press This is a power saving feature The machine can print and scan when the LCD is off Press Menu Press A or V to choose General Setup Press OK Press A or V to choose LCD Settings Press OK Press A or V to choose Off Timer Press OK Press A or V to choose 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins or Off Press OK 6 Press Stop Exit FA Note When the display is off you can press any key to turn it back on 25 Chapter
12. Off to turn the machine off and then on again Document jam DCP 540CN only Documents can jam if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit D Take out any paper from the ADF that is not jammed 2 Open the ADF cover Pull the jammed document up and to the left 4 Close the ADF cover 5 Press Stop Exit EG Note To avoid document jams close the ADF cover properly by pressing it down in the center Troubleshooting and Routine Maintenance Document is jammed inside the ADF unit ep Take out any paper from the ADF that is not jammed Lift the document cover Pull the jammed document out to the left 4 Close the document cover Press Stop Exit 69 Printer jam or paper jam Remove the Jam Clear Cover 1 from a the back of the machine Pull the Take out the jammed paper depending on jammed paper out of the machine where it is jammed in the machine ED Pull the paper tray 1 out of the machine amp Reset the machine by lifting the scanner cover from the front of the machine and then closing it E If you cannot remove the jammed Put the Jam Clear Cover back on paper from the front side or the error Make sure the cover is set properly message still appears on the LCD after you remove the jammed paper please go to the next step 70
13. S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIA
14. Troubleshooting and Routine Maintenance Lift the scanner cover 1 from the front Push the paper tray firmly back into the side of the machine until it locks machine securely into the open position Make sure that there is no jammed EG Note paper left in the corners of the machine Make sure YOU pull out the paper support until it clicks EG Note If the paper is jammed under the print head unplug the machine from the power source and then move the print head to take out the paper Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 71 Routine maintenance Replacing the ink cartridges SRS HA TF RS Your machine is equipped with an ink dot lt gt i counter The ink dot counter automatically Pl lt q ny monitors the level of ink in each of the 4 ZZ GB WS iy cartridges When the machine detects an ink ZA Ss cartridge is running out of ink the machine STE will tell you with a message on the LCD The LCD will tell you which ink cartridge is low Open the new ink cartridge bag for the or needs replacing Be sure to follow the LCD color shown on the LCD and then take prompts to replace the ink cartridges in the out the ink cartridge correct order Even though the machine tells you that an ink Remove the protective yellow cap 1 cartridge is empty there will be a small amount of ink left in the ink cartridge It is
15. fit the paper size or print size Turn this feature off if you want to print whole images or prevent unwanted cropping Expands the printable area to fit the edges of the paper You can save your print settings You can restore all the 4 settings to factory settings 85 Copy Default display teen fiev ieva Options Descriptions Page S TT Enlarge Reduce Paper Type Brightness The factory settings are shown in Bold with an asterisk Eg 86 Fast Normal Best 93 A4 gt LTR 97 LTR AA4 100 104 EXE LTR 142 A5 A4 186 4 x6 gt LTR 198 4 x6 A4 200 Custom 25 400 Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Letter Legal A4 A5 Choose the Copy resolution 29 for your type of document You can choose the 29 enlargement or reduction ratio for your type of document Choose the paper type that 32 matches the paper in the tray Choose the paper size that 32 matches the paper in the tray Adjusts the brightness of 31 copies Adjusts the contrast of 31 copies Menu and Features EK 2 2 20 Color Adjust Stack Sort DCP 540CN only Page Layout Set New Default me TT Eo et 2 The factory settings are shown in Bold with an asterisk Off 1 in 1 Adjusts the amount of Red in copies Adjusts the amount of Green in copies Adjusts the amount of Blue in copies You can cho
16. is left in the cartridge Press Ink Press A or V to select Ink Volume Press OK The LCD shows the ink volume Press Stop Exit EG Note You can check the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Machine Information Checking the serial number You can see the machine s serial number on the LCD D Press Menu Press A or V to select Machine Info Press OK Press OK B Press A or WV to select Serial No Press Stop Exit Troubleshooting and Routine Maintenance Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly you could void your warranty caution It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head D Open the ink cartridge cover 2 Pull the lock release levers down and take out all the ink cartridges See Replacing the ink cartridges on page 72 Install the yellow protective parts lift each lock release lever and push it until it clicks and then close the ink cartridge 79 Q CAUTION If you
17. necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly D Open the ink cartridge cover If one or more ink cartridges are empty for example Black the LCD shows Ink Empty Black amp Pull the lock release lever down and take out the ink cartridge for the color Improper Setu shown on the LCD Q sai IN gt DO NOT touch the area shown in the illustration below EG Note If the protective yellow caps come off when you open the bag the cartridge will not be damaged 72 Troubleshooting and Routine Maintenance 5 Each color has its own correct position Insert the ink cartridge in the direction of the arrow on the label 0 brother XXXX 6 Lift the lock release lever and push it until it clicks and then close the ink If you replaced an ink cartridge the LCD may ask you to verify that it was a brand new one For example Did You Change Black For each new cartridge you installed press Yes to automatically reset the ink dot counter for that color If the ink cartridge you installed is not a brand new one be sure to press No If you wait until the LCD shows Near Empty and Ink Empty the machine will automatically reset the ink dot counter EG Note If the LCD shows No Cartridge after you install the ink cartridges check that the ink cartridges are installed properly If ink gets
18. numbers rurunrunnerunnnnnnnvnnenennener i Customer Service rrurnurnurennrnurnnsrnsennenee i FAQs frequently asked questions i fax back system rrranrrnnnrnnnrrnervrnnrnnnnnnn ii product support mmrerrorrnnrnnenannannnnnnnnnnner i Solutions Center rrrnrnnrnnnennrnrnnnrnaennenee i Warranties aerernrrrrnrrrrnvrnenernennnne iii iv vi C Cleaning paper pick up roller rrrrrrnrnonnarnvnnnnr 76 print head cacdcssccanidacesedinbacteotesencasneasianeets 76 printer platen rrrnrnnrnurnarnnrronnarnennnnnr 15 SCANNED seen 19 Consumable items rrrnennnnnnnnnrnnrnrnenuene 97 Control panel Overview mrrrrnrurnanennnnnnnnnnr 6 ControlCenter See Software User s Guide on the CD ROM eenennnnvaneenvnvennennnnensnenvasenner Copy brightness vesetcecdsstecenandevucssaceesabnceeentederes 31 DM Larsen 31 enlarge reduce rrranrrnennnnnrvnnnnansrnnnnnnne 29 MINE Ver 28 page layout N in 1 poster 30 paper SIZE aces cchsesdorcanevereceniedavecasdatinivesinn 32 paper type rrmrrnrrnnrnnnnrrnnnnnnnnnnnnnnnnnre 32 EN ae 29 Return to default asenenc 33 set new default rrrarrnrnnnnnnnrnrnnrnrnrnurnee 33 SUN EE 28 SOM ADF ONIY sanere 31 using ADF siicisscsineviasatdivvvostaandsvnndeues 10 28 using scanner glass rrrrurernnnnnrrnnnnnnnn 11 100 D Document loading EE 10 11 scannable area rrarrnnrnnrranvarnvnnnnrnnener 11 E Envel
19. obtain premium performance from the Brother machine we strongly recommend the use of Genuine Brother Supplies Cleaning the outside of the machine Q CAUTION Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel 74 Clean the outside of the machine as follows amp gt Pull the paper tray 1 completely out of the machine D Wipe the outside of the machine with a soft cloth to remove dust Lift the output paper tray cover and remove anything that is stuck inside the paper tray 4 Wipe the inside and outside of the paper tray with a soft cloth to remove dust Close the output paper tray cover and put the paper tray firmly back in the machine Troubleshooting and Routine Maintenance Cleaning the scanner Cleaning the machine printer platen ep Lift the document cover 1 Clean the EEE with isopropyl alcohol on a soft lint free ou Unplug the machine from the AC power outlet before cleaning the printer platen 1 If ink is scattered on or around the printer platen wipe it off with a soft dry lint free cloth In the ADF unit clean the white bar 1 and the glass strip 2 under it with isopropyl alcohol on a lint free cloth P Clean
20. on page i Checking the print quality If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern PD Press Ink B Press A or V to choose Test Print Press OK Press A or V to choose Print Quality Press OK 4 Press Color Start The machine begins printing the Print Quality Check Sheet Check the quality of the four color blocks on the sheet Do one of the following E f all lines are clear and visible press to choose Yes and go to step E f you can see missing short lines as shown below press to choose No OK Poor amp The LCD asks you if the print quality is OK for black and three colors Press Yes or No The LCD asks you if you want to start cleaning Press Yes The machine starts cleaning the print head 9 After cleaning is finished press Color Start The machine starts printing the Print Quality Check Sheet again and then return to step Troubleshooting and Routine Maintenance 10 Press Stop Exit If you repeat this procedure at least five times and the print quality is still poor replace the ink cartridge for the clogged colors After replacing the ink cartridge check the print quality If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If in
21. scan pages of a book or one page at a time Document Sizes Supported Up to 11 7 in 297 mm Up to 8 5 in 215 9 mm Up to 4 4 Ib 2 kg How to load documents EG Note To use the scanner glass the ADF must be empty Lift the document cover 2 Using the document guidelines on the left center the document face down on the scanner glass 3 Close the document cover Loading documents and paper Q CAUTION If you are scanning a book or thick document DO NOT slam the cover down or press on it Scannable area The scannable area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper 2 2 1 2 Document Top 1 Left 3 SE Bottom 2 Right 4 Copy Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in 0 12 in 3 mm 3 mm Scan Letter 0 12 in 0 12 in 3 mm 3 mm A4 0 12 in O in 3 mm 0 mm 11 Chapter 2 Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine To get the best print quality for the settings you have chosen always set the Paper Type to match the type of paper you load You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various paper types before buying large quantities For best results use the Brother paper m When you print on inkjet paper coa
22. settings to factory settings r rrrrrrrrarrrrnrnanrrrnrrnnnrvnannnnnnn 33 Section Ill Walk up Photo Printing viii PhotoCapture Center PhotoCapture Center GE EE a ENA a EEEN 36 Printing from a media card without a PC rerrrnnrnnnrrnarnvnnrnnrnvnrrnnennanernannnnnnnnn 36 Scanning to a media card without a PC rrrranennnrnrnrrnnernnnernnnnnanernernnnsrnnsnnnne 36 Using PhotoCapture Center from yYOuUr COMPUTED saisesccicassccticsardosnosandesesvaends 36 VENTE Vvs 36 Media card folder Structure ccccscccssceeeecseeeceeeceseeeeeesseeeeeessaeeaeeeseeeseeees 37 Edo EE EEE EE NE ERARE 37 Entering PhotoCapture mode ccccccceecceeecceceseeceeeceaeeceessseesaesseseseeesseees 38 FAIA A EEE EE E E T 38 PIONER tana 38 Print nG ex THUMDNANS iesise ii iaa eroi a ae S 39 PIT APS eee 39 Pi FINO UO S er cece E EEE T E scan oueteteoceaeeance 40 DPOF DAHUN rv 40 PhotoCapture Center print Settings EEE 41 PNC Le 42 FP ADC OD ONS vr 42 Adjusting Brightness Contrast and Color nrrnanennnnnvannnnnnnrnnnvrannnnnrnanennnnnnn 43 TN 44 Borderless PING 4 sees 44 Setting your changes as new default rrrrrrrrnrrrnrrranrrnarnrnnernarsrennnnnnnannnnnnr 44 Restoring all the settings to factory settings r rrrrarernrrrrrrnnnrrnrrnnnrvnanennnnr 44 10 1180 O 0 EE EEE EE EE 45 Eiend SCAN MONG cerere a iaeo aa Tao 45 AOW TOST AMOC Gl E E E TEE EE E E EAEE 45 Understanding the Error Messa
23. that shows interactive messages during On Screen Programming Menu mode Programming mode for changing your machine s settings OCR optical character recognition The bundled ScanSoft PaperPort SE with OCR or Presto PageManager software application converts an image of text to text you can edit PhotoCapture Center Allows you to print digital photos from your digital camera at high resolution for photo quality printing PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing Scanning The process of sending an electronic image of a paper document into your computer Scan to Card You can scan a black and white or color document into a Media Card Black and white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format Temporary settings You can choose certain options for each copy without changing the default settings True2Life Adjusts the color in the image for better print quality by improving sharpness white balance and color density User Settings A printed report that shows the current settings of the machine 99 Index A Accessories and Supplies cceeee ee ii ADF automatic document feeder 10 Apple Macintosh See Software User s Guide on the CD ROM ssssiiororeerc araisa B Brother accessories and Supplies 008 1 Brother
24. the following points E The DPOF file on the media card must be in a valid format See DPOF printing on page 40 E The image file extension must be JPG Other image file extensions like JPEG TIF GIF and so on will not be recognized m Walk up PhotoCapture Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available E IBM Microdrive is not compatible with the machine E The machine can read up to 999 files including the folder inside memory on media card E CompactFlash Type Il is not supported E This product supports xD Picture Card Type M Type H Large Capacity Please be aware of the following E When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed m Your machine is designed to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into which it copies image data If you need to modify the image data stored on a media card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses If the data is not saved to the same folder
25. the machine may not be able to read the file or print the image PhotoCapture Center Getting started Firmly put the card into the proper slot Com pactFlash SecureDigital MultiMediaCard Memory Stick Memory Stick Pro xD Picture Card RR OO N PhotoCapture key lights u amp Phbto _ Capture _ at ge DET N amp gt amp a gt mn E PhotoCapture light is on the media card is properly inserted E PhotoCapture light is off the media card is not properly inserted E PhotoCapture light is blinking the media card is being read or written to Q CAUTION DO NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card The machine can only read one media card at a time so do not put more than one card in the slot 37 Chapter 5 Entering PhotoCapture mode After you insert the media card press the PhotoCapture key to illuminate it in green and display the PhotoCapture options on the LCD The LCD shows View Photo s Print Index Print All Photos Print Photos Select amp Press OK Press A or to scroll through the PhotoCapture key options E View Photo s See page 38 E Print Index See page 39 E Print All Photos See page 39 E Print Photos See page 40
26. the temperature remains between 50 F and 95 F 10 and 35 C 54 caution Avoid placing your machine in a high traffic area Avoid placing your machine on carpet DO NOT put the machine near heaters air conditioners refrigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of non Brother cordless phones Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance A There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the power cord from the AC power outlet Doing this will prevent an electrical shock SPT Q A DO NOT handle the plug with wet hands Doing this may cause an electrical shock Always make sure the plug is fully inserted A DO NOT pull in the middle of the AC power cord Doing this may cause an electrical shock 55 DO NOT put yo
27. to make them as flat as possible eD Open the envelope flap FA Note SSS amp Make sure the open flap is either to the If the envelopes or post cards are double side of the envelope or to the back edge feeding put one envelope or post card in of the envelope when printing the paper tray at a time Pap y 3 Adjust the size and margin in your application mn 1 Put the envelopes or post cards into the paper tray with the address side down and the leading edge in first as shown in the illustration Slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards 19 Chapter 2 Loading photo paper Put the photo paper into the photo bypass tray and gently adjust the paper z side guides to the paper Noe Make sure the paper side guides touch In Canada the photo bypass tray is the sides of the paper called the photo paper tray Use the photo bypass tray which has been assembled on the top of the output paper tray cover to print on photo 4 x 6 and photo L 3 5 x 5 size paper When you use the photo bypass tray you do not have to take out the paper that is in the tray beneath it D Press the photo bypass tray release Note button with your left thumb and push the e Be careful that you do not push the paper photo bypass
28. tray backward until it in too far it may lift at the back of the tray clicks into the photo printing position and cause feed problems e Always make sure that the paper is not curled OP when you have finished printing photos return the photo bypass tray to the normal printing position Press the photo bypass tray release button with your left thumb and pull the photo bypass tray forward until it clicks 1 Photo Bypass Tray Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size 20 Removing small printouts from the machine m When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine Loading documents and paper 21 Chapter 2 Printable Area The printable area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Cut Sheet Paper Envelopes 3 4 3 4 gt ID t2 t2 T0 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 47 in 12mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm EG Note The Borderless feature is not available for envelopes 22 Paper settings P
29. want to scan to card press Scan The LCD shows Scan to E mail Scan to Image Scan to OCR Scan to File Scan to Card Select amp Press OK Press A or V to choose Scan to Card Press OK If you are not connected to your computer only the Scan to Card selection will appear on the LCD See Scanning for Windows or Macintosh in the Software User s Guide for details about the other menu options How to scan to card You can scan black amp white and color documents into a media card Black amp white documents will be stored in PDF PDF or TIFF file formats TIF Color documents may be stored in PDF PDF or JPEG JPG file formats The factory setting is 150 dpi Color andthe default file format is PDF File names default to the current date that you set using the control panel keys For details see Quick Setup Guide For example the fifth image scanned on July 1 2006 would be named 07010506 PDF You can change the color and quality PhotoCapture Center Quality Selectable File Format insert a CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card into your machine Do not take out the media card while PhotoCapture is blinking to avoid damaging the card or data stored on the card EEE D Load your document Press Scan 4 Press Aor V to select Scan to Card choose one of the options below E To chang
30. 3 7 8 x 7 1 2 in 98 x 191 mm JE4 4 1 x 9 3 in 105 x 235 mm Envelope Transparencies Letter 8 1 2 x 11 in 216 x 279 mm A4 8 3 x 11 7 in 210 x 297 mm 14 Loading documents and paper Paper weight thickness and capacity Peer emer ees sheets Envelopes 20 to 25 Ib 75 to 95 g m2 Up to 0 02 in Up to 0 52 mm Up to 50 sheets for Legal size paper 20 Ib 80 g m Up to 100 sheets of 20 Ib 80 g m paper For Photo 4 x6 and Photo L 3 5 x5 paper use the photo bypass tray for USA or the photo paper tray for Canada See Loading photo paper on page 20 15 Chapter 2 Loading paper and other media EG Note To print on Photo 4 x6 or Photo L 3 5 x5 paper you must use the photo bypass tray See Loading photo paper on page 20 D Pull the paper tray completely out of the machine If the paper support flap is open close it and lift the output paper tray cover 1 16 2 Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size Fan the stack of paper well to avoid paper jams and misfeeds EG Note Always make sure that the paper is not curled Ee Gently put the paper into the paper tray print side down and top edge first Check that the paper is flat in the tray EG Note When you use Legal size paper press and hold the universal guide release button as you slide out the front of the paper tray Loading documents a
31. Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges refill ribbons therma PLUS paper and thermal paper E Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions m This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods m Machines one year from the original purchase date E Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rate
32. BILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA only Who is covered m This limited warranty warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product E If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished roduct rior to our purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered m This Product includes a Machine and Consumable and Accessory Items Consumable and
33. Information arernnnrrannnnnrrrnrrnnnvranennarnrannnnnnnanennnannanennannnennnnennannnunennsnnne 79 Checking the serial number rarrnnnnnnnnnnrrvnnrnnnernarnnnnrnnennnnernnennanennannnnsennsnnne 79 Packing and shipping the machine ccccccecec secs eee eeeeeeeee eee eeseeeseeeeeeeeeeeeeeanees 19 C Menu and Features On screen programming cccccce eee eececeeeeeeecseeeeeeesaeeeeeesseeeeeeesseeeseeesaeetaneeseeeaeees 81 Menu table REE 81 ME sae cere creinsnaa dewetnacuceecnadidecieenasecensswnts e AR AAT Eae 81 Menu De ont dtaonea tee eeveseeenceeaeceneasnaetesietetee Gncteore 82 D Specifications Se gle fs See a ee a ee ee ee ee ee 89 MIE WSC EE EE EE EN EE 91 CON ae ec ace eras eee eect E E E EE E E E O E 92 PhotoCapture Cn ee E ete 93 PIO 442 94 ETT 94 1911 EEE EEE EE EEE EE 95 PECTS EE NE EE EE EN 95 Computer requirementS rrrrrrrarrrrrareravrnnrrnnrrnnnrennraenanennnnnnennnrnnannnrnnannunnunenunenee 96 Come 97 Network LAN DCP 540CN only errerornrrnnornarnnnrnennrennanenennannnnernnennarnnannennnennn 98 E Glossary F Index General General Information Loading documents and paper General setup 10 23 Using the documentation Thank you for buying a Brother machine Reading the documentation will help you make the most of your machine Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation
34. K key for a comma For example Enter 1 OK 3 OK 6 to print images No 1 No 3 and No 6 6 After you have chosen all the image numbers press OK again QD Press or repeatedly to enter the number of copies you want Press OK Do one of the following E Change the print settings See page 41 E f you do not want to change any settings press Color Start to print 40 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print When the memory card CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card with DPOF information is put into your machine you can print the chosen image easily op Make sure you have put the media card into the proper slot Press PhotoCapture The machine will ask you if you want to use DPOF setting Press to choose Yes Do one of the following E Change the print settings See page 41 E f you do not want to change any settings press Color Start to print PhotoCapture Center PhotoCapture Center print setting
35. USER S GUIDE DCP 330C DCP 540CN If you need to call Customer Service Please complete the following information for future reference Model Number DCP 330C and DCP 540CN Circle your model number Serial Number 1 Date of Purchase Place of Purchase 1 The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at http www brother com registration O 2006 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country Register your product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother E may serve as confirma
36. all create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 877 BROTHER Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd At YOUR side 1 Rue H tel de Ville gt Dollard Des Ormeaux QC H9B 3H6 Table of Contents Section I General 1 General Information USING the documentation au uaqsessdseadsseddentetke e eden daddammdaesdapenaine 2 Symbols and conventions used in the documentation ccc cecceeeee eee eeee ees 2
37. and then connect the USB cable Take out the media card and put it back in again If you have tried Eject from within Windows take out the media card before you continue If an error message appears when you try to eject the media card it means the card is being accessed Wait a while and then try again If all of the above do not work turn off your PC and machine and then turn them on again You will have to unplug the power cord of the machine to turn it off Cannot access Removable Disk Make sure you have put the media card into the media slot from Desktop icon 65 Network Difficulties Difficulty Cannot print over the Network The network scanning feature does not work Your computer cannot find your machine 66 Suggestions Make sure that your machine is powered on and is online and in Ready mode Print a Network Configuration list see Printing Reports on page 9 and check the current Network settings printed in this list Reconnect the LAN cable to the hub to verify that the cabling and network connections are good If possible try connecting the machine to a different port on your hub using a different cable If the connections are good the machine shows LAN Active for 2 seconds If you are having Network problems see the Network User s Guide on the CD ROM for more information For Windows users only Firewall setting on your PC may be rejecting the necessary network connectio
38. aper Type To get the best print quality set the machine for the type of paper you are using op Press Menu 2 Press A or V to choose General Setup Press OK Press A or V to choose Paper Type Press OK Press Aor V to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press OK Press Stop Exit EG Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine When you use transparencies or glossy paper remove each sheet at once to prevent smudging or paper jams General setup Paper Size You can use five sizes of paper for printing copies Letter Legal A4 A5 and 4 x 6 in 10 x 15 cm When you change the size of paper you load in the machine you will need to change the paper size setting at the same time Press Menu Press A or V to choose General Setup Press OK Press A or V to choose Paper Size Press OK Press A or V to choose Letter Legal A4 AS Or 4 Xx6 Press OK Press Stop Exit 23 Chapter 3 LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD try changing the contrast setting ED Press Menu 2 Press A or V to choose General Setuo Press OK Press A or V to choose LCD Settings Press OK D Press A or V to choose LCD COmeras amp Press OK Press A or V to choose Light
39. are not able to find the yellow protective part DO NOT remove the ink cartridges before shipping It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position Shipping without them will cause damage to your machine and may void your warranty D Unplug the machine from the AC power outlet Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected 6 Liftthe scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 80 D Wrap the machine in the bag and put it in the original carton with the original packing material Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton EG Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine 7 Veg Say EY ing Close the carton and tape it shut On screen programming Your machine is designed to be easy to use with LCD on screen programming using the menu keys User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since
40. at the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother DCP XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Poor print quality Check the print quality See Checking the print quality on page 77 Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine s menu matches the type of paper you are using See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Make sure that your ink cartridges are fresh The following may cause ink to clog m The expiration date written on the cartridge package has passed Cartridges stay usable for up to two years if kept in their original packaging m The ink cartridge was in your machine over six months m The ink cartridge may not have been stored properly before use Try using the recommended types of paper See Acceptable paper and other media on page 12 The recommended environment for your machine is between 68 F to 91 F 20 C to 33 C 63 Printing Continued Difficulty Suggestions White horizontal lines appear in text Clean the print head See Cleaning the print head on page 76 or graphics Try using the recommended types of paper See Acceptable paper and other media on page 12 If you want to print on P
41. ata with MagicGate MultiMediaCard Secure Digital xD Picture Card 1 DPOF EXIF DCF Photo Print JPEG Scan to Card JPEG PDF Color TIFF PDF Black True2Life Up to 999 files in the media card including the folder inside media File must be in the 3rd folder level of the Media Card Letter A4 Photo 4 x6 Photo 5 x7 3 xD Picture Card Conventional Card from 16MB to 512MB xD Picture Card Type M from 256MB to 1GB xD Picture Card Type H from 256MB to 1GB Progressive JPEG format is not supported See Paper type and size for each operation on page 14 93 PictBridge Compatibility Interface Scanner Color Monochrome TWAIN Compliant WIA Compliant Color Depth Resolution Scanning Speed Document Size Scanning Width Gray Scale Supports the Camera amp Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information PictBridge USB Port cable not included Yes Yes Yes Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition Mac OS X 10 2 4 or greater Yes Windows XP 1 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Up to 19200 x 19200 dpi interpolated 2 Up to 600 x 2400 dpi optical Color up to 5 66 sec Black up to 3 59 sec Letter size at 100 x 100 dpi ADF Width 5 8 in to 8 5 in 148 mm
42. be JPG other image file extensions like JPEG TIF GIF and so on will not be recognized m PhotoCapture Center operations are not available when using the PictBridge feature Using PictBridge Setting your digital camera Make sure your camera is in PictBridge mode The following PictBridge settings may be available from the LCD of your PictBridge compatible camera Depending on your camera some of these settings may not be available Camera Menu Selections Paper Size Letter A4 4 x6 Printer Settings Default setting 2 Paper Type Plain Paper Glossy Paper Inkjet Paper Printer Settings Default setting 2 Layout Borderless On Borderless Off Printer Settings Default setting 2 Normal Fine Printer Settings Default setting 2 Print Quality Color On Off Printer Settings Enhancement Default setting 1 See DPOF printing on page 48 for more details 2 f your camera is set to use the Printer Settings Default setting the machine will print your photo using the settings below Glossy Paper Paper Size Paper Type Layout Borderless On Print Quality Color Enhancement Off E The names and availability of each setting depends on the specification of your camera Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings 47 Chapter 6 Printing Images Make sure that your camera is turned
43. choose Print Reports Press OK amp Press A or V to choose the report you want Press OK D Press Black Start Loading documents You can make copies and scan from the ADF automatic document feeder and from the scanner glass Using the ADF DCP 540CN only The ADF can hold up to 10 pages and feeds each sheet individually Use standard 20 Ib 80 g m paper and always fan the pages before putting them in the ADF Recommended environment Temperature 68 to 86 F 20 to 30 C Humidity 50 to 70 Paper 20 Ib LTR 80 g m A4 Document Sizes Supported 5 8 to 14 in 148 to 355 6 mm 5 8 to 8 5 in 148 to 215 9 mm 17 to 24 Ib 64 to 90 g m 10 Loading documents and paper How to load documents Q CAUTION DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric m Make sure documents written with ink are completely dry D Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller 2 Adjust the paper guides to fit the width of your documents Unfold the ADF Document Output Support Flap 1 caution DO NOT leave thick documents on the scanner glass If you do this the ADF may jam Using the scanner glass You can use the scanner glass to copy or
44. d life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or alteration removal of the serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 800 284 4329 for Fax MFC and DCP and 1 800 276 7746 for Printers or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 800 521 2846 What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the problem reported concerning your Machine an
45. d or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole Brother One Year Limited Warranty and Replacement Service USA only discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory ltems and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new product parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you and charged for any service and or replacement parts products at Brother s then current published rates The foregoing are your sole i e only and exclus
46. d sassinusessqusvannsaawaeeststoniescass 45 SecureDigital rarnnnnnvanrnnnnvvannnnnnnnn 36 specifications rrrrrrernrrrnnernvrnnvrnnrnnnrr 93 xD Picture Card mmemereeernrrrrnnnonnannnn 36 PICTON OG sissors Gni nites 47 DPOF Printing cccceccceeeeeeeee seen 48 Presto PageManager See Help in Presto PageManager to access the User s Guide cccee Print AVC EEE NER 22 difficulties oo eee ccc ccc eece eee eeeeeeeeeeeees 63 MER siener r a 95 improving quality rrrernrrnnrnnnnnnnnnnnnn IT on small paper rrarrnrrannrernrnervnnrnarnnnnn 21 paper JAMS mrranenennnnnnnnnnrnnrnnennnnnnenene 70 ODORS eee een eee 9 resolution rrrarnarnnvnuvnnrvarnvenennennenunnnern 95 specifications rrrrrrrrurrrrrrerrerrnennvrnnenn 95 Programming your machine 6 81 101 R Reducing copies mrrrrrranernrrnnnrnnnnnnnnnnenn 29 Reports 1 LIST soncco anin aai 9 NOW TO DINU seiscmssigeinsena 9 User Settings rrmnnrnranennnnnrannnnnrnnnnnnnsn 9 Resolution CODY mere edeckent tedsueeaeressaued 92 UU ge 95 SCAN isicesacsnniaers e sects seeoetanieeaes 94 S Safety Instructions rrrrervarerarrnnvrnnrnnnrr 58 Scannable area r rrnranrnrnnnnnnnnnnnnnnnrnnnensene 11 Scanning See Software User s Guide on the CD ROM rrnrrnrrrnernnvnnvnnvenneversnennseneene Serial Number how to find See inside front cover Sh
47. document This machine has been certified to comply with FCC standards which are applied to the USA only Cee 60 Safety and Legal IMPORTANT Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada LAN connection DCP 540CN only caution DO NOT connect this product to a LAN connection that is subject to over voltages Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied E Money E Bonds or other certificates of indebtedness m Certificates of Deposit E Internal Revenue Stamps canceled or uncanceled m Selective Service or draft papers m Passports m United States Canadian Postage Stamps canceled or uncanceled E Food Stamps E Immigration Papers m Checks or drafts drawn by Governmental agencies E Identifying badges or insignias Co
48. e the quality press OK and go to step E To start scanning press Black Start or Color Start Press A or to select the quality choose one of the options below E To change the file type press OK and go to step E To start scanning press Black Start or Color Start Press A or to select the file type press OK Press Black Start or Color Start Chapter 5 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center you can easily identify and troubleshoot any problems M Media Error 46 This message will appear if you put in a media card that is either bad or not formatted or when there is a problem with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appear if you are working with images that are too large for the machine s memory PictBridge af PictBridge Your Brother machine supports the PictBridge standard allowing you to connect to and print photos directly from any PictBridge compatible digital camera Before Using PictBridge PictBridge requirements To avoid errors remember the following points m The machine and the digital camera must be connected using a suitable USB cable m The image file extension must
49. en select User s Guide If you have not installed the software you can find the documentation by following the instructions below D Turn on your PC Insert the Brother CD ROM into your CD ROM drive If the model name screen appears click your model name If the language screen appears click your language The CD ROM main menu will appear f Macromedia Flash Player 6 brother Top Menu 2 Install MFL Pro Suite D Install Other Drivers or Utilities User s Guide On Line Registration ml Brother Support Repair MFL Pro Suite EG Note If this window does not appear use Windows Explorer to run the setup exe program from the root directory of the Brother CD ROM d Click User s Guide to view the Software User s Guide and Network User s Guide in HTML format General Information How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Windows 98 98SE Me 2000 Professional and Windows XP m ControlCenter3 For Windows 98 98SE Me 2000 Professional and Windows XP E Network Scanning DCP 540CN only PaperPort SE with OCR User s Guide m The complete ScanSoft PaperPort SE with OCR User s Guide can be viewed from the Help selection in the ScanSoft PaperPort SE with OCR application Chapter 1 Viewing Documentation For Macintosh E Turn on your Maci
50. ges rrrrrnnrnnarnnarvarnvnrnnnrnnernnrnnernnenrannnennnennnernennne 46 6 PictBridge Before Using PictBridge rrranrnnnrvrnrrnnnvvnnennnrnrnnnnnnrnanennnnnnannnnnnnnnsnanennnnnnnnennnsnne 47 PictBridge requirements ccccccsecceeceeeceeceeeceseceeeaueecueceeeseesseesuseseeseeenaes 47 Usna PE BIG vvs 47 Setting your digital camera rrrarerannnrannnnnrrrnrnnnnrrannnnnrrnannnnernnnnnnnnnnernnnennneen 47 Printing VAG OS ecerscicceiesesiarnct cia eerie ned Stneceis nssijenddchsipncadis delsawnnndedblan vaciesicenoutactewsaaneetedadouss 48 DPOF PIN eoe e E E E E E ake 48 Understanding the Error Messages rrrrrrnnrvnrrvnrvrarnanennernnennnrnnernnnnrernasnnnsnnnennne 49 Section IV Software 7 Software and Network features Section V Appendixes A Safety and Legal CHOOSING BO CAUOM see 54 To use the machine Safely cccccccccseccssceeeeceeeeceeeceseeseessaueeeeessseeseeessseeses 55 Important safety instructions rrrrarerarrrrarrnnnrranernnrrranennernnnnnanennernnasennsnnnn 58 Federal Communications Commission FCC Declaration of Conformity OSA ONIY Le 60 Industry Canada Compliance Statement Canada only rrannrrnnrnnnrnrnrnnnnrr 61 LAN connection DCP 540CN only cc cece cece eee ceeeceeeeeeeeeeeeeseeeeeeesaeeeeeeeaes 61 Legal limitations for COPYING cccccccseeceesceeeeceeeeeeeeceeeeaeeeeeeeeseeeseeesaeeeaeeeaes 61 TAP AE 62 B Troubleshooting and R
51. hoto 4 x6 or Photo L 3 5 x5 paper make sure you use the photo bypass tray See Loading photo paper on page 20 The machine prints blank pages Clean the print head See Cleaning the print head on page 76 Characters and lines are stacked Check the printing alignment See Checking the print alignment on page 78 Printed text or images are skewed Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly See Loading paper and other media on page 16 Make sure the Jam Clear Cover is set properly Smudged stain at the top center of Make sure the paper is not too thick or curled See Acceptable paper and other the printed page media on page 12 Printing appears dirty or ink seems Make sure you are using the proper types of paper See Acceptable paper and to run other media on page 12 Don t handle the paper until the ink is dry Stains appear on the reverse side Make sure the printer platen is not dirty with ink See Cleaning the machine printer or at the bottom of the page platen on page 75 Make sure you are using the paper support flap See Loading paper and other media on page 16 There are some dense lines Check Reverse Order in the Basic tab of the printer driver The printouts are wrinkled In the printer driver Basic tab click Settings and uncheck Bi Directional Printing Cannot perform 2 in 1 or 4 in 1 Check that the paper size setting in the appl
52. ication and in the printer driver are the printing same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver Basic tab Also click the Settings tab and make sure you uncheck the Color Enhancement True2Life Turn the borderless feature off Borderless printing is slower than normal printing See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM True2Life is not working properly Ifthe image data is not full color in your application Such as 256 color True2Life will not work Use at least 24 bit color data with the True2Life feature Machine feeds multiple pages Make sure the paper is loaded properly in the paper tray See Loading paper and other media on page 16 Check that more than two types of paper are not loaded in the paper tray at any one time Printed pages are not stacked Make sure you are using the paper support flap See Loading paper and other neatly media on page 16 Printed pages double feed and Make sure you pull out the paper support until it clicks and unfold the paper cause a paper jam support flap Machine does not print from Paint Try setting the Display setting to 256 colors Brush Machine does not print from Adobe Try to reduce the print resolution See Printing fo
53. in your eyes wash them out with water at once and call a doctor if you are concerned Q CAUTION DO NOT take out ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots If you do so the ink may stain your skin If ink stains your skin or clothing wash with soap or detergent at once If you mix the colors by installing an ink cartridge in the wrong position clean the print head several times after correcting the cartridge installation Once you open an ink cartridge install it in the machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge 73 Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that is caused by the use of unauthorized third party ink and or cartridges To protect your investment and
54. ipping the machine ccce cece eeeee 79 T Transparencies cc cec cece eee eeeeee eee ees 12 15 Troubleshooting ccc eecc cece eee eeaeeeeeeees 63 checking ink volume ccceeeeeee scenes 78 document JAM eee eee cece eec cece cea eeseeeeeenes 69 error messages ON LCD 000080 67 if you are having difficulty OD VINO JE s340eees 65 Network rrannrrnnnnrnnnnnnnerannersnnersnnnnsenee 66 PhotoCapture Center msnrvnennn 65 DIA va 63 SCANNING setecsseascenessenntetseceespesssseasteceses 65 SO IWare mmmmmmrrererrerrrrrreernernennvenvern 65 paper Ja EEE 70 pnnt CUNY EEE Tf 102 W Warranties cts i srtascocnctavisecsoseveecabscameceactaanes jii OE vi Notice Disclaimer rrarunnvnunnnvvnnnnnnununnenr lil USA eee iV Windows See Software User s Guide on Me GDsRO Wa sad World Wide Web ou ccc eceecececeseceeeeeeeeneeeees i EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This product meets the applicable Industry Canada technical specifications Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC Canada H9B 3H6 orother Visit us on the World Wide Web http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them ove
55. ive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are
56. k is still missing call Brother Customer Service See Brother numbers on page i caution DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty GY Note When a print head After the print nozzle is clogged head nozzle is the printed cleaned the sample looks like horizontal lines this are gone T7 Checking the print alignment You may need to adjust the print alignment after transporting the machine if your printed text becomes blurred or images become faded 78 Press Ink Press A or V to choose Test Print Press OK Press A or V to choose Alignment Press OK Press Black Start or Color Start The machine starts printing the Alignment Check Sheet Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 E If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press Yes to finish Alignment Check and go to step E f another test print number is a better match for either 600 dpi or 1200 dpi press No to choose it For 600 dpi press or to select the number of the test print that most closely matches the number 0 sample 1 8 Press OK For 1200 dpi press lt or gt to select the number of the test print that most closely matches the number 0 sample 1 8 Press OK Press Stop Exit Checking the ink volume You can check the ink that
57. m the PictBridge port then press On Off to turn the machine off and then on again For more detailed solutions see Error messages on page 67 PictBridge 49 Chapter 6 50 Software Software and Network features 52 The CD ROM includes the Software User s Guide and Network User s Guide DCP 540CN only for features available when connected to a computer for example printing and scanning The guide has easy to use links that when clicked will take you directly to a particular section You can find information on these features m Printing E Scanning E ControlCenter3 for Windows m ControlCenter2 for Macintosh m PhotoCapture Center m Network Printing DCP 540CN only m Network Scanning DCP 540CN only How to read the HTML User s Guide This is a quick reference for using the HTML User s Guide For Windows Note If you have not installed the software see Viewing Documentation on page 2 D From the Start menu point to Brother from the programs group then click User s Guide click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu 52 Software and Network features Click the heading you would like to view from the list at the left of the window SOFTWARE USER S GUIDE O SOFTWARE USER 5 GUIDE i I i o N a amp section I Windows mm SOFTWARE USER S amp 3 ControlCenter3 G U i D E amp 4 Ne
58. mages Line Photo Press OK LOLLL LLL 6 Images Line Photo Fast 5 Images Line Print time for 5 Images Line will be slower than 6 Images Line but the quality is better Press Color Start to print PhotoCapture Center Print All Photos You can print all the photos on your media card amp Make sure you have put the media card in the proper slot Press PhotoCapture 2 Press A or V to choose Print ALL Photos Press OK Press or repeatedly to enter the number of copies you want 4 Do one of the following m Change the print settings See page 41 E f you do not want to change any settings press Color Start to print 39 Chapter 5 Print Photos Before you can print an individual image You have to know the image number Make sure you have put the media card in the proper slot Press PhotoCapture Print the Index See Print Index Thumbnails on page 39 3 Press A or V to choose Prine FAOLGS Press OK 4 Press repeatedly to enter the image number that you want to print from the Index page Thumbnails If you want to choose a two digit number press to move the cursor to the next digit For example enter 1 P 6 to print image No 16 Press OK 5 Repeat step until you have entered all the image numbers that you want to print EG Note e Press to decrease the image number e You can enter all the numbers at one time by using the O
59. mally when the operating instructions are followed adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged E f the product exhibits a distinct change in performance indicating a need for service 16 To protect your product against power surges we recommend the use of a power protection device Surge Protector 17 To reduce the risk of fire electric shock and injury to people note the following E Do not use this product near appliances that use water a swimming pool or in a wet basement E Do not use the machine during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak 59 Federal Communications Commission FCC Declaration of Conformity USA only Responsible Brother International Party Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name DCP 330C and DCP 540CN comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause unde
60. moving small printouts from the machine cccceeeceeceseeeeeeeceeeeeeeesaees 21 PENE AS 22 3 General setup Piran 23 Papar TY E eee een cen ee eee eee eee 23 PT AG 23 KO Deo EEE EE 24 KODE oa EEE SETE 24 Setting the backlight brightness rrrrrnnrrrrrrranrrrarrrnrrrrarrnnervnnnnnnennarnnnannneen 24 Setting the Dim Timer for the backlight rrrrrrnnnrrrrnnnnrranernnrrrannnnnrnnnnnnnenr 25 Setting the Off Timer rarrnnnrnrnnnannrnnnnvanrnnnnnnnrrnnnnnanennennnanennnnnnnsrnnnnnunsrnanennne 25 vii Section II Copy Making copies HOW 1O CODY JERN EE ae eee 28 Making a single COPY cece ceccsecceecceeeeeeeeeeeeeeeeeeeeeseeeeeeseeeeeeeeeeeseeseeeaeeeneeeees 28 Making multiple copies rrorrnrnnrrarranrarrrnnrrnar nar nnrnnennnnnnnnennannnarnarnanunnnannene 28 Se 16 8616 6 10 EEE 28 CNN 28 Changing copy quality rrannrnnnnnnnnrnrrnnnnrnnernarnrnnrrnnrnnnernnnennnennernnannnnesnanennnenne 29 Enlarging or reducing the image copied rrranrrnnrnnnrrnnrrnnnernnrrnnnernernnnrrnnernnn 29 Making N in 1 copies or a poster page layout rrrrarrnnnrrrnrrnnnrnarnvnrrnnnnnnnr 30 Sorting copies using the ADF DCP 540CN only rrereranrrrnrnnnrrrnrrnnnrnnannnnnnr 31 Adjusting Brightness Contrast and Color ccccccccsecceseee cece eeseeeneeeseeeeees 31 FN 32 Setting your changes as new default rrrrarrrurranrnnrrnnrrnnrrnnnrarvranrennnnennnnnnn 33 Restoring all the
61. n Follow the instructions below to configure the Firewall If you are using a personal Firewall software see the User s Guide for your software or contact the software manufacturer lt Windows XP SP2 users gt Click the Start button Settings Control Panel and then Windows Firewall Make sure that Windows Firewall on the Basic tab is set to On Click the Exceptions tab and Add port button Enter any name port number 54295 for network scanning choose UDP and click OK Make sure if the new setting is added and is checked and then click OK For Windows XP SP1 user s please visit the Brother Solutions Center lt Windows users gt Firewall setting on you PC may be rejecting the necessary network connection For detail see the instruction above lt Macintosh users gt Re select your machine in the DeviceSelector application located in Macintosh HD Library Printers Brother Utilities or from the model of ControlCenter2 Troubleshooting and Routine Maintenance Error messages As with any sophisticated office product errors may occur If this happens your machine identifies the error and shows an error message The most common error messages are shown below You can correct most errors by yourself If you need more help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com Error Message Cause Cover is Open The scanner cover is not clo
62. n a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your User s Guide for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees sh
63. n if your machine is not connected to your computer you can print photos directly from digital camera media See Print Images on page 38 Scanning to a media card without a PC You can scan documents and save them directly to a media card See Scan to Card on page 45 Using PhotoCapture Center from your computer You can access the media card that is in the media drive slot of the machine from your PC See PhotoCapture Center for Windows or Remote Setup amp PhotoCapture Center for Macintosh in the Software User s Guide on the CD ROM 36 PhotoCapture Center Using media cards Your Brother machine includes media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card as CompactFlash Memory Stick Memory Stick Pro SecureDigital xD Picture Card MultiMediaCard E minisD can be used with a minisD adapter E Memory Stick Duo can be used with a Memory Stick Duo adapter E Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter E Adapters are not included with the machine Contact a third party supplier for adapters The PhotoCapture Center feature lets YOU print digital photos from your digital camera at high resolution to get photo quality printing Media card folder structure To avoid errors remember
64. nd Olympus Optical Co Ltd PictBridge is a trademark Memory Stick Pro Memory Stick Pro Duo Memory Stick Duo and MagicGate are trademarks of Sony Corporation Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this User s Guide the Software User s Guide and the Network User s Guide DCP 540CN only are registered trademarks of their respective companies 62 Troubleshooting and Routine Maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the machine Calls must be made from within that country If you think there is a problem with your machine check the chart below and follow the troubleshooting tips Most problems can be easily resolved by yourself If you need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit us at http solutions brother com If you are having difficulty with your machine Printing Difficulty Suggestions No printout Check the interface cable on both the machine and your computer See the Quick Setup Guide Check that the machine is plugged in and that the On Off key is on One or more ink cartridges are empty See Replacing the ink cartridges on page 72 Check to see if the LCD is showing an error message See Error messages on page 67 Check th
65. nd paper Gently adjust the paper side guides with both hands and the paper length guide to the paper Make sure the paper side guides touch the sides of the paper EG Note Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems 17 Chapter 2 ED Slowly push the paper tray completely Loading envelopes and post into the machine cards About envelopes E Use envelopes that weigh from 20 to 25 Ib 75 to 95 g m E Some envelopes need margin settings to be set in the application Make sure you do a test print first While holding the paper tray in place Q CAUTION pull out the paper support 1 until it clicks and unfold the paper support Do not use any of the following types of flap 2 envelopes as they will cause paper feed problems e That are of a baggy construction e That are embossed have raised writing on them e That have clasps or staples e That are pre printed on the inside Note Double flap Do not use the paper support flap for A T Legal paper P S Occasionally you may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using 18 Loading documents and paper How to load envelopes and post cards If you have problems when printing on envelopes try the following 1 Before loading press the corners and suggestions sides of the envelopes or post cards
66. ng for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives m This warranty gives you certain rights and you may also have other rights that may vary from state to state m This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2003 Brother International Corporation vi BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY Canada only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other tha
67. ng out and damaging the print head assembly lt Black gt LC51BK lt Yellow gt LC51Y lt Cyan gt LC51C lt Magenta gt LC51M 97 Network LAN DCP 540CN only LAN Support for Protocols 98 You can connect your machine to a network for Network Printing and Network Scanning Windows only Also included is Brother BRAdmin Professional Network Management software for Windows and BRAdmin Light for Mac OS X 10 2 4 or greater Windows 98 98SE Me 2000 XP XP Professional x64 Edition Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mMDNS TELNET SNMP Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Brightness Changing the Brightness makes the whole image lighter or darker Contrast Setting to compensate for dark or light documents by making copies of dark documents lighter and light documents darker Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guide with you LCD liquid crystal display The display screen on the machine
68. nnne 7 Gr 0 GE 7 N Network Printing See Network User s Guide on the CD ROM sitacinasdicccivdevtaee eacsceanccceatans Scanning See Software User s Guide on the CD ROM rnrnnrnnnnnnnennvvennrvennrvennevnen Number of Copies key ccccseeeeeeeeees 6 O OWON KEY sure 7 p PA eder 12 91 CIP see 15 loading EE 16 18 20 printable area rrannrennannnnrnarnnrnnennnnnnn 22 EV T 14 23 size of document rarvnnnuvnnnnnnnnnnnnnnnvnennne 10 DPO an 14 23 PaperPort SE with OCR See Software User s Guide and PaperPort SE with OCR User s Guide on the CD ROM Photo Bypass Tray USA rrerornnrrrennnnre 20 Photo Paper Tray Canada 06 20 PhotoCapture Center Borderless ccccciccecixencscsnscened noenieestadeedtias 44 CompactFlash Te 36 TAN 44 DPOF prNINO essesenikessenisvbneee 40 from PC See Software User s Guide on the CD ROM Lamsenvmsensesmidrssninee Memory Stick Pro m mmmmerssrrsrerrnner 36 Memory Stick nm 36 MultiMediaCard mmrmnrrnonrennarevarnnnernne 36 Preview photos ccccccece eee eeee eee eeees 38 Print settings BVIQNINGSS wcccectscccscdssisacsaustecseoncaecienss 43 Contrast veden 43 Paper type amp size mmmmerrrrrrrrrrrrrvernnn 42 OT aeea 41 42 Return to factory setting 0 44 Set new default rrerarrnnrrnnnnnnnnannnr 44 Printing SEO ve 39 NTO gt gt EEE EEE 39 DOS Le 40 SCAN to Car
69. not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED m This Limited Warranty is the only warranty that Brother is givi
70. nt size amp Press A or V to choose Paper Size Press OK Press A or V to choose the type of paper you are using Letter 4 x 6 5 x 7 or M Press OK 3 If you chose Letter or A4 press A or V to choose the print size Press OK P L Printed Position Example Printed Position for Letter paper Letter paper 4 x 3 es 4 TV ET D If you do not want to change additional settings press Color Start to print Adjusting Brightness Contrast and Color Brightness D Press A or V to choose Brightness Press OK amp Press A to make a lighter copy or press V to make a darker copy Press OK If you do not want to change additional settings press Color Start to print Contrast You can choose the contrast setting More contrast will make an image look sharper and more vivid ap Press A or V to choose Contrast Press OK Press A to increase the contrast or press V to decrease the contrast Press OK If you do not want to change additional settings press Color Start to print Color Enhancement True2Life You can turn on the color enhancement True2Life feature to print more vivid images Printing time will be slower D Press A or V to choose True2Life Press OK 2 Do one of the following E f you want to customize the White Balance Sharpness or Color Density press or to choose On and then go to step E f you do not want to customize press lt or P t
71. ntosh Insert the Brother CD ROM into your CD ROM drive The following window will appear eee MFL Pro Suite o x 15 items Zero KB available r Start Here OSX Presto PageManager Documentation HTTP LHTTP Brother Solutions Center On Line Registration Double click the Documentation icon Double click your language folder Double click the top page file to view the Software User s Guide and Network User s Guide in HTML format Click the documentation you want to read E Software User s Guide m Network User s Guide DCP 540CN only How to find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide E Scanning For Mac OS X 10 2 4 or greater E ControlCenter2 For Mac OS X 10 2 4 or greater E Network Scanning For Mac OS X 10 2 4 or greater DCP 540CN only Presto PageManager User s Guide m The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application Accessing Brother Support For Windows You can find all the contacts you will need such as Web support Brother Solutions Center Customer Service and Brother Authorized Service Centers on page i and on the Brother CD ROM m Click Brother Support on the main menu The following screen will appear f Macromedia Flash Player 6 DE S Back Top Me
72. nu install MFL Pro Suite F Repair MFL Pro Suite E To access our web site www brother com click Brother Home Page E To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information E To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com m For the latest news and product support information http solutions brother com click Brother Solutions Center m To return to the main page click Back or If you have finished click Exit General Information Chapter 1 Control panel overview The DCP 330C and DCP 540CN have the same control panel keys DCP 3300C SIN 01 Normal Enlarge Reduce 1100 Paper Type Plain Pap Paper Size Letter Brightness 0 Copy Scan PhotoCapture EG Note Most of the illustrations in this User s Guide show the DCP 330C 1 LCD liquid crystal display E OK Displays messages on the screen to help you Lets you select a setting set up and use your machine 4 Start keys Also you can adjust the angle of the LCD display by lifting it color Start 2 Number of Copies Lets you start making copies in full color Also lets you start a scanning operation in color or black amp white depending on the 3 Menu keys scanning setting in the ControlCenter E lt or software Press to scroll backward or forward to a E e
73. o choose General Setup General Setup Print Reports Machine Info Initial Setup Select amp Press OK Press OK amp Press A or V to choose Paper Type Paper Type Plain Pa Paper Size Letter LCD Settings Select amp Press OK Press OK QD Press or V to choose Inkjet Paper Plain Paper Inkjet Paper Brother Photo Other Photo v Select amp Press OK Press OK You can see the current setting on the LCD Paper Type Inkjet Pa Paper Size Letter LCD Settings Select amp Press OK DB Press Stop Exit Status LED indications The Status LED light emitting diode is a light that shows the status of the machine as shown in the table Ready The DCP is ready for l use Off Paper error Put paper in the tray or clear the paper jam Check the LCD message See Error messages on page 67 Other Check the LCD messages message See Error messages on page 67 Cover open The cover is open Close the cover See Error messages on page 67 Ink empty Replace the Ink cartridge with a new one See Replacing the ink cartridges on page 72 General Information Printing Reports The following reports are available E Help List A help list about how to quickly program your machine E User Settings Lists your settings E Network config DCP 540CN only Lists your Network settings How to print a report D Press Menu 2 Press A or V to
74. o choose Off Press OK and then go to step PhotoCapture Center Press A or V to choose White Balance Sharpness or Color Density Press OK Press A or V to adjust the degree of the setting Press OK Do one of the following E f you want to customize other color enhancement press A or V to choose other option E f you want to change other settings press A or V to choose Exit and then press OK If you do not want to change additional settings press Color Start to print EG Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink yellow or some other color By using this setting you can correct that effect and bring the white areas back to pure white e Sharpness This setting enhances the detail of an image similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness e Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture 43 Chapter 5 Cropping If your photo is too long or wide to fit the available space on your chosen layout part of the image will automatically be cropped The factory setting is On
75. off Connect your camera to the PictBridge port 1 on the machine using the USB cable 1 PictBridge port EG Note Remove any media cards from the machine before connecting the digital camera D Turn on the camera When the machine has recognized the camera the LCD shows Camera Connected When the machine starts printing a photo the LCD will show Printing To prevent damage to your machine do not connect any device other than a PictBridge compatible camera to the PictBridge port v 48 DPOF printing DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital camera supports DPOF printing you will be able to choose on the digital camera display the images and number of copies you want to print Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the PictBridge you can easily identify and troubleshoot any problems Mout of Memory This message will appear if you are working with images that are too large for the machine s memory E Wrong USB device This message will appear if you connect a non PictBridge compatible or broken device to the PictBridge port To clear the error unplug the device fro
76. ontrast You can adjust the copy contrast to help an image look sharper and more vivid Load your document Enter the number of copies you want Press A or V to choose Contrast Press OK Press A to increase the contrast or press V to decrease the contrast Press OK If you do not want to change additional settings press Black Start or Color Start 31 Chapter 4 Color Saturation ED Load your document Enter the number of copies you want amp Press A or V to choose Color AG USE Press OK D Press A or V to choose Red Green or Blue Press OK 5 Press A to increase the color saturation or press V to decrease the color saturation Press OK 6 Do one of the following E f you want to change another color saturation go to step E f you want to change additional settings press or V to choose Exit Press OK E If you do not want to change additional settings press Black Start or Color Start 32 Paper options Paper Type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality Load your document Enter the number of copies you want Press A or V to choose Paper Type Press OK Press Aor V tochoose Plain Paper Inkjet Paper Brother Photo Other Photo Or Transparency Press OK If you do not want to change additional settings press Black Start or Color Start Paper Size If copying on pape
77. opes cecceeeeeeeee eens 14 18 19 20 Error messages ON LCD cece ceeeeee ees 67 Ink EMpty aaeeeeee nee 67 Near Empty cccesceeseceeeseesseeeaes 67 No Paper Fed ccccceeceeceeeeeeseeeeees 68 Out of Memory cece ceeceeeece seca eeee eens 68 Unable to Change rrnrnrrannnnnnvanennnnnnn 68 Unable to Clean rrrnnrnnrrnnnnrernanennnnnnr 68 Unable to Init rrrrerrorrnornnrrarrarnannnannenr 68 Unable to Print rrarnnonnrrnarnnrrnarnnevnnnn 68 Unable to Scan rranernnrnnrrrnnnrernanennnnnnr 68 G EEE 94 H HELP LCD messages rarrrranennnrnvannnnnrvanennnnnnn 81 using Menu Keys rmrernrennnnennernnernenr 81 Menu Table ou cece cece ee eee ee eens 81 82 Ink cartridges checking ink volume rrnannannnnnnnrnnnnnr 78 ink dot Counter rrrrrnrarorarnnnennarnnennrn 72 replacing ssissmeneisnedaetededaststnseadstense 12 GE EE T J Jams OOCUMEN sad sian 69 SE 0 EE 70 L LCD liquid crystal display 00 81 Brightness wc cancwiedtecttuteentdadstincsnecdutsdenesdees 24 EL oa E 24 Dim Timer rerrruruvnvvrnsnnvensnnnnrnvnvvensenennn 25 aN EE A A 9 Off TIMET EEE 25 M Macintosh See Software User s Guide on the CD ROM sann ieai Maintenance routine rrrunununnnnrnvnnannnen 72 Menu Table arsnnnnrarnnrnnnnnvnnnnnenrnvnnvevsenennn 81 Mode entering PhotoCapture rarrnnrrnnrvnnnnaronnnnnnennr
78. ord 11 If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the AC power outlet does not exceed 15 amperes USA only Safety and Legal 12 Do not place anything in front of the machine that will block printing Do not place anything in the path of printing 13 Wait until pages have exited the machine before picking them up 14 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and other risks and may void your warranty Refer all servicing to a Brother Authorized Service Center For the location of your nearest Brother Authorized Service Center please call the following In USA 1 800 284 4357 In Canada 1 877 BROTHER 15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions m When the power cord is damaged or frayed E f liquid has been spilled into the product E f the product has been exposed to rain or water E f the product does not operate nor
79. ose to stack or sort multiple copies You can make N in 1 or Poster copies You can save your copy settings You can restore all the settings to factory settings 87 Scan to E mail Scan to Scan to 88 150 dpi Color 300 dpi Color 600 dpi Color 200x100 dpi B W 200 dpi B W PDF J PEG PDF J PEG PDF J PEG TIFF PDF TIFF PDF Descriptions Page You can scan a black amp white See or a color document into your Software E mail application User s Guideon the CD ROM You can scan a color picture into your graphics application You can have your text document converted to an editable text file You can scan a black amp white or a color document into your computer File Name You can choose the scan resolution and file format for your document XXXXXXXX The factory settings are shown in Bold with an asterisk Eg General Memory Capacity ADF automatic document feeder Paper Tray Printer Type Print Method LCD liquid crystal display Power Source Power Consumption Specifications 32 MB Up to 10 pages Temperature 68 F 86 F 20 C 30 C Humidity 50 70 Paper 20 Ib 80 g m A4 or Letter size 100 Sheets 20 Ib 80 g m Ink Jet Black Piezo with 94 x 1 nozzles Color Piezo with 94 x 3 nozzles 2 0 in 50 8 mm Color LCD AC 100 to 120V 50 60Hz DCP 330C Off Mode Average 3 W Standby Average 5 W Operating Average
80. outine Maintenance Troubleshooting EEE accuaceacesqatiaoee senses aaa aaa 63 If you are having difficulty with your machine rrrrannnnnnnrnrrnnrnnanrrnennrnnrnnnnnnn 63 Error messages ne 67 Document jam DCP 540CN only onurrernnnnrvanernnnvrannnnnnvrnrrnnnnnanennennnanennsnnnn 69 Printer jam or paper Jam arnnnannnnnnnnnnnvnnrnnnrnnnnnnnnannnnnnnnnnnernnnnnarnnnnnnnnnnnnnenn 70 ROUTING MAINTENANCE cece eecceecce ccc eee cece eeeaeeeee esa eeseeeeeeeseeeaeesaeeseeaeeeaeeeseeeeeenees 12 Replacing the ink cartridges rrnrrnnrnanrnnrnanrrarnnnnrnrrnnernarnnnrnannnannnnennernnernannnnnn 72 Cleaning the outside of the machine arrrnnrnrannnnnrvrnrnnnnrnanennnnnrannnnnrnnnnnnnenn 74 Cleaning the scanner rrrrnrnnnnrvannnanrnrnnnnnnrnnnnnnnnnnannnansnnannnnennnnnnnnnnnsnnnennnsen 75 Cleaning the machine printer platen rrrarrrnrrrrrrrrrrarrrnrrnnernarvnnrnennnnnannnn 75 Cleaning the paper pick up roller rrarrrnrrnarnnrvrrrvrrrvanernrrnnernarnnnnnennnennunnnn 76 Cleaning the print head rrarrnnnrvanernnnvvanrnnnrvvnnnnnnvnennnnnrnnnnnanernnnnnnnennenennrnnnee 76 Checking the print quality ccc ccccceeceeeceeeeeeceseeeeseeeseeeeueseeesseeseeseeees 77 Checking the print alignment ccccccccceeeceeeeceeeeeeeceeeeeeeeseeeseeeeeeesseeeaeeeaes 78 Checking the ink Volume r rrnnnnnnnnnnnnnnnnnnnernnnnnnnnnnannnnernnannnnernnnnnnennannnsennnene 78 Machine
81. parencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing Loading documents and paper Q Improper Setup DO NOT use the following kinds of paper e Damaged curled wrinkled or irregularly shaped paper 1 0 08 in 2 mm or longer e Extremely shiny or highly textured paper e Paper already printed on by a printer e Paper that cannot be arranged uniformly when stacked e Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 20 Ib Letter or 80 g m A4 paper m Transparencies or photo paper must be picked up from the output paper tray one page ata time to avoid smudging 13 Chapter 2 Choosing the right media Paper type and size for each operation Copy Photo Capture Cut Sheet Letter 8 1 2 x 11 in 216 x 279 mm A4 8 3 x 11 7 in 210 x 297 mm Legal 8 1 2 x 14 in 216 x 356 mm Executive 7 1 4 x 10 1 2 in 184 x 267 mm JIS BS 7 2 x 10 1 in 182 x 257 mm A5 5 8 x 8 3 in 148 x 210 mm A6 4 1 x 5 8 in 105 x 148 mm Cards Photo 4 x6 in 10 x 15 cm Photo L 3 1 2 x 5 in 89 x 127 mm Photo 2L 5 x 7 in 127 x 178 mm Index Card 5x8 in 127 x 203 mm Post Card 1 3 9 x 5 8 in 100 x 148 mm Post Card2 5 8 x 7 9 in 148 x 200 mm Double Envelopes C5 6 4 x 9 in 162 x 229 mm Envelope DL 4 3 x 8 7 in 110 x 220 mm Envelope COM 10 4 1 8 x 9 1 2 in 105 x 241 mm Monarch
82. pyrighted works cannot be copied Sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Multi Function Link is a registered trademark of Brother International Corporation O 2006 Brother Industries Ltd All rights reserved Windows and Microsoft are registered trademarks of Microsoft in the U S and other countries Macintosh and TrueType are registered trademarks of Apple Computer Inc PaperPort is a registered trademarks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Microdrive is a trademark of International Business Machine Corporation CompactFlash is a registered trademark of SanDisk Corporation Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation a
83. r Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Illustrator 64 Troubleshooting and Routine Maintenance Copying Difficulties Vertical streaks appear in copies If you see vertical streaks on copies clean the scanner See Cleaning the scanner on page 75 Poor copy results when using the Try using the scanner glass See Using the scanner glass on page 11 ADF DCP 540CN only Scanning Difficulties Difficulty Suggestions TWAIN WIA errors appear while Make sure the Brother TWAIN WIA driver is chosen as the primary source In scanning PaperPort SE with OCR click File Scan and choose the Brother TWAIN WIA driver Poor scanning results when using Try using the scanner glass See Using the scanner glass on page 11 the ADF Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL Pro Suite program on the CD ROM This program will repair and reinstall the software Make sure the machine is not showing an error message on the LCD PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work 1 Have you installed the Windows 2000 update If not do the following properly 1 Unplug the USB cable 2 Install the Windows 2000 update and see the Quick Setup Guide After the installation the PC will be automatically restarted 3 Wait about 1 minute after you restart the PC
84. r other than Letter size you will need to change the paper size setting You can copy only on Letter Legal A4 A5 or Photo Card 4 in W x 6 in H or 10 cm W x 15 cm H paper D Load your document Enter the number of copies you want Press A or V to choose Paper Size Press OK Press A or V to choose Letter Legal A4 A5or4 x 6 Press OK If you do not want to change additional settings press Black Start or Color Start Setting your changes as new default You can save the copy settings for Quality Paper Type Brightness Contrast and Color Adjust that you use most often by setting them as the default settings These settings will stay until you change them again ap Press A or V to choose your new setting Press OK Repeat this step for each setting you want to change 27 After changing the last setting press A or V to choose Set New Default Press OK Press to choose Yes D Press Stop Exit Restoring all the settings to factory settings You can restore all the settings you have changed to the factory settings These settings will stay until you change them again D Press A or V to choose Factory Reset Press OK Press to choose Yes Press Stop Exit Making copies 33 Chapter 4 34 Walk up Photo Printing PhotoCapture Center 36 PictBridge 47 PhotoCapture Center Operations Printing from a media card without a PC Eve
85. rench guag y country The factory settings are shown in Bold with an asterisk PhotoCapture et C lave pone Descriptions fe 38 View Photo s See the print You can preview your settings table photos on the LCD below Print Index 6 Images Line You can print a thumbnail 39 Fast page 5 Images Line Photo Print All Photos See the print You can print all photos in 39 settings table your media card below Print Photos See the print You can print an individual settings table image below Print Settings Option Option2 Options Optiona Print Normal Choose the print quality lit aa Photo Paper Type Plain Paper Choose the paper type Inkjet Paper Brother Photo Other Photo The factory settings are shown in Bold with an asterisk 4 84 A4 4 x 6 aro 3 51X 345 5x pM 6 x 4A 7 x Bu 8 x 6 Max Size White Balance Of nm Color Density Borderless On Off Brightness Contrast True2Life Cropping On Off Set New Default RRSO O No Factory Yes Reset The factory settings are shown in Bold with an asterisk K Menu and Features Paper Size Letter When A4 or Letter is selected Choose the paper and print size Adjusts the brightness Adjusts the contrast Adjusts the hue of the white 43 areas Enhances the detail of the image Adjusts the total amount of color in the image 4 Crops the image around the margin to
86. rseas because the power requirements of your machine may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warranty LP32890010 US CAN Printed in China
87. s You can change the print settings temporarily for the next printing These settings are temporary and the machine returns to its default settings 180 seconds after printing EG Note You can save the print settings you use most often by setting them as default See Setting your changes as new default on page 44 E1 0001 1 Hermes Print Quality I Photo Paper Type Other Ph Paper Size 4 x 6 Brightness 0 Contrast 0 Print Start gt Press 1 No of prints For View Photo s You can see the total number of photos that will be printed For Print All Photos Print Photos You can see the number of copies of each photo that will be printed Menu Selections Options gt Brother Photo Other Photo Paper Size Letter NK GS 7 4 x 3 DEX 35 6 x 4 TK 5 B x 6 Brightness Contrast Chapter 5 True Lil On Off White Balance Sharpness Color Density Exit Cropping On Off Print Quality ED Press A or V to choose Print Quality Press OK Press A or V to choose Normal or Photo Press OK 3 If you do not want to change additional settings press Color Start to print Paper options Paper Type D Press A or V to choose Paper Type Press OK 2 Press A or V to choose the type of paper you are using Plain Paper Inkjet Paper Brother Photo or Other Photo Press OK If you do not want to change additional settings press Color Start to print 42 Paper and pri
88. s OK E Use A or V to select Custom 25 400 Press or to enter an enlargement or reduction ratio from 25 to 400 Press OK If you do not want to change additional settings press Black Start or Color Start EG Note Page Layout Options are not available with Enlarge Reduce 29 Chapter 4 Making N in 1 copies ora poster page layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also make a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass EG Note e Make sure paper size is set to Letter or A4 If you are producing multiple color copies N in 1 copy is not available IfBrother PhotoorOther Photo has been chosen in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been chosen e P means Portrait and L means Landscape e You can only make one poster copy ata time ov Load your document Enter the number of copies you want Press A or V to choose Page Layout Press OK Press A or V to choose DEE 1 in lja In L Pl 2 n J iy 4a in 1 P 4 in I L orPoster 3 X 3 Press OK 30 If you do not want to change additional settings press Black Start or Color Start to scan the page If
89. s default settings 60 seconds after copying If you have finished choosing settings press Black Start or Color Start If you want to choose more settings press or V EG Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your changes as new default on page 33 Changing copy quality You can choose the copy quality The factory setting is Normal Fast copy speed and lowest amount of ink used Use this setting to save time documents to be proof read large documents or many copies Normal Recommended setting for ordinary printouts Good copy quality with adequate copy speed Use this setting to copy precise images such as photographs The highest resolution and slowest speed D Load your document 2 Enter the number of copies you want 2 Press A or V to choose Quality Press OK e Press A or V to choose Fast Normal Or Best Press OK 5 If you do not want to change additional settings press Black Start or Color Start Making copies Enlarging or reducing the image copied You can choose an enlargement or reduction ratio Load your document Enter the number of copies you want Press A or V to choose Enlarge Reduce Press OK 97 LITR gt A4 104 EXE LTR D Choose one of the options below E Use A or to select the enlargement or reduction ratio you want Pres
90. sed Lift the scanner cover and then close it completely again The ink cartridge cover is not Firmly close the ink cartridge cover until it completely closed clicks Data Remaining Print data is left in the machine s Re start printing from your computer memory Print data is left in the machine s Press Stop Exit The machine will cancel memory The USB cable was the job and clear it from the memory Try to unplugged while the computer print again was sending the data to the machine Document Jam The document was not inserted See Using the ADF DCP 540CN or fed properly or the document only on page 10 scanned from the ADF was too long See Document jam DCP 540CN only on page 69 The print head is too warm Allow the machine to cool down Ink Empty One or more of the ink cartridges Replace the ink cartridges See Replacing is empty The machine will stop the ink cartridges on page 72 all print operations The print head is too cold Allow the machine to warm up Media Error The media card is either Put the card firmly into the slot again to corrupted improperly formatted make sure it is in the correct position If the or there is a problem with the error remains check the media drive by media card putting in another media card that you know is working Near Empty One or more of the ink cartridges Order a new ink cartridge See Ordering are running out of ink accessories and supplies on page ii
91. sired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures m Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected m Call the dealer or an experienced radio TV technician for help For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this
92. t instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to receive faxed instructions and an Index of fax back subjects In USA only 1 800 521 2846 Ordering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice Ink Cartridge lt cyan gt blue LC51C Prints approx 400 pages Ink Cartridge lt magenta gt red LC51M Prints approx 400 pages Premium Glossy Photo Paper BP61GLL Letter size 20 sheets Premium Glossy Photo Paper BP61GLP 1 4 x6 size 20 sheets Matte Inkjet Paper BP60ML USA only Letter size 25 sheets Inkjet Plain Paper BP60PL USA only Letter size 250 sheets User s Guide LP3289001 English for USA and Canada LP3289002 French for Canada 1 Available in the USA and from November 2006 in Canada Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR
93. ted paper transparencies and glossy paper be sure to choose the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu m When you print on Brother photo paper load the instruction sheet included with the photo paper in the paper tray first and then put the photo paper on the instruction sheet m When you use transparencies or photo paper remove each sheet at once to prevent smudging or paper jams m Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers 12 Recommended media To get the best print quality we suggest using Brother paper See the table below We recommend using 3M Transparency Film when you print on transparencies Brother paper Letter Plain BP60PL USA only Letter Glossy Photo BP61GLL 1 Letter Inkjet Matte BP60ML USA only 4x 6 in Glossy Photo BP61GLP 1 1 Available in the USA and from November 2006 in Canada Handling and using media E Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat E The coated side of photo paper is shiny Avoid touching the shiny coated side Load photo paper with the shiny side facing down m Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality Trans
94. the machine printer platen 1 75 Cleaning the paper pick up roller D Pull the paper tray completely out of the machine Unplug the machine from the AC power outlet and remove the Jam Clear Cover 1 clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab Put the Jam Clear Cover back on Make sure the cover is set properly Re connect the power cord O Put the paper tray firmly back in the machine 76 Cleaning the print head To ensure the good print quality the machine will regularly clean the print head You can start the cleaning process manually if needed Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages You can clean Black only three colors at a time Yellow Cyan Magenta or all four colors at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily Q CAUTION DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty ae Press Ink Press A or V to choose Cleaning Press OK Press A or V to choose Black Color or All Press OK The machine cleans the print head When cleaning is finished the machine will go back to standby mode automatically EG Note If you clean the print head at least five times and the print has not improved call Brother Customer Service See Brother numbers
95. the output paper tray Use only transparencies recommended for inkjet printing For glossy paper or transparencies we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging See Paper type and size for each operation on page 14 91 Copy Color Monochrome Document Size Copy Speed Multiple Copies Enlarge Reduce Resolution 1 92 Yes Yes ADF Width 5 8 in to 8 5 in 148 mm to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Black Up to 18 pages minute Letter paper 1 Color Up to 16 pages minute Letter paper i Stacks Sorts up to 99 pages 25 to 400 in increments of 1 Black amp White m Scans up to 600x1200 dpi m Prints up to 1200x1200 dpi Color m Scans up to 600x1200 dpi m Prints up to 600x1200 dpi Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document Specifications PhotoCapture Center Available Media File Extension Media Format Image Format Color Enhancement Number of Files Folder Borderless CompactFlash Type I only Microdrive is not compatible Compact I O cards such as Compact LAN card and Compact Modem card are not supported Memory Stick Memory Stick Pro Not available for music d
96. tion of the purchase date of your product should you lose your receipt E may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Digital Copier needs You can download the latest software documents and utilities read FAQs and troubleshooting tips and learn how to get the most from your Brother product http solutions brother com EG Note e You can check here for Brother driver updates e To keep your machine performance up to date check here for the latest firmware upgrade for Windows only For Customer Service In USA 1 800 284 4329 voice 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 877 BROTHER voice 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Brother fax back system USA only Brother has installed an easy to use fax back system so you can ge
97. to 215 9 mm ADF Height 5 8 in to 14 in 148 mm to 355 6 mm Scanner Glass Width Max 8 5 in 215 9 mm Scanner Glass Height Max 11 7 in 297 mm 8 26 in 210 mm 256 levels 1 Windows XP in this User s Guide includes Windows XP Home Edition Windows XP Professional and Windows XP Professional x64 Edition 2 Maximum 1200 x 1200 dpi scanning when using the WIA Driver for Windows XP resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility 94 Specifications Printer Printer Driver Windows 98 98SE Me 2000 Professional XP Windows XP Professional x64 Edition driver supporting Brother Native Compression mode and bi directional capability Brother Ink Driver For Mac OS X 10 2 4 or greater Resolution Up to 1200 x 6000 dpi 1200 x 2400 dpi 1200 x 1200 dpi 600 x 600 dpi 600 x 300 dpi 600 x 150 dpi Print Speed Black Up to 25 pages minute Color Up to 20 pages minute 2 Printing Width 8 03 in 8 5 in borderless Disk Based Fonts 35 TrueType Borderless Letter A4 A6 Photo 4 x 6 Index Card Photo L 3 5 x 5 Photo 2L 5 x 7 Post Card 4 Output image quality varies based on many factors including but not limited to input image resolution and quality and print media Based on Brother standard pattern Letter size in draft mode When you set the Borderless feature to On See Paper type and size for each operation on page 14 Interfaces USB A USB
98. twork Scanning For models with built in network support Version 0 amp 5 Remote Setup n Not available for DCP VJ NE 2 models and MFC EN 240C amp 6 Brother PC FAX MFC models only amp 7 PhotoCapture Center section II Apple Macintosh O Index O Brother For Macintosh D Make sure your Macintosh is turned on Insert the Brother CD ROM into your CD ROM drive The following window will appear Double click the Documentation icon Double click your language folder and then double click the top page file Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE in the top menu and then click the heading you would like to read from the list at the left of the window O SOFTWARE USER S Ld gt q GUIDE J J HIN A section I Windows ecm SOFTWARE USER S Macintosh 9 Scanning G U D E amp 10 ControlCenter2 amp 14 Network Scanning Version 0 For models with built yey in network support J a ey N 12 Remote Setup amp PhotoCapture Center O Index O Brother Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary 54 63 81 89 99 Safety and Legal Choosing a location Put your machine on a flat stable surface that is free of vibration and shocks such as a desk Put the machine near a standard AC power outlet Choose a location where
99. uct We recommend that you use a quality surge protection device on the AC power line or unplug the cords during a lightning storm Important safety instructions N A O N 00 9 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning the inside of the machine Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this machine 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the c
100. ur hands on the edge of the machine under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the output paper tray cover Doing this may cause injury DO NOT touch the paper feed roller Doing this may cause injury 56 Safety and Legal DO NOT touch the area shaded in the illustration Doing this may cause injury When moving the machine you must lift it from the base by placing a hand at each side of the unit as shown in the illustration Do not carry the machine by holding the scanner cover If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i 57 e This product must be installed near an AC power outlet that is easily accessible In case of an emergency you must unplug the power cord from the AC power outlet to shut off the power completely e Always make sure the plug is fully inserted e To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord caution Lightning and power surges can damage this prod
101. y Black Start menu selection l Lets you start making copies in black amp Use this key to make multiple copies white Also lets you start a scanning Press to scroll through the menus and operation in color or black amp white options depending on the scanning setting in the E Menu ControlCenter software Lets you access the main menu to program the machine 5 10 Normal I 100 Plain Pap Letter 0 Stop Exit Stops an operation or exits from a menu On Off You can turn the machine on or off If you turn the machine off it will still periodically clean the print head to maintain print quality Ink Lets you clean the print head check the print quality and check the available ink volume Scan Lets you access Scan mode PhotoCapture Lets you access PhotoCapture Center mode Status LED Turns red when the LCD displays an error or an important status message General Information Chapter 1 LCD display screen The LCD display screen shows the mode the machine is in the current settings and the available ink volume Enlarge Reduce 1100 Paper Type Plain Pap Paper Size Letter Brightness 0 1 Ink indicator Lets you see the available ink volume Basic Operations The following steps show how to change a setting in the machine In this example the Paper Type setting is changed from Plain Paper to Inkjet Paper D Press Menu Press A or V t
102. you are making a poster or placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to Q After the machine scans the page press Yes to scan the next page Q Place the next page on the scanner glass Press OK Repeat and for each page of the layout After all the pages have been scanned press No to finish Place your document face down in the direction shown below m2in1 P GE E 2 in 1 L FE H m4in1 P EEE 8 E 4in 1 L rX a N Qi JE LS E Poster 3 x 3 You can make a poster size copy of a photograph an A Sorting copies using the ADF DCP 540CN only You can sort multiple copies Pages will be stacked in reverse order Load your document Enter the number of copies you want Press OK Press A or V to choose Sort Press OK If you do not want to change additional settings press Black Start or Color Start Press or V to choose Stack Sort Making copies Adjusting Brightness Contrast and Color Brightness You can adjust the copy brightness to make copies darker or lighter Load your document Enter the number of copies you want Press A or V to choose Brightness Press OK Press A to make a lighter copy or press V to make a darker copy Press OK If you do not want to change additional settings press Black Start or Color Start C
103. your programming is done on the LCD we have created step by step on screen instructions to help you program your machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can program your machine without the User s Guide by using the Menu table that begins on page 82 These pages list the menu selections and options Menu and Features Menu keys Access the main menu Scroll through the current menu level Go to the next menu level E Go to the next menu level E Accept an option Go back to the previous menu level 81 Menu table The menu table will help you understand the menu selections and options that are found in the machine s programs The factory settings are shown in Bold with an asterisk Menu Menu o ken revez kevers Options Descriptions Page General Setup Paper Type Plain Paper Sets the type of paper in the 23 Inkjet Paper paper Brother Photo Other Photo Transparency Paper Size Letter Sets the size ofthe paper in 23 Legal the paper tray LCD Settings LCD Contrast i Adjusts the contrast of the 24 LCD Backlight i j You can adjust the 24 brightness of the LCD backlight Dim Timer You can set how long the 25 LCD backlight stays on after the last key press Off Timer You can set how long the 25 LCD stays on for after the a last key press The factory settings are shown in

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