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1. Confirm Installation The installer is ready to install Word Processing Supervisor for Word 2007 on pour computer Click Next to start the installation Installing Word Processing Supervisor for Word 2007 Word Processing Supervisor for Word 2007 is being installed Please wait Ee ss 14 The installation is now complete click Close to continue If the check box labeled Launch Word Processing Supervisor for Word 2007 is checked Word will start upon the closing of the installation program Installation Complete Word Processing Supervisor for Word 2007 has been successfully installed Click Close to exit Iw Launch Word Processing Supervisor for Word 2007 Please use Windows Update to check for any critical updates to the NET Framework After the installation program is complete you may access Word Processing Supervisor by starting Word and selecting the WPS 2007 tab which now appears on Word s ribbon UNINSTALLING WORD PROCESSING SUPERVISOR A Are you sure you want to uninstall Word Processing Supervisor for Word 2007 In the future do not show me this dialog box Ifit is desired to uninstall Word Processing Supervisor Software you may use Programs and Features from the Windows Control Panel Start gt Control Panel gt Programs and Features 15 CHAPTER 4 FIRST TIME WALK THROUGH THE SOFTWARE The objective of this chapter is to walk you through the basi
2. This window displays statistics relevant to the current Word Processing Supervisor document Here is an explanation of what is displayed in this window top to bottom left to right Document Name Above it is test1 wps it is the name under which the document was saved on disk Correction Whether the correction features backspacing etc were on or off Edits The edit counter how many times the document has been reloaded for editing see Chapter 9 Security 31 Total Words Elapsed Time Gross WPM Net WPM Cutoff WPM Content Errors Format Errors Student Name Student Number Class Code Assignment Code Checks Creation Edited Printed The total amount of words in the document Note that the calculation is dependent on a class specific setting Time used The total elapsed time spent editing the document hours minutes seconds The Gross Words Per Minute rate The Net Words Per Minute rate The Cutoff Words Per Minute rate The number of content errors The number of format errors Only for production documents Above it is John Q Student Number assigned to each student by the instructor Number assigned to this class by the instructor Number assigned to this assignment by the instructor The check counter how many times the document has been error checked see Chapter 9 Security Creation Date Editing Date Printing Date If a document is ended before
3. CHAPTER 7 ERRORCHECKER amp KEY BUILDER Error Checker Selecting Key Documents and Student Exercises Selecting Check Document from the WPS menu brings up the following window r a Check Document o Jee Document Browse Key Key Name No Key Supplementary Custom _ Cancel To error check a student s Word Processing Supervisor Document 1 Enter the name of the student Word Processing Supervisor Document in the text box labeled Document or select it from a list of files by pressing the button to the right of the box 2 Choose the error free document the key document Choose a key from an included supplementary material by pressing Supplementary or choose a key prepared by the class instructor by pressing Custom The name of the key will be displayed next to the label Key Name 3 Press OK to bring up the Error Check Report window 52 The Error Check Report Window T i Content Error So Document This is a sample timed writing that you may practice on to test the error checking capabilities of Word Processing Supervisor Software this timed writing is a short thre paragraphs long Key This is a sample timed writing that you may practice on to test the 3 error checking capabilities of Word Processing Supervisor Software This timed writing is a short three paragraphs long As you test the error checking of this timed writing you may want to deliberate
4. Deleting a Word Processing Supervisor Document Selecting Delete Document from the WPS 2007 menu brings up the following window 39 s JO E computer gt BOOTCAMP C gt Documents Search Domens A x PEN Date modified Type HZ Desktop 5 15 2011 3 26PM OpenDocument T Je Downloads E Recent Places Libraries Documents a Music Pictures El Videos a Homearaun Select the Word Processing Supervisor Document that you wish to delete and press Open to delete the document NOTE Only Word Processing Supervisor documents may be deleted using this option Error Checking a Word Processing Supervisor Document Selecting Check Document from the WPS 2007 menu brings up the following window 40 a Check Document co Il IS ee Document Browse This window contains two fields Document and Key Enter the name of the document in the Document field You may select this document name from a list of files by pressing the Browse button to the right of the respective field Fill in the Key field by pressing either the Supplementary or Custom button from the section labeled Key These two buttons have the same behavior as the buttons of the same name in the New Document window See Supplementary Materials Chooser and Custom Key Selector from earlier in the chapter When the correct names appear in the above fields press OK to begin error checking the documen
5. When the installation program begins a dialog appears that asks for permission for the installation program to have access to the computer Click Yes to continue with the installation program Program name setup exe Publisher Unknown File origin Hard drive on this computer Y Show details Change when these notifications appear INSTALL PREREQUISTES The installation will start by installing some prerequisites necessary for the operation of WPS To continue with the installation click either Accept or Install on the following dialogs Depending on the software that is currently installed on the computer some of the prerequisites may already be present on the computer Ifthey are already present you will not be prompted to install them Click Accept to continue Microsoft Visual Studio 2005 Tools for Office Second Edition runtime Please read the following license agreement Press the page down key to see the rest MICROSOFT SOFTWARE LICENSE TERMS El View EULA for printing Do you accept the terms of the pending License Agreement f you choose Dont Accept install will close To install you must accept this Click Accept to continue Microsoft Visual Studio 2005 Tools for Office Language Pack Please read the following license agreement Press the page down key to see the rest of the agreement MICROSOFT SOFTWARE LICENSE TERMS MICROSOFT VISUAL STUDIO 2005 TOOLS FOR THE MICROSOFT OFFICE SYSTEM RU
6. When a document is error checked Word Processing Supervisor will mark content and format errors in a student s document The software includes a Key Building Utility that allows the instructor to provide an error free copy of the documents that the students will create and allows the teacher to designate acceptable variations in students documents from the instructor provided key The software will identify the following types of content errors SPELLING PUNCTUATION OMITTED WORDS EXTRA WORDS CAPITALIZATION TRANSPOSED WORDS UNDERLINE BOLD BROKEN WORDS RUN TOGETHER WORDS SPACING BETWEEN WORDS NEW LINE ERRORS The software will identify the following types of format errors LEFT MARGIN RIGHT MARGIN TOP MARGIN BOTTOM MARGIN LEFT OFFSET RIGHT OFFSET INDENTION HORIZ ALIGNMENT VERTICAL ALIGNMENT FONT POINTS TAB COUNT HARD RETURN COUNT LINE SPACING WIDOW ORPHAN Word Processing Supervisor will check documents up to six pages in length and will report and mark the first twenty content errors and the first twenty format errors in the document The printed document information will also include an error count words per minute rate cutoff word per minute and checks counter STUDENT RECORDS Word Processing Supervisor maintains a database of student records This database will track the best drill scores and all production scores and all exam scores for each student There are several options that you can set to specify how these scores will
7. C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Keys C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Docu E 44 Settings Available on the Class Setup Window Logon Procedures Password Auto Logon Specifies whether students will have to enter passwords when they logon to the software If you set this option Word Processing Supervisor can generate the passwords for each member of the class Use the Word Processing Supervisor Database Manager to generate and view the student passwords The Class Setup Settings Available on the Class Setup Window continued see Chapter 8 Specifies whether a student can automatically add his her name to the class roll when he she logs in It is suggested that this option is not enabled When it is set not enabled a student must log in using the same spelling of his her name contained in the class roll file This avoids the possibility of two student records being maintained for the same student However when this option is not enabled the teacher must manually add each student to the class roll through the Word Processing Supervisor Database Manager described in Chapter 8 One way to get the most from this option is to enable it on the first day of class so that each student adds himself herself to the class roll and then disabling it thereafter preventing the students from further modifying the class roll file Document Preparation
8. Delete gt Read Write Create lt Delete gt Documents Execute See Notes File Scan Teachers Read Write Delete Execute Read Write Create Delete File Scan 91 NOTE For the documents directory Write only needs to be set for the owner of the files if using individual student accounts and the subfolder setting more secure NOTE For the documents directory the Delete permission should only be set if the students each only have control over their own personal directory Otherwise while students won t be able to delete each other s documents from within WPS they would still be able to within the file system NOTE Storage should be a network drive letter mapped to the individual s home directory There would be no subdirectory indicated in the setup Each individual should have all rights to his her storage drive NOTE When granting access rights on NT servers use the Special Access Privileges to grant the rights listed above to both the directories and to the files in the folders For some reason on NT Server 4 0 the use of All Rights sometimes does not actually grant any rights NOTE The four sample keys that are included with WPS are by default installed on the local hard drive If you wish to access these keys on a server simply copy the key files from the keys subdirectory of the data directory of any installation and copy them to the keys subdirectory of the remote direct
9. Record Keeping and Class Standards Rank By Record Backup Specifies whether the gross net or cutoff words minute rates are used to rank drill scores in the student data files see Chapter 8 Specifies how the software deals with multiple drill exercises being saved with the same exercise name in a student data file see Chapter 8 Qualifying Scores If this is set to BEST then only the best score of all scores with the same exercise name could be considered to qualify If it is set to FIRST then only the first score could qualify If it is set to LAST only the most recent score could qualify If it is set to ALL all scores could qualify Directs the software backup file generation policy see Chapter 8 NO means that backup files will not be automatically maintained although the class instructor under this option would still be able to generate backup files through the Word Processing Supervisor Database Manager see Chapter 8 MANUAL means that students backup their data files at their discretion through the Word Processing Supervisor Student Records Menu System described in Chapter 8 AUTO means that student data files will automatically be backed up each time the student logs on It also means that class roll files will be automatically backed up every time they are modified just before the modification takes place AUTO is the recommended setting 46 Words Subtracted error This is the number of words which
10. Record will have an asterisk precede the file name If the checkbox labeled Voice Recognition Input Used is checked the document will be labeled as VR OK and will be flagged in the bottom line of the student information footer If both the boxes labeled Paste Insert Available and Voice Recognition Input Used are checked the document will be labeled as VR PT and will be flagged in the bottom line of the student information footer The timing for documents checks the time with every key stroke If you take some time to select the menu option to end a document it will not be counted in the final elapsed time calculations If the Display Key checkbox is checked the student can select a key from either a list of supplementary materials included with the software or from a list of custom keys created by the teacher The key that is selected will be displayed at the bottom of word so the student may type the key without a need for a hard copy See Supplementary Materials Chooser and Custom Key Selector in this chapter When all the fields are entered correctly press OK to begin writing the WPS document If the stopwatch option was selected it will begin to count down as soon as the first key is typed If the correction feature is not enabled no correcting of the document will be allowed If the Paste Insert box is not checked copying and pasting will not be allowed To complete the document select the End Document option
11. SOFTWARE Type test1 in the text box labeled Save As Check the box labeled Display Key and click on the Custom button You will be presented with a file dialog Choose tw1 and press Open Once you pressed OK in the New Document window you may begin typing a sample Word Processing Supervisor Document Word will reposition itself and display the key tw1 underneath Type the following into the word document This is a sample timed writing that you may practice on to test the error checking capabilities of Word Processing Supervisor Software this timed writing is a short thre paragraphs long 21 Notice that there has been an extra comma placed after the word timed the word thre has been spelled incorrectly it should be three and the word this is not capitalized These are deliberate errors that will be caught by the Word Processing Supervisor during the error check After you ve typed the above sentences select the End Document option from the WPS 2007 menu This will cause Word Processing Supervisor to save and close the current document and perform calculations on what has been typed The following window will appear z a WPS Document Summary o e Document Information Document Name test1 wps Student Name John Q Student Correction Off Student Number 0 Edits 0 Class Code 1 Total Words 38 Assignment Code 0 Elapsed Time 00 44 Checks 0 Gross WPM 50 Creation 9 5
12. create using the New Document button from the WPS menu One motivation for customizing these default settings is to cause student exercises to appear in the Error Check Report window see Chapter 7 with the same spacing and line breaks that appeared when typing the exercise in Word The Error Checker displays lines that are at most eighty characters long If you use a font in Word that allows more than eighty characters to fit on a line the Error Checker will wrap the words that exceed the eighty character limit when displaying the WPS document This will cause the document to appear differently in the Error Check Report Window than it did in Word although it doesn t affect the correctness of the error check To overcome this you can set the default font point size and margins for WPS documents so that eighty characters fit on each line Using the font Courier or Courier New with a point size of 10 and 1 margins would accomplish this To customize a new template file for WPS Documents Select New from the File menu Change any settings available in Word such as the font point size justification spacing zoom etc to the values you want to have automatically apply to all WPS documents Type a single space in the document Select Set Document as Default from the Teacher Menu and accept the prompt Word Processing Supervisor will use the file you save through this process to initialize each new WPS Document Editing a Word Processing S
13. footer for any given document 88 89 APPENDIX A SPECIAL NETWORK CONSIDERATIONS Remote Directory If you are installing WPS in a network environment you must specify a Remote Directory that is located on a server that is accessible to all of the computers In this remote directory you must create three directories Documents Records and Keys This will allow the students to work on any computer that is connected to the server The Data directory is created on each individual computer that WPS is installed on It is used to store frequently accessed resources such as the supplementary materials and a log file Setting the correct permissions on all of these directories is essential for the correct operation of WPS and should be carried out by the network administrator The relevant permissions are listed in a table in the next section Ifyou need to change the remote directory for a particular computer press the Configure Paths button in the WPS 2007 tab This file modifies the WPSConfig file located in the Data directory See notes in section below for location If you wish to propagate this change to several computers modify the path on one computer and copy the WPSConfig file to the Data directories of the other computers User Access Rights The data directory will be in the following folders Windows Vista and Windows 7 C ProgramData SE Warner Software Word Processing Supervisor for Word
14. its stopwatch finishes or if the stopwatch was set to off and correction was set on the document could be reopened later for editing To reopen a document for editing choose Edit Document from the WPS menu Reopening a document for further editing increases the document s edit count by one The information displayed in the WPS Document Summary window is printed as a footer at the bottom of every document printed with the Word Processing Supervisor and is recorded in the student s record 32 Beginning a New Word Processing Supervisor Document Word Processing Supervisor Documents are different from regular word processing documents WPS documents carry additional information with them such as the amount of time used preparing the document the word per minute rates the number of errors etc In order to use the features of Word Processing Supervisor you need to work with Word Processing Supervisor Documents as opposed to regular word processing documents Beginning a new Word Processing Supervisor Document is done by selecting New Document from the WPS menu Selecting New Document from the WPS menu brings up the following window e a New Document o IS x Name John Q Student Class 1 Save As Browse Default Storage Path C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Documents Codes Settings Student Number 0 Correction Assignment Code 0 Display Key Using the mouse tab
15. restore students back into the roll You can also reset the roll and reset the scores of all of the students in the class roll In addition you can print the scores of one student or print the scores of all of the students in the roll by pressing the Print Summary button The passwords button lets you generate view and print the optional passwords your students have for logging in If you wish to use this feature remember to enable it in the class setup Adding a Student Clicking on the Add Student button causes the following form to appear e a Add New Student coe 1 se Student Name If you click inside the box to the right of the Student Name prompt you can enter in a new student name Clicking OK or pressing Enter then saves this name in the current class roll file The current class roll is displayed in the Class Roll section Editing a Student Name Clicking on the Edit Student button edits the name of the currently selected student in the Class Roll list It causes the following dialog to appear 6 a Edit Student so mam Student Name ty Click on the field labeled Student Name this will allow you to enter the new spelling for the selected student 71 When you have finished entering the name press the OK button to make the new spelling take effect in the Class Roll Deleting a Student Clicking on the Delete Student button deletes the currently selected student from the C
16. the student data files in the current roll file without removing all names from the current roll file use the Reset Scores button in the Class Roll section Print Options Clicking on the Print Scores button in the Class Roll section prints the scores of the currently selected student Clicking on the Print Summary button in the Class Roll section prints a list of the students and the scores of all of the students in the Class Roll 74 Passwords Clicking on the Passwords button in the Class Roll section causes the following dialog to appear John Q Student RRE The students will have their passwords displayed along with their names To generate a password for one student select the student and click on the Generate Password button 75 To generate passwords for all students click on the Regenerate All Passwords button To print a list of all of the students along with their associated passwords click on the Print button Student Information Right section of the window Student Information Key Document Date DoneAt Cor ERcfm GWPM Time Wrd Ed Ch Add Score Case Delete Score The purpose of this section is to view the score information associated with each student This displays the scores of the current selected student in the class roll It allows you to add new scores edit existing scores and delete scores 76 Adding a Score to a Student Data File Clicking on the Add Score button in the Stud
17. to 2 Left Offset Exact No Check Up to 2 Right Offset Exact No Check Up to 2 Indention Exact No Check Up to 2 Horiz Align Exact No Check Vert Align Exact No Check Font Exact No Check Points Exact No Check Up to 20 pts Tab Count Exact No Check Up to 20 tabs 64 How Word Sets This Parameter File gt Page Setup Margins File gt Page Setup Margins File gt Page Setup Margins File gt Page Setup Margins L indicator on Ruler Bar lower R indicator on Ruler Bar L indicator on Ruler Bar upper Format gt Paragraph Indent space File gt Page Setup Layout Format gt Font Format gt Font Pressing the Tab Key Line Spacing Exact No Check Up to 6 lines Format gt Paragraph Indent space Hard Returns Exact No Check Up to 6 lines Pressing the Enter key Widow Orphan Exact No Check Format gt Paragraph Line amp Page Sample Keys Your Word Processing Supervisor package came with four sample key documents to help you gain experience with the software We recommend that you experiment with these four key documents to familiarize yourself with Word Processing Supervisor For an example of how to experiment with one of these sample key documents please read Chapter 4 FIRST TIME WALK THROUGH THE SOFTWARE The file names of the four sample Keys are as follows TW1 a timed writing key document PARDR1 a paragraph drill key document LINEDR1 a line drill key document LETTER1 a production key docum
18. will be subtracted from the total for NWPM Calculation Cutoff Error Number Max Errors Minute Num of Scores to Average Minimum Time Paths Student Records Path ErrorChecker Key Path Document Storage Path Student Selects Subfolder words typed for each error The resulting number of words and the total time used will be used to calculate the Net Words per Minute This is the maximum number of errors that are acceptable in a document for the Cutoff Word Per Minute COWPM calculation Keystrokes up to the error indicated will be counted this number of keystrokes and the total time used will be used to calculate the Cutoff Word Minute rate If you do not use a Cutoff Word Per Minute rate for grading purposes leave the number at 20 Selects the maximum number of errors per minute that will be permitted for a timed writing or paragraph drill to be considered as qualifying in the student record see Chapter 8 Qualifying Scores The number of scores that you wish to have used in calculating the totals and averages for timed writings paragraph drills and line drills see Chapter 8 The software will use up to 10 scores Sets the minimum time standard for timed writings and paragraph drills in the student data file See Chapter 8 Timed writings and paragraph drills that do not meet the set time length will not qualify and thus will not be included in the totals and averages given in the timed writing and paragraph d
19. you selected from the Student Information section Once you have the score you wish to edit displayed in the fields of this form use the mouse and keyboard to edit any of the various fields to the new values you desire Then press the OK button to commit the changes to the student data file Deleting a Score from a Student Data File Clicking on the Delete Score button in the Student Information section causes the following form to appear 79 Are you sure you wish to delete the selected score Press Yes to remove it from the current student data file Merge Transfer Options Clicking on the Merge Transfer button located at the bottom left corner of the DBase Utility causes the following form to appear in the Function Input View John Q Student To transfer a student from one class to another Select the class you wish to transfer from on the left Select the class you wish to transfer to on the right Select a student who you wish to transfer on the left side and click the Transfer gt gt button to transfer the student to the class on the right To merge two student records 80 Select the student you wish to be merged on the left The student on the right is the student that will be merged into The student on the left will have their records erased after their records are merged with the student on the right Press the Merge gt gt button to complete this action Ba
20. 2007 Windows XP C Documents and Settings All Users Application Data SE Warner Software Word Processing Supervisor for Word 2007 The remote directory is the same directory is the same as the data directory unless changed in the installer or configuration files The Supplementary Materials and Diagnostic subfolders reside in the data directory The Keys Records and Documents subfolders reside in the remote directory 90 The following table describes the file attributes and user access rights Directory User Group User Access Windows NT User Access Novell Data Students Read Execute Read File Scan Teachers Read Write Delete Execute Read Write Create Delete File Scan Supplementary Students Read Execute Read File Scan Materials Teachers Read Execute Read File Scan Students Read Write Delete Execute Read Write Create Delete Diagnostic File Scan Teachers Read Write Delete Execute Read Write Create Delete File Scan Remote Students Read Execute Read File Scan Teachers Read Write Delete Execute Read Write Create Delete File Scan Keys Students Read Execute Read File Scan Teachers Read Write Delete Execute Read Write Create Delete File Scan Records Students Read Write Execute Read Write Create File Scan Teachers Read Write Delete Execute Read Write Create Delete File Scan Students Read Write lt
21. 2011 Content Errors NA Edited NA Format Errors NA Printed NA Refer to Chapter 5 GUIDE TO USING THE WORD PROCESSING SUPERVISOR to learn how to interpret the information displayed in this window For now you can notice that on the third line the Gross Word per Minute rate Gross WPM is displayed On this example the typist achieved a Gross Word per Minute rate of 50 Press OK to dismiss this Document Summary window At this point we re ready to error check the document Your Word Processing Supervisor package came with five sample keys that you can use to test the software The lines you typed above can be checked against one of these keys The name of the key is tw1 which stands for timed writing 1 To error check the document against this key select the Check Document option from the WPS menu The following window will appear 22 Enter the name of the document test1 in the Document text box Click Custom choose tw1 and press Open just as during the New Document window Then click OK This will invoke the Error Checker The Error Checker will display the following window This is a sample timed writing that you may practice on to test the error checking capabilities of Word Processing Supervisor Software this timed writing is a short thre paragraphs long Key This is a sample timedhwriting that you may practice on to test the error checking capabilities of Word Processin
22. CHAPTER 6 TEACHER UTILITIES nacion acti ee dee ee EEGEN EES 42 ER dE 42 Entering Ne Class Basel eenegen E ee Ee Ee E ee 43 Changing the Class Password eenegen sheaves ad 43 Restricting Access to the Teacher Utltles nn nn E A AE Eaa 43 The Class UA dados 44 Logon Elei elle 45 DOCUMENT Preparation cs 45 Record Keeping and Class Standarde 46 CHE 47 Document V rfteatlgtntze pang ieee lead cad dies 49 Creating Key UE 50 Deleting Key DOCUMENTS ee aos See seston 50 Importing DOCUMENTS eege es s ea ass rer E oaa a a EEs oe Era Es e Era Leecuebccducueeasbeceed dastebencidenetens 51 Using th Database Manager iaa dee See Ee See EE aged Ee EES 51 CHAPTER 7 ERRORCHECKER amp KEY BUILDER coooococccocccocccoccconcnonccnnnonanononcnon ccoo nono no nono nnn nn nn anna nan crac rra crac cnn aaia aeaaeai 52 Selecting Key Documents and Student Exercises c ccccccccsssssssscececscessesnsaececccesessesaeseeececesseseuaeaeeeeseessesauaeseesessesseauaeeeeess 52 The Error Check Report WiNdOW ccccccccccccssssssssececececssseseeaeeeeeeeeeseeeeaeeeeeeeseseeaeaeeeeeeeseeseeaeaeeeeeseseeseaaeaeeeessuseesaaaeseeeeseesees 53 Steps Required to Build Key Documents 54 The following outlines the steps required to build key documents 54 Selecting the type Of source document 55 Methods for Creating Source DOCUMENTS cssccccccceesssessaeeececeseeseeeaeeeeeceseeeesaeaeeeeeceseeseaaeaeeeeecesseseeaeaeeeeeseseesaaaeaeeeesensees 55 Selecting Key Ty
23. LINE check later in this chapter How to Mark and Designate Variable Text After marking variable text you save the key by selecting End Key from the Key Builder menu For each of sections of text that you wish to mark Place the mouse pointer at the beginning of the text you wish to mark and click and drag to the end of the text you wish to mark then release the mouse Be careful not to mark hard returns leading spaces trailing spaces etc Activate the appropriate type of variable text listed below These can be activated by either using the appropriate speed key or by pressing the button for the desired variable text in the Key Builder menu 60 Available Types of Variable Text date shortdate anydate pnum x variable m n d m n SpeedKey Alt e Button WPSDate A full legal date must appear here Example Original Text on March 25 1999 you will Marked Text on date you will SpeedKey Alt s Button ShortDate A date without a year must appear here i e March 31 or 31 March Example Original Text on March 25 you will Marked Text on shortdate you will SpeedKey Alt a Button AnyDate A date allowed by date or shortdate will be acceptable Example Original Text on March 25 you will Marked Text on anydate you will SpeedKey Alt p Button PageNum A page number appears here Roman or Arabic numerals may be used Ex
24. NTIME Bl View EULA for printing Do you accept the terms of the pending License Agreement f you choose Dont Accept install will close To install you must accept this agreement Click Install to continue K T ge WR e j The following components will be installed on your machine 2007 Microsoft Office Primary Interop Assemblies Do you wish to install these components If you choose Cancel setup will exit Install T Installing 2007 Microsoft Office Primary Interop Assemblies PR If you encounter this dialog box after installing the prerequisites the installation program has encountered an error Try uninstalling any existing installations of WPS 2007 If the problem persists please contact Technical Assistance at the number listed at the beginning of the manual An error occurred attempting to install Word Processing Supervisor for Word 2007 10 BEGINNING THE INSTALLATION Click Next gt to continue with the installation Welcome to the Word Processing Supervisor for Word 2007 Setup Wizard The installer will guide you through the steps required to install Word Processing Supervisor for Word 2007 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible un
25. OPIO td idad aia ein dr ae atadas 80 Backup Restore Option Siam taa tes ecc 81 Changing the Current Class Roll 82 Changing the Current Student ad a dd ai ai te a Ad a oh a ta Ls 82 TherScore Display MEI d ee dete tusk eege Ze A AA A ee se ke 82 TheSort Ord ci A A an ead ah aE Aa ee ee 84 GRELL 85 STITT 85 Exam Summaries tees sesee e e EE dt S EE Ee eee retest 85 CHAPTER 9 SECURITV geess EETA EAEE Aa aE A a AEEA A A ZE 88 Edit COUNTS dadas 88 Check Cota ai a ae ate A Ree rn ees 88 Verification Formulas iros 88 Modified Exercise Name EE 88 APPENDIX A SPECIAL NETWORK CONSIDERATIONS cooccocccccoccconcconccnnnonnncnnnoconocononnonnnnnnnn aan nann nn nnn rra crac ran ncnn anno nana n anna canas 90 Remote Directo Visca dd dd ciclo adede din hare he heres 90 USET ACCESSRIE EE 90 File Attributes eeeh RN 92 SITE LICENSE DISKS E ETEA ee E A E E E 93 GENERALU STATEMEN Tortitas E EE A AEE EEN Aa 93 CHAPTER 1 FEATURES OF WORD PROCESSING SUPERVISOR Word Processing Supervisor is a companion to your word processing software Word Processing Supervisor is designed to provide educational control over student use of word processing features Educational control is provided in the following areas DOCUMENT DUPLICATION Word Processing Supervisor will attach the name of the student originating the document to the data file in coded form and will print that student s name each time the document is printed Ownership of the document alwa
26. Typing Actual Wds Specifies whether typing words five keystrokes per word or actual words are Correction used to calculate the total words of a document Typing words are recommended for this setting as they allow the accurate calculation of the gross net and cutoff word per minute rates If actual words are chosen Word Processing Supervisor will not keep student records Specifies whether correction features are enabled When this option is set to OFF no student in this class will be able to use the backspace mouse positioning or cut copy paste features of the word processor when creating editing a Word Processing Supervisor Document Alternatives are to always enable correction feature ON or to allow the student to specify correction features with every new Word Processing Supervisor Document that he she creates MANUAL The option MANUAL is the most flexible and is therefore recommended The correction status of every Word Processing Supervisor Document is always printed with that document You can view the correction status of any recorded score with the Word Processing Supervisor Database Manager see Chapter 8 45 Stopwatch If checked the stopwatch feature will be available to the students and if not checked never available The stopwatch feature prevents a student from further editing keying a document after the time expires This time is set when the document is created using the New Document option in the WPS menu
27. Word Processing Supervisor v 2007 Content and Format Checking for Word 2007 Microsoft Office 2007 for Windows XP Vista 7 USER S MANUAL S E Warner Software Inc P O Box 95525 South Jordan UT 84095 Technical Assistance 1 801 277 9444 Sales amp Orders 1 888 278 8155 Fax 1 801 938 1210 contact sewarner com 11 23 11 WORD PROCESSING SUPERVISOR for Word 2007 v 2007 Word Processing Control Software User s Manual Word 2007 September 13 2011 Published by S E Warner Software Inc P O Box 95525 South Jordan 84095 Phone 801 277 9444 S E Warner Software Inc holds copyrights on this manual and on Word Processing Supervisor Software All rights reserved Permission is hereby granted to schools holding a valid and current license for the use of Word Processing Supervisor Software to duplicate this manual as needed for use within the licensed school Other duplication reproduction storage in a retrieval system or transmission in part or in total in any form or by any means electronic mechanical photocopying recording or otherwise without the prior written permission of the publisher is prohibited c Copyright S E Warner Software Inc 1990 2011 Microsoft Word is a trademark of Microsoft Corporation Windows is a trademark of Microsoft Corporation Windows XP is a trademark of Microsoft Corporation Windows Vista is a trademark of Microsoft Corporation Windows 7 is a trademark of Microsoft Corpo
28. amed shelroyv 020 backup The Word Processing Supervisor Database Manager and Word Processing Supervisor Student Records Menu System described in this chapter manipulate the information stored in the above files 68 The Word Processing Supervisor Database Manager You can manipulate any of the information in the class roll and student data files using the database manager utility The remainder of this chapter explains the basics of the operation of the database utility a DBase Utility lees Classes Student Information a Add Class Key Fle Date DoneAt Cor ERcfm GW NW CW Time We Ed Edit Class LINEDR1_ LineD1 3 2 2011 10 55PM On S N A 49 33 49 00 03 00 148 0 PARDR1_E ParD1 3 2 2011 10 57PM On DNA 46 30 46 00 03 00 139 0 0 0 0 Delete Class TW1_EX Twila 3 2 2011 2 19PM On ANA 52 38 52 00 03 00 155 LETTER1_ Letter 3 2 2011 2 21PM On 2 9 28 23 28 00 04 02 113 LETTER2_ Letter 3 2 2011 2 23PM On 2 11 35 29 35 00 03 14 113 ad zl ei el wb Class Roll IESSEN add Student Edit Student Delete Student Restore Student _ Beset Scores Reset Roll Print Scores Print Summary Passwords Merge Transfer Backup Restore The database manager is split into three sections An explanation of each section is described below Once you are familiar with the layout and purpose of the above views you can teach yourself to use the database manager Try pressing some of the but
29. ample Original Text this is page 1 of this paper Marked Text this is page pnum 1 of this paper SpeedKey Alt r Button Reference Reference initials must appear here i e SEW SEW slf DJ sf etc Example Original Text SEW slf Marked Text ref SpeedKey Alt v Button Variable Variable text consisting of a minimum of m words and a maximum of n words must appear here Ifthe students place less that m words or more than n words at this location errors will be marked Do not use two adjacent variable m n markers in either horizontal or vertical placement Example Original Text meet John M Brown Jr at the airport Marked Text meet variable 2 6 at the airport SpeedKey Alt t Button Digits 61 Variable numeric digits consisting of a minimum of m digits and a maximum of n digits must appear here If the students place less than m digits or more than n digits at this location errors will be marked Example Original Text I will be 29 years old on Marked Text I will be 41173 years old on ear SpeedKey Alt Button Year y p y y A 4 digit number beginning with 19 or 20 must appear here Example Original Text I will retire in the year 2001 Marked Text I will retire in the year year 14m n SpeedKey Alt 1 Button Letters p y Variable alphabetic letters consisting of a minimum of m letters and a maximum of n letters must appear her
30. anna anna n nan nn nn nn iaka iaa METE narnia 12 CHOOSE WPS PROGRAM PATH cita ae e ENEE EEN AEN 13 UNINSTALLING WORD PROCESSING SUPERVISOR A 15 CHAPTER 4 FIRST TIME WALK THROUGH THE SOFTWARE c cccsceescececeeeaeceaeceaeceaeceeeeeeeseeeseeeseaeeeaeecaaesaaecsaeesaeseaeenaeenes 16 CHAPTER 5 GUIDE TO USING THE WORD PROCESSING SUPERVISOR AA 26 OPTIONS AVAILIABLE FROM THE WPS MENU ooocccccccoccconcconoconaconaconocononononnncannnannn nono nono n ran nr non cnn n nro n anna nena anna canes 30 Ending or Suspending a Word Processing Supervisor Document 31 Beginning a New Word Processing Supervisor Document ssssssessssesissssssrreesrssssrreretssssssrnrrnessssssrserntssssssrreenesssssereena 33 Supplementary Materials Chooser nn rnnnnnnnnnnnnrnnnnnnnnnnannnnnnnnnnnnnos 35 Custom Key te EEN 36 Customizing the Default Settings Font Pitch etc of WPS Documents ssssnnsssneessnensseoenssennnsseennsserenssernnssenensserensse 36 To customize a new template file for WPS DOCUMENTS ooccccccnnnononoonnnnnnononononononnnnnnnnnonononnnnnnnnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnanannnos 37 Editing a Word Processing Supervisor Document nn nn nnnnnnnnnnnennnnnnnnnnnnannrnnnnnnnnanananos 37 Printing a Word Processing Supervisor Document 38 Deleting a Word Processing Supervisor Document 39 Error Checking a Word Processing Supervisor Document 40 Accessing Student Records as a Student 41 Accessing Glass Instructor US A dat 41
31. as the score you selected The Word Processing Supervisor Student Record Menu System 86 a9 Student Records 1 ca Il zl John Q Student 1 Key Document Date DoneAt Cor gw GWPM Time Wrd Ed Ch bal test1 9 5 2011 12 54AM Off 3 50 00 44 38 0 1 Min Time 02 00 Total Scores 1 0 qualify Averaging Oof 0 scores Score Type Timed Writing Max Errors Min 10 Average Gross WPM NA Average Errors Min NA Sort Save The best score qualifies when the same exercise name occurs You ll notice that the layout of the Student Records Menu System looks almost identical to that of the Score Display Window under the Database Manager In fact they operate in exactly the same manner Here is asummary of the buttons for the student menu system Choosing an item from the Score Type combo box changes the type of the scores displayed Timed Writings etc Pressing Backup backs up the current student data file This button is only enabled if the backup option in the Word Processing Supervisor Setup was designated as Backup MANUAL Pressing Print sends a report of the currently displayed scores to the printer Pressing Print All sends a report of all recorded scores in the student data file to the printer Pressing Exit closes the Student Menu System Window 87 CHAPTER 9 SECURITY Word Processing Supervisor provides several means to assure that students do not falsify the results of their work and do not copy from ot
32. ata file Pressing Exit closes the Score Display window The following explains the information that appears in the columns of the table that lists the scores 83 Key Document Date Done At Cor ERc fm GWPM NWPM CWPM Time Wrd Edits Checks The key name the name of key used by the Error Checker The document name as saved on disk The error check date The time of day the exercise was error checked Whether the correction feature was ON or OFF The number of content errors the number of format errors The Gross Words per Minute rate The Net Words per Minute rate The Cut off Words per Minute rate The total elapsed time taken for the exercise For exams the time of day the exercise was originally saved The total number of words The number of times the exercise was edited The number of times the exercise was error checked When the score is a qualifying score the score is highlighted in an amber color The Sort Order Line Drills Paragraph Drills and Timed Writings are always displayed in order of rank where qualifying scores with higher word minute rates and fewer errors rank highest Scores that do not qualify see Qualifying Scores are either placed at the bottom of the list or are not recorded if the list is full of qualifying scores The Database Manager records only the best ten scores of these types and displays only as many of these ten as you specify in the Word Processing Supervisor S
33. be recorded and ranked The DBase Utility in the Teacher menu is used to select these options Students have read access to their records They may review their progress at any time Teachers have read and write access to all student records they may modify data records backup restore data records modify class lists transfer student records to other classes display print records and passwords and generate class summary reports See Chapter 8 Record Keeping CHAPTER 2 GENERAL INFORMATION HARDWARE REQUIREMENTS The hardware requirements for using Word Processing Supervisor for Word 2007 are the same as those required by the Word 2007 In addition you will need 100 megabytes of hard disk drive or network disk drive space for the software 500k of disk space per student for storing student records SOFTWARE REQUIREMENTS Your version of Word Processing Supervisor supports only the following word processor Word 2007 Microsoft Word 2007 Microsoft Office 2007 with service pack 2 SP2 The operating system on your workstation must be Windows XP Windows Vista or Windows 7 The server may be Windows XP Windows Vista Windows 7 Novell or other compatible network Before installing Word Processing Supervisor Word 2007 Office 2007 must be installed and fully operational See the reference materials for Word 2007 for instructions on installation Carefully test your word processing package installation before proceeding to
34. c operations of the Word Processing Supervisor This is meant to be used as a quick run through of WPS functionality You must be a privileged user to follow this walk through because the proper User Access Rights have not been correctly setup yet If you do not have the correct permissions or have issues when following this chapter please refer to Chapter 5 GUIDE TO USING THE WORD PROCESSING SUPERVISOR in order to set the correct User Access Rights and for a more detailed overview of WPS Following the installation of Word Processing Supervisor the WPS 2007 menu item will be available to the right of the View tab when you start Word N ur ca Home Insert Page Layout References Mailings Review View WPS 2007 This new ribbon tab WPS 2007 is used to provide all the Word Processing Supervisor s functionality To use the software you must first initialize WPS using your class code and name From the new WPS 2007 tab on Words ribbon click Initialize Word Processing Supervisor and the following window will appear Initialize WPS for Word 2007 Col E Esa Word Processing Supervisor Copyright 2011 S E Wamer Software Inc Class Code 1 Student Name Subfolder optional Password 3 Characters SE Wamer HS o IG 16 You may leave the class code as 1 To use this software you must assign each individual class a class code Word Processing Supervisor will keep separate class rolls according to the clas
35. checked we can examine the student record to see the scores that the error checker reported and saved in the student data file See Chapter 8 RECORD KEEPING 24 Select the Student Record option from the WPS menu It will take a moment to load The following window will appear DS Disp o O mesa John Q Student 1 Key Document Date DoneAt Cor Eros GWPM Time Wrd Ed Ch bwl test 9 5 2011 12 54AM Off 3 50 00 44 38 0 1 Min Time 02 00 Total Scores 1 0 qualify Averaging 0 of 0 scores Score Type Max Errors Min 10 Average Gross WPM NA Average Errors Min NA Sort Save The best score qualifies when the same exercise name occurs Next Student Print Pita ll em Refer to Chapter 8 RECORD KEEPING to learn how to use the Word Processing Supervisor Student Records Menu System For now you will notice that the exercise you just typed and checked tw1 has been recorded in the student record Press the Exit button to return to Word This concludes the first time walk through the software To exit Word select the Exit option from the File menu 25 CHAPTER 5 GUIDE TO USING THE WORD PROCESSING SUPERVISOR The following pages will be a guided tour through the windows of the Word Processing Supervisor Notice that some of the windows shown in this manual may appear differently depending on the settings selected in the installation setup of the software After installing Word Processing Superv
36. ckup Restore Options Clicking on the Backup Restore button located at the bottom left of the DBase Utility causes the following form to appear ei a Backup and Restore o JO fee Backup Class Backup Roll Backup Student Data RestoreClass Restore Roll Restore Student Data The following explains the function of each button Backup Class Updates the backup files for the current class roll file and the student data files for each currently enrolled student Backup Roll Updates the backup file for the current class roll file Backup Student Data Updates the backup file for the current student s data file Restore Class Replaces the information in the current class roll file and the student data file of each student enrolled in the backup class roll file with the information found in their respective backup files Restore Roll Replaces the information in the current class roll file with the information found in its backup file Restore Student Data File Replaces the information in the current student s data file with the information contained in his her backup file 81 A Message Box will display to confirm the success of your action Changing the Current Class Roll In order to change the current class roll click on the desired class code in the classes list box Changing the Current Student In order to change the current student click on the desired student s name in the c
37. d Processing Supervisor Document If the_correction feature was off or the document s timer had expired the document may not be edited See 5 6 Print Document This option prints a Word Processing Supervisor Document Information_concerning the word minute rates errors time etc is included in the printed document See 5 7 Check Document Error checks a Word Processing Supervisor Document against an error free key that the class instructor will need to provide See 5 8 Chap 7 Delete Document Deletes a Word Processing Supervisor Document from disk See 5 7 Student Record Allows students to view print and backup their student records See 5 8 30 Teacher Menu Allows class Instructors to modify class settings build delete error free key files and make modifications to student data class roll files This option is protected by a password See Chapter 6 and Chapter 8 Close WPS Closes out the current WPS session allowing another student to log in Ending or Suspending a Word Processing Supervisor Document Selecting End Document from the WPS menu brings up the following window s a WPS Document Summary Lea ls 5 Document Information Document Name test1 wps Student Name John Q Student Correction Off Student Number 0 Edits 0 Class Code 1 Total Words 38 Assignment Code 0 Elapsed Time 00 44 Checks 0 Gross WPM 50 Creation 9 5 2011 Content Errors NA Edited NA Format Errors NA Printed NA
38. der the law Cancel Bach i 11 CHOOSE WPS REMOTE DIRECTORY Enter in the path where you wish to store the class rolls and student records By default the path is set to be a folder on the current computer s hard drive however if you wish to share a location for a network installation specify the path associated with the network drive here Double check that you have entered the path correctly for more information on creating the remote directory in a network location please refer to Appendix A Remote Directory Click Next gt to continue i Word Processing Supervisor for Word Remote Directory Please enter the location for WPS to store classes and student records If you are not using a network installation the default value is suitable Remote Directory WPS C ProgramD atat SE Warner Software Word Processing Supervisor for Word 2007 12 CHOOSE WPS PROGRAM PATH Select the path where you wish to install WPS Click Next gt to continue with the installation program Select Installation Folder The installer will install Word Processing Supervisor for Word 2007 to the following folder To install in this folder click Next To install to a different folder enter it below or click Browse Folder C Program Files x86 SE Warner Software Word Processing Supery Browse Disk Cost Cancel lt Back 13 Click Next gt to continue with the installation
39. e If the students place less than m letters or more than n letters at this location errors will be marked Example Original Text My first name is Royce Marked Text My first name is 1 2 20 Marking text for MULTIPLE SPACING Check Use this option to designate text that may have a variable number of spaces between words Such as a table or financial statement which was created without the use of Word s table feature Multiple areas in a single document may be marked for a multiple spacing check however you should always mark the largest contiguous block of text and not mark adjacent areas separately Place the mouse pointer at the left margin of the first line to be marked and click and drag to the last character of the last line to be marked Once the text has been marked click on the Multiple Spacing button from the Key Builder menu Example and the following table illustrates this point Cash 25 000 00 Equipment 22 500 00 62 We hope this will assist you in your decision Marking text for LINE BY LINE Check Use this option to designate text that should be checked line by line Examples that should be checked line by line are The dateline inside address salutation closing closing notations and reference initials of a letter and headings and subheadings of manuscripts and legal documents Multiple areas in a single document may be marked for a line by line check however you should always mark the larg
40. e Manuscript Key Type The horizontal spacing in the student document must match the horizontal spacing in the key exactly unless the document has been marked by the teacher for MULTIPLE SPACING checking May contain headers footers tables etc Headers footers and other material placed in the document by the word processing software will not be checked Endnotes should be used rather than footnotes and should be typed manually May contain headers footers tables etc Headers footers and other material placed in the document by the word processing software will not be checked Endnotes should be used rather than footnotes and should be typed manually When in doubt about what key type to use you may use the Manuscript key type May contain headers footers tables etc Headers footers and other material placed in the document by the word processing software will not be checked Endnotes should be used rather than footnotes and should be typed manually 57 Memo May contain headers footers tables etc Headers footers and other material placed in the document by the word processing software will not be checked Endnotes should be used rather than footnotes and should be typed manually Selecting an Appropriate Record Type In addition to selecting the type of key to build you must select the Record Type of the key document you will build The Record Type specifies whether to instruct the Error Checker to save the resul
41. e Setup then only the first last or best score saved will be considered to qualify as designated in Word Processing Supervisor Setup The bottom left part of the window displays how many scores qualify if applicable as well as whether the number of scores that qualify meets the number of scores that the class requires as designated in the Word Processing Supervisor Setup Selecting Scores Whenever a list of scores appears in the Score Display Box you can point to any of the listed scores and click the left mouse button This will select the score When a score is selected it is highlighted in blue and additional relevant information concerning the score is displayed in the footer section Exam Summaries When you display exam scores by date by choosing date from the Sort Order combo box you can bring up the Exam Summary window by selecting a score in the Score Display Box 85 John Q Student Production Count 1 Time Elapsed in Prods 4 min 0 sec Av prod errors min Gross words min prods 53 0 Drill Count 3 Time Elapsed in Drills 11 min 0 sec Av drill errors min Gross words min drills 52 0 This summary includes the following scores 09 13 02 1lla 03 00 200 letterl letterldoc09 13 02 1la 04 00 500 linedr1 linel 09 13 02 12a 03 00 300 pardrl paral 09 13 02 12a 05 00 460 This window calculates the total time elapsed average errors and word minute rates for every exam score recorded with the same date
42. e that the WPS 2007 tab contains the following new items Ca vid D gt DR WE Home Insert Page Layout References Mailings Review View WPS 2007 New Document Print Document Student Record DBase Utility Delete Key Close Teacher End Document Check Document Teacher Menu Import Document Verify Document Edit Document Delete Document Close WPS Build Key Set Document as Default WPS for Word 2007 Teacher Menu All use of the Word Processing Supervisor is done through this menu We will now create a test student to use the software with To create a student click DBase Utility in the Teacher Menu This window will pop up Classes Student Information CA dd Class Key Document Dete Doneft Cor Een GWPM Time Wed Ed Ch Class Roll Print Summary Merge Transfer Backup Restore 19 Make sure class 1 is selected in the list of classes in the top left corner of the window To add a student click on the Add Student button next to the class roll below the list of classes You will be prompted for the student s name ei 0 Add New Student sec Student Name o JI Ge We will use John Q Student as this test student s name Press OK and you will see that the student s name will now appear in the class roll Exit out of the DBase Utility Now press Close WPS and we ll re initialize WPS but this time using the name of our test s
43. e very useful they are potentially dangerous They erase all the information saved in student data files This is useful when you start a new term with the same class and wish to start recording scores from scratch Press yes to reset the data file of every student enrolled in the current class roll file NOTE Itis strongly recommended that you backup the class see backup options before using these options This will allow you to reverse the effects of using these options if you choose to later Resetting the Class Roll Clicking on the Reset Roll button in the Class Roll section causes the following dialog to appear 73 Reset Roll eS Warning this will delete all student backup and deleted student files for this class Are you sure you wish to continue As the dialog warns this option although very useful is potentially dangerous You should only use them to clean up your disk s when a term ends They erase all the information in the class roll student data and backup files Pressing Reset Roll button deletes all student data and backup files and sets the class roll file to empty You should use Reset the Class Roll at the end of a term if you want to start fresh at the beginning of the next term Using this option requires you to re enter all student names into the class roll file using the Add Student button This is what you want if enrollment changes from one term to another If however you want to reset all
44. elect the type of source document O Word Processing Supervisor Document wps Rich Text Format rif ASCII Text File td Previously generated key key New key key Carcel Select the type of document that you wish to use in creating the key and click OK Keys may be created from Word Processing Supervisor Documents Rich Text Format RTF files ASCII text files and previously created keys please see the following information on creating each type of source document A key can also be created without a source document Methods for Creating Source Documents WPS Document Rich Text Format ASCII Text Files Previously generated key New Key Type a document using Word Processing Supervisor by selecting the New Document option from the WPS menu After typing the document select End Document from the WPS menu to save and close the document Rich Text Format RTF files can be used by the Key Builder Use the File gt Save As option and change the file type to Rich Text Format before saving Documents created in word processors other than Word can also be saved as RTF files and then be used to create keys Standard ASCII text file with no embedded codes other than Carriage Returns and Line Feeds can be used by the Key Builder ASCII files can be created using most word processors or an ASCII file editor such as Windows Notepad Keys created by this version of Word Processing Supervisor may be reloaded for ed
45. ences Each option is described below Edit Text button Use this option to make corrections to the text of the document mark variable text mark text for multiple spacing and for line by line 59 OK button This option saves the current document as a Key Document It also saves a Key Master file that contains the variations that you are allowing in the checking of the document Both files are saved in the keys directory as specified in the Word Processing Supervisor Setup Cancel button This option allows you to return to Word or to build another key The current key document will be removed from memory Make sure to save the key document before selecting this option Mark Variable Text Use this option to designate text that may change from student to student but that should not be marked as incorrect Such variable items include dates reference initials years and personal names See How to Mark and Designate Variable Text later in this chapter Mark Text for MULTIPLE SPACING Check Use this option to designate text that may have a variable number of spaces between words such as tables where students are allowed to choose their own inter column spacing See Marking text for MULTIPLE SPACING check later in this chapter Mark Text for LINE BY LINE Check Use this option to designate text that should be checked line by line such as the dateline address and salutation of a letter See Marking text for LINE BY
46. ent The content of the four sample Keys follows TIMED WRITING TW1 Directions Type a 1 and 3 timing This is a sample timed writing that you may practice on to test the error checking capabilities of Word Processing Supervisor Software This timed writing is a short three paragraphs long As you test the error checking of this timed writing you may want to deliberately make several errors to ensure that the error checker will catch the errors properly Remember a timed writing must be typed in sequence beginning with the first line of the first paragraph If you finish the timed writing before the time period is complete repeat the material starting with the first paragraph PARAGRAPH DRILL PARDR1 Directions Type each paragraph for 1 type both paragraphs for 2 65 Remember a paragraph drill may contain one or more paragraphs Each paragraph may be typed independent of the other paragraphs in the drill If you desire to type this second paragraph as a three minute timing you may do so You may also type the paragraphs in any sequence you desire LINE DRILL LINEDR1 Directions 1 Type each line twice DS between lines 2 Type lines 1 and 3 twice DS type lines 2 and 4 once The typing screen will display a document currently in memory The drill line must be a single line that ends in punctuation Drill lines are error checked a line at a time from the start A paragraph drill may consist of one or more short pa
47. ent Information section causes the following dialog to appear e a9 Add New Score fete Exercise Name Saved As Words 0 Date 3 25 2011 le Checks 0 Time 3 14 58 PM Gross WPM 1 Elapsed Time k Net WPM 1 gt Exercise Type Timed Writing v Format Errors 1 Correction Content Errors 1 The Words Checks Gross WPM Net WPM Cut Off WPM Format Errors Content Errors and Edits fields can be edited by clicking the mouse in the box to their immediate right and typing in the values to which they should be set or they can by edited by pressing the corresponding increment and decrement buttons Set the Date by either typing the correct date into the appropriate sections or by selecting the date from the drop down calendar which can be accessed by pressing the button to the right of the Date Set the Time by clicking on the portion of the time that you wish to edit and either typing the number you wish to change it to or pressing the increment or decrement buttons until the correct time is displayed Set the elapsed time by typing the time that has been elapsed for example 3 minutes 2 seconds Select the score type of the score you will add by choosing from the combo box next to Exercise Type 77 When you have the desired values entered for all fields press the OK button This will add the score that currently appears to the current student s data file the current student is displayed in the C
48. ese files are created through the Word Processing Supervisor Setup Using the database manager you can manipulate the information stored in these three types of files Here is an explanation of what is stored in each of the three file types Class Roll Files Student Data Files Backup Files Class Roll Files are used to store lists of student names currently enrolled in deleted from and transferred from a particular class These files found in the records path are named set lt ext gt where lt ext gt is a digit representation of the class code For instance the class roll file for class 1 is named set 1 Student Data Files record the results words minute total words etc ofa particular student s Timed Writings Line Drills Paragraph Drills Productions and Exams Score results are added to student data files when a student error checks his her document The file extension is again determined by the class code For example the student data file for Royce S Shelley enrolled in class 1 would be named ROYCE_S_SHELLEY 001 These files are kept in the records path Backup files are copies of Class Roll and Student Data files They can be used to restore information should it ever become lost They use the same name as the files they back up except that they use a different file extension For example the backup file for 1 set would be named 1 set backup The backup for shelroyv 020 would be n
49. est contiguous block of text and not mark adjacent areas separately Place the mouse pointer at the left margin of the first line to be marked and click and drag to the last character of the last line to be marked Once the text has been marked click on the Line By Line button from the Key Builder menu Example May 27 1999 Ms Julia A Jones 3578 Southern Avenue Salt Lake City UT 84109 Dear Ms Jones We were happy to learn that you will arrive on June 15 as scheduled 63 Set Document Format Variations Word Processing Supervisor allows the instructor to designate how precisely the format of the document will be checked Each item of format that is checked can be marked to be checked for an exact match with the key or not checked at all Most format items can also be checked within a designated range of variation For each format item select the appropriate precision by entering the desired value into the corresponding field When a variance is allowed the student s document may vary from the key in either direction from that value For example If the key is prepared with a 1 left margin and a tolerance for left margin is set at 2 then a student s document with a left margin anywhere between 8 and 1 2 will be considered correct Format Items Checked Variation Allowed Left Margin Exact No Check Up to 2 Right Margin Exact No Check Up to 2 Top Margin Exact No Check Up to 2 Bottom Margin Exact No Check Up
50. etup The Sort Order Selector is only enabled when the current score type is either Exams or Productions It is used to select the order in which exams and productions are listed in the Score Display Box By choosing a sort order from the Sort Order combo box you select one of the following sort orders Save Name Date Recent Lists the scores in the order in which they were saved error checked Lists all scores with a given exercise name You are prompted for the name when you click on the check box Lists the scores by order of their recorded dates Lists all scores whose recorded date falls after a date that you are prompted for when you click on the check box 84 Grouped Lists the scores in alphabetical order using the exercise name Unique Lists the scores in alphabetical order using the exercise name such that scores with the same exercise name are listed only once When you use this sort order the Ch column in the Score Display Box is changed to to indicate that the number of occurrences of a particular exercise name are displayed in that column Qualifying Scores A score qualifies if it is a Line Drill Paragraph Drill or Timed Writing and if it has fewer than the maximum errors standard for the current class Timed Writings and Paragraph Drills must also meet the minimum time standard for the current class to qualify If multiple saves of the same exercise name are not permitted as designated in th
51. from the WPS menu This will cause the software to stop the timer if appropriate and display statistics concerning the document See Ending a Word Processing Supervisor Document in this chapter 34 Supplementary Materials Chooser If you click on the button labeled Supplementary you will be presented with the supplementary materials chooser window a Choose Supplementary Materials o O Jee Key Type Exam Legal Letter FIDO1ACP FIDOZACP FIDO3ACP FIOD4ACP Manuscript Memo FIDOS5ACP Outline Paragraph Table Timed Writings On the left side of the window is a list that is labeled Key Type This list contains the various types of keys that are available as supplementary keys On the right side of the window is a list of the individual keys in the selected key type To use a key simply select the key type from the left and then choose the desired key from the right and press OK If you check the box labeled Exam the exam key will be used instead of the practice key If selected it will cause the key to be recorded in the students exam scores 35 Note The names of these keys are related to those in the blacklines files There is a blacklines file associated with each key type listed on the left These blacklines files give formatting and stylistic guidance concerning each key type The blacklines files are available in the Programs menu under SE Warner Software then Word Processi
52. fy that a printed document was prepared with Word Processing Supervisor using a Word Processing Supervisor Document stored on a student s data disk or subdirectory This assures that the work is original and not duplicated from data files on another student s disk To verify a document 1 Fill in the name of the document in the Document Name box or select it from a list by pressing the button to the right 2 Enter the name of the student of whom the document should belong in the Student Name box 3 Enter the left code from the printed copy of the student s document that you are verifying in the Enter the left code box or use the increment decrement buttons to the right This code is found at the left edge of the last line of the document information the same line that contains the student s name 4 Enter the right code from the printed copy of the student s document that you are verifying in the Enter the right code box or use the increment decrement buttons to the right This code is found at the right edge of the last line of the document information the same line that contains the student s name 5 When all this information is entered press OK to bring up a window indicating whether or not the document passes the verification test 49 Creating Key Files Selecting the Build Key button from the Teacher Menu brings up the key building system described in Chapter 7 ERRORCHECKER amp KEYBUILDER Deleting Key Docu
53. g a Change Password Lal lt Enter New Password 20 character Maximum Verify New Password Enter your new password twice once in each textbox and press the OK button to save the new passwords It is highly recommended that you change the passwords from their initial values the first time that you use the software The initial value for the password is the word Default Restricting Access to the Teacher Utilities When the word processor is started access to the teacher utilities is automatically restricted However once the class passwords have been correctly entered see figure above the computer station on 43 which the passwords were entered will have full access to the teacher utilities until access to these utilities has been closed out To close out access to the teacher utilities restricting their access until the class passwords are entered again select the Exit Teacher Menu option from the WPS menu The Class Setup Selecting Edit Class in the DBase Utility after activating the Teacher Menu in the WPS menu brings up the following window E Password Required T Auto Logon Document Preparation Record Keeping and Class Standards Minimum Time 2 minutes Words subtracted per eror for NWPM Calculation 0 2 Cutoff Error Number o gt Maximum Errors Per Minute w Number of Scores to Average 5 C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Reco
54. g Supervisor Software This timed writing is a short three paragraphs long As you test the error checking of this timed writing you may want to deliberately make several errors to ensure that the error checker will catch the errors properly Remember a timed writing must be typed in sequence beginning with the Error number 1 of 3 Punctuation Page 1 Line 1 See Chapter 7 ERRORCHECKER amp KEY BUILDER to learn how to use the Error Check Report window For now you can notice that the key file is displayed in the bottom half of the window and the 23 document you typed is displayed in the top half There is a red highlight by the word timed in both portions of the window This indicates the position of the first error a punctuation error the extra comma If you press the Exit button Word Processing Supervisor will again display the WPS Document Summary window This time the information that could not previously be displayed the Error count and Gross Words per Minute for example in the WPS Document Summary window will be displayed a a WPS Document Summary Co e mea Document Information Document Name test1 wps Student Name John Q Student Correction Off Student Number 0 Edits 0 Class Code 1 Total Words 38 Assignment Code 0 Elapsed Time 00 44 Checks 1 Gross WPM 50 Creation 9 5 2011 Content Errors 3 Edited NA Format Errors NA Printed NA Now that a document has been error
55. her students These means include the following Edit Counts Each Word Processing Supervisor Document stores the number of times it was edited By requiring students to hand in only documents that have a zero edit count you insure that they have not corrected mistakes from a previous document Check Count In addition to edit counts each Word Processing Supervisor Document stores the number of times a particular exercise is error checked Documents that have been checked only once and never edited have legitimate scores that have not been falsified Verification Formulas The Formula button on the Class Setup Window provides additional information to allow the teacher to be certain that any given document was prepared using the Word Processing Supervisor Please take time to read the additional information provided Modified Exercise Names Documents that have been created by editing a Word Processing Supervisor Document and then saving it under a different name have a lowercase x appended to them in the printout For example if a student saves an exercise named job1 and then edits it and specifies the Document file name to be job2 the name job2x will appear in the footer of the document when printed This will allow you to verify the source of a document Notice that for best security the edit count must be 0 the check count must be 1 and the error count net word per minute rate cutoff word per minute rate showing in the
56. ill prevent you from doing the same The following window will appear Le a WPS Password Entry o lem Enter Your Password 20 character Maximum Change Password Lo JI Geet Since this is the first time the software is being used the password is defaulted to the word Default Enter Default without the quotes in the text box labeled Enter Your Password When you press OK a new Change Password dialog will pop up and prompt you to change the password from the default password When you ve entered and changed the password press OK to begin providing the information necessary for Word Processing Supervisor configure class 1 17 Once the password has been successfully entered the following window will appear IL a Create a Setup File for Class Code 1 o e Logon Procedures A Password Required Auto Logon Document Preparation F atch Available Typing Words v Correction Manual v J ans e E Voice Recognition Available Record Keeping and Class Standards Minimum Time 2 minutes Rank by Gross WPM Words subtracted per error for NWPM Calculation 0 Cutoff Error Number OK Record Best Maximum Errors Per Minute 10 Backup Auto y Number of Scores to Average 55 Paths Student Records Path C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Reco ErrorChecker Key Path C P
57. ing key or a source document type rtf txt wps It also allows you to edit existing keys Allows the class instructor to delete previously created key documents This option protects you from a student falsifying the footer that appears at the bottom of a printed WPS document It also protects you from a student copying another student s data files Whenever you suspect that a student has attempted either of these two methods of cheating you can use this Verify option to discover whether he she has cheated See Chapter 9 Security Allows the class instructor to view edit and print the information in the class roll student data and backup files See Chapter 8 Record Keeping Restricts access to the teacher utilities until the password is entered again 42 Entering the Class Password Selecting the Teacher Menu option in the WPS menu brings up the following window 6 a WPS Password Entry Co CE fee Enter Your Password CZ 20 character Maximum Change Password L o coa The teacher utilities are guarded by a password You enter the password in the text box labeled Enter Your Password If the password you enter is correct pressing OK will enable access to all teacher utilities in the WPS menu Changing the Class Password When you enter the correct password in the password entry window click on the Change Password button at the bottom left It will present you with a new dialo
58. install Word Processing Supervisor NETWORK NOTES You may install Word Processing Supervisor on the following network systems Windows XP Windows Vista or Windows 7 Networks NOVELL Networks Other Windows Compatible Networks The workstation operating system must be Windows XP with Service Pack 2 SP2 Windows Vista or Windows 7 WPS must be installed locally on each computer that you intend to use it on If you are installing WPS from a download make a backup copy of the download installation folder and save it in a safe place CHAPTER 3 INSTALLATION OF WORD PROCESSING SUPERVISOR HARD DRIVE amp NETWORK INSTALLATION 1 Make sure that Word 2007 is correctly installed and fully functional 2 Download Word Processing Supervisor from http www sewarner com 3 Open the folder where you have downloaded the setup file 4 Double click on WPS2007_Setup exe 5 Install the software 6 Ifyou have purchased a site license extract and copy the site license file WPSWRD2007 into the remote directory that is specified during the installation process both teachers and students only need read access to this file By default the directory is Windows Vista and Windows 7 C ProgramData SE Warner Software Word Processing Supervisor for Word 2007 Windows XP C Documents and Settings All Users Application Data SE Warner Software Word Processing Supervisor for Word 2007 THE INSTALLATION PROGRAM USER ACCOUNT CONTROL UAC
59. isor when you start Word you will see an additional tab WPS 2007 available in the Word ribbon Before beginning to use Word Processing Supervisor you should first check that the access rights are set correctly Follow these procedures to check the User Access Rights INSTRUCTOR TO VERIFY USER ACCESSS RIGHTS If you are not logged on as a Teacher log off and log on as a Teacher you must not be logged on as an Administrator To repeat this check for a student s access rights log on as a Student and repeat these steps Ifyou are in WPS exit Word 2007 at this time Launch Word 2007 In the WPS 2007 tab click Check Permissions Ifyou have previously created classes you can choose which class you wish to check User Access Rights for You will be presented with this dialog to select the class E a Choose Class o el Class Code 26 Otherwise you will be notified that you are checking User Access Rights for the default class settings No classes found checking permissions using default class settings Would you like to check User Access Rights for a teacher Otherwise User Access Rights will be checked for a student If you have logged on to the network as a Teacher click on the Yes button If you are checking when logged on as on Student click on the No button 27 If you clicked on Yes the following message box will appear If you clicked on No a slight variation adjusted for the student s Use
60. iting of text and other modifications A new key can be created with no source document After choosing the key type you must click on the edit text button to enter in the initial text to the key You will be prompted to choose a file name for the new key 55 Selecting Key Type and Record Type a a Key and Record Type o e Key Type Record Type O Timed Writing Write to record Paragraph Drill Write to exam record Line Drill Dont write to record Outline Table Financial Statement Legal Document Manuscript Letter Memo Select the appropriate key type for this exercise and an appropriate record type Click on OK Selecting an Appropriate Key Type When building a key you will be required to specify what type of key you wish to build A key document s type affects how it instructs the Error Checker to behave when using the key document to check a student exercise It also affects how the results of the error check will be saved in the student s record see Chapter 8 The following explains the various key document types DRILLS Timed Writings Timed Writings consist of one or more paragraphs that must be typed in sequence beginning with the first paragraph If the timed writing consists of more than one paragraph the paragraphs cannot be typed out of sequence However if the entire timed writing has been completely typed the student may continue the timed writing by returning to the first paragraph and re
61. ix A for the appropriate permission and network settings 28 After insuring that both the student and teacher User Access Rights are correct we can initialize WPS If the User Access Rights are not correct some of the functionality of WPS may be impaired Selecting Initialize Word Processing Supervisor from the WPS 2007 tab brings up the following window Initialize WPS for Word 2007 Lollo Jk Word Processing Supervisor Copyright 2011 S E Wamer Software Inc Class Code 1 Student Name Subfolder optional Password 3 Characters SE Wamer HS Type INSTRUCTOR in the field labeled Student Name to log in as the instructor When the correct class code and student name are entered skip the student password and Subfolder fields press the OK button The Password field only needs to be filled in if the password option was selected in the setup see Chapter 6 The Teacher Utilities The Class Setup Note If you need to perform actions that only a teacher can perform while a student is logged in simply click on the Teacher Menu button in the WPS for Word 2007 menu You will be prompted for the same password you use as you do to log in using INSTRUCTOR as a student name Once you enter the password the Teacher Menu will open and the student will temporarily gain instructor privileges To remove the temporary privileges click the Close Teacher button in the Teacher Menu This is a very useful fea
62. lass Roll The following table describes the meaning of each field Key Document Words Errors Date Checks Edits Time Gross WPM Net WPM Cut Off WPM Elapsed Time Correction Exam Score The key name the name of key used by the Error Checker The document name as saved on disk The total number of words The total number of errors The error check date The number of times the exercise was error checked The number of times the exercise was edited The time of day the exercise was error checked For exams the time of day the exercise was originally saved The Gross Words per Minute rate The Net Words per Minute rate The Cut off Words per Minute rate The total elapsed time taken for the exercise Whether the correction feature was ON or OFF Whether the score is counted as an exam or not 78 Exercise Type The type of exercise Editing a Score in a Student Data File Clicking on the Edit Score button in Student Information section causes the following dialog to appear e a Edit Score o 115 fetal Exercise Name TW1_EX Saved As Twila Words 155 Date 3 2 2011 le Checks 1 Time 5 42 19 PM 2 Gross WPM 52 Elapsed Time 3 minutes v Net WPM 38 S Exercise Type Timed Writing wv Cut Off WPM 52 BI Geen Score Format Errors 1 Y Correction Content Errors 4 Edits 0 S Cancel This dialog will allow you to edit the score that
63. lass Roll list Are you sure you want to delete student John Q Student If you now click on the Restore Student button you will see your deleted student listed Restoring a Student Clicking on the Restore Student button in the Class Roll section causes the following dialog to appear Bob H Student 72 All currently deleted students will appear To select a student name to restore scroll through this box until the name you want to restore appears and click on the name with the mouse You will know that you selected the name because it will appear highlighted in blue To restore this name press the Restore Student button You will see that the student you restored has been moved to the Class Roll list NOTE Restoring a student is different from restoring his her data file Restoring a student re enrolls him her in a class roll file from which he she has presumably been deleted Restoring a student data file replaces the information in a student data file with the information contained in that data file s backup file For information on Restoring a student data file see Backup options in this chapter Resetting Student Data Files Clicking on the Reset Scores button in the Class Roll section causes the following dialog to appear z Reset Scores ES Warning this will delete all scores in the student files for this class Are you sure you wish to continue Although these options ar
64. lass roll list box The Score Display Window Clicking on the View Scores button in the classes section causes the following window to appear 82 H a9 Score Display x John Q Student 1 Key Document Date DoneAt Cor Errors GWPM Time Wrd Ed Ch tw1 test 9 5 2011 12 54AM Off 3 50 00 44 38 0 1 Min Time 02 00 Total Scores 1 0 qualify Averaging Dof 0 scores Score Type Timed Writing Max Errors Min 10 Average Gross WPM NA Average Errors Min NA Sort Save The best score qualifies when the same exercise name occurs Next Student Print Pita Ex The text at the top of the window shows the name and class code of the current student At the bottom right of the window the drop down box labeled Score Type changes the type of scores displayed exams line drills etc Below the Score Type drop down is the Sort drop down box For certain types of score types this drop down box allows you to select how the scores are sorted At the bottom left of the window the settings for the current class and the averages of the displayed scores are shown Pressing Next Student displays the scores of the next student enrolled in the current roll file Pressing Backup backups the data for the current student to the Records directory Pressing Print sends a report of the scores which are currently displayed to the printer Pressing Print All sends a report of all recorded scores in the student d
65. ly make several errors to ensure that the error checker will catch the errors properly Remember a timed writing must be typed in sequence beginning with the S Error number 1 of 3 Punctuation Page 1 Line 1 Previous Eror Next Be The bottom half of this window displays the key document used in the error check The top half shows the student document used Under the key document section is a one line section that displays what type of error occurred You can scroll through the errors using the Previous Error and Next Error buttons Notice that red highlight appears in both the key and student document sections indicating where the error occurred In the example above you can see that the first error for the sample timed writing is a Punctuation error The comma following the word timed was not found in the error free key To return to the word processor click on the Exit button This will cause the ErrorCheck window to disappear and the results of the check to be saved to the student record If no errors are found in the student s document the above window is replaced with a congratulatory message indicating that no errors were found 53 The Key Builder Steps Required to Build Key Documents Only special documents called key documents can be used to error check student exercises The Key Builder Utility creates key documents by adding special codes to already existing documents source documents The Error Checker use
66. ments Selecting the Delete Key button from the Teacher menu brings up the following window ITQ Ly Word Processing Supervisor for Word 2007 Keys weltall Search Keys p HZ Desktop 2 Name Date modified Type Size 8 pS a 3 5 2011 12 09 AM Registration Entries 32 KB y Recent Places Libraries ES Documents adi Music El Pictures BE Videos Q Homegroup Computer amp BOOTCAMP C a Macintosh HD E Organize y New folder v DN File name y Word Processing Supervisor Ke v Choose the file and pressing Open removes the key from disk Only Word Processing Supervisor keys may be deleted using this option 50 Importing Documents Selecting the Import Document option from the Teacher Menu brings up the following window e a Import Document re f Ba ae zen New Document Browse Student Name Class Code 1 Fill out this form as you would any other window in Word Processing Supervisor and press OK to convert the file in the Import File box to a Word Processing Supervisor Document This utility is particularly useful for rescuing backup files when the power goes out in the middle of creating or editing a document NOTE The word processing file must be saved as an RTF file before it can be imported Using the Database Manager Selecting the DBase Utility option from the WPS menu brings up the Word Processing Supervisor Database Manager described in Chapter 8 51
67. ng Supervisor Custom Key Selector If you click on the button labeled Custom you will be presented with this file selection window e a Select Key E gQ r lt Word Processing Supervisor for Word 2007 Keys X 4 Search Keys p Organize v New folder 3 EN e S Name Date modified Type Size A Libraries QA _ twl ky 12 6 1999 9 19 PM KY File 3 KB si Documents EEN _ pardrl ky 12 6 1999 9 19 PM KY File 3 KB A Music C linedrl ky 12 6 1999 9 19 PM KY File 3 KB El Pictures EE _ letterl ky 12 16 1999 7 01 PM KY File 4 KB Videos 8 2 Homegroup Ba Computer EL BOOTCAMP ICH ca Macintosh HD E 4 m r File name All WPS Keys key ky gt Open Cancel This dialog allows the student to select any key to be used for display or error checking Simply select a file and press Open in order to choose a key In the image above the four keys that are listed are sample keys included with the software However more keys can be created by the teacher See Chapter 7 ERRORCHECKER amp KEY BUILDER for more information Customizing the Default Settings Font Pitch etc of WPS Documents 36 It is possible to customize the default settings of Word Processing Supervisor Documents Possible default settings include font point size spacing zoom justification margins and many others After setting these defaults they will automatically apply to every document you
68. ng to keep different classes and periods separate from each other by assigning them their own class codes For example period 1 could be assigned class code 1 period 2 could be assigned class code 2 and so on If there are multiple teachers using the software then class codes 101 102 103 201 202 203 301 302 303 could be used with the first digit in the class code designating the teacher and the last digit in the class code designating the period Every individual class specified by its class code has its own settings class roll file and student data files see Chapter 8 for information concerning class roll and student data files Pressing the Formula button in the Word Processing Supervisor Setup Screen brings up the Formulation Information Create window Because this window contains special information relevant to the security ofthe Word Processing Supervisor it is not shown in this manual see Chapter 9 Security When you are finished modifying the settings click Cancel to exit without saving changes Click OK to save the new settings for the current Class Code and exit the Word Processing Supervisor Setup Screen 48 Document Verification Selecting the Verify Document after activating the Teacher Menu brings up the following window 5 a Verify Document o E Document Browse Student Name Class Code 1 Left Code 0 Right Code 0 S This verification option allows you to veri
69. nt may then be checked or printed but no further editing of the document will be possible For extended timing periods it is possible to exit the document before the timing expires and return to the document at a later time with Word Processing Supervisor allowing the use of the balance of the timing period CORRECTION ON OFF Word Processing Supervisor allows for the correction features of a word processing package to be either on or off If correction is set to OFF the students will not be able to backspace or otherwise edit a document and will not be permitted to reload a document for future editing sessions PASTE INSERT AVAILABLE Checking the Paste Insert Available for the Document box permits the use of Paste and Insert All documents prepared with this feature check will have a PI OK label at the right side of the student information footer NOTE Any document with the PI OK label that is error checked with a Drill key Timed Writing Paragraph Drill or Line Drill will not be recorded in the student record Production documents will have the document s filename preceded by an asterisk in the student record VOICE SPEECH RECOGNITION INPUT USED If a voice speech recognition feature is used with Word 2007 for inputting data checking this box will by pass the starting of the timer with the first keystroke The timer will begin as soon as the OK button is clicked on the New Document screen ERROR CHECKING OF STUDENT DOCUMENTS
70. ory on the server File Attributes All files in all of the above directories should have the file attributes of Read and Write Novell users should also set all files in all of the above directories as Shareable 92 WARRANTY STATEMENT SITE LICENSE DISKS Use the software for 90 days and then if not completely satisfied return it for a refund If a purchaser receives an unprotected master disk that is defective please return it immediately for a replacement GENERAL STATEMENT There are no warranties beyond those described on the face hereof and all implied warranties including implied warranties of fitness and merchantability are hereby excluded ORDERS 1 800 722 5185 TECHNICAL ASSISTANCE 1 801 277 9444 93
71. pe and Record Type smiriti eeren aa a aa aia e aa aa aana reae saaat eaaa aaaea aeaaaee 56 Selecting an Appropriate Key Type 56 AIR 56 PRODUCTION EXERCISES oenining a e vunceunadeusqe t tov a it ENEE 57 Selecting an Appropriate Record Type eerst re At ee ee ee ees 58 Special Error Checker Instructions ienis aaa backedessiuewaskacuecels ely casted tetera uel ackaatecersieleeetaiueds ito 59 How to Mark and Designate Variable Texto tdi Ee Ee SEENEN Nan 60 Available Types of Variable TR is 61 Marking text for MULTIPLE SPACING Check 62 Marking text for LINE BY LINE Check 63 Set Document Format Variation 64 SAMPIe ENEE 65 CHAPTER 8 STUDENT RECORD KEEPING cccesccessceseceseceseeeeeeeeneeeaeecaeecaaecaaecaaeceaeceaeceaeesaeeseeeseneeeaeeeaeesaaecsaessaecaeseaeeeaeeees 68 General OVEMVIEW cocoa ai A E EEEa AEEA EE A AENEA ES E EAE EE aE AEA EES 68 The Three Sections of the Data Base Manager 69 AddiNg aStUdeNt da AA E A A A IA ARE 71 Editing a St dent NaM EE 71 Deleting a Student in eha aa e aaa oa SE Sa need aa a aa aea Aaa REIN GEE aE Ok 72 Restonnge a Student oriee a AAA AA AE A ncn bos EAS RR EARE 72 Resetting Student Data Fleitas 73 Resetting the Class Rolls E E E eege E A EE E E E EEE E E EET 73 Meld 2 0 0 9 ee ON 74 PASSWOFS n e e a cesar clu A eds E 75 Adding a Score to a Student Data UE 77 Editing a Score ina Student Data File e ice c 79 Deleting a Score from a Student Data bie 79 Merge Transfer
72. peating the timed writing The 56 Paragraph Drills Line Drill key should contain only one copy of the material in the timed writing even though the students may type the material more than once Paragraph Drills consist of one or more paragraphs that may be typed independently of each other If the paragraph drill contains more than one paragraph the students may type the paragraphs any number of times and in any order This is different from a Timed Writing where the paragraphs must be typed in the same sequence as they appear in the key The key should contain only one copy of each paragraph Line Drills consist of several drill lines Each drill line must be a single line of text Drill lines are error checked one line at a time and the student may type the lines any number of times and in any order The key should contain only one copy of each line in the line drill even though the students may type the lines multiple times PRODUCTION EXERCISES Outline Table Financial Legal Document Manuscript Letter The horizontal spacing in the student document must match the horizontal spacing in the key exactly unless the document has been marked by the teacher for MULTIPLE SPACING checking Lines in the outline will be checked one line at a time with words placed on different lines marked as errors If you wish the students to be able to place words on a different line than the one in the key you may select th
73. r Access Rights will appear f you have any questions about User Access Rights refer to the User s Manual Appendix A Data Directory C ProgramData SE Wamer Software Word Processing Supervisorfor Word 2007 OK WARNING Delete rights not required but extra rights may pose a security risk Supplementary Materials C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Supplementary Materials ERROR Directory does not exist Diagnostic Directory C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Diagnostic OK Remote Directory C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 OK Records Directory C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Records OK Keys Directory C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Keys ERROR Directory does not exist Documents Directory C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Documents OK e If you tested the Teacher s User Access Rights you will get the above message box If you were testing the Student User Access Rights a similar message box would appear If OK appears after each path the User Access Rights have been set appropriately If they indicate an ERROR the nature of the error in the permissions will also be indicated If an error occurs please contact your systems administrator and provide Append
74. ragraphs LETTER LETTER1 Directions Type the following letter as a modified block letter with paragraphs indented use mixed punctuation Use 1 top and bottom margins 1 25 left and right margins Times New Roman Font 12 point standard tab settings with no vertical or horizontal centering Use 10 tabs before typing the dateline The formatting for the letter is specified in the blacklines documentation for letters under the SE Warner Word Processing Supervisor directory in Programs use current date Ms Jane R Sullivan 3945 East Thunder Ridge Court Cedar Falls A 50613 Dear Ms Sullivan Thank you for your recent inquiry about our new product line We are sending you our most recent catalog published use the last day of the previous month for example May 31 1999 If you place an order by December 31 use current year you will receive a 20 percent discount in addition to the free promotional gift mentioned in the catalog To rush your order call our toll free number 1 800 555 3345 Operators are standing by 24 hours a day to take your order Sincerely Use your name here Vice President of Marketing reference initials 66 67 CHAPTER 8 STUDENT RECORD KEEPING General Overview Your Word Processing Supervisor package comes with a built in database to track the progress of classes of students This data base consists of three types of files class roll files student data files and backup files Th
75. ration Table of Contents CHAPTER 1 FEATURES OF WORD PROCESSING SUPERVISOR coooooccccccccccccocccncconnconncconnconncnn nano naconcnnncnn rca ca nnn cnn rnn cnn ccan cnn 1 DOCUMENT DUPLICATION EE 1 EDIT COUNTER cui A A A A 1 TOTAL WORDS AND WORD PER MINUTE RATES cccooccccocccoccconoconoconaconaconononoconcnncnnnn crac crac ran nc nn rro narran rana 1 TIMED ACTIVITIES COUNT DOWN TIMER nan crac ran cnn aran c nn rare nana c anna 1 CORRECTION ON OEF 0 ds thd elevate ed a A 2 PASTIE INSERT AVAILABLE 00 ai 2 VOICE SPEECH RECOGNITION INPUT USED cc cceccescesseescesecseeseeesecaaeeseseeceaecaeesecsaecaeesaeaecaaeeseseeceaecaeseeeeaecaeeeeeeaeeaeeaeeeees 2 ERROR CHECKING OF STUDENT DOCUMENTS ccoo nc nono roca nora nan narrar annn anne rra rra nran anar rare stente canas 2 STUDENT RECORDS aiii as 3 CHAPTER 2 GENERAL INFORMATION 4 HARDWARE REQUIREMENTS 020 dd A a ia 4 SOFTWARE REQUIREMENTS usina ia aa 4 NETWORK NOVES cai ee EE ee EE 5 CHAPTER 3 INSTALLATION OF WORD PROCESSING SUPERVISOR cooocococococococcconconncconncconononaconaconanancnnnnanncannn nana nrnn crac criar ncannnos 6 HARD DRIVE amp NETWORK INSTALLATION nono crnn ccoo nc nn nano n anna rra anna nera nan n rra rr nn rn aran n rn nana nana nan 6 USER ACCOUNT CONTROL UAC E 6 INSTAEL PREREQUIS TES eia reeta eaaa a E A A A EES H BEOGINNINGTHEINSTALATIONuegrdeedee eege d edd diante 11 CHOOSE WPS REMOTE DIRECTORY coccocccccccnocccacnconncnnncnnnconnononannanona canon
76. rill summaries see Chapter 8 Specifies the disk or network location in which to store student records class roll and backup files see Chapter 8 See appendix A for network information Specifies the disk or network location in which to store key documents Key documents are error free copies of documents that the class instructor creates and the students use to error check their work See appendix A for network information Specifies the disk or network location in which to store student Word Processing Supervisor Documents The student s work is saved here If checked each student will need to designate their own sub folder from the specified location If the student needs to designate a sub folder they will 47 Voice Recognition Available Class Code Formula OK Cancel type it in on the same screen where they designate their class code and name when they select Initialize Word Processing Supervisor If not checked the Document Storage Path is mapped directly to the student s storage location If this box is checked the Voice Recognition Input Used check box item will be activated on the New Document screen When the Voice Recognition Input Used box is checked the timer is started once the OK button is selected on the New Document screen With the box not checked the timer will begin with the first key stroke in the new document Specifies the particular class whose settings are being modified Use this setti
77. rogramData SE Wamer Software Word Processing Supervisor for Word 2007 Keys Document Storage Path C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Docu Browse Student Selects Subfolder s 7 Class Code 17 This window is used to set the configuration options for class 1 You can always modify the information stored in this window by using Edit Class via the DBase Utility see Chapter 6 TEACHER UTILITIES If you are installing to a hard drive with no server available you can just use the default values shown in this window However a network installation requires that you enter paths on this screen that can be read and written by all students to archive their student records ErrorChecker Keys and where the students will be saving their documents See Appendix A for more information Press OK and Word Processing Supervisor will notify you if any of the directories do not exist on the system If they do not exist either change the path to the correct location or create a new directory in the appropriate location Word Processing Supervisor will automatically create a Class Roll File for class 1 18 The Class Roll File will store the names of the students enrolled in class 1 Using the DBase Utility see Chapter 8 Student Record Keeping you can add delete modify the names stored in the class roll file Now you can return to Word and you can begin to use the software When you return to Word notic
78. s codes you assign When a student initializes the software he she will have to type his her name and class code in this box Word Processing Supervisor will make sure that the name he she types in is found in the class roll designated by the class code Since this is the first time using the Word Processing Supervisor we ll just use class 1 For more information concerning class codes see Chapter 6 TEACHER UTILITIES and Chapter 8 RECORD KEEPING To enter type INSTRUCTOR in all capital letters in the field labeled Student Name Don t worry about entering a password or a personal storage location Passwords and personal storage locations are only necessary when you the teacher designate that students must use them See Chapter 6 TEACHER UTILITIES When all the information is entered click OK Whenever you start up Word you have the option to use or not use the Word Processing Supervisor If you do not wish to use the Word Processing Supervisor do not activate it with the Initialize Word Processing Supervisor button from the WPS 2007 tab When you press OK Word Processing Supervisor will require you to provide the information necessary to create class 1 Since the creation and modification of class settings is a privilege only granted to the class instructor you will first be prompted to enter in the class password Be very careful to guard this password it prevents students from accessing teacher utilities and if forgotten w
79. s the codes it reads in key documents to determine how the teacher desires the student documents to be checked The following outlines the steps required to build key documents Obtain a source document either by having a student type it or by typing it yourself see the section below Methods for Creating Source Documents Start the Key Builder Utility Teacher Menu gt Build Key The teacher menu must be active Select the key type and record type load the source document and enter any optional special Error Checking instructions from within the Key Builder Utility Save the newly created key document Exit the Key Builder Utility and ErrorCheck the source document There should be no errors since the key document was made from this source document If errors occur reenter the Key Builder Utility load the key document and make corrections as needed Use the new key document to error check a few test exercises that you type yourself This will assure that the special Error Checking instructions you entered in the Key Builder Utility are working as you desire You may use the Key Builder Utility to edit an existing key document until it works as desired The remainder of this chapter explains how to do steps 1 4 Steps 5 amp 6 require that you know how to use the Error Checker explained in the first section of this chapter 54 Selecting the type of source document ei a Source Document Type all Sa Please s
80. shift tab keys you can move from field to field in this window Fill in the document name of the file you wish to begin Check the Correction checkbox to select whether you will allow correction features Correction features include the backspace key and any cut copy paste combination including moving the mouse to a previous location in the document Check the Stopwatch checkbox to select to use the count down stopwatch If it is enabled you must set the amount of time in the timing period text box Any valid time will work for instance you may type 3 minutes 5 seconds After the time you set elapses the Word Processing Supervisor will block further 33 editing of a document and automatically select the End Document option If the stopwatch is not enabled the amount of time used to prepare the document will still be recorded but will not be limited see Ending a Word Processor Supervisor Document Set the codes field Information concerning which codes are selected will appear on the printed document If you check the box labeled Paste Insert Available the document will be labeled as PI OK and will be flagged in the bottom line of the student information footer If the document is later error checked as a DRILL document Timed Writings Paragraph Drills or Line Drills the error checking results WILL NOT be recorded in the Student Record If the document is later error checked as a PRODUCTION document the results in the Student
81. t See Chapter 7 ERRORCHECKER amp KEY BUILDER to learn to use the error checker Accessing Student Records as a student Selecting Student Record from the WPS 2007 menu brings up the Word Processing Supervisor Student Records Menu System See Chapter 8 RECORD KEEPING under the heading Word Processing Supervisor Student Records Menu System to learn to use the student records menu system Accessing Class Instructor Utilities See Chapter 6 TEACHER UTILITIES to learn to use the Teacher Menu option from the WPS menu 41 CHAPTER 6 TEACHER UTILITIES The Teacher Menu Selecting the Teacher Menu option from the WPS menu gives the class instructor access to the following utilities DBase Utility Import Document Build Key Delete Key Verify Document Set Document as Default Close Teacher Allows configuration of Word Processing Supervisor for your hardware and software Also allows you to set the standards maximum errors minimum time for timed drills etc for record keeping for any particular class Allows the class instructor to turn a word processing RTF document into a Word Processing Supervisor Document This utility is particularly useful for rescuing backup files when the power goes out in the middle of creating or editing a document Allows the teacher to create key documents that may be used to error check the documents that students create This option allows you to build a new key from an exist
82. tons Ten to fifteen minutes of experimentation will be worth the entire rest of this chapter The Three Sections of the Data Base Manager Classes Upper left section of the window 69 Classes Add Class Edt Class _ Delete Class Vew Scores This section allows you to switch between managing different classes You can add new classes change the configuration of already existing classes delete classes and view scores Pressing Add Class allows you to create a new class First select a class code and press OK Then the Class Setup Screen will be shown for your new class Pressing Edit Class shows the Class Setup Screen for the selected class Pressing Delete Class button deletes all student data files and backup files and deletes the selected class roll file as well Pressing the View Scores button allows you to work with scores for the current class in detail similar to viewing Student Records Class Roll Lower left section ofthe window Class Roll Add Student John Q Student _E_EOOH Edit Student Delete Student Restore Student _ Beset Scores Reset Roll Dm Scores Prnt Summary Passwords The purpose of this section is to select the kind of operation you wish to perform on the class roll You can select a student you wish to view the scores of by clicking on their name Here you can add students 70 edit their names delete students from the roll and
83. ts of the error check in the student record and whether to consider the document that is being checked as belonging to an Exam The following are valid Record Types Write to record The Error Checker will save the results of the error check in the standard areas of the student s record timed writings paragraph drill line drill or production EXAM Write to record The Error Checker will save the results of the error check in the Exam portion of the student s record You can use the Word Processing Supervisor Database Manager to obtain statistics relative to all Exam scores checked on the same date See Chapter 8 section titled Exam Summaries Don t write to record The Error Checker will NOT save the results of the error check in the student s record 58 Special Error Checker Instructions Document Format Variations Left Margin Right Margin Top Margin Bottom Margin Left Offset Right Offset Indention Font Size Tab Count Line Spacing Hard Retums Horizontal Alignment Vertical Alignment Font Widow Orphan Set Key Record Type Edt Tet When you have successfully loaded a document into the Key Builder and specified its Key Type and Record Type you will be presented with the Special Errorchecker Settings dialog box This allows you to customize the checking of the documents to your personal prefer
84. tudent John Q Student Press Initialize Word Processing Supervisor 2007 and this dialog will appear as before Initialize WPS for Word 2007 El S E Wamer Software Inc Class Code 1 2 Student Name Subfolder optional Password 3 Characters SE Wamer HS cea This time type in John Q Student or whichever name you gave the test student in the field labeled Student Name and press OK Now you are logged in as a student and can continue with exploring the software 20 Select New Document from the WPS 2007 tab to create a new Word Processing Supervisor document Word Processing Supervisor documents automatically have their word counts word per minute rates and other kinds of relevant information calculated Word Processing Supervisor documents can be created with a stopwatch count down timer that allows a limited amount of time for editing or with a correction blocker that prevents the backspace cut copy paste and other correction features from taking effect when typing the document When you select New Document the following window will appear G a New Document all x Name John Q Student Class 1 Save As test Browse Default Storage Path C ProgramData SE Wamer Software Word Processing Supervisor for Word 2007 Documents Codes Settings Student Number 0 2 Correction Assignment Code 0 To learn to use this window see Chapter 5 ORIENTATION TO THE
85. ture if a student is having trouble and you need to quickly perform an administrative task on some of their scores or need to edit one of their documents However you may not be able to perform some teacher operations such as deleting a student because the User Access Rights for a student account does not permit it for security reasons 29 After a successful login you will notice that additional menu items are available from the WPS menu It is from these menu options that all the features of Word Processing Supervisor are accessed OPTIONS AVAILIABLE FROM THE WPS MENU Selecting the WPS 2007 activates the following tab ANCEN DE We ca Home Insert Page Layout References Mailings Review View WPS 2007 New Document Print Document Student Record DBase Utility Delete Key Close Teacher E t Check Document Teacher Import Document Verify Document Edit Document Delete Document Close WPS Build Key Set Document as Default WPS for Word 2007 Teacher Menu Here is an explanation of what each of the menu selections offer New Document Begins a new Word Processing Supervisor Document Selecting this option brings up a window that allows the document name timer correction feature and document codes to be set See 5 4 End Document Saves and Closes the current Word Processing Supervisor Document It is_only enabled when there is a Word Processing Supervisor Document currently being keyed edited See 5 3 Edit Document Allows the editing of a Wor
86. upervisor Document Selecting Edit Document from the WPS menu brings up the following window 37 A a e SE Ji Computer BOOTCAMP CH Documents A Organize v New folder A Name Date modified Type A Libraries ES Documents a Music Pictures E Videos B testl wps 5 15 2011 3 26PM OpenDocument T s Homegroup BP Computer l BOOTCAMP C EE E Filename y Word Processing Supervisor Do v Select the file and press Open to begin editing the document If the document s stopwatch has expired or if its correction feature was turned off you will not be allowed to edit the document If the stopwatch is set only the time that remains on the document s stopwatch will be granted for editing a document Printing a Word Processing Supervisor Document Selecting Print Document from the WPS 2007 menu brings up the following window 38 exa e cl gt Computer BOOTCAMP IC Documents ell gt Computer BOOTCAMP C Documents Search Documents ss Documents Organize y New folder Date modified Type A Libraries Documents A Music Pictures E Videos 5 15 2011 3 26PM OpenDocument T A Homegroup Computer amp BOOTCAMP ICH a De A Iz aan Filename y Word Processing Supervisor Do v Select the Word Processing Supervisor Document that you wish to print and press Open to print the document Word will prompt you to select a printer before it prints
87. ys remains with the student who creates the document Additional security is available through optional logon passwords EDIT COUNTER Word Processing Supervisor will keep track of the number of times a document has been reloaded after the initial creation of the document The number of edits will be printed each time the document is printed TOTAL WORDS AND WORD PER MINUTE RATES Word Processing Supervisor will keep track of the number of words typed either typing words five keystrokes per word or actual words and will print the number of words each time the document is printed If typing words are designated Word Processing Supervisor will also calculate and print the gross word per minute rate The error count net word per minute rate cutoff word per minute rate and checks counter will also be printed for those documents which have been error checked and are using typing words for the word count If you choose to track actual words Word Processing Supervisor will not maintain student records since it depends on word per minute rates to sort the scores it saves TIMED ACTIVITIES COUNT DOWN TIMER Word Processing Supervisor includes a stopwatch for timed activities The stopwatch is set when the student chooses to begin a WPS document and starts when he she types the first keystroke When the designated time expires the computer will beep and Word Processing Supervisor will display statistics relevant to the finished exercise The docume

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