Introduction - East Carolina University
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1. In the text box place a 1 Choose Finish F Limit the number of contained elements Limit the number of displayed elements to 1 Check this box to set a limit on the number of displayed elements Random display With this option s lected contained elements will be displayed in a random order If the number of contained elements is greater than the display limit the selection of which elements are displayed wi also be random Note that selection of this option will block caching of this element Li Check Spelling author ecuedu gt Step 10 Publish your changes To check the element go into Read mode and press F5 Each time you press F5 the page should display a different image from the container HINT F5 refreshes your page This means that it forces your browser to retrieve a fresh copy of the page from the server and you will see the latest changes 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 332. Link to Pop Up Menu Create a link that will trigger the display of a pop up menu F open link in a new window author ecu edu fey 7 https fauthor ecu edu Upload New Document Mozilla Firefox Joka Upload New Document Please enter the following information to create a new uploaded document n asterisk Step 6 Click the browse button and choose the document from your computer that you wish to upload to i next to a field indicates that the field tr required CommonSpot Note that this document Main Mie Local Filename d data O02Completed Projects 200 Browse will Now show up In the My Pages dialog The full path directory and filename of the document to upload box Title office 2007 Flyer The tithe of the uploaded doguwment Type a title for the document ee Type a description A brief summary of the uploaded document s content M check spalling Prav naxt cancel _Haeip Click Next quthor ccu edu oa lage Edits Step 7 Publish changes Geate Template Your page should now look something like this with a yellow plus sign over the text of EW LINK your link E A insert new Click on the plus sign to see a dialog box like the next graphic blemen 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 E Click one of the options to submit your changes otherwise they will not show up on your Web page Ap LGL a x Link Layout
3. Click Next 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 oe Step 4 Choose a template category name and add a Bee pron https Nauthor ecu edu Copy Current Page as a Template Mozil Jog Save the new template in the Department Templates Copy Current Page as a Template category so that others will be able to see and use your new a AE Ea R template However note that you will need to make the todor a ee template public once it is added to this category See next r te Wal aan a a a tutorial on how to do this If you save your new template in Template Name the My Templates category other contributors will not see Description The mame of the template the template when they create new pages and the option to make it public will not be available When naming the template there is no need to add the Ap Spee E areas E Erre a possible description of its content or layout Check Spelling Prev Finish term template in the name CommonSpot adds this term to the name for you to distinguish between pages and templates Click Finish Step 5 Choose either to display the new template or New Template Created your new page The template Userl gt has been successfully created Click OK Please select which page to display Display the current page Continue to display or edit the current page Any changes to the page will not affect the new templ
4. Style Submit Submit Discard for others to see Page Change j Note that you can click more to see other options for this element ciek ta imeat ner alemani Step 1 From the CommonSpot page choose Click to insert new element Text Elements Bulleted List of Textblocks Renders a single column of bulleted text blocks The lists can be categorized and titled with an appropriate header Date Time Renders a selected datetime Step 2 For this example choose Formatted Text Block Formatted Text Block l Renders a text black with rich formatting options including font This will take you back to your page color alignment and hyperlinking Formatted Text Block without header Renders a text black without a header with rich formatting options including font colar alignment and hyperlinking page 1 content stuff on page 1 pic pic of me Simple Text Block Renders a simple text black Simple Text Block without header Renders a simple text block without a header Step 3 Choose Click here to define the Formatted Text Block element Click here to define the Formatted Text Black element a ormatted Text Block No Changes Current ewe B Text Copy Delete Save s Element Submit Work Request Restore Inherited ContentProperties Give Element Security View Element XML Create ASS Fead Manage ML Publications 2008 ITCS East Carolina Universit
5. available public viewing There are two ways to activate a page 1 Press the Activate Page Now button 2 Continue to author your page while it is unavailable for public viewing when changes are published the page will automatically be activated Make sure the Activate when published check box is checked 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 a Copy Move aCommonSpot Page https author ecu edu CopyiMove Page Mozilla Firefox O E3 If you manage more than one subsite you may Copy Move Page need to copy or move a page from one site to Action move another Select the destination subsite from the list Choose the Properties amp Actions button on the CommonSpot toolbar and choose the Copy Move Page option to open that dialog box author ecu edu jy c gt Choose the action you wish to perform copy or move and select the destination subsite Click Next https author ecu edu Copy Existing Page Mozilla Firefox BAX F The dialog box to the right opens Notice that this Copy Existing Page Please enter the following information regarding the page copy An asterisk next to iS the Same information as the Sta nda rd metadata a field indicates that the field is required Main Other Copy to cs training class user12 dialog box You will see this box even if you are moving a Name Belinda45 A short name for the page fram which the page s url
6. either the Page Gallery or the Page Finder button ta select a external URL CommoensSpot page uploaded document or external URL ta which you want to link To link to a particular named portion of the current or selected page press the Jump button and select the named element Click Finish You will see the Document Jumps Page Gallery Page Finder dialog box External URL or Relative Internal URL Enter the full URL of an external page or document or the relative URL of an internal page or document to which you want to link External URLs must specify httor of another protocol specifier Please note that URLs provided here are not automatically updated when pages are moved or renamed bitty author ecu edu fey 7 https author ecu edu Document Jumps Mozilla Fi otg Step 6 Choose the named element for the jump Document Jumps from the drop down box Please specify the jump destination by selecting the desired named element within this page Or choose Top of document to allow users to jump Please note Only named elements will be shown Tao to the top of the page name an element use the Element Name menu option on the Element Properties menu Click Finish Document Title Belinda Home Page Click Finish again to return to the CommonSpot page Jumps NWo Jur Top of document sa Today Tomorrow esterda suthor ecu edu Sy lt gt 2008 ITCS E
7. leave the defaults and click OK Number of Rows Number of Columns Alignment Select from the drop down box the Layout alignment of the table on the page left center or right cme m Border Size Border Size The width of the border measured in pixels Seen The field must be set above zero 0 If the setting is zero Same wae 0 you will not be able to create borders either in the ein Table Element Properties wizard or in the Cell Properties sell 100 Oin pixels in percent dialog author ecu edu fy Cell Padding The minimum number of pixels to leave between the cell s content and the cell border Cell Spacing The number of empty space in pixels to leave between cells Width The number of pixels or percentage of space the table uses to span the column This can be left at 100 This means that the table will span across the entire 100 of the column default width for the left column is 238 pixels After the table has been created any of its properties can be changed by clicking on the Tabular Layout Properties icon and selecting Layout Properties After you click OK your page should look like the graphic to the right ran Click here ta define the Single Image without header element fez tabla ifs table Click to insert new i H Click to insert new ele Sheree ee ee eee _Activate Page Mow Activate when published To activate a new page means to make it ple O
8. option in the Tools amp Information menu All CommonSpot pages are built from templates Remember that the dialog to create a page always asks the user to choose a template There are basic templates in CommonSpot which include the ECU logo on a purple background certain fonts colors and other elements that give ECU Web sites their distinctive look If certain elements need to appear on each page of a department s subsite a list of links on the left for example it is easier to create a page using one of the ECU basic templates add the content you want to appear on each page of your Web site and then create a template from this new page Another convenience of using templates is that if an element one of the links like in the paragraph above for example needs to be changed it need only be changed on the template once and that change will cascade down to each page in the site that was created using that template Follow the steps below to create a template For help on adding elements to a page see Part V Adding Elements 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 a East Carolina University SEARCH ECU Website People DD Step 1 Create a page using one of the ECU templates Add any information such as links or text that needs to show on each page created from this template GE table E hades Sage Edits a Grate Template Click to Insert naw Serri
9. temporary problems with a page 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 a E ttps author ecu edu My Pages Mozilla Firefox To view pages for which you are the owner specify the desired criteria and expand appropriately the desired folders below Criteria SubSite Scope All Group By Type Order By Date of last modification Show pages where No date restrictions This week 6 documents CH My Pages DD Page 3 1017 2008 IL li EO Belinda 45 10 17 2008 C Belinda 4 10 07 2008 CI Belinda 3 10 07 2008 E My Templates DIED signin 10 7 2008 DE S5 Handout 10 17 2008 My Page Sets E My External Documents Move Selected Pages Delete Selected Pages javascript expandCollapse fcommanspot dhtmitree Folder open gif fcommons author ecu edu jay gr Bax To see a list of the CommonSpot pages and templates you have created and the documents you have uploaded to your Web site choose My Pages from the Properties amp Actions menu button Open any of the pages or documents by clicking on the name Move pages by selecting them and choosing that option button Delete the documents by putting a check in the check box and choosing the Delete Selected Pages button at the bottom of the page WARNING DELETED PAGES CANNOT BE RETREIVED To search for pages you did not create but maintain use the Page Finder
10. 2 Click Image Elements from the Element Gallery dialog box to expand the category Choose Single Image for this exercise Step 1 Choose Click to insert new element Image Grid Renders a vertical or horizontal series of images Single Image Renders a single image and associated caption text Rendering properties support definition of width height fly over image and status bar text and associated hyperlink Single Image without header Renders a single image without a header Rendering properties support definition of width height fly over image and status bar text and associated hyperlink Text Around an Image Renders text flawed around a specified image Several image positioning options are provided 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 aa Click here to define the Single Image element Step 4 Choose the image All images displayed on CommonSpot pages must be uploaded to the Image Gallery first To insert an image on the page choose an existing picture by pressing the Gallery button or choose the New button to upload a new image to the Image Gallery From the Image Properties dialog box you can also resize an existing image make the image a link or choose a rollover image for this element IMPORTANT Always include Alternate Image Text for your pictures as this complies with required accessibility guidelines Visit http www ecu edu cs
11. By ce Type a short description of the page if you like z ag Joe Step 5 Type a name for the file in the Name text box on the Main tab of the Standard Metadata dialog box This name will form the URL for the new page NOTE The first page created for a newly created Web site should always be named index Otherwise keep names simple and do not use special characters spaces and other symbols in the name Use ITCS_ training OR traininglTCS OR ITCS training Do NOT Use ITCS Training OR ITCS Training Step 6 Type a title for the new page in the Title text box Only the page creator will see this title It is important to give the page a title that quickly identifies it Step 7 Click the Other tab Type the Title Bar Caption for the page Visitors to your page will see this caption in the top left of their computer screen Again choose something that uniquely identifies the page The remainder of the options on this tab are optional If this page contains information that should be published at a future date choose from the calendar in the Publication Date section All the boxes in the Availability section are checked by default You can also set an Expiration date for the page or a Freshness Reminder if the information will become outdated in the near future For example if you create a page to post events then an expiration date after an event is over would be useful 2008 ITCS East Carolin
12. E EE AE 8 vae LE inner eea EEEE EEE E E EER aataenineess 8 POIDA EE E teitscine apse aawinetsnstnn espe iaistawteiesouenesse atten npeeae 8 FS EI EEEE several stein ce EREEREER EEEREN EEEE EN EEEE EEEE 8 MA EIE a aE EAEE EEEE EE EEE eatin EEE AEE E asians ee enamane da 9 Part IV Properties amp Actions Options sssssssesesssecececesecesesesesssososososoececececeseseseseseecececesesecesesesesosesosoececesesesesese 9 Fon EE a e E E E E ian staa stance aiawtaeeaeeaaeae ees 9 Create New Page cccccsecscsccecsccececsecetecsenesecseaeseesesesecseaeseeeeaeseeeeaeseeeeaeseeseaeseeseaesecseaeseceaeseceeaetecseaetecseaesecseaees 10 A E EE EEEE RE AEREE EE EEEE EEEE EREE ee ee 11 STO MIS be eE E E A A A A A E 12 Define Layout of a New Page ccccseccsecssccseccsecenceeeccseceuceeceseceneeseceeeeeuetseeeseeeneeseceseeeuctseceeeeecteeeeeeeueteeseeeeeeees 13 Activate a New Page ccccsccsccecsecececseceeneseeeseesesseeeeseseeeeseeeeseeeeeeseeeeseeseesesesseseeeessesesaeseceeseeeesesesaesesaeseeaesaeges 14 Copy Move a CommonSpot Page ccsescccssecccsecscevecsceuecsceecsceuecscaeecseeuecsseeeeeeeeueeseeueeeseuecseeeceeeecseeecetaneeetanes 15 aA AEE olaan eee ea e A e E E A E E E E E E eee 15 Deletea Commons pot Pag oe enna en ne eee EEEE EE 15 Upl ad a New DOCUMEN t Wee etme te meee mes mete me fe mm rokie EEEE EEE 16 Reg ster a n EXternal ea lt 4 oe neg On we ae we a eee oe eee 16 Clear and Update the 2611 chet ee ane me
13. Version 5 CommonGpot User Manual Introduction CommonSpot is a Web Content Management System CMS With the CommonSpot CMS you can create edit update and publish a Web site through a Web browser such as Internet Explorer or Firefox ECU chose to use the CommonSpot CMS because of these advantages No need to code in HTML No need to buy a Web development application Edit pages from any computer with an Internet connection Concentrate on content rather than design This manual supplements the CommonSpot user training seminar by guiding users through many beginner level procedures All screenshots in this manual were taken in AUTHOR mode using the Firefox 3 browser Request CommonSpot Access Enroll in a CommonSpot training seminar by visiting OneStop gt gt Tools gt gt Employee gt gt University Training This is required for all new users After completing the training seminar submit a Help Desk service request for access to a CommonSpot subsite Be sure to include the full URL of the site After receiving the confirmation e mail from ITCS check your access Request a New CommonSpot Subsite Submit an online request by going to http help ecu edu and completing the electronic form CommonSpot Web Directory Setup Request Find this form under the online forms section You can also submit a Help Desk service request if you have questions or problems using CommonSpot Find More Help Find web publishing and Com
14. a University CommonSpot 5 User Manual November 21 2008 fa Custom Metadata https jawfish Custom Metadata Mozilla Firefox f Custom Metadata Please provide the following information Restore metadata values from template The Display Options dialog box allows you to change Display Options Intermediate Options Advanced Options ere 5 Tag Line Text above the page title This will display below the ECU title and abeve the page tithe Tag Line URL Link toa page if desired Tag Line URL hip Aww ecu edu cs ibes Line for Tag Line Page Title This is required for all CommonSpot Pages Page Title Test 2 Informetion The Page Title appears below the Tag Line Tithe of Page This displays below the tag line and abowe the pietura Page Title URL The Page Title can be a link if desired Page Titla URL hipe acu edu Link for Page Title Image Layout Image that appears below the page title Full image Full Image is used for many top level ECU pages Select the layout for tha image balie tha page tide check spelling Help aih ee Custom Metadata Please provide the following information The Intermediate Options dialog box allows you to change Restore metadats values from template Display Options Intermediate Options Advanced Options Title Color Gold Gradient ait Title Color This is the background color of the page title Background color of page tithe Bar cobo
15. al series of images Rotating Images Picks and image at random and displays Single Image Renders a single image and associated caption text Rendering properties support definition of width height fly over image and status bar text and associated hyperlink Single Image without header Renders a single image without a header Rendering properties support definition of width height fly over image and status bar text and associated hyperlink Text Around an Image Renders text flawed around a specified image Several image positioning options are provided Layout Elements 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 at om tableo Step 5 Choose Click here to define the Single Image without header element 1 Click here to define the Single Image Specify Image Mozilla Firefox T https fauthor ecu edu cs training class user 1 floader cfm csModule controls imagecommon image s zy Image Properties Step 6 Choose New to upload a new image or choose Please specify the source of the image and its rendering properties below Gallery to select an image already in the Image Gallery One ean fes training class userl images Picl_1 jpaq Rollover Image Remember to complete the Alternate Image Text flyover Not specified Image Size Text text box Original Size 300 x 225 Scaled Size 300 x 225 Border Size 0 Vertical Space Around Image 0 This en
16. an specify whigh web sites are allowed to open popup windows Type the exact address Athe site you want to allow and then click Allow Address of web site Remove All Sites Remember that to author in CommonSpot you must log on to the development server instead of the viewing server See the graphic below Viewing by the piel nol pane CommonSpot authors log on to the development server to maintain a general public py Authorized Users Web page Remember to type author instead of www and to type login cfm at the end of the URL In the address bar of the browser type http author ecu edu cs xxxx yoursitename login cfm You should see the dialog box below Please enter your user name and password User ID Enter the Ueer ID Saeigned to you Password Eter pour patimo j Show Pending User Actions Viewing Development Server Server Type your PiratelD and passphrase into the User Login box and click OK Once logged in you may see the Pending User Actions dialog box This is a to do list providing information about broken hyperlinks freshness reminders etc Click Close to continue You should now see the home page of your site 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 es For every CommonSpot subsite there is a corresponding Tools folder This is where you can store custom scripts and update your custom footer information To
17. ast Carolina University CommonSpot 5 User Manual November 21 2008 3000 Use the container element to hold several pictures but restrict the display to one item at a time Al Tabular Layout No Changes Current H Click to insert new element Step 2 From the Layout Elements section of the Element Gallery choose Container Think of the container as a bucket to hold your images i container Step 4 Choose Single Image without header Step 1 Choose Click to insert new element Element Gallery Please choose one of the following elements fram the Element Gallery to insert Ccallapse all Expand all Custom Elements Hyperlink Elements Image Elements Container Renders a rectangular area that may contain other elements Rlulti section Renders a single or multiple repeating sections Sections include a Title description and separator description Sub elernents may be embedded within the defined sub sections Tabular Layout Renders a rectangular table with a specified number of rows and columns Individual cells within the table may contain other elements Miscellaneous Elements Step 3 Choose Click to insert new element Make sure you are within the container Element Gallery Please choose one of the following elements from the Element Gallery to insert collapse all Expand all Custom Elements Hyperlink Elements Image Grid Renders a vertical or horizont
18. ates Display the new template Display the mew template To make any changes to the template simply toggle on author mode and make your changes directly To see the template s new name and URL la https author ecu edulcs training classfuser 1 sbemplate User 123 cfm look in the browser s address bar 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 9 Once a page has been saved as a template the template will be available for creating new pages but by default a newly created template will not appear in the Template Gallery it is only visible to the owner from My Templates To make the new template visible in the Template Gallery and available to other contributors follow the steps below S Page Converted to Template Mozilla Firefox Joe T https fauthor ecu edu cs training classfuser 1 floader cfm Page Converted to Template The template Page 2 has been successfully created The old page Page2 cfm has been removed Step 1 Once a page has been converted to a template you will see the dialog box to the right Note that this template will not be available for others to use until it is submitted for public use Once the template is finalized submit for public use by selecting the Submit Choose OK Template for Public Use menu item Press OK to view the new template author ecu edu gt ws Standard Metadata Alt Shitt 9 ke Cust
19. d Sites Zone Settings Allow scripting of Internet Explorer web browser control Disable INi Allow script initiated windows without size or position constraints Disable Enable Allow webpages to use restricted protocols ror active conten Disable Enable Prompt Allow websites to open windows without address or status bars Disable Enable Display mixed content Disable CY Enshle g i Takes effect after you restart Internet Explorer Reset custom settings Reset to Medium default x 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 Ea Bjniversity se General Securit ontent Connections Programs Advanced PE F Step 3 Allow ecu edu to Use Cookies eae 1 From the Internet Options dialog box choose You can specify which websites are always or never allowed to use Priva cy Cl ick Sites Th e Per Site Priva cy Ea cookies regardless of their privacy policy Type the exact address of the website you want to manage and then click Allow Actio ns d la Og box WI a p pea r Block e pip 2 Enter ecu edu in the Address of Website text To remove a site from the list of managed sites select the name of the website and click the Remove button box CI ick Al low Address of website 3 C C k O K Sit l ecuedu Pop up Blocker aai Managed websites C Tur Domain Setting So
20. e oncu webos ree in A Page Tithe SERVICES Hos fo gat Help Ebla Friayi hanes Seni Pine hub Gnin Kpg Ca ui pl Pe ee ee feet j IELE Per Bae Gf 2 i eo Pe PPeGlre i S e zi Give to East Carolina Ceas be at a Follow the steps below to create a new page Template Gallery Please choose one of the following templates by clicking on its thumbnail image or title Collapse all Expand alf 1 Simple Layout Templates Step 1 Click the Properties and Actions button on the CS menu bar ixi Base ixi Base 1x2 Base Step 2 Choose Create New Page 1x2 Base 1 row 2 columns 2x1 Base Step 3 Choose the destination subsite and click Next The destination subsite 2x1 Base 2 rows 1 Column 2x2 Base should already be listed in the text box 2x2 Base 2 rows 2 Columns oer Step 4 The Template Gallery dialog box will open Click Expand all to see all 2x2 span below template choices Choose a department template by clicking on it if one has 2x2 span below been created for your site Base Template Base Template Blog template If you do not have a department template choose one of the simple layouts Blog Blog Manager template see graphic to the right Blog Manager Calendar Template template Calendar wiki template wiki 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 C Standard Metadata E https jowdish Create Hew Page Mozil
21. e ener ne men Pe no ne eee ae One eee ne eee ee oe eee ee 16 Locate CommonSpot Pages USING My PagQes csccecsecscecsececsecsececsececsecececseeecseseeessesessesesseseeeeseeeeseeeeeeeaeesenaes 17 Create al COMMIMONS DOU WEI hale serere teenie 17 S UDMIt a Template tor PUDICUS E crererrnernieerertinra nines rerne erenn EOAR ES nEn E a EEE R rE EEEE Eene iii 20 Part V Inserting Elements ssesessssessesesessssesssseossseceossceososessoseseossssosossssseossssosssesssssseosesesssssoeosessosessseosessoseees 21 oea SUN C e E ators 21 Why do See Plus Signs on My Page T cccsncssrcscrcssncsnncsaassscansnanenesernsernasnesancsnnesenetaneioasteeusd an n R annn a r Ernie 22 merca Formatted Text BIOGR assesses aero rre er Er E E ere ri 24 How Do Make Changes to an ElQMENt ccccecceeccsecesccseccseceuceseceneeeuceeceseeeeetseceseeeueteeeeseeeueteeeeeeeeueteeeeeeteeeees 24 NSE Ay VASO ec eo cease cere peeps te ese one e eusene tere nerescus downs eoesonensousennterenereier iencseeusesesensseoeserenereserciendeessosesensseoter 25 PANS ea UI E eae ceeeeeeses ee atet oan toe E E E E T 29 Insert Rotating Images Using the Container ElOMeNt cccceccecccsecssceeeececeuceseceeeceucteeceeeeeeceeueeseeeucteeeeeeeeeeees 31 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 lp PART I GENERAL INFORMATION There are two compatible browsers used to author in CommonSpot 5 e Internet Explorer 7 e Firefo
22. ect the page types to include Commonspot Pages O Commenspot Templates al Subsites Page Sets L Page Sat Members ll Uploaded Documents External Documents Limit results to ll pages ww Indexed search string 7 Dither E Exdude Pages with Publication Date in the Future Ll show Expired Pages Categorization Sorting amp Dasotption Options Categorization Mona wE fort Order Title Ascending W Description Field Standard Desorption WF Chert Close clear Chep Done jowfish fy e 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 C F 1 https jawtish Link Validation Mozilla Firefox waan lal X oaa a a i a tiene page CommonSpot has attempted to verify all links in the submitted content including local and external references links to images and references to other linkable objects After CommonSpot checks the page you will see Secure external links are only syntax validated The results are a report summary similar to the one to the left Beraled Below Each subsequent tab gives individual reports for Summary Links Images Other Links Images and Other Result Summary Result Detail No bad references found 0 unresolved link s to CammonSpot pages 0 unresolved link s to external URLs 0 unresolved referencets to CommonSpot images 0 unresolved references to external images 0 unresolved referencets to internal object
23. er Actions Check Spelling Finish C Cancel Help Done authorecu edu jay Fog To upload a new image choose the New button in the top right of the Image Properties dialog box The Upload New Image dialog box will open see the graphic to the left Click the Browse button and choose the image from your computer you wish to upload Type a short description Click Next 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 z Image Properties Please specify the source of the image and its rendering properties below Image Notice that the image you uploaded is now showing in fee training clagefuserL images ordert _2 gif Rollover Image the top left corner of the Image Properties dialog box Hot specified Image Size Sealed Sizer 100 100 Click Finish Border Sire 0 Werical Space Around Image 0 Honzconte Space Around Image 0 Alternate Image Text Flyover Text order Link URL Desorption Mouseover Action I Chack spalling author ecuedu gy cs The image should now appear on your page Remember to click the yellow icon to publish Choose an Existing Image from the Image Gallery E hitps MHauthor ecu edu imase Summary Mozilla Fir Joes Image Gallery Search Please select which images you wish to view in the image gallery by specifying the desired search parameters below To choose an existing image from the Image Gallery ch
24. ert a 2008 rr 10 17 7008 Contrit were CENTENNIAL eel Properties amp Actions Standard Metadata Alt Shift 3 Custom Metadata Style Sheets Template The Save as Template dialog box will open See the graphic Page Security below 0 Save As Template gA Template Hierarchy Step 2 From the Properties amp Actions menu button choose Save As g Create Mew Page Copy Move Page E Rename Page sf Delete Page E https Nauthor ecu edu Save As Template Mozilla F Bax Save s Template Please choose one of the following actions Step 3 Choose one of these actions Convert the current page to a template Makes the page a template but deletes the new page You will need to Convert the current page to a template This action will convert the current page to a ternplate recreate your new page re Copy the current page as a template and change its inheritance to derive from the new OR template This action will create a new template and change the current page s inheritance so that it derives from the new template Changes in the new template will be propagated to the Copy the current page asa template and change its current page The page will continue to be accessible wia the s same URL inheritance to derive from the new template Creates the template while saving your page This is usually the option that users choose author ecu edu psy o
25. how Settings area of the toolbar The next three sections of this manual will cover each button and selected options Part Il Page View Options Oe i Tools amp Information w E Page View w afl Properties amp Actions w Read mode shows what the page currently looks like changes must be published for Read Alt Shift 1 vee eerie them to show in this mode Edit Alt Shift 3 Use Author mode to create and edit your Preview Alt Shift 5 gJ Version History pages Show Container Tools Alt Shift 6 Edit mode is much like Author mode Show Element Tools Alt Shift 7 Show New El t Link Alt Shift 8 a a Use Preview shows the current page plus any Email Review unpublished changes on the page 4 User Profile Version History shows previous versions of Logout Alt Shitt d the page by date Compare two versions Hyperlinks can be checked in Author mode before a page is or revert back to an earlier version of the published page 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 C Part Ill Tools amp Information Options ae Tools amp Information gg Page View w afl Properties amp Actions w Search eT 4 an ie Document Information lists a summary of the By Wor IEW FW What s New statistics of a page such as creation date owner ae Page Finder contributors etc Inactivate a page here ES Image Gallery Referring Pages li
26. itcs webpublishing cfm for more guidelines on how to make your Web site ADA compliant Upload a New Picture to the Image Gallery F https author ecu edu Upload New image Mozilla OE Upload New Image Please specify the full local path of the new file which you wish to upload and enter the appropriate information regarding the new image Note that only new images should be uploaded from this dialog If you are updating an exrsting image plaase do so through the Image Gallary Upload Hew Image d data008Graphics Graphice cd_1 gi Please specty the full path directory and filename of the image to add this site s image repository Desorption CO il Categmy General Maia Keywords r Enter comma separsted list of keywords Cl include in Public Image Gallery Next C cancel Cheie F ched Spelling Done author eo edu jay os https fauthor ecu edu Specify Image Mozilla Firefox Step 3 From the CommonSpot page choose Click here to define the Single Image element Jeg Please specify the source of the image and its rendenng properties below N Image bewa at Hot specified cata Rollover Image Hewa Imaga o Hot specified pac Image Size Original Sige Cunknewr Scaled Sire unknown Border Size 0 Vertical Space Around mage O Horizontal Space Around Triage 0 Alternate Image Text Flyover Text Link Edie URLI Description Mouseov
27. ity CommonSpot 5 User Manual November 21 2008 fe https author ecu edu Insert Link Mozilla Firefox ole Link Action Mouseover Action Please choose which of the following link types you wish to Step 5 Choose link action insert No Link Notes tent linl seater soe en Cacsmene For this example we are going to link to a new uploaded Link to Existing Page Uploaded Document or URL file Link to an existing page previously uploaded file or URL The URL can be either a registered CarmmanSpat External URL a server relative internal URL or an external URL ae Notice that there are many other link options for you to Link to New Page From Template Create a new Web page by selecting an appropriate template pone it ean dd cc ae try out such as linking to an image or to an outside URL Link to New Uploaded File i ey as Upload a new file fie Word PowerPoint Excel Visio and create This IS also where you can create an e mail link a link to the newly uploaded file Users following the link will download and view the file in its native format Link to Image Click the radio button beside Link to New Uploaded File Create a link to an image Images can be uploaded or selected from the Image Gallery E Mail Link Click Next Create a link for sending e mail Link to Scheduled El t el ae a Gea ea ala of a scheduled element This opens the Upload New Document dialog box on the current page
28. k to insert new le rnme rmt Notice that your pages are peppered in several places by the Insert New Element links Clicking on any of these links opens the dialog box below and the element you choose from this box will be added to the page By clicking on Expand all link the dialog box expands to reveal all the element choices available age Edits eS Click Here to define the Link element Ea Click to insert new element https author ecu edu Element Gallery Mozilla Fir CES Element Gallery Please choose one of the following elements from the Element Gallery to insert Collapse all Expand all Custom Elements Hyperlink Elements Image Elements Layout Elements Miscellaneous Elements Page Set Elements Text Elements Webteam Custom Elements authorecu edu fy oor Step 1 From the point on your page where you wish to insert a link choose Click to insert new element For this example we are adding a simple link in the left column of the page The Element Gallery dialog box opens 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 a Hyperlink Elements Breadcrumb Links Renders s homzontal list of breadcrumb links displaying the main Step 2 Click the Hyperlink Elements heading to expand the navigational path to the current page Bullatad lict selection in the Element Gallery dialog box Re
29. la Firefox Create New Page from 181 Base template Please enter the following information to create a new page An asterisk next to a field indicates that the field is required Main Other Mame A short name for the page from vhich the page s url will be derived Tithe The ttle of the page Crese Hale F Cheek Spelling jih fy oe https jawtish Create Mew Page Mozilla Firefox Create New Page Please enter the following information to create a new page An asterisk next to a field indicates that the field is required Main Other Tithe Bar Caption Test 2 The title te sopegr in the broveer s caption ber Description Test 2 A brief summary of the page s content Category Commenspot Pages Mew The cxbegory this page belomgs to Keywords Enter a comma delimited list of Keywords of press Belet Keywords to doose from a list of existing keywords Gelet i LE Li FEFE Publication Date 10 02 2008 16 36 24 MEJE Pick the scheduled publication date for this page Before this date this page will only be available to authors approvers and administrators Availability gt vce Indes W page Gallery Page Finder Search Rarulte Select the places that this page vill appear by checking the appropriate options shove Expiration Content does not expire kal Freshness Reminder Ho reminder wr O Check Spelling Het Cancel HE Help Dara aih
30. log in to the Tools folder type the following URL http author ecu edu cs xxxx yoursitename tools cfm In other words type the same address as you would to access author mode but instead of typing login cfm type tools cfm Once you log in you should see a links menu similar to the one to the right nihernted Footer Currently Inactive 22008 Fact Carolina Univer fy ZU Lotanche St Sreenwille HE 27020 262 372 9000 Contact Us ustom Footer Line 1 Text 2006 East Carolina University hyperlink M address JE Custom Footer Line text 209 Cotanche St Greenville NC 27558 hyperlink address Custom Footer Line 3 text 252 328 9000 Contact Us hyperlink Contact Us address mailto webdev ecu edu aay hae Subsite Tools Menus Announcments E Custom Footer Manage CustomCF data subsite copy The information bordered in red in the graphic to the left is the default footer that displays for new subsites It is recommended that you at least customize the contact us information for your site Each line can be customized if needed Text The words that display Hyperlink Type which word s will be the hyperlink text Address The hyperlink address Save Footer Saves the newly created custom footer Use This Footer Switches from any custom footer to the default footer After changing any text or links click Save Footer The footer now displays on each
31. mage slarnene from the imags rection and replace it with a layout element Once all the Custom Metadata is completed click Finish to create the new page O Remove Printer Friendly Link C check spalling Help jih fy oe Notice the two table icons in the graphic to the left The table graphic on the right is ready to edit as the Click to insert new element link is visible in the table boundary box East Carolina University searcn ecu webs E a aS However the table icon in the left column needs to be Click here to define the Single Image without header element defined In other words CommonSpot needs to know how Es Tabular Layout No Changes Current many rows and columns to create in the column E i ert new element Define Delete Define Tabular Layout Dimensions ss 252 228 9190 Contact Us 2008 terms of use Last Updated 10 16 2008 Click the Table icon and then choose Define 1907 20007 z CENTENNIAL 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 3 https author ecu edu Hew Tabular Layout Element P aota You should see the New Tabular Layout Element Properties dialog box See the graphic to the right S A E bale Ae Shad eo Enter the desired parameters to control the look feel and structure of the tabular layout element Select the number of columns and rows for your table It size is fine to
32. me settini Internet Options General alt Security Privacy Content Connections Programs Advanced Step 4 Turn Off the Pop Up Blocker Settings a Select a setting For the Internet zone 1 From the Privacy tab make sure the Turn on Pop lt gt up Blocker checkbox is NOT checked _ _ Medium 2 Click OK Blocks third party cookies that do not hawe a compact privacy policy Blocks third party cookies that save information that can be used to contact you without your explicit consent Restricts first party cookies that save information that can be used to contact vou without your implicit consent Pop up Blocker I Prevent most pop up windows From appearing Turn on Pop up Blocker Ci Some settings are managed by your system administrator After configuration close the Internet Explorer 7 program to make sure all changes are applied 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 C Mozilla Firefox Version 2 and above Feeds Privacy Security Advanced Step 1 Exceptions 1 Click Tools from the main menu and select Options 2 Click Content and then click the Exceptions button next to Block pop up windows 3 Enter www ecu edu into the Address of Web site text box Click Allow 4 The www ecu edu address will appear in the text a box below Click Close 5 Click OK amx You c
33. monSpot resources at http www ecu edu cs itcs webpublishing cfm or visit the Walk In IT Help Desk and request a consultation Table of Contents PART Us Gene rau MOm O scarsaasararasttasitpiataratarataceiacataraeavaravacaeatanetacenavaesinsasavagnsadeveancannssanseonsanntesnsasesqsansaeasanaGe 3 COMPpPatible Browsers Se SEINES eicceeee rer erew eee rese wee veveraberaere aa PEEVE OE ee eee eves 3 COMMONS DOL LOB secen EEEE EEEN EVA EEUE EUFO VETERES 5 WDE FOON CORI ea vue vw ve v eve vague esac raw act cv even ge ete ane va ee eee ee ee ae 6 Keypoard 0 0 i 0 0 ao Renee ment are a nS SS SOS Se Se ee 6 image Sizes Tor ECU COMMONS DOU PaCS sii ceas es eeeereteee seus ove sevet nee vans eave ver evan cuawe ve vetaeebencvemsvexevensversvaneva ever 7 COMINO POLIMET CE cerca eee ree eae ve ee area es ee vane eae nee cana an sea ea va ee ae an a 7 Part Il Page View OptiOnS s sesesesesecececesesesescscsosoecececececesososceoecececesesesesesesssesssoscececececeseseseseseeesosesosoececesesesesese 7 e O10 V7 6 6 ee oe EENE 7 AV alae c srsecednge cae snactnaescieteantesetee se dmactedetoiniercte ne snncaeanaenoianerciapmosiescinncponiesaeane E E 7 EA NOOC ene ee ae eee ee eee Cee ee ee eee 7 PROVIEW routers pated E E 7 VETSION HISUOLY e a E E E 7 Part Ill Tools amp Information Options ccccsscssscscceccesccsccsccecceccesccsccscceccescesccsccecceccescscceccecceccsccecescesscescecceses 8 DOUE OO eeraa E EE E 8 Reer P Ac EE EE E
34. nders a bulleted list of hyperlinks or text blocks The lists can be categorized snd btled with an spproprisbe header Drop Down List of Links Choose Link Displays either a drop dovn list of links or an expanded list of links Facet based Navigation For this illustration we are inserting a simple link However Renders facet bared navigation widget Feed Indax PLEASE experiment with other types of links such as e mail links or Renders an index of feeds Link drop down boxes Renders a simple link e Link bar Renders a lict of text based links This type of element iz often weed a2 a navigational menu ot the bottom of 4 page Page Index Renders an index of pager bared on apecified filer parameters Tab Bar Renders a horizontal raw of taba Step 3 Define the Link element iage Edits Once you choose Link from the Hyperlink Elements dialog box your page a k eate Template will reappear with the define text link like the graphic to the right Click here to define the Link Choose Click here to define the Link element E E E Click to insert new element Step 4 Type the link text Please enter the following information Header Click Next to bring up the Enter the header for the link E check Spelling hent Finish cancel Chele Link Action dialog box iage Edits eate Template W LINK Click to insert new element 2008 ITCS East Carolina Univers
35. om Metadata Step 2 From the Properties amp Actions menu choose the Submit Template 3 Style Sheets oe ee for Public Use option 5 Template Security Page Inherttance Security r i al SE i The following dialog box will open aA Template Hierarchy Submit Template for Public Use Mozilla Firefox Joe EF submit Tem F late for Public Use T https author ecu edu cs training class user 1 floader cfm csModule templat 7 g Create New Page Submit Template for Public Use Copy Move Template There are no approvers required to approve the E Rename Template template and thus the template will be available immediately for authorized public use J Delete Template Do you wish to submit the template now Upload New Document a Register External Page Y Create New Page Set Manage Page Sets os Clear amp Update Cache author ecu edu Q gt Step 3 Choose Submit Manage Pop Up Menus Submit Work Request The template is now visible in the Template Gallery in the My Templates GE My Pages category My Tasks Pending Actions TAS 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 a Part V Inserting Elements While the shell of a CommonSpot page is created from a template the items on a page are called Elements Text links images tables etc are elements added to a page by using the following link Clic
36. oose the Click here to add a new image Gallery button in the top right of the Image Properties dialog Standard Advanced box Subsite All TF Category All Choose Show Images Keyword Demer Image Type All Images Image Gallery Layout m2 2 ja JE jE 24 12 amall 24 armall 48 amall alarga 1 large z4 large Ordan Group By Data ddad haa show images felora Chaip author ecuedu jy o gt 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 C Ss https Vauthor ecu edu Image Gallery Mozilla Firefox Image Gallery All Images 31 images found page 1 of 3 Image Search Mant Last scaled cen bermnenu age _ or ba scaled Se a 310 3a rcaled Students a ge 291 bytes Stedents 445 4 200 iscaled x scaled 0 x 0 171 49 Kbytes WerkdGrepha manu 171 49 Kbytes Du i004 100 gradient ee 73 00 Kbytes 24 264 ae 236 bytas 7 x Fiaa i scaled ecaled r a F0x170_ 20 jeyner ar 77TH 170 TTO 170 p sealed 179 36 Kbytes 154 7 Kbytes facale tet ae oH scaled ped scaled tei ae tarhey 1050 s 201 cou 750 PIE Fle 110 74 64 Kbytes IH a 9 54 Kbytes fu oy 217 5 Kbytes ee ov x f N Result Pegar 12 3 Image Gallery Search Close dd Image javeccript doThecCallback fcs training dess user fimages MG_3467_1 jpg 0 0 175609 CPIM author ecuedu jy i Click an image to choose it for your
37. page You also have the option of editing a picture in the image editor To open this box click the pencil icon underneath the image you wish to edit and choose Edit Image The image editor dialog box will open Editimeage 20 29045 orderf2_1 gf 100100 73KB F A A ii i oA H A Properties Image Path cinetoubs asssemootcs training class user images impel dD 20 3904 9 onder2_ 1 gt Detak 100x100 73KB Dana authoreonedy Go scaled Blue hills led aen 800 4 600 sumey e Edit Image 4 Qi Image Details H Refering Pages A ersion History Crop rotate lighten or darken the image Notice that there is an undo button at the bottom of the tools panel Once the image is edited click the Finish button You will be asked choose Save which changes the picture to the new version on every page that it appears or Save As which saves the edited image as a different image from the original You will then return to the Image Gallery box Click Finish again to paste the image onto your CommonSpot page Remember to click the yellow icon to publish 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 This type of hyperlink is used when you want users to jump to a different place within the same Web page You can also set a jump to go back up to the top of the page First for each anchor or jump you wish to create place it in a sepa
38. page of your subsite Below are shortcuts for a few of the most commonly used commands in CommonSpot Note that the focus of the page must be on the CS page for the shortcut to work Shortcuts are not available on the Mac Show Container Tools Alt shift 6 Show Element Tools Alt Shift 7 Preview On Off Alt Shift 5 Show New Element Links Alt Shift 8 Standard Metadata Alt Shift 9 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 en Below are the recommended image sizes for use in your ECU CommonSpot Web site ECU Home Page Image 770 x 250 Full Width Image for use on most departmental pages 770x170 Left Image with Right Text 350 x 170 Left and Right Images OR Left Only Image OR Right Only Image Left 238x170 Right 530x170 Secondary Page Small Left Image Only 238 x 84 The menu bar for CommonSpot includes the Mode Indicator on the far left the Show Settings buttons in the middle of the toolbar and the Option Buttons on the right Author ale E Tools amp Information Mode linckcator i Updated Buttons Settings Buttons m Container Tools button Table and element boundaries are highlighted by a dotted line Element Tools button See all the options for a particular element by clicking this button Fd New Element Link button Opens the element gallery dialog box to add a new element to the page Users can show hide any of these features by clicking the button on off in the S
39. r Purple Color of bars under picture Bar Color Color of the bars just below the image E Show Left Bar Lafe bar under image You can also choose to hide or display the left and rights W thor Rinkt Bar bars underneath the image Right bar under image L Chack Spelling hele fetish g o 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 2 7 https jawfish Custom Metadata Mozilla Firefox oka Custom Metadata Please provide the following information Restores metadata values from ternplate Advanced Options include Display Options Intermediate Options Advanced Options L 0O Full Body Full Body Remove the left column from the page This will remore the lef columna from the bods Hote this cam mot be used with the Let Only Image or Right Only mage templates Body Padding With a default of 5 this is the number Body 5 of pixels between elements Paddingi In pinelz amount of space between elements oefsulo S Left Column Width The default is 238 pixels 238 ees Alternate Contact Us For contact information different from the Web site s footer Custom Image Remove the image element from the Fill thisin if this paw needs a differant sat of contact ws information top of the page and insert the element of your choice Normal im Printer Friendly Link Hide or show this link from the LJ custom Image checkbox This vill remove che i
40. rate element such as a text box Next name each element and then create a link to the element Follow the steps below Formatted Text Block No Changes Current 2 amp B tep 1 Name the element Text Layout Style For example if you have three news articles on the same page and you less t wish to set a jump link to each one place each article in its own text box Same Aper Name each text box element something unique Do not use any spaces GIETE Save As Element or special characters in the name Submit Work Request Restore Inherited Content Praperties The graphic to the left shows where to find the option to name an Element Security element View Element ML Create RSS Feed Step 2 Create the links for the jumps Either add a link element or choose text in a text box to link e ml X Step 3 Set the link header for the Please enter the following information link element Header Yesterday Enter the header for the link Click Next Check Spelling The Insert Link box will open Done author ecu edu xI When using text typed in a text box for the link highlight the text and choose the link icon from the menu bar You will not see the Link Header box above but you will see the Insert Link dialog box below Link Aven Muda AS Ploade choose which of the following ink typed you wish bo insert kan TEETER e a Step 4 Choose Link to Existing Page Uploaded Documen
41. rl 2 iv For example if you have pdf document or spreadsheet files that will be printed out by author ecu edu fay o gt visitors to your site upload them to the CS server https author ecu edu Upload New Document Mozilla Firefox mA Upload New Document Please enter the following information to create a new uploaded document An asterisk From the Properties amp Actions toolbar button choose Upload New Document The Upload New Document dialog box will open Choose the next to a field indicates that the field is required subsite and click Next Main Other Local Filename al The full path directory and filename of the document to upload Browse for the file you wish to upload Type ina Title The title of the uploaded document title and a description and click next Description We will link files in the next section Inserting A brief summary of the uploaded document s content Elements To check the file see the My Pages Check Spelling section author ecu edu gt External pages are those not created by CommonSpot The Register External Page link in the Properties amp Actions menu provides the ability to organize and classify these external URL pages If you are authoring and suddenly start to have problems with a page it is sometimes useful to reload the page Choose Clear and Update Cache from the Properties amp Actions menu This may help clear up
42. s 0 unresolved referencets to external objects Done jawfish ey oor Part IV Properties and Actions Options The Properties and Actions menu is the most used set of options when editing a CommonSpot Web site g Tools amp Information Ey Page View w FT Properties amp Actions Standard Metadata lists title URL title bar name caption and other information about a e Standard Metadata Alt Shift 9 page me Custom Metadata wel Style Sheets Page Security Custom Metadata lists the tag line page title Live Bookmarks image layout and the Immediate Advanced options for a page g Save s Template gA Template Hierarchy If a text block is associated with an RSS feed it is A a j ij J Copy Move Page made public using the Live Bookmarks option E See tutorial later in this manual a Delete Page H Upload New Document Template Hierarchy lists all templates from R eee eel ooece which the current page is derived Each list item iy Create Tew Page Seun is a link to that template Manage Page Sets This is useful if you need to change the links ona Manage Pop Up Menus navigation template Submit Work Request GE My Pages My Tasks 2 Pending Actions 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 ls Oo East Carolina University seasc
43. sts all the other pages within a Document Information ee My Keywords Subscription page a Contacts See Also References fF My Notes the Web site that are linked to this CommonSpot Validate Links checks all hyperlinks on a page and lists any invalid links that need to be fixed 0 Referring Pages lidate Links Se Validate Links Help opens the complete CommonSpot Help Help Guide PDF Searchable About https jawfish Page Finder Mozilla Firefox Joe Please specify the desired filter parameters below then press OK to display a list of the To find pages in a subsite without being the page resulting pages owner use the Page Finder option Standard Advanced Language All languages kai There are many parameters that can be set for this search however most of the time they can remain Creation Date All Data DENE Lact Modified Date All Datas Clade at the default Three categories that might narrow Last Hajor Change Dabe All Dates ose the search are the outlined in red on the right Publication Date All Dates Sots Category all categorie CommeonsSpot Pages Other Documents For example you can limit the search to Selected Keywords E CommonSpot pages only ownan All owners z Format ll Formats ka Parent Template All templates we Click Next and a list of pages for the subsite will be ge n e rated Page types to display Plesse sel
44. sures that screen readers will see a caption for each ee eee image you upload and complies with the Americans with RE STP PE GUST TSS Disabilities Act ADA and Section 508 of the Rehabilitation aran Act guidelines Link URL Description Mouseover Action Check Spelling author ecu edu gt fcomtanrer Step 7 Follow Steps 3 4 5 and 6 to upload all the pictures you wish to display in the container element Your container now looks something like the graphic to the left g Chick to insert mew element 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 e table Container My Change Work in Progress New Content Step 8 Choose Layout from the container Ga Ei ig a F 4 E i Set Layout Style Submit Submit Discard Add t options visibility Element Fage Changes Element ri more i You will now be able to configure the container Gai to display one random image at the time Container Layout Properties Mozilla Firefox eg ei https author ecu eduscs training classfuser 1 loader cfm csModule contral Step 9 Check Limit the number of displayed Container Layout Properties elements to Enter the desired parameters to control the general properties and layout of the container element General Layout C Enable scheduling for elements Check the Random display box Check this bax to permit scheduling and personalization of contained elements
45. t or URL Ty Yu UPL can be aihar a regpirtearasd Comm fenyer rlative eel UAR r a iat onGpokt lxt emal Li amal IRL Link to Mw Page From Template reste a ner Wab pepe by sslecting an encropriate tamclote C k Next from the template gelar and link to the ner pags e DO Link to Mie Uploaded File plead Aaw file Cie Won Powering Pagal Visio andl dem blink to tee nesly urborded fle Unsere PoSoving the liek will dymie end yaw the Fle in the mative Poarmgk DO Link te imant crete a link te af ify Fried dan ba pleaded or galecad from the Inmege Gallary O P a Wink Create liak he elegy ail i Link ta Eohe Crente a link Het sill trigg dubed Elemant at ar tha 2 an the oment page pley oF a ncheduled element CO Link ta Pape lp Morera Creste a link thet will triggar the clopley of a popeup menu Copan fink in o ner window Pres ETER ET Hale tor author one ote 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 2 S https author ecu edu Insert Link to Existing Page Mozilla Firefox xX Step 5 Choose Jump Please provide the link target by selecting the location of an existing CommonSpot page uploaded document or external URL or by providing a Make sure that the radio button is checked for fully qualified external or relative internal URL CommonSpot Page Uploaded Document or Commonspot Page Uploaded Document or External URL Click
46. will be derived page You can change any of this information or Title belinda 45 The title of the page keep it the same Edit New Page Check this box to display the new page when the Copy operation is completed Check Spelling Click Finish author ecu edu amp gt i i Choose the Properties amp Actions button on the CommonSpot ellen aati toolbar Choose Rename page and complete the standard Name page103 A short name for the page from which the metadata to rename the page page s url will be derived Title Page 103 The title of the page Tithe Bar Page 103 Caption The tithe to appear in the browser s caption bar Check Spelling Done author ecu edu fy Choose the option to delete a CommonSpot page from the Properties amp Actions menu BE SURE THIS IS WHAT YOU WISH TO DO You CANNOT undo this action If you need the page again it will need to be completely recreated Instead of deleting a page it can be inactivated Go to the Tools amp Information menu button and choose Page Document Information 2008 ITCS East Carolina University CommonSpot 5 User Manual November 21 2008 a https author ecu edu Upload New Document Mozi OE3 Upload a New Document in CommonSpot Upload documents to the development Please select the destination subsite of the new authoring server that you wish to link to later Uploaded document from the list below icstraining class use
47. x 2 and above Older versions of these browsers such as Internet Explorer 6 will not work icons and features are not visible Mac users need to use the Mac version of Firefox as their authoring browser Follow the steps below to configure the browser for use with CommonSpot Microsoft Internet Explorer 7 General Security A Select a zone to view or cha e amp l y 1 Internet Local intranet Trusted sites Restricted trust not to damage your confputer or this zone will use the zone s security settings eft _ Require server verification https For all sites in this zone Step 2 Allow Script Initiated Windows 1 Inthe main window of the Security tab choose Custom Level 2 Scroll to the option in the graphic to the right and click to enable Step 1 Add a Trusted Site Open Internet Explorer 7 oe mai f 2 Click Tools from the main menu and then choose Internet Sf This zone contains websites that you Options your files 3 Select the Security tab and click Trusted sites The Trusted me sites dialog box will open 4 Type http www ecu edu as shown in the graphic to the Sf You can add and renjove websites From this zone All websites in sites in this zone box is NOT checked Websites 6 Click Close 5 Check that the Require server verification https for all Add this website to the zone https jwww ecu edu Option Security Settings Truste
48. y CommonSpot 5 User Manual November 21 2008 a E https Vauthor ecu edu Formatted Text Block Mozilla Firefox Formatted Text Block Please enter the following information Header Enter the header for the textblack Text Block amp 4a i oe AY B aea Ae amp Paragraph Nocssstyle gt Defaut Fore E af Remove Tag Remove Chores JP A lies r J 1 This panel yall help you configure special properties for the elements in pour page HINT Use Shitt eEnter for a normal lina break l Finish f cancel Ii hielp E Check Spelling Done author ecu edu jy 7m Step 5 Publish your changes Step 4 Add and format text using the Rich Text Editor Notice the toolbars include options similar to a document editing program like MS Word You can also make text a link insert a picture or create a table inside a text box using the buttons from the toolbar Type and format the text Type the header or title for the section in the header box Click Finish be pleased itis so easy to use E la a ayout Style Submit Submit Discard Page Change dit this element s kext I am so happy to be teaching new users the CommonSpot interface They will Notice that if you click the Plus sign there are several options For example choosing Text will take you back to the text editor Or submit changes from this menu E Click to insert new element Step
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