Unified Health Systems - Illinois Department of Human Services
Contents
1. UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Illinois Department PES P Of Human Services Unified Health Systems FOID Providers User Manual UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Table of Contents ID and Password Information E i CEET ii INTRODUCTION continued E iii CLINICIAN REGISTRATION ieies incese oriire icis a aTe ERRE EE aaa na ESK ai iv HOME PAGE ee v SECTION T SEARCH BE 1 Ti Admission EventSearChrocmossrinsonn iene 1 1 1 Admission EVent Search continued sssssssssssss essen 2 1 1 Admission Event Search continue seen 3 Ta Patent informatio E 4 1 3 Deleted Admissions Events Search EEN 5 1 4 Admissions With No Discharges Search ENEE 6 1 5 List of Admission Event SUbMISSIONS ic cccccccccscseccsscescccnsscsceteaecatecaeeesccsetoecteessarstccumeadecomeosctosse 7 SECHON ET 8 Z1 Update Yser TM eects testes ioe telstra aia ee erties ts tered 9 2 2 Update e NfO E 10 2 2 Update Provider Info continue 11 2 3 Add Admission Event Provider E 12 2 3 Add Admission Event Provider continued ee 13 2 3 Add Admission Event Provider continued ee 14 2 3 Add Admission Event Provider continued ee 15 24 Add Event E E 16 2 5 Submit Admission File sees annn nennnnetenntontnntnnennnnnnnnnnnnnnn nannan nananana 17 2 6 Nothing to FR ces ccccscntga cect cacccmncucetchsan sd cca deb ennchenccnes tees sdsaadesentdees daca teep teats esate ten 18 Zee eT Ree aT Sosssse2. Facility Patient ID field g Changed Rules for Admission Type Event Type h Added date format to Docket Date field i Changed County Code field name to Docket County Code increased maximum field length and provided an example j Added Deletion Reason 4 Trailer Record Layout a Removed the Facility Medicaid ID field 5 Appendix A a Changed rules for Admission Type Event Type b Changed Event Type values for Admission Type 2 The batch submittal files are to be created as ASCII DOS Text Files with each field separated by tilde and each record delimited by CR LF ODOA in hex format Le tilde delimited fields followed by a carriage return character and a line feed character The file name is to be FOID DAT There are three types of records to be submitted 1 The Facility H record identifies the reporting facility the contact person and the number of patient records 2 The Patient P record describes the patients seen at the facility during that cycle 3 The Trailer T record provides file audit counts and as the last record is followed by the end of file character 1A in hex format The general format of the files submitted to DHS should be A Facility H record is to be followed by the corresponding Patient P records one per patient A Trailer T record provides file audit counts and is included at the end of each file All fields are required unless otherwi
3. The Userld is fdfacd1 The Update Authorized User page is displayed after selecting Providerfrom the menu bar and then selecting Update User Info from the drop down list The only fields which can be updated are Phone Number extension and E mail Address Update the appropriate information and click on Save to save the updated information or Cance to return to the Home Page and not save any changes December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 2 2 Update Provider I nfo Only for the Primary Contact User Unified Health Systems Home Search gt Provider gt Hep contact us Logout ko _Update Provider Information Practice Name and Address FOID Reporting Practice Name ocaps Street Address 1 101 Main Street Street Address 2 apti Cty State Zp Springpatch linos 62704 1234 Provider Data Provider Type State Operated Facity Number of Licensed Psych Beds in Facity 445 Organizational Information CEO FacAdmin Foid gt Primary Contac EventSubmitter FOID el les List of Users The Userld is_fdfac01 Only for the individual Clinician User Unified Health Systems FOID Reporting Update Clinidan Information Clinician Name and Address Practice Name Ginician Test Practice First Name of Ginician John Last Name of Ginician Doe Phone Extension 217 1555 1212 10 ZE Address foid teet ilinois
4. Unified Health Systems Helpful Links OHS FOID Documentation Page DHS FOID Reporting FAQ DHS FOID Help Manual FOID Reporting Link to access Firearm Owner s identification Webpage Link to FOID frequently asked questions page Link to FOID Provider s User Manual F ov have questions passe Dataa us The Userid is hsdb4321 The Helpful Links page is displayed after selecting Help from the menu bar This page contains a link to access the Firearm Owners Identification web page which contains Registration forms and a link to the online manual FAQ s frequently asked questions and other pertinent information This page also contains a Click Here link which will access the DHS FOID illinois gov_ email The contact us tab will also access the DHS FOID illinois gov email Illinois Department of Human Services Michelle R 6 Saddler Secretary for Customers DHS gt about DHS gt Initiatives gt Firearm Owners Identification FOID Reporting Although DHS does not administer the Firearm Owner s Identification FOID in Illinois DHS does play an important role in the activities that go into implementing the FOID program If you are a provider of mental health treatment in Illinois the following information may be helpful in understanding the statutory basis of FOID and whether or not you have responsibilities for reporting information to the Department of Human Services In 1967 Illinois enact
5. Date Admitted and Admission Type Admission Type 1 Non Adjudicated Admissions not court ordered Value Description Admission Type 1 Non Adjudicated Admissions Only report one Event Type per Patient and Date Admitted Event Description Type 6 Voluntary 7 Informal 8 Detention and Evaluation inpatient only 9 Emergency Admission Petition Certificates 10 Juvenile Admissions Continued on next page December 26 2013 29 UNI FI ED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Admission Type Event Type Values continued Admission Type 2 Adjudicated Mentally Disabled Person court ordered Value Description Admission Type 2 Adjudicated Mentally Disabled Person Only report one Event Type per Patient and Date Admitted Event Description Type 11 Is subject to involuntary admission as an inpatient as defined in Section 1 119 of the Mental Health and Development Disabilities Code 12 Presents a clear and present danger to himself herself or to others must be reported within 24 hours 13 Lacks the mental capacity to manage his or her own affairs or is adjudicated a disabled person as defined in Section 11a 2 of the Probate Act of 1975 14 Is not guilty in a criminal case by reason of insanity mental disease or defect 15 Is guilty but mentally ill as provided in Section 5 2 6 of the
6. Cumberland 37 DeKalb 39 DeWitt 41 Douglas 43 DuPage 45 Edgar 47 Edwards 49 Effingham 51 Fayette 53 Ford 55 Franklin 57 Fulton 59 Gallatin 61 Greene 63 Grundy 65 Hamilton Continued on next page December 26 2013 31 UNI FI ED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Docket County Codes continued Continued on next page December 26 2013 FIPS COUNTY CODE COUNTY NAME 67 Hancock 69 Hardin 71 Henderson 73 Henry 75 Iroquois 77 Jackson 79 Jasper 81 Jefferson 83 Jersey 85 Jo Daviess 87 Johnson 89 Kane 91 Kankakee 93 Kendall 95 Knox 99 LaSalle 97 Lake 101 Lawrence 103 Lee 105 Livingston 107 Logan 109 McDonough 111 McHenry 113 McLean 115 Macon 117 Macoupin 119 Madison 121 Marion 123 Marshall 125 Mason 127 Massac 129 Menard 131 Mercer 133 Monroe 135 Montgomery 137 Morgan 139 Moultrie 141 Ogle 143 Peoria 32 UNI FI ED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Docket County Codes continued FIPS COUNTY CODE COUNTY NAME 145 Perry 147 Piatt 149 Pike 151 Pope 153 Pulaski 155 Putnam 157 Randolph 159 Richland 161 Rock Island 163 St Clair 165 Saline 167 Sangamon 169 Schuyler 171 Scott 173 Shelby 175 Stark 177 Stephenson 179 Tazewell 1
7. gov Street Address 1 1 man Street Address 2 Gy State Zp springpatch Tinos 6252 1234 Additional Clinician Data Ginician License Number 123456 HFS Medicaid ID Provider Type Ginical Psychologist The Userld is_HS40009E Screen descriptions on the following page December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 2 2 Update Provider I nfo continued The Update Provider Clinician Information pages are displayed after selecting Provider from the menu bar and then selecting Update Provider Info from the drop down list When logged in as a provider changes can only be made to the address Number of Licensed Psych Beds in the Facility CEO and Primary Contact When logged in as an individual Clinician changes can only be made to the Practice Name Clinician s name phone number email address and legal address Make any necessary changes to the Provider information and click on Save to update the record or Cancelto return to the Home Page NOTE This page is available only for the Primary Contact user type and an individual Clinician An Authorized User will not have access to update the provider information December 26 2013 11 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 2 3 Add Admission Event Provider Only for the Authorized User Unified Health Systems Home Search Prov
8. in the community as Ye y RING Eye Color 3 Alphanumeric BLK black optional BRO brown BLU blue GRY gray GRN green MAR maroon PNK pink HAZ hazel MUL multicolored XXX unknown Hair Color 3 Alphanumeric BAL bald optional BLK black BLN blond BRO brown BLU blue GRY gray or partially gray GRN green ONG orange PLE purple RED red or auburn PNK pink SDY sandy WHI white XXX Unknown Continued on next page December 26 2013 26 UNI FI ED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 4 3 Patient Record Layout continued Field Name Length Format Description Weight 3 Numeric 3 characters for the recipient s physical weight in optional Pounds Height 3 Numeric One digit for the number of feet in the recipient s optional current height and two digits for the number of inches in the recipient s current height Admission Type 1 Numeric See Appendix A Admission Type Event Type Values Event Type 2 Numeric See Appendix A Admission Type Event Type Values Docket Number 20 Alphanumeric Required for Adjudicated Mentally Disabled Person Admission Type 2 Docket Date 8 Alphanumeric Required for Adjudicated Mentally Disabled Person Admission Type 2 Format YYYYMMDD Docket County Code 4 Numeric Required for Adjudicated Mentally Disabled Person Admission Type 2 See Appendix B Docket
9. is fdevt01 This screen shows the options for selection of Admission Type of Non Adjudicated Admissions and Event Type of Clear and Present Danger If Event Types of Developmentally Disabled or Intellectually Disabled are selected there will also be fields displayed for entry of their Event Dates December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 2 3 Add Admission Event Provider continued Only for the Authorized User Admission Type choose one Non Adjudicated Admissions 9 Adjudicated Mentally Disabled Person Adjudicated Admission choose one Is subject to involuntary admission as an inpatient as defined in Section 1 119 of the Mental Health and Development Disabilities Code Presents a clear and present danger to himself herself or to others must be reported with 24 hours Lacks the mental capacity to manage his or her own affairs or is adjudicated a disabled person as defined in Section 11a 2 of the Probate Act of 1975 Is not guilty in a criminal case by reason of insanity mental disease or defect Is guilty but mentally ill as provided in Section 5 2 6 of the Unified Code of Corrections Is incompetent to stand trial in a criminal case J Is not guilty by reason of lack of mental responsibility under Articles 50a and 72b of the Uniform Code of Military Justice 10 U S C 850a 876b Is a sexually violent person under subsection f of Section 5 of the Sexually Violent Persons Commi
10. 81 Union 183 Vermillion 185 Wabash 187 Warren 189 Washington 191 Wayne 193 White 195 Whiteside 197 Will 199 Williamson 201 Winnebago 203 Woodford 1030 Out of State 9999 Unknown December 26 2013 33 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL APPENDIX C Definitions Primary Contact User Authorized User The individual to be contacted for a Provider if any questions arise User authorized by a Provider to enter and submit admission event information Individual Clinician A Clinician who assesses the client and submits their own reporting to the Department of Human Services Admission Date An admission date is the date the client became an inpatient to a facility Event Type Admission Type The admission type may be Non Adjudicated not court ordered or Adjudicated court ordered See Appendix A Admission Type Event Type Values Event Date An event is a patient episode and can be experienced by an inpatient or an outpatient The type of event may include Clear and Present Danger Developmentally Disabled or Intellectually Disabled Clear and Present Danger There are two types of Clear and Present Danger 1 Communicates a serious threat of physical violence against a reasonably identifiable victim or poses a clear and imminent risk of serious physical injury to himself herself or another person as determined by a physician clinical psychologist
11. County Codes Provide the 1 2 3 or 4 digit code exactly as depicted on Appendix B with no zero fill Example 43 would be used for DuPage County Deletion Reason 250 Alphanumeric Reason for deleting this patient admission entry Required for Transaction Code 04 December 26 2013 27 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 4 4 Trailer Record Layout Field Name Length Format Description Record Identifier 1 Alphanumeric Value T Signifies that this record is the last data record on file Preparer Last Name 12 Alphanumeric Left justified last name of preparer Preparer First Name 9 Alphanumeric Left justified first name of preparer Preparer Phone 10 Alphanumeric Telephone number of preparer Area code followed Number by 7 digit phone number NOTE Preparer information should match the Preparer Contact person information Date Prepared 8 Alphanumeric Date data was prepared to send Format YYYYMMDD Number of Patient 4 Numeric The number of patient records P records Records contained in this file Agrees with the count of patients in the H record December 26 2013 28 UNI FI ED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Appendix A Admission Type Event Type Values NOTE Only one Admission Type is permitted per Patient and Date Admitted Only one Event Type is permitted per Patient
12. Events Submissions from the drop down list under Search The following screen will then be displayed When logged in as an individual Clinician this screen will say Submitted Events Search FOID Reporting CEP sa Ot e Date Ma ea r ie drre OEM Daae Marca Ed Seach Can The Userld is fdevtO1 Enter a Start Date and an End Date Click on Search to create a list of dates that were submitted between the start date and end date ranges with a record count for each submittal date Unified Health Systems Home Search Provider Help contact us Logout Submitted Admissions Search 12 01 2013 D Fra Date Date Admissions submitted mm dd yy FOID Reporting 12 17 2013 End Date Date Admissions submited Search Gear Submitted Admission s Results 2013 12 16 10 2013 12 17 4 e Userid is fdevt01 December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL SECTION 2 PROVIDER Unified Health Systems Update User Info FOID Reporting Home Add Admission Subm Admission File State of UI rovider Reporting System The purpose of this site is to enable providers of mental health services to complete their reporting requirements under the Firearm Owners Identification Card Act as amended by PA 95 0564 and PA 95 0581 On this site you will find links to definitions Frequently Asked Questions FAQs and statutory requirements for reporting information to th
13. IDER USER MANUAL 1 2 Patient Information Unified Health Systems Home Search Provider r Help contact us Logout FOID Reporting Patient Information Fields marked with an asterisk are required Social Security Number Provider issued Customer ID Last Name First Name Middle Name Suffice Birth Date mm dd yyyy Street Address 1 Street Address 2 City State Zip Code amp Extension Dees bd Eye Color D Hair Color Height feet amp Heg htt inches or 09 lt Weight Admission Date mm dd yyyy 99 Not included for individual Clinician reporting The Discharge Date is a required field but only at the actual discharge of the patient Your facility will be monitored to be in compliance with state law and you may be contacted to add discharge dates periodically Discharge Date mm dd yyyy a Not included for individual Clinician reporting Admission Type choose one Non Adjudicated Admissions Adjudicated Mentally Disabled Person Hot included for individual Clinician reporting Event Type Choose all that apply Cear and Present Danger Developmentally Disabled Intellectually Disabled Save Cancel The Userld is fdevtO1 This page is displayed after an Admission Event Search has been conducted and an individual admission event was selected from the Search Results list If information is to be updated make the change s and click
14. Unified Code of Corrections 16 Is incompetent to stand trial in a criminal case 17 Is not guilty by reason of lack of mental responsibility under Articles 50a and 72b of the Uniform Code of Military J ustice 10 U S C 850a 876b 18 Is a sexually violent person under subsection f of Section 5 of the Sexually Violent Persons Commitment Act 19 Has been found to be a sexually dangerous person under the Sexually Dangerous Persons Act 20 Is unfit to stand trial under the J uvenile Court Act of 1987 21 Is not guilty by reason of insanity under the J uvenile Court Act of 1987 22 Is subject to involuntary admission as an outpatient as defined in Section 1 119 1 of the Mental Health and Developmental Disabilities Code 23 Is subject to judicial admission as set forth in Section 4 500 of the Mental Health and Developmental Disabilities Code 24 Is subject to the provisions of the Interstate Agreements on Sexually Dangerous Persons Act December 26 2013 30 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Appendix B Docket County Codes Required for Adjudicated Mentally Disabled Person FIPS COUNTY CODE COUNTY NAME 0 Unknown 1 Adams 3 Alexander 5 Bond 7 Boone 9 Brown 11 Bureau 13 Calhoun 15 Carroll 17 Cass 19 Champaign 21 Christian 23 Clark 25 Clay 27 Clinton 29 Coles 31 Cook 32 Cook Chi 33 Crawford 35
15. ate mm dd yyyy The Discharge Date is a required field but only at the actual discharge of the patient Your facility will be monitored to be in compliance with state law and you may be contacted to add discharge dates periodically Discharge Date mm dd yyyy Admission Type choose one 9 Non Adjudicated Admissions Adjudicated Mentally Disabled Person Non Adjudicated Admission choose one Voluntary Informal Detention and Evaluation inpatient only Emergency Admission Petition Certificates Juvenile Admissions Event Type Choose all that apply Cear and Present Danger Developmentally Disabled intellectually Disabled Clear and Present Danger choose all that apply a Communicates a serious threat of physical violence against a reasonably identifiable victim or poses a dear and imminent risk of serious physical injury to himself herself or another person as determined by a physician clinical psychologist or qualified examiner b Demonstrates threatening physical or verbal behavior such as violent suicidal or assaultive threats actions or other behavior as determined by a physician clinical psychologist qualified examiner school administrator or law enforcement official Clinician Last Name Clinidan First Name Clinician Middle Name Clinician Type Choose one D C amp P Event Date mm dd yyyy Comments in Clinidan s own words 500 characters left see cecal The Userld
16. e Admitted and Social Security Number if originally submitted must have been previously submitted to DHS Social Security 9 Numeric This field if available should be entered to further Number identify the patient If for some reason the SSN is not available leave this field blank Continued on next page December 26 2013 25 UNI FI ED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 4 3 Patient Record Layout continued Field Name Length Format Description Race 1 Numeric 1 White not of Hispanic origin A person having required origins in any of the original people of Europe North Africa the Middle East or the Indian subcontinent 2 Black not of Hispanic origin A person having origins in any of the black racial groups 3 Hispanic a person of Mexican Puerto Rican Cuban Central or South American or other Spanish culture or origin regardless of race 4 American Indian a person having origins in any of the original peoples of America including Alaska 5 Asian a person having origins in any of the Pacific Islands This area includes for example China Japan Korea the Philippine Islands and Samoa 6 Other these racial ethnic categories are those required by the Office of Civil Rights Although the categories are intended to be mutually exclusive a client may be included in the group to which he she appears to belong identifies with or is regarded
17. e Department of Human Services If you have questions please contact us Release Notes for December 2013 Release 1 6 includes System updated to fulfill the Illinois Department of Human Services requirements for Public Act 98 63 Firearm Concealed Carry Act This Act includes requirements that mental health professionals report a person who is determined to be developmentally disabled a clear and present danger to themselves or others or intellectually disabled to the Department of Human Services and Illinois State Police within 24 hours It also requires that Admission types be broken down to a more detailed level The changes are reflected in the user manual The Userld is fdevt01 The above drop down listing will vary depending on the user of the system The Authorized User and Primary Contact users will see the above listing The Primary Contact will also have an option for Update Provider Info When logged in as an individual Clinician the drop down listing will contain Update User Update Provider and Add Event options December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROVIDER USER MANUAL 2 1 Update User I nfo Unified Health Systems Mome Search gt Preder Mep cortet us Logot FOID Reporting Update Authorized User Taga marked wth an asterisk are required Fest Names roid Last Names FacAdmin Matsie Mane Phone Number Lu Im 9737 Bt 103 8 nad Adrenv jot fe 6 iros dr Securty 10 FOFACOL PS Grod
18. ed m d ry CEE Gaas ert deletes ma r 22 41 2013 12 17 2013 The Userid is fdevtor December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 1 4 Admissions With No Discharges Search This option not available for individual Clinicians Select Search and the Admissions With No Discharges Search from the drop down list under Search The following screen will then be displayed Click on Search to create a list of all admissions that do not contain a discharge date Unified Health Systems Home Search Provder gt nop contact vs togae FOID Reporting Admissions WR K No Discharges Seath Cep The Userid is fdevt01 The list contains the Patient Name which is a link that can be selected to display the individual admission information A discharge date can then be entered for the admission Messages will be displayed to verify that you are ready to update the record and also after the record has been successfully updated Unified Health Systems FOID Reporting The Userid is fdevt01 December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 1 5 List of Admission Event Submissions The Submitted Admissions Events Search is an option to list the count of records submitted for specific submittal dates This option will be most helpful for those facilities which are submitting their admissions in a batch file Select Search and the List of Admission
19. ed Health Systems again unless the user has followed the logout procedures The user should only have one active session of Unified Health Systems running at a time The user will be logged out of the system after 30 minutes of inactivity 3 The user must select Login The Unified Health Systems FOID Home Page will be displayed December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL CLI NI CI AN REGI STRATI ON Unified Health Systems Clinician Name and Address Practice Name First Name Last Name E Ma Address Street Address 1 Street Address 2 Cty State linos Additional Clinician Data Clinician License Number nias DEA Number HFS Medicaid IO Ginician NPI Provider Type Last four of SSN When Clinician Registration was selected from the Unified Health Systems Login page the above page will be displayed Fields marked with an asterisk are required fields but it is recommended to fill in all information that is available The Provider Type is to be selected from the drop down list consisting of Clinical Psychologist Clinical Social Worker Licensed Clinical Professional Counselor Licensed Marriage and Family Therapist Physician Psychiatrist and Registered Nurse The last four digits of the reporting Clinician s social security number are also required Select Save to save the information to the system The system will
20. ed legislation to promote and protect the health safety and welfare of the public by providing a system of identifying persons who are K FOID Reporting FAQ not qualified to acquire or possess firearms and firearm ammunition within the gt Provider Notification State of Illinois The Firearm Owner s Identification FOID Act designated the Illinois State Police ISP as responsible for administering the ACT Laws 1967 w EE p 2600 approved August 3 1967 effective July 1 1968 Codified at Illinois Revised Statutes Ch 38 Section 83 1 et seq In 2007 Public Act 095 0564 amp Public Act 095 0581 amended the FOID legislation Most importantly who must report was expanded beyond inpatient hospital settings to include a number of other entities These amendments also changed what information is reported and requires reporting within 7 days rather than every 30 days Reporting is accomplished via the web based system called FOID Reporting System developed and maintained by the Department of Human Services DHS DHS is responsible for comparing the data reported against the State Police FOID files to identify possible matches The ISP is then responsible for investigating and processing the application for the FOID card DHS monitors compliance with reporting requirements and reports deficiencies to the Office of the Illinois Attorney General Department of Financial and Professional Regulations and other state authorities as needed W
21. es 0 7 00 e Weight Admission Date mm dd yyyy The Discharge Date is a required field but only at the actual discharge of the patient Your facility will be monitored to be in compliance with state law and you may be contacted to add discharge dates periodically Discharge Date mm dd yyyy Admission Type choose one 9 Non Adjudicated Admissions Adjudicated Mentally Disabled Person Non Adjudicated Admission choose one Voluntary Informal Detention and Evaluation inpatient only Emergency Admission Petition Certificates Juvenile Admissions Event Type Choose all that apply Clear and Present Danger Developmentally Disabled Intellectually Disabled The Userld is fdevt01 This screen shows the options for selection when an Admission Type of Non Adjudicated are selected December 26 2013 13 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 2 3 Add Admission Event Provider continued Only for the Authorized User Unified Health Systems FOID Reporting Patient Information Fields marked with an asterisk are required Social Security Number Provider issued Customer ID Last Name First Name Middle Name Suffix Birth Date mm dd yyyy Street Address 1 Street Address 2 City State Zip Code amp Extension Ilinois Gender Race Eye Color D Hair Color Height feet amp Height inches Dsg oo Weight Admission D
22. gt Hep contact us Logout Patient Information FOID Reporting Fields marked with an asterisk are required Social Security Number Provider issued Customer ID Last Name First Name Middle Name Suffixc X Birth Date mm dd yyyy Street Address 1 Street Address 2 City State Zip Code amp Extension Ilinois k Gender Race e e Eye Color e Hair Color Height feet amp Height inches ov ov Weight Event Type Choose all that apply Clear and Present Danger Developmentally Disabled Intellectually Disabled By clicking the Save button I attest that I have a reasonable belief based upon my professional and clinical judgment that the person listed on this page has a mental condition of such a nature at itis manifested by violent suicidal threatening assaultive or reported behavior and that the condition poses a clear and present or imminent danger to the patient another person or the community and that the condition poses a clear and present danger in accordance with subsection f of Section 8 of the Arearm Owners Identification Card Act The UserId is HS40009E The Patient Information page is displayed after selecting Provider from the menu bar and then selecting Add Event from the drop down list Fields marked with an asterisk are required fields but it is recommended to fill in all information that is available When entering the Socia Secu
23. he drop down list This page is used for the submission of a batch file containing multiple admissions Enter a File Path amp Name or select Browse to search for the file to be submitted Select Submitto transmit the information to the Unified Health Systems Batch Submission requirements are located in Section 4 of this manual December 26 2013 17 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 2 6 Nothing to Report Not available for Individual Clinician reporting Unified Health Systems Home search Provider Help contact us Logout Nothing to Report FOID Reporting The FOID Reporting System requires providers to submit information about new admissions every seven days This utility is used for instances where providers have no new admissions in the previous week which would Ein the reporting requirement Submit Cancel Continuing past this point will notify us that you have nothing to report for this week The Userld is fdevtO1 The Nothing to Report page is displayed after selecting Provider from the menu bar and then selecting Nothing to Report from the drop down list This page is used to inform the Department of Human Services that a provider has had no new admissions in the previous week This satisfies the requirement requiring providers to submit information about new admissions every seven days Select Submit to transmit the information to the Unified Heal
24. ho Needs to Report Individually Licensed Mental Health Practitioners and Reporting Institutions can use the FOID Reporting System Descriptions and what to report are listed on the Individually Licensed Mental Health Practitioners and Reporting Institutions information pages Apply for a FOID Card If you are wanting a Firearm Owners Identification FOID card Apply for a FOID card at Illinois State Police www isp state il us foid Any Questions If you have questions email us at DHS FOID Iillinois Gov State of Illinois Accessibility Privacy Report Abuse Neglect Contact DHS DHS Outlook Login December 26 2013 20 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL SECTION 4 BATCH SUBMISSION REQUIREMENTS Valid As Of December 30 2013 4 1 File Requirements The Batch Submission Requirements document has been updated to reflect recent changes necessary to meet the final requirements of the FOID legislation The following reflect changes to the previous Batch Submission Requirements document dated Nov 5 2013 Changes 1 Changed the Example Records 2 Facility Record Layout a Removed the Facility Medicaid ID field 3 Patient Record Layout a Removed the Facility Medicaid ID field b Added Patient Middle Name field c Added Patient Name Suffix field d Changed Patient Address field to Patient Address 1 e Added Patient Address 2 field f Removed
25. ider Help contact us Logout FOID Reporting Patient Information K marked with an asterisk are required Social Security Number Provider issued Customer ID Last Name First Name Middle Name Suffix Birth Date mm dd yyyy E3 Street Address 1 Street address 2 City State Zip Code amp Extension Wees H Gender Race Eye Color Hair Color Height feet amp Height inches 00 se Weight Admission oats mm dd yyyy The Discharge Date is a required field but only at the actual discharge of the patient Your facility will be monitored to be in complance with state law and you may be contacted to add discharge dates periodically Discharge Date mm dd yyyy Admission Type choose one Non Adjudicated Admissions Adjudicated Mentally Disabled Person Event Type Choose all that apply Cear and Present Danger Developmentally Disabled Intellectually Disabled 1 Save Cancel The Userld is fdevt01 The Patient Information page is displayed after selecting Provider from the menu bar and then selecting Add Admission from the drop down list Fields marked with an asterisk are required fields but it is recommended to fill in all information that is available When entering the Social Security Number do not include the dashes Select the appropriate State Gender and Race from the drop down lists and enter all other required information If
26. mber contact person Number of Patient 4 Numeric The number of patient records P records Records following this facility record in the file December 26 2013 23 UNI FI ED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 4 3 Patient Record Layout For Transaction Code 04 the following fields are required all other fields are optional Record Identifier e Patient Last Name e Patient First Name e Date of Birth e Sex e Transaction Code e Social Security Number if originally submitted e Date Admitted e Deletion Reason Field Name Length Format Description Record Identifier 1 Alphanumeric Value P Signifies that patient data is in this record required Patient Last Name 12 Alphanumeric Left justified last name of patient required Patient First Name 9 Alphanumeric Left justified first name of patient required Patient Middle Name 9 Alphanumeric Left justified middle name of patient Optional Patient Name Suffix 5 Numeric Left justified patient s name suffix if applicable Optional Valid values 67210 Sr Senior 67211 Jr Junior 67212 I the first 67213 Il the second 67214 Ill the third 67215 IV the fourth 67216 V the fifth Sex 1 Alphanumeric F Female required M Male Date of Birth 8 Alphanumeric Birth date of patient required F
27. nanaussnaa ian aR 19 SECTION 3 HELP CONTACT US E 20 3 1 Helpful Links and Contact US ssssssssssssssss essen 20 SECTION 4 BATCH SUBMISSION REQUIREMENTS AAA 21 41 File 12 5 LST a Sans cadastral a 21 4 1 Pile Requirements GEHHEIUIEEegeeeeteueegeeeteech EE 22 4 2 Facility Record R Uee itiiti ania iseinean kanais s t ete 23 43 Patient Record E 24 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Table of Contents 4 3 Patient Record Layout continued eier Ee lee 26 4 3 Patient Record Lapierre 27 4 4 Trailer Record Ee E 28 EE 0 STT TE e i A a E EE E S 29 Admission Type Event Type Valesius Eed 29 Admission Type Event Type Values continued een 30 Appendiz cc dc ete a E aa cep sda ec EEEE a E eE a raS 31 RST E 31 Docket County Codes ua 32 Docket County ee 33 APPENDIX Ee 34 DeMiUonS E 34 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL Illinois Department of Human Services Management of Information Services Unified Health Systems UHS FOI D Reporting System ID and Password I nformation ID Information Access to the FOID Reporting System web based application requires assignment of an ID and Password by the DHS MIS Bureau of Security and Quality Assurance BSQA Password Standards The first time an ID is used the temporary password is set to a randomly generated alphanumeric value such as u8stmg5e The user will be required to change the password at this time The pass
28. of Illinois Firearm Owner Provider Reporting System The purpose of this site is to enable providers of mental health services to complete their reporting requirements under the Firearm Owners Identification Card Act as amended by PA 95 0564 and PA 95 0581 On this site you will find links to definitions Frequently Asked Questions FAQs and statutory requirements for reporting information to the Department of Human Services If you have questions please contact us This manual was written to encompass information for three types of users Primary Contact for a provider as well as an Authorized User user authorized by a Provider to enter and submit event information for the provider and individual Clinician reporting a Clinician who assesses the client and submits their own reporting Unless otherwise specified for a particular type of user the information in this manual will pertain to all types of users The Menu Bar contains buttons for Home Search Provider Help contact us and Logout The Home button will return the User to the above page from any point in the system The Primary Contact and Authorized User will have access to the following the Search button is a drop down containing an Admission Search Deleted Admissions Search Admissions With No Discharges Search and List of Admission Submissions options The Provider button will access a drop down list with Update User Info Update Provider Info only Primary Contact Add Admis
29. on Save to save the changes to this record or Cancel to return to the Admission Event Search screens When Social Security Number is entered do not include the dashes A Discharge Date is required ONLY at the actual discharge of the client when reported by an inpatient provider If the admission event is to be deleted a Reason for deleting this record comment must be entered After the comment has been entered click on Delete to remove the admission event and return to the Admission Event Search screens NOTE When an individual Clinician has reported an event the Admission Date Discharge Date and Admission Type fields will not be displayed December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 1 3 Deleted Admissions Events Search Select Search and the Deleted Admissions Events Search from the drop down list The following screen will then be displayed Unified Health Systems nome Search gt Provider gt nop contact us Logout FOID Reporting Deleted Events Search f Etant pacis event dela ed agr CEE Ota Ote gert deletes arr aies The Userid is fdevtOl Enter a Start Date and an End Date Click on Search to create a list of Admissions Events that were deleted between the start and end date range The Patient Name is a link that can be selected to display the individual patient information Unified Health Systems FOID Reporting De Ome Date evert deg
30. or qualified examiner or 2 Demonstrates threatening physical or verbal behavior such as violent suicidal or assaultive threats actions or other behavior as determined by a physician clinical psychologist qualified examiner school administrator or law enforcement official FOID Act 430 ILCS 65 1 1 Developmentally A disability which is attributable to any other condition which results in Disabled impairment similar to that caused by an intellectual disability and which requires services similar to those required by intellectually disabled persons The disability must originate before the age of 18 years be expected to continue indefinitely and constitute a substantial handicap intellectually A disability which is attributable to any other condition which results in Disabled impairment similar to that caused by an intellectual disability and which requires services similar to those required by intellectually disabled persons The disability must originate before the age of 18 years be expected to continue indefinitely and constitute a substantial handicap December 26 2013 34
31. orized Users No matches were found for your search search cear The Userld is fdevt01 When it has been determined that the admission event does not exist in the system the Admission Event Search page will be displayed with the message Wo matches were found for your search A new search may be conducted by entering different criteria and clicking on Searchto search for another admission event December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 1 1 Admission Event Search continued Unified Health Systems FOID Reporting Admission Search Client Last Name First Name Search Type mouse Begins Wth lt Additional Criteria E Date mm dd yyyy Gender SSN Customer ID Ei mssion Date Search Clear Page lof 1 04 12 1978 M 12 01 2013 Customer Name is a Link The Userld is fdevt01 When a search criterion was entered and a match found the above page will be displayed with a list of the admission s event s matching the criteria The Search Results show Customer Name Customer ID Birth Date Gender Admission Date if record was entered by an Authorized User Reporting Provider and Reporting Provider City The Customer Name is a hyperlink which can be clicked on to view the specific individual admission event information on the Patient Information page December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROV
32. ormat YYYYMMDD Patient Address 1 25 Alphanumeric Address of the patient first address line required Patient Address 2 25 Alphanumeric Address of the patient second address line if Optional applicable Patient City 15 Alphanumeric City of the residence of the patient required Patient State 2 Alphanumeric Two character abbreviation of state of the residence required of the patient Continued on next page December 26 2013 24 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 4 3 Patient Record Layout continued Field Name Length Format Description Patient Zip Code 9 Alphanumeric Left justified 5 or 9 digit zip code Date Admitted 8 Alphanumeric Date patient was admitted required Format YYYYMMDD Note Always include this field to identify the patient for all transaction codes Date Discharged 8 Alphanumeric Date patient was discharged Format YYYYMMDD Valid only for transaction codes 02 03 and 05 XIT transaction code 01 leave the date discharged blank Transaction Code 2 Numeric 01 New admission but not yet discharged 02 Discharge to previously submitted admission 03 Admission Discharge in same record 04 Previously entered in error remove from file 05 Change to a previously submitted record NOTE For transaction codes 02 04 and 05a matching record with the same Patient Last Name Patient First Name Date of Birth Sex Dat
33. rity Number do not include the dashes Select the appropriate State Gender and Race from the drop down lists and enter all other required information Select Save to add the event information After the information has been added the system will return to a blank Patient Information page to allow entry of another event NOTE When the Save button is clicked on the event information is sent directly to the Department of Human Services Nothing else on the part of the User has to be done to submit the data December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 2 5 Submit Admission File Not available for Individual Clinician reporting This page is only used by Providers who choose to submit event information in batch files which have been created outside of the FOID System This will include both admissions and discharges The file requirements are described in detail along with the actual record layouts in Section 4 Batch Submission Requirements NOTE The option is NOT used by those actually entering event information into the system Refer to Section 2 3 Add Admission Event Unified Health Systems gt Help contactus Logout FOID Reporting Event File Submission File Path amp Name No fie selected Submit Cancel The Userld is fdevt01 The Event File Submission page is displayed after selecting Provider from the menu bar and then selecting Submit Event File from t
34. s to access the system Passwords must be changed once every 30 days December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL INTRODUCTION continued Ilinois Statutes and DHS policy prohibit unauthorized access or disclosure of DHS client User ID employee or any other confidential information Any unauthonzed use of DHS computers or Password disclosure of confidential client or employee information may be cause for disciplinary action Login Clear including termination of employment and or criminal prosecution Do not attempt to login unless you are an authorized user By logging into the Unified Heaith System using your assigned user ID you acknowledge that you are an authorized user and agree to abide by all rules and regulations of the Unified Health System It is your responsibility to ensure that your user ID and password are kept private Do NOT share your login information with anyone No representative of DHS will ever ask for your password This page will be displayed when Login to FOID Reporting System was selected on the previous screen 1 A Registered user should type in his her Unified Health Systems User ID 2 After entry of a valid User ID the Unified Health Systems prompts the user for a Password The user should type in his her unique password When the password is entered it will not be visible e The user must not login to the Unifi
35. se noted The tilde will still be present December 26 2013 21 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 4 1 File Requirements continued NOTE All filler fields have been removed from file layouts as of October 2013 Example Facility Record H MED HOSPITAL 2011 MAIN ST SPRINGFIELD IL 62702 JOHN PUBLIC 2175551234 1 Example Patient Record P LAST NAME FIRST NAME MIDDLE NM 67211 M 19880629 703 COLORADO APT202 URBANA IL 61801 20130323 20130329 03 111223333 1 BLK 180 511 2 16 2222222 20130927 19 Example Trailer Record T PUBLIC JOHN 2175551234 20131206 1 December 26 2013 22 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL 4 2 Facility Record Layout Field Name Length Format Description Record Identifier 1 Alphanumeric Value H Signifies that facility data is in this record Facility Name 30 Alphanumeric Name of the facility Facility Address 25 Alphanumeric Address of the facility Facility City 15 Alphanumeric City of the location of the facility Facility State 2 Alphanumeric Two character abbreviation of state of the location of the facility Facility Zip Code 9 Alphanumeric Left justified 5 or 9 digit zip code Preparer Contact 25 Alphanumeric Name of the appropriate person at the facility that Person may be contacted in case of problems Preparer Phone 10 Numeric Area code and telephone number of the facility Nu
36. search for Admissions or Events The tabs on the display screen above will indicate what a user will see when logged in The Admission Event Search page is displayed after selecting Search from the menu bar and then selecting Admission Event Search from the drop down list A search is to be implemented to view information for a specific admission event that was previously entered A search may be conducted by entering any field or combination of fields to limit the search results When a search is to be implemented on Last Name or First Name a Search Type may be selected for Begins With Sounds Like or Exact Match A broad search may be conducted by searching for a particular Gender A Primary Contact or Authorized User may also conduct a search using Admission Date After search criteria has been entered click on Search to locate an event or Clearto remove the search criteria The ID for the User logged into the System is displayed at the bottom of each screen December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROVIDER USER MANUAL 1 1 Admission Event Search continued Unified Health Systems Home Search Provider gt Hep contact us Logout Admission Search Client Last Name First Name Search Type S 1 mouse mighty Begins Wth jegins With Ze Sounds Like Exact Match FOID Reporting Additional Criteria E Date mmvdd yyyy Gender SSN Customer ID Emission ote E Only for Primary Contact amp Auth
37. sion Submit Admission file Nothing to Report and List of Users The Primary Contact for the provider will not have access to Add Admission and Submit Admission File An Authorized User for the Provider will not have access to Update Provider Info and List of Users The individual Clinician will have access to the following the Search button is a drop down containing an Event Search Deleted Events Search and List of Event Submissions options The Provider button will access a drop down list with Update User Info Update Provider Info and Add Event All Users will have access to the He p button which will access a screen containing a link to access a FOID Documentation page containing the manual FAQ s and other pertinent information Contact Us will submit an email to DHS FOID illinois gov Logoutwill log the user out of the system December 26 2013 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL SECTION 1 SEARCH 1 1 Admission Event Search Unified Health Systems Home Search Admission Search 28 For individual Clinicians this will say Event Search Client Last Name First Name Search Type Begins W h Begins With Ye Sounds Like Exact Match Additional Criteria pith Date mmn dd yyyy Gender SSN Customer ID Emission Date lt Only for Primary Contact amp Authorized Users FOID Reporting Search Clear The Userld is fdevt01 This screen is used by all users to
38. th Systems December 26 2013 18 UNIFIED HEALTH SYSTEMS FOI D PROVIDER USER MANUAL 2 7 List of Authorized Users Only available to Primary Contact users Unified Health Systems FOID Reporting List of Authorized Users For Test Provider Doe John donna wachter illinois gov 217 555 1212 User Test donna wachter illinols gov 217 555 1212 The Userld is hsdb4321 The List of Authorized Users page is displayed only for the Primary Contact User role after selecting Provider from the menu bar and then selecting List of Users from the drop down list This page displays a listing of all users who are authorized to access the FOID System for this particular provider Each user name is a link that when clicked on will display the Update Authorized User page Only the phone number extension and e mail address may be changed Available for all users N Unified Health Systems Home Search Provider Help contactus Logout Update Authorized User Fields marked with an asterisk are required FOID Reporting First Name Test Last Name User Middle Name Phone Number 217 555 1212 Ext 1234 E Mail Address test user illinois gov Security ID HSDB4321 Save Cancel The Userld is hsdb4321 December 26 2013 19 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL SECTION 3 HELP CONTACT US 3 1 Helpful Links and Contact Us
39. the Customer has been discharged enter a Discharge Date The Discharge Date is required ONLY when a client is discharged As of this release of the FOID System December 2013 the Patient Information screen has been updated to encompass the type of admission and if applicable the type of event Definitions for admission type and event type may be found in APPENDIX C Definitions Select Save to add the admission event information After the information has been added the system will return to a blank Patient Information page to allow entry of another admission event NOTE When the Save button is clicked on the admission event information is sent directly to the Department of Human Services Nothing else on the part of the User has to be done to submit the data December 26 2013 12 UNIFIED HEALTH SYSTEMS FOID PROVIDER USER MANUAL 2 3 Add Admission Event Provider continued Only for the Authorized User Unified Health Systems Home Search Provider Help contact us Logout Patient Information Fields marked with an asterisk are required Social Security Number FOID Reporting Provider issued Customer ID Last Name First Name Middle Name Suffix e Birth Date mm dd yyyy Street Address 1 Street Address 2 City State Zip Code amp Extension Illinois Gender Race X Eye Color e Hair Color Height feet amp Height inch
40. then display the screen containing the generated User ID A Password will be sent to the e mail address specified on the Clinician Registration form After the e mail has been received containing the User ID and Password click on the link Click here to login The system will then return to the Login screen where the new User ID and Password may be entered Unified Health Systems The following is your User ID for the system Your password will be sent to you in an email Click here to login User ID HS400046 December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROVIDER USER MANUAL HOME PAGE The Home Page is displayed after entering a User ID and Password and logging into the Unified Health Systems The email confirmation is only displayed the first time a user logs into the updated FOID System If the email address is correct click on Confirm otherwise correct the email address and click on Confirm Unified Health Systems In the next system upgrade the FOID Reporting System will begin using your email address in place of the existing User ID for logging into the system The Department of Human Services is requesting that each Facility User Clinician verify their email address in the FOID Reporting System Please enter the correct email address if the one shown below is incorrect E Mail Address joe festege ov Lob Home Page Unified Health Systems FOID Reporting Home State
41. tment Act Has been found to be a sexually dangerous person under the Sexually Dangerous Persons Act J Is unfit to stand trial under the Juvenile Court Act of 1987 Is not guilty by reason of insanity under the Juvenile Court Act of 1987 Is subject to involuntary admission as an outpatient as defined in Section 1 119 1 of the Mental Health and Developmental Disabilities Code Is subject to judicial admission as set forth in Section 4 500 of the Mental Health and Developmental Disabilities Code Is subject to the provisions of the Interstate Agreements on Sexually Dangerous Persons Act Docket Number Docket Date mm dd yyyy Docket County Event Type Choose all that apply Clear and Present Danger Developmentally Disabled Intellectually Disabled Save Cancel The Userld is fdevt01 This screen shot is the bottom half of the Patient Information screen This screen shot displays the options when an Admission Type of Adjudicated Mentally Disabled Person is selected One of the Adjudicated Admissions is required as well as the Docket Number Docket Date and Docket County f any of the Event Types are selected the screen will expand to include the appropriate fields for each type as shown on previous screens December 26 2013 15 UNIFIED HEALTH SYSTEMS FOI D PROVIDER USER MANUAL 2 4 Add Event Clinician Only for the Individual Clinician Unified Health Systems Home Search gt Provider
42. und in Section 4 Batch Submission Requirements Unified Health Systems FOID Reporting Systems 79 Login to FOID Reporting System Additional Links Clinician Registration Password reset information More information about FOID Inpatient Facility Registration Forms FOID Inpatient Provider Reporting Registration Form pdf FOID Provider User I D and System Access Request pdf Inquire about applying for a FOID card The Unified Health Systems FOID application may be accessed by entering the URL https foid dhs illinois gov foidpublic foid in the address line of your browser This is the first page that the user will see once they have accessed the Unified Health Systems FOID application This page contains a link to access the FOID Reporting System and links to access the Clinician online registration and Inpatient Facility Registration Forms The Registration Forms are for Inpatient Facilities who have not as yet registered and received their User ID and Password to access the system The Clinician online registration allows a Clinician to register online and receive a User ID and temporary password which will allow reporting of events There is also a link to access the Illinois State Police website for anyone wanting to apply for a FOID Card and a link to obtain more information about FOID There is also a link to access Password Reset information NOTE All users must be registered and have a valid User ID and a valid email addres
43. word must be at least eight characters and no more than sixteen characters in length alphanumeric with no special characters There must be a minimum of four alpha characters and two numeric characters with no more than two characters repeated The password is not case sensitive however it is suggested to always use lower case The password MUST be changed every 30 days to keep it active Contact I nformation for TAM Password Assistance E Mail Roger A Williams illinois gov Contact I nformation for other Password Assistance i e RACF E Mail Michael Goza illinois gov Unified Health Systems I nformation Instructions for accessing the DHS Unified Health Systems FOI D Application To access the FOID Reporting Systems application enter the following address into your Internet browser address line The instruction manual is available through the system Help option Contact I nformation for Application Technical Assistance DHS FOI D illinois gov December 26 2013 UNIFIED HEALTH SYSTEMS FOI D PROVI DER USER MANUAL INTRODUCTION FOID data is reported to the Department of Human Services via the Unified Health Systems FOID Reporting System either thru direct input of each admission event refer to Section 2 3 Add Admission Event or by the submission of a batch file containing multiple admissions events refer to Section 2 4 Submit Admission Event File Requirements for the batch files can be fo
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