The OTISS User Manual - Public Schools of North Carolina
Contents
1. A detailed description of the incident The names and number of students involved The grade level of the students being tested The number and or letter of the test form affected 4 Click on the calendar icon beside the Date the Irregularity Occurred text box The pop up window on the next page will appear North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 5 Continue to Next Page Basic Reporting Level Do Not Reproduce NCDPI Instructions for OTISS amp https oae dpi state nc Joa 4 4 Sun Mon Tue Wed Thu Fri fsa Done oae dpi state ncus 5 Use the arrows on either side of the month and year or the pulldown menus to select the month and year the irregularity occurred Next click on the day the irregularity occurred on the calendar The window will automatically close once you have selected a date 6 Choose the correct assessment from the Assessment pulldown menu 7 Click on the check box to verify the information is accurate and complete North Carolina Online Testing Irregularities Submission System Logout IA OTISS Home Ar aise eta Enter irregularity information then click on the Submit Irregularity button Submit Irregularity Your Name Steve Parker Your Phone Number 919 919 1919 The phone number must be In the form 999 999 9999 Irregularity Description George Stapleton became ill while taking the 4th grade mathematics EOG t2. Type the message into the text box and select the Add Note Message button ADD a note to LEA Cancel Add Note Message Note permeses need 3 Your message will now be displayed on the main report page Notes Messages from RAC Add a note to LEA TC BEWE O2 AUG 700 03 27 13 3 Your message goes here North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 27 Continue to Next Page RAC Level Do Not Reproduce NCDPI Instructions for OTISS Viewed Irregularities 1 Once a testing irregularity report has been moved to the NCDP level it will automatically appear under the Viewed Irregularities tab Submitted Irregularities Mozilla Fireto ex File Edit wiew History Bookmarks Tools Help ie ft E https oae dpi state nc us pls Ope F p 117 1016186644065 79882 NO S Y j IG IS Customize Links Free Hotmail Windows Marketplace windows Media Pagvindows North Carolina Online Testing Irregularities Submission Syste Logout is OTISS Home NewiPending Irregularities MCI WEEE Report an Irregularity Submitted Irregularities gt Submitted Irregularities You have viewed the following irregularities ID Date Status Assessment Deeted Category Submitted SS Southeastern View 604 ae EOG Science 2403 73 Early College 23 JUNLO Filed by Southeastern Alpnia DPI EOG Mat
3. 6 Click on the paper pencil icon to open up each individual report North Carolina Onlie Testing Irregularities Submission System Logout is Home aae at G MEULE Filed Irregularities NewiPending Yregularities These irrgflarities are not filed by DPI f AEEA a EEE En E school school Date LEA Viewed ID Name Occurred Name By Rac cat Typs Submitted Southeastern Columbus Students byLEA EOG Reading 240373 Early 22 MAY O7T County NO ie Te College Schools a injury Submitted Southeastern Columbus R agr by LEA EOG Reading 240373 Early 2868 MAY 07 County e College Schools Student s fell asleep Submitted Wake FR 424 by LEA EOGMath 920607 Westlake 43 JUN 07 County mS Te ones ee Schools Submitted Southeastern Columbus oo R B04 byLEA EOD Science 240373 Early 23 JUN O County had TC College Schools oe injury rows 1 4 of4 i Done oae dpistate nc us fixe Four Options After reviewing the information the user has four options represented by the four buttons at the top of the page 1 Classify Irregularity If the irregularity is not classified correctly click this button to reclassify it 2 File Select this option to file the irregularity into the NCDPI database 3 Back Clicking Back will leave the irregularity under the New Pending Irregularities tab 4 Print Provides a hard copy of the report for your records North Carolina Online Testing Irregularities Submission
4. SELECT SCHOOL Your First Name TT Your Last Name Today s Date 24 SEP 08 Your E Mail Address Po Your Phone Number Note to Application Administrator Subscibe to OTSS 7 Ascreen will appear informing you that the application administrator has not approved your account yet An email will be sent to the address you provided once your account has been approved You may then log in to the OTISS application using your NCID user name and password The Online Testing Irregularities Submission System OTISS Logout You have successtully submitted a request for access ta the Online Testing Irregularities Submission System OTIS A confirmation e mail has been sent to the e mail address you provided below You Currently don t have access to the system If you have recently subscribed to OTISS then your application administrator has not approved your account yet You will be notified via e mail when your account has been approved This Web site is designed to allow online review and reporting of testing irregularities Access is restricted to authorized school lea and DPI personnel North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 3 Continue to Next Page Basic Reporting Level Do Not Reproduce NCDPI Instructions for OTISS Basic Reporting by Test Administrators Proctors and Other Authorized School Personnel Before beginning please note t
5. System Logout a OTISS lt Home y NewiPending Irregularities Filed Irregularities Classify Irregularity 7 e or File Back Print lrregularity ID 326 North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 30 Continue to Next Page NCDPI Level Do Not Reproduce NCDPI Instructions for OTISS Reclassifying an Irregularity Report 1 After clicking the Classify Irregularity button select another testing irregularity classification from the pulldown menu pictured below irregularity Classification Apply Changes Cancel Teacher proctor failed to follow directions Misadministration 2 Approved accommodatian exemptioan not provided 3 Approved accommodation not provided appropriately 4 Accommodation read aloud used in reading 5 Accammodation exemption used but not approved documented 6 School staff provided materials improperly T Student not required to take a test o Failure to test eligible students 9 Defective test materials 10 School staff administered the wrong test 11 Encouraging students to be absent 12 Modifying test directions for standard administration Further Action needed Explain whatiwhy further action is needed not needed 2 Select the Apply Changes bution to complete the reclassification process Viewed Irregularities 1 Once a testing irregularity report has been moved to the NCDPI databa
6. This Web site is designed to allow online review and reporting of testing irregularities Select the New Pending Irregularities tab to see incoming reports Select the Viewed Irregularities to see outgoing reports To add anew report select the Report an Irregularity tab ONLINE TESTING IRREGULARITY SUBMISSION SYSTEM v oae dpi state nc us 4 The screen on the following page will appear North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 24 Continue to Next Page RAC Level Instructions for OTISS Do Not Reproduce NCDPI 5 The submitted irregularities will be listed by category 6 Click on the paper pencil icon to open up each individual report S New Pending Irregularitf s Mozilla Firefox File Edit Yiew History bokmarks Tools Help E v E A D https oae dpi state nc us pls apex F p 117 36 1618664406579882 NO S z gt eN _ Customize Links North Carolina Qnline Testing Irregularities Submission System OTISS Home ase ae a Blister iat New Pendirgy Irregularities Categowy Il or Ill Irregularities The fgllowing category Il and Ill irregularities occurred in your region but you have not viewed them yet School Name Reported By Date Occurred Southeastern Early College Jane Jackson 25 MAY 07 Joe Jackson 29 MAY 07 Ee Hotmail _ Windows Marketplace _ Windows Media C Windows Logout A Viewed Irregularities Report a
7. by authorized personnel in your local school system and by the North Carolina Department of Public Instruction All individuals engaged in the testing irregularity process must maintain confidentiality of individual student and faculty information Publicizing any information regarding the testing irregularity is unethical and against policy The following process should be followed by LEA Test Coordinators to classify a testing irregularity or send it back to the School Level for more information 1 When reporting an irregularity at the LEA level the test coordinator must decide if he she wants the report to be available to the school This is done by selecting either the Irregularity can be viewed by the school or the Irregularity cannot be viewed by the school button If neither option is selected the school will be able to view the irregularity by default Assessment NWCEXTEND Science description box 2 If an irregularity report is made available to the school then it will appear as New in the Irregularity Status column of the New Pending Irregularities inbox It must then be processed by the schoo test coordinator and returned to the LEA level The Online Testing Wregularities Submission System OTISS Logout amp Welcome Report an Irregularity AG ieee hE Submitted Irregularities Manage Permissions New Pending Irregularities LEA New Pending Irregularities These irregularities reghire your action Note the ir
8. k Gae a Ge Ea Submitted Irregularities Manage Permissions gt Irregularity Details Irregularity Details Back Save Return to School TC Submitto RAC Print irregularity ID 4616 School Code 999302 School Name Demo High School Lea Code 999 Lea Name Demo LEA Assessm Irregularity Type Student s did not pay attention Bans aetes al Bus Klaas e T O a a eo oe To a 6 Once the irregularity has been classified then it can be submitted to the RAC by clicking the Submit to RAC button If the report requires more information for classification then it should be returned to the school by clicking the Return to School TC button A note may be added to specify what additional information is needed 7 lf the testing irregularity is a Category 2 or 3 security violation then the following text will appear when you are returned to the previous screen North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 18 Continue to Next Page LEA Level Do Not Reproduce NCDPI Instructions for OTISS 8 NOTIFY YOUR REGIONAL ACCOUNTABILITY COORDINATOR BEFORE PROCEEDING TO THE NEXT STEP Download the attached investigative checklist Conduct the investigation in accordance to the checklist Additionally click on the Return to Scol button to send the irregularity to the school so the school can conduct an investigation The school will be instructed to print sign and return the i
9. may be returned from the LEA level if this information is missing Students Information No student information has been added to this irregularity Please click the Add Student button below and fill out the required information as necessary cae dpistate ncus 2 The following screen will appear Type the student information into the text boxes and click the Add Student button For online tests enter OL for the Test Form and type Online in the Document Number space Ao EA Submitted Irregularities Report an Irregularity New Pending Irregularities gt Irregularity Details gt Add a student to the irregulari Add a student to the irregularity Add Student First Name Sam 2 Last Name sHutchison student ID 123456789 Grade 05 Test Form Document Number North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 10 Continue to Next Page STC Level Do Not Reproduce NCDPI Instructions for OTISS 3 You will be returned to the previous screen and the student information will appear in the Student s Information section of the Web page Add a Student Irreg ID First Name LastName StudentID Grade TestForm Document Number L Hutchison 123456789 05 Mi 987654 5 Download studentis list 4 Click the paper pencil icon
10. of the testing sheets computers cheat sheets classroom irregularity or date displays etc incident identified Review testing irregularity form completed by the Day of the testing person reporting the incident attached notes to irregularity or date form if applicable incident identified Interview all parties involved Interview session should include at least two member of the administrative staff All questions should be carefully structured Day of the testing so that comprehensive facts are gathered irregularity or date The interviewer s questioning tactics and incident identified tone should be of an objective nature not accusatory 5 Request written and signed statements from all Day of testing parties involved irregularity or date incident identified 6 Draft a summary of the incident and include the eRe ame Day 2 investigation s findings 7 Retaina copy of all documents for your records o Dayz ay 2 coordinator 9 Assist the LEA test coordinator in the investigation As Directed Estimated time to complete investigation is two days School Test Coordinator s Name Signature Date Principal s Name Signature Date Superintendent s Name Signature Date According to State Board of Education policy GCS A 010 16 NCAC 6D 0306 the Testing Code of Ethics any person who learns of any breach of security loss of materials failure to account for materials or any deviation from required securi
11. or type it into the search box Welcome Report an Inregularity ANG luce Mls a Submitted Irregularities New Pending Irregularities School New Pending Irregularities These irregularities require your action Note the irregularity status column T Ids Irregularity Status Date Occurred Datelnitiated Reported By Name R 4639 New i a 30 DEC 08 Bernard Swagger 1 1 2 Click the red X over the filter icon to return the screen to normal
12. 1 11 Continue to Next Page STC Level Do Not Reproduce NCDPI Instructions for OTISS Reviewing Submitted Irregularities 1 If you need to review irregularities that have been submitted then click the Submitted Irregularities tab Submitted Irregularities Mozilla Firefox ml X GZ E a x FA E http foae dpi state nc us ols apex f p 1 17 10 7872092390206640 NO fiw D co G Customize Links E Free Hotmail Fi windows Marketplace E windows Media G windows T North Carolina Online Testing Irregularities Submission System Logout OTISS Home NewiPending Irregularities ETT eu Report an Irregularity Submitted Irregularities gt Submitted Irregularities Submitted Irregularities The following irregularities have been submitted by the School Test Coordinator to the LEA Status Assessment Reported By Date Occurred Date Initiated DA 326 Submitted by School TOC EOG Reading Jane Doe 22 WAY O 23 MAY rows 1 1 of 1 hyt Done 2 Next click the paper pencil icon to see the details of the report The submission screen will appear irregularity Details Irregularity ID 326 Reported By Jane Doe Phone No 919 919 9191 Date of Irregularity 22 MAY 0 Date Initiated 23 MAY U Assessment EOG Reading Irregularity Type 999 Misadministration WOT YET DETERMINED Viewed by Principal NO Viewed by Superintendant NO Irregular
13. Appendix B Testing Irregularity List ccccccceeeeeeeeeeeeeeeeeeeeeeeneeeeeeaeeeeeneeeeenananes 33 Appendix C School Test Coordinator Investigation Checklist cccsseeeeeeeeeneees 34 Appendix D LEA Test Coordinator Investigation Checklist ccccceesseeeeeeeneeees 35 Appendix E Filtering and Searching TIDS ccccceeceeneeeeseeeneeeneeeeneeeneeeneeeeneeess 36 1010014 JOTEIISIUILUPY 1S89 Hbuioday oiseg JOJEUIDJOOD S L OOYDS JO EUIPJOOD S81 WI UOIJEWIOJU IdQON OV Hed 34 Buen Bulppy pue Huim ln y ISAS IdA N JUgpUs ULEdNS jediouud BuImoal Builmal SAD VA J9A9 OOYUIS SSILO w S S UuOIsSsiIWgnS uejnp Buns SuljuO 9y 104 WeYOMO Do Not Reproduce NCDPI Instructions for OTISS OTISS Authorization Using NCID 1 In order to obtain an NCID account contact your local NCID administrator A list of local NCID administrators can be found at httos www ncid its state nc us LEAListing asp Group 1 2 Access the OTISS website at https schools nc gov pls apex t p 888 1 3 Enter your NCID user name and password to log in 4 The following form will appear Select your user role Logout You have notf ubscribed to access the system lf you were asked to subscrie then fill all required information in the form below and submit it to your application administrator for approval Application Administrators 1 For school efploy
14. Irregularities Welcome Welcome Brian Swiger You have 2 New Pending Irregularities This Web site is designed to allow online viewing of testing irregularities Please select the New Pending Irregularities tab to see Incoming reports select the Viewed Irregularities tab to see previously viewed reports ONLINE TESTING IRREGULARITY SUBMISSION SYSTEM Done 2 The screen on the next page will appear North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 13 Continue to Next Page Principal Level Do Not Reproduce NCDPI Instructions for OTISS Viewing New Submissions 1 Click on the View link to see a detailed report of the testing irregularity North Carolina Online Testing Irregularities Submission System Logout i OTISS SEa a mde EU Viewed Irregularities Home New Pending Irregularities The following irregularities have not been viewed NOTE By clicking on the View link the system will log that you have viewed the irregularity Date Occurred School ID Reported By Steve Parker ID Status Assessment School Name 1 view 328 View 326 southeastern Early EGG Math 2403 73 22 MAY OF College Mer Southeastern Early College Submitted by school TE EOG Reading 240373 Jane Doe 22 WAY O rows 1 2 of 2 2 Click the Back button to return to the previous screen If you need a printout of the testing irregularity repo
15. Permissions New Pending Irregularities LEA New Pending Irregularities These irregularities require your action Note ther Irregularity Status Schov amg TestName Reported By Phone Reported By Name Date Occurred Date In FA 4639 New pemo righ English 888 888 8888 Bernard Swagger 30 DEC 08 30 DEC y gt 3 Next click on the down arrow next to the green gear and select Reset from the choices on the menu W Most visited a Getting started jay Latest Headines The Online Testing Irregularities Submission System OTISS Logout Welcome Report an Irregularity Saati A eu Submitted Irregularities Manage Permissions New Pending Irregularities LEA New Pending Irregularities These irregularities require your action Note the irregularity status column pE oea eA CETME TT Select Columns ne Reported By Name Date Occurred Date Initi New Si Englist P Filter Bernard Swagger 30 DEC 08 30 DEC 0 14 Submitted by School Demo High NCCL Sort Tc School Math Bob Swaggart 30 DEC 08 30 DEC 08 Control Break D High Returned by RAC sid Algebri E Compute Billy Swiggens 30 DEC 08 30 DEC 08 gt Aggregate jig Chart gt Save Report leatc_demo en us G Help 4 A small reset box will appear at the top of the screen Click the Apply button and the screen will show all of the reported irregularities by default from now on LEA New Pending Irregularities These irregularities require your ac
16. User Manual Online Testing Irregularity Submission System OTISS Public Schools of North Carolina www ncpublicschools org State Board of Education Department of Public Instruction Division of Accountability Services North Carolina Testing Program Raleigh North Carolina 27699 6314 Table of Contents I Online Testing Irregularity Submission System OTISS Flowchart cecese00 1 ll OTISS Authorization Using NCID cccccccee cee nee neeeeeeeeneeenseeneeenneeeeseenaeeeenaans 2 lll Basic Reporting by Test Administrators Proctors and Other Authorized SCNOO PElSONME I aise iss sccsaxenacetepnssersaie aoaeeaceeamsaae tease ciess puch a 4 IV Reviewing and Adding Student Information at the School Test Coordinator LOVEE Gecetnccees atone ose c an eete cages torectocnsce E coe antcae ime semen nescmmes ease 8 V Viewing Testing Irregularities at the Principal Level ccccesceessceeeeeeeeeeneees 13 VI Classifying a Testing Irregularity at the LEA Test Coordinator Level 4 17 Vil Viewing Testing Irregularities at the Superintendent Level ccceseeeeeeeeeeees 21 VIII Viewing Testing Irregularities at the RAC Level ccccseeesseeeeeeeeeeeeeeneeeeneees 24 IX Filing and Reclassifying Testing Irregularities at the Consultant Level 29 Appendix A Web Site and Contact Information ccccseeeeeeeeeeeeneeeneeeeneeeneeeeeeeenaes 32
17. a note to your LEA Test Coordinator BELS SO MAY 2Z00 11 14 36 Please take a clase look at this one North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 15 Continue to Next Page Principal Level Do Not Reproduce NCDPI Instructions for OTISS 4 The testing irregularity report will now appear under the Viewed Irregularities tab Submitted Irregularities Mozilla Firefox File Edit wiew Go Bookmarks Tools Help G hi hi a FA http oae dpi state nc us plsfapex F p 117 10 730164480585360 NO E Customize Links Free Hotmail E windows Marketplace windows Media E Windows North Carolina Online Testing Irregularities Submission System 5 Logout OTISS d Home New Pending Irregularities AANGE E Tie Wid Submitted Irregularities gt Submitted Irregularities Irregularities Viewed by Principal ID status Assessment Reported By Date Occurred Date Initiated View 328 Mery EOG Math Steve Parker 22 WlAY OF 23 MAY OF rows 1 1 of 1 5 Select the Logout link once you have finished viewing the submitted testing irregularity reports North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 16 LEA Level Do Not Reproduce NCDPI Instructions for OTISS Classifying a Testing Irregularity at the LEA Test Coordinator Level Before beginning please note that all information entered into this system may be viewed
18. dent s Information Add a Student Student information has not yet been added Notes Messages from LEA Noa Messages Notes Messages to LEA Add anote to your LEA Test Coordinator 1 No Messages 2 Type the additional information into the Note text box and click the Add Note Message button North Carolina Online Testing Irregularities Submission System OTISS Meal Be ee Submitted Irregularities Report an Irregularity New Pending Irregularities gt Irregularity Details gt ADD a note to LEA Add a note to LEA Test Coordinator 2 Add Note Message Note This irregularity has been handled appropriately North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 9 Continue to Next Page STC Level Do Not Reproduce NCDPI Instructions for OTISS 3 Once you click the Add Note Message button you will be returned to the previous page and your note will appear in the note text box This dialog box enables the School Test Coordinator to exchange information with the LEA Test Coordinator and the levels above the LEA Test Coordinator NotesiMessages to LEA Add a note to your LEA Test Coordinator Bele 223 MAY 2007 11 04 22 This irregularity has been handled appropriately Adding Student Information 1 In order to add student information click on the Add a Student button Note Adding student information is required in most cases for processing a testing irregularity It
19. e Regional Accountability Coordinators Before beginning please note that opening submitted irregularity reports automatically sends them to the Viewed Irregularities page of the Web site The following procedures should be followed by superintendents when reviewing submitted testing irregularities 1 Click on the New Pending Irregularities tab to view new submissions E Reports of Testing Irregularity Mozilla Firefox x ts o g Se a ee lt E 3 kas KA http fjoae dpi state nc us pls apex frp 117 1 ANU 64450555368 w co G E Customize Links Free Hotmail F windows Marketplace E windows Media E Windows N North Carolina Online Testing Irregularities Submission System Logout o OTISS COOR NewiPending Irregularities Viewed Irregularities Welcome Welcome Brian Swiger You have 2 New Pending Irregularities This Web site is designed to allow online viewing of testing irregularities Please select the New Pending Irregularities tab to see Incoming reports select the Viewed Irregularities tab to see previously viewed reports ONLINE TESTING IRREGULARITY SUBMISSION SYSTEM Done 2 The screen on the next page will appear North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 21 Continue to Next Page Superintendent Level Do Not Reproduce NCDPI Instructions for OTISS Viewing New Submissions 1 Click on the View link to se
20. e a detailed report of the testing irregularity North Carolina Online Testing Irregularities Submission System Logout i OTISS SEa a mde EU Viewed Irregularities Home New Pending Irregularities The following irregularities have not been viewed NOTE By clicking on the View link the system will log that you have viewed the irregularity Date Occurred School ID Reported By Steve Parker ID Status Assessment School Name 1 view 328 View 326 southeastern Early EGG Math 2403 73 22 MAY OF College Mer Southeastern Early College Submitted by school TE EOG Reading 240373 Jane Doe 22 WAY O rows 1 2 of 2 2 Click the Back button to return to the previous screen If you need a printout of the testing irregularity report then click the Print button irregularity Details Irregularity ID Reported By Phone No Date of Irregularity Date Initiated EOG Math 7999 SNOT YET DETERMINED NaS Assessment irregularity Type Misadministration Viewed by Principal 326 Steve Parker 919 919 1919 22 MMAY OS 23 MAY OF Irregularity Description George Stapleton became ill while taking the 4th grade mathematics EOG test Form Hy His test material was collected and he was removed from the room before he could disturb any other students North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 22 Continue to Next Page Su
21. ee the LEA test coordinator is the administrator 2 For LEA employes fhe regional accountability coordinator is fhe administrator NOTE This Vigo site is designed to allow online review and reporting of testing irregularities eccess is restricted to authorized school LEA and DPI personnel Subscribe to OTISS NCID User Name otiss gmin User Role School Teacher Test Administrator School Testing Coordinator School Principal LEA Testing Coordinator Director or Charter School Test Coordinator LEA Superintendant or Charter School Director Regional Accountability Coordinator DPI Consultant 5 Select the required information from the drop down menus that appear Subscribe to OTISS NCID User Name otiss admin User Role School Teacher Test Aqfilnistrator School Testing Coorgfiator School Principal LEA Testing CogMdinator Director or Charter School Test Coordinator LEA Superiyfendant or Charter School Director Regional Accountability Coordinator DPI Cog6ultant LEA SELECT LEA School SELECT SCHOOL Your First Name O Your Last Name North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 2 Continue to Next Page OTISS Authorization Do Not Reproduce NCDPI Instructions for OTISS 6 Fill out the rest of the required information and click the Subscribe to OTISS button School
22. est Form H His test material Include student name was collected and he was removed from the room before he could disturb any other students Date the Irregularity Occurred 22 MAY 2007 Assessment EQG Math 6 Basic Reporting Level By checking this box acknowledge and verify the information provided is accurate and complete 8 Click the Submit Irregularity button once to complete the process The report of the testing irregularity will be sent to the School Test Coordinator and the Principal The screen on the next page will appear for confirmation North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 6 Continue to Next Page Do Not Reproduce NCDPI Instructions for OTISS Welcome Report of testing irregularity has been submitted successfully If you have not already done so contact your school testing coordinator as soon as possible Welcome This Web site is designed to allow electronic reporting of testing irregularities Please click on the Report an Irregularity tab to report a new testing irregularity When you are done please logout B ONLINE TESTING IRREGULARITY SUBMISSION SYSTEM 9 Select Logout to exit the Online Testing Irregularity Submission System OTISS 10 Select the Report an Irregularity tab and repeat the process if you have more testing irregularities to submit 11 Consult with your School Test Coordinato
23. f test available to others Online test connectivity technical problems Failure to delete secure electronic files Incorrect wrong number of materials given to school Student Issues amp Other Student s cheated by copying cheat sheet asking for info Student s was ill had injury Student s was anxious Student s had a problem with medication glasses etc Student s absent Student s went to bathroom Student sO left school for appointment Student s refused to take test Student s marked test randomly Student s fell asleep Student s did not pay attention Student s was disruptive Student s misaligned answer sheet Student s double stacked writing test Student s did not follow directions Student s worked on wrong section of test Student s used calculator inappropriately Student s brought inappropriate resource Student s has family personal problem External noises disruption Student refused to use approved accommodation Fire alarm bomb threat Other Cell Phones October 2006 School Test Coordinator Testing Irregularity Investigation Checklist OTISS Testing Irregularity ID School System Name School Name Expected Completio Completion Date Description of Action Contact LEA TC immediately and inform the Day of the testing principal irregularity or date incident identified Collect or secure evidence e g test books answer Day
24. h 30 DEC 08 aQ DEC 08 3 The following are the irregularity status types you will see at the school level Irregularity Status Explanation Has only been reported not processed Submitted by School TC Submitted to LEA Returned by LEA Returned from LEA North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 8 STC Level Do Not Reproduce NCDPI Instructions for OTISS 4 Once the student information has been added to the irregularity report it can be submitted to the LEA test coordinator It will then appear in the Submitted Irregularities outbox The Online Testing Irregularities Submission System OTISS Logout Welcome Report an Irregularity New Pending Irregularity A M ater ii leur submitted Irregularities school New Pending Irregularities These irregularities require your action Note the irregularity status column Pio Rows 15 vi Go J ae Id irregularity Status Test Name Date Occurred Date Initiated Reported By Name R 4615 2ePmledbyscnoolalgebrall 30 DEC 08 30 DEC 08 Billy Swiggens Adding Notes to the Testing Irregularity Report 1 If you need to add more information about the testing irregularity click the Add a note to your LEA Test Coordinator button These notes can only be seen by the LEA Test Coordinator and the reporting levels above the LEA Test Coordinator see the flowchart on page 1 if you need clarification on reporting levels Stu
25. h 240373 Early College Cheek A J IN 07 Submitted oo southeastern Brian View 584 io EOG Reading 240373 Early College ince 22 JUN O View S85 Filed by Southeastern Jahn View 345 DPI EOG Reading 240373 Early College jean ZOMAY O rows 1 4 of 4 javascript html_PPR_Peport_Page this Rlz4291 19220252123 https foae dpi state nc us pls apesF p 117 10 1618664406579882 Fsp_so oae dpistate nc us G 2 If it is necessary to view the information on a report again then click on the View link Reporting an Irregularity 1 To report an irregularity at the RAC level select the Report an Irregularity tab and follow the procedure in section II of the OTISS User Manual Customize Links Free Hotmail Windows Marketplace Windows Media C windows North Carolina Online Testing Irregularities Submission System Logout i OTISS Home NewiPending Irregularities ARALO TAEA Report an Irregularity North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 28 Do Not Reproduce NCDPI Instructions for OTISS Filing and Reclassifying Testing Irregularities at the Consultant Level Viewing New Pending Irregularities 1 Access the OTISS Web site at https schools nc gov pls apex f p 888 1 2 Enter the User Name and Password you have been issued You will be asked to personalize your password the first time you log in The following screen will appear Note that the hel
26. hat all information entered into this system may be viewed by authorized personnel in your local school system and by the North Carolina Department of Public Instruction All individuals engaged in the testing irregularity process must maintain confidentiality of individual student and faculty information Publicizing any information regarding the testing irregularity is unethical and against policy Getting Started 1 Access the OTISS Web site at https schools nc gov pls apex f p 888 1 2 Enter the User Name and Password you have been issued You will be asked to personalize your password the first time you log in 3 You will see the screen below Click on the Report an Irregularity tab to begin the reporting process E Reports of Testing Irregularity Mozilla Firefox GZ E a x SA C httpfioae dpi state nc us pls apex frp 117 1 3308468574621443 E Customize Links E Free Hotmail E Windows Marketplace E Windows Media E Windows North Carolina Online Testing Irregularities Submission System Logout 2 OTISS TUO Report an Irregularity Welcome Welcome This Web site is designed to allow electronic reporting of testing irregularities Please click on the Report an Irregularity tab to report a new testing irregularity When you are done please logout ONLINE TESTING IRREGULARITY SUBMISSION SYSTEM 4 The screen on the following page will appear North Carolina Department of Public Instruction Accountab
27. ident or a similar incident Day 5 with the school test coordinator 10 Submit documents identified above in rows 2 3 4 6 and 9 to the NCDPI by receipted mail and include as the Day 5 cover sheet this form complete with dates and signatures 11 Retain a copy of all documents for your records Das Estimated time to complete investigation is five days Principal s Name Signature Date LEA Test Coordinator s Name Signature Date Superintendent s Name Signature Date According to State Board of Education policy GCS A 010 16 NCAC 6D 0306 the Testing Code of Ethics any person who learns of any breach of security loss of materials failure to account for materials or any other deviation from required security procedures shall immediately report that information to the principal building level test coordinator school system test coordinator and state level test coordinator August 2010 Appendix E Filtering and Searching Tips for OTISS Displaying All of the Reports at One Time 1 On the OTISS screens that display lists of irregularity reports the application only shows 15 reports by default If you are visually searching for an irregularity report it helps to see all of them at one time 2 First select All from the pulldown menu next to the word Rows The Online Testing Irregularities Submission System OTISS Logout Welcome Report an Irregularity ASO areal mld leuisae Submitted Irregularities Manage
28. if you need to edit the student information 5 If you would like to download a spreadsheet of the student information to your computer then select the Download student s list link Completing the Submission 6 If you require a printout of this report then click the Print button K irregu larity Details Mozilla Firefox File Edit wiew Go Bookmarks Tools Help lt a h E gt 7 eS x PA E http j oae dpi state nc us plsfapex Fep 11 737 7072092390206640 MO P37 D 326ecs 36016E0B3016C6497908100DF9035De ie 50 IG B a Customize Links E Free Hotmail 4 Windows Marketplace E windows Media E windows Irregularity Details Back Print 6 Irregularity ID 326 Reported By Jane Doeg Phone No 919 919 9191 Date of Irregularity 22 MAY O7 Date Initiated 23 MAY 07 Assessment EOG Reading Irregularity Type 999 Misadministration WOT YET DETERMINED Viewed by Principal WO irregularity Description Sam Hutchison became ill while taking the reading test Form Ml His test material as collected and he was removed from the room before he could disturb any other students 7 Once you have reviewed and added information to the testing irregularity report then click on the Submit to LEA Test Coordinator button to complete the submission process North Carolina Department of Public Instruction Accountability Services Testing Program Fall 201
29. ility Services Testing Program Fall 2011 4 Continue to Next Page Basic Reporting Level Do Not Reproduce NCDPI Instructions for OTISS Basic Reporting The following steps should be followed in order to start the testing irregularity reporting process 1 Enter the name of the person reporting the testing irregularity in the first text box 2 Enter the school telephone number in the second information field Make sure the phone number is in the 999 999 9999 format LUStOM2e LINKS Free AOrmall WIndows MIarRECpleace WINDOWS Media Windows North Carolina Online Testing Irregularities Submission System Logout OTISS d Home sella ae Ei Enter irregularity information then click on the Submit Irregularity button Submit Irregularity Your Name Steve Parker 1 Your Phone Number 919 919 1919 2 The phone number must be in ihe form 999 999 9999 Irregularity Description George Stapleton became ill while taking the 4th grade mathematics EOG test Form H His test material Include student name was collected and he was removed from the room before he could disturb any other students Date the Irregularity Occurred 22 MAY 200 Assessment EOG Math fa i By checking this box acknowledge and verify the information provided is accurate and complete 3 Write a detailed description of the incident being reported in the Irregularity Description text box The following information should be included
30. inished viewing the submitted testing irregularity reports North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 23 RAC Level Do Not Reproduce NCDPI Instructions for OTISS Viewing Testing Irregularities at the RAC Level The following procedure should be followed by Regional Accountability Coordinators viewing testing irregularities submitted in their region Viewing New Pending Irregularities 1 Access the OTISS Web site at https schools nc gov pls apex f p 888 1 2 Enter the User Name and Password you have been issued You will be asked to personalize your Password the first time you log in The following screen will appear Note that the help text under the Welcome line provides information on the types of irregularities that have been submitted 3 Click on the New Pending Irregularities tab to access incoming irregularities Reports of Testing Irregularity Mozilla Firefox File Edit View History Bookmarks Tools Help v ie Gt _ https oae dpi state nc us pls apex F p 117 1 1615RRaY _ Customize Links Free Hotmail Windows Marketplace Windows Media C Windows North Carolina Online Testing Irregularities Submission System Logout i OTISS Aa NewiPending Irregularities Viewed Irregularities Report an Irregularity Welcome Welcome Brian Swiger You have 2 Category Il or Ill Irregularities You have 3 Category Irregularities
31. ity Description Sam Hutchison became ill while taking the reading test Farm Mi His test material was collected and he was removed from the room before he could disturb any other Students 3 Click on the Print button to print the report Click the Back button to return to the list of submitted irregularities 4 Click the Logout link at any point in the process you wish to exit the Web site North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 12 Principal Level Do Not Reproduce NCDPI Instructions for OTISS Viewing Testing Irregularities at the Principal Level All irregularities submitted by the School Test Coordinator are automatically sent to the LEA Test Coordinator Before beginning please note that opening submitted irregularity reports automatically sends them to the Viewed Irregularities page of the Web Site The following procedure should be followed by principals when reviewing submitted testing irregularities 1 Click on the New Pending Irregularities tab to view new submissions Reports of Testing Irregularity Mozilla Firefox I iP ce lt a gt F 3 kas KA F http Moae dpi state nc usipls apexifrp 117 1 730N 4460565368 E Customize Links Free Hotmail F windows Marketplace E windows Media E Windows North Carolina Online Testing Irregularities Submission System OTISS ae New Pending Irregularities Viewed
32. lem here Submitting a Testing Irregularity Report 1 Once the testing irregularity report has been classified then click the Submit button This will move the report on to the RAC NCDP I level Note The report will remain on the New Pending Irregularities page until the date of re test has passed It will then automatically move to the Submitted Irregularities page North Carolina Online Testing Irregularities Submission System Logout l OTISS Classify Irregularity A yy Back Print Irregularity ID 328 Reported By Steve Parker Phone No 919 919 1919 Date of Irregularity 22 MAY 07 Date Initiated 23 MAY 07 Assessment EOG Math irregularity Type 30 Misadministration YES Retest YES Retest Date E NOTE Irregularity will remain in your pending mailbox until the day of re test Viewed by Principal YES Date Viewed by Principal 3230 MAY 07 2 The testing irregularity report will now appear under the Submitted Irregularities tab 3 Select the Download link to obtain a spreadsheet file of the submitted irregularities North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 20 Continue to Next Page Superintendent Level Do Not Reproduce NCDPI Instructions for OTISS Viewing Testing Irregularities at the Superintendent Level All irregularities submitted by the LEA Test Coordinators are automatically sent to th
33. n Irregularity Assessment School ID EOG Reading 240373 240373 Southeastern Early College iD Status R 346 Returned by RAC R 344 SubmittedbyLEA TC EOG Reading row s 1 2 of 2 Category Irregularities The following irregularities occurred in your region but you have not viewed them Assessment School ID School Name 240373 Southeastern Early College ID Status Reported By Date Occurred R 347 Submitted byLEATC EOG Reading Mary Smith 28 MAY 07 R 328 Submitted by LEA TC EOG Math 240373 R 326 SubmittedbyLEATC EOG Reading 240373 Southeastern Early College Steve Parker 22 MAY 07 Jane Doe 22 MAY 07 Southeastern Early College iv row s 1 3 of 3 oae dpi state nc us Done 7 The screen on the following page will appear North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 25 Continue to Next Page Do Not Reproduce NCDPI RAC Level Instructions for OTISS Four Options After reviewing the information the user has four options represented by the four buttons at the top of the page 1 Return To LEA If more information is required the testing irregularity can be returned to the LEA with an attached note 2 Mark as Viewed If the information is complete the report can be moved on to the NCDPI level 3 Back This will keep the report in the New Pending Irregularities box until you are ready to move it on to NCDPI 4 Print Thi
34. p text under the Welcome line provides information on the types of irregularities that have been submitted 3 Click on the New Pending Irregularities tab to access incoming irregularities S Reports of Testing Irregularity Mozilla Firefox File Edit View History Bookmarks Tools Help A h h a fat Attps foae dpi stake nc usiplsiapexif p 117 RQ 34291 95665086 NO _ Customize Links Free Hotmail Windows Marketplace Windows Media M windows North Carolina Online Testing Irregularities Submission System Logout iA OTISS Newi Pending Irregularities Filed Irregularities Welcome Welcome Brian Swiger You have 0 New Pending Irregularities Category Il and Ill and Viewed by RAC You have 4 New Pending Irregularities Category Ii This Web site is designed to allow online review of testing irregularities Select the New Pending Irregularities tab to see incoming reports Select the Filed Irregularities tab to see outgoing reports i F 7 P Ta m E g ved i E aah ws se l Ba a k ONLINE TESTING IRREGULARITY TEM SUBMISSION SYS w oae dpistate nc us 4 The screen on the following page will appear North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 29 Continue to Next Page NCDPI Level Do Not Reproduce NCDPI Instructions for OTISS 5 The submitted irregularities will be listed by categories that can be sorted by clicking on them
35. perintendent Level Do Not Reproduce NCDPI Instructions for OTISS Downloading Student Information 1 If the user wishes to download information about the student s involved in a testing irregularity then click on the Download student s list link under the Student Information section Student s Inform ation irreg ID First Name LastName StudentID Grade TestForm Document Number 326 s m Hutchison 123456789 05 tv 957694 Download student s list 2 An Excel spreadsheet will open on your desktop and automatically populate with the student information After Viewing 1 The testing irregularity report will now appear under the Viewed Irregularities tab 3 Submitted Irregularities Mozilla Firefox File Edit View Go Bookmarks Tools Help lt o T 5 x A i http Mose dpi state nc usiplsjapexifrp 117 10 730164460565366 NO F Customize Links E Free Hotmail windows Marketplace E windows Media E Windows North Carolina Online Testing Irregularities Submission System 3 Logout OTISS d Home New Pending Irregularities ANGGE E eid Submitted Irregularities gt Submitted Irregularities Irregularities Viewed by Principal status Assessment Reported By Date Occurred Date Initiated FOts Math steve Parker 22 MAY OF 23 MAY OF 2 By clicking the View link the information can be viewed again if necessary 3 Select the Logout link once you have f
36. r to determine if additional information is needed North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 7 Contine to Next Pane STC Level Do Not Reproduce NCDPI Instructions for OTISS Reviewing and Adding Student Information at the School Test Coordinator Level Before beginning please note that all information entered into this system may be viewed by authorized personnel in your local school system and by the North Carolina Department of Public Instruction All individuals engaged in the testing irregularity process must maintain confidentiality of individual student and faculty information Publicizing any information regarding the testing irregularity is unethical and against policy Reviewing New Pending Testing Irregularities 1 Once an irregularity has been entered at the school level it appears in the school test coordinators New Pending Irregularity inbox The school test coordinator must then add student information and submit the report to the LEA test coordinator 2 A test coordinator can gauge where an irregularity is in the reporting process by looking at the Irregularity Status column e Testing Irregularities Submission System OTISS Logout amp Welcome Report an Irregularity Avast aE a Submitted Irregularities New PendingNrregularities school New Pending Irregularities These ireqularitiesXrequire your action Note the irregularity status column Englis
37. regularity status column pi Rows 15 Go J Se regularity Status nol Nz SVE Reported By Phone Reported By Name New ee English 888 888 8888 Bemard Swagger TEN Submitted by School Demo High MOCLAS TC School saath Gg tial tent ti Bob Swaggart 30 DEC 08 ee ata Algebra ll 999 999 9999 Billy Swiggens 30 DEC 08 Returned by RAC Sta North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 17 Continue to Next Page LEA Level Do Not Reproduce NCDPI Instructions for OTISS 3 The following are the irregularity status types you will see at the LEA level Irregularity Status Explanation si New Has only been reported not processed Submitted by School TC Submitted to LEA from School TC Returned by LEA Returned from LEA to School TC Submitted by LEA Submitted to RAC from LEA TC Returned by RAC Returned from RAC to LEA TC 4 Ifthe LEA test coordinator chooses to report the irregularity from the LEA level without making it visible to the school then it can be classified and submitted to the RAC level 5 To classify an irregularity open up the report by clicking the paper pencil icon to the left of the Id number Select an Irregularity Classification from the pulldown menu and then fill out the remainder of the electronic form it is identical to the old paper form The Online Testing Irregularities Submission System OTISS Logout amp Welcome Report an Irregularity
38. rregularity to the LEA Test Coordinator for completing the documentation of this irregularity Classify Irregula ity nee eu Details Back Print Return To School Submit irregularity ID 344 9 Click the attached link in gray text to download the investigative checklist 10 In the case of a Category 2 or 3 security violation click the Return To School button in accordance with the investigation procedures Note You may add notes to the School Test Coordinator or the RAC before returning the report see below Adding a Note 1 The buttons to add notes are visible toward the bottom of the page Click on either button to add a note before submitting or returning the testing irregularity report Notes Messages to RAC Add a note to your RAC No Messages NotesiMessages to School TC Add a note to the school TC No Messages 2 The following screen will appear Type the note into the text box and click the Add Note Message button Use the Cancel button if you decide not to send a note ADD a note to RAC Add Note Message 2 e have a real problem here North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 19 Continue to Next Page LEA Level Do Not Reproduce NCDPI Instructions for OTISS 3 The note will now appear on the submission page NotesiMessages to RAC Add a note to your RAC Beha SO MAY 2OOf 12 19 26 Ve have a real prob
39. rt then click the Print button irregularity Details Irregularity ID Reported By Phone No Date of Irregularity Date Initiated EOG Math 7999 SNOT YET DETERMINED NaS Assessment irregularity Type Misadministration Viewed by Principal 326 Steve Parker 919 919 1919 22 MMAY OS 23 MAY OF Irregularity Description George Stapleton became ill while taking the 4th grade mathematics EOG test Form Hy His test material was collected and he was removed from the room before he could disturb any other students North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 14 Continue to Next Page Principal Level Do Not Reproduce NCDPI Instructions for OTISS Adding Notes 1 Select the Add a note to your LEA Test Coordinator button to add any comments or questions about the testing irregularity Notes Messages to LEA TC Add a note to your LEA Test Coordinator 1 Mo Messages 2 The following screen will appear Type the additional information into the Note text box and click Add Note Message to save Select the Cancel button to delete the note and return to the previous screen North Carolina Online Testing Irregularities Submission System OTISS ADD a note to LEA TC 2 Add Note Message Note Please take a close look at this one 3 The note will now appear on the same page as the testing irregularity report Notes Messages to LEA TC Add
40. s button will allow the user to print a hard copy of the report Irregularity Details irregularity ID Reported By 919 919 9898 1 25 MAY O7 7 31 MAY O7 EOG Reading Phone No Date of Irregularity Date Initiated Assessment Irregularity Type YES Retest Date Misadministration Viewed by Principal Date Viewed by Principal Date Viewed by Superintendant Irregularity Description 346 Jane Jackson 17 Retest YES SO LMIAY O m NOTE Irregularity will remain in your pending mailbox until the day of re test TEn 1331 MAY 07 Of JUNO 7 Mary became Ill during the Sth grade Reading EGG collected her material and she ent home Note The user will need to refer to the Testing Irregularity List located in Appendix B of the user manual to identify the Irregularity Type North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 26 Continue to Next Page RAC Level Do Not Reproduce NCDPI Instructions for OTISS Adding a Note to the LEA Test Coordinator 1 If it is necessary to return the testing irregularity report to the LEA level for more information the RAC should click the Add a note to LEA TC button toward the bottom of the page eeens from RAC Add a note to LEA TC No Messages Notesi Messages to RAC Ee i 31 MAY 2007 11 08 56 Investigation complete Please call 2 The following screen will appear
41. se it will automatically appear under the Filed Irregularities tab 2 If it is necessary to view the information on a report again then click on the paper pencil icon 3 Select Logout to exit the Online Testing Irregularity Submission System OTISS North Carolina Online Testing Irregularities Submission System o 3 Logout la OTISS Home New Pending Irregularities gigi ic TC uit ae bmitted Irregularities gt Submitted Irregularities Irrgeularities Filed by DPI The following irregularities occurred in your region but you have not viewed them yet School School Reported Date Viewed ID Name By Occurred By Rac ID Status Assessment Cat Ty Grade 3 Bach Filed Fretest Student not re DR 566 by DPI Reading Field 970403 oe Wenitra Merrit Of AUG O7 NG eee Test North Carolina Department of Public Instruction Accountability Services Testing Program Fall 2011 31 Appendix A Web Sites and Contact Information The Online Testing Irregularity Submission System OTISS Web site is located at https schools nc gov pls apex f p 888 1 User documentation and tutorials are located on the Accountability Web site at http www ncpublicschools org accountability policies otiss Contact the following person with feedback regarding the User Manual or the Web site Brian Swiger Brian Swiger dpi nc gov 919 807 3804 Procedures for Reports of Testing Irregularities LEAs send all reports of testing irregulari
42. ties to the RAC After reviewing each testing irregularity the RAC forwards all reports to the NCDPI The RAC stores copies of all reports at the regional office for three years and then recycles the reports under secure conditions Test Administration Issues Teacher proctor failed to follow directions Approved accommodation exemption not provided Approved accommodation not provided appropriately Accommodation read aloud used in reading Accommodation exemption used but not approved documented School staff provided materials improperly Student not required to take a test Failure to test eligible students Defective test materials 10 School staff administered the wrong test Procedural Issues 11 Encouraging students to be absent 12 Modifying test directions for standard administration 13 Teacher altered responses 14 Teacher proctor gave improper assistance or provided improper instruction 15 Test not administered on designated date window 54 No proctor present Security Issues 16 17 18 19 20 21 22 2D 24 25 26 27 28 Failure to remove inappropriate displays Secure material divulged Teacher proctor inadequately supervised testing Improper use of test materials Missing test material Test books not properly returned Test materials not stored in secure locked area Items from secure test used for instruction Reproduction of secure test in any manner or form Making copies o
43. tion Note the irregularity status collpeft Pi Rows al i Sp Reset Restore report to the default settings Irregularity Status School Name TestName Reported By Phone Reported By Name Date Occurred Date In Dema Hidah Searching for an Irregularity Report 1 The easiest way to find a report is to use the search box at the top of the page next to the magnifying glass icon Type in any of the information listed in each column and click Go Pe VII PeStuiigg WISCYyUulaiues OUVDITNSSIVI OYSLCII Vlog LUQUUL Welcome 3 MWO a AG EU Submitted Irregularities New Pending Irregularities School New Pending Irregularities These irregularities require your action Note the irregularity status goffnn J English Rows 15 vo 2 Id Irregularity Status Test Name Date Occurred Date Initiated Reported By Name R 4639 New English 30 DEC 08 30 DEC 08 Bernard Swagger 2 The requested information will appear on the screen by itself Click the red X over the filter icon to return the screen to normal New Pending Irregularities School New Pending Irregularities These irregularities require your action Note the irregularity stg column P P English 30 DEC 08 30 DEC 08 otiss schools nc gov 4 wt Filtering by Column 1 Another option when searching for an irregularity report is to click on a column heading A search box will appear along with a list of the items in the column Either click directly on the item
44. ty procedures shall immediately report that information to the principal building level test coordinator school system test coordinator and state level test coordinator August 2010 LEA Testing Irregularity Investigation Checklist OTISS Testing Irregularity ID School System Name Expected Completion Description of Action Completion Date Date 1 Contact RAC immediately Day of Testing Irregularity 2 Submit testing irregularity form s in OTISS completed Day of Testing by the person s reporting the incident Irregularity 3 Collect or secure evidence e g test books answer Day of Testing sheets computers cheat sheets classroom displays etc Irregularity 4 Obtain written and signed statements from all parties O Days 3 involved 5 Interview all parties involved Interview session should include at least two members of the administrative staff All questions should be carefully structured so that Day 3 comprehensive facts are gathered The interviewer s questioning tactics and tone should be of an objective nature not accusatory 6 Draft a summary of the incident and include the investigation s findings and any disciplinary actions that Day 3 resulted from the incident 7 Provide a follow up training session for appropriate Day 5 personnel 8 Review the Testing Code of Ethics with all appropriate Day 5 personnel 9 Draft an action plan identifying strategies that would prevent reoccurrence of the inc
Download Pdf Manuals
Related Search