Untis MultiUser
Contents
1. Untis 4 Class 4 Nobel Timetable ClaHTML 40 5 amp 28 B Lavout 01 Individu PST UY et gum mcm 2 4 m mul C4 T3 gt y 7 AIE T ajaj a q LOE m 4 General Selection range Layouti Layout2 HTML b 7 School year 15 9 2014 30 6 2015 DN Range periods Minute mode br To Period Number Start End 7 oh pR Petiods week Display entire day i Graphics ie sachmann Becket Date j Rib 15 09 2014 18082012 Religious Educat Graphics 8 55 Monday Tuesday 9 40 Nobel Benet 38 Calendar week 27 Calendar week Ria R2b 1 School week 42 School week Cookery Religious Educat Before the start of school Rubens Nobel Mailing lesson allocation Lesson allocations can be dispatched to all teachers or to specific teachers va the Lessons tab The format used can be changed using the same process described in the previous chapter L Nr CouplUns Less Per Teache Sub Class es Sub Room Room Text Statistik Report 97 4 Macul E1 055 REM A 9757 23 fal E E2 osa ViHu L2 O08B Teacher 1 9869 3 MaCu E1 09D 9784 83 MaCu D 10D esa 4 Mac D 11A 98900 4 MaCuE1 11D 9380 1 2 2 HeBe M 06B y Macu E1 068 Gruber amp FPet Subject Lessons for l Message Lessons for Qmm Mailing substitution lists If you use the cover planning module substitution lis2. Directaries C HT ML O utpat 5 Timetable K Controls above TT Controls below TT Below timetable or list Ak the Bottom Customise HTML Timetables Value Calculatig Properties for the lt Body gt tag Warnings Properties for the T able tag Gruber amp PettersSoftware Untis 2014 Untis Timetabling Software If you are acquainted with HTML you can define properties for the Body and Table tags in the HTML Timetables section of the window As soon as these input fields contain anything the corresponding tags will include only those properties that you define and the usual standard definitions will be ignored If you are unsure what to enter in these fields it is advisable to leave them empty and use the standard Untis settings 7 3 Notes for web designers If you output HTML with the info timetable module HTML files will be used that store the layout of the individual pages The files are available as so called templates in the Untis directory e g C program files Untis 2014 and can be tailored to match your school s corporate design In addition to the definition of the HTML page layout the files with the thtm extension contain wildcards that Untis replaces with various values during export These wildcards are defined in the format lt LIN wildcard with the following variables being used for wildcard prg program ver version dat date tim tim
3. The required data for every possible period i e periods 1 through 8 from Monday to Friday can now be found in the result of the database query The week flag for the 37th week indicates whether lessons take place or whether they are not applicable If the timetable is to be represented without any particular flag indicating whether lessons apply or not the data records can be ignored when week flag x Endnotes 2 after index Back Cover
4. iei deis Password AutoInfo Activating the Keep a log file option results in Untis writing a line with the most important data for each e mail sent in a log file On modern operating systems such as Windows 7 Untis writes the log data by default to a file named untis mail log in the directory C Documents and Settings lt username gt Application Data 1Untis username is your user name in the system Under older operating systems you will find the untis mail log file in the Untis program directory Miscellaneous Auto save Mallzystem Transmission of E Mail Directories E l Simple Pl e g Outlook Express Y Keep a logfile Timetable MAFI e g Outlook Log File oe ER SMTP Untis_Maillog Value Calculation C SMTB rFr Tip Opening the log file Click on the Log file heading to open the log file quickly Sending e mails You launch the dispatch of e mails from the menu item File E mail or by selecting the E Mail icon from the main toolbar If this field is not displayed you can activate the info timetable toolbar by right clicking on the main toolbar You can specify whether to send timetables lesson allocations substitution lists or substitution statements by selecting the appropriate tab In the dispatch window you can select those teachers and students who are to be sent a personal Sending timetables by e mail 29 timetable via e mail by clic
5. Active amp utalnfa Vert Schuler v Intranet y Stundenplane E Not Defined Mot Defined Not Defined Not Defined Delete output folder 2 1 3 Output Once you have selected the desired output configurations by checking the relevant boxes in the Active column you can start the export by clicking on the lt Export gt button 2 2 HTML based output options 7 The Delete output folder box allows you to determine whether the the contents of the target folder should be deleted before output is performed Caution When you choose this option the output directory is emptied i e not only earlier info output will be deleted but ALL files in the directory Static HTML output This type of output enables you to output all the latest timetables of your school in HTML at the press of a button A navigation bar is automatically output which you can use to switch between the timetables of the exported elements classes teachers rooms subjects and student timetables Untis 2014 Timetabling So X Y Q 5file C Users Administrator User PC Desktop HTML defaulthtm Test school DEMO For demo and test only Timetable 2014 2015 Valid from 10 October Status 05 07 2013 08 11 Calendar week 22 9 2014 d Type Classes M h Element M O T F r 1a 4 4 Geography and Economics Physics Geography and Economics Graphics 1b
6. HTML based output options 9 Standard StaticHTML Timetable Substitutions 4d E Timetable formats v Classes Cla Subst W Teachers 1 Tea Diag V Rooms Hac HTML ITML Monitor HTML Database Ls K Subjects SublA Start date Students Stul L Active Autolnio Y C Break supernum Corridors led ed ied ied ed led ed C tput Falder o raed Mss W Timetables with substitution data ESI ESTEE ESI DOS 3 3 3 3 53 E53 3 E E e Confirm your input with OK e Click the Export button The export directory that you specified now contains both the complete HTML pages required for display as well as the default htm file Provided there is a web browser installed on your computer you can view the output by double clicking on this file In order to publish this output in your intranet for example place the directory containing the export files in a shared server directory or on a web server If you have an external web server you can upload the data to the directory using an FTP application The following pages contain a detailed description of the options open to you for making adjustments to static HTML output 10 2 2 1 Untis Static HTML tab After selecting an output configuration from the list in the Info timetable dialogue and clicking Edit you can make changes to the settings for HTML output
7. Miscellaneous Report Settings Licence data Toolbars Toolbar Status bar Express mode All files that are to be sent as attachments must be in the directory specified for E mail attachments on the Directories tab under Settings Miscellaneous When sending e mails Untis checks this folder and attaches any files it finds with the corresponding short name of the teachers that are being sent an e mail Teacher Holmes therefore receives not just his timetable data but also the file Holmes pdf 36 Untis Miscellaneous T pe al file Path b pur i Data files gp Timetable Version 14 files apu Back up files Customise Optimization results Import E part Value Calculati Je alue Calculation HTML files T Warnings MA E Mail attachments CA Users Administrator User PC Desktop mails la x XT m IL Ltenmplate LU SETS VAL stor O er Ie gt K TO m HTML Holmes S pa K m 3b PL PH aa n PL PH le Hol pg Hol pdf VVat Watson S J la Ria DE la Ria DE b Mat jpg 7 Wat pdf Sending timetables by e mail 37 Including attachments to all teachers students In addition to timetables you can also send any files you wish to all teachers and students To do this first create a folder teacher for teachers and student for students containing the files that you wish to send These two folders
8. gpn file used by the scheduler This difference is in certain circumstances extremely important from the point of view of data security Whereas HTML files contain only those timetable data that you decide to publish the gpn file contains all data sometimes including sensitive data that can be read bypassing Untis Untis is launched on the info terminals with a parameter that enables it to be run in info mode which allows timetables to be easily queried but which does not permit any data to be modified Caution It is technically quite possible to start Untis in normal mode with all the consequences for data security Appropriate network parameters must be set to ensure data security Requirements The following requirements must be met in order for the desired information to be displayed on the individual info terminals 44 6 2 6 3 6 3 1 Untis e Untis must be installed on each computer where the timetable is to be displayed e g in the staff room e lt must be possible to access the timetable and substitution planners current file from every info terminal Setting up window groups You can decide which information i e which Untis windows in which order should be displayed on the info terminals This is determined with the help of window groups in the timetable and substitution planners current file In order to create window groups first arrange the windows that you wish to save next to each other i
9. I Total 5 Substitution 1 C Cancelled 6 4 Cancelled not to count 0 Send Gruber Abbrechen JErerehimen 3 2 5 E mail message There are fields available for the e mail subject and message You have the possibility of using the following wildcards e d timetable date e g 13 9 2007 e a current date and time e g 15 03 2008 09 33 e s teacher student short name e teacher student long name e f teacher student first name e t teacher s title Clicking on the Send button launches the e mail dispatch process Any errors that might occur are recorded in the log file You can view this file by clicking on the Log 3 3 Sending timetables by e mail 35 file gt button The log file contains the following information 1 Date send date and time Short name short name of the teacher or student to whom the e mail was sent Recipient s e mail address Subject line of the e mail Transmission status OK or if applicable error number and error message in the case of O AOON problems Including additional attachments You can attach any file you wish to the e mail in addition to the HTML timetables These files must have the teachers short name as name and can have any extension e g Holmes pdf for a teacher with the short name Holmes settings Modules Winda Time grid School data 4r sel Calendar
10. Subject Teacher Substitute Class es Class es Room Room l E TIA Tip Specifying the sequence of additional files If you are including several files and wish to specify the sequence number the HTML pages in the desired order e File_01 htm File_02 htm Auto export static HTML 8 monitor HTML The output of Static HTML and Monitor HTML can be automatically triggered when certain fixed events occur To specify this access the Autoinfo tab under Settings Miscellaneous Miscellaneous Auto save Selection Stat Info Export Stat Infa Export Y When saving Timetable Monitor Export WE bere WebLntis Substitutions S g DB Info Export Aba certain time hh mm Directories Customise Value Calculation After n minutes Warnings reg HTML Messages prior to export E Mail Multiple terms Internet 3 1 26 Untis Using the selection boxes you can define whether export should occur when the file is saved or closed at a certain time or after a certain number of minutes starting with the current system time Checking the Messages prior to export box results in a query being displayed before the actual export Generate static HTML pages now dees Ner Sending timetables by e mail This option allows the latest timetables to be sent to teachers and if necessary students For this Untis uses an e mail program that is already locally installe
11. displayed in the teacher timetable You are familiar with almost all the icon functions in the toolbar from the Untis mode The only new icon is Refresh screen which restores the windows to their original positions e g after windows have been closed iul If substitution mode is active this also sets the date to the current date automatically There is a small difference in the print functionality In info mode it is only possible to make general settings in the print selection dialogue For example you can choose between portrait and landscape format but you can only print the current timetable Changing the displayed window group You can specify any window group between Info1 and Info9 or InfoA and InfoZ as the info parameter e Right click on the shortcut just created and select Properties from the context menu e On the shortcut tab change the entry in the target field to e g C Program Files Untis 2014 Untis exe C Untis Demo_Info gpn Info5 and confirm with lt OK gt e Now restart Untis in info mode by double clicking the Info timetable icon Deactivating printing You only need to check the corresponding box in the window groups window in order to deactivate printing e Select menu item Windows Window groups 6 4 Untis in info mode 49 Window groups 9 Hz 5226 Selected window group Infos Mame Full named Info Into Teachers Info Info Classes Diagnosis Timetable diagnosi
12. in the subsequent dialogue Define a meaningful name and specify how many weeks from the start date should be exported This is also where the export directory is specified Standard Static HTML Timetable Substitutions 4 Name Standard One timetable per term instead of per week M asximum number of weeks Export directory C Users Administrator UserPC Desktop t Browse v Weeks on the top directon level You cannot export weeks beyond the end of the school year i e you can only export a maximum of 3 weeks if there are only 3 weeks left Please refer to chapter Navigation tab on for a description of the field Weeks on the top directory level Term based output of timetables By default static HTML is output on a weekly basis You can use the check box One timetable per term instead of per week to specify that timetables should be exported on a term by term basis HTML based output options 11 X One timetable per term instead of per week Calendar week Type Element 5 Test school DEMO For demo and test only Tametable 2014 2015 e Valid from 10 October Moni E Classes B la E Status 08 07 2013 14 02 Latus Ug zx The Maximum number of weeks field can be used to restrict the number of terms to be output 0 all terms up to the end of the school year The export begins with the term containing the start date 2 2 2 timetable tab After the general sett
13. one directory When exporting Static HTML to the selected target directory the system automatically creates subfolders The Weeks on the top directory level check box can be used to influence the structure of the stored data If this box is checked a sub directory will be created for each week s output the directory name is equal to the number of the week in question This weekly directory then contains further folders named C class timetables F subject timetables G substitution lists for corridors R room timetables S student timetables T teacher timetables V substitution lists for teachers and W substitution lists for classes If this option is not selected all element folders are saved at the top level and the level below contains the folders with the week numbers The figure below makes the difference clear 18 2 2 5 2 3 Untis Le Frames a 39 a Hr mE 38 E How a directory with its sub directories can be password protected very much depends on the webserver and the operating system used If you have questions concerning this topic please contact your network administrator Element selection tab You can limit what is output using the Element selection tab In the Include elements section you can restrict export to a particular department while the section directly below can be used to exclude elements with a specific statistics code Navigation Element selection Incl
14. teacher txt teacher txt teacher name Contains one data record for every teacher at the school Fields 1 char teacher short name e g New 2 char teacher long name e g Newton 3 char teacher first name e g Isaac Example New Newton Isaac 74 4 class txt class txt class name Contains one data record for every class in the school Fields 1 char class short name e g 1a 2 char class long name e g Class 1a Gauss Example 1a Class 1a Gauss 7 4 5 room txt room txt room name Contains one data record for every room in the school Fields 1 char room short name e g R1a 2 char room long name e g Classroom 1a Example R1a Classroom 1a 7 4 6 student txt student txt student name only in connection with the student timetable or course scheduling module Contains one data record for every student at the school Fields 1 char student short name e g Kip 2 char student long name e g Kipling 3 char student first name e g Rudyard 4 char student number e g 1907 5 char student class e g 10a Example Kip Kipling Rudyard 1907 10a 7 4 7 7 4 8 Application notes 57 lesson txt lesson txt timetable data Contains one or more data records for each lesson period in the period of time exported The records are output sorted by teacher weekday and period The sequence of teachers corresponds to the sequence of teachers in the teacher master dat
15. 4 DT Dm 57 Example representation of a Metales 58 Index 0 2 1 4 Untis Introduction The timetable is the organisational focus of any school That is why it is important to keep all teachers and students informed of any changes that can be caused for example by blocked rooms or absent classes and teachers The traditional means of informing those affected was by notices i e printed lists posted at central points in the school accessible to everyone involved The info timetable module is a set of software tools with which you can publish a school s complete up to date timetable via the school s own network to every computer in the school or va the Internet The info timetable module offers you several additional independent solutions for publishing up to date information e HTML based output for the latest timetables e Monitor HTML output for student monitors e Untis info mode e Database export for processing the latest data subsequently e Automatic e mail distribution of the latest timetables lessons substitutions and substitution statements e Automatic text message SMS distribution of the latest substitutions HTML based output options This info timetable option allows static HTML pages containing the desired information to be output at the press of a button These pages can then be opened with any web browser Please refer to the HTML timetable settings chapter as well as chapter Timetables in HTML format in t
16. Full names For Classes For Subjects For Students For Terms 16 Untis This is useful for example when outputting information for teacher terminals when the teacher abbreviations are not in general use Vertical navigation bar The navigation toolbar is displayed horizontally by default in the static HTML output You can choose to output the bar vertically using the Vertical navigation bar selection box Calendar week Type Element 15 9 2014 v Sub Cla lt e print Calendar week 22 8 2014 pa NN 1b Classes lt Element 1a lt Gengraphy and Economics History Huga Andersen Za Pia German Bib 2h Rubens Ja Mathematics Bib Girls PE 3b Aristotle Aristotle i Rib SH2 Biology German Religious Education Mobel 9 50 o Cervantes Rubens When the Vertical navigation bar box is checked you can also adjust the width If you have the course scheduling or student timetable modules you can use the List students by class check box to have students grouped by class HTML based output options 17 Calendar week 15 9 2014 4 List students by class Type Students Element Buisson Kellogg Addams Angell Hend Ossi Dam Data protection In many schools sensitive data e g teacher timetables must be protected against unauthorised access This requirement necessitates that all data which need a password in order to be accessed must be stored in
17. GRUBER amp PETTERS P d _ l Untis gt o Timetable T EB NN Exc bee S A RS N i Info Timetable F A S gr pet at Table of Contents IV VI Introduction 4 HTML based output options 4 Into TIME ta Dl dialoqU x 0 focos sev Dod Rs heat nur duni su Foapus sua vivi Peut biel E dunbdSui Cato vuE OP EEEME AES ME 4 Start date ccc cR REM 5 Output GTI R T E A A A A AA AR 6 Output nonsniutitude quo a E vb quo uana ERE ORAT Ve us sruE Ou kucvu A Da wies 6 Static HEMECOUIDUE soso E 7 Static HTME tab nc ci lui io DECUS CU EORUM 10 Timetable taD A aida da 11 SUbSUtutlons Taiana diari lisa idas 13 NAVIGACION taD aa E 15 Hementselection tai A ia Ma V aai 18 Monitor AIME TOE ioia T a a A A a a E A R A d 18 Monitor HTML settings m 19 Split Screen and TICK OF sarioa a AA a ea aa en aa 21 Refreshi times ETT 22 Integrating additional HTML file S iraani araa a dura aaa a Eaa 23 Auto export static HTML amp monitor HTML eeeeeueeeer eene nenne nennen nnn 25 Sending timetables by e mail 26 EM alll setting S inmi E 26 Sending e Mail dE 28 PEGI VIG th dale e 30 Mailing lesson ANOCAUON per cR 32 Mailing substitution INS US ii 32 Mailing the substitutions statement oriente ctr ene ad ia 33 EMAIMEeSsSS pepe EE E a a aa aaa SM 34 Includi
18. Hugo Newton Hugo E IE a 3a Mathematics Biology Chemistry German 3b Newton Cervantes Callas Callas 4 R2b R2a R2b German S mar Mathematics Callas Callas Newton R2b Mathematics R2b R2b i Newton e Print R2b 31 49 Music Music Biology Religious Education i Callas Callas Cervantes Nobel R2b R2b R2b R2b i36 History Religious Education History i Nobel Rubens R2b R2b Gruber amp PettersSoftware Gruber amp Petters GmbH Austria 9 Untis Timetabling Software Gruber amp Petters Software We will start straightaway with an example to demonstrate how easy and quick it is to perform this type of export e Open file demo gpn e Click on the Info timetable toolbar icon r e Click on the Edit button 8 Untis Info Timetable 4 Static HTML L Monitor HTM 19 09 2014 Start date Current date gt Standard m i Not Defined Mot Defined Mot Defined Not Defined Not Defined Not Defined Not Defined Mame Bne timetable per term instead of per week 4 Maxinun number of weeks TESTES ESI ESI ESL ESTIS 80188 8 8 ESL 01 Delete output folder port directory CU serssAdministratar U ser PCSD esktop F W eeks an the top directory lewel e Specify a valid export directory e On the Timetable tab check the elements Classes Teachers and Rooms
19. TML based output options 15 Calendar week Type Element 22 9 2014 Sub Cla Al 7 amp sant 19 09 2014 w Start date Last date 22 9 Monday Tuesday Wednesday Thursday Friday S Date Period Subject Subject Teacher Substitute Class es Class es Room Room 5 GA GA Substitution Gauss Nobel 5 Cancelled MA Gauss Monday 23 9 Tuesday Wednesday Thursday Friday S Date Period Subject Subject Teacher Substitute Class es Class es Room Room 7 Substitution Gauss New 8 Substitution 23 9 4 GA GA Gauss Nobel 3b 3b R2b R2b 9 Cancelled 23 9 5 MA Gauss 4 4 10 Cancelled Gauss Y Daily display Number of days 0 no limit Note Output of the first week If you select e g a Wednesday as the start date and wish to output 4 days these days will be counted from Wednesday Irrespective of this Monday and Tuesday of the first week will also be output Navigation tab Y ou can also influence the automatically generated navigation option On the Navigation tab under List of elements with full names you can specify for which elements the full names rather than the short names should be output The Navgation tab is located to the right of the Substitutions tab simply click on the right arrow P Stundenplane Homepag EN a Substitutions Navigation Element select List of elements with
20. a Fields 1 char teacher short name e g New 2 byte number of the weekday Monday 1 Sunday 7 3 byte number of the period e g 3 4 char subjects short name e g Mat 5 char room short name e g R2a 6 int internal Untis lesson number O if this lesson is not a regular lesson e g 90 byte code currently not used 8 char class short name e g 2a 9 char 53 week flags a flag for each calendar week the first character is for the first calendar week etc no data were output for this week 0 lesson is not held this week 1 lesson is held this week X lesson does not apply this week Example 1 New 1 3 Mat R2a 90 0 2a Leo 011110 Explanation for example 1 On Monday 71 teacher New takes class 2a in the third period for subject Mat in room R2a Lessons were exported for 12 weeks 110111111111 The first week is calendar week 36 This lesson is not held in week 38 The lesson does not apply in week 40 Example 2 Arist 1 4 SportM Th2 13 0 1a 4111 Arist 1 4 SportM Th2 13 0 1b 4111 Rub 1 4 SportK Th1 73 0 la 4111 Rub 1 4 SportK Th1 73 0 1b Explanation for example 2 In the fourth period on Monday teachers Arist and Rub have classes la and 1b for sport The two teachers take different subjects that indicate that Arist gives a sports les
21. ation to send e mails it must support one of these e mail interfaces and Untis must also be defined in your system settings as standard e mail application You can find this setting under Windows 7 under Start Default programs Miscellaneous Auto save l Mallzgstem gt Directories amp SimpleMAPl e 9 Outlook Express Timetable MAPI e g Outlook Customise N SMTP Value Calculation SMTP Warnings M ailserver HTML Mame of the se Mail server requires auth before sending If you have your own mail server you can also use Untis to send e mails In this case you must select the SMTP setting and add the name or IP address of a mail server that you have access to e g mail my school org and your own e mail address e g plan my school org Select SMTP as mail system If your server requires authentication before sending you can also enter the user name and password on this tab 28 3 2 Untis Auto save l l Mailsystem Transmission of E Mail Directories Simple AFI e q Outlook Express v Keep a logfile Timetable MAFI e g Outlook Log File amp SMTP Untis_Mail log Value Calculation SMTP 3 SMS Warnings mall meine schule de Mailserver 3M5 URL HTML plancmeine schule de Mame of the sender Mail server requires auth before sending u admin Multiple terms User
22. ble B Below timetable B C A Below timetable E Next to timetable A Next to timetable A4 Legend on separ Po 1 Number of columns Print frames OF Cancel Please refer to chapter Application notes for further details on adapting an existing format Output of break supervisions In addition to the information about which timetables should be exported in which format if you use the break supervisions module you can also output the supervision plan by checking the Corridors option HTML based output options 13 Calendar week Type Element 159 2014 II Break suporvisic M Col E print Cel Cellar Break supervisions 15 9 2014 21 9 2014 Monday Wednesday Thursday Saturday 8 00 45 855 qq ld 40 9 50 0 35 10 4 iis PA A i ie EP ee ee ee ee EA A A EE E ee O E ee eee Output of substitution data If you use the cover planning module all timetables will be exported with the latest information by default However you can suppress current substitution data by opening the info timetable dialogue in Untis mode and unchecking the box Timetables with substitution data 2 2 3 Substitutions tab In addition to the various timetable formats you can if you use the cover planning module output substitution lists containing the day to day changes in the timetable for example if a teacher is ill or a class is on an excursion oimilar to the way in which y
23. d in order for the application to run in info mode e Select Browse and create the shortcut to the file Untis exe Alternatively you can enter the path manually 46 Untis S H Create Shortcut What item would you like to create a shortcut for This wizard helps you to create shortcuts to local or network programs files folders computers or Internet addresses Type the location of the item C Program Files x86 Untis201 4 UK Unts exe Browse Click Next to continue Cancel Provided you did not change the default path when you installed Untis the path for the 2014 application version should look as follows C Program Files Untis 2014 Untis exe In order for the application to run in info mode the path to the desired file and the name of the window group must be added This could look as follows C Untis Demo_Info gpn Info The complete path is therefore as follows C Program Files Untis 2014 Untis exe C Untis Demo_Info gpn Info1 where C Untis Demo_Info gpn is the name including path of the file that is to be displayed and Info1 is the name of the window group that is to be used for display Please note that there is no space before the Info1 parameter If you did not install Untis in the default path proposed you must enter the path you defined instead of C Program Files Untis 2014 Untis exe Untis in info mode 47 e Click on Continue e Enter Info timetable as nam
24. d or a mail server that can be reached on the network Each teacher or student only receives his her own personal timetable as an HTML file attached to the e mail E mail settings The teacher s or student s e mail address must be entered in the e mail field in the appropriate master data record as Teachers Teacher K Lo JE Jaca IH SIE R HA Andersen andersentiteachermail orc Antoinette antoinetteiciteacherrmail ard Aristoteles aristotelesta teachermail org Jagger Jadgertiteachermail or Bachmann Becket 26 free teacher periods 28 640 value units Teach lt The basic settings for e mail distribution can be found on the E Mail tab under Settings Miscellaneous Sending timetables by e mail 27 Modules Winda Time grid School data Calendar Report Settings Licence data Toolbars Toolbar Y Status bar Express mode If the computer where Untis is running already has a functioning e mail application installed such as Outlook Express or Outlook sending e mails from Untis will work without any further settings having to be made as Untis will automatically activate the appropriate mail system automatically In this case you will see e mails in the usual manner as sent e mails in your e mail application Untis supports both mail interfaces MAPI e g for Microsoft Outlook and Simple MAPI e g for Microsoft Outlook Express In order for Untis to be able to use your mail applic
25. e abt department he1 heading1 from menu item Reports Settings 7 3 1 7 3 2 7 3 3 Application notes 53 he2 heading2 from menu item Reports Settings sm1 line1 of the school description defined in the licence data sm2 line2 of the school description defined in the licence data naw width of the navigation bar defined in the field of the same name on the Navigation tab in static HTML chs the following header is output in all template files meta http equiv Content Type content text html charsetz gchs gt The character set is important for the correct display of different sets of characters and can therefore be changed using the chs variable This variable is pre allocated by Untis depending on the language version However you can also specify this in the untis ini file by default in the Windows user directory in the Info section with the following entry PageEncoding lt chs gt Output files for static HTML The contents of the individual files are as follows default thtm Definition of the frame used with a horizontal navigation bar default_02 thtm Definition of the frame used with a vertical navigation bar fuss thtm Footer containing by default the address of Gruber amp Petters navbar h thtm Horizontal navigation bar navbar v thtm Vertical navigation bar selclass h thtm Fragment for navigation bar for class by class selection horizontal selclass v thtm Fragment f
26. e template directory for templates and only if it does not find them there will it search in the Untis program directory You can specify a different template file for each monitor output format by copying the subst monitor thtm file and renaming it to lt formatname gt thtm lt formatname gt must correspond to the name of the output format Note If you wish to define your own format for monitor output when using the ticker or split screen functionality copy template plain monitor thtm and rename it to lt formatname gt thtm The page with the frame layout can also be customised To do this rename the copied monitormaster thtm file to formatname monitormaster thtm By modifying these files you can easily influence the way the HTML output is displayed and so for example tailor it to match the layout of your school s website A modification of the font size for monitor HTML output is also a simple matter as the following example demonstrates Sax Untis 2014 Substitution sc x CO file C Users Acdministrator User PC Desktop HTML subst 001 htm Gruber amp Petters School Testlicense Monitor html Adaptation Timetable 2014 2015 19 9 2014 Friday Omitted Class es Period Teacher Substitute Subject Room Type Substitution text AAA ESS 201 Substitution Substitution Substitution Gruber amp PettersSoftware Untis Timetabling Software 7 4 7 4 1 7 4 2 Application notes 95 Ca
27. e and click on OK e Now launch Untis in info mode by clicking on the icon 6 3 1 1 Info mode When Untis is launched in info mode the gpn file is checked at regular to intervals to see if changes have been made and if so it is reloaded B Untis MultiUser 2014 Heute Morgen Test school DEMO Timetable 2014 2015 File Edit Master Data Lessons Scheduling Timetable Reports Settings Modules Windows Mer nea t T EA 25 3 2014 22 08 2014 Mr o Le Tees Rm cia me Schoolweek Tawa S ino Tea Subj Rm cla Time Schoolweek Stud o mbes wm 0 BEB HT tat E Press F1 for HELP UF NUM RF Tip Changing the reload time A gpn file read in info mode is checked for changes at 10 second intervals This interval can be modified in the untis ini file in the Windows directory Simply add the following line to the info section Reload Time time sec Replace sec with the number of seconds that Untis should wait before re checking The display in info mode differs from that in Untis mode in several respects 48 6 3 2 6 3 3 Untis e he toolbar in the main window has only a small number of icons e No toolbar is displayed in any of the individual windows e The master data windows have no form view Communication between the individual windows works in the same way that you are accustomed to in Untis If you click on a teacher in the master data view you will see his her timetable
28. e of scheduling Last date e Beginning of school data the date defined under Settings School data as the beginning of the school year e Current date today s date e Date of scheduling the date entered va Settings Calendar e Last date the date that an export was last performed After defining the number of weeks to be exported here 4 you can launch the export process by clicking on the Export button For a technical description of the exported data please refer to chapterTechnical description of database export Untis in info mode Untis in info mode offers a further possibility for publishing current timetables in your network This method makes the typical Untis windows available to the user These windows can communicate with one another and allow teacher class and room timetables to be displayed simultaneously without the user being able to modify any data in the school file The following figure is a schematic representation of how the info mode can be used at three info 6 1 Untis in info mode 43 terminals Secretariat lounge Info Terminal 1 E X 4 Info Terminal 2 Server Schooldata gpn Infoa Terminal 3 Lesson planner Substitution planner In contrast to the HTML based info timetable where Units generates HTML files the concept of Untis in info mode is based on the fact that Untis is installed on each computer where the timetable can be queried info terminals accessing the actual
29. he Ticker input section which you will also find on the Special tab Untis 2014 Status 05 07 2013 08 34 _ Statue 15 NF 20132 n 34 Ticker 22 9 2014 Monday No ticker Ticker above Type Date Period Subject Subject Teacher Substitute Class es Class es Room Room 9 Substtution 223 223 1 susttutin 22 3 Ticker text Parent Teacher Meeting at 15 30 School ends after the 6th lesson Gruber amp PettersSoftware Untis Timetabling Software 2 3 3 Refresh times As mentioned previously the output HTML pages scroll forwards automatically Use the Refresh time sec and Refresh time empty page sec fields to specify how long the display of pages with and without content should last 2 3 4 HTML based output options 23 U ntis 2014 Testschool DEMO For demo and test only U ntis 2014 Test school DEMO For demo and test only Timetable 2014 2015 Valid from 10 October Timetable 2014 2015 Valid from 10 October Status 05 07 2013 09 44 Status 05 07 2013 09 44 20 9 2014 Saturday 20 6 2015 Saturday Monitor HTML ie oe No substitutions Wees Type Date Period Subject Subject Teacher Substitute Class es 4 Heute Element selection Special D Gruber amp Petterssaftware 6 Substitution 209 2 DE DE Rub cer ta APT AR n 2 Substitution 209 3 ck CK Ru cer 4 PA E eute 8 jSubsitu
30. he actual transmission of SMS and or e mail starts when you click the Messages S toolbar icon If this icon is not displayed right click on the main toolbar to activate the info timetable toolbar 4 1 Untis de Substitution messages 2 Per Substitution 3a 3b Art 5H2 MA HeBe E E E 3914 23 Per Spec duties Ground Floor Hub E E E 9 14 Per Substitution da 3b Boys FE 5H1 Rub Hub lal F la 7 Her Shift 3a 3b Bays PE 5H1 7 Rub 20 9 25 Al i i a You will now see a list beginning from the set calendar date showing all changes in the timetable Besides substitutions and cancellations these also include events releases and break supervisions Untis automatically generates a text for each substitution which you can if you wish change by double clicking on the Text field Furthermore the sent column indicates whether this substitution message has already been sent The SMS and E mail fields allow you to determine the dispatch method The Send button starts transmission As with timetable transmission by e mail Untis writes a line in a log file that contains the most important data for each message when substitution messages are sent You can open this file with the lt Log file gt button and check whether transmission has worked correctly Settings Numerous settings can be made for the transmission of substitution messages These can be found on the Substitution mes
31. he user manual for more details on the layout of the displayed timetable As far as handling is concerned both HTML output options for the info timetable complete timetable information with navigation and monitor display without navigation are so similar that the following section first describes the similarities After that the individual possibilities of both options are dealt with Info timetable dialogue The Info timetable dialogue is the actual control window for outputting HTML files and can be accessed from the modules menu via menu item Info timetable option or via the Info timetable toolbar icon The dialogue contains four tabs Static HTML Monitor HTML Database and WebUntis Tip WebUntis For more information concerning our WebUntis range of products please contact your nearest Untis partner or Msit our website at www grupet at 2 1 1 Info Timetable k HTML based output options 5 StaticHTML Monitor HTML Database 13 03 2014 Start date Current date settings Autolnta Vert Lehrer Vert Schuler Intranet Stundenplane H Not Defined Hot Defined gt Not Defined Not Defined M Delete output folder Start date 8418 8 8 0 01 As the timetables and substitution lists that are exported contain up to date information it is important to specify a starting date defining which week to begin with Untis provides the following pre defined date options
32. her 10 b Teal Teacher 11 T F Date of the timetable TeallA Teacher 11 a 13032014 Week Subject Timetable for S Message Timetable for l 4 Abbrechen JErermehmen 3 2 1 Specifying the date Y ou have two possibilities to determine the period for which the timetables should be sent 1 If you select a date from the calendar a timetable will be sent for the chosen week Sending timetables by e mail 31 d 4 Timetables Lessons Substitutions L Substitu E Teacher Students Teacher 4 M Only teachers with changes M Send class timetable Date of the timetable 13 03 2014 September 2014 d Mo Di Mi Do Fr Sa So 19320 21 26 21 28 3 4 5 05 07 2013 24 m m DA 23 30 1 Heut 4 Abbrechen JErerrehmen Tip Sending substitution data You can use the calendar in both Untis mode and substitution mode If dispatch is launched in substitution mode the latest information and all substitution data are included If you launch e mail dispatch in Untis mode the substitution data are not included in the timetable 2 Date of the timetable This options allows you to send timetables for the period which is defined in the timetable settings of the format concerned which could be for a whole school year or a whole term This field can only be activated in Untis mode 32 3 2 2 3 2 3
33. her user group More than one info user If info mode is run on several computers with the same user logging the user off from one terminal will of course log the user off from all terminals Untis therefore allows you to launch info mode on different computers using any user name you like To do this simply specify the user and password in the command line as well DB myschool1 2013 2014 1 Info1 user sampleuser pw samplepassword Tip Automatic login in standard mode If the window group is not specified in the command line Untis MultiUser will start in standard mode the login dialogue will be skipped and the user defined will be automatically logged in to the database 7 1 7 2 Application notes 51 Application notes HTML settings in the timetable The info timetable module allows a special format for each output of the static HTML function to be specified for the display of the timetable Special settings for HTML pages can be specified within these formats By default all settings made in the timetable are included in the HTML output This applies to all the elements that can be seen in the timetable Subject teacher room but also to colour settings and fonts for those elements The following steps describe how to define additional settings e Start Untis and load the demo gpn file e Open the class timetable via Timetable Classes e Click the lt Timetable settings gt icon e Activate the HTML
34. ings have been made you can specify how the timetables should be output in more detail Timetable formats section This is where you can define which timetables as a general rule you wish to output For example if your information system is only intended to be used by students in the break area you will usually not export teacher timetables Clicking on a button to the right of the individual element types displays a window in which you can specify which timetable format should be output The selected format is displayed as the label for each of the buttons Stundenplane Homepage ESA l i X j 4 Static HTML Timetable Substitutions 4 DUK Cancel Timetable formats F S E a Diag Llazs Diagnose V Classes b Cla Classes HTML Clazz 1 AA A M Clazz 1 4 Rooms Roo HTML Clase 1 Class schedule big Subjects subia E Class 10 Class 11 Class 11 Y Teachers Students Stu LD co J cn cmn E to BO Break supervision Corridors X4 Timetables with substitution data DK Cancel Help We recommend that you create your own timetable formats for each of the different information outputs Please refer to the chapter on Timetable display in the user manual for more details on creating formats 12 Untis Note Please bear in mind that there is the possibility in timetable mode to distribute timetables without substitution information Please note that the legend is a part of the format informat
35. ion 209 4 Pes PEB Rub Berta 2a Cover Format Sub Cla Gruber amp Petterssoftware 1 Nr of days Untis Timetabling Software 2 Output date days after the start date 20 Max nr of rows per page 4 2 Refresh time sec Lasts 4 seconds Lasts 2 seconds 2 Refresh Time empty page sec Daily comment s on every page Export directory C AUserst Administrator User PC Desktop Browse Daily comments By default the daily comments that can also be defined in cover planning for any date desired are displayed on the first page of each day Use the check box Daily comment s on every page to specify that these comments should be output on each page Export After defining an export directory and confirming with OK you can launch the export of the HTML pages according to your specifications with the Export button The HTML files are prepared and exported in a numbered sequence and named subst NNN htm where NNN stands for 001 002 Integrating additional HTML files It is sometimes necessary to embed additional HTML files into the monitor output if e g an announcement for an annual school event is to be displayed on its own page The procedure is described below 1 Under Settings Miscellaneous enter a directory path after HTML files on the Directories tab Untis Miscellaneous Type of file Data files apn Timetable Version 14 x files ap
36. ion and is therefore also exported in the HTML timetable You can activate deactivate the legend in the details for printing You can find the print details under Details in print selection or on the General tab under Timetable settings Individual timetable e Layout 01 Individual timetable with days across the top le EMG d General Selection range Layout 1 Layout 2 HTML b Miew Clal Class 1 L Layout 01 Individual timetable with days Details window TUL ayout across the top Arial 9 0 Coup legend 101 Timetables per page 1 Number of timetables horizontally y gt Font size in Number of timetables in a vertically Font One timetable for each week Lessons L Cla Lesson display Heading 10 Column heading m names heading One timetable for each week Row heading Periods heading U Number of weeks Placement of lessons Contents fields of a teaching period ETE Period window T Heading For individual E E Heading individ TT TIPS diet ATT OF Cancel Apply No lessons l r Abbreviations Type of abbreviation F Coupling legend footnote Placemt of the legend No legend hz No abbreviations Placement of abbrev No abbreviations gt Mn legend Below timeta
37. isplays one day the day after the current output day The output for Today is displayed in the left half of the screen The second monitor format is Tomorrow The output for Tomorrow is displayed in the right half of the screen There is no second monitor format in this case Note Please note that the monitor format Tomorrow is not checked in the figure All settings are made in the format Today If Tomorrow were checked it would also be output in addition to the split screen and might overwrite parts of the main format Today 22 Untis x Info Timetable H d Static HTML Monitor HTML Database J gt 19 09 2014 Start date Last date HH etting Active Autolnfo Heute Y Not Detined Not Defined lt Not Defined gt the screen Splitting V the screen No splitting 2 Left pane Upper pane Upper pane mmm Lower pane Lower pane Morgen Second monitor format 22 9 2014 Monday Type Date Period Subject Subject Teacher Substitute Class es Class es R 0m Room Type Date Pi riod Subject Subject Teacher Substitute Class es Class es Room Room 9 Substitution 9 Substitution 23 9 Substitution Substitution 11 jSubstitution 22 9 11 substitution 239 3 4 HA HA Rub Emi 1w 11b Rar Raz Ticker If you wish to display additional information to the substitution data use the settings in t
38. king the Select button Timetables Lessons Teacher changes Send class timetable Date of the timetable 130392014 Week Subject All Department al Makea Inverse KHK 4 Timetable far Message Timetable for l a OF Abbrechen IJlrermehmen Hilfe Caution This selection only displays teachers and students for whom an e mail address has been defined in the master data If you are sending teacher timetables you can check the Send class timetable box to send each teacher the timetable for the class es which he she is class teacher of A corresponding entry must have been made in the Class teacher field in the class master data As with all other timetable output you can also specify the format for the output of the timetables Click 30 Untis the button to the right of the Select button and choose a timetable format from the selection list that is then displayed The selected format is displayed as the label for each of the buttons EN p Timetable formats Timetables Lessons Substitutions Substitu Shot name Full name TeaHTML Teacher HTML U Teacher Students Teacher 1 1 Cancel Teacher 4 Tea M 1 Teacher 1 2 Teacher 1 3 i Te schedule big 4 Only teachers with changes Teacher 10 5 r Send class timetable Teal 4 Teac
39. must be in the directory specified for E mail attachments on the Directories tab under Settings Miscellaneous LM hause rules pelt Holmes 2a PL PH 3b PL PH pr 4 PL PH house rules pdf 3b PL PH Wat Watson Monday Tuesday Wednesday Thursday DE UE 1b R1b DE 9 house rules pdf 38 Untis Sending subst messages by SMS e mail Sending subst messages by SMS e mail If you have the cover planning module you can use the info timetable to inform colleagues by e mail or SMS of any change to the timetable In order for SMS transmission to function correctly Untis must be informed about the provider the messages are to be sent by The corresponding settings are entered on the E mail tab under Settings Miscellaneous Communication with the provider is effected via an http interface and you can enter the appropriate URL for the transmission of messages in the SMS section of the window Auto save l Mallzustem gt r Transmission of E Mail Directories SimpleMAP e g Dutlook Express Y Keep a logfile Timetable MAFI e g Outlook Lag File Customise oe SMTP Untis_Maillog Value Calculation SMTP eo Warnings mail meine schule de Mailserver Mo UAL HTML plancmeine schule de Mame nf the sender J Mail server requires auth before sending Tip SMS providers Gruber amp Petters have c
40. n a clear order Then select Windows Window groups from the main menu A window will open allowing you to arrange the window group e Window groups Timetable Timetables HTML Timetables HTML STPLEW Timetables Zeitwunsche Note If you create a window group for info mode you must give name each group Info char where char stands for a digit 1 9 or a letter A Z Please note that the first letter I of Info must be in upper case The predefined window groups supplied with the system are called Info1 through Info4 with the two groups Info1 and Info2 being configured for standard Untis mode and Info3 and Info4 for substitution mode can of course modify these predefined window groups at any time Setting up the info terminal It is necessary to create a new shortcut on the desktop or in a folder on the info terminal in order to launch Untis Creating a shortcut e Right click on an empty space on the desktop e Select New Shortcut from the context menu View Sort by Refresh Paste Paste shortcut Mew 4 Folder E Shortcut Screen resolution pim ls Gadgets dA Bitmap image Personalize Contact Journal Document OpenDocument Drawing OpenDocument Presentation OpenDocument Spreadsheet OpenDocument Text Rich Text Document Text Document Compressed zipped Folder Briefcase Untis in info mode 45 The shortcut target must be the Untis program An additional parameter must be entere
41. ng additional attachments cs sss s sss sss esse sees esse eee 35 Sending subst messages by SMS e mail 38 A DR 40 Database export 41 Untis in info mode 42 o A ic Dx Mos teskubicx ku cuiusdam VEG Dru uobis acti Rapt ue zu doo iuba Most pL aa 43 Seting up wilidow groups cusve aaan a Dune vua uox e Vela a aco ue Cou UID 44 Setting up the INTO terminal unus sva dd id doi us iue suus URN OS SAL MUN UM 44 Creatmga sho deii EN Ero Kp dd 44 A ne mee Oe ote 47 Changing the displayed window group occccccccocncncococcnononanocononnnnnannronnnnnnnnnnrrrrrnnnn anar rrrrnnnnnnnnrrrrnnnanannrrrrrananananens 48 Contents 3 Deactiv atmg e gia ME CO Tuo 48 4 AUS MultiUser In INTO MOOG iii AA a va Co Cpu da 49 VII Application notes 51 HIMLE set hgsin the timetable iocus eda eure p Dro a a ai 51 General HTML Sets ee d voa eiiius dave eo quen o Nase Na 51 Notes for Web desiglers onenn natalie 52 Output TIES tor static HIME occ ctr dover ueaiun atu evt di a v Pow OE eds 53 Design modifications USING COS i avid vei eve Cuv coo r daa 53 Output files for monitor HTML ciiisean viva dd a ao ca tv oue dove vua cuu de vues coacto vir roca dae 53 4 Technical description of database export eeseeseseeseseseen een eene nnne nen 55 rir v esce ER 55 dh e 55 teacher E 56 Lich rct 56 dor Porc oeceareece 56 SICA fmm 56 ISSO cn 57 ATH L alae B
42. oncluded agreements with SMS providers in order to obtain a favourable price per SMS message We would therefore recommend that you contact your nearest Untis partner who will be pleased to inform you of the possibilities in your region and where possible let you have the corresponding URL If your Internet connection has a proxy server you can enter the necessary settings on the Internet tab under Settings Miscellaneous Sending subst messages by SMS e mail 39 x Miscellaneous Auto save Prospserver Directories AN Direct connection Timetable o Proxy fram system settings Customise gt Proxy Host Port Value Calculation Warnings ais User HTML Password E Mail MW Automatically check the internet For programme up Multiple terms V Connect to the internet for user messages AutoInfo HTTP authentication Password J Teachers telephone numbers can be entered in the mobile telephone number field in teacher master data HA I S EE Tl S Eg H bH a andersentiteachermall org 43 533 234567 antoinetteateachermail org A Aristoteles aristiciteacherermail orda EE The format for entering the mobile telephone number e g country code area code number depends on the individual provider Please contact your nearest Untis partner if you require assistance T
43. or navigation bar for class by class selection vertical title thtm Header containing the Untis version used the school name and the export date horizontal navigation bar title 02 thtm Header containing the Untis version used the school name and the export date vertical navigation bar welcome thtm Home page with welcome message Design modifications using CSS As the HTML pages assign each day to a class whose definition is stored centrally in the file untisinfo CSS you can quickly and easily make modifications to the design of static HTML for all HTML files Output files for monitor HTML subst monitor thtm Structure of substitution list monitormaster thtm Master template for screen sections with frames This template includes sections enclosed in brackets lt Condition gt and lt Condition gt Such sections are only included in the output if the condition is true Example noticker 54 Untis HTML code which is only executed when there is no ticker noticker plain monitor thtm Frame for substitution list subst title thtm Frame with title ticker thtm Frame for ticker bar Tip If you wish to customise templates create a separate directory for this and enter the directory path under Settings Miscellaneous Files HTML templates Copy the template that you wish to customise to this directory and make the desired changes When creating info output Untis first searches th
44. ou define the output timetables you can select which substitution lists you wish to export by default classes teachers and also define in which predefined formats this will occur stundenplane Homepage Ii Classes Substitution Windows Static HTML Timetable Substitutions v Short name Full name Classes Sub Cla Class o lb A Sub Cla 4 Class A ance El e Sua Sub ClaB lass H t Print Cla Substtutionen Schuler am individual o Lessdenliste Klat Class All and Individual Lessdenliste Klal Class List of periods ClaQ Subst Class List of periods Llal List of periods Class Teachers Teachers Sub T ea 4 amp Al MEN Individual Alland Individual F Daily display Number of days 0 no limit OK Cancel Hep 14 Untis You can also specify whether the output lists should contain all the elements concerned or whether each element should be output individually Kalenderwoche 3 2073 ka Art er Kla ka Element Klassen Klassen K lt Alle Einzeln Alle und Einzeln Restricting the number of substitution days Cover plans are not normally created for a whole week in advance but for just a couple of days Untis therefore allows you to restrict the number of substitution days To do this check the Daily display box on the Substitutions tab and set how many days should be output An entry of 0 will output substitutions for the whole week 2 2 4 H
45. s Timetable Timetables HTML Timetables HTML STPLAW Timetables zeitwunsche e Check the box No print out info for e g Info This results in the lt Print gt icon being removed from the info timetable toolbar Untis MultiUser in info mode Info mode also works when you use the MultiUser version of Untis Whereas the single user version requires the path to the file in the command line the multi user version requires the school school year and version separated by and preceded by DB Instead of C Untis Demo_Info gpn Info you would enter DB myschool1 2013 2014 1 Info This is the same name that can be found in the list of most recently opened files See figure 50 Untis pH New Close Em save data CTRL S Save a5 Login Store in database Mew School Year Import Export E Mail Print CTRL F d 8 Print preview CTRL AW Print setup Auxiliary functions 2 Demo2 gpn Caution Certain special characters e g the slash in school year must be replaced by a hyphen for technical reasons We recommend that you refer to the list of recently opened files When Untis MultiUser first starts in info mode the system checks whether there is a user or user group with the name Info If not the user and group are automatically created without password This user is then used to log in from all info terminals Both the user and user group can be edited just like any ot
46. sages tab under Modules Cover planning Settings In the Send message section you define which substitution events should be listed in the substitution message window The selection boxes Only new substitutions and Only messages refer to the fields with the same name that can be checked in the substitutions window Only messages not yet sent refers to those events that have not yet been sent by SMS or e mail and have therefore not yet caused the sent box in the substitution messages window to be activated Sending subst messages by SMS e mail 41 g Substitution messages sE JS 2 Per Substitution 3a 3b 7 Art SH2 MA 273 Fer Spec duties Ground Floor 2 Per 3 Substitute scheduling 28 Fer 5 4 Other Colours and Terminology Substitution messages gt Send message Notify vie 1 Event i within n school days E Mail y SMS Only new substitution Only messages 7 Only messages not yet sent as Substitutions Teacher E 2 wr ERIS b E VIRIS ism Substitute From Ta All 13 08 2014 Fr i F Teacher 155 2 PEG AR MA Arist F Subst 19 5 2 FEB Rub Rub en ae SH1 SHH Taan Break 19 9 Zo Hebe Teacher The field Event is within n school days indicates how many days from the output date substitution messages should be sent The E mail and SMS options in the Notify
47. son for girls and Rub a sports lesson for boys The lessons for four weeks were exported beginning in calendar week 36 supervision txt supervision txt break supervisions Contains one data record for each break supervision in the period of time exported Records are exported 58 7 4 9 Untis for the basic break supervision timetable and for break supervision substitutions Fields 1 int if field 6 0 number of the weekday Monday 1 Sunday 7 e g 1 if field 6 lt gt O then the date YYYYMMDD 2 byte number of the period e g 3 3 char corridor short name e g corr 4 char teacher short name e g New 5 char empty if field 6 O if field 6 1 short name of the substitute teacher e g Gauss 6 byte O for the basic break supervision timetable 1 for a break substitution 2 when no break supervision takes place Example representation of a timetable Example representation of a timetable Preparation create a table lesson to accommodate the lesson structure and import the lesson data into the table create table lesson teacher char 20 day tinyint period tinyint subject char 20 room char 20 lessonid int flag int class char 20 week char 53 lf for example a timetable for teacher New for week 37 is to be displayed you can issue the following SQL statement to find the data records required Select from lesson where teacher New and not mid week 37 1 O
48. tab Here you have the opportunity to influence the minimum height and width of a timetable period the column width of the row labels and the alignment of the contents la Class ta Gauss mmm N El Layout 01 Individual timetable with days across the top Be 4 General Selection range Layout 1 Layout 2 HTML gt FirstCo 50 Width pixel 150 width lt gt E100 Height pixel pixel Left aligned Left aligned Centred Centred Right aligned Right aligned Entire width of the cell Allow word wrapping GEc If the option Entire width of the cell is unchecked the lettering in a timetable cell will be centred whereas if the option is checked the full width of the cell will be used ensuring that the lettering reaches the edge of the cell Allow word wrapping If this option is activated a new row will begin automatically when there is not enough space in the HTML output for text General HTML Settings General HTML settings In addition to format specific settings you can also define general rules for creating HTML pages You can find these settings under menu item Settings Miscellaneous on the 52 Untis HTML tab This option allows you to specify the position of the navigation controls for the HTML output from the Untis standard application as well as the position of the footer for all HTML output Untis 2014 Untis Timetabling Software Auta save
49. te in some outputs for example when one monitor should display only today s substitution lists and another only those scheduled for tomorrow Use the field Output date days after start date to influence which date should be the first day output in this output configuration If you have defined e g 22 September as the start date and enter 2 in the output date field the output will begin with 24 September 2 3 2 HTML based output options 21 E Monitor HTML The substitution data from 19 9 2014 is displayed Heute Cover Format 1 Mr of days 2 Output date days after the start date 20 E Max nr of rows per page Refresh time sec 19 09 2014 Start date RHefresh Ti t efresh Time empty page sec Last date Daily comment s on every page Esport directory DAL sers Se dministratar LI ser PCA Desktops Browse DK A Hilfe Furthermore you can use the field No of days to specify for how many days the output should contain Split screen and ticker You can display different types of information on one screen For example the left half of the screen can display substitution data for today while the right half displays substitution data for tomorrow The necessary settings are made on the Special tab The example shows two output settings Today and Tomorrow The output for Today is for one day the current output day The output for Tomorrow also d
50. the right of Cover format you can select the format from the substitution windows defined during cover planning for the list output The button is labelled with the selected format 20 Untis Info Timetabi 4 Heute Element selection Special Full name Cancel S Teacher Static HTML Monitor HTML sub Li Heute Tea Teacher 19 09 2014 Y Start date Cover Format Sub Cla Las Class A D Teacher B Current date Nr of days Cla Class B n Active Autoln o List of periods Tea0 Subst Teacher d dini Dutput date days after the start date List of periods Cla Subst Class lt Not Defined gt ul Max nr of rows per page List of periods Teal List of periods Teacher Not Defined E List of periods Clal List of periods Class Not Defined Refresh time sec Print Tea Print Teacher Print Cla Print Class dis Done Refresh Time empty page sec Not Defined lt Not Defined lt Not Defined CO 10 CO l CD on amp CO n3 M Daily comment s on every page Esport directory M Delete output folder C Users Administrator User PC Desktop t OK Abbrechen Hilfe Output date As a general rule Untis outputs substitution data for the day defined as start date in the Info timetable dialogue However if several output configurations are saved it can make sense to have a different date from the start da
51. to assist input Info Timetable Current date En Beg of school year Date of scheduling Last date Intranet Stundenplane H Not Defined Static HTML Monitor HTML Database 13 08 2014 Start date n 6 Untis Beg of school year the date defined under Settings School data as the beginning of the school year e Current date today s date e Date of scheduling the date entered via Settings Calendar lt l gt e Last date the date that an export was last performed 2 1 2 Output settings HTML output for the Internet usually contains varying generally somewhat less information than output for internal networks Teacher terminals should only display teacher timetables or cover data while students only require data that is relevant for them The info timetable module therefore enables you to create different configurations with which you can define and save the type and amount of output information Please refer to chapters Static HTML and Monitor HTML to learn how these settings can be defined Clicking on a row in the grid and then on the Edit button displays a dialogue where you can specify the details for the relevant output setting Alternatively you can also display this dialogue by double clicking on a row or by via the button with the three dots within the row Info Timetable 4 Static HTML Monitor HTML 19 09 2014 Start date Curent date Settings
52. ts can also be sent to any teacher in the same way as described in the other examples Sending timetables by e mail 33 19 9 Absent Teacher Curie Agerieved Classes Dob 08A 08B 09D H D Agerieved Rooms 105 201 405 01 E Mail Absent Teacher Teacher _JJ gt Ageneved Classes 05A 06B 06C 06D Selec Agerieved Rooms vem Only teachers with changes M l Time range Gruber amp PettersSoftware a 180820014 24092014 Less Sub Sub Class Teacher Sub 19 9 9 Ei Et 06B_ MeCu Mae suia Substitutions hor I Message Substitutions for I You can set the Only teachers with changes option to specify that only teacher timetables containing at least one change to the regular timetable should be sent 4 Timetables Lessons Substitutions Substitu Teacher U Only teachers with changes j Time range TY 3 2 4 Mailing the substitutions statement When the cover planning module is used substitution statements can also be sent electronically In addition to selecting the addressee s it is also possible to specify the time range for the statement 20 9 Sea 4 Timetables Lessons Substitutions Substitu gt 34 Untis MaCu Curie Substitution Cancelled ValueC EMail Date Period m Lessons le Substitutions Teacher 1 19092014 4 09 2014 E t Subject 22 9 LInterrichte Fur I 23 0 LInterrichte Fur
53. u Back up files Customise Optimisation results Import Export HTML files Warnings Department files Value Calculation HTML cem E Mail AutoInfo Internet 2 In the folder specified in step 1 create an additional directory with the name info monitor and copy all the HTML pages you created ending in htm or html into it These additional files must be valid HTML pages and must not contain the meta http equiv refresh gt tag Tip Restrict attachment files to one setting For example if you have created an output setting called Break room and another called Staff room and wish to export additional files just for Break room create an additional sub folder called Break room in the folder defined in step 2 and copy your data into it The data will now be automatically included in the sequence of monitor output HTML based output options 25 Untis 2014 Timetable 2015 x A Untis 2014 Timetabling So X Q FS file C Users Administrator User PC Desktop HTML 39 w w00000 htm file C Users Administrator User PC Desktop HTML Bild Bild html Monday Tuesday Wednesday 25 9 Thursday Friday Subst No Substitution te Type Date Period Subject
54. ude Elements All Department Exclude Elements X with code M do nat print n with statistical code Monitor HTML output It is of course not always possible to make a computer with keyboard and mouse available in areas to which many people have access A solution requiring absolutely no manual intervention is required similar to the flight information boards at an airport 2 3 1 HTML based output options 19 Note The figure shows the info timetable output integrated with the Digitales Schwarzes Brett DSB digital noticebaord With monitor output the info timetable module provides the possibility of outputting this kind of free format substitution list in HTML format in order to make the required information available at different terminals With this type of output the pages automatically scroll forward no input or operating devices are needed This section describes how to use this output option including all the settings Monitor HTML settings Just likestatic HTMLoutput you can save different settings under different names Please refer to chapter Info timetable dialogue section for more information After selecting one of the output settings and clicking the lt Edit gt button a dialogue is displayed in which you can make all the settings for monitor output Give all saved output a self documenting name e g or Break room using the Name field By clicking the button to
55. ution All template files as well as the untisinfo css file are defined in HTML or CSS code Be sure to make changes only if you are acquainted with these browser languages You can also set the name of the initial page that is used from Default htm in the untis ini file Within Untis you can open this file via Open Untis ini Find the Info section and add a line Startpage desired name Example Info Startpage index html Technical description of database export Exporting databases with the info timetable module automatically creates ASCII text files as described below Please refer to the chapterDatabase exportfor a description of how to perform an export date txt date txt date period Contains one data record for each week for which the timetable data are available Fields 1 char calendar week e g 36 2 char day and month of the Monday in this week e g 4 9 3 date full date of the month in the form YYYYMMDD e g 20130904 4 char school week e g 1 Example 36 4 9 20130904 1 time txt time txt times Contains one data record for each period in the Untis timetable grid Fields 1 byte number of the weekday Monday 1 Sunday 7 2 byte number of lesson periods e g 8 3 byte number of the period e g 4 4 char time when the period begins HHMM e g 1045 5 char time when the period ends HHMM e g 1130 Example 1 8 4 1045 1130 56 Untis 7 4 3
56. via section can be used to specify whether the fields with the same name in the messages window should by default be activated or not If no e mail address or mobile telephone number is entered in the teacher master data the notification method fields will in any case be deactivated in the messages window Database export This info timetable function can be used to export data from Untis for further processing by other applications If you use the cover planning module the data contain the latest timetable including substitution scheduling The export data are output in simple ASCII text files for which you can write a script in order to display the latest timetable or to import them into a database Click on the Info timetable toolbar icon and then activate the Database tab This is where all the settings for database export are made 42 Untis d Static HTML Monitor HTML Database 4 P Esport directory L 0 Browse 19 09 2014 Start date Beg of school yel 4 Maxinum number of weeks In the upper section of the window you can specify an export directory where the output will be saved As the timetables and substitution lists that are exported contain up to date information it is important to specify a starting date defining which week to begin with Untis provides assistance for input allowing access to the following fixed data 19 09 7014 IBI of school pe ES Beg of school year Curent date Dat
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