NDG User Guide for Nokia 701
Contents
1. 8 Time Time questions are used when answers should be in time format Note that your keypad automatically shows the number keys Q New Interview Time of class start 08 00 Time of class end Length of Video LNN TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG FR NOKIA DATA GATHERING NDG Fe T2T SCHOOL PROFILE S New Interview F Saving the Results to the Mobile Phone School Information Step 1 9 questions After filling out all the survey questions select Back Figure E 1 1 epee o amp Perform Internet connection is not required when saving the answered survey form T2T SCHOOL PROFILE S New Interview Name of School pitogo elementary school Date Established 1998 Save Result 345679 Save Result Area Classification Figure E 1 2 Rural l T2T SCHOOL PROFILE S Semi Rural Survey Results Urban gt New Result lt Semi Urban i pitogo ele Figure E 1 1 Step 2 Select Save Result to save response Figure E 1 2 The results will appear on the Survey Results screen Figure E 1 3 Figure E 1 3 TEXT2TEACH NDG 4 04 USER S MANUAL TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG mi G Reviewing and Deleting the Results The collected survey results are displayed on the Survey Result screen The answer to the first question will be the name displayed on the screen The survey result can be reviewed before sending the response to the Text2T2. NOKIA DATA GATHERING NDG Fy Step 4 Follow the instructions on the screen It will guide you through the installation procedures Figure A 2 5 Wate hatsEathiad EET tape Install Nokia Data Gathering Select OK to start the installation process OK Cancel Figure A 2 5 Step 5 Select Open to run the NDG application Figure A 2 6 Installation complete Nokia Data Gathering A a Ee ai Open Figure A 2 6 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Fe NOKIA DATA GATHERING NDG We B NDG Configuration Step 2 The server URL is set to the default server which is the Nokia server We will need to change it to the Text2Teach server The URL must be set to Under Options menu select Settings Figure B 2 2 http ndg text2teach org ph 8180 Step 1 Select Options on the List of Surveys screen Figure B 2 1 opna Seine _ id Nokia Data Gathering List of Surveys heck for new Survey Yop Check for new Sur Test connection Check for update Ewit Select Cancel Figure B 2 2 Step 3 Then select Server URL Figure B 2 3 Nokia Data Gath Settings Figure B 2 1 GPS Photo Resolution Ul Preferences Server URL Date format Language Select Figure B 2 3 TEXT2TEACH NDG 4 04 USER S MANUAL TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Fy Step 4 In the NDG Server Wizard screen type http ndg text
3. The display then goes to Nokia Data Gathering welcome screen Figure A 1 4 Nokia Data Gathering Figure A 1 4 Figure A 1 3 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Logging in to NDG Nokia Data Gathering List of Surveys The following steps for Logging in to NDG is required when downloading and sending a new survey gt Check for new Surveys lt Internet connection is required for the log in process Step 1 Select Options on the List of Surveys screen Figure B 1 1 Figure B 1 1 Step 2 Select Open to login Figure B 1 2 Note Schools need to login to the Text2Teach NDG server in downloading and sending surveys Settings The login screen requires a username and password that must be created on the NDG server prior to use of the mobile phone client s connection in downloading survey and sending survey Check for update results back to the server Check for new Surveys Figure B 1 2 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Step 3 Login using the username and password of your school which is unique for your school The username and password will be assigned to you by Text2Teach It will be provided once the Text2Teach components have been deployed to your school After you have typed in the username and password select Login Fig B 1 3 Nokia Data Gathering User Authentication Username Password Figure B 1
4. 04 USER S MANUAL NOKIA DATA GATHERING NDG mar E Types of Questions The questions designed can take on several types 1 Descriptive Descriptive questions are used for text type questions Note that your keypad automatically shows the alphabet 2 Exclusive Choice Exclusive Choice questions are used when there is only one unique answer to the question DZLSEL LECHONG RLLERIA New Interview What are the causes of high percentage or ways to maintain zero rate on absenteeism Zero percentage Low percentage 1 5 Average bracket 6 1 3 High bracket 14 and up What causes of high percentage or ways to maintain zero rate or drop outs Fm Em nnrrceonntarnra TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG MIS NOKIA DATA GATHERING NDG mai 3 Multiple Choice Multiple Choice questions are used for questions In case of an Image Question the with many possible answers The school simply selects the applicable school may take as many pictures as answer from a list provided required by the survey Take a Ph drop outs the survey form the school will be Load from file Zero percentage given a choice to either Take a Photo or Low bracket 1 5 Load from file Show photo Average bracket 6 1 3 High bracket 14 and up Take a Photo option automatically Delete Ph What interventions did you activates the camera on the mobile take to resolve these problems phone an
5. 3 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Downloading the Survey Internet connection is required for the downloading process Step 1 Option 1 On the List of Surveys screen select the Check for new Surveys bar to connect to the Text2Teach NDG server You can then view the survey available for download Figure C 1 1 Figure C 1 1 Step 1 Option 2 On the List of Surveys screen Select Options menu choose Check for new Surveys to connect to the Text2Teach NDG server Figure C 1 2 Settings download Check for new Surveys Test connection You can then view the survey available for Check for update Figure C 1 2 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG NOKIA DATA GATHERING NDG mai Step 3 Step 2 The next screen shows the list of available survey s that were downloaded All available surveys are listed on the Download new Surveys screen and ready to be answered Figure C 1 4 By selecting Download all new surveys listed in this screen no matter how many there are will be downloaded to the mobile phone Figure C 1 3 Note If there are two or more surveys the titles of the surveys will show on this screen Figure C 1 3 Figure C 1 4 Note NDG application works on a pull model This means that the schools must Request new surveys from the server Pownload Figure C 1 3 The term Request refers to the Dowload
6. 2teach org ph 8180 then select Back Figure B 2 4 Your server URL has now been set to the Text2Teach server To test if the set up was successful do the Opening NDG and Logging In to NDG processes Nokia Data Gathering NDG Server Wizard gt server address ndg text2teach org ph 8180 e Check Server Figure B 2 4 TEXT2TEACH NDG 4 04 USER S MANUAL
7. It can be submitted to the Text2Teach server or saved on the school s mobile phone for later submission Figure D 1 2 Step 3 New Result opens the screen listing of the categories set by Text2Teach for the survey form The respondent school is guided through the questionnaire in the order of the questions within these categories one category at a time Figure D 1 3 Sample category School Information Under this category Text2Teach may have designed several questions aimed at gathering information about the school The symbols and V before the category name indicates whether the category has been visited by the school respondent means that the school has not yet opened the category while V means that the school has opened and already answered the questions in that category TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Select the category to view the questions T2T SCHOOL PROFILES New Interview School Information 93 questions Student Population amp Performi 11 questions Save Result Figure D 1 3 T2T SCHOOL PROFILE S Step 4 New Interview Name of School Date Established Once the school opens the category the survey questions are presented Figure D 1 4 The school fills in the information using the key pad on the mobile device Area Classification Rural Semi Rural Urban Semi Urban Figure D 1 4 TEXT2TEACH NDG 4
8. NOKIA DATA GATHERING NDG I About the Nokia Data Gathering A Overview Nokia Data Gathering NDG offers a fast accurate and cost effective way to collect data using mobile phones It is a solution that can help organizations collect field data using mobile phones instead of paper forms PDAs or laptops Since mobile phones can send data from remote locations collected data can be transmitted in near real time for analysis This makes collection of data faster more accurate and more cost effective to gather especially in remote locations when dealing with critical issues such as public health agricultural stock levels emergency services and the like The solution consists of two modules server and mobile phone to enable smooth information transfer from the survey administrators to the field workforce and vice versa The process includes the creation of questionnaires their delivery to mobile phones and the subsequent integration and analysis of results Mobile based data collection offers numerous benefits compared to traditional paper and pen based methods and using computers e Speed and efficiency Ability to transmit and process time critical data quickly The more remote the location the greater the improvement e Data accuracy Removes the need for interpretation of hand written data and potential mistyping of information when it is transferred from paper to legacy systems e Reduced operating costs Reduces duplicatio
9. d Java Application Descriptor This file describes the MIDlets that are distributed in the application in the JAR file Please note that the user of the system does not need to deal with 2 different files but are presented only an easy to use mobile phone OQARA 8 Ns application Figure A 2 1 A NDG Installation Step 2 3G 13 29 NDG mobile client installation can be done by downloading the mobile pe application from http ndg text2teach org ph 8180 using the mobile Select the mobile phone s built in Web browser lt n a y phone This will automatically install the NDG application on the mobile to open Figure A 2 2 dda ar er ar phone T amp Note Video editor Videos Vlingo Voice The phone needs to be connected to the internet when installing NDG 2A e Weather Web YouTube Figure A 2 2 TEXT2TEACH NDG 4 04 USER S MANUAL TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG m Step 3 Using the phone s built in browser type http ndg text2teach org ph 8180on the address bar then press the Enter key Figure A 2 3 http ndg text2teach org ph 8180 login gt nda t ndg text2teach org ph 8180 login httn nda text teach ora oh 8180Aaain Figure A 2 3 Step 4 Select the JAVA icon in the Mobile Apps section to download and install the NDG NDG jad file Figure A 2 4 Nokia Data Gatherin SY Ful 13 48 MOBILE APPS Figure A 2 4 TEXT2TEACH NDG 4 04 USER S MANUAL
10. d guides the school to take the T2T SELECTION CRITERIA ae s ew Interview When clicking the picture or image on HiiGaititaitt ceiw tf Home visitations image 42 Dialc gue with prents Select Cancel 4 Image Image questions are used when the response should be an image or picture y Nokia Data Gath Load from file eads the school to the AS wad from file folders in the Images directory and allows the school to select an image Images rectory from the phone memory or the Phone memory memory card within the device C not well built Temporary D without grills Memory card E set TEXT2TEACH NDG 4 04 USER S MANUAL TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG map 5 Date Date questions are used for questions requiring answers in date format Note that your keypad automatically shows the number keys 91 Fee Interview Date of School Head s Assignment to the school 21 05 2012 Date of T2T Validation 06 08 2012 06 08 2012 6 Decimal Decimal questions are used when the answer should be a decimal Note that your keypad automatically shows the number keys TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG MIK 7 Integer Integer questions are used when the answer should be a whole number Note that your keypad automatically shows the number keys er Interview Year Established 1986 Total Students Population Back
11. ding them Pguret a T2T SCHOOL PROFILE S j Nokia Data Gath H Sending Results to the Server i This screen shows the survey being sent to i i ap the T2T server Figure G 1 3 internet connection is required when pitosoes o ae Send to Server sending the answered survey form to the ote server In case the school tries to send the results to the Text2Teach server and there is no network connection at that point of time an error message will appear Step 1 To send the results to the server go to the Survey Results screen Select the survey results you want to send Then select Options Figure G 1 1 The survey will be stored in the phone and the school respondent can try to re send to upload to the server once a GPRS or WLAN connection is available The screen may show more than one survey result depending on how many answered surveys are stored in your phone Cancel Figure G 1 1 Figure G 1 3 TEXT2TEACH NDG 4 04 USER S MANUAL TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Fe NOKIA DATA GATHERING NDG Fe lll NDG Installation and Configuration Step 1 Offline Nokia Data Gathering mobile application is used to collect and send data f On SHOE Sele a K back to server It is a Java Micro Edition application a MIDlet suite and EJ igure A 2 1 consists of two files e Ndg jar where all software source codes are compiled This file cannot be changed _ __ text2teach e Ndg ja
12. each Server Step 1 In the Survey Result screen select the survey then select Options Figure F 1 1 T2T SCHOOL PROFILE S Survey Results gt New Result lt pitogo ele gt Figure F 1 1 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Step 2 Under Options select Open to view survey category Figure F 1 2 View Send Delete Mark All Unmark All New Result View Sent Results Figure F 1 2 Step 3 Select Category to view survey result Figure F 1 3 re T2T SCHOOL PROFILE SHEET Cw New Inte AAA School Information 9 questions Student Population amp Performance 11 questions Save Result TEXT2TEACH NDG 4 04 USER S MANUAL 22 NOKIA DATA GATHERING NDG NOKIA DATA GATHERING NDG m Step 4 Step 2 After selecting the category the screen shows the survey results Select Send to send survey to server Figure G 1 2 Figure F 1 4 T2T SCHOOL PROFILE SHEET 7 les Results Name of Schoo pitogo elem Date Established Delete Figure F 1 4 Mark Alt Unmark All Through the Survey Results screen the school can do the following tasks e In case of a single result open and edit the response view the result New Result delete the result or send the result to the server View Sent Results e In case of group of results send the results to the server delete results Results can be reviewed and deleted both before and after sen
13. ing the Survey process Once a new survey is available and sent to the school s mobile phone the phone will receive a text or SMS notification that there is a new survey to be downloaded and answered TEXT2TEACH NDG 4 04 USER S MANUAL TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG mag D Filling Up Survey Forms If you opted to answer the survey at a later time from when you downloaded it to fill up the downloaded survey start the NDG by following the Opening NDG process detailed above After the application starts a List of Surveys is shown on the screen Otherwise if you are answering the survey following the previous steps you will already be in the List of Surveys screen In case several surveys are available select the desired survey you wish to answer from the list to open it Internet connection is not required while filling up the survey form Step 1 On the List of Surveys screen select the survey you need to accomplish Figure D 1 1 Figure D 1 1 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG mip Step 2 On the Survey Results screen select New Results to create a new record Figure D 1 2 Note In NDG the term survey is used to refer to the blank questionnaire that is sent to the phone to be answered Once the school respondent begins to enter data into a survey it becomes a response set Response set refers to the answered survey in the mobile phone
14. ionnaire s on their mobile phones the schools can then use their phones to enter and store the responses to questions The system also allows to geo tag data with GPS location information providing an additional layer of information and helping to validate data Once the information is collected the solution enables them to send responses back for instant analysis again via a mobile network NDG issued to create and send surveys to mobile devices via HTTP receive responses export data to Excel or html administer users questionnaires and responses graphically represent survey results and map real time GPS based data Create questionnaire Send questionnaire to mobile phones Collect data on mobile phone and send back Analyze map and export data Nokia Data Gathering work flow TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Il Nokia Data Gathering mobile phone application A Opening NDG Step 1 Option 1 From the home screen select the NDG icon to run ee the NDG application text teach Figure A 1 1 NDG icon 9 ves 80 t Figure A 1 1 Step 1 Option 2 From the home screen select the Main menu icon Figure A 1 2 88 Main Menu icon Pay C text2teach Qag Figure A 1 2 TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Step 2 of Option 2 From the Menu select the NDG icon to run the NDG application Figure A 1 3
15. n of work data entry and removes unnecessary travel Further the costs of delayed decisions can be considerable e Reduced environmental impact Minimizes the frequency and need for heavy load transportation and carrying papers in and out especially at remote locations e Usability Mobile phones as data collection tools are lightweight small devices with long battery life Many models provide built in GPS Mobile phones are also easier to use than PCs while standing or on the move TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG Compared to other mobile based data collection tools NDG offers high usability easy to use Java and Windows phone based clients complete end to end system including mobile and server modules with integrated survey editor allowing organizations to host their own server and be secure in the knowledge that the data collected will remain in house and ability to graph and map the results B History The program was designed in the beginning of 2007 in response to queries from public private and non governmental organizations about developing a technological solution that could be used on a global scale focused on the quick and precise collection of field research data in their systems for analysis and decision making The objective of NDG is to optimize the data collection process reducing collection time and increasing precision and the providing of information and consequentl
16. y reducing operational cost C How does it work You start by creating a questionnaire on a survey editor The questionnaire is then delivered to Text2Teach recipient schools over a wireless or mobile network The schools use the NDG mobile application on their phones to enter and store responses to the questionnaire and most importantly send their results back to the research station over the mobile network for instant analysis e Server The Server Module is used to create and send surveys to mobile phones receive interview results administer users questionnaires and responses map data using GPS based data graph results and export data The server can receive interview results in near real time provided the schools are within range of a mobile voice or mobile data network Additionally the server can be connected to a GSM modem to send messages and receive responses from the mobile phones of the schools TEXT2TEACH NDG 4 04 USER S MANUAL NOKIA DATA GATHERING NDG e Mobile Phone Application The Mobile Phone Module is the only part of the system that is visible to the schools It is the software that appears on their mobile phone presented as an easy to fill questionnaire The process with NDG begins with survey creation which enables the production of tailored questionnaires The questionnaires are then delivered to the schools wirelessly using a normal mobile telecommunications network Having received the quest
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