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TCwL-2F and TCwL-4F Voice Logging Recorder User Manual

1. 19 5 1 13 Set Channels to Voice Activated Recording VAR 19 5 1 14 VAR Voltage Threshold 19 5 1 15 VAR Turn Off Delay 19 5 1 16 VAR Time Out 19 5 1 17 Save VAR less than 8 seconds or less than 3 DTMF 19 5 1 18 Audio Recording Mode Quality of Recordings 19 5 1 19 Limiting the List of Displayed Recordings 20 5 1 20 Caller ID Detection Settings 20 5 1 21 About TeleCorder PC Software 20 5 1 22 Quit or Exit the Hardware Info amp Settings Window 20 5 1 23 Lock Unlock with Password 20 5 1 24 Modify Password 20 5 1 25 Built in Keypad and USB Passwords 20 5 1 26 Play Recordings from the List and Copy to PC 21 5 1 27 Monitoring Port Activity and Listening over LAN 22 5 1 28 Accessing More Than One Recorder via LAN 22 5 2 Playing Recordings Using the Built in Keypad 22 5 2
2. 7 3 5 Setting Channels for Operation in VAR Mode 8 3 6 Configuring TeleCorder using a PC 8 3 6 1 Channel Port Setup 9 3 6 2 VAR Voltage Threshold Voice Activated Recording 9 3 6 3 Turn Off Delay Time 9 3 6 4 VAR Timeout 9 3 6 5 Save or Discard Recordings Less Than 8 Seconds 9 3 6 6 Hardware Information 9 3 6 7 Date Time Setting and Calibrating Time Keeping Accuracy 9 3 6 8 Audio Recording Mode Quality of Recordings 10 3 6 9 Limitation for List Displaying 10 3 6 10 Caller ID Detection Settings 11 3 6 11 About TeleCorder PC Software 11 3 6 12 Quit Hardware Information amp Settings 11 3 6 13 Notes for Setup via PC 11 3 7 Setting up TeleCorder using the Built in HandyPlayer Keypad 11 4 Setup for Accessing the TeleCorder via LAN 12
3. 4 1 Reflash Utility Application to Find or Change IP Address 12 4 1 1 Reflash Utility Application Notes Version 1 56 13 4 2 Settings that can only be accessed via LAN 14 5 Managing and Playing the Recordings 15 5 1 Managing and Playing Recordings with a PC 15 5 1 1 Connection 15 5 1 2 Using the Utility Software 15 5 1 3 Refreshing the List of Recordings 16 5 1 4 Re Order the List of Recordings 16 5 1 5 Find Recordings using Search Criteria 16 5 1 6 Files Information 17 5 1 7 Conversion of Recordings and Saving to a PC 17 2 TeleCorder V 2 45 F USA 5 1 8 Print and Save the List of Records 18 5 1 9 Deleting Recordings from TeleCorder 18 5 1 10 Hardware Info amp Settings Access to Hardware Menu 18 5 1 11 Hardware Information 19 5 1 12 Date and Time Setting
4. 5 1 Managing and Playing Recordings with a PC The TeleCorder does not require a PC for setup recording or playing back recorded conversations However you may find it more convenient to operate it from a PC With a PC you will also be able to convert recordings to standard wave files and archive them to storage on your PC Playing selected recordings from a PC will not inhibit recording or simultaneous playback of recordings from the TeleCorder using its built in HandyPlayer The PC does not have to be ON or connected to the TeleCorder for it to function Connecting the TeleCorder USB cable to your PC and or turning the PC power on or off will not stop the recorder from functioning You can also disconnect the TeleCorder USB cable from a PC and connect it to a different PC without interrupting the TeleCorder operation 5 1 1 Connection Connect the TeleCorder to the USB port in your PC using the provided USB cable The PC used for managing playing must be equipped with an available USB port sound card as well as speakers and use Windows operating system Win 2000 XP Vista Win 7 5 1 2 Using the Utility Software You must install the supplied utility TeleCorder Manager Player software from the provided disk to your computer prior to being able to manage the recorder from the PC or playing recordings through PC control see manual page 6 Section 2 5 Installing Software and Connecting to a PC The first time that you connect your PC to your TeleC
5. Number of Channels Two with TCwL 2F four with TCwL 4F Capacity hours 7 200 with TCwL 2F and TCwL 4F when set for 2 small file good audio Security Password 3 Master PC and HandyPlayer Digital Encoding Voice quality good A law PCM mode 25 as specified 28 80 MB hour Voice quality OK G 726 2bit ADPCM mode as specified 7 20 MB hour Voice quality very good G 726 3bit ADPCM mode 75 as specified 10 84 MB hr Voice quality excellent 8bit linear PCM mode 33 as specified 28 80 MB hour Frequency Response 340 3 400Hz 3db Sampling Rate 8 000Hz Recording Trigger Off Hook phone line voltage sensing for start stop lt 20vDC gt or VOX VAR audio activated for start stop 0 8Vpp 0 4Vpp 0 2Vpp or 0 1Vpp Line Impedance AC gt 10k ohm Line Impedance DC gt 10M ohm Ringer Equivalence AC REN 0 6B Caller ID FSK DTMF Dialed Number DTMF Internal Storage Hard Drive Storage Limits 65 536 files 7 200 hours with 80 gig hard drive s n K 365251 and higher Automatic overwriting of oldest files when limits are reached Display Built in 2 1 8 x 3 4 backlit LCD or PC with included USB or LAN cable and software Size 6 5 8 wide x 8 1 2 deep x 2 3 8 high 170mm x 220mm x 55mm not including cables Weight 2 6 lbs 1 2kg not including cables and external power supply Power Requirements 5 Volts DC from supplied external 100 120V AC power adapter 5W Approvals FCC TeleCorder Model F4 US BCXRT07BTCwL F4
6. VAR or voltage sensing Channels showing a check mark in the boxes labeled Port 1 Port 2 Port 3 or Port 4 are set for VAR recording Channels with no checkmark indicate they are set for phone line recording For any channel you want to start stop recording using the phone line voltage sensing mode click on the box for that channel to remove the check mark then click the Write Hardware button to confirm any changes The two channel TCwL 2F uses Port 1 amp 2 The four channel TCwL 4F uses Port 1 2 3 and 4 Disregard settings not used with your recorder 3 6 2 VAR Voltage Threshold Default is Mid Sensitivity and is best for most applications where you recording conversations Set the threshold level to match the audio level on your audio source L0 Extra Sensitive suitable for weak audio sources with low background noise level for example with weak earphone or line out recording L1 High Sensitivity suitable for normal line level audio sources with low background noise levels normal phone handset earpiece audio or weak speaker of radio L2 Mid Sensitivity suitable for higher than normal audio levels and or higher background noise levels for recording from a noisy phone line when voltage sensing cannot be used due to non standard voltages or with normal speaker audio from a radio L3 Low Sensitivity suitable for very high audio levels and high background noise levels Recording may stop if audio levels are too weak phone rec
7. PASSWORD PC and HANDY PASSWORD To lock the unit from USB access only using the supplied MASTER PASSWORD select the LOCK button and enter the supplied Master Password when prompted The unit is now locked and will require the Master Password when the SW is opened If you want to select a password of your own to use select the MODIFY PASSWORD button and enter the supplied Master Password When prompted enter a 6 8 character alpha numeric password you want select OK and exit the SW Power the unit off and on to lock your settings to memory If you want to remove password protection via USB select the UNLOCK button and enter either the supplied Master Password or the second Modified password that you created With the unit locked via the USB connection users can still have access to play a call via the HANDY PLAYER display and keypad at the unit Settings can also be changed from the HANDY PLAYER such as time amp date input type language etc They cannot however delete calls from the HDD Remember whenever settings are modified the TC needs to be powered off and back on to lock them into memory and start using the new settings 5 1 26 Play Recordings from the List and Copy to PC To play a recording using your computers media player and speakers select a file using your PC mouse and click on it Large files may take a few seconds prior to opening When playing recordings buttons in the lower part of the screen will be swapped to a new set of b
8. any custom naming for the IP address only the IP address number will show in the listing of available recorders on the LAN and above the list of recordings as with TeleCorder Recording List 192 168 0 203 instead of TeleCorder Recording List 192 168 0 203 Test Device4 the image on page 25 TeleCorder V 2 45 F USA 27 6 2 Internet Access by Modifying TCwL_DirectIP text advanced users only Advanced user settings and requirements to support Internet access using the TCwL_DirectIP txt file If the recorder has a static IP address and you list it in the TCwL_DirectIP txt file see manual section 6 1 previous page the following will assist advanced users to access via the internet If device is placed after a router make Port Forwarding setting for UDP port 2008 2009 to the static IP address of the recorder Foe example 203 187 231 110 TCwL_DirectIP txt file content example 1 203 187 231 110 Washington Where 203 187 231 110 is the static IP and Washington is the designator given for this access For dynamic IP it is possible to use DDNS Dynamic DNS service If you have a dynamic IP address it will be necessary to use a Dynamic Domain Name Service DDNS Basic service is available for free from DynDns com and TZO com DDNS will update with your dynamic IP so the TeleCorder software is able to connect remotely without having to continually change text in the TCwL_DirectIP txt file to match the dynamic IP address in the TCwL_DirectIP t
9. name unless the TCwL_DirectIP txt file is edited in their PC Any customized naming not shown in the file will show default information where the recorder is listed with only its IP address and with no custom names in pDesignator column 1 192 168 0 200 Putnam Office first TeleCorder listed 1 1 Reception port 1 designator 1 1 unit 1 port 1 1 2 Joe Sr 1 2 unit 1 port 2 1 3 Henry 1 4 Terry 2 192 168 0 201 Cust Svc second TeleCorder listed 2 1 Tom port 1 designator 2 1 unit 2 port 1 2 2 Susan 2 2 unit 2 port 2 2 3 Joe Jr 2 4 Steaphen 3 omnicronelectronics dyndns info third recorder that can be found by dynamic IP address 3 1 Sales 3 2 Service Continue naming in order as shown above do not include text shown within brackets The custom naming is stored in the user PC not in the recorder and will show only for recorder software window displayed on that PC If other computers are used to access TeleCorder recorders via the same LAN they will show default naming for the recorders and not show any pDesignator name unless the TCwL_DirectIP txt file is edited in their PC Any customized naming not shown in the file will show default information where the recorder is listed with only its IP address and with no custom names in pDesignator column If the TCwL_DirectIP txt file does not have any custom naming for pDesignator the pDesignator column will not show in the software window If the TCwL_DirectIP txt file does not have
10. of recordings with the most recent recording selected for playing Use the or keys to advance the list down or up three recordings at a time Use the or keys to advance the list down or up one recording at a time Depress the enter key to play the recording Top line shows the index number port channel date time and length of recording in seconds 001 P1 10 18 13 44 0111 Middle line shows the current selection including any caller ID or touchtone digits 8609280377 indicates outgoing call 8609286477 indicates an incoming call 5 2 2 Operational Procedures Step 1 Make sure the TeleCorder recorder is powered on Step 2 The start up message should be displayed on the LCD Step 3 If no function keys are depressed for 10 seconds the LCD will display the date time message If function keys 5 7 or 9 or are pressed once the player will show the list of recordings for browsing or ask for a password prior to showing the list of recordings If the 0 key is pressed on the HandyPlayer when playing a recording it will reduce or increase the playback volume four levels If the 1 key is pressed it will increase or decrease the LCD backlight If there are no recordings in the recorder it will display an empty item with zero length Press the Reset button bottom left to return to the date time message Pressing the 5 key twice will enter a search mode Use function keys to enter date MM
11. on hook and off hook status The phone line voltage is high when the circuit is not in use and will drop to a lower voltage when it is being used Any channels set for on hook off hook voltage sensing that are not connected to a phone line will not show any recordings due to the lack of the DC voltage changes that are required to initiate a recording in this mode If you connect any of the TeleCorder inputs to audio sources that do not have standard on hook off hook voltages these channels must be set for audio or voice activated recording VAR 3 4 VAR Settings Voice Activated Recording Recorder channels set for the VAR mode will detect the voice level on the line to start a recording It will start recording when a preset audio level is reached normal conversation levels and stop after the audio drops below this threshold no sound other than weak background noise for a preset period of time The length of quiet required for the recording to end is called turn off delay 8 TeleCorder V 2 45 F USA Phone Line Recording Voice Activated Recording VAR Requirement to Start Phone Line DC voltage lower than the threshold lt 20v DC Audio level on input is loud enough or louder than preset threshold required to start recording Requirement to Stop Phone Line DC voltage higher than the threshold gt 20v DC Audio level is lower than preset level required to continue recording for the selected turn off delay Suggested Uses R
12. seconds This setting will help to prevent recordings from ending during quiet periods Click the Write Hardware button to confirm any changes 5 1 16 VAR Time Out If any channels have VAR selected for start stop set the timeout to one of the four choices 20 40 60 or 80 minutes This setting will limit the maximum length of a recording for easier management of long conversations or for when recording from broadcast radio where pauses may not be long enough to separate individual recordings using VAR for start stop If a recording reaches the maximum length of time that you select for VAR Time Out that recording will end and a new recording on that channel will begin Click the Write Hardware button to confirm any changes 5 1 17 Save VAR and Outgoing Calls Less than 8s or Outgoing Calls with Less than 3 DTMF Codes Click on this option to place a check mark in its box if you want to save recordings that are less than 8 seconds long If this box is not checked VAR recordings shorter than 8 seconds and outgoing telephone calls using voltage sensing for start stop with less than 3 DTMF digits will not be saved This setting is normally used if external noise causes frequent and unwanted false audio activated recordings or if telephone line testing produces short off hook conditions that are not associated with actual phone line usage It is normal to record all activity on the monitored circuits Use care when setting to delete short recordings 5 1
13. up the list refresh process or to have more items displayed in the lists of recordings shown on your TeleCorder V 2 45 F USA 11 PC in the main TeleCorder program screen The default setting is 2000 for fastest speed You can select a different number such as 10000 32768 or 65536 respectively This selection is saved in software not as a hardware setting and will be reset to 2000 every time the software is closed 3 6 10 Caller ID Detection Settings From this sub button you can set turn on off the caller ID detection features Pre Ring DTMF Detection If the local caller ID mode is DTMF and sent before the ring you must turn this feature on Otherwise if erroneous caller numbers are sometimes received you should turn this feature off Pre Ring FSK Detection If the local caller ID mode is FSK and sent before the ring you must turn this feature on Otherwise if erroneous caller numbers are sometimes received you should turn this feature off Forced FSK Between Rings If your caller ID signaling is FSK and sent between the rings you must turn this feature on This is the normal setting for North America 3 6 11 About TeleCorder PC S W From this sub button you can see additional information about the TeleCorder software 3 6 12 QUIT Use this sub button to exit the Hardware Information amp Settings window 3 6 13 Notes 1 The above settings must be locked into the TeleCorder hardware by restarting the recorder After any of the abov
14. with the addition of an on off switch that is used to disconnect the telephone audio from your recorder when you do not want your conversation recorded The TSA SLM has a 25 output cable that can be extended with the T25 EXT TSA 2A1 Telephone Handset Supervisory Adapter with Active Audio Mixer Used to provide a method of connecting recorders to the handset or headset circuit of a phone that does not have normal side tone no mouthpiece audio is present on the earpiece of the phone It can be used with telephone styles that have a standard modular handset or headset jack 4P4C If the phone you wish to monitor has side tone as with most business phones you should use the less expensive TSA 3LM adapter RSA U5 Two way Radio Adapter with Active Amplifiers and Optically Isolated PTT Sensing Similar to the RSA M3 and RSA M4 the RSA U5 has screwdriver adjustable amplifiers to boost weak receiver and transmitter audio levels and a low power optically sensing circuit to mute microphone audio when the radio is not transmitting Most two way radio applications do not require an adapter to mix receiver and transmitter audio Some radios have audio levels that do not require an active amplifier and the Omnicron item number RSA M3 or RSA M4 could be sufficient Connections to radios that need to be made inside of the radio should only be done by a qualified technician MOD SC Converts Modular Phone Cable to 3 5mm Mini plug The MOD SC is used
15. 1 Description of the Displayed Symbols 24 5 2 2 Operational Procedures 24 6 Name Recorders Channels on LAN and Access via Internet 25 Advanced User Options 6 1 Port Naming by Modifying TCwL_DirectIP text file 25 6 2 Internet Access by Modifying TCwL_DirectIP text file 27 7 Guarantee amp Liability 28 8 Specifications 28 9 Contact Information for Support and Service 28 10 Popular Accessories 29 TSA 3LM Adapter for Connecting to a Phone Set at Handset Jack 29 TSA SLM Adapter for Connecting to a Phone Set with On Off Switch 29 TSA 2A1 Adapter for Connecting to a Phone Set with Audio Mixer 29 RSA U5 Radio Adapter with Amplifiers Mixing and PTT Sensing 29 MOD SC Adapter for converting modular phone plug to mini plug 29 11 Notes 30 12 User Notes 30 TeleCorder V 2 45 F USA 3 Tele Corder Voice Logging Re
16. 1 minute see 4 2 if via LAN 5 1 4 Re Order User can select one of the following ordering rules to re order the list 1 Recorded provides a list based on the time recordings ended 2 Start Time provides a list based on the time recordings started 3 Record Duration provides a list based on the length of recordings 4 Channel Number provides a list based on the channel number 5 Un answered List provides a list of calls on phone lines that were not answered Note Un answered Listing is not supported with TCwL 2F amp TCwL 4F 6 Quit exits the re order window 5 1 5 Find You can search the records using a specific port channel number caller number dialed number and or within a date and time range that you input In the dialogue box you can enter search conditions such as date range digits from a phone number such as 010 6256 etc The searched results will display on the screen after you select Start Search You may also enter only a start and stop date range to display a list of recorded items that took place during the date range you entered The recorded items after a search can be played or used for further searching and for making Wave files in a batch job TeleCorder V 2 45 F USA 17 5 1 6 Files This button provides the following functions for the displayed files Click File range for access to a select range of files that are to be saved to PC 5 1 7 Conversion of Recor
17. 18 Audio Recording Mode From this sub button you can read or set the quality of recordings Mode 0 Large file Good audio 8bit linear PCM mode 28 80 MB hour Mode 1 Tiny file Poor audio 2bit ADPCM mode 7 20 MB hour Mode 2 Small file Good audio 3bit ADPCM mode Default mode set from factory 10 84 MB hour Mode 3 Large file Best audio 8bit nonlinear PCM mode 28 80 MB hour 20 TeleCorder V 2 45 F USA 5 1 19 Limitation for List Displaying From this sub button you can select the number of recordings that will be listed on the PC to speed up the list refresh process The default setting is 2 000 This setting will cause your PC to display the most recent 2 000 recordings after a refresh You can select a different number such as 10 000 32 768 or 65 536 This selection is saved in software not as a hardware setting and will reset to 2 000 if the software is closed and reopened 5 1 20 Caller ID Detection Settings From this sub button you can set turn on off the caller ID detection features Pre Ring DTMF Detection If the local caller ID mode is DTMF and sent before the ring you must turn this feature on Otherwise if erroneous caller numbers are sometimes received you should turn this feature off Pre Ring FSK Detection If the local caller ID mode is FSK and sent before the ring you must turn this feature on Otherwise if erroneous caller numbers are sometimes received you should turn this feature off Force
18. B4 UL CE Guarantee Twelve month limited Manufactured by Beijing ChangXing Co Ltd China Distributed in U S A by Omnicron Electronics Putnam CT U S A 9 Contact Information for Support and Service Manufactured in China by Beijing ChangXing Co Ltd www telecorder com Distributed in USA by Omnicron Electronics 554 Liberty Highway Unit 2 Putnam CT 06260 E Mail support omnicronelectronics com Web www omnicronelectronics com Phone 860 928 0377 Fax 860 928 6477 TeleCorder V 2 45 F USA 29 10 Popular Accessories Contact your TeleCorder representative if you have questions or for assistance in selecting the proper cables or adapters for your application Some of these accessories are shown below TSA 3LM Telephone Handset Supervisory Adapter The TSA 3LM is the easiest way to monitor conversations on individual telephones It can be used to provide a simple method of connecting the recorder to telephone handset or handset audio It can be used with most telephone styles that have a standard modular handset or headset jack RJ 10 4P4C Simply connect one end of the cable in series with the telephone handset or headset cord and connect the other end to the recorder The TSA 3LM has a 25 output cable that can be extended with the T25 EXT or other suitable phone line extension TSA SLM Telephone Handset Supervisory Adapter with ON OFF Switch The TSA SLM provides all of the functions and features of the TSA 3LM
19. DD time HH MM and Port P00 for all ports P01 for only Port 1 etc Press enter key bottom right to search and display the number of found calls Press the enter key again to start playing the oldest of the found calls depress again to skip to newer recordings or wait for it to end and the next recording will play Depress the 5 key to pause Use 2 4 6 and 8 keys or to jump forward or back when a recording is being played Search mode Most users find that it is more convenient to setup the recorder access information about the recordings and play the recordings using a PC connected to the recorder via the supplied USB or LAN cables The PC will have larger more intuitive display windows and the recordings will have better sound quality when using the larger speakers on the PC The PC connection will also permit copying the recordings to the PC for archiving and emailing The HandyPlayer on the front of the recorder can be used when access from a PC is not available TeleCorder V 2 45 F USA 25 6 Name Recorders Channels on LAN and Access via Internet advanced user options TCwL 2F amp TCwL 4F with software V2 45 The TCwL_DirectIP txt file is used to direct the software to your unit IP s when TeleCorder software is opened When multiple units are auto searched over the LAN or all units are in the TCwL_DirectIP txt located in the TeleCorder 2010 folder in program files they will be listed in the A
20. Direct IP input field for direct connection and setting can be used if the device is not found over the LAN Enter the IP and select find If you have a problem reading the device you may check the right bottom corner box to Load default settings file factory defaults When the device is successfully found you can read the existing settings information from the device All these settings are copied into the Wanted settings fields Edit these as necessary for your application F W Version ex FCwL4 05 Existing IP ex 192 168 1 200 Subnet Mask ex 255 255 255 0 Existing MAC ex 00 16 76 5F 8E A5 Port TC Access ex 2008 Port UP Stream ex 2009 14 TeleCorder V 2 45 F USA Existing Main ID amp Wanted Main ID This is the Master Password and is not available to view Existing 2nd Password The 2nd password created by the user can be used to unlock access to the LAN as well as the Master Password original recorder ID if it is locked password protected LAN Access Locked Yes No Select if the LAN access is password locked protected When editing and testing settings is complete you should check the box to Save default settings file to save the default settings as a template Make necessary changes for the logger s line parameter settings VAR modes etc Port 1 4 Checked if VAR mode is wanted default is audio activation VAR Voltage Threshold Define the VAR sensitivity Levels 1 4 d
21. N port on the back of your PC and then to the LAN port on the TCwL 2F or TCwL 4F Check to see that the cable connection indicator RED LED and activity GREEN LED are lit on the back of the unit Then proceed to run the Reflash Utility to find the recorder on the LAN the Reflash Utility will not run from CD copy it to PC and run from PC With the recorder connected to your network LAN or Ethernet port on a PC open the TC Reflash Utility that was installed onto your PC earlier Section 2 5 to find the unit on the network Initially the IP address for TCwL 2F and TCwL 4F is set as 192 168 1 200 If the IP segment of your network is within the same range 192 168 1 it should be found by your PC Be patient this may take some time many seconds If more than one recorder is connected to the same LAN the IP addresses must be different NOTE The utility will look for TeleCorder recorders connected via USB first and if no TeleCorder is found on the PC USB ports it will look for TeleCorder on the LAN When connecting to recorders on the LAN you will need to disconnect any recorders connected to the PC via USB Select Find the Device Over the LAN It will display the factory set IP address on the screen when it is found by the Reflash Utility application TeleCorder V 2 45 F USA 13 If the recorder cannot be found via the LAN the IP address of the unit can be entered into the Connect Directly Using Wanted IP box to search
22. RTC clock is not as accurate as expected recorders with hardware version 4 06 can be calibrated for higher accuracy using the Reflash Utility V1 56 that was installed onto your PC see Section 2 5 and 4 1 of this manual Changes to the RTC calibration numbers should be done carefully after observing if the clock is gaining or losing time over many days Changing the calibration numbers after monitoring accuracy for a period less than a minimum of one or two days will not produce accurate results With the recorder connected to your PC via USB open the TC Reflash Utility V1 56 Note the settings for RTC Calibration on TcVcom Devices and RTC Base Freq on TcVcom as shown in the image below Calibration of the clock is accomplished by changing the numbers in the boxes shown as 0 and 32768 in the above image You must close TeleCorder software prior to using the Reflash Utility RTC Calibration on TcVcom Devices can be set to any number between 0 and 127 Each increment will fine tune the RTC calibration slower by approximately second per week A lower number will speed up the clock over a period of days and a higher number will slow down the clock RTC Base Freq on TcVcom can be set between 32665 and 32771 This is a course setting each increment changed to a lower number will force the clock to run faster by approximately 2 6 seconds per day Going to the next higher number will force the clock to run slower by approximately 2 6 second
23. Tele Corder TCwL 2F and TCwL 4F Voice Logging Recorder Tele Corder User Manual Version 2 45 F USA TeleCorder V 2 45 F USA 1 Table of Contents Page 1 1 TeleCorder Configurations 3 2 Cable Connections and Testing 3 2 1 Identify the Front Panel Components and Rear Panel Connections 3 2 2 Connecting to Phone Lines and other Audio Sources 5 2 2 1 Connection for 2 channels with TCwL 2F 5 2 2 2 Connection for 4 channels with TCwL 4F 5 2 3 Power Connection 6 2 4 Preliminary Testing 6 2 5 Installing Software amp Connecting to a PC Win 2000 XP Vista Win 7 6 3 Setup via USB Connection to PC 7 3 1 Open Software 7 3 2 Recording Process 7 3 3 Setting for Phone Line or Voice Activated Recording 7 3 4 VAR Settings Voice Activated Recording
24. ccess the listed device box in the TeleCorder software window TCwL s on the LAN do not have to be in the TCwL_DirectIP txt unless you are having difficulty connecting large network Remote units need to be listed in the TCwL_DirectIP txt so the software can locate them and to show in the listed devices software window as shown on right of screen image below An example of TCwL_DirectIP txt file that would change the listing in Access the listed device column shown above from 1 TestDevice 192 168 0 200 to 1 MyDev01 192 168 0 203 etc is shown below When software starts and a recorder is found at 192 168 0 203 it will be listed as shown in the TCwL_DirectIP txt file The devices can be named for easy identification Edit the IP address names MyDev01 etc as is best for your installation If you only need to name one IP address only the text line for 1 is needed If you also wish to have ports on the recorder named in the pDesignator column add text as shown in manual section 6 1 1 192 168 0 203 MyDev01 2 192 168 1 205 MyDev02 3 192 168 2 210 MyDev03 4 192 168 3 208 MyDev04 6 1 Port Channel Naming in the Call List If a port designator is assigned in the TCwL_DirectIP txt file see manual section 6 you can edit the Port Designator reference in the call listing so that a customized port name will show in the pDesignator column V2 45 software provides the ability to name individual ports making call identification easier By naming port
25. corder Models TCwL 2F amp TCwL 4F with LAN TeleCorder models TCwL 2F and TCwL 4F with LAN can simultaneously record analog audio from phone lines or other analog audio sources Recordings start and stop automatically using either phone line voltage sensing or audio activation They have an internal hard drive where the most recent 7 200 hours of digital call files are stored While the recorder can be used as a stand alone unit most users find it easier to set it up and use with a PC Win 2000 XP Vista Win 7 It includes software and cables for PC access via both USB and LAN TC 02F and TC 04F recorders do not have all of the TCwL features 1 TeleCorder Configurations Model Type 2 Channel TCwL 2F 4 Channel TCwL 4F Supplied Accessories phone line cables 2 each T 18 18 phone cable with T adapter 2 each MTJ S2 line splitter 4 each T 18 18 phone cable Supplied Accessories other USB amp LAN cables 120V AC Power Adapter 5v DC CD with TeleCorder PC software Win 2000 XP Vista Win 7 amp this manual If you purchased optional items such as cables and or adapters for installation to audio sources that do not terminate in standard RJ11 phone jacks see the instructions that were provided with the optional accessories for additional installation and operation procedures 2 Cable Connections and Testing 2 1 Identify the Front Panel Components and Rear Panel Connections Unpack and check the contents of the T
26. d FSK Between Rings If your caller ID signaling is FSK and sent between the rings you must turn this feature on This is the normal setting for North America 5 1 21 About TeleCorder PC Software From this sub button you can view information about the software supplied with the TCwL 2F and TCwL 4F recorders 5 1 22 QUIT From this sub button you can Quit or Exit the Hardware Info amp Settings window 5 1 23 Lock Unlock This button provides access to security settings for the recorder Lock After the recorder is locked it will ask the user to input a password each time a user tries to access the recorder A password must be entered to use this function Unlock To unlock the recorder so that a password is not needed the password must be entered 5 1 24 Modify Password The recorder comes with a factory set password which is in the machine code that is set by its hardware and cannot be changed This password is written on a sheet that comes with the recorder and will be an effective password forever keep this password in a secure place The TeleCorder also allows you to set a second password that can be easier to remember Use the Modify Password button to set a second password of 6 8 characters You must enter the factory set password prior to being given the opportunity to add a second password After the second password has been set it will have the same effect as the first password The new password is also stored in the hardware of the
27. dings to WAVE or UPx TeleCorder Files and Saving to PC Wave Files are a widely used and supported multimedia File Format for the PC and other computer systems Since the TeleCorder uses a unique format for saving the recordings in digital form digitally converting them is a better way to exchange information with other systems that do not have TeleCorder software You can use your PC to send audio recordings via e mails or make backup CDs without worrying that others may not be able to play them UPx files are stored in the TeleCorder format There is an option to save individual recordings when they are selected for playback select the button with red dot from playback menu Use the Browse button to select the folder on your PC hard drive where you wish to save the copies of the recordings These buttons provide the following functions All Copy all of the records listed in the form including both the ones displayed and the ones not displayed This button would be used to copy all recordings retrieved by a search Last Month The software will search again from all of the records in the TeleCorder within the 1st and 31st of last month then perform a batch job to generate the wave files This function is specially designed for users to make monthly backups Last Week The software will search again from all of the records in the TeleCorder within the last week and then it will do a batch job to generate the wave files Hel
28. e settings are changed they will not take effect until the recorder is restarted by turning off or disconnecting AC power to the TeleCorder waiting a minimum of ten seconds and powering the TeleCorder back on Any changes made in software should now be locked into the recorder s internal memory 2 To avoid interruption of active recordings you should only set the above items while the recorder is idle Wait until no channels are active or unplug inputs prior to changing settings 3 After the settings have been changed check to make sure that the recorder is functioning as expected 4 The recorder listens for outgoing numbers dialed using DTMF touch tone signaling and stores them with the recording It is possible for it to document and record false phone numbers when the recorder is in the VAR mode particularly when recording broadcast radio music where the audio can mimic sounds of dialing To avoid collecting and recording these erroneous numbers you can use the PC interface to disable storing of dialed digit signaling 3 7 Setting up your TeleCorder using the Built in HandyPlayer Keypad See Section 5 2 amp 2 1 for more detailed descriptions of HandyPlayer buttons and operation Simultaneously depress the 0 and Enter Setup keys on the HandyPlayer to enter into the setup mode When using the setup mode the recorder should not be recording if necessary disconnect input cables Advance through the various setup parameters by pre
29. ecording from standard Analog phone lines 1 Radio recording broadcast or two way 2 Amplified microphone 3 Audio picked up from handset or headset of analog or digital telephone set single or multi line phone 4 Analog phone line recording where DC voltage sensing cannot be used Parameters 1 DC Voltage Threshold This threshold is preset in the TeleCorder through hardware components and cannot be changed via software 1 VAR or Off Hook Mode for each channel 2 Threshold in 4 levels 3 Turn off delay VAR space 4 12 32 or 100 seconds 4 VAR Time Out to limit long recordings and start a new recording 20 40 60 or 80 minutes 3 5 Setting Channels for Operation in VAR Mode You can use either your PC or the keypad built into the TeleCorder to select Phone Line recording or VAR mode Voice Sound Activates Recording and to change and confirm these and other operating parameters 3 6 Configuring TeleCorder using a PC Using your PC with the TeleCorder program running select Info amp Settings from the main screen You will open the Hardware Info amp Settings screen as shown here From this button you will gain information about the TeleCorder including version number capacity media s usage recorded call items deleted call items etc TeleCorder V 2 45 F USA 9 3 6 1 Channel Port Setup Each channel Port in the recorder can be set to start and stop recording using either audio activation
30. ecting to phone lines If you wish to record from multiple line analog phones or digital telephone sets instead of individual phone lines the most popular way to connect is with a handset splitter or handset audio tap such as the Omnicron TSA 3LM TSA 2A1 or TSA SLM that are available from your TeleCorder representative Your sales representative can also assist you in selecting other cables or adapters to simplify installation for your application If it is not convenient or possible to install using standard modular jacks identify the pair of wires for each line or audio source and connect in parallel to each individual input on the TeleCorder With bundled phone wiring you must first identify the line pairs among the wiring cables and then connect the wires from the TeleCorder inputs to these pairs Equipment and wiring diagrams may be required to expedite proper installation Check with your phone or wiring provider for assistance as needed 6 TeleCorder V 2 45 F USA 2 3 Power Connection Plug the supplied 5 volt power supply photo at right into a standard 110v AC outlet and connect its output cable to the Power 5vDC jack on the back of the TeleCorder The LCD on the front of the recorder will light up blue to indicate that power is connected Since the TeleCorder is designed to be in service 100 of the time there is no power on off switch To turn the recorder OFF unplug the AC power cord To turn it ON plug it in To increase the br
31. efault is mid sensitivity 2 VAR Turn Off Delay Define time to wait for audio before turning off levels 1 4 default is 12 sec VAR Time Out Define the Max length of call Levels 1 4 default is 20 min default 0 Caller ID Settings All selected unless erratic characters result USA standard is FSK Audio Recording Mode Recommended setting is the default default is Small file good audio 2 After editing you can click the Change Device Settings As Wanted button to save the new settings into the device NOTE Be aware that the new settings will take effect after the device restart power off and on The new settings will be saved in files named TCwLSettingsDefault ept and TCwLSettingsUser ept The files are saved to your PC You may load these settings back into the logger as necessary It is very important to check all settings before restart Quit this application and launch again to check and verify your settings NOTE Most settings can be changed via the USB or LAN connections once the unit is installed You can force the new settings remotely via the Reset by IP and then Change Device Settings as Wanted 4 2 TeleCorder Settings that can only be accessed via LAN connection to PC Most recorder settings and functions that can be setup via LAN are the same as setting up and operating via USB see manual Section 3 When you open the TeleCorder software and it connects to the recorder via LAN the lower left corner of the softwa
32. eleCorder package Locate the master password page and keep it in a secure place TeleCorder front view showing speaker LCD display and keypad 4 TeleCorder V 2 45 F USA Rear view LAN and USB jacks for remote access to recordings and configuring via PC red LAN connection LED green LAN activity LED two modular input jacks for connecting to the sources of the conversations to be recorded two channels per jack with four channel TCwL 4F and 5vDC input jack for use with the supplied AC adapter HandyPlayer keypad buttons provide the following functions Increase or decrease the intensity of the LCD backlight Jump down 3 in list of recordings when browsing No function Down 1 when browsing the list of recordings backward when playing or programming View list of recordings pause start when playing press twice to enter search mode Up 1 when browsing the list of recordings forward when playing or programming View list of recordings Jump up 3 in list of recordings when browsing Decrease selected item in set up and search modes View list of recordings Reset Stop playing recordings return to start up screen Volume adjustment four levels when playing Also used with settings state 0 Enter and to enter live listening monitor state 0 Reset when not playing Enter Start Stop during playback accept when setting or entering password To enter settings mode when not recording simultaneously press ke
33. eshold more sensitive or the Turn Off Delay a little longer will stop the chopping of files or multiple files for a single recording If recording continuously the opposites would apply less sensitive and a shorter delay 5 The Audio Recording Mode is set at small file good audio as default In this mode the audio quality is good and the compression rate will give you approximately 7 200 hrs of recordings on the recorders internal HDD and the ability to view the last 65 000 calls 6 Avoid shaking the TeleCorder and keep it in an environment with moderate temperature and humidity that is suitable for electronic equipment 7 There are no user serviceable parts inside of the recorder Refer servicing to qualified service personnel If the clock does not maintain the correct time and date without external power an internal battery may need to be replaced Battery CR1220 Older TC 02F and TC 04F use battery CR2022 8 Do not expose to rain or moisture 9 If you have an older TeleCorder that came with software V2 41 or earlier it would have shipped with its USB device driver PID Product I D set for use with Windows PC running 32 bit operating systems OS To use the older recorder with a 64 bit PC the device driver setting needs to be changed from 6006 to 6001 To update the older recorder for use with 64 bit PC Win 2000 to Win 7 connect the older TeleCorder to a 32 bit PC and run the SetUsbPidForV242PackOnAllOS exe file that is o
34. f you want to save recordings that are less than 8 seconds long If this box is not checked VAR recordings shorter than 8 seconds and outgoing telephone calls with less than 3 DTMF digits will not be saved This setting is normally used if external noise causes frequent and unwanted false audio activated recordings It is normal to record all activity on the monitored circuits Use care when setting to delete short recordings This setting can only be changed from the PC It cannot be changed from the keypad 3 6 6 Hardware Information Click on this box to show information about your TeleCorder hardware version model type number of calls recorded number of calls deleted total length of all recordings in hours minutes and seconds total length of deleted recordings and percentage of storage space used Information displayed is only for files shown on the list of recorded calls shown on the PC 3 6 7 Date Time Setting and Calibrating Time Keeping Accuracy Your Recorder has an internal real time clock RTC that can be set to your local date and time either by the recorder s front panel keypad or by the TeleCorder program running on your PC To set the date time to the date time from your PC click on the Date Time Setting button and select YES by clicking on the Copy the date time setting from PC to TC device button Time keeping accuracy is determined by operating temperature and quartz crystal accuracy If the 10 TeleCorder V 2 45 F USA
35. for the specific IP address If your IP address range is within the default range of the unit 192 168 1 200 you will not need the USB connection to access the TCwL 2F or TCwL 4F If the recorder cannot be found via the LAN connect a USB cable between a PC and the back of the recorder then run the Reflash Utility V1 55 or higher and edit the device settings When finished be sure to click on the Change Device Settings button To lock the new settings into memory power must be cycled power the recorder down and up When done disconnect the USB and run the Reflash Utility again When the Reflash Utility finds the device you are ready to run the TeleCorder software and access the recorder via the LAN connection When the Reflash Utility V1 55 or higher is open and the device is found over the LAN port settings can be changed using the Reset by IP command Find the device over the LAN make your setting changes select the Reset by IP button then select the Change Device Settings As Wanted button Close the SW and reopen to verify changes 4 1 1 Reflash Utility Application Notes TCwL 2F and TCwL 4F can be connected via USB or LAN The utility will check for recorders from USB at boot stage automatically first If no USB is detected you can force it to search for the recorder over the LAN via the Find the Device Over the LAN button The device default IP will have to be within the same range as the network for this to work The
36. he 3 5mm monaural mini jack that is located on the left side of the recorder near its built in speaker Browsing and playback using the built in keypad is limited to the most recent 999 recordings HandyPlayer keypad buttons provide the following functions Increase or decrease the intensity of the LCD backlight Jump down 3 in list of recordings when browsing No function Down 1 when browsing the list of recordings backward when playing or programming View list of recordings pause start when playing press twice to enter search mode Up 1 when browsing the list of recordings forward when playing or programming View list of recordings Jump up 3 in list of recordings when browsing Decrease selected item in set up and search modes View list of recordings Reset Stop playing recordings return to start up screen Volume adjustment four levels when playing Also used with settings state 0 Enter and to enter live listening monitor state 0 Reset when not playing Enter Start Stop during playback accept when setting or entering password To enter settings mode when not recording simultaneously press both keys To enter live listening mode when recording simultaneously press keys To enter live listening mode when unit is not recording simultaneously press and release both keypad buttons 24 TeleCorder V 2 45 F USA 5 2 1 Description of the Displayed Symbols Depress either or keys to view the list
37. ightness on the LCD display press the button Press again to decrease the intensity of the LCD backlight 2 4 Preliminary Testing Normal Operation Text will be displayed on the LCD display a few seconds after external power is applied Depress the 1 button to increase the brightness depress it again to decrease the backlight brightness With no activity on any of the inputs the display will show TeleCorder and the current date and time When inputs are active the middle line of the display will show Recording and which inputs are active By default channels are set to Voice Activated Recording VAR If any TeleCorder inputs are connected to standard phone lines these channels should be set for voltage sensing so that they are not triggered by noise on the phone lines between calls Use either the supplied PC software or front panel buttons see Section 3 7 in this manual to set phone line channels for voltage sensing start stop 2 5 Installing Software and Connecting to a PC Win 2000 XP Vista Win 7 32 64 If connecting a TeleCorder to a PC that has a previous version of the TeleCorder product you have to remove the previous software and old dll files Go to PC Start Menu gt Control Panel gt Add or Remove Programs Look for the dll file name FTD2XXX and remove it Then scroll down to TeleCorder software and remove it You are now ready to install the new software and drivers Install TeleCorder software onto your PC from the CD
38. igital Automatic Volume Adjustment DAVA function will amplify the lower or far side to more closely match the level of the stronger or near side of a recorded conversation during playback Since background noise will also be amplified together with the sound there will be a compromise to permit weak voices to be played at higher levels without raising background noise levels to objectionable levels There are 2 possible settings USE DAVA auto volume adjustment for Volume Balance This setting is normally used to enable DAVA when converting single files or batches of files to wave files It provides a medium amount of boost for weak audio DEEPER DAVA Mode may have more noise This setting provides a higher level of boost to weak audio but may also increase weak background noise levels 5 1 8 Print and Save the List of Records The displayed list on the screen can be printed or saved into a txt file No matter how the call list is re ordered the searched and sorted list can be printed 5 1 9 Delete Recordings The recorded calls can be selectively or entirely deleted To avoid unauthorized deletion the password must be entered before deleting recordings If no password has been set you will need the master password that was supplied with your TeleCorder Options are to delete the most recent recording all recordings or a selected range of recordings Unanswered is not supported with TCwL 2F amp TCwL 4F recorders From Delete Item s bo
39. included with your recorder prior to connecting the recorder to a USB port on the PC or to your network via the LAN connection See Read Me notes on software CD for additional information and for instructions that will permit you to update older TeleCorder recorders so that they can be used with a Win 7 and or a 64 bit PC Insert the CD into the drive on your PC If it does not auto run look at the files on the CD using file manager and open AUTO BAT Win 2000 through Win 7 and follow on screen instructions When complete the TeleCorder program will be installed on your computer It will be listed in Programs and be listed in Control Panel add remove programs There should be an icon on your desktop for TeleCorder software image at left If the PC will be used for configuring the recorder for LAN access copy the Reflash Utility file TCwL_Reflash from the software CD to your PC desktop you can also run it from the CD Follow the instructions in Section 4 for LAN setup using the Reflash Utility image at right NOTE If you run the TeleCorder program without a TeleCorder connected to your PC or if the TeleCorder power is off you will see ERROR No TeleCorder device connected If it does not find a recorder on the LAN use the Reflash Utility See Section 4 to configure the recorder for LAN access from your PC The TeleCorder is normally left powered ON at all times there is no power On Off switch To turn it OFF unpl
40. ine voltage sensing mode click on the box for that channel to remove the check mark then click the Write Hardware button to confirm any changes 5 1 14 VAR Voltage Threshold Set the threshold level to match the audio level on your audio source L0 Extra Sensitive suitable for weak audio sources with low background noise level for example with weak earphone or line out recording L1 High Sensitivity suitable for normal line level audio sources with low background noise levels normal phone handset earpiece audio or weak speaker of radio L2 Mid Sensitivity suitable for higher than normal audio levels and or higher background noise levels for recording from a noisy phone line when voltage sensing cannot be used due to non standard voltages or with normal speaker audio from a radio L3 Low Sensitivity suitable for very high audio levels and high background noise levels Recording may stop if audio levels are too weak phone recording with non standard and very noisy DC voltages or extra loud radio audio After making changes click the button labeled Write Hardware to confirm any changes You may be asked to quit the program and try again You may also need to unplug and re connect the TeleCorder power to successfully change the TeleCorder operating parameters 5 1 15 VAR Turn Off Delay If any channels have VAR selected for recording start stop select one of the turn off delay options VAR Turn Off Delay 4 12 32 or 100
41. ing list window will change to show which ports are active If you click on an active port an image of headphones will show and you can listen to the conversation being recorded Image below with ports 1 amp 3 active and port 3 being monitored 5 1 28 Accessing More Than One Recorder via LAN Connection If you open TeleCorder software V2 45 and higher it first looks for a recorder on the computer s USB ports If no recorder is found on a USB port it will look for recorders on the computer s LAN connection If more than one TeleCorder is found on the LAN a list of the available recorders will be displayed on the right side of the software window see image at right Select the recorder you wish to access by clicking on the IP address or name if named Only one recorder can be accessed at a time You can change which recorder your PC is viewing by selecting it from the list TeleCorder V 2 45 F USA 23 5 2 Playing Recordings Using the Built in Keypad Numbers on the keypad buttons are for entering a password and other playback functions The keypad buttons are also used for setting up most TeleCorder operating parameters selecting recordings to play controlling playback turning display backlight On Off adjusting internal speaker volume two levels and displaying the help menu You can listen to the recordings by using either the small speaker that is built into your TeleCorder or by connecting an external speaker or headset to t
42. n the software CD supplied with the new recorder V2 43 and up This software that can also be download from the Omnicron Web www omnicronelectronics com After the PID is changed to 6001 the recorder will be compatible with software V2 42 and up on a PC running either a 32 bit or 64 bit OS the same as recorders supplied with V2 45 See Read me file on software CD or software download for additional information 12 User Notes Password _________________________ Serial No _________________________ Doc TeleCorder TCwL 2F and TCwL 4F Version 2 45 F USA Revision 3 January 15 2015 TeleCorder Voice Logging Recorders are distributed in the U S A by 554 LIBERTY HIGHWAY UNIT 2 P O BOX 623 PUTNAM CT 06260 860 928 0377 FAX 860 928 6477 support omnicronelectronics com www omnicronelectronics com
43. order you may be asked to install the USB device driver This driver should have been copied to your PC during install If not use the CD supplied with your TeleCorder to install the required USB driver following the instructions displayed on your computer After installing the software place a short cut icon on the desktop for easy access if it was not automatically installed during install Click the software icon or the short cut created during the install and the recordings will be listed in the main window as shown in the following screen image The listed information includes the ITEM or sequential recording number the PORT that was the source of the recording CALLER ID NUMBER if available when the recording was made or DIALED NUMBER if available when the recording was made DATE and TIME the recording started and the DURATION of each recording in minutes and seconds All records are listed in the reverse order so that the most recent recording is indexed as item number 1 You can drag the slider bar on the right side of the display window to view the un displayed part of the list On the lower part of the form there are buttons for Refresh Re Order Find Files Info amp Settings Security Lock Unlock and Exit 16 TeleCorder V 2 45 F USA The buttons provide the following functions 5 1 3 Refresh Refresh the list to display the latest recordings in the TeleCorder at any time There is also a check box for Auto Refresh every
44. ording with non standard and very noisy DC voltages or extra loud radio audio After making changes click the button labeled Write Hardware to confirm any changes image at right You may be asked to quit the program and try again You may also need to un plug and re connect the TeleCorder power or USB cable to successfully change the TeleCorder operating parameters 3 6 3 Turn Off Delay Time Default is 12 seconds If any channels have VAR selected for recording start stop also select one of the four turn off delay options VAR Turn Off Delay 4 12 32 or 100 seconds This setting will help to prevent recordings from ending during quiet periods Click the Write Hardware button to confirm any changes 3 6 4 VAR Timeout Default is 20 minutes If any channels have VAR selected for start stop set the timeout to one of the four choices 20 40 60 or 80 minutes This setting will limit the maximum length of a recording for easier management of long conversations or for when recording from broadcast radio where pauses may not be long enough to separate individual recordings using VAR for start stop If a recording reaches the maximum length of time that you select for VAR Time Out that recording will end and a new recording on that channel will begin Click the Write Hardware button to confirm any changes 3 6 5 Save VAR and Outgoing Calls Less than 8s or Outgoing Calls with Less than 3 DTMF Codes Click on this option to place a check mark in its box i
45. p Produces a window with more detailed information about converting to wave files Use exclusive fast mode if possible Use this button to speed up the file conversion File Range Use this button to select a range of files that will be converted to wave files from the list of calls For example files numbered between 1 and 100 Select RangeGo button to see details on file conversion and save process prior to selecting OK to start the process All the generated files will be placed in the file folder you select in the window left of the Browse button After the files have been converted and saved to your PC the list of calls on the 18 TeleCorder V 2 45 F USA TeleCorder Recording List will show only those files and needs to be refreshed to show all calls Each file refers to a unique record The name of each file contains date and time of the call caller or dialed number such as File P2 10 26 10 09 11 10 DIAL TO 18609280377 WAV recording made on TeleCorder Port 2 on October 26th 2010 at 09 11 10 call was outgoing and dialed to 1 860 928 0377 The files are suffixed with Wav You can change the file names as required but you should not change the suffix unless there are special requirements Volume Balance Setting DAVA Digital Automatic Volume Adjustment capabilities This is done in software not hardware If the volume levels of the 2 sides of a conversation are different or if the line quality is not well adjusted the D
46. re window will show as with the image on the right instead as what shows when connected via USB connection as shown in manual Section 5 1 2 Clicking on the Settings For Auto Upload Refresh RTC button provides access to the functions only available via LAN and will open the window shown below see Section 5 1 27 TeleCorder V 2 45 F USA 15 Interval Settings for Refresh and or Uploading If you wish the list of recorded calls to automatically refresh select the interval here Select either 1 minute 5 minutes 15 minutes or 1 hour and place a check in Enable periodic Auto Refresh button When connected via USB every 1 minute is the only option Leave all boxes unchecked if you do not wish the list to be automatically refreshed click Refresh on main window to refresh manually at any time The interval setting is also used to set the frequency for automatically uploading copies of the recordings to the PC when it is connected to the recorder via LAN Use the buttons to Enable periodic Uploading as above setting etc to enable this feature and manage the file type and where the recordings are stored on your PC Auto sync device date time to this PC once at every launch time and daily noon time Activate this function if you wish to have the recorder automatically set its time date to the PC If selected the update will only take place when the software is open on your PC and it is connected to the recorder 5 Managing and Playing the Recordings
47. recorder so that it will work even if the recorder is connected to and used with another PC Use Unlock to disable the second password 5 1 25 Built in Keypad amp USB Passwords The built in keypad uses a 4 digit password that is stored in the recorder hardware Although this password can be modified using the keypad this button provides a second way to set the keypad password Set it to 0000 and you will no longer be asked for a password The built in keypad password can also be set or changed via USB connection from a PC Open the TeleCorder SW and select the SECURITY button at the bottom of the screen You will have option buttons for LOCK UNLOCK MODIFY PASSWORD PC and HANDY PASSWORD To lock the TeleCorder V 2 45 F USA 21 unit from HANDY PLAYER display and keypad access only select the HANDY PASSWORD button and enter the supplied Master Password when prompted You will then be prompted to select a 1 to 4 digit numeric password 0001 to 9999 The unit is now locked and will require the Handy Password when accessed via the HANDY PLAYER Power the unit off and on to lock your settings to memory If the HANDY PLAYER password is forgotten the only way to reset it is via the USB and TeleCorder SW using the second Modified password or the Master Password Locking the Unit from Access via the USB Only Open the TeleCorder SW and select the SECURITY button at the bottom of the screen You will have option buttons for LOCK UNLOCK MODIFY
48. reen using a PC a If Caller ID numbers are not displayed confirm with your telephone company that your phone lines have the caller ID feature enabled Otherwise there will not be caller phone numbers recorded and displayed when managing the recordings If you are connected to telephone handset audio the recorder will not show caller numbers and will only show dialed out numbers if the handset has standard DTMF tones when dialing Also check to be sure phone line channels are set for voltage sensing not for VAR start stop b Always wait to answer a call until after the second ring so that the phone number from the calling party can be received and stored with the recording c When channels are set to start and stop recording using Voice Activated Recording VAR outgoing calls will not be saved unless they are longer than 8 seconds and contain a minimum of 3 dialed digits DTMF tones if this feature is selected in the settings menu This function can be used to minimize false recordings and does not apply when using voltage sensing 3 3 Setting for Phone Line or Voice Activated Recording VAR When you first connect a new TeleCorder default settings for all channels will be for Voice Activated Recording VAR Channels connected to phone lines should have their start stop mode changed to the voltage sensing start stop mode In this mode instead of monitoring audio levels the recorder will monitor for DC voltages on the selected inputs to indicate
49. rtion of a call Pause II Used to temporarily stop a recording with the ability to resume listening where stopped Fast Forward gt gt Skips forward to find a location in a call Stop Stops the recording and returns to the beginning of the call Go to next When a check is placed in the Go to next box after a call has finished playing it will automatically go to the next call and start playing it useful when playing radio files with receive and transmit audio in separate files Same port When a check is placed in the Same port box and you also select Go to next it will play only calls on the same port as the selected recording useful when playing radio files when all conversations are on the same port channel Select Stop to end playback or to play another recording The software does not have to be open on a PC for the recorder to function as a recorder The PC software is only used for setup via USB and via USB to playback recorded conversations search the recordings and copy the recordings from the hard drive inside of the recorder to a PC 5 1 27 Monitoring Port Activity via USB amp LAN and Listening over LAN If the PC is accessing the recorder over the LAN there will be a button in the lower left corner to select Port Monitoring amp Listening over LAN Port monitoring is not available via USB connection This feature can only be used by one PC at a time When selected the bottom of the TeleCorder record
50. s per day For example changing two increments by going from 32768 to 32770 would cause the clock to run about 5 seconds slower per day Changing from 32768 to 32767 would cause the clock to run faster by approximately 2 6 seconds per day Calibration is periodic not constant check for improvement in RTC accuracy after a few days Checking after only a few hours will not provide accurate readings When finished be sure to click on the Change Device Settings as Wanted button To lock the new settings into memory power must be cycled power the recorder down by disconnecting power and re connecting after a few seconds Re sync time to the PC and confirm the improvement in accuracy after a few days Fine tune the calibration settings as necessary NOTE If the TeleCorder is connected to your network the time can be set to synchronize with your PC daily when the software is opened and at noon time and minimize the need to calibrate the RTC see Section 4 2 3 6 8 Audio Recording Mode From this sub button you can set the quality of recordings Mode 0 Large file good audio 8bit linear PCM mode used in the 1st generation recorders Mode 1 Tiny file poor audio 2bit ADPCM mode Mode 2 Small file good audio default 3bit ADPCM mode Default mode set from factory Mode 3 Large file best audio 8bit nonlinear PCM mode 3 6 9 Limitation for List Displaying From this sub button you can set the list display features to speed
51. s to show phone line number if connected to phone lines or if ports are connected to audio from individual phone sets the pDesignator column could show a short custom designation for the each phone In the following example you will see that PORT 1 is listed as Reception in the pDesignator column and Port 2 is shown as Joe Sr 26 TeleCorder V 2 45 F USA The example below is an edited TCwL_DirectIP txt file that would be saved in the TeleCorder 2010 folder in program files of your PC This would be for a PC that could be expected to find three TeleCorder recorders on its LAN connection with device and port names customized in the software window of the PC The TcWL TeleCorder at IP address 192 168 0 200 is named Putnam Office with PORT 1 pDesignator named Reception PORT 2 pDesignator named Joe Sr etc The TcWL TeleCorder at IP address 192 168 0 201 is named Cust Svc with PORT 1 pDesignator named Tom PORT 2 named Susan etc The TcWL TeleCorder at IP address that can be found by a dynamic IP address DDNS Dynamic Domain Name Service has DYNDNS name of omnicronelectronics dyndns info with PORT 1 pDesignator named Sales and PORT 2 pDesignator named Service The custom naming is stored in the user PC not in the recorder and will show only for recorder software window displayed on that PC If other computers are used to access TeleCorder recorders via the same LAN they will show default naming for the recorders and not show any pDesignator
52. ssing the 0 key When in the setup mode parameters to change will be underlined Use the 4 or 6 keys to change which character is highlighted and the 2 and 8 key to change the value of the highlighted character Use the bottom right key to save changes or the bottom left key to quit The setup modes provided on the HandyPlayer are a Set for current date amp time Year Month Day Hour Minute Seconds b Set display format Year Month Day Month Day Year or Day Month Year 12 TeleCorder V 2 45 F USA c Set Audio Compression mode for phone radio leave at 2 Adpcm3bit 24k d Set ports for VOX or Voltage Sensing 1 for VOX 0 for Voltage sensing and set VAR Threshold Delay Timeout default is 2 12 20 see setup by USB for details e Set Password Password is not required for accessing via HandyPlayer if set to 0000 default 4 Setup for Accessing the TeleCorder via LAN After installing the TeleCorder by connecting it to your phone lines or other sources of conversation audio and confirming that it is functioning properly you are now ready to use the Reflash Utility via a USB connection to setup access to the recorder from a network LAN Configure the IP address Subnet and Default Gateway Then select change device settings button and restart the unit power Off and ON and unplug and reconnect the USB cable 4 1 Reflash Utility Application to Find or Change IP Address Connect the LAN cable to a network switch or to the LA
53. supplied with the recorder You can use these or other suitable cables to connect to your phone lines or other audio sources If you wish to record from multiple line analog phones or digital telephone sets instead of individual phone lines the most popular way to connect is with a handset audio tap The handset audio taps such as the Omnicron TSA 3LM TSA 2A1 or TSA SLM are available from your TeleCorder representative Your sales representative can also assist you in selecting other cables or adapters to simplify installation for your application 2 2 2 Connecting Audio Sources to the 4 Channel TeleCorder Model TCwL 4F Each modular phone jack on the back of the TeleCorder TCwL 4F has connections for two phone lines or other audio sources When looking at the back panel the jack on the left is for ports or channels 1 and 2 the jack on the right is for ports or channels 3 and 4 The modular jacks use pins 3 amp 4 for the first input center pair and pins 2 amp 5 for the second input see the drawing above left Each individual input can be referred to as either a Channel or Port Connect audio sources for channels one and two using the left jack as with instructions for the two channel TeleCorder see above section 2 2 1 and channels three and four to the right jack in a similar manner The TCwL 4F is supplied with two of the MTJ S2 splitters see image on right to provide individual jacks for each input and four T 18 cable sets for conn
54. ug the power cord If your TeleCorder is not already powered ON connect it to AC power using the supplied AC adapter and wait for it to display time and date Connect the supplied USB cable photo at right from the USB port on the back of the TeleCorder to a TeleCorder V 2 45 F USA 7 USB port on your computer The first time you connect the TeleCorder to your computer your PC should display New Hardware Found serial converter message and automatically install the proper driver may take 15 30 seconds Run the program by clicking on the TeleCorder icon on your PC desktop or from the Start Programs list Refer to manual Section 3 below for detailed information 3 Setup via USB Connection to PC 3 1 Open Software and run the TeleCorder icon on your PC desktop or from the programs list if the icon is not on your desktop See manual Section 5 1 2 for screen image when connected to the recorder via USB 3 2 Recording Process When connected to standard telephone lines the TeleCorder will automatically record the telephone number or the number dialed with the duration of the recording and the voices of the conversation You don t need to change your procedure for making or receiving your calls Nevertheless the following points should be considered When connected to phone lines channels should be set to start stop recording using the voltage sensing mode not the VAR mode hardware set up from key pad or Info amp Settings sc
55. uttons that are used to control various playback functions as shown in the following image If it is a long recording the playback function buttons will not show until the recording has been completely transferred from TeleCorder to the PC The functions of these buttons are aVa1 amp aVa2 The aVa buttons or digital audio volume adjustments are used to equalize unbalanced audio While it will attempt to balance a call when there is difference in audio levels it may not be able to bring extremely weak audio up enough to balance it These volume adjustments only work in playback Click the aVa1 button and the recorded audio will be processed and played from the beginning with a medium level of Automatic Volume Adjustment Click the aVa2 button and the recorded audio will be 22 TeleCorder V 2 45 F USA processed and played from the beginning with a higher level of Automatic Volume Adjustment You may also drag the horizontal slider bar to move the playback start point Record The record button is used to convert the current highlighted call or call you are playing to a wave file and save it to your PC These wav files can be burned to a CD and played in most players The recordings will be saved by default with a file name containing port number date and time of the call and caller ID or dialed numbers There will be an option to rename the file when converting to a wave file Fast Reverse lt lt Skips backward to replay a po
56. when you have a cable with standard RJ 11 single line telephone type plug that you need to connect to audio from equipment with 3 5mm mini plug jack It has an RJ 11 jack on one end and a 3 5mm monaural mini plug on the other end The MOD SC is typically used to connect modular telephone line cables provided with digital audio recorders to the audio output of a radio receiver 30 TeleCorder V 2 45 F USA 11 Notes 1 The TCwL 2F and TCwL 4F recorders come with a factory set master password which is in the machine code that is set by its hardware This password is written on a sheet that comes with the recorder and will be an effective password forever keep this password in a secure place If you lose the master password your TeleCorder may have to be returned to a factory authorized service facility to determine what the password is from its internal hardware 2 The recording ports channels are set for audio activated recording by default Depending on what you are recording phone phone line radio you may have to change the factory settings 3 When recording from phone lines the VAR port boxes should not have a check in them The VAR voltage threshold Turn Off Delay and Time Out will have no effect on operation in this mode All other settings are functional in this mode 4 Recording in audio activated mode may require adjustment of the recorder to the quality of your audio source If the audio is weak adjusting the Voltage Thr
57. x click on Select Range button and follow screen messages to select which recordings you wish to delete from the recorder s hard drive After selecting which recordings to delete you will be provided with an option to Confirm Files are deleted as desired Follow on screen instructions to recover the recordings as needed If file recovery is selected recovery will take place when the TeleCorder software is closed and re opened Recordings made after selecting recovery and re opening the software will be permanently lost 5 1 10 Hardware From the Info amp Settings button you can access all of the recorder s hardware and information settings TeleCorder V 2 45 F USA 19 5 1 11 Hardware Information From this sub button you will gain information about the TeleCorder including version number capacity media s usage recorded call items deleted call items etc 5 1 12 Date Time Setting From this sub button you can read and set the real time clock in the recorder 5 1 13 Set Channels to VAR Mode Instead of Voltage Sensing Mode used for Recording from Phone Lines Each channel Port in the recorder can be set to start and stop recording using either audio activation VAR or voltage sensing Channels showing a check mark in the boxes labeled Port 1 Port 2 Port 3 or Port 4 are set for VAR recording Channels with no checkmark indicate they are set for phone line recording For any channel you want to start stop recording using the phone l
58. xt file These services offer limited tech support with the free version If you need help configuring your setup you should consider the inexpensive purchased version TCwL_DirectIP txt file with DDNS example 1 TCwLFCwL gicp net TstDevInFactoryBJ 2 omnicronelectronics dyndns info TstDevInUSA 28 TeleCorder V 2 45 F USA 7 Guarantee amp Liability Your TeleCorder has a 12 month limited manufacturer guarantee The guarantee is effective only for normal use It is not valid under exceptional environmental or operational conditions such as extreme temperatures or humidity levels nor in the event of a lightning strike or similar damage from excessive voltages on connections The guarantee is not valid if it has not been handled properly for example if it has been damaged by dropping To qualify for the guarantee contact your supplier or the manufacturer The guarantee does not cover costs of sending to or from the supplier or manufacturer and does not cover any expenses resulting from the failure of TeleCorder Correct functioning of the TeleCorder cannot be guaranteed under all conditions The TeleCorder supplier and manufacturer cannot and will not accept any liability for loss of information or other damages due to the use or misuse of the TeleCorder Suppliers and the manufacturer are not a source of official interpretation of laws and shall not be construed as a source for making decisions 8 Specifications subject to change without notice
59. ys To enter live listening mode when recording simultaneously press keys To enter live listening mode when unit is not recording simultaneously press and release both keypad buttons TeleCorder V 2 45 F USA 5 2 2 Connecting to Phone Lines and other Audio Sources TeleCorder inputs require 2 wire analog audio such as a direct connection to analog phone lines two way radios amplified microphones telephone handset or headset audio analog or digital phones using direct connection to earpiece audio or optional TSA 3LM or TSA SLM adapters etc 2 2 1 Connecting Audio Sources to the 2 Channel TeleCorder Model TCwL 2F The TeleCorder connects in parallel to your audio sources With the TCwL 2F there are two modular phone jacks on the back of the TeleCorder Jack 1 left is wired for connection to both recording channels ports using RJ14 type connection L1 amp L2 for this jack channel 1 is on pins 3 amp 4 and channel 2 is on pins 2 amp 5 This jack can also be used to connect only to channel port 1 using the center pair of contacts as with standard RJ 11 jacks Jack 2 right has the input for channel port 2 on its center pair of contacts Note If using the left jack for connection to channel one and the right jack for connecting to channel two there must not be any connection to pins 2 amp 5 as these pins also connect to pins 3 amp 4 on the right jack Two T 18 cables 18 phone line cable with T adapter photo at right are

TCwL-2F and TCwL-4F Voice Logging Recorder User Manual

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