DBSIL E-Voting Form
Contents
1. 2015 5 00 pm During this period shareholders of the Company holding shares either in physical form or in dematerialized form as on the cut off date being ig August 2015 may cast their vote electronically The e voting module shall be disabled by Karvy for voting thereafter Once the vote on the resolution is cast by the shareholder he shall not be allowed to change it subsequently Further the shareholders who have casted their vote electronically may participate in the AGM but shall not be allowed to vote again In case of any queries you may refer the Frequently Asked Questions FAQs for shareholders and e voting User Manual for shareholders available at the download section of http evoting karvy com or contact Karvy Computershare Pvt Ltd at Tel No 18003454001 toll free You can also update your mobile number and e mail id in the user profile details of the folio which may be used for sending future communication s The voting rights of shareholders shall be in proportion to their shares of the paid up equity share capital of the Company as on the cut off date of 18 August 2015 The Board of Directors has appointed Mr Harish Khurana Practicing Company Secretary as the Scrutiniser to scrutinise the e voting process in a fair and transparent manner The members who are entitled to vote but have not exercised their right to vote through remote e voting may vote at the AGM through Physical Ballot for all businesses specifie2. DALMIA BHARAT SUGAR AND INDUSTRIES LIMITED Registered Office Dalmiapuram 621 651 Distt Tiruchirapalli Tamil Nadu Phone No 04329 235132 Fax No 04329 235111 CIN L26942TN1951PLC000640 Website www dalmiasugar com 1 Name and Registered Address of the sole first named Shareholder 2 Name s of the Joint Shareholder s if any 3 Registered Folio No DP ID No Client ID No 4 Number of share s held Dear Shareholder s Please find enclosed the Notice convening the Sixty Third Annual General Meeting of Dalmia Bharat Sugar and Industries Limited the Company to be held on Monday the 24 August 2015 at 11 30 a m at the Community Centre Premises at the Registered Office of the Company at Dalmiapuram 621 651 District Tiruchirapalli Tamil Nadu together with the Annual Report for the year ended 31 March 2015 The Company is offering remote e voting facility to its Members enabling them to cast their votes electronically in respect of business to be transacted at the Sixty Third Annual General Meeting of the Company The Company has appointed Karvy Computershare Private Limited KCPL Karvy or Service Provider for facilitating the remote e voting process to enable the Members to cast their votes electronically pursuant to section 108 of the Companies Act 2013 read with Rule 20 of the Companies Management and Administration Rules 2014 EVEN PASSWORD PIN E voting Event Number In this regard plea
3. d in the accompanying Notice The Scrutiniser shall immediately after the conclusion of voting at the AGM will first count the votes cast at the meeting thereafter unblock the votes cast through remote e voting in the presence of at least two 2 witnesses not in the employment of the Company and make not later than 3 days of the conclusion of the AGM a consolidated Scrutiniser s Report of the total votes cast in favour or against if any and handover the same forthwith to the Chairman or a person authorized by him in writing who shall countersign the same The Results shall be declared forthwith by the Chairman or a person authorized by him in writing and the Resolutions will be deemed to be passed on the AGM date subject to the requisite number of votes in favour of the Resolution s The Results declared alongwith the Scrutiniser s Report shall be placed on the Company s website www dalmiasugar com and on the website of Karvy https evoting karvy com within 48 hours from the declaration of results of voting and shall also be communicated to the Stock Exchanges where the Company s shares are listed as also displayed on the Notice Board at the Registered Office of the Company
4. ned certified true copy PDF Format of the Board Resolution Authority Letter etc together with attested specimen signature s of the duly authorised representative s to the Scrutiniser at E mail ID office roseconsultants in with a copy marked to evoting karvy com The scanned image of the above mentioned documents should be in the naming format Corporate Name_EVENT NO B In case a Member receives physical copy of the Notice of AGM for members whose email IDs are not registered with the Company Depository Participants s or requesting physical copy i User ID and initial password as provided overleaf ii Please follow all steps from SI No i to SI No xii as mentioned in A above to cast your vote C In case a person becomes a member of the Company after the dispatch of AGM Notice but on or before the cut off date i e 18 August 2015 the member may write to the Karvy on the email Id varghese1 karvy com or to Mr P A Varghese Contact No 040 67162222 at Unit Dalmia Bharat Sugar and Industries Limited Karvy Computershare Private Limited Karvy Selenium Tower B Plot No 32 Gachibowli Financial District Nanakramguda Hyderabad 500 032 requesting for the User ID and Password After receipt of the same please follow all the instructions from SI No i to SI No xii as mentioned in A above to cast your vote The remote e voting period commences on Friday 21 August 2015 9 30 am and ends on Sunday 23 August
5. o login again with the new credentials vi On successful login the system will prompt you to select the EVENT i e Dalmia Bharat Sugar and Industries Limited vii On the voting page enter the number of shares which represents the number of votes as on the Cut Off Date under FOR AGAINST or alternatively you may partially enter any number in FOR and partially in AGAINST but the total number in FOR AGAINST taken together should not exceed your total shareholding If the shareholder does not indicate either FOR or AGAINST then such electronic vote shall be treated as ABSTAIN INVALID and the shares held will not be counted under either head viii Shareholders holding multiple folios demat account shall choose the voting process separately for each folio demat account ix Voting has to be done for each item of the Notice separately In case you do not desire to cast your vote for any specific item it will be treated as abstained x Cast your vote by selecting an appropriate option and click on Submit xi A confirmation box will be displayed Click OK to confirm else CANCEL to modify Once you confirm you will not be allowed to modify your vote During the voting period members can login any number of times till they have voted on the all Resolution s xii Corporate Institutional Members i e other than Individuals HUF NRI etc are also required to send scan
6. se turn over for detailed process and manner of e voting For Dalmia Bharat Sugar and Industries Limited eee K V Mohan Company Secretary 1 The instructions for remote e voting are as under A In case a Member receives the notice convening the Annual General Meeting through an email from Karvy for members whose email IDs are registered with the Company Depository Participant s i Launch internet browser by typing the URL http evoting karvy com ii Enter the login credentials i e User ID and password mentioned overleaf However if you are already registered with Karvy for e voting you can use your existing User ID and password for casting your vote iii After entering these details appropriately click on LOGIN iv First time users will now reach password change Menu wherein you are required to mandatorily change your password The new password shall comprise of minimum 8 characters with at least one upper case A Z one lower case a z one numeric value 0 9 and a special character etc The system will prompt you to change your password and update your contact details like mobile number email ID etc on first login You may also enter a secret question and answer of your choice to retrieve your password in case you forget it It is strongly recommended that you do not share your password with any other person and that you take utmost care to keep your password confidential v You need t
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