jRAVEN Installation Guide for Standalone Install V1.1.4
Contents
1. To complete these steps follow the details included in this guide Install Setup A workstation System Administrator is required to complete the initial installation Required installation files and instructions are located on the QIES Technical Support Office QTSO website https www gtso com ravendownload html and or the Centers for Medicare amp Medicaid Services MDS 3 0 Technical Information page https www cms gov System Configuration JRAVEN has been designed as a standalone application A standalone installation is used on an independent workstation computer Supported systems Windows XP with Service Pack 2 or 3 Windows Vista with Service Pack 1 or 2 and all current security patches applied Windows 7 with 32 bit operating system Pentium 4 1 4 GHz PC workstation with minimum 1 GB of free RAM 1 GB hard disk space available Color monitor display setting at 1024 x 768 with a minimum of 256 colors 32 bit operating system NOTE The NET framework is required for RAVEN to function correctly To verify the computer has NET framework Open an internet connection Enter or copy and paste javascript alert navigator userA gent into the internet address search bar f Google Windows Internet Explorer A E A message displays with a semicolon separated value of the Browser Name and version OS operating system Platform version Net CLR Common Language Runtime and versions installed in Windows XP and abov2. Click Cancel to cancel the set up process and close the window After clicking I Agree the Choose Install Location window displays RAVEN Setup Scie Choose Install Location A Choose the Folder in which to install RAVEN T Setup will install jRAVEN in the following Folder To install in a different Folder click Browse and select another folder Click Install to start the installation Destination Folder CRAVEN Browse Space required 302 1MB Space available 204 666 WUllsaertimstallGvstemi tab Back Install Cancel The default location for the installation destination folder is C JRAVEN To install in a different location use the Browse button to navigate to the desired location Click Install to start the installation Click Back to return to the previous window Click Cancel to cancel the set up process and close the window After clicking Install the Installing window displays Jola Installing x Please wait while jRAVEN is being installed i ry Extract classes jsa SSE Extract org ifm gms topic ui_3 0 0 jar Extract org ifme qms ui model_3 0 0 jar Extract org ifme qme ui_30 0 jar Extract org ifme qms view _3 0 0 jar Extract org ifme gnis xsd_3 0 0 jar Extract org ifme gms_3 0 0 jar Qutput Folder 211 0 3 RAVEN jre bin Extract attach dll Extract awe ll Extract axbridge all Qutput Folder 2 1 0 3 jRAVEM jrelbiniclient Extract classes jsa 5 Wilson In
3. e Must wait a minimum of six password changes to reuse a password NOTE To enhance security users are required to change the password before accessing the RAVEN system The generic jraven jraven user while available after the initial login is complete may not be used to create assessments 10 Change Password f The new password and the confirm new password must match The new password must be at least 8 characters long The new password must be no more than 20 characters long The new password must not contain any space The new password must not contain the User ID The new password must not begin with a number The new password can only contain a maximum of 3 repetitive characters The new password must contain at least one for each of the following type of characters Upper case Character 4 2 Lower case Character a z Number 0 9 Special Character 1D 5 0 tHE pce The new password must not match any of the user s most recent 6 passwords The new password will be set to expire in 60 days Continue Cancel Enter a new password in the New Password and Confirm New Password fields The password is case sensitive and must match in both boxes This will change the password for the jraven user account Click Continue If the user does not change the password and clicks Cancel the following message displays x You must change your password before accessing the system N IF vou do not change your passwo
4. JRAVEN Installation Guide for Standalone Install Version 1 1 5 5 01 2012 Install Starting the Application and Initial Setup esssscsneeceeceeeeeeeeeeeeeeeceeeeeeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeens 3 OvervieworImualSetUpas aliis 3 RASO E Re E E IR IE 4 SysfemMiConnsuraliola pei iaia 4 SUPPoncds siena 4 Steps to Inst alJRAVEN sulu lia aa 5 Stacks the RAV EN APPlICAlo nica ella ialeanadii 9 Log in to JRAVEN the first time after installation ieee 10 Password 10 Initial Setup Notesaisnle elia 12 AdE e e E O E iaia 13 Add System Administrator User 14 blood 15 Helper 16 Install Starting the Application and Initial Setup The Resident Assessment Instrument RAI and the Minimum Data Set MDS were developed by the Centers for Medicare amp Medicaid Services CMS JRAVEN Resident Assessment Validation and Entry is a free Java based application that provides an option for facilities to collect and maintain Facility Resident and MDS Assessment information for subsequent submission to the appropriate state and or national data repository JRAVEN displays the MDS assessment instrument similar to the paper version of the form Once data collection is completed facilities are able to export their data from the application and submit it to the appropriate state and or national data repository IMPORTANT Refer to the RAVEN User Guide for information regarding using the application The JRA VEN User Guide pdf is included w
5. Type D DataEntry Activation Detail Alt 2 g Enable MUS 20 Support Activation Date 7 04 13 2012 FE Termamation Date 7 Account Status 7 Nosmal Provider Leta l Alt J Facility 7 Enter data in User Detail fields Required fields display on the screen in bold type with an asterisk E Click Save lal Saved user information will display in the User Summary section To add additional users click the New i conii enter data and click Save After successfully adding at least one System Administrator role and at least one facility the user must log out of the application and log in with the newly created System Administrator User ID 14 To log out select the Security menu at the top of the screen then select Logout File Administration Security Help E r Change Security Answers dai Change Password i Logout The Welcome to MDS 3 0 jRA VEN Login screen displays Fe iRaven MDS 3 0 File Help rp Ti C e rr e 925 Welcome X Welcome to MDS 3 0 jRaven jRaven MDS 3 0 Login Initial Login 1 Enter the new System Administrator User ID created by the default jraven user in the User ID field 2 Enter that same User ID in the Password field user id user id NOTE when logging in for the first time with a new User ID the password will be the same as the User ID The user will then receive prompts to create a new password for their account User ID and pa
6. e The NET framework should be listed amongst other possible items Windows Internet Explorer x If NET is NOT listed Using the internet navigate to the Microsoft downloads page Follow the instructions for downloading the current version of the NET framework NOT supported Windows 2000 Windows ME or Windows 98 64 bit operating system Any non Microsoft operating system All versions of Windows Server Functionality JRAVEN software provides the following functionality e Facility Setup Maintenance e User Setup Maintenance e Resident Setup Maintenance e Assessment e Reporting e Importing and Exporting e Grouper Configuration Steps to Install JRAVEN Navigate to the QIES Technical Support Office https www gtso com ravendownload html website and or the Centers for Medicare amp Medicaid Services MDS 3 0 Technical Information page https www cms gov Standalone Install used for an individual workstation computer installation where the database is on that same workstation Standalone installations will NOT have access to a shared or centrally located database Click on the Standalone Installation of JRAVEN jRAVENSetup 1 X X exe On the File Download Security Warning window Click Run to start the installation if you would like to install the program now Click Save to save the installation file to the workstation for installation at a later time You will be prompted with a browse box aski
7. er IDs and security settings for all users e On the Facility screen establish the default Submission Requirement subreq value A0410 as 1 Neither Federal nor State required submission 2 State but not Federal required submission 3 Federal required submission Add Facility The term Facility refers to a Nursing Home or Swing Bed On the Administration menu click Facility FF iRaven MDS 3 0 File Administration Security Help EE L User The Facility screen displays pai vo VV as lita Fae Adeninetratn Seqyety Heki Etl i Facility Information PRO emery VA La Facility Required Field Alt 1 ility he City 7 Cr Encdity ACID TE A i biis PNTE Farility Marrer Adeiness deferens ity Crate Zip Code ncdiey Terminates Date FAC ID ed tacito inion ID 9 Farility Hame 7 Facility Address 7 Facihly Add le teen T Facility Ciy 7 Facility Slate Postal Code EH Facility Zip Code 7 Farility Terminatinn Dane 9 Hational Provider Hentifier AOLOGA 3 CMS Certicaboan Mum i oe E tate Pronder Number A000 7 Type al Prosidet AA 7 Submision Requirement LAU CF Facility Contact Person Mame WI Faslite Liana Pete Phame Fi I Facility Contact Person Phone Dt ri Agent Infonmetion Altes Agent Tan Db Fl Agent Mame 7 Apert Address 7 Anpen Zip Code F Agent City 7 Ament State 3 Ageri Contact P
8. erson Phone 2 ica Enter data in the facility fields Required fields display on the screen in bold type with an asterisk NOTE A0410 Submission requirement subreq is selected on the Facility screen The selected value will be the default for assessments and applies to all assessments associated with that facility A0410 may be modified for an individual assessment when the assessment is added For assistance with A0410 refer to the Help section of the JRAVEN User Manual m Click Save Saved facility information will display in the Facility Summary section LI To add additional facilities click the New icon enter data and click Save 13 Add System Administrator User It is highly recommended to set up more than one System Administrator account in the event that one of the System Administrator accounts becomes locked On the Administration menu click User FF iRaven MDS 3 0 File Administration Security Help Tg Facility The User Information screen displays a pann os 30 TT a Gna Hie Administration Sacynty Hep t IE Facility A Weti User Information User Summary Alt L User Detail Required Field ALT 1 User ID Fost Name Last Narne User Type Piowder Actreatron Date Tesrmmnation Date MDS 2 0 Support User ID G First Name F Middle Name F Last Name Phone 3 Eel 7 Email 7 system Admemstrator 3 i Only User
9. ith the JRAVEN install is added to the desktop of the user s PC and is also available on QTSO https www gtso com ravendownload html The version of JRAVEN is displayed on several windows in the application However in this document the version number is not displayed on the pictures of the screens but is documented in the text as 1 X X Overview of Initial Set Up The following steps must be completed to begin using JRAVEN 1 Download and install JRAVEN NOTE To install j RAVEN the user must be logged into the PC as an Administrator Users of JRAVEN must have read write access to the location where the JRAVEN database is installed 2 Log in utilizing jraven as the user ID and password NOTE The User ID and password are case sensitive The initial user signing in is required to setup at least one facility and one user utilizing the System Administrator user role Change password for user jraven Answer security questions for user jraven Setup the facility Setup users with the System Administrator role NOTE It is highly recommended to set up more than one System Administrator account as a back up in the event that one of the System Administrator accounts becomes locked 7 Log out as jraven user and log in with a System Administrator role NOTE when logging in the first time with a new User ID the password will be the same as the User ID The user will then receive prompts to create a new password for their account DEA a
10. ng where you want to save the file to NOTE If Installation files are saved to the workstation double click the RAVEN exe e to start the installation Click Cancel to cancel the installation process and close the File Download Security Warning window File Download Security Warning Do you want to run or save this file i Mame jRAVENSetup 1 exe Type Application 137MB From vin gtso com an sve Gees potentially harm your computer IF you do not trust the source do not While files from the Internet can be useful this file type can N a run or save this software What s the risk After selecting Run the Setup is loading message displays 5 of JRAVENSetup jJRAVENSetup xe from www gtso com Estimated time left 7 min 59 sec 6 14MB of 142MB copied Download to Temporary Folder Transfer rate 2941KB Sec I Close this dialog box when download completes Smart Screen Filter checked this download and did not report any threats Report an unsafe download G Please wait while Setup is loading Pi verifying installer 25 Once the setup has loaded and started to run the Welcome to the JRAVEN 1 X X Setup Wizard displays CO ola Welcome to the JRAVEN Setup Wizard This wizard will guide you through the installation of RAVEN It is recommended that you close all other applications before starting Setup This will make it possible to update relevant sy
11. rd you will be logged off the system Click OK to return to the login window Click Cancel to close the message and change the password After changing the password the Security Questions box displays Response to six of the ten listed Security Questions is required Tab off press the Tab key on computer keyboard after answering the last of at least 6 questions to enable the OK button 11 Security Questions To enable the DE button a minimum of 6 answers is required What city were vou born in Po What vear did you graduate From high school Ps What is your Favorite sport Ps What was the make of your First car fs What was the color of your First car Ps What is your mother s maiden name fs What was the name of your First pet fF What size shoe do you Wear Po What is your Favorite season of the year Po What is your Favorite movie Po Click OK after completing at least 6 of the 10 questions Initial Setup Notes The initial jraven user signing into the application is required to 1 Setup at least one Facility 2 Setup one User with the System Administrator user type role System Administrator is the highest user level and by default must be the first user that is set up It is recommended that two System Administrator accounts be created 12 Once this is completed the System Administrator may e Setup and maintain Facility information e Setup and maintain User accounts establish Us
12. salllSpse 4s izane A progress bar on the Installing window allows the user to monitor the progress Once the install is complete the Completing the JRAVEN 1 X X Setup Wizard window displays soa Completing the RAVEN Setup Wizard jRAVEN has been installed on your computer Click Finish to close this wizard f Run jRAVEN Back Gancel The Run JRAVEN 1 X X checkbox is checked by default and will start RAVEN after the install is complete Uncheck the box to complete the install without automatically starting RAVEN Select Finish to complete the installation process Starting the JRAVEN Application NOTE Instructions for entering data in JRAVEN can be found in the RAVEN User Guide To access JRAVEN Select JRAVEN from one of the following methods e Start menu click on the icon it JRAVEN e On the desktop double click the JRAVEN icon at e Navigate to the RAVEN directory double click the QTC exe f QTGexe The JRAVEN screen displays Resident 5 Assessment amp Validation and Entry Java SAGRA y gk on LI si ca f s 1 F pS j ba CENTERS for MEDICARE amp MEDICAID SERVICES J The Welcome to MDS 3 0 jRA VEN screen displays This screen displays while the program is loading and may take a few minutes but requires no response from the user Fie Hats Welcome to MDS 3 0 j Raven When JRAVEN is completely loaded the login
13. ssword are case sensitive and must match what was created for User ID 3 Click Login The Change Password screen displays 4 Enter a new password in the New Password and Confirm New Password fields 5 Click Continue 6 The Security Questions box displays Response to six of the ten listed Security Questions is required 7 Click OK 8 The JRAVEN window displays 15 IMPORTANT Refer to the RAVEN User Guide for information regarding using the application The JRAVEN User Guide pdf is included with the JRAVEN install added to the desktop of the user s PC and is also available on QTSO https www gtso com ravendownload html Help Additional Information for using RAVEN can be found in the RAVEN User Guide part of tool install including information regarding settings reports functionality RUGS Import and Export Users are strongly encouraged to read the jRA VEN User Guide carefully to assist with accurate use of the tool The Help Desk is available for technical support and assistance with problems or questions that may arise regarding the JRAVEN software Contact information for the Help Desk 1 800 339 9313 or help gtso com 16
14. stem Files without having to reboot your computer Click Next to continue co Click Next to continue with the setup Click Cancel to cancel the install setup and close the window After clicking Next on the Welcome to the JRAVEN 1 X X Setup Wizard the License Agreement window displays zoi License Agreement Please review the license terms before installing jRAVEN D Press Page Down to see the rest of the agreement To the maximum extent permitted by applicable law CMS and its contractors distributors make no representations about the suitability For any purpose or use of the software and documents THE SOFTWARE AND DOCUMENTS ARE PROVIDED AS IS AMD WITHOUT WARRANTY OF AMY KIND AMY WARRANTIES INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR USE TITLE AND MoN INFRINGEMENT ARE HEREBY DISCLAIMED Recipient shall not in any event be entitled to and CMS or contractors distributors shall not be liable for indirect special incidental or consequential damages of any nature including without being limited to loss of use data or profit irrespective of the nature of the claim whether in contract tort warranty or otherwise IF vou accept the terms of the agreement click I Agree to continue You must accept the agreement to install RAVEN Mullsott Install System v2 46 lt Back Cancel Click I Agree to continue the setup Click Back to return to the previous window
15. window displays QTC jRAVEN 1 Login M Enable Accessibility Features The title bar of the login window displays the application name RAVEN and version number This picture does not display a full version number Selecting the Enable Accessibility Features box at the bottom of the login window will turn on accessibility features for users requiring assistive technology e g screen readers NOTE The box is checked by default Uncheck the box if the accessibility features are not needed This only needs to be done once If Accessibility Features are needed at a later date simply re check the box Log in to JRAVEN the first time after installation Enter jraven in the User ID field Case sensitive Enter jraven in the Password field Case sensitive Click Login A Change Password box displays The password rules are displayed at the top of the screen followed by the New Password Confirm New Password fields Password Rules e Use a minimum of eight characters a maximum of twenty e Must contain at least one uppercase one numeric character and one special character NOTE The valid special characters are displayed on the Change Password screen e Passwords are case sensitive e Passwords cannot begin with a number e Passwords cannot contain any space e Users cannot set their password to contain their User ID First Name Last Name or E mail address e Must not contain more than three consecutive like characters
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