WebEmail User Manual
Contents
1. SLMail Pro Administration Guide Appendix B SLWebmail End User Manual Administrators may wish to provide their end users with the following instructions although the same information is built into the help files provided with SLWebmail Introduction SLWebmail allows you to send and receive email using only a web browser These instructions explain how to use the SLWebmail pages to manage your email B 1 Signin The default login page for SLWebmail users is http IPOFSERVER SLWebmail login htm When you open the SLWebmail home page you are asked to login with your SLWebmail username and password Enter your account information and click Login to access your account If you do not know your user name and password you cannot login to use SLWebmail services The user name is case insensitive That is it does not matter whether you type in capital or lower case letters The password is case sensitive You must enter your password in the same case as when you created it If SLWebmail rejects your login attempt double check whether the CAPS LOCK key on your keyboard is inadvertently turned on Note Your password does not appear on the screen for reasons of security Instead SLWebmail displays an asterisk whenever you enter a character B 2 Retrieving Email After a successful login click on the Receive button in the left frame of the SLWebmail main page to begin downloading mail from the configured POP3 accounts The Unread mes2. nd button when you are finished To attach a document to your mail such as a spreadsheet image or word processing file go to the bottom of the screen You may send up to three attachments Either click the Browse button to locate the document or type the full path of the attachment in the provided text box The attachment must be entered as the full path on your computer For example to attach a text file named instruct txt that is stored on your C drive in a folder named Help you would enter the following into the provided box C Help instruct txt A copy of all the mail you send is kept in your Sent folder Note Occasional cleaning out your Sent folder will help conserve your disk space quota B 6 Deleting Email There are two different ways to delete email To delete mail from your Inbox without opening it click the check box next to all of the email you wish to delete then click the Delete button at the top of the page Note When you use the Delete button it does not go into the Trash Bin and therefore it is not recoverable To delete mail you have open you can click Trash Then you must empty the Trash Bin to delete it permanently To dump the Trash Bin select the check box s next to the email you wish to permanently delete then click the Del button at the top of the page B 7 Configuration To change the options and settings for your account click the Configuration button If nothing happens when you click the button y
3. our system administrator has probably disabled it SLWebmail allows you to consolidate all your mail from up to 20 different POP3 servers You can change the addresses and user settings of the POP3 servers here Among the most important settings is the Delete emails after receiving option By default all email is deleted from the server after you have received it If you want your email to remain on the server after you check it select No to this option This would make sense for example if you normally use an email client to receive mail from that POPS server but are temporarily using SLWebmail for example while on the road and want all your mail left on the server for later retrieval by your usual client when you get back to the office SLMail Pro Administration Guide B 8 Address Book SLWebmail will keep an Address Book for you that contains email addresses as well as other pertinent information To access the Address Book click the Address Book button in the left frame of the main S_Webmail page To create a new entry in the Address Book click the New Address button After entering the information click Save To revise an entry click the Change Address button Select the address you wish to revise from the drop down box and make the desired changes then click Save To delete an entry click the Delete Address button Select the address you wish to delete from the drop down box Click the Delete button
4. re accessing your email with the attachment will not open Saving attachments To save a file attachment right click the attachment link and select Save Target As When the Save As dialog box opens rename the document and select the location where you wish to save it Replying to forwarding or redirecting messages with attachments If you forward or redirect a message that has file attachments the files will be attached to the new outgoing message When replying to a message that has file attachments the attachments are not included in the reply Moving received messages with attachments When you choose either the Trash or Move options for a received message with file attachments the files remain attached to the message at the new location SLMail Pro Administration Guide B 5 Writing Email From the SLWebmail main page click the Compose button to create a new email message In the To field enter a valid email address You may enter more than one email address separated by commas and no spaces In the CC for carbon copy field enter email addresses for those you wish to receive a copy of the email The From field will reflect the email address the receiver may reply to You may change the address in the From field if you wish to In the Subject field enter a short summary Next draft the letter you wish to send in the message text area You can use all of the edit features your web browser supports Finally click the Se
5. sage folder is displayed listing the messages that you have received All received emails are available from your Inbox B 3 Reading Email In the Subject column click on the message you wish to read The text of the message will appear in a scrollable field S_LWebmail provides several different options for dealing with your email Reply allows you to respond to a received message When you click the Reply button the address of the received mail s sender will appear in the To field and the text from the received mail will appear in the scrollable field indicated by greater than gt signs at the beginning of each text line Type your reply in the scrollable field just as you would if you were creating a new email message Refer to the section on Writing Email for more information If you would like to delete portions of the sender s email when responding to it drag your mouse through the text you wish to delete It will be highlighted Click delete After composing your reply in the scrollable field click Send Reply to All is the same as Reply except that your reply will also be sent to all of the recipients of the received email That is if the received email was addressed to you and three other people when you click the Reply to All button the addresses of the author and the three other recipients will automatically appear in the To field After composing your reply in the scrollable field click Send Forward allows you to
6. send a copy of a received message to someone else After you click the Forward button the text from the received mail will appear in the scrollable field indicated by greater than gt signs at the SLMail Pro Administration Guide beginning of each text line If you wish to add a message to the person you are forwarding the email to you can type additional text in the scrollable field just as you would if you were creating a new email message Enter the address of the new recipient in the To field Click Send when you are ready to send it Redirect also allows you to forward email you received to someone other than the original recipient s of the email The difference is that the person you are forwarding it to will be able to respond directly to the originator of the email rather than to you when they click Reply in their email client After you click the Redirect button the text from the received mail will appear in the scrollable field If you wish to add a message to the person you are redirecting the email to you can type additional text in the scrollable field just as you would if you were creating a new email message Enter the address of the new recipient in the To field Click Send when you are ready to send it Move allows you to move your email into a folder SLWebmail allows you to create specific folders you can name whatever you wish In the left frame click Add Folder In the text box beneath the Existing Folders List type
7. the name of the folder you wish to create For example if you would like to keep all the email regarding a particular subject such as a project you are working on you can create a new folder with the name of the project As you receive email regarding that project move it into the folder you have created This will help keep your email organized Trash moves the email you have open to the Trash Bin It does not actually delete the mail until you empty the Trash Bin To view or permanently delete mail you have moved to the Trash Bin click on Trash Bin in the side panel to the left Place a check in the box next to the mail you wish to delete After selecting all the mail you wish to delete click the Delete button at the top of the page Alternatively if you change your mind and wish to move a piece of mail in the Trash Bin to a folder select the email you wish to move click the Move button and a drop down menu with a list of all existing folders will appear Select the folder you wish to move the email to then click Move B 4 Reading Attachments When you receive email with an attachment a link for the attached file will be displayed at the end of the message Viewing attachments within the browser To view a file attachment click the attachment link The application will open within your browser and the attachment file will automatically display Note If the application that the file was created in is not installed on the machine you a
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