Vita Bank Manual - College of Arts and Sciences
Contents
1. Complete as desired GOVERNANCE COMMITTEES This category includes Department College University and External Committees GOVERNANCE COMMITTEES is linked to the University Governance category in Workload and Annual Report BIOGRAPHICAL LISTINGS Complete as desired HONORS AND AWARDS Complete as desired REFERENCES Complete as desired PEDAGOGY amp TEACHING Complete as desired 10 DISPLAY VITA Select vita style from drop down menu Click DISPLAY VITA to view NOTE Your vita is displayed in a non revisable format You may view print email or display it as a PDF document 112. CREATING A VITA The Vita Bank module of the FAIR system allows you to create a customized curriculum vita from the Vita Bank database You may edit the headings alter the order in which the categories appear in your vita choose not to display certain categories and display from one to all years of publications and scholarship in ascending or descending order NOTE When entering information into Vita Bank you will see many subcategories subtypes and contribution type options in both the Publication and Scholarship interface and the Manage Vita interface These subcategories and subtypes are used for background sorting in the FAIR system and do not appear in your curriculum vita Customizing The Standard VITA Categories Select the VITA BANK module at the top of the screen There are 21 standard Vita Categories in the VITA interface To edit a vita category click the pencil 4 icon in the last column The Customized Name appears in your Curriculum Vita as the category heading and may be changed as desired You may change the order in which the categories are displayed in your Curriculum Vita by editing Vita Order By selecting no in Display in Vita you can prevent that category from appearing in your Curriculum Vita You can also prevent individual entries within a category from appearing by selecting no to Vita when entering an item into a category Sort by Date gives you the option of displaying the P
3. Dollar amount awarded Use only dollar numbers in this category without punctuation e g 1000 not 1 000 00 Agency Award Number lf known Effort f known PI Co PI etc Your role on the grant Text Box For use as desired NOTE Located below the Contract or Grant entry box is a box entitled Contracts and Grants Received Certified If there is any information in this box it has been entered from the FAST Financial System and cannot be edited Please contact your office manager or FAIR liaison if there are any discrepancies in this data If you do not want the FAST table included in your vita select No to Include Grants from FAST in Vita and click Update This will prevent duplicate grant entries on your CV SERVICE PROFESSIONAL EDITORIAL COMMUNITY UNIVERSITY Use the Manage Vita interface to add to this category This category is linked to the Profl amp Other Public Service and the Univ Governance categories in the Workload and Annual Report Click on Add new Service Professional Editorial Community University activity link This interface has many event type and event subtype options Only the Event Type appears as a heading in your curriculum vita The subtype and contribution type are background features Choose the event type closest to the activity you are adding You may describe the event in detail in the text box PROFESSIONAL SOCIETIES ASSOCIATIONS
4. UNIVERSITY OF SOUTH FLORIDA COLLEGE OF ARTS AND SCIENCES And COLLEGE OF BEHAVIORAL AND COMMUNITY SCIENCES USER S MANUAL FOR THE FACULTY ACTIVITY INFORMATION REPORTING FAIR SYSTEM THE VITA BANK Marianne Bell 974 6538 mbell3 usf edu Fall 2012 Overview of the Faculty Academic Information Reporting FAIR System The Colleges of Arts and Sciences and Behavioral and Community Sciences use the FAIR system to complete required reporting forms such as the semester based Workload and the Annual Report You do not need advanced computer skills to use this system if you can use Blackboard and type a syllabus you can use the FAIR system However FAIR is a work in progress So some instructions may be helpful NOTE PLEASE do not spend hours trying to navigate this system If you are having difficulty contact me and I will be happy to assist you I am very familiar with the FAIR system and if I can t solve the problem I know who can To complete these reports using the FAIR system you will use three of its modules 1 Workload previously named AFD FAR Every semester your department completes the Workload module assigning you a percentage FTE full time equivalent of your semester s efforts to Teaching Departmental Research University Governance Public Service Advising Other Instructional Effort Academic Administration and Sponsored Activity where appropriate After reviewing this document scroll to the b
5. module is the FAIR system s database This database stores information such as education employment publications presentations university governance and public and professional service basically anything you would include on your CV The Vita Bank module compiles this data to create a customizable curriculum vita that is displayed on the College s webpage By keeping your Vita Bank database up to date items such as publications presentations and service can be easily imported from the Vita Bank to complete your Workload and Annual Reports 4 Tenure and Promotion System TAPS module The TAPS module is currently under revision Hopefully TAPS will be ready to use in the near future For assistance please contact Marianne Bell 974 6538 CPR 277 mbell3 usf edu GETTING STARTED NOTE Access to your Vita Bank database is limited to you your department chair and designated staff the FAIR program administrators the Dean and Associate Deans and me your FAIR liaison Logging In The FAIR system s URL is http usfweb3 usf edu fair You can log into FAIR using your USF NetID Blackboard and email login and password NOTE FOR CHAIRS DIRECTORS AND ASSISTANT CHAIRS If you have both Faculty and Administrative access to FAIR you will see the legend Click here to login as faculty or Click here to login as administrator below the top menu bar To access your Vita Bank click the faculty login
6. ottom of the page and electronically sign the Assigned Faculty Duties portion of this form indicating that you have received your assignment click the sign box next to faculty member At the end of the semester complete the Activity Report section of the Workload by providing documentation of the completion of your Assigned Faculty Duties this step is optional please check your department s requirement concerning Supporting Documentation in the Workload Electronically sign the Activity Report portion of this form click the sign box next to faculty member and you re done Annual Report At the beginning of the calendar year all in unit faculty must complete an Annual Report on the prior year s activities as part of your annual faculty review process Your chair or director and your department s Peer Review Committee evaluate your performance for the year using this report When this process is complete your Annual Report is sent to the Dean s Office for review Please check your department s deadline for submission of the Annual Report it is due in the Dean s Office near the end of the spring semester NOTE If you are pre tenure promotion it is strongly advised that you familiarize yourself with the Vita Bank module Eventually tenure and promotion will be completed using the FAIR system and the Vita Bank will play an integral part in that process 3 Vita Bank previously named SAVE The Vita Bank
7. priate type Subtype Again there are many subtype options select the appropriate subtype Publication Date Select year of publication month or season is optional Contribution Type Discipline Based is the best choice for most scholarship Choose Learning and Pedagogy for publications pertaining to teaching such as textbooks or instruction manuals Type or cut and paste entry into text box and Submit PLEASE NOTE The Add Multiple Publications link is used to add multiple scholarship items at once This function is particularly useful when initially creating your Vita Bank Please contact me for further instruction on using this module RESEARCH INTERESTS Complete as needed TEACHING EXPERIENCE Complete as needed NOTE Instructional data courses title number section hours student evaluations used in the Workload and Annual Report does NOT come from the Vita Bank module That information comes from Banner CONTRACTS OR GRANTS RECEIVED Add completed grants grants applied for or unfunded grants to the Contracts and Grants category using the MANAGE VITA interface Click on Add new Contracts or Grants Received activity Complete the categories Status funded unfunded completed under review in progress Start Date Date must be in yyyymm format End Date Date must be in yyyymm format Award Agency Funding agency Amount Funded
8. t Academic Appointment or Administrative Position Add university appointment Click Submit Repeat as necessary PROFESSIONAL EXPERIENCE Click the blue Add New Professional Experience Activity Add any non university professional experience Click Submit Repeat as necessary IMPORTANT PLEASE NOTE Do not access JOURNALS PUBLICATIONS BOOKS PRESENTATIONS and OTHER PUBLICATIONS using the MANAGE VITA interface Add delete or edit scholarship using the PUBLICATION AND SCHOLARSHIP interface only Adding JOURNAL PUBLICATIONS BOOKS AND BOOK CHAPTERS PRESENTATIONS and OTHER PUBLICATIONS to Vita Bank Select the blue link Publications and Scholarship interface located below the top menu bar Select the blue Add Single Publication link which opens a text box Select the appropriate option under category status type subtype publication date and contribution type There are many different options for each category select the option you feel best describes your entry Category Select appropriate category Journal Publication Book or Segment of Book Publication without ISSN or ISBN or Presentations Products or Patents Status Select Published Accepted Submitted or Ongoing Type There are many options in this subgroup select the appro
9. ublication Scholarship and Contracts or Grants categories in ascending or descending order You may select to display a range of one year to all years of Publication Scholarship and Contracts or Grants using Display Years Edit categories as desired Click V to save changes The Individual Vita Bank Categories HEADER INFORMATION Your name as it appears in the Curriculum Vita heading Vita Title Optional appears as subheading below your name in the Curriculum Vita HOME ADDRESS AND SCHOOL ADDRESS Correct and Update WORK ADDRESS Select No in Home Address to prevent address from appearing in vita PERSONAL AND CONTACT INFORMATION Complete fields as desired By selecting yes or no under Vita you choose which categories are displayed in your vita typically office phone email address and fax number EDUCATION To add your educational qualifications click on the blue plus located to the right of the box Complete Institution Degree Major and Year Click on green check mark T to save Repeat process for each degree If you need to make any changes click on Update when complete Degree Certified may or may not appear in this category If there change Vita and Public Vita to no to prevent duplication in vita ACADEMIC EXPERIENCE Click blue Add New Academic Experience Activity Selec
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