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MiddleEast Software User Manual

1. Normal P N In N Out Absent A Late Early lt OT Lister oxs t os 6 Different with that in the Daily Attendance Statistical Report the overtime in this report is classified into workday overtime weekend overtime and holiday overtime Other toolbars on the report are same as those on the Daily Attendance Statistical Report 7 Summary of Overtime The following table lists the overtime work statistics of each employee in every month 169 Manual of Middle East Software Preview Tix SHS Ar x Summary of Overtime Generated Date 03 22 2012 Generated By Temp Supervisor Our Company 03 01 2012 03 31 2012 AC No Name NDays_OT Weekend_OT Holiday_OT Total OT Tanya Danniel Cherry Alex Shirley Cunt Chris 963 8 Daily Overtime The following table lists the overtime work statistics of each employee in every month x Daily Overtime Our Company Generated Date 03 22 2012 Generated By Temp Supervisor Our Company 03 01 2012 03 31 2012 093 10 j11 12 30 31 NDays_OT H W_ OT Total OT F js S M F Ss Hour Hour Hour Danniel 477 9 29 9 29 2 64 4 52 9 29 Cherry Alex Shirley Cunt Chris 963 Normal P N
2. Dep FAE The appended modified deleted records can be j i seached And you can select the missing operated Name lt All gt records and restore them Press Ctrl key can multiply select records Time Range From 03 01 2012 C Design Report Clock 1 0 Time dd Modified Deleted Reason Operator 1785358197 03 13 2012 18 47 27 A Temp Supervisor 1785358197 03 16 2012 17 35 37 A Temp Supervisor 1785358197 1785358198 1785358198 1785358199 1785358200 2 Preview The content of list to preview and print is available Click Preview to view the 03 16 2012 17 48 25 03 06 2012 18 47 27 03 16 2012 17 48 25 03 16 2012 17 48 25 03 16 2012 17 48 25 report style shown as following Forgot Clock in out Temp Supervisor A Temp Supervisor Forgot Clock in out Temp Supervisor Forgot Clock in out Temp Supervisor Forgot Clock in out Temp Supervisor 136 Manual of Middle East Software 3 Export Single click Export button may search result to export file the operating procedure and the attendance record to export are completely same 4 Restore records Some times as a result of the disoperation or the actual situation change user has to abolish modified to the Attendance record by now through function to restore record the to realize Only select the record list which must be restored single click the restore record to completes then inquire it again may get this record of attendance 2 4 2 Cu
3. A custom format is indicated by its first letter case insensitive respectively OFIofi A small letter indicates odd check a large letter indicates even check Oo indicates the OEM code Ff indicates the Facility code Ii indicates the ID number and P indicates the check bit The following table describes a standard Wiegand26 input l Facility code ID Number o efe EE EEEE e Click the System Setup tab to set device related system parameters data management parameters and interface parameters A System Param To view the system settings of the device click Read Options 19 Manual of Middle East Software Device manage Machine List Machine Name D Matching 1 1 36 1 N 45 DateTime format Mi Enable OLow OLow O ZKFinger V9 0 Keyboard voice Enable voice Volume O Middle Finger Sensitivity Middle FP Version ZKFinger VX10 0 Repeat confirm time 0 AttLog Alarm Access Control Mifare Advanced Function Comm Set Wiegand System Setup DateTime Setup on Enable High Ohigh Write System 99 Matching 1 1 Degree of matching the registration template when ID fingerprint is used for authentication Matching 1 N Degree of matching the registration template The following table lists the recommended matching threshold values False Rejection False Accept Matching Threshold Rate Rate 1 N 1 1 High Low 45 25 Middle Middle 35 15 Low High 25 10 Da
4. Monitor S Time attendance b Start amp Download Record s _JAccess control Status of Record s ZZ Import User s Data Usb Manage 4 Http data transport Pe Email C Support 9 digital CISMS Content Manage Zo Time Attendance The Time Attendance function is must select USB Manage It is option under data menu USB flash disk management is available SMS Content Manage Under the Data menu SMS Content Manage is available Access Control Add the function of Access Control software Time Period and group setting and so on in this software when machine mainly is used in Time Attendance field and it with Access Control the function may use this function After selecting this option Access Control the management menu will appears in the software main interface single click to show the detailed menu of Access Control management For detailed setting please see also Access Control Software Manual 109 Manual of Middle East Software door manage CD Timezone Group BE Unlock Combnahon i Acces Cortial Prnvdiage amp Upload Ophens re Support 9 digital When software connects with the machine that support 9 digital codes put tick in this option then this software will support 9 digital codes Start System setup Pe Regular Monitor E Function Option v amp Download Record s C When start up Windows start up this program Status of Recor
5. OK Cance G rips click Cancel button to abort installation 3 The next step is End User License Agreement for This Software dialog please read carefully Chose I accept the agreement and then click on Next enter the next installing process Manual of Middle East Software License Please read the following important information before continuing Please read the following License Agreement You must accept the terms of this agreement before continuing with the installation END USER LICENSE AGREEMENT FOR THIS SOFTWARE a Important read carefully E This End User License Agreement EULA is a legal agreement between you either an individual or a single entity and the mentioned author of this Software for the software product identified above which includes computer software and may include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT 4 In this interface you can select the installing directory of the software Click Next enter the next step Select Destination Location Where should Attendance Management be installed Cai Setup will install Attendance Management into the following folder To continue click Next If you would like to selec
6. 2 5 Data Management 2 5 1 Initialize System This function can restore system to original installment status the follow is detailed Step Click Initial system menu this pop up window is follow Initializing the system will clear all registered data Do you want bo continue JN Caution if confirm you re selected the system will clear all employee s data and all attendance data Before this operation you must be carefully Click Yes button the system will clear all data and return initial status just system install Click No button the system return main menu without clear data 2 5 2 Clear Obsolete Data After your system has been used for a period of time a big amount of obsolete data are saved in the database which not only occupy hard disk space but also affect operation speed Then you can clear these useless data by using this function Click this item on the menu this pop up menu will appear 177 Manual of Middle East Software l Clear Obsolete Data AC Clock in out Record Close Date 03 20 2012 v Backupto ChecklnOut20120225 txt Attendance Checking Exceptions Records Close Date 03 20 2012 v Backup to CheckExact20120225 aex Shift Data for AC Time Close Date 03 20 2012 v ay Compact Database File When clearing attendance clock in and attendance exception records you are required to back up clock in data to files You can click corresponding input box to type
7. Content meneere Name Department Operations of the selected de Database operations y Create messages Edit messages Query messages ge ese esas Delete messages Send messages messa 1 Communication setting On the left side of the window of the current connection machine list will display the current connection device name YVA Note All of the following about short message operation is directed at the current connection machine 38 Manual of Middle East Software 2 Database Operations The database operations of short message of basic information maintenance mainly includes the Create message Edit Query Delete message Send messages set associations and Query associations 1 Create messages Create messages f f Click Create message button on the Database operations bar the following window will popup Z Edit SMS 00002 Type O Public O Freset C Set the validity period Content Zi Code Enter the window is automatically generates a 5 digit code the user may be required to amend Type Click the C button to select type Can choose Personal Public or Preset Public For public short as soon as the attendance machine start the short message will be saw it will appear for ever Personal For a personal short message it will not show until the user verification is positive Set the validity period After choose the item a l
8. Machine No 4 Set up the Access Control Privilege when a user do not use group 1 If a user belongs to the group but she he does not use group Time zone then in the User AC Privilege setting interface select the Time zone to be used shows as below ID 21 users belong to the third group but she does not use group 3 Time zone and use the 1 2 4 Time zone User AC Privilege ss P Agte 1 192163 1 20 1 192168 1 20 1 use Privi f 2 After complete setting click L Ae Pio button and then click te button on the User AC Privilege interface Enter the Access Control Privilege setting 195 Manual of Middle East Software interface and synchronize set information of user groups will display in the list Show as following ID 2 user use group 3 Time zones the non use group but use 1 2 3 Time zones Ac Privilege option is Use Group Timezone 1 Timezone 2 Timezone 3 DoofAC mache Delete the User Access Control Privilege 1 After choose the user who will ready to be deleted and his group move their to the critical areas and moved equipment whose the Privilege will be deleted to the critical shown as below delete the ID 1 user who use the Group 2 Time zone Ac Privilege option amp Edit Privilege X Delete Privilege x alt Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machi Josie 0 0 O No4 196 Manual of Middle East Software 2 Click on the 1X Delet Pi
9. Reason Day View List View Na Ae The option page of the employee business trip asking for leave may be divided into two pages that is the daily view and list The situation of employee businesses trip asking for leave is able to be set in the daily view page Dep Department Through this drag down box user can examine and to choose each department the default department in the system is the main corporation When 122 Manual of Middle East Software Employee is set to All you can calculate Employee Leaving on Business Asking for Leave records of the department Name Employee Through this drag down box user can examine and choose the employee from each department default employee by the system is Completely When view the lot of record may set option for employee business trip employee ask for leave by a department EL Note the employee is in Completely by default be unable to add the employee business trip asking for leave Employee list The employees selected from the Employee option box is displayed in the employee list Leaves view through the view all leaves name which exist this system will be shown Double click name of leaves may choose the color to distinguish the leaves Time Range Is same with the majority module in beginning and ending time all is used to determine some Time Period provide user with convenient to inquiry Report Determined beginning and ending time c
10. 2 2 1 Department Management ccccecccsecccseecceeeeeeeeeeaeeeeaeeeees 49 DD 2 T ployee Waa AL AMI i955 shy50 shay S EN 51 22 3 AGMImMstrator SEtING Niessen 69 22 A Vie babe WMiaIMICn an Ces aaa a tats Ls AR 77 2 2 SMITE MARACCIMENE ysscesvvscrssaweiaremwevedovaneessouaiwantvvesenmenaennters 83 2 20 Employee SCC GU Ca cocato tastes ion one A E 86 DD oP PENG ANOe RUNG s 2 sada Xe csde kee sucha da Naasaaa to dateasladsdanelnaseutecececens 95 22S Database OPU ON ca wxact acts a emer 101 DZ DiS VS UCM OP tl OM isea a A 105 23 Leave MANA CCIMCIE saasaa aaas luni anstat 114 Manual of Middle East Software 2 3 1 Holiday MalmtChan Gc c2 s0ssssessvaveredsvestuneeastoreonetusveneues 114 DS 2 heave SUMO ye i A EN 116 2 3 3 Handle Employee s Forgetting to Clock In Out 0 119 2 3 4 Employee Leaving on Business Asking for Leave 122 2 3 5 Coming Late Leaving Early Collectively 00n n000nnnn000nn 130 2A See P N 131 DAC AtenGanc RECOrd saia oie ete in laie erase tte etal ete alates 131 2 4 2 Current Employee s On Duty Status cccccccccccceeeecceeeeeeees 137 2 4 3 Attendance Calculating and Report cccecccccceseeeceeeeeeees 139 2 AAS VSteil Operate log na cs3 cdi doce decide sided de recite ailecide etedete cides 175 2 4 5 Operating check In Out Record ccecccccceeeccceeeeeeeee
11. Employee List within this window maintenance employees several of information attendance setting and attendance rule setting Through the employee list you can view the department the employee belongs to here to view and modify employee s information is available At here attendance setting and attendance rule setting for employee and department privilege is superior to Assign Employee Schedule 51 Manual of Middle East Software s Employee List Sp T L Add x tet a amp v x Delete batch Search Import Face Group SelectAll Delete FP include sub department sha AC Mo Name Gena Title Mobile Pager__ Birthday Date of Empl I AL MASAOOD 2 NAJDA MEZ FLA Ifan Tansel Male E Ege Marketing B Nssw W StockCntrl 2 Support B Tender iB Training 8 NAJDA SHOWROOM W Najda Fleet iB Najda Retail 2 v lt gt AC No 6608 Name Remedios Dungo Photo Fingerprint manage Nationality Office Tel Title Privilige User z Fingerprint device O sensor Date of Birth ba Date of Hire 4 Insurance EXP ID Card EXP v CardNumber Mobile No Home Add sm 7 don passport Exp Medical Exp nl Labor Exp Zi Visa Exp re Email Basic Information Addition Schedule Management Record Count 2 The window of Employee List divided into two parts I The upper half part 1s employee list list columns show employees all information including the Registration number
12. Tanya Engineer 5 Danniel Engineer 6 Cherry Engineer 7 Alex Engineer 8 Shirley Engineer 10 Bd Machine Number BA IP Address Machine Bd Machine Number Rd IPAddress Ea 1 192 168 1 201 1 192 168 1 201 1 USB 104 192 168 1 127 3 Default users belong to Group 1 if need be assigned to other user groups the 191 Manual of Middle East Software need for users to re allocation group Here we illustrate ID 1 user assigned to Group l First selected ID 1 user shown as following Dor User AC Privilege Department RA ID Name v Group Ba Department Ra ID v Name Ba Group Ba Engineer 2_ Engineer 3 EE atia 1 Engineer 4 VW Apply Privilege Engineer 5 Engineer 6 Engineer 7 Engineer 8 Shirley Engineer 9 _ Cunt Engineer 10 Chris Machine Bd Machine Number Rd IPAddress BY Machine Ed Machine Number BJ E CES Ed 1 192 168 1 201 1 192 168 1 201 1 usB 104 192 1681127 4 Click on the Set Group button and enter the group setting interface select group 2 Group Description Timezone Timezone2 Timezones Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 5 Through the above steps the users will be assigned to the second group shown as following 192 Manual of Middle East Software D User AC Privilege 1 1921681 20 1 1921681 20 1 USB 104 192 168 1 127 6 Foll
13. Advanced i al Specify the following to connect to SQL Server data 1 Select or enter a server name Refresh 2 Enter information to log on to the server C Use Windows NT Integrated security Use a specific user name and password User name Password Blank password Allow saving password 3 Select the database on the server xl C Attach a database file as a database name o Test Connection Defined Name of the server which store up the database severs information and database you login Click OK button to complete setting 2 2 9 System Option Set system monitor function configure and mainly window display Regular User can change the display mode and the style of some interfaces depending on his her favor a Only need to put tick in front of item User also can change the date format to any date format Click the drop down button behind Date Format item chose your favor format in the drop down list 105 Manual of Middle East Software System setup Me Regular Main Window Monitor CalenderT ype Function Option Christian Ollslamic O Hijri gt Start amp Download Record s Date Format Status of Record s Hee Z Import User s Data Show GridLine Http data transport Show Photo Sort AC No as number not check as String Be Email C Minimize on program startup Use XP style Save Window after exit Max display
14. Hour Minute there are several kinds of units of measurement in the working day Shown as following figure 117 Manual of Middle East Software The Round off control refers to if the hour of the leaves is not integer in the attendance report while we calculate Attendance record in order to get convenience in the computation of the Attendance statistics provides with one computing mode Round up round off Round down Acc by times refers to this leaves statistics way in the Attendance report The employee asks for leave in a period of time by the number of times which asking for leave takes the computing mode If chooses this option then the computation of the Attendance calculation does not comply with min unit and the round control in the statistical rule Shown as following figure Establish Normal Leave Class Leave Class Name Other Statistical rule Min unit Round off control Symbol in report Count to leave Round at Acc is to accumulate all time of this project and converts it into the corresponding statistical unit then depending on the smallest unit to setup the method for rounding off 118 Manual of Middle East Software Symbol in report is the symbolic representation way of this leaves appears in the report while print report Count to leave refers whether set this leaves for asks for leave Attention if put tick in this option then the date of asking for leave which is newly added
15. Iitg en zksoltware com 82 update Mid E astO lAa int 5 Select Support the Http record transfer function in the HTTP data transfer box Ensure that the port settings are consistent with Web port settings on the device 211 Manual of Middle East Software Finally click OK as shown in the following figure System setup x we Repiy Moot V Support to transport the Hap record E Function Option forty for devica of hitp serverrct supported R 232 485 P Stat Dowrlosd Record s i Store of Records MOQ tn Hitp data tansport Auto add the device to system Temna device second the transported type O real tne upload Onte posd 5 tine mins O imed upload eg 0000 0800 17 20 i of OK X Cancel 6 The attendance management software automatically detects the online device and displays the latest attendance records and photos in the main interface as shown in the following figure ervisor 12 03 21 anag Languages Leave Managment Help A O mA x Data Search Print Maintenance Options D oo Machine Download attendance logs i tat MachineNo Commtype Baud Rate IP Address Port ProductName UserCount Admin Count Fp Count Fe Count Passwo Log Count Serial Download user info and Fp S is jecte Serial Port 115200 COMI load user info and FP 192 168 12 158 4370 Ethernet 192 168 12 155 4370 iClock2800 ame Time Machine Verify Mode _ 12 03 21 15 57 48 186001152001 Fingerpin
16. Reset button to clear query result and then return the default window For example input 2 into the box click Query button the result show as below D SMS management List of currently connected deviSMS list List of associated persons 7 I Device name Code No Type Start time Dur Content A Tai Name Department Ip No 4 man 2 Public 3 24 2012 10 55 21 Perm Hap 7 gt Fuzzy query of codes and 2 Operations of the selected de Exact query of numbers Clear all associations Database operations elete the selecte Create messages Edit messages Query messages message Delete messages Send messages Clear all messages associations As shown in the figure short message list shows the number 2 short message List of associated persons shows the short message associated personnel information 6 Delete messages a Select the message you want to delete click Delete messages button the following window wills popup 46 Manual of Middle East Software Attendance Management Program x A 4re you sure to delete the selected SMS Cancel A Also delete the SMSs on the attendance record device Cancel Click OK button to delete the message in the software and attendance machine click Cancel button only delete the message in the software c Click OK button after complete delete popup the success frame Show as below List of currently con
17. ability to make a change under Normal statistical rule in the Attendance statistical rule page Weekend Depending on clocking in clocking out record statistical employees actually from Saturday to Sunday beyond holiday between start and end time the default unit is working day ability to make a change under Normal statistical rule in the Attendance statistical rule page Holiday The holiday in which day employee actually takes work the default unit is working day ability to make a change under Normal statistical rule in the Attendance statistical rule page Att_Time Working Hours Depending on clocking in clocking out record total of employee s hours of on duty between the start and end time the default unit is hours 158 Manual of Middle East Software accurate figure inhere after point two digital NDays_ OT Overtime work Depending on the OT statistical rule in the Attendance rule as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours from Monday to Friday beyond holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the OT statistical rule in the computation of Attendance rule page Weekend OT Weekend overtime work Depending on the OT statistical rule in the Attendance rule as well a
18. in the field column input information content input column type content and then save the input information can be 5 Schedule management Click the pagination label of Schedule management The windows will appear as follow figure 66 Manual of Middle East Software x S amp v x Delete cel batch Import FaceGroup SelectAll Delete FP Clinclude sub department h B OUR COMPANY 2 Administrative Engineer i FAE Human Resource B Sales MActive AC M Count OT FZ Assign Schedule Rest on Holidays Check Clock In Check Cleok Out Attendance Rule Settings By Time Zone By Time Zone O Must Clock In O Must Clock Out O Don t Check O Don t Check Basic Information Addition Schedule Management Record Count 4 Active AC The item means weather the attendance is valid if this item is defined the employee will be accounted and statistic attendance in accordance with the attendance rule and other select item otherwise this employee doesn t need to keep the attendance record and regard his record as normal on duty E g A leader of the department doesn t go to attendance but his attendance is accounted on normal duty Count OT Sign this item counted by the employee over time Rest on Holidays Sign this item the employee will have a rest on holiday if the employee is on duty it will be signed to over time Otherwise the employees have to be on duty if the employee is of
19. 1 Export to Files Export four file style secret attendance data abt attendance clock in data txt back up attendance data attbackup mdb and attendance system database file 181 Manual of Middle East Software mdb Click La button a file manger menu will pop up confirm the path and file name for the back file and click Open 2 Conditions and Range for Exporting Data Records Export data records during the time range UBL Note you must choose a new filename if the file has existed the system will suggest you to define new file name Exporting record will not lead to clean data in database After finish to export data click En up right screen return main menu 2 6 Access Control Setup Access control setting is to set unlock time and assign privilege for registered users Settings of each user consist of three period time settings and one group setting Relationship between period time and period time is OR Group also consists of three period time settings and by the same token relationship between these three period time is OR Simply put if you want to keep a registered user in unlock status Firstly the group that this user is in should be defined in unlock combination one group can be defined in one combination together with other group but these groups are required to unlock door together Second current unlock time is in any availability range of user time period and period time
20. 1785358198 1785358199 1785358199 1785358200 1785358200 gu Day View List View PBL Note The procedures for adding Employee Leaving on Business Asking records of department are same as that of employee except for the options of Department and Employee The following takes adding Employee Leaving on Business Asking records as example Add Add a record of business trip asking for leaves for a employee there are two Time Range From 03 01 2012 w To 03 31 2012 v Start Time 12 03 01 08 30 12 03 12 08 30 12 03 01 08 30 12 03 12 08 30 12 03 01 08 30 12 03 12 08 30 12 03 01 08 30 12 03 12 08 30 12 03 01 17 30 12 03 12 17 30 12 03 01 17 30 12 03 12 17 30 12 03 01 17 30 12 03 12 17 30 12 03 01 17 30 12 03 12 17 30 Report C Report Designer Export G Quey Add Leave Class Reson methods to add leaving on business or asking leave 1 One way After selecting departments employee and date time left click on the box of Select Set Asking for leave Time and hold drag to draw a time period bar and then loosen the left button of the mouse and the following dialog box of Select Leave Types will pop 125 Del Batch nw Manual of Middle East Software 1795398197 Lil Time Range From 03 05 2012 5 To 03 08 2012 Please choose the leave type Vacation l ka Reason Choose asking for leave from the selected style box type reason in the cause box or not
21. 58 24 BB Exp Z Display Status Z Support simple calc To 120321 1559 7 Display Workcode 7 Display Null Records amp Advanced Export Modify Log 7 Display the picture Only Display Null Primary Logs Simple Cale Department Name No Date Time Status u cocation 1D ID Number Workcode VerityCode CardNo OUR COMPANY xd 3 12 03 21 15 58 C in 1 o ingerpint Jour company vd 3 12 03 21 15 58 C In 1 JOUR COMPANY vd 3 12 03 21 15 58 Cn 1 JOUR COMPANY od TRS 12 03 21 15 58 Can 1 JOUR COMPANY vd 3 12 03 21 15 58 C In 1 JOUR COMPANY xd 3 12 03 21 15 58 C ln 1 3 9 Rules on Uploading the Propaganda Pictures 1 The uploaded pictures must be in JPG format only 2 The filename of each propaganda picture must be ad_0 to ad_9 For example ad_1 jpg is a legal filename 3 After a propaganda picture is uploaded to the device the filename of the propaganda picture is not changed To replace the propaganda picture next time you can upload a cognominal picture to overwrite the picture 4 The size of each picture cannot exceed 20 KB Otherwise the picture cannot be uploaded successfully 5 The recommended resolution of each picture is 320X210 pixels A maximum of 10 propaganda pictures can be uploaded 213 Manual of Middle East Software 4 End user License Agreement for This Software Important read carefully This End user License Agreement EULA is a legal agreement between you either an in
22. AC No No Name up to 41 characters Gender Title Mobile Pager Birthing Date of employed Add Office Tel Department Administrator Nationality Registration number AC No Privilege Passport EXP ID Card EXP Insurance EXP Face Count Finger Count V9 0 Finger Count V10 0 Password Count Shifts Name DMedical DLabor Dpassport Dvisa weekends Email The 9 0 and 10 0 are the algorithm version number The bottom of the employee list has a line of statistics the statistics of each column corresponds to the sum of the values The first column show total number about employee II The lower half part is the currently selected employee s various information and can be modified Have three paginations click the page tag at the bottom can enter different page User can use Search function to search employee when the employee are excessive Input query condition into the box click Search button to see the result If you want to choose all employees you can put tick in front of Select All item Then you 52 Manual of Middle East Software can pitch on all employees You can click the column of employee list to sort the list for your needs PBL Note Click each column name can sort list by it 1 Employee Maintenance Must fill the blank of the employee s information list with the employee s name enrolling number according to the actual need you can add other information about employee PBL Note Visa expira
23. After selected this item all setting operation which display in operation column is valid before this B Cancel All Cancel all setup operation After select this item all setting operation is invalid before this all operation will disappear in operation column c Cancel operation for selected Cancel current record operation Only cancel current record operation d Change records which auto assigned timetable to OT record Make all smart schedule record to become over time Make system smart schedule record to overtime 5 Append Clock in Out Log Handle forgetting check in or clock out The process is the same as attendance handling operation 6 View operation history Search modification record log clock in operation history The process is the same as sub item of search print attendance record operation Right key menu Under the Attendance calculation window right click the sub item the following menu appear Export Data Create report for current grid Copy data From first to current Copy dataf from current to last Columns gt Show all columns Hide all columns Save grid layout Load arid layout Advance Export 150 Manual of Middle East Software Export data is same with Export button function in the interface for detail please see exporting data Create report for current grid Is same as Preview record list to establish current data record list function make searched atte
24. Calculated items OTRepotts NoShiftUserAtt AC No No Onduty Off duty Clockin Clock Dut _ Work Time BeforeOT AfterOT NDays_OT WeekEnd_OT Holiday OT 03 15 2012 14 00 18 00 13 40 53 01 33 01 33 03 16 2012 14 00 18 00 19 22 04 22 01 22 01 22 03 15 2012 14 00 18 00 13 43 19 07 05 23 01 07 01 07 03 16 2012 14 00 18 00 19 22 04 22 01 22 01 22 03 15 2012 14 00 18 00 1346 20 23 06 36 02 23 02 23 03 16 2012 14 00 18 00 1358 13 42 05 43 0 42 01 42 03 17 2012 15 28 17 55 02 26 02 26 wowowo N ale 3 v The OT Reports contains the following default data AC No No name date on duty off duty clock in clock out work time before OT after OT NDays OT WeekEnd OT Holiday OT Total OT and Memo To view more information you can right click the table and select Column from the shortcut menu Then select other columns to be displayed A tick is added before a selected column On duty Specified on duty time for a shift the value is accurate to the minute extent Off duty Specified off duty time for a shift the value is accurate to the minute extent Clock in Actual clock in time the value is accurate to the minute extent Clock out Actual clock out time the value is accurate to the minute extent Work time Work period from the clock in time to the clock out time unit second Before OT Overtime work period before on duty that is reviewed as valid acco
25. In N OQut Absent A Late gt Early lt OT OUT L BOUT BLeave G Sick B Vacation S Other T Lister 9 Noshiftuser summary 170 Manual of Middle East Software Summary on the total work time overtime and under time of no shift employees within a designated period too sch wre x NoshiftUser Summary Generated Date 03 21 2012 Generated By Temp Supervisor Our Company 03 15 2012 03 17 2012 AC No TotalWorkTime 10 User Count Report Count the user attendance records such as Clock in Clock out Work Time Work Overtime Late Early and Absent in a designated period too shes Ar x User Count Report enarated Date 06 21 2012 10 32 11 enarated By Temp Supervisor 06 01 2012 06 15 2012 Date Clock In Work Time e Late Early 2012 06 11 09 30 56 08 00 00 01 00 00 2012 06 11 19 00 02 04 00 00 2012 06 12 10 00 02 07 30 00 01 30 00 2012 06 12 2012 06 13 08 40 02 16 30 56 07 50 00 00 10 00 01 00 00 2012 06 13 2012 06 14 2012 06 14 2012 06 15 2012 06 15 11 Create report for current grid The create current data report refers to produce report according to the current screen demonstrated format provide convenient for the administrator reading and 171 Manual of Middle East Software printing Clock In Out Log Exceptions
26. In order to distinguish the clocking in and clocking out this module give clocking in and clocking out with the different displaying color The device supports manual color discrimination for example the green part in the above figure Click Manual to select the color to be marked and then select the column to be marked in the original records EL Note When device does not have the condition key then attendance 132 Manual of Middle East Software condition completely display as clock in If needs to revise the displaying color for the clocking in and the clocking out record with the mouse single click left key on the color code block pop up choice box of the color choose the properly color save it Display Workcode Display workcode in this row UBL Note The work code is a symbol to differentiate the employee different classes of working only the device has the work code function the machine need to custom made only able to demonstrate the corresponding symbol Support simple calc After selecting a interface be allowed to see that some software simply class process the original record in this interface completely show employee s record by the day D Sah Deeks A eee eke ecard F yee Os eae ii i vce Peg ed ec Li annan rciere a Tne dii no Loser m Hre Berens Checking Li pem Peska ep es Tien Rog a 4 a PA Ee Cea 7 Seams eii ciate a Depia Shali Pe atch e deanna Cg Display Null recor
27. Meanwhile it will suggest new users added to the system database Download When the data has to directly download click the button to download 28 Manual of Middle East Software If there is a new user in New User the column it will prompt whether add the new user to the system database If user on the Device were a user which already existed in the system database then these users could display in Users In Locale Database column Users In Locale Database 1 3 Josie Elsie Maria Tanya Danniel Cherry Alex Shirley 4 b 4 b ji Select All Machines Count 8 Select All Invert All Count 2 Select All Invert All OAl Users Browse Users in device amp Download O New Users Select Users O Only Finger O Only Face O Only Password V Including Finger Delete Users C Including Face Oo High Rate Notice the only user information be deleted by deleting operat 9 fi High Rate When the device was connected with Ethernet and the data is rather much you can use the high rate download function to increase the transmission speed if you use the ZKFinger10 0 and facial recognition algorithms equipment this function is unavailable Delete Choose user who want to be canceled from the list area also can choose all users Delete fingerprint face or password only just need to put the tick in front of the corresponding item then click Delete button if want to select many
28. OTReports NoShiftUserAtt Chance color Chance fiter E Promote all Free OT E7 Count all OUT to BOUT cP Cancel all BOUT E Invalidate selected Append Clock In Out Loa Step 3 Determine the date scopes of your choice Time Range Calculate From 06 01 2012 v To 2012F6A A Ssi ER BHA SHAW ERA SHAN aie 2 seption 6 7 8 g 13 14 15 16 20 ZD 2 23 28 29 30 Step 4 After selecting click Calculate the record of attendance is available Shift Exception The Shift Exception mainly view coming lately leaves early the absent no cause and the working overtime working on off hour and Clock in clock out time may relaxed carry on the computation of each month statistical checkup and calculates whether has error And handle employee business trip forgetting the clocking out in this page setting Shift Exception shown as following interface 141 Manual of Middle East Software Fii ai oo coo rEg J we 2 PEEERETTTEEE ERTL ETT RATTLER BRRRRLRRAERLEL 2B Note It will take a few minutes to complete the calculation Please be patient The defaults data in the shift exception list include the register number NO name date corresponding Timetable working hours working off time clocking in time machines name clocking out time machines name should arrive coming lately time leaves early time whether absence
29. Record s W Status of Record s 2B Import User s Data amp Http data transport De Email The param must be same to the color screen machine Prohibit to change the number before in other machine C ln C Out Out Out Back OverTime In OverTime Out Open for Out Q E 1 2 3 4 5 i 6 7 g p 9 7 b4 If the device connect with FTF screen machines assign the meaning of state to the number of symbols here the setting information must be same with the definition of TFT screen machine that is the definition of the work code otherwise the confusion record arise If the device is connected to other machines do not allow changes to the number noi before Import User s Data Set some parameters for Import of user data System setup Be Regular Monitor E Function Option gt Start amp Download Record s Status of Record s OSkip WA rport User s Data 4 Http data transport De Email When Import File has the same AC No O Overwrite Owan Import File Code Ansl ZI 112 Manual of Middle East Software When there is a duplicate registration number three choices of ways are available 1 Skip 2 Overwrite 3 Warn Import file coding Set the encoding format to import user data files used by Http data transport The software supports Http data transport function which enables real time attendance photo upload For the procedures
30. Software Statistics shift but there don t have their records in inquiring record Answer Please examine the setting of attendance account in attendance rule see if on duty clock in record come late leave early have been sign or have not if it has been labeled so that the neglect system will indicate come late leave early 11 Leaders of company don t require clock in out but their attendance demand account how do it to set Answer 1 Enter attendance setting under employee maintenance cancel valid attendance 2 Set up a timetable of unnecessary to clock in out produce a schedule the schedule is used to account with these employees 222
31. URU4000 URU40000B have been installed before you must uninstall it first the operation steps as below 1 Run Add Delete program in control panel uninstall fingerprint sensor driver 2 Run Regedit exe in Run on the Starting menu and delete the key values of HKEY LOCAL MACHINE Software DigitalPersona if the value exists 3 Delete all DP dll under the directory of windows system32 windows system in windows 7 4 Delete the folder biokey200 under the directory of Program files AttMid east if the folder exists Restart your computer after uninstall and then install on line fingerprint sensor driver 2 If fingerprint sensor driver wasn t installed before install the driver directly 1 2 Install Program Check the system environment before installation The software can run on Windows XP Windows 7 32 bit and Windows Vista 32 bit In addition ae ie Manual of Middle East Software Otherwise You had better turn off all the other programs before installing to avoid collision during the installing process UBL Note the following demonstration software version may be not identical with your CD contents please follow the CD installing process 1 Insert the CD into your CD ROM the installation program will run automatically 2 The software supports English Farsi and Arabic select the language you want to install and click OK 2 fe Select the language to use during the installation
32. able to become 0 107 Manual of Middle East Software Time of reconnection due to failedure try connection again the number of times generally to decide as 3 in order to restores the normal the device will automatically reconnect with in the situation Activate monitor in designated time zone May define some the Time Period to start the monitoring If the polling is uninterruptedly then the entire monitoring network will bear very big load so define a Time Period to begin using the monitoring like this can reduce the load for the monitoring network Attention writing format for example 06 00 22 00 Download all log time Set the log download time 24 hour and period Synchronize the time Set a time to synchronize the time of all connected devices For example if it is set to 10 00 the system will automatically synchronize the time of all connected devices at 10 00 Time to Calc late Set the time 24 hour and period to automatically send Email to the users who clock in late and clock out early ZO Note The software supports attendance cameras can use this feature Sync device May define time to complete the computer synchronize up all devices which have been added When this time arrived the auto synchronize the entire device those connect with the system Attention writing format for example 10 00 Function configuration 108 Manual of Middle East Software Me Regular Function configuration
33. as following interface D U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images Require Export Data DeviD Download Time Size 1 03 19 2012 11026 Bytes Del Data From U Disk Refresh Import from Local Disk size 1905MB Free Space 175 MB Used 148MB The information of user data which has been saved in U Flash disk will display in the left side Require Export Data list Choose this file Click Import the rec from U Disk system will import data this data will display in the middle list to inform that download data successfully Del Data From U Disk Erase all data from the U flash disk Clear List Clear short message in the current list Refresh Refresh Employee s information in the current list Oh Manual of Middle East Software Import from local Import user data from other disk of PC 4 Import Short Message Plug U flash disk into Device select Menu gt Dn Upload U flash Disk Management gt Download SMS Press OK the window will inform that download data successfully Take out U flash disk from Device then plug it into USB slot of PC enter Data USB disk Manage and select Import SMS option card shown as following interface U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images Import Sms From U Dis Add ne
34. be 0 otherwise time zone of thes 6 Delete group select the group you want to delete and then click Delete button to delete it 2 6 3 Unlock Combination Definition of unlock combination function Unlock combination is the direct expression for controlling unlock For example if you want that all registered users cannot unlock door then set Unlock Combination to null Definition of unlock combination is defined to different combinations that can unlock door and each combination consists of different groups Unlock combination directly uses group number and does not consider order for identifying user between each group For example 123 means door will only be unlocked when at least one user in each group of Group 1 Group 2 and Group 3 passes identification together with other two users 4 means door will be unlocked when one user in Group 4 188 Manual of Middle East Software passes identification together with other two users System can define up to 10 unlock combinations at the same time and door will be unlocked as long as one of these 10 unlock combinations passes identification Concrete step show as below 1 Click Unlock Combination sun item under door manage menu the following window will popup Unlock Combination Unlock Combir Description Group 1 Group 2 Group 3 Group 4 Group 5 Group 2 Group 3 3 Select group through the drop down list show as below 189 Manual o
35. click No to cancel the upgrade If the Upgrade file error prompt pops up after you click Yes it indicates that the current firmware on your device is the updated version 2B Note User do not voluntarily upgrade the firmware you must contact and be allowed by the dealer before to upgrade the firmware maybe these trouble and problem which affect normal use occur cause you voluntarily upgrade Clear admin privilege If you cannot open the setting menu because forgetting the username and password of the administrator you can click the button to clear the administrator and then re register the administrator on the device Initial Device Clear all data on the device The system clears all data on the device including fingerprints and records PEL Note If you clear all data data cannot be recovered Be sure to download all data and save the data on the system before clearing the data Sync time You can click the button to synchronize the time of the device with the computer time Capture Image Capture the fingerprint image which present by you currently press finger on the machine sensor face 16 Manual of Middle East Software UBL Note This function some machines don t support DownloadManLog Download Management Record Download management record from fingerprint machine to system c Click Comm Set Communication setting pagination view the device communication setting click Read Options to l
36. click on Columns the option in the table show other rows of your choice there is a tick in front of the row Normal Should arrive Depending on the employee shift count the employee s working day which should go to work between the start and end time The defaults unit is the working day may change the statistical rule in the Normal of the Attendance rule calculation page Actual Actual arrive According to The Clocking in Clocking out record statistic the employee working day which actually goes to work between the start and end time The Defaults unit is the working day able to change the statistical rule in the Normal of the Attendance rule calculation page Late Coming lately m According to the Late statistical rule in the Attendance rule in and the shift 154 Manual of Middle East Software manages to record is late x time which in the time establishes to calculate after namely if employee s registration time surpasses x time to record for is late is late when the length is the registration time with the work hours bad value E Non registration recording according to Attendance in the rule Attendance computation to go to work the non registration recording time mark to be late xx minute Result which obtains in the beginning and end time all situations statistics The default unit is the minute able to change the statistical rule the Attendance rule computation project page Late Early Lea
37. device click the Device button on the main interface or right click Machine List and choose Device from the shortcut menu Select device to maintenance 3 Hint Edit Device will disconnect to the device Flease select edit mode Add new device C Edit current device C Edit all device Manual of Middle East Software Add new device D Device maintenance Communication param Name No 1 MachineNumber 101 Communication mode Ethernet IP Address 192 168 10 250 Pott immunication password Edit current device Device maintenance Communication param Name No 1 MachineNumber 101 Communication mode Ethernet v IP Address 1922 168 10 250 immunication password ZA Note To modify or edit the current device select a device in My device list and then select Edit current device Edit all devices In here you are able to complete to add delete and modify Device 10 Manual of Middle East Software Machine List Device Edit Machine Name pwi Communication parameter No 2 Name No 1 Device Number No 3 Communication type Ethernet v IP Address 192 168 10 250 Part 4370 Communication key There are three default communication modes provided in the system Serial Port RS485 Ethernet and USB Some specify machine is designed with USB communication mode such as H2 for more detail please refer to corresponding User Ma
38. each Shift record how many working days if here the value has been set the program will defer to the setting value to statistics working day otherwise according to Attendance rule in option statistics Count as minute The period of this Timetable will be recorded how long time in the Report may set it by user For example a Timetable s reality length is 9 hours may record it as 8 hours also records in the Report this Timetable is 8 hours Must C In and Must C Out According to the different post and the different request may definite the Shift Timetable whether has to check out in Change the Display Color May change each Shift Timetable color used to differentiate each different Shift Just left click the color with the mouse the color will be modified 2 2 5 Shift Management After setting Timetable Be able to set Shift Schedule Select Maintenance Options menu click Management Shift Schedules sub item and then you can enter shift menu with the following window 83 Manual of Middle East Software Shift Management Shift Time Period Weekend Color _ None Color 1617 1819 20 21 22 2 24 MED aa c 01 01 1900 00 USEE Monday Tuesday Wednesday FEM Thursday E LISU Friday a a EEEE _ Sunday elete Add Time x Clear All This interface may be divided into Shift name and Shift Timetable the Shift name bo
39. for setting and using this function see 3 8 Downloading Photos Automatically System setup Pe Regular Monitor Support to transport pictures through Http Protocol E Function Option only for device of http serverjnot supported Rs232 485 gt Start Download Record s Status of Record s 2B Import User s Data Pot 8087 t4 amp Http data transport Be Email V Auto add the device to system Terminal device record the transported type real time upload Ojinterval upload 5 4 Unitmins O timed upload e g 00 00 08 00 17 20 Jo EL Note This function is only applicable to equipment supporting Http protocol You can realized the function by customizing firmware Before enabling the function you are not required to connect the equipment through software but you must ensure network stability Communication in RS232 and 485FA mode is not supported Email The software supports automatic Email function that is the system automatically sends E mail to the users whose attendance records are abnormal such as late clock in and early clock out in a timed manner For example if a user clocks in late 113 Manual of Middle East Software or clocks out early the mail server will automatically reports the user on the abnormal attendance via Email at the time point set in Time to Cale late of Monitor The Email settings are shown as follows System setup Me Regular Monitor f
40. from databases of previous version or databases of the same version For the data format of database files of Before V1 2 differs from that of Version 1 2 if the version of the database file that you want to import is below 1 2 Not including 1 2 please select Before V1 2 option Otherwise please select After V1 2 options BEL Note Before importing data if it is unnecessary to remain the data in your system please first select initialize system This is because if some data remaining in the current system overlap with the data that will import errors will appear when importing data and data s importing speed will slow down 180 Manual of Middle East Software Click Before V1 2 or After V1 2 button and a file manager will pop up Enter the path and file name of the database to import and click Open the system will import data automatically w If your database is SQL Server database you can click button to begin settings For detailed information please refer to Database Setup After importing data click X to go back to the main menu 2 5 5 Export Attendance Data This function is mainly used to back up all attendance data in the current attendance system or clock in data click this command on the menu and the following operation window will pop up Export Attendance Checking Data Export to Files Conditions and Range for Exporting Data Records Begining Date 2 17 2011 yi 03 26 2012 v
41. hour of Clocking in out take these recording as standard to statistics logs Simultaneously definite this Timetable whether employee must Clock in out or not The input time format is hh mm which separately corresponds the hour the minute Delete Selects the Timetable which has already existed single click Delete button to delete the Timetable which has been selected Save Single click Save to renew when revised or add a Timetable clicks this button to save the Timetable setting information The field of meaning in Timetable settings Late Time Mins As above figure show the setting value is 5 minutes Illustration s On Duty Time is 09 00 E g A Clock In at 09 03 B Clock In at 09 07 so the A is not coming late because he check in time is not over 5 minute the B is coming late for 7 minutes because he check in time is over for 2 minute Leave Early Time Mins It is the same as Late Time depend on the difference between the clocking out time and the Off Duty Time Beginning Ending In Must input Within check in range of This Timetable the record regard as validity outside this scope checking record is the invalid record 82 Manual of Middle East Software Beginning Ending out Must input Within check in range of This Timetable the record regard as validity outside this scope checking record is the invalid record Begin and End Clocking out time can not overlay Count as workday Refers to
42. item record may hold down Ctrl key and click with mouse at same time 3 Upload user info and FP to device When it was careless of user to cancel user information or many Device are in use together at same time for convenient use reduce the enrolling work the software provide to upload user information from the database to machine 29 Manual of Middle East Software The upload data operation is unable to execute till system and Device is in connection status Directly click Upload user info and FP in the Machine column or enter Device management menu select Upload user info and FP Select employee by department E g there are mare many departments in a company if some employees of the department need to be uploaded you can click this department with mouse the all employee in this department will display in the list Shown as following figure From PC To Device _ E OUR COMPANY B Administrative lec v 1785358197 Lily v 1785358198 Tom v 1785358199 Jack v 1785358200 Blla Select All Invert All Select all jal Invert Al Upload G g Upload 1 Choose the employee to be uploaded in the User column 2 Choose the employee who will be uploaded to assigned machine in the Device column User info Fingerprint Face Put the tick in the information which will be uploaded For detailed requirements for the uploaded photos see Ap
43. items When Zero Closing Automatically monitor Expire Alert Before 10 Update URL http cn zksoftware com 82 update Mid E astOFAtt inf Expire Alert Before Set the days in advance to warn the administrator of the expiration of users passports visas medical treatment and labor contracts As shown in the figure if it is set to 10 days the information of the users whose passports visas medical treatment or labor contracts would be expired within 10 days is displayed on the software start interface If the expiration date of a user s passport visa medical treatment or labor contract is not recorded in Employee Maintain the information cannot be displayed System Information amp Connect Device hints Passport Exp 1 Viea Esp 1 Labour Card 1 Medical Expire 1 Show this hint next Monitor 106 Manual of Middle East Software Provide administrator with convenience to view Attendance record or open the gate the condition in the first time After the system connect with the device when through the device the user verification is successful its transaction will real time transfer to software and display in the demon region of the software main interface Pe Regular Automatically monitor v amp f Function Option 5 gt Start Default device polling cycle second PI Setting Monitor Time Pi lease Setting Monitor Time Ranage fir amp Download Record s K
44. languages English Arabic and Farsi On the menu bar select a desired language directly on the Languages ar ae Manual of Middle East Software menu 1 5 Work Flow of the Software 1 Downloads user s fingerprint or the card which have been enrolled in the Device to software Connection Device Downloads user info and FP 2 Upload employee s name and other materials which have been modify in Device in the Employee maintained Connection Device Upload user info and FP 3 Assign Employee to department enter Department management 4 Setup Shift Schedule and Timetable enter Maintenance Timetables 5 Setup Shift Schedule enter Shifts management 6 Assign the employee Schedule enter Employee Schedule 7 Download attendance data to software in connection Device gt Download attendance logs 8 Examine Attendance report form enter Report Manual of Middle East Software 2 Program Management 2 1 Exchange Data between Device and Program 2 1 1 Device Management Before downloading or uploading data from the Device with software ensure that the communication between Device and PC has established So connect the device to the system firstly input the related parameter after create connection successful uploading or downloading data is available 1 Device Maintenance The system provides three default communication modes RS232 RS485 Ethernet communication and USB communication To add or modify a
45. statistical result detailed situation page NoShiftUserAtt current data report page 174 Manual of Middle East Software Ti ASD AR x NoShiftUserAtt Date Clock In 1 Clock Out 1 Work Time 1 Clock In 2 Clock Out 2 03 01 2012 03 02 2012 03 03 2012 03 04 2012 03 05 2012 03 06 2012 03 07 2012 03 08 2012 03 09 2012 03 10 2012 03 11 2012 03 12 2012 03 13 2012 03 14 2012 03 15 2012 8 00 43 sl St 1 aaalaaa aaa aa la a la ja SIS S S 2 2 2 2 2 2 2 2 2 2 2 eRRRRRRRRRRRRRR 3 dlololalolalalololalololalalo a Tanya 03 16 2012 10 56 16 3 19 11 PM 4 22 55 AM 4 01 54 Tanya 03 17 2012 8 03 22 6 30 34 PM 10 27 12 AM AM Tanya 03 18 2012 Tanya 03 19 2012 Tanya 03 20 2012 Tanya 03 21 2012 Tanya 03 22 2012 Tanya 03 23 2012 Tanya 03 24 2012 Tanya 03 25 2012 Tanya 03 26 2012 03 27 2012 anya 03 28 2012 03 29 2012 03 30 2012 03 31 2012 03 01 2012 03 02 2012 03 03 2012 03 04 2012 03 05 2012 03 06 2012 03 07 2012 03 08 2012 03 09 2012 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Export data Export the data you inquire to Excel or the text file backup and save it in order to consult in the future For detail operation please see als
46. the OT statistical rule of Attendance rule as well as the computation of the Attendance rule employee gets off work after x minute whose work is recorded as overtime work obtain hours of overtime from the accumulation E In the Shift management there is a Timetable which directly to be recorded as the overtime work idea the minutes of overtime work is the hours of overtime m According to the option situation in the Attendance setting maintenance the employee s work record as overtime work in other exception situation list the overtime work and the free overtime is verified as effective work to statistic obtains two results among the start and end time all accumulation situations The default unit is the hour able to make a change under the Overtime work statistical rule in the computation of Attendance rule page OUT According to OUT the statistical rule in the Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the OUT statistical rule in the computation of Attendance rule page BOUT According to BOUT the statistical rule of it he Attendance rule as well as the approval absence is effective in other exception situation list carry on the 156 Manual of Middle East Software computation
47. the same time the new data record will be stored in the employee s record data list in the system you will be allowed to view it from the attendance record the new user will be stored in the employee information table of the system it is allowed to view through the employee s maintenance After downloading data the system still cannot automatically clear data which is stored up in Device Under this option gt Maintenance Options gt System Options gt Download Record s you choose item as that Delete Logs in Device after downloading system can automatically remove data record from Device BEL Note If the machine model is F8 please note maybe the F8 machine does not need to enroll the user first directly through slip the card to verify user identity therefore the corresponding user information does not possibly along with downloading recorded data after the downloading the software can prompt whether add these user who hasn t been registered but still has the recorded data to the database 2 Download the user information from the Device Only when the system and the Device are at the connection condition the downloading data is available directly click on Machine the main interface left side the column to Download user info and Fp or access Device management menu choose Download user info and FP View user on the Device Click on Browse Users in Device button For new users it will display in the New User column
48. to do click OK button to save adding leave click Cancel button to cancel all action after the window is following Employee Leaving on Business Asking for Leave Setup Time Range j Dep FAE X E72 C Report Designer From v Lil S lt Name Sl 09 31 2012 b x x Quey Add Edit Delete Del Batch 0123 4 5 6 7 8 9 10 11 1213 14 15 16 17 18 19 20 21 22 2324 03 01 BY E 03 02 A 03 0375 03048 03 05 03 06 03 07 03 08 M 03 09 A 031075 03 118 0312 03132 03142 masm Day View List View 2 Another Way Select newly O add from tools column determine beginning and ending time type correct time into time box and reason in the cause box click OK button to save modify click Cancel button to abandon the operation the 126 Manual of Middle East Software pop up window is following Add the Item of Leaving on Bu 1X7 1795398197 Lily M Time Range From 03 05 2012 00 00 To 0306 2012 w 23 59 Please choose the leave type Vacation Reason Edit You can edit one asking for leave time period on the window Method one You may move the cursor of the mouse to one end of the asking for leave time bar and when the cursor changes to right click and hold drag the mouse to edit asking for leave time or m
49. 01 42012 Thu 03 02 2012 Fri 03 03 2012 Sat 03 04 2012 Su 33 05 2012 Mor 03 06 2012 Tue 13 07 2012 Wed 3 08 2012 Th 03 09 2012 Fri 03 10 2012 Sat 3 11 2012 Su 33 12 2012 Mor L Left side of the page demonstrates that shift schedule depending on the department Click department name with mouse can show all employees and its Shift Schedule in the right side employee module 86 Manual of Middle East Software Assign Employee Shift by department according to the different department s characteristic to assign employee shift Single click Department Schedule button Fy on the left angle the following dialog box appears Department schedule Default schedule Select a defualt schedule for a new employee while he was registered Normal v May used schedules Select the schedules may be used for employees in the department Normal v a m p m v Night v Empty Jf OK X Cancel Default Shift schedule Select a shift from down drag menu make it as default Shift which is used for enrolling new employee after enrolling new employee it will give new employee a shift May used schedules Able to display name of current setup shift in the shift schedule list when arrange department shift the shift will not display list until selected shift Normal Assign employee Shift The part of the page in right side is the assignment e
50. 03 01 2012 Daytime 08 30 17 30 5 5 Danniel 03 02 2012 Daytime 08 30 17 30 5 5 Danniel 03 05 2012 Daytime _ 08 30 17 30 5 5 Danniel 03 06 2012 Daytime _ 08 30 17 30 A 5 Danniel 03 07 2012 Daytime _ 08 30 17 30 5 5 Danniel 03 08 2012 Daytime 08 30 17 30 5 5 Danniel 03 09 2012 Daytime _ 08 30 17 30 5 5 Danniel 03 12 2012 Daytime _ 08 30 17 30 5 5 Danniel 03 13 2012 Daytime _ 08 30 17 30 5 5 Danniel 03 14 2012 Daytime 08 30 17 30 5 5 Danniel 03 15 2012 Daytime 08 30 17 30 5 5 Danniel 03 16 2012 Daytime 08 30 17 30 08 01 No 4 5 5 Danniel 03 19 2012 Daytime 08 30 17 30 5 5 Danniel 03 20 2012 Daytime 08 30 17 30 5 5 Danniel 03 21 2012 Daytime 08 30 17 30 5 5 Danniel 03 22 2012 Daytime 08 30 17 30 6 5 Danniel 03 23 2012 Daytime 08 30 17 30 5 6 Danniel 03 26 2012 Daytime 08 30 17 30 5 5 Danniel 03 27 2012 Daytime 08 30 17 30 5 5 Danniel 03 28 2012 Daytime 08 30 17 30 5 5 Danniel 03 29 2012 Daytime 08 30 17 30 5 5 Danniel 03 30 2012 Daytime 08 30 17 30 6 6 Cherry 03 01 2012 Daytime 08 30 17 30 6 6 Cherry 03 02 2012 Daytime 08 30 17 30 6 6 Cherry 03 05 2012 Daytime 08 30 17 30 6 6 Cherry 03 06 2012 Daytime 08 30 17 30 6 6 Cherry 03 07 2012 Daytime 08 30 17 30 6 6 Cherry 03 08 2012 Daytime 08 30 17 30 6 6 Cherry 03 09 2012 Daytime 08 30 17 30 6 6 Cherry 03 12 2012 Daytime 08 30 17 30 6 6 Cherry 03 13 2012 Daytime 08 30 17 30 6 6 Cherry 03 14 2012 Daytime 08 30 17 30 6 6 Cherry 0
51. 18 104 Fingerpint e M 4 gt M Sheet 1 i fl m gt me RF 3 8 Downloading Photos Automatically When the PC is connected to an 8 inch color screen device set the server on the 8 inch color screen device and connect the 8 inch color screen device to the Internet Start the attendance management software on the PC and the software automatically detects the device and downloads the photos taken on the device The detailed operation is as follows 1 Connect the PC and the device to the Internet respectively or ensure that both of them are in the same LAN 2 Choose Menu gt Communication device gt Other settings on the device Set the Web server to the IP address of the server where the photos will be saved 210 Manual of Middle East Software Co oe om oe SIOFF oue ES i cee rot 3 Open the attendance records on the device Note The device must be configured to take photo of and save the attendance records and take photo of the attendance records 4 Start the attendance management software choose Maintenance Options gt System Options and select Show Photos in the Regular box System setup Function Option b Stat Q Dowrload Recordis i Status of Record s ZS Import Users Data Hup data transport wS Mirimize on progran startup Use XP style F Save Window afte ext Max display Rems When Zero Closing Autcenatically montoi 1000 Expire Alert Before 10 Update URL g
52. 2 Click Add button and system will pop up a timetable from Sunday to Saturday 183 Manual of Middle East Software Here you can define any time zone you may use show as below Timezone option select time zone ID 1 v Description Sunday Monday Tuesday wednesday thursday p Friday r Satday mE 00 00 00 00 00 00 00 00 00 00 00 00 00 5 2359 23 59 2359 23 59 23 59 541 23 59 23 53 3 Then click OK button to save the time zone automatically and return AC Time zone option window the new zone will display in he list show as below AC Timezones option C J Sindy Monday Tuesday Wednesday Thursday ady Stat End Start End Start End ID Descriptio v Start End Start End Start End Start End 00 00 23 59 00 00 23 59 00 00 23 59 00 00 23 59 00 00 23 59 00 00 23 59 00 00 23 59 4 If you want to use several time zones continue to click Add and then repeat step 2 and 3 In addition time zone can be edited and deleted 5 Edit Time zone select time zone on the list then click Edit button the edit window will popup Show as below 184 Manual of Middle East Software Timezone option select time zone ID 1 Description g Sunday Monday Tuesday wednesday thursday Friday Satday 06 6 00 00 00 00 oad 00 00 00 00 00 00 an 00 00 lt 23 59 2359 2 23 59 23 59 2259 2359 23
53. 2 17 48 C In C In 3 C Out 0 Department FAE Tom 1785358198 03 06 2012 18 47 CfOut 03 16 2012 17 48 CfIn C In 1 C fOut 1 Department FAE Jack 1785358199 03 16 2012 17 48 C In CfIn 1 C Out 0 Department FAE Blla 1785358200 03 16 2012 17 48 C In CfIn 1 C Out 0 For printing report only need to left click on the Printing button in report left side 3 Export Please refer to appendices 3 6 Export Data 4 High level exports This function is equipped with exporting data that has the strictly requirement here will be allowed to export attendance record depending on the user setting For detailed operation please see appendix 3 7 Advanced Export 5 Modify log 135 Manual of Middle East Software If the use has revised the original Attendance record the system provides a convenient way to inquiry the Attendance records which has been revised and reverse the disoperation Click Modify Log button enter Record changing Logs window shown as following interface 1 Search The search method and to search the record of user s attendance is similar after choosing the department the employee determined the beginning date the time the ending date the time single click Search button the inquired result in lower part the window to show the employee of your choice the modified attendance record in period of time will display in result box in low side of windows Record changing logs Condition
54. 2 2012 15 02 43 amp Department List Temp S upervisor 03 22 2012 15 02 35 Employee Schedule 4 Temp S upervisor 03 22 2012 15 01 00 Employee Maintenance Temp Supervisor 03 22 2012 14 33 10 Employee Maintenance Temp Supervisor 03 22 2012 10 35 48 Employee Schedule Temp Supervisor Maintenance Shift Schedules 03 22 2012 10 35 31 2 4 5 Operating check In Out Record Record all manually added information that is manually add operating logs Record changing logs Condition Dep DUR COMPANY Name lt Alb 9 The appended modified deleted records can be seached And you can select the missing operated records and restore them Press Ctrl key can multiply select records 03 01 2012 15 25 SS C Design Report Clock 1 0 Time d 1785358197 03 13 2012 18 47 27 Gan ww ao A Temp Supervisor 17853581 97 03 16 2012 17 35 3 C ln w oO Temp Supervisor iy 17 03 16 2012 17 48 25 wo oO Forgot Clock in out Temp Supervisor Tom 17 03 06 2012 18 47 27 Cot M O O A Temp Supervisor FAE Tom ii 7853581 98 03 16 2012 17 48 25 C in ir m Forgot Clock in out _Temp Supervisor Jack D 17853581 99 03 1 6 2012 17 48 25 Cin g m iL Forgot Clock in out _Temp Supervisor Bla 1785358200 03 1 6 2012 17 48 25 C ln w oO Forgot Clock in out Temp Supervisor 1 6 Manual of Middle East Software
55. 3 15 2012 Daytime 08 30 17 30 6 6 Cherry 03 16 2012 Daytime 08 30 17 30 E6 i Cherny 03492012 Daytime 0830 J430 p E 6 ehen ee es ee em ee ee E ee eT ehy l0svzr2n2 Daytime 080 E30 OOOO ooo 6 6 Cherry 03 23 2012 Daytime __ 08 30_ 17 30 6 6 Cherry 03 26 2012 Daytime __ 08 30_ 17 30 6 6 Cherry 03 27 2012 Daytime _ 08 30 17 30 6 6 Cherry 03 28 2012 Daytime 08 30 17 30 ira E Diae ALAAN Masima oan 7an If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Misc Exception current data report pages 72 Preview tio HED Ar x Misc Exception Name Start time End time Department Exception Audited Old audited Time long Valid time Tanya 16 01 22 15 Engineer FOT 6 13 6 13 Tanya 08 03 18 30 Engineer FOT 10 27 Shirley 19 22 21 56 Engineer FOT 2 34 Cunt 19 42 21 56 Engineer FOT 2 14 Cunt 15 28 17 55 Engineer FoT 2 26 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Calculated items current data report page 173 Manual of Middle East Software Z Preview fam fix Tio HSD tre x Calculated items Name Normal Actual1 Early Absent OT OUT BOUT WTime Times Vin Tanya 0 0 0 0 0 0 Danniel 2 0 17 44 Cherry 2 0 16 44 Alex A 0 17 44
56. 59 After modify click OK button to save and return AC Time zone option window the time zone s information will display as after edit Show as below AC Timezones option Po Sunday Monday Tuesday Wednesday Thursday Friday Satday ID Descriptio RZ Start End Stat End Start End Start End Start End Start End Stat End 1 Mew 23 59 00 00 23 59 jo0 00 23 59 00 00 23 59 00 00 23 59 oo 00 23 59 00 00 23 59 6 Delete time zone Select the time zone need to be deleted then click Delete button the following window will popup Confirm Y Do you want to delete this item Click Yes button to delete it Click No button to cancel operation 7 After delete operation the AC Time zone option window will not display the time zone Show as below 185 Manual of Middle East Software AC Timezones option po Sunday Monday Tuesday Wednesday Thursday Friday Satday ID Descriptio RZ Start End Stat End Stat End Start End Stat End Start End Stat End 2 6 2 Group Group function can divide users into groups and combine different groups to different unlock combinations which make group management of Access control more convenience So user can define many unlock combinations System has defined 5 groups Group 1 Group 2 Group 3 Group 4 and Group 5 Under system default new registered user is in Group 1 and can be re assigned to other group Under system default a
57. Danniel Chery Alex Shirley Cunt Chis 802 1056 1086 1034 Unssigct When part or all of employee from one VE forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched by using lt Modify Log gt from Employee Attendance Records Search Module Press Cul to sel State C in Add record time 03 24 2012 when Machine Num 1 Remarks the cursor to return to the previous condition before clicks Select All with mouse If there are lot of employee this module has provided with the function to inquiry to the employee the operating procedure is in the employee view directly input employee s register number the name the name Pinyin as well as the name Pinyin first letter press the Enter key or left click E with the mouse If want to inquiry employee named Simon with name Pinyin first letter method inquiry shown as following figure Forgot Clock in out Department i OUR COMPANY Adminstrative 2 Engineer i FAE i Humen Recource E Sales Operation Successful Employee iy Maria Tanya Danniel Cherry Alex Shirley Cunt Chris 802 1056 1086 1094 When part or all of employee from one department forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched by using lt Modify Lag gt from Employee Attendance Records Search Module Press Ctrl ta sel Stat
58. E PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation Separation of Components The SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for use on more than one computer Software Transfer You may permanently transfer all of your rights under this EULA provided the recipient agrees to the terms of this EULA Termination 215 Manual of Middle East Software Without prejudice to any other rights the Author of this Software may terminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts Distribution The SOFTWARE PRODUCT may not be sold or be included in a product or package which intends to receive benefits through the inclusion of the SOFTWARE PRODUCT The SOFTWARE PRODUCT may be included in any free or non profit packages or products 3 Copyright All title and copyrights in and to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Therefore you must t
59. Function Option Send User Exp 124 163 com b Start Jeff pang zkteco com Download Record s i Status of Record s Password ZB Import User s Data ne lt gt Http data transport Be Email Send Server SMTP Exp Smtp 163 com smtp zkteco com Content Late amp early Zx As shown in the figure the software will automatically send an Email by Jeff yang zkteco com_ with title of late amp early through the mail server smtp zkteco com to the name of the user whose attendance record is abnormal YVA Note All users must register their Email addresses in the Employee List 2 3 Leave management 2 3 1 Holiday Maintenance In the legal holiday according to the related laws and regulations the employee will take the leave the employee will be unable to Attendance for this period in usually situation if employee has not checked record these employee will be regard as absent from work without an excuse by the system moreover also the employee 114 Manual of Middle East Software holiday working overtime will be unable to take effective in the computation according to this kind of situation properly set management system Choose the Holiday sub item under Leave management menu opens the Holiday maintenance window show as below A Holiday M Maintenance rie eate e okays p This interface is mainly divided into the Holiday List and tool column option of the Holiday List maintena
60. Middle East Software Serial Number Firmware Version etc click Read Options you can know detail about the device Device manage Machine List Device Info Biometric Access Control Mifare Advanced Function Comm Set Wiegand System Setup LE Machine Name gt Information User Count 10 Log Count Fingerprint Count 10 Super log count Face Count 0 Administrator Count Password count 0 Product Name DS100 Manufacture time 2011 11 07 18 19 38 Firmware version Ver 6 60 Mar 7 2012 Serial Number 2800031450002 Capacity User 10000 Fingerprint Log 100000 Face ZA Note It is unable to modify this information view these only b Click the Advanced Function tab to query advanced functions of the device Device manage Machine List Device Info Advanced Function Comm Set Wiegand System Setup DateTime Setup Machine Name i Initial Device Synce time Capture Image DownloadM anLog Date Format Voice Restart Device Restart the device remotely Power off device Power off the device remotely Update firmware To update the firmware click the Update firmware button Then the following prompt information pops up 15 Manual of Middle East Software Device manage f You must keep the power and connection betwen PC and device when updating Please restart device after updated Do you want to update Firmware Click Yes to begin updating the firmware or
61. Middle East Software User Manual Version 2 0 Date July 2012 About this Manual This software is only applicable to all machines developed by ZKTeco for Middle East provides software operation instruction for example install and uninstall program collect data assign shift and output report etc Manual of Middle East Software CONTENTS 1 Install and Uninstall Program assirian EES l LAS E PORE Stall AUOM 2 55 05 510 tdow hace cdaw haan daw hdae a cheeses O SETS l t Install Pre or atin cy seccs cre aea or alse a E atloeaad l LS Unmstall PROORANN eels Lenssen ia ch ahaha AS 7 1 3 1 Uninstall the SOnW ares aiau cnsanntaswreveostnnannnsdaweunantnsaieeverseiwonctoani 7 1 3 2 Uninstall Fingerprint Sensor Driver ccccccceeeeesseeeeeeeeees 7 1 4 Selecting an Interface Language ccccccccseesccceeeseecceeeeeeeceesaeeeeeees 7 LS Work Flow of The SON Wal e iinan 8 C E oR 2 Program Manace menies sna n as o a airaa 9 2 1 Exchange Data between Device and Program cccccccceeeeeeeeeeeees 9 2 Al Device ANAC Me ty saisin tie cel tic ehaltictenal sic tckal tic icholmie ls 9 2 1 2 Upload and Download Data cc eeccccccsseeecceeeeeeeeeeaeeees 26 2 1 3 USB Disk MAH ACC eh sss cccastnestyactce eat Beate tuaenctunaeeseanee 31 2 1 4 Short Message Management ccccccccsesseecceeseeeeeeesaeeees 38 2 2 Maintained Options x siori sakes E EET 48
62. SN wokecode verifycode CardNo IsManual ZA Note Only the machine have Workcode feature can choose to export the workcode field 2 Format Set export the field form there are the Common format and user self definite form two formats 3 Page head and page foot Header amp Footer Here may add the page head foot page for file which Export input the explanation writing in the page head foot these writing will be able to display in the start and the ending of exported the file 208 Manual of Middle East Software 4 Caption amp Width There are ten fields which Export Department Name No Data Time Status Location ID ID Number Workcode Verify Code CardNo label it with the easy memory the title and defines each field the display width 5 Excel Options Set the Fields and Styles to export 5 Save Export Options After setting the field the format and so on for provide the convenience to export next time will be allowed to save this setting in the file next time will export this setting instead to set again 6 Load Export Options Directly import setting file before save then was allowed to transfer the setting before you setup directly export the data again 7 Start Export After all options set finished Click Start Export button the following window will popup Exporting Status Exporting Exported 177 Time 0 00 00 Speed When indicator inform you completes downloa
63. Shirley 25 60 21 63 44 Cunt 2 240 18 73 44 2 0 Chris 0 16 44 963 0 0 0 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page OT Reports current data report page 72 Preview fo x Fie HS Ar x OTReports Name Date On duty Off duty Clock In Clock Out Work Time Before OT Danniel 03 16 2012 8 30 00 5 30 00 8 01 43 10 15 55 2 14 12 PM AM PM AM PM Cherry 03 15 2012 8 30 00 5 30 00 10 00 57 12 30 57 AM PM PM PM Cherry 03 16 2012 8 30 00 5 30 00 10 16 05 12 46 05 AM PM PM PM E pe 03 15 2012 8 30 00 5 30 00 10 00 59 12 30 59 AM PM PM PM Z 03 16 2012 8 30 00 5 30 00 10 16 09 2 15 44 PM AM PM PM E R S t T o R Shirley 03 15 2012 8 30 00 5 30 00 7 07 02 9 37 02 AM AM PM Shirley 03 16 2012 8 30 00 5 30 00 11 35 49 AM PM AM Baz A 03 15 2012 8 30 00 5 30 00 12 31 04 AM PM PM PM z 3 i o 3 03 15 2012 8 30 00 5 30 00 12 31 08 AM PM PM PM 2 F RI a a 3 03 16 2012 8 30 00 5 30 00 i 12 45 57 AM PM PM PM z 03 16 2012 p 6 13 59 AM M PM 03 17 2012 10 27 12 AM 03 16 2012 2 14 49 AM 03 17 2012 2 26 47 AM M If need to show much more rows may right click the data row of your choice in the
64. U Disk Not Found USB Device You can view all short message in the software from the left side column this short message still exist in the SMS box after it is selected when if there are lot of short message to search for you many utilize following way to find it such as short message serial No content Public short message User short message Select To List Choose the short message that want to be uploaded click Select To List the record to right side list the short message will be transferred to Data List wait for moving to U flash disk list area Select all to List Choose and remove all short message in the system to Data List wait for moving to U flash disk list area Clear list Erase all record in the Data List it is unable to upload the short message or reselect the short message to upload 36 Manual of Middle East Software Clear Selected List Choose this record which doesn t need to be uploaded and then click Clear Selected List to clear the record from this list then this short message will be deleted from Data List BEL Note this function is valid only for the machine with U flash disk 6 Import Image U will be preserved after the attendance photos downloaded to the software download only the attendance by the photo that is after the U pass in a folder of all the photos Attendance blacklist photos bad folder of all the photos can only be read after the U
65. U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images Devid Download Time Size a 03 19 2012 Import Images Delete data from U disk Disk size 1905MB Free Space 1756MB Used 148MB Import Images U session will be kept by the attendance through the photos download software to view Delete data from U disk Delete U intraday attendance through the preservation of the photos BEL Note The software supports attendance cameras can use this feature sas Manual of Middle East Software 2 1 4 Short Message Management Some type product provide a function which can send a message to appointed person through public to person way before using the function it is need to setup short message customize the short message according to employee Then upload the short message into the device The device fully supports two ways to upload the message One is to directly upload by connected attendance device anther way is to utilize the U flash disk to upload it follow us take an example to illustrate how to upload it Enter the attendance software System Option under Maintenance Options menu put the tick in front of SMS Content Manage in Function Option pagination then SMS Content Manage take effect and may use it Short management SMS List of currently connected deviSMS list List of associated persons Device name Code No Type Start time Dur
66. Y OUR COMPANY Hint press the Shift or Ctrl key to multiple select Lad 8 Delete FP Display the interface of Employee List as the administrator select a user and click x Peete Then a dialog box of connecting machine list is displayed Select a machine and then you can delete the user and the user s fingerprint face and password as shown in the figure 63 Manual of Middle East Software Delete User Informateion Machine List checked MachineAlias I 380 C No 6 Only FingerPrint O Only Face O Only Password O Delete Users 2 Right shortcuts key operation Right click a region of the Employee List to Export Data export employee s basic information production report is available entire rank data also can be hideaway or showed in the current interface Shown as following figure Export Data Create report for current grid Save grid layout Show all columns Hide all columns Columns Import User Data Advanced Export Export Data Export all employees information of the current department Operation step like as Attendance port Create report for current grid All employees information in current department will display by report form The operating method likes to export the data in Attendance report Save Grid layout After change setting of data rank save the data rank setting it is allowed to use after through directly write down the data rank setting 64 M
67. agination is the page which commonly used count all item in the employee assigned time to produce report is easy to examine and settlement 153 Manual of Middle East Software Attendance calculation Time Range Dep FAE FH Calculate From 02 02 2012 z Name lt All gt v ie IBAE EE Report E Export data Report Designer rSot I Departmer User Num Name Time I Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUserAtt AC No No Name Normal Actual Late Early Absent oT out BouT WTime Times Vin VOut_ N In N Out AFL gt 60 0 0 0 8 62 1 31 30 36 o o 0 o o o 1785358197 Lily 3 1 1785358198 Tom 33 2 120 0 29 1 1785358199 Jack 33 1 60 0 30 0 1785358200 Bla 33 1 8 66 0 1 33 32 18 BI 0 16 66 0 2 33 31 18 0 18 0 0 8 66 0 1 33 32 18 0 BLeave WDay Normal WDay Late Min Early Min AfL Hour Absent WDay OT NDays_OT Holiday_OT Weekend_OT Hour Rest Hour N In Times N Out Times ROT Times BOUT Times OUT Hour FOT Hour Sick Hour Vacation Hour Other Hour In the Calculated items pagination the default data include name enrolling number AC No No Name Normal Actuall Late Early Absent OT OUT BOUT WTime Times VIn V In VOut N Out AFL etc If you want to show much more may right
68. and then move them to List of selected user a Move the currently selected users to List of selected users on the right side of window ER Select users on the List of selected users click this button to move them to the List of all users on the left side of window Cancel associations _ lt J Move all users of List of selected users to List of all users on the left side of window c Click OK button to save click Cancel button to cancel operation For example select users as below sA Manual of Middle East Software Associate the user with a SMS List of all users List of selected users Registered No Name amp Department Registered No Name Ia Engineer 1 Josie 2 gt Engineer p 4 Engineer 2 Elsie Engineer Maria Engineer Tanya Engineer Danniel Engineer Chery Engineer Alex 8 Engineer Shirley Engineer Cunt 10 Engineer Chris fh j seach dw ner Sa Reet LY teen JL Rese List of associated persons Device name A A Heosees Name Department bi No 4 q Josie Engineer Elsie Engineer Operations of the selected de Clear all associations Database operati Create messages Edit messages Query messages message Clear all messages Delete messages As shown in Figure The window on the right association list shows the employee has been selected in steps C 3 Query associations a Click Query associ
69. anual of Middle East Software Show all columns After click this option employee s all information appears Hide all columns After using this option employee s all information will be hided Columns Show the name of composition rank of employee information in the employee view Move the cursor to the columns of the data as shown in the diagram below the drop down menu popup AC Ho Ha Name render Title Mobile Pager Birthday Date of Employed Add Postcode Office Tel department Administrator Hationality City State AC Ho Privilege Passport EXP ID Card EXP Insurance EAF FacelCount FingerCount 9 0 FingerCount 10 0 amp amp EEK E FasswordClount As shown in the figure the drop down menu to display is the employee of all field information the user can click the appropriate field tick show do not hit the hook is not displayed 605 Manual of Middle East Software 3 Click Department setting button st it is allowed to set the department setting Its method is the same with the operation in department management 4 Click the pagination label of Addition The windows will appear as follow W OUR COMPANY B Administrative D Engineer E FAE 5 Human Resource B Sales Basic Information Addition Schedule Management Record Count 4 Addition page can enter the employee is more important related information select department selected employee
70. art and end time Att Rate Divide the employee actually goes out on duty the number of times by employee should go out on duty the number of times Above the report tool column is same with the Daily Attendance Statistic Report 3 Depart Attendance Statistical Report Depart Attendance Statistical Report The sum total of the Department Attendance statistical result table take the department as the unit sum total of all employees in the assigned department and period of time attendance status may know the sum attendance of department facilitates reduces the scope carries on the detail inquiry 166 Manual of Middle East Software Preview revie Tix sh WW x Depart Attendance Our Company 1 oT AFL 180 40 The computation of Normal Actually Absent Late Early OT AFL asks for leave BLeave business trip Sick Vacation same with Daily Attendance Statistic Report Above the report tool column is same with Daily Attendance Statistic Report 4 Staff s On Duty Off Duty timetable The time in which each employee actually come and go to work produce report corresponding date and shift Convenient for the administrator viewing and may print 167 Manual of Middle East Software Preview fa xT w Sg Mh x Staff s On Duty Off Duty Our Company Generated Date 03 22 2012 Generated By Temp Supervisor Ou
71. at You can click the button to customize multiple Wiegand formats therefore satisfying your personalized needs Pulse Width ms The default width of the transmitted Wiegand impulse is 100 ms If the controller does not receive the Wiegand pulse the pulse width can be adjusted in the range of 20 to 800 Pulse Interval The default pulse interval is 1 000 ms and the pulse interval can be adjusted in the range of 200 to 20 000 Bits count Output length of the current format the default value is 26 Input Type AC No or Card Number Output Setup Custom Format You can click the button to customize multiple Wiegand formats therefore satisfying your personalized needs Pulse Width ms The default width of the transmitted Wiegand impulse is 100 ms If the controller does not receive the Wiegand pulse the pulse width can be adjusted in the range of 20 to 800 Pulse Interval The default pulse interval is 1 000 ms and the pulse interval can be adjusted in the range of 200 to 20 000 Failed ID Outputted failed ID after the authentication fails No failed ID is outputted if the box remains blank The value is in the range of 0 to 65 534 Site Code A site code is similar to a machine ID except that the site code is specified by the user and can be repeated among different machines The value range 18 Manual of Middle East Software is 0 to 255 Output Type AC No or Card Number Description of custom formats
72. ations button the following window wills popup 43 Manual of Middle East Software SMS associated with the user List of associated users Associated SMS Hegistered No iranian 7 1 ni Name s Code No Type Content Start time Duration FE T Josie 2 Engineer 2 vv As shown in the figure the window is divided into two lists the left list is List of associated users and this list shows the associated user branch department Registered No name and number of associations Number of associations is associated with the total number of short message the user associated The right list is Associated SMS display the selected user association of short message b Click to the user in List of associated users and then the list on the right will automatically display the user associated short message If the selected users to Jack this time on the right of the window list will show its associated short message as shown below List of associated users Associated SMS Hegistered Department No Name aa Code No Type Content Start time Duration ae 1 Engineer 1 Josie v c When there is too much for associated users users can input user information into the search box click Query button to see result For example input Josie into the search box and click Query button show the result as below 44 Manual of Middle East Software SMS associa
73. chine address 2 Connection Device The Device which reside in the system will display in the Machine list single click the Device to choose it then click Connect button or right click the Device that want to be connected select the Connect from following menu appeared ie Manual of Middle East Software attendance Management Program Temp Supervisor 03 23 2012 Data Search Print Maintenance Options Device management Languages Leave Managment Help 2 Oot mx CeO Machine Download attendance logs en tatus MachineNo Commtype Baud Rate IP Address ind Fp isconnect X Delete AC Log Employee Schedule k X Delete OP Log I Maintenance Timetables sync Time BF Refresh Disabled S Enabled Property gt ID Status Time 11 58 18 AM When the system connect with Device the prompt Connecting with device please wait will appear on below right side status column weather the link success or not will inform you If fail to connect please check 1 Whether the Device connecting parameters equipped with communication parameters of the menu option 2 Whether the communication line linking well 3 Disconnect When the system and Device continue to upload and download data the Device is in a working status so it is unable do other operating at this time After uploading and downloading data disconnect Device and click Disconnect to disconnect the Device communication 4 Device Manag
74. ct Night 20 00 04 00 select all date then click OK button to save and return Schedule Employee s AC window The temporarily schedule will appear in the shift schedule list Show as below Schedule Employee s AC Department ey Employee C Design Report B OUR COMPANY W Administrative B 1785356197 Lily Engineer 1765358198 Tom FAE F iran Reais pA 1785358199 Jack B Sales 1785358200 Blla am Time Range From 03 01 2012 03 31 2012 sre X Bf a a 16 17 18 19 03 01 2012 Thu TE 03 02 2012 Fri 03 03 2012 Sat 03 04 2012 Sun ny 13 05 2012 M or TE 03 06 2012 Tuc TTY 13 07 2012 Wed Snr 03 08 2012 Thu M 03 09 2012 Fri 03 10 2012 Sat TTY 03 11 2012 S ur VT 13 12 2012 Mor Tey Before saving this Temporary Shift be allowed to select the Time Period press key to delete it Press x button to delete all Time Periods click Hey Save n button to save it If this temporary shift you add have been saved press n 9 button to cancel temporary shifts during this period 5 Shift schedule regularly change There shift schedule regularly change that exist in most company how to arrange the shift schedule regularly change To handle various Shift schedule regularly change is a software s strong function 93 Manual of Middle East Software Here illustrate change shift method with four shifts three times change a week example there are A B C D four shi
75. current data report form Tio HED re x Clock In Out Log Exceptions lo Name Date Time State New State Exception Tanya 03 15 2012 3 15 201 OverTime In Invalid 8 00 43 AM Tanya 03 15 2012 3 15 201 C In 6 02 00 PM n 03 16 2012 3 16 201 OverTime In 10 56 16 AM anya 03 16 2012 3 16 201 Out 3 18 39 PM 03 16 2012 3 16 201 C Out 3 19 11 anya 03 16 2012 3 16 201 C In OverTime In 4 01 54 PM nya 03 16 2012 3 16 201 C In OverTime Out 10 15 53 03 17 2012 3 17 201 C In OverTime In 8 03 22 anya 03 17 2012 3 17 201 C Out OverTime Out 6 30 34 PM anniel 03 15 2012 3 15 201 OverTime In 8 00 51 03 15 2012 3 15 201 C In 6 02 02 PM jiel 03 16 2012 3 16 201 C In 8 01 43 anniel 03 16 2012 3 16 201 C Out 10 15 55 PM Page 10 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Shift Exception current data report page 172 Manual of Middle East Software 72 Preview Tie HSD Ar x Shift Exception Name Auto Assign Date Timetable On duty Off duty Clock In Machines Name 5 5 Danniel
76. d data then may confirm and gets down the data to directly which the examination Export Show as below 209 Manual of Middle East Software E Microsoft Excel InOutData xds DS HEBSGRAVH aB F B 2 Kt i AB 100 TD KEO VAY MAD PEO IAW SO BOW MHW a Se 4 E P l X amp Department A B Cc D F G H i J Kae 1 Department Name No Date Time Location ID ID Number VerifyCode CardNo Manual Record Fi 2_ Engineer Josie id 03 02 2012 19 41 104 Fingerpint 3_Engineer Josie fi 03 02 2012 19 42 104 Fingerpint 4 Engineer Josie d 03 15 2012 08 00 104 Fingerpint 5 Engineer Josie d 03 15 2012 14 01 104 Fingerpint 6 Engineer Josie fa 03 16 2012 08 01 104 Fingerpint 7 Engineer Josie fi 03 16 2012 16 01 104 Fingerpint 8 Engineer Josie fi 03 16 2012 20 39 104 Fingerpint 9 Engineer Josie id 03 16 2012 21 58 104 Fingerpint 10 Engineer Josie fA 03 16 2012 22 15 104 Fingerpint 11 Engineer Josie fi 03 16 2012 22 16 104 Fingerpint z 12 Engineer Josie id 03 16 2012 22 17 104 Fingerpint 13 Engineer Josie id 03 16 2012 22 17 104 Fingerpint 14 Engineer Josie fi 03 17 2012 08 03 104 Fingerpint 15 Engineer Josie fi 03 17 2012 13 51 104 Fingerpint 16 Engineer Josie id 03 17 2012 15 04 104 Fingerpint 17 Engineer Josie d 03 17 2012 15 04 104 Fingerpint 18 Engineer Elsie 2 03 02 2012 19 41 104 Fingerpint 19 Engineer Elsie 2 03 02 2012 19 42 104 Fingerpint 20 Engineer Elsie f2 03 15 2012 08 00 104 Fingerpint 21 Engi
77. d s 3B Import Userfs Data 4 Http data transport C when program starts activate automatic monitor Be Email zi When start up window starts up this program Put tick in front of the option when next time windows will start this program will automatically will start up When program starts activate automatic monitor Put a tick in the option when 110 Manual of Middle East Software next time windows will start this program will automatically will connect to device that has been added Download Record Pe Regular Monitor E Function Option O Download AlI Logs b Start vo Download New Logs Status of Record s Z Import User s Data z Http data transport Show Progress when downloading logs Email C Delete Logs in Device after downloading C Save To File after downloading logs FileName Machine Name Directory File Format Config Zo Download All Logs Download New Logs Select any one option when anyone item is selected press here to download record Show Progress when downloading logs When downloads the data from the device the downloading progress indicator strip appear Save To File after downloading logs When chooses this item download the record at the same time save the data record to file which has been assigned Status of Record 111 Manual of Middle East Software De Regular Monitor E Function Option p Start amp Download
78. dance statistical report Daily Attendance statistical report is used to list the definite employee daily attendance status in assigned period of time in the table and the statistics Normal Absent Late Early OT and Work Time convenience of the checking whether has the discrepancy with the actual situation BEL Note In the table it is only can show detailed attendance status from the inquiry time from the month time the report form may count in the start and end time situation which the user chooses the Genarated Date Genarated By and the start and end time scope appear on the right cancer the Company Name scope appear on the left cancer 163 Manual of Middle East Software too sh Mr x i ur Company Daily Attendance PT canes eee aes Genarated B Temp Supervisor 03 01 2012 03 18 2012 orma i Absend Late Early OT Work F S Way WDay Min in Time W Out Absent A Late gt Early lt OT t OUT L BOUT BLeave G Sick B Vacation Page 1 1 Kij 2 In the table all shifts Timetable which each person uses will be list and illustrate attendance status in the corresponding time and shift with the mark for mark explain and please see at the end of each page In identification mark setting in A
79. dited Unedited statue Time long The difference value between end time and start time Tool column If the Attendance rule limit the business trip and the overtime work statue must through verification then verified statue column is empty if has regulated the statue of verification the corresponding statue column will appear in the verified column Restore This operation does not take effective unless the record has been audited return record statue to initial verification state After the return to original status be 152 Manual of Middle East Software sure to re inquire and compute Cancel all OT Exception list shown that the overtime work record all regard as invalid record Promote all Free OT The system regard personnel s who has not assigned to Timetable Attendance record who must own clocking in clocking out record simultaneously as free OT if this item in choice systems judge all free overtime work will be showed as overtime work Count all OUT to BOUT All employees out record regard as business Cancel all BOUT All the business trip record will be canceled this record will be generally egresses or according to the actual situation handle it Invalidate selected Change the record statue of your choice to be invalid On the displaying window of Attendance Calculation right click to be possible to operate is same as the Clock In Out Log Exceptions Calculated items The calculated items p
80. dividual or a single entity and the mentioned author of this Software for the SOFTWARE PRODUCT identified above which includes computer software and may includes associated media printed materials and Online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA can not install or use the SOFTWARE PRODUCT SOFTWARE PRODUCT License The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold 1 Grant of License This EULA grants you the following rights Installation and Use You may install and use an unlimited number of copies of the SOFTWARE PRODUCT 214 Manual of Middle East Software Reproduction and Distribution You may reproduce and distribute an unlimited number of copies of the SOFTWARE PRODUCT provided that each copy shall be a true and complete copy including all copyright and trademark notices and shall be accompanied by a copy of this EULA Copies of the SOFTWARE PRODUCT may be distributed as a standalone product or included with your own product 2 Description of Other Rights and Limitations Limitations on Reverse Engineering Recompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWAR
81. ds Select the option Then the null attendance record is displayed in the list even if an employee has no attendance records someday 133 Manual of Middle East Software 2 Attendance for photo If the software features is designed to support for attendance photos function when search employee attendance checking records employee s the attendance photos is available to see at the same time in View the attendance records interface za fee h l egies a Pellets d a haig eel F pn spr pij sS eee eg ear ee Fa Tay i Bak p T oe ewe af ee Sai araire e bee gy ni ale If the options Display the picture is taken by tick in the Application List click on an attendance record if there is a corresponding attendance photos the system will be displayed 2 Preview and print The module provide user with convenience to view the time amp attendance report print save and so on Operation step as following Click Preview button to view report in user s favor shown as following 134 Manual of Middle East Software FAB Attandence Records 4 Columns icenteceemnmetsieeneitate Department FAE Department FAE Department FAE Department FAE Jack 1785358199 Blla 1785358200 03 16 2012 17 48 C In 03 16 2012 17 48 C In 1 C In 1 C Out 0 C Out 0 Attandence Records FAE SS 03 01 2012 03 31 2012 Department FAE Lily 1785358197 03 13 2012 18 47 C In 03 16 2012 17 35 CfIn 03 16 201
82. e a As shown in Figure click the SMS which type is personal D sms management List of currently connected deviiSMS list List of associated persons Device name Code No Type Start time Dur Content E poate Name Department p No 4 1 gt 00001 1 Person 3424 2012 10 53 06 4 Perm Please go to the md gt 2 00002 2 Public 3 24 2012 10 55 21 A Perm Happy new year Operations of the selected de Clear all associations Database operations Delete the selected Create messages Edit messages Query messages Set associations essage g Delete messages Send messages uon Clear all messages associations b Click Set associations button the following window wills popup 41 Manual of Middle East Software Associate the user with a SMS List of all users List of selected users Department Registered No Name Department Registered No Name Josie d Elsie Engineer Engineer Maria Engineer Tanya Danniel Cherry Alex Shirley Cunt Chris Engineer Engineer Engineer Engineer Engineer o lo no oan ee win By Engineer v Select employee in the list of all users use the button on the middle of window to move employee The operator can input search content in the box after search item Click Query button to see the result in he user list on the left side The window button operation is described as follows at Select all users
83. e Can v Add record time 03 24 2012 wi 1650 H Machine Num ao Remarks Pa The goal which after press the enter key or the left key click on inquiry symbol Ee appears must search 121 Manual of Middle East Software Handle Employee s Forgetting to Clock Out If one employee forgets to clock out due to some special reasons this function of handle employee forgetting to clock out can be used to add a clock out record the operation process is the same with operation of to employee forgetting to clock in See up part 2 3 4 Employee Leaving on Business Asking for Leave When a employee on business trip or ask for leave are unable to attend Normal attendance in order to ensure end statistic result 1s correct it is required that utilize the function to set Click Arrange Leave Report command on menu the window is following i Employee Leaving on Business Asking for Leave Setup Time Range z Dep OUR COMPANY m C Report Designer From 03 01 2012 Name lt All To 03 31 2012 v 7 k x x Sick Vacation Other Quen Add Del Batch AC No Name A G2 2s 3 ae a e A g AO E Sea TE EA AA 222A mom LTI IIIT TITITITI 178535 Tom 03 02 A 178538 Jack Ca a al a a a es 178535 Blla 03 04 A 0305 Bez 03107 8d ee tJ a ht Ve Ct ee 03 11 El ASS eS ea eon ea Casa sees 03 12 vi nasm
84. e administrator has been set in the system the Login window will appear unable to enter the system until input the right User Name and Password Login to system To login to the system Please input your username and password or press your finger on the fingerprint sensor Login Account User Name Password 2 Administrator s privilege and classification 1 Administrators classifications 73 Manual of Middle East Software There are four kinds of administrators in the system depending on the privilege height Sequence Super Administrator Department Administrator Level 1 of Dep administrator Level 2 Dep Administrator 2 Administrator s privilege The Super Administrator may manage all employees the Department Administrator only can manage this department employee Super Administrator The super administrator is highest level of administrators in the system the super administrator own privilege to add revise delete administrator besides oneself it is allowed to initialize the management system and set the database His her default privilege is allowed do any operation for the system If unselect all in the interface of Set Administrator s Purview then the default privilege will be used If only several items has been selected then this administrator who has the operation privilege can select the corresponding project only Level 2 Dep Administrator Level 2 Dep administrator is allowed to add
85. e Info Advanced Function Comm Set Wiegand System Setup DateTime Setup Machine Name a C System Param Data Manage ul Setup Other Setup 1 1 FP Retry 3 Scope 1 3 Password Retry 3 Scope 1 9 Select the clock type 1 Ad picture Intercycle 10 Sec Display the clock delay 30 Sec Exposal model take a picture and save v Set Options When you perform 1 1 authentication or password authentication it is possible that you forget the registered fingerprint or your finger is not printed properly To facilitate your operations and decrease the repeated key pressing count the device allows your retries You can also set the preferred display style of the initial interface Select the clock type Irrespective of whether the authentication operation succeeds or fails the screen displays the selected clock type upon completion of the authentication Ad Picture Intercycle Interval at which a picture is displayed the value range is 3 to 999 seconds Display the clock delay Delay in displaying the clock picture after the authentication is complete After the display delay is passed the initial interface displays the propaganda picture again The value range is 0 to 999 seconds 0 indicates that the clock is always displayed Exposal model Whether the device takes a snapshot and saves the current snapshot when the device checks the attendance of an employee The setting is applied to all employe
86. e named Normal If before operation had chosen On duty and Off duty in morning and afternoon System will add two new Timetables each is A M and P M There are three options on the window according to need to select and then click on Finish button and complete setup User can chose Assign this schedule shift to employees who has not assigned any schedule or Assign this shift schedule to ever department as default schedule click on Finish button enter period of Shift Timetable Maintenance window Shift Timetable Maintenance a n _ cad 08 30 17 30 06 30 11 30 15 00 Add Timetable Name Daytime On Duty Time 98 30 Off Duty Time 17 30 Late Time Mins 5 Leave Early Time Mins 5 Beginning In 96 30 Ending In 11 30 Beginning Out 15 00 Ending Out 23 59 Count as Workday 1 Count as minute minute 0 Must C ln Must C Out Es Change the Display Color gt 81 Manual of Middle East Software The Shift Timetable Maintenance interface may be divided into two parts left part mainly are the Shifts Timetable list right side is the Shift Timetable management May add delete and revise Shift Timetable Add Single click Add button to add a new Timetable then input the Timetable name On Duty Time Off Duty Time recording the time as coming lately Late Time Mins recording the time as leaves early Leave Early Time Mins etc The Attendance record is the effective record only within the
87. ed for is invalid the time which business trip asks for leave 129 Manual of Middle East Software 2 3 5 Coming Late Leaving Early Collectively 1 Coming late collectively If part or the entire employees of one department come late this function can be used to modify employee clock in time click Coming late collectively on the down drag of Attendance menu and the following dialog box will pop up Handle Coming Late Leaving Early collectively Department When part or all of employee from one B Ea ACNo 8 department come late or leave early with reasons employee s clock in clock out 3 Engineer E time can be changed and the changes 3 FAE om ee q M Log gt 3 Human Resource from Employee Attendance Records I Sales _ 1785358200 Coming late O Leaving early Neglect Clock in record From 0 19 2012 v 08 00 00 To w 09 45 00 Clock in time after modification 08 00 00 Fx In the department option select the department to which the employee who come late collectively belong and then click the employee of your choice in the employee option box if you want to choose employee more than one you can click the mouse while press Ctrl key Click Select All button wW to select all employees click unselect all button to call off all selected employee Selected style consists of Coming late or Leaving early when you select only lift click on item you select Ne
88. ed shift have to go to work in the holiday if he she does not go to work his her record will regard as absence from work without an excuse records Registry for OT Refers to employee s all working overtime which is this time to 88 Manual of Middle East Software assign employee shift must pass through the registration or the verification only then it take effective In current arrange shift under the option to be allowed to examine this employee s oF entire shift may add and delete change employee s shift Click add key the following interface appear Arrange Employee s Shifts Shift Time Period Cycle 0123 45 6 7 8 9 10111213 1415 1617 181920 21 22 2 24 Monday _ 11 Bum 01 01 1900 00 1 Wi Tuesday MEME i m Wednesday MEDIO PEEL LL Thursday MEENE mma Fiday Oy 1111 m Saturday EE ae Sunday n S vv sui gt Time Range From 03 01 2012 To 03 31 2012 All shifts and the shift Timetable display in this interface Chooses a new shift from these shifts which have been set determine its beginning and ending time single click OK button to confirm the operation single click Cancel button to give up operation returns to the assignment employee shift window After arranges successfully the corresponding shift name will display in employee s shift column and time li
89. eeaeeees 176 DD Data Nia Ma CCIM el Usain keene eset ah stnot inate atau timate a taeaeemee 177 22D AM miale SV Si ellie a5 55scshaseisestasaite haces te shen esdegtentsteatenasteasenaatenne 177 292 Cleat Qosolete DI E N EAN 177 293 Bac kop DataDas Esia EAN 179 2o A Mport AC Dala erer irn ee 179 2 5 5 Export Attendance Data vsscsssiosceeceagetvvsdensdeaetenseevvsvenduavseastuees 181 Z2O ACCESS CONTOL SetU ie ea ra a E AEN 182 ZO NT NE ZOU asia sist Baste E T etna ats oxteabalssaloabaiees 183 PAOA G ue a 0 ete emer nee a er eri ee TEE eer TES 186 2 06 59 Unlock Combimanor sisien psss iaon asides Media aes eek 188 2 6 4 Access Control Privileges ccccccccsseeccceeeeeecceeaeeseceeeaeeees 190 ZO Upload Opto s seseiziz lone iats Lake Lane bee cree ork oka ores cabana onan taee 197 Ds PDI NLU Gs A sae tahoe sense at anne T aa mat ala oon oe 200 DIESEL AUC aks rice n ldudaaad caddie ew lesalcalaentcate sl aecateaataasese tase 200 DFC CCU MID OV Ge nanana a ta cal uta ohana a 200 Se Be eE PaE ae eee 201 3 4 Select Employee in D partments issis sanS 202 Manual of Middle East Software Manual of Middle East Software 1 Install and Uninstall Program 1 1 Before Installation Please install on line fingerprint sensor driver if you want to enroll fingerprint through the Attendance Management software 1 If the 4000 or previous version driver Biokey200
90. eep the number of device record 30000 Status of Record s 2B Import User s Data 4 Http data transport sctivate monitor in designated time zone Times of reconnection due to failedure 1 Po Email the start end of a time priod is divided by subtraction sign the many time priod is divided by semicolon E g 8 00 9 00 11 00 1 4 00 Download all log time v many time priod is divided by semicolon e g 8 00 9 00 1 4 00 Synchronize the time for machine Time to Calc Late v Zo when program start up activate the auto monitor Start up all device this program connect with cyclically poll if this option does not is selected after starting this program the device is unable to cyclically polling the auto monitor Default device polling cycle second While the device continually and cyclically the monitoring because all sorts of reasons can cause some device disconnection temporarily here be able to set a cyclical second number while the device cyclically auto inquires generally decide as 120 Keep the number of device record Total of device record refers to the user data record which each device download from may input a general number to deposit record in here after surpasses over the definite value automatically clear user data record in device For instance here set is 1200 when the recording number downloads to 1201 in the device user recording number will be able the automatic cleared the number to be
91. ement 13 Manual of Middle East Software Only when the system and the Device are at the connection condition the downloading data is available directly click AC Manage in the column Machine on the main interface left side or choose machine from the Machine list right click mouse and then choose the Property on the drop down list access Device management menu 1 If the device is a F8 you connect then Advance Function will appear Device manage x Machine List Access Control Mifare Advanced Function Comm Set Wiegand System Setup DateTime Setup s al Power off Device Update firmware Initial Device Sync time Capture Image DownloadManLog Date Format Voice Clear Admin priviledge If want to clear up the administrator of device which is connecting with software please click the Clear admin priviledge button Initial Device System will clear up all data in the equipment that include User and record OF If you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Sync time May synchronize the Device time to the computer 2 Connect Machine of Fingerprint and Face a This page Device Info describes the fingerprint machine information though this page you can view the information about this product type Product Name 14 Manual of
92. endance rule page Sick According to the sick leave statistical rule under kind of vacation setting as well as the sick leave take effective in other exception situation list by verification 157 Manual of Middle East Software carry on the computation of the statistics Obtain result all from statistical situations between the start and end time the default unit is the hour be able to changes the Sick statistical rule under leaves setting Vacation According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Obtains Result from all situations statistical between the start and end time The default unit is the hour be able to changes the leave statistical rule under leaves setting Other According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Which obtains Result from all situations statistical between the start and end time The default unit is the hour be able to changes the home leave statistical rule under leaves setting NDays Workday Depending on the clocking in out record statistic employees actually work day from Monday to Friday beyond holiday between the start time and end time the default unit is working day
93. es The system provides four exposal models 93 Manual of Middle East Software a Take a picture The device takes a picture but does not save the picture when checking the attendance of an employee b Not to take a picture The device does not take a picture when checking the attendance of an employee c Take a picture and save The device takes a picture and saves the picture when checking the attendance of an employee d Save the not pass picture Take a picture and save the picture when an employee fails the attendance thrice consecutively D Other Setup Click Other Setup to view the other settings of the device Click Read Options and you can view the other settings Devic manage Machine List e Info Advanced Function Comm Set Wiegand System Setup DateTime Setup Machine Name ca System Param Data Manage UI Setup Other Setup timed dormancy time 30 Min 0 not dormancy Fp picture display Register Contrast display v Lock the power off key Enable Set Options Timed Dormancy Time When the dormancy period of the device reaches the specified threshold the device enters a dormant state You can press any key or touch the device by your finger to awaken the device FP picture display Whether the fingerprint picture is displayed on the screen at the time of registration or comparison The parameter has four options Register and contrast display Register display Cont
94. es button the group Time zone the user use will be deleted in critical area from the selected equipment After deleted successfully the system will prompt Show as below Ac Privilege option 3B Edit Privilege Name Group Is Use Group Timezone 1 Timezone 2 Timezone Doorf AC machir 2 6 5 Upload Options 1 Connect device Choose upload device Click icons to choose the device with mouse right click mouse select Connect item and show as below 197 Manual of Middle East Software Attendance Management Program Temp Supervisor 03 26 2012 Data Search Print Maintenance Options Device management Languages Leave Managment Help MachineNo Commtype Baud Rate IP Address Port ProductName UserCount Admin Count Fp Count Fe Count Passwo LogCount Serial 1 Serial Port 115200 COMI 1 Ethernet 192 168 1 201 4370 USB X Delete AC Log X Delete OP Log sync Time BS Refresh Disabled Import Attendance Checking Data S Enabled amp Export Attendance Checking Data z B Property jen Styk E m oe P acNo Even stve Machine Verily Mode jio Status E Unlock Combination gt Access Control Privilege Upload Options Dh Paes ere Ree GY Attendance Managem 2 Upload information Click Upload Options under the door manage menu on the left tool bar and show as following interface Upload Choice AC Options Select the Access control option which yo
95. f Middle East Software Unlock Combination Unlock Combir Description Group 1 Group 2 Group 3 Group 4 Group 5 i 3 4l 5 6l cal 8 3 0 4 If forget what you had defined you can click Group Detail button Group Detail to see the detail Show as below Timezonel Timezone2 Timezone3 5 After setting click Save button to save 2 6 4 Access Control Privileges Access Control privilege mainly applies to user access control setting if a user whose personal No is assigned as 1 2 3 4 and is distributed to No 1 device in the default period time likes as follow add user to right list first then add device to 190 Manual of Middle East Software right side list Click Allows passing Set up the Access Control Privilege when a user belong a group 1 Click Access Control Privilege sub item under the door manage menu on the left tool bar Enter the Access Control privilege interface such as shown Ac Privilege option SB Edit Privilege X Delete Privilege x Seas Group Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir 2 Click on Edit Privilege button and enter the Access Control Privilege to edit the interface shown such following User AC Privilege a Department v ID Group Department Bd ID BJ Name Ea Group v Engineer 1 Josie Engineer 2 Elsie Engineer 3 Maria Engineer 4
96. f duty he will be accounted to absent Check Clock In Check Clock Out This item can control the employee must check in or check out the setup privilege in the item is super than it in the shift schedule Employee Attendance setting Assign Schedul Click n EZI assin Schedule button enter employee s Attendance setting widows 67 Manual of Middle East Software shown as following widows Employee attendance options Lily Auto assign timetable Least time for Auto assign 1 al Dayfs 0 Hour s Vv Attendance Active Count OT Used timetable oP ae Holiday Registry for OT Assigned schedules list 01 01 2000 1273172999 New Shift The operation is same as 2 2 6 Employee Schedule Here not restatement Employee Attendance rule setting Attendance Rule Settings p Click E button enter employee s Attendance rule setting widows shown as following widows 68 Manual of Middle East Software Formulate attendance checking rule Calculation Weekend Setup One workday as 480 mins Extend 0 Minutes For Date Time Change Clock in over 10 mins count as late Clock out over 5 mins count as early VIF no clock in count as Late v 60 mins VIF no clack out count as Early Leay v 160 mins _ Jas late exceed ho si minutes count as absent _ As early leave exceed 100 sj minutes count as absent Min Time to Start after OT 60 Calculate above
97. file name or click L button to set your data file s saving path and file name XA Note You must choose the new name of file if the file exists in the system the system will inform you select a new name of file Shift data for AC Time Delete the expired employee shift data select the Close Date and click OK For example the time range of a shift record is 1999 01 01 to 2011 12 12 When the Close Date is 2011 01 01 the record is not deleted The employee shift data is deleted only when the cut off date is later than 2011 12 12 Input the close date of the data that you want to clear in close date box and the close date should be ten days before the current day you will clear the corresponding data after clicking OK and prompt messages will display Attendance time setup data means to clear obsolete employee s shift schedule data select close data for clearing record click OK and you will clear obsolete 178 Manual of Middle East Software employee s shift schedule data In the terms of Microsoft Access database can click Compact Database File button to compact the database After clearing data click t1 to return the main menu 2 5 3 Backup Database In order to make sure data security and to restore we suggest you backup database in regular time click command on the menu pop up following window Please input backup data file Save in O AttMid east 5 O attdatas photos My Recent a
98. fts working hours schedule are divided into a m shift p m shift night shift three Timetable the application beginning date is 1 As before instruction finish the operation the following window appear Vor A tau v Poe I X Dokte Timetable Name Night On Duty Time 20 00 Of Duty Time 96 00 Late TimeiMins Leave Eerly TimelMins Bearrina in 79 00 Ending In 20 00 Beainning Out 06 00 Endra Out 07 00 Count as Workday Court as minutelmrnute M MutCin Mux Cut SS Chanan the Diintay Color gt Employee working hours schedule list pr fe fete e pe fe fete tec po fe feta te pe fe fete fa pe fe fete e pe fe fete tc pr pete tater 94 Manual of Middle East Software From schedule list the regular are fund cycle of all employee work hour is four day so A B C D four shifts s four day working hours are divided into four shifts Other shift follows the instruction Coe fee Ped Pb Po BD Ue ee eT ie a a E Time Range Refers to show all employees schedule time which day start and which day end Timetable in the below rolling region 2 2 7 Attendance Rule All attendance computation of statistical comply with attendance rule The attendance rules consist of Employee Attendance rule and Attendance rule The Employee Attendance rule has the higher priority level than the Attendance rule That is if the Employee Attendance rule is set refer to 2 2 2 Employee Maintain to set the E
99. glect clock in record means to neglect selected employee all clock in record during the time period is defined by the From time box and the To time box Clock in time after modification means the time of the clock in records to be adds in 130 Manual of Middle East Software Click OK button to delete all neglect clock in records or add clock in record after modification and to return the main menu Click Cancel to abandon this action and return main menu 2 Leaving early collectively If part or all of the employee of one department leaving early with reason this function can be used to modify employee clock out time the operation process is the same with to handle coming late collectively it is only to select leaving early collectively 2 4 Search Print 2 4 1 Attendance Record This module is used to inquiry all employee attendance record which is downloads from the device the computation of all attendance statistical bases on this record Click Search Print on the main menu pop up menu is following Click Attendance record sub item on the main window of Search print and the following window will pop up 1 Search 1 Only search attendance record Dept Display all departments in this unit Name Display all employees in this unit through drag down box choice needs to inquire sub item Time Range Beginning and ending time Determine time scope that needs to inquire 131 Manual of M
100. hat want to be deleted click l A Delete button to delete Edit Choose a Shift that want to be edited click ZN I to edit d Delete Delete Timetable Click on button selected Timetable will be deleted Save After a Shift has been edited or added click 1 Save button to save related information Weekend color Set the display color at weekend in a shift period Click Weekend color and the Color setup interface pops up If the device does not need any color 85 Manual of Middle East Software select No color 2 2 6 Employee Schedule If employee has not been scheduled then at finally system is unable to statistic the Attendance records if a employee did not belong to shift the system will be unable to distinguish his Attendance record which was goes to work or gets off work and fail to count his Attendance After setting the Timetable and the Shift Management Select Maintenance Options menu clicks Employee Schedule open the window of schedule employee s AC Here you can maintain data related to employee s shifts Schedule Employee s AC Department GF Employee Design Report Ef Arange Shifts av x 3 Our Company AC No Name Shift Aa E Adminstrative ee 5 Danniel Normal E Human Recource 6 Chey Normal 2 Sales 7 Alex Normal 8 Shirley Normal 9 Cunt Normal 10 Chris Normal v lt gt Time Range From 03 01 2012 To 03 31 2012 v Temporary Shifts fb fa x r w D A 03
101. he Attendance statue display in the correction status New Statue Correction Statue When the Time Attendance machine has option setting this rank is in empty Otherwise in the correction statue system depend on the assigned employee the shift Time Period and the fingerprint verification time to judge whether the employee is in checking in checking out the overtime in or the overtime out system computation of the statistics by this status Exception There are 8 kinds of situations The normal record the invalid record the duplicate record the statue is wrong the free working overtime working overtime business trip the auto assign employee shift a Invalid record The clocking in clocking out beyond shift Time Period the time scope the record completely regard as invalid The invalid record will be regarded as 146 Manual of Middle East Software this record does not exist during Time Attendance statistician it will not to be count b Repetition of record When the Timetable of the Attendance record is smaller than the effective interval of Attendance rule the record regard as repetition of record c Free overtime The employee has checking in out record within the Time Period which has not been assigned to employee and maintains this employee s Time Attendance setting page in the employee to count working overtime the item to select d Overtime There is a statue setting in the device the Atte
102. he time over the Work Time is overtime The default unit is hour Refer to 2 2 2 Employee Maintain to set the Work Time of the no shift employees OT Total work time Work Time Under time The system automatically calculates the under time according to the One Workday as Time set in Employee Attendance rule of no shift employees The time under the Work Time is under time The default unit is hour Refer to 2 2 2 Employee Maintain to set the Work Time of the no shift employees Under Time Work Time Total work time Total in time Sum of all above matched clock in and clock out time a maximum of five matches are supported Report Not only search and modify these Attendance Records in Clock in out log exception List but also able to preview and print these Attendance records these following list include Daily Attendance statistical report Attendance General report Depart Attendance Statistical Report Staff s on duty off duty Timetable Daily Attendance shifts Daily Attendance OT Report Summary of Overtime Daily 162 Manual of Middle East Software Overtime Create current report for grid click Report button pop up following menu Attendance General Report Depart Attendance Statistic Report Staffs On Duty Off Duty Timetable Daily Attendance Shifts Daily Attendance OT Report Summary of Overtime Daily Overtime NoshiftUser Summary User Count Report Create report for current orid 1 Daily Atten
103. iddle East Software Search Choose the department employee and determine the beginning date the time the ending date time single click Search button the inquired result in lower part the window to show the employee s of your choice attendance record in period of time will display in result box in low side of windows Z Search Employee s Attendance Checking Record Condition TRAE Bseach If you want add edit attendance checking s original records please Dep E Esah ro use the functions of Forgetting to clock in out Coming Name lt All gt x eee Lec or Handle Attendance Checking Time Range C Design Report Manual FA Out From 03 01 2012 00 00 C Display Status Support simple calc To 03 31 2012 23 59 7 C Display Workcode amp Advanced Export Modify Log C Display the picture Primary Logs No gt i7esase1a7 Date Time Location ID ID Number CardNo a 03 13 2012 18 47 1785358197 03 16 2012 17 35 1785358197 03 16 2012 17 48 1785358198 03 06 2012 18 47 1785358198 03 16 2012 17 48 1785358199 03 16 2012 17 48 1785358200 03 16 2012 17 48 v lt gt List has the department name the register number the serial number the name the date time the machine number has six fields The user also may choose the attendance statue and the working code Display status The attendance statue will display in list Clock in out so on
104. ider Microsoft OLE DB Provider for Indexing Service Microsoft OLE DB Provider for Internet Publishing Microsoft OLE DB Provider for ODBC Drivers Microsoft OLE DB Provider for Oracle Microsoft OLE DB Provider for SQL Server Microsoft OLE DB Simple Provider MSDataShape OLE DB Provider for Microsoft Directory Services 2 Click Next to enter next step or create a link to enter following window 102 Manual of Middle East Software Data Link Properties Provider Connection Advanced All Specify the following to connect to Access data 1 Select or enter a database name att2000 mdb po 2 Enter information to log on to the database User name Admin V Blank password Allow saving password Test Connection Click button select database filename A For a single computer Through the pop up menu of File Manager attach it in the attendance database file The default file path is C Program Files AttMid east att2000 mdb Click Test connection if the prompt inform you the connection is successful that means that the software have been create link between databases shown as following figure Microsoft Data Link Ed Lod J1 Test connection succeeded User may use the password to guarantee databases security if you do not want to input password please remove tick from blank password put the tick in the password input box click OK to enter next Shown as followi
105. imilar to the currently quite popularized lay off phenomenon Leaving post employees can be re employed through Employ Employee in Department Management Click L button to present this dialog box Attendance Management Program 2 Do these employees really want to leave their posts Press Yes button to layoff the employee or press No to abandon this action 6 Import user data 61 Manual of Middle East Software Import user data from the local disk Click impot button and the Import User Data interface pops up Import User Data oo fx il 2i L mat L Delete v Save 1X Cancel Click Import button then the Import data wizard interface pops up Then add the user data stored in the local disk Import data wizard Impot tom MS Excel DBF OOXML O Text file OCSYV file Comma Source file name Template Options C Go to the last page after loading template C Save template automatically when wizard closes Load template from file Execute 7 Face group To use a face device and enter a face group proceed as follows 62 Manual of Middle East Software Click FaceGroup and select the users who have registered faces for grouping For the users who have not registered any face do not perform this operation Face group Dept Name OUR COMPANY OUR COMPANY OUR COMPANY OUR COMPANY OUR COMPANY OUR COMPAN
106. ine will add on the interface 39 Manual of Middle East Software define the starting time and term of period of validity is available Z Edit SMS 00001 Type O Personal Public O Preset V Set the validity period Start Monday bY 545 421 Duration 9 Minutes Content a Zo Start The user can set the short message display starting time set up time please refer to Appendix 3 1 Set Date Duration Click nln button to set duration the unit is minute user also can input value in the box Content Input content of the message For example set as below Edit sms Type Personal O Fublic OPreset Start Saturday b Y 10 53 06 gt Duration 9 a Minutes Content Please go to the meeting after a meeting Zo Click Cancel button to cancel operation click OK button to save and then return the SMS management window The message will be displayed on the 40 Manual of Middle East Software window Show as below Operstere of the oniected de gt Ors A modora O stabave oper ston Tidkete Fe velcied Dese wee aged Edt mesages j Qury vesias Arenas E Ba ve gt mman pa m f gt a Dex of mectages 2 Set associations XA Note Only the type for personal of the short message can set associative sSet associations purpose is distribution of the corresponding view permissions only selected association employee can see the short messag
107. ing 128 Manual of Middle East Software for leave utilize cancel setup to left click Cancel button on the setup window after click the following prompt box appear Del Batch Delete the leave records of employees in batches Click this button and the system displays a dialog box about the time range of batch deletion Select a time range for batch deletion and click OK Please select the period of time to batch delete Time Begin ZTE 03 01 End Time 2012 03 31 Zo When you add leaving on business time period and if this time period overlap exited time period the following caution box will appear Attendance Management Program x You can t add this item of Asking For Leaving Leaving on Business New Time Period will overlap with existing time of Asking For Leave Leaving on Business Click Yes key the operation is invalid After setting the added asking for leave business trip is invalid currently After you add the record of business trip asking for leave successfully then the shift detailed situation will belong to the exceptional case in the Attendance report the situation of business trip asking for leave will display in other unusual situations default business trip asking for leave take effective system can directly compute the Attendance record be allowed to business trip and asking for leave in here the verification verifies for invalid then does not count in the report has verifi
108. interval as OT jo 3 C Limit Max After OT as _ Min Time to Start Before OT Calculate above interval as OT 160 C Limit Max Early OT as C Limit Max Total OT as 4 gt mins 3 B aie Reg H o om o D o N Extended Time for Date Time Change In the condition of no shift set the attendance time for date time change This option is set in minute For example Extend 240 Minutes For Date Time Change indicates that the attendance time is clocked until 4 00 a m on the next day The other operation is same as basic settings and weekend setup of _2 2 7 Attendance Rule Here not restatement 2 2 3 Administrator Setting 1 Set administrator To help protect you system from security to prevent the data are changed by unauthorized personnel this management program provide with the function to set administrator 1 Click the Administrator sub item on the menu of Maintenance Options this window will pop up show as following dialog box 69 Manual of Middle East Software Administrators Ei Administrator yE Modify Password e2 Operation Purview 2 Click on the Administrator button the display is following Add Super Administrator Add Department Administrator Add Level 1 Dep Administrator Add Level 2 Dep Administrator Cancel Administrator 3 Select the administrator type you want to add it is better to add supper administrator first after click following in
109. is Agreement I acknowledge and understand that by refusing to accept these terms I have rejected this license agreement and therefore have no legal right to install use or copy this Product or the Licensed Software that it incorporates 218 Manual of Middle East Software 5 Trouble Shooting The following is a list of typical troubles you may be annoyed of at the beginning of working with program and their solution as well 1 Due to the user changed fail to enter the management program what will I do Answer The PC needs to be configured with Office2000 or a later version and the Access software at first Then enter the attendance program installing directory look for the att2000 mdb file double click and find the user info list in the appear interface double click to find security flags field delete the identifier with the value as 15 under this filed 2 I forget the password of database how to do Answer Enter maintenance and setting of management program click on the Setting password of database then have no need to verify old password so can set up new password of database 3 How to use the business check in clock out Answer When the employees need to go out the employee should check out on attendance device When the employee come back select business clock in 219 Manual of Middle East Software 4 While inquire attendance record selected the highest department se
110. ished installing Attendance Management on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup BEL Note The above installation pictures may be discrepant with the actual installation scenes In case of discrepancy between them the actually installation scenes will prevail The shortcuts will appear on the windows click this icon Mikiiiakaal on the desktop to enter software Manual of Middle East Software O otice The software adopts MAC address encryption and area restriction encryption to avoid connection with machines developed by other companies 1 3 Uninstall Program 1 3 1 Uninstall the Software If you do not need this software anymore you can uninstall it from computer as below Close the attendance management program 1 Run Add Delete program in control panel choose attendance management system and uninstall it 2 Alternatively choose Start gt Program gt Attendance Management gt Uninstall For clear all the software you need to enter directory to delete the folder where the software installed 1 3 2 Uninstall Fingerprint Sensor Driver If you do not need to use the fingerprint sensor anymore you can uninstall it Run Add Delete program in control panel uninstall fingerprint sensor driver 1 4 Selecting an Interface Language Before using the software set the interface display language as needed The system supports three
111. kup data of employees witch select from FAE department display on the left up corner if the new added employees and selected employees own the same the shift and attendance setup left click Copy selected employee att options and schedule if there are other same field select relating to fields from the Select fields to be copied list AC No Batch increase that department on adding batch employee Through the 58 Manual of Middle East Software Number pattern it is easy to add employee s AC No Number pattern That means AC No s format for example the employee s AC No of this department is the figure 1 at the first and its pattern is 1 input 1 to the Number pattern box and input 3 to the Wildcard length box The window display following Add a batch of employee Copy data from T anyal Select fields to be copied AC No No Number pa Gender Title Wildcard PI length Zz Mobile Pager Birthday From 1 i 7 Date of Employed Add Office Tel department Administrator Nationality AC No Privilege Passport EXP fo 001 Wildcard length That is mean how many figure the Number pattern has E g the forward section of the AC No is 1 it s Wildcard length is 3 if the AC No is 1 so it s Wildcard length is 2 After the Wildcard length has been defined by use the From box To box to create AC No range E g create the AC No range from 106 tol10 input 6 to Fr
112. l is valid and you can set the interval as the overtime work period You can also restrict the maximum interval as overtime work after clock out in case of insufficiency use the actual 98 Manual of Middle East Software time in case of excess use the maximum time You can set whether overtime work is recorded before clock in If you select Overtime work interval before clock in the subsequent interval is valid and you can set the interval as the overtime work period You can also restrict the maximum interval as overtime work before clock in in case of insufficiency use the actual time in case of excess use the maximum time You can also restrict the sum of overtime work period before clock in and after clock out in case of insufficiency use the actual time in case of excess use the maximum time 3 Click Statistic items on the pagination and following window will pop up Formulate attendance checking rule Basic settings Calculation Statistic items Weekend Setup No C In on Leaving Post TEEF Statistical rule Normal Min unit Round off control Late O Round down 0 50 ru Round off Ab Workday O Round up sent OT Rest N ln JAcc by times C Group by time periods N Out ROT Round at Acc BOUT OUT FOT Symbol in report G Zo You can set statistical rules and symbols for employee leave on business coming late and leaving early etc on the pagination label FOT Freely ove
113. lected all employee why cannot see record but it s true display that has been saved to downloading data Answer 1 It is maybe the data record time expire inquiring range want to view the original record open the attendance database att2000 mdb enter clock in out list can see all original record prove that original attendance record is in the range which you inquire specifically pay attention year 2 It is maybe that add a highest department again after the general company name was canceled installing finish the default highest department general company can not be cancel but it is able to be modify in the attendance rule 5 I have assigned shift why no the result of account and statistics indicate leave comes late gone early Answer First enter management to check the setup shift in normal condition the name of shift corresponding time period display that appear in blue color in right time box if there isn t any problem enter employee shift list view the starting date of employee shift the starting date is beyond the account and statistics time range isn t it If it isn t assign shift again fix new starting date 6 How to cancel the schedule which has been set up Answer You can add an empty schedule firstly then use the empty schedule replace the schedule which will be canceled in employee assignment enter schedule management to cancel corresponding schedule OK 220 Manual of Middle Eas
114. lick this button to produce the employee department business trip asking for leave data sheet which display by the report Employee department business trip asking for leave data sheet 123 Manual of Middle East Software Business Leave AfL List FAE 2012 03 01 2012 03 31 23 59 00 Start Tine ind Tine FineLeng Leave Class even SSCS sopa ooo 09 00 Sick na 3n on 30 0n Sun Leave Date 31 Employee department business trip asking for leave data sheet Business Leave AfL List FAE 2012 03 01 2012 03 31 23 59 00 TimeLeng Leave Class Reson DR 09 00 Sick Sun Leave Date 31 aopa Oooo S S Ay e ac EA ae ope J A tee Sel 09 00 Sick Sun Leave Date 31 Tom 1785358198 Blla 1785358200 sopa oo E e Sun Leave Date 31 Export Export the related record of all asking for leave in period of time into a folder by the text or the list for detailed operation please sees also 3 6 Export Data Query This inquiry way is to demonstrate the record of all employees asking for leave by the list in period of time this function link with List page label when click this button system will automatically jump to the page label display the record of asking for leave by list Shown as follow 124 Manual of Middle East Software D Employee Leaving on Business Asking for Leave Setup Aoun coman E Name lt All gt 1785358197 1785358197 1785358198
115. m please refer to item explanation about Attendance statistical table 2 Tool column Change color In order to better distinguish each kind of displaying statue be able to change various statues appearance Filter by Exception Single click the here the choice menu appears which exception may be selected to demonstrate which didn t display Put the tick in the item which is selected Filter by Timetable Single click the here the choice menu appears may choose the Timetable will display which Timetable is in exception when there is tick in front of the Timetable name that the express this Timetable is selected and in exception Maintenance AL BL The operations of Employee Leaving on Business Asking for Leave are same with handle Attendance Clock In Out Log Exceptions The page of Clock In Out Log Exceptions mainly is to examine original record statue which download from the equipment and revise to the Attendance record States 1 View the Attendance record 144 After searching and Manual of Middle East Software calculating chooses the Clock In Out Log Exceptions pagination shown as the following figure In the Clock In Out Log Exceptions the default data row includes the the register number AC No No Name Date Attendance time Time the working statue State the correction statue New State the Exception Operates Manual record Machines Name 11 items if wants to di
116. me Range Dep Our Company 2 Calculate From 03 15 2012 v X Name lt All gt Teel osri7 ai2 Report E Export data F Report Designer Sort M Departmer User Num Name I Time Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUserAtt Date Clock In 1 Clock Out 1 Work Time 1 Clock In2 Clock Out 2 Work Time 2jClock In3 Clock Out 3 fX 03 15 2012 08 00 03 16 2012 08 01 22 16 14 14 22 17 03 17 2012 08 03 15 04 07 01 03 15 2012 08 00 03 16 2012 08 01 22 17 14 16 03 17 2012 08 03 15 04 07 01 03 15 2012 08 00 03 16 2012 10 56 15 19 04 22 16 01 22 17 06 16 03 17 2012 08 03 18 30 10 27 03 15 2012 08 00 03 16 2012 10 56 15 19 04 22 16 01 03 17 2012 08 03 18 30 10 27 161 Manual of Middle East Software The no shift user statistics table contains the following information Emp No AC No No clock in 1 to clock in 5 clock out 1 to clock out 5 Work Time 1 to Work Time 5 Total in time Total in time OT Under time and Absebt Clock in out 1 to 5 Clock in and clock out form a match The earliest unmatched clock in time matches the latest unmatched clock out the value is accurate to the minute extent Work Time 1 to5 The difference value between Clock in Ito 5 and Clock out 1 to 5 OT The system automatically calculates overtime according to the One Workday as Time set in Employee Attendance rule of no shift employees T
117. me is not litter a few minute Otherwise the system will determine record as invalid E g an interval of five minute there is valid record at 8 10 so among 8 10 between 8 15 records are invalid it is valid record only after 8 15 Out state There are four methods to be selected to handle leaving status 96 Manual of Middle East Software Ignore state This status is ignored while attendance statistic to handle As Out This out status is signed Normal out As Business Out This status is sided on business out Audit it make verification for record by hand examine employee whether go out Over time OT state The over time consist of counting over time not counting over time administrator allowing and count over time three status Ignore the state attendance statistic does not count over time As OT directly Over time does not need to be examined count it directly Audit it make to verification for record by hand in order to examine whether employees have over time Examine operation is sub item which attendance exception require and record list other exception require 2 Click Calculation pagination account window appear it is following 97 Manual of Middle East Software Formulate attendance checking rule Basic settings Calculation Statistic items Weekend Setup One workday as 420 mins Clock in over fi 0 mins count as late Clock out over 5 a mins count as early V If
118. mployee Attendance rule it prevails otherwise the Attendance rule prevails The procedures for setting Attendance rule are as follows 1 Select Maintenance Option menu click Attendance rule option and this window will pop 95 Manual of Middle East Software Formulate attendance checking rule paee Basic settings Calculation Statistic items Weekend Setup Unit name OUR COMPANY Abbreviation OUR COMPANY Shift expands two days From Monday start a week 1st day shift 2nd day shift From 1 x start a month O 2rd day shi The longest time zone under 680 E mins The shortest time zone exceed 120 mins Least minutes of shift interval 5 mins Out State OT State O lgnore the state O lgnore the state Olds Out As OT directl OAs Business Out 2 Audit it Audit it Lo This interface consists of four pagination pages It is required to set the beginning day for each week or the beginning date for each month Some companies calculate their attendance record from Sunday and other from the 26th after these setup it is convenience for calculation to select time If a shift expires 0 00 it should be defined which workday this shift belong to How many minutes are the maximum shift Time zone no more than How many minutes is the min shift Time zone no fewer than In order to determine attendance status verify record correctly grant smart schedule demanded so that the valid attendance ti
119. mployee shift the module Assign employee shift not only individual all but also by the batch Click all choice button to assign all employees shift in the employee s list interface hold down the Ctrl key and with the mouse single click the employee to complete the multiple choice choose the employee who needs to be assigned to shift then click 87 Manual of Middle East Software Arrange Employee s shifts button fi Arrange Shifts the following interface appears Employee attendance options Lily V Auto assign timetable Least time for Auto assign 1 Days 0 F Hours Attendance Active Count OT Used timetable _ Holiday V Registry for OT Assigned schedules list 01 01 2000 12 31 2999 Normal Attendance Active Refers whether Attendance is effective or not after choosing this item according to the Attendance rule and the shift schedule total of Attendance record is available otherwise this employee will not participate in Attendance whose records regard as normal work For example some leaders do not need to count the Attendance for normally go to work Count OT After choosing this item ability to calculate this employee s working overtime Holiday After choosing this item this time the employee who has been assigned shift will rest in the holiday if he she will go to work his her record will regard as working overtime otherwise this time the employee who has been assign
120. nce May add delete and modify the Holiday List through maintenance tool column Add Click _ button a blank which is used to add information appears in the holiday list module Input the Holiday Name the Holiday Time and the Holiday Length into the corresponding blank Following figure D Holiday Maintenance jaj n a x Holiday Name Holiday Time a New Year s Day 01 01 2012 115 Manual of Middle East Software PBL Note when input holiday time the format you input is 01 01 11 after input the default format 1 1 2011 al After correctly input the information that wants to be added click button to save this information Delete Click T button to delete the holiday information which does not need to use Edit When need to adjust to the holiday time which has been added may click ah button to edit holiday information Then click button to save the information which has been edited After adding the holiday list while assign employee shift the system cannot schedule these Timetable Because assign employee shift record does not exist therefore set holiday period in the Attendance report form the system cannot count this period of time the Attendance If in holiday period had the employee to carry on the Attendance registration counted in the Attendance report form for this employee freely working overtime 2 3 2 Leave Setting It is possible that when employee encou
121. ndance record as record list to export Able to list prints to export save and search for in list etc operation Copy Data from first to current Searched record result copy directly form duplicating to current position and can patch in Excel list directly Copy Data from current to last Searched record result copy from current copying position to ending and can patch to Excel list directly 1 Column Data row select item name on the searching window appearing click pop up menu is following Show all Columns All item name of data row display on search window Hide all columns All item name of data row except surname and name hide on the search window only show surname and name Save grid layout item name on which the search window appears can be saved load data row setting to use Load grid layout According to store data row to show item Click Preview Following window appear Misc Exception Misc exception mainly is used to verify and appraise employee hour of overtime and business trip default leave sick leave home leave are effective overtime free overtime business trip approval absence are invalid by default it need a calmer appraisal of whether effectively writes down in the statistical report Misc exception interfaces show as follow 151 Manual of Middle East Software Attendance calculation fa fe Time Range Dep FAE E Colculate From 02702 2012 xf ey Repor
122. ndance record the attendance statue as the overtime in the overtime out the demonstration is working overtime in the abnormal state column e Business trip There is a statue setting in the device the Attendance record the attendance statue as business trip the demonstration is approval absence in the abnormal state column f Auto assign employee shift Employee s checking in out record does not exist in the Timetable that has been normally assigned to the employee but the record is in the employee auto assigned the Time Period then this record show as auto assign abnormal state column g Corresponding Time period Is one kind of sign in the software interior do not display it has nothing to do with user operation Operation Show the operation for record of your choice Department The employee is at department Manual record Attendance record that is not generated by the device for example the records about forgetting to clock in or clock out 147 Manual of Middle East Software Machines Name the names of the machines that record the attendance records 2 Revises the Attendance record Choose the corresponding operation to revise the Attendance record with tool column in the right side page Tool column 1 Change color May change each kind of condition that express color single click the here the following interface appear J oK Invalid Repeat Wrong State out Jot J Fo A
123. ne or the clock out time has been changed Click the close button xE to close this dialog box and return to the main menu There are many select statuses of not only clock in and clock out but also other option in select box The type of choice box is allowed to choose the condition that not only has clocking in and clocking out but also includes other options if had to operate other types only to need to choose the different type other types step of operation and handle the employee forget checking be same interface as follows the sequence of operation to Forgot Clock in out Employee Z OUR COMPANY 3 Adminstrative i Engineer Wa FAE E Humen Recource i Sales Danniel Cherry Alex Shirley Cunt Chris 802 1056 1086 1094 When part or all of employee from one department forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched by using lt Modify Lag gt from Employee Attendance Records Search Module Press Ctrl to sel State CAn x Add te Cut amp OverTime In OverTime Out Mach Open for Out v Remarks If need to handle all employees to forget clocking in click Select All button w shown as following figure 120 Manual of Middle East Software Forgot Clock in out E Adminstrative B ENA i FAE 3 Humen Recource 2 Sales Press Unselect button 1 om GJ l wololo jejele IER
124. nected deviSMS list List of associated persons Device name Code No Type Start time Dur Content S eae Name Department 29 PM P Pl gt p No 4 4 00001 1 Pi 3 24 2012 4 06 29 PI lease go to the me 25 00002 wi Ar Fel Py 00002 i fF i Attendance Management Program X 1 Deletion completed Operations of the selected de Clear all associations Database operations Create messages Edit messages Query messages peri message Delete messages Send messages au Clear all messages associations As shown in Figure the short message list does not display this message means Delete successfully 7 Send messages _ 47 Manual of Middle East Software a Select the message need to send click Send messages button will show the send process on the window and show as below b After send success popup the following frame Attendance Management Program Click OK button to close this prompt box Notice The machine must support the short message function or can t use the function 3 Operations of the selected device Clear all associations Click this button clear all associations the device has set Delete the selected message Click this button delete the selected message Clear all messages Click this button clear all messages in the device 2 2 Maintained Options In order to get correct and accurate Attendance result you mu
125. neer Elsie A 03 15 2012 14 01 7104 Fingerpint 22 Engineer Elsie f2 03 16 2012 08 01 104 Fingerpint 23 Engineer Elsie 2 03 16 2012 16 01 7104 Fingerpint 24 Engineer Elsie 2 03 16 2012 22 15 104 Fingerpint 25 Engineer Elsie 2 03 16 2012 22 17 104 Fingerpint 26 Engineer Elsie 2 03 17 2012 08 03 104 Fingerpint 27 Engineer Elsie 2 03 17 2012 13 51 104 Fingerpint 28 Engineer Elsie A 03 17 2012 15 04 104 Fingerpint 29 Engineer Elsie 2 03 17 2012 15 04 104 Fingerpint 30 Engineer Elsie 2 03 24 2012 16 50 71 Password Manual Record 31_ Engineer Maria 5 03 02 2012 19 41 104 Fingerpint 32 Engineer Maria 3 03 02 2012 19 43 104 Fingerpint 33 Engineer Maria 3 03 15 2012 08 00 104 Fingerpint 34 Engineer Maria 3 03 15 2012 14 01 104 Fingerpint 35 Engineer Maria 5 03 16 2012 10 56 104 Fingerpint 36 Engineer Maria i5 03 16 2012 15 19 104 Fingerpint 37 Engineer Maria B 03 16 2012 16 01 104 Fingerpint 38 Engineer Maria 3 03 16 2012 22 15 104 Fingerpint 39 Engineer Maria ie 03 16 2012 22 17 104 Fingerpint 40 Engineer Maria 5 03 17 2012 08 03 7104 Fingerpint 41 Engineer Maria 5 03 17 2012 13 51 104 Fingerpint 42 Engineer Maria 3 03 17 2012 18 30 104 Fingerpint 43 Engineer Tanya 4 03 02 2012 19 41 104 Fingerpint 44 Engineer Tanya 4 03 02 2012 19 43 104 Fingerpint 45 Engineer Tanya 4 03 15 2012 08 00 104 Fingerpint 46 Engineer Tanya 4 03 15 2012 18 02 104 Fingerpint 47 Engineer Tanya A 03 16 2012 10 56 104 Fingerpint 48 Engineer Tanya 4 03 16 2012 15
126. new registered user uses time period of Group 1 After the user is re assigned to other group the user uses default time period of the corresponding group So please make sure to define default time periods for each group Group Setting 1 Click Group sub item under the door manage menu on the left tool bar enter the Group setting interface shown as following figure 186 Manual of Middle East Software Group Description Timezone Timezone2 Timezones Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 2 Group editing left click item that need to edit with cursor to enter the editing State Group Description Timezone Timezone2 Timezones ij v Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 3 Through drop down box to choose the Time zone Group Description Timezone Timezone2 Timezone3 i Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 187 Manual of Middle East Software Set up is completed click on Save button to save 4 According to your needs you can repeat step 2 and 3 to edit other Time zone 5 Add group click Add button can add a group show as below Group Description Timezone New Group Attention when setting time zone of group time zone 1 can not
127. ng figure 103 Manual of Middle East Software 2 Enter information to log on to the database User name Admin i Blank password Allow saving password B For a Network For instance three Attendance systems are linked together with their computers labeled with Computerl Computer2 and Computer 3 respectively and Computer is the host First make the installation directory of the attendance system on Computer to share with other computer and grant Computer2 and Computer3 to read write and access Computerl is available The Database link on Computer is pointed to the local Attendance database and database link on Computer2 and Computer3 is pointed to the database on Computerl Thus the three machines are able to share data Link to SQL Server If you want to use a network database first you should establish the Fingerprint Attendance System database on the database server In the installation directory of this Attendance system you can find a file with the name of sqlserver sql which 1s the SQL script for establishing the Fingerprint Attendance System database on Microsoft SQL Server 7 0 If you are using other database server please refer to this document to establish the Fingerprint Attendance System database Provider Select Microsoft OLE DB Provider for SQL Server clicks Next or Connection to enter the following window 104 Manual of Middle East Software Data Link Properties Broes Connector
128. nistrator Under the Maintenance Options menu set up the administrator and assign the privilege Maintenance Timetables Maintenance Shift Schedules Click this sub item under the Maintenance Options menu create the working Timetable in the Maintenance Timetables manages the shift schedule chooses properly working timetable or the timetable combines to establish the different shift schedule Employee Schedule Under the Maintenance Options menu assign the Shift Schedule which already set to employee Holiday List Set the holiday under the Maintenance Options menu Leave Class Under the Maintenance Options menu go on a leaves setting and leaves statistical rule in report form Attendance Rule Set up the Attendance rule and statistical rule for Attendance project in report Database Option Set up the database connection through this sub item under the Maintenance Options menu System Option Be able to carry on the setting to software some options under the Maintenance Options menu 276 Manual of Middle East Software Connect Be able to connect with Device through this sub item under the Device Management menu Download attendance logs To download the data record is available through the Device Management menu Upload user info and FP Ability to upload the user information through the Device Management menu Downloads user info and FP Under the Device management menu you can download user fingerp
129. no cause overtime the running time exceptional case should the registration be supposed to clocking out department working day weekend holiday on duty time working day overtime weekend works overtime holiday working overtime If wants to display more may right click Columns item in the table after choose other rows that need to be show put tick in front of the row that will be cancel PEL Note To handle the problem that a user clocks in and out with different machines the column of Machines Name is added next to the columns of Check in Time and Check out Time in the Shift List 142 Manual of Middle East Software 1 Item explanation Timetable The employee Clock in clocking out time corresponding Timetable name Late The difference value between On duty and Real Time if did not clock in and the time when employee go to work without clocking in record will be regard as coming xl minute late in the Attendance rule asking its item will be able to corresponding display If has set option in the Attendance rule the coming lately time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 coming lately time will not display record it as absenting from work on cause When x2 is bigger than x1 coming lately time correspondingly show the x1 minute Early The difference value between the Off duty and Clock Out if did not clock out and the time when employee gets
130. no clock in count as Late 60 mins V If no clock out countas Early Leay 60 mins _ As late exceed 100 minutes count as absent As early leave exceed 100 4 minutes count as absent V Min Time to start after OT 60 mins Calculate above interval as OT eo mins C Limit Max After OT as 60 mins Min Time to start Before OT leo 4 mins Calculate above interval as OT eo mins _ Limit Max Early OT as Ea mins C Limit Max Total OT as 1120 4 mins Zo You need to set that the work hour account by minutes this value should be the same with on duty hour because statistics result correct depends on this value In the step how many minutes will be recorded as coming late after expire on duty time how many minute will be recorded as leaving early before near off duty the definition of time period must be the same with time period of the maintenance setup otherwise the statistics result is Not correct For the clock in record how many minute means coming late of neglect work for the clock out record how many minute means leaving early or neglect work If you re coming late or leaving early is over to definite minutes there will be regard as absent work Can set overtime which are how many minutes it exceeds clock off time so this will be record overtime You can set whether overtime work is recorded after clock out If you select Overtime work interval after clock out the subsequent interva
131. nt registration Sensor Register the fingerprint through the on line fingerprint device Ootice when you choose fingerprint sensor to enroll there are two choices Finger9 0 and Finger10 0 for the operation detail refer to Appendices 3 9 How to Generate License Files Sensor Registration flow Single click Enroll button shown as figure 54 Manual of Middle East Software Start to register click any finger in the interface with the mouse the fingerprint Device that has been connecting with is in the registration condition Firg A a 7 m sich ira Manual of Middle East Software Onotice You can choose to enroll duress fingerprint but it is only effect when the device supports the function otherwise it is just a general fingerprint Follow prompts or press fingerprint on sensor face of the fingerprint device or fingerprint scanner after press 3 times prompt inform you registers successfully then fingerprint registration finish If want to backup fingerprint for system chooses a finger registration After the registration complete press OK to return add the employee interface continue to add the employee b Registration card Under Fingerprint device drag box choose the Device with radio frequency card function after connects successfully and starts to add the employee Selects department which the employee is at Click aii button wave the card which want to be registered on
132. nters the serious problem and needs to ask for leave cause the different reason asking for leave can be automatic statistic in the system This system provides with the leave kind of maintenance function click Leaving Setup in down drag menu following window pop up 116 Manual of Middle East Software Establish Normal Leave Class ae Leave Class Name Sick Statistical rule Min unit Round off control 1 00 O Round down e Round off Hour Round up A amp cc by times Round at Acc Symbol in report Count to leave The system provides three kinds of ordinary default leave Sick Vacation Other they can be deleted and edited Click F button to add the new common kind of leave Add Click button to add the new common kind In the right side module may define Leave Class Name Statistical rule and performance way of this leaves in the report and whether counts for asking for leave After filling this blank click button to save or click X button to abandon current operation While this process the information which needs to add as follows Leave Class Name A name which takes for this kind of leave Statistical rule The certain rule in the Attendance report for counting the leave The kind of leave statistics rule Min unit Round off control Acc By times Round at Acc The min unit is the smallest unit of measurement for leave The common unit is Workday
133. nual the using method please view the explanation below 1 Add device User may newly add device input the corresponding connection parameter of Device save it the device name will display on the left side list Name Named the device which machine has been connected with system Communication type Which way is used in communication between the device and computer Baud rate The baud rate is same with it in the machine Here IP address Device IP address Communication password If there is the communication password to be set in the machine option you must fill the same one password otherwise not need to fill in Device number Device identity number aT Manual of Middle East Software Port The port is used by computer The RS232 RS485 mode is Com port the default port number of Ethernet is 4370 2 Deletion If the Device will not be in use any more single click the device of your choice in the left side list click on Delete to delete this Device from the system 3 Save If after selecting and modifying connection parameter of the Device of your choice click Save to save the information XA Note Some machine does not support the Ethernet communication It is unable to use the Ethernet mode to connect the machine 2 Device number If the communication mode is the RS232 please input a random number which between 1 100 133 255 in blank enough If the RS485 mode is used inputs the ma
134. o appendix_3 6 Export Data 2 4 4 System Operate log There provide with complete record about all operator operate trip and event when this software is apply to maybe view the log in the future 175 Manual of Middle East Software System operation log Si Temp Supervisor Delete 03 21 2012 v 2012 oe ee 2 16 46 47 03 22 2012 16 44 29 Attendance Rule Attendance Rule Temp Supervisor 03 22 2012 16 43 50 Attendance Rule za 0 Temp S upervisor 03 22 2012 16 26 19 Employee Maintenance Temp Supervisor 03 22 2012 16 26 15 amp Department List Temp Supervisor 03 22 2012 16 23 46 Employee Maintenance Temp Supervisor 03 22 201 2 16 19 03 Usb Disk Manage Temp Supervisor 03 22 2012 16 16 27 Usb Disk Manage Temp Supervisor 03 22 2012 16 14 37 Usb Disk Manage Temp Supervisor 03 22 2012 16 14 25 Usb Disk Manage Attendance Rule Temp 5 upervisor Temp Supervisor 03 22 201 2 15 52 37 03 22 2012 15 23 19 Employee Schedule Temp Supervisor 03 22 2012 15 23 15 Maintenance Shift Schedules Temp Supervisor 03 22 2012 15 21 26 Employee Maintenance Temp Supervisor 03722 2012 15 21 23 amp Department List 78 Temp Supervisor 03 22 201 2 15 20 53 Employee Maintenance Temp Supervisor 03 22 2012 15 02 46 Employee Maintenance Temp Supervisor 03 2
135. of its group Under system default a new registered user is in Group 1 and group combination is Group 1 So new registered user is in unlock status under default If a group that user is in is not defined in group unlock combination setting then the use can only record attendance and cannot unlock door 182 Manual of Middle East Software 2 6 1 Time zone Time zone is the smallest time period unit in Access control setting In whole system you can define up to 50 time zones Each time zone defines 7 time intervals i e one week Each time interval is valid time period in 24 hours everyday Each use can set up to three time zones and the relationship between these three time zones is OR which means the user is valid as long as identification time satisfied one of these three time zones Each time zone format of time zone is HH MM HH MM i e in term of 24 hours format and precision to second End time less than start time 23 57 23 56 means all day forbidden End time larger than start time 00 00 23 59 means valid in the time interval Valid time period for user unlocks all day open 00 00 23 59 or time period with end time larger than start time Concrete Step show as below 1 Click Time zone from Drag down menu of door manage window of AC Time zone option will pop up show as below AC Timezones option ee a L ID scriptio v Start End Stat End Stat End Stat End Stat End Stat End Start
136. of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the BOUT statistical rule in the computation of Attendance rule page WTime Hours of work The computation of attendance depends on the time of employee clocking in out Obtains the result from completely accumulation between the start and end time Times Should checking in times According to the Timetable total of the Clocking in out times between the start and end time VIn Check in Actual checking in times between start and end time VOut Check out Actual checking out times between the start and end time N In No clock in Between start and end time no clocking in times N Out No clock out Between start and end time no clocking out times AFL Asking for leave Accumulate all kinds of vacation total sum so obtain the result The default unit is the hour able to change it under the Asking for leave statistical rule in the computation of Attendance rule page BLeave Approval Absence According to BLeave statistical rule in the Attendance rule as well as the approval absence take effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations between the start and end time The default unit is the working day able to change it under the BLeave statistical rule in the computation of Att
137. off work without clocking out record in the Attendance rule the record time will be regard as leave early x1 minute then the leaving early time correspondingly display If has set option in the Attendance rule the leaving early time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 leaving early will not display record it as absenting from work on cause When x2 is bigger than x1 the leaving early time correspondingly show the x1 minute OT Time In the Attendance rule option put a tick in front of item that clocking out after getting off work xx minute will recorded as OT Time then difference value between after getting off work xx minute to clock out time in clocking out record and the working off hour record is the OT Time If the shift has a period of time to count as working overtime in the shift schedule management while add shift Time period just put a tick in front of this Timetable and record it as OT Time also setup has counted a working overtime minute total of working overtime minute is the OT Time 143 Manual of Middle East Software ATT Time The difference value between Clock In and Clock Out Work Time The difference value between On duty and Off duty if there are coming lately or leaving early time use the difference value to reduce the coming lately or leaving early time Exception Record exception Sick leave business trip and so on For other ite
138. om box import 10 to To box the Wildcard length is 2 but from 6 to 9 width is one figure At this condition the system will add zero automatically Shown as following interface 59 Manual of Middle East Software Add a batch of employee ex Copy lata iom Tanyai C Copp pelected employes ot options ard schade AC Ho Hin Number peer Fowl Wildcard IT Eng bobda Tagai Bartha Fic F j Dale of Employed Add 107 Office Tel Audrranattnatce Haora AC Ha Bran ENP v af OF a Cancel Click on the OK button add employees and click on the Cancel button return the Employee List interface 3 Modify Employee Do not modify Employee s AC No Avoid there information don t match corresponding information in the Device Select the employee enter new data in the corresponding input box and then press Save button to save 4 Transfer Employee va N Click the T button to transfer employees from one department to another department and this dialog box will pop up 60 Manual of Middle East Software Employee Transfer Please choose a department OUR COMPANY Adminstrative Engineer FAE Humen Recource Sales In the box of Fold Department select the department to add new employee in and click OK to transfer the employee or Cancel to cancel this action 5 Employee s layoff Some employees may remain in the company but who don t belong to any department now which is s
139. omputer date time Press the key to synchronize the device time with the computer time Daylight saving time Whether the daylight saving time is enabled on the device Daylight saving time beginning and Daylight saving time end Start time and end time of the daylight saving time on the device Daylight Saving Time is an artificial local time that aims to reduce energy consumption During the implementation period the unified time is called Daylight Saving Time Usually in the summer during which the sun rises early the time is artificially switched forward by one hour so that local people get up and go to bed early therefore decreasing the electricity consumption for lighting and make the best of sunshine resources In the autumn the clock is switched backward again The provisions about the Daylight Saving Time vary in different countries For example set the start time of the daylight saving time to 08 00 of April 1 Set the end time of the daylight saving time to 08 00 of October 1 PEL Note The daylight saving time can only be read from the device but cannot be set for the device through software If the daylight saving time is required you can perform related settings on a menu of the device 2 1 2 Upload and Download Data This is data exchanging windows for between the management software and Device The exchanging windows utility is used to download or upload recorded data and the user s information The following
140. ookup all communication setting Device manage Machine List Device Info Advanced Function Comm Set Wiegand System Setup DateTime Setup Machine Name I Communication options IPAddress 192 168 1 127 Subnet mask 255 255 255 0 Gateway address 0 0 0 0 Net Speed Auto A Serial port setup EE Baud Rate 115200 bps v etch Enable RS232 Enable RS485 Connect setup Communication key 123 Device Number 104 Web setup Web serverade 1 0 0 0 0 Acting server addr O 0 0 0 0 C Enable acting server i Set Options Wiegand Setup If you want to fast modify this setting may directly input corresponding item in the text box after modifying it click Set Options to save in device d Click the Wiegand tab to view the Wiegand settings of the device Click Read Options and then you can view the Wiegand settings of the device Machine List Device Info Advanced Function Comm Set Wiegand System Setup DateTime Setup Machine Name I Input Setup Custom Format wiegand26 Pulse Width ms 100 Pulse Interval ms 1000 Bits Count 0 Input type OAC No CardNumber Output Setup Custom Format wiegand26 Pulse Width ms 100 Pulse Interval ms 1000 Failed ID Enabe 0 Site Code Enabe 0 Output Type OAC No CardNumber Set Options 17 Manual of Middle East Software Wiegand settings include Input Setup and Output Setup Input Setup Custom Form
141. orary arrangement button Temporary shifts it pop up dialog box window is following Attendance Management Program Arrange temporary scheduler for them from 03 01 2012 to 03 31 2012 dd You selected 3 employee s Lily Tom Jack Click OK button enter temporary schedule click Cancel button return Schedule Employee s AC window First definite schedule hour then click on Add Time Period button popup the following window Add Shift Time Period Select shift category for this time period Select date for adding this period Moming 08 30 12 00 v 03 01 2012 Thu 03 14 2012 Wed Afternoon 1 4 00 18 00 7 03 02 2012 Fri 7 03 15 2012 Thu A Night 20 00 04 00 V 03 16 2012 Fri 7 03 17 2012 Sat 03 05 2012 Mon M 03 18 2012 Sun 03 06 2012 Tue M 03 19 2012 Mon v 03 07 2012 Wed M 03 20 2012 Tue 03 08 2012 Thu M 03 21 2012 Wed v 03 09 2012 Fri V 03 22 2012 Thu v 03 10 2012 Sat 7 03 23 2012 Fri o M 03 11 2012 Sun M 03 24 2012 Sat a j J 03 12 2012 Mon M 03 25 2012 Sun _ Record this time period as OT v 03 13 2012 Tue M 03 26 2012 Mon OT minutes 0 Zo Select shift category for this time period on the window of Add Shift Time Period and select data for adding this period The operation method is the same in 202 Manual of Middle East Software Maintenance Shift Schedules to add period of time Click OK button to save Time Period or click Cancel to cancel the action If sele
142. ort Here we take the Excel table to export as the example explain advance export the function 1 Choose Export file format on the Export Type label of Formats pagination as MS Excel 2 Set the parameters in the Options pagination Show as below 206 Manual of Middle East Software Export dialog Export to InOutData xls Destination file Open file after export Export Type Fields Formats Header amp Footer Caption amp Width Excel Options Constraints Go to the first record C Current record only Allow export empty data source Skip 9 records Export all records O Export only Formats Options Load Export Options Save Export Options Start Export 3 Input the filename and choose the saving position Export dialog Export to InOutData xls Destination file Ce 4 Set the field the format and so on 1 Field 207 Manual of Middle East Software Export dialog Export to In0utData xls Destination file InOutD ata xls Open file after export Print file after export Export Type Fields Formats Header amp Footer Caption amp Width Excel Options ES CHECKTIME ES SENSORID ESSSN E3 vetitycode ES CardNo B IsManual Load Export Options Save Export Options Start Export Chooses field which want to export There are ten fields DEFAULTDEPID Name PIN SSN CHECKTIME checktype SENSORID S
143. ove the cursor to the asking for leave bar and when the cursor changes tor click left key of mouse hold and drag to move the asking for leave time as a whole Method two If you want to modify accurate time and when the cursor changes tot double left click or click Edt button on the setup window The following dialog box will appear 127 Manual of Middle East Software Add the Item of Leaving on Bu TX 1785358200 Bila gt Time Range From 03 01 2012 w 0830 24 To 03 01 2012 1730 Please choose the leave type Sick Reason Choose the date time leave style then type into asking leave reason click OK button to save setup click Cancel button to cancel the action After saving the window appears as before way x Delete If you want to delete one item setup e g just click eee button asking for leave will be deleted Shown as following figure Attendance Management Program aaor 4302007 11 59 00 PM 2 Sick Do you want ko delete this item Click Yes key to cancel the setup or click No key to abandon the action or you can left click on the Asking for leave bar which wants to cancel then click Del key to cancel Or you can drag mouse cursor to end of asking for leave time when cursor become left click hold and drag mouse till all asking for leave time bars disappear by the time the caution box will appear You may select any ask
144. ow Delete To delete the current row Edit To modify the data in the current row Save To save the data after edition or in the newly added row Cancel To cancel the result of adding a new row or editing the data Under the status of adding or editing the result of moving data will be automatically saved In the data sheet click on the row to select it You can select multiple rows by pressing Ctrl and clicking at the same time when possible The selected rows will change to blue 3 6 Export Data Following take Attendance Record as example explain to Export Data function Search Employee s Attendance Checking Record Condition Dep OUR COMPANY X amp If you want add edit attendance checking s original records please use the functions of Forgetting to clock in out Coming Name lt All gt x erate Ea eevee of Handle Attendance Checking Time Range C Design Report Manual In Out From 03 01 2012 00 00 CI Display Status C Support simple calc 5G aa Display Workcode lul To 03 26 2012 ii 23 59 5 amp Advanced Export Modify Log eee manaue Primary Logs Date Time Location ID ID Number A 03 02 2012 19 41 4 Fingerpit 03 02 2012 19 42 Fingerpit 03 15 2012 08 00 Fingerpit 03 15 2012 14 01 Fingerpit i 03 16 2012 08 01 Fingerpit 03 16 2012 16 01 Fingerpit 03 16 2012 20 39 Fingerpit 03 16 2012 21 58 Fingerpit 03 16 2012 22 15 Fingerpir 03 16 2012 22 16 Fingerpit 03 16 2012 22 17 Fingerpi
145. ow the 3 5 steps set up the group those users respective After the setting completed through the tool bar s button a single or all of users will be moved to the right critical areas waiting for the Privilege setting Shown as following move the ID1 user to the right list gt User AC Privilege Move all to right list __ Move the selected one to left Move all to left list A f 1 192 168 1201 1 192 168 1201 1 USB 104 192 168 1 127 HHHH 7 In the machine list choose the machine that need to upload Privilege and then move to the critical region waiting for Privilege setting Show as below 193 Manual of Middle East Software User AC Privilege 1 192 168 1201 1 1921681 2n 1 use w Apply Privilege 8 After users and machine is selected click on Lv Aeeb Pec button the group Time zone which is used by user in the critical periods will be assigned to the selected devices After distribution is successful prompt will appear shown as following Attendance M Ed increased by 1 rights 9 On the User Access Control Privilege interface click 7 x button and enter the Access Control Privilege Setting interface and synchronize set up information of user groups will display in the list Show as following machine No 4 in the ID 1 user group 2 Time zone 194 Manual of Middle East Software Ac Privilege option Is Use Group Timezone 1 Timezone 2 Timezone 3 DoolAC mache
146. pendix 3 10 High rate mode When if these machine hookup by Ethernet and have large quantity of data to upload if you use the ZKFinger10 0 and facial recognition algorithms equipment this function is unavailable 30 Manual of Middle East Software 2 1 3 USB Disk Manage In general you can use RS232 Ethernet RS485 and other way to download data When if it is difficult to communication or fail to communicate you can use U flash disk to upload or download employee s information and fingerprint save these downloading data in the software Choose the System Options from the Maintenance Options put tick in USB Manage in Function Option box so USB Disk Manage in the Data menu become valid Because the machine type is different the data construction which has been downloading to U flash disk also is different so before using the U flash disk firstly choose the machine type you use Usb Import Export Please Select the below item by Machine O5 Code Max Ac No is 65535 O Self Service Reader After choosing press the OK to enter U disk data management maybe the error occur while download data is downloading cause of the mistake choice If multiple USB flash disks are available enter the Select U Disk interface 31 Manual of Middle East Software Select U Disk Select an U disk please If only one USB flash disk is available enter the USB flash disk management interface direc
147. procedures demonstrate how to use the windows utility to download and upload data Before come to operation the first is to connect the device 26 Manual of Middle East Software Download Attendance logs from Device Download all records which have pass verification from the Device Download user info and FP from Device Download employee information the employee s fingerprint can be download at same time Upload user info and FP to Device Upload the employee s information and fingerprint together at same time 1 Download attendance log from Device It is unable to download data from the Device unless the system and the Device are at the connection condition Directly click on Machine in the main interface left side to download data record from the Device or enter Device management menu chooses Download attendance logs Records show this areae The system could prompt Reading data by now please wait for moment after the completion of data downloaded the prompts will appear in the right side of table below informing you that the to download data was successfully the communication between the Device and the software already has disconnected The downloaded data should be added to the system if data is too bigger it is possible 27 Manual of Middle East Software need to take much more time The downloading record can completely display in the circle record region like as above figure At
148. r Company 03 01 2012 03 18 2012 Engineer i Thu fz Sun Engineer oz Thu Engineer lox Thu The most right side row corresponds the shift list the all employee shift which correspond date the time of clocking in out display in the table Above the report tool column is same with daily Time Attendance statistical table 5 Daily Attendance Shifts List the employee s shift which is used in Attendance every day corresponding date provide convenient for the administrator viewing shift and printing 72 Preview fo T fine sh mre x Daily Attendance Shifts Our Company Generated Date 03 22 2012 Generated By Temp Supervisor Our Company 03 01 2012 03 31 2012 i 22 23 24 25 26 27 28 T S G T S SE T T Tanya Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt ime ime ime i ime ime ime i ime ime ime ime i ime ime ime i Dayt Dayt Dayt Payt Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt ime ime ime ime ime ime ime i ime ime ime ime i ime ime ime i bred j Payt Dayt Daye D jayt Payt Dayt Payt i ayt Dayt Dayt hD Dayt Dayt Daye D ime ime ime ime ime ime ime ime ime ime ime ime Dayt Dayt Dayt Wa
149. r time Over time work is not registered in schedule employee attendance is regard as freely overtime 99 Manual of Middle East Software PBL Note The system default setup only qualify with attendance situation which one day is divided into two Time Period if one day is divided into more than three parts for attendance please select all item and total them to ensure the accuracy of the calculation Group by time periods This item will define whether attendance record will be distributed into their corresponding shift Time Period E g select all items that are without clock in item and group them then you will get the total of time without clock in and clock out item Acc by times Only count the times how many times are to display on the record list No time record Round at Acc select this item s all time to amount which become into corresponding statistic unit then according to min unit setting rule to round Round up when the statistic data have point the system will make after point figure to carry upward as 1 For stance the min unit is 1 work hours so that the calculation result of 1 land 1 9 work hour will be record 2 work hour Round off If the left value which after point figure excess 5 the value add 1 otherwise the left value is abandon Round Down Abandon the value No matter how many it is E g min unit is 1 work hour so that the calculation result s 1 land 1 9 count as 1 work hour
150. rast display and Register Contrast not 24 Manual of Middle East Software display Lock the power off key To prevent malicious power off you can choose whether to lock the power off key If you do not select Enable the device is powered off three seconds after pressing the power off key If you select Enable the power off key does not work PEL Note Only the device with the power off key provides the Lock the power off key option f Click Date Time Setup to view the date and time of the device Click Read Options and then you can view the date and time of the device Machine List Device Info Advanced Function Comm Set Wiegand System Setup DateTime Setup Machine Name fenton _ Date 2012 Year 3 Month 2 Day 15 Hour 28 Min 41 Sec Setup as current setup Setup as computer datetime Daylight saving time Enable Daylight saving time begi 0 Month 0 Day 0 Hour 0 Min Daylight saving time end 0 Month 0 Day 0 Hour 0 Min Daylight saving time cann t setup at the present time Set Options To ensure the accuracy of the recorded attendance status you must set the time and date of the device correctly You can select either Setup as current setup or Setup as computer date time Setup as current setup Enter the detailed time YY MM DD MM SS on the date bar and the click Setup as current setup to upload the device to the device 25 Manual of Middle East Software Setup as c
151. rding to the statistics rules about overtime work in the attendance management rules and in other exceptions unit minute After OT Overtime work period after off duty that is reviewed as valid according to the statistics rules about overtime work in the attendance management rules and in other exceptions unit minute NDays OT Sum of the overtime work period before on duty and after off duty 160 Manual of Middle East Software Default unit minute WeekEnd OT Sum of overtime work periods at non holiday festival weekends that are reviewed as valid according to the statistics rules about overtime work in the attendance management rules and in other exceptions The default unit is minute The default unit can be modified in the statistics rules about overtime work in the Calculation tab of the attendance management rules Holiday OT Sum of overtime work periods in holidays festivals that are reviewed as valid according to the statistics rules about overtime work in the attendance management rules and in other exceptions The default unit is minute The default unit can be modified in the statistics rules about overtime work in the Calculation tab of the attendance management rules Total OT Sum of all above overtime work periods Memo Description of the overtime work NoShiftUserAtt You can view the statistics about the no shift employees therefore facilitating shift management Attendance calculation Ti
152. re you can select user you want to upload shown as following figure u disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images Browse employee information number of employee 4 Export User Data OUR COMPANY Ac No Name CardNum AC NO Name CardNo FAE 1785358197 Lily gt 1785358198 Tom 1785358199 Jack 1785358200 Bila v A CJG Export user data to U disk 5 Export user data to U disk Not Found USB Device You can view all employees information in the left employee s brown column click the button for moving data in the middle area to import data Export User data area Move all record in the left side Export User Data to U flash disk area LJ Move the employee that has been selected to Export User Data to U Flash disk area 33 Manual of Middle East Software lt Remove all record in right side from Export User Data to U Flash disk area lt Remove the employee that has been selected to Export User Data to U flash disk area 3 Record data import Plug U flash disk into Device select Menu gt Dn Upload U flash Disk Management gt Download Transactions Press OK and the window will inform that download data successfully Take out U flash disk from Device then plug it into USB slot of PC enter Data gt USB Disk Manage and select Record data import option card shown
153. reat the SOFTWARE PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you keep the original solely for backup or archival purposes Limited Warranty 216 Manual of Middle East Software No Warranties The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT The SOFTWARE PRODUCT and any related documentation is provided as is without warranty of any kind either express or implied including without limitation the implied warranties or merchantability fitness for a particular purpose or no infringement The entire risk arising out of use or performance of the SOFTWARE PRODUCT remains with you No Liability for Damages In no event shall the author of this Software be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use this product even if the Author of this Software has been advised of the possibility of such damages Acknowledgement of Agreement I have carefully read and understand this Agreement Radiate Inc s Privacy Policy Statement IF YOU ACCEPT the terms of this Agreement I acknowledge and understand that by ACCEPTING the terms of this Agreement 217 Manual of Middle East Software IF YOU DO NOT ACCEPT the terms of th
154. rint info and FP Delete AC Log Eliminates the Attendance data recording in machine through sub item Delete AC log under the Device management menu AC Manage Be able to examine the Device information and carries on some operations to the Device through this menu Device Del Device Can add delete and revise the Device the communication information through this sub item under the Device Management menu Sync Device Synchronize Device time with Computer time through Under Device Management menu 2 2 4 Timetable Maintenance Before Maintenance Shift Schedules the Timetables must be set up to complete select Maintenance Options menu click on the Maintenance Timetables in the main menu can set Timetable which is used to arrange employees shift the interface is following Bir A age Manual of Middle East Software As Department List 2 Employee Maintenance Ctrl E Administrator o Maintenance Timetables P Maintenance Shift Schedules ae Employee Schedule QO Attendance Rule Database Option z System Options If you has not set the shift schedule while set the Timetable the system will auto prompt you should go on shift scheduled management setting shown as following figure System Information 9 No schedule There t no shift schedule Shift schedule was combined by timetables which are arrayed repeatedly in certain period Shift schedule is prepared to assign to emplo
155. rrent Employee s On Duty Status Click Current Employee s On Duty Status sub item under Search Print menu The following window wills popup 137 Manual of Middle East Software Search Current Employee s On duty Status oent 2 Time 03719 2012 115 a ch Preview I Design Report All C Onduty C Noton duty J cose Noton duty Department ACNo Name Last Clock in out Time After select Dept and Time click Query button check the result show as below Search Current Employee s On duty Status Dept Dur Company X E i Time 03716 2012 13 58 LA Preview I Design Report 7 All Onduty C Not on duty J Close Department ACNo Name Last Clock inout Time Click Preview button preview the style of report show as below 138 Manual of Middle East Software Page 1 1 Preview the report on this window user can print and save file etc Click print button on the leftward of the top tool bar can print report 2 4 3 Attendance Calculating and Report In attendance management we usually need to search exception situation and to print various attendance record Through the Attendance exception searching and record list to modify attendance exception and record list is available there are four operation windows which are attendance record exception situation shift exception situation other exception situation and attendance statis
156. s 4 Click the Weekend Setup tab 100 Manual of Middle East Software Formulate attendance checking rule pame Basic settings Calculation Statistic items Weekend Setup Select the weekend day please Sunday Cl Monday C Tuesday C Wednesday C Thursday C Friday C weekend work day as OT wW Weekend symbol in the report Weekend color in the report Zo 1 You can set any one or multiple days as weekends Select the desired days as weekends and set the weekend symbol default W and weekend color default red color 2 Some companies are giving full day OT IF the employees working on weekend you can put tick in front of weekend work day as OT item means everyday is workday 2 2 8 Database Option The system adopts Microsoft ADO database interface default single Access2000 database filename is att2000 mdb and you can set up database link according with real situation When system appear following error prompt you need modify you database link setup 101 Manual of Middle East Software Connect Microsoft Access databases Select Maintenance Options menu click Database Option sub item the following window pop up 1 How to set Link Microsoft Access databases Select Microsoft Jet 4 0 OLE DB Provider Data Link Properties Provider Connection Advanced All Select the data you want to connect to OLE DB Provider s Microsoft Jet 4 0 OLE DB Prov
157. s the overtime and free overtime take effective in other exception situation list carry on the computation of the statistical working hours from Saturday to Sunday beyond holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the OT statistical rule in the computation of Attendance rule page Holiday OT Depending on the OT statistical rule in the Attendance rule as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours in holidays between the start time and end time Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the OT statistical rule in the computation of Attendance rule page OT Reports The overtime work statistics page is the most commonly used page The device displays the overtime work statistics through forms and reports therefore facilitating 159 Manual of Middle East Software your query and calculation Attendance calculation Time Range Dep OUR COMPANY X G2 Calculate Ty tom 03 01 2012 v m Name KAI z s OAA m EF Report E Export data Report Designer Sort I Departmer User Num Name Time P Descen d Clock In Out Log Exceptions Shift Exception Misc Exception
158. select W indicated this item has been selected unselect all express that the system give each kind of administrator privilege by default setting After selecting click OK to complete the setting if click Cancel to be allowed to set the privilege in the next time again select the one which will have to revise in administrator interface click Operation Purview button to reset For more detail please see Items that can be authorized XA Note Administrator is unable to revise own privilege delete oneself only the upper of administrators is allowed to revise add or delete next level of administrators Be unable to change the privilege or cancel the administrator unless when there is only an administrator If a user is set to the administrator the registration number of the user is the default login password of the administrator To ensure system data security the administrator is recommended to change the login password 27 Manual of Middle East Software 6 Click Modify Password button pop up window as shown below Modify Administrator s Password Old Password New Password Verify New Password Old Password Input old password New Password Input new password Verify New Password The input must be consistent with the new password 7 The system default administrator s password is this employee s AC No it is better to revises the individual password to guarantee system data security After th
159. shift which have already been set in shift management Interface as follows 90 Manual of Middle East Software Employee attendance options Lily Auto assign timetable Least time for Auto assign 1 4 Day s 0 Hours U sed timetable M Attendance Active Holiday Count OT Registry for OT Afternoon Assigned schedules list Start Date _ End Date _ Shift Schedule Night Al 01 01 2000 12 31 2999 Nomal 03 01 2012 03 31 2012 Night Left click shift names that select from display shift name list add selected shift If want to cancel shift where there are used timetable first define timetable click on button it will be canceled Show below Employee attendance options Lily Auto assign timetable Least time for Auto assign 1 al Dayls 0 Hours V Attendance Active Count OT Used timetable T Holiday Reaistry for OT Assigned schedules list 01 01 2000 12 31 2999 Nomal Fox After set up click on OK to save setup click on Cancel to give up action return attendance setting label 91 Manual of Middle East Software 4 Employee temporary shifts If one or several employee needs to change his her work hours temporarily his her shift can be arranged temporarily Select employee if you want to select a lot of employees can hold down Ctrl key simultaneously click employee or use all Ti choice button click Employee temp
160. splay more may right click on the list then click Columns sub item in the dropdown list put a tick in front of the row that needs to be demonstrated Shown as following figure Export Data Create report for current grid Copy data from first to current Copy data from current to last Columns gt Emp No Show all columns v AC No Hide all columns v No Save grid layout v Name Load grid layout v Date Advance Export pattie v State v New State v Exception v Operation Department v Manual record y Machines Name After change the setting of data row displaying save the data row setting later 145 Manual of Middle East Software directly write down the data row setting is available Emp No In employee maintained option every time adds an employee the system will assign a number to the employee AC No Number which manager assigns to the employee No It corresponds to the No in the user information Time The employee clock in or clock out by fingerprint the time State There are six kinds of status check in check out overtime check in the working overtime check out business trip Business returns PBL Note If the device has the status option the checking status will show corresponding statue in the Attendance record If the device does not have the statue option all show as checking in in attendance this row the system depend on the Timetable setting in management program to judge t
161. st can show on duty Time Period in the interface 3 Auto assign timetable If assignment employee shifts or changing shifts schedule is too frequently and there is not the rule to follow auto assigning employee shifts is available auto assign employee shift refers to employee does not has fixed shift schedule in the definite time but he she has the Attendance record the system may automatically 89 Manual of Middle East Software judge the Timetable which record belong to After choosing the auto assigning employee shift the following interface appears Empires attendance options Lily e Litendance Acie Cound OT Lise tires abe Regs for OT The auto assignment employee s shift function is that while employee who does not assign shift to Timetable but he she has attendance record the system will can define automatically the Timetable This function main use in more changes shifts Least time for Auto assign Choose the least time for auto assign the least time for auto assign employee shifts refer to after you have set the time for instance 1 day the system only could not carry on the judgment by the shift Timetable until the time which the employee has not arranged in groups is more than 1 day otherwise did not judge Used Timetable This employee possibly shift Timetable single click E button the choice shift Timetable appears these shift Timetable are the name list of the set
162. st configure Maintenance Options in the main windows here you can set up Database Option and System Options Firstly enter Department List setting and assign employee to 48 Manual of Middle East Software department then performance First set up database password then set up Holiday List Leave Class and Attendance Rule Employee List and Administrator setting at the finals Maintenance Timetables Maintenance Shift Schedule and Employee Schedule PEL Note Unless the employee has been assigned shift schedule the system don t produce Attendance report This system provide with enrolling fingerprint or card by after connecting with PC it is avoid the trouble that personnel don t match the fingerprint please see 2 2 2 Employee maintain 2 2 1 Department Management This module provide with convenient to manage each department mainly add cancel department enroll employee for more detail as following Click on the Department list sub item on the menu Maintenance Options the windows appear amp Prompt If you want to edit department names what you need to do is just to click on the department name twice or to press F2 If you want to modify departments subordinate relationship you can drag the department to modify to a new superior department name 49 Manual of Middle East Software In adding department you first left click the superior department of the new departmen
163. stall If you didn t select to install it at step 5 the process will turn to step 10 and end the installation Manual of Middle East Software Welcome to the Fingerprint Reader Driver Setup Wizard This will install Fingerprint Reader Driver 2 3 0 on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup 8 This interface will inquire you to select components to install we recommend to select them all Then click on Next enter the next step Select Components hy Which components should be installed ENP ES Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue Full installation Ia Windows 2000 XP Vista Server Driver Current selection requires at least 17 1 MB of disk space 9 The fingerprint sensor driver start installing when the process is completed the dialog box will inquire you to restart the computer now or later The driver will work when the computer restarted Manual of Middle East Software Completing the Fingerprint Reader Driver Setup Wizard To complete the installation of Fingerprint Reader Driver Setup must restart your computer Would you like to restart now Yes restart the computer now O No I will restart the computer later Completing the Attendance Management Setup Wizard Setup has fin
164. system through Import AC Data under the Data menu Employee leaving on business Asking for Leave Click Arrange Leave report sub item under Leave Managment menu may set the employee leave on business asking for leave condition and produce the corresponding data sheet Forgetting to clock in out If the employee forgetting to clock in out add clock in out record for this employee Choose Forgetting to clock in out sub item under Leave Managment menu Coming Late Collectively If employee have forget collectively to clock in out then neglects assigned time clock in out record or add the clock in out record again this sub item under Attendance menu Attendance record May search employee s attendance record and revises the diary through this sub item under Search Print menu Current Employee s On Duty Status May search the employee current time in the At post not At post situation through Sub item _75 Manual of Middle East Software Attendance Calculating and Reports Under Search Print menu also may click on Report icon to enter may inquire each kind of exception statistics the Attendance produce report and print the report Department List Employee Maintenance May set the department in the department management revises the employee information and employee s Attendance setting in the Employee maintenance through sub item Department list Employee maintenance under the Maintenance Options menu Admi
165. t 12 03 21 15 58 01 186001152001 Fingerpint 12 03 21 15 58 04 186001152001 Fingerpint 12 03 21 15 58 10 186001152001 Fingerpint 12 03 21 15 58 14 186001152001 Fingerpint 12 03 21 15 58 20 186001152001 Fingerpint 12 03 21 15 58 23 186001152001 Fingerpint Time Z Employee Schedule Attendance Rule 9 1860011520004 Connecting with devic 15 55 10 1860011520004 failed in connecting w 15 55 amp Import Attendance Checking Export Attendance Checking Ki 31 Received Picture 3 i 30 Ri gt levi 14 1860011520004 failed in connecting w 15 1860011520004 Connecting with devic 15 57 16 1860011520004 Connect success 15 57 D eeeeeA lt gt 7 You can also query the latest records and photos from the attendance records 1 Connect the device first 2 Download the attendance records 3 Open the attendance records 4 Finally select Display the images photographed by the device Then you can see the details of each record including the images In the image list you can click an image to view the enlarged image 212 Conditior Manual of Middle East Software ition Dep DUR COMPANY I ema Q wee Records ice checking s original records please g to clock in out Coming le Name lt Alb gt C Beevew EEN Handle Attendance Checki Time Range Deseo a From 12703721 15
166. t 03 16 2012 22 17 Fingerpit 03 17 2012 08 03 4 Fingerpit 03 17 2012 13 51 Fingerpit 03 17 2012 15 04 Fingerpit 03 17 2012 15 04 Fingerpit 03 02 2012 19 41 Fingerpir 03 02 2012 19 42 Fingerpit 03 15 2012 08 00 Fingerpir 03 15 2012 14 01 Fingerpit J gt 7 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 203 Manual of Middle East Software As shown in the above picture click Export button to pop up the following window Please select the fields that you want to export Predefined Items List Location ID v ID Number You may VerifyCode lt Save Current Option gt Input a name in v CardNo the above Predefined Items List and v Manual Record then press DK lt Import Previous Options gt Choose one name that have been saved before in the above Predefined Items List and then press OK TT ry Department Zo Predefined Item List The current definition of your choice will be a name when the next time export will be allowed to directly select and save name but not need to choose the field to export in the left box Put tick in font of the fields to export If next time you want to select the same fields to export data you can input an item name in the box of Predefined Item List and click OK to save the selected fields in this item If you want to call your previous choices select a name saved in the box of Predefined Item List and click OK to enter the following
167. t Name lt AI gt a To foanaan2 v Sort Departmer User Num Name Time M Descen id Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUserAtt Starttime End time Department Exception Audited Old audited Time long Valid time Date Change color Chance fiter AC No N 1785358197 Audit exceptions 1785358198 Tom 08 30 17 30 FAE Sick 3 00 3 00 03 01 2012 o7 Restore Cancel all OT Ga i E Promote all Free OT 1785358199 Jack 08 30 17 30 FAE Sick 3 00 3 00 03 12 2012 Count all OUT to BOUT 1785358200 Bila 08 30 17 30 FAE Sick 3 00 3 00 03 01 2012 gt Cancel all BOUT 1785358200 Blla 08 30 17 30 FAE Sick 3 00 9 00 03 12 2012 Invalidate selected Append Clock In Out Log In Misc exception list the default data include Department name AC No Start time End time Exception Audited Old audited Time long Valid time Date If you want to show much more item just right click Columns item of your choice if you want to show anther row put a tick in front of the row you have selected Start time Start time for abnormal statue End time End time for abnormal statue Exception There are 8 kinds of statue free overtime work overtime work business trip approval absence sick leave leave home leave Audited After the verification show that overtime work or is 1n invalid statue Old au
168. t click on the Add button input the name of new department in the dialog box click OK to save Add New Department Input name of the department to add Zo In deleting department you only firstly left click the department selected click the Delete button and select Yes in the display caution box If you want to modify a department s subordination relationship first selected the department to modify by left click hold and drag the name within the new superior department Then follow the instruction to operate Click on the Employed button The following appear Emaploy Employees Employee Dur Department s Employees ACNo Name gt Employees in the Employees list are those who don t belong to any department that 50 Manual of Middle East Software is who have left their posts This is the same as on leave No salary In the list of Employees select those employees that your department wants to employ and click Add button and then those selected employees will be added into your department In the box of Our Department s Employees select those employees that will leave your department and click Remove button and the select employees will leave your department leave their posts After operations click Close button or to return to Department Management main Window 2 2 2 Employee Maintain Select the Maintenance Options click Employee Maintenance item and open
169. t Software 7 Why the data which is stored record is fewer than loaded down data while in the process to download all data Answer While loaded down and record the attendance program can determine loaded down record the repeat record will be cancel automatically the stored record will not be store again 8 Why the loaded record appear but cannot find it while inquire it Answer Confirm time range you inquire is accord with attendance time of loaded record or it s not can check attendance record day month year after loaded down record or open database att2000 mdb enter check out clock in can see all origin record confirm time of attendance original record is within the range of acquirement pay attention years record specifically some independence equipment set time is not real result in attendance record time isn t correct 9 Why I attendance normally but it is show I stay away from work without leave or good reason Answer Examine your period time setting first confirm your attendance record 1s among the range of clock out time example you setup the clock out time is from 17 00 to 18 00 you clock out time record is16 30 so that the record is invalid system will indicate neglect afternoon in attendance rule no clock out is neglect next examine you attendance time is correct or it s not 10 Why there are come late and leave early in the attendance account and 221 Manual of Middle East
170. t a different folder click Browse C Program Files AitMid east gt Browse At least 0 7 MB of free disk space is required lt Back Next gt Cancel 5 In this step you can choose the component which you want to install such as Fingerprint reader driver Attendance Management and Manual Click on nL if you need it recommend to select all components except it has been installed then click on Next go to the next page Manual of Middle East Software Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue f L Full installation v Fingerprint reader driver V Attendance Management 11 4 MB V Manual 5 4 MB Curent selection requires at least 17 5 MB of disk space lt Back Net gt Caneel 6 In this interface you can change the name and decide where to place the program s shortcuts Click Next turn to the next step Select Start Menu Folder Where should Setup place the program s shortcuts M Setup will create the program s shortcuts in the following Start Menu folder To continue click Next f you would like to select a different folder click Browse Attendance Management Browse 7 Click Install the software start to install and copy the files to the hard disk until the fingerprint sensor driver start to in
171. te Time Format Time format displayed on the initial interface of the fingerprint machine In the pull down box you can select ten date formats YY MM DD YY MM DD 20 Manual of Middle East Software YY MM DD MM DD YY MM DD YY MM DD YY DD MM YY DD MM YY DD MM YY and YYYYMMDD Keyboard voice Whether any keyboard voice is generated select Enable to enable the keyboard voice or unselect to disable the keyboard voice Volume Adjust the voice volume Finger Sensitivity Sensitivity of fingerprint collection the default value Middle is recommended When the reaction to finger pressing is insensitivity because of the dryness in the operating environment you can set the finger sensitivity to High to raise the sensitivity of fingerprint collection When the collected fingerprint image is unidentifiable because of the high humidity in the operating environment you can set the finger sensitivity to Low Enable voice Whether the voice prompt function is enabled If you select Enable the device gives a voice prompt for your operations FP version Fingerprint algorithm version the FP version can be 9 0 or 10 0 The fingerprint templates in the two algorithm versions are not compatible with each other Select an appropriate FP version Here you can click the write system button to exchange the FP Alg version AttLog alarm When the remaining log capacity reaches the specified threshold the device automatically gives
172. ted with the user List of associated users Department ea Name Jol i ode o Type Content Start time At the left of the window list will only show the user Blla s information On the right of the window will show the user associated with the short message Click Reset button empty query results and returning to the step A is shown in the window 4 Edit messages Click the short message on the list to select it click Edit messages button the following window wills popup Z Edit SMS 00001 Type Start Saturday M Y 10 53 06 Duration 9 a Minutes Content Please go to the meeting after a meeting Aa Zx User can modify for need Type can t be changed The operation is same with create messages 5 Query messages a Click Query messages button the window will automatically pop up Query bar 45 Manual of Middle East Software show as below List of eevcessted ponora Lat of omeri conmected deveSMS het Drace name Code No Type Sistim Du Corte A len mee Name Cepat psi G o sxe Crgrees Oo Ad M2082 1055214 Pam Happp res yes Eee Engree OQpershone of he relented de Chew af sesaciations Draba oper shorn Unete ne Comme moscagos dt meveager Query messages se sieccutors i _ a d s f Delete cows cages Serg ae iage re am Cox al messages b User can Fuzzy query of codes and contents exact query of numbers Click Query button to query click
173. terface appear 70 Manual of Middle East Software Department Employee List Department Employee E OUR COMPANY E Administrative oof Engineer EE T DE 1785355195 fr Human Resource a E Ei 1765358200 Choose the administrator you want to add in the interface all administrators must be the company s employee ws Administrators Li 1785358200 The 1 administrator has been successfully added administrator s initial password is his her own attendance checking number yE Modify Password Operation Purview 4 Administrator s initial password is himself herself AC No click OK to enter the administrator privilege interface may set this administrator is allowed to software inthis interface be allowed to software 71 Manual of Middle East Software Set Adminstrator s Puree X T ee bera Bhat cae be authorize Selact All Hat Unselect Al reakce Syrian Tw Cherokee Daa Backup Dasha Eipri AC Data Import AC Daa Ub Dick Manage 4S management Decora pos Laarni on Buitres Askaig for Leas E Feagetteng bo Clock ri a omrg Lhe Cokesctrak Alt Pecoed M cckty Cunan Emgiweet On Duty Staus Attendance Cakuls and Reports Surber opera amp bog Departonent LibE moose Mntenance Acmerettraton Marienea nan Martenance Shall seha 5 Single click each item of front selection box this item is able to switch from select to un
174. the alarm information The value range is 0 to 99 0 indicates that no alarm is generated when the log capacity is exhausted Repeat confirm time If the attendance log of somebody is available in the specified time range unit minute the log about the second passed attendance is not saved The value range is 0 to 60 minutes 0 indicates that all passed logs are saved B Data manage 94 Manual of Middle East Software Click Data Manage to view the data management settings of the device Click Read Options and you can view the data management settings Machine List ction Device Info Advanced Fun Comm Set Wiegand System Setup DateTime Setup Machine Name Delete AttRecord Delete All Data Delete Admin Right Delete AttRecord Delete all attendance logs Delete All Data Delete all registered employee information fingerprints faces and attendance records Delete Admin Right Turn all administrators into common users XA Note When the device possesses the access control function you need to restart the device for re registering data after all data is deleted Otherwise the newly registered user has not the access right 2 The grey buttons are not operable C Interface setting Click UI Setup to view the interface settings of the device Click Read Options and you can view the interface settings 22 Manual of Middle East Software Device manage Machine List
175. the radio frequency card machine after waving the card this employee s register number and the card number can display the corresponding card the information according to needs to change the serial number and the name the card number do not change at random The card number s length is 10 The cursor locates in the name column 56 Manual of Middle East Software No Otce Tt Prig Cute of Moe OCatbP If want to add new employee press P button to repeat above this operation 2 Add Batch Employees When some departments enroll a lot of employee you can use this function to add employees lighten an operator work E g a lot of employees want to be added to the FAE department first select FAE department click on the Add batch employees button the adding batch employees window appears a If there are not employees in this department the following appear 57 Manual of Middle East Software Add a batch of employee AC No Number patterr a Wildcard length From 1 a 001 Za b If there are employees in the department the following appear Add a batch of employee Copy data from T anyal4 Select fields to be copied A No Number patterr Cancer 1 Title Wildcard length a Mobile Pager Birthday From Date of Employed Add Office Tel department Administrator Nationality AC No _ Privilege Passport EXP vo 001 The bac
176. this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If only several items have been selected then this administrator who has the operation privilege only can select the corresponding project Level 1 Dep Administrator Level 1 Dep Administrator may add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If several items have been selected then this administrator who has the operation privilege can select the corresponding project only 74 Manual of Middle East Software Department administrator The department administrator may add this department administrator and the same level administrator revise privilege delete this department in besides oneself who is not allowed to operate other departments administrators If several items has been select then this administrator who has the operation privilege to select the corresponding project only 3 Items that can be authorized Clear Obsolete Data Backup Database Export AC Data There are 3 projects under the Data menu the administrator own this privilege to save and examine the data Import AC Data It is able to import recording data in the file to the
177. this item Report upper tool column 1 Scale Choose the displaying proportion preview report form 2 Open report Click on here to open the report file which is saved before 3 Save report Save the current report to the directly of your choice 4 Print report Connect with the printer prints the report form 5 Find text Click on the here pop up the search text dialog box input the text you look up click OK the cursor will locate to the text which you search Find text Text to find Options Origin Case sensitive 1st page Current page Cancel 6 Close preview Click 2 button to close preview 2 Attendance General Report Attendance General Report The sum total of the Time Attendance statistical result table is used to show the definite employee attendance statistical status in the 165 Manual of Middle East Software assigned time carry on the sum computation of employee attendance status convenience of paying wages depending on the Attendance situation fie sch S Hr x The computation of Normal Actually Absent Late Early OT AFL asks for leave BLeave business trip Sick Vacation same with Daily Attendance Statistic Report Work Time Depending on daily employee clock in out time Count the employee working hours Obtains result from all accumulation between the st
178. tic Click exception search on the main window or exception search sub item under Search print and the following window will appear Select department firstly choose the employee who is your choice time range click Calculate button to view the statistical record of time amp attendance Step 1 View the department through drag down box 139 Manual of Middle East Software Dep OUR COMPANY DUR COMPANY FAE Finacial Human Resources Maintenance Management We Mame Step 2 Select employee there are two way to select employee one way is to select employee through drag down box another way is to search employee by enrolling number name if you need to search a lot of employees at same time you can put tick in front of employee of your choice to query the records of a department select All in the drop box directory of Employee click Calculate Dep OUR COMPANY x Name lt All x Another way is to search employee by enrolling number name and click button to search show as below 140 Manual of Middle East Software attendance calculation Time Range fl Calculate 03 01 2012 _ om z o 0373172012 x Ea Esporte I Report Designer Sort J Departmer User Num Name Time M Descend a H i z z 3 3 Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items
179. tion date medical treatment expiration date and labor contract expiration date are added to the settings of Employee Maintain The administrator can set the dates based on the actual conditions 1 Add New Employee When usual execute this management program at first time after registering the user in the Device than directly downloads it to software and revise name as well as save it upload it the machine to use again If have to directly add the employee in software in order to guarantee the user information and the fingerprint or the card one to one correspondences connect with Device to go on the real time registration fingerprint and the card is available in this interface After connects the Device every time while add an employee the corresponding person s fingerprint or the card will be registered simultaneously Avoids the trouble which the fingerprint or the card and the personnel does not correspond appears a Registration fingerprint 53 Manual of Middle East Software Fingerprint device Register the fingerprint with the standalone fingerprint Machine Under in Fingerprint manage drag down box choose the fingerprint device that have attached to system after connects successfully starts to add the employee Select the department which the employee is at after click afe button input employee s register number name and other related information Single click Register button to start the fingerpri
180. tly 1 Import user data to PC Select put U flash disk into the USB slot of the fingerprint device choose Menu gt Dn Upload U flash disk management gt Download User Press OK when the window inform that system copy data successfully take out U flash disk and then plug it into PC USB slot enter software Data gt USB disk Manage choose Import user data Following interface will appear u disk data management Import user data User data export Record data import Import sms Export the sms Data Import Images check rec Info Devid Download Time Size 1 03 19 2012 41328 Bytes Delete data from U disk Remove list Refresh Import from local disk Disk size 1905MB Free Space 1757 MB Used 148MB The current user data file which has been in U flash disk will display in check rec info left column after choose this file click Import user data system will 330 Manual of Middle East Software import data this data will display in the middle list to inform that download data successfully Delete data from U disk Erase all data from the U flash disk Remove List Clear employee s information in the current list Refresh Refresh Employee s information in the current list Import from local disk Import user data from PC s other disk 2 Export User Data to U flash disk Export user data in the software to U flash disk for saving it or transferring other Device he
181. tt2000 Documents My Documents My Computer 2 My Network File name Places Save as type Microsoft Access Database Select position to save file input filename maybe defined filename click Save button When original database was damage it need to restore you should change back up filename as ATT2000 mdb copy the file under attendance install directory to cover same name file but the action only restore these data to before back up E g you back up data in 31 3 so that these data is restored is only one before 31 3 2 5 4 Import AC Data To import attendance record to another machine or old record to the current attendance software click this command on the menu and this operation window 179 Manual of Middle East Software will pop up Import Attendance Checking Data Import from Files Import from database Link Database Quickly Choose DB gt Before V1 2 After V1 2 Provider Microsoft Jet OLEDB 4 0 Data Source D Documents and Setti liN 1 Import from Files All information of original database can be import to Attendance system database file to import attendance clock in employee attendance data is imported Select import from files click Import following windows pup up 2 Import from database It means to import attendance data from attendance database backups and the data include employee information shift information clock in records etc You can import the data
182. ttendance computation rule The red columns in the following table indicate the weekend symbols and weekend colors specified in the attendance management rules For details refer to section 2 2 7 Attendance Rules Normal WDay The working day of the employee should arrive in the assigned time The working day is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Calculated items output this item Absent WDay The day of the employee in the assigned time who is absence from work without an excuse The working day is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Time Attendance statistical table output this item Late Min Total hour of the employee in the assigned time come late The minute is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Calculated items output this item 164 Manual of Middle East Software Early Min Total hours of the employee in the assigned time leave early The minute is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Calculated items output this item OT Hour Total hours of the employee in the assigned time overtime work The hour is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Calculated items output
183. turn blue To select more than one employee hold down Ctrl key to select 3 3 Select Department The option box of Department is like this Dep OUR COMPANY l FAE Finacial Human Resources Maintenance 1 v With the mouse left click the department name Wait for the department name to change blue It shows chooses successfully Choice department employees Single click department open a drag down box chooses department which the employee is at then single click the employee box 201 Manual of Middle East Software 3 4 Select Employee in Department Click the department box to extend the tree type framework and select the department where the employee is then click the employee box to extend the drop down list box and select the employee 3 5 Data Table Tool Bar The Data sheet Process Tool Bar contains the following operation buttons Prior Egat Delete Save In the data sheet the row marked with b symbol is the current row and all operations for he sheet is conducted in the current row Click button to carry out corresponding operation for the data sheet First To move the current row to the first row Previous To move the current row one row upward Next To move the current row one row downward Last To move the current row to the last row Add To add a new row in which new data can be entered in and the current row is 202 Manual of Middle East Software the new r
184. u want the two kind of option could to be selected at the same time After success upload it will display the success information on the window show as below 198 Manual of Middle East Software ID Status Time 1 No 4 Connecting with devic 14 24 56 03 267 2 No 4 Connect success 14 24 58 03 26 3 No 4 Disconnect 14 25 09 03 267 4 No A Seeger 14 25 22 03 267 6 No Appbing setting ple 14 z 39 03 267 7 No 4 Upload user access co 14 28 40 03 267 8 No 4 Operation finished 14 28 40 03 26 gt 199 A Manual of Middle East Software 3 Appendices 3 1 Set Date In the box of Date click button to select the date and in the box of Time click button to select the time or directly change the time In the drop down box of Date click 4 r or _ button to move the date one month upward or downward C Time Range From 10 12 2011 To 03 26 202 l EN March 2012 Sun Mon Tue Wed Thu 1 A amp he eR g 11 12 13 14 15 18 19 20 et 2 25 ME 27 28 29 S Today 3 26 2012 Click the year number to change the year directly or click button to move the date one year upward or downward Click on the date you want to select it 3 2 Select Employee The option box of Employee is like this 200 Manual of Middle East Software Employee i v Move the mouse to the row the employee to select is in left click the mouse and this row will
185. uboSchedule ig Manual Record Single click color block in front of each kind of condition may choose the color which you needs in this interface after selecting Be sure to single click OK button to save 2 Change filter Definite that status record in displaying box click Change filter the following window will appear 148 Manual of Middle East Software w OK w Invalid w Repeat w Wrong Stabe wf Gut w OT wf FOT w GuboSchedule Make a check it to show it selected status appear on the display box utilize clicking to switch status between selected and unselected 3 Display repeat record By default the system does not display any repeated record If you tick the option the system will display a repeated attendance record 4 The record count of processing a Change state Able to make a present status of selected record to become a select status after selected a record click Change state the window is following Cjin Cfout Out OverTime In OverTime Out Open for Out Because Attendance statue all is checking in record therefore this statue is impossible to use may single click other statue to select b Delete Selected Delete this Attendance record May sign the attendance record of you choice as deletion condition after using this function in the tool column can add two items 149 Manual of Middle East Software A Apply All Applies all the setting operation
186. ves early m According to the statistical rule in the Attendance Early rule and the time setting in the Shift management record the leaves early time after namely if employee s clock out advance x hours to record as leaves early hours of leaves early is difference value between the Clock out time and the work off time m If there is not the clocking out record according to the Attendance rule in the computation of attendance statistical when employee get off work without the clocking out record the time regard as leave early xx minute Obtain result from all situations to statistic among the start and end time The default unit is the minute able to change it under the Leaves early statistical rule in the computation of Attendance rule page Absent Absence without an excuse E According to Absent statistical rule under Attendance rule if employee does not have the checking in out record who s attendance record regard as absence without an excuse E According to the Attendance rule in the computation of Attendance time hours of late is bigger than xx minute employee record as absence without an 155 Manual of Middle East Software excuse hours of leaves early is bigger than xx minute employee record as absence without an excuse Obtain result from all statistical situations between the start and end time The default unit is the working day can not change it OT Overtime Work E According to
187. w rec to Local Overwrite the Local Data Del Data From U Disk Clear list Refresh Disk size 1905MB Free Space 1758MB Used 147MB Click Import Sms from U Disk the data will be imported system after import data successfully this total of data will display in the following prompt all content of short message which has been imported will display on the list Add new rec to Local Add the short message which has not existed in the software into the software Overwrite the Local Data Use the imported data to overlay the data in software Del Data From U Disk Cancel the short message data in the U flash disk Clear list Clear the short message in current list 35 Manual of Middle East Software Refresh Refresh Short message in the current list 5 Export the sms Data Export short message in the software to U flash disk or upload this message to other Device here may select this short message you want to upload shown as following figure u disk data management ey Import user data User data export Record data import Import sms Export the sms Data Import Images Leoal Sms Data list Select all to List Select To List Rec Clear List Clear Selected List SMs Happy new year type Sms Id Time length minute Start time Sms Id Start time Time length minute type gt 1 03 10 2012 15 23 Permanence Permanence HE Conditior Sms Id v Export sms to U Disk e Expat sms to
188. will statistic as the asking for leave in the this leave computation of Attendance report Deletion Be allowed to delete a leaves Selects a leave name which needs to be deleted click button to delete it Edit Edit leaves Select the leave name which needs to edit click button modify the leave in the right side frame 2 3 3 Handle Employee s Forgetting to Clock In Out Handle Employee s Forgetting to Clock In If one employee forgets to check in due for some cause this function of Forgetting to Clock In can be used to add a clock in record Click Manual Entry under the menu of Leave managment and the following dialog box will pop up Forgot Clock in out Cana When partai all al employee from one E OUR COMPANY y deparrerdt bone Ceku wath haona fi Admmithatree amplope g clockan clock cut tre can be ii E adjad and the eyda can be searched E ERS by unng cMadiy Lage loen Employes i FAE Afendance Hanwdi Seach Modus E Human Resouces Foes Chl to sal D Sam Slate Clr s dd isowd bia E6202 s E Machina Hua You first select department and employee and choose the record style you add Set record the date time remarks click Add button to add a new clock in record 119 Manual of Middle East Software When a new record has been added the Add button becomes gray and invalid But it will become bright and valid again after the employee has been changed to another o
189. window 204 Manual of Middle East Software Save in 3 My Documents ia My Music 3 EG Ea My Pictures My Recent Documents Desktop My Documents 98 My Computer My Network File name be Places Cancel Microsoft Excel File xls Microsoft Excel File xls Save as type Enter a filename for this file to save in the column of Filename select the type to save this file and then you will export the selected data to this file You can save a file in three formats Excel files Microsoft Excel File xls DBF formed database files right justified text files 3 7 Advanced Export Advanced Export is mainly used in secondary development to transfer the data in our software When needs to export the data choose in here need to export the data the item and its setting attribution Single click Advance Export button on Attendance Record interface shown as following figure 205 Manual of Middle East Software Export dialog Export to In0utData xls Destination file InOutD ata x Open file after export C Print file after export Export Type Fields Formats Header amp Footer Caption amp Width Excel Options Export to OMS Excel ODBF O SYLK File OMS Word OPDF OLaTex ORTF O Test File OSAL O HTML O CSV File O windows Clipboard OOXML O DIF File O Log Formats Options Load Export Options Save Export Options Start Exp
190. wing employees clock in out Outside this range is invalid M 08 30 17 30 Start C ln 06 30 End Cn 11 30 MustCin E Start C Out 15 00 End C Out 23 59 Must C Out This windows may set the beginning times for C In and C Out definite the time range of clock in C In and clock out C Out and whether at this time employee must be C In and C Out if want to select this item just put tick in the selection box also can set different option depending on different department and employee click Next the window is following Attendance schedule wizard get a j 1 ae AA Att Rule Set the attendance rules of the whole organization How many minutes after on duty time will be counted as Late 5 ajl How many minutes before off duty time will be counted as Leave Early 5 2 On the window set regard as coming lately time and regard as leaving early time 80 Manual of Middle East Software click on Next button to enter next window Attendance schedule wizard System will add a timetable named Daytime and a shift schedule named Normal And after that you can assign this new shift schedule to employees faassion this schedule shift to employees who has not assigned any schedule ryassion this shift schedule to every department as default schedule Click Finish to commit this operation On the window the system prompt that it will add a timetable named Daytime and a shift schedul
191. x include Shift Name Shift Beginning Data Shift Cycle Num Shift Cycle Unit Name The shift name can t be repeated and all the fields in the form can t be empty Beginning Data Application Beginning Date is in the form of yyyy mm dd for example November the 15 2003 is recorded as 2003 11 15 and March the 6 2003 is recorded as 2003 03 06 Cycle Num Shift cycling periodicity Cycle Num Cycle Unit Cycle Unit Cycle unit consist of day week months Shift Management Tool Bar to add cancel modify shift Under the status of adding or editing shifts when ac button is valid you may Add Edit Delete Shift Time Periods Add Single click F Add button to add a new Shift the blank Shift Timetable will appear in the right side then click W F Add Time j button following window will pop up 84 Manual of Middle East Software Add Shift Time Period Select shift category for this time period Select date for adding this period Daytime 08 30 1 7 30 v Tuesday v Wednesday v Thursday v Friday v Saturday v Sunday _ Record this time period as OT OT minutes 0 Zo Select a Timetable which has been setup in down drag menu add shift Timetable directly Which day are you on duty you make a mark wti on the day you selected At same time sign the day as over time or not then click OK button to save setup click on Cancel button to give up the action Delete Shift Choose a Shift t
192. yees Do vou want to open the shift echdule window to add some shift schedules 1 Click Cancel button return main menu windows 78 Manual of Middle East Software Shift Timetable Maintenance Wena t Add ao Post X Delete Timetable Name On Duty Time Off Duty Time Late Time Mins Leave Early Time Mins Beginning In Ending In Beginning Out Ending Out Count as Workday Count as minute minutel Must C In Must C Out Es Change the Display Color gt 2 Click on OK button start to set Timetable the window is following D Attendance schedule wizard gs T Times for On Off duty Setting the On Off duty times in this organization On duty time 98 30 Off duty time 17 30 On duty and Off duty in morning and afternoon Setting the On Off duty times in this organization follow the guide to set Timetable and shift schedule According to the company real condition the method of on duty and off duty is selected is twice attendance On duty in morning Off duty in afternoon or is four times On duty and Off duty in morning and afternoon input correspond to on duty and off duty time click Cancel button return main windows click Next button to continue setting If chose twice attendance click Next button to continue setting the window is 79 Manual of Middle East Software following Attendance schedule wizard saat ON Clock In Out The time range of allo
193. yt Dayt Dayt Dayt DaytDayt Dayt Dayt Dayt ime ime ime i ime ime ime ime ime ime ime ime ime ime i Dayt Dayt Dayt ayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt ime ime ime i ime ime ime ime i ime ime ime ime i ime ime ime ime i Danniel Cherry Shirley Dayt Dayt Dayt Payt Dayt Dayt Dayt Dayt Dayt Dayt Dayt Dayt ime ime ime i ime ime ime i ime ime ime fi ime ime ime Our Company Normal P N In N Out Absent A Late gt Early lt OT OUT L BOUT BLeave G Sick B Vacation S Other T Lister Page No 1 168 Manual of Middle East Software Above the report tool column is same with Daily Attendance statistical Report 6 Daily Attendance OT Report The following table lists the daily attendance time of each employee in each month Fie cH thr x Daily Attendance OT Report Genarated Date 03 22 2012 Our Company Genarated By Temp Supervisor 03 01 2012 03 31 2012 16 13 20 21 22 31 Pomme Late Early OT Peeke Reta Work wjr fF js s Mit wt fr fs s Mit wt F s fwoay y Min Min Hour 97 ay 07 Time Al gt P ATA A A 5 22 77 i 25 28 gt P A A 26 78 24 27 23 25 25 28

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