BizFAX Client User Guide
Contents
1. Cancel Figure 4 19 4 6 Fax Editor The fax editior co works with BizFAXClient to view edit and make remark on fax file Option 1 Double click on a fax file in Client click Reply or Forward and click Edit Fax on the pop window to access fax editor Option 2 Click Create and add the file you want to fax on pop window finally click Edit to access fax editor WWW yeastar com Page 24 0 o Yeastar BizZFAX E Series Client User Manual 4 6 1 Veiw FAX E A Edit Save 3 To Subject File list Preview EI X EJSGREPI 11 P Introduction BizFAX paperless fax system is an intelligent fax server that combines the traditional fax technology and network technology After connected the PSTN telephone line and built up the connetion with the LAN or internet by using the BizFAX Client software on their computers users can easily to create a safe efficient and affordable fax system for enterprise Moreover all of these are electronic processing on computer without a piece of paper Through BizFAX Client software every user is able to get the auto receive auto fax and management features When sending a fax users only need to submit file to BizFAX server and then system will auto fax the files in order Back up the faxes automatically and allow users to easily manage them It s helpful to improve the progress of company internal approval add personal signature make company seal and Mail2. Jd Installing BizFAK Client Languages Select preferable language Select vour preferred language for this installation Click Next ta continue the installation fee le Chinese Traditional E Pili ala Figure 3 1 3 Click Next to continue www yeastar com Page 6 9 4 Yeastar BizFAX E Series Client User Manual A Installing BizFAX Client Welcome to the BIzFAX Client Installation This setup program will install BizFAX Client on your computer Click Exit if you do not want to install this application Click Next to continue the installation WARMING This pragram is protected by international copyright law and treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted ta the maximum extent of the law Figure 3 2 4 Read through the software License Agreement select agree with the above terms and conditions and then click Next to continue See Figure3 3 A Installing BizFAX Client License Agreement To proceed with the installation you must accept this License Agreement Please read it carefully Entering inta this Agreement BizFAX Client This End User License Agreement constitutes a valid and binding agreement between Yeastar s BizFAX software Software and You as a user for the use of the Software Article 1 License and Restrictions 1 1 License Subject to the terms of t
3. Here you are allowed to change name mobile phone number and Email address When receive a fax auto forward to this email After received a fax system will auto transfer it to the pre arranged Email addess 4 11 Change Password User can change password through File gt Change Password setting open the chat box as Figure 4 42 to change password B Change pazzword ld password dot EES New password OOK Repeat new password TEETE Figure 4 40 4 12 Change Language BizFAXClient has multiple language versions You can change the Client language through Tools gt Change Language www yeastar com Page 38 0 o Yeastar BizFAX E Series Client User Manual 4 13 Audio Settings You can open the screen as Figure 4 42 to set up audio device and adjust audio volume Click on menu Tools gt Options gt Audio Settings B1zFAX Client Options System Speaker USE Audio Device w Microphone USB Audio Device hull Figure 4 41 4 14 Sign out amp Exit Sign Out You can sign out BizFAXClient on menu File gt Sign Out Exit You can exit from BizFAXClient on menu File gt Exit or you can click on BIZFAX icon on right tray and click Exit to exit as Figure 4 43 Open BizF n Client Exit Figure 4 42 www yeastar com Page 39 49 Yeastar BizFAX E Series Client User Manual Appendix A How to make fax fi
4. E Series Client User Manual 2 1 0 10 English Yeastar Technology Co Ltd o YL Yeastar BizZFAX E Series Client User Manual Table of Contents l Introduction ee 4 2 Operating Environment Pw 5 2 1 Hardware Environment ww 5 2 2 Software Environment www 5 3 nstall BIZFAX Client wwww 6 4 Usage of BIZFAX Client JP ll 4 1 Log In Client PP ll 2 2 Cand EA C osusessustesobsbeoSUbtoboptogtatd dada asa uM MM NNNM RENE ERRARE ERES 12 4 2 1 Sending fax from application programs 12 4 2 2 Sending fax from Client software 14 4 2 3 Description of Create a New Fax Menut tttstsrrrrrrrrrrrrrrrrrrrrenens 15 4 2 3 1 Receiver Fax number ee ee 15 4 2 3 2 FAX Subject eee eee ee nananana 16 4 2 3 3 Fax Content eect tcc tte eeM MHHeHeHmmmHHemeHehme 16 4 2 4 Delay to Send FAX HH In nnn n n n nnn 16 4 2 5 FAX Broadcast P 17 4 2 6 Forward Fax enm mmm rrr 19 4 2 7 Reply FAX iieimeeesieseeseehmhhm heh hhmh mk kh he kennen nennen rer rrrnr 20 4 2 8 Check Results n n HKenHnnnnnnr 20 4 3 Recejyo Fe Gee eee ee ee ee ee ee 21 4 4 Forward Fax to Email FAX to Mail See 21 4 5 Manage FaXiiieeeeeeeeHee hihi hh hh hh hh menn rrr 22 4 5 1 Edit Subject Pw 22 4 5 2 Group Managment ee 22 4 5 3 Delete EM Ge 23 4 5 4 Print Fax n nn n n n n n nnnm 23 Mi oe op al celle 99 oe ee ee ee ee ee eee ee ee ON 24 4 6 1 Veiw FAX iinnhHsmms9 mmn mmm aa nananana nananana hmmm 25 4 6 2 Remark FAX Hm mmm mmm 25 4 6 3 Seal a
5. dll SkypeCom dll Uninstallexe uninstall ini xnc dli xnt dll IP dli E Share this folder 63 E mail this Falder s Files gt g Delete this Folder it es Other Places a Details 1 objects selected My Computer Figure A 2 m FaxFile loj xl File Edit View Favorites Tools Help Back wi gt E Wi J Search i gt Folders E Address C Program Files YeaskarlBizPEXClientlFaxFile s an EPP oo ov RRE O ASRS COPUEHEE G MET Sewer Az File and Folder Tasks p 1 mil Rename this File Ly Move this File E IB Copy this File e Publish this File to the web BizFaxFiled tiff BizFaxFile1 EiFF Default Fax Path txt BizFaxFile11 tiFF 63 E mail this File uA Print this File gt C Delete this File Other Places Y Details Y Dimensions 1728 x 2292 Type Microsoft Office Document Imaging 3C ft Size 176 KB 176 KE My Computer E Figure A 3 Finish www yeastar com Page 41
6. a safe efficient and affordable fax system for enterprise Moreover all of these are electronic processing on computer without a piece of paper Through BizFAX Client software every user is able to get the auto receive auto fax and management features When sending a fax users only need to submit file to BIZFAX server and then system will auto fax the files in order Back up the faxes automatically and allow users to easily manage them It s helpful to improve the progress of company internal approval add persona signature make company seal and Mail to FAX and FAX to Mail The advanced integration of BIZFAX with internet email and SMS help users to send and receive faxes at any time any where Www yeastar com Page 4 0 4 Yeastar BizFAX E Series Client User Manual Operating Environment 2 1 Hardware Environment CPU Recommend to use more a CPU that power than INTEL PIII500 Memory Recommend to use more than 128MB RAM Hard Disk At least 1 G 2 2 Software Environment Operating system Windows XP Windows 2000 Windows 2003 Windows Vista Widows 2008 Windows 7 Www yeastar com Page 5 0 Yeastar BIZFAX E Series Client User Manual Install BIzZFAX Client This section shows how to install BizFAX Client software on the PC 1 Download Client software from http www yeastar com download BizFAXClientSetup exe 2 Doube click the BizFAXClientSetup exe Welcome to the BizFAXClient Installation screen will come up
7. down menu Click on To to select receivers from Fax Extensions as Figure 4 12 Double click on the extension names or click Add to add the selected extensions into right list Select Recipients x extension Contacts ie Booker 500 ie Afton 5003 ie Gytha 5004 Sa Ackley 5005 sa Baoth S006 l amp Aida SOOT lx Harmony 5006 ia Acton 5009 o Borden 5010 lt 7 N Figure 4 12 2 Forward to external contacts Click the right mouse on the selected fax and choose Forward from the pull down menu Click on To to select receivers from Contacts as Figure 4 13 Double click on the extension names or click Add to add the selected contacts into right list www yeastar com Page 19 4 Yeastar BizFAX E Series Client User Manual 5503307 d Jessie 0592 5503307 9 Michael 6221511 Figure 4 13 4 2 7 Reply FAX User can reply to the sender directly for the received fax Click on the right mouse on the selected fax choose Reply on pull down menu system will pop up a window where user can edit the fax for remark seal and signature After the above edition user can reply the modified fax file to sender 4 2 8 Check Results Once sent out from Client the fax task sumbmitted to Server side If the fax file is waiting in line for processing or is sending fax the file will be saved in the Outbox If fax sent successfully the file file will forward to the Sent Items User can check the recip
8. in computer The accuracy is better around 100dpi 2 Signature Click Remark gt Signature Image gt Set Signature on the prompt Set Signuature Image window gt click Add Image 4 6 3 3 Set Password Cick Remark gt Set Stamp open the following figure www yeastar com Page 29 0 4 Yeastar BizFAX E Series Client User Manual B set Stamp Image Import Stamp Del Stamp Set Password Change Password OK CompanyStamp Figure 4 26 The lefe area is the list of all stamps and stamp image shows on the right area For the safety of using stamps users can set password on the following window Set Passeord Enter password Enter password Figure 4 27 4 6 3 4 Application of Stamp Stamp All the imported stamps will be listed under pull down menu of E icon just select a stamp to seal on fax file See wv 1 My tamp e CompanyStamp Figure 4 28 If it has password protection system will prompt the following box user is www yeastar com Page 30 Yeastar BizFAX E Series Client User Manual asked to enter password Password Authentication Enter password Figure 4 29 y Signature All the added signature images will be listed under pull down menu of v icon just select a signature to seal on fax file 4 4 49 v 1 MySignature Figure 4 30 4 7 Fax Extension Management Fax extension refers to all users that u
9. 3 7 9 When the installation is complete a screen pop up to notify you that the software Is installed successfully Click Finish J3 Installing BizFAX Client BizFAX Client has been successfully installed Click Finish to complete the installation Figure 3 8 www yeastar com Page 10 o 4 Yeastar BIZFAX E Series Client User Manual Usage of BIzFAX Client 4 1 Log in Client After the installation you can enjoy the powerful functions BizFAXClient offers Double click shortcut and launch BizFAXClient Please enter your Ext number and password and then click Sign In see Figure 4 1 Help Please pay attention when you login at first time Please click Tools on menu gt Options and enter the IP address of BizFAX Server on Figure 4 2 You can get this IP from Admin About Ext and Password To obtain the Extension and Extension SO00T w Password OR Sign me in when Client starts Password from your system Admin before you log in BizFAXClient Figue 4 1 www yeastar com Page 11 4 Yeastar BizFAX E Series Client User Manual E1zFAX Client Options Audio settings Serwer IF address 192 165 5 66 Path for printed files d Program FilezMYeaztar BizFARClientkFEa land E Figure 4 2 4 2 Send FAX After installed the BizFAXClient software system will create a virtual fax A H printer that named as BizFAX 8 in printer folder
10. Xiamen city of China city area code is 0592 and country code is 0086 1 local fax number in this company 5503307 2 doemstic long distance fax number 05925503307 3 international long distance fax number 00865925503307 Note 9 5503307 or 0 5503307 When an ext user sends a fax he needs to plus a prefix number O or 9 that usually required by the PBX phone system before dialing the receiver s fax number aj To 95503307 305825503307 900865925503307 Figure 4 7 2 Click on Receiver and select contacts from address book WWW yeastar com Page 15 ri Yeastar BizFAX E Series Client User Manual Select Recipients E ax ext ensions Eontactsl 9903307 J Tessie 0592 5503307 Michael 6221511 Figure 4 8 Select contacts fax number and click Add it shows the selected number on right box click OK to finish 4 2 3 2 FAX Subject Mark the faxes for easy manageable and searchable 4 2 3 3 Fax Content Fax File List 1 Add Fax Select one or multiple files from computer to fax out once 2 Delete Fax Delete file s from fax file list Preview User is able to view and check the selected fax file through Preview Edite User is able to add signature or make notes on selected file Click Edit Fax to amend contents seal and add signature directly 4 2 4 Delay to Send FAX BIZFAX is able to send fax in specific time that set up by users User can set up an idle time or the most cheapest call rate period to deli
11. e 4 37 SaveAs ee 2 x Save in BOOS d BH File name Contacts Save as type csv Cancel X Figure 4 37 2 Enter the file name and click Save button to export contacts into csv file www yeastar com Page 36 0 Yeastar BizFAX E Series Client User Manual 4 9 Internal Communications among extensions For the convenience of communications among extensions BizFAX allow users to get text chat with other members 4 9 1 Text Chat BizFAXClient provides the internal instant message system for users to chat easily with other members on extensions listing On extensions list select the member you want to chat with click Start Chat button or click mouse right to open the chat screen gt Asscia 6008 Seles ee Asscial 00s is online n Emotions v Start call Send email is Chat history Michael 2008 10 15 11 37 58 hello Asscial 008 10 15 11 38 08 Hi Figure 4 38 4 10 Personal Profile For the convenience communication with your colleagues and friends BizFAXClient provides personal information management so that you can update profile at any time After signed on BizFAXClient click File gt Edit profile to open personal Information screen www yeastar com Page 37 0 Yeastar BizFAX E Series Client User Manual B Edit your profile Name Dawid Mobile 139680000007 E mail chaominsh l A com Send incoming fax to this E mail Figure 4 39
12. f tiff txt or rtf format can be added in this way The files in other formats could be opened by the application programs and sent out through Prinit amp 2 H Edit Save To B55033307 laaa Subject IFAXTEST 0000000000000 dDelete file D ATrogram FilesiYeastar kBizFARClientkFaxFile imagel tiff Figure 4 5 Merge multiple files to fax once If user wants to fax multiple files at the same time he can click the Add file button again to add other files into task list or he can use the application programs to open the files at first and choose Print to send them into fax list Beside the adding option user is also able to delete the unnecessary files from list after clicked Delete File button www yeastar com Page 14 e 44 Yeastar BizFAX E Series Client User Manual FAY TEST a mfx A Edit Save 95603307 Subject FAX TEST ile listl P review JAdd file j Delete file D Program Files Yeastar BizFAXCLi ent FaxFile 700951514495 tiff D Program Files Yeastar BizFAuClient FaxFile BizFaxFile34 tiff D Program Files Yeaztar BizFAXUlientkFaxFilesz 00805208498 tiff D Program FileshYeastar kBizFARClientkFaxFile imagel tiff Figure 4 6 4 2 3 Description of Create a New Fax Menu 4 2 3 1 Receiver Fax number There are two ways to enter receiver fax number 1 Enter the numbers directly as Figure 4 7 The right way of entering fax number for example here a company in
13. his Agreement Yeastar hereby grants You a limited personal or company commercial exclusive sub licensable assignable charge license to download install and use the Yeastar Software on Your computer v 1 agree with the abowe terms and conditions Figure 3 3 Www yeastar com Page 7 0 4 Yeastar BizFAX E Series Client User Manual 5 Click Next after going over the provisions Jd Installing BizFAK Client Readme Please read the following information BizFAX Client is a virtual fax extension that works with BizFas Server Mot only receive fax automatically and save it as electronic file but also make outbound call manually and automatically to send a fax Faxes are changeable among BizFAX Clients virtual fax extensions Moreover users can send the electronic file to fax machine extension for print and also receive the faxes from fax machine extension BizFAX contains a BizFas Printer module and a BizFAx Editor module BizFax Printer can easily convert documents as doc xls or pdf to tiff format BizFAX Editor help user to dramatically improve the efficiency in doing office works like make annotations signature and stamp on a document Once installed there will be a shortcut af BizFAX client on the desktop Double click it and begins to run Figure 3 4 6 The Destination folder screen will offer you the o
14. hoose Edit Subject from pull down menu Edit Subject Subject FAX TESTI Figure 4 16 4 5 2 Group Managment Create a folder will be helpful to manage faxes 1 New Folder Choose Inbox and click right mouse select New Folder from pull down menu Www yeastar com Page 22 4 Yeastar BizFAX E Series Client User Manual Hew folder Figure 4 17 Create a name for this folder on the following box Create Figure 4 18 2 Drag fax to folder Click on the selected fax file and hold down the mouse drag it into required folder 4 5 3 Delete Fax After clicked Delete button it will prompt a check window Are you sure to move the fax s to deleted items folder 1 Click Yes The deleted items will be saved on trash folder temporary Users can easily to restore the miss deleted file from trash folder to origital position If need to permanently delete the fax on trash folder click Delete on selected fax will be OK 2 Click No Will not to delete the fax 4 5 4 Print Fax If user wants to print out the fax only open it and click Print button system will prompt a window as Figure 4 18 www yeastar com Page 23 4 Yeastar BIZFAX E Series Client User Manual Printer Name Status Type Wi here Comment HP Laserlet 1070 USE001 Print range Copies i All t Pages from i to 3 Number of capies Properties Print to file 1 al app
15. ients subject created time and status in this window If user fails to send the fax file will be saved on Outbox System shows the failure reason on the Statu of Client such as busy no answer and dead number If user wants to resend the failure fax just click on selected file choose Send on menu submit failure number to server side again Status Waiting process file is waiting in line for faxing www yeastar com Page 20 0 49 Yeastar BiZFAX E Series Client User Manual Sending system is sending fax Sent successfully fax is successfully delivered Resending fax is being resend Waiting for idle trunk trunks are busy system is waiting for an idle trunk Transmission failure waiting to try again Have no valid line User dialed a wrong access number For example the trunk correct access number is 9 but user dialed 7 that led to the unavailable of valid trunk Wrong router calls can not pass through Send fax to an invalid number The callee is busy waiting to try again The callee is busy system will not try again The callee is busy the retry times has reached the number that configured in server Transmission failure system will not try again After the several retry times that configured for failure fax system still fails to send out so will not try again Transmission over time system will not try again After the several retry times that configured for failure fax system still fail
16. in the control panel 4 2 1 Sending fax from application programs Application programs adopt the Virtual Print way to realize the fax function All the programs are able to send fax by BizFAX Fax Printer as long as they support print function Open any type of document that supports print select Print and see a prompt dialog box as Figure 4 3 Www yeastar com Page 12 0 4 Yeastar BizFAX E Series Client User Manual General soft Auto Microsoft Auto Microsoft ZF AM HP LaserJet Microsol U Office Docu Office Dacu 1020 on CHY a _ offre Pe Status Ready Printto file Preferences Location On met Find Printer Number of copies i H C Selection Curent Page Pages Collate EE E ENPTN Figure 4 3 Select BizFAX on printer list and click OK System will generate a Create new fax window and the file would be printed as TIFF to add into task list A A H Send Edit Save ai To 25503307 Subject Fax TEST list Preview zm file j Delete file Pa D Program Files Yeastar BizFAXClient FaxFile imagel tiff Figure 4 4 www yeastar com Page 13 0 Yeastar BizFAX E Series Client User Manual 4 2 2 Sending fax from Client software 1 Enter into FAX tag click Create to create a new fax 2 Click add file to select the file you want to fax from computer Note Only the file in bmp dib jpg jpeg png doc docx xls xIsx pdf ti
17. le in TIFF format Here we take use of BizFAX s virtual fax printer BizFAX to make TIFF fax file Take an example of a Word format file Step 1 Open the Word format file click File Print Step 2 Select the BizFAX on pop up screen and click OK BizFAX will transfer the word file into TIFF format file CI General Select Printer I W ES soft Auto Microsoft Auto Microsoft Ea HP LaserJet Microsol U Office Docu Office Docu 1020 on CHY e oe Status Ready Frinttofile Preferences Location Comment Find Printer Page Range C All Number of copies 1 C Selection Y Curent Page C Pages Collate gps _ Cancel ev Figure A l Step 3 Open the installation routing of BizFAXClient there is a FaxFile folder where is the transferred TIFF files saved For example BizFAXClient was installed on D Program Files Yeastar BizFAXClient as Figure A 2 www yeastar com Page 40 9 4 Yeastar BizFAX E Series Client User Manual File Edit View Favorites Tools Help ae Back gt i jJ Search gt Folders Hae Address C c Program Files Yeastar BizPBXClient a EPP co vh erara O marma HEHE meee Gebr 2 File and Folder Tasks A LJ CJ rae LJ B E if Berane this Felder 5005 6007 386 Lang BizPbx exe imagprinter inF ty Move this Folder N l Copy this folder a se e a a a ES Publish this Folder En the Web libtiFF
18. mp Signature ee 27 4 6 3 1 Get seal and signature 27 4 6 3 2 Set Stamp Image errsssssssssssssssscsssssssssurusussmmummummmsmimssessmumuss 29 4 6 3 3 Set Password nnn n nmHKHHHHnnnnnn n nnn n n n n 29 4 6 3 4 Application of Stamp eershressrsseessesssesseseusessssesseemsesssossess 30 4 7 Fax Extension Management shrrsrrssesssessessssssessessessesssessessesssessesssss 31 4 8 Contacts Management www 32 4 8 1 Contacts Group Management Pm 32 4 8 2 Add New Contact e n HH MIHI 33 www yeastar com Page 2 o 49 Yeastar BizFAX E Series Client User Manual AS Me Edt amp D lete Cop enit ee ee eee 34 AnA Send C Onde ede beoe noir eames AURORA RR 34 4 8 5 Import Contact enne 35 4 9 Internal Communications among extensions 37 mee Oa Text Gori air ee rer rt re tee eee eee Ce erer errr rete SE 37 4 10 Personal Profile TTC TT eee ee ee 37 4 11 Change Password e nnne 38 4 12 Change Language eene 38 4 13 Audio Settings nnne 39 4 14 Sign out amp Exit nnnm 39 Appendix A How to make fax file in TIFF format stssrsrrrrrrrrrrrrrrsrrsrrerrsersrens 40 www yeastar com Page 3 0 4 Yeastar BizFAX E Series Client User Manual I ntroduction BIzFAX paperless fax system is an intelligent fax server that combines the traditional fax technology and network technology After connected the PSTN telephone line and built up the connetion with the LAN or internet by using the BizFAX Client software on their computers users can easily to create
19. o add edit delete rename send import and export contacts 4 8 1 Contacts Group Management Before editing contact s profile you can classify it into group at first which will be easier to manage and send fax by group at once You can see contacts in group way thorugh View gt Show Contacts Group see Figure 4 32 www yeastar com Page 32 Yeastar BizFAX E Series Client User Manual BipgizFAX 5007 File BETTE Contacts Tools Help Sw Show dial panel Cre V Show extensions group l6 Add group n Fax Mobile Client v Jessie 0592 5503307T 1596022222 Ungrouped David 9503307 13123455888 Michael 221511 Figure 4 32 4 8 2 Add New Contact You can add new contact through Menu gt Add New Contact or click the mouse to open the adding screen Please edit contact s profile on following screen such as name office phone and company name and so on www yeastar com Page 33 4 Yeastar BizFAX E Series Client User Manual Name Fax Office Phone Mobile Phone Group Company Job title E mail Fostcode Web page Address Figure 4 33 4 8 3 Edit amp Delete Contact Select contact and click on mouse right to choose edit or delete from pop up menu 4 8 4 Send Contact Contacts information are shareable among extensions Click on the selected contact click on mouse right click Send Contact on menu gt Open the window as Figure 4 34 to select the extension Note You can select all
20. ompany seal and Mail to FAX and FAX to Mail The advanced integration of BizFAX with internet email and SMS help users to send and receive faxes at any time any where Figure 4 21 9 Revocation i Reimplement a Move page L View page A Add text H Font Before making remark on fax click Font to change the size style and font of characters www yeastar com Page 26 4 Yeastar BizFAX E Series Client User Manual Font style A Viner Hand ITC i Cancel F Vineta BT O Vivaldi i O Vladimir Script Webdings E O Wide Latin i A aBb yzz Script western Figure 4 22 4 6 3 Seal amp Signature 4 6 3 1 Get seal and signature Step 1 Save a paper with a seal or a signature into computer Method 1 Send the paper from physical fax machine to virtual fax extension and login this virtual fax extension and download the paper to computer Method 2 Scan the paper by a scanner and save it on computer Click right mouse on the newly scanned file and choose Print to conver it into TIFF format file by BizFAX virtual printer The purpose of this step is to convert file into editable TI FF format Step 2 Use the FaxEditor to open the saved file Click on the saved file click right mouse and chose Open gt Program and click View on pop up window select the FaxEditor exe that under the BizFAXClient installation path click Open to edit file Www yeasta
21. ption where you would like BizFAXClient to be stored on your computer Click Next to continue A Installing BizFAX Client Destinatian falder Select a destination folder where BizFAx Client will be installed Setup will install files in the following folder If you Would like to install BizFAX Client into a different folder then click Browse and select another folder Destination folder C Program FilestreastarBizFAXClient Figure 3 5 www yeastar com Page 8 0 o Yeastar BizFAX E Series Client User Manual 7 A screen pop up to notify you that 1 Launch BizFAXClient after installation 2 Create desktop shortcut 3 Start BizFAXClient when start Windows Enable the options by your own demands and then click Next Ja Installing BizFAX Client Select from the following installation options Click Next to begin the installation Click Back if you Would like to change the installation information Create Desktop Shortcut Start BizFAxX when I start Windows Figure 3 6 8 Enter into the Installing Files system begin to installation step which will last for a while www yeastar com Page 9 4 Yeastar BizFAX E Series Client User Manual J3 Installing BizFAX Client Installing Files Copying BizFas Client files to your computer To interrupt or pause the installation process click Cancel Directory d Program FilesreastarBizFAxClient File GdiFlus dll Cancel Figure
22. r com Page 27 amp amp BizFAX E Series Client User Manual ae Uninstallexe L7 203 LEQBieFAX exe i986 My Recent E4 FaxView exe IS FaxLang Documents KULU Documents My Computer amp File name FasE ditor exe w Open Figure 4 23 Step 3 On the opened FaxEditor click Remark gt Get Stamp drag mouse to choose on stamp or signature and then release mouse to extract the stamp or signature image from paper Enter a name on the pop up window as Figure 4 23 The stamp and sigunature images will be saved as BMP amp TIFF format A image2 tiff FaxEditor SE Te ara WEW IAT Ro amp id oc ORAT T S t e 6 amp E Es amp o RFE QD eas J KIAN OALE waw AJER RF 5 RZD D BMP Files k bmp dib TIFF Files x mi Figure 4 24 WWW yeastar com Page 28 4 Yeastar BizFAX E Series Client User Manual Step 4 After clicked Save the extracted images will be saved into manager as Figure 4 25 B Set Stamp Image rt Stamp Delete Stamp Set Password Change Password OK Figure 4 25 Step 5 Click OK to finish the operation of extracting stamp and signature 4 6 3 2 Set Stamp I mage There are two methods to set stamp image l Import Stamp Click Remark gt Stamp Image gt Set Stamp on the prompt Set Stamp Image window gt click Import Stamp User can import the BMP and TIF formart pictures that already saved
23. s to send out so will not try again 4 3 Receive Fax After enabled Client BizFAX will pop up a prompted interface on the lower right corner for the newly received fax 4 BizFAX You have a new fax Figure 4 14 Click Check Fax to view contents by the fax editor directly Click Close to close the interface and user can login Client to check 4 4 Forward Fax to Email FAX to Mail Send incoming fax to email In order to auto forward all the incoming faxes to an appointed email addrss user requires to pre setup the email server on BIZFAX Server side On Client side user also needs to do the operation click File gt Edit Profile gt enable Sending incoming fax to the Email please see Figure 4 15 Www yeastar com Page 21 o 4 Yeastar BIZFAX E Series Client User Manual E Edit your profile Name David Mobile 15950000007 E mail chaominsh l 2A com Send incoming fax to this E mail Figure 4 15 Once user changed the email address on the Client window as above his email information on Server side will be updated at the same time 4 5 Manage Fax 4 5 1 Edit Subject The role of the subject is same as a label User can add a subject for both received and sent faxes in order to manage them easily in future When sending a fax sender can add a subject on Create a new fax window from which receiver will quick to know the contents For received fax user can click on selected fax and c
24. sing fax system They are able to check each other s information ext number email address and mobile number and forward faxes and send SMS among extensions There are two types of fax extensions physical fax extension and virtual fax extension Physical fax extension means the real fax machine and virtual fax ext stands for the ext registered by BizFAX Client to manage faxes Extension Status It means the virtual fax extension is offline Es It means the virtual fax extension is available e It stands for a physical fax machine Extensions Group Through clicking View gt Show Extensions Group to see all groups of extensions www yeastar com Page 31 o Yo Yeastar B pizFAX 5007 File BET Contacts Tools Help r4 w Show dial panel e K Cre Show extensions group My fs Show contacts group EJ All Ext no Mobile E mail Technology SellService ManageGroup Ungrouped 13850000028 13850000024 13850000020 13950000016 13850000012 13950000004 13950000030 abc yeastar co abcihyeaztar co abc yeastar co abcldyeastar co abcldyeastar con abcHyeastar co abcihyeaztar co abcyeastar co All members in this group BIZFAX E Series Client User Manual 13950000026 abcihyeaztar co 13950000022 abciyeaztar co 13950000018 abcldreastar co Figure 4 31 4 8 Contacts Management After signed in BizFAXClient you can see Contacts tag Here you are possible t
25. through Ctrl A or click on Ctrl or Shift to choose multiple contacts www yeastar com Page 34 v 4 Yeastar BIZFAX E Series Client User Manual LE Send contacts CB Send contacts to selected users lj 5003 Afton TET lii 5001 Fipigo fi 5004 Gytha lij 5002 Booker IG 5005 Ackley sm 5006 Booth o 5008 Harmony lx 5009 Acton M 5010 Bor den qj 5011 Aldercy 5m 5012 Harva Status Waiting to send Figure 4 34 4 8 5 Import Contact User can import contacts in quantity from menu Contacts gt lmport Contact Step 1 Select the file csv you want to import and click Open button figure 4 35 Open 2 x Look ir 6008 O Ns ei File name Contacts csv Files of type csv Cancel Open as read only KE Figure 4 35 2 Double click the item to select corresponding address see Figure 4 36 www yeastar com Page 35 o 4 Yeastar BIZFAX E Series Client User Manual IB Hap the fields you wish to import Text fields Name Office Mobile aone Office Phone ias Mobile Phone ponpany Home Phone Fax MSN Skype Postcode Address Email Postcode Web Address Email Double click item to sele Web Memo speed dial Target Number Figure 4 36 3 Click OK to finish this step 4 8 6 Export Contacts You can export contacts to save up on computer as well Step 1 Select the routing that you want to save and then click Save to finish as Figur
26. to FAX and FAX to Mail The advanced integration of BizFAX with internet email and SMS help users to send and receive faxes at any time any where Figure 4 20 ae BE from left to right fit width fit height fit visible actual size S 9 fromleftto right Rotate Counterclockwise 90 Rotate 180 Rotate Clockwise 90 4 6 2 Remark FAX It helps user to modify the file contents www yeastar com Page 25 a 49 Yeastar BizFAX E Series Client User Manual A imagel tiff FaxEditor File Page Zoom Remark Tools Help amp d 9 R AH e l e 2 6 amp E E Ee amp 9 Introduction BizFAX paperless fax system is an intelligent fax server that combines the traditional fax technology and network technology After connected the PSTN telephone line and built up the connetion with the LAN or internet by using the BizFAX Client software on their computers users can easily to create a safe efficient and affordable fax system for enterprise Moreover all of these are electronic processing on computer without a piece of paper Through BizFAX Client software every user is able to get the auto receive auto fax and management features When sending a fax users only need to submit file to BizFAX server and then system will auto fax the files in order Back up the faxes automatically and allow users to easily manage them It s helpful to improve the progress of company internal approval add personal signature make c
27. very fax and this function is specially useful to send the international fax because of the time difference www yeastar com Page 16 e 6 Yeastar BizFAX E Series Client User Manual A 2 2 AU MUA TZET TH roi EMIT a ABR 3 D Program Files Yeastar BizFACLi ent FaxFile 20095298499 tiff Figure 4 9 4 2 5 FAX Broadcast System allows user to fax a same file to different numbers at the same time which means fax broadcast There are two ways to get fax broadcast service 1 Enter fax numbers directly and separate them by semi colon See Figure 4 10 www yeastar com Page 17 4 Yeastar BizZFAX E Series Client User Manual FAX Broadcast E z Edit Save 3 To 95503307 85503302 9805925503301 900865925503303 Subject FAX Broadcast JAdd file j Delete file 3 D Program Files YeastarBizFAXClient FaxFile420095298499 ti Figure 4 10 2 Click Receiver and select multiple contacts from address book to add into right box as Figure 4 11 Select Eeciplents Fax extensions Contacts Fax 96271511 2203307 95503307 Bz21511 Input number 05925503307 Add gt gt Figure 4 11 www yeastar com Page 18 0 Yeastar BizFAX E Series Client User Manual 4 2 6 Forward Fax User can transfer the received faxes to both internal extension users and external contacts 1 Forward to internal extensions Click the right mouse on the selected fax and choose Forward from the pull
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