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Outlook 2010 Advanced User Manual

1. Permissions Properties Deliver meeting requests addressed to me and responses to meeting requests where I am the organizer to My delegates only but send a copy of meeting requests and responses to me recommended My delegates only My delegates and me 47 Chose the person you wish to grant permission to from the GAL Global Address List Search Name ony More columns Address Book Go Global Address List Paul Gettier csulb edu Advanced Find Business Phone Location fy Property Prospector Pete fy psoutreach 562 985 8239 fi Purchasing amp Quan Ding Network Operations Analyst 57811 amp Quest CMN FB Service Account amp Quest NME Service Account fy QuestNME Fh QuickPlaceAdministratorsSU fi Rabia Khan amp Rachel Bindman Faculty Summer Session CED Rachel Fuentes 562 985 2074 f Rachel Maciel f Rachel Mahgerefteh 562 985 5298 45 Rachel New 562 985 8217 fo Rachel Tam a mt Aac freeware aran Click Add and OK In the Delegate Permissions window specify the access you would like to grant the delegate s Here you can specify access to all of your Mail Folders If you wish for the user to only have access to certain things specify this here Delegate Permissions Prospector Pete This delegate has the following permissions Editor can read create and modify items Delegate receives copies of meeting related messages s
2. Apply Current View Create modify and apply views to this folder 38 Click the New button from within the Manage All Views dialogue box Manage All Views Views for folder Inbox Compa All Mail and E All Mail and Post folders Tebie All Mail and Post folders Table Rename Reset Descrint Fields Importance Reminder Icon Flag Status Attachment From Sub Group By None Sort Received descending Filter Off Only show views created for this folder Name the View an appropriate name and choose the Type of View For our example we will use a Table View type Create a New View 4 Mame of new view New view Type of view Table 00 0000 00 0 000 00 00 Timeline Card Business Card Day Week Month Toon Can be used on This folder visible to everyone This folder visible only to me All Mail and Post folders Clock the OK button 39 From the Advanced View Settings choose Columns Importance Reminder Icon Flag Status Attachment Fro Mone Off Fonts and other Table View settings User defined fonts on each me Maximum number of lines in compact mode 2 l Select available columns from Frequently used fields m Available columns Due Date Flag Completed Date Follow Up Flag IMAP Status Message UE acil MEN Recipient Name L RSS Feed 3 sensitivity Sent Start Date Task Subject To Pr
3. Permissions Write Create items Create subfolders Edit own Edit all Other Folder owner Folder contact Folder visible Here you are able to set very specific Permissions for each user you wish to have access to your Calendar You are also able to Add Remove user access from this screen To add a user and assign permissions click Add 13 You will be presented with the GAL Global Address List Select the user you wish to grant access to and click Add Search Name only More columns Address Book po Go Global Address List Paul Getter csulb edu Advanced Find Name Title Business Phone Location fim Property fig psoutreach 562 985 8239 fy Purchasing amp Qifuli Lecturer Temp Academic Year amp Quan Ding Network Operations Analyst 57811 amp Quest CMN FB Service Account amp Quest NME Service Account fy QuestNME fi Rabia Khan amp Rachel Bindman Faculty Summer Session CED Rachel Fuentes 562 985 2074 Rachel Maciel Rachel Mahgerefteh 562 985 5298 fia Rachel New 562 985 8217 Hn lg a Name Default cdd Owner Read None Full Details Nonediting Author Reviewer Contributor Delete items 9 None Own AI By choosing the Publishing Editor option from the drop down menu you will see some items are automatically selected granting and restricting certain forms of access 14 Contacts Properties
4. General Outlook Address Book Permissions Synchronization Permission Level None Publishing Editor Permission Level i Read None Create items Full Details Create subfolders Edit own Edit all Other Folder owner E Folder contact Folder visible Please note You do not have to use on of the pre assigned permission levels you may assign your own custom level of permissions using the check boxes provided Opening Shared Calendars In order to open another users Shared Calendar from within your Calendar go to Home gt Open Calendar gt Open Shared Calendar te From Address Book t From Room List fe From Internet Create New Blank Calendar Define the person or name of the Calendar you wish to open 15 Open a Shared Calendar Name The Calendar will now appear in the list of available Calendars a E My Calendars Calendar ITS Training Room BF Test Calendar 4 4 Shared Calendars 16 Working with Calendar Groups Calendar Groups allow you to quickly see the calendars of people you frequently work with Add members to a Calendar Group then use the Calendar Group every time that you want view those same calendars Important note YOU MUST HAVE PERMISSIONS ASSIGNED TO ACCESS ALL CALENDARS BEFORE HAND To create a Calendar Group for to Calendar gt Home gt Manage Calendars gt Calendar Groups Save as New Calendar G
5. AllItems Layout Window Change View Reset View Settings View Current View Arrangement m Color People Pane 4 September 2011 b lt SuMo TuWe Th Fr Sa 4 September 14 2011 28 223031 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 s 18 19 20 21 22 23 24 Ime Con 25 26 27 28 29 30 1 11 gam 234567 L pm 00 4 E My Calendars 12 9 Calendar ITS Training Room BF 19 1099 Test Calendar 2w 13 3 129 e2 Un 8 S S Ne 8 co 8 w 8 E j eo S Show tasks on Due Date Start Date Due Date Reminder Time Collaborating with Other Users Opening another Users Mail Folder To open another users Mailbox go to File Open Other Users Folder ECTE a L mA Z Home Send Receive Folder View Adobe PDF Gal Save As Y Open Calendar amp Save as Adobe FDF Open a calendar file in Outlook ics vcs Ux Save Attachments Info Open Outlook Data File Open an Outlook data file pst Print Import Import files settings and RSS Feeds into Outlook Help t Options EJ Exit You will be presented with the following dialogue 11 Open Other User s Folder Name its training room Folder type Inbox Enter the name of the Mailbox you wish to open and the folder you wish to access Please note You must have been given permission by the user beforehand to open their mailbox Provided you are gr
6. Contacts s Account Settings Main Tabs mes l Address Book E v Home Mail dal Automatic Replies New RX Close All Items Delete Search Manage Rules amp Alerts Respond Meeting Quick Steps New Appointment Move New Contact RSS jj New E mail Tags Notes and Journal Mobile Language Advanced 4 New Task Chinese Conversion Find Options Customize Ribbon Print Send Receive IMAP POP V Home Calendar Table View Save All Attachments Save As 4 5 Send Receive All Folders Trust Center amp Work Offline Quick Access Toolbar Home Calendar Home Contacts Home Tasks Home Notes Home Journals Send Receive Folder View Developer Add Ins Adobe PDF Customizations Reet v Import Export Y E E E E E E E ED E E EH EE s si 3 S S S S S SIT ST ST ST 30 Title the group an appropriate name TURRA YAS Oog eBu cg ol lm si mi i 6m eb Q Lig amp ig LI S 9v AJALX vl 3 TOA g7 i P d3s9us324wWa3 Display name Pauls Ribbon Group x m Now from within the Ribbon customization window select the Actions you wish to have included in your new Ribbon Group General Mail Calendar Contacts Tasks Notes and Journal Search Mobile Language Advanced customize Ribbon Quick Access Toolbar Add Ins Trust Center Customize the Ribbon Choose commands from 6 Po
7. New Delete Respond Quick Steps m Move Tags Find 31 d Close All Items Pauls Ribbon Group Quick Access Toolbar The Quick Access Toolbar is an option that can be enabled that will provide you wish quick buttons to click directly beneath the Outlook Ribbon To enable to Quick Access toolbar go to File gt Options iB 4 9 Save As if Save as Adobe PDF Ua Save Attachments E Options Choose Quick Access Toolbar from the left navigation pane a Se 00MM nem General i Customize the Quick Access Toolbar Mail Choose commands from 4 Calendar Popular Commands Contacts Customize Quick Access Toolbar i Separator xj Send Receive All Folders GJ Address Book V Undo Notes and Journal Automatic Replies QJ Address Book Back y Close All Items Mobile X Delete s Empty Deleted Items Find a Contact Advanced Forward A Manage Rules amp Alerts ET Meeting za New Appointment 83 New Contact New E mail Tasks Search Language Customize Ribbon Add Ins ES Trust Center New Task t Options amp Print oy Save All Attachments Bl Save As A Send Receive All Folders E Setup and configure all account types V Undo dh Update Folder work Offline Modify Customizations Show Quick Access Toolbar below the Ribbon Import Export v In order to turn the Quick Access Toolbar On or Off 32 For our Example we will t
8. Private Actions Show Members Communicate Tags Zoom Name Test Contact Group QlName E mail a There are no items to show in this view From Address Book amp From Outlook Contacts da New E mail Contact M Select the people you wish to add to the group from the Global Address List Select Members Global Address List pN Search Name ony More columns Address Book prosp Go Global Address List Paul Gettier csulb edu Advanced Find z fig Psoutreach 562 985 8239 9 Purchasing amp QifuLi Lecturer Temp Academic Year amp Quan Ding Network Operations Analyst 57811 amp Quest CMN FB Service Account amp Quest NME Service Account Lecturer Temp Academic Year 562 985 2074 5 Rachel Maciel 5 Rachel Mahgerefteh 562 985 5298 Rachel New 562 985 8217 fig Rachel Tam Mo mt a freni anr aran 4 n Keri Sorenson Prospector Pete Click Members to add each person Click OK when finished adding members 42 Your members will now appear within the group In order to use the group start a new Email Message click the To button From within the Address Book drop down Menu select Contacts Your Contacts Group s will appear Select Names Contacts Search Name only More columns Address Book Go Contacts Pau
9. ie thangemanagementicoulb edu Infolechsenices Managemen CHANGE ACTIVITY WUS Maintenance ITS CM 2011 0153 FnS 15 2011 ZLEB TE Sent tems 4 Dale Veslerday E Deieted Items E Paul Getter Paul Getry Cheryl Perking fla Conference Room Calendar Cheryl s Caleria Thu F15 0011 16 x amp a Juni E Mail 1 E T amp Cnnfrrerice Fronm BHLRASE acergted Test far cheryls issue da nat open Thudd05 7011 8 lj Outbox S I Confenence Raom DHIBOL Accepted Test number 2 testing Cheryls Response Thu 9 15 2011 13 f RSS Feed 3 Robert Oyama Lotus Notes I0 Thu 9 5 2001 _ 16 EH LD Search Folders GI Habe Banuelos RE Duplicate AD user account Inu 8 15 2001 18 EB Lg Trash OI Shenandoah Bennett RE Daplicate AD user account Tru 8 15 2011 17 KE gt Training Room BHIBOD lu Tan SCCM client finked t several QUE Thu 9 15 2011 14 XE icd Babel Banwelot GCuplicale AB user accaunt Thu 9 15 7011 10 KB Diahial Ranuelot Duplicate AG utei account Th 0057011 10 EE Prospector Pete RE Testing joummaling Thuta iili a L1 ea Creating a Custom View A view is a way of displaying different columns within your Navigation Pane To create a custom view go to View Ribbon gt Change View gt Manage Views Folder View i Home Send Receive v fo Show as Conversations d pat View Reset ww Flac Settings View E 3j Conversation Settings
10. US CAEN OOO d saan seen gcse sw R 27 Automaung Oe gaia ee 1918 seen een ene ee eer ee ere eee E ee eee 27 PAINS OC CSS NIRE RT 27 Manae NE 10 el dei zie MR Rm 29 Customizing the RIDDOD escis i Rei E E E CUNta m UDINE 30 Quick ACCESS looo e EA 32 Using and Customizing AutoCorrect cccccesccccsscccesscecesececeseceeenceceencecsaeceseeeeeeueeeeeecesauceseeceteneeeeens 34 PCS Fields tO d VIS sessi pF I pte nV iEibsamie a meu emma term edu eS MM Enid it Hes 36 Creating a CUSTOM VIEW ussmisvkiexkavktb sd eUESYV MEE PIA DUE EEPIRVEYRVIJRO FEECHTVR E EEEPAND FER OPENS E EECE ING FU AEN 38 Creating and Using Custom Contact GLOUPS cccccsssccceseccceseccceneeceesceceuececeeceeeeeeeeneeeseucessueceneeeees 41 AOVIDCBO TO eee ene ee ee Cau nee tim eee eee ee ee edem tcd aged eee 44 AddIhe R O FECE eee ee E RT en ene eee ee ene ene MEME MEUM 44 NT Ro FBeSus uma uec bn a aeos NNNM M MM DENM uM B IU a MEN UPS MN MEM M 46 Mailbox Sett ngs ard Options oeseri m ooo ursi ponere elu cede a petunt ud p qe odia ecco oput ds ua oec Usu iude Delegating Access Allow another user access to your mailbox eeeee Whale Sie ACCOUNTS cerne EODEM Using the Calendar Creating Additional Calendars Outlook has the ability to have more than one Calendar within your Mailbox To create an additional Calendar within your Mailbox click Home gt Open Calendar gt Create New Blank Calendar ii ch J 7 l Calendar Paul Ge
11. abit La hit oanade Fa doen PERDETE oe A ug A teeme Conte HF mi LO Laan irap aed Fg Se par cepa deen Pi Bop drm ba LR ud mu EE wai L J bi im j ket Mirko ni ee irni PEET ET nut LF oh igh Fai fo Batanga SPE ACThETE vetri iene Pree by TK Pabi Et Eii Ai ud c Fema Phi ereng bodie s Baty Seto nang Ba Fey Due Bata 8 Poet hir rie si cai unda J eem a ee ee z t CA Deaf T Name Parron 2 F He Gets emm nein du mi Tii ka D iiin Bend Vai ter a gt F i Enim scar TER ILT TTE TI nei bolts v peer sisti d B oc Vor Persa F binas c ERI YT mI iie Mall richer Lilet Marpai ari Wye Pe Sha Li erri Teas Ld iui ets Dshce Me y Leng Goat bisia pied Coca Var BL v D hai HENDELS ran Du asi Pidi ii T pg mi tren LpA HERPA Y Ld Seer isiin Pree Fl afer Tun fern F Ad Fare Carkrdi ANE Pry DERTEN 16 SHE LE EM Da smeni Wr Wapis Parish ubpecb Ung EI Fern m dans did pL inl working ur VA A hi ail eiae If pou set a peek labes drill i ancor 1 Wire Pane i Am da Ee Eseg 7 irm an Dema imdi apia oe jE eeepc lire rege DE Um i Des 51
12. csulb edu RSS Feeds Nation Google News C Users Qutlook Paul Gettier amp csulb edu Paul ost Downloads F Automatically download enclosures for this RSS Feed Download the full article as an html attachment Update Limit Use the publisher update recommendation Send Receive groups do not update more frequently than the recommended limit to prevent your RSS Feed from being suspended by the content provider Current provider limit 1 hour For this example the default settings will function properly Some feeds may require addition adjustments Click OK your RSS feed is now ready to use within Outlook 45 Viewing RSS Feeds In order to view your RSS feed subscriptions within Outlook go to your Folder List and choose RSS Feeds 4 Paul Gettier csulb edu p A Inbox LA Drafts 3 3 Sent Items b af Deleted Items 4 E Calendar Contacts Le Journal gj Junk E Mail 1 a Notes A Outbox 4 L RSS Feeds Nation Google News 3 La Search Folders Suggested Contacts gt La Sync Issues 1 ixi Tasks Trash Select the RSS feed you wish to view L a PL Lol E Mei pase nar lli Ae are ets 1nd iud ha uB ae Fees ke Pa kL Loe Pa i5 um Farm Fa Gece Tom Bodge viia Hes riam padre to arios Jon Huncuman Sacrarmenco Ease uH t4 HT E 444444441 1 wn Duet LOS MELES Tyn figa Bez lisar qoa uod DP Drm uai d wa T ID Due E Du PC a sup c
13. in all desired fields and hit Save and Close 24 Your entry will now be recorded in your journal DECI Journal Paul Gettier csulb edu Microsoft Outlook cs File Home Send Receive Folder Vie Adobe PDF e o W ex 5tEJE S ase E gee e es u m QJ Address Book Journal New Delete Today Day Month Entry List Phone Calls Last7 Days Forward Move Categorize Entry Items ia New Delete Arrangement F Current View Actions Tags Find lt D Search Journal Ctrl P 4 September 2011 gt 3 Inbox 4 SuMo TuWe Th Fr Sa LA Drafts 1 September 2011 28 293031 1 2 3 A Sent Items 4567 8 910 gt 8 Deleted Items eu Fri 16 Sun 18 Mon 19 11 12 13 14 15 16 17 18 19 20 21 22 23 24 is Calendar 7 Entry Type Microsoft Excel 25 26 27 28 29 30 1 83 Contacts 2 3 4 6 7 kt Journal Bc sers 010459304 Desktop Book1 xlsx 5 8 gj Junk E Mail 1 la Notes Z Outbox Ej RSS Feeds we Search Folders 83 Suggested Contacts gt LI Sync Issues 1 wi Tasks Trash gt Test Journal Entry Meeting with Training Student No upcoming appointments gt ITS Training Room BH180D Arrange By Flag Due Date Type a new task agaa daja All folders are up to date Connected to Microsoft Exchange Relating a Journal Entry to a Contact In order to link a Journal entry to a contact create a new Journal Entry or open and existing one Select
14. screen indicating the Mailbox is now setup for additional use within your Outlook Add New Account Configuring Configuring e mail server settings This might take several minutes Your e mail account is successfully configured Manually configure server settings LI E f ter a L A Zw 2 k n E img Sad Pare Mije age i dria DDR E a a E Los i Eo ieg d Enhi Miagi 2 WeerlcT i Pis enr x 3 EE 2 SG I XS G men a eh Le D A a uY 8 M amp US Cir We mm Piretil By piven v m MEM en Crib nu manna a nee Hn C MIN ntur Prisss wis D Tat i i ETE B 4 L a Fee Ernies r Muf oir p 1 DIE From abject Medo 7 Tes Cog iY ee a NIMM Ba F 1 3 1 ECL 49 Y amp J NW amp Eats Todas i T2 edad Brea L d E EL RM MM E A c aa WERDE SELLAM m a s ib 3E EB 18 IFA O d Wipe Rean a naai A uus e A I DIBEERAAAXZZW TE E E Be EA inap Qo Tee Tamen Aapa d erptaber furans Tei ETE LEGE RUE hi ee ee Kd cen Mo Ter Aden Foe Ari Vibert accent Tu AURI LL mu EI Bison G Truerdca BewewE AE AO Lat TEE MA eo fae Seen 5 3 1 Lai mel al 1 2 ae HOUR iem ds etl OESTE TEES ETT PIT d D fp Jun Pasar Ring LE aen rset DePrae Bb PE eai Vui ict 0661 13 0 ETT ib ri irm w Pd LLL Lg dreencaaulecwer BPm is Tere d ud SOM CO 4 kir Tult Jj birep IR Cumar Eust Beg Veg darc been ELE STET nr i 3 Pain Goer ew 10 E body wega bell ieee kh Tai RIE 18912 104 atu HE Seni mdm srw tert Edd varum pr sei
15. Address Book from the names menu i Bt arg Im Test Journal Entry Meeting with Training Studentiiioumal Entry 0 ox E Journal Entry Insert Format Text Review ea P Save amp Forward Delete Start Pause Categorize Private Address Check Close Timer Timer g Book Mames Actions Timer Tags Names Subject Test Journal Entry Meeting with Training Student Entry type Phone call Remote session Task Task request Task response 25 Choose the associated person from your Contacts list and click OK a Paul Gettier csulb edu L3 Inbox 4 LA Drafts 1 53 Sent Items p faf Deleted Items 5 Calendar Contacts AL arnal 1jg FiledAs This contact s will now be stored within the Journal entry 26 Customizing Outlook Automating Commands Creating Quick Steps To create a new Quick Step click the Small Arrow in the lower right corner of the Quick Steps portion of the Ribbon Select Manage Quick Steps LB3 Move to 7 To Manager ET Team E mail af Done dy Reply amp Delete ie Create New Quick Steps Manage Quick Steps Create edit delete and rearrange quick steps To create a new Quick Step select the New drop down box and choose between multiple options Manage Quick Steps o ies Description ao is To Manager Actions ud Move to folder Mark as read i ie Shortcut key None CL Reny amp Delete Tooltip Moves selected e mail
16. AutoArchive 1 From Due Date Flag Completed Date _ ot Follow Up Flag Received IMAP Status Size Message LP Categories Originator Delivery Requeste Flag Status Read Received Representing Nam Recipient N E Properties Delete In this example the CC field has been added to the default view 37 You will now see the CC column in your Navigation Pane jal p nbox Paul Gettierfecsulb edu Microsoft Outlook Home send Becene Falder Wher adobe Qe C to 1 show as Conversations Ira es Eram d In da Calegari tt Revere Toni amp l j TE P m mi m ku Add Cofumns Change Wiew Reset Coreano settingi ka Tag Start Date og Dye Date lid gie rm Subeect Havigatien Heading To Do People Reminders Open in p View Sellings View T Expand Collapse Parte 7 Pane Bare Pare Windew Winder Current View Corwersations Arrangement Layout People Fane Win cts 4 Ad sd ow a Favar es 5 1 r Search Inbox pitie Bl 73 Sent tems n2 Che From 33 e Subjed Revered Sue Categories 1 i Letearia Clean lard E All Hands Meeting En 45 E Shenandoah Eenniett frsisnpurt RE Hired EG Ahraham teup with ability te jnim remputers te the Fri 15 200 LI 9 34 ER DD Poco ens au rer oe ARS E EX ida um Be ee 4 Paul Gettier culb edu Eb jen mor ise K aiat i GI Sean Hernandez Kemi Sorenson ryonJackton RE Lotus Notebook to Dutlook Journal FriSyio 2011 8 17 EH a nina cp
17. CALIFORNIA STATE UNIVERSITY LONG BEACH Microsoft Outlook 2010 Advanced Outlook 2010 Training Manual INFORMATION TECHNOLOGY SERVICES Contents DJ5Sing the 3Iendal ge meme Se eee ee ee E eee eee 5 Creating Additional Calendars c cccssesscsosssscsosssecconssscnenssscsecussectenesscneusssessoussseucussseneousressenssseneues 5 Viewing Calendars Side by Side or Overlaid ssossensessesessressrreresrrressreresrrrsssreresererssreresrrressrereserressne 7 PEintme optem TOU the Cend eer E A E A EE 9 Adding a Second TIME ZONE sc cecccswitnossersescnsoedsnenaecspscenns die EE EEE 10 Collaborating with Other USerS sssssssseesesreeserrerssrreessrrresrrerssrrresrreessreressrereseeressrerssrereserensseereserereseerene 11 Opening another Users Mail Folder sd rra SEE noD Ros io Bea pe ESQ Ert SERE 0s teiawswebrdiaceassniatedecncedseisemeosaleteads 11 Shatihe Cale dE S ene ene este brMUM PIE rn een eee 13 Opsmims shared Calendal 6cosmen uoteiecsteatutdscentisitepebal cated sk enin Moon Dedi bed Model emaRstu US s MUeUMeMM eMUDpNURA ME 15 Workihg with Calendar Grau Series tuba isnt Puno iota estu U pex bbs QUID iun od diEVE TUUS EE VP SD ON Sequi Dad UbeUeds 17 Marking an Appointment as PISO enean deze ues tepasEr validis astidumr diu MR PE ENT Ad Quintas a t dUdD quss 18 Taking and Tracking a VOLE aese 18 WOENE WED TSS ERR 19 Aracne aE toa ESSk a R 19 ASSigninge d Task coriaria EEE EEEE 20 USMENE JONA NN 21
18. Manage Quick Steps ai Quick step Description 3j Email Management 3 To Manager 3 Move to m Actions tg Forward d Tomaro shortoutkey none 3j Team E mail Tooltip Forwards the selected e mail to your manager v Done gt Reply amp Delete B Reset to Defaults Choose the Quick Step you wish to edit and click the Edit button By clicking edit you have opened the dialogue to make changes to the To Manager Quick Step In order to define who your manager is click the To button and select their name from the Global Address list Click Save once you are finished editing this Quick Step Edit Quick Step aa Edit the actions the quick step performs nemesa ER Y Show Options Shortcut key Choose a shortcut Tooltip text Forwards the selected e mail to your manager 29 Customizing the Ribbon In all Office 2010 applications the File Ribbon is fully customizable In order to customize your Ribbon within Outlook for to File gt Options gt Customize Ribbon io 3 4 Home Send Save As ify Save as Adobe PDF UE Save Attachments k3 Options First we will create a new Ribbon Group that will show up on the Home ribbon Click the New Group button Outlook Options G I i i enera Customize the Ribbon Mail Choose commands from Customize the Ribbon Calendar Popular Commands e Main Tabs
19. Using and Customizing AutoCorrect To customize your Autocorrect settings go to File gt Options gli 49 Send g Save as Adobe PDF DET Save Attachments Open Print Help Options eg Exit Navigate to the Mail Spelling and Autocorrect button General Calendar Change the settings for messages you create and receive Contacts f 4 Change the editing settings for messages Tasks Compose messages in this format HTML Notes and Journal ww Always check spelling before sending Ignore original message text in reply or forward Search Mobile Language Create or modify signatures for messages Advanced Quick Access Toolbar Customize Ribbon AD Use stationery to change default fonts and styles colors and backgrounds Outlook panes Add Ins EB Customize how items are marked as read when using the Reading Pane Trust Center IE Message arrival When new messages arrive Play a sound Briefly change the mouse pointer Show an envelope icon in the taskbar Display a Desktop Alert Desktop Alert Settings Enable preview for Rights Protected messages May impact performance Conversation Clean Up Cleaned up items will go to this folder Browse 34 Select Autocorrect Options Note There are several other Proofing options on this screen Please take note and adjust should you desire Specify how Outlook corrects and formats the contents of your e mails Advance
20. You can select an account and change its settings Fam od New Repair Hf Change B Set as Default Remove Name Type amp Paul Gettier csulb edu Microsoft Exchange send from this account by default Selected account delivers new messages to the following location in data file C Users 010459304 Outook Paul Gettier csulb edu Paul ost 49 Opening another Users Mailbox when Outlook Starts To open another users Mailbox each time Outlook starts From within the Account Settings dialog box select Email gt New Connect to an e mail account provided by your Internet service provider ISP or your organization Text Messaging SMS Connect to a mobile messaging service D Other Connect to a server type shown below Fax Mail Transport Select the Next button Fill in the users name and information for the additional Mailbox you require access to Add New Account Auto Account Setup Click Next to connect to the mail server and automatically configure your account settings Prospector Pete Example Ellen Adams Prospector pete csulb edu Example ellen contoso com XXX GEXOXOXOCOOOXC XX Type the password your Internet service provider has given you Text Messaging SMS Manually configure server settings or additional server types mk net gt Click the Next button 50 Provided all information is correct you will see the Congratulations
21. and Journal When in Schedule View show free appointments Search Automatically switch from vertical layout to schedule view when the 5 PN number of displayed calendars is greater than or equal to Ej cada Falters Automatically switch from schedule view to vertical layout when the Le calendar folder s number of displayed calendars is fewer than or equal to Language Advanced Customize Ribbon Time zone UTC 08 00 Pacific Time US amp Canada Quick Access Toolbar Add Ins Show a second time zone Trust Center Label Time Zone for Training Time zone utc 05 00 Eastern Time US amp Canada Scheduling assistant tmm Show calendar details in ScreenTip Show calendar details in the scheduling grid Resource scheduling A resource that you manage such as a conference room can automatically accept or decline meeting requests You must grant users permission to view and edit the calendar of the resource 10 Now the additional Time Zone will be displayed when viewing the Calendar lol 49 I Calendar Paul Gettier csulb edu Microsoft Outlook qw vooo gt Home Send Receive Folder View Adobe PDF G t pg e HE EE or e D 0O BOA H cod Overlay Color Daily Task Navigation Reading To Do People Reminders OpeninNew Close Y i Work Week Month Schedule Week X View Working Hours Paney Pane Bar Pane Window Window
22. anted the proper access permissions you will now see the Mailbox displayed directly underneath of your mailbox within the Navigation Pane 4 Paul Gettier csulb edu Inbox 7 Drafts 1 3 Sent Items a Deleted Items 1 axi Calendar 83 Contacts J Journal gj Junk E Mail la Notes fa Outbox RSS Feeds Fe Search Folders 83 Suggested Contacts Ld Sync Issues Jj Tasks a test Ll Trash 4 TS Training Room BH180D A Inbox CA Drafts E Sent Items fs Deleted Items 1 La Autoreminder 5d Calendar Sg Contacts La Folders i3 Journal gj Junk E Mail hed Notes A Outbox 3 Tasks 12 Sharing Calendars In Outlook training the basics of Calendar Sharing were covered In order to set more specific permissions for your Calendar go to Calendar gt Folder gt Calendar Properties ls p X 0 j 3 e a m Calendar Paul Ge Home Send Receive Folder View Adobe PDF Lr Copy Calendar aus J Seas J Leg Move Calendar New Rename _ Share Open Calendar alendal Calendar Calendar Wy Delete Calendar Calendar Calendar Permissions Properties New Actions Share 4 September 2011 b Su Mo Tu We Th Fr Sa 28 29 3031 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 72 A Cc 7 0 2 gt 4 3 b fF 6 4 E My Calendars
23. ar d Frasaredes Pete aE Tee te Pete RE Lotus Notebook to Outlook Journal TE Sean Hernandez m Calendar Tools Appointment Tab Customize Quick Access Toolbar Cean Customizations Import Export E rcl GSE SORTS 3 ij Dapy de Orria 00 p Adder Rack Met uini CwMe o Aingnh Uredd Categorie F ities 11 e z Riad bpr Wie Emi An emi Leer 1 Finds Esbicari trum Pina o FRRARQULL Goll aa Vini Getter Rest Sone Erat leis Phere lec eig ento it Paul igui Tees iS aecther growing paen foe paaa of eur ieee bjustwarvied bo be sure hene warnt an easier wa becas we re inckedng ode abot a in ome commursctions to decartemants that ane heavy LU IE Bryan Tackiar Subject Loi Noteback t3 Dutlosk issrmal in u toe Tt d arm Eni b a Y tty Vietabed Lobs Notes on my PIC and tested all possible scenanas No Lock The perwacrz amp nat teaches i teris xil has vara bergen f Fra pert nptices nn to gat Pucks Les bagan ints Cutlock auch Uses Notes deri een Export ihe dara in amr table enanrer at al The anhr vany writable ba gee B Do My vie Do manually edit vue expocbed data Sroes Lotus wan tee bex tie Adobe eter Tabs cr Commas ray wies required 30 seperate tear heids that Hobes cenicbed for some reason zi Sem Hernaadez 15 oci gent amp Oi mp Cased TTTTER There dec ne ined Ba iiec im ha eb oe su 33
24. d AutoCorrect options Specify how Outlook corrects and formats text as you type AutoCorrect Options When correcting spelling in Microsoft Office programs 7 Ignore words in UPPERCASE v Ignore words that contain numbers v Ignore Internet and file addresses 7 Flag repeated words 7 Enforce accented uppercase in French 7 Suggest from main dictionary only French modes Traditional and new spellings iy Spanish modes Tuteo verb forms only iz When correcting spelling in Outlook Check spelling as you type Use contextual spelling Mark grammar errors as you type Check grammar with spelling Show readability statistics Writing Style settings Recheck E mail Show AutoCorrect Options buttons Correct TWo INitial CApitals Capitalize first letter of sentences Capitalize first letter of table cells Capitalize names of days Correct accidental usage of cAPS LOCK key Replace text as you type With Plain text Formatted text Add Delete Automatically use suggestions from the spelling checker 35 For this example we will opt to replace msg with message This will enable to use this abbreviation when composing a message and allow Outlook to fill in the entire word for us AutoCorrect English U 5 c oo Math AutoCorrect AutoFormat As You Type Show AutoCorrect Options buttons Correct TWo INitial CApitals Capitalize first letter of
25. ent to me Tasks Editor can read create and modify items Inbox Contacts None Notes Journal None 2 LA s a Automatically send a message to delegate summarizing these permissions F3 r3 Delegate can see my private items Notice you can opt to send a notification to the user you are delegating permissions to and you can also grant access to your private items Click OK to save changes and close the Delegate Permissions window 48 Managing Accounts To manage your Account Settings in Outlook go to File gt Account Settings gt Account Settings Home Send Receive Folder View Adobe PDF A Save As Account Information fy Save as Adobe PDF Paul Gettier csulb edu ry Os ave Attachments Microsoft Exchange Open Account Settings Print Modify settings for this acci additional connections Hel Access this account on P https mail csulb edu Options Exit Delegate Access 33 Give others permission to receive items and respond on your behalf C Add or Remove Retention Policies Apply policies to items and folders as specified by your company policy Download Address Book Download a copy of the Global Address Book Manage Mobile Notifications e Setup SMS and Mobile Notifications You are presented with the Account Settings dialogue box Here you can change a variety of settings pertaining to your MS Exchange account You can add or remove an account
26. etails Style When given the print options screen you will see you are given six different options as to how you would like the Calendar view to be printed By clicking on each of these you will be given an automatic print preview in the left hand view pane Adding a Second Time Zone In Outlook you are able to add additional Time Zones to your Calendar view To add an additional Time Zone to your Calendar go to View gt Time Scale gt Change Time Zone a EN i9 gt Calendar Paul Home Send Receive Folder View Adobe PDF LE 60 Minutes Least Space for Details Work Week Month Schedule Week View 30 Minutes Arrangement 15 Minutes 10 Minutes Q Change View Reset View Settings View Current View lt 4 September 2011 b Tu We Th Fr 5a 28 29 3031 1 2 3 4 5 6 7 8 910 11 12 13 14 i5 16 17 18 19 20 A 22 23 24 6 Minutes 5 Minutes Most Space for Details You will be presented with the Outlook options and the Calendar options will already be selected Check the Show Second Time Zone option and from the drop down menu choose which Time Zone General Mail E Diefault calendar color e calendar 7 Use this color on all calendars Date Navigator font Tasks 4 Show Click to Add prompts in calendar I Show week numbers in the month view and in the Date Navigator Notes
27. ice documents and e mail messages associated with a contact but the Activities page in a Contact also tracks e mail messages and it does not require the Journal Do you want to turn the Journal on Do not show this message again 3 i Once you enable Journaling you will be presented with the Journal Options Here you are given all possible variables that can be set for the Journal Journal Options Journal Automatically record these items F Meeting ey F Meeting response E Task request Also record files from Double dicking a journal entry Microsoft Excel Opens the journal entry E Microsoft Office Access re CN F Microsoft PowerPoint Opens the item referred to by E Microsoft Word the journal entry For our example we will track all file usage in Microsoft Excel Microsoft Excel Microsoft Office Access C Microsoft PowerPoint Microsoft Word 22 Displaying the Journal Once you have set the variables for what you would like to track you are now ready to view your Journal For our example am tracking MS Excel activity For this reason have opened Excel modified a spreadsheet saved it and closed Excel Now we will take a look at the Journal to confirm it recoded this activity To Display the Journal go to you Mail Folder list and Select Journal 4 Paul Gettier csulb edu gt 2 Inbox 2 LA Drafts 2 A Sent Items gt al Deleted Items Ei Calenda
28. l Gettier csulb edu Advanced Find Paul Getter amp csulb edu Name Mee Contacts eee Test Contact Group Test C vurird ro Global Address List All Address Lists All Contacts All Groups All Rooms All Users CDC Department Public Folders When sending an Email message to all contacts your group will now appear and will contain all members of that group to be a recipient of an appropriately addressed email message ww ai iJ 49 o gt Message to My Contact Group Message HTML Message Insert Optians Format Text Review Adobe PDF P X Calibri Body li A A rtt ll Attach File aa B Z U i i UJ Attach Item 7 Paste Ea ames E fags Zoom JIE A aa zi Signature T Clipboard Ta Basic Text Include Zoom lo Test Contact Grow Subject Message to My Contact Group This is a message that will go to all member of my grou pl 43 Advanced Topics Adding RSS Feeds To add an RSS Feed to Outlook go to File gt Account Settings gt Account Settings Home Send Receive Folder View Adobe PDF Save As Account Information i Save as Adobe PDF P Paul Gettier csulb edu s ave Attachments Microsoft Exchange p Open j Account Settings Print Modify settings for this acci additional connections Access this account on Help https mail csulb edu E Options Exit Delegate Access Give athers permission ta receive items and respand on y
29. me Calendar obviously very useful for scheduling purposes Notice the color coding is intact based on which Calendar each appointment is from 4 gt September 14 2011 Search Test Calendar Ctrl E 11 am 12s Test Appointment On Mailbox Calendar Test Appointment On test Calendar 600 A go In order to exit Overlaid mode simply click the same Small Arrow Your view will now be returned to Side by Side mode Printing option for the Calendar When printing Calendars you are given several options In order to Print use either the shortcut Ctrl P or from the ribbon choose File Print Me li Calendar Paul Gettier csulb edu Microsoft Outlook c Home Send Receive Folder View Adobe PDF Print ey Save as Adobe PDF r Specify how you want the item to be printed and then click Print Print September 2011 EN fa September 14 2011 sume Tae Th FS av r Wednesday Hid tiem Printer i 18 19 20 21 22 23 24 Info 25 26 27 28 29 30 QU ied dum E M d Ready Wed 9 14 2011 Print Options O accosibiny 3 15623132994 g myme trop com Settings D Training accounts in IDM DEV Help 3 Steve La Document Sharing Calenda O Matrix product Docs for Mail Apps 3 Remove Oufcck Today from Startup j Options O Computer Biecked EJ Exit Open Weekly Agenda Style Weekly Calendar Style Monthly Style M Trifold Style Calendar D
30. ndars Side by Side or in Overlay Mode When you have two Calendars or when accessing your Calendar and another Users Shared Calendar by default you will be given Side by Side view Example Your Mailbox and the Test Calendar that we created above are both being displayed in Side by Side mode 5 ai F E y i Ig ini ces Tet Calendar PaulisetfuerBeualb edu Mlicrepedt Outlook oc mw Hen Send Rebe Fade View Adobe POF ith eRe SRS eRe t m Du UU EL j ek A At es ar aie i L Address Book Hien Hina hi Today Neat T Werk Werk Month Schedule Dern Calpadar F maal Sheet Poblnh Calendas Appointment hierba Hems Dat Week View Calendars Groups Cabendae Calendar Online 7 Permissions Hes bo To i Amor u Manage Calenda 5naee Find 4 ipenn p C Bri Tue WW qa September 14 2011 Search Test Calendar cri p 1 2 3 4 8 amp 7 840 Calendar W ti a2 13 is 16 17 LE 13 20 HH 22 273 l xm 11 we 48 My Salen 117 J Calendar Caer s nm CoHWetkee l 5 en Test Appointment On Malbos Calemsar 7 3 a g g 75 g In order to change this view and have these Calendars displayed in Overlaid Mode click the Small Arrow on the tab of the secondary Calendar in this example that would be the Test Calendar Once you have clicked this Arrow your Calendars will now be displayed in Overlaid Mode You will now be able to see both Calendar Appointments displayed on the sa
31. nts a Music mu Pictures B Videos DM Computer ar File pame Test File E Attach Outlook Item When you choose to attach an Outlook item you are given a display of your mailbox You may choose to attach any items from within your mailbox to a Task 19 Look in 4 E Paul Gettier csulb edu b 3 Inbox LA Drafts 1 23 Sent Items aj Deleted Items is Calendar amp Contacts lournal iig From Subject Received Categories 4 Date Today lt Shen a ee Email FIM AD Meeting Notes Thu 9 15 20 gt Date Today d shen ET TOrget Thu 9 1 5 2 fj Paul Thu 9 15 20 4 Date Yesterday Once you have selected the item you wish to attach simply click OK Assigning a Task To assign a task fill out the Task information then click the Assign Task button gt uoo Task for Pete Task gt wm TM Insert Format Test Review Q 7 N A S Ya A E ba 2 Provale WX x E ss TA Seve amp Delete Forward Onetete Detait Mark Assign Send Status Recurrence Categorize Follow Zoom Close Complete Task Report Up Low Importance Manage Tack Recustence Togt Due tomorrow Subject Task for Pete M Start date Fn 9 56 2011 States Not Started I Due date Fri 4 16 2011 P onty High s Complete 0 f Reminder None None Owner Paul Gettier Complete this task Please__ In Shared folder pg Tasks Click the Assign task button The Ta
32. operties Delete Show these columns in this order Add gt Importance Reminder Icon Flag Status Attachment From Received Size Categories Conversation lt Remove Cc Once you have chosen all Fields you wish to add click OK 40 Your View will now be available from the Change View menu o Home Send Receive Folder Vie I Shaw as Conversations Conversation Settings Manage Views M Save Current View As a New View i Apply Current View to Other Mail Folders _ SS m ae Creating and Using Custom Contact Groups Contact Groups can be used to send Email to multiple reciepients schedule meetings quickly with the same groups of people and for other similar tasks To create a Custom Group go to Home gt New Items gt More Items gt Contact Group m E mail Message Appointment Meeting Contact Task aa re 4 EE Text Message SMS E mail Message Using gt P Post in This Folder Task Request Journal Entry Note Internet Fax Choose Form Choose InfoPath Form ATEI Outlook Data File 41 Name the Contact Group then select Add members r z Hd I g ee Untitled Contact Group Contact Group Insert Format Text Review dx D Rad ta NT y GE Y Follow Up Save amp Delete Forward Notes Add Remove Update E mail Meeting Close Group Group Members Member Now amp
33. opriate response Once you have filled out all information push Send 18 Working with Tasks Attaching an Item to a Task To attach a file or an Outlook item to a task start a new Task or Open an existing Task Go to Insert gt Attach File Outlook Item x n M P NER ced Task Review Format Text j D bn D X dg us Aah Attach Outlook Business Signature Table Picture Clip Shapes SmartArt Chart Screenshot Hyperlink Bookmark Te File Item Card hi Va rt z z Ba Tables Links Illustrations Include Subject Start date None T Status Not Started Due date None Priority V Complete lox E T Reminder None T None z hi Owner Paul Gettier This will place a file and or an Outlook item with the associated task Attach File When you click the Attach File button you are presented with a screen to select the file you want Choose the file and click Insert p 4 i T Libeanes Documents de rth Document p z M M 07 co coll c eee a Tis Drganize New folder z n og Dl Microsoft Outlook Documents library Arrange bme Felder ds Templates Includes 2 lecutions Horr r Emotii EE Deitop Ji Download I Recent Places di Outlook Files 5 14 2011 205 PM j Lo Test Filed BA RI AU Test Descianseed Test Fe 2 8 15 2010 810 AME Text Document L Test File 3 0 15 2011 830 AM Text Document i libranti Docume
34. ou routinely exchange important email messages with a business associate and you want to track all exchanges for reference Incoming messages from this associate arrive in your Inbox You read them reply to them and then archive the incoming messages to another folder Now however your associate s messages are stored in one folder and your replies are in another By default replies are stored in the Outlook 2010 Sent Items folder Configuring the journal to track all your email exchanges with your associate automatically places a record of all messages relating to this contact both received and sent in one convenient location Instead of hunting for your response to your associate s question from two weeks ago you can open the journal and find the entry associated with the message Double click the link embedded in the journal entry and Outlook 2010 takes you to the message containing your response Enabling the Journal To enable the Journal look at your Mailbox Folders list and select Journal 4 Paul Gettier csulb edu gt 3 Inbox 2 L9 Drafts 2 2 Sent Items al Deleted Items Ei Calendar 4 Contacts ig Journal p Junk E Mail 1 ka Notes Im Outbox LE RSS Feeds La Search Folders amp z Suggested Contacts Syne Issues 4 ivi Tasks Lg Trash 21 You will receive the following prompt click Yes to enable the Journal _ Microsoft Outlook The Journal can automatically track Microsoft Off
35. our behalf Add or Remove Retention Policies Apply policies ta items and folders as specified by your company policy Download Address Book Download a copy of the Global Address Book Manage Mobile Notifications Setup 5M5 and Mobile Notifications Choose the RSS Feeds Tab Click the New button Account Settings RSS Feeds You can add or remove an R55 Feed You can select an R55 Feed and change its settings EHE ud New A change x Remove Feed Name Last Updated On Selected R55 Feed delivers new items to the following location Subscribed R55 Feeds are checked once during each download interval This prevents your RSS Feed from possibly being suspended by an R55 publisher 44 Enter the URL for the RSS feed Enter the location of the R55 Feed you want to add to Outlook Example http www example com feed main xml Type or paste the URL of the RSS feed Click the Add button For this example we will subscribe to the Google News Nation RSS feed The RSS feeds URL is http news google com news ned us amp topic n amp output rss RSS Feed Options Use the choices below to configure options for this RSS Feed General Channel Name Mation Google News Location http news google com news ned us amp topic nSoutput rss Description Delivery Location Items from this R55 Feed will be delivered to the following location Change Folder Paul Gettier
36. pular Commands E Account Settings i Address Book a Automatic Replies k Close All Items Manage Rules amp Alerts Meeting New Appointment New Contact x New E mail New Task Options Print Save All Attachments Save As e Send Receive All Folders Undo work Offline Customize the Ribbon Main Tabs Main Tabs E 7 Home Mail New Delete Respond Quick Steps Move RSS Tags Chinese Conversion Find Send Receive IMAP POP Pauls Ribbon Group Custom EZ Close All Items Home Calendar Table View Home Calendar Home Contacts Home Tasks Home Notes Home Journals Send Receive Folder View Developer AAA Tec JF FARRAH amp 3 3 SI ES S S S ST S ST S Customizations For this Example we have added Close All Items to appear within out new program group The new program group along with the actions selected will now appear on the Ribbon Home Send Receive Folder View Adobe PDF f 5 j Py Ignore xX G a E Meeting d Email Managem Aj Move to 3 To Manager Ed 5 Clean Up Y 3 Team E mail a f Done a Reply amp Delete E 3 A IN taj 6 BL Find a Contact Nm d Address Book New New Delete Reply Reply Forward More Move Rules OneNote Assign Unread Categorize Follow E mail Items Junk All hi Create New Policy Read Up Y Filter E mail 7
37. r 84 Contacts fal Journal gj Junk E Mail 1 ba Notes 4 Outbox RSS Feeds La Search Folders 43 Suggested Contacts gt Syne Issues 4 ix Tasks Trash Once you have chosen Journal from your Mail folder list you are presented with the Journal window epos Journal Paul Gettier csullb edu Microsoft Outlook EL com ome Send Receive Foider View Adobe PDF gt i n poner Fira a ida al S p o EI EH Hs gt rez a 3I c ssas Xo L 4d Address Book louwns New Today Day Month Entry List Phone Calls Last Days 4 Entry BRems lew Delete Arrangement z umrnt Viev rtinns Tag Sind gt a 4 Paul Gettieribesulb edu p gt e t 4 September 2011 gt lt Inbox 1 Sumo Tuwe M Fr Sa 7 Drafts 1 r za Beane i September 2011 t2 3 J Sent Items je P e M M 4 5 amp 7 8 16 fa Deleted Items d14 Thu 15 fn16 5at 17 Sun 18 Mon 19 Tue 20 it 12 1 14 15 16 17 13 19 20 21 22 23 M al Calendar Entry Type Microsoft Excel 1 26 27 28 29 30 il Qij Contacts i W cusersg10439304 Desktopookl alsx i Jl umes E gi Junk E Mail 1 iu Notes Outbox ral ASS Feeds L Search Folders 4 Suggested Contacts ud Syne koes 1 No upcoming appointments izi Tasks Lag Trash TS Traiming fi oom BH1800 Arrange Uy ag Due Date 4 VW today 399 131353 lca 4 l4 gt Accessibility AX E l ems 1 All folders are up 1o date Updating add
38. ress book amp j Connected to Microsoft Exchange Note The initial Journal View is Weekly Timeline You will see the entry created by the Journal for our MS Excel usage mentioned before 23 Changing Journal Views As with all sections of Microsoft Outlook the Journals View is fully customizable To change the View of the Journal select the desired view from the Arrangement and Current View options Home Send Receive Folder View Adabe PDF Journal Mew Delete Entry Items Mew Delete Arrangement F Current View Entry List Phone Calls Last 7 Days Creating a Journal Entry Manually If you wish to manually create a Journal entry while in the Journal select Journal Entry from the Home Ribbon Journal Entry A journal entry is similar to all other Outlook functions here you can fill out the Subject the entry type has a drop down menu with multiple options you can set the amount of time in addition you are able to categorize link to a contact and put additional notes aM Voc v Test Journal Entry Meeting with Training Se Eni Journal Entry Insert Format Text Review EE amp X34 a E OO m Save amp Forward Delete Start Fause Categorize Private Address Check Zoom Close Timer Timer M Book Mames Actions Timer Tags Mames Zoom Test Journal Entry Meeting with Training Student Phone call Remote session Task Task request Task response Start time Fill
39. roup Saves the currently displayed calendars as a new calendar group in the Navigation Pane Now define the users calendars you wish to add to this group Select Name Global Address List uu b Search Name only C More columns Address Book prospec Go Global Address List Paul Gettier csulb edu w Advanced Find Name Title Business Phone Location Prospector Pete a psoutreach 562 985 8239 g Purchasing 8 Qifu Li Lecturer Temp Academic Year Quan Ding Network Operations Analyst 57811 8 Quest CMN FB Service Account amp Quest NME Service Account Sa QuestNME QuickPlaceAdministratorsSU g Rabia Khan Rachel Bindman Faculty Summer Session CED a Rachel Fuentes 562 985 2074 Rachel Maciel g Rachel Mahgerefteh 562 985 5298 a Rachel New 562 985 8217 g Rachel Tam tren nnr nran ITS Training Room BH180D Prospector Pete Click OK once you have specified all names you wish to group You will now see the new calendar group you have created with all Calendars listed that you specified in the step above 4 September 2011 b SuMo TuWe Th Fr Sa 2 3 3 4 56 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 4 My Calendars Calendar V Training Calendar Group ITS Training Room BH180D Prospector Pete Shared Calendars b 17 Marking an Appointment as Private In order to mark an appointment Private clitck the Priva
40. sentences Capitalize first letter of table cells Capitalize names of days Correct accidental usage of cAPS LOCK key Replace text as you type With 8 Plain text Formatted text message maintenance making management maintain marriage may have been Automatically use suggestions from the spelling checker Once you have filled in the criteria click the Add button Your Autocorrect entry is now saved Adding Fields to a View Follow these steps to add additional columns in your View Pane Go to View View Settings Home Send Receive Folder View O Show as Conversations Dp Conversation Settings T Fl Conversations 36 Click Columns Advanced View Settings Compact Importance Reminder Icon Flag Status Attachment Fro None Received descending Off Fonts and other Table View settings User defined fonts on each message Specify the display formats for each field You are now able to select the addition Fields to be displayed in the default view You are also able to remove unwanted fields from your view from within this screen Choose the field s you wish to add and click the Add button Show Columns Maximum number of lines in compact mode 2 Select available columns from Frequently used fields Available columns Show these columns in this order Auto Forwarded Add gt Importance Al Remind Conversation Bi Icon Created Attachment Do Not
41. sk window changes into a window that looks similar to a mail message Click the To button to pull up the Global Address List and choose the user you wish to assign the task to Click Send and the Task will be sent to the user s mailbox fT W 99 0 a FR Task for Pete Task Task Insert Format Text Review 1 x by e L7 ajaj ao v Private Save amp Delete OneNote Details Cancel Address Check Recurrence Categorize roto Z Hoh Importance Zoom Close Assignment Book Names X Up Low Importance Actions Show Manage Task Names Recurrence Tags Zoom Q Due tomorrow In z 8 EN E Subject Task for Pete Send Start date Fri 9 16 2011 Status Not Started Due date Fri 9 16 2011 Priority High 96 Complete 096 V Keep an updated copy of this task on my task list V Send me a status report when this task is complete Complete this task In Shared Folder jj Tasks 20 Using the Journal Journal Description You can have Outlook 2010 create automatic journal entries for a wide range of items including email messages both sent and received task requests and files that you create or open in other Office system applications In fact you can use automatic journaling to record activities based on any contact Office system document or Outlook 2010 item that you select For example suppose that y
42. te button when creating the appointment or open an already existing appointment and use the same button me WO 7 Test Appointment On Mailbox Calendar Appointment Appointment Insert Format Text Review F Calendar gE amp Private xX al Em B9 Ed Show As jj Busy S aa ES ZN Forward i High Importance Save amp Delete Scheduling Invite 3X Reminder None Recurrence Time Categorize Close N OneNote Assistant Attendees Zones x Low Importance Actions Show Attendees Options Tags Taking and Tracking a Vote Voting is a feature used within Email messages to ask for a user to specify a predefined answer To cast a vote start a new message type the message question you wish to ask And select Use Voting Buttons from the Options gt Tracking ribbon oll Message HTML aso 2 Message Insert Options Format Text Review Adobe PDF a Colors ry 8 1 Sr F3 As A m Ne O Request a Delivery Receipt i P mi Fonts bak imd ICO i Themes Page Bcc From Permission O Request a Read Receipt Save Sent Delay Direct o Effects Color Item To Delivery Replies To Thames Show Fields Permission i Approve Rejed E More Options E Prospector Pete teste Yes Mo Maybe Yes No Custom Office Pall 4 Approve or reject this request Subject Would you like to work overtime this weekend Set which responses are available as an appr
43. to a folder after ee ix marking the e mail as read BJ Team E mail LAS Move to Folder EE Categorize and Move V Flag and Move ES Mew e mail to A Forward to New Meeting with ir Custom For this example we will create a quick step that automatically starts an Email to all of the ITS Management Team Select the New email to option 27 First name the Quick Step an appropriately First Time Setup First Time Setup After this Quick Step is created you do not have to enter this information again E Name Email Management Actions New Message on D Then click the To button to be sent to the Global Address List to choose what people will be included as mail recipients Save the changes to your Quick Step Now you will see it appear for use within the Quick Steps section of the Outlook Ribbon 3i Email Managem 33 Move ta i To Manager A Team E mail af Done ij Reply amp Delete E Create New z Quick Steps x To use your Quick Step simply click on it from the Ribbon 28 Managing Quick Steps To manage your Quick Step click the Small Arrow in the lower right corner of the Quick Steps portion of the Ribbon Select Manage Quick Steps i Move to 3 To Manager 33 Team E mail ef Done a Reply amp Delete iz Create New gt Quick Steps ra Manage Quick Steps Create edit delete and rearrange quick steps The Manage Quick Steps window will appear
44. ttier csulb edu Home Send Receive Falder View Adobe PDF S E d New New New Today Mext7 k Month Schedule Calendar E mail 5hare Appointment Meeting Items Days z View al Groups Calendar Calendar New Go Ta x Arrange x ta From Address Book Ey E September 2011 k X T From Room List Su Mo TuWe Th Fr Sa 4 September 14 2011 3 From Internet 8m 29 3031 1 2 3 4 5 6 7 8 910 B ii 12 13 14 15 le 17 sl Open Shared Calendar 1R 16 Mi mu 3 7A I E Name the Calendar and pick what folder to place it in For this example I will be creating a Calendar named Test Calendar and I will put the Calendar directly in my Mailbox When finished click OK Create New Folder Mame Test Calendar Folder contains Select where to place the folder Es Paul Gettier csulb edu D Inbox LA Drafts 1 3 Sent Items p al Deleted Iterns Bd Calendar Eg Contacts E Journal L Junk E Mail 1 Ed KleOtac Notice that the new Calendar appears in your calendar Navigation Pane ip 3 Home Send Receive xa N g up X EQ N i Open Delete Forward OneNote Ink Z Atter Actions Atter 4 September 2011 3 Su Mo Tu We Th Fr 5a Jg 3 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 M 25 26 27 28 29 30 a E My Calendars Calendar E Calendar Test Calendar Also notice that when viewing the folder list within outlook you now have this Calendar listed Viewing Cale
45. uretur 3l Fieri and Recor cn Faiy cca they Campa of A gemma Cn dam iira en camur Domi um Pa pall sa cus dene spi i Din fs dia adoraba ot ee ea jopa ees at uL tote c ndn Raai Fhcizcan per iili E n Tor me 3 miai i Gas Pis abio a rey eti o eae Se ens cane eee T i 18 w j Su kha Ld am beue je a The Google News feed will now be accessible via Outlook 46 Mailbox Settings and Options Delegating Access Allow another user access to your mailbox Choose File gt Account Settings gt Delegate Access j F 7 ol Tes vj a m se Inbox Paul Gettier csulb edu Home Send Receive Falder View Adabe PDF Save As Account Information Paul Gettier csulb edu i Microsoft Exchange if Save as Adobe PDF x Save Attachments dh Add Account Open Account Settings Print Modify settings for this account and configure additional connections Hel Access this account on the web ae https mail csulb edu owa tj Options gi Account Settings g Add and remove accounts or change Exit existing connection settings of Office Delegates can send items on your behalf induding creating and responding to meeting requests If you want to grant folder permissions without giving send on behalf of permissions close this dialog box right click the folder dick Change Sharing Permissions and then change the options on the ermissions tab Remove
46. urn on the Quick Access Toolbar We will also add several commands to be displayed for use on this toolbar General Mail Choose commands from Customize the Quick Access Toolbar Calendar Contacts lt Separator gt Accept Accept Actions Add or Remove Attendees All Categories Attendees Tasks Notes and Journal Search moe Mobile Language Advanced Cancel Meeting Categorize Categorize Clear All Categories Contact Attendees Decline Decline Delete Edit Series Forward Forward Forward as iCalendar Forward as Multimedia Message Forward as Text Message High Importance Customize Ribbon somos 6 f Add Ins Trust Center DU DO XX x V Show Quick Access Toolbar below the Ribbon irae tard Berane LES ad vem fs PTH 3 amp oe ee chan ip D Tuum E mad ag Dena Vm nin a lt o Pew By Moret sy Ciente is Brecon Chath thre aan iniaa Ei E drug By Cute haee an tap Todas idi churns Druid actu LUE CHANGE ACTIITT VC Elairripnareca TP CE 201 0 7381 ow Yai Cowen Ferm Calenda h ra Calenda SI Miimi tee Eier iod Agape Tert Por cheia pas i do neo open s BE Dupliscine 2D uriti itimni i Shenandoah Harut BE Dugiscale 32 vihi dbi curd i uer Tre TICM iber beked Ti iriri OH gj hongur Cssphsafs a ara arimai cg Paaelianceka Cuspi AD gres ace LJ Proart Pete AI Teton jamasin oj Rara a hrir Pc kt fios MG L Jdr Vargas PrapeT net

Outlook 2010 Advanced User Manual

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